Brother MFC 9560CDW User Manual

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SOFTWARE USER’S GUIDE

Not all models are available in all countries.

(MFC-9560CDW) In USA: Please go to the Brother Solutions

Center at http://solutions.brother.com/ and click Manuals on your model page to download the other manuals.

Version 0

USA

Section I Machine operation keys

1 Using the control panel 2

Using printer keys......................................................................................................................................2

Job Cancel...........................................................................................................................................2

Secure Key..........................................................................................................................................2

Printer Emulation Support ...................................................................................................................3

Printing the Internal Font List...............................................................................................................4

Printing the Print Configuration List.....................................................................................................4

Test Print.............................................................................................................................................4

Duplex .................................................................................................................................................5

Output Color ........................................................................................................................................5

Restoring default printer settings.........................................................................................................5

Section II Windows

2Printing 7

Using the Brother printer driver..................................................................................................................7

Printing a document...................................................................................................................................8

Duplex printing...........................................................................................................................................9

Guidelines for printing on both sides of the paper ...............................................................................9

Automatic duplex printing ....................................................................................................................9

Manual duplex printing ........................................................................................................................9

Simultaneous scanning, printing and faxing ..............................................................................................9

Printer driver settings...............................................................................................................................10

Accessing the printer driver settings........................................................................................................11

Features in the Windows

Basic tab..................................................................................................................................................12

Paper Size .........................................................................................................................................12

Orientation.........................................................................................................................................13

Copies ...............................................................................................................................................13

Media Type........................................................................................................................................13

Print Quality.......................................................................................................................................14

Color/Mono........................................................................................................................................14

Settings Dialog ..................................................................................................................................15

Multiple Page.....................................................................................................................................17

Duplex / Booklet ................................................................................................................................17

Paper Source ....................................................................................................................................18

Advanced tab...........................................................................................................................................19

Scaling...............................................................................................................................................20

Reverse Print.....................................................................................................................................20

Use Watermark..................................................................................................................................20

Watermark Settings...........................................................................................................................21

Header-Footer Print...........................................................................................................................23

Toner Save Mode..............................................................................................................................23

printer driver..................................................................................................11

Secure Print.......................................................................................................................................23

Administrator .....................................................................................................................................24

User Authentication...........................................................................................................................25

Other Print Options............................................................................................................................25

Color Calibration................................................................................................................................26

Improve Print Output .........................................................................................................................27

Skip Blank Page ................................................................................................................................27

Accessories tab .......................................................................................................................................28

Support ....................................................................................................................................................30

Features in the BR-Script 3 printer driver

(PostScript

3™ language emulation)..................................................................................................32

Printing Preferences ..........................................................................................................................32

Advanced options..............................................................................................................................34

Ports tab ...........................................................................................................................................37

Status Monitor..........................................................................................................................................38

Monitoring the machine’s status........................................................................................................39

3Scanning 40

Scanning a document using the TWAIN driver........................................................................................40

Scanning a document into the PC.....................................................................................................40

Pre-Scanning to crop a portion you want to scan..............................................................................42

Settings in the Scanner Setup dialog box..........................................................................................43

Scanning a document using the WIA driver

(Windows

WIA compliant ...................................................................................................................................48

Scanning a document into the PC.....................................................................................................48

Pre-Scanning to crop a portion you want to scan using the scanner glass .......................................50

Scanning a document using the WIA driver

(Windows Photo Gallery and Windows Fax and Scan) ........................................................................54

Scanning a document into the PC.....................................................................................................54

Pre-Scanning to crop a portion you want to scan using the scanner glass .......................................56

Using ScanSoft™ PaperPort™ 12SE with OCR by NUANCE™.............................................................58

Viewing items ....................................................................................................................................58

Organizing your items in folders........................................................................................................59

Quick links to other applications ........................................................................................................60

ScanSoft™ PaperPort™ 12SE with OCR lets you convert image text into text you can edit............60

Importing items from other applications.............................................................................................60

Exporting items into other formats.....................................................................................................61

Uninstalling ScanSoft™ PaperPort™ 12SE with OCR ......................................................................61

XP/Windows Vista®/Windows®7) .....................................................................................48

4 ControlCenter4 62

Overview..................................................................................................................................................62

Changing the user interface ..............................................................................................................62

Using ControlCenter4 in Home Mode......................................................................................................63

ControlCenter4 Features for Home Mode users ...............................................................................64

Scan tab ..................................................................................................................................................65

File types ...........................................................................................................................................66

Document Size..................................................................................................................................66

Saving the scanned image ................................................................................................................66

Printing the scanned image ...............................................................................................................67

Opening the scanned image with an application ...............................................................................67

Attaching the scanned data to E-mail................................................................................................68

Using the OCR feature ......................................................................................................................68

PC-FAX tab..............................................................................................................................................69

Sending an image file from your computer........................................................................................70

Sending a scanned image .................................................................................................................70

Viewing and printing received PC-FAX data .....................................................................................71

Device Settings tab..................................................................................................................................72

Configuring Remote Setup ................................................................................................................72

Accessing Quick Dial.........................................................................................................................73

Configuring Scan button settings.......................................................................................................73

Launching the BRAdmin utility...........................................................................................................74

Support tab ..............................................................................................................................................75

Opening ControlCenter Help .............................................................................................................75

Using Brother Solutions Center.........................................................................................................75

Accessing the Brother CreativeCenter ..............................................................................................75

Using ControlCenter4 in Advanced Mode ...............................................................................................76

ControlCenter4 Features for Advanced Mode users .........................................................................77

Scan tab ..................................................................................................................................................78

File types ...........................................................................................................................................79

Document Size..................................................................................................................................79

Opening the scanned image with an application ...............................................................................79

Using the OCR feature ......................................................................................................................80

Attaching the scanned data to E-mail................................................................................................80

Saving the scanned image ................................................................................................................80

PC-Copy tab ............................................................................................................................................81

Printing the scanned image ...............................................................................................................81

PC-FAX tab..............................................................................................................................................81

Sending an image file from your computer........................................................................................81

Sending a scanned image .................................................................................................................82

Viewing and printing received PC-FAX data .....................................................................................82

Device Settings tab..................................................................................................................................83

Configuring Remote Setup ................................................................................................................83

Accessing Quick Dial.........................................................................................................................83

Configuring Scan button settings.......................................................................................................84

Launching the BRAdmin utility...........................................................................................................85

Support tab ..............................................................................................................................................86

Opening ControlCenter Help .............................................................................................................86

Using Brother Solutions Center.........................................................................................................86

Accessing the Brother CreativeCenter ..............................................................................................86

Custom tab ..............................................................................................................................................87

Creating a Custom tab.......................................................................................................................87

Creating a Custom button..................................................................................................................88

5 Remote Setup 89

Remote Setup..........................................................................................................................................89

6 Brother PC-FAX Software 91

PC-FAX sending......................................................................................................................................91

Setting up user information................................................................................................................91

Sending setup....................................................................................................................................92

Setting up a cover page.....................................................................................................................93

iii

Entering cover page information........................................................................................................94

Sending a file as a PC-FAX using the Facsimile style user interface................................................94

Sending a file as a PC-FAX using the Simple style user interface....................................................96

Address Book ..........................................................................................................................................97

Brother Address Book .......................................................................................................................98

Setting up a member in the Address Book........................................................................................98

Speed Dial setup ...............................................................................................................................99

Setting up a group for broadcasting ................................................................................................100

Editing member information.............................................................................................................100

Deleting a member or group............................................................................................................100

Exporting the Address Book............................................................................................................101

Importing to the Address Book ........................................................................................................102

PC-FAX receiving ..................................................................................................................................104

Enabling PC-FAX Receiving software on your machine .................................................................105

Running the PC-FAX Receiving software on your PC.....................................................................105

Setting up your PC ..........................................................................................................................106

Configuring the Network PC-FAX Receiving Settings.....................................................................107

Viewing new PC-FAX messages.....................................................................................................108

7 Firewall settings (For Network users) 109

Before using the Brother software .........................................................................................................109

Windows Windows Vista Windows

XP SP2 users ................................................................................................................109

users .....................................................................................................................111

7 users...........................................................................................................................114

Section III Apple Macintosh

8 Printing and Faxing 120

Features in the printer driver (Macintosh)..............................................................................................120

Duplex printing.......................................................................................................................................120

Guidelines for printing on both sides of the paper ...........................................................................120

Automatic duplex printing ................................................................................................................120

Manual duplex printing ....................................................................................................................120

Simultaneous scanning, printing and faxing ..........................................................................................121

Choosing page setup options ..........................................................................................................121

Choosing printing options................................................................................................................122

Cover Page......................................................................................................................................123

Layout..............................................................................................................................................124

Secure Print.....................................................................................................................................125

Print Settings ...................................................................................................................................126

Removing the Printer driver for Macintosh ............................................................................................132

Features in the BR-Script 3 printer driver

(PostScript

Choosing printing options................................................................................................................133

Printer Features...............................................................................................................................134

Secure Print (Mac OS X 10.5.x to 10.6.x) .......................................................................................142

Status Monitor........................................................................................................................................143

Updating the machine’s status ........................................................................................................143

Hiding or showing the window.........................................................................................................144

3™ language emulation)................................................................................................133

Quitting the window .........................................................................................................................144

Web Based Management (Network Connection Only)....................................................................144

Color Calibration..............................................................................................................................144

Sending a fax.........................................................................................................................................145

Drag a vCard from the Mac OS X Address Book application

(Mac OS X 10.4.11).....................................................................................................................148

Using Mac OS X 10.5.x to 10.6.x Addresses panel.........................................................................149

9Scanning 151

Scanning a document using the TWAIN driver......................................................................................151

Scanning an image into your Macintosh..........................................................................................152

Scanning a duplex (two sided) document (For MFC-9560CDW) ....................................................152

Pre-Scanning an image...................................................................................................................153

Settings in the Scanner window ......................................................................................................154

Scanning a document using the ICA driver (Mac OS X 10.6.x).............................................................157

Using Image Capture.......................................................................................................................157

Scanning directly from the “Print & Fax” section .............................................................................160

Using Presto! PageManager..................................................................................................................163

Features ..........................................................................................................................................163

System requirements for Presto! PageManager .............................................................................163

NewSoft Technical Support .............................................................................................................164

10 ControlCenter2 166

Using ControlCenter2............................................................................................................................166

Turning the AutoLoad feature off.....................................................................................................167

SCAN.....................................................................................................................................................168

File types .........................................................................................................................................169

Document Size................................................................................................................................169

Image (example: Apple Preview).....................................................................................................170

OCR (word processing application).................................................................................................172

E-mail ..............................................................................................................................................173

File...................................................................................................................................................174

CUSTOM SCAN ....................................................................................................................................175

File types .........................................................................................................................................176

Document Size................................................................................................................................176

User-defined button .........................................................................................................................176

Scan to Image .................................................................................................................................177

Scan to OCR ...................................................................................................................................178

Scan to E-mail .................................................................................................................................179

Scan to File......................................................................................................................................180

COPY / PC-FAX ....................................................................................................................................182

DEVICE SETTINGS ..............................................................................................................................184

Remote Setup..................................................................................................................................185

Quick-Dial........................................................................................................................................186

Status Monitor .................................................................................................................................186

11 Remote Setup 187

Remote Setup........................................................................................................................................187

Section IV Using The Scan key

12 Scanning (For USB cable users) 190

Using the Scan key................................................................................................................................190

Scan to USB....................................................................................................................................192

Scan to E-mail .................................................................................................................................196

Scan to Image .................................................................................................................................197

Scan to OCR ...................................................................................................................................198

Scan to File......................................................................................................................................199

13 Network Scanning 200

Before using Network Scanning ............................................................................................................200

Network license (Windows Configuring Network Scanning (Windows

Configuring Network Scanning (Macintosh)....................................................................................204

Using the Scan key................................................................................................................................205

Scan to E-mail .................................................................................................................................206

Scan to E-mail (E-mail Server, For MFC-9460CDN and MFC-9560CDW) .....................................207

Scan to Image .................................................................................................................................207

Scan to OCR ...................................................................................................................................208

Scan to File......................................................................................................................................209

Scan to FTP.....................................................................................................................................210

Scan to Network ..............................................................................................................................214

How to set a new default for the file size

(For Scan to FTP and Network)...................................................................................................220

) ...........................................................................................................200

)....................................................................................201

AIndex 221

Section I

Machine operation keys

Using the control panel 2

Note

Using the control panel 1

Using printer keys 1

You can operate the following features from your machine’s control panel.

Job Cancel 1

To cancel the current print job, press Job Cancel. You can clear the data that is left in the printer memory by pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows Job Cancel (All) .

Secure Key 1

Secured data is password protected. Only those people who know the password will be able to print the secured data. The machine will not print secure data until the password is entered. After the document is printed, the data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. If you turn the power switch Off, the secured data saved in memory will be cleared.

a Press Secure.

If the LCD displays No Data Stored, there is no secured data in the memory.

b Press a or b to choose the user name. Press OK. The LCD displays the secured jobs list for that name. c Press a or b to choose the job. Press OK. Enter your four-digit password and press OK. d To print the data, press a or b to choose Print, press OK and then enter the number of copies you want.

Press OK. The machine prints the data. To delete the secured data, press a or b to choose Delete. Press OK.

After you print the secured data, it will be cleared from memory.

Using the control panel

Note

Printer Emulation Support 1

Your machine will receive print commands in a printer job language or emulation. Different operating systems and applications will send the print commands in different languages. Your machine can receive print commands in a variety of emulations and has an automatic emulation selection feature. When the machine receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto.

Your machine has the following emulation modes. You can change the setting by using the control panel or Web Based Management (web browser). To use Web Based Management, type http://xxx.xxx.xxx.xxx (where xxx.xxx.xxx.xxx is the IP address of your machine) into your browser.

 HP LaserJet Mode

The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6 language of a Hewlett-Packard LaserJet laser printer. Many applications support this type of laser printer. Using this mode will allow your machine to run at its best with those applications.

 BR-Script 3 Mode

BR-Script is an original Brother page description language and a PostScript

interpreter. This machine supports PostScript

3™. The BR-Script interpreter of this machine allows you

to control text and graphics on the page.

For technical information about PostScript

• Adobe Systems Incorporated. PostScript

commands, see the following manuals:

Language Reference, 3rd edition. Addison-Wesley

Professional, 1999. ISBN: 0-201-37922-8

• Adobe Systems Incorporated. PostScript

Language Program Design. Addison-Wesley Professional,

1988. ISBN: 0-201-14396-8

• Adobe Systems Incorporated. PostScript

Language Tutorial and Cookbook. Addison-Wesley

Professional, 1985. ISBN: 0-201-10179-3

language emulation

Setting the Emulation mode 1

a Press Menu, 4, 1. b Press a or b to choose Auto, HP LaserJet or BR-Script 3. Press OK. c Press Stop/Exit.

We recommend that you set the emulation setting with your application software or network server. If the setting does not work properly, choose the required emulation mode manually using the control panel buttons of the machine.

Using the control panel

Note

Printing the Internal Font List 1

You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose it.

a Press Menu, 4, 2, 1. b Press a or b to choose 1.HP LaserJet or 2.BR-Script 3. Press OK. c Press Black Start or Color Start. The machine prints the list. d Press Stop/Exit.

Printing the Print Configuration List 1

You can print a list of current printer settings.

a Press Menu, 4, 2, 2. b Press Black Start or Color Start. The machine prints the settings. c Press Stop/Exit.

Test Print 1

If you are having problems with print quality, you can do a test print.

a Press Menu, 4, 2, 3. b Press Black Start or Color Start. c Press Stop/Exit.

If the problem appears on the printout, see Improving the print quality in the Basic User's Guide.

Using the control panel

Note

Duplex 1

You can choose whether you want to automatically print on both sides of the paper. The setting in the printer driver will take priority over the setting made on the control panel.

a Press Menu, 4, 3. b Press a or b to choose Off, On(Long Edge) or On(Short Edge). Press OK. c Press Stop/Exit.

If the problem appears on the printout, see Improving the print quality in the Basic User's Guide.

Output Color 1

If the driver does not have color settings, you can choose the color settings.

a Press Menu, 4, 4. b Press a or b to choose Auto, Color or B&W.

For more information about the color settings, see Color/Mono on page 14 for Windows® or Color/Mono on page 136 for Macintosh.

c Press OK. d Press Stop/Exit.

Restoring default printer settings 1

You can return the machine’s printer settings to the factory settings. This will not reset the network settings. To reset the machine’s network settings to the factory settings, please

see the Network User's Guide.

a Press Menu, 4, 5. b To restore the default settings, press 1 to choose 1.Reset.

To exit without making a change, press 2 to choose 2.Exit.

c Press Stop/Exit.

Section II

Windows

Printing 7 Scanning 40 ControlCenter4 62 Remote Setup 89 Brother PC-FAX Software 91 Firewall settings (For Network users) 109

Note

Printing 2

• The screens in this section are from Windows®XP. Screens on your PC may vary depending on your operating system.

• If your PC is protected by a firewall, and you are unable to network print, network scan or PC Fax, you may

need to configure the firewall settings. If you are using the Windows

Firewall and you installed MFL-Pro

Suite from the CD-ROM, the necessary Firewall settings have already been made. If you did not install

from the CD-ROM, see Firewall settings (For Network users) on page 109 to configure your Windows Firewall. If you are using any other personal Firewall software, see the User’s Guide for your software or contact the software manufacturer.

Using the Brother printer driver 2

A printer driver is software that translates data from the format used by a PC into the format needed by a particular printer, using a printer command language or page description language.

The printer drivers are on the CD-ROM we have supplied. Install the drivers by following the Quick Setup Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at:

http://solutions.brother.com/

Windows® Printing

The dedicated printer drivers for Microsoft

Edition/Windows Vista

2008 R2

your Windows

are available on the CD-ROM supplied with your Brother device. You can install them easily into

system using our installer program. The drivers support our unique compression mode to

/Windows® 7/Windows Server®20031/Windows Server®20081/Windows Server®

enhance printing speed in Windows Toner Save Mode and custom paper size.

Windows Server®2003, Windows Server®2008 and Windows Server® 2008 R2 are available for network printing only.

Windows®2000 Professional/XP/XP Professional x64

applications, and allows you to set various printer settings, including

Printing

Note

Printing a document 2

When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. (See the Basic User's Guide for information about the Paper Tray and Recommended paper.)

a From your application, choose the Print command.

If any other printer drivers are installed on your computer, choose Brother MFC-XXXX* as your printer driver from the Print or Print Settings menu in your software application, and then click OK to begin printing. *(Where XXXX is your model name.)

(Macintosh) See Features in the printer driver (Macintosh) on page 120.

b Your computer sends the data to the machine and the Data LED will blink. c When the machine finishes printing all the data, the Data LED finishes blinking.

You can choose the paper size and orientation in your application software. If your application software does not support your custom paper size, choose the next largest paper size. Then adjust the print area by changing the right and left margins in your application software.

Printing

Duplex printing 2

The supplied printer driver supports duplex printing.

Guidelines for printing on both sides of the paper 2

 If the paper is thin, it may wrinkle.  If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the MP Tray.  If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the

stack.

 When you use the manual duplex function, it is possible that there may be paper jams or poor print quality.

If there is a paper jam, see Error and maintenance messages in the Basic User's Guide. If you have a print quality problem, see Improving the print quality in the Basic User's Guide.

Automatic duplex printing 2

 Use Letter, Legal or Folio size paper when you use the automatic duplex printing function.  Make sure that the back cover is closed.  If paper is curled, straighten it and then put it back in the paper tray.  Use regular paper or thin paper. DO NOT use bond paper.

Manual duplex printing 2

The machine prints all the even-numbered pages on one side of the paper first. Then, the printer driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or thick paper is not recommended.

Simultaneous scanning, printing and faxing 2

Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during the computer printing. However, when the machine is copying or receiving a fax on paper, it pauses the computer printing operation, and then continues printing when copying or fax receiving has finished.

Printing

Note

Printer driver settings 2

For Macintosh users see Printing and Faxing on page 120.

You can change the following printer settings when you print from your computer:

 Paper Size

 Orientation

 Copies

 Media Type

 Print Quality

 Color / Mono

 Multiple Page

 Duplex / Booklet

 Paper Source

 Scaling

 Reverse Print

 Use Watermark

 Header-Footer Print

 Toner Save Mode

 Secure Print

 Administrator

 User Authentication

 Color Calibration

 Improve Print Output

 Skip Blank Page

These settings are not available with the BR-Script 3 printer driver for Windows®.

Printing

Note

Accessing the printer driver settings 2

a (For Windows

Click Start, Settings and then Printers. (For Windows

Click Start, and then Printers and Faxes. (For Windows Vista

Click the button, Control Panel, Hardware and Sound, and then Printers.

(For Windows

Click the button and Devices and Printers.

2000)

XP and Windows Server®)

)

b Right-click the Brother MFC-XXXX Printer icon (where XXXX is your model name) and select

Properties (Printer properties). The printer properties dialog box appears.

c Choose the General tab and then click Printing Preferences... (Preferences...). To configure the tray

settings, choose the Accessories tab.

Features in the Windows® printer driver 2

For more information, see the Help text in the printer driver.

• The screens in this section are from Windows®XP. The screens on your PC will vary depending on your operating system.

• To access the printer driver settings, see Accessing the printer driver settings on page 11.

Printing

(1)

(2)

(3)

(4)

Basic tab 2

You can also change the Page Layout settings by clicking the illustration on the left side of the Basic tab.

a Choose the Paper Size, Orientation, Copies, Media Type, Print Quality and Color / Mono (1). b Choose Multiple Page and Duplex / Booklet (2). c Choose the Paper Source (3). d Confirm your current settings in the window (4). e Click OK to apply your chosen settings.

To return to the default settings, click Default, then OK.

Paper Size 2

From the drop-down box choose the Paper Size you are using.

Printing

Note

Orientation 2

Orientation selects the position of how your document will be printed (Portrait or Landscape).

Portrait (Vertical) Landscape (Horizontal)

Copies 2

The copies selection sets the number of copies that will be printed.

 Collate

With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed.

Media Type 2

You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use.

Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Envelopes

Env. Thick Env. Thin Recycled Paper Label Glossy Paper

• When using ordinary plain paper (60 to 105 g/m2, 16 to 28 lb) choose Plain Paper. When using heavier weight paper or rough paper choose Thick Paper or Thicker Paper. For bond paper, choose Bond Paper.

• When you use envelopes, choose Envelopes. If the toner is not fixed to the envelope correctly when Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has been selected, choose Env. Thin. For more information, see the Basic User's Guide.

• When you are using glossy paper, put only one sheet at a time in the MP tray to avoid a paper jam.

Printing

Note

Print Quality 2

You can choose the following print quality settings.

 Normal (600 x 600 dpi)

600  600 dpi. Recommended for ordinary printing. Good print quality with reasonable print speeds.

 Fine (2400 dpi class)

2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs. Since the print data is much larger than in normal mode, processing time / data transfer time and printing time will be longer.

The print speed will change depending on what print quality setting you choose. Higher print quality takes longer to print, while lower print quality takes less time to print.

Color/Mono 2

You can change the Color/Mono settings as follows:

 Auto

The machine checks the content of your documents for color. If color is detected, it prints in color. If no color content is detected, it prints in monochrome.

 Color

When your document contains color and you want to print it in color, select this mode.

 Mono

Select this mode if your document has only black and grayscale text and/or objects. If your document contains color, selecting Mono mode prints your document in 256 levels of gray.

• Sometimes a document can contain color information even if it appears to be monochrome (for example, gray areas can actually be made from a combination of colors).

• If either the Cyan, Magenta or Yellow toner reaches the end of its life while printing a color document, the print job cannot be completed. You can choose to start the print job again in the Mono mode, as long as black toner is available.

Printing

Settings Dialog 2

You can change the following settings by clicking Settings from the Basic tab.

 Color Mode

The following options are available in Color Matching mode:

• Normal This is the default color mode.

• Vivid The color of all elements are adjusted to become a more vivid color.

• Auto The printer driver automatically selects the Color Mode type.

• None If you want to apply the color management settings of your application, choose this setting. The printer

driver will not adjust the color.

 Import

You can adjust the print configuration of a particular image by clicking Settings. When you have finished adjusting the image parameters, such as brightness and contrast, you can import those settings as a print configuration file. Use the Export function to create a print configuration file from the current settings.

 Export

You can adjust the print configuration of a particular image by clicking Settings. When you have finished adjusting the image parameters, such as brightness and contrast, you can export those settings as a print configuration file. Use the Import function to load a previously exported configuration file.

 Improve Gray Color

You can improve the image quality of a shaded area.

 Enhance Black Printing

If a black graphic cannot be printed correctly, choose this setting.

Printing

(1)

(2)

(4)

(3)

(5)

(6)

(7)

(8)

 Improve Thin Line

You can improve the image quality of thin lines.

 Improve Pattern Printing

Select this option if printed fills and patterns are different from the patterns and fills you see on your computer.

 Settings

If you want to change the color settings such as brightness, contrast, intensity or saturation, click the Settings button to access more advanced settings.

• Brightness (1) Moving the scroll bar to the right makes your image lighter and moving the scroll bar left makes your

image darker.

• Contrast (2) Darker sections are darker while lighter sections will be lighter as you increase the contrast.

• Red (3) Increase the intensity of Red in the image.

• Green (4) Increase the intensity of Green in the image.

• Blue (5) Increase the intensity of Blue in the image.

• Saturation (6) Increase the saturation when you wish to print a more vivid image or decrease the saturation when you

want to print a less vivid image.

• Browse (7) By clicking the Browse button, you can change the image shown in the preview window. The file must

be a bitmap file.

Printing

• Print (8) You can print the image shown in the preview by clicking the Print button.

Multiple Page 2

The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper.

 Page Order

When N in 1 option is selected, the page order can be selected from the drop-down list.

 Border Line

When printing multiple pages onto one sheet, with the Multiple Page feature, you can choose to have a solid border, dash border or no border around each page on the sheet.

 Print cut-out line

When 1 in NxN pages option is selected, the Print cut-out line option can be selected. This option allows you to print a faint cut-out line around the printable area.

Duplex / Booklet 2

When you want to print a booklet or do duplex printing, use this function.

 None

Disable duplex printing.

 Duplex / Duplex (Manual)

When you want to do duplex printing, use these options.

• Duplex The machine prints on both sides of the paper automatically.

• Duplex (Manual) The machine prints all the even numbered pages first. Then the printer driver will stop and show the

instructions required to re-install the paper. When you click OK the odd numbered pages will be printed.

When you choose Duplex or Duplex (Manual), the Duplex Settings... button becomes available to choose. You can set following settings in the Duplex Settings dialog box.

• Duplex Type There are four types of duplex binding directions available for each orientation.

• Binding Offset When you check Binding Offset, you can also specify the offset for binding in inches or millimeters.

Printing

 Booklet / Booklet (Manual)

Use this option to print a document in booklet format using duplex printing; it will arrange the document according to the correct page number and allows you to fold at the center of the print output without having to change the order of the page number.

• Booklet The machine prints on both sides of the paper automatically.

• Booklet (Manual) The machine prints all the even numbered sides first. Then the printer driver will stop and show the

instructions required to re-install the paper. When you click OK the odd numbered sides will be printed.

When you choose Booklet or Booklet (Manual), the Duplex Settings... button becomes available to choose. You can set the following settings in the Duplex Settings dialog box.

• Duplex Type There are two types of duplex binding directions available for each orientation.

• Booklet Printing Method When Divide into Sets is selected: This option allows you to print the whole booklet into smaller individual booklet sets, it still allows you

to fold at the center of the smaller individual booklet sets without having to change the order of the page number. You can specify the number of sheets in each smaller booklet set, from 1 to 15. This option can help when folding the printed booklet that has a large number of pages.

• Binding Offset When you check Binding Offset, you can also specify the offset for binding in inches or millimeters.

Paper Source 2

You can choose Auto Select, Tray1, Tray21, MP Tray or Manual and specify separate trays for printing the first page and for printing from the second page onwards.

Available if the optional tray is installed.

Printing

Advanced tab 2

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(2) (3) (4) (5)

(6) (7)

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Change the tab settings by clicking one of the following selections:

 Scaling (1)  Reverse Print (2)  Use Watermark (3)  Header-Footer Print (4)  Toner Save Mode (5)  Secure Print (6)  Administrator (7)  User Authentication (8)  Other Print Options (9)

(9)

Printing

Scaling 2

You can change the print image scaling.

Reverse Print 2

Check Reverse Print to reverse the data from up to down.

Use Watermark 2

You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark and then click the Settings... button.

Printing

Watermark Settings 2

Transparent 2

Check Transparent to print the watermarked image in the background of your document. If this feature is not checked then the watermark will be printed on top of your document.

In Outline Text 2

Check In Outline Text if you only want to print an outline of the watermark. It is available when you choose a text watermark.

Printing

Custom Settings 2

You can choose to print which watermark to be printed on the first page or on the other pages. Click the Add button to add the watermark settings and then choose Use Text or Use Bitmap File in

Watermark Style.

You can change the additional watermark’s size and position on the page by selecting the watermark, and clicking the Settings button.

 Title

Enter a title you like in the field.

 Text

Enter your Watermark Text into the Text box, and then choose the Font, Style, Size and Choose Color.

 Bitmap

Enter the file name and location of your bitmap image in the File box, or click Browse to search for the file. You can also set the scaling size of the image.

 Position

Use this setting if you want to control the position of the watermark on the page.

Printing

Note

Header-Footer Print 2

When this feature is enabled, it will print the date and time on your document from your computer’s system clock and the PC login user name or the text you entered. By clicking Settings, you can customize the information.

 ID Print

If you select Login User Name, your PC login user name will print. If you select Custom and enter the text in the Custom edit box, the text you entered will print.

Toner Save Mode 2

You can conserve toner use with this feature. When you set Toner Save Mode to On, prints appears lighter. The default setting is Off.

We do not recommend Toner Save Mode for printing photo or grayscale images.

Secure Print 2

Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them.

To send a secured document:

a Click Settings... of the Secure Print and check Secure Print. b Enter your password and click OK. c To print secured documents, you must enter your password from the control panel of the machine. (See

Secure Key on page 2.)

Printing multiple copies is not available when Secure Print is set to on.

To delete a secured document: You need to use the control panel of the machine to delete a secured document. (See Secure Key on page 2.)

Printing

Note

Administrator 2

Administrators have the authority to limit access to functions such as scaling and watermark.

 Password

Enter the password into this box.

Click Set Password... to change the password.

 Copies Lock

Lock the copy pages selection to prevent multiple copy printing.

 Multiple Page & Scaling Lock

Lock the scaling setting and multiple page setting.

 Color / Mono Lock

Lock the Color / Mono settings as Mono to prevent color printing.

 Watermark Lock

Lock the current settings of the Watermark option to prevent changes being made.

 Header-Footer Print Lock

Lock the current settings of the Header-Footer Print option to prevent changes being made.

Printing

Note

User Authentication 2

If you are restricted from PC Print by the Secure Function Lock 2.0 feature, you need to set your ID and PIN in the User Authentication Settings dialog. Click Settings of the User Authentication and enter your ID and PIN. If your PC login name is registered to Secure Function Lock 2.0, you can check the Use PC Login Name box instead of entering your ID and PIN.

For more information about Secure Function Lock 2.0, see the Network User's Guide.

• When you use the machine through a network you can see the information of your ID such as the status of restricted features and the number of remaining pages you are allowed to print by clicking the Check Print Status. The Authentication result dialog will appear.

• When you use the machine through a network, you can make the Authentication result dialog appear each time you print by checking the Show print status before printing.

• If you want to enter your ID and PIN each time you print, check the Enter ID Name/PIN for each print job.

Other Print Options 2

You can set the following in Printer Function:

 Color Calibration

 Improve Print Output

 Skip Blank Page

Printing

Note

Color Calibration 2

The output density of each color may vary depending on the temperature and humidity of the environment the machine is in. This setting helps you to improve color density by letting the printer driver use the color calibration data stored in your machine.

 Use Calibration Data

If you check this box, the printer driver will use the calibration data retrieved from the machine to set color matching in the printer driver to ensure consistent print quality.

 Get Device Data Automatically

If you check this box, the printer driver will automatically get the color calibration data from your machine.

 Start Color Calibration

If you click this button, your machine will start color calibration and then the printer driver will attempt to get the calibration data from your machine.

If you print by using the Direct Print feature or BR-Script printer driver, you need to perform the calibration from the control panel. See the Advanced User's Guide for more information.

Printing

Note

Improve Print Output 2

This feature allows you to improve a print quality problem.

 Reduce Paper Curl

If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. We recommend that you

change the printer driver setting in Media Type to a thin setting.

This operation will decrease the temperature of the machine's fusing process.

 Improve Toner Fixing

If you choose this setting, the toner fixing on paper may be improved. If this selection does not provide enough improvement, change the printer driver setting in Media Type to a thick setting.

This operation will increase the temperature of the machine's fusing process.

Skip Blank Page 2

If Skip Blank Page is checked, the printer driver automatically detects blank pages and excludes them from printing.

This option does not work when you choose the following options:

• Use Watermark

• Header-Footer Print

• Nin1 and 1 in NxN pages in Multiple Page

• Duplex (Manual), Booklet, Booklet (Manual) and Duplex with Binding Offset in Duplex / Booklet

Printing

Note

Accessories tab 2

To access the Accessories tab, see Accessing the printer driver settings on page 11.

You can define the paper size for each paper tray and auto detect the serial number in the Accessories tab as follows.

 Available Options / Installed Options (1)

You can manually add and remove the options that are installed on the machine. Tray settings will match the installed options.

 Paper Source Setting (2)

This feature recognizes the paper size set from the control panel menu for each paper tray by clicking Auto Detect (4).

 Serial No. (3)

By clicking Auto Detect (4), the printer driver will probe the machine and display its serial number. If it fails to receive the information, the screen will display “---------------”.

Printing

Note

 Auto Detect (4)

The Auto Detect function finds the currently installed optional devices and shows the available settings in the printer driver. When you click Auto Detect, options that are installed on the machine will be listed in Available Options (1). You can manually add or remove the options by choosing an optional device you want to add or remove, and then clicking Add or Remove.

The Auto Detect (4) function is not available under the following machine conditions:

• The machine power switch is off.

• The machine is in an error state.

• The machine is in a network shared environment.

• The cable is not connected to the machine correctly.

Printing

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(2) (3)

(4)

(5) (6)

Support 2

Click Support... in the Printing Preferences dialog box.

 Brother Solutions Center (1)

The Brother Solutions Center (http://solutions.brother.com/

) is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.

Printing

 Genuine Supplies Website (2)

You can visit our Web site for original/genuine Brother supplies by clicking this button.

 Brother CreativeCenter (3)

You can visit our Web site for free and easy online solutions for business and home users by clicking this button.

 Print Settings (4)

This will print the pages that show how the internal settings of the machine have been configured.

 Check Setting (5)

You can check the current driver settings.

 About (6)

This will show the list of the printer driver files and version information.

Printing

Note

Features in the BR-Script 3 printer driver (PostScript®3™ language emulation) 2

The screens in this section are from Windows®XP. The screens on your PC may vary depending on your operating system.

Printing Preferences 2

You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General tab of the Brother MFC-XXXX BR-Script3 Properties dialog box.

 Layout tab

You can change the layout setting by choosing the settings for Orientation, Print on Both Sides (Duplex), Page Order and Pages Per Sheet.

• Orientation Orientation selects the position of how your document will be printed. (Portrait, Landscape or Rotated Landscape)

• Print on Both Sides If you want to do duplex printing, choose Flip on Short Edge or Flip on Long Edge.

• Page Order Specifies the order in which the pages of your document will be printed. Front to Back prints the

document so that page 1 is on top of the stack. Back to Front prints the document so that page 1 is on the bottom of the stack.

Printing

• Pages Per Sheet The Pages Per Sheet selection can reduce the image size of a page by allowing multiple pages to be

printed on one sheet of paper. Also, you can print a document in the booklet style automatically when you choose Booklet.

 Paper/Quality tab

Choose the Paper Source and Color.

• Paper Source

You can choose Automatically Select, Auto Select, Tray1, Tray2

Available if the optional tray is installed.

, MP Tray or Manual Feed.

Automatically Select

This setting will automatically pull paper from any paper source that has a paper size defined in the printer driver that matches your document.

Auto Select

This setting will automatically pull paper from any paper source that has a paper size defined in the machine that matches your document.

Tray1

This setting will pull paper from Tray1.

Tray2

This setting will pull paper from Tray2. (Available if the optional tray is installed.)

MP Tray

This setting will pull paper from the MP Tray. The paper size needs to match the defined paper size.

• Color Choose how to print color graphics either in Black & White or Color.

Printing

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(2)

Advanced options 2

You can access the Advanced options by clicking the Advanced... button on the Layout tab or Paper/Quality tab.

a Choose the Paper Size and Copy Count (1).

 Paper Size

From the drop-down box choose the Paper Size you are using.

 Copy Count

The copy selection sets the number of copies that will be printed.

b Set the Image Color Management, Scaling and TrueType Font settings (2).

 Image Color Management

Specifies how to print your color graphics.

• If you don’t want to enable Image Color Management, click ICM Disabled.

• If you want the calculations for color matching to be performed on the host computer before it sends the document to the machine, click ICM Handled by Host System.

• If you want the calculations for color matching to be performed on your machine, click ICM Handled by Printer using printer calibration.

 Scaling

Specifies whether to reduce or enlarge documents, and by what percentage.

 TrueType Font

Specifies the TrueType font options. Click Substitute with Device Font (the default) to use equivalent printer fonts for printing documents that contain TrueType fonts. This will permit faster printing; however, you might lose special characters not supported by the printer font. Click

Download as Softfont to download TrueType fonts for printing instead of using printer fonts.

Printing

Note

c You can change settings by choosing a setting in the Printer Features list (3):

 Print Quality

You can choose the following print quality settings.

• Normal (600 x 600 dpi) 600  600 dpi. Recommended for ordinary printing. Good print quality with reasonable print

speeds.

• Fine (2400 dpi class) 2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs.

Since the print data is much larger than in normal mode, processing time / data transfer time, and printing time will be longer.

 Media Type

You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use.

Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Envelopes

Env. Thick Env. Thin Recycled Paper Label Glossy Paper

When you are using glossy paper, put only one sheet at a time in the MP tray to avoid a paper jam.

 Secure Print

Secure Print allows you to secure documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine. The secured document must have a Password and Job Name.

 Password

Choose the password for your secured document that you send to the machine from the drop-down box.

Printing

Note

 Job Name

Choose the Job name from the drop-down list for your secured document.

 Toner Save

You can conserve toner use with this feature. When you set Toner Save to On, print appears lighter. The default setting is Off.

We do not recommend Toner Save for printing Photo or Grayscale images.

 Color / Mono

You can choose the following color mode:

• Auto The machine checks the content of your documents for color. If color is detected, it prints in color.

If no color content is detected, it prints in monochrome.

• Color The device will print all pages in full color mode.

• Mono Selecting Mono mode prints your documents in grayscale.

• Sometimes a document can contain color information even if it appears to be monochrome (for example, gray areas can actually be made from a combination of colors).

 Color Mode

The following options are available in Color Matching mode:

• Normal This is the Default color mode.

• Vivid The color of all elements are adjusted to become a more vivid color.

• None If you want to apply the color management settings of your application, choose this setting. The

printer driver will not adjust the color.

 Improve Gray Color

You can improve the image of a shaded area.

 Enhance Black Printing

If a black graphic cannot print correctly, choose this setting.

Printing

Note

 Halftone Screen Lock

Stops other applications from modifying the Halftone settings. The default setting is On.

 High Quality Image Printing

You can get high quality image printing. If you set High Quality Image Printing to On, the printing speed will be slower.

 Improve Print Output

This feature allows you to improve a print quality problem.

• Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you

do not need to choose this setting. We recommend that you change the printer driver setting in Media Type to a thin setting.

This operation will decrease the temperature of the machine's fusing process.

• Improve Toner Fixing If you choose this setting, the toner fixing on paper may be improved. If this selection does not

provide enough improvement, change the printer driver setting in Media Type to a thick setting.

This operation will increase the temperature of the machine's fusing process.

Ports tab 2

If you want to change the port where your machine is connected or the path to the network machine you are using, choose or add the port you want to use.

Printing

Note

Status Monitor 2

The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty or paper jam.

You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in start/All Programs/Brother/MFC-XXXX on your PC.

(Windows

If you have set the Enable Status Monitor on startup during installation, you will find the button or Status Monitor icon on the taskbar.

To show the Status Monitor icon on your taskbar, click the button. The Status Monitor icon will appear in the small window. Then drag the icon to the taskbar.

There is also a link to the Troubleshooting and Brother Genuine Supplies Web site. Click Visit the Genuine Supplies website button for more information on Brother genuine supplies.

• For more information about using the Status Monitor software, right-click the Status Monitor icon and choose Help.

• The automatic firmware update feature is active when the status monitor feature is active.

Printing

Monitoring the machine’s status 2

The Status Monitor icon will change color depending on the machine status.

 A green icon indicates the normal stand-by condition.

 A yellow icon indicates a warning.

 A red icon indicates a printing error has occurred.

There are two locations where you can display the Status Monitor on your PC - in the tasktray or on the desktop.

Note

The scanning operations and drivers will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications.

 (Windows

Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using the TWAIN driver on page 40) and a Windows

document using the WIA driver (Windows

Windows documents.

• For ScanSoft™ PaperPort™ 12SE, see Using ScanSoft™ PaperPort™ 12SE with OCR by NUANCE™ on page 58.

• If your PC is protected by a firewall and is unable to network scan, you may need to configure the firewall settings to allow communication through port number 54925 and 137. If you are using Windows

and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made. For more information, see Firewall settings (For Network users) on page 109.

Scanning 3

XP/Windows Vista®/Windows®7)

Imaging Acquisition (WIA) driver (See Scanning a

XP/Windows Vista®/Windows®7) on page 48).

XP/Windows Vista®/Windows®7 users can choose either one of the two when you scan

Firewall

Scanning a document using the TWAIN driver 3

The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and applications. This means that you can not only scan images directly into the PaperPort™ 12SE viewer that Brother included with your machine, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning.

These applications include popular programs like Adobe

Scanning a document into the PC 3

There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass.

a Load your document. b Start the ScanSoft™ PaperPort™ 12SE software that was installed during the MFL-Pro Suite installation

to scan a document.

The instructions for scanning in this Guide are for when you use ScanSoft™ PaperPort™ 12SE. The scanning steps may vary when using other software applications.

c Click the Scan Settings button in the Desktop ribbon.

The Scan or Get Photo panel appears on the left side of the screen.

Photoshop®, CorelDraw® and many more.

Scanning

Note

d Click the Select button. e Choose the scanner you are using from the Available Scanners list.

Choose TWAIN: TW-Brother MFC-XXXX or TWAIN: TW-Brother MFC-XXXX LAN.

f Check the Display scanner dialog box on the Scan or Get Photo panel. g Click Scan.

The Scanner Setup dialog box appears.

h Adjust the following settings, if needed, in the Scanner Setup dialog box:

 Scan (Image Type) (1)  Resolution (2)  Scan Type (3)  Reduce Noise (4)  Brightness (5)  Contrast (6)  Document Size (7)  Duplex (two-sided) Scanning (8)

(For MFC-9560CDW)

i Click Start.

When scanning is finished, click Cancel to return to the PaperPort™ 12SE window.

Scanning

Note

• After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. (See Pre-Scanning to crop a portion you want to scan on page 42.)

• For models that support duplex scanning:

• You cannot adjust the scanning area.

• Duplex scan is available from the ADF only.

• You cannot use the PreScan button to preview an image.

Pre-Scanning to crop a portion you want to scan 3

You can preview your image and crop unwanted portions before scanning by using the PreScan button. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the

image.

a Follow the steps from a to g of Scanning a document into the PC on page 40. b Choose the settings for Scan (Image Type), Resolution, Scan Type, Brightness, Contrast and

Document Size, as needed.

Pre-Scanning is not available if you choose Duplex (two-sided) Scanning.

c Click PreScan.

The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup dialog box.

Scanning

Note

d Press and hold down the left mouse button and drag it over the portion you want to scan.

1 Scanning area

You can enlarge the image using the icon, and then use the icon to restore the image to its original size.

e Load your document again.

Skip this step if you loaded the document on the scanner glass in step a.

f Click Start.

This time only the chosen area of the document appears in the PaperPort™ 12SE window (or your application window).

g In the PaperPort™ 12SE window, use the options available to refine the image.

Settings in the Scanner Setup dialog box 3

Scan (Image Type) 3

Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting.

The default settings are listed in the table below:

Scan (Image Type) Resolution Scan Type Photo Use for scanning photo images. 300 x 300 dpi 24bit Color Web Use for attaching the scanned image to web pages. 100 x 100 dpi 24bit Color Text Use for scanning text documents. 200 x 200 dpi Black & White

Scanning

Resolution 3

You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors.

Resolution Black & White/

Gray (Error Diffusion)

100 x 100 dpi Yes Yes Yes 150 x 150 dpi Yes Yes Yes 200 x 200 dpi Yes Yes Yes 300 x 300 dpi Yes Yes Yes 400 x 400 dpi Yes Yes Yes 600 x 600 dpi Yes Yes Yes 1200 x 1200 dpi Yes No Yes 2400 x 2400 dpi Yes No Yes 4800 x 4800 dpi Yes No Yes 9600 x 9600 dpi Yes No Yes 19200 x 19200 dpi Yes No Yes

256 Color True Gray/24bit Color

Scan Type 3

 Black & White

Use for text or line art.

 Gray (Error Diffusion)

Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give the appearance of gray.)

 True Gray

Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray.

 256 Color

Uses up to 256 colors to scan the image.

 24bit Color

Uses up to 16.8 million colors to scan the image. Although using 24bit Color creates an image with the most accurate color, the image file will be about

three times larger than a file created with 256 Color. It requires the most memory and has the longest transfer time.

Scanning

Note

Reduce Noise 3

You can improve and enhance the quality of your scanned images with this selection. The Reduce Noise setting is available when using 24bit Color and scan resolutions of 300  300 dpi, 400  400 dpi or 600  600 dpi.

Brightness 3

Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image.

You can also enter a value in the box to set the level. If the scanned image is too light, set a lower Brightness level and scan the document again. If the image is

too dark, set a higher Brightness level and scan the document again.

The Brightness setting is not available when 256 Color is chosen.

Contrast 3

You can increase or decrease the Contrast level by moving the slide bar to the left or right. An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas. You can also enter a value in the box to set the Contrast.

The Contrast setting is only available when Gray (Error Diffusion), True Gray or 24bit Color is chosen.

When scanning photographs or other images for use in a word processor or other graphics application, try different settings for the contrast and resolution to see which setting best suits your needs.

Scanning

Document Size 3

Choose one of the following sizes:

 A4 8.3 x 11.7 in (210 x 297 mm)  JIS B5 7.2 x 10.1 in (182 x 257 mm)  Letter 8 1/2 x 11 in (215.9 x 279.4 mm)  Legal 8 1/2 x 14 in (215.9 x 355.6 mm)  A55.8x8.3in(148x210mm)  Executive 7 1/4 x 10 1/2 in (184.1 x 266.7 mm)  BusinessCard3.5x2.4in(90x60mm)

To scan business cards, choose the Business Card size, and then place the business card face down at the top left of the scanner glass, as indicated by the document guidelines on the machine.

 Photo4x6in(10x15cm)  IndexCard5x8in(127x203.2mm)  PhotoL3.5x5in(89x127mm)  Photo2L5x7in(13x18cm)  Postcard 1 3.9 x 5.8 in (100 x 148 mm)  Postcard 2 (Double) 5.8 x 7.9 in (148 x 200 mm)  Custom

If you choose Custom as the size, the Custom Document Size dialog box appears.

Enter the Custom Document Size Name, Width and Height for the document. You can choose ‘mm’ or ‘inch’ as the unit for Width and Height.

Scanning

Note

• You can see the actual paper size you chose on the screen.

• Width: shows the width of scanning area.

• Height: shows the height of scanning area.

• Data Size: shows the rough data size in Bitmap format. The size will be different for other file formats such as JPEG.

• User adjustable from 0.35 x 0.35 in to 8.5 x 14 in or 8.9 x 8.9 mm to 215.9 x 355.6 mm.

Scanning

Note

Scanning a document using the WIA driver (Windows®XP/Windows Vista®/Windows®7) 3

WIA compliant 3

For Windows®XP/Windows Vista®/Windows®7 you can choose Windows® Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the PaperPort™ 12SE viewer that Brother included with your machine or you can scan images directly into any other application that supports WIA or TWAIN scanning.

•Windows® XP does not support Duplex Scan in the WIA driver.

• Duplex Scan is not supported by the MFC-9460CDN.

Scanning a document into the PC 3

There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass.

If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass on page 50.)

a Load your document. b Start the ScanSoft™ PaperPort™ 12SE software that was installed during the MFL-Pro Suite installation

to scan a document.

The instructions for scanning in this Guide are for when you use ScanSoft™ PaperPort™ 12SE. The scanning steps may vary when using other software applications.

c Click the Scan Settings button in the Desktop ribbon.

The Scan or Get Photo panel appears on the left side of the screen.

d Click Select button. e Choose the scanner you are using from the Available Scanners list.

Choose WIA: Brother MFC-XXXX or WIA: Brother MFC-XXXX LAN.

f Check the Display scanner dialog box on the Scan or Get Photo panel. g Click Scan.

The Scanner Setup dialog box appears.

Scanning

h Adjust the following settings, if needed, in the Scanner Setup dialog box:

 Paper source (1)  Picture type (2)  Adjust the quality of the scanned picture (3)  Page size (4)

i Choose Document Feeder from the Paper source drop-down list (1). j Choose the picture type (2). k Choose the Page size from the drop-down list (4). l If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose

Brightness, Contrast, Resolution (DPI) and Picture type from Advanced Properties. Click OK after you choose a setting.

Scanning

Note

(For Windows® XP)

• The scanner resolution can be set as high as 1200 dpi.

• For resolutions greater than 1200 dpi, use the Scanner Utility. (See Scanner Utility on page 52.)

m Click the Scan button in the Scan dialog box.

The machine starts scanning the document.

Pre-Scanning to crop a portion you want to scan using the scanner glass 3

The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.

a Follow the steps from a to g of Scanning a document into the PC on page 48. b Choose Flatbed in the Paper source drop-down list (1).

 Paper source (1)  Picture type (2)  Adjust the quality of the scanned picture (3)  Scanning area (4)

c Choose the picture type (2). d Click Preview.

The whole image is scanned into the PC and appears in the scanning area (4).

Scanning

e Press and hold down the left mouse button and drag it over the portion you want to scan.

f If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose

Brightness, Contrast, Resolution (DPI) and Picture type from Advanced Properties. Click OK after you choose a setting.

g Click the Scan button in the Scan dialog box.

The machine starts scanning the document. This time only the chosen area of the document appears in the PaperPort™ 12SE window (or your application window).

Scanning

Note

Scanner Utility 3

The Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and

for changing the paper size (Windows utility to change the setting. You must restart your PC for the new settings to take effect.

 Running the utility

You can run the utility by choosing the Scanner Utility located in the start/All Programs/Brother/MFC-XXXX (where XXXX is your model name)/ Scanner Settings/Scanner Utility.

XP only). If you want to set Legal size as the default size, use this

If you scan the document at a resolution greater than 1200 dpi, the file size may be very large. Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan. If you do not have enough memory or hard disk space then your PC may freeze and you could lose your file.

Scanning

Note

(Windows Vista® and Windows®7) The User Account Control screen appears, do the following.

• For users who have administrator rights: Click Allow.

• For users who do not have administrator rights: Enter the administrator password and click OK.

Scanning

Note

Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan) 3

Scanning a document into the PC 3

There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass.

Duplex Scan is not supported by the MFC-9460CDN.

a Load your document. b Open your software application to scan the document. c Do one of the following:

 (Windows Photo Gallery)

Click File, then Import from Camera or Scanner.

 (Windows Fax and Scan)

Click File, New, then Scan.

d Choose the scanner you want to use. e Click Import.

The Scan dialog box appears.

f Adjust the following settings, if needed, in the Scanner dialog box.

You can choose duplex scan from the Source drop-down list.

Scanning

 Profile (1)  Source (2)  Paper size (3)  Color format (4)  File type (5)  Resolution (DPI) (6)  Brightness (7)  Contrast (8)

4 5

g Click the Scan button in the Scan dialog box.

The machine starts scanning the document.

Scanning

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

Pre-Scanning to crop a portion you want to scan using the scanner glass 3

a Follow the steps from a to e of Scanning a document into the PC on page 54. b Put the document face down on the scanner glass. c Choose Flatbed in the Source drop-down list. Adjust the following settings, if needed, in the Scanner

dialog box.

 Profile (1)  Source (2)  Color format (3)  File type (4)  Resolution (DPI) (5)  Brightness (6)  Contrast (7)  Scanning area (8)

d Click Preview.

The whole image is scanned into the PC and appears in the scanning area (8).

Scanning

e Press and hold down the left mouse button and drag it over the portion you want to scan.

f Click the Scan button in the Scan dialog box.

The machine starts scanning the document. This time only the chosen area of the document appears in your application window.

Scanning

Note

Using ScanSoft™ PaperPort™ 12SE with OCR by NUANCE™3

• ScanSoft™ PaperPort™ 12SE supports Windows® XP (SP3 or greater), XP Professional x64 Edition (SP3

or greater), Windows Vista

• For Windows

2000 (SP4 or higher) users, you can download ScanSoft™ PaperPort™ 11SE by

Nuance™ during the installation of MFL-Pro Suite. See the Quick Setup Guide.

ScanSoft™ PaperPort™ 12SE for Brother is a document management application. You can use PaperPort™ 12SE to view scanned documents.

PaperPort™ 12SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing.

This chapter only introduces the basic functions of the software. For more details, see the ScanSoft™ Getting Started Guide. To view the complete ScanSoft™ PaperPort™ 12SE Getting Started Guide, choose the Help ribbon and click Getting Started Guide. When you install MFL-Pro Suite, ScanSoft™ PaperPort™ 12SE for Brother is installed automatically. You can access ScanSoft™ PaperPort™ 12SE through the ScanSoft™ PaperPort™ SE program group located in start/All Programs/Nuance PaperPort 12 on your PC.

(SP2 or greater) and Windows®7 only.

Viewing items 3

ScanSoft™ PaperPort™ 12SE gives several ways to view items: Desktop displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a

desktop or folder) or an icon. You can see both PaperPort™ 12SE items (MAX files) and non-PaperPort™ 12SE items (files created using

other applications). All graphical files (PaperPort™ 12SE's *.max and other files) will be displayed and include an icon that

indicates the application that the specific file type is associated or created with. Non-graphical files are indicated by a small rectangular thumbnail and are not displayed as actual images.

Scanning

ImageView displays a close-up of a single page. You can open a PaperPort™ 12SE item by clicking the Open with Image View button on the Desktop ribbon.

As long as you have the appropriate application on your PC to display it, you can also open a non-PaperPort™ SE item by double-clicking it.

Organizing your items in folders 3

PaperPort™ 12SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in Desktop. An item can be a PaperPort™ 12SE item or a non-PaperPort™ 12SE item:

 Folders are arranged in a ‘tree’ structure in the Folder View. You use this section to choose folders and

view their items in Desktop.

 You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse

button and the item is stored in that folder.

 Folders can be ‘nested’—that is, stored in other folders.  When you double-click a folder, its contents (both PaperPort™ 12SE MAX files and non PaperPort™

12SE files) appear in Desktop.

 You can also use Windows

Explorer to manage the folders and items shown in Desktop.

Scanning

Quick links to other applications 3

ScanSoft™ PaperPort™ 12SE automatically recognizes many other applications on your PC and creates a ‘working link’ to them.

The bar at the bottom of the PaperPort™ 12SE desktop shows which programs you can use with PaperPort™ 12SE.

To send an item from PaperPort™ 12SE to another program, simply drag and drop the item from the PaperPort™ 12SE desktop to the program icon on the Send To bar. PaperPort™ 12SE automatically converts the item to the preferred format.

If PaperPort™ 12SE does not automatically recognize one of the applications on your PC, you can manually create a link using the New Link button on the Tools ribbon.

ScanSoft™ PaperPort™ 12SE with OCR lets you convert image text into text you can edit 3

ScanSoft™ PaperPort™ 12SE can quickly convert a text document image into text that you can edit with a word processing application.

PaperPort™ 12SE uses the optical character recognition software (OCR), which comes with PaperPort™ 12SE. PaperPort™ 12SE can use your preferred OCR application if it is already on your PC. You can convert the entire item, or by using the Copy Text button on the Item ribbon, you can choose only a portion of the text to convert.

Dragging an item onto a word-processing link icon starts PaperPort™ 12SE’s built-in OCR application, or you can use your own OCR application.

Importing items from other applications 3

As well as scanning items, you can bring items into PaperPort™ 12SE in a variety of ways and convert them to PaperPort™ 12SE (MAX) files in several different ways:

 Print to the Desktop from another application, such as Microsoft

 Import files saved in other file formats, such as Windows

Bitmap (BMP) or Tagged Image File Format

(TIFF).

Word.

Scanning

Exporting items into other formats 3

You can export or save PaperPort™ 12SE items in several popular file formats, such as BMP, JPEG, TIFF or PDF.

Exporting an image file 3

a Click Save As on the PaperPort button.

The Save ‘XXXXX’ as dialog box is displayed.

b Choose the drive and folder where you want to store the file. c Enter the new file name and choose the file type. d Click Save to save your file, or Cancel to return to PaperPort™ 12SE without saving it.

Uninstalling ScanSoft™ PaperPort™ 12SE with OCR 3

(Windows®XP) 3

a Click the start button, Control Panel, Add or Remove Programs, and click the Change or Remove

Programs icon.

b Choose Nuance PaperPort 12 from the list and click Change or Remove.

(Windows Vista® and Windows®7) 3

a Click the button, Control Panel, Programs and Programs and Features.

b Choose Nuance PaperPort 12 from the list and click Uninstall.

ControlCenter4 4

Overview 4

ControlCenter4 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter4 eliminates the need to manually launch specific applications.

ControlCenter4 has two user interfaces: Home Mode and Advanced Mode.

 Home Mode

The Home Mode gives you easy access to your machine’s main functions. See Using ControlCenter4 in Home Mode on page 63.

 Advanced Mode

The Advanced Mode gives you more control over the details of your machine’s functions. You can add up to three customized tabs in your original settings. See Using ControlCenter4 in Advanced Mode on page 76.

Changing the user interface 4

a Click Configuration and then select Mode Select. b Select Home Mode or Advanced Mode in the mode dialog.

ControlCenter4

Using ControlCenter4 in Home Mode 4

This section briefly introduces the ControlCenter4 functions in Home Mode. For more details on each function, click Help.

1 Scan directly to a file, E-mail, word processor or graphics application of your choice. 2 Access the PC-FAX applications available for your device. 3 Access the settings available to configure your device. 4 Link to Brother Solutions Center, Brother CreativeCenter and the Help file. 5 You can select which machine ControlCenter4 will connect with from the Model drop-down list. 6 You can change the user interface and ControlCenter4 preferences. 7 Access the Help file. 8 Access Status Monitor by clicking the Device Status button.

ControlCenter4

ControlCenter4 Features for Home Mode users 4

Scan (See Scan tab on page 65.)

 See Saving the scanned image on page 66.  See Printing the scanned image on page 67.  See Opening the scanned image with an application on page 67.  See Attaching the scanned data to E-mail on page 68.  See Using the OCR feature on page 68.

PC-FAX (See PC-FAX tab on page 69.)

 See Sending a scanned image on page 70.  See Sending an image file from your computer on page 70.  See Viewing and printing received PC-FAX data on page 71.

Device Settings (See Device Settings tab on page 72.)

 See Configuring Remote Setup on page 72.  See Accessing Quick Dial on page 73.  See Configuring Scan button settings on page 73.  See Launching the BRAdmin utility on page 74.

Support (See Support tab on page 75.)

 See Opening ControlCenter Help on page 75.  See Using Brother Solutions Center on page 75.  See Accessing the Brother CreativeCenter on page 75.

ControlCenter4

Scan tab 4

There are five scan options: Save, Print, Open with an Application, Send E-mail and OCR. This section briefly introduces the Scan tab function. For more details of each function, click Help.

1 PC Scan setting area 2 Image viewer 3 Save button 4 Print button 5 Open with an Application button 6 Send E-mail button 7 OCR button

ControlCenter4

Note

File types 4

You can choose from the following list of file types when saving to a folder.

 Windows Bitmap (*.bmp)

 JPEG (*.jpg)

 TIFF (*.tif)

 TIFF Multi-Page (*.tif)

 Portable Network Graphics (*.png)

 PDF (*.pdf)

 Secure PDF (*.pdf)

 XML Paper Specification (*.xps)

• The XML Paper Specification is available for Windows Vista® and Windows® 7, or when using applications which support XML Paper Specification files.

• If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”.

• Secure PDF is available for the Save and Send E-mail selections.

Document Size 4

You can choose the document size from the pull-down list. If you choose a “1 to 2” document size, such as

1to2(A4), the scanned image will be divided into two A5 size documents.

Saving the scanned image 4

The Save button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list.

a Configure the settings in the PC Scan setting area. b Click the Scan button. c Confirm and edit (if necessary) the scanned image in the image viewer. d Click Save. e The Save dialog will appear. Select your Destination Folder and other settings. Click OK. f The image will be saved in the folder you have chosen.

ControlCenter4

Printing the scanned image 4

You can scan a page on the machine and print copies using any of the features of ControlCenter4 supported by your Brother machine’s printer driver.

a Select the Scan tab. b Configure the settings in the PC Scan setting area. c Click the Scan button. d Confirm and edit (if necessary) the scanned image in the image viewer. e Click Print. f Configure the print settings and then click Start Printing.

Opening the scanned image with an application 4

The Open with an Application button lets you scan an image directly into your graphics application for image editing.

a Select the Scan tab. b Configure the settings in the PC Scan setting area. c Click the Scan button. d Confirm and edit (if necessary) the scanned image in the image viewer. e Click Open with an Application. f Select the application from the drop-down list and click OK. g The image will appear in the application you have chosen.

ControlCenter4

Attaching the scanned data to E-mail 4

The Send E-mail button lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment.

a Select the Scan tab. b Configure the settings in the PC Scan setting area. c Click the Scan button. d Confirm and edit (if necessary) the scanned image in the image viewer. e Click Send E-mail. f Configure the attached file settings and click OK. g Your default E-mail application will open and the image will be attached to a new, blank email.

Using the OCR feature 4

The OCR button lets you scan a document and convert it into text. This text can be edited using your favorite word processing software.

a Select the Scan tab. b Configure the settings in the PC Scan setting area. c Click the Scan button. d Confirm and edit (if necessary) the scanned image in the image viewer. e Click OCR. f Configure the OCR settings and click OK. g Your default word processing application will open and display the converted text data.

ControlCenter4

Note

PC-FAX tab 4

This section briefly introduces the PC-FAX tab function. For more details of each function, click Help.

The PC-FAX software can only send Black & White fax documents in Letter size.

1 Send Image File button 2 Send Scanned Image button 3 Received PC-FAX button 4 PC Scan setting area 5 Scan Image area 6 Send button

ControlCenter4

Sending an image file from your computer 4

The Send Image File button lets you send an image file as a fax from your computer using the Brother PC-FAX software.

a Select the PC-FAX tab. b Click Send Image File. c Click on the folder tree to browse for the folder where the image you want to send is located. Then select

the file you want to send.

d Click the Send button. e The PC-FAX sending dialog will appear. Enter a fax number and then click Start.

Sending a scanned image 4

The Send Scanned Image button lets you scan a page or document and automatically send the image as a fax from your computer using the Brother PC-FAX software.

a Select the PC-FAX tab. b Click Send Scanned Image. c Configure the settings in the PC Scan setting area. d Click the Scan button. e Confirm and edit (if necessary) the scanned image in the image viewer. f Click Send. g The PC-FAX sending dialog will appear. Enter a fax number and then click Start.

ControlCenter4

Viewing and printing received PC-FAX data 4

The Received PC-FAX button lets you view and print received fax data using the Brother PC-FAX software. Before you use the PC-FAX Receive function, you must select the PC-FAX Receive option from the control panel menu of your Brother machine. (See Enabling PC-FAX Receiving software on your machine on page 105.)

a Select the PC-FAX tab. b Click Received PC-FAX. c The PC-FAX receiving function activates and starts to receive fax data from your machine. The received

data will appear. To view the data, click View.

d If you want to print the received data, select the data and then click Print. e Configure the print settings and then click Start Printing.

ControlCenter4

Device Settings tab 4

This section briefly introduces the Device Settings tab function. For more details of each function, click Help.

1 Remote Setup button 2 Quick Dial button 3 Device Settings button 4 BRAdmin button

Configuring Remote Setup 4

The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus.

a Select the Device Settings tab. b Click Remote Setup. c The Remote Setup Program window will appear. For Remote Setup configuration, see Remote Setup

on page 89.

ControlCenter4

Accessing Quick Dial 4

The Quick Dial button lets you open the Address Book window in the Remote Setup Program. You can then easily register or change the Quick Dial numbers from your PC.

a Select the Device Settings tab. b Click Quick Dial. c The Address Book window will appear. For Address Book configuration, see Remote Setup on page 89.

Configuring Scan button settings 4

The Device Scan Settings button lets you configure your machine’s Scan key settings.

a Select the Device Settings tab. b Click Device Scan Settings. c The Device Scan Settings dialog will appear. You can change settings of each Scan button function. d Click OK.

ControlCenter4

Note

Launching the BRAdmin utility 4

If you have installed BRAdmin Light or BRAdmin Professional 3, the BRAdmin button lets you open the BRAdmin Light or BRAdmin Professional 3 utility.

The BRAdmin Light utility is designed for initial setup of the Brother network connected devices. It can also search for Brother products in a TCP/IP environment, view the status and configure basic network settings, such as the IP address. To install BRAdmin Light from the installation CD-ROM, see Network User's Guide. If you require more advanced machine management, use the latest version of BRAdmin Professional 3 utility that is available as a download from http://solutions.brother.com/

a Select the Device Settings tab. b Click BRAdmin. The BRAdmin Light or BRAdmin Professional 3 utility dialog appears.

If you have installed both BRAdmin Light and BRAdmin Professional, ControlCenter 4 will launch BRAdmin Professional 3.

ControlCenter4

Support tab 4

This section briefly introduces the Support tab function. For more details of each function, click the Help button in ControlCenter4.

Opening ControlCenter Help 4

The ControlCenter Help lets you open the Help file for detailed information about ControlCenter.

a Select the Support tab. b Click ControlCenter Help. c The ControlCenter Help top page will appear.

Using Brother Solutions Center 4

The Brother Solutions Center button lets you open the Brother Solutions Center Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.

a Select the Support tab. b Click Brother Solutions Center. c The Brother Solutions Center Web site will be shown in your web browser.

Accessing the Brother CreativeCenter 4

The Brother CreativeCenter button lets you access our Web site for free and easy online solutions for business and home users.

a Select the Support tab. b Click Brother CreativeCenter. ControlCenter 4 will launch your web browser and then open the Brother

CreativeCenter Web site.

ControlCenter4

Using ControlCenter4 in Advanced Mode 4

This section briefly introduces the ControlCenter4 functions in Advanced Mode. For more details on each function, click Help.

1 Scan directly to a file, E-mail, word processor or graphics application of your choice. 2 Access the PC-Copy feature available via your PC. 3 Access the PC-FAX applications available for your device. 4 Access the settings available to configure your device. 5 Link to Brother Solutions Center, Brother CreativeCenter and the Help file. 6 You can configure your original settings tab by right clicking the tab area. 7 You can select which machine ControlCenter4 will connect with from the Model drop-down list. 8 You can open the configuration window for each scan function and change the user interface mode. 9 Access the Help file. 10 Access Status Monitor by clicking the Device Status button.

ControlCenter4

ControlCenter4 Features for Advanced Mode users 4

Scan (See Scan tab on page 78.)

 See Opening the scanned image with an application on page 79.  See Using the OCR feature on page 80.  See Attaching the scanned data to E-mail on page 80.  See Saving the scanned image on page 80.

PC-Copy (See PC-Copy tab on page 81.)

 See Printing the scanned image on page 81.

PC-FAX (See PC-FAX tab on page 81.)

 See Sending an image file from your computer on page 81.  See Sending a scanned image on page 82.  See Viewing and printing received PC-FAX data on page 82.

Device Settings (See Device Settings tab on page 83.)

 See Configuring Remote Setup on page 83.  See Accessing Quick Dial on page 83.  See Configuring Scan button settings on page 84.  See Launching the BRAdmin utility on page 85.

Support (See Support tab on page 86.)

 See Using Brother Solutions Center on page 86.  See Opening ControlCenter Help on page 86.  See Accessing the Brother CreativeCenter on page 86.

Custom (See Custom tab on page 87.)

 See Creating a Custom tab on page 87.

ControlCenter4

Note

Scan tab 4

There are four scan options: Image, OCR, E-mail and File. This section briefly introduces the Scan tab function. For more details of each function, click Help.

1 PC Scan setting area 2 Image button 3 OCR button 4 E-mail button 5 File button

• You can change the default settings of each button by right-clicking the appropriate button or clicking Configuration. When the configuration dialog appears, you can change the settings and then click OK.

• To preview and configure the scanned image, check Pre Scan on configuration dialog.

ControlCenter4

Note

File types 4

You can choose from the following list of file types when saving to a folder.

 Windows Bitmap (*.bmp)

 JPEG (*.jpg)

 TIFF (*.tif)

 TIFF Multi-Page (*.tif)

 Portable Network Graphics (*.png)

 PDF (*.pdf)

 Secure PDF (*.pdf)

 XML Paper Specification (*.xps)

• The XML Paper Specification is available for Windows Vista® and Windows® 7, or when using applications which support XML Paper Specification files.

• If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”.

• Secure PDF is available for Scan to Image, Scan to E-mail and Scan to File.

Document Size 4

You can choose the document size from the pull-down list. If you choose a “1 to 2” document size, such as

1to2(A4), the scanned image will be divided into two A5 size documents.

Opening the scanned image with an application 4

The Image button lets you scan an image directly into your graphics application for image editing.

a Select the Scan tab. b If you want to change the scan settings, right-click the Image button and then change settings. If you

want to preview and configure the scanned image, check Pre Scan. Click OK.

c Click Image. d The image will appear in the application you have chosen.

ControlCenter4

Using the OCR feature 4

The OCR button lets you scan a document and convert it into text. This text can be edited using your favorite word processing software.

a Select the Scan tab. b If you want to change the scan settings, right-click the OCR button and then change settings. If you want

to preview and configure the scanned image, check Pre Scan. Click OK.

c Click OCR. d Your default word processing application will open and display the converted text data.

Attaching the scanned data to E-mail 4

The E-mail button lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment.

a Select the Scan tab. b If you want to change the scan settings, right-click the E-mail button and then change settings. If you

want to preview and configure the scanned image, check Pre Scan. Click OK.

c Click E-mail. d Your default E-mail application will open and the image will be attached to a new, blank email.

Saving the scanned image 4

The File button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list.

a Select the Scan tab. b If you want to change the scan settings, right-click the File button and then change settings. If you want

to preview and configure the scanned image, check Pre Scan. Click OK.

c Click File. d The image will be saved in the folder you have chosen.

ControlCenter4

Note

PC-Copy tab 4

Printing the scanned image 4

You can scan a page on the machine and print copies using any of the features of ControlCenter4 supported by your Brother machine’s printer driver.

a Select the PC-Copy tab. b If you want to change the scan settings, right-click the button you want to change and then change the

settings. If you want to preview and configure the scanned image, check Pre Scan. Click OK.

c Click Color Copy, Monochrome Copy, 2 in 1 Copy or 4 in 1 Copy.

You can customize each button with your preferred settings.

d The scanned image will be printed.

PC-FAX tab 4

This section briefly introduces the PC-Fax tab function. For more details of each function, click Help.

The PC-FAX software can only send Black & White fax documents in Letter size.

Sending an image file from your computer 4

The Send Image File button lets you send an image file as a fax from your computer using the Brother PC-FAX software.

a Select the PC-FAX tab. b Click Send Image File. c Click on the folder tree to browse for the folder where the image you want to send is located. Then select

the file you want to send.

d Click the Send button. e The PC-FAX sending dialog will appear. Enter a fax number and then click Start.

ControlCenter4

Sending a scanned image 4

The Send Scanned Image button lets you scan a page or document and automatically send the image as a fax from your computer using the Brother PC-FAX software.

a Select the PC-FAX tab. b If you want to change the scan settings, right-click Send Scanned Image and then change settings. If

you want to preview and configure the scanned image, check Pre Scan. Click OK.

c Click Send Scanned Image. d The PC-FAX sending dialog will appear. Enter a fax number and then click Start.

Viewing and printing received PC-FAX data 4

a Select the PC-FAX tab. b Click Received PC-FAX. c The PC-FAX receiving function activates and starts to receive fax data from your machine. The received

data will appear. To view the data, click View.

d If you want to print the received data, select the data and then click Print. e Configure the print settings and then click Start Printing.

ControlCenter4

Device Settings tab 4

This section briefly introduces the Device Settings tab function. For more details of each function, click Help.

Configuring Remote Setup 4

The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus.

a Select the Device Settings tab. b Click Remote Setup. c The Remote Setup Program window will appear. For Remote Setup configuration, see Remote Setup

on page 89.

Accessing Quick Dial 4

The Quick Dial button lets you open the Address Book window in the Remote Setup Program. You can then easily register or change the Quick Dial numbers from your PC.

a Select the Device Settings tab. b Click Quick Dial. c The Address Book window will appear. For Address Book configuration, see Remote Setup on page 89.

ControlCenter4

Configuring Scan button settings 4

The Device Scan Settings button lets you configure your machine’s SCAN key settings.

a Select the Device Settings tab. b Click Device Scan Settings. c The Device Scan Settings dialog will appear. You can change settings of each Scan button function. d Click OK.

ControlCenter4

Note

Launching the BRAdmin utility 4

If you have installed BRAdmin Light or BRAdmin Professional 3, the BRAdmin button lets you open the BRAdmin Light or BRAdmin Professional 3 utility.

a Select the Device Settings tab. b Click BRAdmin. The BRAdmin Light or BRAdmin Professional 3 utility dialog appears.

If you have installed both BRAdmin Light and BRAdmin Professional, ControlCenter 4 will launch BRAdmin Professional 3.

ControlCenter4

Support tab 4

This section briefly introduces the Support tab function. For more details of each function, click the Help button in ControlCenter4.

Opening ControlCenter Help 4

The ControlCenter Help lets you open the Help file for detailed information about ControlCenter.

a Select the Support tab. b Click ControlCenter Help. c The ControlCenter Help top page will appear.

Using Brother Solutions Center 4

a Select the Support tab. b Click Brother Solutions Center. c The Brother Solutions Center Web site will be shown in your web browser.

Accessing the Brother CreativeCenter 4

The Brother CreativeCenter button lets you access our Web site for free and easy online solutions for business and home users.

a Select the Support tab. b Click Brother CreativeCenter. ControlCenter 4 will launch your web browser and then open the

Brother CreativeCenter Web site.

ControlCenter4

Custom tab 4

This section briefly introduces adding a Custom tab. For more details, click Help .

Creating a Custom tab 4

You can create up to three customized tabs including up to five customized buttons with your preferred settings.

a Click Configuration and then select Create custom tab.

ControlCenter4

Note

Creating a Custom button 4

a Click Configuration and then select Create custom button.

Select a button you want to create from the menu. The settings dialog will appear.

b Enter the button name and change the settings if necessary. Click OK. (The setting options vary

depending on the created button.)

You can change or remove the created tab, button or settings. Click Configuration and follow the menu.

Note

Remote Setup 5

The Remote Setup program lets you configure many machine and network settings from a Windows® application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine.

Click the start button, All Programs, Brother, MFC-XXXX (or MFC-XXXX LAN) and Remote Setup.

• If your machine is connected via a Network, you have to enter your password.

• The default password is “access”. You can use BRAdmin Light or Web Based Management to change this password. (See the Network User's Guide for details.)

 OK

Lets you start uploading data to the machine and exit the Remote Setup application. If an error message is displayed, enter the correct data again and then click OK.

 Cancel

Lets you exit the Remote Setup application without uploading data to the machine.

 Apply

Lets you upload data to the machine without exiting the Remote Setup application.

Remote Setup

Note

 Print

Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print.

 Export

Lets you save the current configuration settings to a file.

 Import

Lets you read the settings from a file.

• You can use the Export button to save Quick Dial or all your settings for your machine.

• If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the firewall settings to allow communication through port number 137. (See Firewall settings (For Network users) on page 109.)

• If the Secure Function Lock is set to on, you cannot use Remote Setup.

Note

Brother PC-FAX Software 6

PC-FAX sending 6

The Brother PC-FAX feature lets you to use your PC to send a document from an application as a standard fax. You can send a file created in any application on your PC as a PC-FAX. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface. You can use the Address Book Search feature to quickly find members to send to.

For the latest information and updates on the Brother PC-FAX feature, visit http://solutions.brother.com/

The PC-FAX software can only send Black & White fax documents in Letter size.

Setting up user information 6

You can access User Information from the FAX Sending dialog box by clicking the icon.

(See Sending a file as a PC-FAX using the Facsimile style user interface on page 94.)

a Click the start button, All Programs, Brother, MFC-XXXX (or MFC-XXXX LAN), PC-FAX Sending,

then PC-FAX Setup. The Brother PC-FAX Setup dialog box appears:

b Enter this information to create the fax header and cover page. c Click OK to save the User Information.

You can set up the User Information separately for each Windows® account.

Brother PC-FAX Software

Sending setup 6

From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below.

 Outside line access

Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office). For PC-Fax send, this number will be applied and Dial Prefix set in the function menu will be ignored.

 Include header

To add the header information you entered in the User Information tab to the top of your sent faxes, check the Include header box. (See Setting up user information on page 91.)

Brother PC-FAX Software

 User interface

Choose the user interface from two choices: Simple style or Facsimile style.

Simple style

Facsimile style 6

Setting up a cover page 6

From the PC-FAX dialog box, click the icon to access the Brother PC-FAX Cover Page Setup screen.

The Brother PC-FAX Cover Page Setup dialog box appears:

Brother MFC 9560CDW User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Using the control panel 1

Using printer keys 1

Job Cancel 1

Secure Key 1

Printer Emulation Support 1

Setting the Emulation mode 1

Printing the Internal Font List 1

Printing the Print Configuration List 1

Test Print 1

Duplex 1

Output Color 1

Restoring default printer settings 1

Printing 2

Using the Brother printer driver 2

Printing a document 2

Duplex printing 2

Guidelines for printing on both sides of the paper 2

Automatic duplex printing 2

Manual duplex printing 2

Simultaneous scanning, printing and faxing 2

Printer driver settings 2

Accessing the printer driver settings 2

Features in the Windows® printer driver 2

Basic tab 2

Paper Size 2

Orientation 2

Copies 2

Media Type 2

Print Quality 2

Color/Mono 2

Settings Dialog 2

Multiple Page 2

Duplex / Booklet 2

Paper Source 2

Advanced tab 2

Scaling 2

Reverse Print 2

Use Watermark 2

Watermark Settings 2

Transparent 2

In Outline Text 2

Custom Settings 2

Header-Footer Print 2

Toner Save Mode 2

Secure Print 2

Administrator 2

User Authentication 2

Other Print Options 2

Color Calibration 2

Improve Print Output 2

Skip Blank Page 2

Accessories tab 2

Support 2

Features in the BR-Script 3 printer driver (PostScript®3™ language emulation) 2

Printing Preferences 2

Advanced options 2

Ports tab 2

Status Monitor 2

Monitoring the machine’s status 2

Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using the TWAIN driver on page 40) and a Windows

Scanning 3

Scanning a document into the PC 3

Pre-Scanning to crop a portion you want to scan 3

Settings in the Scanner Setup dialog box 3

Scan (Image Type) 3

Resolution 3

Scan Type 3

Reduce Noise 3

Brightness 3

Contrast 3

Document Size 3

Scanning a document using the WIA driver (Windows®XP/Windows Vista®/Windows®7) 3

WIA compliant 3

Scanning a document into the PC 3

Pre-Scanning to crop a portion you want to scan using the scanner glass 3