Brother HL-3180CDW Setup Guide

Quick Setup Guide

Start Here

HL-3180CDW

Thank you for choosing Brother, your support is important to us and we value your business. Your Brother product is engineered and manufactured to the highest standards to deliver reliable performance, day-in and day-out.

Please read the Product Safety Guide first, then read this Quick Setup Guide for the correct setup and installation procedure. To view the Quick Setup Guide in other languages, please visit solutions.brother.com/manuals and click Change Country (Language).

In USA:

To download other guides for this product, visit the Brother Solutions Center at solutions.brother.com/manuals and select your model.

1	Unpack the machine and check the components
			Drum Unit and Toner Cartridge Assemblies
			(pre-installed)
			(Black, Cyan, Magenta and Yellow)
Waste Toner Box		CD-ROM	AC Power Cord	Quick Setup Guide
	(pre-installed)
	Belt Unit	Product Safety Guide	Basic User's Guide
	(pre-installed)

USA/CAN Version 0

WARNING	WARNING indicates a potentially hazardous situation which, if not avoided,
WARNING	could result in death or serious injuries.

CAUTION	CAUTION indicates a potentially hazardous situation which, if not avoided, may
CAUTION	result in minor or moderate injuries.

WARNING

•Plastic bags are used in the packing of your machine. Plastic bags are not toys. To avoid the danger of suffocation, keep these bags away from babies and children, and dispose of them correctly.

•This machine is heavy and weighs more than 44.1 lb. (20.0 kg). To prevent possible injuries, at least two people should lift the machine. One person should hold the front of the machine, and one person should hold the back, as shown in the illustration below. Be careful not to trap your fingers when you put the machine down.

NOTE

• Keep a minimum gap around the machine as shown in the illustration.

400 mm (15.70 in.)

150 mm	150 mm	150 mm
(6.0 in.)	(6.0 in.)
		(6.0 in.)

•The components included in the box may differ depending on your country.

•We recommend that you save the original packaging.

•If for any reason you must ship your machine, carefully repack the machine in the original packaging to avoid any damage during transit. The machine should be adequately insured with the carrier. For details on how to repack the machine, see Advanced User's Guide: Packing and shipping the machine.

•The interface cable is not a standard accessory. Buy the appropriate interface cable for the connection you want to use.

USB cable

•We recommend using a USB 2.0 cable (Type A/B) that is no longer than 6 feet (2 meters).

•DO NOT connect the interface cable at this time. Connecting the interface cable is done during the MFL-Pro Suite installation process.

2	Remove the packing
	machinematerial from the

CAUTION

DO NOT eat the silica gel pack, please throw it away. If ingested, seek medical attention immediately.

IMPORTANT

DO NOT connect the AC power cord yet.

a Remove the packing tape from the outside of the machine, the silica gel pack on the support flap and the film covering the scanner glass.

b Fully open the top cover by lifting the handle up a.

c Slide all eight yellow drum locks in the direction of the arrows (the locks may require a firm push).

d Take out all four drum and toner cartridge assemblies.

IMPORTANT

To avoid print quality problems, DO NOT touch the shaded part shown in the illustration.

e Remove the orange packing piece from the belt unit.

f Remove the orange packing piece from each drum and toner cartridge assembly.

g Using both hands, hold each drum and toner cartridge assembly level, and gently shake it from side to side several times to distribute the toner evenly inside the assembly.

h Slide all four drum and toner cartridge assemblies into the machine. Make sure the toner cartridge color matches the same color label on the machine.

M Y

BK - Black	C - Cyan
M - Magenta	Y - Yellow

i Close the top cover of the machine.

3	Load paper in the paper
	Load paper in the paper
	tray

a Pull the paper tray completely out of the machine.

b While pressing the green paper-guide release lever a, slide the paper guides to fit the paper size you are loading in the tray. Make sure the guides are firmly in the slots.

c Fan the stack of paper well to avoid paper jams and misfeeds.

Load paper in the tray and make sure:

The paper is below the maximum paper mark (bbb) a. Overfilling the paper tray will cause paper jams.

The side to be printed on is face down.

The paper guides touch the sides of the paper so it will feed properly.

Put the paper tray firmly back in the machine. Make sure it is completely inserted into the machine.

Lift the support flap a to prevent paper from sliding off the face-down output tray.

For information about recommended paper, see Basic User's Guide: Recommended paper and print media.

4 Connect the power cord

IMPORTANT

DO NOT connect the interface cable yet.

a Connect the AC power cord to the machine and then plug it into an AC power outlet.

b Press on the control panel.

IMPORTANT

DO NOT touch the Touchscreen immediately after plugging in the power cord or turning the machine on. Doing this may cause an error.

	5	Set your language
		Set your language
		(if needed)
a	Press .
b	Press All Settings.

c Swipe up or down, or press a or b to display

Initial Setup. Press Initial Setup.

d Swipe up or down, or press a or b to display

Local Language. Press Local Language.

e Press your language. f Press .

a	6 Set the date and time
a	Press .
b	Press
	(Date & Time).

c Swipe up or down, or press a or b to display

Date. Press Date.

d Enter the last two digits of the year using the numbers on the Touchscreen, and then press

OK.

(e.g., Enter 1, 3 for 2013.)

e Enter the two digits for the month using the numbers on the Touchscreen, and then press

OK.

f Enter the two digits for the day using the numbers on the Touchscreen, and then press

OK.

g Swipe up or down, or press a or b to display

Clock Type. Press Clock Type.

h Press 12h Clock or 24h Clock.

i Swipe up or down, or press a or b to display

Time. Press Time.

j Enter the time using the numbers on the Touchscreen.

(12h Clock only)

k	Press		to choose AM or PM.
	Press OK.
l	Press	.

7	Automatic Daylight
	Automatic Daylight
	Saving Time

You can set the machine to change automatically for Daylight Saving Time. It will reset itself forward one hour in the spring and backward one hour in the fall.

a	Press	.
b	Press
	(Date & Time).

c Swipe up or down, or press a or b to display

Auto Daylight. Press Auto Daylight.

d Press On (or Off). e Press .

8 Set the Time Zone

You can set the time zone on the machine for your location. For example, the time zone for Eastern Time in the USA and Canada is UTC-05:00.

a	Press	.
b	Press
	(Date & Time).

c Swipe up or down, or press a or b to display

Time Zone. Press Time Zone.

d Enter your time zone. Press OK.

e Press .

9 Choose your connection type

These installation instructions are for Windows® XP Home/Windows® XP Professional, Windows® XP Professional x64 Edition, Windows Vista®, Windows® 7, Windows® 8, and Mac OS X v10.6.8, 10.7.x and 10.8.x.

NOTE

•For Windows Server® 2003/2003 x64 Edition/2008/2008 R2/2012 and Linux®, visit solutions.brother.com/windows, select your model, and select your operating system.

•You can visit us at http://solutions.brother.com/ and click Downloads for the latest driver updates and utilities, or click FAQs & Troubleshooting for product support and answers to frequently-asked questions (FAQs).

For USB Interface Cables

Windows®, go to page 8

Macintosh, go to page 10

For Wireless Network

Windows® and Macintosh, go to page 12

NOTE

To connect your iOS device, Android™ device, or Windows® Phone to your Brother machine using Wi-Fi Direct™, visit the Brother Solutions Center at solutions.brother.com/manuals, select your model, and look under Additional Feature Guide for the Wi-Fi Direct™ Guide.

USB	Macintosh ®Windows

Wireless	®Windows
Network	Macintosh

7

USB

Windows®

For Windows® USB Interface Users

(Windows® XP/XP Professional x64 Edition/Windows Vista®/ Windows® 7/Windows® 8)

10 Before you install

IMPORTANT

•If there are any programs running, close them.

•The screens may differ depending on your operating system.

NOTE

The CD-ROM includes Nuance™ PaperPort™ 12SE. This software supports Windows® XP (SP3 or greater), XP Professional x64 Edition (SP2 or greater), Windows Vista® (SP2 or greater), Windows® 7 and Windows® 8. Update to the latest Windows® Service Pack before installing MFL-Pro Suite.

a Make sure your computer is ON and you are logged on with Administrator rights.

b Press and hold down to turn off the

machine, and make sure the USB interface cable is NOT connected. If you have already connected the cable, disconnect it.

11 Install MFL-Pro Suite

a Put the CD-ROM into your CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.

NOTE

•If the Brother screen does not appear automatically, go to Computer (My Computer).

(For Windows® 8: click the (File Explorer) icon on the taskbar, and then go to Computer.) Double-click the CD-ROM icon, and then double-click start.exe.

•If the User Account Control screen appears, click Continue or Yes.

b Click Install MFL-Pro Suite, and click Yes in the next two windows if you accept the license agreements.

NOTE

If the installation does not continue automatically, restart the installation by ejecting and then reinserting the CD-ROM or by double-clicking the start.exe program from the root folder. Continue from step b to install MFL-Pro Suite.

c Choose Local Connection (USB), and then click Next.

NOTE

To install the PS driver (BR-Script3 printer driver), choose Custom Install, and then follow the on-screen instructions.

USB

Windows®

d Follow the on-screen instructions until the Plug in the USB cable screen appears.

e Connect the USB cable to the USB port

marked with the symbol on your machine, and then connect the cable to your computer.

f Press to turn on the machine.

The installation will automatically continue. The installation screens appear one after another. If prompted, follow any on-screen instructions.

IMPORTANT

DO NOT cancel any of the screens during the installation. It may take a few minutes for all screens to appear.

g When the On-Line Registration screen appears, make your selection and follow the on-screen instructions. Once you have completed the registration process, click Next.

h When the Setup is Complete screen appears, make your selection, and then click Next.

12 Finish and restart

a Click Finish to restart your computer. After restarting the computer, you must log on with Administrator rights.

NOTE

•If an error message appears during the software installation, do one of the following:

-For Windows® XP, Windows Vista® and Windows® 7 users: run the Installation

Diagnostics located in (Start) >

All Programs > Brother > HL-XXXX (where HL-XXXX is your model name).

- For Windows® 8 users: to run Installation

Diagnostics, double-click the (Brother Utilities) icon on the desktop, and then click the drop-down list and select your model name (if not already selected). Click Tools in the left navigation bar.

•Depending on your security settings when using the machine or its software, a Windows® Security or antivirus software window may appear. Please allow or permit the window to continue.

Finish	The installation is now
	complete.

NOTE

•For Windows® 8 users: if the Brother manuals included on the CD-ROM are in PDF format, use Adobe® Reader® to open them. If Adobe® Reader® is installed on your computer but cannot open the files in Adobe® Reader®, change the file association for PDF (see How to open a PDF file in Adobe® Reader® (Windows® 8) on page 31).

•XML Paper Specification Printer Driver

The XML Paper Specification Printer Driver is the most suitable driver for Windows Vista®, Windows® 7 and Windows® 8 when printing from applications that use the XML Paper Specification. Please download the latest driver from the Brother Solutions Center at solutions.brother.com/windows.

Macintosh ®Windows

USB

USB	Macintosh

For Macintosh USB Interface Users (Mac OS X v10.6.8, 10.7.x, 10.8.x)

10 Before you install

IMPORTANT

For Mac OS X v10.6.7 or lower users: upgrade to Mac OS X v10.6.8, 10.7.x, 10.8.x. (For the latest drivers and information for the Mac OS X you are using, visit solutions.brother.com/mac.)

a Make sure your machine is connected to an AC power source and your Macintosh is ON. You must be logged on with Administrator rights.

b Connect the USB cable to the USB port

marked with the symbol on your machine, and then connect the cable to your Macintosh.

c Make sure your machine is turned on.

11 Install MFL-Pro Suite

a Put the CD-ROM into your CD-ROM drive, and then double-click the BROTHER icon on your desktop.

b Double-click the Start Here OSX icon. If prompted, select your model.

c Choose Local Connection (USB), and then click Next.

d The installation screens appear one after another. If prompted, follow any on-screen instructions.

IMPORTANT

DO NOT cancel any of the screens during the installation. It may take a few minutes for the installation to complete.

e Choose your machine from the list, and then click Next.

f When the Add Printer screen appears, click

Add Printer.

g Choose your machine from the list, click Add, and then click Next.

NOTE

To add the PS driver (BR-Script3 printer driver), select it from the Print Using (Use) pop-up menu.

The installation of MFL-Pro Suite is now complete.

Go to step 12 on page 11.

USB	Macintosh

12 Download and install Presto! PageManager

When Presto! PageManager is installed, OCR capability is added to Brother ControlCenter2. You can easily scan, share and organize photos and documents using Presto! PageManager.

a On the Brother Support screen, click

Presto! PageManager and follow the on-screen instructions.

Finish	The installation is now
	complete.

USB	Macintosh ®Windows

For Wireless Network Users

For Wireless Network Interface Users

10 Before you begin

First you must configure the wireless network settings of your machine to communicate with your wireless access point/router. After the machine is configured to communicate with your wireless access point/router, the computers and mobile devices on your network will have access to the machine. To use the machine from a computer, you must install the drivers and software. The following steps will guide you through the configuration and installation process:

IMPORTANT

•If you are going to connect the machine to your network, we recommend that you contact your system administrator prior to installation. You must know your wireless network settings before you proceed with this installation.

•If you have previously configured the wireless settings of the machine, you must reset the network settings before you can configure the wireless settings again.

1.On your machine, press , and All Settings.

2.Swipe up or down, or press a or b to display Network, and press Network.

3.Swipe up or down, or press a or b to display Network Reset, and press Network Reset.

4.Press Yes.

5.Press Yes for two seconds.

NOTE

•To achieve optimum results with normal everyday document printing, place the Brother machine as close to the wireless access point/router as possible, with minimal obstructions. Large objects and walls between the two devices and interference from other electronic devices can affect the data transfer speed of your documents.

Due to these factors, wireless may not be the best method of connection for all types of documents and applications. If you are printing large files, such as multi-page documents with mixed text and large graphics, you may want to consider choosing USB for the fastest throughput speed.

•If you use your machine in an IEEE 802.1x supported wireless network, see Network User's Guide: Using IEEE 802.1x authentication.

Infrastructure Mode

a Wireless access point/router

b Wireless Network machine (your machine)

c Wireless capable computer connected to

the wireless access point/router

d Wired computer connected to the wireless

access point/router

e Mobile device connected to the wireless access point/router

For Wireless Network Users

11 Choose your wireless setup method

The following instructions will offer three methods for setting up your Brother machine on a wireless network. Choose the method you prefer for your environment.

For methods b and c, start your wireless setup by pressing the	button on
the Touchscreen.

a Setup using the CD-ROM and temporarily using a USB cable (Windows® and Macintosh)

We recommend using a computer wirelessly connected to your network for this method.

IMPORTANT

•You need to temporarily use a USB cable during configuration (cable not included).

•If you are using Windows® XP, or using a network cable to connect your computer to your wireless access point/router, you need to know the SSID (Network Name) and Network Key of your wireless access point/router before you proceed. Please write down your wireless network settings in the area below.

•If you need assistance during setup and want to contact Brother Customer Service, make sure you have your SSID and Network Key ready. We cannot assist you in locating this information.

Item	Record the current wireless network settings

SSID (Network Name)

Network Key* (Security Key/Encryption Key)

* The Network Key may also be described as the Password, Security Key, or Encryption Key.

NOTE

•If you do not know this information (SSID and Network Key), you cannot continue the wireless setup.

•To find this information (SSID and Network Key):

1.Check the documentation provided with your wireless access point/router.

2.The default SSID could be the access point/router manufacturer's name or the model name.

3.If you do not know the security information, please consult the router manufacturer, your system administrator, or your internet provider.

Now go to

page 15

Wireless	®Windows
Network	Macintosh

For Wireless Network Users

b Manual setup from the control panel using the Setup Wizard (Windows®, Macintosh and mobile devices)

If your wireless access point/router does not support WPS (Wi-Fi Protected Setup™) or AOSS™, write down the wireless network settings of your wireless access point/router in the area below.

IMPORTANT

If you need assistance during setup and want to contact Brother Customer Service, make sure you have your SSID (Network Name) and Network Key ready. We cannot assist you in locating this information.

Item	Record the current wireless network settings

SSID (Network Name)

Network Key* (Security Key/Encryption Key)

* The Network Key may also be described as the Password, Security Key, or Encryption Key.

NOTE

•If you do not know this information (SSID and Network Key), you cannot continue the wireless setup.

•To find this information (SSID and Network Key):

1.Check the documentation provided with your wireless access point/router.

2.The default SSID could be the access point/router manufacturer's name or the model name.

3.If you do not know the security information, please consult the router manufacturer, your system administrator, or your internet provider.

Now go to

page 18

c One-push setup using WPS or AOSS™ (Windows®, Macintosh and mobile devices)

Use this method if your wireless access point/router supports automatic wireless (one-push) setup (WPS or AOSS™).

Now go to

page 20

For Wireless Network Users

Setup using the CD-ROM and temporarily using a USB cable (Windows® and Macintosh)

12 Set up the wireless settings

IMPORTANT

•You need to temporarily use a USB cable during configuration (cable not included).

•If you are using Windows® XP, or using a network cable to connect your computer to your wireless access point/router, you need to know the SSID and Network Key of your wireless

access point/router that you wrote down in step 11-a on page 13 before you proceed.

NOTE

•If you use your machine in an IEEE 802.1x supported wireless network, see Network User's Guide: Using IEEE 802.1x authentication.

•The screens in this step are from Windows®. The screens on your computer will vary depending on your operating system.

a Put the CD-ROM into your CD-ROM drive.

NOTE

(Windows®)

•If the model name screen appears, choose your machine. If the language screen appears, choose your language.

•If the Brother screen does not appear automatically, go to Computer (My Computer).

(For Windows® 8: click the (File Explorer) icon on the taskbar, and then go to Computer.) Double-click the CD-ROM icon, and then double-click start.exe.

•If the User Account Control screen appears, click Continue or Yes.

b (Windows®)

Click Install MFL-Pro Suite, and click Yes in the next two windows if you accept the license agreements.

NOTE

(Macintosh)

Double-click the BROTHER icon on your desktop, and then double-click the

Start Here OSX icon on the screen. If prompted, select your model.

c Choose Wireless Network Connection, and

then click Next.

For Windows®, go to d

For Macintosh, go to e

NOTE

(Windows®)

To install the PS driver (BR-Script3 printer driver), choose Custom Install, and then follow the on-screen instructions.

Wireless	®Windows
Network	Macintosh

For Wireless Network Users

d When the Firewall/AntiVirus detected screen appears, choose Change the Firewall port settings to enable network connection and continue with the installation. (Recommended) and click Next.

If you are not using the Windows® Firewall, see the user’s guide for your software for information on how to add the following network ports:

For network scanning, add UDP port 54925.

If you still have trouble with your network connection, add UDP ports 161 and 137.

e Choose Yes, I have a USB cable to use for installation., and then click Next.

NOTE

If the Important Notice screen appears, read the notice. Check the box after you confirm the SSID and Network Key, and then click Next.

f Temporarily connect the USB cable (not included) directly to the computer and the machine.

g Do one of the following:

If the Installation confirmation screen

appears, check the box and click Next, and then go to h.

If the Installation confirmation screen does not appear, go to i.

h Check Yes if you want to connect with the listed SSID. Click Next, and then go to k.

i The wizard will search for available wireless networks from your machine. Choose the SSID that you wrote down for your network in step 11-a on page 13, and then click Next.

NOTE

•If the list is blank, check that the wireless access point/router has power and is broadcasting the SSID. See if the machine and the wireless access point/router are within range for wireless communication. Click Refresh.

•If your wireless access point/router is set to not broadcast the SSID, manually add it by clicking the Advanced button. Follow the on-screen instructions for entering the Name(SSID), and then click Next.

j Enter the Network Key you wrote down in step 11-a on page 13, and then click Next.

NOTE

If your network is not configured for Authentication and Encryption, the ATTENTION! screen will appear. To continue configuration, click OK.

For Wireless Network Users

k Confirm the wireless network settings, and then click Next. The settings will be sent to your machine.

NOTE

•The settings will remain unchanged if you click

Cancel.

•To manually enter the IP address settings of your machine, click Change IP Address and enter the necessary IP address settings for your network.

•If the wireless setup failure screen appears, click Retry.

l Disconnect the USB cable between the computer and the machine, and then click

Next.

Wireless setup is now complete.

A four-level indicator at the top right of your machine’s Touchscreen will show the wireless signal strength of your wireless access point/router.

To install the MFL-Pro Suite, continue to step 14.

For Windows® Users:

Now go to

step 14-e on page 26

For Macintosh Users:

Now go to

step 14-d on page 28

Wireless	®Windows
Network	Macintosh

For Wireless Network Users

Manual setup from the control panel using the Setup Wizard (Windows®, Macintosh and mobile devices)

12 Set up the wireless settings

IMPORTANT

You must have the wireless settings you wrote down for your network in step 11-b on page 14 before you proceed.

NOTE

If you use your machine in an IEEE 802.1x supported wireless network, see Network User's Guide: Using IEEE 802.1x authentication.

a On your machine, press . Press Setup Wizard.

b When Enable WLAN? is displayed, press Yes. This will start the wireless setup wizard.

c The machine will search for available SSIDs. It will take a few minutes to display a list of available SSIDs.

If a list of SSIDs is displayed, swipe up or down, or press a or b to choose the SSID you wrote down in step 11-b on page 14.

Press OK.

NOTE

•If the list is blank, check that the wireless access point/router has power and is broadcasting the

SSID. Move your machine closer to the wireless access point/router and try starting from a again.

•If your wireless access point/router is set to not broadcast the SSID you will have to manually add the SSID name. For details, see Network User's Guide: Configuring your machine when the SSID is not broadcast.

d Do one of the following:

If the wireless access point/router of the

selected SSID supports WPS and the machine asks to use WPS, go to e.

If you are using an authentication and

encryption method that requires a Network Key, go to f.

If your authentication method is Open

System and your encryption mode is None, go to g.

e To connect your machine using the automatic wireless mode, press Yes. (If you choose No (Manual), go to f to enter the Network Key.) When the Touchscreen instructs you to start WPS, press the WPS button on your wireless access point/router, and then press Next on the Touchscreen. Go to g.

f Enter the Network Key you wrote down in step 11-b on page 14 using the numbers and characters on the Touchscreen.

NOTE

•To enter numbers or special characters, press

repeatedly until the character you want to enter appears, then press the character you want.

•If you entered a character incorrectly and want to change it, press d or c to move the cursor to the incorrect character, then press .

•To enter a space, press Space.

•For more details, see Entering Text on page 24.

Press OK when you have entered all the characters, and then press Yes to apply your settings.

g Your machine will now try to connect to your wireless network using the information you have entered.

A connection result message appears on the Touchscreen and a WLAN report will automatically print.

If the connection failed, check the error code on the printed report and refer to

Troubleshooting on page 21. Press OK.

Wireless setup is now complete.

A four-level indicator at the top right of your machine’s Touchscreen will show the wireless signal strength of your wireless access point/router.

For Wireless Network Users

To install the MFL-Pro Suite, continue to step 13.

For Windows® Users:

Now go to page 25

For Macintosh Users:

Now go to page 28

NOTE

For mobile device users, see the Advanced Network User's Guides for details on how to use your machine with your mobile device(s). To download the User’s Guide for the application you are using, visit the Brother Solutions Center at solutions.brother.com/manuals and select your model.

Wireless	®Windows
Network	Macintosh

For Wireless Network Users

One-push setup using WPS (Wi-Fi Protected Setup) or AOSS™ (Windows®, Macintosh and mobile devices)

12 Configure the wireless settings

a Confirm that your wireless access point/router has the WPS or AOSS™ symbol as shown below.

b Place the Brother machine within range of your WPS or AOSS™ access point/router. The range may differ depending on your environment (see the instructions provided with your wireless access point/router).

c On your machine, press . Press WPS/AOSS.

d When Enable WLAN? is displayed, press Yes. This will start the wireless setup wizard.

e When the Touchscreen instructs you to start WPS or AOSS™, press the WPS or AOSS™ button on your wireless access point/router (for more information, see the instructions provided with your wireless access point/router), and then press OK on your machine.

This feature will automatically detect which mode (WPS or AOSS™) your wireless access point/router uses to configure your machine.

NOTE

If your wireless access point/router supports WPS and you want to configure your machine using the PIN (Personal Identification Number) Method, see Network User's Guide: Configuration using the PIN Method of WPS (Wi-Fi Protected Setup).

f A connection result message appears on the Touchscreen and a WLAN report will automatically print.

If the connection failed, check the error code on the printed report and refer to

Troubleshooting on page 21. Press OK.

Wireless setup is now complete.

A four-level indicator at the top right of your machine’s Touchscreen will show the wireless signal strength of your wireless access point/router.

To install the MFL-Pro Suite, continue to step 13.

For Windows® Users:

Now go to page 25

For Macintosh Users:

Now go to page 28

NOTE

For Wireless Network Users

Troubleshooting

IMPORTANT

If you need assistance during setup and want to contact Brother Customer Service, make sure you have your SSID (Network Name) and Network Key ready. We cannot assist you in locating this information.

To find the wireless settings (SSID (Network Name) and Network Key)*

1.Check the documentation provided with your wireless access point/router.

2.The default SSID could be the access point/router manufacturer's name or the model name.

3.If you do not know the security information, please consult the router manufacturer, your system administrator, or your internet provider.

*The Network Key may also be described as the Password, Security Key, or Encryption Key.

*If the wireless access point/router is set not to broadcast the SSID, the SSID will not be detected automatically. You must manually enter the SSID name (see Network User's Guide: Configuring your machine when the SSID is not broadcast).

WLAN report

If the printed WLAN report shows that the connection failed, check the error code on the printed report and refer to the following instructions:

Error Code

Entering Text

When you are setting certain menu selections, you may need to enter text into the machine. Press repeatedly to choose between letters, numbers and special characters.

Press to change between upper case and lower case.

Inserting spaces

To enter a space, press Space.

Making corrections

If you entered a character incorrectly and want to change it, press d or c to move the cursor under the incorrect character, and then press . Enter the correct character.

NOTE

•The characters available may differ depending on your country.

•The keyboard layout may differ depending on the function you are setting.

	Wireless Network	Windows®
	Wireless Network	Windows®

Install the Drivers and Software

(Windows® XP/XP Professional x64 Edition/Windows Vista®/ Windows® 7/Windows® 8)

13 Before you install

IMPORTANT

•If there are any programs running, close them.

•The screens may differ depending on your operating system.

NOTE

•The CD-ROM includes Nuance™ PaperPort™ 12SE. This software supports Windows® XP (SP3 or greater), XP Professional x64 Edition (SP2 or greater), Windows Vista® (SP2 or greater), Windows® 7 and Windows® 8. Update to the latest Windows® Service Pack before installing MFL-Pro Suite.

•Disable all personal firewall software (other than Windows® Firewall), anti-spyware, or antivirus applications for the duration of the installation.

a Make sure your computer is ON and you are logged on with Administrator rights.

14 Install MFL-Pro Suite

a Put the CD-ROM into your CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.

NOTE

•If the Brother screen does not appear automatically, go to Computer (My Computer).

(For Windows® 8: click the (File Explorer) icon on the taskbar, and then go to Computer.) Double-click the CD-ROM icon, and then double-click start.exe.

•If the User Account Control screen appears, click Continue or Yes.

b Click Install MFL-Pro Suite, and click Yes in the next two windows if you accept the license agreements.

NOTE

c Choose Wireless Network Connection, and then click Next.

NOTE

To install the PS driver (BR-Script3 printer driver), choose Custom Install, and then follow the on-screen instructions.

d When the Firewall/AntiVirus detected screen appears, choose Change the Firewall port settings to enable network connection and continue with the installation. (Recommended) and click Next.

If you are not using the Windows® Firewall, see the user’s guide for your software for information on how to add the following network ports:

For network scanning, add UDP port 54925.

If you still have trouble with your network connection, add UDP ports 161 and 137.

Wireless	®Windows
Network	Macintosh

	Wireless Network	Windows®
	Wireless Network	Windows®

e Choose the machine from the list, and then click Next.

NOTE

•If your wireless settings fail, click the Wireless Setup button and follow the on-screen instructions to complete the wireless configuration.

•If you are using WEP and the Touchscreen displays Connected but your machine is not found, make sure you entered the WEP key correctly. The WEP key is case-sensitive.

f The installation will automatically continue. The installation screens appear one after another. If prompted, follow any on-screen instructions.

IMPORTANT

DO NOT cancel any of the screens during the installation. It may take a few minutes for all screens to appear.

NOTE

If the Windows Security screen appears, select the check box and click Install to complete the installation correctly.

g When the On-Line Registration screen appears, make your selection and follow the on-screen instructions. Once you have completed the registration process, click Next.

h When the Setup is Complete screen appears, make your selection, and then click Next.

15 Finish and restart

a Click Finish to restart your computer. After restarting the computer, you must log on with Administrator rights.

NOTE

•If an error message appears during the software installation, do one of the following:

•For Windows® XP, Windows Vista® and Windows® 7 users: run the Installation

Diagnostics located in (Start) >

All Programs > Brother > HL-XXXX LAN

(where HL-XXXX is your model name).

• For Windows® 8 users: to run Installation

Diagnostics, double-click the (Brother Utilities) icon on the desktop, and then click the drop-down list and select your model name (if not already selected). Click Tools in the left navigation bar.

•Depending on your security settings when using the machine or its software, a Windows® Security or antivirus software window may appear. Please allow or permit the window to continue.

16 Install MFL-Pro Suite on additional computers (if needed)

If you want to use your machine with multiple computers on the network, install MFL-Pro Suite on each computer. Go to step 13 on page 25.

NOTE

Network license (Windows®)

This product includes a PC license for up to

five users. This license supports the installation of the MFL-Pro Suite including Nuance™ PaperPort™ 12SE on up to five PCs on the network. If you want to use more than five PCs with Nuance™ PaperPort™ 12SE installed, please purchase the Brother NL-5 pack which is a multiple PC license agreement pack for up to five additional users. To purchase the NL-5 pack, contact your authorized Brother dealer or contact Brother customer service.

	Wireless Network	Windows®
	Wireless Network	Windows®

Finish	The installation is now
	complete.

NOTE

•XML Paper Specification Printer Driver

Wireless	®Windows
Network	Macintosh

	Wireless Network	Macintosh
	Wireless Network	Macintosh

Install the Drivers and Software

(Mac OS X v10.6.8, 10.7.x, 10.8.x)

13 Before you install

IMPORTANT

For Mac OS X v10.6.7 or lower users: upgrade to Mac OS X v10.6.8, 10.7.x, 10.8.x. (For the latest drivers and information for the Mac OS X you are using, visit solutions.brother.com/mac.)

a Make sure your machine is connected to an AC power source and your Macintosh is ON. You must be logged on with Administrator rights.

14 Install MFL-Pro Suite

a Put the CD-ROM into your CD-ROM drive, and then double-click the BROTHER icon on your desktop.

b Double-click the Start Here OSX icon. If prompted, select your model.

c Choose Wireless Network Connection, and

then click Next.

NOTE

If your wireless settings fail, the Wireless Device Setup Wizard screen appears. Follow the on-screen instructions to complete the wireless configuration.

d Choose your machine from the list, and then click Next.

NOTE

•If there is more than one of the same model connected on your network, the IP Address will be displayed to help you identify the machine.

•You can find your machine’s IP Address by printing out the Network Configuration Report (see Print the Network Configuration

Report on page 30).

e The installation screens appear one after another. If prompted, follow any on-screen instructions.

IMPORTANT

DO NOT cancel any of the screens during the installation. It may take a few minutes for the installation to complete.

NOTE

If the Setup Network "Scan to" name screen appears, follow the instructions below:

1)Enter a name for your Macintosh (up to 15 characters long).

2)Click Next. Go to f.

The name you enter will appear on the machine’s Touchscreen when you press the Scan button and choose a scan option (for more information, see Software User's Guide).

	Wireless Network	Macintosh
	Wireless Network	Macintosh

f When the Add Printer screen appears, click

Add Printer.

g Choose your machine from the list, click Add, and then click Next.

(OS X v10.8.x)

Select HL-XXXX CUPS driver from the Use pop-up menu (where XXXX is your model name).

NOTE

To add the PS driver (BR-Script3 printer driver), select it from the Print Using (Use) pop-up menu.

The installation of MFL-Pro Suite is now complete.

Go to step 15 on page 29.

15 Download and install Presto! PageManager

When Presto! PageManager is installed, OCR capability is added to Brother ControlCenter2. You can easily scan, share and organize photos and documents using Presto! PageManager.

a On the Brother Support screen, click

Presto! PageManager and follow the on-screen instructions.

16 Install MFL-Pro Suite on additional computers (if needed)

If you want to use your machine with multiple computers on the network, install MFL-Pro Suite on each computer. Go to step 13 on page 28.

Finish	The installation is now
	complete.

Wireless	®Windows
Network	Macintosh

For Network Users

Web Based Management (web browser)

The Brother print server is equipped with a web server that allows you to monitor its status or change some of its configuration settings using HTTP (Hypertext Transfer Protocol).

NOTE

We recommend Windows® Internet

Explorer® 8.0/9.0 for Windows® and Safari 5.0 for Macintosh. Please also make sure JavaScript and cookies are always enabled in whichever browser you use. To use a web browser, you will need to know the IP address of the print server, which is listed on the Network Configuration Report.

a Open your browser.

b Type “http://machine’s IP address/” into your browser’s address bar (where “machine’s IP address” is the IP address of the Brother machine or the print server name).

 For example: http://192.168.1.2/

NOTE

If you have configured an optional login password, you must enter it when prompted to access the Web Based Management.

For more information, see Network User's

Guide: Web Based Management.

Print the Network Configuration

Report

You can print the Network Configuration Report to confirm the current network settings.

a	Press	.
b	Press All		Settings.

c Swipe up or down, or press a or b to display

Print Reports. Press Print Reports.

d Swipe up or down, or press a or b to display

Network Configuration. Press Network Configuration.

e Press OK.

The machine will print the current network settings.

Restore the network settings to the factory default

You can restore all network settings of the internal Print/Scan server to the factory default.

a	Press	.
b	Press All Settings.
c	Swipe up or down, or press a or b to display
	Network.
d	Press Network.
	Swipe up or down, or press a or b to display
	Network Reset.
e	Press Network Reset.
	Press Yes.
f	Press Yes for two seconds.

The machine will restart. Disconnect the cables, and after the machine has restarted, reconnect the cables.

Other Information

Color Correction

The output density and print position of each color may vary depending on the machine's environment. Factors like temperature and humidity can affect color. Color calibration and color registration help you to improve the color density and the print position of each color.

Color Calibration

Calibration helps you to improve the color density.

NOTE

•If you print using the BR-Script printer driver, you need to perform the calibration from the control panel (see Using the control

panel on page 31).

•If you print using the Windows® printer driver, the driver will get the calibration data automatically if both Use Calibration Data and

Get Device Data Automatically are on (see

Software User's Guide).

•If you print using the Macintosh printer driver, you need to perform the calibration using

Status Monitor. After turning Status Monitor on, choose Color Calibration from Control menu (see Software User's Guide).

Using the control panel

a	Press		(Toner).
b	Press Calibration.
c	Press Calibrate.
d	Press Yes.
e	Press	.

Color Registration

Auto Registration

Auto registration helps you to improve the print position of each color.

a	Press		(Toner).
b	Press Auto Regist..
c	Press Yes.
d	Press	.

How to open a PDF file in Adobe® Reader® (Windows® 8)

a Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings, and then click Control Panel.

b Click Programs, click Default Programs, and then click Associate a file type or protocol with a program.

c Select .pdf, and then click on the Change program... button.

d Click Adobe Reader. The icon next to .pdf changes to the 'Adobe Reader' icon.

Adobe® Reader® is now the default application for reading .pdf files until you change this file association.

Brother CreativeCenter

Get inspired. If you're using Windows®, double-click the Brother CreativeCenter icon on your desktop to access our FREE website with many ideas and resources for personal and professional use.

For Windows® 8 users: click (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click Use More in the left navigation bar, and then click Brother Creative Center.

Mac users can access Brother CreativeCenter at this web address:

http://www.brother.com/creativecenter/

Consumables

When the time comes to replace consumable items such as toner or drums, an error message will appear on your machine's Touchscreen. For more information about the consumables for your machine, visit us at http://www.brother.com/original/ or contact your local Brother reseller.

NOTE

The drum unit and toner cartridge are two separate parts.

	Toner Cartridges	Drum Units

	Standard Toner: TN-221 (C/M/Y/BK)	DR-221CL
	High Yield Toner: TN-225 (C/M/Y)	DR-221CL
	High Yield Toner: TN-225 (C/M/Y)

Belt Unit	Waste Toner Box

BU-220CL	WT-220CL

For more information on replacing the consumable items, see Basic User's Guide: Replacing the consumable items.

Trademarks

Brother is a trademark of Brother Industries, Ltd.

Microsoft, Windows, Windows Vista, Windows Server and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Apple, Macintosh, Safari and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.

Adobe and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Wi-Fi Direct, Wi-Fi Protected Setup (WPS), WPA and WPA2 are marks of the Wi-Fi Alliance.

AOSS is a trademark of Buffalo Inc. Android is a trademark of Google Inc.

Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates in the United States and/or other countries.

Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.

Any trade names and product names of companies appearing on Brother products, related documents and any other materials are all trademarks or registered trademarks of those respective companies.

Compilation and Publication

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

This product includes the “KASAGO TCP/IP” software developed by ZUKEN ELMIC, Inc.

www.brotherearth.com

TS-02	4. If your wireless access point/router is using MAC address filtering, confirm that the MAC

	address of the Brother machine is allowed in the filter (see Print the Network
	Configuration Report on page 30).		Windows®
	- If you manually entered the SSID and security information (SSID/authentication	Wireless
	necessary.	Wireless
	method/encryption method/Network Key), the information may be incorrect.
	Confirm the SSID and security information (see To find the wireless settings (SSID
	(Network Name) and Network Key)* on page 21). Re-enter the correct information, if
		Network
			Macintosh
	The wireless network and security setting you entered may be incorrect.		Macintosh

	Confirm that the wireless network settings are correct (see To find the wireless settings
TS-03	(SSID (Network Name) and Network Key)* on page 21).
	* Check if the entered or selected SSID/authentication method/encryption method/Network
	Key are correct.
	Key are correct.

Error Code			Recommended Solutions

	The Authentication/Encryption methods used by the selected wireless access point/router
	are not supported by your machine.
	For infrastructure mode, change the authentication and encryption methods of the wireless
	access point/router. Your machine supports the following authentication methods WPA™,
	WPA2™, OPEN and Shared key. WPA supports TKIP or AES encryption methods. WPA2
	supports AES for the encryption method. OPEN and Shared key correspond to WEP
	encryption.
	If your problem is not solved, the SSID or network settings you entered may be incorrect.
	Confirm that the wireless network settings are correct (see To find the wireless settings
	(SSID (Network Name) and Network Key)* on page 21).
TS-04	Combined table of authentication and encryption methods

		Authentication method	Encryption method
		WPA-Personal	TKIP

			AES
			AES

		WPA2-Personal	AES

		OPEN	WEP

			NONE (without encryption)
			NONE (without encryption)

		Shared key	WEP

	For ad-hoc mode, change the authentication and encryption methods of your computer for
	the wireless setting.
	Your machine supports OPEN authentication method only, with optional WEP encryption.

	The security information (SSID/Network Key) is incorrect.
	Confirm that the SSID and security information (Network Key) are correct (see To find the
TS-05	wireless settings (SSID (Network Name) and Network Key)* on page 21).
	If your router uses WEP encryption, enter the key used as the first WEP key. Your machine
	supports the use of the first WEP key only.

	The wireless security information (Authentication method/Encryption method/Network Key)
	is incorrect.
	Confirm the wireless security information as shown in the “Combined table of authentication
TS-06	and encryption methods” table in error TS-04.
TS-06	If your router uses WEP encryption, enter the key used as the first WEP key. Your machine

	supports the use of the first WEP key only.
	Confirm the Network Key (see To find the wireless settings (SSID (Network Name) and
	Network Key)* on page 21).

Error Code	Recommended Solutions

	The machine cannot detect a wireless access point/router that has WPS or AOSS™
	enabled.
	To configure your wireless settings using WPS or AOSS™, you must operate both your
	machine and the wireless access point/router.
	Confirm your wireless access point/router supports WPS or AOSS™ and try starting again.
TS-07

TS-08	-	Confirm that only one wireless access point/router within range has WPS or AOSS™
		active and try again.
	-	Try starting again after a few minutes in order to avoid interference from other wireless
		access points/routers.

TS-01	1.	On your machine, press	.
	2.	Press Network.

	3.	Press WLAN, and then press Setup Wizard.
	4.	When Enable WLAN? is displayed, press Yes. This will start the wireless setup wizard.

Brother HL-3180CDW Setup Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Start Here

Unpack the machine and check the components

4 Connect the power cord

6 Set the date and time

8 Set the Time Zone

9 Choose your connection type

10 Before you install

11 Install MFL-Pro Suite

12 Finish and restart

For Macintosh USB Interface Users (Mac OS X v10.6.8, 10.7.x, 10.8.x)

10 Before you install

11 Install MFL-Pro Suite

12 Download and install Presto! PageManager

For Wireless Network Interface Users

10 Before you begin

11 Choose your wireless setup method

Setup using the CD-ROM and temporarily using a USB cable (Windows® and Macintosh)

12 Set up the wireless settings

Manual setup from the control panel using the Setup Wizard (Windows®, Macintosh and mobile devices)

12 Set up the wireless settings

One-push setup using WPS (Wi-Fi Protected Setup) or AOSS™ (Windows®, Macintosh and mobile devices)

12 Configure the wireless settings

Troubleshooting

To find the wireless settings (SSID (Network Name) and Network Key)*

WLAN report

Entering Text

13 Before you install

14 Install MFL-Pro Suite

15 Finish and restart

16 Install MFL-Pro Suite on additional computers (if needed)

13 Before you install

14 Install MFL-Pro Suite

15 Download and install Presto! PageManager

16 Install MFL-Pro Suite on additional computers (if needed)

For Network Users

Web Based Management (web browser)

Restore the network settings to the factory default

Other Information

Color Correction

Color Calibration

Color Registration

How to open a PDF file in Adobe® Reader® (Windows® 8)

Brother CreativeCenter

Consumables

Consumables