Brother MFC-795CW User Guide
USER’S GUIDE
MFC-795CW
Version 0
UK/IRE/GEN
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-795CW
1
Serial Number:
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance.
© 2009 Brother Industries, Ltd.
Approval Information and Compilation and Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries, Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
i
EC Declaration of Conformity
ii
Table of Contents
Section I General
1 General Information 2
Using the documentation ....................................................................................... 2
Symbols and conventions used in the documentation .................................... 2
Accessing the Software User’s Guide and Network User’s Guide ........................3
Viewing Documentation ................................................................................... 3
Accessing Brother Support (Windows
Control panel overview ..........................................................................................6
LCD screen indications....................................................................................8
Basic Operations ............................................................................................. 9
2 Loading paper and documents 10
Loading paper and other print media...................................................................10
Loading envelopes and postcards.................................................................12
Loading photo paper......................................................................................14
Removing small printouts from the machine .................................................15
Printable area ................................................................................................ 16
Acceptable paper and other print media..............................................................17
Recommended print media ...........................................................................17
Handling and using print media.....................................................................18
Choosing the right print media.......................................................................19
Loading documents ............................................................................................. 21
Using the ADF ...............................................................................................21
Using the scanner glass ................................................................................ 21
Scannable area .............................................................................................22
®
)................................................................ 5
3 General setup 23
On/Off key ........................................................................................................... 23
Turning the machine off.................................................................................23
Turning the machine on................................................................................. 23
Mode Timer..........................................................................................................23
Paper settings......................................................................................................24
Paper Type....................................................................................................24
Paper Size .....................................................................................................24
Volume Settings................................................................................................... 25
Ring Volume ..................................................................................................25
Beeper Volume..............................................................................................25
Speaker Volume............................................................................................26
Automatic Daylight Saving Time.......................................................................... 26
Sleep Mode ......................................................................................................... 27
LCD screen.......................................................................................................... 27
Setting the backlight brightness..................................................................... 27
Setting the Dim Timer for the backlight ........................................................27
iii
4 Security features 28
Memory Security .................................................................................................. 28
Setting and changing the memory security password ...................................28
Turning the memory security on/off ...............................................................29
Section II Fax
5 Sending a Fax 32
Entering Fax mode ..............................................................................................32
Faxing from the ADF .....................................................................................32
Faxing from the scanner glass ......................................................................33
Faxing Letter size documents from the scanner glass ..................................33
Colour fax transmission ................................................................................. 33
How to preview an outgoing fax (Monochrome only) ....................................34
Cancelling a fax in progress .......................................................................... 34
Broadcasting (Monochrome only)........................................................................35
Cancelling a Broadcast in progress ...............................................................35
Additional sending operations..............................................................................36
Sending faxes using multiple settings ...........................................................36
Contrast .........................................................................................................36
Changing fax resolution.................................................................................37
Dual Access (Monochrome only)...................................................................37
Real Time Transmission ................................................................................37
Overseas Mode .............................................................................................38
Delayed Faxing (Monochrome only)..............................................................38
Delayed Batch Transmission (Monochrome only) .........................................38
Checking and cancelling waiting jobs............................................................39
Setting your changes as a new default..........................................................39
Restoring all fax settings to the factory settings ............................................ 39
Sending a fax manually .................................................................................40
Out of Memory message ...............................................................................40
6 Receiving a Fax 41
Receive modes....................................................................................................41
Choose the Receive Mode ..................................................................................41
Using Receive Modes..........................................................................................43
Fax Only ........................................................................................................ 43
Fax/Tel...........................................................................................................43
Manual...........................................................................................................43
TAD ............................................................................................................... 43
Receive mode settings ........................................................................................44
Ring Delay ..................................................................................................... 44
F/T Ring Time (Fax/Tel mode only)...............................................................44
Fax Detect ..................................................................................................... 45
iv
Memory Receive (Monochrome only)..................................................................46
Fax Forward ..................................................................................................46
Fax Storage ................................................................................................... 46
PC Fax Receive (Windows
®
only) ................................................................. 47
Turning off Memory Receive Operations....................................................... 48
Changing Memory Receive Operations.........................................................49
Fax Preview (Monochrome only).........................................................................49
How to preview a received fax....................................................................... 49
Turning off Fax Preview.................................................................................51
Additional receiving operations............................................................................52
Printing a reduced incoming fax .................................................................... 52
Out of Paper Reception.................................................................................52
Printing a fax from the memory ..................................................................... 52
Remote Retrieval ................................................................................................. 53
Setting a Remote Access Code..................................................................... 53
Using your Remote Access Code..................................................................53
Remote Fax commands ................................................................................54
Retrieving fax messages ...............................................................................55
Changing your Fax Forwarding number........................................................55
7 Telephone and External devices 56
Voice operations..................................................................................................56
Making a telephone call.................................................................................56
Answering calls with the Speaker Phone ......................................................56
Mute............................................................................................................... 56
Tone or Pulse ................................................................................................ 57
Fax/Tel mode ................................................................................................57
Telephone services..............................................................................................57
Setting the Telephone Line Type...................................................................57
Caller ID (U.K. and Ireland only)....................................................................58
BT Call Sign (U.K. only)................................................................................. 59
Connecting an external TAD (telephone answering device)................................60
Connections...................................................................................................60
Recording outgoing message (OGM) on an external TAD............................61
Multi-line connections (PBX) .........................................................................61
External and extension telephones......................................................................61
Connecting an external or extension telephone ............................................61
Operation from extension telephones............................................................61
Using extension telephones (U.K. only) ........................................................62
Using a cordless external telephone ............................................................63
Using remote codes.......................................................................................63
v
8 Dialling and storing numbers 64
How to Dial ..........................................................................................................64
Manual dialling...............................................................................................64
Speed Dialling ...............................................................................................64
Fax Redial .....................................................................................................64
Outgoing Call history .....................................................................................65
Caller ID history .............................................................................................65
Storing numbers ..................................................................................................66
Storing a pause .............................................................................................66
Storing Speed Dial numbers..........................................................................66
Storing Speed Dial numbers from Outgoing Calls.........................................67
Storing Speed Dial numbers from the Caller ID history.................................67
Changing Speed Dial names or numbers......................................................68
Setting up groups for broadcasting................................................................69
Combining Quick Dial numbers .....................................................................71
9 Digital TAD 72
TAD-Mode for internal TAD .................................................................................72
Setting up the TAD ........................................................................................ 72
Outgoing message (OGM) ............................................................................72
Fax/Tel OGM (Announcement) .....................................................................73
Activating TAD mode .....................................................................................73
Managing your messages....................................................................................74
Message indicator .........................................................................................74
Playing incoming messages individually .......................................................74
Playing all incoming messages .....................................................................74
Erasing incoming messages.......................................................................... 75
Recording a conversation ..............................................................................75
Playing recorded conversations individually..................................................75
Playing all recorded conversations ................................................................ 76
Erasing recorded conversations ....................................................................76
Additional TAD operations ...................................................................................77
Setting the maximum time for incoming messages .......................................77
Setting toll saver ............................................................................................ 77
ICM Recording Monitor..................................................................................78
vi
10 Printing Reports 79
Fax reports...........................................................................................................79
Transmission Verification Report...................................................................79
Fax Journal (activity report) ...........................................................................79
Reports ................................................................................................................ 80
How to print a report ......................................................................................80
11 Polling 81
Polling overview................................................................................................... 81
Polling receive ..................................................................................................... 81
Setup to receive polling ................................................................................. 81
Setup to receive polling with secure code ..................................................... 81
Setup to receive delayed polling.................................................................... 82
Sequential polling (Monochrome only) ..........................................................82
Cancelling a Sequential Polling Job ..............................................................83
Polled transmit (Monochrome only)..................................................................... 83
Setup for polled transmit................................................................................ 83
Setup for polled transmit with secure code....................................................84
Section III Copy
12 Making copies 86
How to copy .........................................................................................................86
Entering Copy mode ......................................................................................86
Making a single copy ..................................................................................... 86
Making multiple copies .................................................................................. 87
Stop copying.................................................................................................. 87
Copy settings ....................................................................................................... 87
Changing copy speed and quality .................................................................87
Enlarging or reducing the image copied........................................................88
Making N in 1 copies or a poster (Page Layout) ........................................... 88
Sorting copies using the ADF ........................................................................90
Adjusting Brightness and Contrast ................................................................ 90
Ink Save Mode...............................................................................................91
Paper Options................................................................................................91
Book Copy .....................................................................................................92
Watermark Copy............................................................................................ 92
Setting your favourites................................................................................... 93
‘Out of Memory’ message....................................................................................94
vii
Section IV Direct Printing
13 Printing photos from a memory card or USB Flash memory
drive 96
PhotoCapture Center™ Operations.....................................................................96
Printing from a memory card or USB Flash memory drive without a PC.......96
Scanning to a memory card or USB Flash memory drive without a PC ........96
Using PhotoCapture Center™ from your computer.......................................96
Using a memory card or USB Flash memory drive ....................................... 96
Memory cards, USB Flash memory drive and folder structure......................97
Getting started ..................................................................................................... 98
Entering PhotoCapture mode ........................................................................ 99
Print Images.........................................................................................................99
View Photos...................................................................................................99
Print Index (Thumbnails) .............................................................................100
Printing Photos ............................................................................................101
Enhance Photos ..........................................................................................101
DPOF printing ..............................................................................................103
PhotoCapture Center™ print settings................................................................104
Print Speed and Quality...............................................................................104
Paper options ..............................................................................................104
Adjusting Brightness, Contrast and Colour..................................................105
Cropping ......................................................................................................106
Borderless printing.......................................................................................107
Date Print..................................................................................................... 107
Setting your changes as a new default........................................................107
Restoring all settings to the factory settings ................................................ 107
Scan to a memory card or USB Flash memory drive ........................................ 108
Entering Scan mode ....................................................................................108
How to scan to a memory card or USB Flash memory drive .......................108
Auto Crop .................................................................................................... 109
How to set a new default .............................................................................110
How to reset to factory settings ...................................................................110
Understanding the Error Messages ...................................................................111
14 Printing photos from a camera 112
Printing photos directly from a PictBridge camera.............................................112
PictBridge requirements ..............................................................................112
Setting your digital camera .......................................................................... 112
Printing Images............................................................................................113
DPOF printing ..............................................................................................114
Printing photos directly from a digital camera (without PictBridge)....................114
Printing Images............................................................................................115
Understanding the Error Messages ...................................................................115
viii
Section V Software
15 Software and Network features 118
Section VI Appendixes
A Safety and Legal 120
Choosing a location ........................................................................................... 120
To use the machine safely................................................................................. 121
Important safety instructions........................................................................125
IMPORTANT - For your safety .................................................................... 126
LAN connection ...........................................................................................126
Radio interference .......................................................................................126
EU Directive 2002/96/EC and EN50419......................................................127
EU Directive 2006/66/EC - Removing or Replacing the Battery..................127
International ENERGY STAR
Legal limitations for copying .............................................................................. 128
Trademarks........................................................................................................129
®
Qualification Statement.............................. 127
B Troubleshooting and Routine Maintenance 130
Troubleshooting ................................................................................................130
If you are having difficulty with your machine .............................................. 130
Dial Tone detection......................................................................................138
Telephone line interference.........................................................................138
Error and Maintenance messages.....................................................................139
Error animations .......................................................................................... 144
Transferring your faxes or Fax Journal report .............................................144
Document jam ............................................................................................. 145
Printer jam or paper jam..............................................................................146
Routine maintenance......................................................................................... 148
Replacing the ink cartridges ........................................................................148
Cleaning the outside of the machine ........................................................... 151
Cleaning the scanner glass .........................................................................152
Cleaning the machine’s printer platen .........................................................152
Cleaning the paper pick-up rollers............................................................... 153
Cleaning the print head ...............................................................................153
Checking the print quality ............................................................................154
Checking the print alignment .......................................................................155
Checking the ink volume ............................................................................. 155
Uninstalling and installing the handset and handset cradle.........................155
Machine Information .......................................................................................... 157
Checking the serial number .........................................................................157
Reset functions ............................................................................................ 157
How to reset the machine............................................................................157
Packing and shipping the machine....................................................................158
ix
C Menu and Features 160
On-screen programming....................................................................................160
Menu table...................................................................................................160
Memory storage...........................................................................................160
Mode and menu keys ........................................................................................160
Menu table...................................................................................................161
Entering Text ............................................................................................... 181
D Specifications 182
General ..............................................................................................................182
Print media.........................................................................................................184
Fax..................................................................................................................... 185
Digital TAD.........................................................................................................186
Copy .................................................................................................................. 187
PhotoCapture Center™ .....................................................................................188
PictBridge .......................................................................................................... 189
Scanner .............................................................................................................190
Printer ................................................................................................................191
Interfaces ........................................................................................................... 192
Computer requirements ..................................................................................... 193
Consumable items ............................................................................................. 194
Network (LAN) ...................................................................................................195
Wireless one-push configuration .................................................................196
E Glossary 197
FIndex 201
x
Section I
General I
General Information 2
Loading paper and documents 10
General setup 23
Security features 28
1
General Information 1
Using the documentation
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Bold Bold typeface identifies specific
buttons on the machine’s
control panel, or on the
computer screen.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in Courier New font
identifies messages on the
LCD of the machine.
WARNING
1
Warnings tell you what to do to prevent
possible personal injury.
CAUTION
Cautions specify procedures you must
follow or avoid to prevent possible minor
injuries.
IMPORTANT
IMPORTANT describes procedures you
must follow or avoid to prevent possible
machine problems or damage to other
objects.
Electrical Hazard icons alert you to a
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the current
operation works with other features.
2
General Information
Accessing the Software User’s Guide and Network User’s Guide
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Printer,
Scanner, PC Fax and Network. When you are
ready to learn detailed information about
these operations, read Software User’s
Guide and Network User’s Guide that are
on the CD-ROM.
Viewing Documentation 1
Viewing Documentation
®
(Windows
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guides in HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
Note
If the Brother screen does not appear
automatically, go to My Computer
(Computer), double-click the CD-ROM
icon, and then double-click start.exe.
) 1
c If the language screen appears, click
your language. The CD-ROM Top Menu
will appear.
1
1
d Click Documentation.
e Click the documentation you want to
read.
HTML documents:
Software User’s Guide and
Network User’s Guide in HTML
format.
This format is recommended for
viewing on your computer.
PDF documents:
User’s Guide for stand-alone
operations, Software User’s Guide
and Network User’s Guide in PDF
format.
This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
b If the model name screen appears, click
your model name.
3
Chapter 1
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning
(Windows
Windows
ControlCenter3
(Windows
Windows
Network Scanning
(Windows
Windows
ScanSoft™ PaperPort™ 11SE with OCR
How-to-Guides
The complete ScanSoft™
PaperPort™ 11SE with OCR
How-to-Guides can be viewed from the
Help selection in the ScanSoft™
PaperPort™ 11SE application.
®
2000 Professional/
®
XP and Windows Vista®)
®
2000 Professional/
®
XP and Windows Vista®)
®
2000 Professional/
®
XP and Windows Vista®)
Viewing Documentation (Macintosh)
a Turn on your Macintosh. Insert the
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
b Double-click the Documentation icon.
c Double-click your language folder.
d Double-click top.html to view the
Software User's Guide and Network
User's Guide in HTML format.
1
How to find Network setup instructions
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point or router supports
SecureEasySetup™, Wi-Fi Protected Setup
or AOSS™, follow the steps in the Quick
Setup Guide. For more information about
network setup please see the Network User's
Guide.
1
e Click the documentation you want to
read:
Software User’s Guide
Network User’s Guide
4
General Information
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning
(Mac OS X 10.3.9 - 10.5.x)
ControlCenter2
(Mac OS X 10.3.9 - 10.5.x)
Network Scanning
(Mac OS X 10.3.9 - 10.5.x)
Presto! PageManager User’s Guide
The complete Presto! PageManager
User’s Guide can be viewed from the Help
selection in the Presto! PageManager
application.
How to find Network setup instructions
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point or router supports
SecureEasySetup™, Wi-Fi Protected Setup
or AOSS™, follow the steps in the Quick
Setup Guide. For more information about
network setup please see the Network User's
Guide.
Accessing Brother
Support
(Windows
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) on the Brother CD-ROM.
Click Brother Support on the Top Menu.
The following screen will appear:
1
To access our website
(http://www.brother.com
Home Page.
For the latest news and product support
information (http://solutions.brother.com
click Brother Solutions Center.
To visit our website for original Brother
Supplies (http://www.brother.com/original/
click
Supplies Information
®
) 1
), click Brother
.
1
),
),
To access the Brother CreativeCenter
(http://www.brother.com/creativecenter/
for FREE photo projects and printable
downloads, click
Brother CreativeCenter.
To return to the Top Menu, click Back or if
you have finished, click Exit.
)
5
Chapter 1
0 6 : 5 4
01 . 01 .2 0 10
01
03
03
New F a x
01
New M S G
C a l l H i s t o r y
pS p e e d D i a l
E
Control panel overview 1
1 2 4 5
3
1On/Off
You can turn the machine on or off.
If you turn the machine off, it will still
periodically clean the print head. To maintain
print quality, prolong print head life, and
provide the best ink cartridge economy, you
should keep your machine connected to the
power at all times.
2DigitalTAD
Turns the Telephone Answering Device (TAD)
on or off. It will flash when you have new voice
messages.
01.01.2010
New MSGNew MSG
06:54
TAD
Mem.
Call History
3 Fax and telephone keys:
Redial/Pause
Redials the last 30 numbers called. It also
inserts a pause when dialling numbers.
This function transfers to the touchscreen
during some operations.
R
Use this key to gain access to an outside
line, or transfer a call to another extension
when it is connected to a PBX.
Mute
Puts the current phone call on hold.
Speaker Phone
Lets you speak to another party without
lifting the handset.
Digital
TAD
01
01
New FaxNew Fax
03
03
Fax
Preview
M
S
4 Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine. This function
transfers to the touchscreen during some
operations.
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.
6
General Information
01
03
03
New F a x
01
New M S G
S p e e d D i a l
5
01
New FaxNew Fax
03
03
Fax
Preview
MENU
Speed Dial
INK
10
New MSGNew MSG
01
4
TAD
tory
5 LCD (liquid crystal display)
6 Mode keys:
Digital
TAD
This is a Touchscreen LCD. You can access
the menus and options by pressing buttons
displayed on the screen.
Also, you can adjust the angle of the display by
lifting it.
Fax
Lets you access Fax mode.
Scan
Lets you access Scan mode.
Copy
Lets you access Copy mode.
Photo Capture
Lets you access PhotoCapture Center™
mode.
6
8
97
8 Stop/Exit
Stops an operation or exits from a menu.
9 Start keys:
Colour Start
Lets you start sending faxes or making
copies in full colour. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
Mono Start
Lets you start sending faxes or making
copies in monochrome. Also lets you start a
scanning operation (in colour or mono
depending on the scanning setting in the
ControlCenter software).
1
7 Microphone
Picks up your voice when you speak to another
party using Speaker Phone.
7
Chapter 1
0 6 : 5 4
01. 0 1 . 201 0
01
03
03
New Fax
01
New MSG
C a l l H i s t o r y
S p e e d D i a l
LCD screen indications 1
The LCD shows the current machine status
when the machine is idle.
5 68 9
01.01.2010
New MSGNew MSG
06:54
Digital
TAD
Mem.
Call History
13
1 Wireless Status
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
TAD
New FaxNew Fax
01
03
01
Fax
Preview
1112 10
74321
03
MENU
Speed Dial
INK
9 INK indicator
Lets you see the available ink volume.
Also, lets you access the Ink menu.
10 Speed Dial
Lets you search the number you want to
fax/dial.
11 Warning icon
Appears when there is an error or maintenance
message. Press the Warning icon to view the
message, and then press Stop/Exit to return to
the Ready screen.
12 Digital TAD
Lets you listen to and manage voice messages
and recorded conversations.
13 Call History
Lets you view a list of outgoing calls and the
caller ID history.
Also, lets you fax or call the number you have
chosen from the lists.
0Max
2 Memory Status
Lets you see the available memory in the
machine.
3 Current Receive Mode
Lets you see the current receive mode.
Fax (Fax only)
F/T (Fax/Tel)
Mnl (Manual)
TAD (Digital TAD)
4 Voice messages in the machine’s memory
Shows how many received voice messages
are in the memory.
5 New Fax(es)
When Fax Preview is set to On, you can see
how many new faxes you have received.
6 Faxes in memory
Shows how many received faxes are in the
memory.
7 Fax Preview
8MENU
8
Lets you preview received faxes.
Lets you access the main menu.
Basic Operations 1
MENU
M i n s
O n
MENU
G e n e r a l S e t u p
S l e e p M o d e
MENU
G e n e r a l S e t u p
General Information
To operate the Touchscreen use your finger
to press the MENU or option button directly on
the LCD screen. To display and access all the
screen menus or options in a setting, press
ab or dc to scroll through them.
Press to return to the previous menu.
The following steps show how to change a
setting in the machine. In this example the
Sleep mode setting is changed from 5 Mins
to 10 Mins.
a Press MENU.
b Press a or b to display
General Setup.
MENU
General Setup
Fax
Network
Print Reports
1
c Press General Setup.
d Press a or b to display Sleep Mode.
MENU
General Setup
Auto Daylight
LCD Settings
Sleep Mode
On
5 Mins
e Press Sleep Mode.
f Press 10 Mins.
General Setup
MENU
Sleep Mode
1 Min 2 Mins
3 Mins
10 Mins
5 Mins
g Press Stop/Exit.
9
2
Loading paper and documents 2
Loading paper and other print media
Note
To print on Photo (10 × 15 cm) or Photo L
(89 × 127 mm) paper, you must use the
photo paper tray. (See Loading photo
paper on page 14.)
a If the paper support flap is open, close it,
and then close the paper support. Pull
the paper tray completely out of the
machine.
c With both hands, gently press and slide
the paper side guides (1) and then the
2
paper length guide (2) to fit the paper
size.
Make sure that the triangular marks (3)
on the paper side guides (1) and paper
length guide (2) line up with the marks
for the paper size you are using.
1
3
2
b Lift the output paper tray cover (1).
1
3
10
Loading paper and documents
Note
When you are using Legal size paper,
press and hold the universal guide release
button (1) as you slide out the front of the
paper tray.
1
d Fan the stack of paper well to avoid
paper jams and misfeeds.
e Gently put the paper into the paper tray
print side down and top edge in first.
Check that the paper is flat in the tray.
IMPORTANT
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
f Gently adjust the paper side guides (1)
to fit the paper using both hands.
Make sure the paper side guides touch
the sides of the paper.
1
2
IMPORTANT
Always make sure that the paper is not
curled.
11
Chapter 2
g Close the output paper tray cover.
h Slowly push the paper tray completely
into the machine.
Loading envelopes and postcards 2
About envelopes 2
Use envelopes that weigh between 80 to
2
95 g/m
Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first before printing many
envelopes.
.
IMPORTANT
DO NOT use any of the following types of
envelopes, as they will cause paper feed
problems:
• That are of a baggy construction.
• That are embossed (have raised
writing on them).
i While holding the paper tray in place,
pull out the paper support ( ) until it
clicks, and then unfold the paper
support flap ( ).
2
1
• That have clasps or staples.
• That are pre-printed on the inside.
Glue Double flap
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
IMPORTANT
DO NOT use the paper support flap for
Legal size paper.
12
Loading paper and documents
Loading envelopes and postcards 2
a Before loading, press the corners and
sides of envelopes or postcards to make
them as flat as possible.
IMPORTANT
If envelopes or postcards are ‘doublefeeding’, put one envelope or postcard in
the paper tray at a time.
b Put envelopes or postcards into the
paper tray with the side to be printed on
face down, and the shortest edge in first
as shown in the illustration. We
recommend you load one extra
envelope or postcard. With both hands,
gently press and slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or
postcards.
1
2
2
13
Chapter 2
If you have problems when printing on
envelopes with the flap on the short edge,
try the following:
a Open the envelope flap.
b Put the envelope into the paper tray with
the address side down and the flap
positioned as shown in the illustration.
Loading photo paper 2
2
Use the photo paper tray which is located on
the top of the output paper tray to print on
Photo (10
size paper. When you use the photo paper tray,
you do not have to take out the paper that is in
the tray beneath it. You can load maximum of
20 sheets of photo paper in the tray.
×
15 cm) and Photo L (89×127 mm)
a Squeeze the blue photo tray release
button (1) using your right index finger
and thumb and push the photo tray
forward until it clicks into the photo
printing position (2).
1
c Adjust the size and margin in your
application.
2
Photo Paper Tray
b Press and slide the paper side
guides (1) and paper length guide (2) to
fit the paper size.
1
14
2
Loading paper and documents
c Put the photo paper into the photo paper
tray and gently adjust the paper side
guides to the paper.
Make sure the paper side guides touch
the sides of the paper. Check that the
paper is flat in the tray.
Note
• Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
• Always make sure that the paper is not
curled or wrinkled.
d When you have finished printing photos
return the photo paper tray to the normal
printing position.
Squeeze the blue photo tray release
button (1) using your right index finger
and thumb and pull the photo tray back
until it clicks (2).
Removing small printouts from the machine 2
When the machine ejects small paper onto
the output paper tray cover you may not be
able to reach it. Make sure printing has
finished, and then pull the tray completely out
of the machine.
2
1
2
15
Chapter 2
Printable area 2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can print in the
shaded areas of cut sheet paper when the Borderless print feature is available and turned on.
(See Printing for Windows
the CD-ROM.)
Cut Sheet Paper Envelopes
3
1
®
or Printing and Faxing for Macintosh in the Software User’s Guide on
4
3
4
1
2
Top (1) Bottom (2) Left (3) Right (4)
Cut Sheet 3 mm 3 mm 3 mm 3 mm
Envelopes 12 mm 24 mm 3 mm 3 mm
2
Note
The Borderless feature is not available for envelopes.
16
Loading paper and documents
Acceptable paper and other print media
The print quality can be affected by the type
of paper you use in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
For best results, use Brother paper.
When you print on inkjet paper (coated
paper), transparencies and photo paper,
be sure to choose the correct print media
in the ‘Basic’ tab of the printer driver or in
the Paper Type setting of the menu. (See
Paper Type on page 24.)
Recommended print media 2
2
To get the best print quality, we suggest using
Brother paper. (See the table below.)
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
Brother paper
Paper Type Item
A4 Plain BP60PA
A4 Glossy Photo BP71GA4
A4 Inkjet (Matte) BP60MA
10 × 15 cm Glossy Photo BP71GP
2
When you print on Brother Photo paper,
load one extra sheet of the same photo
paper in the paper tray. An extra sheet has
been included in the paper package for
this purpose.
When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
17
Chapter 2
Handling and using print media 2
Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
Avoid touching the shiny (coated) side of
photo paper. Load photo paper with the
shiny side facing down.
Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
IMPORTANT
Paper capacity of the output paper tray cover
Up to 50 sheets of 80 g/m2 A4 paper.
Transparencies or photo paper must be
picked up from the output paper tray cover
one page at a time to avoid smudging.
2
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1
1
1 2 mm or greater curl may cause jams
to occur.
• Extremely shiny or highly textured
paper
• Paper that cannot be arranged
uniformly when stacked
• Paper made with a short grain
18
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