Brother PT-9400 User Manual

USER’S GUIDE

MODEL PT-9400

Read this User’s Guide before you start using your P-Touch. Keep this User’s Guide in a handy place for future reference.

®

QUICK REFERENCE

+ desired character

Adding a series of capital letters

Adding an accented character

Adding a symbol

Adding a new line

Adding a new block

Adding a barcode

Adding a special character to the barcode

Changing a barcode parameter

Editing text

Zooming in and out

Deleting text

Clearing all of the text and formats

Clearing only the text

Selecting an area of the text

Selecting all of the text

Copying text

Pasting text

Caps

→ Type character

Alt

→ Type character → or to select →

Symbol

a) → or to select

type) symbol number →

Symbol

b) → or to select symbol category → → , , , or

to select symbol number →

New Block

Code

+

New Block

Barcode

→ Type barcode data →

Barcode

New Block New Block

Zoom Image

Back Space

Clear

Code

Symbol

→ → or to select special character →

Format

→ → or to select parameter → → or to select setting →

→

Back Space

+ → or to select

Clear

Back Space

+ → or to select

Clear

Area

→ , , or to select text

All

Area

+

All

Area

→ , , or to select text →

All

SYMBOL NO.

New Block

TEXT & FORMATS

TEXT ONLY

Copy text → , , or to position cursor → → or to select

New Block

→ → or to select (or

New Block

→

New Block

→

New Block

Copy &Paste

OK

→

New Block

Formatting text

New Block

Changing the font

Font

Changing the character size

Changing the character width

Changing the character style

Changing the italic setting

Changing the line effects

Changing the vertical printing setting

Changing the label length

Changing the margins

Changing the horizontal alignment

Changing the pitch

Changing the background

Size

Width

Style

Italic

/

Vert

Format

→ or to select

New Block

Format

→ or to select

Format

→ or to select

Format

→ or to select

Format

a) → or to select

LENGTH

MARGIN →

H.ALI →

PITCH →

→ → or to select (or type) setting →

→

or to select setting →

→

or to select setting →

→

or to select setting →

BACK →

→

or to select design →

New Block

Using a template

Creating a label or stamp from a template

1 Changing the style

of the template

2 Editing the template

text

3 Printing a template

other than one from the

STAMP

Features

Before You Start

Tape exit slot

GENERAL DESCRIPTION

Tape compartment cover

Cover release button

LCD display

Keyboard

Handle

Lettering stick

Power supply connector

4

LCD display

Ch.1 Before You Start

Caps indicator ➩ p. 15

1

Alt indicator ➩ p. 15

2

Template indicator ➩ p. 41

3

Zoom indicator ➩ p. 21

4

Background indicator ➩ p. 40

5

Half cutter indicator ➩ p. 55

6

Font setting ➩ p. 24

7

Tape width indicator ➩ p. 10

8

1 2 3 4 5 67

Back-

Caps Alt Template Zoom

9

0.0" HELSI MARGIN:WIDE AUTO

0

ground

A

Style Italic Vertical

A

B CD

9

0

A

B

C

D

E

8

Half

Cutter

1

1/2"

36mm

6mm

1"

3/4"

1/2" 3/8"

1/4"

24mm 18mm

12mm

9mm

E

Tape length setting ➩ p. 36 Margin setting ➩ p. 37 Cursor ➩ p. 14 Style setting indicator ➩ p. 28 Italic setting indicator ➩ p. 29 Vertical printing indicator ➩ p. 31 Character size setting ➩ p. 25

Before You Start

Menus

Caps Alt Template Zoom

[ ]:CONFIRM BACKGROUND

OFF [SMALL] [LARGE] FLOORING PLATE TILE

Style Italic Vertical

Caps Alt Template Zoom

[ ]:CHANGE SETTINGS OPTION

COPIES:1 NUMBER:OFF MIRROR:OFF INVERT:OFF TRANS : FORM ABC

Style Italic Vertical

Back-

Half

ground

Cutter

1

1/2"

36mm

1"

24mm

3/4"

18mm

12mm

1/2" 3/8"

9mm

6mm

36mm 24mm 18mm

12mm

9mm

6mm

1/4"

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

A

Back-

Half

ground

Cutter

A

The color of the arrows on the ends of the scroll bar shows whether or not more settings are available. When the arrows are light ( and ), no more settings are available. When the arrows are dark ( and ), more settings can be seen by

pressing or to move 9 or Î up or down. In menus where 9 appears beside a set-

ting or function, pressing con-

New Block

firms the selection. In menus where Î appears beside a

function, pressing displays the menu for the selected function. On the other

hand, pressing confirms all of

New Block

the settings displayed in the menu.

5

Ch. 1 Before You Start

Keyboard

Before You Start

3 456 7 8 90 ABCD E

2

S

R

Q

P

Print

Feed

File Templt Format Setup

& Cut

Alt

Caps

Shift

/

$

CodeCancel

C

Size

Font

<>

Symbol

Width

MNO

Copy & Paste key ➩ p. 24

1

2

3

4

5

6

7

(power supply) key ➩ p. 11

Print key ➩ p. 49 Feed & Cut key ➩ p. 49 File key ➩ p. 46 Image function ➩ p. 49 Templt (template) key ➩ p. 41 Format key ➩ p. 36 All function ➩ p. 23 Setup key ➩ p. 57

G

Barcode key ➩ p. 18

H

Zoom key ➩ p. 21

I

Area key ➩ p. 22

J

K

(enter) key ➩ p. 14 & 16

1

Italic

Style

New Block

Shift

Back Space

Clear

Vert

/

Copy &Paste

Barcode

Zoom Image

Area All

F

G

H

I

J

K

L

Q

8

Font key ➩ p. 24

9

Size key ➩ p. 25

0

Width key ➩ p. 27

A

Style key ➩ p. 28

B

Italic key ➩ p. 29

C

D

Vert (vertical) key ➩ p. 31

E

Back Space key ➩ p. 21

F

(frame/shading) key ➩ p. 32

/

(line effects) key ➩ p. 30

/

Clear function ➩ p. 21

6

New Block function ➩ p. 16

Cursor keys ➩ p. 14

L

Symbol key ➩ p. 17

M

Space bar ➩ p. 15

N

Code key ➩ p. 14

O

Cancel key ➩ p. 14

P

Shift key ➩ p. 15

Q

Caps key ➩ p. 15

R

Alt key ➩ p. 15

S

Ch. 2

G

etting

S

tarted

Chapter

2

Getting Started

7

Ch. 2 Getting Started

Use only Brother TZ tapes with this machine. Do not use tapes that do not have the

●

mark.

Before installing a tape cassette, be sure that the tape is correctly fed under the tape guides.

●

Do not pull on the tape being fed from the P-touch. Doing so may damage the tape cassette.

●

Avoid using the machine in extremely dusty places. Keep it out of both direct sunlight and rain.

●

Do not expose the machine to extremely high temperatures or humidity.

●

Do not leave any rubber or vinyl on the machine for an extended period of time. Doing so may

●

Getting Started

cause staining. Do not clean the machine with alcohol or other organic solvents. Only use a soft, dry cloth.

●

Do not put any foreign objects into or heavy objects on the machine.

●

To avoid injuries, do not touch the cutter’s edge.

●

Use only the power supply cord designed exclusively for this machine. Use of any other cord

●

will void the warranty. When the machine is not being used for a long period of time, disconnect the power supply

●

cord. A blank horizontal line appearing in a printed label may indicate that there is dust on the print

●

head. Clean the print head by gently wiping up and down along the print head with a dry cotton swab. For more details, see page 71.

Never try to disassemble the P-touch.

●

PRECAUTIONS

8

Ch. 2 Getting Started

Connecting the power supply cord

● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●

This P-touch can be used anywhere a standard electrical outlet is available.

Insert the plug on the end of the power supply cord into the power supply connector on the

1

back of the P-touch. Insert the pronged plug on the other end of the power supply cord into an AC outlet.

2

NOTE

Only use the power supply cord designed exclusively for this machine.

Getting Started

9

Ch. 2 Getting Started

Installing a TZ tape cassette

● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●

A TZ tape cassette is supplied with this P-touch. TZ tape cassettes are available for this machine in a wide variety of colors and sizes, making it possible to make distinctive color-coded and stylized labels. In addition, this machine has been designed to allow you to change the tape cassettes quickly and easily.

Press the cover release button, and then lift

1

open the tape compartment cover.

Getting Started

If a tape cassette is already installed and

2

you wish to replace it, remove it by pulling it straight out.

If the ink ribbon is loose in the tape cassette

3

to be installed, use your finger to wind the toothed wheel in the direction of the arrow on the cassette until there is no slack in the ribbon. Also,

tape feeds under the tape guides

make sure that the end of the

Insert the tape cassette firmly into the com-

4

partment, making sure that the entire back of the cassette touches the bottom of the compartment.

NOTE

When inserting the tape cassette, make sure that the ink ribbon does not catch on the corner of the metal guide.

.

Close the compartment cover and press the

5

power supply key ( ) to turn on the machine if it is off. The width of the cur-

rently installed tape is shown by the tape width indicator on the right edge of the display.

Back-

Half

Caps Alt Template Zoom

0.0" HELSI MARGIN:WIDE AUTO

.

Style Italic Vertical

ground

Cutter

1

1/2"

36mm

1"

24mm

3/4"

18mm

12mm

1/2" 3/8"

9mm

6mm

A

1/4"

10

Feed

Press once to remove any slack in the

6

& Cut

tape and cut off the excess.

Turning on & off the P-touch

● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●

The power supply key ( ) is located in the top right corner of the machine’s keyboard.

This P-touch will automatically turn off if no key is pressed or no operation is performed for 30 minutes. In addition, if it has remained plugged in, the previous session’s text is displayed when you turn it on again.

Press to turn on or turn off the P-touch.

●

Ch. 2 Getting Started

Getting Started

11

Ch. 2 Getting Started

Getting Started

12

Ch. 3

F

unctions

Chapter

3

Functions

13

Ch. 3 Functions

Performing basic operations

● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●

Although most functions can be used just by pressing their keys, the following keys may be needed with certain functions.

Code ( )

To use a function printed in yellow on a key,

hold down while pressing the key for the function that you wish to use.

Enter ( )

To select a function from a menu or an item from a list, or to apply the selected setting, press

New Block

Cancel ( )

To quit a function without applying any changes that you may have made, press .

Functions

Cursor keys

The four cursor keys ( , , , and ) can be used to perform two operations: to move

the cursor, which appears as either a bracket ([) or an underline (_), or to make a selection.

●

Code

New Block

.

Cancel

(right)

To move the cursor one space or character to the right, press once. If the cursor is

at the end of a line when this key is pressed, the cursor moves to the beginning of the next line.

To move the cursor to the end of the current

Code

line of text, hold down and press . To move the cursor to the beginning of the next text block, hold down and

press . To select the item on the right in a list, press

.

(left)

To move the cursor one space or character

●

to the left, press once. If the cursor is at the beginning of a line when this key is

pressed, the cursor moves to the end of the previous line.

To move the cursor to the beginning of the

●

Code

current line of text, hold down and

press . To move the cursor to the beginning of the

●

current text block, hold down and

Shift

press . If the cursor is already at the beginning of a text block when these keys

are pressed, the cursor moves to the beginning of the previous block.

To select the item on the left in a list, press

●

.

(up)

To move the cursor to the character in the

●

line directly above the cursor’s current position, press once. To move the cursor to the beginning of the

●

Code

entire text, hold down and press . To select the item above in a menu or list,

●

press .

(down)

To move the cursor to the character in the

●

line directly below the cursor’s position, press once.

Shift

To move the cursor to the end of the entire

●

Code

text, hold down and press . To select the item below in a menu or list,

●

press .

14

Entering text

● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●

Typing in the text for your labels is the same as typing on a typewriter or a computer. In addition, the entered text is normally displayed in WYSIWYG (what-you-see-is-what-you-get) mode, which allows you to see exactly how the label would appear if it were printed.

Space bar ( )

To add a blank space to the text, press

(space bar).

Shift ( )

To type a capital letter or the symbol printed on the top half of certain keys, like on a typewriter

or a computer, hold down while pressing the key for the character that you wish to

type.

Caps ( )

To type in series of capital letters without holding down ,

on. ing . When

indicator lights up.

NOTE

☞

☞ To type lowercase letters while the

Shift

Caps

Shift

Caps

mode can be turned on or off by press-

Caps

mode must be turned

Caps

mode is on, the

When a number key is pressed, the number— not the symbol above it—is typed in, unless

Shift

is held down.

Caps

mode

, hold down while pressing the

is on

key of the desired character.

Caps Alt Template Zoom

0.0" HELSI MARGIN:WIDE AUTO

Style Italic Vertical

Shift

Back-

Half

ground

Cutter

1

1/2"

36mm 24mm

3/4"

18mm

12mm

1/2" 3/8"

9mm

6mm

A

1/4"

Caps

1"

Ch. 3 Functions

Alt

Alt ( )

Accented characters or special punctuation marks can be added to the text in

Alt

mode.

mode can be turned on or off by pressing . When

Alt

mode is on, the

Alt

indicator lights

Alt

up.

Back-

Half

Caps Alt Template Zoom

4.6" HELSI MARGIN:WIDE AUTO

ouffl

Style Italic Vertical

ground

Cutter

1

1/2"

36mm

1"

24mm

3/4"

18mm

12mm

1/2" 3/8"

9mm

6mm

A

1/4"

The following table shows the available characters.

Charac-

ter key

A ä á à â ã æ a Ä Á À Â Ã Æ A Cç c Ç C

Dð d Ð D

E ë é è ê ˜e e Ë É È Ê E

I ï í ì î ij i Ï Í Ì Î I Nñ n Ñ N O ö ó ò ô õ ø œ o Ö Ó Ò Ô Õ Ø Œ O

P

U ü ú ù û u Ü Ú Ù Û U

! ! ¡ ? ¿ . , : ; ” – ! ¡ ? ¿ . , : ; ” –

Without

held down, or with

p

p P

Shift Shift

Caps mode off

With held

down, or Caps mode

on

˜

E

P

To add an accented character or a special

punctuation mark to the text:

Press . The

1

Alt

indicator lights up.

Functions

15

Ch. 3 Functions

Back

Half

New Block

Code

New Block

Press the key for the desired character.

2

NOTE

☞ To display capital letters

Caps

press to turn on

, hold down (or

mode) before press-

Caps

ing a letter key.

☞ To turn off the

acter to the text

Caps Alt Template Zoom

Alt

mode without adding a char-

ground

Cancel

Cutter

, press (or ) at any time

ëéèêee

uffl ë

Style Italic Vertical

Functions

Press or until the desired accented

3

character or symbol is highlighted.

Caps Alt Template Zoom

ëéèêee

A

Back-

Half

ground

Cutter

uffl é

New Block

A

Alt

mode turns off.

New Block

New Block New Block

Style Italic Vertical

Press . The selected character is

4

added to the text and

NOTE

To enter a series of characters in

Code

down before pressing . Then, continue adding characters by selecting them as

explained in steps 2 and 3, and holding down

Code

while pressing . Press just

after selecting the last character in the series.

Alt

Shift

36mm 24mm 18mm

12mm

9mm

6mm

36mm 24mm 18mm

12mm

9mm

6mm

mode

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

, hold

Enter ( )

To create a new line and move the cursor to the beginning of it, press once you have fin-

ished entering a line of text. .

NOTE

A single block of text can only contain the maximum number of lines shown in the table below. If the block already contains the maximum number of

lines when you press , the error message “LINE LIMIT” will appear.

Tape widths

1/4” (6 mm) 2 3/8” (9 mm) 3 1/2” (12 mm) 4 3/4” (18 mm) 6

1” (24 mm) 8

1 1/2” (36 mm) 10

New Block ( + )

To change the number of lines in a section of the label, create a new block by holding down

Code

and pressing .

NOTE

A single label can only contain a maximum of

☞

five blocks. If five blocks already exist when

is held down and is pressed, the

error message “MAX 5 BLOCKS” will appear.

☞ To split a text block into two so that the charac-

ter on the right of the cursor is at the beginning of the second block,

middle of the block, and then hold down

and press .

New Block

Maximum number of

lines that can be entered

Code

New Block

position the cursor in the

Code

16

Ch. 3 Functions

Symbol ( )

Symbol

In addition to the letters, symbols and numerals on the key tops, there are 475 additional symbols and pictures available with the

Symbol

function. After these symbols or pictures are added to the text, they can be deleted like any other character and some can be formatted using certain text format functions (see pages 24 through 31).

A table of the available symbols can be found on pages 76 through 79.

To add a symbol or picture to the text:

Symbol

Press .

1

Back-

Half

Caps Alt Template Zoom

[ ]:CONFIRM SYMBOL

SYMBOL NO. PUNCTUATION

BRACKETS ARROWS UNITS

Style Italic Vertical

Press or until

2

SYMBOL NO.

either

ground

Cutter

A

9

moves beside

or the desired category

36mm

24mm 18mm

12mm

9mm

6mm

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

name.

NOTE

☞ To return to the previous screen without keep-

ing any changes

, press .

Cancel

☞ To return to the text without adding a symbol

Symbol

press at any time.

Press .

3

New Block

Select the desired symbol.

4

SYMBOL NO.

If

was selected:

Type in a symbol number (or press

or ) until the desired symbol is displayed. The name of the category con-

taining the selected symbol is shown in the second line at the top of the display.

Back-

Half

Caps Alt Template Zoom

ground

Cutter

SELECT NO. 1 PUNCTUATION

Style Italic Vertical

If a category was selected:

Press or until the desired row of symbols is selected, and then press

or until the desired symbol is

highlighted. An enlargement of the selected symbol is shown on the right half of the display. For the numbers of symbols, refer to the list of symbols in the

Appendix

NOTE

☞ To select the first symbol in a different category

hold down and press or .

☞ To select the first symbol

,

(space bar) (or hold down and press ).

☞ To select the last symbol

press .

A

.

Shift

, press

Code

, hold down and

36mm 24mm 18mm

12mm

9mm

6mm

Code

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

Functions

,

17

Ch. 3 Functions

Back

Half

Caps Alt Template Zoom

Style Italic Vertical

Press . The selected symbol is added

5

New Block

to the text.

NOTE

☞ To enter a series of symbols

before pressing . Then, continue add-

Functions

ing characters by selecting them as explained in

steps 2 through 4, and holding down

A

New Block

Back-

ground

Half

Cutter

, hold down

36mm

24mm 18mm

12mm

9mm

6mm

Barcode ( )

Barcode

The

Barcode

function allows you to add your

desired barcode to your label. In addition, the

1

1/2"

3/4"

1/2" 3/8"

1/4"

Code

various barcode parameters enable you to create custom barcodes.

1"

NOTE

This section will explain how to enter a barcode

☞

into your text. It is not intended as a comprehensive introduction to the concept of barcoding. For more detailed information, please consult one of the many reference books available.

Since this machine is not specifically designed

☞

for special barcode label-making, some barcode readers may not be able to read the labels.

Barcodes should be printed on white labels

☞

with black ink. It is recommended that barcodes be printed

☞

with the set to ter set to

MARGIN

WIDE

difficult to read.

function (

and the barcode

FORMAT WIDTH

; otherwise, barcodes may be

menu)

parame-

while pressing . Press just after

New Block New Block

selecting the last symbol in the series. Some symbols typed into templates (

☞

function) and backgrounds ( function of the

display as “ ”.

, move the cursor below it, and then

symbol

Zoom

press .

Image

FORMAT

×

To view an enlargement of the

menu) appear on the

Template

BACKGROUND

To create a barcode:

Barcode

Press .

1

NOTE

☞ To change the data or parameters of a barcode

that has already been added to the text

the cursor in the middle of the barcode mark

before pressing .

Barcode

, position

☞ To return to the previous screen without keep-

ing any changes

, press .

Cancel

☞ To return to the text without adding a barcode

Barcode

press at any time.

Cutter

1

36mm

24mm 18mm

12mm

9mm

6mm

Caps Alt Template Zoom

ground

PROTOCOL:CODE39

**

[FORMAT]:PARAMETER [SYMBOL]:SPECIAL CHARACTER

Style Italic Vertical

A

,

1/2"

1"

3/4"

1/2" 3/8"

1/4"

18

Ch. 3 Functions

New Block

To change the barcode parameters:

Format

Press . All or some of the following

2

Format

parameters can be set.

PROTO

WIDTH

UNDER#S

CH.DIG.

(protocol)

(bar width)

(numbers printed below barcode)

(check digit)

Back-

Half

Caps Alt Template Zoom

ground

Cutter

[ ]:CHANGE SETTINGS PARAMETER

PROTO :CODE39 WIDTH :WIDE UNDER#S:ON CH.DIG.:OFF

Style Italic Vertical

Press or until Î moves beside the

3

parameter that you want to change.

Press . The available settings are dis-

4

played.

Caps Alt Template Zoom

A

Back-

Half

ground

Cutter

[ ]:CONFIRM PROTOCOL

CODE39 I-2/5 EAN13 EAN8 UPC-A UPC-E

Style Italic Vertical

A

36mm

24mm 18mm

12mm

9mm

6mm

36mm

24mm

18mm

12mm

9mm

6mm

Press or until

5

9

moves beside the

desired setting.

NOTE

To select the default setting

, press

(space bar).

Back-

Half

Caps Alt Template Zoom

[ ]:CONFIRM PROTOCOL

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

CODABAR EAN128 CODE128 ISBN 5 ISBN 2

Style Italic Vertical

Press to confirm the setting and

6

return to the Repeat steps 3 through 6 until all parame-

7

ground

A

PARAMETER

Cutter

menu.

36mm

24mm 18mm

12mm

9mm

6mm

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

ters are set as you wish.

Press to apply the settings.

8

Back-

Half

Caps Alt Template Zoom

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

PROTOCOL:CODABAR

[FORMAT]:PARAMETER [SYMBOL]:SPECIAL CHARACTER

Style Italic Vertical

ground

Cutter

1

1/2"

36mm

6mm

1"

3/4"

1/2" 3/8"

1/4"

24mm 18mm

12mm

9mm

A

Functions

19

Ch. 3 Functions

New Block

To enter the barcode data:

Type in the barcode data.

9

Back-

Half

Caps Alt Template Zoom

ground

Cutter

PROTOCOL:CODABAR A123456D

[FORMAT]:PARAMETER [SYMBOL]:SPECIAL CHARACTER

Symbol

A

Back-

Half

ground

Cutter

Style Italic Vertical

To add special characters to barcodes (only

with protocols EAN128, CODE128, CODE39 or CODABAR):

Press or until the cursor is below

0

Functions

the character on the right of where you want to add the special character.

Press .

A

Caps Alt Template Zoom

[ ]:CONFIRM SPECIAL CHARA.

SYMBOL 1 + SYMBOL 2 $

Style Italic Vertical

A

36mm 24mm 18mm

12mm

9mm

6mm

36mm 24mm 18mm

12mm

9mm

6mm

To add the barcode to the text:

Press .

D

NOTE

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

To delete a barcode

or the right of the barcode and press . When the message “OK TO CLEAR BARCODE?” appears,

press or until

then press .

deleting the barcode

CANCEL

, and then press ).

, move the cursor to the center

Back Space

Clear

moves beside OK, and

9

To return to the text without

, press (or move 9 beside

Cancel

New Block

Back-

Half

Caps Alt Template Zoom

4.1" HELSI MARGIN:WIDE AUTO

Style Italic Vertical

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

ground

Cutter

1

1/2"

36mm

1"

24mm

3/4"

18mm

12mm

1/2" 3/8"

9mm

6mm

A

1/4"

9

Press or until

B

moves beside the

special character that you want to add.

NOTE

Refer to page 80 for tables of the special characters that are available.

Press . The selected special charac-

C

New Block

ter is added to the barcode data.

20

Ch. 3 Functions

Cancel

Editing text

● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●

Zoom ( )

To view text that is too small to be read on the display, the making it easier to edit the text.

be turned on or off by pressing . When the

Zoom

In the label are shown by dark lines and the current line number is shown at the bottom of the display.

NOTE

☞ ☞ To return to WYSIWYG mode

Zoom Image

Zoom

mode must be turned on,

Zoom

mode can

Zoom Image

mode is on, the

Zoom

indicator lights up.

mode, the top, bottom, and left edge of

Use the cursor keys to move around the text.

, press (or

Zoom

).

Image

Back-

Half

Caps Alt Template Zoom

5.2" BRUSS MARGIN:WIDE AUTO

Bill R

[LINE: 1/2]

Style Italic Vertical

ground

Cutter

36mm 24mm 18mm

12mm

9mm

A

6mm

Cancel

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

Back-

Half

Back Space

Clear

ground

Cutter

1

1/2"

36mm

1"

24mm

3/4"

18mm

12mm

1/2" 3/8"

9mm

6mm

A

1/4"

Caps Alt Template Zoom

EDIT TEXT

Style Italic Vertical

Back Space ( )

To remove the character in the text that is to the

left of the cursor’s current position, press

Each time

Back Space

is pressed, one character is

Clear

Back Space

Clear

deleted. If the cursor is at the beginning of a line

or a block when

Back Space

is pressed, the current

Clear

line or block is joined with the previous one.

Clear ( + )

Code

Back Space

Clear

Once you have printed your text, you will need to erase the display so that you can design a new one. With the

Clear

function, you can select whether all of the text and all of the format settings, or just the text and its text format settings will be erased.

NOTE

The cursor can be located anywhere in the text.

.

Functions

In addition, pressing while typing text into templates (

BACKGROUND

(

Template

Zoom Image

function) and backgrounds

function of the

FORMAT

menu) displays an enlargement of the character above the cursor. This allows you to view sym-

bols which appear on the display as “ ”.

NOTE

To return to editing the text

, press any key

×

To erase all of the text and formats:

Hold down and press

1

Code

NOTE

To return to the text without erasing anything

(or move

).

New Block

beside

9

Back Space

.

Clear

CANCEL

and press

, press

21

Ch. 3 Functions

Back

f

New Block

Caps Alt Template Zoom

OK TO CLEAR

!

TEXT BUFFER?

ground

TEXT & FORMATS TEXT ONLY CANCEL

Style Italic Vertical

9

2

Since

MATS

is already beside

, press . All of the text is

erased and all of the format functions are reset to their default settings.

To erase only the text:

Hold down and press

1

NOTE

Functions

To return to the text without erasing anything

Cancel

(or move

).

New Block

Caps Alt Template Zoom

OK TO CLEAR

!

TEXT BUFFER?

A

New Block

Code

beside

9

Back-

ground

TEXT & FORMATS TEXT ONLY CANCEL

Style Italic Vertical

Press or until

1

TEXT ONLY

A

.

-

Hal

Cutter

TEXT & FOR-

Back Space

Clear

CANCEL

Half

Cutter

9

moves beside

1

1/2"

36mm 24mm

3/4"

18mm

12mm

1/2" 3/8"

9mm

6mm

1/4"

.

, press

and press

1

1/2"

36mm 24mm

3/4"

18mm

12mm

1/2" 3/8"

9mm

6mm

1/4"

.

Back-

Half

1"

Caps Alt Template Zoom

OK TO CLEAR

!

TEXT BUFFER?

ground

Cutter

TEXT & FORMATS TEXT ONLY CANCEL

Style Italic Vertical

Press . The text is erased and the

2

text format functions are reset to their default settings, but the label format func-

FORMAT

tions (

Area

Area ( )

All

Text formatting with the ent from creating a new block using the

Block

function. With the within a line or group of lines can be selected so that its text formats can be changed. The selected text can also be deleted or copied and pasted in a different place in the text.

The following two labels show how these functions can be used.

1"

The multiple blocks in this label were created using the

New Block

this text contains a single line, the second contains four lines, and the third, two lines.

A

menu) remain unchanged.

Area

function is differ-

Area

function, text

function. The first block of

36mm

24mm 18mm

12mm

9mm

6mm

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

New

22

This is a single-block, single-line label with different parts of the text formatted using the function. After all of the text was typed in, sec-

Area

tion “(123) 456-7890” was selected and given a smaller character size.

Ch. 3 Functions

To select an area of the text:

Press , , , or until the cursor

1

is beside the first character that you want to select.

Back-

Half

Caps Alt Template Zoom

ground

Cutter

5.3" HELSI MARGIN:WIDE AUTO

ert Becker Transport

Style Italic Vertical

Area All

Press . The first character is highlighted.

2

Caps Alt Template Zoom

5.3" HELSI MARGIN:WIDE AUTO

A

Back-

Half

ground

Cutter

ert Becker Transport

Style Italic Vertical

A

36mm

24mm 18mm

12mm

9mm

6mm

36mm 24mm 18mm

12mm

9mm

6mm

Format the text using the text format func-

4

tions (see pages 24 through 31) or use the

Copy & Paste

function to copy the text and paste it into a different place in the text (see page 24).

NOTE

1

1/2"

3/4"

1/2" 3/8"

1/4"

☞ To deselect the text

1"

☞ To delete the selected characters,

When the message “OK TO CLEAR AREA?”

appears, press or until

beside OK, and then press .

, press (or ).

Cancel

New Block

Area All

Back Space

press

.

Clear

moves

9

To return

to the text without deleting the selected area,

Cancel

press (or move

then press ).

Code

All (

With the

1

selected so that it can be formatted together,

1/2"

deleted, or copied and pasted in another place

1"

in the text.

3/4"

1/2"

To select all of the text:

3/8"

Hold down and press . All of the

1

1/4"

New Block

Area All

+

)

All

function, all of the text can be

Code

beside

9

CANCEL

Area All

, and

Functions

text is highlighted.

Press , , , or until all of the

3

characters that you want to select are highlighted.

Back-

Half

Caps Alt Template Zoom

ground

Cutter

5.3" HELSI MARGIN:WIDE AUTO

ert Becker Transport

Style Italic Vertical

A

36mm

24mm 18mm

12mm

9mm

6mm

Back-

Half

Caps Alt Template Zoom

5.3" HELSI MARGIN:WIDE AUTO

ert Becker Transport

1

1/2"

3/4"

1/2" 3/8"

1/4"

1"

Format the text using the text format func-

2

tions (see pages 24 through 31) or use the

Copy & Paste

Style Italic Vertical

ground

Cutter

1

1/2"

36mm

1"

24mm

3/4"

18mm

12mm

1/2" 3/8"

9mm

6mm

A

1/4"

function to copy the text and paste it into a different place in the text (see page 24).

NOTE

To deselect the text

, press .

Cancel

23

Brother PT-9400 User Manual

CONTENTS

QUICK REFERENCE

Features

GENERAL DESCRIPTION

LCD display

Menus

Keyboard

PRECAUTIONS

Connecting the power supply cord

Installing a TZ tape cassette

Turning on & off the P-touch

Performing basic operations

Entering text

Editing text