Brother MFC-J6520DW, MFC-J6720DW Quick Setup Guide
Quick Setup Guide
WARNING
CAUTION
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MFC-J6520DW
MFC-J6720DW
Start Here
Thank you for choosing Brother, your support is important to us and we value your business. Your Brother product
is engineered and manufactured to the highest standards to deliver reliable performance, day-in and day-out.
Please read the Product Safety Guide first before you set up your machine. Then, please read this Quick Setup
Guide for the correct setup and installation.
Manuals in Spanish for this model are available on the enclosed CD-ROM.
Manuales en Español para este modelo están disponibles en el CD-ROM incluido.
WARNING
CAUTION
IMPORTANT
NOTE
WARNING indicates a potentially hazardous situation which, if not avoided, could result in death
or serious injuries.
CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor
or moderate injuries.
IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in
damage to property or loss of product functionality.
Notes tell you how to respond to a situation that may arise or give tips about how the operation
works with other features.
Unpack the machine and check the components
1
Most of the illustrations in this Quick Setup Guide show the MFC-J6720DW.
The components included in the box may differ depending on your country.
Black
Yellow
Cyan
Magenta
Starter Ink
Cartridges
a Upper tray
b Lower tray
Basic User’s Guide Product Safety Guide Telephone Line Cord
* If your computer does not have a CD-ROM drive, the supplied CD-ROM does not contain drivers for your
operating system, or you want to download manuals and utilities, visit your model page at
http://solutions.brother.com/
.
Quick Setup Guide
CD-ROM*
Plastic bags are used in the packing of your machine. Plastic bags are not toys. To avoid the danger
of suffocation, keep these bags away from babies and children and dispose of them correctly.
(For MFC-J6720DW)
To prevent possible injuries, at least two people should lift the product. One
person should hold the front of the product, and one person should hold the
back. Be careful not to trap your fingers when you put the product down.
USA/CAN Version 0
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a Remove the protective tape and film covering
NOTE
NOTE
NOTE
the machine, and also from the Touchscreen.
b Make sure you have all the components.
• Save all packing materials and the box in case
for any reason you must ship your machine.
• You need to purchase the correct interface
cable for the interface you want to use (for USB
or network connection).
USB cable
We recommend using a USB 2.0 cable (Type
A/B) that is no more than 16 feet (five meters)
long.
Network cable
Use a straight-through Category5 (or greater)
twisted-pair cable for 10BASE-T or
100BASE-TX Fast Ethernet Network.
Connect the power cord
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and telephone line
• If you do not plan to use the fax feature on this
machine, go to step 3 on page 4.
• To prolong the life of the print head, provide the
best ink cartridge economy and maintain print
quality, we do not recommend unplugging the
machine frequently and/or leaving the machine
unplugged for extended periods of time. Each
time you plug the machine in, it automatically
cleans the print heads, which uses some of
your ink.
We recommend using to power down the
machine. Using allows minimal power to
the machine, resulting in periodic, but less
frequent, cleaning of the print heads.
b Lift the scanner cover until it locks securely into
the open position.
DO NOT connect the USB cable yet (if you are
using a USB cable).
a Connect the power cord.
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c Connect the telephone line cord.
CAUTION
IMPORTANT
NOTE
NOTE
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3
Connect one end of the telephone line cord to
the jack marked LINE on the machine.
Carefully guide the telephone line cord into the
cable channel and out the back of the machine.
Connect the other end to a modular wall jack.
If you are sharing one telephone line with an
external telephone, connect it as shown below.
Before you connect the external telephone,
remove the white protective cap c from the EXT.
jack on the machine.
a Extension telephone
b External telephone
c Protective cap
The telephone line cord MUST be connected to
the jack marked LINE on the machine.
d Gently close the scanner cover using the finger
holds on each side.
Be careful not to pinch your fingers when you
close the scanner cover.
Always use the finger holds provided on each side
of the scanner cover when opening and closing it.
If you are sharing one telephone line with an
external telephone answering machine, connect it
as shown below.
Before you connect the external telephone
answering machine, remove the white protective
cap a from the EXT. jack on the machine.
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a Protective cap
Set the receive mode to External TAD if you
have an external answering machine. See
Choose the correct Receive Mode on page 12.
For additional details, see Connecting an external
TAD (telephone answering device) in chapter 6 of
the Basic User’s Guide.
3
Install the ink cartridges
CAUTION
NOTE
NOTE
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NOTE
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3
If ink gets in your eyes, wash it out with water at
once and call a doctor if you are concerned.
Make sure you install the Starter Ink Cartridges
included with your machine first.
a Make sure that the power is turned on.
The Touchscreen will show No Ink
Cartridge.
You can adjust the angle of the control panel by
lifting it. To lower this control panel, push the
release button that is located behind the control
panel, as shown in the illustration.
c Remove the orange protective part a.
Do not throw away the orange protective part.
You will need it if you transport the machine.
d Lift the scanner cover into the open position.
b Open the ink cartridge cover a.
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e Store the orange protective part in the holder
CAUTION
IMPORTANT
inside the machine as shown.
Make sure that the two projections on the
bottom of the orange protective part fit into the
two slots in the holder.
g Unpack the ink cartridge.
Turn the green release lever on the orange
protective packing a counterclockwise until it
clicks to release the vacuum seal. Then
remove the orange protective packing a as
shown.
• DO NOT shake the ink cartridges. If ink stains
your skin or clothing, wash with soap or
detergent at once.
• DO NOT touch the cartridge in the area
indicated b, as this can cause the machine not
to function with the cartridge.
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f Gently close the scanner cover using the finger
holds on each side.
Be careful not to pinch your fingers when you
close the scanner cover.
Always use the finger holds provided on each side
of the scanner cover when opening and closing it.
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h Take care to match the sticker color a with the
NOTE
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IMPORTANT
cartridge color b as shown in the diagram
below.
Install each ink cartridge in the direction of the
arrow on the label.
i Gently push the back of the ink cartridge
marked “PUSH” until it latches. After all the ink
cartridges are installed, close the ink cartridge
cover.
• DO NOT take out ink cartridges if you do not
need to replace them. If you do so, it may
reduce the ink quantity and the machine will not
know the quantity of ink left in the cartridge.
• DO NOT repeatedly insert and remove the
cartridges. If you do so, ink may seep out of the
cartridge.
• Once you open an ink cartridge, install it in the
machine and use it up within six months of
installation. Use unopened ink cartridges by
the expiration date written on the cartridge
package.
• DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out of
the cartridge.
• Brother strongly recommends that you do not
refill the ink cartridges provided with your
machine. We also strongly recommend that
you continue to use only Genuine Brother
Brand replacement ink cartridges. Use or
attempted use of potentially incompatible ink
and/or cartridges in the Brother machine may
cause damage to the machine and/or may
result in unsatisfactory print quality. Our
warranty coverage does not apply to any
problem that is caused by the use of
unauthorized third party ink and/or cartridges.
To protect your investment and obtain premium
performance from the Brother machine, we
strongly recommend the use of Genuine
Brother Supplies.
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The machine will prepare the ink tube system for
printing. This process will take approximately four
minutes. Do not turn off the machine. We
recommend you perform the next step while
waiting.
4
NOTE
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NOTE
Load plain Letter/A4 paper
d Gently press and slide the paper length
guide a to fit the paper size.
Make sure that the triangular marks b on the
paper length guide a lines up with the mark for
the paper size you are using.
Make sure the first printed page is Letter/A4 size.
a Pull the paper tray (for MFC-J6720DW, paper
tray #1, the upper tray) a, completely out of
the machine.
b Gently press and slide the paper side guides a
to fit the paper size. Make sure that the
triangular mark b on the paper side guide a
lines up with the mark for the paper size you
are using.
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e Close the output paper tray cover.
f Fan the stack of paper well to avoid paper jams
and misfeeds.
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c Open the output paper tray cover a.
Always make sure that the paper is not curled or
wrinkled.
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g Gently put the paper into the paper tray (for
IMPORTANT
NOTE
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MFC-J6720DW, tray #1, the upper tray).
Make sure the paper is flat in the tray. If the paper
is pushed against the back of the tray, it may
cause paper feed problems.
h Gently adjust the paper side guides to fit the
paper with both hands. Make sure that the
paper side guides touch the sides of the paper.
i Check that the paper is flat in the tray and
below the maximum paper mark a.
• When you use Ledger, Legal, Folio or A3 size
paper, press the universal guide release
button a as you slide out the front of paper
tray #1.
• When you load a different paper size in a tray,
you will need to change the paper size setting
in the machine at the same time. (See Paper
Size and Type in chapter 2 of the Basic User’s
Guide.)
j Slowly push the paper tray completely into the
machine.
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k While holding the paper tray in place, pull out
the paper support a until it clicks, and then
unfold the paper support flap b.
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NOTE
• For printing and copying on special print media,
open the manual feed slot a on the back of the
machine. Feed only one sheet at a time.
For more information, see Loading paper in the
manual feed slot in chapter 2 of the Basic
User’s Guide.
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Check the print quality
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NOTE
If your machine has two paper trays, make sure
there is paper in tray #1, the upper tray, when
checking the print quality.
a When the preparation process has finished, the
Touchscreen shows Load paper and
press [OK].
Press OK.
b Check the quality of the four color blocks on the
sheet (black/yellow/cyan/magenta).
c If all lines are clear and visible, press Yes to
finish the quality check and go to the next step.
OK
• (MFC-J6720DW)
For information about tray #2 (the lower tray),
see Loading paper in paper tray #2 in chapter
2 of the Basic User’s Guide.
If lines are missing, press No and follow the
steps on the Touchscreen.
Poor
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Set the date and time
NOTE
NOTE
Set the paper settings
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The Touchscreen displays the date and time. You can
also add the current date and time to each fax you
send by setting your Station ID (see step 10).
a Enter the last two digits of the year on the
Touchscreen, and then press OK.
(e.g. Enter 1 3 for 2013.)
b Enter the two digits for the month on the
Touchscreen, and then press OK.
c Enter the two digits for the day on the
Touchscreen, and then press OK.
d Enter the time on the Touchscreen in 12-hour
format.
Press to cycle AM and PM.
e Press OK.
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For your machine to produce the best print quality and
to feed the correct paper size, the paper type and size
must be set to match the paper in the tray.
For more information on the types and sizes of paper
supported, see Paper Size and Type in chapter 2 of
the Basic User’s Guide.
(For MFC-J6720DW)
You can change the default tray that the machine
will use for printing copies or received faxes (see
Tray use in Copy mode or Tray use in Fax mode
in chapter 2 of the Basic User’s Guide).
a (For MFC-J6720DW)
When Tray Setting appears on the
Touchscreen, press Tray Setting to set the
paper size and paper type.
(For MFC-J6520DW)
Press Paper Setting. Go to step c.
b Press Tray #1 to set paper size and paper
type for tray #1, or press Tray #2 to set paper
size for tray #2.
c Press the size and type of paper you are using.
You can change date, time, or clock type (12h or
24h) at any time.
For more information, see Setting the date and
time in the Basic User’s Guide.
d Press OK.
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Choose your language
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a Press (Settings).
b Press All Settings.
c Press a or b to display Initial Setup.
d Press a or b to display Local Language.
e Press your language.
f Press .
(if needed)
Press Initial Setup.
Press Local Language.
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Choose the correct Receive Mode
NOTE
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The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail,
Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.
For details, see Using Receive Modes in chapter 5 of the Basic User’s Guide.
If you are not using this machine for faxing, go to the next step.
Will you be using a Distinctive Ring number for receiving faxes?
Brother uses the term “Distinctive Ring” but telephone companies may have other names for this service such
as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring. See Distinctive
Ring in chapter 6 of the Basic User’s Guide for instructions on setting up your machine using this feature.
Will you be using Voice Mail on the same telephone line as your Brother machine?
If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that
Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail
in chapter 6 of the Basic User’s Guide for instructions on setting up your machine using this service.
Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?
Your external telephone answering device (TAD) will automatically answer every call. Voice messages are
stored on the external TAD and fax messages are printed. Choose External TAD as your Receive Mode. See
the instructions below. For additional details, see Connecting an external TAD (telephone answering device) in
chapter 6 of the Basic User’s Guide.
Will you be using your Brother machine on a dedicated fax line?
Your machine automatically answers every call as a fax. Choose
instructions below.
Will you be using your Brother machine on the same line as your telephone?
Do you want to receive voice calls and faxes automatically?
The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same
line. Choose Fax/Tel as your
Fax/Tel in chapter 5 of the Basic User’s Guide for instructions on setting up and using this receive mode.
Important Note: You cannot receive voice messages on either Voice Mail or an answering machine
when choosing the Fax/Tel mode.
Do you expect to receive very few faxes?
Choose Manual as your
See the instructions below.
Receive Mode
Receive Mode
. See the instructions below. For additional information see
. You control the phone line and must answer every call yourself.
Fax Only
as your Receive Mode. See the
a Press (Settings).
b Press All Settings.
c Press Fax.
d Press Setup Receive.
e Press Receive Mode.
f Press your preferred receive mode.
g Press .
If the Receive Mode option is not displayed, make sure the Distinctive Ring feature is set to Off. (See Turning
off Distinctive Ring in chapter 6 of the Basic User’s Guide.)
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Set your Station ID
NOTE
NOTE
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Set your machine’s Station ID so that the date and
time appear on each fax you send.
If you are not using this machine for faxing, go to the
next step.
a Press (Settings).
b Press All Settings.
c Press a or b to display Initial Setup.
Press Initial Setup.
d Press Station ID.
e Press Fax.
f Enter your fax number (up to 20 digits) on the
Touchscreen, and then press OK.
g Press Name.
h Enter your name (up to 20 characters) using
the Touchscreen, and then press OK.
• Press to cycle between lower case and
upper case.
(USA only)
The Telephone Consumer Protection Act of 1991
makes it unlawful for any person to use a
computer or electronic device to send any
message via a telephone fax machine unless
such messages clearly contain, in a margin at the
top or bottom of each transmitted page, or on the
first page of the transmission, the date and time it
is sent and an identification of the business or
other entity or other individual sending the
message and the telephone number of the
sending machines or such business, other entity
or individual.
Transmission
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Your Brother machine is equipped with a
Transmission Verification Report that can be used as
confirmation that you sent a fax. This report lists the
name or fax number of the receiving party, the date,
time, and duration of the transmission, the number of
pages transmitted, and whether or not the
transmission was successful. If you want to use the
Fax Transmission Report feature, see Transmission
Verification Report in chapter 4 of the Basic User’s
Guide.
Verification Report
• Press to cycle between letters, numbers
and special characters. (The characters
available may differ depending on your
country.)
• If you entered a number or a character
incorrectly and want to change it, press d or c
to move the cursor to the incorrect one. Press
and then enter the correct character.
• To enter a space, press Space. Or, you can
press c to move the cursor.
i Press .
Set Tone or Pulse dialing
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Your machine comes set for a Tone dialing service. If
you have a Pulse dialing (rotary) service, you need to
change the dialing mode.
mode (Canada only)
a Press (Settings).
b Press All Settings.
c Press a or b to display Initial Setup.
Press Initial Setup.
d Press Tone/Pulse.
e Press Pulse (or Tone).
f Press .
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13
NOTE
Set the telephone line compatibility (VoIP)
Set the Time Zone
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If you are connecting the machine to a VoIP service
(over the Internet), you need to change the
compatibility setting.
If you are using an analog telephone line, you can
skip this step.
a Press (Settings).
b Press All Settings.
c Press a or b to display Initial Setup.
Press Initial Setup.
d Press a or b to display Compatibility.
Press Compatibility.
e Press Basic(for VoIP).
f Press .
Automatic Daylight
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You can set the machine to change automatically for
Daylight Saving Time. It will reset itself forward one
hour in the spring and backward one hour in the fall.
Saving Time
a Press (Settings).
b Press All Settings.
You can set the time zone for your location on the
machine. For example, the time zone for Eastern
Time in the USA and Canada is UTC-05:00. Pacific
Time in the USA and Canada is UTC-08:00.
a Press (Settings).
b Press All Settings.
c Press a or b to display Initial Setup.
Press Initial Setup.
d Press Date & Time.
e Press a or b to display Time Zone.
Press Time Zone.
f Enter your time zone.
Press OK.
g Press .
Time Zone Standard Time
Hawaii-Aleutian Time Zone UTC - 10:00
Alaska Time Zone UTC - 09:00
Pacific Time Zone UTC - 08:00
Mountain Time Zone UTC - 07:00
Central Time Zone UTC - 06:00
Eastern Time Zone UTC - 05:00
Atlantic Time Zone UTC - 04:00
Chamorro Standard Time Zone UTC + 10:00
c Press a or b to display Initial Setup.
Press Initial Setup.
d Press Date & Time.
e Press a or b to display Auto Daylight.
Press Auto Daylight.
f Press On (or Off).
g Press .
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