Brother MFC-7750, MFC-6650MC User Manual

MFC 4350 MFC 4650 MFC 6650MC MFC 7750

OWNER’S MANUAL

®®

Year 2000 Compliant

Brother is addressing the Year 2000 related issues for all Brother fax machines and multi-function centers. Our focus is to ensure that our bundled third party software will continue to properly process date/time data after January 1, 2000.

Brother fax machines and multi-function centers will function properly after January 1, 2000,

provided that

software and firmware used by our customers in connection or combination with Brother fax machines, MFCs and bundled software, accurately exchange date data with the Brother products.

Please continue to check our Web page for updates at http://www.brother.com. All remedies will be provided to individual customers via software patches through software download or from Brother Customer Service.

all non-Brother hardware,

BROTHER NUMBERS

Brother Numbers

Fax-Back System

Brother Customer Service has installed an easy-to-use Fax-Back System, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.

If you can’t resolve a difficulty with your MFC using this manual, call our Fax-Back System, and follow the voice prompts to receive faxed instructions about using the system and an index of Fax-Back subjects.

USA: 1-800-521-2846

From within Canada: 1-800-681-9838

The Brother Fax-Back System number (USA only) has been preprogrammed on One Touch key 01.

Brother on the World Wide Web

You can find more information about Brother products, from product specification sheets to Frequently Asked Questions (FAQs), on the World Wide Web. Visit us at

http://www.brother.com

Brother Bulletin Board

Brother’s Bulletin Board numbers are

USA: 1-888-298-3616 From within Canada: 1-514-685-2040

For Customer Service

USA: 1-800-284-4329 (voice)

1-908-575-8790 (fax)

From within Canada: 1-800-853-6660 (voice)

1-514-685-4898 (fax)

From within Montreal: 1-514-685-6464 (voice)

ORDERING ACCESSORIES AND SUPPLIES

Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.)

USA: 1-888-879-3232 (voice)

1-800-947-1445 (fax) http://www.brothermall.com

From within Canada: 1-800-668-2768 (voice)

DESCRIPTION ITEM

Laser Fax Toner TN5000PF Laser Fax Drum DR200

1 MB Expandable Memory Board ME1000 (For MFC 4350, MFC 4650 and MFC 6650MC Only)

2 MB Expandable Memory Board ME2000 (For MFC 4350, MFC 4650 and MFC 6650MC Only)

Telephone Line Cord UG157001 (USA)

UG3565001 (Canada) Telephone Handset UF6857003 Handset Curled Cord UL8019009 Dust Cover UU7117001 Wire Extension UL6856000 IEEE-1284 Bi-directional Cable UG4558001 Paper Tray and Document Tray UU7114001 Remote Control Access Card UU7257001 Quick Reference Card UU7256001 Owner’s Manual UU7259001

*Optional Multi-Function Link Pro software on CD-ROM (or Floppy Disks) for MFC 4350. (Floppy Disks include MFL Pro and Visioneer PaperPort™ LE only)

*Multi-Function Link Pro software on CD-ROM (or Floppy Disks) for MFC 4650, MFC 6650MC and MFC 7750. (Floppy Disks include

MFL Pro and Visioneer PaperPort™ LE only.)

*Multi-Function Link Pro software is not available on Floppy Disks for Windows NT® Workstation Version 4.0.

PCI-2CD (For CD-ROM Drive)

PCI2D31 (Floppy Disks, Windows® 3.1X)

PCI2D95 (Floppy Disks, Windows® 95,98)

PCI-2CD (For CD-ROM Drive)

DSKYL231 (Floppy Disks, Windows

3.1X)

DSKYL295 (Floppy Disks,

Windows

95, 98)

Table of Contents

iii

Introduction

MFC Setup and Connections

Using This Manual ...................................................................................................... 1

Finding Information .................................................................................................... 1

Test Sheet Procedures (For USA Only) .............................................................2

About Fax Machines............................................................................................2

Fax Tones and Handshake........................................................................................... 2

ECM (Error Correction Mode) ................................................................................... 3

MFC 4350, MFC 4650 and MFC 7750 Control Panel Overview .................... 4

MFC 4350, MFC 4650 and MFC 7750 Control Panel Keys ............................5

MFC 6650MC Control Panel Overview ............................................................ 6

MFC 6650MC Control Panel Keys ....................................................................7

Caution........................................................................................................................... 9

Packing List........................................................................................................10

Choosing a Location .......................................................................................... 11

Assembly.............................................................................................................12

Installing the Drum Unit Assembly (with Toner Cartridge) ..................................... 12

Setting Up the MFC .................................................................................................. 14

Loading Paper in Multi-Purpose Sheet Feeder ......................................................... 16

Attaching Dust Cover ......................................................................................... 17

Manual Feed Slot ...................................................................................................... 18

Acceptable Paper ................................................................................................ 18

Loading One Sheet Of paper .............................................................................. 18

Paper Capacity in Feeder.................................................................................... 19

Connecting an External Telephone Answering Device (TAD) ................................. 19

Sequence............................................................................................................. 19

Connections ........................................................................................................ 20

Recording Outgoing Message (OGM) ............................................................... 21

Connecting an External Telephone ........................................................................... 21

Special Line Considerations ..................................................................................... 22

Roll Over Phone Lines ....................................................................................... 22

Two-Line Phone System ..................................................................................... 22

Converting Telephone W all Outlets.................................................................... 22

Installing MFC, External Two-Line TAD, and Two-Line Telephone................. 23

Multi-Line Connections (PBX) ................................................................................ 24

Custom Features on a Single Line ............................................................................ 24

TABLE OF CONTENTS

On-Screen Programming

Initial Setup

Setup Receive

User-Friendly Programming................................................................................... 25

Function Mode .......................................................................................................... 25

Alternating Displays ................................................................................................. 26

Function Selection Table........................................................................................... 27

Getting Started ........................................................................................................... 31

Setting Dialing Mode (Tone/Pulse) .......................................................................... 31

Setting Date and Time............................................................................................... 32

Setting Station ID...................................................................................................... 33

Entering T ext ...................................................................................................... 34

Setting Beeper Volume.............................................................................................. 36

Setting the Handset Volume...................................................................................... 36

Setting the Speaker Volume ...................................................................................... 36

Setting the Ring Volume ........................................................................................... 37

Memory Storage ....................................................................................................... 37

Sleep Mode ............................................................................................................... 37

Delayed Timer........................................................................................................... 38

Basic Receiving Operations..................................................................................... 39

Select Answer Mode ................................................................................................. 39

Setting Ring Delay.................................................................................................... 40

Setting F/T Ring Time .............................................................................................. 41

Record FAX/TEL Outgoing Announcement (F/T OGM)

(For MFC 6650MC Only) ...................................................................................... 41

Easy Receive............................................................................................................. 42

Printing a Reduced Incoming Document.................................................................. 42

Recommended Reductions ................................................................................. 43

Setting Paper Size ..................................................................................................... 43

Setting the Print Density ........................................................................................... 44

Toner Save................................................................................................................. 44

Advanced Receiving Operations ...................................................................... 44

Operation from Extension Telephone (For MFC 4350, MFC 4650 and MFC 6650MC

only) or External Telephone ................................................................................... 44

For Fax/Tel Mode Only ...................................................................................... 45

Changing Remote Codes .................................................................................... 45

Printing a Fax in Memory

(For MFC 4350, MFC 4650 and MFC 7750 Only) ............................................... 46

Polling ....................................................................................................................... 46

Setting Up Polling Receive................................................................................. 46

Setting Up Sequential Polling Receive............................................................... 47

Canceling a Scheduled Job ....................................................................................... 48

Setting Multi-Function Link Pro Mode

(For MFC 4650, MFC 6650MC and MFC 7750 Only) ......................................... 49

Distinctive Ringing ................................................................................................... 49

TABLE OF CONTENTS

Registering your Distinctive Ringing Pattern..................................................... 50

Caller ID ................................................................................................................... 51

Viewing Caller ID List ....................................................................................... 51

Printing Caller ID List ........................................................................................ 52

Clearing a Caller ID Stored in Memory.................................................................... 52

Call Waiting Caller ID (For MFC 4350, MFC 4650 and MFC 6650MC) ................ 52

Setup Send

Before You Begin ........................................................................................................ 53

Manual Transmission................................................................................................ 55

Automatic Transmission ........................................................................................... 55

Manual and Automatic Fax Redial ........................................................................... 55

Dual Access............................................................................................................... 56

Real Time Transmission............................................................................................ 56

Checking the Jobs Status .......................................................................................... 57

Canceling Jobs in Memory ....................................................................................... 58

Basic Sending Operations........................................................................................ 59

Composing Electronic Cover Page ........................................................................... 59

Cover Page for Next Fax Only ........................................................................... 59

Always Send Cover Page.................................................................................... 61

Using a Printed Cover Page................................................................................ 62

Cover Page Message ................................................................................................. 62

Composing Your Own Comments ...................................................................... 62

Contrast ..................................................................................................................... 63

Resolution ................................................................................................................. 64

Advanced Sending Operations ............................................................................... 64

Overseas Mode ......................................................................................................... 64

Call Reservation........................................................................................................ 65

Print Sample Call Back Message.............................................................................. 66

Delayed FAX ............................................................................................................ 66

Broadcasting ............................................................................................................. 67

Multiple Resolution Transmission............................................................................ 68

Setting Up Polling Transmit ..................................................................................... 69

Canceling a Job While Scanning the Document....................................................... 70

Interrupting Delayed Fax and Polling Transmit Jobs ............................................... 70

Setup Auto Dial Numbers

Telephone Operations

Storing Numbers for Easy Dialing ........................................................................ 71

Storing One Touch Dial Numbers............................................................................. 71

Storing Speed Dial Numbers .................................................................................... 72

Changing One Touch and Speed Dial Numbers ....................................................... 73

Setting Up Groups for Broadcasting......................................................................... 73

Dialing Options .......................................................................................................... 75

Manual Dialing ......................................................................................................... 75

One T ouch Dialing.................................................................................................... 76

TABLE OF CONTENTS

Speed Dialing............................................................................................................ 76

Dialing Access Codes and Credit Card Numbers ..................................................... 77

Hold .......................................................................................................................... 77

Pause ......................................................................................................................... 77

Tone/Pulse ................................................................................................................. 78

Searching T elephone Index....................................................................................... 78

Remote Fax Options (For

MFC 4350, MFC 4650 and MFC 7750 Only)

Fax Forwarding/Paging............................................................................................ 79

Programming a Fax Forwarding Number ................................................................. 79

Programming Paging Number .................................................................................. 80

Setting Fax Storage ................................................................................................... 81

Changing Remote Access Code .............................................................................. 81

Remote Retrieval ....................................................................................................... 82

Using Remote Access Code...................................................................................... 82

Remote Commands ................................................................................................... 83

Retrieving Memory Status List................................................................................. 84

Retrieving Fax Messages .......................................................................................... 84

Changing Fax Forwarding Number .......................................................................... 85

Printing Reports

Making Copies

Message Cente

(For MFC 6650MC

Only)

MFC Settings and Activity ...................................................................................... 87

To Print a Report....................................................................................................... 88

Transmission Verification (Xmit) Report.................................................................. 88

Activity Report Interval ............................................................................................ 88

Using MFC as a Copier ............................................................................................ 89

Making a Single Copy .............................................................................................. 90

Making Multiple Copies ........................................................................................... 90

Stacking Multiple Copies.......................................................................................... 90

Sorting Multiple Copies............................................................................................ 90

If You Get a Memory Full Message .......................................................................... 91

Reducing and Enlarging Copies................................................................................ 91

Copying a Photograph .............................................................................................. 91

Introduction ................................................................................................................ 93

Message Center Mode .............................................................................................. 94

Flexible Memory Settings (Message Storage).......................................................... 94

Setting Up Message Center....................................................................................... 95

Setting Message Storage ........................................................................................... 95

Recording Message Center Outgoing Message (OGM) ........................................... 96

Listening to Outgoing Message (OGM)............................................................. 96

Erasing Outgoing Message (OGM).................................................................... 96

Activating Message Center Mode............................................................................. 97

Message Indicator ..................................................................................................... 97

Using the MFC with

Your Computer

TABLE OF CONTENTS

Playing Voice Messages and Memos ........................................................................ 98

Printing a Fax Message............................................................................................. 98

Backup Printing Option ............................................................................................ 99

Erasing Messages.................................................................................................... 100

Setting Maximum Time for Incoming Messages.................................................... 101

Setting Toll Saver.................................................................................................... 101

ICM Recording Monitor ......................................................................................... 101

Recording a Memo.................................................................................................. 102

Recording a Conversation....................................................................................... 102

Fax Forwarding/Paging........................................................................................... 102

Programming a Fax Forwarding Number......................................................... 102

Programming a Paging Number ....................................................................... 103

Remote Retrieval ..................................................................................................... 104

Using Remote Access Code.................................................................................... 104

Changing Remote Access Code.............................................................................. 105

Remote Control Commands.................................................................................... 106

Retrieving Memory Status List............................................................................... 107

Retrieving Fax Messages ........................................................................................ 107

Changing Fax Forwarding Number ........................................................................ 108

Setting Up the Fax Machine and Computer to Work Together .................... 109

Before You Install Multi-Function Link Pro

(For MFC 4650, MFC 6650MC and MFC 7750 Only)................................... 110

If You Don’t Have a CD-ROM Drive...................................................................... 110

Computer Requirements ......................................................................................... 110

Connecting the MFC to the Computer............................................................... 111

Printer Driver for the MFC 4350......................................................................... 112

Installing MFC 4350 Printer Driver ................................................................... 112

If you are using Windows NT

If you are using Windows® 3.1 or 3.11 .................................................................. 114

If you are using Windows® 95, 98 .......................................................................... 115

Installing True Type Fonts for MFC 4350 ......................................................... 116

For Windo ws

For Windo ws® 95, 98 and Windows NT® W orkstation Version 4.0: ....................... 116

Installing Multi-Function Link Pro Software (CD-ROM)

(For MFC 4650, MFC 6650MC and MFC 7750 Only)................................... 117

Overview of Basic Steps......................................................................................... 117

Choosing the Software to Install............................................................................. 118

Install Multi-Function Link Pro Software ........................................................ 118

Install NetCentric™ FaxStorm ......................................................................... 118

Install Automatic E-Mail Printing .................................................................... 118

Product Support ................................................................................................ 118

Brother W eb Link ............................................................................................. 118

3.1 and 3.11: ................................................................................... 116

W orkstation Version 4.0 ........................................ 112

vii

viii

Multi-Function Link Pro (option)

for MFC 4350

TABLE OF CONTENTS

Exit ................................................................................................................... 118

Installing the Brother Software............................................................................... 119

Helpful Hints for Windows® 3.1, 3.11 or Windows® 95, 98 ................................... 121

For DOS Users.......................................................................................................... 122

How to Use the MFC with Your DOS Application

Software ............................................................................................................... 122

What Does the Remote Printer Console Do?.......................................................... 123

Remote Printer Console Main Program ........................................................... 123

Printer Status Monitor Program........................................................................ 123

Installing the Remote Printer Console .................................................................... 123

Using the Remote Printer Console Main Program ................................................. 124

Remote Printer Console .......................................................................................... 126

Current Printer Status Information ................................................................... 126

Printer Setup Category............................................................................................ 126

Print Setup Section ........................................................................................... 126

Page Setup Section ........................................................................................... 127

Font Config....................................................................................................... 127

Printer Config ................................................................................................... 128

Other Config ..................................................................................................... 128

Printer Setup Category ..................................................................................... 128

Direct Access Category .................................................................................... 129

Console Config Category ................................................................................. 129

Using the Printer Status Monitor Program ............................................................. 129

Multi-Function Link Pro (option) for MFC 4350 ............................................ 131

Using the Multi-Function Link Pro

Software

Introduction .............................................................................................................. 133

Using the Multi-Function Link Pro Software................................................... 134

Brother Resource Manager ..................................................................................... 134

Multi-Function Link Pro ......................................................................................... 134

Visioneer PaperPort™ LE ................................................................................. 135

Sending a Fax from Your PC ................................................................................ 136

Sending a Quick Fax............................................................................................... 136

Sending a Fax from the Main Menu ....................................................................... 137

Sending a Fax from a Windows

Receiving Faxes into your PC ............................................................................... 139

Before Y ou Begin .................................................................................................... 139

Checklist for the MFC to Make Sure MF Link Mode is Active....................... 139

Checklist for Your PC ....................................................................................... 139

Viewing Received Faxes ......................................................................................... 140

Scanning a Document ............................................................................................. 141

Accessing the Scanner ............................................................................................ 141

Application......................................................... 138

TABLE OF CONTENTS

Scanning a Document into your PC........................................................................ 142

Settings in the Scanner Window ............................................................................. 142

PreScanning an Image ............................................................................................ 144

Exporting an Image File ......................................................................................... 145

NetCentric Internet Fax......................................................................................... 146

Before Y ou Begin .................................................................................................... 146

Compatible Operating Systems ........................................................................ 146

Your Fax Service Account ................................................................................ 147

Receiving Faxes ...................................................................................................... 147

Creating An Inbound Account .......................................................................... 148

Installing NetCentric™ FaxStorm .......................................................................... 148

Overview of Utilities............................................................................................... 149

Contact Manager .............................................................................................. 149

Cover Page Builder........................................................................................... 149

Print Driver ....................................................................................................... 149

Status Manager ................................................................................................. 149

Viewfax (A Fax File Viewing Application) ...................................................... 149

Accessing NetCentric™ FaxStorm......................................................................... 150

Sending Faxes ......................................................................................................... 150

General Tab....................................................................................................... 151

Addressing a Fax .............................................................................................. 151

Adding Contacts One at a Time........................................................................ 152

Selecting a Group (or a Contact from a Group) ............................................... 152

Saving a New Contact from the Fax Send Window ......................................... 153

Specifying a Cover Page................................................................................... 153

About Sending a Fax as E-mail ........................................................................ 154

Attachments T ab ............................................................................................... 155

Options/Sender T ab .......................................................................................... 156

Sending a Fax from Other Windows

If Y ou Are Using W indows® 95, 98 ........................................................................ 156

If You Are Using Windows NT® W orkstation Version 4.0 ..................................... 157

Setting Up Contacts in the Contact Manager.......................................................... 158

To add a New Contact to the All Group: .......................................................... 158

To add a New Contact to Another Group: ........................................................ 159

Changing Contact Detail .................................................................................. 159

Setting Up Multiple Ad dresses......................................................................... 160

Moving or Copying a Contact to Another Group ............................................. 161

Creating a Group for Broadcasting................................................................... 161

Managing Your Faxes in the Status Manager.......................................................... 162

Accessing the Status Manager.......................................................................... 162

Checking the Status of Sent Faxes (Outbox).................................................... 163

Viewing Faxes You Received (Inbox)............................................................... 163

Managing Faxes from Your Account Page.............................................................. 163

Accessing Y our Account Page................................................................................. 163

Applications................................................ 156

TABLE OF CONTENTS

Viewing Received Faxes in Your Account Page Inbox ........................................... 164

Checking Sent Faxes in Your Account Page Outbox .............................................. 164

Customer Support ................................................................................................... 165

Contact NetCentric Corporation at ................................................................... 165

Automatic E-mail Printing (For Windows® 95, 98 Only)

(For MFC 4650, MFC 6650MC and MFC 7750 Only)................................... 166

Main Features ......................................................................................................... 166

Automatic E-Mail Printing is for Windows

You Cannot Use a 16 bit TCP/IP Stack ............................................................ 167

If You are Using Korean Windows® 95, 98 ...................................................... 167

Setting Up Automatic E-Mail Printing ................................................................... 167

Setting Up the Server........................................................................................ 168

Setting the Check Time .................................................................................... 168

Using Automatic E-Mail Printing........................................................................... 169

Uninstalling Automatic E-Mail Printing from Windows® 95, 98 ........................... 169

If the Uninstall Program Displays an Error Message ....................................... 169

To Access the Add/Remove Programs Properties Window:............................. 170

Trademarks ....................................................................................................... 170

95, 98 Only ...................................... 167

Using the MFC as a Printer

Special Printing Features....................................................................................... 171

Windows

Popular Printer Emulation Support......................................................................... 171

Remote Printer Console Program for DOS............................................................. 171

Bi-directional Parallel Interface .............................................................................. 172

Enhanced Memory Management ............................................................................ 172

Printing.................................................................................................. 171

Printing From Your PC .......................................................................................... 172

Multi-purpose Sheet Feeder.................................................................................... 172

Two-Sided Printing (Manual Duplexing) .............................................................. 173

Loading Envelopes in Multi-Purpose Sheet Feeder................................................ 174

Manual Feed Slot .................................................................................................... 174

Loading One Sheet of Paper............................................................................. 174

Loading More Than One Sheet of Paper .......................................................... 174

Paper Tray ............................................................................................................... 175

Simultaneous Printing/Faxing .............................................................................. 175

Choosing Acceptable Paper .................................................................................... 175

Printer Operation Keys.......................................................................................... 176

On/Off Line Key ..................................................................................................... 176

FF/Cont Key............................................................................................................ 176

Print Priority Key .................................................................................................... 177

Test/Reset Key ........................................................................................................ 177

Printing the Internal Font List................................................................................. 177

Printing the Print Configuration List ...................................................................... 177

Restoring Factory Default Settings ......................................................................... 178

Printing PC Data in Hexadecimal ........................................................................... 178

TABLE OF CONTENTS

Optional Accessories

(For MFC 4350, MFC 4650 and MFC 6650MC Only)

Important Information

Troubleshooting and Maintenance

Memory Board ......................................................................................................... 179

Optional Memory for the Printer & Fax Operations............................................... 180

For the Printer................................................................................................... 180

For the Fax........................................................................................................ 180

Installing the Optional Memory Board ................................................................... 181

Standard Telephone and FCC Notices (For 120V Models Only) ................. 183

These notices are in effect on models sold and used in the United States only...... 183

Federal Communications Commission(FCC) Declaration of Conformity

(For USA Only).................................................................................................... 185

Laser Safety (For 110-120V Models Only) ............................................................ 185

FDA Regulations .............................................................................................. 186

Manufactured.................................................................................................... 186

Attention ................................................................................................................. 186

Industry Canada Compliance Statement

(For Canada Only)................................................................................................ 187

International Energy Star Compliance Statement................................................... 187

Important Safety Instructions ........................................................................... 188

Notice – Disclaimer of Warranties ................................................................... 190

Compilation and Publication Notice ................................................................ 191

Trademarks ....................................................................................................... 191

Troubleshooting ....................................................................................................... 193

Fax-Back System .................................................................................................... 193

Brother Home Page................................................................................................. 193

Brother Bulletin Board............................................................................................ 193

Error Messages ....................................................................................................... 194

Document Jam ........................................................................................................ 197

Printer Jam .............................................................................................................. 197

Paper is Jammed in the Multi-purpose Sheet Feeder ....................................... 198

Paper is Jammed near the Drum Unit or in the Fuser Unit. ............................. 198

If You Are Having Difficulty with Your MFC......................................................... 199

Difficulties Setting up the Software..................................................................... 206

Problem Using the HP Pavilion PC and the “HP DEMO” Screen Saver ............... 206

Bi-Directional Parallel Ports (nibble and byte modes) ........................................... 206

MFC Connect Failure or Bi-Directional Communication Error............................. 207

Brother HL-6/6V/10h/630series/660series/960/1260/WL-660: ............................. 207

HP LaserJet series II, IID, IIP, IIP+, III, IIID or IIIP:............................................. 208

HP LaserJet 4 Plus:........................................................................................... 208

NEC SuperScript 610/660: ............................................................................... 208

EPSON ActionLaser 1100 / 1400:.................................................................... 209

Lexmark W inWriter 200:.................................................................................. 209

Graphics or Text Is Missing When the Document Is Printed ........................... 210

xii

TABLE OF CONTENTS

Packing and Shipping the MFC ........................................................................... 210

Regular Maintenance.............................................................................................. 213

Cleaning the Document Scanner............................................................................. 213

Cleaning the Printer ................................................................................................ 214

Cleaning the Drum Unit.......................................................................................... 215

Replacing the Toner Cartridge ................................................................................ 216

Toner Empty Indicator ...................................................................................... 216

How to Replace the Toner Cartridge....................................................................... 217

Replacing the Drum Unit ........................................................................................ 221

For Customer Service ............................................................................................. 226

Specifications

Product Description ................................................................................................ 227

Fax Specifications .................................................................................................... 227

Printer Specifications.............................................................................................. 228

Electrical and Environment .................................................................................. 229

Parallel Interface Specifications .......................................................................... 230

Resident Fonts .......................................................................................................... 231

Symbol Sets/Character Sets .................................................................................... 231

Glossary ..................................................................................................................... 233

Index ........................................................................................................................... 239

CHAPTER ONE

Introduction

Using This Manual

Thank you for purchasing a Brother multi-function center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.

Additionally, your MFC has a Help Key. Press basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or function by checking the Index in the back of this manual. Also, throughout this manual, you’ll see special symbols alerting you to important information, crossreferences, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

Help/Broadcast

to print a list of

CHAPTER ONE

T est Sheet Procedures

See

Station ID

p. 33

After programming your Station ID, please fill out the TEST SHEET included with your MFC and fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed.

When this document is received a confirmation sheet will be sent back to your machine. To get a response, be sure to set up your Station ID.

USA: 1-908-685-9283 (fax)

About Fax Machines

If you’re a first-time MFC user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily.

(For USA Only)

Fax Tones and Handshake

When someone is sending a fax, the MFC sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you can know if you are receiving a fax message.

The receiving fax responds with fax receiving tones-loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the screen displays RECEIVING. If your MFC is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your MFC continues to send the “chirps” for about 40 seconds, and the screen continues to display RECEIVING. To cancel the receiving mode, press

Start

, and they continue for about 40 seconds after dialing.

Stop

INTRODUCTION

When your MFC answers in FAX/TEL mode, the MFC listens for CNG tones and then responds with receiving tones.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 40 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

When you have an external telephone answering device (TAD) on your fax line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions in the Installation chapter for connecting a TAD to your MFC.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the MFC to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Sufficient memory must be available in your MFC for this feature to work.

CHAPTER ONE

MFC 4350, MFC 4650 and MFC 7750 Control P anel Overview

MFC 435O

Fine

status status

Volume

Shift

Tel-index

01 13

05 17

09 21

02 14 15

06 18

10 22 23 24

Function Set

Hook

Hold

Redial / Pause

Speed Dial

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

Clear

High

Low

6 9

Photo TAD S.Fine

Resolution

07 19 20

FAX

FAX/TEL

Mode

Help/

Broadcast

04 16

FAX PRINTER COPIER

Test/Reset

FF/Cont

Reduce

Photo

Print Priority

Start

Copy

On/Off Line

Enlarge

Sort

Stop

INTRODUCTION

MFC 4350, MFC 4650 and MFC 7750 Control Panel Keys

Hook

Lets you dial telephone and fax numbers without lifting the handset.

Hold

Lets you put calls on hold.

Redial/Pause

Re-dials the last number called. Also inserts a pause in autodial numbers.

Speed Dial

Lets you dial stored phone numbers by pressing a two-digit number.

Dial Pad

Dials phone and fax numbers and can be used as a keyboard for entering information into the MFC.

Shift

This key is used to access the "13" through "24" One Touch numbers. In the printer mode when shift is pressed together with Test/ Reset, it resets and restores the MFC to the factory default settings.

One Touch Dial Keys

These 12 keys give you instant access to previously stored phone numbers.

Enlarge

Enlarges copies depending on the ratio you select: 200%, 150%, 125%, 120%, and 100%.

Sort

Use this key when you want multiple copies of a multiple page original, copied in order.

Stop

Stops a fax, cancels an operation or exits from function mode.

Photo

This key is used to copy photographs.

Reduce

Reduces copies depending upon the ratio you select: 100%, 93%, 87%, 75%, and 50%. You can also use the Auto Reduction function to have the MFC automatically calculate the reduction ratio that fits the size of your paper.

Start

Starts sending a fax.

Copy

Makes a copy.

FF/Cont

When the LCD shows REMAINED DATA, you can turn the MFC OFFLINE and then press this key to print the data that is in the memory. Also, it clears operation and machine errors.

Print Priority

When this key is pressed, all faxes will be received into memory without first printing and can be printed later. This key also increases the memory available for printing, without decreasing memory available for memory transmissions and incoming messages.

Test/Reset

This key is used to print a test page. When it is pressed together with Shift, it clears the data from the printer memory, cancels an error status, and then resets and restores the MFC to the factory default settings.

On/Off Line

This key is used to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately. When the printer is online, the LCD displays ONLINE.

Help/Broadcast

Prints a quick reference Help List. Also, you can use this key whenever you want to send faxes to many different locations (maximum of 174 locations) at once.

Mode

Select how the MFC will handle incoming calls.

Resolution

Sets the resolution when you send a fax.

Tel-index

Lets you look up numbers stored in the dialing memory.

Volume High/Low

Lets you adjust speaker, ring and handset volume.

Clear

Deletes entered data or backs up one step in function procedure.

(Left Arrow)

(Right Arrow)

Moves the LCD cursor to the left or right.

Liquid Crystal Display (LCD)

Displays messages to help you set up and operate your MFC.

Set

Stores a function setting into the MFC.

Function

Lets you access the function and programming mode.

Toner Empty LED

The Toner Indicator flashes on and off when toner is low, so you'll know to order another toner cartridge. You will be able to print until the indicator stays on.

CHAPTER ONE

MFC 6650MC Control P anel Overview

status status

665O

ClearFunction Set

Tel-index

Fine Photo S.Fine

Resolution

FAX

FAX/TEL

Mode

Help/

Broadcast

1823

Voice

Record Erase Play

On/Off Line

FF/Cont

Fax

Print Priority

Test/Reset

Hook

Hold

Redial / Pause

Speed Dial

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

6 9

8 0

High

Low

Volume

Shift

01 13

05 17

09 21

02 14 15

07 19 20

22 23 24

Enlarge

Reduce

Photo

Sort

Stop

Start

Copy

INTRODUCTION

MFC 6650MC Control P anel Keys

Hook

Lets you dial telephone and fax numbers without lifting the handset.

Hold

Lets you put calls on hold.

Redial/Pause

Re-dials the last number called. Also inserts a pause in autodial numbers.

Speed Dial

Lets you dial stored phone numbers by pressing a two-digit number.

Dial Pad

Dials phone and fax numbers and can be used as a keyboard for entering information into the MFC.

Shift

One Touch Dial Keys

These 12 keys give you instant access to previously stored phone numbers.

Enlarge

Enlarges copies depending on the ratio you select: 200%, 150%, 125%, 120%, and 100%.

Sort

Use this key when you want multiple copies of a multiple page original, copied in order.

Stop

Stops a fax, cancels an operation or exits from function mode.

Photo

This key is used to copy photographs.

Reduce

Start

Starts sending a fax.

Copy

Makes a copy.

FF/Cont

When the LCD shows REMAINED DATA, you can turn the MFC OFFLINE and then press this key to print the data that is in the memory. Also, it clears operation and machine errors.

Print Priority

Test/Reset

On/Off Line

This key is used to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately. When the printer is online, the LCD displays ONLINE.

Play

Lets you listen to voice messages and outgoing messages stored in memory.

Erase

Lets you delete voice messages, fax messages or all messages.

Voice and Fax Indicator Lights

These lights tell you whether voice or document messages are stored in memory.

Record

Lets you record an Outgoing Message (OGM), memos and telephone calls.

Help/Broadcast

Prints a quick reference Help List. Also, you can use this key whenever you want to send faxes to many different locations (maximum of 174 locations) at once.

Mode

Select how the MFC will handle incoming calls.

Resolution

Sets the resolution when you send a fax.

Tel-index

Lets you look up numbers stored in the dialing memory.

Volume High/Low

Lets you adjust speaker, ring and handset volume.

Clear

Deletes entered data or backs up one step in function procedure.

(Left Arrow)

(Right Arrow)

Moves the LCD cursor to the left or right.

Liquid Crystal Display (LCD)

Displays messages to help you set up and operate your MFC.

Set

Stores a function setting into the MFC.

Function

Lets you access the function and programming mode.

Toner Empty LED

The Toner Indicator flashes on and off when toner is low, so you'll know to order another toner cartridge. You will be able to print until the indicator stays on.

CHAPTER ONE

CHAPTER TWO

MFC Setup and Connections

Caution

Never install telephone wiring during a lightning storm.

We recommend that this product be used with a surge protection device

to protect the product against lightning storms. Never install a telephone jack in a wet location unless the jack is

specifically designed for a wet location. Never touch telephone wires or terminals that are not insulated unless

the telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical

storm. There may be a remote risk of electric shock from lightning. Do not use the telephone to report a gas leak in the vicinity of the leak.

For PLUGGABLE EQUIPMENT, the socket-outlet should be installed

near the equipment and should be easily accessible.

CHAPTER TWO

Packing List

Make sure you have the following items:

Handset Curled Cord

IEEE-1284 Compliant Bi-directioned Cable

Document Tray

(Both trays are the same size.)

Telephone Wire Cord

Telephone Handset

Paper Tray

(Both Wire Extensions are the same size)

Remote Control Access Card

Printer Driver Floppy Disk (For MFC 4350 Only)

Wire Extension

Dust Cover

Owner’s Manual

CD-ROM (For MFC 4650, MFC 6650MC and MFC 7750 Only)

Drum Unit Assembly (With free Starter Toner Cartridge)

Quick Reference Card

Brother StartCard

If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal). See Ordering Accessories and Supplies on page ii for the correct item numbers.

Whenever you transport the MFC, use the packing materials that came with your machine. If you do not pack the MFC properly, you may void your warranty.

MFC SETUP AND CONNECTIONS

NO !

Choosing a Location

Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone jack and a standard, grounded power outlet.

Avoid placing your machine in a high-traffic area. Do not place near

heaters, air conditioners, water, chemicals or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture or dust. Make sure nothing blocks the flow of air from the fan on the right side of the machine. Do not connect your machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit’s memory. Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

CHAPTER TWO

Assembly

Installingl the Drum Unit Assembly (with T oner Cartridge)

Unpack the drum unit assembly, including the toner cartridge, and

gently rock it from side to side five or six times.

To prevent damage to the drum, do not expose it to light for longer than a few minutes.

Do NOT remove the clear plastic starter sheet –

it will be ejected while the MFC is warming up.

Do NOT remove the clear plastic starter sheet!

Clear plastic starter sheet

MFC SETUP AND CONNECTIONS

Open the top cover of the MFC.

Holding the drum unit by its handles, insert it in the MFC.

Close the top cover.

CHAPTER TWO

Setting Up the MFC

Follow the instructions below to connect the handset, power cord, and telephone line.

EXT.

LINE

Connecting the Handset

Connect the curled handset cord to the bottom of the handset and the left side of the MFC.

Connect the power cord

When you connect the power, the screen displa ys

01/01/1999 00:00 SLEEP

W ARNING

■

This MFC must be grounded using a three-prong plug.

■

Since the MFC is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your machine on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine, by disconnecting the telephone line first, and then the power cord.

■

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

■

Do not touch the rollers at the paper exit.

MFC SETUP AND CONNECTIONS

Connect the telephone line.

Connect one end of the telephone line cord to the jack labeled LINE on the left side of the MFC. Connect the other end to a modular wall jack.

Attach the wire extensions to the multi-purpose sheet feeder, and to the

document guide base.

5Attach the document and paper trays to the MFC and pull out their

extensions.

CHAPTER TWO

Loading Paper in Multi-Purpose Sheet Feeder

Open the multi-purpose sheet feeder cover.

Fan the paper well. Load the paper, making sure that the print side is

toward the fax machine and the paper level is stacked below the paper mark. The feeder can hold up to 200 sheets of paper, or up to 10 envelopes.

Adjust the guides to fit the paper, to help prevent paper jams.

Press and Slide

MFC SETUP AND CONNECTIONS

Attaching Dust Cover

■ It is essential to keep the dust cover on your MFC to prevent the dust

from entering the print head and causing damage.

■ Using the dust cover on your MFC will prolong the life of the drum

unit.

Attach the dust cover to the now open multi-purpose sheet feeder cover,

pressing the dust cover sides around the feeder until they snap into place.

Close the multi-purpose sheet feeder cover.

CHAPTER TWO

Manual Feed Slot

The multi-purpose sheet feeder also has a manual feed slot on its cover. You can load paper or envelopes one at a time into this slot. You do not have to remove paper from the multi-purpose sheet feeder.

When you use labels or transparencies, be sure to use this slot. For information about acceptable paper, see Acceptable Paper.

Acceptable Paper

The MFC can handle paper that has the following specifications: But please note that you can receive fax messages only on Letter, Legal

and A4 paper. If you use legal or A4, chang e the Paper Size setting.

Function

(

Paper Type Paper Size

, 1, 2, 6.)

Cut sheet Letter, Legal, B5, A4, A5, Executive, Custom size

2.75-8.5 x 5-14 inches (70-216 x 127-356 mm)

Envelopes DL, C5, COM-10, Monarch, 9” x 12”

Post Card 2.75-8.5 x 5-11 inches (70-216 x 127-279 mm)

Organizer Day-Timer® J, K, L, M

2.75-8.5 x 5-11 inches (70-216 x 127-279 mm)

Labels and 2.75-8.5 x 5-14 inches (70-216 x 127-356 mm)

Transparencies

Loading one sheet of paper

You do not have to choose manual feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face down in the manual feed slot.

Align the paper at the center of the manual feed slot, and be sure to

insert it all the way. Adjust the paper guide of the manual feed slot to the width of the

paper you’re using.

MFC SETUP AND CONNECTIONS

Paper Capacity in Feeder

Multi-purpose

Sheet Feeder: Up to 0.87 inch (22 mm) in height (up to the mark)

Approx. 200 sheets of 20 lb. (75 g/m of 42 lb. (158 g/m envelopes

Output Tray: Approx. 100 sheets of 20 lb. (75 g/m

paper

Cut Sheet Envelope

) Letter/A4 paper, or 10

) or 50 sheets

) Letter/A4

Basis Weight 16 to 42 lb. 20 to 24 lb.

(60 to 158 g/m

Caliper ±0.03 to ±0.08 in. 0.0033 to 0.0058 in.

(0.08 to 0.2 mm) (0.084 to 0.14 mm)

Moisture Content 4% to 6% by weight 4% to 6% by weight

Smoothness 100 to 250 (Sheffield) 100 to 250

(Sheffield)

Recommended paper types:

Cut sheet: Xerox 4200

Label: Avery laser label or equivalent

Transparency: 3M CG3300 for laser printers or equivalent

) (75 to 90 g/m2)

single thickness

Connecting an External Telephone Answering Device (TAD)

Sequence

You might choose to connect an additional answering system. When you have an external TAD on the same telephone line as the MFC, the TAD answers all calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The MFC cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow the instructions in this manual for recording your outgoing message.

CHAPTER TWO

Do not connect a TAD elsewhere on the same phone line—your MFC and

TAD will both try to control the line.

Connections

The external TAD must be plugged into the left side of the MFC in the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack.

EXT.

LINE

NO!

TAD TAD

YES!

Plug the telephone line cord from the wall jack into the left side of the

MFC, in the jack labeled LINE. Plug the telephone line cord from your TAD into the left side of the

MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

Set your external TAD to four rings or less. (The MFC’s Ring Delay

setting does not apply). Record the outgoing message (see below).

Set the TAD to answer calls.

For MFC 6650MC only, set Message Storag e (

VOICE:EXT. Set the Answer Mode to MSG CTR (for MFC 6650MC only). Set the

Answer Mode to TAD (for MFC 4350, MFC 4650 and MFC 7750 only).

Mode

Press

until both FAX and FAX/TEL lights are on.

Function

, 1, 8, 1) to

See

Easy Receive

p. 42

MFC SETUP AND CONNECTIONS

Recording Outgoing Message (OGM)

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message. (This

allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds.

End your 20-second message by giving your Fax Receive Code for

people sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing Start.”

5 1 and

Connecting an External Telephone

Your MFC is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) directly to your MFC.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the MFC.

Whenever this phone (or TAD) is in use, the screen displays EXT. TEL IN USE, and, if the MFC handset is lifted, an alarm sounds. To disconnect the call on the external phone and switch to the MFC, press

Hook

CHAPTER TWO

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your MFC can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the MFC on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. Your MFC will work best on a dedicated line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your MFC must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your MFC.

Converting T elephone Wall Outlets

There are three ways to convert to an RJ11 receptacle. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). Plug the MFC into Line 2 of the triplex adapter.

Triplex Adapter

RJ14

RJ11 RJ14

MFC SETUP AND CONNECTIONS

Installing MFC, External Two-Line TAD, and T wo-Line Telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your MFC and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to your

MFC. Plug one end of the telephone line cord for your fax machine into the

L2 jack of the triplex adapter. Plug the other end into the LINE jack on the left side of the MFC.

Plug one end of the first telephone line cord for your TAD into the L1

jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

Plug one end of the second telephone line cord for your TAD into the

L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the MFC.

Triplex Adapter

Two Line External TAD FAX/MFC

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the MFC’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

Two Line Phone

CHAPTER TWO

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the MFC to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. You can then leave the MFC in FAX mode to receive faxes any time of day or night.

If the MFC is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this machine must be connected to a two wire system. If

your line has more than two wires, proper connection of the MFC cannot be made.

If you are installing the MFC to work with a PBX:

It is not guaranteed that the unit will operate correctly under all

circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX. If all incoming calls will be answered by a switchboard operator, it is

recommended that the Answer Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls. The MFC may be used with either pulse or tone dialing telephone

service.

Custom Features on a Single Line

To learn how custom features may affect your faxing operations, please see the Troubleshooting and Maintenance chapter, page 193.

Set

CHAPTER THREE

On-Screen Programming

User-Friendly Programming

See

Using This

Manual

p. 1

We have designed your MFC with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your MFC has to offer.

Since your fax programming is done on the LCD, we created step-by-step on-screen prompts to help you program your MFC. All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings.

Function Mode

You can access the function mode by pressing function mode, your MFC displays a list of main menu options from which you can choose. These options appear one after the other on the display. Select an option by pressing

You can “scroll” more quickly through options by pressing . When the screen displays your selection, press passed your choice or to save key strokes. Both arrow keys show all options, in the opposite order.)

Before you press you can correct a mistake. Use to back up and then type over the incorrect characters. When you finish a function, the screen displays ACCEPTED.

after entering information in a field using the dial pad,

Set

when the option appears on the screen.

Set

Function

. When you enter the

. (Use to scroll backward if you

If you want to exit the Function Mode, press

Stop

CHAPTER THREE

Alternating Displays

When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below, showing you, when you place a document in the feeder, that you can dial a number and send a fax, or you can make a copy.

FAX: NO. & START



COPY: PRESS COPY



ON-SCREEN PROGRAMMING

Function Selection Table

If you have a basic understanding of how to program your MFC, you can perform most of the programming settings without the Owner’s Man ual. To help you understand the function selections, options, and settings that are found in your fax programs, use the Function Selection Table below.

1. Fax Functions

1. INITIAL SETUP

Function Description Factory Set More Info

1. T ONE/PULSE Selects dialing mode. TONE p. 31

2. DATE/TIME Enter date and time for LCD

display and heading on transmissions.

3. STA TION ID Program name, fax number and — p. 33

telephone number to appear on each transmitted page.

4. BEEPER Adjust volume level of beeper. LOW p. 36

5. SLEEP MODE Conserve power 00 Min. p. 37

6. DELAYED TIMER Sets the time of day that delayed — p. 38

faxes will be sent.

01/01 1999 00:00

p. 32

2. SETUP RECEIVE

Function Description Factory Set More Info

1. RING DELAY Number of rings before MFC RING DELAY : 04 p. 40

answers in FAX, FAX/TEL, or MC mode.

2. F/T RING TIME Sets the time for “double ring” in 20 p. 41

FAX/TEL mode.

3. EASY RECEIVE Receive fax messages without O N p. 42

pressing the Start key.

4.REMOTE CODE Enter code to acti v ate or deacti v ate ON ( 51, #51) p. 45

machine from a remote location.

5.REDUCTION Reduces size of image. AUTO p. 43

6.PAPER Selects size of paper for fax receiving. LETTER p. 43

7.PRINT DENSITY Make prints darker or lighter. — p. 44

8.POLLING RX Turns Polling Receive ON or OFF. OFF p. 46

9.TONER SAVE Increses life of toner cartridge. OFF p. 44

0.MF LINK

MFC 6650MC MFC 7750 Only)

(For MFC 4650,

and

Turn ON if PC is connected to MFC, ON p. 49 for PC receiving of voice and fax messages.

TOLL SAVER:OFF p. 101 (MFC 6650MC Only)

CHAPTER THREE

1. Fax Functions (

CONTINUED

)

3. SETUP SEND

Function Description Factory Set More Info

1. COVERPG SETUP Automatically sends the cover OF F pp. 59-62

page you programmed.

2. COVERPAGE MSG Program customized message for — p. 62

fax cover page.

3. CONTRAST Change lightness or darkness of a AUTO p. 63

fax you are sending.

4. RESOLUTION Allows you to change resolutions STANDAR D p. 68

page by page.

5. OVERSEAS MODE Adjusts for sometimes difficult OFF p. 64

overseas transmissions.

6. CALL RESERVE You can send a fax, then speak. OFF pp. 65-66

7. DELAYED FAX Send documents later. — p. 66

8. POLLED TX Turns Polling Transmission ON OFF p. 69

(or OFF).

9. REAL TIME TX Next Fax Only/ON/OFF OFF pp. 56, 57

4. REMAINING JOBS

Function Description Factory Set More Info

Canceling a job in memory

Cancel a delayed fax or polling job.

— pp. 48, 58

5. INTERRUPT

Function Description Factory Set More Info

Interrupting a polling or transmit job

Send a fax now, even if you have the machine set to send a fax later, or if you have it set for Polling.

—p. 70

6. SET AUTO DIAL

Function Description Factory Set More Info

1. ONE-TOUCH DIAL Dial numbers stored in memory — p. 71

by pressing only one key.

2. SPEED-DIAL Dial numbers stored in memory — p. 72

by pressing only three keys.

3. SETUP GROUPS Set up a Group number for — pp. 73, 74

broadcasting.

ON-SCREEN PROGRAMMING

1. Fax Functions (

CONTINUED

)

7. PRINT REPORTS

Function Description Factory Set More Info

1. XMIT REPORT O FF p. 87

2. ACT.REPORT Print lists and reports

3. ALL DIAL of activity. — p. 87

4. TEL. INDEX (Details in Chapter 11) — p. 87

5. USER SETTINGS — p. 87

6. MEMORY STATUS — p. 87

8. REMOTE FAX OPT

(For MFC 4350, MFC 4650 and MFC 7750 Only)

INTERVAL: OFF

p. 87

Function Description Factory Set More Info

1. FAX FWD/PAGING

2. FAX STORAGE Store incoming faxes in memory OFF p. 81

3. REMOTE ACCESS Set code for retrieving faxes. 159 p. 81

4. PRINT FAX

Set MFC to forward fax messages —OR—call your pager.

for remote retrieval.

Print incoming faxes stored in the memory .

OFF p . 80

— p. 46

8. SETUP MSG CENTER (For MFC 6650MC Only)

Function Description Factory Set More Info

1. MSG STORAGE Set up memory to store fax or F AX: OFF p. 95

voice messages, or both. VOICE: ON

2. BACKUP PRINT Print a copy of incoming faxes in ON p. 99

memory.

3. OGM Select/Record outgoing message. MSG CTR OGM p. 96

4. ICM MAX. TIME Select maximum length of incoming 30 seconds p. 101

messages.

5. ICM REC. MONITR Adjust speaker volume for voice ON p. 101

messages as they come in. (ON/OFF)

6. FAX FWD/PAGING

7. REMOTE ACCESS Set code for retrieving messages. 159 p. 105

Set MFC to forward fax messages —OR—to call your pager.

OFF pp. 102, 103

0. TEL SERVICE

Function Description Factory Set More Info

1. DISTINCTIVE

2. CALLER ID V iew or print a list of the last 30 — p. 51

Use with telephone company’s distinctive ringing service to register the ring pattern on the MFC.

Caller IDs stored in memory.

OFF p . 49

CHAPTER THREE

2. Printer Functions

1. PRINT OPTIONS

Function Description Factory Set More Info

1. INTERNAL FONT You can print resident fonts to — p. 177

2. CONFIGURATION Printer settings and status are — p. 177

2. RESET PRINTER

Function Description Factory Set More Info

1. FACTORY SET You can restore the printer back — p. 178

2. HEX DUMP MODE

check and confirm font types

listed here.

to the factory default settings. If you set HEX DUMP MODE, all

the PC data is printed in hexadecimal.

— p. 178

CHAPTER FOUR

Initial Setup

Getting Started

Setting Dialing Mode (Tone/Pulse)

Your MFC comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode.

Function

Press

The screen prompts you to select TONE or PULSE.

Use or to select dialing mode.

Set

Press

Stop

Press

, 1, 1, 1.

DIALING:TONE?

DIALING:PULSE?

when the screen displays the dialing mode you want.

to exit.

CHAPTER FOUR

Setting Date and Time

Your MFC displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time. All

other settings remain unaffected.

Function

Press

The screen prompts you to enter the year.

Enter the last two digits of the year. The screen displays your entry.

Set

Press

Enter two digits for the month (for example, enter 09 for September, or

10 for October). The screen displays your entry.

Set

Press

, 1, 1, 2.

ENTER YEAR:XX

. The screen prompts you to enter the month.

ENTER MONTH:XX

. The screen prompts you to enter the day.

ENTER DAY:XX

Enter two digits for the day (for example, 06). The screen displays your

entry.

Set

Press

. The screen prompts you to set the time.

ENTER TIME:XX:XX

Enter the time in 24-hour format (for example, enter 15:25 for 3:25

PM).

Set

Press

displays it whenever the MFC is standing by.

Stop

. The screen now displays the date and time you set, and

See Composing

Electronic

Cover Page

p. 59

INITIAL SETUP

Setting Station ID

You can store your name, fax number, and telephone number to be printed on all fax pages you send.

Function

Press

The screen prompts you to enter your fax number.

, 1, 1, 3.

See

Entering Text

p. 34

FAX:

Enter your fax number (up to 20 digits). The screen displays your entry.

Set

Press

. The screen prompts you to enter your telephone number.



TEL:

Enter your telephone number (up to 20 digits). If your telephone

number and fax number are the same, enter the same number again. The screen displays your entry.

Set

Press name.

. The screen prompts you to enter your name or your company

NAME:

Use the dial pad to enter your name (up to 20 characters).

Set

Press Press

to confirm.

Stop

. The screen returns to the date and time.

CHAPTER FOUR

Entering T ext

When you are setting certain functions, such as the Station ID, you may need to enter text into the MFC. Most keys on the dial pad have three or four letters printed above them. The keys for 0, # and don’t have printed letters because they are used for special characters.

By pressing the appropriate number on the dial pad the correct number of times, you can access the character you want.

Key once twice three times four times five times

2 3 4 5 6 7 8 9

Inserting spaces

ABC2A DEF3D GH I 4G

JKL5J

MNO 6M

PQRS7

TUV8T

WXY Z 9

If you want to enter a blank space, press twice.

Making corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press

Clear

; all letters above and to the right of the cursor are deleted. Re-enter the correct text and/or digits. Also, you can back up and type over incorrect letters.

INITIAL SETUP

Repeating letters

If you need to enter a character assigned to the same key as the previous character, press to move the cursor to the right.

Special characters and symbols

Press for (space) ! “ # $ % & ’ ( ) * + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press Ø for É À È Ê Î Ç Ë Ö 0

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.

See

ALL DIAL

Report

p. 87

In order to program this information into your fax machine, you should complete the steps described on pages 33, 34 and 35.

■

The telephone number you enter is used only for Call Back Message and Cover Page features.

■

If you do not enter a fax number, no additional information can be entered.

■

To enter a space, press once between numbers and twice between characters.

■

If your Station ID has already been programmed, the screen prompts “1” to make a change, or “2” to exit without changing.

CHAPTER FOUR

Setting Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the MFC beeps every time you press a key or make an error, and at the end of fax sending or receiving.

Function

Press

Press or to select your setting.

, 1, 1, 4.

When the screen displays the setting you want, press

Stop

Press

to exit.

Set

Setting the Handset Volume

You can adjust the handset volume any time you are talking on the telephone. There are two handset volume levels, LOW and HIGH. The default setting is LOW.

Press or to adjust the volume level. The display shows the setting you are choosing.

The new setting will remain until you change it again.

Setting the Speaker Volume

You can adjust the speaker volume when your MFC is on

Press or to adjust the volume level. The display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

Hook

On the MFC 6650MC, if you turn the Incoming Recording Monitor to OFF

Function

(

you will not be able to hear callers leaving messages. The volume for other operations can still be controlled using and .

, 1, 8, 5), the Speaker for screening calls will be disabled and

INITIAL SETUP

Setting the Ring Volume

You can adjust the ring volume when your MFC is idle. You can turn the ring OFF or you can select a ring volume level.

Press or to adjust the volume level. With each key press, the MFC rings as you hear the current setting and the display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

Memory Storage

In the event of a power failure, all settings in the INITIAL SETUP, SETUP RECEIVE, SET AUTO DIAL, REMOTE FAX OPTIONS and SETUP MSG CTR, plus the COVERPG SETUP and COVERPG MSG (from SETUP SEND) functions are stored permanently. You may have to reset the date and time.

Sleep Mode

Setting the Sleep Mode reduces power consumption while the MFC is idle. You can choose how long the MFC is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically rests when the MFC receives a fax or PC data, or makes a copy. The default setting is 0 minutes.

Function

Press

Use the Dial pad to enter the amount of time the MFC is idle before it

drops into sleep mode (00 to 99). Press

Press

Set

Stop

to exit.

, 1, 1, 5.

CHAPTER FOUR

Delayed Timer

See

Delayed Fax

p. 66

You can set up the time of day that delayed faxes will be sent.

Press

The screen displays

Enter the time (in 24-hour format) that you want delayed faxes to be

sent.

Press

Function

, 1, 1, 6.

SET TIME=12:34

ENTER & SET

SET TIME=17:00

Set

Stop

to exit.

CHAPTER FIVE

Setup Receive

Basic Receiving Operations

Select Answer Mode

There are four different answer modes for your MFC. You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the FAX and FAX/TEL lights to the setting you want to use.

NOTE: The lighted indicators mean = not selected = is selected and lit.

Mode

1. MANUAL

(manual receive)

2. FAX

(automatic receive)

3. FAX/TEL*

(fax and telephone)

* In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the line, set the Ring Delay to 4 rings.

Light How it works

FAX TAD

Msg CtrMsg Ctr

Msg Ctr

Msg CtrMsg Ctr

F AX/TEL

FAX

TAD

Msg CtrMsg Ctr

Msg Ctr

Msg CtrMsg Ctr

F AX/TEL FAX

TAD

Msg CtrMsg Ctr

Msg Ctr

Msg CtrMsg Ctr

F AX/TEL

You control the phone line and must answer every call yourself.

The MFC automatically answers every call as a fax.

MFC controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (double ring) for you to pick up the call.

When to use it

Use this mode when you are using a computer modem on the same line or if you receive very few fax messages. You can also use this mode with Distinctive Ringing.

For dedicated fax lines. You cannot receive a voice call but you can call out.

You cannot have an answering machine on the same line, even if it is on a separate jack on the same line. You cannot use the telephone company’s Voice Mail in this mode.

CHAPTER FIVE

Mode

4. TA D

(External Telephne Answering Device)

For MFC 4350, MFC 4650 and MFC 7750 Only

5. MSG CTR

(Message Center) For MFC 6650MC Only

See

Easy Receive

p. 42

and

Operation from

Extension

Telephone (For

MFC 4350,

MFC 4650 and

MFC 6650MC

only) or

External

Telephone

p. 44

and

For FAX/TEL

Mode Only

p. 45

Light

FAX TAD F AX/TEL

FAX

Msg CtrMsg Ctr

Msg Ctr

Msg CtrMsg Ctr

F AX/TEL

How it works

The external TAD automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed.

The MFC automatically answers every call. The messages are stored in order on a first come first served basis.

When to use it

Use this mode if you have an answering machine on your phone line.

Use this mode to record both voice and fax messages in the MFC’s memory.

Setting Ring Delay

The Ring Delay setting determines the number of times the MFC rings before it answers. If you have extension phones on the same line as the MFC, keep the Ring Delay default setting of 4.

Function

Press

Press or to select Ring Delay.

Press

Press or to select how many times the line rings before the

MFC answers (00 – 04). If you select 00, the line doesn’t ring at all. Press

Press

, 1, 2, 1.

Set

when the screen displays your selection.

Stop

to exit.

SETUP RECEIVE

Setting F/T Ring Time

You must determine how long the MFC will notify you with its special double ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the MFC rings, f or 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double ring. However, you can also answer the call on any extension phone on the same phone number as the MFC.

Function

Press

Press or to select how long the MFC will ring to alert you that

you have a voice call. Press

Press

Now, when a call comes in and the MFC is set to FAX/TEL Mode, all phones on this line will ring the number of times you selected in Ring Delay.

, 1, 2, 2.

Set

when the screen displays your selection.

RING TIME:20 SEC

Stop

to exit.

You can let the MFC pick up and detect if it’s a fax or voice call. If it’s a fax call, the MFC prints the fax. If it’s a voice call, the MFC signals you with a double ring for the length of time you selected in F/T Ring Time.

Even if the caller hangs up during the double ringing, the MFC continues ringing for the set time.

Record FAX/TEL Outgoing Announcement (F/T OGM) (For MFC 6650MC Only)

This is the announcement played by your MFC (not an external TAD) when someone calls and your MFC is set to FAX/TEL mode. Although callers hear your announcement, they cannot leave a message. To erase the announcement, follow the directions on page 96. “Erasing Outgoing Message.”

Function

Press

or MSG CTR OGM. Press or to select F/T OGM.

Press

Replace the handset. Your OGM is played.

Press

, 1, 8, 3. The screen prompts you to choose F/T OGM

Set

Record

, then pick up the handset to record a message.

Stop

to exit.

CHAPTER FIVE

Easy Receive

See

Operation from

Extension

Telephone (For

MFC 4350,

MFC 4650 and

MFC 6650MC

only) or

External

Telephone

p. 44

and

For FAX/TEL

Mode Only

p. 45

When you use this feature, you don’t have to press

Start

when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see RECEIVING on the fax screen or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset, and your MFC does the rest. Selecting ON allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. Selecting SEMI lets the MFC receive the call only if you’ve answered it at the MFC. Selecting OFF means you’ll have to activate the MFC yourself, by pressing

Start

—OR—by

pressing 5 1 if you are not at the MFC. If you’ve set this feature to ON, but your MFC doesn’t automatically

connect a fax call when you lift an external or extension phone handset, press the Fax Receive code 5 1. At the MFC, lift the handset and

Start

press

1 2 3

Function

Press

, 1, 2, 3.

Use or to select ON, SEMI or OFF.

Set

Press Press

when the screen displays your selection.

Stop

to exit.

Printing a Reduced Incoming Document

You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your MFC. If you choose AUT O, your MFC chooses the le v el of reduction for you.

Functio n

Press

, 1, 2, 5.

The screen displays

5.REDUCTION

Use or to select the reduction ratio you want—AUT O, 93%, 87% or

75%. Choose 100% if you don't want a reduction.

Set

3 4

Press Press

when the screen displays your selection.

Stop

to exit.

SETUP RECEIVE

Recommended Reductions

If your paper is letter size (8.5" x 11"), and the incoming fax is

letter size, select 93% A4 size, select 87% legal size, select 75%.

If your paper is A4 (8.2" x 11.6"), and the incoming fax is

letter size, select 100% A4 size, select 93%

If your paper is legal size (8.5" x 14"), and the incoming fax is

letter and A4 size, select 100% legal size, select 93%.

Setting Paper Size

You can use three sizes of paper for printing your faxes: letter, legal and A4. When you change the size of paper you have loaded in the MFC, you will need to change the setting for paper size, so your MFC will know how to fit the incoming fax on the page. You can also select the level of page reduction to fit on the paper in your MFC.

Function

Press

The screen displays

, 1, 2, 6.

6.PAPER

Use or to select LETTER, LEGAL or A4.

Set

Press

The screen displays

when the screen displays your selection.

CHANGE REDUCTION

1.YES 2.NO

Press 1 if you need to change the reduction setting—OR—Press 2 to go to Step 6.

Use or to select AUTO, 100%, 93%, 87% or 75%.

Set

5 6

Press Press

when the screen displays your selection.

Stop

to exit.

CHAPTER FIVE

Setting the Print Density

You can adjust print density, making your printed documents darker or lighter.

Press

Press to make print lighter, or to make print darker.

Press

Toner Save

You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting is OFF.

Press

Press or to turn ON (or OFF).

Press

Function

Set

Stop

to exit.

Function

Set

Stop

to exit.

, 1, 2, 7.

, 1, 2, 9.

Advanced Receiving Operations

Operation from Extension Telephone

See

F/T Ring Time

p. 41

See

Easy Receive

p. 42

(For MFC 4350, MFC 4650 and MFC 6650MC onl y) or External T elephone

If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your MFC take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the MFC starts to receive a fax.

If the MFC answers a voice call and double-rings for you to take over, use the Tele phone Answer Code 5 1 to take the call at an extension phone.

If you answer a call, and no one is on the line, assume you’re receiving a fax. At the MFC phone, press press 5 1, wait for fax receiving tones (chirps), then hang up. At an external phone, press 5 1 and wait for the phone to be disconnected (the screen displays RECEIVING) before you hang up. (Your caller will have to press

Start

to send the fax.)

Start

, then hang up. At an extension phone,

SETUP RECEIVE

For the MFC 7750, the Fax Receive Code and Telephone Answer Code can be used only from an external phone.

For FAX/TEL Mode Only

When the MFC is in FAX/TEL mode, it will use the F/T Ring Time (double ringing) to alert you to pick up a voice call. If you’re at the MFC, you can lift the handset to answer.

If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and press 5 1 between the double rings. If no one is on the

line, or if someone wants to send you a fax, send the call back to the MFC by pressing 5 1.

Changing Remote Codes

Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 5 1. The preset Telephone Answer Code is 5 1.

If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code from 5 1 to and the Telephone Answer Code from 5 1 to 9 9 9.

Function

Press

Press or to select ON (or OFF).

, 1, 2, 4.

REMOTE ACT.:ON?

Press

when the screen displays the setting you want.

Set

FAX RECEIVE:*51

If you want to, enter a new Fax Receive Code, then press

Set

TEL ANSWER:#51

If you want to, enter a new Telephone Answer Code, then press

Stop

Press

to exit.

Set

CHAPTER FIVE

Printing a Fax in Memory (For MFC 4350, MFC 4650 and MFC 7750 Only)

See

Setting F ax

Storage

p. 81

If you have Fax Storage ON for remote retrieval you can still print a fax in the memory when you are at your MFC.

Press

After printing is finished, press

Polling

Polling is the process of retrieving faxes from another fax machine. You can use your MFC to “poll” other machines, or you can have someone poll your machine.

All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Function

Start

, 1, 8, 4.

Stop

to exit.

See

Canceling a

Scheduled Job

p. 48

Some fax machines do not respond to the polling function.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Function

Press

The screen displays

, 1, 2, 8.

POLLING RX:OFF?

SELECT <- -> & SET

Press or to choose ON.

Set

Press

. The screen displays

ENTER FAX NO. ONLINE

PRESS START KEY ONLINE

Enter the fax number you are polling.

Start

Press

. The screen displays DIALING.

See

Canceling a

Scheduled Job

p. 48

SETUP RECEIVE

Setting Up Sequential Polling Receive

Your MFC can request documents from several fax units in a single operation. Afterwar d, a Sequential Polling Report will be printed.

Press

Function

, 1, 2, 8.

The screen displays

POLLING RX:OFF?

SELECT <- -> & SET

Press or to select Polling ON.

POLLING RX:ON?

Press

. The screen prompts you to enter the fax numbers to be polled.

Set

ENTER FAX NO. ONLINE

PRESS START KEY ONLINE

Specify the destination fax machines you wish to poll, using

One Touch, Speed Dial, a Group or the dial pad. You must press

Help/Broadcast

Press

for a document.

between each location.

Start

. Your MFC will poll each number or group member in turn

ACCEPTED

DIALING #XX

CHAPTER FIVE

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit.

If the MFC is idle,

Press

no jobs are waiting, the screen displays NO JOB WAITING.

If you have more than two jobs waiting, use or to select the job

you want to cancel. Press

—OR—

If you have only one job waiting, go to step 3. Press 1 to cancel—OR—Press 2 to exit without canceling.

T o cancel another job , return to step 2. Press

Function

, 1, 4. Any waiting jobs will appear on the display. If

4.REMAINING JOBS

Set

when the screen displays your selection.

Stop

to exit.

If your MFC is busy, press job.

You can check which jobs are waiting in memory by following Steps 1 and 2 above.

, then follow Steps 2 through 4 to cancel a

Stop

SETUP RECEIVE

Setting Multi-Function Link Pro Mode (For MFC 4650, MFC 6650MC and MFC 7750 Only)

See

Using the MFC

with Y our

Computer

p. 109

If you connect your MFC to your PC, you can receive faxes into your PC. After completing all setup for Multi-Function Link Pro mode, you can turn on Multi-Function Link Pro to reroute incoming faxes to your PC.

Function

Press

The screen displays

, 1, 2, 0.

0.MF LINK

Press or to select ON (or OFF).

2 3 4

Press Press

when the screen displays your selection.

Set Stop

to exit.

Distinctive Ringing

This MFC feature lets you use the Distinctive Ringing subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ringing pattern, so you’ll know which phone number is ringing. This is one wa y you can have a separate phone number for your MFC.

Your MFC has a Distinctive Ringing function, allowing you to dedicate one phone number just for receiving faxes. You’ll need to follow the directions below to “register” the new Distinctive Ringing pattern, that was assigned by the Telephone Company, so your MFC can recognize its incoming calls.

You can change or cancel the Distinctive Ringing pattern at any time. You can switch it off temporarily, then turn it back on. When you get a new fax number, be sure to you reset this function.

You can register only one Distinctive Ringing pattern with the MFC. Some ringing patterns cannot be registered.

■

The MFC will answer only calls to its registered number.

■

To have your TAD answer only the main number, the MFC must be in Manual Mode.

■

In FAX/TEL or FAX mode, the MFC will answer all numbers on the phone line.

CHAPTER FIVE

Registering your Distinctive Ringing Pattern

If you are not sure which ring pattern you have, call your telephone company. Then assign that pattern in the steps below.

Disconnect the MFC from any TAD or telephone company Voice Mail.

Set the MFC to MANUAL mode.

Press

The screen displays the current setting of this feature. Press or to select the SET Mode.

Press

Press or to select the prestored ring pattern you want to assign.

(You will hear each pattern as you scroll through the four patterns.) Be sure to choose the pattern assigned by the Telephone Company.

Ring

Pattern

Function

, 1, 0, 1.

Set

when the screen displays DISTINCTIVE:SET?

Rings

1 2 3 4

Press

Once you’ve registered the Distinctive Ringing pattern in your MFC, you can turn this feature on or off. To change the setting, follow steps 1 to 4 above, selecting ON (or OFF).

long - long short - long - short short - short - long very long (normal pattern)

Set

Stop

to exit.

Caller ID

SETUP RECEIVE

See

Printing

Caller ID

List

p. 52

The Caller ID feature of this MFC lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the name or telephone number of your caller as the line rings.

After a few rings, the screen displays the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory.

■ You will see the first 16 characters of the number or name.

■ OUT OF AREA display means call originates outside your Caller ID

service area.

■ PRIVATE CALL display means the caller has intentionally blocked

transmission of information.

■ CALL PICKUP display remains on the screen when no Caller ID

information was transmitted.

If both the name and number are received, the screen displays only the name. You can print a list of Caller ID information received by your MFC.

Caller ID service varies with different carriers. Call your local phone company to determine the kind of service availa ble in your area.

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirtyfirst call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your MFC.

Function

Press

Press or to select DISPLAY #?.

Press

, 1, 0, 2.

Set

. The screen displays the ID of the most recent call. If the

name was not received, it will not be displayed. Press or to scroll through the Caller ID memory and select the

Caller ID you want to view.

Press

to see detailed information of the selected ID. The screen

Set

shows the caller’s name and number and the date and time of the call. Press or to return to the Caller ID listing—OR—Press

Stop

to exit.

CHAPTER FIVE

Printing Caller ID List

Press

Press or to select PRINT REPORT.

Press

Clearing a Caller ID Stored in Memory

For effective use of the memory, it is recommended that you clear the Caller ID stored in memory by pressing number or name.

Call Waiting Caller ID (For MFC 4350, MFC 4650 and MFC 6650MC)

The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID service offered by many local telephone companies. The feature displays the telephone number (or name, if available) of Call Waiting callers on your MFC’s screen.

Function

Set

Start

, 1, 0, 2.

Clear

when the display shows the

To answer a Call Waiting signal while you’re talking on the phone, ask

the other party if you can put them on Hold a minute to catch the other call. The screen displays the Caller ID.

Press

To switch back to the frist call, press

Either caller can hang up at any time. However, if you hang up you will disconnect both callers.

Speed Dial

to switch to the second call.

Speed Dial

again.

CHAPTER SIX

Setup Send

Before You Begin

■

Documents must be between 5.8 and 8.5 inches wide, and 3.9 and 14.1 inches long. Your MFC can scan an image only 8.2 inches wide, regardless of how wide the paper is.

■

Make sure you insert documents face down, top edge first.

■

Adjust the paper guides to fit the width of your document.

■

The MFC 4350, MFC 4650 and MFC 6650MC’s automatic document feeder (ADF) can hold up to 20 pages, feeding each one individually through the MFC. Use standard (14 lb–24 lb) paper when using the ADF; if you’re using heavier paper, feed each sheet individually to prevent paper jams.

CHAPTER SIX

The FAX 7750’s automatic document feeder (ADF) can hold up to 30 pages if you stagger the pages and meet the following conditions:

Temperature: 68°F – 86°F (20°C – 30°C) Humidity: 50% – 70% Paper: Xerox 4200 (20LB/LTR),

Xerox 4024 (24LB/LTR),

Fan the paper, then stagger the pages in the document feeder as shown below:

See

Resolution

p. 64

Press

Resolution

(before you send the fax) to select the resolution for the

■

document you’re sending.

■

DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.

■

Make sure documents written in ink are completely dry.

SETUP SEND

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax.

Insert the document face down in the feeder.

Pick up the handset and listen for a dial tone

—OR—press

Hook

and listen for a dial tone.

See

One Touch

Dialing

p. 76

See

Speed Dialing

p. 76

Enter the fax number you want to call (you can enter the digits using

the dial pad, or you can enter a One Touch or Speed Dial number or you can call from the Tel-index).

When you hear the fax tone, press

If you’re using the handset, hang up.

Start

Automatic Transmission

This is the easiest way to send a fax. IMPORTANT: Do not pick up the

Hook

handset, or press

Insert the document face down in the feeder.

Enter the fax number using One Touch, Speed Dial, Tel-index or the

dial pad.

Start

Press

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, after you disconnect the call press

Redial/Pause

to retry the number.

If you’re sending a fax automatically and the line is busy, the MFC will automatically redial up to three times at 5 minute intervals.

CHAPTER SIX

Dual Access

You can scan up to 50 documents into the fax memory, even while the MFC is receiving or sending another fax (from memory). You can set temporary settings for each fax you're scanning, except Timer and Polling.

If you try to scan in and store a 51st fax, the MFC will send it immediately, without storing it in memory.

If you get a MEMORY FULL message while scanning the first page of a fax, press while scanning in a subsequent page, you'll have the option to press transmit the pages scanned so far, or to press

Make sure the document feeder is empty.

Place the document in the feeder.

Enter the fax number.

Press

displays the job number (#XX) of the fax and how much memory is available. Then the MFC starts dialing. You can immediately repeat steps 1 through 4 for the next fax.

Stop

to cancel scanning. If you get a MEMORY FULL message

Start

Stop

to cancel the operation.

Start

. The MFC starts scanning the document and the screen

Your MFC normally operates in Dual Access mode. However, you can override Dual Access by using Real Time Tr ansmission.

Real Time T ransmission

When Memory is full, the MFC cannot continue to scan documents into memory before sending. However, you can turn on REAL TIME TX; place the documents in the feeder and enter the fax number. As soon as the phone line is free, the MFC starts dialing and sending the fax.

Place the document in the feeder.

Press

Function

, 1, 3, 9.

The screen displays

9.REAL TIME TX

Set

SETUP SEND

To change the default setting, press or to select ON (or OFF)

and go to Step 7. —OR—For the next fax transmission only, press or to select NEXT FAX ONLY.

REAL TIME:ON?

Set

Press

For the next fax only, press or to select ON (or OFF).

Press

Set

ACCEPTED

OTHER SETTINGS?

See

Canceling a Job

in Memory

p. 58

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 9.

Enter fax number and press

Start

Checking the Jobs Status

Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the screen displays NO JOB WAITING.)

If the MFC is idle, press

to step 2. If you have multiple jobs waiting, use or to scroll through the

list.

Stop

Press

to exit.

Function

, 1, 4—OR—if the MFC is busy, go

CHAPTER SIX

Canceling Jobs in Memory

See

Dual Access

p. 56

You can cancel tasks you’ve scheduled, such as Delayed Fax, Polling Receive, Polling Transmit or faxes in memory waiting to be sent. If no jobs are waiting, the screen displays NO JOB WAITING.

If the MFC is idle,

Function

Press

Any waiting jobs appear on the display.

If you have more than two jobs waiting, use or to select the job

you want to cancel. Press

—OR—

If you have only one job waiting, go to step 3.

, 1, 4.

4.REMAINING JOBS

Set

when the screen displays your selection.

#02 SALES REPORT 

1.CLEAR 2.EXIT

Press 1 to cancel—OR—Press 2 to exit without canceling.

To cancel another job, return to step 2.

Stop

Press

to exit.

If the MFC is busy, press

, then follow Steps 2 through 4 to cancel a job.

Stop

Basic Sending Operations

Composing Electronic Co ver Page

SETUP SEND

See

One Touch

and

Speed Dialing

pp. 71-74

See

Setting

Station ID

p. 33

The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank.

The cover page indicates your Station ID, and the number of pages you’re sending. If you have Cover page Setup set to ON

Function

( You can select a comment to include on your cover page.

1 3 1), the number of pages remains blank.

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on page 34 to help enter characters.

Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each document you send. However, so you can set up your cover page and cover page comments in advance, the Cover Page Setup and Cover Page Message functions change the default settings.

Cover Pa ge for Ne xt F ax Only

Make sure the Station ID is set up (p. 33). This feature does not work without the Station ID.

You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document.

Insert the document in the feeder.

Function

Press

When the screen displays NEXT FAX ONLY?, press

, 1, 3, 1.

Set

CHAPTER SIX

Press or to select ON (or OFF).

Press

Press or to view the comment selections.

Set

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

See

Composing

Your Own

Comments

p. 62

5.(USER DEFINED)

6.(USER DEFINED)

Set

Press

Enter two digits to indicate the number of pages you are sending.

(Enter 0 0 to leave the number of pages blank.) If you make a mistake, press to back up and reenter the number of pages.

Press

when the screen displays your selection.

Set

. The screen displays:

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to step 11.

Enter the fax number you’re calling.

Start

Press

SETUP SEND

Always Send Cover Page

Make sure Station ID is set up (p. 33). This feature does not work without the Station ID.

You can set the MFC to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

Function

Press

Press or to select.

Press

ON, a coverpage is always sent when you send a fax.)

, 1, 3, 1.

COVERPAGE:OFF?

COVERPAGE:ON?

Set

when the screen displays COVERPAGE: ON? (If you select

See

Composing

Your Own

Comments

p. 62

If you selected ON, you must select a comment. Use or to view

possible selections. (You can select your custom comment.)

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

5.(USER DEFINED)

6.(USER DEFINED)

Set

Press

when the screen displays your selection. The screen displays:

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

CHAPTER SIX

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu—OR—Press 2 to exit if you are finished choosing settings.

Using a Printed Cover P age

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

Press

Press or to select PRINT SAMPLE?

Press

Function

, 1, 3, 1 .

Set

when the screen displays your selection.

Start

. Your MFC prints a copy of your cover page.

See

Entering Text

p. 34

TO:

FROM:

FAX: TEL:

COMMENT:

- - -

COVER PAGE

- - -

PAGE[S] TO FOLLOW

- - -

Cover Page Message

You can set up two custom comments.

Composing Your Own Comments

Function

Press

The screen displays

Use or to choose position 5 or 6 for your customized comment.

Press

Use the dial pad to enter your customized comment.

, 1, 3, 2.

2.COVERPAGE MSG

Set

SETUP SEND

Set

Press

. The screen displays

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 to exit.

Contrast

If your document is very light or very dark, you might want to set the contrast accordingly. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document.

Insert the document, face down, in the feeder.

Function

Press

Use or to select AUTO, S.LIGHT or S.DARK.

When the screen displays your selection, press

displays:

, 1, 3, 3.

ACCEPTED

Set

. The screen

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings.The display returns to

the SETUP SEND menu.—OR—Press 2 if you are finished choosing settings, and go to step 6.

Enter a fax number and press

Start

to send a fax.

CHAPTER SIX

Resolution

See

Multiple

Resolution

Transmission

p. 68

When you have a document in the feeder, you can use the change the default setting. Press lights change to the setting you want. For standard, turn Fine & S.Fine lights off. For Photo, turn them both on.

Standard—Suitable for most typed documents. Fine—Good for small print; transmits a little slower than standard

resolution. Super Fine—Good for small print or artwork; transmits slower than fine

resolution. Photo—Use when document has varying shades of gray; slowest transmission

time.

Resolution

continuously until you see the

Resolution

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

key to

Insert document.

Function

Press

The screen displays

Press or to select ON (or OFF).

Press

, 1, 3, 5.

5.OVERSEAS MODE

Set

when the screen displays your selection. The screen displays

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to step 6.

SETUP SEND

Enter the fax number you’re calling.

Start

Press

Call Reservation

You can send a fax and let the other party know that you want to have a conversation after the fax transmission is complete. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your MFC will ring. Lift the handset to speak.

If the other party does not answer and you have set Call Reservation and Call Back message to ON, your MFC will leave a message for the other party to call you.

Insert the document in the feeder.

Function

Press

The screen displays the current setting for Call Reservation.

, 1, 3, 6.

CALL RESERVE:OFF

CALL RESERVE:ON

Press or to select ON (or OFF).

If you set Call Reservation to ON, press

your selection. The screen displays the current setting for Call Back Message.

Set

when the screen displays

CALL BACK:OFF?

CALL BACK:ON?

Press or to select ON (or OFF).

Set

Press

when the screen displays your selection. The screen displays

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

CHAPTER SIX

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to step 8. The screen prompts you to enter the fax number you want to call.

Enter the fax number.

Start

Press

If you’ve set Call Reser vation to ON, pick up your handset if the MFC

rings.

You cannot use auto redial with Call Reservation. You cannot use Call

Reservation with Delayed Transmission or with Polling. You must register your Station ID to set Call Back Message to ON.

Print Sample Call Back Message

Function

Press

Press or to select PRINT SAMPLE?.

Press

Set Start

, 1, 3, 6.

See

Delayed Timer

p. 38

See Interrupting Delayed Fax

and Polling

Transmit Jobs

p. 70

Delayed FAX

After you have preset the time of day for delayed faxes (in Delay ed Timer), you can use this function up to 50 times each day to set up delayed faxes.

Insert the document in the feeder.

Function

Press

Press 1 to leave the originals waiting in the document feeder—OR—

Press 2 to scan the document into memory.

, 1, 3, 7.

Set

. The screen displays

1.DOC 2.MEMORY

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

SETUP SEND

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to step 6. The screen will prompt you to enter the fax number.

ENTER FAX NO. ONLINE

PRESS START KEY ONLINE

Enter the fax number.

Start

Press

Delayed Timer. (

. The MFC will wait to send the fax at the time you set up in

Function

, 1, 1, 6)

Broadcasting

See

Setting Up

Groups for

Broadcasting

pp. 73-74

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the

Help/Broadcast

key, you can include Groups, One Touch locations, up to 100 Speed Dial locations, and up to 50 manually dialed numbers (maximum of 174 locations if you did not use up any locations for Groups, access codes or credit card numbers). However, available memory will vary with the types of jobs in memory and the number of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using dual access and the timer.

Although the easiest way to broadcast is to press Group keys, you can include One Touch, Speed Dial, and manually, dialed numbers in the same

broadcast. You must press

Help/Broadcast

between each of these locations.

Use the Telephone Index to help you choose the numbers easily. After the broadcast is completed, a Broadcast Report will be printed

automatically to let you know the results.

■

To stop the broadcasting in progress, press

Stop

. The LCD display asks

if you want to cancel all locations or the location that is being sent.

■

Enter the long dialing sequence numbers as you normally would, but keep in mind that each key counts as one location, so the number of locations you can call become limited.

■

If the line is busy or for some other reasons a connection could not be made while broadcasting, the MFC will redial the number automatically.

CHAPTER SIX

■

If the memory is full, press the portion that is in the memory (if more than one page has been scanned).

Insert the document into the feeder.

Enter a number using One Touch, Speed Dial, Group number, Tel-index

or the dial pad. Example: Group number

Help/Broadcast

Press

Enter the next number.

Example: Speed Dial

Help/Broadcast

Press

Enter the next fax number.

Example: Manual dialing, using the dial pad.

Start

Press

Your MFC will read the document into memory and then start sending faxes to all the numbers you entered.

. You will be prompted to press the next number.

Stop

to abort the job or press

Start

to send

See

Resolution

p. 64

Multiple Resolution Transmission

Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDARD after the fax is sent.

Insert the document in the feeder.

Function

Press Use or to select resolution for page 1, then press

Repeat Step 2 for subsequent pages.

, 1, 3, 4.

Set

SETUP SEND

Stop

Press

The screen displays

when you’re finished.

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings.

Enter the fax number you’re calling.

Start

Press

See Interrupting Delayed Fax

and Polling

Transmit Jobs

p. 70

If you want to copy a document using multiple resolutions, press step 6.

Copy

Setting Up Polling Transmit

Polling Transmit is when you set up your MFC to wait with a document so another fax machine can retrieve it.

Place the document to be retrieved in the feeder.

Press

The screen displays

Press or to choose ON.

Press

, 1, 3, 8.

Function

POLLED TX:OFF?

SELECT <- -> & SET

Set

. The screen displays

1.DOC 2.MEMORY

CHAPTER SIX

Press 1 to select DOC if you want your MFC to scan the printed

document at the time it is polled—OR—Press 2 to select MEMORY.

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to step 7.

Press

If you pressed 1 in Step 5, the printed document remains in the document feeder until your MFC is polled. However, you can "interrupt" it to send another fax.

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Start

See

Delayed Fax

p.66

and

Setting Up

Polling

Transmit

p.69

Canceling a Job While Scanning the Document

You can cancel a job while you are scanning it into memory by pressing

Stop

. Eject the document by pressing

Stop

again.

Interrupting Delayed Fax and Polling Transmit Jobs

You can send a fax or make a copy now, even if you have the MFC set to send a fax later or to be polled. However, you cannot use automatic redial or the Function mode.

Function

Press

Wait 2 seconds, then remove the documents that are waiting in the

feeder.

Place the “new” document you want to send now in the feeder.

Enter the new fax number for the documents you want to send now.

Press

After the transmission is finished, place the “old” documents back into

the feeder.

, 1, 5.

INSERT DOCUMENT

Start

To restore the Delayed Fax and/or Polling.

Function

Press

, 1, 5.

CHAPTER SEVEN

Setup Auto Dial Numbers

Storing Numbers f or Easy Dialing

You can set up your MFC to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes.

See

One T ouch

Dialing

p. 76

See

Changing

One Touch

and

Speed Dial

Numbers

p. 73

Storing One Touch Dial Numbers

You can store 24 fax/phone numbers that you can dial by pressing one key

Start

(and can store names with these numbers. When you press a One Touch dial location, the screen displays the name or number as the call is dialed.

One Touch keys are not the dial pad keys. They are the 12 keys (numbers 01–24) located to the right of the dial pad.

1 2

). To access numbers 13 to 24, hold down the Shift key. You also

Function

Press Press the One Touch key where you want to store a number. (One T ouch ke y

has been pre-programmed for the Brother Fax-Back System (USA only). You can override it if you wish.) The screen displays the location you selected.

Enter a number (up to 20 digits). If you want to enter a pause in the dialing sequence (for example, to access an outside line), press

Redial/Pause

3.5 second pause when the number is dialed, and a dash appears on the screen.

Press

, 1, 6, 1.

as you’re entering digits. Pressing

Set

. The screen prompts you to enter a name for this number .

Redial/Pause

enters a

NAME:

CHAPTER SEVEN

Use the dial pad to enter the name (up to 15 characters). You can use the

chart on page 34 to help you enter letters—OR—Go to Step 6 to store the number without a name.

Press

or to select the type you want.

FAX a fax only number TEL a telephone (voice) number FAX/TEL both fax and telephone (voice) number

Press

Return to Step 2 to store another One-T ouc h number—OR—Press

When you dial an AUTO DIAL number, the screen displays the name you’ve stored, or, if you hav en’ t stored a name, the n umber you’ve stored.

Set

. The screen prompts you to select the type of number this is. Use

Set

Stop

to exit.

See

Speed Dialing

p. 76

If you need to store a pause longer than 3.5 seconds, press more times.

Even if you lose electrical power, numbers stored in memory will not be lost.

Redial/Pause

two or

Storing Speed Dial Numbers

You can store Speed Dial numbers, so you can dial by pressing only three keys (and

electrical power, numbers stored in memory will not be lost.

2 3

Start

). There are 100 Speed Dial locations. Even if you lose

Function

Press The screen prompts you to enter a location.

Use the dial pad to enter a two-digit location (00–99). Press

number you’re stor ing.

, 1, 6, 2.

SPEED-DIAL? #

Set

. The screen displays your entry, then prompts you to enter the

#05:

Enter the number (up to 20 digits).

Press

ENTER & SET

Set

. The screen now prompts you to store a name with this number.

NAME:

SETUP AUTO DIAL NUMBERS

Use the dial pad to enter the name (up to 15 characters). You can use the

chart on page 34 to help you enter letters—OR—Press Step 8 to store the number without a name.

Set

Press

The screen prompts you to select the type of number this is. Use or

to select the type you want.

Press

Return to Step 2 to store another Speed Dial number—OR—Press

Even if you lose electrical power, numbers stored in memory will not be lost.

FAX a fax number TEL a telephone (voice) number FAX/TEL both fax and telephone number

Set

and go to

Stop

to exit.

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either

1. CHANGE—OR—2. EXIT .

Press 1 to change the number stored, or press

change. Enter a new number .

■

If you want to erase the number, press of the digits.

■

If you want to change a digit, use or to position the cursor under the digit you want to change, then type over it.

Follow the directions from Step 4 in Storing One Touch Numbers, or Step 5

in Storing Speed Dial Numbers.

to exit without making a

when the cursor is to the left

Clear

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key (and

fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch key. Finally, you can have up to six small Groups, or you can assign up to 123 numbers to one large Group.

Start

). First, you’ll need to store each

CHAPTER SEVEN

You can include up to 23 One Touch locations, and up to 100 speed Dial locations. If you broadcast to more than the maximum locations available, you will be unable to set up transmissions using Dual Access and the Timer.

See

Storing

One T ouch Dial

Numbers

p. 71

and

Storing Speed

Dial Numbers

p. 72

and

Broadcasting

p. 67

Press

, 1, 6, 3.

Function

The screen displays

SELECT ONE-TOUCH

Select a One Touch key where you wish to store the Group number.

(For example, press One Touch key 02 for Group 1).

SETUP GROUP:GO

ENTER & SET

Use the dial pad to enter the Group number. (For example, press 1 for

Group 1). Press

To include One Touch or Speed Dial numbers in the Group, enter them

as if you were dialing. For example, for One Touch key 05, press One Touch key 05. For Speed Dial location 09, press

0, 9

Set

Speed Dial

on the dial pad. The display shows 05, #09.

, then press

G01:*O5#O9

Set

Press

. The screen prompts you to enter a name.

NAME:

ENTER & SET

Use the dial pad and the chart on page 34 to enter a name for the group

(for example, NEW CLIENTS).

Set

Press

You can print a list of all One Touch and Speed Dial numbers. See Chapter 10, Printing Reports.

Even if you lose electrical power, numbers stored in memory will not be lost.

Stop

to exit.

CHAPTER EIGHT

Telephone Operations

Dialing Options

You can use your MFC to make voice telephone calls, by dialing manually, or by using Tel-index, One Touch or Speed Dial memory.

Manual Dialing

Manual dialing is simply pressing all of the digits of the phone number.

Pick up the handset—OR—Press

When you hear a dial tone, dial the call using the dial pad.

If you pressed

party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

To hang up, replace the handset.

Hook

to dial the call, pick up the handset when the other

Hook

CHAPTER EIGHT

One T ouch Dialing

See

Storing

One Touch

Dial Numbers

p. 71

See

Storing

Speed Dial

Numbers

p. 72

Pick up the handset—OR—Press

When you hear a dial tone, press the One Touch key of the location you

Hook

want to call. If you pressed

Hook

to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

To hang up, replace the handset.

If you try to use a One Touch location with no number stored in it, you hear a warning sound, and screen displays NOT REGISTERED. The display returns to normal after 2 seconds.

If you are sending a fax, press picked up the handset, press

after pressing the One Touch key. If you

Start

when the receiving fax machine answers

Start

with fax tones.

Speed Dialing

Pick up the handset—OR—Press

When you hear a dial tone, press

Speed Dial number. If you pressed

Hook

to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

Hook

Speed Dial

, then press the two-digit

To hang up, replace the handset.

If you are sending a fax, press

Start

you picked up the handset, press answers with fax tones.

after pressing the Speed Dial number. If

when the receiving fax machine

Start

TELEPHONE OPERATIONS

See

Storing

One Touch

Dial Numbers

p. 71

Dialing Access Codes and Credit Card Numbers

Sometimes you may want to choose from among sever al long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch numbers. You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it, as soon as you press For example:

You store "555" on One Touch key 03 and "7000" on One Touch key 02. If you press One Touch 03, 02 and

temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to

555-7001 you could press One Touch 03 and press 7, 0, 0, 1 using the dialing pad.

Start

you can dial "555-7000". To

Hold

Press

You can replace the handset without disconnecting the call.

Pick up the MFC handset to release the call from Hold. Picking up an

extension handset will not release the call from Hold.

to put a call on Hold.

Pause

Redial/Pause

Press dialing overseas, you can press increase the length of the pause.

to insert a 3.5 second pause between numbers. If you are

Redial/Pause

as many times as needed to

CHAPTER EIGHT

Tone/Pulse

If you have pulse dialing service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

Lift the handset.

Press . Digits dialed after will send tone signals.

When you hang up, the MFC returns to pulse dialing service.

Searching Telephone Index

See

Storing

One Touch

Dial Numbers

p. 71

and

Storing

Speed Dial

Numbers

p. 72

You can search for names you have stored in One Touc h and Speed Dial memories. Names are stored alphabetically.

Tel-index

Press

Press or to search the memory.

When the screen displays the name you want to call, pick up the

handset or press Press

If you pressed

party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

When the call is over, hang up.

, then enter the first letter of the name you’re looking for.

Hook

Start

to begin dialing.

Hook

to dial the call, pick up the handset when the other

CHAPTER NINE

Remote Fax Options

(For MFC 4350, MFC 4650 and MFC 7750 Only)

If you have model MFC 6650MC your remote fax options are handled by the Message Center. Please see Chapter 12, Message Center.

Fax Forwar ding/Paging

You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when “Fax Storage” is set to

OFF.

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your MFC stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message.

Function

Press

Press or until the screen displays

Press

will be forwarded.

, 1, 8, 1.

FAX FORWARD?

Set

. The screen prompts you to enter the fax number where faxes

FWD#:

ENTER & SET

Enter the forwarding number (up to 20 digits).

Set

Press Press

Stop

to exit.

CHAPTER NINE

Programming Paging Number

When Paging is selected, your MFC dials the pager number you’ve programmed, and dials your Personal Identification Number (PIN) when connected, to activate your pager and let you know you have a fax message in the memory.

Press

Press or until the screen displays

Press

Function

, 1, 8, 1.

PAGING?

Set

. The screen prompts you to enter your pager number.

PAG#:

ENTER & SET

Enter your pager phone number (up to 20 digits) followed by .

Do not include the area code if it is the same as that of your MFC. For

0 0

example,

Set

Press

If your pager requires a PIN, enter the PIN, press , press

5 5 512 3 4

Redial/Pause

enter your fax number, then press For example,

2 3 4 5

Redial/Pause

0 0

5 212 8 4 6

—OR—

If you do not need a PIN, press

Redial/Pause

, enter the fax number, then

press . For example,

Redial/Pause

Press

Set Stop

to exit.

0 0

5 212 8 4 6

You cannot change a Paging number or PIN remotely.

Setting Fax Storage

REMOTE FAX OPTIONS

See

Remote

Retrieval

p. 82

If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding, Paging, or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory.

Function

Press

setting.

, 1, 8, 2. The screen prompts you to choose a fax

FAX STORAGE:OFF?

SELECT & SET

Press or to select ON (or OFF).

Set

Press

If there are faxes in memory when you turn Fax Storage OFF, the screens prompts you to erase any faxes in memory.

when the screen displays your selection.

Stop

to exit.

ERASE ALL FAX?

1.YES 2.NO

If you press 1, all fax data is erased and Fax Storage is turned off. If you press 2, data is not erased, and Fax Storage remains on.

Changing Remote Access Code

Enter your Remote Access Code when the MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this.

Function

Press

Enter a three-digit number from 000 to 999. Do not use the same digits

that appear in your Fax Receive Code or Telephone Answer Code. Press

Press

Set Stop

to exit.

, 1, 8, 3.

CHAPTER NINE

Remote Retriev al

You can call your MFC from any fax machine using touch tone and use a Remote Access Code and other button presses to retrieve fax messages. Keep the included Remote Control Access Card in your wallet as an aid.

See

Changing

Remote Access

Code

p. 81

Using Remote Access Code

Dial your fax number from a fax machine using touch tone.

When your MFC answers and beeps, immediately enter your Remote

Access Code (1 5 9 ). The MFC signals the kinds of messages received:

1 long beep — Fax message(s) No long beeps — No messages

The MFC then prompts you with two short beeps to enter a command.

If you wait longer than 30 seconds to enter a command, the MFC hangs up. If you enter an invalid command, the MFC beeps three times.

Press 9 0 to reset the MFC when you finish.

Hang up.

If your MFC is set to Manual mode, you can access your machine by waiting about 2 minutes, then entering the Remote Access Code within 30 seconds.

REMOTE FAX OPTIONS

Remote Commands

Follow the commands below to access features remotely. When you call the MFC and enter your Remote Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote control command.

Remote Control Commands

95 Changing Fax Forwarding/

Paging setting

1 OFF 2 Fax Forwarding 3 Paging 4 FAX FWD No. 6 Fax Storage ON 7 Fax Storage OFF

96 Retrieve FAX

1 Memory Status List 2 Retrieve all faxes

3 Erase fax from

the memory

97 Check the receiving status

1 FAX

98 Change Answer Mode

1 TAD 2 FAX/TEL 3 FAX

90 Exit

Operation Details

If you hear one long beep, the change is accepted. If you hear three short beeps, you cannot change it because the conditions have not been met. (Example: registering paging number). You can register your fax forwarding number by using 4. FAX FWD NO (see page

95). Once you have registered the number, the MFC will change automatically to FAX FWD:ON mode. Then retrieve a Memory Status List by entering 961 (see page 107) to make sure that the Fax Forwarding number you registered is correct on the List.

You can set FAX STORAGE to ON or OFF.

Enter the number of a remote fax machine to receive the Memory Status List or stored fax message(s). (See page 107).

If you hear one long beep, you can erase fax message(s) from the memory.

You can check whether your MFC has received any fax message(s). If yes, you will hear one long beep. If no, you will hear three short beeps.

If you hear one long beep, you can change the Answer Mode. If you hear three short beeps, you cannot change it.

After a long beep, you can exit remote control.

CHAPTER NINE

Retrieving Memory Status List

You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages.

Dial your MFC’ s number .

When you hear the beep, immediately enter your Remote Access Code

(1 5 9 ). When you hear two short beeps, use the dial pad to press

Using the dial pad, enter the number of the remote fax machine (up to 20

digits) where you want the Memory Status List forwarded, and then press

You cannot use and as dial numbers. However , if you w ant to store a pause, press .

9 6

After you hear your MFC beep, hang up and wait.

Your MFC calls the remote fax machine. The remote fax machine prints the Memory Status List.

Retrieving Fax Messages

Dial your MFC’ s number .

When you hear the beep, immediately enter your Remote Access Code

(1 5 9 ). As soon as you hear two short beeps, use the dial pad to press

Using the dial pad, enter the number (up to 20 digits) of the remote fax

machine where you want your fax messages forwarded, and then press .

You cannot use and as dial numbers. However, if you want to store a pause, press .

After you hear your MFC beep, hang up and wait.

Your MFC calls the remote fax machine. The remote fax machine prints your fax messages.

9 6 2

REMOTE FAX OPTIONS

Changing Fax Forwarding Number

You can change the default setting of your fax forwarding number from a remote fax machine.

Dial your MFC's number .

When you hear the beep, immediately enter your Remote Access Code

(1 5 9 ). When you hear two short beeps, enter

Enter the new telephone number of the remote fax machine (up to 20

digits) where you want your fax messages forwarded, and then press

You cannot use and as dial numbers. However , if you w ant to store a pause, press .

9 5 4

T o retr ie ve the Memory Status List, when you hear two short beeps, use the

dial pad to press 9 6 1. Use the dial pad to enter the number of the remote fax machine (up to

20 digits), and then press . After you hear your MFC beep, hang up and wait.

Your MFC calls the remote fax machine. The remote fax machine prints the Memory Status List showing the new forwarding number.

Check the forwarding number.

If the forwarding number is incorrect, return to Step 1 and reset it.

CHAPTER NINE

Brother MFC-7750, MFC-6650MC User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual