Brother HL-3180CDW Setup Guide

Page 1

Quick Setup Guide

HL-3180CDW

Start Here

Thank you for choosing Brother, your support is important to us and we value your business. Your Brother product is engineered and manufactured to the highest standards to deliver reliable performance, day-in and day-out.

Please read the Product Safety Guide first, then read this Quick Setup Guide for the correct setup and installation procedure. To view the Quick Setup Guide in other languages, please visit solutions.brother.com/manuals click Change Country (Language).

In USA: To download other guides for this product, visit the Brother Solutions Center at solutions.brother.com/manuals select your model.

Unpack the machine and check the components

and

Waste Toner Box

(pre-installed)

Belt Unit

(pre-installed)

Drum Unit and Toner Cartridge Assemblies

(pre-installed)

(Black, Cyan, Magenta and Yellow)

CD-ROM AC Power Cord Quick Setup Guide

Product Safety Guide Basic User's Guide

USA/CAN Version 0

Page 2

WARNING

NOTE

CAUTION

• Plastic bags are used in the packing of your machine. Plastic bags are not toys. To avoid the danger of suffocation, keep these bags away from babies and children, and dispose of them correctly.

• This machine is heavy and weighs more than 44.1 lb. (20.0 kg). To prevent possible injuries, at least two people should lift the machine. One person should hold the front of the machine, and one person should hold the back, as shown in the illustration below. Be careful not to trap your fingers when you put the machine down.

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

• Keep a minimum gap around the machine as shown in the illustration.

400 mm (15.70 in.)

150 mm

(6.0 in.)

• The components included in the box may differ depending on your country.

• We recommend that you save the original packaging.

• If for any reason you must ship your machine, carefully repack the machine in the original packaging to avoid any damage during transit. The machine should be adequately insured with the carrier. For details on how to repack the machine, see Advanced User's Guide: Packing and shipping the machine.

• The interface cable is not a standard accessory. Buy the appropriate interface cable for the connection you want to use.

USB cable

• We recommend using a USB 2.0 cable (Type A/B) that is no longer than 6 feet (2 meters).

• DO NOT connect the interface cable at this time. Connecting the interface cable is done during the MFL-Pro Suite installation process.

150 mm

(6.0 in.)

150 mm

(6.0 in.)

Page 3

Remove the packing

CAUTION

IMPORTANT

material from the

DO NOT eat the silica gel pack, please throw it away. If ingested, seek medical attention immediately.

DO NOT connect the AC power cord yet.

machine

a Remove the packing tape from the outside of

the machine, the silica gel pack on the support flap and the film covering the scanner glass.

b Fully open the top cover by lifting the handle up

d Take out all four drum and toner cartridge

assemblies.

To avoid print quality problems, DO NOT touch the shaded part shown in the illustration.

c Slide all eight yellow drum locks in the direction

of the arrows (the locks may require a firm push).

e Remove the orange packing piece from the belt

unit.

Page 4

f Remove the orange packing piece from each

drum and toner cartridge assembly.

Load paper in the paper

g Using both hands, hold each drum and toner

cartridge assembly level, and gently shake it from side to side several times to distribute the toner evenly inside the assembly.

tray

a Pull the paper tray completely out of the

machine.

b While pressing the green paper-guide release

lever a, slide the paper guides to fit the paper size you are loading in the tray. Make sure the guides are firmly in the slots.

h Slide all four drum and toner cartridge

assemblies into the machine. Make sure the toner cartridge color matches the same color label on the machine.

BK - Black M - Magenta

C - Cyan Y - Yellow

c Fan the stack of paper well to avoid paper jams

and misfeeds.

i Close the top cover of the machine.

Page 5

d Load paper in the tray and make sure:

IMPORTANT

 The paper is below the maximum paper

mark (bbb) a. Overfilling the paper tray will cause paper jams.

 The side to be printed on is face down.  The paper guides touch the sides of the

paper so it will feed properly.

e Put the paper tray firmly back in the machine.

Make sure it is completely inserted into the machine.

Connect the power cord

DO NOT connect the interface cable yet.

a Connect the AC power cord to the machine and

then plug it into an AC power outlet.

b Press on the control panel.

f Lift the support flap a to prevent paper from

sliding off the face-down output tray.

For information about recommended paper, see Basic User's Guide: Recommended paper and print media.

DO NOT touch the Touchscreen immediately after plugging in the power cord or turning the machine on. Doing this may cause an error.

Set your language

(if needed)

a Press . b Press All Settings.

c Swipe up or down, or press a or b to display

Initial Setup.

Press Initial Setup.

d Swipe up or down, or press a or b to display

Local Language.

Press Local Language.

e Press your language. f Press .

Page 6

Set the date and time

Automatic Daylight

a Press . b Press

(Date & Time).

You can set the machine to change automatically for Daylight Saving Time. It will reset itself forward one hour in the spring and backward one hour in the fall.

a Press .

c Swipe up or down, or press a or b to display

Date.

Press Date.

d Enter the last two digits of the year using the

numbers on the Touchscreen, and then press OK.

b Press

c Swipe up or down, or press a or b to display

d Press On (or Off). e Press .

Saving Time

(Date & Time).

Auto Daylight.

Press Auto Daylight.

Set the Time Zone

(e.g., Enter 1, 3 for 2013.)

e Enter the two digits for the month using the

numbers on the Touchscreen, and then press OK.

f Enter the two digits for the day using the

numbers on the Touchscreen, and then press OK.

g Swipe up or down, or press a or b to display

Clock Type.

Press Clock Type.

h Press 12h Clock or 24h Clock. i Swipe up or down, or press a or b to display

Time.

Press Time.

j Enter the time using the numbers on the

Touchscreen.

(12h Clock only)

Press to choose AM or PM.

You can set the time zone on the machine for your location. For example, the time zone for Eastern Time in the USA and Canada is UTC-05:00.

a Press . b Press

(Date & Time).

c Swipe up or down, or press a or b to display

Time Zone.

Press Time Zone.

d Enter your time zone.

Press OK.

e Press .

k Press OK. l Press .

Page 7

Windows

USB

Macintosh

Wireless Network

Windows

Macintosh

Choose your connection type

NOTE

These installation instructions are for Windows® XP Home/Windows® XP Professional, Windows® XP

Professional x64 Edition, Windows Vista

• For Windows Server® 2003/2003 x64 Edition/2008/2008 R2/2012 and Linux®, visit solutions.brother.com/windows

• You can visit us at http://solutions.brother.com/ utilities, or click FAQs & Troubleshooting for product support and answers to frequently-asked questions (FAQs).

, select your model, and select your operating system.

, Windows® 7, Windows®8, and Mac OS X v10.6.8, 10.7.x and 10.8.x.

and click Downloads for the latest driver updates and

For USB Interface Cables

Windows®, go to page 8 Macintosh, go to page 10

For Wireless Network

To connect your iOS device, Android™ device, or Windows® Phone to your Brother machine using Wi-Fi Direct™, visit the Brother Solutions Center at solutions.brother.com/manuals Additional Feature Guide for the Wi-Fi Direct™ Guide.

Windows® and Macintosh, go to page 12

, select your model, and look under

Page 8

USB

IMPORTANT

NOTE

For Windows® USB Interface Users

(Windows Windows

XP/XP Professional x64 Edition/Windows Vista®/

7/Windows®8)

Windows

Before you install

• If there are any programs running, close them.

• The screens may differ depending on your operating system.

The CD-ROM includes Nuance™ PaperPort™ 12SE. This software supports Windows (SP3 or greater), XP Professional x64 Edition (SP2 or greater), Windows Vista greater), Windows to the latest Windows installing MFL-Pro Suite.

7 and Windows®8. Update

Service Pack before

a Make sure your computer is ON and you are

logged on with Administrator rights.

b Press and hold down to turn off the

machine, and make sure the USB interface cable is NOT connected. If you have already connected the cable, disconnect it.

(SP2 or

Install MFL-Pro Suite

a Put the CD-ROM into your CD-ROM drive. If

the model name screen appears, choose your machine. If the language screen appears, choose your language.

• If the Brother screen does not appear

automatically, go to Computer (My Computer).

(For Windows icon on the taskbar, and then go to Computer.) Double-click the CD-ROM icon, and then double-click start.exe.

• If the User Account Control screen appears, click Continue or Yes.

b Click Install MFL-Pro Suite, and click Yes in

the next two windows if you accept the license agreements.

8: click the (File Explorer)

If the installation does not continue automatically, restart the installation by ejecting and then reinserting the CD-ROM or by double-clicking the start.exe program from the root folder. Continue from step b to install MFL-Pro Suite.

c Choose Local Connection (USB), and then

click Next.

To install the PS driver (BR-Script3 printer driver), choose Custom Install, and then follow the on-screen instructions.

Page 9

USB

Windows

USB

Macintosh

IMPORTANT

NOTE

Finish

NOTE

d Follow the on-screen instructions until the Plug

in the USB cable screen appears.

e Connect the USB cable to the USB port

marked with the symbol on your machine, and then connect the cable to your computer.

f Press to turn on the machine.

The installation will automatically continue. The installation screens appear one after another. If prompted, follow any on-screen instructions.

Windows

Finish and restart

a Click Finish to restart your computer. After

restarting the computer, you must log on with Administrator rights.

• If an error message appears during the software installation, do one of the following:

- For Windows Windows

Diagnostics located in (Start) > All Programs > Brother > HL-XXXX (where

HL-XXXX is your model name).

- For Windows

Diagnostics, double-click the (Brother Utilities) icon on the desktop, and then click

the drop-down list and select your model name (if not already selected). Click Tools in the left navigation bar.

• Depending on your security settings when using the machine or its software, a Windows Security or antivirus software window may appear. Please allow or permit the window to continue.

XP, Windows Vista® and

7 users: run the Installation

8 users: to run Installation

DO NOT cancel any of the screens during the installation. It may take a few minutes for all screens to appear.

g When the On-Line Registration screen

appears, make your selection and follow the on-screen instructions. Once you have completed the registration process, click Next.

h When the Setup is Complete screen appears,

make your selection, and then click Next.

The installation is now complete.

• For Windows®8 users: if the Brother manuals included on the CD-ROM are in PDF format, use Adobe Reader cannot open the files in Adobe change the file association for PDF (see How to

open a PDF file in Adobe

8) on page 31).

• XML Paper Specification Printer Driver The XML Paper Specification Printer Driver is

the most suitable driver for Windows Vista Windows

from applications that use the XML Paper Specification. Please download the latest driver from the Brother Solutions Center at solutions.brother.com/windows

Reader® to open them. If Adobe®

is installed on your computer but

7 and Windows®8 when printing

Reader®,

Reader® (Windows®

Page 10

USB

IMPORTANT

NOTE

For Macintosh USB Interface Users (Mac OS X v10.6.8, 10.7.x, 10.8.x)

Macintosh

Before you install

For Mac OS X v10.6.7 or lower users: upgrade to Mac OS X v10.6.8, 10.7.x, 10.8.x. (For the latest drivers and information for the Mac OS X you are using, visit solutions.brother.com/mac

a Make sure your machine is connected to an AC

power source and your Macintosh is ON. You must be logged on with Administrator rights.

b Connect the USB cable to the USB port

marked with the symbol on your machine, and then connect the cable to your Macintosh.

Install MFL-Pro Suite

a Put the CD-ROM into your CD-ROM drive, and

then double-click the BROTHER icon on your desktop.

b Double-click the Start Here OSX icon. If

prompted, select your model.

c Choose Local Connection (USB), and then

click Next.

d The installation screens appear one after

another. If prompted, follow any on-screen instructions.

c Make sure your machine is turned on.

DO NOT cancel any of the screens during the installation. It may take a few minutes for the installation to complete.

e Choose your machine from the list, and then

click Next.

f When the Add Printer screen appears, click

Add Printer.

g Choose your machine from the list, click Add,

and then click Next.

To add the PS driver (BR-Script3 printer driver), select it from the Print Using (Use) pop-up menu.

The installation of MFL-Pro Suite is now complete. Go to step 12 on page 11.

Page 11

USB

Windows

USB

Macintosh

Finish

Download and install

Macintosh

When Presto! PageManager is installed, OCR capability is added to Brother ControlCenter2. You can easily scan, share and organize photos and documents using Presto! PageManager.

Presto! PageManager

a On the Brother Support screen, click

Presto! PageManager and follow the

on-screen instructions.

The installation is now complete.

Page 12

For Wireless Network Users

IMPORTANT

NOTE

For Wireless Network Interface Users

Before you begin

First you must configure the wireless network settings of your machine to communicate with your wireless access point/router. After the machine is configured to communicate with your wireless access point/router, the computers and mobile devices on your network will have access to the machine. To use the machine from a computer, you must install the drivers and software. The following steps will guide you through the configuration and installation process:

• If you are going to connect the machine to your network, we recommend that you contact your system administrator prior to installation. You must know your wireless network settings before you proceed with this installation.

• If you have previously configured the wireless settings of the machine, you must reset the network settings before you can configure the wireless settings again.

1. On your machine, press , and All Settings.

2. Swipe up or down, or press a or b to display Network, and press Network.

3. Swipe up or down, or press a or b to display Network Reset, and press Network Reset.

4. Press Yes.

5. Press Yes for two seconds.

• To achieve optimum results with normal everyday document printing, place the Brother machine as close to the wireless access point/router as possible, with minimal obstructions. Large objects and walls between the two devices and interference from other electronic devices can affect the data transfer speed of your documents. Due to these factors, wireless may not be the best method of connection for all types of documents and applications. If you are printing large files, such as multi-page documents with mixed text and large graphics, you may want to consider choosing USB for the fastest throughput speed.

• If you use your machine in an IEEE 802.1x supported wireless network, see Network User's Guide: Using IEEE 802.1x authentication.

Infrastructure Mode

a Wireless access point/router

b Wireless Network machine (your machine)

c Wireless capable computer connected to

the wireless access point/router

d Wired computer connected to the wireless

access point/router

e Mobile device connected to the wireless

access point/router

Page 13

For Wireless Network Users

Wireless Network

Windows

Macintosh

Now go to

IMPORTANT

NOTE

Choose your wireless setup method

The following instructions will offer three methods for setting up your Brother machine on a wireless network. Choose the method you prefer for your environment.

For methods b and c, start your wireless setup by pressing the button on the Touchscreen.

a Setup using the CD-ROM and temporarily using a USB cable (Windows

We recommend using a computer wirelessly connected to your network for this method.

• You need to temporarily use a USB cable during configuration (cable not included).

• If you are using Windows access point/router, you need to know the SSID (Network Name) and Network Key of your wireless access point/router before you proceed. Please write down your wireless network settings in the area below.

• If you need assistance during setup and want to contact Brother Customer Service, make sure you have your SSID and Network Key ready. We cannot assist you in locating this information.

Item Record the current wireless network settings

SSID (Network Name)

Network Key* (Security Key/Encryption Key)

XP, or using a network cable to connect your computer to your wireless

and Macintosh)

• If you do not know this information (SSID and Network Key), you cannot continue the wireless setup.

• To find this information (SSID and Network Key):

1. Check the documentation provided with your wireless access point/router.

2. The default SSID could be the access point/router manufacturer's name or the model name.

3. If you do not know the security information, please consult the router manufacturer, your system

* The Network Key may also be described as the Password, Security Key, or Encryption Key.

administrator, or your internet provider.

page 15

Page 14

For Wireless Network Users

Now go to

IMPORTANT

NOTE

Now go to

b Manual setup from the control panel using the Setup Wizard (Windows

mobile devices)

If your wireless access point/router does not support WPS (Wi-Fi Protected Setup™) or AOSS™, write down the wireless network settings of your wireless access point/router in the area below.

If you need assistance during setup and want to contact Brother Customer Service, make sure you have your SSID (Network Name) and Network Key ready. We cannot assist you in locating this information.

Item Record the current wireless network settings

SSID (Network Name)

Network Key* (Security Key/Encryption Key)

* The Network Key may also be described as the Password, Security Key, or Encryption Key.

• If you do not know this information (SSID and Network Key), you cannot continue the wireless setup.

• To find this information (SSID and Network Key):

1. Check the documentation provided with your wireless access point/router.

2. The default SSID could be the access point/router manufacturer's name or the model name.

3. If you do not know the security information, please consult the router manufacturer, your system administrator, or your internet provider.

, Macintosh and

c One-push setup using WPS or AOSS™ (Windows

Use this method if your wireless access point/router supports automatic wireless (one-push) setup (WPS or AOSS™).

, Macintosh and mobile devices)

page 18

page 20

Page 15

For Wireless Network Users

Wireless Network

Windows

Macintosh

IMPORTANT

NOTE

Setup using the CD-ROM and temporarily using a USB cable (Windows

and Macintosh)

Set up the wireless

• You need to temporarily use a USB cable during configuration (cable not included).

• If you are using Windows network cable to connect your computer to your wireless access point/router, you need to know the SSID and Network Key of your wireless access point/router that you wrote down in step 11-a on page 13 before you proceed.

• If you use your machine in an IEEE 802.1x supported wireless network, see Network User's Guide: Using IEEE 802.1x authentication.

• The screens in this step are from Windows The screens on your computer will vary depending on your operating system.

settings

XP, or using a

b (Windows

Click Install MFL-Pro Suite, and click Yes in the next two windows if you accept the license agreements.

(Macintosh)

Double-click the BROTHER icon on your desktop, and then double-click the Start Here OSX icon on the screen. If prompted, select your model.

)

a Put the CD-ROM into your CD-ROM drive.

(Windows®)

• If the model name screen appears, choose your machine. If the language screen appears, choose your language.

• If the Brother screen does not appear automatically, go to Computer (My Computer).

(For Windows icon on the taskbar, and then go to Computer.) Double-click the CD-ROM icon, and then double-click start.exe.

• If the User Account Control screen appears, click Continue or Yes.

8: click the (File Explorer)

c Choose Wireless Network Connection, and

then click Next.

 For Windows  For Macintosh, go to e

(Windows®)

To install the PS driver (BR-Script3 printer driver), choose Custom Install, and then follow the on-screen instructions.

, go to d

Page 16

For Wireless Network Users

NOTE

d When the Firewall/AntiVirus detected screen

appears, choose Change the Firewall port settings to enable network connection and continue with the installation. (Recommended) and click Next.

If you are not using the Windows the user’s guide for your software for information on how to add the following network ports:

 For network scanning, add UDP port 54925.  If you still have trouble with your network

connection, add UDP ports 161 and 137.

Firewall, see

e Choose Yes, I have a USB cable to use for

installation., and then click Next.

h Check Yes if you want to connect with the listed

SSID. Click Next, and then go to k.

i The wizard will search for available wireless

networks from your machine. Choose the SSID that you wrote down for your network in step 11-a on page 13, and then click Next.

If the Important Notice screen appears, read the notice. Check the box after you confirm the SSID and Network Key, and then click Next.

f Temporarily connect the USB cable (not

included) directly to the computer and the machine.

g Do one of the following:

 If the Installation confirmation screen

appears, check the box and click Next, and then go to h.

 If the Installation confirmation screen

does not appear, go to i.

• If the list is blank, check that the wireless access point/router has power and is broadcasting the SSID. See if the machine and the wireless access point/router are within range for wireless communication. Click Refresh.

• If your wireless access point/router is set to not broadcast the SSID, manually add it by clicking the Advanced button. Follow the on-screen instructions for entering the Name(SSID), and then click Next.

j Enter the Network Key you wrote down in step

11-a on page 13, and then click Next.

If your network is not configured for Authentication and Encryption, the ATTENTION! screen will appear. To continue configuration, click OK.

Page 17

For Wireless Network Users

Wireless Network

Windows

Macintosh

Now go to

NOTE

k Confirm the wireless network settings, and

then click Next. The settings will be sent to your machine.

• The settings will remain unchanged if you click

Cancel.

• To manually enter the IP address settings of

your machine, click Change IP Address and enter the necessary IP address settings for your network.

• If the wireless setup failure screen appears,

click Retry.

l Disconnect the USB cable between the

computer and the machine, and then click

Next.

Wireless setup is now complete. A four-level indicator at the top right of your machine’s Touchscreen will show the wireless signal strength of your wireless access point/router.

To install the MFL-Pro Suite, continue to step 14.

For Windows® Users:

step 14-e on page 26

For Macintosh Users:

step 14-d on page 28

Page 18

For Wireless Network Users

IMPORTANT

NOTE

Manual setup from the control panel using the Setup Wizard (Windows

Set up the wireless

You must have the wireless settings you wrote down for your network in step 11-b on page 14 before you proceed.

settings

, Macintosh and mobile devices)

e To connect your machine using the automatic

wireless mode, press Yes. (If you choose No (Manual), go to f to enter the Network Key.)

When the Touchscreen instructs you to start WPS, press the WPS button on your wireless access point/router, and then press Next on the Touchscreen. Go to g.

f Enter the Network Key you wrote down in step

11-b on page 14 using the numbers and

characters on the Touchscreen.

If you use your machine in an IEEE 802.1x supported wireless network, see Network User's Guide: Using IEEE 802.1x authentication.

a On your machine, press .

Press Setup Wizard.

b When Enable WLAN? is displayed, press Yes.

This will start the wireless setup wizard.

c The machine will search for available SSIDs. It

will take a few minutes to display a list of available SSIDs.

If a list of SSIDs is displayed, swipe up or down, or press a or b to choose the SSID you wrote down in step 11-b on page 14. Press OK.

• If the list is blank, check that the wireless access point/router has power and is broadcasting the SSID. Move your machine closer to the wireless access point/router and try starting from a again.

• If your wireless access point/router is set to not broadcast the SSID you will have to manually add the SSID name. For details, see Network User's Guide: Configuring your machine when the SSID is not broadcast.

d Do one of the following:

 If the wireless access point/router of the

selected SSID supports WPS and the machine asks to use WPS, go to e.

 If you are using an authentication and

encryption method that requires a Network Key, go to f.

 If your authentication method is Open

System and your encryption mode is None, go to g.

• To enter numbers or special characters, press

repeatedly until the character you want to enter appears, then press the character you want.

• If you entered a character incorrectly and want to change it, press d or c to move the cursor to

the incorrect character, then press .

• To enter a space, press Space.

• For more details, see Entering Text on page 24.

Press OK when you have entered all the characters, and then press Yes to apply your settings.

g Your machine will now try to connect to your

wireless network using the information you have entered.

A connection result message appears on the Touchscreen and a WLAN report will automatically print.

If the connection failed, check the error code on the printed report and refer to Troubleshooting on page 21.

Press OK.

Wireless setup is now complete. A four-level indicator at the top right of your machine’s Touchscreen will show the wireless signal strength of your wireless access point/router.

Page 19

For Wireless Network Users

Wireless Network

Windows

Macintosh

Now go to

NOTE

To install the MFL-Pro Suite, continue to step 13.

For Windows® Users:

page 25

For Macintosh Users:

page 28

For mobile device users, see the Advanced Network User's Guides for details on how to use your machine with your mobile device(s). To download the User’s Guide for the application you are using, visit the Brother Solutions Center at solutions.brother.com/manuals model.

and select your

Page 20

For Wireless Network Users

Now go to

NOTE

One-push setup using WPS (Wi-Fi Protected Setup) or AOSS™ (Windows

Configure the wireless

settings

a Confirm that your wireless access point/router

has the WPS or AOSS™ symbol as shown below.

b Place the Brother machine within range of your

WPS or AOSS™ access point/router. The range may differ depending on your environment (see the instructions provided with your wireless access point/router).

, Macintosh and mobile devices)

f A connection result message appears on the

Touchscreen and a WLAN report will automatically print.

If the connection failed, check the error code on the printed report and refer to Troubleshooting on page 21.

Press OK.

Wireless setup is now complete. A four-level indicator at the top right of your machine’s Touchscreen will show the wireless signal strength of your wireless access point/router.

To install the MFL-Pro Suite, continue to step 13.

For Windows® Users:

c On your machine, press .

Press WPS/AOSS.

d When Enable WLAN? is displayed, press Yes.

This will start the wireless setup wizard.

e When the Touchscreen instructs you to start

WPS or AOSS™, press the WPS or AOSS™ button on your wireless access point/router (for more information, see the instructions provided with your wireless access point/router), and then press OK on your machine.

This feature will automatically detect which mode (WPS or AOSS™) your wireless access point/router uses to configure your machine.

If your wireless access point/router supports WPS and you want to configure your machine using the PIN (Personal Identification Number) Method, see Network User's Guide: Configuration using the PIN Method of WPS (Wi-Fi Protected Setup).

page 25

For Macintosh Users:

page 28

and select your

Page 21

For Wireless Network Users

Wireless Network

Windows

Macintosh

IMPORTANT

Troubleshooting

If you need assistance during setup and want to contact Brother Customer Service, make sure you have your SSID (Network Name) and Network Key ready. We cannot assist you in locating this information.

To find the wireless settings (SSID (Network Name) and Network Key)*

1. Check the documentation provided with your wireless access point/router.

2. The default SSID could be the access point/router manufacturer's name or the model name.

3. If you do not know the security information, please consult the router manufacturer, your system administrator, or your internet provider.

* The Network Key may also be described as the Password, Security Key, or Encryption Key. * If the wireless access point/router is set not to broadcast the SSID, the SSID will not be detected automatically.

You must manually enter the SSID name (see Network User's Guide: Configuring your machine when the SSID is not broadcast).

WLAN report

If the printed WLAN report shows that the connection failed, check the error code on the printed report and refer to the following instructions:

Error Code Recommended Solutions

The wireless setting is not activated, turn the wireless setting to ON.

TS-01

TS-02

1. On your machine, press .

2. Press Network.

3. Press WLAN, and then press Setup Wizard.

4. When Enable WLAN? is displayed, press Yes. This will start the wireless setup wizard.

The wireless access point/router cannot be detected.

- Check the following four points:

1. Make sure the wireless access point/router is powered on.

2. Move your machine to an obstruction-free area, or closer to the wireless access point/router.

3. Temporarily place your machine within about 3.3 feet (one meter) from the wireless access point/router when you are configuring the wireless settings.

4. If your wireless access point/router is using MAC address filtering, confirm that the MAC address of the Brother machine is allowed in the filter (see Print the Network Configuration Report on page 30).

TS-03

- If you manually entered the SSID and security information (SSID/authentication method/encryption method/Network Key), the information may be incorrect. Confirm the SSID and security information (see To find the wireless settings (SSID (Network Name) and Network Key)* on page 21). Re-enter the correct information, if necessary.

The wireless network and security setting you entered may be incorrect.

Confirm that the wireless network settings are correct (see To find the wireless settings (SSID (Network Name) and Network Key)* on page 21).

* Check if the entered or selected SSID/authentication method/encryption method/Network

Key are correct.

Page 22

For Wireless Network Users

Authentication method Encryption method

WPA-Personal

TKIP

AES

WPA2-Personal AES

OPEN

WEP

NONE (without encryption)

Shared key WEP

Error Code Recommended Solutions

The Authentication/Encryption methods used by the selected wireless access point/router are not supported by your machine.

For infrastructure mode, change the authentication and encryption methods of the wireless access point/router. Your machine supports the following authentication methods WPA™, WPA2™, OPEN and Shared key. WPA supports TKIP or AES encryption methods. WPA2 supports AES for the encryption method. OPEN and Shared key correspond to WEP encryption.

If your problem is not solved, the SSID or network settings you entered may be incorrect. Confirm that the wireless network settings are correct (see To find the wireless settings (SSID (Network Name) and Network Key)* on page 21).

TS-04

TS-05

Combined table of authentication and encryption methods

For ad-hoc mode, change the authentication and encryption methods of your computer for the wireless setting. Your machine supports OPEN authentication method only, with optional WEP encryption.

The security information (SSID/Network Key) is incorrect.

Confirm that the SSID and security information (Network Key) are correct (see To find the wireless settings (SSID (Network Name) and Network Key)* on page 21).

If your router uses WEP encryption, enter the key used as the first WEP key. Your machine supports the use of the first WEP key only.

The wireless security information (Authentication method/Encryption method/Network Key) is incorrect.

Confirm the wireless security information as shown in the “Combined table of authentication

TS-06

and encryption methods” table in error TS-04. If your router uses WEP encryption, enter the key used as the first WEP key. Your machine supports the use of the first WEP key only.

Confirm the Network Key (see To find the wireless settings (SSID (Network Name) and Network Key)* on page 21).

Page 23

For Wireless Network Users

Wireless Network

Windows

Macintosh

Error Code Recommended Solutions

The machine cannot detect a wireless access point/router that has WPS or AOSS™ enabled.

To configure your wireless settings using WPS or AOSS™, you must operate both your machine and the wireless access point/router. Confirm your wireless access point/router supports WPS or AOSS™ and try starting again.

TS-07

If you do not know how to operate your wireless access point/router using WPS or AOSS™, see the documentation provided with your wireless access point/router, ask the manufacturer of your wireless access point/router, or ask your network administrator.

Two or more wireless access points/routers that have WPS or AOSS™ enabled are detected.

TS-08

- Confirm that only one wireless access point/router within range has WPS or AOSS™ active and try again.

- Try starting again after a few minutes in order to avoid interference from other wireless access points/routers.

Page 24

For Wireless Network Users

NOTE

Entering Text

When you are setting certain menu selections, you may need to enter text into the machine.

Press repeatedly to choose between letters, numbers and special characters. Press to change between upper case and lower case.

Inserting spaces

To enter a space, press Space.

Making corrections

If you entered a character incorrectly and want to change it, press d or c to move the cursor under the incorrect

character, and then press . Enter the correct character.

• The characters available may differ depending on your country.

• The keyboard layout may differ depending on the function you are setting.

Page 25

Wireless Network

Windows

Macintosh

IMPORTANT

NOTE

Install the Drivers and Software (Windows Windows

XP/XP Professional x64 Edition/Windows Vista®/

7/Windows®8)

Before you install

• If there are any programs running, close them.

• The screens may differ depending on your operating system.

Windows

b Click Install MFL-Pro Suite, and click Yes in

the next two windows if you accept the license agreements.

• The CD-ROM includes Nuance™ PaperPort™ 12SE. This software supports Windows (SP3 or greater), XP Professional x64 Edition (SP2 or greater), Windows Vista greater), Windows to the latest Windows installing MFL-Pro Suite.

• Disable all personal firewall software (other than Windows antivirus applications for the duration of the installation.

7 and Windows®8. Update

Service Pack before

Firewall), anti-spyware, or

(SP2 or

a Make sure your computer is ON and you are

logged on with Administrator rights.

Install MFL-Pro Suite

a Put the CD-ROM into your CD-ROM drive. If

the model name screen appears, choose your machine. If the language screen appears, choose your language.

c Choose Wireless Network Connection, and

then click Next.

To install the PS driver (BR-Script3 printer driver), choose Custom Install, and then follow the on-screen instructions.

d When the Firewall/AntiVirus detected screen

appears, choose Change the Firewall port settings to enable network connection and continue with the installation. (Recommended) and click Next.

• If the Brother screen does not appear automatically, go to Computer (My Computer).

(For Windows icon on the taskbar, and then go to Computer.) Double-click the CD-ROM icon, and then double-click start.exe.

• If the User Account Control screen appears, click Continue or Yes.

8: click the (File Explorer)

If you are not using the Windows the user’s guide for your software for information on how to add the following network ports:

 For network scanning, add UDP port 54925.  If you still have trouble with your network

connection, add UDP ports 161 and 137.

Firewall, see

Page 26

Wireless Network

NOTE

IMPORTANT

NOTE

e Choose the machine from the list, and then

click Next.

• If your wireless settings fail, click the Wireless Setup button and follow the on-screen instructions to complete the wireless configuration.

• If you are using WEP and the Touchscreen displays Connected but your machine is not found, make sure you entered the WEP key correctly. The WEP key is case-sensitive.

f The installation will automatically continue. The

installation screens appear one after another. If prompted, follow any on-screen instructions.

DO NOT cancel any of the screens during the installation. It may take a few minutes for all screens to appear.

Windows

Finish and restart

a Click Finish to restart your computer. After

restarting the computer, you must log on with Administrator rights.

• If an error message appears during the software installation, do one of the following:

• For Windows Windows

Diagnostics located in (Start) > All Programs > Brother > HL-XXXX LAN

(where HL-XXXX is your model name).

• For Windows

Diagnostics, double-click the (Brother Utilities) icon on the desktop, and then click

the drop-down list and select your model name (if not already selected). Click Tools in the left navigation bar.

• Depending on your security settings when using the machine or its software, a Windows Security or antivirus software window may appear. Please allow or permit the window to continue.

XP, Windows Vista® and

7 users: run the Installation

8 users: to run Installation

If the Windows Security screen appears, select the check box and click Install to complete the installation correctly.

g When the On-Line Registration screen

appears, make your selection and follow the on-screen instructions. Once you have completed the registration process, click Next.

h When the Setup is Complete screen appears,

make your selection, and then click Next.

Install MFL-Pro Suite on additional computers

If you want to use your machine with multiple computers on the network, install MFL-Pro Suite on each computer. Go to step 13 on page 25.

Network license (Windows®)

This product includes a PC license for up to five users. This license supports the installation of the MFL-Pro Suite including Nuance™ PaperPort™ 12SE on up to five PCs on the network. If you want to use more than five PCs with Nuance™ PaperPort™ 12SE installed, please purchase the Brother NL-5 pack which is a multiple PC license agreement pack for up to five additional users. To purchase the NL-5 pack, contact your authorized Brother dealer or contact Brother customer service.

(if needed)

Page 27

Wireless Network

Windows

Macintosh

Finish

NOTE

The installation is now complete.

• For Windows®8 users: if the Brother manuals included on the CD-ROM are in PDF format, use Adobe Reader cannot open the files in Adobe change the file association for PDF (see How to

open a PDF file in Adobe

8) on page 31).

• XML Paper Specification Printer Driver The XML Paper Specification Printer Driver is

the most suitable driver for Windows Vista Windows

from applications that use the XML Paper Specification. Please download the latest driver from the Brother Solutions Center at solutions.brother.com/windows

Reader® to open them. If Adobe®

is installed on your computer but

7 and Windows®8 when printing

Reader®,

Reader® (Windows®

Windows

Page 28

Wireless Network

IMPORTANT

NOTE

IMPORTANT

NOTE

Install the Drivers and Software (Mac OS X v10.6.8, 10.7.x, 10.8.x)

Before you install

For Mac OS X v10.6.7 or lower users: upgrade to Mac OS X v10.6.8, 10.7.x, 10.8.x. (For the latest drivers and information for the Mac OS X you are using, visit solutions.brother.com/mac

a Make sure your machine is connected to an AC

power source and your Macintosh is ON. You must be logged on with Administrator rights.

Install MFL-Pro Suite

Macintosh

d Choose your machine from the list, and then

click Next.

• If there is more than one of the same model connected on your network, the IP Address will be displayed to help you identify the machine.

• You can find your machine’s IP Address by printing out the Network Configuration Report (see Print the Network Configuration Report on page 30).

a Put the CD-ROM into your CD-ROM drive, and

then double-click the BROTHER icon on your desktop.

b Double-click the Start Here OSX icon. If

prompted, select your model.

c Choose Wireless Network Connection, and

then click Next.

If your wireless settings fail, the Wireless Device Setup Wizard screen appears. Follow the on-screen instructions to complete the wireless configuration.

e The installation screens appear one after

another. If prompted, follow any on-screen instructions.

DO NOT cancel any of the screens during the installation. It may take a few minutes for the installation to complete.

If the Setup Network "Scan to" name screen appears, follow the instructions below:

1) Enter a name for your Macintosh (up to 15 characters long).

2) Click Next. Go to f.

The name you enter will appear on the machine’s Touchscreen when you press the Scan button and choose a scan option (for more information, see Software User's Guide).

Page 29

Wireless Network

Windows

Macintosh

NOTE

Finish

f When the Add Printer screen appears, click

Add Printer.

Macintosh

Download and install

g Choose your machine from the list, click Add,

and then click Next.

(OS X v10.8.x)

Select HL-XXXX CUPS driver from the Use pop-up menu (where XXXX is your model name).

To add the PS driver (BR-Script3 printer driver), select it from the Print Using (Use) pop-up menu.

The installation of MFL-Pro Suite is now complete. Go to step 15 on page 29.

When Presto! PageManager is installed, OCR capability is added to Brother ControlCenter2. You can easily scan, share and organize photos and documents using Presto! PageManager.

Presto! PageManager

a On the Brother Support screen, click

Presto! PageManager and follow the

on-screen instructions.

Install MFL-Pro Suite on additional computers

(if needed)

If you want to use your machine with multiple computers on the network, install MFL-Pro Suite on each computer. Go to step 13 on page 28.

The installation is now complete.

Page 30

For Network Users

NOTE

Web Based Management (web browser)

The Brother print server is equipped with a web server that allows you to monitor its status or change some of its configuration settings using HTTP (Hypertext Transfer Protocol).

We recommend Windows® Internet Explorer Macintosh. Please also make sure JavaScript and cookies are always enabled in whichever browser you use. To use a web browser, you will need to know the IP address of the print server, which is listed on the Network Configuration Report.

8.0/9.0 for Windows® and Safari 5.0 for

a Open your browser. b Type “http://machine’s IP address/” into your

browser’s address bar (where “machine’s IP address” is the IP address of the Brother machine or the print server name).

 For example: http://192.168.1.2/

Print the Network Configuration Report

You can print the Network Configuration Report to confirm the current network settings.

a Press . b Press All Settings.

c Swipe up or down, or press a or b to display

Print Reports.

Press Print Reports.

d Swipe up or down, or press a or b to display

Network Configuration.

Press Network Configuration.

e Press OK.

The machine will print the current network settings.

Restore the network settings to the factory default

If you have configured an optional login password, you must enter it when prompted to access the Web Based Management.

For more information, see Network User's Guide: Web Based Management.

You can restore all network settings of the internal Print/Scan server to the factory default.

a Press . b Press All Settings.

c Swipe up or down, or press a or b to display

Network.

Press Network.

d Swipe up or down, or press a or b to display

Network Reset.

Press Network Reset.

e Press Yes. f Press Yes for two seconds.

The machine will restart. Disconnect the cables, and after the machine has restarted, reconnect the cables.

Page 31

Other Information

NOTE

Color Correction

The output density and print position of each color may vary depending on the machine's environment. Factors like temperature and humidity can affect color. Color calibration and color registration help you to improve the color density and the print position of each color.

Color Calibration

Calibration helps you to improve the color density.

• If you print using the BR-Script printer driver, you need to perform the calibration from the control panel (see Using the control panel on page 31).

• If you print using the Windows the driver will get the calibration data automatically if both Use Calibration Data and Get Device Data Automatically are on (see Software User's Guide).

• If you print using the Macintosh printer driver, you need to perform the calibration using Status Monitor. After turning Status Monitor on, choose Color Calibration from Control menu (see Software User's Guide).

Using the control panel

printer driver,

a Press (Toner). b Press Calibration.

c Press Calibrate.

How to open a PDF file in Adobe®

Reader

(Windows® 8)

a Move your mouse to the lower right corner of

your desktop. When the menu bar appears, click Settings, and then click Control Panel.

b Click Programs, click Default Programs, and

then click Associate a file type or protocol with a program.

c Select .pdf, and then click on the Change

program... button.

d Click Adobe Reader. The icon next to .pdf

changes to the 'Adobe Reader' icon.

Adobe for reading .pdf files until you change this file association.

Brother CreativeCenter

Get inspired. If you're using Windows®, double-click the Brother CreativeCenter icon on your desktop to access our FREE website with many ideas and resources for personal and professional use.

For Windows and then click the drop-down list and select your model name (if not already selected). Click Use More in the left navigation bar, and then click Brother Creative Center.

Reader® is now the default application

8 users: click (Brother Utilities),

d Press Yes. e Press .

Color Registration

Auto Registration

Auto registration helps you to improve the print position of each color.

a Press (Toner). b Press Auto Regist..

c Press Yes. d Press .

Mac users can access Brother CreativeCenter at this web address:

http://www.brother.com/creativecenter/

Page 32

Consumables

NOTE

Consumables

When the time comes to replace consumable items such as toner or drums, an error message will appear on your machine's Touchscreen. For more information about the consumables for your machine, visit us at http://www.brother.com/original/

The drum unit and toner cartridge are two separate parts.

Toner Cartridges Drum Units

Standard Toner: TN-221 (C/M/Y/BK)

High Yield Toner: TN-225 (C/M/Y)

Belt Unit Waste Toner Box

BU-220CL WT-220CL

or contact your local Brother reseller.

DR-221CL

For more information on replacing the consumable items, see Basic User's Guide: Replacing the consumable items.

Page 33

Trademarks

Brother is a trademark of Brother Industries, Ltd. Microsoft, Windows, Windows Vista, Windows Server and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the U nited States and/or other countries. Apple, Macintosh, Safari and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries. Adobe and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Wi-Fi Direct, Wi-Fi Protected Setup (WPS), WPA and WPA2 are marks of the Wi-Fi Alliance. AOSS is a trademark of Buffalo Inc. Android is a trademark of Google Inc. Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates in the United States and/or other countries. Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.

Any trade names and product names of companies appearing on Brother products, related documents and any other materials are all trademarks or registered trademarks of those respective companies.

Compilation and Publication

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

©2015 Brother Industries, Ltd. All rights reserved. This product includes software developed by the following vendors: ©1983-1998 PACIFIC SOFTWORKS, INC. ALL RIGHTS RESERVED. ©2008 Devicescape Software, Inc. All rights reserved. This product includes the “KASAGO TCP/IP” software developed by ZUKEN ELMIC, Inc.

www.brotherearth.com

Brother HL-3180CDW Setup Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Start Here

Unpack the machine and check the components

Connect the power cord

Set the date and time

Set the Time Zone

Choose your connection type

Before you install

Install MFL-Pro Suite

Finish and restart

For Macintosh USB Interface Users (Mac OS X v10.6.8, 10.7.x, 10.8.x)

Before you install

Install MFL-Pro Suite

For Wireless Network Interface Users

Before you begin

Choose your wireless setup method

Troubleshooting

To find the wireless settings (SSID (Network Name) and Network Key)*

WLAN report

Entering Text

Before you install

Install MFL-Pro Suite

Finish and restart

Install the Drivers and Software (Mac OS X v10.6.8, 10.7.x, 10.8.x)

Before you install

Install MFL-Pro Suite

For Network Users

Web Based Management (web browser)

Print the Network Configuration Report

Restore the network settings to the factory default

Other Information

Color Correction

Color Calibration

Brother CreativeCenter

Color Registration

Consumables

Consumables