Brother MFC User Manual

SOFTWARE USER’S GUIDE

For DCP u sers; Th is doc umentat ion is for both MFC and DCP models. Where it says 'MFC' in this user's guide, please read 'MFC' as 'DCP'.

Version A

Section I Windows

1Printing

Using the Brother printer driver..................................................................................................................2

Features ....................................................................................................................................................2

Choosing the right type of paper................................................................................................................3

Simultaneous printing, scanning and faxing ..............................................................................................3

Clearing data fro m th e memo ry..................................................................................... ............. ...............3

Checking the pri n t qua lity.............................................................................................. ............................3

Status Monitor............................................................................................................................................4

Monitoring the machine’s status..........................................................................................................4

Turning off the status monitor..............................................................................................................5

Printer drive r se ttings......... .............. ..........................................................................................................5

Accessing the printer driver settings..........................................................................................................5

Basic tab....................................................................................................................................................6

Media Type..........................................................................................................................................7

Quality.................................................................................................................................................7

Enhanced Print Settings......................................................................................................................8

Improve P at tern Printing (Windows

Paper Size.........................................................................................................................................10

Page Layout ......................................................................................................................................11

Orientation.........................................................................................................................................11

Copies...............................................................................................................................................12

Paper Source (MFC-5860CN only) ...................................................................................................12

Advanced tab...........................................................................................................................................13

Color..................................................................................................................................................14

Scaling...............................................................................................................................................16

Watermark .........................................................................................................................................17

Device Options..................................................................................................................................19

Support tab..............................................................................................................................................21

2000/XP only) .........................................................................10

2Scanning

Scanning a document using the TWAIN driver........................................................................................22

TWAIN compliant...............................................................................................................................22

Accessing the Scanner......................................................................................................................23

Scanning a document into the PC.....................................................................................................24

Settings i n the Scanner Setup dialog box....... .................................................. .................................25

Scanning a document using the WIA driver (Windows

WIA compliant............................................................... ....................................................................29

Accessing the scanner ......................................................................................................................29

Scanning a document into the PC.....................................................................................................30

Using the Scan key (For USB c abl e user s).............................................................................................34

Scan to E-mail...................................................................................................................................34

Scan to Image...................................................................................................................................35

Scan to OCR.....................................................................................................................................35

Scan to File........................................................................................................................................36

XP only) ...........................................................29

Scan to Card (Not available for MFC-240C and MFC-3360C)..........................................................36

Using ScanSoft

Viewing ite ms.. ................................................................................................... ...............................41

Organizing your items in folders........................................................................................................42

Quick links to other applications........................................................................................................42

ScanSoft

You can import items from other applications...................................................................................43

You can export items into other formats............................................................................................43

Uninstalling ScanSoft

3 ControlCenter3

Using ControlCenter3........ ....... ...............................................................................................................44

Switching the user interface ..............................................................................................................46

Turning the AutoLoad feature off.......................................................................................................46

SCAN.................................................................................................................................................47

CUSTOM SCAN................................................................................................................................47

PHOTOCAPTURE (USB only) (Not available for MFC-3360C) ........................................................47

COPY ................................................................................................................................................48

PC-FAX (MFC models only).......................................................... ....... ....... ..... ....... ....... ..... ..............48

DEVICE SETTING.............................................................................................................................48

SCAN.......................................................................................................................................................49

Imag e (ex ample: Mi c rosoft

OCR (Word Processin g prog r a m).. .............................................................................. .....................51

E-mail................................................................................................................................................52

File attachments................................................................................................................................52

File.....................................................................................................................................................53

CUSTOM SCAN......................................................................................................................................54

Customizing a user-defined button....................................................................................................55

PHOTOCAPTURE (USB only) (Not available for MFC-3360C)..............................................................59

Open PCC Folder (PCC: PhotoCapture Center

Copy From PCC................................................................................................................................59

Copy To Application..........................................................................................................................60

COPY ......................................................................................................................................................61

PC-FAX (MFC models only)....................................................................................................................63

Send..................................................................................................................................................63

Receive/View Received (Not available for MFC-240C and MFC-3360C) .........................................64

Address Book....................................................................................................................................65

Setup.................................................................................................................................................65

DEVICE SETTING...................................................................................................................................66

Remote Setup (Not available for DCP models and MFC-240C) ...................... ....... ....... ..... ....... .......66

Quick-Dial (Not available for DCP models and MFC-240C)..............................................................67

Ink Level............................................................................................................................................67

User’s Guide......................................................................................................................................67

PaperPort® SE with OCR............................................................................................40

PaperPort® SE with OCR lets you convert image text into text you can edit...................42

PaperPort® SE with OCR.............................................................................43

Paint)....................................................................................................49

).............................................................................59

4 Network Scanning

(For models with built-in network support)

Before using Network Scanning..............................................................................................................68

Network licens e........................................................................ .........................................................68

Configuring Network Scanning ..........................................................................................................69

Using the Scan key....... .............. .............................................................................................................71

Scan to E-mail (PC ).................................................. .........................................................................71

Scan to Image...................................................................................................................................72

Scan to OCR.....................................................................................................................................72

Scan to File........................................................................................................................................73

5 Remote Setup

(Not available for DCP models and MFC-240C)

Remote Setup..........................................................................................................................................74

6 Brother PC-FAX Software

(MFC models only)

PC-FAX sending......................................................................................................................................76

Setting up user information................................................................................................................77

Sending setup....................................................................................................................................78

Setting up a cover page ........................................................ .............................................................79

Entering cover p a ge information.. ........ ..............................................................................................79

Address Book....................................................................................................................................80

Speed Dial setup ........................................... ..... .. ..... ..... ....... .. ..... .. ..... ..... ....... .. ..... .. ..... ..........................81

Brother Addr e ss Bo ok.......................................................................................................................82

Setting up a member i n the Addre ss Book........................................................................................82

Setting up a group for broadcasting ............................................................................... ....... ............83

Editing member information...............................................................................................................83

Deleting a member or group..............................................................................................................83

Exporting the Address Book ..............................................................................................................84

Importing to the Address Book..........................................................................................................85

Sending a file as a PC-FAX using the Facsimile style user interface ................................................86

Sending a file as a PC-FAX using the Simple style user interface....................................................87

PC-FAX receiving (Not available for MFC-240C and MFC-3360C).........................................................89

Enabling the PC-FAX Receiving software on your machine .............................................................90

Running the PC-FAX Receiving software on your PC.......................................................................91

Setting up your PC. .................................... .......................................................................................91

Configuring the Network PC-FAX Receiving Settings.......................................................................92

Viewing new PC-FA X mes sa ges...................................................................... .................................93

7 PhotoCaptur e Center

(Not available for MFC-3360C)

For USB cable users ............................................................................................. ...................................94

For network users (For models with built-in network support) .................................................................96

iii

Section II Apple® Macintosh

8 Printing and Faxing

Setting up your USB-equipped Apple® Macintosh®................................................................................98

Simultaneous printing, scanning and faxing......................................................................................98

Clearing data fro m th e memo ry.................. .......................................................................................98

Checking the pri n t q ual ity..................................................................................................................98

Status Monitor...................................................................................................................................99

Using the Brother Ink driver...................................................................................................................100

Choosing page setup options..........................................................................................................100

Choosing printing options ................................................................................................................101

Media Type......................................................................................................................................101

Quality.............................................................................................................................................102

Paper Feed (MFC-5860CN only).....................................................................................................103

Sending a fax (MFC models only) .........................................................................................................104

Drag a vCard from the Mac OS

9Scanning

Scanning from a Macintosh®.................................................................................................................107

Accessing the scanner ....................................................................................................................107

Scanning an image into your Macintosh

Pre-Scanning an image...................................................................................................................108

Settings in the Scanner window ............................................................................................ ..... .....109

Using the Scan key (For USB c abl e user s)...........................................................................................113

Scan to E-mail.................................................................................................................................113

Scan to Image.................................................................................................................................114

Scan to OCR...................................................................................................................................114

Scan to File......................................................................................................................................115

Scan to Card (Not available for MFC-240C and MFC-3360C)........................................................115

Using Presto!

Features..........................................................................................................................................119

System requirements for Presto!

Technical support............................................................................................................................120

PageManager®.............................................................................................................119

X Address Book application...... .............. ....................................106

PageManager®.........................................................................119

.......................................................................................108

10 ControlCenter2

Using ControlCenter2........ ....... .............................................................................................................122

Turning the AutoLoad feature off.....................................................................................................123

SCAN...............................................................................................................................................123

CUSTOM SCAN..............................................................................................................................124

COPY / PC-FAX..............................................................................................................................124

DEVICE SETTINGS........................................................................................................................124

SCAN.....................................................................................................................................................125

Image (example: Apple

OCR (word processing application)........................................................... ....... ....... ............ ....... .....127

E-mail..............................................................................................................................................128

Supported file types.........................................................................................................................128

File...................................................................................................................................................129

CUSTOM SCAN....................................................................................................................................130

User-defined button.. .......................................................................................................................130

PreView)............. ....... ..............................................................................125

Scan to Image .................................................................................................................................131

Scan to OCR ...................................................................................................................................132

Scan to E-mail.................................................................................................................................133

Scan to File......................................................................................................................................134

COPY / PC-FAX (PC-FAX is not available for DCP models).................................................................135

DEVICE SETTINGS..............................................................................................................................136

Remote Setup (Not available for DCP models and MFC-240C) .....................................................136

Quick-Dial (Not available for DCP models and MFC-240C)............................................................137

Ink Level.......... ..................... ...........................................................................................................137

11 Net work Scanning

(For models with built-in network support)

Before using Network Scanning............................................................................................................138

Configuring network scanning .........................................................................................................138

Using the Scan key....... .............. ...........................................................................................................140

Scan to E-mail.................................................................................................................................140

Scan to Image.................................................................................................................................141

Scan to OCR...................................................................................................................................141

Scan to File......................................................................................................................................142

12 Remote Setup & PhotoCapture Center

Remote Setup (Not available for DCP models and MFC-240C)............................................................143

PhotoCapture Center

For USB cable users. ....... ................................................................................................... ............145

For network users (For models with built-in network support).... .....................................................147

(Not available for MFC-3360C).........................................................................145

IIndex

Section I

Windows

Printing 2 Scanning 22 ControlCenter3 44 Network Scanning (For models with built-in

network support) Remote Setup (Not available for DCP models and

MFC-240C)

Brother PC-FAX Software (MFC models only) 76 PhotoCapture Center® (Not available for MFC-3360C) 94

Note

• The screens in this section are from Windows operating system.

• If your PC is pro te cte d b y a firewall, and is u nable to print, you ma y n eed to configure the fi r ewal l set ti ng s to allow communication through port number 137. Visit the Brother Solutions Center (http://solutions.brother.com

Printing 1

XP. Screens on your PC may vary depending on your

) for more in form ation.

Using the Brother printer driver 1

A printer driver translates the data from your PC application, and using a page description language, converts it into a format that can be understood by the printer/multi-function device.

You will fin d appr opri ate dr ive rs on th e CD- ROM sup plied wit h the mac hine . Ins tall those dri vers by fol lowi ng the Quick Setup Guide. You can also downlo ad the latest driv ers f rom the Brother Solutions C ent er at:

http://solutions.brother.com

Features 1

This mac hine offers m any features yo u w ill f ind in a high qua lit y ink jet printer.

Fast Printing Speed

See the U s er’s Guide for the rat ed print speeds of th e m odel you are us ing.

Brilliant High Quality Output

Printing at up to 1200 × 6000 dpi on glossy paper to get the highest possible resolution. (See Resolution in Specifications in the User’s Guide.) Th e printer drive r s upports N in 1, Wa te rmark printing, Color

Enhan c em ent technology and many other features .

Low Running Cost

Whenev er you run out of a particular ink color, you only hav e to replace the em pty cartridg e.

USB

Universal Serial Bus Interface provides fast communication with your PC.

Ethernet

The Ethernet interface lets your machine communicate with multiple PCs connected on a network. This feature is av ailable for Network Standa rd m odels only.

Wireless LAN (IEEE802.11b/g) (For Wireless models only)

The wireless LAN capability lets your machine communicate with other wireless devices using the IEEE802.11b/g wire less standar d in Infrastruct ure and Ad-hoc m odes. (See th e Network User’s Guide for details .) Th is fe at ure is availab le f or W ireless Netw ork St andard models only.

Printing

Choosing the right type of paper 1

For high quality printing, i t is impor tant to choose the right typ e of pape r. Be sure to read About paper in the User’s Guide before buying paper.

Simultaneous printing, scanning and faxing 1

Your machine can print from your PC while sending or receiving a fax in memory, or while scanning a document into the PC. Fax sending will not be stopped during PC printing.

However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.

Clearing data from the memory 1

If the LCD shows Data Remaining, you can clear the data that is left in the memory by pressing the

Stop/Exit key on the control panel.

Checking the print quality 1

If you want to check the print quality and find out how to improve it, see Improving pr int quality in the User’s Guide.

Printing

Status Monitor 1

The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get im m ediate notificat ion of error mess ages such as paper empty, paper jam or ink em pty.

You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing

Status Monitor located in Start/All Programs/Brother/MFC-XXXX on your PC.

Note

For more information about using the Status Monitor software, right-click the Status Monitor icon and choose Help.

Monitoring the machine’s status 1

Once you start up your PC, the Status Monitor icon appears on the tasktray.

 A green ic on indicates th e normal stand- by c ondition.

 A yellow ic on indicates a warning.

 A red icon indicates an error has occurred.

There are two locations where you can display the status monitor on your PC—in the tasktray or on the desktop.

Printing

Turning off the status monitor 1

If you want to switch off the status monitor, follow these steps:

a Right-click the Status Monitor icon or window and click Load Status Monitor on Startup to clear the

check mark.

b Right-click again then click Exit.

Note

Even if the status monitor is off , you can check the machine’s status at any time by clickin g Status Monitor from the Start menu on your PC.

Printer driver settings 1

You can change the following printer settings when you print from your PC:

 Media Type/Quality (Speed)  Paper Size  Page Layout  Color Matching/Halftone  Color Enhancement

 Scaling  Watermark  Print Date & Time  Quick Print Setup

Accessing the printer driver settings 1

a Click File, then Print in your ap plication. b Choose Brother MFC- XXXX USB Printer or Brother MFC-XXXX Printer (whe re XXXX is yo ur model

name) and click Properties. The printe r properties d ialog box appea rs .

Printing

Basic tab 1

4 3

a Choose your setting for Slow Drying Paper, Media Type and Quality (1).

Note

Check Slow Drying Paper when printing with plain paper on w hich ink dries s low ly. This setting may cause some slight blurring of text.

b Choose Paper Size, Page Layout, Page Order, Borderless, Border Line (if any), Orientation,

number of Copies and the page order (2).

c Select the Paper Source. (MFC-5860CN only)

Note

If you choose Auto Select, the machine will pull paper from T ray 1 and when Tra y 1 is empty, paper w ill automatically be pulled from Tray 2.

d Click OK (3) to apply your chosen settings.

To return to the default settings, click Default (4), then OK (3).

Note

This area (5) shows the current settings of Quality, Paper Size , Page La yout, Page Order, Orientation, Collate/Reverse Order an d Color/Grayscale.

Printing

Media Type 1

To achie v e t he best print res ults, the media being printed on should be selected in the driv er. The mach ine changes the way it prints depending on the selected media type.

 Plain Paper  Inkjet Paper  Brother Premium Glossy Photo Paper  Other Photo Paper  Transparencies

Quality 1

The quality selection lets you choose the print resolution. As print quality and speed are related, the higher the quality, the longer it will take to print the document. The quality selections that are available will vary depend ing on the me dia type y ou choose.

 Highest

Up to 120 0 × 6000 dpi. (See Resolution in Specifications in the User’s Guid e. ) U s e f or printing prec is e images such as photographs. This is the highest resolution and slowest speed.

 Photo

Up to 120 0 × 2400 dpi. Use f or printing photographs. S inc e the print data is m uch larger th an a normal document, the processing time, data transfer time and print time will be longer.

 Fine

1200 × 1200 dpi. Better print quality than Normal mode and faster print speed than Photo.

 Normal

600 × 600 dpi. Good print quality with typical print speed.

 Fast Normal

600 × 300 dpi. Be t te r print quality than Fast mode and fas te r print speed than Normal.

 Fast

600 × 150 dpi. The fastest print m ode and the lowest amount of ink us ed. Use for print ing large volum e documents or documents for proofing.

Media Type Color/Grayscale Print Quality Selection

Plain Paper Color/Grayscale Fast, Fast Normal, Normal, Fin e Inkjet Paper Color/Grayscale Fine, Photo Brother Premium Glossy Photo

Paper or Other Photo Paper Transparencies Color/Grayscale Normal, Fin e

Color/Grayscale Fine, Photo, Highest

Note

• The de f ault settings are shown in bold.

• For DCP-130C and MFC-240C, the Highest Print Quality selection is not available if you choose border les s printing.

Printing

Enhanced Print Settings 1

Click the Settings button to see options for enhanced print settings.

Bi-Directional Printing 1

When Bi-Directional Printing is checked, the print he ad prints in both dire ctions offerin g faster print speed s. When unchecked, the print head will only print in one direction giving higher quality printouts, but slower printing s peeds.

Color Enhancement (True2Life®) 1

Checking Color Enhancement (True2Life®) option enables the True2Life® feature. This feature analyzes your image to imp rove its sharpness, white balance and color densit y. This pro cess may take several minute s depen ding on the size of t he image and th e s pecifications of yo ur PC.

 Color Density

Adjusts the total amount of color in the image. You can increase or decrease the amount of color in an image t o im prove a washed out or wea k lo oking picture.

 White Balance

Adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appe ar anc e of wh it e. Th e whi t e are as o f a pi ct ur e may be s li gh tl y pi nk , yel l ow or som e ot her col or . B y adjust ing the wh ite bal ance you ca n adjust those wh ite area s .

Printing

 Sharpness

Enhances the detail of an image, similar to adjusting the fine focus on a camera. If the image is not in true focus and you canno t se e t he f ine details of th e picture, then adjust the sha rpness.

 Auto Image Enhance

Allows alteration of individual picture settin gs to improve the printed image and analyzes data from surrounding or neighboring pixels in the document.

 Brightness

Adjusts the brightness of the whole image. To lighten or darken th e image, move the scroll bar to the lef t or right.

 Contrast

Adjusts the contrast of an image. This will make darker areas darker and lighter area s lighter. Increase th e contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more subdued.

 Red

Increases the intensity of Red in the image to mak e the image re dder.

 Green

Increases the intensity of Green in the image to make t he image greener.

 Blue

Increases the intensity of Blue in the image to m ak e t he image bluer.

Improve Pattern Printing (Windows® 2000/XP only)

Printing

Select the Improve Pattern Printing option if the pattern of print ed fills are different from the pat t ern of the fills you see on your PC.

Paper Size 1

The Paper Size selection includes a large selection of standard paper sizes. If you want, you can create a custom size ranging from 3.5 × 5 in. (88.9 × 127. 0 mm ) to 8.5 × 14 in. (215.9 × 355.6 mm). You can also choose the borderless setting for specific paper sizes. From the drop-down list, choose the Paper Size you are using.

You can create a custom size by choosing User De fined Size. Specify the Width and Height values, and enter any name you want for this custom size. Choose the correct paper thickness to improve the quality of your output.

To do borderless printing 1

From the Paper Size pull down list choose the size of paper you want to print such as Letter (borderless).

Printing

Page Layout 1

The Page Layout option lets you choose the N in 1 options or the 1 in N options. The N in 1 options print 2, 4, 9 or 16 pages of a docum ent on 1 sheet of p aper. The 1 in N opt ions enlarge s your print size and prints the doc um ent in poster print mode.

Note

If you are us ing Window s

98/98SE/Me, the 4 in 1, 9 in 1 and 16 in 1 layo ut is not av ailable.

Page Order (Windows® 2000/XP only) 1

When N in 1 option is selected, the Page Order can be selected from the drop-down menu.

Border Line 1

When printing multiple pages on one sheet with the Page Layout feature, you can choose to have a solid border, dashed border or no border around each page on the sheet.

Orientation 1

Orientation chooses the pos it ion your docume nt w ill be printed (in Portrait or Landscape).

Portrait (Vertical) Landsca pe ( Horizontal)

Note

If your application software contains a similar function to this, we recommend you use the one in the application.

Printing

Copies 1

The Copies selection sets th e number of copies that will be printed (1 to 999).

Collate 1

With Collate checked, on e complete co py of y our documen t will be printed an d t hen reprinted according to the number of copies you choose. If Collate is uncheck ed, then each p age will be print ed according to the number of copies chosen before the next page of the document is printed.

Reverse Order 1

Reverse Order prints the pages of y our docume nt in t he opposite order.

Paper Source (MFC-5860CN only) 1

The Paper Source selection sets the paper tray from which the machine will feed the paper when printing. If you choose Auto Select, the machine will take paper from Tray 1. When Tray 1 is empty, Auto Select allows the machine take paper from Tray 2 if both trays are using paper that is the same type and size.

Note

• You ca n only use Plain Pap er for Media Type, and Letter, Legal, A4, Executive or B5 for Paper Size in Tray 2.

• Tray 2 does not support Borderless pr intin g.

Printing

Advanced tab 1

Change the tab settin gs by c lic k ing one of the following icon s:

1 2 3 4

 Color (1)  Scaling (2)  Watermark (3)  Device Options (4)

Note

To return to the default settings, click Default.

Printing

Color 1

Color/Grayscale 1

This selection allows a c olor document to be printed in blac k and white using grayscale.

Image Type 1

The print er driver will choose the most su it able color matc hing and half tone method, depending on y our image type. Generally, text and bu si ness graphics are printed vivid ly and photographic images are printed softly.

 Auto

The printer driver automatically chooses the image type.

 Photo

Use for photographic images.

 Graphics

Use for documents that contain text or business graphics (charts or clip art).

 Custom

If you wa nt to ch oose the color m atching and halftone meth od, choose this m ode.

Printing

Custom Image Type 1

You can choose the color matching method manually. Choose the best one for your document.

 Match Monitor

Color is adjusted to get the closest color match with the PC monitor.

• Natural: Use for photogra phic images. Th e c olor is adjusted to print more na t ural colors.

• Vivid: Use for b u si ne ss g rap hics such as charts, graphics and text. Th e col or i s adjusted to p rin t mo re vivid colors.

 Halftone Pattern

Printing

The machine can use two methods (Diffusion or Dither) to arrange dots to express halftones. There are some predefined patterns and you can choose which one to use for your document.

• Diffusion: Dots are put at random to create the halftones. Use for printing photographs that have delicate shades and gr aphic s .

• Dither: Dots are arranged in a pre-defined pattern t o m ak e halftones. U s e fo r printing graph ic s th at have definite color boundaries or for printing charts such as business charts.

Note

Some halftone sett ings cannot be c hosen with certain combin at ions o f Media Type and Quality settings.

Scaling 1

You can change the print size of your document with the Scaling feature.

 Choose Off if you want to print the document as it appears on your screen.  Choose Fit to Paper Size if your document has an unusual size, or if you only have standard size paper.  Choose Free if you want to reduce the size.  Check Mirror Printing to reverse the data from left to right.

Note

Mirror P rinting is not available when you choose Transparencies as the Media Type.

Printing

Watermark 1

You can print a logo or text onto your document as a Watermark. You can choose one of the preset Watermarks, or you can use a bitmap file or text file that you have created.

Check Use Watermark, and then choo s e th e w atermark yo u w ant to use.

In background 1

Check In background to print the watermark image in the background of your document. If this feature is unchecked, the Watermark will be printed on top of your document.

In Outline Text (Windows® 2000/XP only) 1

Check In Outline Text if you only want to print an outline of the watermark.

Print Watermark 1

You can print the watermark in any of the following ways:

 On all pages  On first p ag e only  From second page  Custom

Printing

Watermark Setting 1

You can change the watermark size and position on the page by choosing the watermark, and clicking the

Edit button. If you want to add a new watermark, click the New button, and then choose Text or Bitmap in Watermark Style.

 Title

Choose CONFIDENTIAL, COPY or DRAFT as the title or enter a title you like in the field.

 Watermark Text

Enter your watermark text into the Text Box, and then choose Font, Size, Color and Style.

 Watermark Bitmap

Enter the file name and location of your bitmap image in the File box, or click Browse to search for the file. You can also set the scaling size of the image.

 Position

Use this se t tin g if y ou w ant to contro l th e po s it ion of the water m ark on the page.

Printing

Device Options 1

You can set the following Printer Functions:

Print Date & Time 1

When the Print Date & Time feature is enabled, the date and time will print on your document from your PC’s system clock.

Click the Setting button to change the Date, Time, Position an d Font. To include a background with the Date and Time, choose Opaque. When Opaque is chosen, you can click the Color button to change the color of the Date and Time backgr ound.

Note

The selection box shows the forma t of Date and Time to be pri nt ed. Th e ac tu al Date and Time printed on your document is automatically retrieved from the settings on your PC.

Printing

Quick Print Setup 1

The Quick Print Setup feature lets you quickly choose driver settings. Set Quick Print Setup to On and choose the functi on wh i ch should b e displayed in the Q uick P rint S etup icon. To vie w a nd ch ange settings, click the tasktray icon.

Printing

Support tab 1

The Support tab shows the driver version and settings information. There are also links to the Brother S olutions Center and driver upd ate web si t es.

Click the Support tab to display the following screen:

 Brother S olutions Center

The Brother S olutions Center is a web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.

 Web Update

You can check the Brother web site for automatic downloads to update the printer driver on your PC.

 Check Setting

You can check current driver settings.

Scanning operation s and the drivers us ed will differ depending on t he operating s yst em you are using. As default, the machine uses a TWAIN compliant driver when scanning documents from your applications.

 For Windows

Two sca nner dr ive rs ar e ins tall ed. A TWAIN c ompl iant s cann er dri ver ( See TWAI N comp liant on page 22) and a Windows

(Windows

Windows

Note

• For ScanSoft

• If your PC is protecte d b y a fi r ewall a n d is u nable to scan, you may need to co nfig ure th e f ire wall se tti n gs to allow communication through port number 137 and 54925. Visit the Brother Solutions Center (http://solutions.brother.com

Scanning 2

Imaging Ac quisition (WIA) driver (See Scanning a document using the WIA driv er

XP only) on page 29).

XP users ca n s elect either driv er when scanning docum ents.

Paper Port® SE, see Using ScanSoft® PaperP ort® SE with OCR on page 40.

) for more in form ation.

Scanning a document using the TWAIN driver 2

TWAIN compliant 2

The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and applications. This means that you can

not onl y sca n imag es di rect ly i nto t he Pape rPor t can also scan images directly into hundreds of other software applications that support TWAIN scanning.

These applications include popular programs, such as Adobe

CorelDraw

and many mor e.

SE viewer that Brother included with your machine, but you

Photoshop®, Adobe® PageMak er®,

Scanning

Accessing the Scanner 2

a Start t he Scan Soft

PaperPort® SE software that was installed during the MFL-Pro Suite insta l lati o n to

scan a do c um ent.

Note

The instructions for scanning in this Guide are for when you use ScanSoft steps may vary when using other software applications.

b Click File, then Scan. Or click the Scan button.

The Scan panel appears in the left side of the s c reen.

c Choose the scanner you are using from the Scanner drop-down list.

Note

• For Windows

XP:

Choose TW-Brother MFC-XXXX USB or TW-Brother MFC-XXXX LAN.

• For other operating systems: Choose Brother MFC-XXXX USB or Brother MFC-XXXX LAN. (Where XXXX is your model name)

d Click Scan.

The Scan ner Setup dialog box appea rs :

Paper Port® SE. The scanning

Scanning

Scanning a document into the PC 2

You can s c an a whole page, or a portion of the page by pre-scanning th e document.

Scanning a whole page 2

a Load your document. b Adjust the f ollowing settings, if needed, in the Scanner Setup dialog box:

 Scan (Image Type)  Resolution  Scan Type  Brightness  Contrast  Document S ize

c Click Start.

When scanning is finished, click Cancel to return to the PaperPort

Note

After you select a document size, you can ad just the scanning area further by cli cking the left mouse button and dragging it. This is required when you want to crop an image when scanning.

Pre-Scanning an image — to crop a portion you want to scan 2

SE window .

The PreScan butt on is us ed t o prev iew an image and als o let s you c rop an y unwan ted ar eas f rom th e imag e. When you are satisfied you are sca nni ng the correct are a, cl i ck the Start button in the Scanner Setup dialog box to scan the image.

a Load your document.

b Choose the settings for Image Type, Resolution, Scan Type, Brightness, Contrast and

Document S ize as needed.

c Click PreScan.

The whol e im age is scanned into the PC an d appears in th e Sc anning Area (1) of the Scanner Setup dialog box.

Scanning

d Press and hold down the left mouse button and drag it over the portion you want to scan.

Note

You can enlarge the image using the icon, and then use the icon to restore the image to its original size.

e Load your document again.

Note

Skip this step if you loaded the document on the scanner glass in step a.

f Click Start.

This time only t he chosen are a of t he document ap pears in the Pa perPort application window).

SE window (or your

g In the Pap erPort

SE window , us e the options av ailable to refine the image.

Setti ng s in th e Scan ner Setup dialo g bo x 2

Image Type 2

Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be automatically altered for each of the default settings.

The def ault settings are listed in the ta ble below:

Image Type Resolution Scan Type Photo Use for scanning photo images 300 × 300 dpi 24 bit color Web Use for attaching the scanned image to web pages 100 × 100 dpi 24 bit color Text Use for scanning text documents 200 × 200 dpi Black & White

Scanning

Resolution 2

You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The followin g table shows the resolutions you can choose and the available colors.

Resolution

100 × 100 dpi Yes Yes Yes 150 × 150 dpi Yes Yes Yes 200 × 200 dpi Yes Yes Yes 300 × 300 dpi Yes Yes Yes 400 × 400 dpi Yes Yes Yes 600 × 600 dpi Yes Yes Yes 1200 × 1200 dpi Yes No Yes 2400 × 2400 dpi Yes No Yes 4800 × 4800 dpi Yes No Yes 9600 × 9600 dpi Yes No Yes 19200 × 19200 dpi Yes No Yes

Black & White/ Gray (Error Diffusion)

256 col or True Gray/24 bit col or

Scan Type 2

 Black & White

Use for text or line art images.

 Gray (Error Diffusion)

Use for photographi c i ma ges o r gra phi cs. ( E rro r Di ffu si on i s a method for cre atin g simulated gray ima ges without using true gray dots. Black dots are put in a specific pattern to give a gray appearance.)

 True Gray

Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray.

 256 Color

Uses up to 256 colors to scan the image.

 24 bit Color

Uses up t o 16.8 million co lors t o s c an the image. Although using 24 bit Color creates an image with the most accurate color reproduction, the image file

size will be about three ti mes larger than a file created using the 256 Color option. It requires the most memo ry and has the long es t tr ansfer time.

Scanning

Brightness 2

Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average and is usually su it able for most ima ges.

You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level.

If the s canne d image i s t oo light, s et a lowe r Brightness lev el and s c an the document agai n. If the ima ge is too dark , set a higher Brightness level and scan the document again.

Note

The Brightness setting is only available when you set Scan Type to Black & White, Gray or True Gray.

Contrast 2

You can increase or decrease the contrast level by moving the slide bar to the left or right. An increase emphas izes dark and li ght area s of t he image , wh ile a dec rease re v eals more detai l in gray areas. You can also enter a value in the box to set the Contrast.

Note

The Contrast setting is only available when you set Scan Type to Gray or True Gray.

When s ca nning photog r aphs or other im ages for use in a w ord processor or ot her graphics application, t ry different settings fo r the Resolution, Color Type, Brightness and Contrast to see which set ti ng best suits your needs.

Document Size 2

Choos e one of the follow ing sizes:

 A4 210 × 297 mm  JIS B5 182 × 25 7 m m  Letter 8 1/2 × 11 in.  Legal 8 1/2 × 14 in. (Available on ADF mod els )  A5 148 × 210 mm  Execu ti ve 7 1/ 4 × 10 1/2 in.  Business Card

To scan business cards, choose the Business Card size, and then put the business card face down at the center of the scanner glass.

 Photo 4 × 6in.  Index Card 5 × 8in.  Photo L 89 × 127 mm  Photo 2L 127 × 178 mm  Postcard 1 100 × 148 mm  Postcard 2 148 × 200 mm

 Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 215.9 × 355.6 mm.)

If you choose Custom as the size, the Custom Document Size dialog box appears.

Enter the Name, Width an d Height of the document. You can c hoose ‘mm’ or ‘inch’ as the uni t for W idth and He ight.

Note

You can s ee the actual paper size you chose on the sc reen.

Scanning

• Width: shows the width of scanning area.

• Height: shows the height of scanning area.

• Data S ize: shows the approximate data size in Bitmap format. The size will vary depending on the type of file, resolution and number of colors used.

Scanning

Scanning a document using the WIA driver (Windows® XP only) 2

WIA compliant 2

For Windows® XP you can choose Windows® Image Acq uisit ion (WI A) when sc anning i mages. Yo u can scan

images directly into the PaperPort images directly into any other applications that support WIA or TWAIN scanning.

SE viewer that Brother included with your machine or you can scan

Accessing the scanner 2

a Open your software ap plication to sca n t he documen t.

Note

The instructions for scanning in th is Guide are b ased on ScanSoft when scanning from ot her applications.

PaperP ort® SE. The process will vary

b Click File, then Scan. Or click the Scan button.

The Scan panel appears on the left side of the screen.

c Choose the scanner you are using from the Scanner drop-down list.

Note

• Choose WIA-Brother MFC-XXXX USB or WIA-Brother MFC-XXXX LAN (Where XXXX is your model name).

• If you choose TW-Brother MFC-XXXX, the TWAIN driver will start.

d Click Scan.

The Scan dialog box appears:

Scanning

Scanning a document into the PC 2

There are two ways to scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbe d s c anner glass.

If you want to scan and then crop a portion of a page after pre-scanning the document, you must scan using the scanner glass (Flatbed). (See Pre-Scanning an image — to crop a portion you want to scan on page 24.)

Scanning a document using the ADF (Available for ADF model) 2

a Load your document.

1 Paper source 2 Picture ty pe 3 Adjust the quality of the scanned picture 4 Page size

b Choose Document Feeder from the Paper s ource drop-down list (1). c Choose the picture type (2). d Choose the Page size from the drop-down lis t (4).

Scanning

e If you want to change some advanced settings, click Adjust the quality of the scanned picture (3).

You can ch oose Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK after you choose the settings.

Note

By default, the scanner resolution can be set to a maximum of 1200 dpi.

If you want to scan at higher resolutions, use the Brother Scanner Utility. (See Brother Scanner Utility on page 33.)

f Click the Scan button in th e Sc an dialog box .

The machine starts scanning the document.

Scanning

Pre-Scanning and cropping a portion using the scanner glass 2

The Preview bu t ton i s us ed to previe w an imag e for cropping any unwanted po rtion s f r om the image. When you are s at is f i ed with the preview, click the Scan button in the Scan dialog box to scan the image.

a Put the document face down on the scanner glass. b Choose Flatbed in the Paper source drop-down list (1).

Note

If your machine has no Auto Document Feeder (ADF), you do not need to specify the Paper source.

1 Paper source 2 Picture ty pe 3 Adjust the quality of the scanned picture 4 Scanning area

c Choose the picture type (2). d Click Preview.

The whol e im age is scanned into the PC an d appears in th e s c anning area (4).

e Press and hold down the left mouse button and drag it over the portion you want to scan.

Scanning

f If you need to access advanced se ttings, click Adjust the quality of the scanned picture (3) . Y ou c a n

choose Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK after you choose a setting.

g Click the Scan button in th e Sc an dialog box .

The machine starts scanning the document.

This time only t he chosen are a of t he document ap pears in the Pa perPort application window).

SE window (or your

Brother Scanner Utility 2

The Brot he r S can ner Util i ty is u sed to c onf ig ur e t he WI A sc ann er dri ve r fo r re sol u ti ons gre ate r tha n 120 0 dpi and for changing the paper size. If you want to set Legal size as the defaul t size, use t his util ity to chan ge the setting. You must restart your PC for the new settings to take effect.

 Running the utility

You can run the utility by choosing Scanner Utility located in Start/All Programs/Brother/MFC-XXXX menu (w here XXXX is your model nam e)/Scanner Settings.

Note

If you scan the document at a resolution of greater than 1200 dpi, the file size may dramatically increase. Make sure that you have e nough memory and hard disk space for the size of the f ile you are tryin g to scan. If you do not have enough memory or hard disk space then your PC may freeze as the document is scann ed and you could lose your file.

Scanning

Using the Scan key (For USB cable users) 2

Note

If you use the Scan key on a network, see Using the Scan key on page 71.

You can us e the (Scan) key on the control panel to scan documents d irectly into your word processing, graphics or E-mail applications, to a folder on your PC or to a media card.

Before you can use the (Scan) key on the control panel, you have to install the Brother MFL-Pro software suite and connect the machine to your PC. If you installed the MFL-Pro Suite from the included CD-

ROM, th en the correct driv ers and the Con t rolCenter3 sof t w are are install ed. Scanning us ing the

(Scan) key uses the configuration of the Device Button tab of the ControlCenter3 software. (See

SCAN on page 49.) For details about how to configure the scan settings and to launch the application of your choice using the (Scan) key, see Usi ng C ontrolCente r3 on page 44.

Scan to E-mail 2

You can scan either a black and white or color document into your E-mail application as a file attachment. You can change the (Scan) key configuration . (S ee E-mail on page 52.)

a Load your document. b Press the (Scan) key. c Press a or b to choose Scan to E-mail.

Press OK.

d Press Black Start or Color Start.

The machine starts scanning the document, creates a file attachment, and launches your E-mail applicat ion, displaying th e new messag e w aiting to be add ressed.

Scanning

Scan to Image 2

You can s c an a color picture int o y our graphics application for viewing and editing. You ca n c hange the

(Scan) key configuration . (S ee Image (example: Microsoft

Paint) on page 49.)

a Load your document. b Press the (Scan) key. c Press a or b to choose Scan to Image.

Press OK.

d Press Black Start or Color Start.

The machine starts the scanning process.

Scan to OCR 2

If your original document is text, you can use ScanSoft® Pape rPort® SE to scan the document and convert it into a text file which can then be edited in your favorite word processing software. You can change the

(Scan) key configuration . (S ee OCR (Word Processing program) on page 51.)

a Load your document. b Press the (Scan) key. c Press a or b to choose Scan to OCR.

Press OK.

d Press Black Start or Color Start.

The machine starts the scanning process.

Scanning

Scan to File 2

You can s can a black and whi te or a colo r documen t into your PC and s ave it as a file in the fold er you ch oose. The file type and specific folder are based on the settings you have chosen in the Scan to File configuration scree n of C ontrol C enter 3. (See File on page 53.)

a Load your document. b Press the (Scan) key. c Press a or b to choose Scan to File.

Press OK.

d Press Black Start or Color Start.

The machine starts the scanning process.

Note

If you want to change betwe en color an d black and whi te scannin g, choose col or or black and white in the scan type option on the Device Bu tto n tab of the ControlCenter3 configuration screen. (See File on page 53.)

Scan to Card (Not available for MFC-240C and MFC-3360C) 2

You can scan black and white and color documents directly to a media card. Black and white documents will be stored in the PDF (*.PDF) or TIFF fi l e for mats (*.TIF). Color documents may be sto red in PDF (*.P DF) o r JPEG (*.JPG) file formats. File names are based on the current date. For example, the fifth image scanned on July 1 , 20 06 would be named 070106 05.PDF. You c an c hange the co lor, quality and f ile name.

Resolution (For Monochrome Display models)

B/W 200x100 dpi 200x100dpi B/W TIFF / PDF TIFF B/W 200 dpi 200dpi B/W TIFF / PDF TIFF Color 150 dpi 150dpi Color JPEG / PDF PDF Color 300 dpi 300dpi Color JPEG / PDF PDF Color 600 dpi 600dpi Color JPEG / PDF PDF

a Put a CompactFlash

Resolution (For Color Display models)

®1

, Memory Stick®2, Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or

xD-Pictu re C ard™3 into your machine.

This product also suppor ts CompactFlash® type1.

MagicGate Memory Stick® and Memory Stick Pr o™ can be used, but any music data that is stored on the stick cannot be read.

This product supports xD-Picture Card™ Type M/Type H (Large Capacity).

File Format Option s Default File Format

Scanning

CAUTION

DO NOT unplug the power cord or remove a CompactFlash®, Memory Stick®, Memory Stick Pro™, MultiMediaCard™, SecureDi gital™ or xD-Pictu re Card™ from the machine whil e it is reading the card (the PhotoCapture key is flashing). You could lose your data or damage the card.

If you take out the media card while the PhotoCapture key is flashing, you must restart your PC at once before puttin g th e media ca r d bac k i n. If you put in ano ther med i a card b efor e the P C i s r e sta rt ed , the data on it may be destroyed.

b Load your document. c Press the (Scan) key. d Press a or b to choose Scan to Card.

Press OK. Do one of the following:

 To change the quality, go to e.  To start scanning without changing any settings, press Black Start or Color Start.

e Press a or b to choose the quality you want.

Press OK. Do one of the following:

 To change the file type, go to f.  To start scanning without changing any settings, press Black Start or Color Start.

f Press a or b to choose the file type you want.

Press OK. Do one of the following:

 To change the file name, go to g.  To start scanning without changing any settings, press Black Start or Color Start.

Note

• If you choose color in the resolution setting, you cannot choose TIFF.

• If you choose black and white in the resolution setting, you cannot choose JPEG.

g The file name is se t automaticall y. However, you can creat a name of yo ur choice usi ng the dial pad. You

can only change the first 6 digits of the file name. (MFC models only) Press OK.

Note

Press Stop/Exit or Clear/Back to delete the letters you entered.

h Press Black Start or Color Start to start scanning.

Scanning

Changing the defau lt quality 2

(For MFC-5460CN and 5860CN) 2

a Press Menu, 4, 9, 1. b Press a or b to choose B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or

Color 600 dpi. Press OK.

c Press Stop/Eixt.

(For DCP-130C)

a Press Menu. b Press a or b to choose 2.PhotoCapture.

Press OK.

c Press a or b to choose 0.Scan to Card.

Press OK.

d Press a or b to choose 1.Quality.

Press OK.

e Press a or b to choose B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or

Color 600 dpi.

Press OK.

f Press Stop/Exit.

Changing the default black & white file format 2

(For MFC-5460CN and 5860CN) 2

a Press Menu, 4, 9, 2. b Press a or b to choose TIFF or PDF.

Press OK.

c Press Stop/Eixt.

(For DCP-130C)

a Press Menu. b Press a or b to choose 2.PhotoCapture.

Press OK.

c Press a or b to choose 0.Scan to Card.

Press OK.

d Press a or b to choose 2.B/W File Type.

Press OK.

e Press a or b to choose TIFF or PDF.

Press OK.

f Press Stop/Exit.

Scanning

Changing the default color file format 2

(For MFC-5460CN and 5860CN) 2

a Press Menu, 4, 9, 3. b Press a or b to choose PDF or JPEG.

Press OK.

c Press Stop/Eixt.

(For DCP-130C)

a Press Menu. b Press a or b to choose 2.PhotoCapture.

Press OK.

c Press a or b to choose 0.Scan to Card.

Press OK.

d Press a or b to choose 3.Color File Type.

Press OK.

e Press a or b to choose PDF or JPEG.

Press OK.

f Press Stop/Exit.

Scanning

Using ScanSoft® PaperPort® SE with OCR 2

ScanSoft® Paper Port® SE for Brother is a document management application. You can use PaperPort® SE to view s c anned doc um ents.

Not just viewing, PaperPort your graphics and text documents. I t lets you mi x or ‘st ack’ documents o f diffe rent for mats for p rinting, f axing or filing.

SE has a sophisticated yet easy- to-use fili ng system th at will help you organize

This chapter only introduce s the basi c functi ons of the software. For more deta ils, see the ScanSoft® user’s guide.

To view the complete ScanSoft

PaperPort® SE User’s Guide, choose Help from PaperPort® SE menu b ar

and clic k User’s Guide. When y ou install MFL- Pro Suite, Scan Soft

You can access ScanSoft in Start/All Programs/ScanSoft

PaperPo rt® SE through the ScanSoft® PaperP ort® SE program group locat ed

PaperPort® SE on your PC.

PaperP ort® SE for Brot her is installed au t om atically.

Scanning

Viewing items 2

ScanSoft® PaperP ort® SE gives several ways to view items: Desktop View displays the item in the chosen folder with a thumbnai l (a small graphic tha t shows each item

in a desk to p or folder) or an ic on. You can s ee bot h PaperPort

SE item s (MAX files) and non-PaperPort® SE items (files created usi ng ot her

applications). Non-PaperPort

SE items inc lude an icon that i ndicates the application that w as us ed to create the it em.

Page View dis plays a c lose- up of a single page. You can open a PaperPort® SE item by double-clicking its icon or thumbnail in Desktop View.

As long as y ou h ave th e p rop er ap pl ic at ion on yo ur PC to dis pl ay i t, y ou c an al so op en a n on -Pa pe rPo rt

item with an appropriate application by double-clicking.

Scanning

Organizing your items in folders 2

PaperPort® SE has an easy-to-use f iling system for organizing your items. The filing system consists of

folders and items that you choose to view in Desktop View. An item can be a PaperPort

SE item or a non-

PaperPort® SE item:

 Folders are arranged in a ‘tree’ structure in the Folder View. You use this section to choose folders and

view their items in Desktop View.

 You can s im ply drag and drop an item ont o a f older. When th e fo lder is highlight ed, release th e m ouse

button and the item is stored in that folder.

 Folders can be ‘nested’—that is, stored in other folders.

 When you double-click a folder, it s content s (both PaperPort

SE MAX files and non PaperPort® SE files)

appear on the Desktop.

 You can also use Windows

Explorer to manage the folders and items shown in Desktop View.

Quick links to oth er app lica tio n s 2

ScanSoft® PaperP ort® SE automatically recognizes many other applications on your PC and creates a ‘working link’ to them.

The Send To Bar at the bottom of the Desktop view shows icons for those linked applications.

To use a link, drag an item onto one of the icons to start that application. A typical use of the Send To Bar is to choose an item and then fax it.

This sample Send To Bar shows several applications with links to PaperPort If Paper Port

SE does not automatically recognize one of the applications on your PC, you can manually

SE.

create a link using the New Program Link command.

ScanSoft® Paper P ort® SE with OCR lets you convert image text into text you can edit 2

ScanSoft® PaperP ort® SE can quickly convert the text on a ScanSoft® PaperPo rt® SE item (which is really just a picture of the text) into text that you can edit with a word processing application.

PaperPort PaperPort

item, or by us ing the Copy Text command, you can choose only a portion of the text to convert. Dragging an item on to a w ord-processi ng link icon star ts PaperPort

can use yo ur own OCR app lic at ion.

SE uses the optical character recognition software (OCR), which comes with PaperPort® SE.

SE can use your preferred OCR application if it is already on your PC. You can convert the entire

SE’s built- in OCR application, or you

Scanning

You can import items from other applications 2

As well as scanning items, you can bring items into PaperPort® SE in a variety of ways and convert them to

PaperPort

 Print to the Desktop View from another application, such as Microsoft  Import files saved in other file formats, such as Windows

(TIFF).

SE (MAX) files in several different ways:

Excel.

Bitmap (BMP) or Tagged Image File Format

You can export items into othe r formats 2

You can export or save PaperPort® SE items in several popular file formats, such as BMP, JPEG, TIFF, PDF or as a sel f- vi ew ing executable (.EXE) file.

Exporting an image file 2

a Click File, then Save As in the PaperPort

The Sav e ‘XXXXX’ as dialog box is dis playe d.

SE window .

b Choose the drive and folder where you want to store the file. c Enter the new file name and choose the file type. d Click Save to save your file, or Cancel to return to PaperPort

Uninstalling ScanSoft® PaperPort® SE with OCR 2

For Windows® 98/98SE and Windows® Me 2

SE withou t savi n g i t.

a Click the Start button, Settings, Control Panel, Add/Remove P rograms, and click the

Install/Uninstall tab.

b Choose PaperPort from the list and click Add/Remove.

For Windows® 2000 Professional 2

a Click the Start button, Settings, Control Panel, then Add/Remove Programs. b Choose PaperPort from the list and click Change or Remove.

For Windows® XP 2

a Click the Start button, Control Panel, Add or Remove Programs, an d c lic k t he

Change or Remove Programs ico n.

b Choose PaperPort from the list and click Change or Remove.

Note

The fea tu res available to yo u in ControlCen t er3 may vary de pending on the mo del number of yo ur machine.

ControlCenter3 3

Using ControlCenter3 3

ControlCenter3 is a software utility that lets you quickly and easily access your often used applications. Using Contro lC enter3 elimi nat es the need to manually launc h specific applications. ControlCente r3 has the followi ng operations :

a Scan directly to a file, E-mail, word processor or graphics application of your choice. (1) b Access to the Custom Scan settings. Custom Scan buttons let you configure a button to meet your own

appl ication needs . (2)

c Access to the advanced features of PhotoCapture Center

. (3)

d Access the Copy features available via your PC. (4) e Access the ‘PC-FAX’ applications available for your device. (5) f Access the settings available to configure your device. (6) g You can choose which machine ControlCenter3 will connect with from the Model drop-dow n list. (7) h You can also open the configuration window for each function and a link to the Brother Solutions

Center by clicking the Configuration button. (8)

ControlCenter3

Modern 3

4 5 6

Classic 3

7 1

2 3

4 5 6

Note

• To be a ble to choose another connec t ed model from the Model drop-down list, you must have the MFL-Pro Suite Software installed on your PC for that model.

• For the Modern us er inte rface , you need to insta ll Mac romedi a Flash Pl ayer 8 or greate r. If you do not hav e Flash P lay er 8 or greater, yo u w ill be prompte d s o y ou can down load the latest Fl as h Player.

• The Modern user interface is not supported in Windows® XP Profes s ional x64 Edition.

ControlCenter3

Switching the user interface 3

You can choose the Modern or Classic user interface for ControlCenter3.

a To switch the user interface, click Configuration button and select SETUP then SKIN SELECT. b From the SKIN SELECT dialog, you can choose your preferred user interface.

Turning the Aut oLoad feature off 3

Once yo u s t art C ontrolCenter3 from the Start m enu, the icon w ill appear on the ta skt ray. You can open the Contro lC enter3 wind ow by double-click ing the icon.

If you do not want ControlCenter3 to run automatically each time you start your PC;

a Right-click the ControlCenter3 icon in the tasktray , and choose Preferences.

The ControlCenter3 preference window appears.

b Uncheck Start ControlCenter on computer startup. c Click OK to close the window.

ControlCenter3

SCAN 3

There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

 Image (Default: Microsoft

Lets you s c an a page direc tly into any grap hic v iew er/editor a pplication. You ca n c hoose the de s tin at ion application, such as Microsoft

editing application on y our PC.

 OCR (Default: Microsoft

Lets you s c an a page or doc ument, automatically run t he OCR applica ti on and put text (not a graphic image) into a word pro c es s ing application. You can choo s e t he target word pr oc es s ing applicat ion, such

as Microsoft your PC.

 E-mail (Default: your default E-mail software)

Lets you scan a page or document directly into an E-mail application as a standard attachment. You can choose the file type and resolution for the attachment.

 File

NotePad, Microsoft® Word, Corel® WordPerfect® or any word processing application on

Paint)

Paint, Cor el® Paint Shop Pro®, Adobe® PhotoS hop®, or an y ki nd of i mage

NotePad)

Lets you scan directly to a disk file. You can change the file type and destination folder, as needed.

Contro lC enter3 gives you the ability to co nf igure the hard w are Scan key on your machine and th e Contr olCe nter3 S oft ware butto n for each scan featu re. To conf igur e the har dwar e Scan key on your machine choose th e Device Button tab in the config uration menu fo r each of the S CAN buttons. To configure the Software button in ControlCenter3 choose the Software Button tab in the configuration menu for each of the

SCAN buttons.

CUSTOM SCAN 3

You can configure the button name and settings for each of these buttons to meet your specific needs by right-c lic k ing a button an d fo llowing the configuration m enus.

PHOTOCAPTURE (USB only) (Not available for MFC-3360C) 3

There are three ways of ac c es s ing data stored on a media card . These access me t hods are only a v ailable when the machine is connected to the PC by a USB cable.

 Open PCC Folder

Lets you see the files and folders that are on the media card. (See For USB cable users on page 94.)

 Copy From PCC

Lets you copy the fi les o n t he medi a c ard to a sp ec if ic fo lder o n your PC. Yo u ca n choose th e desti nati o n folder.

 Copy To Application

Lets you copy the files on the media card directly to a specific application.

ControlCenter3

COPY 3

Lets you use the PC and any printer driv er for enhanced copy oper at ions. You can s c an a page on the machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network printers.

You can configure your preferred settings on up to four buttons.

PC-FAX (MFC models only) 3

These but t ons are for sending or receiving faxes usin g t he Brother PC-F AX applicati on.

 Send

Lets you s c an a page or do c um ent and auto m at ic ally send the im age as a fax fro m th e PC using the Brother PC-FAX software. (S ee PC-FAX sending on page 76.)

 Receive (Not available for MFC-240C and MFC-3360C)

By clicking this button, th e PC-FAX receive software is activated and your PC starts receiving fax data fro m your Brother machine. After activating PC-FAX option, the icon name changes to View Received which when clicked will open an application and display the received faxes. Before using the PC-FAX Receive option, you must select the PC- FAX Receive opti o n fr o m the contr ol p anel men u of the Brothe r machin e. (See PC-FAX rec eiving (Not av ailable for MFC-240C and M F C -3360C) on page 89.)

 Address Book

Lets you open the Brother PC-FAX address book. (See Brother Address Book on page 82.)

 Setup

Lets you configure the PC-FAX sending settings. (See Sendi n g setup on page 78.)

DEVICE SETTING 3

You can configure the machine settings or check ink levels.

 Remote Setup (Not available for DCP models and MFC-240C)

Lets you open the Remote Setup Program. (See Remote Setup on page 74.)

 Quick-Dial (Not availab le f or DCP models and MFC-240C)

Lets you open the Set Quick-Dial wi ndow of Remo te Setup. (See Remote Setup on page 74.)

 Ink Level

Lets you check the ink status.

 User’s Guide

Lets you view the Software User’s Guide and the Network User’s Guide.

ControlCenter3

SCAN 3

There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applica ti ons .

Note

You can configure your machine’s Scan key for each ControlCenter3 button in the Device Button tab.

Image (example: Microsoft® Paint) 3

The Scan to Image feature lets you scan an image directly into your graphics application for image editing. To change the default settings, right-click the Image button, click ControlCenter Configuration and cl ick the Software Button tab .

If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show

Scanner Interface bo x .

ControlCenter3

Change the other set t ings, if needed. To change the destination application, choose the proper application from the Target Application drop-down

list. You can add an application to the list by clicking the Add button.

Enter the Application Name (up to 30 characters) and the Application Location. You can also find the application location by clicking the icon. Choose File Type from the drop-down list.

You can delete an application that you have added by clicking the Delete button in th e Software Button tab.

Note

This func t ion is also availa ble for Scan to E-m ail and Scan t o OCR. The wind ow m ay vary depending on the function.

ControlCenter3

OCR (Word Processing program) 3

Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word

proces s ing software. To configure Scan to OCR, right-click the OCR button, click ControlCenter Configuration and click the

Software Button tab .

To chan ge the word proc es s ing applicati on, choose th e destination word processing application from the Target Application drop-down list. You can add an application to the list by clicking the Add button. To delete an application, click the Delete button in the Software Bu tto n tab.

If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface bo x .

You can also configure the other settings for Scan to OCR.

ControlCenter3

E-mail 3

Scan to E- mail lets you scan a document to your default E-mail application, so you can send the scanned

job as an at t achment . To c hange t he defa ult E- m ail applic at ion or attachment fil e type, right -cli c k t he E-mail button, click ControlCenter Configurati on and click the Software Button tab.

To chan ge the E-mail a pplication, choose your pre fe rred E-mail app lic at ion from the E-mail Application

drop-d ow n list. You can add an application to the list by c lic k ing the Add button

. To delete an applicat ion,

click the Delete button.

When you fir st star t Cont rolC enter 3 a defa ult lis t of com patibl e E-mai l appl icat ions will ap pear in the drop- down list. If you are ha ving t roubl e using a custom application with C ontrolCenter 3 you should choose an application from the list.

You can also change the other settings used to create the file attachments. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show

Scanner Interface bo x .

File attachments 3

You can choose from the following list of file types when saving to a folder.

File Type 3

Choose from the drop-down list the type of file you want the scanned images to be saved in.

 Windows Bitmap (*.bmp)  JPEG (*.jpg)  TIFF - Uncompressed (*.tif)  TIFF - Compressed (*.tif)  TIFF Multi-Page - Uncompressed (*.tif)  TIFF Multi-Page - Compressed (*.tif)  Portable Network Graphics (*.png)  PDF (*.pdf)

ControlCenter3

File 3

The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown in the file att achment li st. To configure the file type and folder, r ight-cl ick t he File button, click ControlCenter

Configuration and click the Software Button tab.

Choose the file type for t he saved image from the File Type drop-down list. You can save the file to the defa ult folder shown in the Destination Folder, or choose your preferred folder by clicking the icon.

To display where the sca nned image is saved when sc anning is f inished , check the Show Folder box. To let you specify the destination of the scanned image every time you scan, check the Show Save as Window box.

If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show

Scanner Interface bo x .

ControlCenter3

CUSTOM SCAN 3

The Custom Scan option lets you create your own scan options. For Mod ern interface us ers, place the m ouse pointe r ov er the d and click Custom. To configure a button, r ight-click the ap propriate but to n and click ControlCenter Configuration. There are

four options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

 Scan to Image

Lets you scan a page directly into any image viewer/editor software. You can choose any image editor applicat ion on your PC.

 Scan to OCR

Converts scanned documents into editable text files. You can choose the destination application for the editable text.

 Scan to E-mail

Attaches the scanned im ages to an E-m ail message. You ca n choose any E -mail applic ation installe d on your PC. You can also choose the file attachment type and create a quick send list of E-mail addresses chosen from your E-mail address book.

 Scan to File

Lets you save a scanned image to any folder o n a local or n etwork har d disk. You can also choose t he file type to be used.

Modern

Classic 3

ControlCenter3

Customizing a user-defined button 3

To configure a button, right-click the button, then click the ControlCenter Configuration button to see the configuration window.

Scan to Image 3

 General tab

To crea te th e button name, enter a name in th e Pl ease enter a n am e fo r th e C u stom Butto n text field (up to 30 characters).

Choose the type of scan from the Scan Action field.

 Settings tab

Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner

Interface, Brightness and Contrast settings.

ControlCenter3

Scan to OCR 3

 General tab

To crea te th e button name, enter a name in th e Pl ease enter a n am e fo r th e C u stom Butto n text field (up to 30 characters).

Choose the type of scan from the Scan Action field.

 Settings tab

Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type,

Document Size, Show Scanner Interface, Brightness and Contrast settings.

ControlCenter3

Scan to E-mail 3

 General tab

To crea te th e button name, enter a name in th e Pl ease enter a n am e fo r th e C u stom Butto n text field (up to 30 characters).

Choose the type of scan from the Scan Action field.

 Settings tab

Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner

Interface, Brightness and Contrast settings.

ControlCenter3

Scan to File 3

 General tab

To crea te th e button name, enter a name in th e Pl ease enter a n am e fo r th e C u stom Butto n text field (up to 30 characters).

Choose the type of scan from the Scan Action field.

 Settings tab

Choose the file format fro m the File Type drop-down list. Save the file to the default folder which is shown in the Destination Folder box or choose your preferred folder by clicking the icon. Check

Show Folder to show where the scanned image is saved after scanning. Check S how Save As Window to specify the destination of the scanned image after every scan.

Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and

Contrast settings.

ControlCenter3

PHOTOCAPTURE (USB only) (Not available for MFC-3360C) 3

These buttons can be used to open or copy files and folders from a media card installed in the machine.

Open PCC Folder (PCC: PhotoC apture Center®) 3

The Open PCC Folder bu tton starts Windows® Explorer and displays f iles and folders on t he media card .

Copy From PCC 3

The Copy From PCC button lets you copy files o n a media card to a fo lder on your hard disk. To ch ange the destination folder or other settings, right-click the button, click ControlCenter Configuration and c hoose your pref erred settings f or f ile copying.

ControlCenter3

Setting the Copy Folder 3

 Create a new folder based on the PCC files Date or Month

The def ault setting is Date. A folder is created with a name derived from the date the original file was created. The file is then saved into this folder. For example, a file created on the media card on Oct.08, 2006 will be saved into a fo lder named 10082006.

 Retain PCC folder structure w hen copying

The copy is saved using the same fo lder str ucture as t he origi nal, no new fol ders ar e create d. If you check Create date folder before copying, a f older based o n the current date is created. The co py is then saved into this folder.

Copy To Applicatio n 3

The Copy To Application button lets you open files from a specific application after copying to the folder of that application. To change the folder settings, right-click the button and choose your preferred settings for file copying.

Setting the Copy Folder 3

 Create a new folder based on the PCC files Date or Month

The def ault setting is Date. A copy folder is created with a name based on the date that the original file was created. The copy is then saved into this folder. For example, the copy of an original file created on Oct.8, 2006 will be saved into a folder named 10082006.

 Retain PCC folder structure w hen copying

ControlCenter3

COPY 3

The Copy1 to Copy4 buttons can be customized to let you use advanced copy functions such as N in 1 printing.

To use the Copy buttons, configu r e t he printer driver by right-clic k ing the button an d c hoosing the

ControlCenter Configuration.

Enter a name in Please enter a name for the Copy Button text field (up to 30 characters) and choose Copy Ratio.

Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings to be used.

Before finishing the Copy button configuration, set the Printer Name and cli c k t he Print Options button to display the printer driver settings.

Note

• You m us t co nf igure each of th e c op y b ut t ons before they c an be used.

•The Print O ptions screen will vary dep ending on the m odel of printe r yo u have chosen .

ControlCenter3

PC-FAX (MFC models only) 3

The PC-FAX option lets you send and receive faxes. You can also configure the address book and change some general machine settings.

Send 3

The Send button l ets you scan a d ocument and auto maticall y send the i mage as a fax fr om the PC using the Brother PC-FAX software. (See PC-FAX sending on page 76.)

To change the Send settings, right-cl ick the Send button and click ControlCenter Configuration. You can change the Resolution, Scan Ty pe, Document Size, Show Scanner Interface, Brightness and Contrast settings.

ControlCenter3

Receive/View Received (Not available for MFC-240C and MFC-3360C) 3

The Brother PC-FAX Receiving software option lets you view and store your faxes on your PC. It is automatically installed when you install the MFL-Pro Suite. By clicki n g the Receive button, the PC-FAX receiving is activated and starts to receive fax data from your Brother machine. Bef ore you use the PC-FAX Re ceive fu nction, yo u must se lect the P C-FAX Recei ve option from the control panel menu of the Brother machine. (See Running the PC-FAX Receivi n g softwa r e on you r PC on page 91.) To configure the PC-FAX Receive software, see Setting up your PC on page 91.

When th e PC-FAX receiving softwa re is running, you c an open the view er application w it h th e

View Received butt on. (PaperPort

SE)

Note

You can also activate the PC-FAX receiving software from the start menu. (See Running t he PC-FAX Receiving software on your PC on page 91.)

ControlCenter3

Address Book 3

The Address Book button lets you add, amend or delete contacts from your address book. To edit this button, click the Address Book button to open th e dialog box. (S ee Br other Ad dress Book on page 82.)

Setup 3

By clicki n g the Setup button, you c an configure the us er settings of t he PC-FAX applic ation. (See Setting up us er information on page 77.)

ControlCenter3

DEVICE SETTING 3

In the Device Settings option, you can configure the machine settings or check ink levels.

Remote Setup (Not available for DCP models and MFC-240C) 3

The Remote Setup button lets yo u open the Remote Setup P rogram wind ow to c onf igure the mach ine setting m enus.

Note

For deta ils , se e Re mote Setup on page 74.

ControlCenter3

Quick-Dial (Not available for DCP models and MFC-240C) 3

The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program. You can then easily register or change the Quick-Dial numbers from your PC.

Ink Level 3

The Ink Level button opens the S tatus Monitor window, which displays the ink level for each cartridge.

User’s Guide 3

The User’s Guide button lets you vi ew t he Software U s er’s Guide and the Ne t w ork U s er’s Guide in H T M L format.

Network Scanning

To use the machine as a network scanner, the machine must be conf igured with a TCP/IP address. Y ou can set or change the addre s s se ttings from the co nt rol panel (Se e Con tr ol Panel Setup in the Network User’s Guide) or by using the BRAdmin Professional software. If you installed the machine following the instructions for a network user in the Quick Setup Guide then the machine should already be configured for your network.

Note

• For network scanning, a maximum of 25 clients can be connected to one machine on a network. For example, if 30 clients try to connect at a time, 5 of those clients will not be shown on the LCD.

• If your PC is protecte d b y a fi r ewall a n d is u nable to scan, you may need to co nfig ure th e f ire wall se tti ngs to allow communication through port number 137 and 54925. Visit the Brother Solutions Center (http://solutions.brother.com

(For models with built-in network support)

) for more in form ation.

Before using Network Scanning 4

Network license 4

This product includes a PC license for up to 2 Users.

This license supports the install a ti on of the MFL-Pro Software Suit e inclu ding ScanSof t up to 2 PCs on the network.

If you want to use more than 2 PCs with ScanSoft pack which is a multiple PC license agreement pack for up to 5 additional users. To buy the NL-5 pack, conta c t yo ur Brot her dealer.

PaperPo rt® SE installed, please buy the Brother NL-5

PaperP ort® SE on

Network Scanning (For models with built-in networ k support)

Configuring Network Scanning 4

If you are using a different machine than the one that was originally registered to your PC during the installation of MFL-Pro Suite software (see the Qui ck Setup Gu i de), follow the steps below.

a For Windows

XP, click the Start button, Control Panel, Printers and Other Hardware, then

Scanners and Cameras (or Control Panel, Scanners and Cameras).

For Windows

98/Me/2000, click the Start button, Control Panel, then Scanners and Cameras.

b Right-click the Scanner Device icon and choose Properties.

The Network Scanner Properties dialog box appears.

c Click the Network Setting tab and choose the appropriate connection method.

Specifyyourmachinebyaddress Enter IP address of the machine in IP Address, and then click Apply.

Network Scanning (For models with built-in networ k support)

Specifyyourmachinebyname 4

1 Enter the machine node name in Node Name, or click Browse and c hoose the proper devi c e y ou

want to us e.

2 Click Apply.

d Click the Scan To Button tab and enter your PC name in the Display Na m e field. The machine’s LCD

displays the name you enter. The default setting is your PC name. You can enter any name that you like.

e If you want to avoid rece i ving unwante d d ocuments, enter a 4-digit P IN number i n the Pin number and

Retype P in number field. To send data to a PC protected by a PIN number, the LCD prompts you to

enter the PIN number before the document can be scanned and sent to the machine. (See Using the Scan key on page 71.)

Network Scanning (For models with built-in networ k support)

Using the Scan key 4

Note

If you are c onnected using USB, see Using the Scan key (For USB cable users) on page 34.

Scan to E-mail (PC) 4

When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your net w ork. The Con tr olC enter3 soft w are will launch th e default E-mail applicatio n on the designated PC . You can scan and s end a black and w hite o r c olor document from t he PC as an attac hment.

You can change the (Scan) configuration. (S ee E-mail on page 52.)

a Load your document. b Press the (Scan) key. c Press a or b to choose Scan to E-mail.

Press OK.

d Press a or b to choose the destination PC y ou want to use fo r E-m ailing your document.

Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel. Press OK.

e Press Black Start or Color Start.

The machine starts the scanning process.

Network Scanning (For models with built-in networ k support)

Scan to Image 4

When you choose Scan to Image, your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter3 software will launch the default graphics application on the designated

PC. You can change the Scan configuration. (See Image (example: Microsoft

Paint)on page 49.)

a Load your document. b Press the (Scan) key. c Press a or b to choose Scan to Image.

Press OK.

d Press a or b to choose the destination PC you want to send to.

Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel. Press OK.

e Press Black Start or Color Start.

The machine starts the scanning process.

Scan to OCR 4

When you choose Scan to OCR, your document will be scanned and sent directly to the PC you designated

on your network. The ControlCenter3 software will launch the ScanSoft and conv ert your docume nt in to tex t tha t can be vi ewed a nd edit ed f rom a wo rd pr ocess ing a ppli cat ion on t he design ated PC. You c an c hange the Scan confi gurat ion. (S ee OCR (Wor d Process ing pro gram) on page 51.)

PaperPort® SE with OCR so ftwa re

a Load your document. b Press the (Scan) key.

c Press a or b to choose Scan to OCR.

Press OK.

d Press a or b to choose the destination PC you want to send to.

Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel. Press OK.

e Press Black Start or Color Start.

The machine starts the scanning process.

Network Scanning (For models with built-in networ k support)

Scan to File 4

When y ou c hoose Scan to File, you can sca n a black and white or color doc um ent and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in Contr olC enter3. Yo u c an c hange the Scan configuration. (See File on page 53.)

a Load your document. b Press the (Scan) key. c Press a or b to choose Scan to File.

Press OK.

d Press a or b to choose the destination PC you want to send to.

Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel. Press OK.

e Press Black Start or Color Start.

The machine starts the scanning process.

Note

If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the Cont rolCenter3 co nf iguration. (S ee SCAN on page 49.)

Remote Setup

(Not available for DCP models and MFC-240C)

Remote Setup 5

The Remote Setup program lets you configure many machine settings from a Windows® applicatio n. W hen you start th is application, t he settings on yo ur m achine will b e downloaded aut omatically to y our PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine.

Click the Start button, All Programs, Brother, MFC-XXXX, and Remote Setup.

Note

• If you a re us ing the MFC -5460CN or MF C -5860CN wit h a network connection, you w ill be prompted to enter a passwor d.

The default password is "access".

• For other models o r if you are connect ed using USB , n o password is requ ired by defaul t.

 OK

Lets you start uploading data to the machi ne and exit the Remot e Setup appl icati o n. If an error message is displayed, enter the correct data again and then click OK.

 Cancel

Lets you exit the Remote Setup application without uploading data to the machine.

 Apply

Lets you upload data to the machine without exiting the Remote Setup application.

Remote Setup (Not availabl e for DCP models and MFC-240C)

 Print

Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to th e m ac hine and then click Print.

 Export

Lets you save the current configuration settings to a file.

 Import

Lets you read the settings from a file.

Note

• You ca n use the Export and Import buttons to save several sets of settings for your machine.

• To save all your settings, highlight MFC-XXXX at the top of the settings list then click Export.

• To save a single setting or a group of settings, highlight each setting or function heading (for example, to choose all fax settings highlight Fax) from the setting list then click Export.

• If you are using a different machine to the one that was originally registered to your PC during the installation of MFL-Pro Suite (see the Quick Setup Guide), need to specify the new machine. Open the proper ti es of th e R emote Setup Program and choose the new machine . To open the Properties of Remote Setup Program, cli ck the Start button, All Programs, Brother, MFC-XXXX, and Remote Setup.

• If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the firewall settings to allow communication through port number 137. Visit the Brother Solutions Center (http://solutions.brother.com

) for more in form ation.

Brother PC-FAX Software

Note

If you are using Windows

(MFC models only)

XP or W indows® 2000 Professional , you must log on wi th Administrator r i ghts.

PC-FAX sending 6

The Brot her PC-FAX fe at ure lets you use y our PC send an application or doc ument file as a standard fax. You can send a file created in any ap pli ca ti on on yo ur PC as a PC- FAX. You ca n eve n atta ch a co ver pa g e. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination addres s or fax number into the user interface. You c an use the Addr es s Bo ok Search feature to quickly find members to send to. The Brot her PC-FAX fe at ure lets you use y our PC to send a fa x fr om w it hin your Wind ow s application . The PC-FA X s of t w are includes a co nv enient address book allowing you to qu ic kl y fin d and enter new fa x numbers.

For the latest information and updates on the Brother PC-FAX feature, visit http://solutions.brother.com

Note

• The PC-FAX software can only send Black & White fax documents.

• If you r PC is protected by a fi rewall and is unab le to use PC -F AX send, you may nee d t o c onfig ure the firewall settings to allow communication through port number 137. Visit the Brother Solutions Center (http://solutions.brother.com

) for more in form ation.

Brother PC-FAX Software (MFC models only)

Setting up user information 6

Note

You can access User Information from the FAX Sending dialog box by clicking the icon. (See Sending a file as a PC-FAX using the Facsimile style user interface on page 86.)

a Click the Start button, All Programs, Brother, MFC-XXXX (where XXXX is your model name), PC-FAX

Sending, then PC-FAX Setup. The Brother P C-FAX Setup dialog box appears:

b Enter this information to create the fax header and cover page. c Click OK to save the User Information.

Note

If you are us ing Window s

Windows

account.

2000 and X P, y ou c an set up the User Information separately for each

Brother PC-FAX Software (MFC models only)

Sendi n g set up 6

From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below.

 Outside line access

Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in y our office).

 Include he ader

To add header information to the top of the fax pages, check Include header.

 User interface

Choose the user interface from two choices: Simple style or Facsimile style.

Simple style

Facsimile style 6

Brother PC-FAX Software (MFC models only)

Setting up a cover page 6

From the PC-FAX dialog box, click the icon to access the PC-Fax Cover Page setup screen. The Brother P C-FAX Cover Page Setup dialog box appears :

Entering cover page information 6

Note

If you are sendi ng a fax to more than on e recipient, the recipie nt informatio n will not b e printed o n the cover page.

 To

Choose the sender information you want to add to the cover page.

 From

Choose the recipient information you want to add to the cover page.

 Comment

Enter the comment you want to add to the cover page.

 Form

Choose the cover page format you want to use.

 Cover page title

You can put a bitmap file, such as your company logo, on the cover page. Use the browse button to choose the BMP file, and then choose the alignment style.

 Count cover page

When Count cover page is checked, t he c ov er page will be included in t he page numbe ring. When Count cover page is unc hecked, th e c over page will not be included.

Brother PC-FAX Software (MFC models only)

Address Book 6

If Outlook or Outlook Express is installed on your PC, you can choose in the Address Book which address book t o use f or PC- F AX send ing. There are t hree t y pes: Brothe r Address Book, Outloo k or Out look E x press.

For the address book file, you must enter the path and file name of the database file which contains the address book informa tio n.

Click the Browse button to choose the database file.

If you choose Outlook or Outlook Express, you can use the Outlook or Outlook Express Address Book by clicking the Address Book but t on in the FAX Sending dialog box .

Outlook Express Address Book

Note

• To use your Outlook Address Book, you must select Microsoft Outlook 2000, 2002 or 2003 as your default e-mail application.

• If your Outlook address book is password protected, you must have Outlook running before using the Brother PC-FAX utility. For more information, visit http://solutions.brother.com

Brother PC-FAX Software (MFC models only)

Speed Dial setup 6

From the Brother PC-FAX Setup dialog box, cl ick the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.)

You can register a member or group on each of the ten Speed Dial buttons. Registering an address in a Speed Dial button

a Click the Speed Dial button you want to program. b Click the member or group you want to store on the Speed Dial button. c Click Add >> .

Clearing a Speed Dial button

a Click the Speed Dial button you want to clear. b Click Clear.

Brother PC-FAX Software (MFC models only)

Brother Address Book 6

a Click the Start button, All Programs, Brother, MFC-XXXX (where XXXX is your model name), PC-FAX

sending, then PC-FAX Address Book. The Brother Address Book dialog box appears:

Setting up a member in the Address Book 6

In the Brother Address Book dialog box you c an add, edit and delete members and groups.

a In the Add res s Book dialog bo x, c lic k th e icon to add a member.

The Brother Address Book Member Setup dialog box appears:

b In th e M em ber Set up dialog box , enter t he member’s i nf ormation. Name is a required field. Click OK to

save the information.

Brother PC-FAX Software (MFC models only)

Setti ng up a gr ou p fo r br oa d cas tin g 6

You can create a group to send the same PC-FAX to several recipients at one time.

a In the Brother Address Book dialog box, click the icon to create a Group.

The Brother Address Book Group Setup dialog box appears:

b Enter the nam e of the new gro up in the Group Name field.

c In the Available Names box, choose each member to be included in the group, and then click Add >>.

Membe rs added to the group appear in the Group Members box.

d After all the m embers you w ant have bee n added, click OK.

Note

You can have up to 50 members in a group.

Editing member information 6

a Choose the member or group you want to edit. b Click the e dit icon . c Change the member or group information. d Click OK.

Deleting a member or group 6

a Choose the member or group you want to delete. b Click the d elete ic on. c When the co nf irmation dia log box appears, c lic k OK.

Brother PC-FAX Software (MFC models only)

Exporting the Address Book 6

You can export the whole Address Book to an ASCII text file (*.csv ). You can also choose and create a Vcard that can be attached to a member’s outgoing E-mail. (A Vcard is an electronic business card that contains the sen der’s contact information.)

Exporting the whole current Address Book 6

Note

If you are creating a Vcard, you must first choose the member. If you choose Vcard in a, Save as type: will be Vcard (*.vcf).

a Do one of the following:

 From the Address Book, click File, Export, then Text.  Click Vcard and go to e.

b From the Available Item s column, choose the data fields you want to export and then click Add >>.

Note

Choos e t he items in the or der you want them lis t ed.

c If you are expor ti ng to a n ASCI I fi l e, ch oose Tab or Comma from Divide Character. This chooses Tab

or Comma to separate the data fields.

d Click OK to save the data.

e Enter the name of the file, and then click Save.

Brother PC-FAX Software (MFC models only)

Importing to t h e Address Book 6

You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book.

Importing an ASCII text file 6

a Do one of the following:

 From the Address Book, click File, Import, then Text.  Click Vcard and go to e.

b From the Available Item s column choose the data fields you want to import, and click Add >>.

Note

From the Available Items list choose the fields in the same order they are listed in the import text file.

c Choose Tab or Comma based on th e f ile f ormat you are importing from Divide Cha racter. d Click OK to import the data. e Enter the name of the file, and then click Open.

Note

If you chose a text file in a, Files of t ype: will be T ext file (*.csv).

Brother PC-FAX Software (MFC models only)

Sending a file as a PC-FAX using the Facsimile style user interface 6

a Create a file in any applic at ion on your PC. b Click File, then Print.

The Print dialog box appears:

c Choose Brother P C-FAX as your printer, and then click Print.

The Facsimile style user interface appears:

Note

If the Simple style user interface appears, change the user interface selection setting. (See Sending setup on page 78.)

d Enter a fax number using any of the following methods:

 Use the dial pad t o enter the number .  Click any of the 10 Speed-Dial buttons.  Click the Address Book button, and then choose a member or group from the Address Book.

If you make a mistake, click Clear to delete all th e entries.

e To include a cover page, click Cover Page On.

Note

You can also click the cover page icon to create or edit a cover page.

Brother PC-FAX Software (MFC models only)

f Click Start to send the fax.

Note

• If you want to cancel the fax, click Stop.

• If you want to redial a number, click Redial to scroll through the last five fax numbers, choos e a number, and then click Start.

Sending a file as a PC-FAX using the Simple style user interface 6

a Create a file in any applic at ion on your PC. b Click File, then Print.

The Print dialog box appears:

c Choose Brother P C-FAX as your printer, and then click Print.

The Simple style user interface appears:

Note

If the Facsimile style user interface appears, change the user interface selection setting. (See Sending setup on page 78.)

d Enter the fax number using any of the following methods:

 Enter the fax number in the To: field.  Click the To: button, and then choose destination fax numbers from the Address Book.

If you make a mistake, click Clear to delete all the entries.

e To send a cover page and note, check Cover Page On.

Note

You can also click the icon to create or edit a cover page.

f Click the send icon.

Note

If you want to cancel the fax, click the cancel icon.

Brother PC-FAX Software (MFC models only)

PC-FAX receiving (Not available for MFC-240C and MFC-3360C) 6

Note

• For Wi ndow s to use PC-FAX receiving.

• To use PC-FAX receiving with a Windows PC-FAX receiving program must be excluded fr om the fi rewall setting. See Troubleshooting and Routine Maintenance of the User’s Guide or visit the Brother Solutions Center (http://solutions.brother.com more information.

• If yo ur PC is protected by a f irew all and is unab le to use PC-FAX recei v e, you m ay need to c onfig ure the firewa ll se t ti ngs t o allow comm unication through port number 137 and 5 4926. Visit the Br o th er Solutions Center (http://solutions.brother.com Depending on the operating system you are using, you may get a Security Alert message when you start the PC-FAX receiving feature. To enable PC-FAX receiving, you must unblock the program.

2000, XP and XP Profe ssional x64 Editio n users, you must log on with Administ rator r ights

XP computer that is protected by the firewall, the Network

) for

) for more in fo rm ation.

The Brother PC-FAX Receive Softwa re lets yo u view and sto re faxes on your PC. It i s automati cally in stalle d when yo u install the MFL-Pro Suite an d w orks on locally or network connected mac hines.

When enabled, your machine will rec eive faxes in its m emory. Once it has received the f ax , it wil l automatically be sent to your PC.

If you turn your PC off, your machine will continue to receive and store your faxes in its memory. The machine LCD will display the num ber of stored fax es received, f or ex ample:

PC-Fa x Ms gs: 00 1

When you switch your PC on, the PC-FAX Receive Software automatically transfers your faxes to your PC. To enable the PC-FAX Receive So ftw are, do the following:

 Before you use the PC-FAX Receive function, you must choose PC-FAX Receive from the menu on the

machine.

 Run the Brother PC-FAX Receive software on your PC. (We recommend you select the Add to Startup

folder check box, so that the software automatically runs and can transfer any faxes on PC startup.)

Brother PC-FAX Software (MFC models only)

Enabling the PC-FAX Receiving software on your machine 6

You can optionally enable the Bac ku p Print option . When enabled, th e m achine will pr int a c opy of the fax before the fax is sent to the PC or the PC is switched off.

a Press Menu. b Press a or b to choose Fax, Advanced Fax Operation, Fwd/Page/Store and

PC Fax Receive. Press OK.

c Press a or b to choose USB or your PC name if connected on a network.

Press OK.

d Press a or b to choose Backup Print:On or Backup Print:Off.

Press OK.

e Press Stop/Exit.

Note

If you select Backup Print:On, th e machine will print t he fax, s o you will ha ve a copy i f there i s a power failure before it i s sent to the PC. The fax messages are automatically er ased from your machine’s memory when they have been successfully printed and sent to your PC. When Backup Print is off, your fax messages are automaticall y erased from your machine’ s memory when th ey have been successfu lly sent to your PC.

Brother PC-FAX Software (MFC models only)

Running the PC-FAX Receiving software on your PC 6

Click the Start button, All Programs, Brother, MFC-XXXX, PC-FAX Receiving and Receive. The PC-FAX icon appears in your PC tasktray.

Setting up your PC 6

a Right-click the PC-FAX icon on your PC tasktray, and then click PC-Fax RX Setup.

The PC-Fax RX Setup dialog box appears:

b In Save file to, click the Browse button if you w ant to change the path whe re PC-FAX files are saved. c In File Format, choose .tif or .max as the received document format. The default format is .tif. d To play wave fil es (.wav sound files ) when re ceivi ng a fax, check Play wave file when receiving FAX,

and enter the path of the wave file.

e To automatically start the PC-FAX receiving software when you start Windows

AddtoStartupfolder.

, check

f If you want to use the PC-FAX Receiving software, see Configurin g t he N etwork PC-FAX Receivin g

Settings on page 92.

Brother PC-FAX Software (MFC models only)

Configuring the Network PC-FAX Receiving Settings 6

The settings to sen d received f axes to your co mputer were automatica lly con figured d uring the in stal lation of MFL-P ro Suite (See the Quick Setu p Guid e). If you are using a different machine than the one that was registered to your PC during the installation of the MFL-Pro Suite software, follow the steps below.

a In the PC-FAX RX Setup dialogu e box , c lick th e Network Settings button. The Network Settings

dialog box appears.

b You must specify the IP address or name of your machine.

Choose th e appropriate c onnection me th od.

Specifyyourmachinebyaddress

Enter the IP address of the machine in IP Address.

Specifyyourmachinebyname

Enter the machine node name i n Node Name, or click the Browse button and choose the correct Brother machine you want to use from the list.

Specify your PC name

You can specify the PC name that will appear on the display of the machine. To change the name, enter the new na m e in Display Your PC Name.

Brother PC-FAX Software (MFC models only)

Viewing new PC-FAX messages 6

Each time your PC is receiving a PC-FAX, the icon will alternate between and . Once the fax has

been re ce iv ed, the icon will c hange to . T he icon w ill c hange to once the rec eived fax has been viewed.

a Run PaperPort

b Open the Fax Received folder. c Double-click any new faxes to open and view them.

Note

The nam e title of your un read PC mess age will be bas ed on the date and t ime that the messages we re receiv ed until you ass ign a file name. For example ‘Fax 2-20-2006 16: 40:21.tif’.

PhotoCapture Center

(Not available for MFC-3360C) 7

CAUTION

DO NOT start your PC with a media card installed in the media drive of the machine. You could lose your data or dam age the card.

Note

• The P hot oCapture Center

• While the machine is printing from the PhotoCapture Center

Center

for any other operation.

will read only the card that was put in first.

, your PC cannot access the PhotoCapture

For USB cable users 7

Note

For Windows install a W indows

a Put a CompactFlash

xD-Pictu re C ard™3 into your machine.

This product also suppor ts CompactFlash® type1.

MagicGate Memory Stick® and Memory Stick Pr o™ can be used, but any music data that is stored on the stick cannot be read.

This product supports xD-Picture Card™ Type M/Type H (Large Capacity).

2000 users, to access the PhotoCapture Center® features from your PC, you must first

2000 upd at e. See the Quick Setup Guide for installation instructi o ns.

®1

, Memory Stick®2, Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or

b In Windows

Explorer, click the Removable Disk icon1. The files and folders on the media card appear on your PC screen. You can edit a file and save it to another drive on your PC.

If you are usi ng Windows® XP and you create a name for the volume label of the media card, this name appears instead of ‘Removable Disk’.

Brother MFC User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Printing 1

Using the Brother printer driver 1

Features 1

Choosing the right type of paper 1

Simultaneous printing, scanning and faxing 1

Clearing data from the memory 1

Checking the print quality 1

Status Monitor 1

Monitoring the machine’s status 1

Turning off the status monitor 1

Printer driver settings 1

Accessing the printer driver settings 1

Basic tab 1

Media Type 1

Quality 1

Enhanced Print Settings 1

Bi-Directional Printing 1

Color Enhancement (True2Life®) 1

Improve Pattern Printing (Windows® 2000/XP only)

Paper Size 1

To do borderless printing 1

Page Layout 1

Page Order (Windows® 2000/XP only) 1

Border Line 1

Orientation 1

Copies 1

Collate 1

Reverse Order prints the pages of y our docume nt in t he opposite order.

Paper Source (MFC-5860CN only) 1

Advanced tab 1

Color 1

Color/Grayscale 1

Image Type 1

Custom Image Type 1

Scaling 1

Watermark 1

In background 1

In Outline Text (Windows® 2000/XP only) 1

Print Watermark 1

Watermark Setting 1

Device Options 1

Print Date & Time 1

Quick Print Setup 1

Support tab 1

Two sca nner dr ive rs ar e ins tall ed. A TWAIN c ompl iant s cann er dri ver ( See TWAI N comp liant on page 22) and a Windows

Scanning 2

Scanning a document using the TWAIN driver 2

Accessing the Scanner 2

Scanning a document into the PC 2

Scanning a whole page 2

Setti ng s in th e Scan ner Setup dialo g bo x 2

Image Type 2

Resolution

Scan Type 2

Brightness 2

Contrast 2

Document Size 2

Scanning a document using the WIA driver (Windows® XP only) 2

WIA compliant 2

Accessing the scanner 2

Scanning a document into the PC 2

Scanning a document using the ADF (Available for ADF model) 2

Pre-Scanning and cropping a portion using the scanner glass 2

Brother Scanner Utility 2

Using the Scan key (For USB cable users) 2

Scan to E-mail 2

Scan to Image 2

Scan to OCR 2

Scan to File 2

Scan to Card (Not available for MFC-240C and MFC-3360C) 2

Changing the defau lt quality 2

Changing the default black & white file format 2

Changing the default color file format 2

Using ScanSoft® PaperPort® SE with OCR 2

Viewing items 2