Brother MFC-J5945DW User Guide
Online User's Guide
MFC-J5945DW
© 2018 Brother Industries, Ltd. All rights reserved.
Home > Table of Contents
Table of Contents
Before You Use Your Brother Machine ............................................................................................... 1
Definitions of Notes ........................................................................................................................................ 2
Trademarks .................................................................................................................................................... 3
Important Note ............................................................................................................................................... 4
Introduction to Your Brother Machine................................................................................................. 5
Before Using Your Machine ........................................................................................................................... 6
Control Panel Overview ................................................................................................................................. 7
Touchscreen LCD Overview........................................................................................................................... 9
Settings Screen Overview ...........................................................................................................................12
Navigate the Touchscreen............................................................................................................................ 14
Set the Ready Screen .................................................................................................................................. 15
Set Default Function Screens ...................................................................................................................... 16
Access Brother Utilities (Windows®) ............................................................................................................ 17
Uninstall the Brother Software and Drivers (Windows®) .................................................................... 18
USB / Ethernet Port Locations on Your Brother Machine ............................................................................ 19
Paper Handling.................................................................................................................................... 21
Load Paper................................................................................................................................................... 22
Load Paper in Paper Tray #1 / Paper Tray #2.................................................................................... 23
Load Paper in the Multi-purpose Tray (MP Tray) ............................................................................... 40
Unprintable Area ................................................................................................................................ 45
Paper Settings.................................................................................................................................... 46
Acceptable Paper and Other Print Media........................................................................................... 52
Load Documents .......................................................................................................................................... 60
Load Documents in the Automatic Document Feeder (ADF) ............................................................. 61
Load Documents on the Scanner Glass ............................................................................................ 63
Unscannable Area.............................................................................................................................. 64
Print ...................................................................................................................................................... 65
Print from Your Computer (Windows®) ........................................................................................................ 66
Print a Photo (Windows®)................................................................................................................... 67
Print a Document (Windows®)............................................................................................................ 68
Cancel a Print Job (Windows®) .......................................................................................................... 69
Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows®).................................... 70
Print as a Poster (Windows®)............................................................................................................. 71
Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Windows®) ................ 72
Print as a Booklet Automatically (Windows®)..................................................................................... 75
Secure Print (Windows®).................................................................................................................... 77
Print a Colour Document in Greyscale (Windows®) ........................................................................... 78
Prevent Smudged Printouts and Paper Jams (Windows®) ................................................................ 79
Use a Preset Print Profile (Windows®) ............................................................................................... 80
Change the Default Print Settings (Windows®) .................................................................................. 83
Print Settings (Windows®) .................................................................................................................. 84
Print from Your Computer (Mac) ..................................................................................................................89
Print a Photo (Mac) ............................................................................................................................ 90
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Print a Document (Mac) ..................................................................................................................... 91
Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Mac) .......................... 92
Print More Than One Page on a Single Sheet of Paper (N in 1) (Mac) ............................................. 93
Secure Print (Mac) ............................................................................................................................. 94
Print a Colour Document in Greyscale (Mac)..................................................................................... 95
Prevent Smudged Printouts and Paper Jams (Mac) .......................................................................... 96
Print Options (Mac) ............................................................................................................................ 97
Print Data Directly from a USB Flash Drive ............................................................................................... 103
Compatible USB Flash Drives.......................................................................................................... 104
Print Photos Directly from a USB Flash Drive .................................................................................. 105
Print a PDF File Directly from a USB Flash Drive ............................................................................ 115
Scan.....................................................................................................................................................117
Scan Using the Scan Button on Your Brother Machine ............................................................................. 118
Scan Photos and Graphics............................................................................................................... 119
Save Scanned Data to a Folder as a PDF File ................................................................................ 121
Save Scanned Data to a USB Flash Drive....................................................................................... 123
Scan Multiple Business Cards and Photos (Auto Crop)................................................................... 126
Scan to an Editable Text File Using OCR......................................................................................... 127
Scan to Email Attachment ................................................................................................................ 129
Send Scanned Data to an Email Server........................................................................................... 131
Scan to FTP ..................................................................................................................................... 133
Scan to SSH FTP (SFTP) ................................................................................................................ 137
Scan to Network (Windows®) ........................................................................................................... 144
Scan to SharePoint®........................................................................................................................ 149
Web Services for Scanning on Your Network (Windows® 7, Windows® 8 and Windows® 10) ........ 153
Change Scan Button Settings from ControlCenter4 (Windows®)..................................................... 157
Change Scan Button Settings from Brother iPrint&Scan (Mac) ....................................................... 161
Scan from Your Computer (Windows®)...................................................................................................... 162
Scan Using ControlCenter4 Home Mode (Windows®) ..................................................................... 163
Scan Using ControlCenter4 Advanced Mode (Windows®)............................................................... 180
Scan Using Nuance™ PaperPort™ 14SE or Other Windows® Applications..................................... 197
Scan Using Windows® Fax and Scan .............................................................................................. 202
Install BookScan Enhancer and Whiteboard Enhancer (Windows®) ............................................... 206
Scan from Your Computer (Mac)................................................................................................................ 207
Scan Using Brother iPrint&Scan (Mac) ............................................................................................ 208
Scan Using TWAIN-Compliant Applications (Mac)........................................................................... 209
Configure Scan Settings Using Web Based Management......................................................................... 213
Set the Scan Job Email Report Using Web Based Management .................................................... 214
Copy ................................................................................................................................................... 215
Copy a Document ..................................................................................................................................... 216
Enlarge or Reduce Copied Images ............................................................................................................ 218
Sort Copies ................................................................................................................................................ 219
Make Page Layout Copies ( N in 1 or Poster)............................................................................................ 220
Copy on Both Sides of the Paper (2-sided Copy) ...................................................................................... 222
Copy an ID Card ........................................................................................................................................ 224
Use the A3 Copy Shortcuts........................................................................................................................226
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Copy in Ink Save Mode ............................................................................................................................. 228
Copy Options ............................................................................................................................................. 229
Use Preset Copy Settings .......................................................................................................................... 232
Fax ...................................................................................................................................................... 234
Send a Fax.................................................................................................................................................235
Send a Fax from Your Brother Machine ........................................................................................... 236
Send a 2-sided Fax from the ADF.................................................................................................... 238
Send a Fax Manually........................................................................................................................ 239
Send a Fax at the End of a Conversation ........................................................................................ 240
Send the Same Fax to More than One Recipient (Broadcasting) .................................................... 241
Send a Fax in Real Time.................................................................................................................. 244
Send a Fax at a Specified Time (Delayed Fax)................................................................................ 245
Change the Fax Auto Redial Setting ................................................................................................ 246
Cancel a Fax in Progress ................................................................................................................. 247
Check and Cancel a Pending Fax.................................................................................................... 248
Fax Options ...................................................................................................................................... 249
Receive a Fax ............................................................................................................................................ 250
Receive Mode Settings .................................................................................................................... 251
Set Fax Detect.................................................................................................................................. 256
Fax Preview...................................................................................................................................... 257
Shrink Page Size of an Oversized Incoming Fax ............................................................................. 261
Set the Fax Receive Stamp.............................................................................................................. 262
Receive a Fax at the End of a Telephone Conversation .................................................................. 263
Memory Receive Options ................................................................................................................. 264
Remote Fax Retrieval....................................................................................................................... 271
Voice Operations and Fax Numbers .......................................................................................................... 277
Voice Operations.............................................................................................................................. 278
Store Fax Numbers ..........................................................................................................................280
Set up Groups for Broadcasting ....................................................................................................... 285
Telephone Services and External Devices................................................................................................. 289
Use BT Call Sign .............................................................................................................................. 290
Caller ID ........................................................................................................................................... 292
Set the Telephone Line Type............................................................................................................ 294
Voice Over Internet Protocol (VoIP/Telephone Line Interference)....................................................296
External TAD (Telephone Answering Device)................................................................................... 297
External and Extension Telephones ................................................................................................. 301
Fax Reports ............................................................................................................................................... 307
Set the Transmission Verification Report's Style .............................................................................. 308
Set the Fax Journal's Interval Period................................................................................................ 309
PC-FAX ...................................................................................................................................................... 310
PC-FAX for Windows® ..................................................................................................................... 311
PC-FAX for Mac ..............................................................................................................................331
Network .............................................................................................................................................. 334
Configure Network Details Using the Control Panel .................................................................................. 335
Supported Basic Network Features ........................................................................................................... 336
Learn about Network Management Software and Utilities ......................................................................... 337
Additional Methods of Configuring Your Brother Machine for a Wireless Network .................................... 338
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Before Configuring Your Brother Machine for a Wireless Network................................................... 339
Configure Your Machine for a Wireless Network Using the One Push Method of Wi-Fi Protected
Setup™ (WPS).................................................................................................................................. 340
Configure Your Machine for a Wireless Network Using the PIN Method of Wi-Fi Protected
Setup™ (WPS).................................................................................................................................. 341
Configure Your Machine for a Wireless Network When the SSID is Not Broadcast......................... 343
Configure Your Machine for an Enterprise Wireless Network .......................................................... 345
Use Wi-Fi Direct®............................................................................................................................. 347
Advanced Network Features......................................................................................................................356
Print the Network Configuration Report............................................................................................ 357
Fax Using the Internet (I-Fax) .......................................................................................................... 358
Configure and Operate LDAP Search .............................................................................................. 377
Synchronize Time with the SNTP Server Using Web Based Management ..................................... 380
Technical Information for Advanced Users................................................................................................. 383
Reset the Network Settings to Factory Default ................................................................................ 384
Print the WLAN Report..................................................................................................................... 385
Security .............................................................................................................................................. 388
Before Using Network Security Features ................................................................................................... 389
Secure Function Lock 3.0 .......................................................................................................................... 390
Before Using Secure Function Lock 3.0........................................................................................... 391
Configure Secure Function Lock 3.0 Using Web Based Management ............................................ 392
Scan Using Secure Function Lock 3.0 ............................................................................................. 393
Configure Public Mode for Secure Function Lock 3.0 ...................................................................... 394
Additional Secure Function Lock 3.0 Features................................................................................. 395
Register a new IC Card Using Machine's Control Panel .................................................................. 396
Register an External IC Card Reader............................................................................................... 397
Use Active Directory® Authentication......................................................................................................... 398
Introduction to Active Directory® Authentication............................................................................... 399
Configure Active Directory® Authentication Using Web Based Management.................................. 400
Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory
Authentication) ................................................................................................................................. 401
Use LDAP Authentication........................................................................................................................... 402
Introduction to LDAP Authentication ................................................................................................ 403
Configure LDAP Authentication Using Web Based Management.................................................... 404
Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP
Authentication) ................................................................................................................................. 405
Manage Your Network Machine Securely Using SSL/TLS ........................................................................ 406
Certificates and Web Based Management....................................................................................... 407
Manage Your Network Machine Securely Using IPsec .............................................................................. 429
Introduction to IPsec......................................................................................................................... 430
Configure IPsec Using Web Based Management ............................................................................ 431
Configure an IPsec Address Template Using Web Based Management ......................................... 432
Configure an IPsec Template Using Web Based Management ....................................................... 434
Send or Receive an Email Securely........................................................................................................... 443
Configure Email Sending or Receiving Using Web Based Management......................................... 444
Send an Email with User Authentication .......................................................................................... 445
Send or Receive an Email Securely Using SSL/TLS ....................................................................... 446
®
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Use IEEE 802.1x Authentication for a Wired or a Wireless Network ......................................................... 447
What Is IEEE 802.1x Authentication? .............................................................................................. 448
Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based
Management (Web Browser)............................................................................................................ 449
IEEE 802.1x Authentication Methods............................................................................................... 451
Mobile/Web Connect......................................................................................................................... 452
Brother Web Connect................................................................................................................................. 453
Brother Web Connect Overview....................................................................................................... 454
Online Services Used with Brother Web Connect............................................................................ 455
Conditions for Using Brother Web Connect...................................................................................... 457
Set Up Brother Web Connect........................................................................................................... 461
Scan and Upload Documents Using Brother Web Connect............................................................. 469
Upload a Document from an External Memory Device Using Brother Web Connect ...................... 470
Download and Print Documents Using Brother Web Connect ......................................................... 471
Download and Save a Document to an External Memory Device Using Brother Web Connect...... 474
FaxForward to Cloud or E-mail ........................................................................................................ 475
Google Cloud Print.....................................................................................................................................478
Google Cloud Print Overview ........................................................................................................... 479
Before Using Google Cloud Print ..................................................................................................... 480
Print from Google Chrome™ or Chrome OS™................................................................................. 484
Print from Google Drive™ for Mobile ................................................................................................ 485
Print from Gmail™ Webmail Service for Mobile................................................................................486
AirPrint ....................................................................................................................................................... 487
AirPrint Overview.............................................................................................................................. 488
Before Using AirPrint (macOS) ........................................................................................................ 489
Print Using AirPrint ........................................................................................................................... 490
Scan Using AirPrint (macOS)........................................................................................................... 493
Send a Fax Using AirPrint (macOS)................................................................................................. 494
Mobile Printing for Windows®.................................................................................................................... 495
Mopria® Print Service................................................................................................................................. 496
Brother iPrint&Scan for Mobile Devices ..................................................................................................... 497
Near-Field Communication (NFC).............................................................................................................. 498
ControlCenter .................................................................................................................................... 499
ControlCenter4 (Windows®)....................................................................................................................... 500
Change the Operation Mode in ControlCenter4 (Windows®) .......................................................... 501
Scan Using ControlCenter4 Home Mode (Windows®) ..................................................................... 503
Scan Using ControlCenter4 Advanced Mode (Windows®)............................................................... 504
Set Up the Brother Machine Using ControlCenter4 (Windows®) ..................................................... 505
Create a Custom Tab Using ControlCenter4 Advanced Mode (Windows®)..................................... 507
Brother iPrint&Scan for Windows® and Mac.................................................................................. 509
Brother iPrint&Scan Overview.................................................................................................................... 510
Troubleshooting.................................................................................................................................511
Error and Maintenance Messages ............................................................................................................. 512
Transfer Your Faxes or Fax Journal Report ..................................................................................... 519
Error Messages When Using the Brother Web Connect Feature..................................................... 523
Document Jams ......................................................................................................................................... 525
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Document is Jammed in the Top of the ADF Unit ............................................................................ 526
Document is Jammed in the Bottom of the ADF Unit....................................................................... 527
Document is Jammed inside the ADF Unit....................................................................................... 528
Remove Paper Scraps Jammed in the ADF .................................................................................... 529
Printer Jam or Paper Jam .......................................................................................................................... 530
Paper is Jammed in the Front of the Machine.................................................................................. 531
Paper is Jammed in the Back of the Machine .................................................................................. 537
Remove Paper Scraps ..................................................................................................................... 541
If You Are Having Difficulty with Your Machine .......................................................................................... 542
Paper Handling and Printing Problems ............................................................................................ 543
Telephone and Fax Problems........................................................................................................... 549
Other Problems ................................................................................................................................555
Network Problems ............................................................................................................................ 557
Google Cloud Print Problems........................................................................................................... 567
AirPrint Problems ............................................................................................................................. 568
Check the Machine Information ................................................................................................................. 569
Reset Your Brother Machine ...................................................................................................................... 570
Reset Functions Overview ............................................................................................................... 571
Routine Maintenance ........................................................................................................................ 572
Replace the Ink Cartridges......................................................................................................................... 573
Clean Your Brother Machine ...................................................................................................................... 576
Clean the Scanner............................................................................................................................ 577
Clean the Print Head from Your Brother Machine ............................................................................ 579
Clean the Print Head from Your Computer (Windows®)................................................................... 580
Clean the Print Head from Your Computer (Mac)............................................................................. 582
Clean the Machine's LCD.................................................................................................................583
Clean the Outside of the Machine .................................................................................................... 584
Clean the Machine's Printer Platen .................................................................................................. 586
Clean the Paper Feed Rollers .......................................................................................................... 588
Clean the Base Pad ......................................................................................................................... 590
Clean the Paper Pick-up Rollers ...................................................................................................... 591
Clean the Paper Pick-up Rollers for Paper Tray #2 ......................................................................... 593
Check Your Brother Machine .....................................................................................................................594
Check the Print Quality..................................................................................................................... 595
Check the Print Alignment from Your Brother Machine .................................................................... 597
Check the Print Alignment from Your Computer (Windows®) .......................................................... 598
Check the Print Alignment from Your Computer (Mac) .................................................................... 600
Check the Ink Volume (Page Gauge)............................................................................................... 601
Monitor Machine Status from Your Computer (Windows®) .............................................................. 603
Monitor Machine Status from Your Computer (Mac) ........................................................................ 608
Correct the Paper Feed to Clear Vertical Lines.......................................................................................... 610
Change the Print Setting Options When Having Printing Problems........................................................... 611
Pack and Ship Your Brother Machine ........................................................................................................612
Machine Settings............................................................................................................................... 614
Change Machine Settings from the Control Panel ..................................................................................... 615
In the Event of Power Failure (Memory Storage) ............................................................................. 616
General Settings............................................................................................................................... 617
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Save Your Favourite Settings as a Shortcut.....................................................................................631
Print Reports .................................................................................................................................... 637
Settings and Features Tables...........................................................................................................640
Change Machine Settings from Your Computer......................................................................................... 658
Change Machine Settings Using Web Based Management ............................................................ 659
Change the Machine Settings Using Remote Setup ........................................................................ 664
Appendix............................................................................................................................................ 676
Specifications ............................................................................................................................................. 677
Enter Text on Your Brother Machine ..........................................................................................................684
Information Regarding Recycled Paper ..................................................................................................... 685
Brother Numbers........................................................................................................................................686
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Home > Before You Use Your Brother Machine
Before You Use Your Brother Machine
• Definitions of Notes
• Trademarks
• Important Note
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Home > Before You Use Your Brother Machine > Definitions of Notes
Definitions of Notes
We use the following symbols and conventions throughout this User's Guide:
WARNING
CAUTION
IMPORTANT
NOTE
Bold Bold style identifies buttons on the machine's control panel or computer screen.
Italics Italicised style emphasises an important point or refers you to a related topic.
Courier New
WARNING indicates a potentially hazardous situation which, if not avoided, could
result in death or serious injuries.
CAUTION indicates a potentially hazardous situation which, if not avoided, may
result in minor or moderate injuries.
IMPORTANT indicates a potentially hazardous situation which, if not avoided, may
result in damage to property or loss of product functionality.
NOTE specifies the operating environment, conditions for installation, or special
conditions of use.
Tips icons indicate helpful hints and supplementary information.
Electrical Hazard icons alert you to possible electrical shock.
Courier New font identifies messages shown on the machine's LCD.
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• Before You Use Your Brother Machine
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Home > Before You Use Your Brother Machine > Trademarks
Trademarks
Microsoft, Windows, Windows Server, SharePoint, Internet Explorer, Excel, PowerPoint, OneNote, Active
Directory and Microsoft Edge are either registered trademarks or trademarks of Microsoft Corporation in the
United States and/or other countries.
Apple, App Store, Mac, Safari, iPad, iPhone, iPod touch and macOS are trademarks of Apple Inc., registered in
the United States and other countries.
AirPrint and the AirPrint logo are trademarks of Apple Inc., registered in the U.S. and other countries.
Nuance and PaperPort are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates
in the United States and/or other countries.
Wi-Fi®, Wi-Fi Alliance® and Wi-Fi Direct® are registered trademarks of Wi-Fi Alliance®.
WPA™, WPA2™, Wi-Fi Protected Setup™ and Wi-Fi Protected Setup™ logo are trademarks of Wi-Fi Alliance®.
Android, Gmail, Google Cloud Print, Google Drive, Google Play, Google Chrome and Chrome OS are
trademarks of Google LLC.
Mozilla and Firefox are registered trademarks of the Mozilla Foundation.
The Bluetooth® word mark is a registered trademark owned by the Bluetooth SIG, Inc. and any use of such
marks by Brother Industries, Ltd. and related companies is under license. Other trademarks and trade names are
those of their respective owners.
Intel is a trademark of Intel Corporation in the U.S. and/or other countries.
Evernote and the Evernote Elephant logo are trademarks of Evernote Corporation and used under a license.
Mopria® and the Mopria® logo are registered trademarks and service marks of Mopria Alliance, Inc. in the United
States and other countries. Unauthorized use is strictly prohibited.
WordPerfect is a registered trademark of Corel Corporation and/or its subsidiaries in Canada, the United States
and/or other countries.
Each company whose software title is mentioned in this manual has a Software License Agreement specific to its
proprietary programs.
Any trade names and product names of companies appearing on Brother products, related documents
and any other materials are all trademarks or registered trademarks of those respective companies.
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• Before You Use Your Brother Machine
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Home > Before You Use Your Brother Machine > Important Note
Important Note
• Do not use this product outside the country of purchase as it may violate the wireless telecommunication and
power regulations of that country.
• Windows® 10 in this document represents Windows® 10 Home, Windows® 10 Pro, Windows® 10 Education
and Windows® 10 Enterprise.
• Windows Server® 2008 in this document represents Windows Server® 2008 and Windows Server® 2008 R2.
• The screens in this User's Guide are for illustration purposes only and may differ from the actual screens.
• Unless otherwise specified, the screens in this manual are from Windows® 7 and macOS v10.12.x. Screens
on your computer may vary depending on your operating system.
• The contents of this guide and the specifications of this product are subject to change without notice.
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• Before You Use Your Brother Machine
4
Home > Introduction to Your Brother Machine
Introduction to Your Brother Machine
• Before Using Your Machine
• Control Panel Overview
• Touchscreen LCD Overview
• Settings Screen Overview
• Navigate the Touchscreen
• Set the Ready Screen
• Set Default Function Screens
•
Access Brother Utilities (Windows®)
• USB / Ethernet Port Locations on Your Brother Machine
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Home > Introduction to Your Brother Machine > Before Using Your Machine
Before Using Your Machine
Before attempting any printing operation, confirm the following:
• Make sure you have installed the Brother software and drivers.
• For USB or network cable users: Make sure the interface cable is physically secure.
Selecting the correct type of paper
For high quality printing, it is important to select the correct type of paper. Be sure to read the information about
acceptable paper before buying paper, and to determine the printable area depending on the settings in the
printer driver.
Simultaneous printing, scanning and faxing
Your machine can print from your computer while sending or receiving a fax into memory or while scanning a
document into the computer. Fax sending will not be stopped during printing from your computer. However, when
the machine is copying or receiving a fax on paper, it pauses the printing operation, and then continues printing
when copying or fax receiving has finished.
Firewall (Windows®)
If your computer is protected by a firewall and you are unable to network print, network scan, or PC-FAX, you
may need to configure the firewall settings. If you are using the Windows® Firewall and you installed the drivers
using the steps in the installer, the necessary firewall settings have been already set. If you are using any other
personal firewall software, see the User's Guide for your software or contact the software manufacturer.
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• Introduction to Your Brother Machine
6
Home > Introduction to Your Brother Machine > Control Panel Overview
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Control Panel Overview
1. NFC (Near Field Communication) symbol
You can use card authentication by touching the IC card to the NFC symbol on the control panel.
If your Android™ device supports the NFC feature, you can print from your device or scan documents to your
device in the same way.
2. Touchscreen Liquid Crystal Display (LCD)
Access menus and options by pressing them on the touchscreen.
3. Menu buttons
(Back)
Press to go back to the previous menu.
(Home)
Press to return to the Home screen.
(Cancel)
Press to cancel an operation.
4. Dial Pad
Press the numbers to dial telephone or fax numbers and to enter the number of copies.
5. LED Power Indicator
The LED lights up depending on the machine’s power status.
When the machine is in Sleep Mode, the LED blinks.
6.
Power On/Off
Press
Press and hold down to turn the machine off. The touchscreen will display [Shutting Down] and will
stay on for a few seconds before turning itself off. If you have connected an external telephone or TAD, it is
always available.
If you turn the machine off using
prolong print head life, provide better ink efficiency, and maintain print quality, keep your machine connected
to a power source at all times.
to turn the machine on.
, it will still clean the print head periodically to maintain print quality. To
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Related Information
• Introduction to Your Brother Machine
Related Topics:
• Near-Field Communication (NFC)
8
Home > Introduction to Your Brother Machine > Touchscreen LCD Overview
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Touchscreen LCD Overview
You can switch Home screens by swiping left or right or pressing d or c.
From the Home screens, you can access Shortcuts, Wi‑Fi® setup, Settings and Ink levels screens.
Home Screen
This screen shows the machine’s status when the machine is idle. When displayed, it indicates that your
machine is ready for the next command.
1. Date & Time
Displays the date and time set on the machine.
2.
3. [Shortcuts]
Quiet Mode
This icon appears when the [Quiet Mode] setting is set to [On].
The Quiet Mode setting can reduce printing noise. When Quiet Mode is turned on, the print speed becomes
slower.
Create Shortcuts for frequently-used operations, such as sending a fax, copying, scanning, Web Connect and
Apps services.
• Three Shortcuts tabs are available with six Shortcuts on each tab.
• Press , displayed at the bottom of the screen to access the Home Screens.
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4. Wireless Status
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Each icon in the following table shows the wireless network status:
Your machine is not connected to the wireless access point/router.
Press this button to configure wireless settings. For more detailed information, see the Quick Setup Guide.
The wireless network is connected.
A three-level indicator in each of the Home screens displays the current wireless signal strength.
The wireless access point/router cannot be detected.
The wireless setting is disabled.
You can configure wireless settings by pressing the Wireless Status button.
5. [Settings]
Press to access the [Settings] menu.
6.
7. Modes:
8. Information icon
[Ink]
Displays the approximate available ink volume. Press to access the [Ink] menu.
When an ink cartridge is near the end of its life or having a problem, an error icon is displayed on the ink
colour.
Press to switch to each mode.
[Fax] / [Copy] / [Scan] / [Secure Print] / [Web] / [Apps] / [USB] / [A3 Copy Shortcuts] /
[Download Software]
New information from Brother appears in the information bar when the notification settings such as
[Message from Brother] and [Firmware Auto Check] are set to [On].
(Internet connection is needed, and data rates may apply.)
Press to view the details.
9. Warning icon
The warning icon appears when there is an error or maintenance message; press to view the
details, and then press to return to the Home screen.
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Related Information
• Introduction to Your Brother Machine
Related Topics:
• Set the Ready Screen
• Reduce Printing Noise
• Check the Ink Volume (Page Gauge)
• Settings Screen Overview
• Use the A3 Copy Shortcuts
• Error and Maintenance Messages
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Home > Introduction to Your Brother Machine > Settings Screen Overview
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Settings Screen Overview
The touchscreen shows the machine's status when you press [Settings].
Use the Settings menu to access all of your Brother machine's settings.
1. Receive Mode
Displays the current Receive Mode.
2. [Maintenance]
Press to access the following menus:
• [Improve Print Quality]
• [Print Head Cleaning]
• [Remove Paper Scraps]
• [Ink Volume]
• [Ink Cartridge Model]
• [Print Setting Options]
3. [Wi-Fi]
Press to set up a wireless network connection.
If you are using a wireless connection, a three-level indicator
signal strength.
4. [Date & Time]
Displays the date and time.
Press to access the [Date & Time] menu.
5. [Quiet Mode]
Displays the Quiet Mode setting.
Press to access the [Quiet Mode] menu.
When this menu is set to [On], is displayed on the Home screen.
6. [All Settings]
Press to access a menu of all of your machine's settings.
7. [Fax Preview]
Displays the Fax Preview setting.
Press to access the [Fax Preview] menu.
8. [Tray Setting]
Press to access the [Tray Setting] menu.
Use options in the Tray setting menu to change the paper size and type.
on the screen displays the current wireless
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Related Information
• Introduction to Your Brother Machine
Related Topics:
• Touchscreen LCD Overview
• Check the Ink Volume (Page Gauge)
13
Home > Introduction to Your Brother Machine > Navigate the Touchscreen
Navigate the Touchscreen
Press your finger on the LCD to operate it. To display and access all the options, swipe left, right, up, down or
press d c or a b on the LCD to scroll through them.
NOTE
• This product adopts the font of ARPHIC TECHNOLOGY CO., LTD.
Related Information
• Introduction to Your Brother Machine
14
Home > Introduction to Your Brother Machine > Set the Ready Screen
Set the Ready Screen
You can change the Ready screen to either the [Screen 1] , [Screen 2], [Screen 3], [Shortcuts 1],
[Shortcuts 2] or [Shortcuts 3] screen.
When the machine is idle or you press , the machine will go back to the screen that you have set.
1. Press [Settings] > [All Settings] > [General Setup] > [Screen Settings] > [Home
Screen].
2. Swipe up or down or press a or b to display the [Screen 1], [Screen 2], [Screen 3], [Shortcuts
1], [Shortcuts 2], or [Shortcuts 3] option, and then press the option you want.
3. Press .
The machine will go to your new Home screen.
Related Information
• Introduction to Your Brother Machine
Related Topics:
• Touchscreen LCD Overview
15
Home > Introduction to Your Brother Machine > Set Default Function Screens
Set Default Function Screens
You can change the default screen of the Copy and Scan mode.
1. Do one of the following:
• when changing the copy screen:
Press
Screen].
• when changing the scan screen:
Press [Settings] > [All Settings] > [General Setup] > [Screen Settings] > [Scan
Screen].
2. Swipe up or down or press a or b to display the copy or scan options, and then press the option you want in
the default screen.
3. Press .
[Settings] > [All Settings] > [General Setup] > [Screen Settings] > [Copy
Related Information
• Introduction to Your Brother Machine
16
Home > Introduction to Your Brother Machine > Access Brother Utilities (Windows®)
Access Brother Utilities (Windows®)
Brother Utilities is an application launcher that offers convenient access to all Brother applications installed on
your computer.
1. Do one of the following:
• Windows® 7
Click
• Windows® 8
Tap or click (Brother Utilities) either on the Start screen or the desktop.
• Windows® 8.1
Move your mouse to the lower left corner of the Start screen and click
device, swipe up from the bottom of the Start screen to bring up the Apps screen).
When the Apps screen appears, tap or click (Brother Utilities).
• Windows® 10
Click
2. Select your machine.
(Start) > All Programs > Brother > Brother Utilities.
> Brother > Brother Utilities.
(if using a touch-based
3. Select the operation you want to use.
Related Information
• Introduction to Your Brother Machine
• Uninstall the Brother Software and Drivers (Windows®)
17
Home > Introduction to Your Brother Machine > Access Brother Utilities (Windows®) > Uninstall the Brother
Software and Drivers (Windows®)
Uninstall the Brother Software and Drivers (Windows®)
1. Do one of the following:
• Windows® 7
Click (Start) > All Programs > Brother > Brother Utilities.
• Windows® 8
Tap or click
• Windows® 8.1
Move your mouse to the lower left corner of the Start screen and click
device, swipe up from the bottom of the Start screen to bring up the Apps screen).
When the Apps screen appears, tap or click (Brother Utilities).
• Windows® 10
Click
2. Click the drop-down list, and then select your model name (if not already selected). Click Tools in the left
navigation bar, and then click Uninstall.
Follow the instructions in the dialog box to uninstall the software and drivers.
> Brother > Brother Utilities.
(Brother Utilities) either on the Start screen or the desktop.
(if using a touch-based
Related Information
• Access Brother Utilities (Windows®)
18
Home > Introduction to Your Brother Machine > USB / Ethernet Port Locations on Your Brother Machine
1
USB / Ethernet Port Locations on Your Brother Machine
The USB and Ethernet ports are located inside the machine.
• When connecting the USB or Ethernet cable, follow the instructions in the installation process.
• To install the Full Driver & Software Package necessary for operating your machine, insert the Brother
installation disc into your computer, or go to your model's Downloads page on the Brother Solutions
Center at
1. Place both hands under the plastic tabs on both sides of the machine to lift the scanner cover (1) into the
open position.
support.brother.com.
2. Locate the correct port (based on the cable you are using) inside the machine as shown.
Carefully guide the cable through the cable channel and out the back of the machine.
3. Gently close the scanner cover using both hands.
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Related Information
• Introduction to Your Brother Machine
20
Home > Paper Handling
Paper Handling
• Load Paper
• Load Documents
21
Home > Paper Handling > Load Paper
Load Paper
• Load Paper in Paper Tray #1 / Paper Tray #2
• Load Paper in the Multi-purpose Tray (MP Tray)
• Unprintable Area
• Paper Settings
• Acceptable Paper and Other Print Media
• Error and Maintenance Messages
• Paper Handling and Printing Problems
22
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