Brother PDS-6000, PDS-5000F, PDS-5000 User’s Guide
Button Manager V2
User’s Guide
Version B
ENG
Copyright
NOTE
© 2015 Brother Industries, Ltd. All rights reserved.
Information in this document is subject to change without notice. The software described in this document is
furnished under a license agreement. The software may be used or copied only in accordance with the terms
of those agreements. No part of this publication can be reproduced in any form or by any means without prior
written permission of Brother Industries, Ltd.
Trademarks
BROTHER is either a trademark or a registered trademark of Brother Industries, Ltd.
The optional Optical Character Recognition (OCR) capabilities are provided by Nuance Communications, Inc.
Microsoft, Windows, SharePoint and Paint are registered trademarks of Microsoft Corporation.
Other names and products mentioned in this document may be trademarks or registered trademarks of their
respective companies.
• Button Manager V2 is available only for Windows® users.
• For PDS-5000/5000F/6000F users: This guide uses PDS-6000 screen images, unless otherwise
indicated.
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Table of Contents
1 Product Overview 1
Button Manager V2 Features.....................................................................................................................1
2 Installation 2
Using the Wizard to Install Button Manager V2.........................................................................................2
3 Start Scanning 4
Starting Button Manager V2 ......................................................................................................................4
Quitting Button Manager V2 ......................................................................................................................7
4 Default Functions and Predefined Tasks 8
5 Button Panel Configuration 10
Changing Scan Button Properties ...........................................................................................................10
Basic Properties ................................................................................................................................12
Image Adjustment Properties ............................................................................................................17
Color Dropout Properties...................................................................................................................20
Image Processing Properties ............................................................................................................22
More Settings Properties ...................................................................................................................24
Using Scan Buttons .................................................................................................................................26
Sending Scans to a Folder as Image Data........................................................................................26
Sending Scans to a Folder as Text Data ...........................................................................................27
Opening Your Scanned Image in a Software Application..................................................................28
Attaching Your Scanned Image to a New Email................................................................................30
Sending Scans to a Printer................................................................................................................31
Sending Scans to a Shared Folder....................................................................................................34
Sending Scans to an FTP Server ......................................................................................................36
Sending Scans to a Microsoft
®
SharePoint® Server ........................................................................39
6 Using the Options Menu 42
Settings....................................................................................................................................................43
Others ......................................................................................................................................................44
Advanced.................................................................................................................................................46
Scanner Info. ...........................................................................................................................................47
About .......................................................................................................................................................47
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7 Advanced Functions 48
Creating New Profiles ..............................................................................................................................48
Opening Your Scanned Image in a Software Application........................................................................50
Converting and Opening Your Scanned Text in a Software Application .................................................51
Saving Your Images as Searchable PDF Files........................................................................................52
“Drag and Drop” to Save Your File to a Button in the Button Panel ........................................................53
8 Troubleshooting 54
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1
This is a party photo.
Button Manager V2 provides an easy way to scan your document and then send the scanned image to the
destination or software application of your choice. You can assign up to nine different destinations to
complete your frequently-performed tasks, and customize how you want different document types scanned
and saved.
Product Overview 1
Button Manager V2 Features 1
Button Manager V2 provides the following features to manage your scanned documents more effectively:
Uploading your scanned image to the network
Use Button Manager V2 to upload scanned images to various network file servers, including FTP and
other locations on your network.
Displaying the scanner’s TWAIN user interface
For more advanced scan settings, use Button Manager V2’s TWAIN user interface and customize your
scan configurations to fit with your application needs.
Supporting outside plug-in applications
1
If you are a software developer, you can develop and add your own plug-in features to expand Button
Manager V2’s scanning functions.
Scanning and inserting your image in a software application
Use Button Manager V2 to open a scanned image directly into a software application.
1
2
NOTE
Installation 2
Using the Wizard to Install Button Manager V2 2
1 Put the DVD-ROM into your DVD-ROM drive.
2 When the Setup screen appears, click Additional Applications, and then select Install Button
Manager.
2
If the Brother screen does not appear automatically, go to Computer (My Computer).
Double-click the DVD-ROM icon, and then double-click Setup.exe.
If the User Account Control screen appears, click Allow or Yes.
3 The InstallShield Wizard appears and will guide you through the installation.
2
Installation
4 When the InstallShield Wizard is complete, click Finish.
2
3
3
NOTE
After installing the scanner driver and Button Manager V2, you must restart your computer. After restarting,
Button Manager V2 will launch automatically when your scanner is connected and turned on. A shortcut icon
will appear in the system tray at the lower right corner of your Desktop.
When you start scanning, you can use Button Manager V2’s default settings or customize the scan settings
for your own needs. For more information on customizing Button Manager V2’s scanning configurations, see
Changing Scan Button Properties on page 10.
Before scanning, take a moment to become familiar with the Button Manager V2 Button Panel and the types
of scanning formats and configurations available by default.
Start Scanning 3
Starting Button Manager V2 3
1 If Button Manager V2 is not already open, click the Button Manager V2 icon in the system tray in the
bottom right corner of your Desktop to launch the application.
If Button Manager V2 is installed but the icon is not visible, click the to view the rest of your system
tray, and then click the Button Manager V2 icon.
3
• If the Button Manager V2 icon does not appear in the Windows system tray, first make sure that your
scanner is connected to your computer with a USB cable. If it is connected, and you still do not see the
Button Manager V2 icon, turn your scanner off and then back on.
• If the Button Manager V2 icon is not displayed in the system tray, click Start > All Programs > Brother
PDS-XXXX Scanner (where XXXX is your model name) > Button Manager > Button Manager V2.
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Start Scanning
1
2
3
2 Button Manager V2 Button Panel appears.
3
1 Your scanner model and machine ID number are listed in the Button Panel’s title bar.
2 Function Icons (Buttons)
Each button represents a scan function.
3 Use the arrows to scroll up or down through the Button Panel.
3 The Button Manager V2 Button Panel displays five buttons at one time. To cycle through all the Button
Panel’s buttons, click the and buttons.
5
Start Scanning
4 To check or change the scan configuration of any button, right-click the scan button to open the Button
Properties window, where you can customize button settings. For more information, see Button Panel
Configuration on page 10.
5 To start a scan, click the scan button you want to use. The scanner begins to scan your document and
will deliver the scanned image to the default destination. For more information on each button’s default
settings, see Default Functions and Predefined Tasks on page 8.
6 To close the Button Panel, click the (Close) button.
3
6
Start Scanning
NOTE
Quitting Button Manager V2 3
If you are not currently using Button Manager V2, you can quit and remove the Button Manager V2 icon
from your system tray:
1 Right-click the (Button Manager V2) icon in your system tray.
2 Click Quit.
To restart Button Manager V2, manually start Button Manager V2 from the Start menu.
3
3
• To start Button Manager V2 from the program group, click (Start) > All Programs > Brother
PDS-XXXX Scanner (where XXXX is your model name) > Button Manager > Button Manager V2.
• To remove Button Manager V2 from the program group, click (Start) > All Programs > Brother
PDS-XXXX Scanner (where XXXX is your model name) > Button Manager > Uninstall.
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4
Default Functions and Predefined Tasks 4
Button Manager V2 features nine function buttons, which are pre-configured for your most frequently-used
tasks, such as scanning to a file, scanning to an email, and scanning to a printer.
This table describes the pre-configured buttons in the Button Panel. To change any of these settings or
names, see Button Panel Configuration on page 10.
Button
Number
1 Scan to File Select this button to scan a document and
2 Scan to File (OCR) Select this button to scan a document and
3 Scan To App Select this button to scan a document,
4 E-Mail Select this button to scan a document and
5 Printer Select this button to scan a document and
6 Shared Folder Select this button to scan a document and
7 FTP Select this button to scan a document and
8 SharePoint Select this button when you want to scan a
Name Destination/Application Preset Scan Settings
save it to a folder as an image file.
save it to a folder as an editable text file after
Optical Character Recognition (OCR).
launch and open the scanned image in an
image-editing software application.
send the scanned image as an email
attachment from your default email
application.
print the scanned image from your default
printer.
save the scanned image to a shared folder
on the network.
save the scanned image to a network file
server, such as FTP.
document and save the image to a
Microsoft
®
SharePoint® server.
4
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop & Deskew
Auto Color Detection, 200 dpi,
Simplex, TXT, Auto Crop & Deskew
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop & Deskew
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop & Deskew
Auto Color Detection, 200 dpi,
Simplex, BMP, Auto Crop & Deskew
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop & Deskew
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop & Deskew
Auto Color Detection, 200 dpi,
Simplex, JPEG, Auto Crop & Deskew
8
Default Functions and Predefined Tasks
NOTE
• To use the scanner’s default settings, configure features such as network access, Shared Folder, FTP and
establish internet connection before installing Button Manager V2.
• To send your scanned images to a network server such as FTP, make sure you have network server
access. You may need to create a login name and password first.
• Microsoft
Microsoft
®
.NET Framework: To accurately send your scanned images to a network server,
®
.NET Framework 2.0 or higher is required on your computer. Check the program and the version
by choosing Start > Control Panel > Programs and Features. A list of programs will be displayed; if you
have installed Microsoft
• Microsoft
by Microsoft
®
SharePoint®: Microsoft® SharePoint® is a collaboration and document library tool developed
®
for file sharing and web publishing. You may need to contact your system administrator
to get the correct URL for the SharePoint
to the SharePoint
®
.NET Framework, the program and version will be shown in the list.
®
®
and a valid user login and password.
server. Your system administrator will also give you access
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5
In Button Manager V2, you can customize the buttons in the Button Panel; change button names, update
the default settings, and customize scanning properties, including destination applications and how scanned
files are stored and named.
Button Panel Configuration 5
Changing Scan Button Properties 5
1 Click the (Button Manager V2) icon in the system tray.
2 Button Manager V2 launches. Click and to scroll through the Button Panel until you find the
button you want to change.
5
10
Button Panel Configuration
3 Right-click the button to view its Button Properties screen.
5
4 Click any of the tabs to make changes to the scanning properties:
Basic tab: Use to select basic scan settings, including image mode, resolution, paper size, file path
and file name, and your desired Scan To destination. For more information, see Basic Properties
on page 12.
Image Adjustment tab: Use to set the desired brightness and contrast values to help improve your
scanned image. For more information, see Image Adjustment Properties on page 17.
Color Dropout tab: Use to choose a color channel to be removed to sharpen your text. For more
information, see Color Dropout Properties on page 20.
Image Processing tab: Use to rotate your scanned image or remove blank pages. For more
information, see Image Processing Properties on page 22.
More Settings tab: Use to detect overlapped pages and to separate your multi-page documents.
For more information, see More Settings Properties on page 24.
5 Do one of the following:
Click OK to save your settings and exit.
Click Cancel to close this screen without saving changes.
11
Button Panel Configuration
NOTE
Basic Properties 5
In the Button Properties screen, click the Basic tab to change button configuration settings, including basic
scan settings, file format and path, and your “Scan To” destination.
5
Button Name 5
The Button Name field at the top of this screen allows you to rename the button. Type the name you want
in the field and when you click OK, the new name appears in the Button Panel.
To rename a button on the Button Panel:
1 On the Basic tab, click the (Button Name) field. The button name is editable.
2 Type the new button name in the field, and then press the Enter key on your keyboard.
3 The button name is changed and appears in the Button Panel.
This Button Name change also appears on the scanner’s LCD.
12
Button Panel Configuration
Image Mode 5
Select the image mode you want for the scanned image.
Auto
(Auto Color
Detection)
Choose Auto to automatically detect and scan your color document in color image mode. If your
document is in color, the scanner will automatically scan the document as a color image. If your
document is non-color, the scanner will scan your document in Black and White mode. Use this
option for documents containing a mixture of color and non-color.
Auto mode does not support gray scale documents. To scan in gray scale, select Gray.
Color Choose Color when scanning color photographs or color documents.
Gray Choose Gray to scan documents containing drawings or black and white photographs.
A Gray scan produces an image of up to 256 shades of gray.
Black and White Choose Black and White to scan documents containing text, pencil, or ink.
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13
Button Panel Configuration
Scan Parameters 5
Resolution 5
Click and drag the Resolution slider to choose your ideal resolution. The default value is 200 dpi.
Available resolutions are 75, 100, 150, 200, 300, 400 and 600 dpi (dots per inch); options may vary
depending on your scanner model.
Higher resolutions result in more detail, slower scanning, and generally larger file sizes.
For Optical Character Recognition (OCR) scanning, we recommend choosing 300 dpi.
5
Resolution: 100 dpi
Resolution: 200 dpi
Paper Size
Click the Paper Size drop-down list, and then select your ideal scan size. Options may vary depending
on your scanner model. Select Auto Crop & Deskew to adjust the scanned image’s size automatically
according to document size, and to straighten a skewed or slanted image automatically. Use this option
if you are scanning batches of mixed-sized documents.
Duplex
Select the Duplex check box for duplex (2-sided) scanning.
Use TWAIN
Select the TWAIN check box to scan based on the scanner’s TWAIN user interface. Once selected, click
Setup to configure more advanced TWAIN settings.
For more information about settings, see the User’s Guide for your scanner.
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