Brother MFC-7860DW Quick Setup Guide

Quick Setup Guide

WARNING

WARNING

CAUTION

(For U.K.) (For Others)

Start Here

Please read the Safety and Legal booklet first before you set up your machine. Then, please read this Quick Setup
Guide for the correct setup and installation.
To view the Quick Setup Guide in other languages, please visit http://solutions.brother.com/

WARNING
could result in death or serious injuries.

CAUTION
result in minor or moderate injuries.

indicates a potentially hazardous situation which, if not avoided,

indicates a potentially hazardous situation which, if not avoided, may

MFC-7860DW

.

Unpack the machine and check the components

1

Drum Unit and Toner Cartridge Assembly

(pre-installed)

Installation CD-ROM,

Documentation CD-ROM

Telephone Line Cord

Plastic bags are used in the packaging of your machine. Plastic bags are not toys. To avoid danger of
suffocation, please keep these bags away from babies and children and dispose of them correctly.

AC Power Cord Quick Setup Guide

Basic User’s Guide

Safety and Legal booklet

UK/IRE/SAF Version 0

1

CAUTION

CAUTION

When you move the machine, grasp the side handholds that are under the scanner. DO NOT carry the machine

Note

by holding it at the bottom.

• Keep a minimum gap around the machine as shown in the illustration.

250 mm

100 mm 100 mm

• The components included in the box may differ depending on your country.

• Please save the original packaging should you need to ship the machine in future.

• If for any reason you must ship your machine, carefully repack the machine in the original packaging to avoid
any damage during transit. The machine should be adequately insured with the carrier. For how to repack
the machine, see Packing and shipping the machine in the Advanced User's Guide.

• The interface cable is not a standard accessory. Buy the appropriate interface cable for the interface you
want to use (USB or Network).

USB cable

• It is recommended to use a USB 2.0 cable (Type A/B) that is no longer than 2 metres.

• DO NOT connect the interface cable at this time. Connecting the interface cable is done during the MFL-Pro
installation process.

Network cable

Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet
Network.

90 mm

2

Remove the packing

CAUTION

CAUTION

IMPORTANT

material from the

2

DO NOT connect the AC power cord yet.

machine

a Remove the packing tape from the outside of

the machine and the film covering the scanner
glass.

b Open the front cover.

d Lift the elastic band off the drum.

e Pull the paper strip to remove the protective

material as shown in the illustration.

c Remove the Silica Pack from the inside of the

machine.

DO NOT eat the Silica Pack. Please discard.
If ingested seek medical attention immediately.

f Take out the drum unit and toner cartridge

assembly.

3

g Gently shake it from side to side several times

1

to distribute the toner evenly inside the
assembly.

h Put the drum unit and toner cartridge assembly

back in the machine.

Load paper in the paper

3

tray

a Pull the paper tray completely out of the

machine.

i Close the front cover of the machine.

b While pressing the green paper-guide release

lever a, slide the paper guides to fit the paper
size you are loading in the tray. Make sure that
the guides are firmly in the slots.

4

c Fan the stack of paper well to avoid paper jams

WARNING

1

IMPORTANT

IMPORTANT

(Example for U.K.)

and misfeeds.

Connect the power cord

d Put paper in the tray and make sure:

 The paper is below the maximum paper

mark (bbb) a.
Over filling the paper tray will cause paper

jams.

 The side to be printed on must be face down.
 The paper guides touch the sides of the

paper so it will feed correctly.

4

DO NOT connect the interface
cable yet.

and telephone line

a Connect the AC power cord to the machine,

and then plug it into an electrical socket.

b Turn on the machine’s power switch.

c Connect the telephone line cord. Connect one

end of the telephone line cord to the socket on
the machine marked LINE and the other end to
a telephone wall socket.

e Put the paper tray firmly back in the machine.

Make sure that it is completely inserted into the
machine.

For more information about recommended
paper, see Recommended paper and print
media in the Basic User’s Guide.

The telephone line cord MUST be connected
to the socket on the machine marked LINE.

The machine must be grounded using an
earthed plug.

Since the machine is grounded through the
electrical socket, you can protect yourself
from potentially hazardous electrical
conditions on the telephone network by
keeping the power cord connected to your
machine when you connect it to a telephone
line. Similarly, you can protect yourself when
you want to move your machine by
disconnecting the telephone line first and then
the power cord.

5

Note

If you are sharing one telephone line with an

Note

2

1

(Example for U.K.)

(Example for U.K.)

Do you want to use the telephone features of your
machine (if available) or an external telephone or
external telephone answering device connected on the
same line as the machine?

Your machine
automatically answers
every call as a fax.

Your machine controls
the line and
automatically answers
every call. If the call is
not a fax, the phone will
ring for you to pick up
the call.

Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored
on the external TAD.
Fax messages are
automatically printed.

You control the phone
line and must answer
every call yourself.

Do you want the machine to
answer fax and telephone calls
automatically?

Manual

Fax Only

Fax/Tel

External TAD

No

Yes

Yes

No

No

Yes

Are you using the voice message
function of an external telephone
answering device?

external telephone, connect it as shown below.

1 Extension telephone
2 External telephone

If you are sharing one telephone line with an
external telephone answering machine, connect it
as shown below.

Choose a Receive Mode

5

There are four possible receive modes: Fax Only,
Fax/Tel, Manual and External TAD.

Set the receive mode to External TAD if
you have an external answering machine.
See Choose a Receive Mode on page 6. For
additional details, see Connecting an
external TAD in the Basic User’s Guide.

6

a Press Menu, 0, 1.
b Press a or b to choose the receive mode.

Press OK.

c Press Stop/Exit.

For more details, see Using receive modes in
the Basic User's Guide.

Set the LCD contrast

d Enter the two digits for the day on the dial pad,

and then press OK.

6

If you are having difficulty reading the LCD, try
changing the contrast setting.

(if needed)

a Press Menu, 1, 5.
b Press c to increase the contrast.

—OR—

Press d to decrease the contrast.

Press OK.

c Press Stop/Exit.

Set the date and time

7

The machine displays the time, and if you set up the
station ID the date and time will be added to each fax
you send.

Date&Time
Day:25

(e.g. Enter 2, 5 for 25th.)

e Enter the time in 24-hour format on the dial

pad, and then press OK.

Date&Time
Time:15:25

(e.g. Enter 1, 5, 2, 5 for 3:25 P.M.)

f Press Stop/Exit.

a Press Menu, 0, 2, 1.
b Enter the last two digits of the year on the dial

pad, and then press OK.

Date&Time
Year:2011

(e.g. Enter 1, 1 for 2011.)

c Enter the two digits for the month on the dial

pad, and then press OK.

Date&Time
Month:03

(e.g. Enter 0, 3 for March.)

7

Enter personal

Note

Note

8

The machine displays the date and time, and if you
set up the station ID, it will add it to each fax you send.

information (station ID)

a Press Menu, 0, 3.
b Enter your fax number (up to 20 digits) on the

dial pad, and then press OK.

Press

key

2 ABC2A

3 DEF 3D

4 GH I 4G

5 JKL5J

6 MNO 6 M

7 PQRS7

8 TUV8 T

9 WXY Z 9

One
time

Two

times

Three
times

Four

times

Five

times

Station ID
Fax:

c Enter your telephone number (up to 20 digits)

on the dial pad, and then press OK. If your
telephone number and fax number are the
same, enter the same number again.

Station ID
Tel:

d Use the dial pad to enter your name (up to

20 characters), and then press OK.

Station ID
Name:

• See the following chart for entering your name.

• If you need to enter a character that is on the
same key as the last character, press c to move
the cursor to the right.

• If you entered a letter incorrectly and want to
change it, press d or c to move the cursor to the
incorrect character, press Clear.

For more details, see Entering text in the
Basic User’s Guide.

e Press Stop/Exit.

If you make a mistake and want to start again,
press Stop/Exit and go back to step a.

Fax Transmission Report

9

Your Brother machine is equipped with a
Transmission Verification Report that can be used as
confirmation that you sent a fax. This report lists the
name or fax number of the receiving party, the date,
time, and duration of the transmission, the number of
pages transmitted, and whether or not the
transmission was successful. If you want to use the
Fax Transmission Report feature see Printing reports
in the Advanced User's Guide.

8

Set tone or pulse dialling

Note

Note

Note

Note

Note

10

Your machine comes set for Tone dialling service. If
you have Pulse dialling service (rotary), you need to
change the dialling mode.

mode

c Do one of the following:

 If you want to change the current prefix

number, press 1 and go to step d.

 If you do not want to change the current

prefix number, press 2 and go to step f.

The default setting is “!”. When you press Tel/R,
“!” will be displayed on the LCD.

a Press Menu, 0, 4.
b Press a or b to choose Pulse (or Tone).

Press OK.

c Press Stop/Exit.

Set the telephone line

11

If you are connecting the machine to a VoIP service
(over the Internet) you need to change the
compatibility setting.

If you are using an analogue telephone line you
can skip this step.

compatibility

a Press Menu, 2, 0, 1.
b Press a or b to choose Basic(for VoIP).

Press OK.

c Press Stop/Exit.

Set the telephone line

12

If you are connecting the machine to a line that
features a PABX (PBX) or ISDN to send and receive
faxes, it is also necessary to change the phone line
type accordingly by completing the following steps.

type

d Press Clear to delete the default setting, then

enter the prefix number (up to 5 digits) on the
dial pad, and then press OK.

• You can use the number 0 to 9, #, l and !.
(Press Tel/R to display “!”.)

• You cannot use ! with any other numbers or
characters.

• If your telephone system requires a timed break
recall, press Tel/R to enter the break.

e Press a or b to choose On or Always and press

OK.

• If you choose On, pressing Tel/R (the screen
displays “!”) will let you access an outside line.

• If you choose Always, you can access an
outside line without pressing Tel/R.

f Press Stop/Exit.

PBX and TRANSFER

The machine is initially set to Normal, which lets
the machine connect to a standard PSTN (Public
Switched Telephone Network) line. However,
many offices use a central telephone system or
Private Automatic Branch Exchange (PABX).
Your machine can be connected to most types of
PABX (PBX). The machine’s recall feature
supports timed break recall only (TBR). TBR will
work with most PABX (PBX) systems allowing
you to gain access to an outside line, or transfer
calls to another extension. The feature works
when Tel/R is pressed.

a Press Menu, 0, 6.
b Press a or b to choose PBX, ISDN or Normal.

Press OK.

Do one of the following:

 If you choose ISDN or Normal, go to step f.
 If you choose PBX, go to step c.

9

Automatic Daylight

13

You can set the machine to change automatically for
daylight savings time. It will reset itself forward one
hour in the Spring and backward one hour in the
Autumn.

Savings Time

a Press Menu, 0, 2, 2.
b Press a or b to choose On (or Off).

Press OK.

c Press Stop/Exit.

10

Windows

®

USB

Macintosh

Windows

®

Macintosh

Wired Network

Wireless Network

Windows

®

Macintosh

Choose your connection type

Note

Note

14

These installation instructions are for Windows® 2000 Professional, Windows® XP Home/Windows® XP
Professional, Windows

10.4.11, 10.5.x and 10.6.x).

For Windows Server® 2003/2003 x64 Edition/2008/2008 R2, visit your model page at
http://solutions.brother.com/

®

XP Professional x64 Edition, Windows Vista®, Windows® 7, and Mac OS X (versions

.

For USB Interface Users

Windows®, go to page 12
Macintosh, go to page 14

For Wired Network

Windows®, go to page 16
Macintosh, go to page 19

For Wireless Network

You can download the latest drivers and utilities for your machine from the Brother Solutions Center at
http://solutions.brother.com/

.

Windows® and Macintosh,
go to page 21

11

USB

IMPORTANT

Note

Note

Note

Windows

For USB Interface Users

(Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista®/Windows® 7)

®

Before you install

15

a Make sure that your computer is ON and you

are logged on with Administrator rights.

• If there are any programs running, close
them.

• The screens may differ depending on your
operating system.

The installation CD-ROM includes ScanSoft™
PaperPort™ 12SE. This software supports
Windows
x64 Edition (SP2 or greater), Windows Vista
(SP2 or greater) and Windows
latest Windows
MFL-Pro Suite. For Windows
greater) users, when the ScanSoft™ PaperPort™
11SE download screen appears during the
installation of MFL-Pro Suite, follow the on-screen
instructions.

b Turn off the machine and make sure the USB

®

XP (SP3 or greater), XP Professional

®

®

Service Pack before installing

interface cable is NOT connected to the
machine. If you have already connected the
cable, disconnect it.

7. Update to the

®

2000 (SP4 or

®

Install MFL-Pro Suite

16

a Put the installation CD-ROM into your

CD-ROM drive. If the model name screen
appears, choose your machine. If the language
screen appears, choose your language.

If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click start.exe.

b Click Initial Installation and then Install

MFL-Pro Suite.

c Click Yes if you accept the license agreements.

• If the installation does not continue
automatically, open the top menu again by
ejecting and then reinserting the CD-ROM or
double-click the start.exe program from the
root folder, and continue from step b to install
MFL-Pro Suite.

• For Windows Vista
when the User Account Control screen
appears, click Allow or Yes.

• If you want to install the PS driver (BR-Script3
printer driver), choose Custom Install and then
follow the on-screen instructions.

®

and Windows®7 users,

12

d Follow the on-screen instructions until this

screen appears.