Brother MFC-9550 User Manual

Product Description

Six performance modes are available for “6 in 1” model MFC-9550: Fax, Printer, Copier, Scanner, PC Fax and Message Manager.

The MFC-9050 is a “3 in 1” model: Fax, Printer, Copier.

APPROVED FOR CONNECTION TO TELECOMMUNICATIONS SYSTEMS SPECIFIED IN THE INSTRUCTIONS FOR USE SUBJECT TO THE CONDITIONS SET OUT THEREIN.

APPROVAL CERTIFICATE NUMBER : MFC-9050:608479

MFC-9550:608704

IMPORTANT SAFETY WARNING

MAIN APPARATUS PORT (modular socket on “T” - shaped line cord connector for EXTENSION TELEPHONE or ANSWERING MACHINE)

Please ensure that any external device connected into the equipment’s external device socket meets the isolation and other safety requirements of BS6301, EN41003 or EN60950 (including Amendment 2). BABT approval of such external devices indicates compliance with one of these safety standards.

STATUTORY STATEMENTS

Your Brother fax machine (the “series apparatus”) may be used in conjunction with additional apparatus (the “main apparatus”) supplied separately, such as telephones and/or an answering machine. The total REN must not in any case exceed 4; for an explanation of REN see chap. 1.

No additional series apparatus may be connected between the incoming line and the equipment. The voltage drop at 40mA introduced by the equipment and the PSTN is 0.5V.

In case additional devices are connected downstream of your equipment, dif f iculties may occasionally be experienced when making calls from such downstream devices. These difficulties may include: (a) Difficulty in making calls. (b) Problems in conversation being experienced by both parties to a call.

THIS EQUIPMENT IS NOT DESIGNED FOR MAKING TELEPHONE CALLS WHEN THE POWER FAILS. ALTERNATIVE ARRANGEMENTS SHOULD BE MADE FOR ACCESS TO EMERGENCY SERVICES.

REQUEST TO INSTALL SOCKETS

This equipment needs to be connected to a new-style modular telephone socket. If your telephone line does not have such a socket, your local Telephone Area Sales Office can fit one for you. If you have extensions that need re-wiring, your Telephone Area Sales Office can also do this for you, or you can do it yourself using one of the many approved extension kits available on the market. Complete the form below and send it to your local Telephone Area Sales Office, whose address you can find in your telephone directory.

Note that a charge is made for this service.

REQUEST TO INSTALL SOCKET(S)

I/we request the installation of new style telephone socket(s).

Customer's name ........................................................................................................................

Address.......................................................................................................................................

....................................................................................................................................................

Postcode .....................................................................................................................................

Telephone number......................................................................................................................

Equipment : BROTHER MFC-9050, MFC-9550 APPROVAL CERTIFICATE NUMBER : 608479 (MFC-9050), 608704 (MFC-9550)

Special installation instructions..................................................................................................

....................................................................................................................................................

Customer’s signature...........................................................................Date ..............................

Table of Contents

Introduction

Installation

On-Screen Programming

Using This Manual................................................................................. 1

Finding Information.............................................................................. 1

Symbols Used In This Manual.............................................................. 2

Features Offered by your Multi-Function Centre............................. 2

About Fax Machines.............................................................................. 2

Fax Tones and Handshake..................................................................... 3

ECM (Error Correction Mode) ............................................................. 3

MFC-9050 Control Panel Overview ................................................... 4

MFC-9550 Control Panel Overview ................................................... 6

Packing List ............................................................................................ 9

Choosing a Location............................................................................ 10

Caution .................................................................................................. 10

Assembly ............................................................................................... 11

Install the Drum Unit Assembly (with Toner Cartridge) .................... 11

Setting Up the machine....................................................................... 14

Loading Paper ..................................................................................... 17

Attaching Dust Cover ..................................................................... 18

Acceptable Paper........................................................................ 18

Multi-Line Connections (PABXs) ...................................................... 19

If you are installing the machine to work with a PABX: ........... 19

Ringer Equivalence Number (REN) ................................................... 19

Using Extension Telephones............................................................... 20

Connecting an External Telephone

Answering Device (TAD) ................................................................. 21

Sequence......................................................................................... 21

Connections .................................................................................... 21

Outgoing Message (OGM) of External TAD ................................. 22

Connecting an External Telephone ..................................................... 22

User-Friendly Programming.............................................................. 23

Function Mode.................................................................................... 23

Alternating Displays ........................................................................... 24

Function Selection Table..................................................................... 24

TABLE OF CONTENTS

Initial Setup

Setup Receive

Getting Started..................................................................................... 29

Setting the Dialling Mode (Tone/Pulse) ............................................. 29

Setting the Date and Time................................................................... 30

Setting the Station ID.......................................................................... 30

Entering T ext .................................................................................. 32

Inserting spaces .............................................................................. 32

Making corrections ......................................................................... 32

Repeating letters ............................................................................. 32

Special characters and symbols ...................................................... 33

Setting the Beeper Volume.................................................................. 33

PABX and TRANSFER...................................................................... 33

Setting PABX...................................................................................... 33

Setting the Clock Change ................................................................... 34

Sleep Mode ......................................................................................... 34

Setting the Speaker Volume ................................................................ 35

Setting the Ring Volume ..................................................................... 35

Memory Storage ................................................................................. 35

Basic Receiving Operations................................................................ 37

Select Answer Mode ........................................................................... 37

Manual Reception (Manual Mode)..................................................... 38

Automatic Fax Only Reception (Fax Mode) ...................................... 38

Setting the Ring Delay ........................................................................ 39

Setting the F/T Ring Time .................................................................. 39

Recording the Fax/Tel Outgoing Announcement (F/T MESSAGE)

(Only for MFC-9550) ....................................................................... 40

Fax Detect ........................................................................................... 41

Printing a Reduced Incoming Document............................................ 41

Reception into Memory ...................................................................... 42

Setting the Print Density ..................................................................... 43

Toner Save........................................................................................... 43

Advanced Receiving Operations ....................................................... 44

Operation from an External or Extension Telephone ......................... 44

For Fax/Tel (F/T) Mode Only ......................................................... 44

Changing Remote Codes ................................................................ 45

To change Remote Codes........................................................... 45

Printing a Fax from Memory (Only for MFC-9050) .......................... 45

Caller ID (Caller IDentification) (Only for the U.K.)......................... 46

Advantages of Caller ID................................................................. 46

Set the Caller ID to ON....................................................................... 46

How Does the Caller ID Work? .......................................................... 47

The Caller ID Appears on the Display When Your Telephone

Rings............................................................................................. 47

Helpful Hints .............................................................................. 47

The Caller ID is Stored in Your Machine’s Memory...................... 47

Setup Send

TABLE OF CONTENTS

Selecting a Caller ID from the Memory for Call Reply ..................... 47

To Activate Certain Network Services When Using Call Reply .... 49

Call Reply to DDI numbers via Caller ID ...................................... 49

Clearing the Caller ID Stored in Memory .......................................... 50

Printing Caller ID List .................................................................... 50

Polling ................................................................................................. 50

Secure Polling................................................................................. 50

Setup for Polling Receive ............................................................... 51

Setup for Polling Receive with Secure Code.................................. 51

Setup Delayed Polling Receive ...................................................... 52

Sequential Polling........................................................................... 53

Setting PC Interface Mode (Only for MFC-9550).............................. 54

Before You Begin.................................................................................. 55

Resolution ........................................................................................... 56

Contrast ............................................................................................... 56

Automatic Transmission ..................................................................... 57

Manual Transmission with an External Telephone connected to the

Machine (For MFC-9050) ................................................................ 57

Manual Transmission (For MFC-9550) .............................................. 57

Fax Redial ........................................................................................... 58

Dual Access......................................................................................... 58

Real Time Transmission ..................................................................... 58

Basic Sending Operations................................................................... 60

Composing an Electronic Cover Page ................................................ 60

Cover Page for Next Fax Only ....................................................... 60

Always Send Cover Page................................................................ 62

Using a Printed Cover Page............................................................ 63

Cover Page Message........................................................................... 63

Composing Your Own Comments .................................................. 64

Advanced Sending Operations .......................................................... 64

Overseas Mode ................................................................................... 64

Call Reservation.................................................................................. 65

Print Sample Call Back Message........................................................ 66

Delayed Transmission (T imer) ........................................................... 67

Broadcasting ....................................................................................... 68

Multiple Resolution Transmission...................................................... 69

Setup for Polling Transmit.................................................................. 69

Setup for Polling Transmit with Secure Code ................................ 70

Cancelling a Job While Scanning the Document................................ 71

Cancelling a Scheduled Job in Memory ............................................. 71

Interrupting Delayed Fax and Polling Transmit Jobs ......................... 72

iii

TABLE OF CONTENTS

Setup Quick-Dial Numbers

Telephone (Voice) Operation

Remote Fax Options

(Only for MFC-9050)

Message Manager

(Only for MFC-9550)

Storing Numbers for Easy Dialling................................................... 73

Storing One Touch Dial Numbers....................................................... 73

Storing Speed Dial Numbers .............................................................. 74

Changing One Touch and Speed Dial Numbers ................................. 75

Setting Up Groups for Broadcasting................................................... 75

Making V oice Calls .............................................................................. 77

Manual Dialling .................................................................................. 77

One Touch Dialling............................................................................. 77

Speed Dialling..................................................................................... 78

Mute (Only for MFC-9550) ................................................................ 78

Pause ................................................................................................... 78

On Hook Dialling................................................................................ 78

Searching Telephone Index................................................................. 79

Chain Dialling..................................................................................... 79

Call Reservation with an External Telephone (Only for MFC-9050) . 80

Tone/Pulse........................................................................................... 80

Fax/Tel (F/T) Mode............................................................................. 80

Tel Key................................................................................................ 80

Only for MFC-9050........................................................................ 80

Only for MFC-9550........................................................................ 80

Fax Forwarding.................................................................................... 81

Programming a Fax Forwarding Number........................................... 81

Setting Fax Storage.............................................................................. 82

Changing the Remote Access Code................................................... 82

Remote Retrieval.................................................................................. 83

Using Your Remote Access Code ....................................................... 83

Remote Commands............................................................................. 83

Change Fax Forwarding Setting................................................. 84

Retrieve a Fax............................................................................. 84

Check the Receiving Status........................................................ 84

Change Answer Mode ................................................................ 84

Exit Remote Operation............................................................... 84

Retrieving the Memory Status List ..................................................... 85

Retrieving Fax Messages .................................................................... 85

Changing the Fax Forwarding Number .............................................. 86

Introduction.......................................................................................... 87

Message Manager Mode ..................................................................... 87

Flexible Memory Settings (Message Store)........................................ 88

Setting Up Message Manager ............................................................. 88

Setting the Message Store................................................................... 89

Recording the Message Manager’s Outgoing Message

(TAD MESSAGE) ............................................................................ 89

Printing Reports

TABLE OF CONTENTS

Listening to the Outgoing Message (OGM) ................................... 90

Erasing the Outgoing Message (OGM) .......................................... 90

Activating Message Manager Mode ................................................... 90

Message Indicator ............................................................................... 91

What Happens When the Memory Is Full...................................... 91

Playing Voice Messages and Memos .................................................. 92

Printing a Fax Message....................................................................... 92

Backup Printing Option ...................................................................... 93

Erasing Messages................................................................................ 93

To erase voice messages individually......................................... 93

To erase messages all at once..................................................... 94

Setting the Maximum Time for Incoming Messages.......................... 94

Setting the Toll Saver .......................................................................... 94

ICM Recording Monitor (Call Screening).......................................... 95

Recording a Memo.............................................................................. 95

Recording a Conversation................................................................... 95

Fax Forwarding/Paging....................................................................... 96

Programming a Fax Forwarding Number....................................... 96

Recording the Paging Outgoing Message (OGM) ......................... 96

Programming the Paging Number .................................................. 97

Remote Retrieval.................................................................................. 97

Using the Remote Access Code.......................................................... 98

Changing the Remote Access Code.................................................... 98

Remote Control Commands................................................................ 99

Retrieving the Memory Status List................................................... 100

Retrieving Fax Messages .................................................................. 100

Changing the Fax Forwarding Number ............................................ 101

Machine Settings and Journal ......................................................... 103

To Print a Report............................................................................... 104

Transmission Verification (Xmit) Report.......................................... 104

Journal Period ................................................................................... 104

Making Copies

Setting Up the Machine and Computer to

Work Together

Using Your Machine as a Copier..................................................... 107

Making a Single Copy ...................................................................... 108

Making Multiple Copies ................................................................... 108

Stacking Multiple Copies.................................................................. 108

Sorting Multiple Copies.................................................................... 108

If You Get a Memory Full Message................................................. 108

Reducing and Enlarging Copies ....................................................... 109

Copying a Photograph ...................................................................... 109

Before You Begin................................................................................ 111

Connecting the machine to Your Computer...................................... 111

Notice to PC User ............................................................................. 112

How to Attach the Filter Core to the Double Shielded Parallel I/f

Cable: ......................................................................................... 112

TABLE OF CONTENTS

Computer Requirements ................................................................... 113

Loading the Printer Driver for Your MFC-9050 .........................113

Installing MFC-9050 Printer Driver.............................................114

If you are using Windows NT

If you are using Windows 3.1 or 3.11:............................................. 116

If you are using Windows 95 or 98:.................................................. 116

Software for your MFC-9550......................................................... 117

Software/Drivers ............................................................................... 117

Installing the Software/Drivers under Windows

Installing the Maintenance Utility on MS-DOS®.........................119

How to Use the MFC with Your DOS Application Software ........... 119

What Does the Remote Printer Console Do?.................................... 120

Remote Printer Console Main Program ....................................... 120

Printer Status Monitor Program.................................................... 120

Installing the Remote Printer Console .............................................. 120

Using the Remote Printer Console Main Program ........................... 121

Using the machine as a Printer

Special Printing Features.................................................................. 123

Windows

Alternate Printer Emulation Support (Only for MFC-9550) ............ 123

Remote Printer Console Program for DOS (Only for MFC-9550) .. 123

Bi-directional Parallel Interface........................................................ 124

Enhanced Memory Management ...................................................... 124

Printing From Your PC..................................................................... 124

Multi-Purpose Sheet Feeder.............................................................. 124

Two-Sided Printing (Manual Duplexing) ......................................... 125

Loading Envelopes............................................................................ 125

Manual Feed Slot .............................................................................. 126

Loading one sheet of paper........................................................... 126

Loading more than one sheet of paper ......................................... 126

Paper Tray......................................................................................... 127

Simultaneous Printing/Faxing ......................................................... 127

Printer Operation Keys .................................................................... 127

On/Off Line Key ............................................................................... 127

FF/Cont Key...................................................................................... 127

Test/Reset Key .................................................................................. 128

Print Priority Key.............................................................................. 128

Printing the Internal Font List (Only for MFC-9550)....................... 128

Printing the Print Configuration List (Only for MFC-9550) ............ 128

Restoring Factory Default Settings (Only for MFC-9550)............... 129

Printing PC Data in Hexadecimal (Only for MFC-9550)................. 129

Acceptable Paper .............................................................................. 130

W orkstation Version 4.0:................. 114

............................. 117

Printing............................................................................ 123

TABLE OF CONTENTS

vii

Optional Accessories

Important Information

Troubleshooting and Maintenance

Memory Board ................................................................................... 131

Optional Memory for the Printer & Fax Operations......................... 131

For the Printer............................................................................... 131

For the Fax.................................................................................... 131

Installing the Optional Memory Board ............................................. 132

Important Safety Instructions ................................................... 135

IEC 825 Specification................................................................... 136

Cution ............................................................................................... 137

Radio Interference (For 220-240 V Model Only)......................... 137

For Y our Safety ............................................................................. 137

IEC 825 Laser Class ..................................................................... 138

Disconnect device......................................................................... 138

Manufactured at............................................................................ 138

IMPORTANT ............................................................................... 138

BABT Approv al ................................................................................ 139

Troubleshooting.................................................................................. 141

Error Messages ................................................................................. 141

Document Jam .................................................................................. 144

Printer Jam ........................................................................................ 144

If You Are Having Difficulty with Your machine ............................. 147

Problem using applications which use special comms drivers, such as

the HP Pavilion PC and the “HP DEMO” Screen Saver ................ 152

Bi-Directional Parallel Ports (nibble and byte modes) ..................... 152

The machine Connect Failure or Bi-Directional Communication

Error ........................................................................................... 153

Brother HL-6/6V/10h/630series/660series/960/1260/WL-660:... 153

HP LaserJet series II, IID, IIP, IIP+, III, IIID or IIIP: .................. 153

HP LaserJet 4 Plus:....................................................................... 154

NEC SuperScript 610/660: ........................................................... 154

EPSON ActionLaser 1100 / 1400:................................................ 154

Lexmark WinWriter 200:.............................................................. 154

Graphics or text is missing when the document is printed........... 155

Packing and Shipping the Machine ................................................ 156

Regular Maintenance ........................................................................ 158

Cleaning the Scanner ........................................................................ 158

Cleaning the Printer .......................................................................... 159

Cleaning the Drum Unit.................................................................... 160

Replacing the Toner Cartridge .......................................................... 161

Toner Empty Indicator.................................................................. 161

Steps for Replacing Toner Cartridge ............................................ 162

Replacing the Drum Unit.................................................................. 166

viii

TABLE OF CONTENTS

Specifications

Fax Specifications .............................................................................. 171

Printer Specifications ........................................................................ 172

Electrical and Environment............................................................. 173

PARALLEL INTERFACE SPECIFICATIONS ........................... 174

RESIDENT FONTS (For MFC-9550 Only).................................. 174

SYMBOL SETS/CHARACTER SETS ............................................ 175

Glossary............................................................................................... 177

Index .................................................................................................... 183

Accessory List..................................................................................... 187

W ARNING! Miscellaneous appro val conditions

National and European laws state that only approved apparatus may be connected to lines provided by Public T elecommunications Operators (PTOs). In the case of analogue Group 3 fax machines such as your Brother fax, this usually implies compliance with national technical requirements, and an approval certificate issued by the national authorities in the country of orig inal sale/import by Brother.

Any marking or certification of your fax machine to harmonised European “CE Mark” requirements for EMC (Electromagnetic Compatibility), and for user safety according to the European LVD (Low Voltage Directive), ARE NOT indicativ e of approval for connection to public telecommunications lines in a country other than that in which the equipment is approved.

Brother advises that this product will not function correctly in a country other than that in which it was originally offered for sale, and does not offer any warranty in the event that this product is used on public telecommunication lines in a country other than that in which it is approved.

Brother further advises that any use of this equipment in such other countries contravenes national and European laws and in so using, the user renders himself or herself liable to prosecution and possible forfeiture of equipment according to local regulations.

CHAPTER ONE

Introduction

Using This Manual

Thank you for purchasing a Brother Multi-function center (MFC).

This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your machine to its fullest potential by taking a few minutes to read this manual.

Additionally, your machine has a Help Key. Press Help/Broadcast to print a list of basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will also be able to find information about a specific feature or function by checking the Index at the back of this manual. Also, throughout this manual, you’ll see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

CHAPTER ONE

Symbols Used In This Man ual

Note or additional information.

The machine may be damaged or may not work correctly if this is not observed.

Warning. Damage can result if this is not observed.

Features Offered by y our Multi-Function Centre

Your MFC-9050 can be used as a fax machine, a copier and as a 600 dpi laser printer. As well as sending and receiving faxes, you can also print, scan and duplicate documents easily and quickly.

In addition to the above features, the MFC-9550 can also be used as a scanner, an answering machine with electronic voice messaging and a PC fax that enables you to send faxes straight from your PC.

Both the MFC-9050 and the MFC-9550 can store faxes in their built-in memory, which enables you to access faxes that you have received while you are out of your office (a feature known as remote retrieval), or to have incoming faxes automatically forwarded to another fax machine for your convenience.

About Fax Machines

If you’re a first-time fax machine user, fax operation might seem a little mysterious. You’ll soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily.

INTRODUCTION

Fax T ones and Handshake

When someone is sending a fax, the fax machine sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press Start, and they continue for about 40 seconds after dialling. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you can know if you are receiving a fax message.

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the screen displays RECEIVING. If your fax machine is set to the Fax Only Mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your fax machine continues to send the “chirps” for about 40 seconds, and the screen continues to display RECEIVING. To cancel the receiving mode, press

Stop.

When your fax machine is in Fax/Tel (F/T) Mode, it answers with a short beep. After this beep, the fax machine listens for CNG tones, and then responds with receiving tones.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 40 seconds after the number is dialled. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

When you have an external telephone answering device (TAD) on your fax line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions in the Installation chapter for connecting a TAD (or answering machine) to your fax machine.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the fax machine to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Sufficient memory must be available in your machine for this feature to work.

CHAPTER ONE

MFC-9050 Control P anel Overview

status status

Tel

1 2

Redial / Pause

Speed Dial

PQRS TUV WXYZ

GHI JKL MNO

Tel (Telephone)

This key is used to have a telephone conversation having picked up the external handset in F/T pseudo-ringing etc.

R (Recall)

Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

Redial/Pause

Re-dials the last number called. Also inserts a pause in autodial numbers.

ABC DEF

2 5 8 0

Verify

3 6 9

Tone

9O5O

ClearMenu Set

High

Low

Volume

Shift

Tel - Index

09 21

202122

Fine

Fax Photo TAD S.Fine

F/T

Help/

Resolution

02 14 15

06 18

10 22 23 24

Broadcast

07 19 20

Mode

Tone

04 16

Enlarge

Sort

Stop

11 12

FF/Cont

Reduce

Photo

Print PriorityOn/Off Line

Lets you switch the dialling type during a telephone call from PULSE to TONE.

Shift

This key is used to access the “13” through “24” One Touch keys. In the printer mode when Shift is pressed together with Test/ Reset, it resets the machine to the factory default settings.

One Touch Dial Keys

These 12 keys give you access to 24 previously stored phone numbers.

Start

Test/Reset

Copy

19 18

17 16 15

Speed Dial

Lets you dial stored phone numbers by pressing a two-digit number.

Dial Pad

Dials phone and fax numbers and can be used as a keyboard for entering information into the machine.

Enlarge

Enlarges copies depending on the ratio you select: 200%, 150%, 125%, 120%, and 100%.

Sort

Use this key when you want multiple copies of a multiple page original, copied in order.

INTRODUCTION

Stop

Stops a fax, cancels an operation or exits from function mode.

Photo

This key is used to copy photographs.

Reduce

Reduces copies depending on the ratio you select: 100%, 93%, 87%, 75%, and 50%. You can also use the Auto Reduction function to have the machine automatically calculate the reduction ratio that fits the size of your paper.

Start

Starts sending a fax.

Copy

Makes a copy.

FF/Cont

When the LCD shows REMAINED DATA, you can turn the machine OFFLINE and then press this key to print the data that is in the memory. Also, it clears some operation and machine errors.

Print Priority

When this key is pressed, all faxes will be received into memory without first printing and can be printed later. This key also increases the memory available for printing without decreasing memory available for memory transmissions and incoming messages.

T est/Reset

This key is used to print a test page. When it is pressed together with Shift, it clears the data from the printer memory, cancels an error status, and then resets to the factory default settings.

On/Off Line

This key is used to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately. When the printer is online, the LCD displays ONLINE.

Mode

Select how the machine will handle incoming calls.

Resolution

Sets the resolution when you send a fax.

Tel-Inde x

Lets you look up numbers stored in the dialling memory.

Volume

Lets you adjust speaker and ring volume.

Clear

Deletes entered data or moves back one step in function procedure.

(Right Arrow) Verify

Moves the LCD cursor to the right. When the machine is idle, you can also use this key to print the Transmission Verification Report for your last transmission.

(Left Arrow)

Moves the LCD cursor to the left.

Liquid Crystal Display

Displays messages to help you set up and operate your machine.

Set

Stores a function setting into the machine.

Lets you access the function and programming mode.

T oner Empty LED

The Toner Indicator flashes on and off when toner is low, so you’ll know to order another toner cartridge. You will still be able to print until the Indicator stays on.

Help/Broadcast

Prints a quick reference Help List. Also use this key when you want to send a fax to several different locations (maximum 174 locations at once).

CHAPTER ONE

MFC-9550 Control P anel Overview

status status

1 2

Tel

Redial / Pause

Speed Dial

GHI JKL MNO

PQRS TUV WXYZ

ABC DEF

5 8

VerifyMute

955O

3 6 9

Tone

ClearMenu Set

High

Volume

Low

Shift

Tel - Index

01 13

05 17

09 21

Fine Photo S.Fine

Resolution

02 14 15

06 18

10 22 23 24

Fax

TAD

F/T

Mode

07 19 20

Help/

Broadcast

04 16

Voice

Record Erase Play

FF/Cont

Enlarge

Reduce

Photo

Sort

Stop

Doc.

20 19

Test/Reset

Print PriorityOn/Off Line

18 17

Copy

16 15

Start

T el (T elephone)

Use to shuttle the line between handset and monitor speaker.

R (Recall)

Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

Redial/Pause

Re-dials the last number called. Also inserts a pause in autodial numbers.

Speed Dial

Lets you dial stored phone numbers by pressing a two-digit number.

Dial Pad

Dials phone and fax numbers and can be used as a keyboard for entering information into the machine.

Tone

Lets you switch the dialling type during a telephone call from PULSE to TONE.

Shift

This key is used to access the “13” through “24” One Touch keys. In the printer mode when Shift is pressed together with Test/ Reset, it resets and restores the machine to the factory default settings.

One Touch Dial Keys

These 12 keys give you access to 24 previously stored phone numbers.

Enlarge

Enlarges copies depending on the ratio you select: 200%, 150%, 125%, 120%, and 100%.

Sort

Use this key when you want multiple copies of a multiple page original, copied in order.

Stop

Stops a fax, cancels an operation or exits from function mode.

Photo

This key is used to copy photographs.

INTRODUCTION

Reduce

Start

Starts sending a fax.

Copy

Makes a copy.

FF/Cont

When the LCD shows REMAINED DATA, you can turn the machine OFFLINE and then press this key to print the data that is in the memory. Also, it clears some operation and machine errors.

Print Priority

T est/Reset

This key is used to print a test page. When it is pressed together with Shift, it clears the data from the printer memory, cancels an error status, and then resets to the factory default settings.

On/Off Line

This key is used to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately. When the printer is online, the LCD displays ONLINE.

Play

Lets you listen to voice messages and outgoing messages stored in memory.

Erase

Lets you delete voice messages, fax messages or all messages.

V oice and Doc. Indicator Lights

These lights tell you whether voice messages or faxes are stored in memory.

Record

Lets you record an Outgoing Message (OGM), memos and telephone calls.

Help/Broadcast

Prints a quick reference Help List. Also use this key when you want to send a fax to several different locations (maximum 174 locations at once).

Mode

Select how the machine will handle incoming calls.

Resolution

Sets the resolution when you send a fax.

T el-Index

Lets you look up numbers stored in the dialling memory.

Volume

Lets you adjust speaker and ring volume.

Clear

Deletes entered data or moves back one step in function procedure.

(Right Arrow) Verify

Moves the LCD cursor to the right. When the machine is idle, you can also use this key to print the Transmission Verification Report for your last transmission.

(Left Arrow) Mute

Moves the LCD cursor to the left. Also, this key lets you put calls on hold.

Liquid Crystal Display

Displays messages to help you set up and operate your machine.

Set

Stores a function setting into the machine.

Lets you access the function and programming mode.

T oner Empty LED

The Toner Indicator flashes on and off when toner is low, so you’ll know to order another toner cartridge. You will still be able to print until the Indicator stays on.

CHAPTER ONE

CHAPTER TWO

Installation

Packing List

Make sure you have the following items:

Telephone

Line Cord

Telephone Handset*

Wire Extension (Both wire extensions are same size)

Dust Cover

Handset

Curled Cord*

Document

Tray

Drum Unit Assembly

Owner’s Manual

Quick Start Guide*

Paper T ray

Whenever you transport the machine, use the packing materials that came with your machine and pack the machine correctly.

Printer Drive Floppy Disk**

CD-ROM*

* ....... Only for MFC-9550

**......... Only for MFC-9050

CHAPTER TWO

Choosing a Location

Place your machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone wall socket and a standard earthed electrical socket.

Avoid placing your machine where it may be knocked. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust. Do not connect your machine to electrical outlets controlled by wall switches or automatic timers as disruption of power can wipe out information in the unit’s memory. Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

Ensure the airflow from the fan on the right hand side of the machine is not impeded.

CAUTION

Caution

We recommend that this product be used with a surge protection

device to protect the product against damage caused by a lightning strike.

Never touch telephone wires or terminals that are not insulated

unless the telephone line has been disconnected at the network interface.

Assembly

Install the Drum Unit Assembly (with Toner Cartridge)

INSTALLATION

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use the telephone to report a gas leak in the vicinity of the leak.

Unpack the drum unit assembly, including the toner cartridge, and gently rock it from side to side five or six times.

To prevent damage to the drum, do not expose it to light for longer than a few minutes.

Do NOT remove the starter sheet – this will be ejected while the machine is warming up.

CHAPTER TWO

Do NO T remove starter sheet.

Open the top cover of the machine.

Top Cover

INSTALLATION

Holding the drum unit by its handles, insert it in the machine.

Close the top cover.

CHAPTER TWO

Setting Up the machine

Follow the instructions below to connect the handset (For MFC-9550 only), power cord, and telephone line.

EXT.

LINE

* ....... Only for MFC-9550

(Example for the U.K.)

Connecting the Handset. (For MFC-9550 only)

Connect the curled handset cord to the bottom of the handset and to

the left side of the machine.

Connect the power cord.

When you connect the power, the screen displays

01/01/1999 00:00 SLEEP

INSTALLATION

IMPORTANT: If you need to remove the moulded mains plug in order to

fit an appropriate type, you must discard the moulded plug immediately having cut it off, in order that it is not inadvertently inserted into a live socket, thus presenting a shock hazard. The wires in the mains lead of this appliance are coloured in accordance with the following code.

Green-and-yellow : Earth Blue : Neutral Brown : Live

As the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows:

The wire which is coloured green-and-yellow must be connected to the terminal in the plug which is marked by the letter “E” or by the safety earth symbol green or green-and-yellow.

The wire which is coloured blue must be connected to the terminal which is marked with the letter “N” or coloured black.

The wire which is coloured brown must be connected to the terminal which is marked with the letter “L” or coloured red.

or coloured

The PC interface is a SELV (Safety Extra Low Voltage) port as defined in EN41003. It must only be connected with a SELV circuit; only the MFL Pro for Fax cable kit (available in an option pack), satisfies this requirement.

NOTICE:

■ This machine must be fitted with an earthed plug.

■ Since the machine is earthed via the mains plug, you can protect

yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your machine on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine, by disconnecting the telephone line first, and then the power cord.

■ Do not touch the rollers at the paper exit.

CHAPTER TWO

Connect one end of the telephone line cord to the socket marked

LINE on the left side of the machine. Connect the other end to the modular wall socket.

Attach the wire extensions to the Multi-purpose sheet feeder, and to

the document guide base.

Attach the document and paper trays to the machine and pull out

their extensions.

INSTALLATION

Loading Paper

Open the Multi-purpose sheet feeder cover.

Fan the paper well. Load the paper, making sure that the printing

surface is towards the fax unit and the paper level is stacked below the triangle mark. The feeder can hold up to 200 sheets of 80gsm paper, or up to 10 envelopes.

Adjust the guides to fit the paper width.

CHAPTER TWO

Attaching Dust Cover

■ It is essential to keep the dust cover on your machine to prevent dust

from entering the print mechanism.

■ Using the dust cover on your machine will prolong the life of the

drum unit.

Attach the dust cover to the now open Multi-purpose Sheet Feeder

cover, pressing the dust cover sides around the feeder until they snap into place.

Close the Multi-purpose Sheet Feeder cover.

Acceptable Paper

Size : A4 (210mm x 297mm) Weight : 60 g/m Thickness : 0.08 – 0.20 mm

– 158 g/m

INSTALLATION

Multi-Line Connections (P ABXs)

Most offices use a central telephone system, or PABX. The machine will work with most PABX or key systems that allow a two-wire analogue connection. However, we recommend that you have a separate telephone line for your machine. You can then leave the machine in Fax Only Mode to receive faxes any time of day or night.

If you are installing the machine to work with a PABX:

It is not guaranteed that the unit will operate correctly under all

circumstances with a PABX. Any cases of difficulty should be reported first to the company that handles your PABX.

If all incoming calls will be answered by a switchboard operator, it is

recommended that the Answer Mode be set to Manual. All incoming calls should initially be regarded as telephone calls.

The unit may be used with either pulse or tone dialling.

Ringer Equivalence Number (REN)

This equipment has a REN value of 1. A BT line has a “bell ringing” capacity, or REN, of 4. This means that adding downstream-connected extension telephones and/or extension bells to a total REN of greater than 4 may cause a reduction in the bell volume. In extreme cases, it may cause the auto-answer facility of the machine to fail.

Therefore, up to three additional extension telephones (each assuming a REN of 1), may be connected downstream of your machine. For an explanation of “downstream connection, read “Using extension telephones” which follows.

Unless otherwise marked, a telephone provided by BT may be assumed to have a REN value of 1.

CHAPTER TWO

Using Extension T elephones

It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call. Additionally, remote activation may not operate reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

Such problems can easily be eliminated however, if you arrange modification of your extension wiring circuit, such that extension devices are connected “downstream” of your machine, in a master/slave configuration. In such a configuration, this machine can always detect whether a telephone is in use, thus it will not attempt to seize the line during that time. This is known as “telephone off-hook detection.”

The inadvisable configuration is shown in figure 1 below, and the recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by your contacting BT, Kingston upon Hull Telecommunications, your PABX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be inserted into the modular socket of the white “T”-shaped connector provided as part of the line cord assembly.

EXTENSION

SOCKET

INADVISABLE CONNECTION OF EXTENSION SOCKETS

EXTENSION

SOCKET

RECOMMENDED CONNECTION OF EXTENSION SOCKETS

EXTENSION

SOCKET

FAX

Fig. 1.

DISCONNECT

EXTENSION

SOCKET

Fig. 2.

MASTER SOCKET

FAX

FAX MACHINE MUST BE PLUGGED

INTO MASTER SOCKET

INCOMING

LINE

INCOMING

LINE

INSTALLATION

Connecting an External T elephone Answering Device (TAD)

Sequence

You might choose to connect an additional answering machine. When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it doesn’t hear the CNG tones, the machine will not answer the call, and messages can be left on the TAD by callers in the normal way.

The TAD must answer within a maximum of four rings. However, we recommend two rings as the TAD setting. The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow instructions in this manual for recording your outgoing message. Do not use a “toll-saver” ring setting on the TAD.

It is important that the TAD is connected via the EXT socket on the machine or on the line jack unit. Do not use a line doubler on the line jack as this can cause answering problems.

Connections

You may connect an external TAD to your machine, as shown below.

(Example for the U.K.)

Set your external TAD to two rings or less.

Record the outgoing message (see below).

Set the TAD to answer calls.

Set Message Storage (Menu, 1, 8, 1) to VOICE:EXT. (Only for

MFC-9550) Set the Answer Mode to TAD.

TAD TAD

CHAPTER TWO

Outgoing Message (OGM) of External T AD

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

We recommend the outgoing message (OGM) is no longer than 20

seconds. Allow 5 seconds of silence at the beginning of your message.

(This allows the fax to detect the calling tone prior to OGM, so reception can be faster.)

We recommend that you end your OGM by giving your Remote

Activation Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax manually by pressing

Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone if the call is manually dialled. In these cases you must inform callers that they must enter the remote activation code to send a fax.

51 and Start.”

Connecting an External Telephone

Your machine is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) to your machine, as shown below.

(Example for the U.K.)

Whenever this external phone (or TAD) is in use, the screen displays EXT. TEL IN USE, and, if the machine’s handset is lifted, an alarm sounds. To disconnect the call on the external phone and switch to the fax machine, lift the handset and press Tel (for MFC-9550 only).

CHAPTER THREE

On-Screen Programming

User-Friendly Programming

See

“Using This

Manual”

chap. 1

We have designed your machine with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your machine has to offer.

Since your programming is done on the LCD, we have created step-bystep on-screen prompts to help you program your machine. All you need to do is follow the prompts as they guide you through the function menu selections, programming options and settings.

Function Mode

You can access the Function Mode by pressing Menu. When you enter the Function Mode, your machine displays a list of main

menu options from which you can choose. These options appear one after the other on the display. Select an option b y pressing Set when the option appears on the LCD.

You can “scroll” more quickly through the available options by pressing

. When the screen displays your selection, press Set. (Use to scroll

backward if you passed your choice or to save key strokes. Both arrow keys show all options, in the opposite order.)

If you want to exit the Function Mode, press Stop.

Before you press Set, you can correct any mistake you have made entering information in a field using the dial pad. Use then type over the incorrect characters. When you finish a function, the screen displays ACCEPTED.

to back up and

CHAPTER THREE

Alternating Displays

The LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below, showing you that when you place a document in the feeder, you can either dial a number to send it as a fax or press the Copy key to make a copy of the document.

Function Selection Table

If you have a basic understanding of how to program your machine, you can perform most of the programming settings without the Owner’s Manual. To help you understand the function selections, options, and settings that are available, use the Function Selection Table below.

< 1. FAX MENU FUNCTIONS >

1. INITIAL SETUP

Function Description Factory Set Chapter

1. TONE/PULSE Select the dialling mode. TONE 4

2. DATE/TIME Enter date and time for LCD

3. STATION ID Program the name, fax number -- 4

4. BEEPER Adjust the volume level of the LOW 4

5. PBX Turn on if PABX (Private OFF 4

6. CLOCK CHANGE Adjust the machine’s clock by -- 4

SLEEP MODE

FAX: NO. & START

COPY: PRESS COPY

display and to print on transmissions.

and telephone number to appear on each transmitted page.

beeps when you press a key, an error occurs or a document is sent or received.

Automatic Branch Exchange) is connected to your machine.

one hour for summer/winter time.

Power save mode. 00 Min. 4

01/01/1999 00:00

ON-SCREEN PROGRAMMING

2. SETUP RECEIVE

Function Description Factory Set Chapter

1. RING DELAY Number of rings before the

machine answers in Fax/Tel (F/T), Fax or TAD (Message Manager for MFC-9550) mode.

2. F/T RING TIME

3. FAX DETECT Receive fax messages without ON 5

4. REMOTE CODE Enter code to activate or OFF 5

5. REDUCTION Reduces size of image. AUTO 5

6. MEM. RECEIVE Automatically stores any ON 5

7. PRINT DENSITY Adjusts printing to be lighter or -- 5

8. POLLING RX You call another fax machine to -- 5

9. TONER SAVE Increase life of toner cartridge. OFF 5

0. PC INTERFACE ON/OFF ON 5

(Only for MFC-9550)

Sets the time for F/T pseudo-ring in Fax/Tel (F/T) mode.

pressing the Start key.

deactivate your machine from a ( remote location.

incoming faxes in its memory if it runs out of paper.

darker.

receive a fax from it.

RING DELAY:02 TOLL SAVER:OFF

(MFC-9550)

30 5

51, #51)

3. SETUP SEND

Function Description Factory Set Chapter

COVERPG SETUP

COVERPAGE NOTE

3. CONTRAST Change the lightness or darkness AUTO 6

4. RESOLUTION Allows you to change STANDARD 6

5. OVERSEAS MODE Special setting for international OFF 6

6. CALL RESERVE You can send a fax, then speak OFF 6

7. TIMER Set the machine to send your -- 6

8. POLLED TX Set Polled Transmission for -- 6

9. REAL TIME TX NEXT FAX ONLY/ON/OFF OFF 6

Automatically sends a OFF 6 programmable cover page or prints a sample cover page.

Program a customized message -- 6 for fax cover page.

of a fax you are sending.

resolutions page by page.

transmissions.

to the person operating the other fax machine or print a sample call back message.

documents later.

someone to poll your fax machine to receive a fax from you.

CHAPTER THREE

4. REMAINING JOBS

Function Description Factory Set Chapter

5. INTERRUPT

Function Description Factory Set Chapter

6. SET QUICK-DIAL

Function Description Factory Set Chapter

ONE-TOUCH DIAL

2. SPEED-DIAL Dial numbers stored in memory -- 7

3. SETUP GROUPS Set up a Group number for -- 7

Cancel a delayed fax (timer) or 5, 6 polling job.

Send a fax now, even if you 6 have the machine set to send a fax later, or if you have it set for Polling.

Dial numbers stored in memory -- 7 by pressing only one key.

by pressing only three keys.

broadcasting.

7. PRINT REPORTS

Function Description Factory Set Chapter

1. XMIT REPORT Print confirmation of OFF 11

transmission after each document is sent.

2. JOURNAL Lists information about the last

50 incoming and outgoing faxes.

3. QUICK-DIAL Lists names and numbers -- 11

stored in One Touch and Speed Dial memory (in numerical order).

4. TEL. INDEX Alphabetical list of stored -- 11

numbers.

5. SYSTEM SETUP Lists various system settings. -- 11

6. MEMORY STATUS Lists information about -- 11

memory use.

JOURNAL:OFF

ON-SCREEN PROGRAMMING

8. REMOTE FAX OPT (MFC-9050 Only)

Function Description Factory Set Chapter

1. FAX FWD Set your fax machine to OFF 9

forward faxes.

2. FAX STORAGE Store incoming faxes into OFF 9

memory for remote retrieval.

3. REMOTE ACCESS Set code for retrieving faxes. 159

PRINT DOCUMENT

Print incoming faxes stored in -- 5 the memory.

8. SETUP TAD (MFC-9550 Only)

Function Description Factory Set Chapter

1. MESSAGE STORE Select if memory will store fax, DOC:OFF 10 voice or both. VOICE:ON

2. BACKUP PRINT Automatically prints a copy of ON 10

faxes received into memory.

3. OGM Select/Record outgoing messages.

4. ICM MAX. TIME Select maximum length of 35 seconds 10 incoming messages.

ICM REC. MONITR

6. FAX FWD/PAGING Set fax machine to forward OFF 10

7. REMOTE ACCESS Set code for retrieving 159

Select ON or OFF to ON 10 screen voice messages as they come in.

fax/message ––OR–– to call your pager.

messages.

TAD MESSAGE

5, 10

CHAPTER THREE

0. MISCELLANEOUS

Function Description Factory Set Chapter

2. CALLER ID View and dial back, or print a ON 5

(Only for the U.K) list of the last 30 Caller IDs

stored in memory.

< 2. PRINTER MENU FUNCTIONS (Only f or MFC-9550) >

1. PRINT OPTIONS

Function Description Factory Set

1. INTERNAL FONT Y ou can print resident fonts to

check and confirm font types

2. CONFIGURATION Printer settings and status are

listed here.

2. RESET PRINTER

Function Description Factory Set

1. FACT ORY RESET

2. HEX DUMP MODE If you set HEX DUMP MODE,

You can restore factory default settings and temporary settings

for the printer back to factory default settings.

all the PC data is printed in hexadecimal, for testing purposes.

Chapter

CHAPTER FOUR

Initial Setup

Getting Started

Setting the Dialling Mode (T one/Pulse)

Your machine is initially set to TONE. If you are using a PULSE dial line, you can change the setting to PULSE by following the steps below.

For the MFC-9050, Press Menu, 1, 1.

For the MFC-9550, Press Menu, 1, 1, 1. The screen prompts you to select TONE or PULSE.

DIALLING:TONE

DIALLING:PULSE

Use or to select the dialling mode.

Press Set when the screen displays the dialling mode you want.

Press Stop to exit.

Although this equipment can use either Pulse or Tone signalling, only the performance of the Tone signalling is subject to regulatory requirements for correct operation. It is therefore strongly recommended that the equipment is set to use the Tone signalling for access to public or private emergency services. The Tone signalling also provides faster call set up.

CHAPTER FOUR

Setting the Date and Time

Your machine displays the date and time, and prints it on every fax you send.

In the event of a power failure, the machine maintains date and time information for about 15 hours (MFC-9550) or about 12 hours (MFC-

9050). All other settings remain unaffected.

For the MFC-9050, Press Menu, 1, 2.

For the MFC-9550, Press Menu, 1, 1, 2. The screen prompts you to enter the year.

Enter the last two digits of the year. The screen displays your entry.

Press Set. The screen prompts you to enter the month.

ENTER YEAR:XX

ENTER MONTH:XX

See

“Composing

an Electronic

Cover page”

chap. 6

Enter two digits for the month (for example, enter 09 for September,

or 10 for October). The screen displays your entry. Press Set. The screen prompts you to enter the day.

ENTER DAY:XX

Enter two digits for the day (for example, 06). The screen displays

your entry. Press Set. The screen prompts you to set the time.

ENTER TIME:XX:XX

Enter the time in 24-hour format (for example, enter 15:25 for 3:25

PM). Press Set.

Press Stop. The screen now displays the date and time you set, and

displays it whenever the machine is standing by.

Setting the Station ID

You can store your name, fax number, and telephone number to be printed on all fax pages that you send.

It is important that you enter the fax and telephone numbers in the internationally standardized format, i.e. in accordance with the following strict sequence:

INITIAL SETUP

- The “+” (plus) character

- Your Country Code (e.g. “44” for the United Kingdom, “41” for Switzerland)

- Your local area code minus any leading “0” (“9” in Spain)

- A space

- Your number on the local exchange, using spaces to aid readability as appropriate.

As an example, your machine is installed in the United Kingdom, is to be used for both fax and voice calls, and your national telephone number is 0161-444 5555, then you must set the fax and telephone number parts of your station ID as: +44 161-444 5555

For the MFC-9050, Press Menu, 1, 3.

For the MFC-9550, Press Menu, 1, 1, 3. The screen prompts you to enter your fax number.

FAX:

See

“Entering

Text”

in this

chapter

Enter your fax number (up to 20 digits). The screen displays your

entry. Press Set. The screen prompts you to enter your telephone number.

TEL:

Enter your telephone number (up to 20 digits). If your telephone

number and fax number are the same, enter the same number again. The screen displays your entry.

Press Set. The screen prompts you to enter your name or your

company name.

NAME:

Use the dial pad to enter your name (up to 20 characters). (You can

use the following chart to help you enter letters.) Press Set to confirm.

Press Stop. The screen returns to the date and time.

■ The telephone number you entered is used only for the Call Back Message and Cover Page features.

■ If you do not enter a fax number, no additional information can be entered.

CHAPTER FOUR

■ To enter a space, press once between numbers and twice between

characters.

■ If your Station ID has already been programmed, the screen prompts

“1” to make a change, or “2” to exit without changing.

Entering Text

When you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, #, and printed letters because they are used for special characters.

By pressing the appropriate number on the dial pad the correct number of times, you can access the character you want.

Press Key one time two times three times four times five times

2 ABC2A 3 DEF 3D 4 GH I 4G 5 JKL5 J 6 MNO 6M 7 PQRS7 8 TUV8T 9 WXY Z 9

don’t have

Inserting spaces

If you want to enter a blank space, press twice.

Making corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Clear; all letters above and to the right of the cursor are deleted. Re-enter the correct text and/or digits. You can also back up and type over incorrect letters.

Repeating letters

If you need to enter a character assigned to the same key as the previous character, press

to move the cursor to the right.

INITIAL SETUP

Special characters and symbols

Press

for (space) ! ” # $ % & ’ ( ) + , - . /

Press # for : ; < = > ? @ [ ] ^ _ Press 0 for Ä Ë Ö Ü À Ç È É 0

Setting the Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The machine comes with this volume set to LOW. When the beeper is set to LOW or HIGH, the machine beeps every time you press a key or make an error, and at the end of sending or receiving a fax.

For the MFC-9050, Press Menu, 1, 4.

For the MFC-9550, Press Menu, 1, 1, 4. Press or to select your setting.

When the screen displays the setting you want, press Set.

Press Stop to exit.

P ABX and TRANSFER

Your machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However, many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your fax can be connected to most types of PABX. You can easily gain access to the outside line from your fax connected to PABX by just pressing R.

Also, you can transfer a call to another extension by pressing R.

Setting PABX

If your machine is connected to a PABX system, set PBX:ON. If not, set OFF.

For the MFC-9050, Press Menu, 1, 5.

For the MFC-9550, Press Menu, 1, 1, 5. The screen displays

PBX:OFF

SELECT { } & SET

Press or to select ON (or OFF).

Press Set when the screen displays your selection.

Press Stop to exit.

CHAPTER FOUR

You can program an R keypress as part of a number stored in a One Touch or Speed Dial location. When programming the One Touch or Speed Dial number (Function menu 6-1 or 6-2) press R first (the screen displays “!”), then enter the telephone number. If you do this, you do not need to press R each time before you dial using a One Touch or Speed Dial location. (See chap. 7.)

However, if PBX is set to OFF, you can’t use the One Touch or Speed Dial number that the R keypress is programmed into.

Setting the Clock Change

You can easily let the machine’s clock gain or lose one hour by using this feature.

For the MFC-9050, Press Menu, 1, 6.

For the MFC-9550, Press Menu, 1, 1, 6. The screen displays

TO SUMMER TIME ?

SELECT { } & SET

Press or to select Summer time to gain an hour or Winter time

to lose an hour. Press Set.

Press 1 to change to Winter time or Summer time. ––OR–– Press 2

to exit without changing.

Sleep Mode

Setting the Sleep Mode reduces power consumption while the machine is idle. You can choose how long the machine is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically resets when the machine receives a fax or PC data, or makes a copy. The factory setting is 0 minutes.

For the MFC-9050, Press Menu, 1, 7.

For the MFC-9550, Press Menu, 1, 1, 7. Use the dial pad to enter the amount of time the machine is idle

before it drops into sleep mode (00 to 99). Press Set.

Press Stop to exit.

INITIAL SETUP

Setting the Speaker Volume

You can adjust the speaker volume when your machine has dialled (onhook dialling) and the line is connected. You can turn the volume OFF or you can select a volume level.

Press you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

If you have a MFC-9550, you can adjust the speaker volume while you are listening to your OGM (Outgoing Message) and ICMs (incoming messages).

If you turn the Incoming Recording Monitor to OFF (Menu, 1, 8, 5) on the MFC-9550, the Speaker for screening calls will be disabled and you will not be able to hear callers leaving messages. The volume for other operations can still be controlled using

or to adjust the volume level. The display shows the setting

and .

Setting the Ring Volume

You can adjust the ring volume when your machine is idle. You can turn the ring OFF.

Press machine rings so you can hear the current setting and the display shows the setting you are choosing. Each key press changes the volume to the next setting.

or to adjust the volume level. With each key press, the

The new setting will remain until you change it again.

Memory Storage

Your machine is equipped with an internal battery that will keep the date and time information for up to 12 hours (MFC-9050), about 15 hours (MFC-9550) after power has been cut off. After that time, the date and time will be lost and you will have to re-enter the information. In the event of a power failure, all settings in the INITIAL SETUP, SETUP RECEIVE, SET QUICK-DIAL, REMOTE FAX OPT (MFC-9050) and SETUP TAD (MFC-9550), plus the COVERPG SETUP and COVERPAGE NOTE (from SETUP SEND) functions are stored permanently.

On the MFC-9550, it will retain the data for Out-of-Paper Reception and Message Manager for up to 9 hours after a power interruption.

CHAPTER FOUR

CHAPTER FIVE

Setup Receive

Basic Receiving Operations

Select Answer Mode

See

“Fax/Tel

(F/T) Mode

Only” in this

chapter

If you have the model MFC-9050, you’ll need to connect an external telephone if you wish to use the Fax/Tel (F/T) or Manual Mode.

Answer Mode For

( means light off. means light on.)

1. Manual You must answer all calls yourself. If you

2. Fax Only The machine automatically answers every

3. Fax/Tel The machine automatically answers every

(F/T)

Fax TAD F/T

hear fax tones, press Start to begin receiving the fax, then hang up.

call as a fax call. You cannot receive a voice call, but you can dial out and make a voice call. (This setting is recommended if the fax machine is on its own dedicated line.)

call. If the call is a fax, it prints the fax. If the call is not a fax, it signals you with an F/T pseudo-ring, different from the phone company ringing, to alert you to pick up the call. If you select this setting, you’ll need to set the Ring Delay and F/T Ring Time features (on the following pages).

CHAPTER FIVE

4. TAD This is the only setting in which you can

For MFC9050

The TAD setting works only with an external telephone answering device (TAD). Ring Delay and F/T Ring Time do not work in this setting.

5. TAD The MFC-9550 provides you with a built-

For MFC9550

)(

Fax TAD F/T

use an external answering machine. Your telephone answering device is connected to your machine, and answers every call. Once the external telephone answering device (TAD) answers, the machine listens for fax tones. If it detects fax tones, Fax messages are printed.

in digital Message Manager for fax and voice. When you set the machine to answer calls, it will record up to 20 minutes of messages. For more information about Message Manager operation, please see chap. 10.

Manual Reception (Manual Mode)

When you set the Answer Mode to manual, you must answer each incoming call yourself. Here is what you should do when using Manual Mode:

If You Get a... Then You Should...

1. Regular phone call Talk as you normally would.

2. Phone call and Press Start when finished talking, and

request to send a fax replace the handset.

NOTE:Sender must also press Start.

3. Fax tone... Press Start, and replace the handset.

Automatic F ax Only Reception (Fax Mode)

You can automatically receive all your faxes in Automatic Fax Reception mode (Fax light is on). Select this mode by pressing Mode.

Setting the Ring Delay

SETUP RECEIVE

See

“Operation

from an

External or

Extension

Telephone”

and

“For Fax/Tel

(F/T) Mode

Only” in this

chapter

See

“Operation

from

Extension

Telephone”

in this

chapter

The Ring Delay setting determines the number of times the machine rings before it answers.

For the MFC-9050, Press Menu, 2, 1.

For the MFC-9550, Press Menu, 1, 2, 1. If you have a MFC-9050, go to Step 4.

Press or to select RING DELAY.

Press Set.

Press or to select how many times the line rings before the

machine answers (01-04 or 02-04 for IRE). Press Set when the screen displays your selection.

Press Stop to exit.

Setting the F/T Ring Time

You need to determine how long the machine will notify you with its special F/T pseudo-ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the machine rings, for 20, 30, 40 or 70 (for the U.K. and others) or 20, 30, 40, or 55 (for IRE) seconds; no other phones on the same line ring the special F/T pseudo-ring.

For the MFC-9050, Press Menu, 2, 2.

For the MFC-9550, Press Menu, 1, 2, 2. Press or to select how long the machine will ring to alert you

that you have a voice call. Press Set when the screen displays your selection.

RING TIME:30 SEC

Press Stop to exit.

Now, when a call comes in and the machine is set to Fax/Tel (F/T) Mode, all phones on this line will ring the number of times you selected in Ring Delay.

You can let the machine pick up and detect if it’s a fax or voice call. If it’s a fax call, the machine prints the fax. If it’s a voice call, the machine signals you with an F/T pseudo-ring for the length of time you selected in F/T Ring Time.

CHAPTER FIVE

Even if the caller hangs up during the F/T pseudo-ringing, the machine continues the F/T pseudo-ringing for the set time.

Please note that some faxes cannot be received automatically in Fax/Tel (F/T) Mode, because some fax machines do not send the standard Group 3 calling tone (“CNG”).

IMPORTANT: This machine does not re-generate ringing conditions to any extension telephones. Any such extension telephones will only ring during the period set on ring delay.

Recording the F ax/Tel Outgoing Announcement (F/T MESSA GE) (Only for MFC-9550)

This is the announcement played by your machine (not an external TAD) when someone calls and your machine is set to Fax/Tel (F/T) Mode. Although callers hear your announcement, they cannot leave a message. To erase the announcement, follow the directions in chapter 10, “Erasing the Outgoing Message”.

Press Menu, 1, 8, 3.

The screen prompts you to choose F/T MESSAGE, TAD MESSAGE or PAGING MSG.

Press or to select F/T MESSAGE.

Press Set.

Press Record, then pick up the handset to record a message.

Replace the handset. Your announcement is played.

Press Stop to exit.

It is not necessary to have an outgoing message. The Fax/Tel (F/T) Mode will work fine without one. It is only to help the caller understand the status of your machine.

For example, you can leave a message that says: “Hello, please wait, we are trying to connect you. If you wish to send a

fax, please wait until you hear a fax tone and press the Start key, or, press

51 (your three-digit remote activation code) and press the Start key.”

See

“Operation

from an

External or

Extension

Telephone”

and

“For Fax/Tel

(F/T) Mode

Only” in this

chapter

SETUP RECEIVE

Fax Detect

When you use this feature, you don’t have to press Start when you answer a fax call and hear calling beeps. Just hold the handset and wait for several seconds. When you see RECEIVING on the fax screen or when you hear “chirps” through the handset of an extension phone connected to another wall socket, just replace the handset, and your machine does the rest. Selecting ON allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. Selecting SEMI (Only for MFC-9550) lets the fax machine receive the call only if you’ve answered it at the machine. Selecting OFF means you’ll have to activate the machine yourself, by pressing Start or by pressing

For the MFC-9050, Press Menu, 2, 3.

For the MFC-9550, Press Menu, 1, 2, 3. Use or to select ON, SEMI (MFC-9550) or OFF.

Press Set when the screen displays your selection.

Press Stop to exit.

5 1 if you are not at your machine.

If you’ve set the feature to ON, but your machine doesn’t automatically connect a fax call when you lift an external or extension phone’s handset, press

5 1. At the machine, lift the handset and press Start.

Printing a Reduced Incoming Document

You can always reduce the size of an incoming fax to a fixed percentage with your machine. If you choose AUTO, the machine chooses the level of reduction for you regardless of the original size of the incoming document.

For the MFC-9050, Press Menu, 2, 5.

For the MFC-9550, Press Menu, 1, 2, 5. The screen displays

5.REDUCTION

Use or to select the reduction ratio you want—AUTO, 100%,

93% or 87%. Choose 100% if you don’t want a reduction. Press Set when the screen displays your selection.

Press Stop to exit.

CHAPTER FIVE

If you receive faxes that are split on two pages, change the reduction to

AUTO ––OR–– choose a lower reduction percentage.

NOTE: ■ When you use Auto Reduction to reduce incoming

documents to fit on one page of recording paper, you can do so only as long as the original document is not longer than 35 cm. If the original is longer than 35 cm, the data will not be reduced and will carry over to print on a second page.

■ When you use Auto Reduction and you receive an incoming

document that is smaller than your recording paper, no reduction will take place, and you will get the same size recorded as the original.

Reception into Memory

As soon as the paper cassette becomes empty during fax reception, the screen will display CHECK PAPER; please put some paper in the paper cassette (see chap. 1).

If the MEMORY RECEPTION setting is ON at this time…

The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming faxes will also be stored into memory until the memory is full, following which no further incoming fax calls will be automatically answered; all data will be printed as soon as fresh paper is put in the paper cassette.

If the MEMORY RECEPTION setting is OFF at this time…

The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming fax calls will not be automatically answered until fresh paper is put in the paper cassette. The last fax received will be printed as soon as fresh paper is put in the cassette.

For the MFC-9050, Press Menu, 2, 6.

For the MFC-9550, Press Menu, 1, 2, 6. The screen displays

6.MEM.RECEIVE

Use or to select ON or OFF.

Press Set when the screen displays your selection.

Press Stop to exit.

SETUP RECEIVE

Setting the Print Density

If your machine is printing too light or too dark, you can adjust the print density level. The new setting will remain until you change it again.

For the MFC-9050, Press Menu, 2, 7.

For the MFC-9550, Press Menu, 1, 2, 7. Press or to select your setting. Each key press changes the

print density to the next setting. When the screen shows the setting you want, press Set.

Press Stop to exit.

T oner Save

You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting is OFF.

For the MFC-9050, Press Menu, 2, 9.

For the MFC-9550, Press Menu, 1, 2, 9. Press or to turn ON (or OFF).

Press Set.

Press Stop to exit.

CHAPTER FIVE

Advanced Receiving Operations

Operation from an External or Extension T elephone

An external phone is a telephone that is plugged into your machine (either into the machine’s EXT socket or into the back of the connector that plugs into the telephone wall socket). An extension phone is another phone on the same phone number as your machine, but plugged into a different telephone wall socket. For example, your machine may be connected to a phone line in your study, and you may have another phone on the same line (and same phone number) in your kitchen. This feature enables you to answer the phone in the kitchen if it rings while you are making a coffee, knowing that you can transfer the call to your machine if the incoming call is a fax.

If you answer a fax call on an external or extension phone, you can make your machine take over by using the Activation Code. When you press the Activation Code

5 1, the machine starts to receive a fax.

See

“Setting the

F/T Ring

Time” in this

chapter

See

“Outgoing

Message

(OGM) of

External

TAD”

chap. 2

If the machine answers a voice call and F/T pseudo-rings for you to take over, use the Deactivation Code # 5 1 to take the call at an extension phone. The Deactivation Code is used only in Fax/Tel (F/T) Mode.

If you answer a call, and no one is on the line, assume you’re receiving a fax. At the machine phone, press Start, then hang up. At an extension phone, press At an external phone, press disconnected (the screen displays RECEIVING) before you hang up. (Your caller will have to press Start to send the fax.)

If you accidentally pick up an extension phone when a fax message is being received, you may disrupt the transmission or render some portions unreadable.

Extension telephones are not permitted in some countries, in such a case the Deactivation Code will not work.

The Remote Activation Code can also be used by your callers. When you are using an external TAD, your outgoing message (OGM) should end with the statement “to send a fax, press

5 1, wait for fax receiving tones (chirps), then hang up.

5 1 and wait for the phone to be

5 1”.

For Fax/T el (F/T) Mode Only

When the machine is in Fax/Tel (F/T) Mode, it will use the F/T Ring Time (F/T pseudo-ringing) to alert you to a voice call. If you’re at the machine, you can lift the external telephone’s handset (and press Tel for MFC-9050) to answer.

SETUP RECEIVE

If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and press # 5 1 between the F/T pseudo-rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing

5 1.

Changing Remote Codes

Remote Codes might not work with some telephone systems. The preset Activation Code is

If you are always disconnected when accessing your external TAD remotely, try changing the Activation Code from Deactivation Code from # 5 1 to 1 1 1. You cannot use the same number for the Activation Code and the Deactivation Code.

T o change Remote Codes

For the MFC-9050, Press Menu, 2, 4.

For the MFC-9550, Press Menu, 1, 2, 4. Press or to select ON (or OFF).

5 1. The preset Deactivation Code is # 5 1.

5 1 to # # # and the

See

“Setting Fax

Storage”

chap. 9

REMOTE ACT.:ON

Press Set when the screen displays the setting you want.

If you want to, enter a new Remote Activation Code, then press Set.

ACT.CODE:*51

If you want to, enter a new Remote Deactivation Code, then press

Set.

DEACT.CODE:#51

Press Stop to exit.

Printing a Fax fr om Memory (Only for MFC-9050)

If you have fax storage ON for remote retrieval, you can still print a fax from the machine’s memory when you are at your machine:

Press Menu, 8, 4.

Press Start.

After all the data saved in the memory is printed out. Press Stop.

CHAPTER FIVE

Caller ID (Caller IDentification) (Only for the U .K.)

Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine’s memory. In addition to the standard Caller ID features, you can select a Caller ID and have your machine dial the number for you.

NOTE: ■ To get the Caller ID Service: apply for the Caller ID service

at your local telephone company, if available.

■ To PABX Users :

Calling line identification signals are not generally delivered to your Brother fax machine if it is connected behind a private branch exchange (PBX) system or other call routing device.

Advantages of Caller ID

For Business

All businesses profit from a quicker response to customer calls. Businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification.

At Home

Residential customers can protect themselves from unwanted calls.

Set the Caller ID to ON

If you have BT Caller ID on your line, then this function should be set to ON to display the caller’s phone number on the fax LCD as the telephone rings.

For the MFC-9050, Press Menu, 0, 2.

For the MFC-9550, Press Menu, 1, 0, 2.

CALLER ID:ON

SELECT { } & SET

Press or to choose ON.

Press Set.

Press Stop to exit.

SETUP RECEIVE

How Does the Caller ID W ork?

The Caller ID Appears on the Display When Y our T elephone Rings

As your telephone rings, the display shows you the caller’s phone number. Once you pick up the handset, the caller’s ID disappears. You will see up to the first 16 characters of the number on the display.

Helpful Hints

■ If “# UNAVAILABLE” appears on the display, it means that the call came from outside your caller ID service area. *

■ If “# WITHHELD” appears on the display, it means the caller intentionally blocked the transmission of his/her ID. *

■ If no caller ID was transmitted to your fax machine, “PICK UP PHONE” will remain on the display.

* Depends on network Function.

The Caller ID is Stored in Your Machine’s Memory

The machine can store a maximum of the last 30 incoming caller IDs in the memory, along with the time and date of reception. The 31st call will cause the oldest ID to be erased.

The Caller ID information stored in the memory can be used for the following.

■ Selecting a Caller ID from the Memory for Call Reply.

You can scroll through the Caller IDs on the display and select one for your machine to dial.

■ Printing the Caller ID List.

You can review calls you received by checking the Caller IDs in memory. This report will list the Date, Time, Phone Number (Caller ID), and type of call (Comment).

NOTE: Please set up the number of rings to more than 02 in the Ring

Delay (see "Setting the Ring Delay" in this chapter) before you use the Caller ID. If you set up the number of rings to 01, you cannot receive the Caller ID.

Selecting a Caller ID from the Memory f or Call Reply

You can display the caller IDs that are stored in the memory and select the caller you want your machine to dial. Call Reply is a convenient feature whereby your Brother fax can dial back a voice/fax call “onhook” to the opposite party associated with a Caller ID number which has been captured into memory. This saves you from having to copy and dial back to that number manually. (You can skip to Step 2 below by pressing the Shift and T el-Inde x simultaneously.)

CHAPTER FIVE

For the MFC-9050, Press Menu, 0, 2.

For the MFC-9550, Press Menu, 1, 0, 2.

Press or to select DISPLAY ID.

Press Set. The caller ID of the last call will appear on the display.

If no ID is stored, the beeper will sound and “NO CALLER ID” will appear on the display.

Press or to scroll through the Caller IDs in the memory.

Press Set to automatically dial the Caller ID number, wait until the

screen prompts you to press the Start key.

CALLER ID:ON

SELECT { } & SET

25)5555151

25)09/11 15:25

PRESS START KEY

Press Start.

DIALLING

TELEPHONE

If you wish to send a fax, insert a document into the feeder. Then press Start.

To cancel the Call Reply (for example, when you selected the Wrong Caller ID), simply press Stop and begin again ; the Caller ID will not be lost.

In certain circumstances, you may not be able to use this feature due to the type of CALLER ID service or the type of telephone system you or the orther party is using.

SETUP RECEIVE

T o Activate Certain Network Services When Using Call Reply

It may be desired (in order to activate certain network services), to insert a special prefix to be dialled in front of the Caller ID number when using the Call Reply feature. Some examples of such network services are :

* Your outgoing Caller ID withheld The required prefix, typically three to six digits (including # and

symbols) in length, may be inserted after displaying the desired Caller ID in step 4 on the previous page. (You can enter the prefix up to 20 digits on the machine. ) The complete number string including the prefix will then be dialled by pressing Start.

()

page Step 4.

Select the desired Caller ID, wait 2 seconds until you see the date and time the caller ID was received.

Enter the prefix by using number keys up to 20 digits.

- The display will be cleared when you press any of the number keys.

- To cancel the prefix (such as when you entered the wrong number), simply press Stop.

The display will return to the desired Caller ID you selected.

- If you press Stop again, the machine will return to the current date and time display. You are no longer in the call reply mode.

- Any problems or queries in using network services should be raised in the first instance with your network operator(s).

- With Call Reply, automatic redial does not function in cases where the called party is busy or doesn’t answer.

Call Reply to DDI numbers via Caller ID

25)09/11 15:25

PRESS START KEY

Calls derived from a caller ID number to destinations connected to a “Direct Dial Inward (DDI)” private exchange system may fail to connect, or may be answered in the first instance by the called premises’ main switchboard rather than by the intended extension. Brother is not liable for any call charges thus incurred.

CHAPTER FIVE

Clearing the Caller ID Stored in Memory

For the effective use of the memory, it is recommended that you should clear the Caller ID stored into memory by pressing Clear when the display shows the number.

Printing Caller ID List

For the MFC-9050, Press Menu, 0, 2.

For the MFC-9550, Press Menu, 1, 0, 2. Press or to select PRINT REPORT.

Press Set.

Press Start.

Polling

Polling is the process of retrieving faxes from another machine. You can use your machine to “poll” other machines, or you can have someone poll your machine.

All parties involved in polling need to set up their machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call. (See “Setup for Polling Transmit” in chap. 6.)

Some machines do not respond to the polling function.

Secure Polling

Secure Polling is a way to keep your documents and others’ from falling into the wrong hands while the fax machines are set up for polling. You can use Secure Polling four-digit ID number must be entered on the fax machine that polls for your documents.

only with another Brother fax machine. Your

SETUP RECEIVE

Setup for P olling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

For the MFC-9050, Press Menu, 2, 8.

For the MFC-9550, Press Menu, 1, 2, 8. The screen displays

POLLING:STANDARD

SELECT { } & SET

Press or to choose STANDARD.

Press Set.

The screen prompts you to enter the fax number you want to poll, and then to press Start.

ENTER FAX NO. ONLINE

THEN PRESS START ONLINE

Enter the fax number you are polling.

Press Start. The screen displays DIALLING.

Setup for P olling Receive with Secure Code

You need to make sure you are using the same ID number as the other party.

For the MFC-9050, Press Menu, 2, 8.

For the MFC-9550, Press Menu, 1, 2, 8. The screen displays

POLLING:STANDARD

SELECT { } & SET

Press or to choose SECURE.

Press Set.

Enter a four-digit number.

This should be the same as the security code of the fax machine you are polling.

CHAPTER FIVE

Press Set.

The screen prompts you to enter the fax number you want to poll, and then to press Start.

Press Start.

Setup Delayed P olling Receive

You can set your machine to begin Polling Receive at a later time.

For the MFC-9050, Press Menu, 2, 8.

For the MFC-9550, Press Menu, 1, 2, 8. The screen displays

ENTER FAX NO.

THEN PRESS START

POLLING:STANDARD

SELECT { } & SET

Press or to choose TIMER.

Press Set.

The screen prompts you to enter the time you want to begin polling.

SET TIME=15:25

Enter the time (in 24-hour format) you want to begin polling. For

example, enter 21:45 for 9:45 PM. Press Set. The screen prompts you to enter the fax number you are

polling.

ENTER FAX NO. ONLINE

THEN PRESS START ONLINE

Enter the fax number (you can use One Touch or Speed Dial, or dial

manually). Press Start. The machine makes the polling call at the time you

entered.

You can set up only one Delayed Polling.

SETUP RECEIVE

Sequential Polling

Your machine can request documents from several fax units in a single operation. You just specify several destinations in Step 6. After this operation, a Sequential Polling Report will be printed.

For the MFC-9050, Press Menu, 2, 8.

For the MFC-9550, Press Menu, 1, 2, 8. The screen displays

POLLING:STANDARD

Press or to choose STANDARD, SECURE or TIMER.

Press Set when the screen displays the setting you want.

If you selected STANDARD, the screen prompts you to enter the fax

number you want to poll, and then to press Start.

ENTER FAX NO. ONLINE

THEN PRESS START ONLINE

• If you selected SECURE, enter a four-digit number and press

Set.

• If you selected TIMER, enter the time (in 24-hour format) you

want to begin polling and press Set.

Specify the destination fax machines, which you wish to poll by

using One Touch, Speed Dial, a Group or the dial pad. You must press Help/Broadcast between each location.

Press Start.

Your machine polls each number or group number in turn for a document.

ACCEPTED

DIALLING

CHAPTER FIVE

Setting PC Interface Mode (Only for MFC-9550)

If you connect your machine to your PC, you can receive faxes into your PC. After completing all setup for Multi-Function Link Pro for Fax, you can select PC Interface Mode (ON/OFF) for routing incoming faxes.

Press Menu, 1, 2, 0.

Press or to select ON or OFF.

Press Set when the screen displays your selection.

Press Stop to exit.

0.PC INTERFACE

CHAPTER SIX

Setup Send

Before You Begin

■ Documents must be between 14.8 and 21.6 cm wide, and 15 and 60

cm long. This machine can only scan an image 20.8 cm wide, regardless of how wide the document is.

■ Make sure you insert documents face down, top edge first.

■ Adjust the paper guides to fit the width of your document.

See

“Resolution”

in this

chapter

Paper Guides

■ The automatic document feeder (ADF) can hold up to 20 pages,

feeding each one individually through the fax machine. Use standard (64 g/m heavier paper, feed each sheet individually to prevent paper jams.

■ Press Resolution (before you send the fax) to select the resolution

for the document you’re sending.

~90 g/m2) paper when using the ADF; if you’re using

CHAPTER SIX

■ DO NOT use curled, wrinkled, folded, or ripped document, or

documents with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or fabric.

■ Make sure documents written with ink, tippex/liquid paper are

completely dry.

Resolution

See

“Multiple

Resolution

Transmission”

in this

chapter

When you have a document in the feeder, you can use the Resolution key. Press Resolution continuously until you see the LED change.

Standard Suitable for most typed documents. Fine Good for small print; transmits a little slower than

Standard resolution.

Super Fine Good for small print or artwork; transmits slower than

Fine resolution.

Photo Use when document has varying shades of grey; slow

transmission time.

Contrast

If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document.

Insert the document, face down, in the feeder.

For the MFC-9050, Press Menu, 3, 3.

For the MFC-9550, Press Menu, 1, 3, 3. Use or to select AUTO, LIGHT, or DARK.

When the screen displays your selection, press Set. The screen

displays

ACCEPTED

1.YES 2.NO

Press 2 if you are finished choosing settings, and go to Step 6 ––

OR–– Press 1 if you want to select additional settings. The display returns to SETUP SEND menu.

Enter a fax number and press Start to send a fax.

See

“One Touch

Dialling”

chap. 8

See

“Speed

Dialling”

chap. 8

SETUP SEND

Automatic Transmission

This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset.

Insert the document face down in the feeder.

Enter the fax number using One Touch, Speed Dial, Tel-Index or the

dial pad. Press Start. The machine starts scanning the document and the

display indicates the job number and how much memory is available. Then the machine will start dialling if it is not sending, receiving or printing the other documents.

Manual Transmission with an External T elephone connected to the Machine (For MFC-9050)

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending a fax.

Insert the document face down in the feeder.

Pick up the handset of the external telephone and listen for a dial

tone. Enter the fax number you want to call. (You can enter the digits

using the dial pad or you can enter a One Touch or Speed Dial number or you can call from the Tel-Index.)

When you hear the fax tone, press Start.

Return the handset to its cradle of the external telephone.

See

“One Touch

Dialling”

chap. 8

See

“Speed

Dialling”

chap. 8

Manual T ransmission (For MFC-9550)

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax.

Insert the document face down in the feeder.

Pick up the handset and listen for a dial tone.

Enter the fax number you want to call. (You can enter the digits

using the dial pad or you can enter a One Touch or Speed Dial number or you can call from the Tel-Index.)

When you hear the fax tone, press Start.

To hang up, replace the handset.

CHAPTER SIX

Fax Redial

If you’re sending a fax manually and the line is busy, you can retry the number by pressing Redial/Pause.

Press Redial/Pause.

Press Start. (Only for Ireland)

If you’re sending a fax automatically and the line is busy, the machine will automatically redial up to 4 times (3 times for Ireland) at 2 minute intervals.

Dual Access

You can scan up to 50 messages into the fax memory, even while the machine is receiving or sending another fax (from the memory). You can set temporary settings for each fax you’re scanning, except Timer and Polling.

See

“One Touch

and Speed

Dial”

chap. 7

If you try to scan in and store a 51st fax, the machine will send it immediately, without storing it in memory.

If you get a MEMORY FULL message while scanning the first page of a fax press Stop to cancel a scan. If you get a MEMORY FULL message while scanning in a subsequent page, you’ll have the option to press Start to transmit the pages scanned so far, or to press Stop to cancel the operation.

Make sure the document feeder is empty.

Place the document in the feeder.

Enter the fax number

Press Start. The machine starts scanning the document and the

screen displays the job number (#XX) of the fax, and how much memory is available. When the machine starts dialling you can immediately repeat steps 1 through 4 for the next fax.

Real Time Transmission

When memory is full, the machine cannot continue to scan documents into memory before sending. However, you can turn on REAL TIME TX. Then place the documents in the feeder and enter the fax number. As soon as the phone line is free, the machine starts dialling and sending the fax.

Place the document in the feeder.

SETUP SEND

For the MFC-9050, Press Menu, 3, 9.

For the MFC-9550, Press Menu, 1, 3, 9. The screen displays

9.REAL TIME TX

Press Set.

To change the default setting, press or to select ON (or OFF)

and go to Step 7. ––OR–– For the next fax transmission only, press

or to select NEXT FAX ONLY.

REAL TIME TX:ON

Press Set.

For the next fax only, press or to select ON (or OFF).

Press Set.

ACCEPTED

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu. ––OR–– Press 2 if you have finished choosing settings and go to Step 9.

Enter the fax number and press Start.

CHAPTER SIX

Basic Sending Operations

Composing an Electronic Cover P age

See

“Setup

Quick-Dial

Numbers”

chap. 7

See

“Setting

Station ID”

chap. 4

The cover page is sent to the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory, if you have used this feature to start the call. If you’re dialling manually, the name is left blank.

The cover page indicates the fax is from your Station ID, and the number of pages you’re sending. If you have COVERPG SETUP set to ON (Function menu 3-1), the number of pages remains blank.

You can select a comment to include on your cover page, or you can select NOTE OFF if you do not wish to include a comment.

1.NOTE OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

As well as using one of the comments above, you can also enter up to two customized messages, each 27 characters long. Use the chart of “Entering Text” in chap. 4 to help enter characters.

Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each document you send. However, so you can set up your cover page and cover page comments in advance, the Cover Page Setup and Cover Page Message functions will change their default settings.

Cover Pa ge for Next Fax Onl y

Make sure Station ID is set up (chap. 4). This feature does not work without the Station ID.

You can set the machine to send a cover page with a particular document. This cover page will include the number of pages in your document.

Insert the document in the feeder.

SETUP SEND

For the MFC-9050, Press Menu, 3, 1.

For the MFC-9550, Press Menu, 1, 3, 1. Press Set when the screen displays NEXT FAX ONLY.

Press or to select ON (or OFF).

Press Set.

Press or to view the comment selections.

1.NOTE OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

Press Set when the screen displays your selection.

Enter two digits to indicate the number of pages you are sending.

(Enter 00 to leave the number of pages blank.) If you make a mistake, press

Press Set. The screen displays

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu. ––OR–– Press 2 if you have finished choosing settings, and go to Step 11.

Enter the fax number you’re calling.

Press Start.

to back up and re-enter the number of pages.

ACCEPTED

1.YES 2.NO

(USER DEFINED)

CHAPTER SIX

Always Send Cover Page

Make sure Station ID is set up (chap. 4). This feature does not work without the Station ID.

You can set the machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

For the MFC-9050, Press Menu, 3, 1.

For the MFC-9550, Press Menu, 1, 3, 1. Press or to select.

Press Set when the screen displays COVERPAGE:ON. (If you

select ON, a coverpage is always sent when you send a fax.) If you selected ON, the screen displays the cover page comment

options. Press

COVERPAGE:OFF

COVERPAGE:ON

or to view comment selections.

1.NOTE OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

(USER DEFINED)

SETUP SEND

Press Set when the screen displays your selection. The screen

displays

ACCEPTED

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu. ––OR–– Press 2 to exit if you have finished choosing settings.

Using a Printed Cover P age

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

For the MFC-9050, Press Menu, 3, 1.

For the MFC-9550, Press Menu, 1, 3, 1. Press or to select PRINT SAMPLE.

Press Set when the screen displays your selection.

Press Start. Your machine prints a copy of your cover page.

=== COVER PAGE ===

TO:

FROM: FAX: TEL: PAGE[S] TO FOLLOW

COMMENT:

Cover Page Message

You can set up two customized comments.

CHAPTER SIX

Composing Y our Own Comments

For the MFC-9050, Press Menu, 3, 2.

For the MFC-9550, Press Menu, 1, 3, 2. The screen displays

Use or to choose position 5 or 6 for your customized

comment. Press Set.

See

“Entering

Text”

chap. 4

Use the dial pad to enter your customized comment.

Press Set. The screen displays

2.COVERPAGE NOTE

ACCEPTED

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu. ––OR–– Press 2 to exit.

Advanced Sending Operations

Overseas Mode

Sometimes, when sending a fax to overseas numbers, problems can be experienced. This mode makes the machine work better for such calls. After you send a fax using this feature, the feature turns itself off.

Insert the document.

For the MFC-9050, Press Menu, 3, 5.

For the MFC-9550, Press Menu, 1, 3, 5.

5.OVERSEAS MODE

Press or to select ON (or OFF).

SETUP SEND

Press Set when the screen displays your selection. The screen

displays

ACCEPTED

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu. ––OR–– Press 2 if you have finished choosing settings and go to Step 6.

Enter the fax number you’re calling.

Press Start.

Call Reservation

You can send a fax and let the other party know that you want to speak to him after the fax transmission is complete. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your machine will ring. Lift the handset (and press Tel for MFC-9050) to have a conversation.

If you set Call Reservation and Call Back message to ON, your machine leaves a fax message if the other party does not answer.

Insert the document in the feeder.

For the MFC-9050, Press Menu, 3, 6.

For the MFC-9550, Press Menu, 1, 3, 6. The screen displays the current setting for Call Reservation.

CALL RESERVE:OFF

CALL RESERVE:ON

Press or to select ON (or OFF).

CHAPTER SIX

If you set Call Reservation to ON, press Set when the screen

displays your selection. The screen displays the current setting for Call Back Message.

Press or to select ON (or OFF).

Press Set when the screen displays your selection. The screen

displays

CALL MESSAGE:OFF

CALL MESSAGE:ON

ACCEPTED

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu. ––OR–– Press 2 if you have finished choosing settings, and go to Step 8. The screen prompts you to enter the fax number you want to call.

Enter the fax number, and press Start.

If you’ve set Call Reservation to ON, pick up your handset if the

machine rings.

You cannot use auto redial with Call Reservation. You cannot use Call Reservation with Delayed Transmission or with Polling. You must register your Station ID to set Call Back Message to ON.

Print Sample Call Back Message

For the MFC-9050, Press Menu, 3, 6.

For the MFC-9550, Press Menu, 1, 3, 6. Press or to select PRINT SAMPLE.

Press Set.

Press Start.

SETUP SEND

Delayed Transmission (Timer)

You can use this function to send a fax up to 24 hours later.

Insert the document in the feeder.

For the MFC-9050, Press Menu, 3, 7.

For the MFC-9550, Press Menu, 1, 3, 7. Enter the time you want the fax to be sent, in 24-hour format (for

example, enter 19:45 for 7:45 PM). Press Set. The screen displays

1.DOC 2.MEMORY

Press 1 to select DOC. ––OR–– Press 2 to select MEMORY. If you

select 1.DOC, the machine will not start scanning the document until the time it is due to be sent, so the document must be left in the feeder.

ACCEPTED

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu. ––OR–– Press 2 if you have finished choosing settings and go to Step 7. The screen prompts you to enter the fax number.

ENTER FAX NO. ONLINE

THEN PRESS START ONLINE

Enter the fax number, and press Start. The machine will wait until

the time you have entered to send the fax.

See “Setting

Broadcasting”

CHAPTER SIX

Broadcasting

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Help/Broadcast key, you can include up to 24 One Touch locations, up to 100 Speed Dial locations, and up to 50 manually dialled numbers (maximum of 174 locations if you did not use up any locations for Groups, access codes or credit card numbers). However, available memory will vary with the types of jobs in memory and numbers of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to setup transmissions using dual access and the timer.

The easiest way to broadcast is to first combine frequently used One Touch and Speed Dial numbers as a Group, which uses up a One Touch Key. (Remember, you can have up to six Groups and Quick Dial numbers can be included in more than one Group). Then by pressing Help/Broadcast between each location, you can include One Touch, Speed Dial, Groups, and manual dialling (using the dial pad) in the same broadcast. Use the Tel-Index to help you choose the numbers easily.

After the broadcast is completed, a Broadcast Report will be printed automatically to let you know the results.

Up Groups

for

chap. 7

Your machine will read the documents into memory and then start sending faxes to all the numbers you entered.

Insert the document into the feeder. Enter a number using One Touch, Speed Dial, Group number, Tel-

Index or the dial pad. Example: Group number

Press Help/Broadcast. You will be prompted to press the next number.

Enter the next number. Example: Speed Dial

Press Help/Broadcast. Enter the next fax number.

Example: Manual dialling, using the dial pad. Press Start.

■ To stop the broadcasting in progress, press Stop. The display asks if

you want to cancel all locations or just the location that is being sent to.

■ Enter the long dialling sequence numbers as you normally would, but

keep in mind that each key counts as one location, so the number of locations you can call become limited.

■ If the line is busy or a connection could not be made for some other

reasons while broadcasting, the machine will redial the number automatically.

SETUP SEND

■ If the memory is full, press Stop to abort the job or press Start to

send the portion that is in the memory (if more than one page has been scanned).

Multiple Resolution T ransmission

Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDARD after the fax is sent.

Insert documents in feeder, then

for the MFC-9050, Press Menu, 3, 4. for the MFC-9550, Press Menu, 1, 3, 4.

Use or to select resolution for page 1, then press Set.

Repeat Step 2 for subsequent pages. Press Stop when you’re

finished. The screen displays

ACCEPTED

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu. ––OR–– Press 2 if you have finished choosing settings.

Enter the fax number you’re calling, and press Start.

If you want to copy a document using multiple resolutions, press Copy in Step 5.

Setup for Polling Transmit

Polling Transmit is when you set up your fax machine to wait with a document so another fax machine can retrieve it.

Place document to be retrieved in feeder.

For the MFC-9050, Press Menu, 3, 8.

For the MFC-9550, Press Menu, 1, 3, 8.

CHAPTER SIX

See

“Interrupting

Delayed Fax

and Polling

Transmit

Jobs”

in this

chapter

The screen displays

POLLING:STANDARD

SELECT { } & SET

Press or to choose STANDARD.

Press Set. The screen displays

1.DOC 2.MEMORY

Press 1 to select DOC if you want your machine to scan the printed

document at the time it is polled. ––OR–– Press 2 to select MEMORY.

ACCEPTED

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu. ––OR–– Press 2 if you choosing setting and go to Step 8.

Press Start.

If you pressed 1 in Step 5, the printed document remains in the document feeder until your machine is polled. However, you can “interrupt” it to send another fax.

Setup for P olling Transmit with Secure Code

When you set POLLING:SECURE to on, anyone who polls your machine must enter the polling ID number.

Place document in feeder.

For the MFC-9050, Press Menu, 3, 8.

For the MFC-9550, Press Menu, 1, 3, 8.

SETUP SEND

The screen displays

POLLING:STANDARD

SELECT { } & SET

Press or to choose SECURE, and press Set.

Enter a four-digit number, and press Set.

1.DOC 2.MEMORY

Press 1 to select DOC if you want your machine to scan the printed

document at the it is polled. ––OR–– Press 2 to select MEMORY.

ACCEPTED

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu. ––OR–– Press 2 if you have finished choosing settings and go to Step 8.

Press Start and wait for the fax to be polled.

Cancelling a Job While Scanning the Document

You can cancel a job while you are scanning it into memory by pressing

Stop. Eject the document by pressing Stop again.

Cancelling a Scheduled Job in Memory

You can cancel tasks you’ve scheduled, such as Delayed Fax, Delayed Polling Receive or Polling Transmit.

If the machine is idle,

For MFC-9050, Press Menu, 4.

For MFC-9550, Press Menu, 1, 4. Any waiting jobs appear on the display. If nothing is waiting, the screen displays NO JOB WAITING.

4.REMAINING JOBS

CHAPTER SIX

If you have more than two jobs waiting, use or to select the

job you want to cancel. Press Set when the screen displays your selection.

—OR— If you have only one job waiting, go to step 3.

Press 1 to cancel —OR— Press 2 to exit without cancelling.

To cancel another job, return to step 2. Press Stop to exit.

If the machine is busy, press Stop, then follow Steps 2 through 4 to cancel a job.

#02 SALES REPORT

1.CLEAR 2.QUIT

You can check which jobs are remaining in memory by following Steps 1 and 2 above.

Interrupting Delayed Fax and Polling Transmit Jobs

You can send a fax without cancelling the Timer or Poll Waiting with documents in the feeder by “interrupting” it. When you interrupt the Timer to send a “new” set of documents, the machine will not automatically redial the number if it was busy. Also, you cannot use the function mode if you have interrupted the Timer or Poll Waiting.

For the MFC-9050, Press Menu, 5.

For the MFC-9550, Press Menu, 1, 5. Wait 2 seconds, then remove the documents that are waiting in the

feeder.

INSERT DOCUMENT

Place the “new” document you want to send now in the feeder.

Enter the new fax number for the documents you want to send now.

Press Start.

After the transmission is finished, place the “old” documents back

into the feeder. For MFC-9050, Press Menu, 5, for MFC-9550, Press Menu, 1, 5,

to restore the timer.

CHAPTER SEVEN

Setup Quick-Dial

Numbers

Storing Numbers for Easy Dialling

You can set up your machine to do three types of easy dialling: One Touch, Speed Dial and Groups for Broadcasting of faxes.

See

“One Touch

Dialling”

chap. 8

Storing One Touch Dial Numbers

You can store 24 fax/phone numbers that you can dial by pressing one key. You can also store names with these numbers. Even if you lose electrical power, numbers stored in memory will not be lost. When you press a One Touch key, the screen displays the name or number as the call is dialled.

One Touch Dial keys are not the dial pad keys. They are the 12 keys (numbers 1-24) located to the right of the dial pad. One Touch Dial

Shift

Numbers 13-24 are accessed by holding down appropriate One Touch key.

For the MFC-9050, press Menu, 6, 1.

For the MFC-9550, press Menu, 1, 6, 1. Press the One Touch Dial key where you want to store a number. The

screen displays the location you selected. Enter a number (up to 20 digits).

Press Set. The screen prompts you to enter a name for this number.

NAME:

Use the dial pad to enter the name (up to 15 characters). You can use

the chart of Entering Text in chap. 4 to help you enter letters. — OR— Go to Step 6 to store the number without a name.

while you press the

CHAPTER SEVEN

Press Set. The screen prompts you to select the type of number this

is. Use

FAX a fax number TEL a telephone (voice) number F/T both a fax and telephone (voice) number

Press Set.

Return to Step 2 to store another One Touch Dial number. —OR—

Press Stop to exit.

When you dial a One Touch Dial number, the screen displays the name you’ve stored, or, if you haven’t stored a name, the number you’ve stored.

Storing Speed Dial Numbers

or to select the type you want.

See

“Speed

Dialling”

chap. 8

You can store Speed Dial numbers, which you dial by pressing only three keys. There are 100 Speed Dial locations. Even if you lose electrical

power, numbers stored in memory will not be lost.

For the MFC-9050, press Menu, 6, 2.

For the MFC-9550, press Menu, 1, 6, 2. The screen prompts you to enter a location.

SPEED-DIAL? #

Use the dial pad to enter a two-digit location (00–99).

Press Set. The screen displays your entry, then prompts you to enter

the number you’re storing.

#05

ENTER & SET

Enter the number (up to 20 digits).

Press Set. The screen now prompts you to store a name with this

number.

NAME:

Use the dial pad to enter the name (up to 15 characters). You can use

the chart of “Entering Text” in chap. 4 to help you enter letters. –– OR–– Press Set and go to Step 8 to store the number without a name.

SETUP QUICK-DIAL NUMBERS

Press Set.

The screen prompts you to select the type of number this is. Use

or to select the type you want.

FAX a fax number TEL a telephone (voice) number F/T both a fax and telephone number

Press Set.

Return to Step 2 to store another Speed Dial number. ––OR–– Press

Stop to exit.

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either change it or exit.

See

“Storing

One Touch

Dial

Numbers”

and

“Storing

Speed Dial

Numbers”

in this

chapter

1.CHANGE 2.QUIT

Press 1 to change the number stored, or press 2 to exit without

making a change. Enter a new number.

■ If you want to erase the number, press Clear when the cursor is

to the far left of the digits.

■ If you want to change a digit, use

under the digit you want to change, then enter it.

Follow the directions in Storing One Touch Dial or Speed Dial

Numbers.

or to position the cursor

Setting Up Groups for Br oadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Dial key (This is called Broadcasting.). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch Dial key. Finally, you can have up to 6 small Groups, or you can assign up to 123 numbers to one large Group.

CHAPTER SEVEN

You can include up to 24 One Touch locations, or up to 100 Speed Dial locations. If you broadcast to more than the maximum locations available, you will be unable to set up transmissions using Dual Access and the Timer.

For the MFC-9050, press Menu, 6, 3.

For the MFC-9550, press Menu, 1, 6, 3. The screen displays

Select a One Touch Dial key where you wish to store the number.

(For example, press One Touch Dial key 02 to use as a Group.)

SELECT ONE-TOUCH

SETUP GROUP:GO

ENTER & SET

Use the dial pad to enter the Group Number (for example, press 1 for

Group 1).

Press Set. To include One Touch or Speed Dial numbers in the

Group, enter them as if you were dialling. For example, for One Touch Dial key 05, press One Touch Dial key 05. For Speed Dial location 09, press Speed Dial, then press 0, 9 on the dial pad. The LCD shows

Press Set. The screen prompts you to enter a name.

Use the dial pad and the chart of “Entering Text” in chap. 4 to enter a

name for the group (for example, NEW CLIENTS). Press Set.

Press Stop to exit.

You can print a list of all One Touch and Speed Dial numbers. Group numbers will be marked in the column of “GROUP”. See chap. 11, “Printing Reports”.

05, #09.

G01:*05#09_

NAME:

ENTER & SET

CHAPTER EIGHT

Telephone (Voice)

Operation

Making Voice Calls

You can use your machine to make voice telephone calls, by dialling manually or by using One Touch or Speed Dial memory.

USING THE UNIT WITH AN EXT. TEL (Only for MFC-9050)

If you connect an external telephone to the unit, your fax machine can be used to make normal telephone calls.

Manual Dialling

Manual dialling is simply pressing all of the digits of the phone number.

Pick up the handset.

When you hear a dial tone, dial the number, using the dial pad.

To hang up, replace the handset.

See

“Storing One

Touch Dial

Numbers”

chap. 7

One T ouch Dialling

Pick up the handset.

When you hear a dial tone, press the One Touch Dial key of the

location you want to call. To hang up, replace the handset.

If you try to use a One Touch location with no number stored in it, you hear a warning sound, and screen displays NOT ASSIGNED. The display returns to normal after 2 seconds.

If you are sending a fax, press Start after pressing the One Touch Dial key. If you picked up the handset, press Start when the receiving fax machine answers with fax tones.

CHAPTER EIGHT

See

“Storing

Speed Dial

Numbers”

chap. 7

Speed Dialling

Pick up the handset.

When you hear a dial tone, press Speed Dial, then press the two-

digit Speed Dial number. To hang up, replace the handset.

If you are sending a fax, press Start after pressing the Speed Dial number. If you picked up the handset, press Start when the receiving fax machine answers with fax tone.

Mute (Only for MFC-9550)

Press Mute to put a call on hold.

You can put down the handset without disconnecting the call.

Pick up the machine’s handset to release the call from hold. Picking

up an extension handset will not release the call from hold.

Pause

Press Redial/Pause to insert a pause between digits to be dialled. If your fax machine is connected to a PABX, you may need to insert an

additional number prefix (e.g. “9”) and a “pause” before each fax or telephone number to gain access to the outside line. When you press Redial/Pause, a dash “-” will appear on the display. By storing a pause, you can create a delay of 3.5 seconds.

On Hook Dialling

Dial the number by using the dial pad or One Touch Dial key, or

Speed Dial and then two-digit Speed Dial number. The number you are dialling, or the name you have stored for One

Touch or Speed Dial is displayed on the LCD. Press Start.

Pick up the handset (and press Tel for MFC-9050) when you hear the

other end from the monitor speaker.

When you make a call by pressing Start after dialling, you can listen to the other end of the line from the monitor speaker, but they can’t hear you unless you pick up the handset (and press Tel for MFC-9050).

If you accidentally press Tel before lifting the handset, the call will be disconnected.

TELEPHONE (VOICE) OPERATION

Searching Telephone Index

See

“Storing One

Touch Dial

Numbers”

and

“Storing

Speed Dial

Numbers”

chap. 7

You can search for names you have stored in One Touch and Speed Dial memories. Names are stored alphabetically.

Press Tel-Index, then enter the first letter of the name you’re

looking for. Press or to searc h the memory.

When the screen displays the name you want to call,

press Start to begin dialling. Pick up the handset (and press Tel for MFC-9050) when the other

party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

When the call is over, hang up.

Chain Dialling

You can store very long dialling sequences by dividing them and setting them up as One Touch and Speed Dial numbers. Then while dialling, you can combine two or more One Touch and/or Speed Dial numbers and even include manual dialling using the dial pad. You can use these numbers in any combination. The combined number will be dialled, in the order you entered it, as soon as you press Start.

For example: You store “555” on One Touch Dial key 01 and “7000” on One Touch Dial key 02. If you press One Touch 01, 02 and Star t, you can dial “555-7000”. To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. So, if you press One Touch 01 and press 7001 using the dial pad, you can dial “555-7001”.

Using access codes is easy. Sometimes you may want to choose from the among several long distance carriers when you make a call; rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial numbers.

CHAPTER EIGHT

Call Reservation with an External T elephone (Only for MFC-9050)

If you connect an external telephone to the unit, you can send a fax and then talk to the recipient using the Call Reservation feature. After your fax has been printed on the receiving end, the receiving fax machine will ring as if it were receiving a telephone call. When the recipient picks up the handset, your fax machine will ring. Then you can pick up your handset of the external telephone and press Tel, then start a conversation.

For further information on how to use this function, see chap. 6.

Tone/Pulse

If you have pulse dialling service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

Lift the handset.

Press #. Any digits dialled after this sends tone signals.

When you hang up, the machine returns to pulse dialling service.

See

“Select

Answer

Mode”

chap. 5

Fax/T el (F/T) Mode

When you share one line for your telephone and fax machine, in the Fax/Tel (F/T) Mode, the fax machine can determine whether an incoming call is a fax or a telephone call.

T el Ke y

Only for MFC-9050

This key is used to enter into a telephone conversation having picked up the handset of an external telephone in F/T pseudo-ringing etc.

Only for MFC-9550

If you press Tel when you are talking lifting the handset with the other end, you can hear the other end from machine’s monitor speaker, but the other end cannot hear you.

CHAPTER NINE

Remote Fax Options

(Only for MFC-9050)

This chapter is for Model MFC-9050. If you have model MFC-9550 your remote fax options are handled by the Message Manager. Please see chapter 10, “Message Manager”.

Fax Forwarding

You cannot use Fax Forwarding when “Fax Storage” is set to OFF.

Programming a Fax Forwarding Number

See

“Changing

the Fax

Forwarding

number”

in this

chapter.

When Fax Forwarding is set to ON, your fax machine stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message.

Press Menu, 8, 1.

Press or to select ON (or OFF).

FAX FWD:ON

Press Set. The screen prompts you to enter the number of the fax

machine where faxes will be forwarded.

FWD#:

ENTER & SET

Enter the forwarding number (up to 20 digits).

Press Set.

Press Stop to exit.

CHAPTER NINE

You can also dial into your machine from a remote location to switch this feature on, or to change the number you want your faxes forwarding to.

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory.

Press Menu, 8, 2.

The screen prompts you to choose a fax setting.

FAX STORAGE:OFF

SELECT { } & SET

Press or to select ON (or OFF).

Press Set when the screen displays your selection.

Press Stop to exit.

If there are faxes in memory when you turn the Fax Storage OFF, the screen prompts you to erase any faxes in memory.

ERASE ALL DOC?

See

“Printing a

Fax from

Memory

(Only for

MFC-9050)”

chap. 5

If you press 1, all fax data is erased and Fax Storage is turned OFF. If the fax data in the memory has not been printed, it will be printed first and then erased. If you press 2, data is not erased, and Fax Storage remains ON.

1.YES 2.NO

Changing the Remote Access Code

Enter your Remote Access Code when the fax machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9

, but you can change this.

Press Menu, 8, 3.

REMOTE FAX OPTIONS (ONLY FOR MFC-9050)

Enter a three-digit number from 000 to 998. The cannot be

changed. Do not use the same digits that appear in your Remote Activation or Deactivation Code.

Press Set.

Press Stop to exit.

Remote Retrieval

Using Your Remote Access Code

To listen to your voice messages, you can call from any touch tone phone. To receive faxes at your location, you must call from a fax machine using touch tone. For convenience, you can retrieve faxes from a touch tone phone by having them sent to a fax machine. For example, if your hotel room does not have a fax machine, you can enter the number of the fax machine at the hotel’s Front Desk.

Dial your fax number from a touch tone phone.

When your fax machine answers and beeps, immediately enter your

Remote Access Code (The factory setting is 159 ). The fax machine signals the kinds of messages received:

1 long beep––Fax message(s) No long beep––No messages

The fax machine prompts you with two short beeps to enter a

command. If you wait longer than 30 seconds to enter a command, the machine hangs up. If you enter an invalid command, the machine beeps three times.

Press 9 0 to reset the machine when you finish.

Hang up.

If your fax machine is set to Manual Mode, you can access your machine remotely by phoning it and letting it ring for about 100 seconds. Your fax machine will answer the phone after about 100 seconds of ringing, and you then have 30 seconds to enter your Remote Access Code.

Remote Commands

Follow the commands below to access features remotely. When you call the fax machine and enter your Remote Access Code (The factory setting is 159 remote control command.

), the system will signal you with two short beeps to enter a

CHAPTER NINE

Change Fax Forwarding Setting

Press 9 5

then to

Turn Fax Forwarding OFF––Press 1. Turn Fax Forwarding ON––Press 2. Program Fax Forward Number––Press 4. Automatically, the machine

will turn Fax Forwarding ON.

Turn Fax Storage ON––Press 6. Turn Fax Storage OFF––Press 7. (This is only possible if there are no

faxes stored in the memory, or if all faxes have been erased using Remote Control 9 6 3).

Retrieve a Fax

Press 9 6

then to

Print a Memory Status List––Press 1, then enter the number of remote

fax machine and the # #, After the beep, hang up and wait.

Retrieve all faxes––Press 2, then enter the number of remote fax

machine and the # #, After the beep, hang up and wait.

Erase all fax messages––Press 3. If the data stored in the memory has

not been printed before, it will be printed first and then erased.

Check the Receiving Status

Press 9 7

then for

Fax messages––Press 1.

1 long beep––Received messages. 3 short beeps––No messages.

Change Answer Mode

Press 9 8

then for

TAD––Press 1. Fax/Tel (F/T)––Press 2.

Fax––Press 3.

Exit Remote Operation

Press 9 0

REMOTE FAX OPTIONS (ONLY FOR MFC-9050)

Retrieving the Memory Status List

You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages.

Dial your fax machine’s number.

When you hear the beep, immediately enter your Remote Access

Code (The factory setting is 1 5 9 When you hear two short beeps, use the dial pad to press 9 6 1.

Using the dial pad, enter the number (up to 20 digits) of the remote

fax machine where you want the Memory Status List forwarded, and then press # #.

You cannot use and # as dial numbers. However, if you want to store a pause, press #.

After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. Your fax machine then sends the Memory Status List to the fax machine that you are calling from.

Retrieving Fax Messa ges

Dial your fax machine’s number.

When you hear the beep, immediately enter your Remote Access

Code (The factory setting is 1 5 9 As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Using the dial pad, enter the number (up to 20 digits) of the remote

fax machine where you want your fax messages forwarded, and then press # #.

You cannot use and # as dial numbers. However, if you want to store a pause, press #.

After you hear your fax machine beep, hang up and wait.

Your fax machine then calls the number of the remote machine that you have just entered, and that machine prints your fax messages.

CHAPTER NINE

Changing the Fax Forwarding Number

You can change the default setting of your fax forwarding number from a remote fax machine.

Dial your fax machine’s number.

When you hear the beep, immediately enter your Remote Access

Code (The factory setting is 1 5 9 When you hear two short beeps, use the dial pad to press 9 5 4.

Enter the new number of the remote fax machine (up to 20 digits)

where you want your fax messages forwarded, and then press # #. You cannot use and # as dial numbers. However, if you want to

store a pause, press #. Also, if your fax machine is connected to a PABX, you can press # first before the fax machine’s number. The # works as well as R key.

To retrieve the Memory Status List, when you hear two short beeps,

use the dial pad to press 9 6 1. Use the dial pad to enter the number of the remote fax machine (up

to 20 digits), and then press # #. After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. Your fax machine then sends the Memory Status List showing the new forwarding number to the fax machine that you are calling from.

Check the forwarding number.

If the forwarding number is incorrect, return to Step 1 to reset it.

CHAPTER TEN

Message Manager

(Only for MFC-9550)

Introduction

This section provides you with information about how to operate the Message Manager features of your MFC-9550.

Your machine has been designed to be user friendly. You will find a function chart in chap. 3 that shows you the easy button presses you can perform to access all programmed features.

Voice

Record Erase Play

Message Manager Mode

See

“Recording

the Message

Manager’s

Outgoing

Message”

in this

chapter

Message Manager Mode allows you to store incoming fax and voice messages in a flexible memory. The memory stores 20 minutes of voice messages, or up to 130 pages o f fax messages. T he actual number of pages stored in memory varies depending on the content and the resolution used. Memory is shared between fax and voice messages, which are stored on a “first-come, first-served” basis. Any voice or fax message can be retrieved remotely.

You must record an Outgoing Message in o r der to use the Message Manager Mode.

Doc.

Brother MFC-9550 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual