Brother MFC 9560CDW User Manual

SOFTWARE
USER’S GUIDE

Not all models are available in all
countries.

(MFC-9560CDW) In USA:
Please go to the Brother Solutions

Center at http://solutions.brother.com/
and click Manuals on your model page to
download the other manuals.

Version 0

USA

Table of Contents

Section I Machine operation keys

1 Using the control panel 2

Using printer keys......................................................................................................................................2

Job Cancel...........................................................................................................................................2

Secure Key..........................................................................................................................................2

Printer Emulation Support ...................................................................................................................3

Printing the Internal Font List...............................................................................................................4

Printing the Print Configuration List.....................................................................................................4

Test Print.............................................................................................................................................4

Duplex .................................................................................................................................................5

Output Color ........................................................................................................................................5

Restoring default printer settings.........................................................................................................5

Section II Windows

®

2Printing 7

Using the Brother printer driver..................................................................................................................7

Printing a document...................................................................................................................................8

Duplex printing...........................................................................................................................................9

Guidelines for printing on both sides of the paper ...............................................................................9

Automatic duplex printing ....................................................................................................................9

Manual duplex printing ........................................................................................................................9

Simultaneous scanning, printing and faxing ..............................................................................................9

Printer driver settings...............................................................................................................................10

Accessing the printer driver settings........................................................................................................11

Features in the Windows

Basic tab..................................................................................................................................................12

Paper Size .........................................................................................................................................12

Orientation.........................................................................................................................................13

Copies ...............................................................................................................................................13

Media Type........................................................................................................................................13

Print Quality.......................................................................................................................................14

Color/Mono........................................................................................................................................14

Settings Dialog ..................................................................................................................................15

Multiple Page.....................................................................................................................................17

Duplex / Booklet ................................................................................................................................17

Paper Source ....................................................................................................................................18

Advanced tab...........................................................................................................................................19

Scaling...............................................................................................................................................20

Reverse Print.....................................................................................................................................20

Use Watermark..................................................................................................................................20

Watermark Settings...........................................................................................................................21

Header-Footer Print...........................................................................................................................23

Toner Save Mode..............................................................................................................................23

®

printer driver..................................................................................................11

i

Secure Print.......................................................................................................................................23

Administrator .....................................................................................................................................24

User Authentication...........................................................................................................................25

Other Print Options............................................................................................................................25

Color Calibration................................................................................................................................26

Improve Print Output .........................................................................................................................27

Skip Blank Page ................................................................................................................................27

Accessories tab .......................................................................................................................................28

Support ....................................................................................................................................................30

Features in the BR-Script 3 printer driver

(PostScript

®

3™ language emulation)..................................................................................................32

Printing Preferences ..........................................................................................................................32

Advanced options..............................................................................................................................34

Ports tab ...........................................................................................................................................37

Status Monitor..........................................................................................................................................38

Monitoring the machine’s status........................................................................................................39

3Scanning 40

Scanning a document using the TWAIN driver........................................................................................40

Scanning a document into the PC.....................................................................................................40

Pre-Scanning to crop a portion you want to scan..............................................................................42

Settings in the Scanner Setup dialog box..........................................................................................43

Scanning a document using the WIA driver

(Windows

WIA compliant ...................................................................................................................................48

Scanning a document into the PC.....................................................................................................48

Pre-Scanning to crop a portion you want to scan using the scanner glass .......................................50

Scanning a document using the WIA driver

(Windows Photo Gallery and Windows Fax and Scan) ........................................................................54

Scanning a document into the PC.....................................................................................................54

Pre-Scanning to crop a portion you want to scan using the scanner glass .......................................56

Using ScanSoft™ PaperPort™ 12SE with OCR by NUANCE™.............................................................58

Viewing items ....................................................................................................................................58

Organizing your items in folders........................................................................................................59

Quick links to other applications ........................................................................................................60

ScanSoft™ PaperPort™ 12SE with OCR lets you convert image text into text you can edit............60

Importing items from other applications.............................................................................................60

Exporting items into other formats.....................................................................................................61

Uninstalling ScanSoft™ PaperPort™ 12SE with OCR ......................................................................61

®

XP/Windows Vista®/Windows®7) .....................................................................................48

4 ControlCenter4 62

Overview..................................................................................................................................................62

Changing the user interface ..............................................................................................................62

Using ControlCenter4 in Home Mode......................................................................................................63

ControlCenter4 Features for Home Mode users ...............................................................................64

Scan tab ..................................................................................................................................................65

File types ...........................................................................................................................................66

Document Size..................................................................................................................................66

Saving the scanned image ................................................................................................................66

Printing the scanned image ...............................................................................................................67

Opening the scanned image with an application ...............................................................................67

ii

Attaching the scanned data to E-mail................................................................................................68

Using the OCR feature ......................................................................................................................68

PC-FAX tab..............................................................................................................................................69

Sending an image file from your computer........................................................................................70

Sending a scanned image .................................................................................................................70

Viewing and printing received PC-FAX data .....................................................................................71

Device Settings tab..................................................................................................................................72

Configuring Remote Setup ................................................................................................................72

Accessing Quick Dial.........................................................................................................................73

Configuring Scan button settings.......................................................................................................73

Launching the BRAdmin utility...........................................................................................................74

Support tab ..............................................................................................................................................75

Opening ControlCenter Help .............................................................................................................75

Using Brother Solutions Center.........................................................................................................75

Accessing the Brother CreativeCenter ..............................................................................................75

Using ControlCenter4 in Advanced Mode ...............................................................................................76

ControlCenter4 Features for Advanced Mode users .........................................................................77

Scan tab ..................................................................................................................................................78

File types ...........................................................................................................................................79

Document Size..................................................................................................................................79

Opening the scanned image with an application ...............................................................................79

Using the OCR feature ......................................................................................................................80

Attaching the scanned data to E-mail................................................................................................80

Saving the scanned image ................................................................................................................80

PC-Copy tab ............................................................................................................................................81

Printing the scanned image ...............................................................................................................81

PC-FAX tab..............................................................................................................................................81

Sending an image file from your computer........................................................................................81

Sending a scanned image .................................................................................................................82

Viewing and printing received PC-FAX data .....................................................................................82

Device Settings tab..................................................................................................................................83

Configuring Remote Setup ................................................................................................................83

Accessing Quick Dial.........................................................................................................................83

Configuring Scan button settings.......................................................................................................84

Launching the BRAdmin utility...........................................................................................................85

Support tab ..............................................................................................................................................86

Opening ControlCenter Help .............................................................................................................86

Using Brother Solutions Center.........................................................................................................86

Accessing the Brother CreativeCenter ..............................................................................................86

Custom tab ..............................................................................................................................................87

Creating a Custom tab.......................................................................................................................87

Creating a Custom button..................................................................................................................88

5 Remote Setup 89

Remote Setup..........................................................................................................................................89

6 Brother PC-FAX Software 91

PC-FAX sending......................................................................................................................................91

Setting up user information................................................................................................................91

Sending setup....................................................................................................................................92

Setting up a cover page.....................................................................................................................93

iii

Entering cover page information........................................................................................................94

Sending a file as a PC-FAX using the Facsimile style user interface................................................94

Sending a file as a PC-FAX using the Simple style user interface....................................................96

Address Book ..........................................................................................................................................97

Brother Address Book .......................................................................................................................98

Setting up a member in the Address Book........................................................................................98

Speed Dial setup ...............................................................................................................................99

Setting up a group for broadcasting ................................................................................................100

Editing member information.............................................................................................................100

Deleting a member or group............................................................................................................100

Exporting the Address Book............................................................................................................101

Importing to the Address Book ........................................................................................................102

PC-FAX receiving ..................................................................................................................................104

Enabling PC-FAX Receiving software on your machine .................................................................105

Running the PC-FAX Receiving software on your PC.....................................................................105

Setting up your PC ..........................................................................................................................106

Configuring the Network PC-FAX Receiving Settings.....................................................................107

Viewing new PC-FAX messages.....................................................................................................108

7 Firewall settings (For Network users) 109

Before using the Brother software .........................................................................................................109

Windows
Windows Vista
Windows

®

XP SP2 users ................................................................................................................109

®

®

users .....................................................................................................................111

7 users...........................................................................................................................114

Section III Apple Macintosh

8 Printing and Faxing 120

Features in the printer driver (Macintosh)..............................................................................................120

Duplex printing.......................................................................................................................................120

Guidelines for printing on both sides of the paper ...........................................................................120

Automatic duplex printing ................................................................................................................120

Manual duplex printing ....................................................................................................................120

Simultaneous scanning, printing and faxing ..........................................................................................121

Choosing page setup options ..........................................................................................................121

Choosing printing options................................................................................................................122

Cover Page......................................................................................................................................123

Layout..............................................................................................................................................124

Secure Print.....................................................................................................................................125

Print Settings ...................................................................................................................................126

Removing the Printer driver for Macintosh ............................................................................................132

Features in the BR-Script 3 printer driver

(PostScript

Choosing printing options................................................................................................................133

Printer Features...............................................................................................................................134

Secure Print (Mac OS X 10.5.x to 10.6.x) .......................................................................................142

Status Monitor........................................................................................................................................143

Updating the machine’s status ........................................................................................................143

Hiding or showing the window.........................................................................................................144

®

3™ language emulation)................................................................................................133

iv

Quitting the window .........................................................................................................................144

Web Based Management (Network Connection Only)....................................................................144

Color Calibration..............................................................................................................................144

Sending a fax.........................................................................................................................................145

Drag a vCard from the Mac OS X Address Book application

(Mac OS X 10.4.11).....................................................................................................................148

Using Mac OS X 10.5.x to 10.6.x Addresses panel.........................................................................149

9Scanning 151

Scanning a document using the TWAIN driver......................................................................................151

Scanning an image into your Macintosh..........................................................................................152

Scanning a duplex (two sided) document (For MFC-9560CDW) ....................................................152

Pre-Scanning an image...................................................................................................................153

Settings in the Scanner window ......................................................................................................154

Scanning a document using the ICA driver (Mac OS X 10.6.x).............................................................157

Using Image Capture.......................................................................................................................157

Scanning directly from the “Print & Fax” section .............................................................................160

Using Presto! PageManager..................................................................................................................163

Features ..........................................................................................................................................163

System requirements for Presto! PageManager .............................................................................163

NewSoft Technical Support .............................................................................................................164

10 ControlCenter2 166

Using ControlCenter2............................................................................................................................166

Turning the AutoLoad feature off.....................................................................................................167

SCAN.....................................................................................................................................................168

File types .........................................................................................................................................169

Document Size................................................................................................................................169

Image (example: Apple Preview).....................................................................................................170

OCR (word processing application).................................................................................................172

E-mail ..............................................................................................................................................173

File...................................................................................................................................................174

CUSTOM SCAN ....................................................................................................................................175

File types .........................................................................................................................................176

Document Size................................................................................................................................176

User-defined button .........................................................................................................................176

Scan to Image .................................................................................................................................177

Scan to OCR ...................................................................................................................................178

Scan to E-mail .................................................................................................................................179

Scan to File......................................................................................................................................180

COPY / PC-FAX ....................................................................................................................................182

DEVICE SETTINGS ..............................................................................................................................184

Remote Setup..................................................................................................................................185

Quick-Dial........................................................................................................................................186

Status Monitor .................................................................................................................................186

11 Remote Setup 187

Remote Setup........................................................................................................................................187

v

Section IV Using The Scan key

12 Scanning (For USB cable users) 190

Using the Scan key................................................................................................................................190

Scan to USB....................................................................................................................................192

Scan to E-mail .................................................................................................................................196

Scan to Image .................................................................................................................................197

Scan to OCR ...................................................................................................................................198

Scan to File......................................................................................................................................199

13 Network Scanning 200

Before using Network Scanning ............................................................................................................200

Network license (Windows
Configuring Network Scanning (Windows

Configuring Network Scanning (Macintosh)....................................................................................204

Using the Scan key................................................................................................................................205

Scan to E-mail .................................................................................................................................206

Scan to E-mail (E-mail Server, For MFC-9460CDN and MFC-9560CDW) .....................................207

Scan to Image .................................................................................................................................207

Scan to OCR ...................................................................................................................................208

Scan to File......................................................................................................................................209

Scan to FTP.....................................................................................................................................210

Scan to Network ..............................................................................................................................214

How to set a new default for the file size

(For Scan to FTP and Network)...................................................................................................220

®

) ...........................................................................................................200

®

)....................................................................................201

AIndex 221

vi

Section I

Machine operation keys

Using the control panel 2

I

1

1

Note

Note

Using the control panel 1

Using printer keys 1

You can operate the following features from your machine’s control panel.

Job Cancel 1

To cancel the current print job, press Job Cancel. You can clear the data that is left in the printer memory by
pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows
Job Cancel (All) .

Secure Key 1

Secured data is password protected. Only those people who know the password will be able to print the
secured data. The machine will not print secure data until the password is entered. After the document is
printed, the data will be cleared from the memory. To use this function, you need to set your password in the
printer driver dialog box. If you turn the power switch Off, the secured data saved in memory will be cleared.

a Press Secure.

If the LCD displays No Data Stored, there is no secured data in the memory.

b Press a or b to choose the user name. Press OK. The LCD displays the secured jobs list for that name.
c Press a or b to choose the job. Press OK. Enter your four-digit password and press OK.
d To print the data, press a or b to choose Print, press OK and then enter the number of copies you want.

Press OK.
The machine prints the data.
To delete the secured data, press a or b to choose Delete. Press OK.

After you print the secured data, it will be cleared from memory.

2

Using the control panel

1

Note

Printer Emulation Support 1

Your machine will receive print commands in a printer job language or emulation. Different operating systems
and applications will send the print commands in different languages. Your machine can receive print
commands in a variety of emulations and has an automatic emulation selection feature. When the machine
receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto.

Your machine has the following emulation modes. You can change the setting by using the control panel or
Web Based Management (web browser). To use Web Based Management, type http://xxx.xxx.xxx.xxx
(where xxx.xxx.xxx.xxx is the IP address of your machine) into your browser.

 HP LaserJet Mode

The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6
language of a Hewlett-Packard LaserJet laser printer. Many applications support this type of laser printer.
Using this mode will allow your machine to run at its best with those applications.

 BR-Script 3 Mode

®

BR-Script is an original Brother page description language and a PostScript

®

interpreter. This machine supports PostScript

3™. The BR-Script interpreter of this machine allows you

to control text and graphics on the page.

For technical information about PostScript

• Adobe Systems Incorporated. PostScript

®

commands, see the following manuals:

®

Language Reference, 3rd edition. Addison-Wesley

Professional, 1999. ISBN: 0-201-37922-8

• Adobe Systems Incorporated. PostScript

®

Language Program Design. Addison-Wesley Professional,

1988. ISBN: 0-201-14396-8

• Adobe Systems Incorporated. PostScript

®

Language Tutorial and Cookbook. Addison-Wesley

Professional, 1985. ISBN: 0-201-10179-3

language emulation

Setting the Emulation mode 1

a Press Menu, 4, 1.
b Press a or b to choose Auto, HP LaserJet or BR-Script 3. Press OK.
c Press Stop/Exit.

We recommend that you set the emulation setting with your application software or network server. If the
setting does not work properly, choose the required emulation mode manually using the control panel
buttons of the machine.

3

Using the control panel

1

Note

Printing the Internal Font List 1

You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose
it.

a Press Menu, 4, 2, 1.
b Press a or b to choose 1.HP LaserJet or 2.BR-Script 3. Press OK.
c Press Black Start or Color Start. The machine prints the list.
d Press Stop/Exit.

Printing the Print Configuration List 1

You can print a list of current printer settings.

a Press Menu, 4, 2, 2.
b Press Black Start or Color Start. The machine prints the settings.
c Press Stop/Exit.

Test Print 1

If you are having problems with print quality, you can do a test print.

a Press Menu, 4, 2, 3.
b Press Black Start or Color Start.
c Press Stop/Exit.

If the problem appears on the printout, see Improving the print quality in the Basic User's Guide.

4

Using the control panel

1

Note

Note

Duplex 1

You can choose whether you want to automatically print on both sides of the paper. The setting in the printer
driver will take priority over the setting made on the control panel.

a Press Menu, 4, 3.
b Press a or b to choose Off, On(Long Edge) or On(Short Edge). Press OK.
c Press Stop/Exit.

If the problem appears on the printout, see Improving the print quality in the Basic User's Guide.

Output Color 1

If the driver does not have color settings, you can choose the color settings.

a Press Menu, 4, 4.
b Press a or b to choose Auto, Color or B&W.

For more information about the color settings, see Color/Mono on page 14 for Windows® or Color/Mono
on page 136 for Macintosh.

c Press OK.
d Press Stop/Exit.

Restoring default printer settings 1

You can return the machine’s printer settings to the factory settings.
This will not reset the network settings. To reset the machine’s network settings to the factory settings, please

see the Network User's Guide.

a Press Menu, 4, 5.
b To restore the default settings, press 1 to choose 1.Reset.

To exit without making a change, press 2 to choose 2.Exit.

c Press Stop/Exit.

5

Section II

Windows

Printing 7
Scanning 40
ControlCenter4 62
Remote Setup 89
Brother PC-FAX Software 91
Firewall settings (For Network users) 109

®

II

2

2

Note

Printing 2

• The screens in this section are from Windows®XP. Screens on your PC may vary depending on your
operating system.

• If your PC is protected by a firewall, and you are unable to network print, network scan or PC Fax, you may

®

need to configure the firewall settings. If you are using the Windows

Firewall and you installed MFL-Pro

Suite from the CD-ROM, the necessary Firewall settings have already been made. If you did not install

®

from the CD-ROM, see Firewall settings (For Network users) on page 109 to configure your Windows
Firewall. If you are using any other personal Firewall software, see the User’s Guide for your software or
contact the software manufacturer.

Using the Brother printer driver 2

A printer driver is software that translates data from the format used by a PC into the format needed by a
particular printer, using a printer command language or page description language.

The printer drivers are on the CD-ROM we have supplied. Install the drivers by following the Quick Setup
Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at:

http://solutions.brother.com/

Windows® Printing

The dedicated printer drivers for Microsoft

®

Edition/Windows Vista

1

2008 R2

your Windows

are available on the CD-ROM supplied with your Brother device. You can install them easily into

®

system using our installer program. The drivers support our unique compression mode to

/Windows® 7/Windows Server®20031/Windows Server®20081/Windows Server®

enhance printing speed in Windows
Toner Save Mode and custom paper size.

1

Windows Server®2003, Windows Server®2008 and Windows Server® 2008 R2 are available for network printing only.

®

Windows®2000 Professional/XP/XP Professional x64

®

applications, and allows you to set various printer settings, including

7

Printing

2

Note

Note

Printing a document 2

When the machine receives data from your computer, it begins printing by picking up paper from the paper
tray. The paper tray can feed many types of paper and envelopes. (See the Basic User's Guide for information
about the Paper Tray and Recommended paper.)

a From your application, choose the Print command.

If any other printer drivers are installed on your computer, choose Brother MFC-XXXX* as your printer
driver from the Print or Print Settings menu in your software application, and then click OK to begin
printing.
*(Where XXXX is your model name.)

(Macintosh) See Features in the printer driver (Macintosh) on page 120.

b Your computer sends the data to the machine and the Data LED will blink.
c When the machine finishes printing all the data, the Data LED finishes blinking.

You can choose the paper size and orientation in your application software.
If your application software does not support your custom paper size, choose the next largest paper size.
Then adjust the print area by changing the right and left margins in your application software.

8

Printing

2

Duplex printing 2

The supplied printer driver supports duplex printing.

Guidelines for printing on both sides of the paper 2

 If the paper is thin, it may wrinkle.
 If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the MP Tray.
 If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the

stack.

 When you use the manual duplex function, it is possible that there may be paper jams or poor print quality.

If there is a paper jam, see Error and maintenance messages in the Basic User's Guide. If you have a print
quality problem, see Improving the print quality in the Basic User's Guide.

Automatic duplex printing 2

 Use Letter, Legal or Folio size paper when you use the automatic duplex printing function.
 Make sure that the back cover is closed.
 If paper is curled, straighten it and then put it back in the paper tray.
 Use regular paper or thin paper. DO NOT use bond paper.

Manual duplex printing 2

The machine prints all the even-numbered pages on one side of the paper first. Then, the printer driver
instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well,
or you may get a paper jam. Very thin or thick paper is not recommended.

Simultaneous scanning, printing and faxing 2

Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a
document into the computer. Fax sending will not be stopped during the computer printing. However, when
the machine is copying or receiving a fax on paper, it pauses the computer printing operation, and then
continues printing when copying or fax receiving has finished.

9

Printing

2

Note

Printer driver settings 2

For Macintosh users see Printing and Faxing on page 120.

You can change the following printer settings when you print from your computer:

 Paper Size

 Orientation

 Copies

 Media Type

 Print Quality

 Color / Mono

 Multiple Page

 Duplex / Booklet

 Paper Source

 Scaling

1

 Reverse Print

 Use Watermark

 Header-Footer Print

1

1

 Toner Save Mode

 Secure Print

 Administrator

 User Authentication

 Color Calibration

1

1

1

 Improve Print Output

 Skip Blank Page

1

These settings are not available with the BR-Script 3 printer driver for Windows®.

1

10

Printing

2

Note

Accessing the printer driver settings 2

a (For Windows

Click Start, Settings and then Printers.
(For Windows

Click Start, and then Printers and Faxes.
(For Windows Vista

Click the button, Control Panel, Hardware and Sound, and then Printers.

(For Windows

Click the button and Devices and Printers.

®

2000)

®

XP and Windows Server®)

®

)

®

7)

b Right-click the Brother MFC-XXXX Printer icon (where XXXX is your model name) and select

Properties (Printer properties). The printer properties dialog box appears.

c Choose the General tab and then click Printing Preferences... (Preferences...). To configure the tray

settings, choose the Accessories tab.

Features in the Windows® printer driver 2

For more information, see the Help text in the printer driver.

• The screens in this section are from Windows®XP. The screens on your PC will vary depending on your
operating system.

• To access the printer driver settings, see Accessing the printer driver settings on page 11.

11

Printing

2

(1)

(2)

(3)

(4)

Basic tab 2

You can also change the Page Layout settings by clicking the illustration on the left side of the Basic tab.

a Choose the Paper Size, Orientation, Copies, Media Type, Print Quality and Color / Mono (1).
b Choose Multiple Page and Duplex / Booklet (2).
c Choose the Paper Source (3).
d Confirm your current settings in the window (4).
e Click OK to apply your chosen settings.

To return to the default settings, click Default, then OK.

Paper Size 2

From the drop-down box choose the Paper Size you are using.

12

Printing

2

Note

Orientation 2

Orientation selects the position of how your document will be printed (Portrait or Landscape).

Portrait (Vertical) Landscape (Horizontal)

Copies 2

The copies selection sets the number of copies that will be printed.

 Collate

With the Collate check box selected, one complete copy of your document will be printed and then
repeated for the number of copies you selected. If the Collate check box is not selected, then each page
will be printed for all the copies selected before the next page of the document is printed.

Media Type 2

You can use the following types of media in your machine. For the best print quality, select the type of media
that you wish to use.

Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Envelopes

Env. Thick Env. Thin Recycled Paper Label Glossy Paper

• When using ordinary plain paper (60 to 105 g/m2, 16 to 28 lb) choose Plain Paper. When using heavier
weight paper or rough paper choose Thick Paper or Thicker Paper. For bond paper, choose
Bond Paper.

• When you use envelopes, choose Envelopes. If the toner is not fixed to the envelope correctly when
Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has
been selected, choose Env. Thin. For more information, see the Basic User's Guide.

• When you are using glossy paper, put only one sheet at a time in the MP tray to avoid a paper jam.

13

Printing

2

Note

Note

Print Quality 2

You can choose the following print quality settings.

 Normal (600 x 600 dpi)

600  600 dpi. Recommended for ordinary printing. Good print quality with reasonable print speeds.

 Fine (2400 dpi class)

2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs. Since
the print data is much larger than in normal mode, processing time / data transfer time and printing time
will be longer.

The print speed will change depending on what print quality setting you choose. Higher print quality takes
longer to print, while lower print quality takes less time to print.

Color/Mono 2

You can change the Color/Mono settings as follows:

 Auto

The machine checks the content of your documents for color. If color is detected, it prints in color. If no
color content is detected, it prints in monochrome.

 Color

When your document contains color and you want to print it in color, select this mode.

 Mono

Select this mode if your document has only black and grayscale text and/or objects. If your document
contains color, selecting Mono mode prints your document in 256 levels of gray.

• Sometimes a document can contain color information even if it appears to be monochrome (for example,
gray areas can actually be made from a combination of colors).

• If either the Cyan, Magenta or Yellow toner reaches the end of its life while printing a color document, the
print job cannot be completed. You can choose to start the print job again in the Mono mode, as long as
black toner is available.

14

Printing

2

Settings Dialog 2

You can change the following settings by clicking Settings from the Basic tab.

 Color Mode

The following options are available in Color Matching mode:

• Normal
This is the default color mode.

• Vivid
The color of all elements are adjusted to become a more vivid color.

• Auto
The printer driver automatically selects the Color Mode type.

• None
If you want to apply the color management settings of your application, choose this setting. The printer

driver will not adjust the color.

 Import

You can adjust the print configuration of a particular image by clicking Settings. When you have finished
adjusting the image parameters, such as brightness and contrast, you can import those settings as a print
configuration file. Use the Export function to create a print configuration file from the current settings.

 Export

You can adjust the print configuration of a particular image by clicking Settings. When you have finished
adjusting the image parameters, such as brightness and contrast, you can export those settings as a print
configuration file. Use the Import function to load a previously exported configuration file.

 Improve Gray Color

You can improve the image quality of a shaded area.

 Enhance Black Printing

If a black graphic cannot be printed correctly, choose this setting.

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 Improve Thin Line

You can improve the image quality of thin lines.

 Improve Pattern Printing

Select this option if printed fills and patterns are different from the patterns and fills you see on your
computer.

 Settings

If you want to change the color settings such as brightness, contrast, intensity or saturation, click the
Settings button to access more advanced settings.

• Brightness (1)
Moving the scroll bar to the right makes your image lighter and moving the scroll bar left makes your

image darker.

• Contrast (2)
Darker sections are darker while lighter sections will be lighter as you increase the contrast.

• Red (3)
Increase the intensity of Red in the image.

• Green (4)
Increase the intensity of Green in the image.

• Blue (5)
Increase the intensity of Blue in the image.

• Saturation (6)
Increase the saturation when you wish to print a more vivid image or decrease the saturation when you

want to print a less vivid image.

• Browse (7)
By clicking the Browse button, you can change the image shown in the preview window. The file must

be a bitmap file.

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• Print (8)
You can print the image shown in the preview by clicking the Print button.

Multiple Page 2

The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on
one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper.

 Page Order

When N in 1 option is selected, the page order can be selected from the drop-down list.

 Border Line

When printing multiple pages onto one sheet, with the Multiple Page feature, you can choose to have a
solid border, dash border or no border around each page on the sheet.

 Print cut-out line

When 1 in NxN pages option is selected, the Print cut-out line option can be selected. This option allows
you to print a faint cut-out line around the printable area.

Duplex / Booklet 2

When you want to print a booklet or do duplex printing, use this function.

 None

Disable duplex printing.

 Duplex / Duplex (Manual)

When you want to do duplex printing, use these options.

• Duplex
The machine prints on both sides of the paper automatically.

• Duplex (Manual)
The machine prints all the even numbered pages first. Then the printer driver will stop and show the

instructions required to re-install the paper. When you click OK the odd numbered pages will be printed.

When you choose Duplex or Duplex (Manual), the Duplex Settings... button becomes available to
choose. You can set following settings in the Duplex Settings dialog box.

• Duplex Type
There are four types of duplex binding directions available for each orientation.

• Binding Offset
When you check Binding Offset, you can also specify the offset for binding in inches or millimeters.

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 Booklet / Booklet (Manual)

Use this option to print a document in booklet format using duplex printing; it will arrange the document
according to the correct page number and allows you to fold at the center of the print output without having
to change the order of the page number.

• Booklet
The machine prints on both sides of the paper automatically.

• Booklet (Manual)
The machine prints all the even numbered sides first. Then the printer driver will stop and show the

instructions required to re-install the paper. When you click OK the odd numbered sides will be printed.

When you choose Booklet or Booklet (Manual), the Duplex Settings... button becomes available to
choose. You can set the following settings in the Duplex Settings dialog box.

• Duplex Type
There are two types of duplex binding directions available for each orientation.

• Booklet Printing Method
When Divide into Sets is selected:
This option allows you to print the whole booklet into smaller individual booklet sets, it still allows you

to fold at the center of the smaller individual booklet sets without having to change the order of the page
number. You can specify the number of sheets in each smaller booklet set, from 1 to 15. This option
can help when folding the printed booklet that has a large number of pages.

• Binding Offset
When you check Binding Offset, you can also specify the offset for binding in inches or millimeters.

Paper Source 2

You can choose Auto Select, Tray1, Tray21, MP Tray or Manual and specify separate trays for printing the
first page and for printing from the second page onwards.

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Available if the optional tray is installed.

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Advanced tab 2

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Change the tab settings by clicking one of the following selections:

 Scaling (1)
 Reverse Print (2)
 Use Watermark (3)
 Header-Footer Print (4)
 Toner Save Mode (5)
 Secure Print (6)
 Administrator (7)
 User Authentication (8)
 Other Print Options (9)

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Scaling 2

You can change the print image scaling.

Reverse Print 2

Check Reverse Print to reverse the data from up to down.

Use Watermark 2

You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks,
or you can use a bitmap file that you have created. Check Use Watermark and then click the Settings...
button.

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Watermark Settings 2

Transparent 2

Check Transparent to print the watermarked image in the background of your document. If this feature is not
checked then the watermark will be printed on top of your document.

In Outline Text 2

Check In Outline Text if you only want to print an outline of the watermark. It is available when you choose
a text watermark.

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Custom Settings 2

You can choose to print which watermark to be printed on the first page or on the other pages.
Click the Add button to add the watermark settings and then choose Use Text or Use Bitmap File in

Watermark Style.

You can change the additional watermark’s size and position on the page by selecting the watermark, and
clicking the Settings button.

 Title

Enter a title you like in the field.

 Text

Enter your Watermark Text into the Text box, and then choose the Font, Style, Size and Choose Color.

 Bitmap

Enter the file name and location of your bitmap image in the File box, or click Browse to search for the
file. You can also set the scaling size of the image.

 Position

Use this setting if you want to control the position of the watermark on the page.

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Note

Note

Header-Footer Print 2

When this feature is enabled, it will print the date and time on your document from your computer’s system
clock and the PC login user name or the text you entered. By clicking Settings, you can customize the
information.

 ID Print

If you select Login User Name, your PC login user name will print. If you select Custom and enter the
text in the Custom edit box, the text you entered will print.

Toner Save Mode 2

You can conserve toner use with this feature. When you set Toner Save Mode to On, prints appears lighter.
The default setting is Off.

We do not recommend Toner Save Mode for printing photo or grayscale images.

Secure Print 2

Secure documents are documents that are password protected when they are sent to the machine. Only the
people who know the password will be able to print them. Since the documents are secured at the machine,
you must enter the password using the control panel of the machine to print them.

To send a secured document:

a Click Settings... of the Secure Print and check Secure Print.
b Enter your password and click OK.
c To print secured documents, you must enter your password from the control panel of the machine. (See

Secure Key on page 2.)

Printing multiple copies is not available when Secure Print is set to on.

To delete a secured document:
You need to use the control panel of the machine to delete a secured document. (See Secure Key on page 2.)

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