Brother MFC 7860DW, MFC-7460DN User Manual

ADVANCED
USER’S GUIDE

MFC-7360
MFC-7460DN
MFC-7860DW

Version 0

TWN-ENG

User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Safety and Legal Read this Guide first. Please read the

Safety Instructions before you set up your
machine. See this Guide for trademarks
and legal limitations.

Quick Setup Guide Follow the instructions for setting up your

machine and installing the drivers and
software for the operating system and
connection type you are using.

Basic User's Guide Learn the basic Fax, Copy and Scan

operations and how to replace
consumables. See troubleshooting tips.

Advanced User's Guide Learn more advanced operations: Fax,

Copy, security features, printing reports
and performing routine maintenance.

Software User’s Guide Follow these instructions for Printing,

Scanning, Network Scanning, Remote
Setup, PC-Fax and using the Brother
ControlCenter utility.

Network Glossary This Guide provides basic information

about advanced network features of
Brother machines along with explanations
about general networking and common
terms.

Network User’s Guide This Guide provides useful information of

wired and wireless network settings and
security settings using the Brother
machine. You can also find supported
protocol information for your machine and
detailed troubleshooting tips.

For Chinese: Printed / In the box

For Chinese English: PDF file /
Documentation CD-ROM /
In the Box

PDF file /
Documentation CD-ROM /
In the Box

i

Table of Contents

1 General Setup 1

Memory Storage .................................................................................................... 1

Volume settings ..................................................................................................... 1

Ring volume..................................................................................................... 1

Beeper volume ................................................................................................1

Speaker volume............................................................................................... 2

Automatic daylight savings time ............................................................................ 2

Ecology features .................................................................................................... 3

Toner Save ......................................................................................................3

Sleep Mode ..................................................................................................... 3

Deep Sleep mode............................................................................................ 3

Toner Settings ....................................................................................................... 4

Toner Setting (Continue Mode) .......................................................................4

Receiving faxes in Continue Mode ..................................................................4

Toner End in Continue Mode........................................................................... 4

LCD Contrast ......................................................................................................... 5

Dial Prefix ..............................................................................................................5

Setting up the prefix number ........................................................................... 5

Changing the prefix number ............................................................................ 6

Mode Timer............................................................................................................ 6

2 Security features 7

Security.................................................................................................................. 7

TX Lock (MFC-7360 and MFC-7460DN)......................................................... 7

Secure Function Lock 2.0 (MFC-7860DW) ..................................................... 8

Setting Lock................................................................................................... 11

Restricting dialing .......................................................................................... 12

3 Sending a fax 14

Additional sending options...................................................................................14

Sending faxes using multiple settings ........................................................... 14

Contrast ......................................................................................................... 14

Changing Fax Resolution .............................................................................. 15

Additional sending operations.............................................................................. 15

Sending a fax manually ................................................................................. 15

Sending a fax at the end of a conversation ................................................... 15

Dual access ................................................................................................... 16

Broadcasting.................................................................................................. 16

Real Time Transmission................................................................................17

Overseas Mode ............................................................................................. 18

Delayed Fax ..................................................................................................18

Delayed batch transmission .......................................................................... 18

Checking and canceling waiting jobs............................................................. 18

Electronic cover page ....................................................................................19

Polling overview................................................................................................... 20

Polled transmit............................................................................................... 20

ii

4 Receiving a fax 22

Remote Fax Options............................................................................................ 22

Fax Forwarding..............................................................................................22

Paging ........................................................................................................... 23

Fax Storage ...................................................................................................23

PC-Fax Receive ............................................................................................23

Changing Remote Fax Options ..................................................................... 24

Remote retrieval ............................................................................................25

Remote fax commands.................................................................................. 27

Additional receiving operations............................................................................28

Printing a reduced incoming fax .................................................................... 28

Duplex

Setting the Fax Receive Stamp .....................................................................28

Receiving a fax at the end of a conversation.................................................28

Setting the Print Density ................................................................................ 29

Printing a fax from the memory ..................................................................... 29

Receiving faxes into memory when the paper tray is empty .........................29

Polling overview................................................................................................... 30

Polling receive ............................................................................................... 30

Stop polling.................................................................................................... 30

(2-sided) printing for Fax mode (MFC-7460DN and MFC-7860DW)

...28

5 Dialing and storing numbers 31

Telephone line services ....................................................................................... 31

For Fax/Tel mode only................................................................................... 31

Special line considerations ............................................................................31

Additional dialing operations................................................................................33

Dialing access codes and credit card numbers .............................................33

Additional ways to store numbers........................................................................33

Setting up Groups for Broadcasting .............................................................. 33

Options for Setting Up Groups ...................................................................... 35

Changing Group numbers .............................................................................37

Deleting Group numbers ...............................................................................39

6 Printing reports 40

Fax reports...........................................................................................................40

Transmission verification report.....................................................................40

Fax Journal....................................................................................................40

Reports ................................................................................................................41

How to print a report ...................................................................................... 41

iii

7 Making copies 42

Copy settings ....................................................................................................... 42

Stop copying.................................................................................................. 42

Enlarging or reducing the image copied ........................................................ 42

Using the Options key ...................................................................................44

Improving copy quality...................................................................................45

Sorting copies using the ADF ........................................................................ 45

Adjusting Contrast and Brightness ................................................................ 45

Making N in 1 copies (page layout) ...............................................................46

2 in 1 ID Copy................................................................................................ 48

Duplex Copying (1-sided to 2-sided) (MFC-7460DN and MFC-7860DW)........... 49

Duplex Copy (long edge flip) ......................................................................... 49

Advanced Duplex Copy (short edge flip) ....................................................... 49

A Routine maintenance 50

Cleaning the machine ..........................................................................................50

Cleaning the outside of the machine ............................................................. 50

Cleaning the scanner..................................................................................... 51

Cleaning the corona wire...............................................................................52

Cleaning the drum unit .................................................................................. 54

Cleaning the paper pick-up rollers................................................................. 58

Checking the machine ......................................................................................... 60

Checking the Page Counters.........................................................................60

Checking the remaining life of parts .............................................................. 60

Packing and shipping the machine ......................................................................60

B Glossary 62

C Index 66

iv

v

General Setup 1

1

Memory Storage 1

1

Volume settings 1

Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast, Overseas Mode) will be lost.

(For MFC-7860DW)
During a power failure the machine will retain
the date and time and programmed fax timer
jobs (for example, Delayed Fax) for
approximately 60 hours. Other fax jobs in the
machine’s memory will not be lost.

(For MFC-7360 and MFC-7460DN)
During a power failure the machine will retain
the date and time for approximately 2 hours.
The fax jobs in the machine’s memory will be
lost.

Ring volume 1

You can choose a ring volume level from a
range of settings, from High to Off.

While in Fax mode press or to adjust
the volume level. The LCD will show the
current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.

You can also change the ring volume through
the menu:

a Press Menu, 1, 3, 1.

Volume

1.Ring

b Press a or b to choose Off, Low, Med or

High.

Press OK.

c Press Stop/Exit.

Beeper volume 1

When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax. You can
choose a range of volume levels, from High
to Off.

a Press Menu, 1, 3, 2.

Volume

2.Beeper

b Press a or b to choose Off, Low, Med or

High.

Press OK.

c Press Stop/Exit.

1

Chapter 1

Speaker volume 1

You can choose a range of speaker volume
levels, from High to Off.

a Press Menu, 1, 3, 3.

Volume

3.Speaker

b Press a or b to choose Off, Low, Med or

High.

Press OK.

c Press Stop/Exit.

You can also adjust the speaker volume with
the control panel keys.

a Press (FAX).

b Press Hook.

c Press or .

This setting will stay until you change it
again.

Automatic daylight savings time 1

You can set the machine to change
automatically for Daylight Savings Time. It
will set itself forward one hour in the Spring,
and back one hour in the Fall.

a Press Menu, 0, 2, 2.

Date&Time

2.Auto Daylight

b Press a or b to choose On or Off.

Press OK.

c Press Stop/Exit.

d Press Hook.

2

General Setup

Note

Ecology features 1

Toner Save 1

You can save toner using this feature. When
you set Toner Save to On, print appears
lighter. The default setting is Off.

a Press Menu, 1, 4, 1.

Ecology

1.Toner Save

b Press a or b to choose On or Off.

Press OK.

c Press Stop/Exit.

We do not recommend Toner Save for
printing Photo or Gray Scale images.

Sleep Mode 1

Deep Sleep mode 1

If the machine is in Sleep mode and does not
receive any jobs for a certain length of time,
the machine will automatically enter Deep
Sleep mode, and the LCD will show Deep
Sleep. Deep Sleep mode uses less power
than Sleep mode. The machine will wake up
and start warming up when the machine
receives computer data or when you press a
key on the control panel.

(For MFC-7860DW)
If a wireless network is enabled, the machine
does not enter Deep Sleep mode. To disable
the wireless network, see chapter 3 in the
Network User’s Guide.

1

The Sleep Mode Setting can reduce power
consumption. When the machine is in Sleep
Mode (Power Save mode) it acts as though it
were turned off. Receiving data or starting an
operation wakes up the machine from Sleep
mode to Ready mode.

You can choose how long the machine must
be idle before it goes into sleep mode. When
the machine receives a fax, computer data or
makes a copy, the timer will be reset. The
default setting is 3 minutes.

While the machine is in sleep mode the LCD
will show Sleep.

a Press Menu, 1, 4, 2.

Ecology

2.Sleep Time

b Enter the length of time the machine is

idle before entering sleep mode.
Press OK.

c Press Stop/Exit.

3

Chapter 1

Note

Note

Toner Settings 1

Toner Setting (Continue Mode) 1

You can set the machine to continue printing
after the LCD shows Replace Toner.
The machine will continue printing until the
LCD shows Toner Ended.
The default setting is Stop.

a Press Menu, 1, 8.

General Setup

8.Replace Toner

b Press a or b to choose Continue or

Stop.

Press OK.

c Press Stop/Exit.

• If you continue printing in the Continue
mode, we cannot guarantee the print
quality.

• While using Continue mode the print may
appear faint.

• After replacing the toner cartridge with a
new one, the Continue mode will go back
to the default setting (Stop).

Receiving faxes in Continue Mode 1

The machine can store received faxes in the
memory if you choose Continue mode when
the LCD shows Replace Toner. When
received faxes are printed in Continue mode
the LCD will ask if the print quality of the fax
is OK. If the quality is not good, choose

2.No. The machine will keep the faxes
stored in the memory so you can reprint them
after you replace the toner cartridge with a
new one. If the print quality is good, choose

1.Yes. The LCD will ask if you want to
delete the printed faxes from the memory. If
you choose not to delete them, you will be
asked again after you replace the toner
cartridge with a new one.

• The MFC-7360 and MFC-7460DN can
store up to 400 faxes in memory and the
MFC-7860DW can store up to 500 faxes
in memory.

• (MFC-7360 and MFC-7460DN)
If you turn off the power switch faxes in
memory will be lost.

• The machine will keep faxes stored in
Continue Mode even if you change the
Continue setting to Stop.

• If you install a new toner cartridge when
the LCD shows Toner Ended, the
machine will ask if you want to print the
stored faxes. Choose 1. Print to print
stored faxes.

Toner End in Continue Mode 1

When the LCD shows Toner Ended the
machine will stop printing. If the memory is full
and you want to continue receiving faxes, you
must install a new toner cartridge.

4

General Setup

Note

LCD Contrast 1

You can change the contrast to make the
LCD look lighter or darker.

a Press Menu, 1, 5.

General Setup

5.LCD Contrast

b Press c to make the LCD darker. Or,

press d to make the LCD lighter.
Press OK.

c Press Stop/Exit.

Dial Prefix 1

The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example: If your telephone
system requires a 9 to dial an outside number
use this setting to automatically dial 9 for
every fax you send.

Setting up the prefix number 1

a Press Menu, 0, 5.
b Enter the prefix number (up to 5 digits)

on the dial pad.
Press OK.

You can use the numbers 0 to 9, #, l
and !. (Press Hook to display “!”.)
You cannot use ! with any other numbers
or characters.
If your telephone system requires a timed
break recall (hookflash), press Hook to
enter the break.

c Press Stop/Exit.

1

5

Chapter 1

Changing the prefix number 1

a Press Menu, 0, 5.
b Do one of the following:

 To change the prefix number,

press 1.

To remove the prefix number, press
Clear to delete the digits. Go to step
c.

 To exit without making a change,

press 2. Go to step d.

c Enter a new prefix number using the dial

pad (up to 5 digits), press OK.

d Press Stop/Exit.

Mode Timer 1

The machine has three mode keys on the
control panel: FAX, SCAN, and COPY.

You can set how much time the machine
takes after the last Copy or Scan operation to
return to Fax mode. If you choose Off, the
machine will stay in the mode you used last.

This setting also sets the time the machine
will change from individual user to the Public
mode when using Secure Function Lock.
(See Switching Users on page 10.)

a Press Menu, 1, 1.

General Setup

1.Mode Timer

b Press a or b to choose 0 Sec, 30

Secs, 1 Min, 2 Mins, 5 Mins or Off.

Press OK.

c Press Stop/Exit.

6

2

Note

Note

Security features 2

Security 2

You can set up your machine with multiple
levels of security using TX Lock (For
MFC-7360 and MFC-7460DN) or Secure
Function Lock 2.0 (For MFC-7860DW) and
Setting Lock. You will not be able to continue
to schedule Delayed Faxes or Polling jobs.
However, any prescheduled Delayed Faxes
will be sent even if you turn on TX Lock or
Secure Function Lock 2.0, so they will not be
lost.

TX Lock
(

MFC-7360

TX Lock lets you prevent unauthorized
access to the machine. While TX Lock is on,
the following operations are available:

 Receiving faxes

 Fax Forwarding

(if Fax Forwarding was already on)

 Paging

(if Paging was already on)

 Remote Retrieval

(if Fax Storage was already on)

 PC Fax Receive

(if PC Fax Receive was already on)
While TX Lock is on, the following
operations are NOT available:

 Sending faxes

 Copying

 PC printing

 Scanning

and MFC-7460DN)

Setting up the password 2

If you have already set the password, you will
not need to set it again.

a Press Menu, 1, 6, 1.

Security

1.TX Lock

b Enter a four-digit number for the

password using numbers 0-9.
Press OK.

c If you are entering the password for the

2

first time, the LCD will show Verify:

d Re-enter the password.

Press OK.

e Press Stop/Exit.

Changing the TX Lock password

a Press Menu, 1, 6, 1.

Security

1.TX Lock

b Press a or b to choose Set Password.

Press OK.

c Enter the registered four-digit password.

Press OK.

d Enter a four-digit number for the new

password.
Press OK.

e If the LCD shows Verify:, re-enter the

new password.
Press OK.

2

• To print the faxes in memory, turn off TX
Lock.

• If you forget the TX Lock password,
please call Brother Customer Service.

f Press Stop/Exit.

7

Chapter 2

Note

Secure Function Lock 2.0 (MFC-7860DW) 2

Secure Function Lock lets you restrict Public
access to the following machine functions:

 Fax Tx

 Fax Rx

 Copy

 Scan

 PC Print

This feature also prevents users from
changing the Default settings of the machine
by limiting access to the Menu settings.

Before using the security features you must
first enter an administrator password.

Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a user password
to use the machine.

Make a careful note of your password. If you
forget it, you will have to reset the password
stored in the machine. For information about
how to reset the password call Brother
Customer Service.

Setting the password for the administrator

The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
on page 9 and Turning Secure Function Lock
on/off on page 9.)

a Press Menu, 1, 6, 1.

Security

1.Function Lock

b Enter a four-digit number for the

password using numbers 0-9.
Press OK.

c Re-enter the password when the LCD

shows Verify:.
Press OK.

d Press Stop/Exit.

Changing the password for the administrator

a Press Menu, 1, 6, 1.

Security

1.Function Lock

2

2

• Secure Function Lock can be set manually
at the control panel, by using Web Based
Management or by using BRAdmin
Professional 3. We recommend using
Web Based Management to configure this
feature. For more information, see the
Network User’s Guide.

• Only administrators can set limitations
and make changes for each user.

• When Secure Function Lock is on, you
can only use 1.Contrast, 6.Polled

TX and 7.Coverpg Setup under

2.Setup Send in the Fax menu.

If Fax Tx is disabled, you cannot use any
function in the Fax menu.

• Polling Receive is enabled only when both
Fax Tx and Fax Rx are enabled.

8

b Press a or b to choose Set Password.

Press OK.

c Enter the registered four-digit password.

Press OK.

d Enter a four-digit number for the new

password.
Press OK.

e If the LCD shows Verify: re-enter the

new password.
Press OK.

f Press Stop/Exit.

Security features

Note

Setting up the public user mode 2

Public user mode restricts the functions that
are available for Public users. Public users do
not need to enter a password to access the
features made available through this setting.
You can set up one Public user.

a Press Menu, 1, 6, 1.

Security

1.Function Lock

b Press a or b to choose Setup ID.

Press OK.

c Enter the administrator password.

Press OK.

d Press a or b to choose Public.

Press OK.

e Press a or b to choose On or Off for

Fax Tx.

Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy, Scan and PC
Print. When the LCD shows Exit,
press OK.

f Press Stop/Exit.

d Press a or b to choose User01.

Press OK.

e Use the numeric keys to enter the user

name. (See Entering text in Appendix C
of the Basic User's Guide.)
Press OK.

f Enter a four-digit password for the user.

Press OK.

g Press a or b to choose On or Off for

Fax Tx.

Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy, Scan and PC
Print. When the LCD shows Exit,
press OK.

h Repeat steps d to g for entering each

additional user and password.

i Press Stop/Exit.

You cannot use the same name as
another user’s name.

Turning Secure Function Lock on/off 2

2

Setting up restricted users 2

You can set up users with restrictions and a
password for functions that are available to
them. You can set up more advanced
restrictions, such as by page count or PC
user login name, through Web Based
Management. (For more information, see the
Network User’s Guide.) You can set up to 25
restricted users with restrictions and a
password.

a Press Menu, 1, 6, 1.

Security

1.Function Lock

b Press a or b to choose Setup ID.

Press OK.

c Enter the administrator password.

Press OK.

If you enter the wrong password, the LCD will
show Wrong Password. Re-enter the
correct password.

Turning Secure Function Lock on

a Press Menu, 1, 6, 1.

Security

1.Function Lock

b Press a or b to choose Lock OffiOn.

Press OK.

c Enter your four-digit administrator

password.
Press OK.

9

Chapter 2

Note

Turning Secure Function Lock off

a Press Menu, 1, 6, 1.

Security

1.Function Lock

b Press a or b to choose Lock OniOff.

Press OK.

c Enter your four-digit administrator

password.
Press OK.

Switching Users 2

This setting allows you to switch between
registered restricted users or Public mode
when Secure Function Lock is turned on.

Changing to the restricted user Mode

a Hold down Shift as you press Secure.

Change ID
XXX

b Press a or b to choose ID.

Press OK.

• If the function you want to use is restricted
for all users, Not Available will appear
on the LCD and then the machine will go
back to the Ready mode. You cannot
access to the function you want to use.
Contact your administrator to check your
Secure Function Lock Settings.

• If your ID has set page limit restrictions
and already reached the maximum
number of pages, the LCD will show
Limit Exceeded when you print data.
Contact your administrator to check your
Secure Function Lock Settings.

c Enter your four-digit password.

Press OK.

Changing to the Public Mode

After a restricted user has finished using the
machine, it will return to the Public setting
within the same time as the Mode Timer
setting (Menu, 1, 1). (See Mode Timer
on page 6.) You can also exit from the
restricted user mode by pressing the current
Mode key you are in. Then LCD will ask you
Go to Public?.

Press 1 to choose 1.Yes.

• If the current ID is restricted to the function
you want to use, Access Denied will
appear on the LCD and then the machine
will ask your name. If you are allowed to
access the function you want to use, press
a or b to choose your name and enter your
four-digit password.
Press OK.

10

Security features

Setting Lock 2

Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.

Make a careful note of your password. If you
forget it, you will have to reset the passwords
stored in the machine. Please call your
administrator or Brother Customer Service.

While Setting Lock is On, you cannot change
the following settings without a password:

 Mode Timer

 Paper

 Volume

 Ecology

 LCD Contrast

 Security

 Document Scan

 Replace Toner

 Address Book

 Dial Restrict

 Printer (Emulation

Printer)

 Network settings (except Status, Mac

Address, Scan to FTP

1

, Duplex2, Reset

2

, Scan to E-mail2)

Setting up the password 2

a Press Menu, 1, 6, 2.

Security

2.Setting Lock

b Enter a four-digit number for the

password using numbers 0-9.
Press OK.

c Re-enter your password when the LCD

shows Verify:.
Press OK.

d Press Stop/Exit.

2

 Receive Mode

 Date&Time

 Station ID

 Dial Tone

 Dial Prefix

 Reset

1

For MFC-7860DW

2

For MFC-7460DN and MFC-7860DW

Also, machine settings cannot be changed
through the Remote Setup while Setting Lock
is On.

11

Chapter 2

Changing your Setting Lock password

a Press Menu, 1, 6, 2.

Security

2.Setting Lock

b Press a or b to choose Set Password.

Press OK.

c Enter your four-digit password.

Press OK.

d Enter a four-digit number for the new

password.
Press OK.

e Re-enter your new password when the

LCD shows Verify:.
Press OK.

f Press Stop/Exit.

Turning Setting Lock on/off 2

If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.

Turning Setting Lock on

a Press Menu, 1, 6, 2.

Security

2.Setting Lock

2

Restricting dialing 2

This feature is to prevent users from sending
a fax or call to a wrong number by mistake.
You can set the machine to restrict dialing by
using the dial pad, One Touch and Speed
Dial.

If you choose Off, the machine does not
restrict the dialing method.

If you choose Enter # twice, the machine
will prompt you to re-enter the number, and
then if you re-enter the same number
correctly, the machine will start dialing. If you
re-enter the wrong number, the LCD will
show an error message.

If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialing method.

Dial pad restriction 2

a Press Menu, 2, 6, 1.

Dial Restrict.

1.Dial Pad

b Press a or b to choose Off, Enter #

twice or On.

Press OK.

c Press Stop/Exit.

b Press a or b to choose On.

Press OK.

c Enter your four-digit password.

Press OK.

d Press Stop/Exit.

Turning Setting Lock off

a Press Menu, 1, 6, 2.

Security

2.Setting Lock

b Enter your four-digit password.

Press OK twice.

c Press Stop/Exit.

12

One Touch restriction 2

a Press Menu, 2, 6, 2.

Dial Restrict.

2.One Touch Dial

b Press a or b to choose Off, Enter #

twice or On.

Press OK.

c Press Stop/Exit.

Speed Dial restriction 2

Note

a Press Menu, 2, 6, 3.

Dial Restrict.

3.Speed Dial

b Press a or b to choose Off, Enter #

twice or On.

Press OK.

c Press Stop/Exit.

•The Enter # twice setting will not work
if you pick up the external handset or
press Hook before entering the number.
You will not be asked to re-enter the
number.

• You can not restrict dialing when you use
Redial/Pause.

• If you chose On or Enter # twice, you
cannot use the Broadcasting feature and
cannot combine quick dial numbers when
dialing.

Security features

2

13

3

Note

Sending a fax 3

Additional sending options 3

Sending faxes using multiple settings 3

Before you send a fax, you can change any
combination of these settings: contrast,
resolution, overseas mode, delayed fax timer,
polling transmission, real time transmission
or cover page settings.

a Make sure you are in Fax mode .

After each setting is accepted, the LCD
asks if you want to enter more settings:

Other Settings

1.Yes 2.No

b Do one of the following:

 To choose more settings, press 1.

The LCD returns to the Setup Send
menu so you can choose another
setting.

 If you have finished choosing

settings, press 2 and go to the next
step for sending your fax.

a Make sure you are in Fax mode .

b Load your document.
c Press Menu, 2, 2, 1.

Setup Send

1.Contrast

d Press a or b to choose Auto, Light or

Dark.

Press OK.

Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting if you choose Photo as the Fax
Resolution.

Contrast 3

For most documents the default setting of
Auto will give the best results.
It automatically chooses the suitable contrast
for your document.

If your document is very light or dark,
changing the contrast may improve the
quality of the fax.

Use Dark to make the faxed document
lighter.

Use Light to make the faxed document
darker.

14

Sending a fax

Note

Changing Fax Resolution 3

The quality of a fax can be improved by
changing the Fax Resolution. Resolution can
be changed for the next fax or for all faxes.

To change the Fax Resolution setting for the next fax

a Make sure you are in Fax mode .

b Load your document.
c Press Resolution, then a or b to

choose the resolution.
Press OK.

To change the default Fax Resolution setting

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 2.

Setup Send

2.Fax Resolution

c Press a or b to choose the resolution

you want.
Press OK.

Additional sending operations 3

Sending a fax manually 3

3

Manual transmission 3

Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.

a Make sure you are in Fax mode .

b Load your document.
c Press Hook and listen for a dial tone.

Or, pick up the handset of the external

3

telephone and listen for a dial tone.

d Dial the fax number you want to call.
e When you hear the fax tone, press

Start.

 If you are using the scanner glass,

press 1 to send a fax.

f If you picked up the handset of an

external telephone, replace it.

3

You can choose four different resolution
settings.

fax resolution

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than
Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine
resolution.

Photo Use when the document has

varying shades of gray or is a
photograph. This has the
slowest transmission time.

Sending a fax at the end of a conversation 3

At the end of a conversation you can send a
fax to the other party before you both hang
up.

a Ask the other party to wait for fax tones

(beeps) and then to press the Start or
Send key before hanging up.

b Make sure you are in Fax mode .

c Load your document.

15

Chapter 3

Note

Note

Note

d Press Start.

 If you are using the scanner glass,

press 1 to send a fax.

e Replace the handset of an external

telephone.

Dual access 3

You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD will show the new
job number.

The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.

If you get an Out of Memory message
while scanning the first page of a fax,
press Stop/Exit to cancel scanning. If you
get an Out of Memory message while
scanning a subsequent page, you can
press Start to send the pages scanned so
far, or press Stop/Exit to cancel the
operation.

Broadcasting 3

Broadcasting lets you send the same fax
message to more than one fax number. You
can include Groups, One Touch, Speed Dial
numbers and up to 50 manually dialed
numbers in the same broadcast.

Before you begin the broadcast 3

One Touch and Speed Dial numbers must be
stored in the machine's memory before they
can be used in a broadcast. (See Storing One

Touch Dial numbers and Storing Speed Dial
numbers in Chapter 7 of the Basic User's
Guide.)

Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored One Touch Dial and Speed Dial
numbers for easier dialing. (See Setting up
Groups for Broadcasting on page 33.)

How to broadcast a fax 3

Use (Address Book) to help you
choose numbers easily.

a Make sure you are in Fax mode .

b Load your document.
c Enter a number.

Press OK.
You can use either a One Touch,
Speed Dial, a Group number, or a
number manually entered using the dial
pad. (See How to dial in Chapter 7 of the
Basic User's Guide.)

d Repeat step c until you have entered

all the fax numbers you want to
broadcast to.

You can broadcast up to 258 different
numbers. This will depend on how many
Groups, access codes or credit card numbers
you have stored, and on how many delayed
or stored faxes in memory.

16

e Press Start.

After the broadcast is finished the machine
will print a broadcast report to let you know
the results.

The scan profile of the One Touch,
Speed Dial or Group number you chose
first will be applied to the broadcast.

Sending a fax

Note

Canceling a Broadcast in progress 3

While broadcasting you can cancel the fax
currently being sent or the whole broadcast
job.

a Press Menu, 2, 7.

The LCD will display the Broadcast job
number followed by the fax number
being dialed (for example, #001

123456789) and the broadcast job
number (for example,
Broadcast#001).

Fax

7.Remaining Jobs

b Press a or b to choose one of the

following:

 Choose the fax number being dialed,

and press OK.

 Choose the broadcast job number,

and press OK.

c Press 1 to cancel the fax number or

Broadcast job number you chose in step
b, or press 2 to exit without canceling.

 If you chose to only cancel the fax

currently being sent in step b, the
LCD will ask you if you want to
cancel the broadcast job. Press 1 to
clear the whole broadcast job or 2 to
exit.

d Press Stop/Exit.

Real Time Transmission 3

When you are sending a fax, the machine will
scan the documents into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.

Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set

Real Time TX to On for all documents or
Next Fax:On for the next fax only.

• If the memory is full and you are sending a
fax from the ADF, the machine will send
the document in real time (even if
Real Time TX is set to Off). If the memory
is full, faxes from the scanner glass cannot
be sent until you clear some of the
memory.

• In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.

Sending in real time for all faxes 3

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 5.

Setup Send

5.Real Time TX

3

c Press a or b to choose On.

Press OK.

Sending in real time for the next fax only

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 5.

Setup Send

5.Real Time TX

c Press a or b to choose Next Fax:On.

Press OK.

3

17