Brother MFC-7860DW Quick Setup Guide

Quick Setup Guide

WARNING

CAUTION

(For U.K.) (For Others)

Start Here

Please read the Safety and Legal booklet first before you set up your machine. Then, please read this Quick Setup Guide for the correct setup and installation. To view the Quick Setup Guide in other languages, please visit http://solutions.brother.com/

WARNING could result in death or serious injuries.

CAUTION result in minor or moderate injuries.

indicates a potentially hazardous situation which, if not avoided,

indicates a potentially hazardous situation which, if not avoided, may

MFC-7860DW

Unpack the machine and check the components

Drum Unit and Toner Cartridge Assembly

(pre-installed)

Installation CD-ROM,

Documentation CD-ROM

Telephone Line Cord

Plastic bags are used in the packaging of your machine. Plastic bags are not toys. To avoid danger of suffocation, please keep these bags away from babies and children and dispose of them correctly.

AC Power Cord Quick Setup Guide

Basic User’s Guide

Safety and Legal booklet

UK/IRE/SAF Version 0

CAUTION

When you move the machine, grasp the side handholds that are under the scanner. DO NOT carry the machine

Note

by holding it at the bottom.

• Keep a minimum gap around the machine as shown in the illustration.

250 mm

100 mm 100 mm

• The components included in the box may differ depending on your country.

• Please save the original packaging should you need to ship the machine in future.

• If for any reason you must ship your machine, carefully repack the machine in the original packaging to avoid any damage during transit. The machine should be adequately insured with the carrier. For how to repack the machine, see Packing and shipping the machine in the Advanced User's Guide.

• The interface cable is not a standard accessory. Buy the appropriate interface cable for the interface you want to use (USB or Network).

USB cable

• It is recommended to use a USB 2.0 cable (Type A/B) that is no longer than 2 metres.

• DO NOT connect the interface cable at this time. Connecting the interface cable is done during the MFL-Pro installation process.

Network cable

Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet Network.

90 mm

Remove the packing

CAUTION

IMPORTANT

material from the

DO NOT connect the AC power cord yet.

machine

a Remove the packing tape from the outside of

the machine and the film covering the scanner glass.

b Open the front cover.

d Lift the elastic band off the drum.

e Pull the paper strip to remove the protective

material as shown in the illustration.

c Remove the Silica Pack from the inside of the

machine.

DO NOT eat the Silica Pack. Please discard. If ingested seek medical attention immediately.

f Take out the drum unit and toner cartridge

assembly.

g Gently shake it from side to side several times

to distribute the toner evenly inside the assembly.

h Put the drum unit and toner cartridge assembly

back in the machine.

Load paper in the paper

tray

a Pull the paper tray completely out of the

machine.

i Close the front cover of the machine.

b While pressing the green paper-guide release

lever a, slide the paper guides to fit the paper size you are loading in the tray. Make sure that the guides are firmly in the slots.

c Fan the stack of paper well to avoid paper jams

WARNING

IMPORTANT

(Example for U.K.)

and misfeeds.

Connect the power cord

d Put paper in the tray and make sure:

 The paper is below the maximum paper

mark (bbb) a. Over filling the paper tray will cause paper

jams.

 The side to be printed on must be face down.  The paper guides touch the sides of the

paper so it will feed correctly.

DO NOT connect the interface cable yet.

and telephone line

a Connect the AC power cord to the machine,

and then plug it into an electrical socket.

b Turn on the machine’s power switch.

c Connect the telephone line cord. Connect one

end of the telephone line cord to the socket on the machine marked LINE and the other end to a telephone wall socket.

e Put the paper tray firmly back in the machine.

Make sure that it is completely inserted into the machine.

For more information about recommended paper, see Recommended paper and print media in the Basic User’s Guide.

The telephone line cord MUST be connected to the socket on the machine marked LINE.

The machine must be grounded using an earthed plug.

Since the machine is grounded through the electrical socket, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power cord connected to your machine when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord.

Note

If you are sharing one telephone line with an

Note

(Example for U.K.)

Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?

Your machine automatically answers every call as a fax.

Your machine controls the line and automatically answers every call. If the call is not a fax, the phone will ring for you to pick up the call.

Your external telephone answering device (TAD) automatically answers every call. Voice messages are stored on the external TAD. Fax messages are automatically printed.

You control the phone line and must answer every call yourself.

Do you want the machine to answer fax and telephone calls automatically?

Manual

Fax Only

Fax/Tel

External TAD

Yes

Are you using the voice message function of an external telephone answering device?

external telephone, connect it as shown below.

1 Extension telephone 2 External telephone

If you are sharing one telephone line with an external telephone answering machine, connect it as shown below.

Choose a Receive Mode

There are four possible receive modes: Fax Only, Fax/Tel, Manual and External TAD.

Set the receive mode to External TAD if you have an external answering machine. See Choose a Receive Mode on page 6. For additional details, see Connecting an external TAD in the Basic User’s Guide.

a Press Menu, 0, 1. b Press a or b to choose the receive mode.

Press OK.

c Press Stop/Exit.

For more details, see Using receive modes in the Basic User's Guide.

Set the LCD contrast

d Enter the two digits for the day on the dial pad,

and then press OK.

If you are having difficulty reading the LCD, try changing the contrast setting.

(if needed)

a Press Menu, 1, 5. b Press c to increase the contrast.

—OR—

Press d to decrease the contrast.

Press OK.

c Press Stop/Exit.

Set the date and time

The machine displays the time, and if you set up the station ID the date and time will be added to each fax you send.

Date&Time Day:25

(e.g. Enter 2, 5 for 25th.)

e Enter the time in 24-hour format on the dial

pad, and then press OK.

Date&Time Time:15:25

(e.g. Enter 1, 5, 2, 5 for 3:25 P.M.)

f Press Stop/Exit.

a Press Menu, 0, 2, 1. b Enter the last two digits of the year on the dial

pad, and then press OK.

Date&Time Year:2011

(e.g. Enter 1, 1 for 2011.)

c Enter the two digits for the month on the dial

pad, and then press OK.

Date&Time Month:03

(e.g. Enter 0, 3 for March.)

Enter personal

Note

The machine displays the date and time, and if you set up the station ID, it will add it to each fax you send.

information (station ID)

a Press Menu, 0, 3. b Enter your fax number (up to 20 digits) on the

dial pad, and then press OK.

Press

key

2 ABC2A

3 DEF 3D

4 GH I 4G

5 JKL5J

6 MNO 6 M

7 PQRS7

8 TUV8 T

9 WXY Z 9

One time

Two

times

Three times

Four

times

Five

times

Station ID Fax:

c Enter your telephone number (up to 20 digits)

on the dial pad, and then press OK. If your telephone number and fax number are the same, enter the same number again.

Station ID Tel:

d Use the dial pad to enter your name (up to

20 characters), and then press OK.

Station ID Name:

• See the following chart for entering your name.

• If you need to enter a character that is on the same key as the last character, press c to move the cursor to the right.

• If you entered a letter incorrectly and want to change it, press d or c to move the cursor to the incorrect character, press Clear.

For more details, see Entering text in the Basic User’s Guide.

e Press Stop/Exit.

If you make a mistake and want to start again, press Stop/Exit and go back to step a.

Fax Transmission Report

Your Brother machine is equipped with a Transmission Verification Report that can be used as confirmation that you sent a fax. This report lists the name or fax number of the receiving party, the date, time, and duration of the transmission, the number of pages transmitted, and whether or not the transmission was successful. If you want to use the Fax Transmission Report feature see Printing reports in the Advanced User's Guide.

Set tone or pulse dialling

Note

Your machine comes set for Tone dialling service. If you have Pulse dialling service (rotary), you need to change the dialling mode.

mode

c Do one of the following:

 If you want to change the current prefix

number, press 1 and go to step d.

 If you do not want to change the current

prefix number, press 2 and go to step f.

The default setting is “!”. When you press Tel/R, “!” will be displayed on the LCD.

a Press Menu, 0, 4. b Press a or b to choose Pulse (or Tone).

Press OK.

c Press Stop/Exit.

Set the telephone line

If you are connecting the machine to a VoIP service (over the Internet) you need to change the compatibility setting.

If you are using an analogue telephone line you can skip this step.

compatibility

a Press Menu, 2, 0, 1. b Press a or b to choose Basic(for VoIP).

Press OK.

c Press Stop/Exit.

Set the telephone line

If you are connecting the machine to a line that features a PABX (PBX) or ISDN to send and receive faxes, it is also necessary to change the phone line type accordingly by completing the following steps.

type

d Press Clear to delete the default setting, then

enter the prefix number (up to 5 digits) on the dial pad, and then press OK.

• You can use the number 0 to 9, #, l and !. (Press Tel/R to display “!”.)

• You cannot use ! with any other numbers or characters.

• If your telephone system requires a timed break recall, press Tel/R to enter the break.

e Press a or b to choose On or Always and press

OK.

• If you choose On, pressing Tel/R (the screen displays “!”) will let you access an outside line.

• If you choose Always, you can access an outside line without pressing Tel/R.

f Press Stop/Exit.

PBX and TRANSFER

The machine is initially set to Normal, which lets the machine connect to a standard PSTN (Public Switched Telephone Network) line. However, many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your machine can be connected to most types of PABX (PBX). The machine’s recall feature supports timed break recall only (TBR). TBR will work with most PABX (PBX) systems allowing you to gain access to an outside line, or transfer calls to another extension. The feature works when Tel/R is pressed.

a Press Menu, 0, 6. b Press a or b to choose PBX, ISDN or Normal.

Press OK.

Do one of the following:

 If you choose ISDN or Normal, go to step f.  If you choose PBX, go to step c.

Automatic Daylight

You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn.

Savings Time

a Press Menu, 0, 2, 2. b Press a or b to choose On (or Off).

Press OK.

c Press Stop/Exit.

Windows

USB

Macintosh

Windows

Macintosh

Wired Network

Wireless Network

Windows

Macintosh

Choose your connection type

Note

These installation instructions are for Windows® 2000 Professional, Windows® XP Home/Windows® XP Professional, Windows

10.4.11, 10.5.x and 10.6.x).

For Windows Server® 2003/2003 x64 Edition/2008/2008 R2, visit your model page at http://solutions.brother.com/

XP Professional x64 Edition, Windows Vista®, Windows® 7, and Mac OS X (versions

For USB Interface Users

Windows®, go to page 12 Macintosh, go to page 14

For Wired Network

Windows®, go to page 16 Macintosh, go to page 19

For Wireless Network

You can download the latest drivers and utilities for your machine from the Brother Solutions Center at http://solutions.brother.com/

Windows® and Macintosh, go to page 21

USB

IMPORTANT

Note

Windows

For USB Interface Users

(Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista®/Windows® 7)

Before you install

a Make sure that your computer is ON and you

are logged on with Administrator rights.

• If there are any programs running, close them.

• The screens may differ depending on your operating system.

The installation CD-ROM includes ScanSoft™ PaperPort™ 12SE. This software supports Windows x64 Edition (SP2 or greater), Windows Vista (SP2 or greater) and Windows latest Windows MFL-Pro Suite. For Windows greater) users, when the ScanSoft™ PaperPort™ 11SE download screen appears during the installation of MFL-Pro Suite, follow the on-screen instructions.

b Turn off the machine and make sure the USB

XP (SP3 or greater), XP Professional

Service Pack before installing

interface cable is NOT connected to the machine. If you have already connected the cable, disconnect it.

7. Update to the

2000 (SP4 or

Install MFL-Pro Suite

a Put the installation CD-ROM into your

CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.

If the Brother screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click start.exe.

b Click Initial Installation and then Install

MFL-Pro Suite.

c Click Yes if you accept the license agreements.

• If the installation does not continue automatically, open the top menu again by ejecting and then reinserting the CD-ROM or double-click the start.exe program from the root folder, and continue from step b to install MFL-Pro Suite.

• For Windows Vista when the User Account Control screen appears, click Allow or Yes.

• If you want to install the PS driver (BR-Script3 printer driver), choose Custom Install and then follow the on-screen instructions.

and Windows®7 users,

d Follow the on-screen instructions until this

screen appears.

USB

Windows

USB

Macintosh

IMPORTANT

Note

Finish

Note

e Connect the USB cable to the USB connector

marked with the symbol on your machine and then connect the cable to your computer.

f Turn the machine on, and follow the on-screen

instructions to complete setup.

Windows

DO NOT cancel any of the screens during the installation. It may take a few seconds for all screens to appear.

• For Windows Vista® and Windows®7 users, when the Windows Security screen appears, select the check box and click Install to complete the installation correctly.

• If an error message appears during the software installation, run the

Installation Diagnostics located in Start/All Programs/Brother/MFC-XXXX

(where MFC-XXXX is your model name).

The installation is now complete.

• Depending on your security settings, a Windows Security or antivirus software window may appear when using the machine or its software. Please allow or permit the window to continue.

• XML Paper Specification Printer Driver The XML Paper Specification Printer Driver is

the most suitable driver for Windows Vista

Windows that use the XML Paper Specification documents. Please download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com/

7 when printing from applications

and

USB

IMPORTANT

Note

Macintosh

For USB Interface Users

(Mac OS X 10.4.11 - 10.6.x)

Before you install

a Make sure your machine is connected to the

power and your Macintosh is ON. You must be logged on with Administrator rights.

For Mac OS X 10.4.10 users, upgrade to Mac OS X 10.4.11 - 10.6.x. (For the latest drivers and information on the Mac OS X you are using, visit http://solutions.brother.com/

If you want to install the PS driver (BR-Script3 printer driver), please go to the Brother Solutions Center at http://solutions.brother.com/ Downloads on your model page and visit FAQ's for setup instructions.

, click

Install MFL-Pro Suite

a Put the installation CD-ROM into your

CD-ROM drive.

b Double-click the Start Here OSX icon. Follow

the on-screen instructions.

It may take a few minutes for installation to complete.

b Connect the USB cable to the USB connector

marked with the symbol on your machine and then connect the cable to your Macintosh.

c Make sure your machine’s power switch is on.

c Follow the on-screen instructions until this

screen appears. Choose your machine from the list, and then click OK.

d When this screen appears, click Next.

The installation of MFL-Pro Suite is now complete. Go to step 17 on page 15.

USB

Windows

USB

Macintosh

Finish

Download and install

Macintosh

When Presto! PageManager is installed OCR capability is added to Brother ControlCenter2. You can easily scan, share and organize photos and documents using Presto! PageManager.

On the Brother Support screen, click Presto! PageManager and follow the on-screen instructions.

Presto! PageManager

The installation is now complete.

Wired Network

IMPORTANT

Note

Windows

For Wired Network Interface Users

(Windows®2000 Professional/XP/XP Professional x64 Edition/Windows Vista®/Windows® 7)

Before you install

a Make sure that your computer is ON and you

are logged on with Administrator rights.

• If there are any programs running, close them.

• The screens may differ depending on your operating system.

• The installation CD-ROM includes ScanSoft™ PaperPort™ 12SE. This software supports Windows Professional x64 Edition (SP2 or greater), Windows Vista Windows Service Pack before installing MFL-Pro Suite. For Windows when the ScanSoft™ PaperPort™ 11SE download screen appears during the installation of MFL-Pro Suite, follow the on-screen instructions.

• Disable all personal firewall software (other than Windows antivirus applications for the duration of the installation.

b Remove the protective cap from the LAN

XP (SP3 or greater), XP

connector marked with a symbol.

(SP2 or greater) and

7. Update to the latest Windows®

2000 (SP4 or greater) users,

Firewall), anti-spyware or

c Connect the network interface cable to the LAN

connector and then connect it to a free port on your hub.

d Make sure your machine’s power switch is on.

Install MFL-Pro Suite

a Put the installation CD-ROM into your

CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.

If the Brother screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click start.exe.

b Click Initial Installation and then Install

MFL-Pro Suite.

c Click Yes if you accept the license agreements.

Wired Network

Windows

Macintosh

Wired Network

Note

IMPORTANT

Note

Windows

• For Windows Vista when the User Account Control screen appears, click Allow or Yes.

• If you want to install the PS driver (BR-Script3 printer driver), choose Custom Install and then follow the on-screen instructions.

and Windows®7 users,

d When the Firewall/AntiVirus detected screen

appears, choose Change the Firewall port settings to enable network connection and continue with the installation. (Recommended) and click Next.

(Not for Windows

2000 users)

• If your machine is not found over the network, confirm your settings by following the on-screen instructions.

• You can find your machine’s IP address and the node name by printing out the Network Configuration Report. See Print the Network Configuration Report on page 37.

• For Windows Vista when the Windows Security screen appears, select the check box and click Install to complete the installation correctly.

• If an error message appears during the software installation, run the

Installation Diagnostics located in Start/All Programs/Brother/MFC-XXXX LAN

(where MFC-XXXX is your model name).

and Windows®7 users,

If you are not using the Windows the user's guide of your firewall or antivirus software for information on how to add the following network ports.

 For network scanning, add UDP port 54925.  For network PC-Fax receiving, add UDP port

54926.

 If you still have trouble with your network

connection, add UDP port 137.

e Follow the on-screen instructions to complete

setup.

DO NOT cancel any of the screens during the installation. It may take a few seconds for all screens to appear.

Firewall, see

Wired Network

Note

Finish

Note

Install MFL-Pro Suite on additional computers

If you want to use your machine with multiple computers on the network, install MFL-Pro Suite on each computer. Go to step 16 on page 16.

Network license (Windows®)

This product includes a PC license for up to 5 users. This license supports the installation of the MFL-Pro Suite including ScanSoft™ PaperPort™ 12SE or ScanSoft™ PaperPort™ 11SE on up to 5 PCs on the network. If you want to use more than 5 PCs with ScanSoft™ PaperPort™ 12SE or ScanSoft™ PaperPort™ 11SE installed, please purchase the Brother NL-5 pack which is a multiple PC license agreement pack for up to 5 additional users. To purchase the NL-5 pack, contact your authorized Brother dealer or contact Brother customer service.

(if needed)

Windows

The installation is now complete.

• If you use a specified IP Address for the machine, you must set the Boot Method to Static by using the control panel. For more information, see Network menu in the Network User's Guide.

• Depending on your security settings, a Windows Security or antivirus software window may appear when using the machine or its software. Please allow or permit the window to continue.

• XML Paper Specification Printer Driver The XML Paper Specification Printer Driver is

the most suitable driver for Windows Vista

Windows that use the XML Paper Specification documents. Please download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com/

7 when printing from applications

and

Wired Network

Windows

Macintosh

Wired Network

IMPORTANT

Note

Macintosh

For Wired Network Interface Users

(Mac OS X 10.4.11 - 10.6.x)

Before you install

a Make sure your machine is connected to the

power and your Macintosh is ON. You must be logged on with Administrator rights.

For Mac OS X 10.4.10 users, upgrade to Mac OS X 10.4.11 - 10.6.x. (For the latest drivers and information on the Mac OS X you are using, visit http://solutions.brother.com/

, click

Install MFL-Pro Suite

a Put the installation CD-ROM into your

CD-ROM drive.

b Double-click the Start Here OSX icon. Follow

the on-screen instructions.

It may take a few minutes for installation to complete.

b Remove the protective cap from the LAN

connector marked with a symbol.

c Connect the network interface cable to the LAN

connector and then connect it to a free port on your hub.

c Follow the on-screen instructions until this

screen appears. Choose your machine from the list, and then click OK.

If your machine is not found over the network, confirm your network settings.

d Make sure your machine’s power switch is on.

Wired Network

Note

Finish

Note

Macintosh

• You can find your machine’s MAC Address (Ethernet Address) and IP Address by printing out the Network Configuration Report. See Print the Network Configuration Report on page 37.

• If this screen appears click OK.

Enter a name for your Macintosh in Display Name up to 15 characters long and click OK. Go to d.

• If you want to use the machine’s SCAN key to scan over the network, you must check the

• The name you enter will appear on the machine’s LCD when you press (SCAN)

and choose a scan option. (For more information, see Network Scanning in the Software User's Guide.)

Download and install

When Presto! PageManager is installed OCR capability is added to Brother ControlCenter2. You can easily scan, share and organize photos and documents using Presto! PageManager.

On the Brother Support screen, click Presto! PageManager and follow the on-screen instructions.

Presto! PageManager

Install MFL-Pro Suite on additional computers

If you want to use your machine with multiple computers on the network, install MFL-Pro Suite on each computer. Go to step 16 on page 19.

(if needed)

The installation is now complete.

d When this screen appears, click Next.

The installation of MFL-Pro Suite is now complete. Go to step 17 on page 20.

If you use a specified IP Address for the machine, you must set the Boot Method to Static by using the control panel. For more information, see Network menu in the Network User's Guide.

For Wireless Network Users

Wireless Network

Windows

Macintosh

IMPORTANT

Note

For Wireless Network Interface Users

Before you begin

First you must configure the wireless network settings of your machine to communicate with your network access point/router. After the machine is configured to communicate with your access point/router, computers on your network will have access to the machine. To use the machine from these computers, you will need to install the drivers and software. The following steps will guide you through the configuration and installation process.

• If you are going to connect the machine to your network, we recommend that you contact your system administrator prior to installation. You must know your wireless network settings before you proceed with this installation.

• If you have previously configured the wireless settings of the machine you must reset the network (LAN) settings before you can configure the wireless settings again.

1. On your machine, press Menu. Press 6.

2. Press 0 to choose Network Reset.

3. Press 1 twice for Yes to accept the change.

• To achieve optimum results with normal everyday document printing, place the Brother machine as close to the network access point/router as possible with minimal obstructions. Large objects and walls between the two devices as well as interference from other electronic devices can affect the data transfer speed of your documents. Due to these factors, wireless may not be the best method of connection for all types of documents and applications. If you are printing large files, such as multi-page documents with mixed text and large graphics, you may want to consider choosing wired Ethernet for a faster data transfer or USB for the fastest throughput speed.

• Although the Brother MFC-7860DW can be used in both a wired and wireless network, only one of the connection methods can be used at a time.

Infrastructure Mode

a Access point/router

b Wireless Network machine (your machine)

c Wireless capable computer connected to

the access point/router

d Wired computer connected to the access

point/router

For Wireless Network Users

Note

Now go to

IMPORTANT

Note

Choose your wireless install method

The following instructions will offer three methods for installing your Brother machine in a wireless network environment. Choose the method you prefer for your environment.

To setup your machine in any other wireless environment, you can find instructions in the Network User's Guide.

Configuration using the Installation CD-ROM and temporarily using a USB cable (Windows® only)

It is recommended that you use a PC wirelessly connected to your network for this method.

• You need to temporarily use a USB cable during configuration (cable not included).

• For Windows your network before you proceed. Please write down your wireless network settings in the area below.

Item Record the current wireless network settings

SSID (Network Name)

Network Key (Security Key/Encryption Key)

* The Network Key may also be described as the Password, Security Key or Encryption Key.

Please do not contact Brother Customer Service for assistance without the wireless security information. We cannot assist you in locating your network security settings.

• If you do not know this information (SSID and Network Key), you cannot continue the wireless setup.

• How can I find this information (SSID and Network Key)?

1. You should see the documentation provided with your wireless access point/router.

2. The initial network name could be the manufacturer’s name or the model name.

3. If you do not know the security information, please consult the router manufacturer, your system

administrator, or internet provider.

2000 and Windows® XP users you will need to know the wireless settings of

page 24

For Wireless Network Users

Wireless Network

Windows

Macintosh

Now go to

IMPORTANT

Note

Now go to

b Manual configuration from the control panel (Windows

If your wireless access point/router does not support Wi-Fi Protected Setup (WPS) or AOSS™, write down the wireless network settings of your wireless access point/router in the area below.

Please do not contact Brother Customer Service for assistance without the wireless security information. We cannot assist you in locating your network security settings.

Item Record the current wireless network settings

SSID (Network Name)

Network Key (Security Key/Encryption Key)

* The Network Key may also be described as the Password, Security Key or Encryption Key.

• If you do not know this information (SSID and Network Key), you cannot continue the wireless setup.

• How can I find this information (SSID and Network Key)?

1. You should see the documentation provided with your wireless access point/router.

2. The initial network name could be the manufacturer’s name or the model name.

3. If you do not know the security information, please consult the router manufacturer, your system administrator, or internet provider.

and Macintosh)

c One push configuration using Wi-Fi Protected Setup or AOSS™ (Windows

If your wireless access point/router supports automatic wireless (one-push) setup (Wi-Fi Protected Setup or AOSS™)

page 27

and Macintosh)

page 28

For Wireless Network Users

IMPORTANT

Note

Configuration using the Installation CD-ROM and temporarily using a USB cable (Windows® only)

e When this screen appears, choose Change

Configure the wireless

• You need to temporarily use a USB cable or Ethernet cable during configuration (cable not included).

• For Windows you must have the wireless settings you wrote down for your network in step 16 on page 22 before you proceed.

If the Brother screen does not appear automatically, go to CD-ROM icon, and then double-click

settings

2000 and Windows® XP users

Put the installation CD-ROM into your CD-ROM drive. If prompted, select your model and language.

My Computer (Computer)

, double-click the

start.exe

the Firewall port settings to enable network connection and continue with the installation. (Recommended) and click Next.

(Not for Windows

If you are not using the Windows the user's guide of your firewall or antivirus software for information on how to add the following network ports.

 For network scanning, add UDP port 54925.  For network PC-Fax receiving, add UDP port

54926.

 If you still have trouble with your network

connection, add UDP port 137.

2000 users)

Firewall, see

b Click Initial Installation and then Install

MFL-Pro Suite.

c Click Yes if you accept the license agreement.

Follow the on-screen instructions.

d Choose Wireless Network Connection and

then click Next.

f Choose No and then click Next.

g Read the Important Notice. Check the box

after you confirm the SSID and Network Key, and then click Next.

For Windows Vista® and Windows® 7, when the

User Account Control screen appears, click Allow or Yes.

If you are installing from a wireless PC running Windows Vista and then click next. The installer will automatically detect your wireless network settings.

or Windows® 7, check the box

For Wireless Network Users

Wireless Network

Windows

Macintosh

Note

h Choose Temporarily use a USB cable

(Recommended) and then click Next.

i Temporarily connect the USB cable (not

included) directly to the computer and the machine.

• If the list is blank, check that the access point has power and is broadcasting the SSID, and then see if the machine and the access point are within range for wireless communication. Then, click Refresh.

• If your access point is set to not broadcast the SSID you can manually add it by clicking the Advanced button. Follow the on-screen instructions for entering the Name (SSID), and then click Next.

j If the confirmation screen appears, check the

box and click Next. When the following screen appears, check Yes if you want to connect with the listed SSID. Click Next and go to n.

k The wizard will search for wireless networks

available from your machine. Choose the SSID that you wrote down for your network in step 16 on page 22, and then click Next.

l If your network is not configured for

Authentication and Encryption, the following screen will appear. To continue configuration, click OK and go to n.

m Enter the Network Key you wrote down in

step 16 on page 22 and then enter the key again in Confirm Network Key, then click Next.

For Wireless Network Users

Now go to

Note

n Click Next. The settings will be sent to your

machine.

• The settings will remain unchanged if you click Cancel.

• If you want to manually enter the IP address settings of your machine, click Change IP Address and enter the necessary IP address settings for your network.

• If the wireless setup failure screen appears, click Retry and try starting from step k again.

A connection result message appears for 60 seconds on the LCD.

p Disconnect the USB cable between the

computer and the machine.

Wireless setup is now complete. A four level indicator at the right of your machine's LCD will show the wireless signal strength of your access point/router.

To install MFL-Pro Suite, continue to step f on page 34.

page 34

For Wireless Network Users

Wireless Network

Windows

Macintosh

Now go to

IMPORTANT

Note

Manual configuration from the control panel (Windows® and Macintosh)

Configure the wireless

You must have the wireless settings you wrote down for your network in step 16 on page 22 before you proceed.

a On your machine, press Menu, 6 (Network),

b The machine will search for available SSIDs. If

• It will take several seconds to display a list of available SSIDs.

• If a list of SSIDs is not displayed, make sure your access point is on. Move your machine closer to the access point and try starting from a again.

• If your access point is set to not broadcast the SSID you will have to manually add the SSID name. For details, see Configuring your

machine when the SSID is not broadcast in the Network User's Guide.

settings

2 (WLAN), 2 (Setup Wizard).

When WLAN Enable ? is displayed, press 1 to choose On. This will start the wireless setup wizard.

Otherwise press Stop/Exit to exit from the wireless setup wizard.

a list of SSIDs is displayed, use the a or b key to choose the SSID you wrote down in step 16 on page 22, then press OK.

If you are using an authentication and encryption method that requires a Network Key, go to c.

If your authentication method is Open System and your encryption mode is None, go to e.

If your wireless access point/router supports Wi-Fi Protected Setup, Selected access point supports WPS. Use WPS? appears. To connect your machine using the automatic wireless mode, press 1 to choose Yes. (If you choose No, go to c to enter the Network Key.) When Start WPS on your wireless

access point/router,then choose Next. appears, press the Wi-Fi Protected

Setup button on your wireless access point/router, and then press 1. Go to e.

c Enter the Network Key you wrote down in

step 16 on page 22 using the dial pad to choose each letter or number. To delete the letters you have entered, press Clear.

For example, to enter the letter a, press the 2 key on the dial pad once. To enter the number 3, press the 3 key on the dial pad seven times. The letters appear in this order: lower case, upper case and then numbers.

For more information, see Entering Text for Wireless Settings on page 32.

Press OK when you have entered all the characters, then press 1 for Yes to apply your settings. Go to d.

d Your machine will now try to connect to your

wireless network using the information you have entered.

e A connection result message appears on the

LCD and a WLAN report will automatically be printed.

If the connection failed, check the error code on the printed report and refer to Troubleshooting on page 29.

Wireless setup is now complete. A four level indicator at the right of your machine’s LCD will show the wireless signal strength of your access point/router.

To install the MFL-Pro Suite, continue to step 18.

For Windows® Users:

page 33

For Macintosh Users:

page 35

For Wireless Network Users

Now go to

Note

One push configuration using Wi-Fi Protected Setup or AOSS™ (Windows

and Macintosh)

Configure the wireless

settings

a Confirm your wireless access point/router has

the Wi-Fi Protected Setup or AOSS™ symbol as shown below.

b Place the Brother machine within range of your

Wi-Fi Protected Setup or AOSS™ access point/router. The range may differ depending on your environment. Refer to the instructions provided with your access point/router.

c On your machine, press Menu, 6 (Network),

2 (WLAN), 3 (WPS/AOSS).

When WLAN Enable ? is displayed, press 1 to choose On. This will start the wireless setup wizard.

Otherwise press Stop/Exit to exit from the wireless setup wizard.

When Start WPS/AOSS on your wireless access point/router. appears, press the Wi-Fi Protected Setup or AOSS™ button on your wireless access point/router. See the user’s guide for your wireless access point/router for instructions. And then press OK.

If your wireless access point/router supports Wi-Fi Protected Setup (PIN Method) and you want to configure your machine using the PIN (Personal Identification Number) Method, see Using the PIN Method of Wi-Fi Protected Setup in the Network User's Guide.

d A connection result message appears on the

LCD and a WLAN report will automatically be printed.

If the connection failed, check the error code on the printed report and refer to Troubleshooting on page 29.

Wireless setup is now complete. A four level indicator at the right of your machine’s LCD will show the wireless signal strength of your access point/router.

To install the MFL-Pro Suite, continue to step 18.

For Windows® Users:

page 33

For Macintosh Users:

page 35

This feature will automatically detect which mode (Wi-Fi Protected Setup or AOSS™) your access point/router uses to configure your machine.

For Wireless Network Users

Wireless Network

Windows

Macintosh

IMPORTANT

Troubleshooting

Please do not contact Brother Customer Service for assistance without the wireless security information. We cannot assist you in locating your network security settings.

How can I find the wireless settings (SSID and Network Key)

1. You should see the documentation provided with your wireless access point/router.

2. The initial network name could be the manufacturer’s name or the model name.

3. If you do not know the security information, please consult the router manufacturer, your system administrator or internet provider.

* The Network Key may also be described as the Password, Security Key or Encryption Key. * If the wireless access point/router is set to not broadcast the SSID, the SSID will not automatically be detected.

You will have to manually enter the SSID name. See Configuring your machine when the SSID is not broadcast in the Network User's Guide.

WLAN report

If the WLAN report that printed shows that the connection failed, check the error code on the printed report and refer to the following instructions.

Error code Recommended Solutions

The wireless setting is not activated, turn the wireless setting to ON.

- If a LAN cable is connected to your machine, disconnect it and turn the wireless setting of

TS-01

TS-02

your machine to ON.

1. On your machine, press Menu, 6 (Network), 2 (WLAN), 2 (Setup Wizard).

2. When WLAN Enable ? is displayed, press 1 to choose On. This will start the wireless setup wizard.

The wireless access point/router cannot be detected.

1. Check the following 4 points.

- Make sure that the wireless access point/router is powered on.

- Move your machine to an obstruction-free area, or closer to the wireless access point/router.

- Temporarily place your machine within about 3.3 feet (one meter) from the wireless access point when you are configuring the wireless settings.

- If your wireless access point/router is using MAC address filtering, confirm the MAC address of the Brother machine is allowed in the filter.

2. If you manually entered the SSID and security information (SSID/authentication method/encryption method/Network Key) the information may be incorrect. Reconfirm the SSID and security information and re-enter the correct information as necessary.

See How can I find the wireless settings (SSID and Network Key) on page 29 to confirm.

For Wireless Network Users

Authentication method Encryption method

WPA-Personal TKIP

AES

WPA2-Personal AES

OPEN WEP

NONE (without encryption)

Shared key WEP

Error code Recommended Solutions

The Authentication/Encryption methods used by the selected wireless access point/router are not supported by your machine.

For infrastructure mode, change the authentication and encryption methods of the wireless access point/router. Your machine supports the following authentication methods WPA, WPA2, OPEN and Shared key. WPA supports TKIP or AES encryption methods. WPA2 supports AES for the encryption method. OPEN and Shared key correspond to WEP encryption.

If your problem is not solved, the SSID or network settings you entered may be incorrect. Reconfirm the wireless network settings.

Combined table of authentication and encryption methods

TS-04

TS-05

TS-06

See How can I find the wireless settings (SSID and Network Key) on page 29 to confirm.

For ad-hoc mode, change the authentication and encryption methods of your computer for the wireless setting. Your machine supports OPEN authentication method only, with optional WEP encryption.

The security information (SSID/Network Key) is incorrect. Reconfirm the SSID and security information (Network Key). If your router uses WEP encryption, enter the key used as the first WEP key. Your Brother machine supports the use of the first WEP key only.

See How can I find the wireless settings (SSID and Network Key) on page 29 to confirm.

The wireless security information (Authentication method/Encryption method/Network Key) is incorrect. Reconfirm the wireless security information (Authentication method/Encryption method/Network Key) in the table of TS-04. If your router uses WEP encryption, enter the key used as the first WEP key. Your Brother machine supports the use of the first WEP key only.

See How can I find the wireless settings (SSID and Network Key) on page 29 to confirm.

For Wireless Network Users

Wireless Network

Windows

Macintosh

Error code Recommended Solutions

The machine cannot detect a wireless access point/router that has WPS or AOSS™ enabled.

If you would like to configure your wireless settings using WPS or AOSS™, you must operate both your machine and the wireless access point/router. Confirm your wireless access point/router supports WPS or AOSS™ and try starting again.

TS-07

If you do not know how to operate your wireless access point/router using WPS or AOSS™, see the documentation provided with your wireless access point/router, ask the manufacturer of your wireless access point/router or ask your network administrator.

Two or more wireless access points that have WPS or AOSS™ enabled are detected.

TS-08

- Confirm that only one wireless access point/router within range has the WPS or AOSS™ method active and try again.

- Try starting again after a few minutes in order to avoid interference from other access points.

For Wireless Network Users

Entering Text for Wireless Settings

Most number keys have three or four letters printed on them. The keys for 0, # and l do not have printed letters because they are used for special characters. By pressing the correct number key repeatedly, you can access the character you want.

For configuring wireless network settings

Press

Key

2 abcABC2ab

3 de fDEF3de

4 gh iGHI 4gh

5 jklJKL5jk

6 mn oMNO6mn

7 pqr sPQRS7

8 tuvTUV8tu

9 wxyzWXYZ9

One time Two

times

Three times

Four

times

Five

times

Six times Seven

times

Eight times

Nine

times

Putting spaces

To enter a space in a name, press c twice between characters.

Making corrections

If you entered a letter incorrectly and want to change it, press d or c to move the cursor under the incorrect character, press Clear. Re-enter the correct character. You can also back up and insert letters. Otherwise press Clear to delete the character to the left, and then re-enter the correct character.

Repeating letters

If you need to enter a letter that is on the same key as the letter before, press c to move the cursor right before you press the key again.

Special characters and symbols

Press l, # or 0, then press d or c to move the cursor to the special character or symbol you want. Press OK to choose it.

Press l for (space) ! " # $ % & ' ( ) + , - . /

Press # for : ; < = > ? @ [ ] ^ _ \ ~ ` | { }

Press 0 for 0 \ { | } ~

Press 1 for @ . / 1

Wireless Network

Windows

Macintosh

IMPORTANT

Note

Install the Drivers & Software (Windows Windows Vista

2000 Professional/XP/XP Professional x64 Edition/

/Windows® 7)

Before you install

Make sure that your computer is ON and you are logged on with Administrator rights.

• If there are any programs running, close them.

• The screens may differ depending on your operating system.

• Disable all personal firewall software (other than Windows antivirus applications for the duration of the installation.

XP (SP3 or greater), XP

(SP2 or greater) and

7. Update to the latest Windows®

2000 (SP4 or greater) users,

Firewall), anti-spyware or

Install MFL-Pro Suite

Windows

b Click Initial Installation and then Install

MFL-Pro Suite.

c Click Yes if you accept the license agreements.

• For Windows Vista when the User Account Control screen appears, click Allow or Yes.

and Windows®7 users,

d Choose Wireless Network Connection and

click Next.

If you want to install the PS driver (BR-Script3 printer driver), choose Custom Install and then follow the on-screen instructions.

e When the Firewall/AntiVirus detected screen

appears, choose Change the Firewall port settings to enable network connection and continue with the installation. (Recommended) and click Next.

(Not for Windows

2000 users)

a Put the installation CD-ROM into your

CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.

If the Brother screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click start.exe.

Wireless Network

Note

IMPORTANT

Note

Finish

Note

Windows

If you are not using the Windows® Firewall, see the user's guide of your firewall or antivirus software for information on how to add the following network ports.

 For network scanning, add UDP port 54925.  For network PC-Fax receiving, add UDP port

54926.

 If you still have trouble with your network

connection, add UDP port 137.

f Follow the on-screen instructions until this

screen appears. Choose the machine from the list, and then click Next.

If you are using WEP and the LCD displayed ‘Connected’ but your machine is not found, make sure you entered the WEP key correctly. The WEP key is case sensitive.

Install MFL-Pro Suite on additional computers

If you want to use your machine with multiple computers on the network, install MFL-Pro Suite on each computer. Go to step 19 on page 33.

Network license (Windows®)

(if needed)

The installation is now complete.

g Follow the on-screen instructions to complete

setup.

DO NOT cancel any of the screens during the installation. It may take a few seconds for all screens to appear.

• For Windows Vista® and Windows®7 users, when the Windows Security screen appears, select the check box and click Install to complete the installation correctly.

• If an error message appears during the software installation, run the

Installation Diagnostics located in Start/All Programs/Brother/MFC-XXXX LAN

(where MFC-XXXX is your model name).

• If you use a specified IP Address for the machine, you must set the Boot Method to Static by using the control panel. For more information, see Network menu in the Network User's Guide.

• Depending on your security settings, a Windows Security or antivirus software window may appear when using the machine or its software. Please allow or permit the window to continue.

• XML Paper Specification Printer Driver The XML Paper Specification Printer Driver is

the most suitable driver for Windows Vista

Windows that use the XML Paper Specification documents. Please download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com/

7 when printing from applications

and

Wireless Network

Windows

Macintosh

IMPORTANT

Note

IMPORTANT

Note

Install the Drivers & Software (Mac OS X 10.4.11 - 10.6.x)

Before you install

Make sure your machine is connected to the power and your Macintosh is ON. You must be logged on with Administrator rights.

For Mac OS X 10.4.10 users, upgrade to Mac OS X 10.4.11 - 10.6.x. (For the latest drivers and information on the Mac OS X you are using, visit http://solutions.brother.com/

Macintosh

c Choose Wireless Network Connection and

click Next.

DO NOT cancel any of the screens during the installation.

and click

Install MFL-Pro Suite

a Put the installation CD-ROM into your

CD-ROM drive.

b Double-click the Start Here OSX icon. Follow

the on-screen instructions.

• It may take a few minutes for installation to complete.

• If your wireless settings fail, the Wireless Device Setup Wizard screen appears. Follow the on-screen instructions to complete the wireless configuration.

d Follow the on-screen instructions until this

screen appears. Choose your machine from the list, and then click OK.

Wireless Network

Note

Finish

Note

Macintosh

• You can find your machine’s MAC Address (Ethernet Address) and IP Address by printing out the Network Configuration Report. See Print the Network Configuration Report on page 37.

• If this screen appears click OK.

Enter a name for your Macintosh in Display Name up to 15 characters long and click OK. Go to step e.

• If you want to use the machine’s SCAN key to scan over the network, you must check the

• The name you enter will appear on the machine’s LCD when you press (SCAN)

and choose a scan option. (For more information, see Network Scanning in the Software User's Guide.)

Download and install

When Presto! PageManager is installed OCR capability is added to Brother ControlCenter2. You can easily scan, share and organize photos and documents using Presto! PageManager.

On the Brother Support screen, click Presto! PageManager and follow the on-screen instructions.

Presto! PageManager

Install MFL-Pro Suite on additional computers

If you want to use your machine with multiple computers on the network, install MFL-Pro Suite on each computer. Go to step 19 on page 35.

(if needed)

The installation is now complete.

e When this screen appears, click Next.

The installation of MFL-Pro Suite is now complete. Go to step 20 on page 36.

If you use a specified IP Address for the machine, you must set the Boot Method to Static by using the control panel. For more information, see Network menu in the Network User's Guide.

For Network Users

Note

Web Based Management (web browser)

The Brother print server is equipped with a web server that allows you to monitor its status or change some of its configuration settings, using HTTP (Hyper Text Transfer Protocol).

• The default User Name is ‘admin’ and the default password is ‘access’. You can use a web browser to change this password.

• We recommend Microsoft Explorer greater) for Windows greater) for Macintosh. Please also make sure that JavaScript and cookies are always enabled in whichever browser you use. To use a web browser, you will need to know the IP address of the print server. The IP address of the print server is listed on the Network Configuration Report.

6.0 (or greater) or Firefox 3.0 (or

Internet

and Safari 3.0 (or

a Open your browser.

Print the Network Configuration Report

You can print the Network Configuration Report to confirm the current network settings.

a Turn the machine on and wait until it is in the

Ready state.

b Press Menu, 5, 6. c Press Start.

The machine will print the current network settings.

d Press Stop/Exit.

Restore the network settings to factory default

To restore all network settings of the internal Print/Scan server to factory default, please follow the steps below.

b Type “http://machine’s IP address/” into your

browser’s address bar (where “machine’s IP address” is the IP address of the printer or the print server name).

 For example http://192.168.1.2/

See Web Based Management in the Network User's Guide.

a Make sure the machine is not operating, then

disconnect all the cables from the machine (except the power cord).

b Press Menu, 6, 0. c Press 1 to choose Reset. d Press 1 to choose Yes.

The machine will restart, re-connect cables once this is complete.

Other Information

Brother CreativeCenter

Get inspired. If you're using Windows, double-click the Brother CreativeCenter icon on your desktop to access our FREE web site with many ideas and resources for personal and professional use.

Mac users can access Brother CreativeCenter at this web address:

http://www.brother.com/creativecenter/

Consumables

When the time comes to replace consumable items, an error will be indicated by the LCD on the control panel. For more information about the consumables for your machine, visit us at http://solutions.brother.com/ local Brother reseller.

Toner cartridges Drum unit

Standard Toner: TN-2210

High Capacity Toner: TN-2220

DR-2200

or contact your

For replacing the consumable items, See Replacing consumable items in the Basic User’s Guide.

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft Corporation in the United States and/or other countries. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries. Apple, Macintosh, Safari and TrueType are trademarks of Apple Inc., registered in the United States and other countries. Mac and the Mac logo are trademarks of Apple Inc., registered in the U.S. and other countries. Wi-Fi and Wi-Fi Alliance are registered trademarks of the Wi-Fi Alliance. AOSS is a trademark of Buffalo Inc. Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates in the United States and/or other countries.

Any trade names and product names of companies appearing on Brother products, related documents and any other materials are all trademarks or registered trademarks of those respective companies.

Compilation and Publication

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

©2010 Brother Industries, Ltd. This product includes software developed by the following vendors: ©1983-1998 PACIFIC SOFTWORKS, INC. ©2010 Devicescape Software, Inc. This product includes the “KASAGO TCP/IP” software developed by ZUKEN ELMIC, Inc.

Brother MFC-7860DW Quick Setup Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Start Here

Unpack the machine and check the components

Choose a Receive Mode

Set the date and time

Fax Transmission Report

Choose your connection type

Before you install

Install MFL-Pro Suite

Before you install

Install MFL-Pro Suite

Before you install

Install MFL-Pro Suite

Before you install

Install MFL-Pro Suite

For Wireless Network Interface Users

Before you begin

Choose your wireless install method

Configuration using the Installation CD-ROM and temporarily using a USB cable (Windows® only)

Manual configuration from the control panel (Windows® and Macintosh)

Troubleshooting

Entering Text for Wireless Settings

Before you install

Install MFL-Pro Suite

Install the Drivers & Software (Mac OS X 10.4.11 - 10.6.x)

Before you install

Install MFL-Pro Suite

For Network Users

Web Based Management (web browser)

Print the Network Configuration Report

Restore the network settings to factory default

Other Information

Brother CreativeCenter

Consumables

Consumables