Brother HL-3180CDW User's Guide
Basic User’s Guide
HL-3180CDW
In USA: Visit the Brother Solutions Center at
solutions.brother.com/manuals
manuals.
to download other
Version 0
USA/CAN
If you must call Customer Service
Complete the following information for future reference:
Model Number: HL-3180CDW
1
Serial Number:
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt;
may support an insurance claim by you in the event of product loss
covered by insurance; and,
will help us notify you of enhancements to your product and special
offers.
The most convenient and efficient way to register your new product is
online at http://www.brother.com/registration
© 2015 Brother Industries, Ltd. All rights reserved.
.
Brother numbers
IMPORTANT
NOTE
For technical help, you must call the country where you bought the machine. Calls must be
made from within that country.
Register your product
By registering your product with Brother International Corporation, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product should you lose your receipt;
may support an insurance claim by you in the event of product loss covered by insurance; and,
will help us notify you of enhancements to your product and special offers.
Register your new product online at
http://www.brother.com/registration
FAQs (frequently asked questions)
The Brother Solutions Center is our one-stop resource for all your Printer/Multi-Function Center
needs. You can download the latest software and utilities and read FAQs and troubleshooting tips
to learn how to get the most from your Brother product.
http://support.brother.com
You can check here for Brother driver updates.
To keep your machine’s performance up to date, check here for the latest firmware upgrade.
For Customer Service
In USA: http://www.brother-usa.com/support (Self-Service/Email/Chat)
1-877-BROTHER (1-877-276-8437)
1-901-379-1215 (assistance via fax)
In Canada: http://www.brother.ca/support
(Self-Service Videos, Email, Chat, Facebook
and Twitter Help)
i
Service Center Locator (USA only)
NOTE
For the location of a Brother authorized service center, call 1-877-BROTHER (1-877-276-8437)
or visit us on-line at http://www.brother-usa.com/service/
.
Service Center Locations (Canada only)
For the location of a Brother authorized service center, visit http://www.brother.ca/support.
Ordering accessories and supplies
For best quality results use only genuine Brother accessories, which are available at most Brother
retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover,
or American Express credit card, you can order accessories directly from Brother. (You can visit
us online for a complete selection of the Brother accessories and supplies that are available for
purchase.)
In Canada, only Visa and MasterCard are accepted.
In USA: 1-877-552-MALL (1-877-552-6255)
1-800-947-1445 (assistance via fax)
http://www.brothermall.com/
In Canada:
http://www.brother.ca/
ii
Order information
Description Item
Toner Cartridge <Black>
Toner Cartridge <Cyan>
Toner Cartridge <Magenta>
Toner Cartridge <Yellow>
4 pcs. Drum Unit
1 pc. Drum Unit <Black>
1 pc. Drum Unit <Color>
Belt Unit
Waste Toner Box
TN-221BK (Approx. 2,500 pages)
TN-221C (Approx. 1,400 pages)
TN-225C (Approx. 2,200 pages)
TN-221M (Approx. 1,400 pages)
TN-225M (Approx. 2,200 pages)
TN-221Y (Approx. 1,400 pages)
TN-225Y (Approx. 2,200 pages)
DR-221CL (Approx. 15,000 pages)
DR-221CL-BK (Approx. 15,000 pages)
DR-221CL-CMY (Approx. 15,000 pages)
BU-220CL (Approx. 50,000 pages)
WT-220CL (Approx. 50,000 pages)
123
123
124
123
124
123
124
567
568
569
1
1
Basic User’s Guide LEF596001 (English for USA and Canada)
LEF596002 (French for Canada)
Quick Setup Guide LEF597001 (English for USA and Canada)
LEF597002 (French for Canada)
1
Letter or A4 size single-sided pages.
2
Approx. cartridge yield is declared in accordance with ISO/IEC 19798.
3
Standard toner cartridge
4
High yield toner cartridge
5
1 page per job
6
Drum life is approximate and may vary by type of use.
7
Contains 4 pc. Drum Set.
8
Contains 1 pc. Black Drum Unit.
9
Contains 1 pc. Color Drum Unit.
iii
Notice - Disclaimer of Warranties
(USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR
AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR
IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE
SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE
ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS
OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE
SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT
PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE
ABOVE EXCLUSION MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS
INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE
SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR
CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY
TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE
ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
iv
User’s Guides and where do I find them?
Which Guide? What’s in it? Where is it?
Product Safety
Guide
Read this Guide first. Read the Safety
Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.
Quick Setup Guide Follow the instructions for setting up your
machine and installing the drivers and
software for the operating system and
connection type you are using.
Basic User’s Guide Learn the basic Copy and Scan operations
and how to replace consumables. See
troubleshooting tips.
Advanced User’s
Guide
Learn more advanced operations: Copy,
security features, printing reports and
performing routine maintenance.
Software User’s
Guide
Follow these instructions for Printing,
Scanning, Network Scanning, and using the
Brother ControlCenter utility.
Printed / In the Box
Printed / In the Box
Printed / In the Box
For USA:
PDF file / Brother Solutions
Center
1
For Other Countries:
PDF file / CD-ROM / In the Box
For USA:
HTML file / Brother Solutions
Center
1
For Other Countries:
HTML file / CD-ROM / In the Box
Network User’s
Guide
This Guide provides useful information
about wireless network settings and security
settings using the Brother machine. You can
also find supported protocol information for
your machine and detailed troubleshooting
tips.
Wi-Fi Direct™ Guide This Guide provides information about how
to configure and use your Brother machine
for wireless printing directly from a mobile
device supporting the Wi-Fi Direct™
standard.
Google Cloud Print
Guide
This Guide provides information about how
to configure your Brother machine to a
Google account and use Google Cloud Print
services for printing over the Internet.
Mobile Print/Scan
Guide for Brother
iPrint&Scan
This Guide provides useful information
about printing from your mobile device and
scanning from your Brother machine to your
mobile device when connected on a Wi-Fi
network.
Web Connect Guide This Guide provides information about how
to configure and use your Brother machine
to scan, load and view images and files on
certain websites that provide these services.
For USA:
PDF file / Brother Solutions
Center
1
For Other Countries:
PDF file / CD-ROM / In the Box
PDF file / Brother Solutions
Center
1
PDF file / Brother Solutions
Center
1
PDF file / Brother Solutions
Center
1
PDF file / Brother Solutions
Center
1
v
Which Guide? What’s in it? Where is it?
AirPrint Guide This Guide provides information for using
AirPrint to print from OS X v10.7.x, 10.8.x
and your iPhone, iPod touch, iPad, or other
iOS device to your Brother machine without
installing a printer driver.
1
Visit solutions.brother.com/manuals
PDF file / Brother Solutions
Center
1
vi
Table of Contents
(Basic User’s Guide)
1 General information 1
Using the documentation ....................................................................................... 1
Symbols and conventions used in the documentation ....................................1
Accessing Brother Utilities (Windows
Accessing the Advanced User’s Guide, Software User’s Guide and
Network User’s Guide......................................................................................... 3
Viewing Documentation...................................................................................3
How to access Guides for Advanced Features...................................................... 5
Accessing Brother Support (Windows
Accessing Brother Support (Macintosh) ................................................................7
Control panel overview ..........................................................................................8
3.7" Touchscreen LCD ..................................................................................10
Setting the Ready screen ..............................................................................13
Basic Operations ........................................................................................... 13
Shortcut Settings ................................................................................................. 14
Adding Copy Shortcuts.................................................................................. 14
Adding Scan Shortcuts .................................................................................. 15
Adding Web Connect Shortcuts ....................................................................16
Changing Shortcuts.......................................................................................16
Editing Shortcut Names .................................................................................17
Deleting Shortcuts ......................................................................................... 17
Recalling Shortcuts........................................................................................ 17
®
8).............................................................. 2
®
)................................................................6
2 Loading paper 18
Loading paper and print media............................................................................18
Loading paper in the paper tray.....................................................................18
Loading paper in the manual feed slot ..........................................................20
Unscannable and unprintable areas..............................................................24
Paper settings......................................................................................................25
Paper Size.....................................................................................................25
Paper Type ....................................................................................................25
Acceptable paper and other print media..............................................................26
Recommended paper and print media ..........................................................26
Type and size of paper..................................................................................26
Handling and using special paper .................................................................28
3 Loading documents 31
How to load documents .......................................................................................31
Using the scanner glass ................................................................................ 31
vii
4 Making copies 32
How to copy .........................................................................................................32
Stop copying .................................................................................................. 32
Copy preset settings ......................................................................................32
Copy Options .................................................................................................33
5 How to print from a computer 34
Printing a document.............................................................................................34
6 How to scan to a computer 35
Before scanning...................................................................................................35
Scanning a document as a PDF file using ControlCenter4 (Windows
How to scan a document as a PDF file using the Touchscreen ..........................38
®
) .............36
A Routine maintenance 40
Replacing the consumable items.........................................................................40
Replacing the toner cartridges.......................................................................44
Cleaning the corona wires.............................................................................51
Replacing the drum units...............................................................................54
Replacing the belt unit................................................................................... 60
Replacing the waste toner box ......................................................................64
B Troubleshooting 69
Identifying your problem ......................................................................................69
Error and maintenance messages.......................................................................71
Paper Jams..........................................................................................................77
Paper is jammed in the manual feed slot ......................................................77
Paper is jammed in the paper tray.................................................................77
Paper is jammed at the output paper tray .....................................................78
Paper is jammed at the back of the machine ................................................79
Paper is jammed inside the machine.............................................................81
Paper is jammed underneath the paper tray .................................................84
If you are having difficulty with your machine ...................................................... 86
Improving the print quality....................................................................................91
Machine Information ..........................................................................................101
Checking the Serial Number........................................................................ 101
Checking the Firmware Version ..................................................................101
Reset functions ............................................................................................ 102
How to reset the machine............................................................................ 102
C Settings and features tables 103
Using the Settings Tables..................................................................................103
Settings Tables .................................................................................................. 104
Features Tables................................................................................................. 116
Entering text.......................................................................................................128
viii
D Specifications 129
General..............................................................................................................129
Document Size ..................................................................................................131
Print media.........................................................................................................132
Copy ..................................................................................................................133
Scanner .............................................................................................................134
Printer ................................................................................................................135
Interfaces ........................................................................................................... 136
Network.............................................................................................................. 137
Computer requirements.....................................................................................138
Consumable items .............................................................................................139
EIndex 140
ix
Table of Contents
(Advanced User’s Guide)
You can view the Advanced User’s Guide:
In USA: Brother Solutions Center at solutions.brother.com/manuals
In Other Countries: PDF file / CD-ROM / In the Box
The Advanced User’s Guide explains the following features and operations.
1 General Setup
Memory storage
Volume setting
Automatic Daylight Saving Time
Ecology features
Touchscreen
2 Security features
Secure Function Lock 2.0
Setting Lock
3 Printing reports
Reports
4 Making copies
Copy settings
A Routine maintenance
Cleaning and checking the machine
Replacing periodic maintenance
parts
Packing and shipping the machine
B Glossary
CIndex
x
General information 1
1
Using the documentation
1
Bold Bold style identifies the dial pad
1
numbers of the Touchpanel or
on the computer screen.
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
WARNING
WARNING indicates a potentially hazardous
situation which, if not avoided, could result in
death or serious injuries.
IMPORTANT
IMPORTANT indicates a potentially
hazardous situation which, if not avoided,
may result in damage to property or loss of
product functionality.
Italics Italicized style emphasizes an
important point or refers you to
a related topic.
Courier
New
Follow all warnings and instructions marked
on the product.
Courier New font identifies the
messages shown on the
Touchscreen of the machine.
NOTE
Notes tell you how you should respond to a
situation that may arise or give tips about how
the current operation works with other
features.
Electrical Hazard icons alert you to a
possible electrical shock.
Fire Hazard icons alert you to the
possibility of fire.
Hot Surface icons warn you not to
touch machine parts that are hot.
Prohibition icons indicate actions
that must not be performed.
1
Chapter 1
Accessing Brother Utilities (Windows® 8) 1
If you are using a tablet running Windows® 8, you can make your selections either by tapping the
screen or by clicking with your mouse.
After the printer driver is installed, appears on both the Start screen and the desktop.
a Tap or click Brother Utilities either on the Start screen or the desktop.
b Select your machine.
c Choose the function you want to use.
2
General information
NOTE
Accessing the Advanced User’s Guide, Software User’s Guide and Network User’s Guide
This Basic User's Guide does not contain all
the information about the machine such as
how to use the advanced features for Copy,
Printer, Scanner and Network. When you are
ready to learn detailed information about
these operations, read the Advanced User's
Guide, Software User's Guide in HTML
format and Network User's Guide that are
on the CD-ROM
1
In USA: You can find the Advanced User's Guide,
Software User's Guide and Network User's Guide on
the Brother Solutions Center at
solutions.brother.com/manuals
1
.
a Turn on your computer. Insert the
CD-ROM into your CD-ROM drive.
1
If the Brother screen does not appear, go
to Computer (My Computer). (For
1
Windows
the taskbar, and then go to Computer.)
Double-click the CD-ROM icon, and then
double-click start.exe.
®
8: Click (File Explorer) on
b If the model name screen appears, click
your model name.
c If the language screen appears, click
your language. The CD-ROM Top Menu
appears.
Viewing Documentation 1
Viewing Documentation (Windows®) 1
(Windows® 7 / Windows Vista® / Windows®
XP / Windows Server
Server
To view the documentation, from the
(Start) menu, select All Programs > Brother
> HL-XXXX (where XXXX is your model
name) from the programs group, and then
choose User's Guides.
(Windows
Click (Brother Utilities), and then click
the drop-down list and select your model
name (if not already selected). Click Support
in the left navigation bar, and then click
User's Guides.
®
2008 / Windows Server® 2003)
®
8 / Windows Server® 2012)
®
2008 R2 / Windows
d Click User's Guides.
In USA: The Manuals Download screen
appears.
e Click PDF/HTML documents. If the
country screen appears, select your
country. After the list of User’s Guides
appears, select the Guide you want.
If you have not installed the software, you can
find the documentation on the CD-ROM by
following these steps:
3
Chapter 1
NOTE
Viewing Documentation (Macintosh) 1
a Turn on your Macintosh. Insert the
CD-ROM into your CD-ROM drive.
Double-click the BROTHER icon. The
following window will appear.
b Double-click the User’s Guides icon.
c Select your model and language if
needed.
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide
Scanning
ControlCenter
Network Scanning
Nuance™ PaperPort™ 12SE
How-to-Guides
(Windows
The complete Nuance™ PaperPort™
12SE How-to-Guides can be viewed from
the Help selection in the Nuance™
PaperPort™ 12SE application.
Presto! PageManager User’s Guide
(Macintosh users)
®
users)
d Click User’s Guides.
e After the list of User’s Guides appears,
select the Guide you want.
Presto! PageManager is available as a
download from
http://nj.newsoft.com.tw/download/brothe
r/PM9SEInstaller_BR_multilang2.dmg
The complete Presto! PageManager
User’s Guide can be viewed from the Help
selection in the Presto! PageManager
application.
4
General information
How to find Network setup instructions
Your machine can be connected to a wireless
network.
Basic setup instructions:
(see Quick Setup Guide.)
Connection to a wireless access point or
router supports Wi-Fi Protected Setup or
AOSS™:
(see Quick Setup Guide.)
More information about network setup:
(see Network User’s Guide.)
How to access Guides for Advanced Features
You can view and download these Guides
from the Brother Solutions Center at:
solutions.brother.com/manuals
Wi-Fi Direct™ Guide 1
This Guide provides information about how to
configure and use your Brother machine for
wireless printing directly from a mobile device
supporting the Wi-Fi Direct™ standard.
Google Cloud Print Guide 1
This Guide provides information about how to
configure your Brother machine to a Google
account and use Google Cloud Print services
for printing over the Internet.
1
1
Mobile Print/Scan Guide for Brother
iPrint&Scan
This Guide provides useful information about
printing from your mobile device and
scanning from your Brother machine to your
mobile device when connected on a Wi-Fi
network.
Web Connect Guide 1
This Guide provides information about how to
configure and use your Brother machine to
scan, load and view images and files on
certain websites that provide these services.
AirPrint Guide 1
This Guide provides information for using
AirPrint to print from OS X v10.7.x, 10.8.x
and your iPhone, iPod touch, iPad, or other
iOS device to your Brother machine without
installing a printer driver.
1
5
Chapter 1
Accessing Brother
Support (Windows
You can find all the contacts you will need,
such as web support (Brother Solutions
Center), Customer Service and Brother
Authorized Service Centers in Brother
numbers on page i and on the CD-ROM.
Click Brother Support on the Top Menu.
The Brother Support screen appears.
®
) 1
To visit our website for original/genuine
Brother supplies
(http://www.brother.com/original/
click Supplies Information.
To access the Brother CreativeCenter
(http://www.brother.com/creativecenter/
for FREE photo projects and printable
downloads,
click Brother CreativeCenter.
To return to the Top Menu, click Back.
Or, if you are finished, click Exit.
),
)
To access our website
(http://www.brother.com/
click Brother Home Page.
To view all Brother Numbers, including
Customer Service numbers for the USA
and Canada, click Support Information.
To access the USA Brother online
shopping mall
(http://www.brothermall.com/
for additional product and service
information, click Brother Mall.com.
To access Canada’s Brother online
shopping mall
(http://www.brother.ca/
for additional product and services
information, click Shop Online (Canada).
For the latest news and product support
information
(http://support.brother.com
click Brother Solutions Center.
)
)
)
),
6
Accessing Brother
General information
Support (Macintosh)
You can find all the contacts you will need,
such as web support (Brother Solutions
Center) on the CD-ROM.
Double-click the Brother Support icon.
Choose your model if needed. The
Brother Support screen appears.
To download and install Presto!
PageManager, click
Presto! PageManager.
1
1
To access the Brother Web Connect
application web page, click
Brother Web Connect.
To register your machine from the Brother
Product Registration Page
(http://www.brother.com/registration/
click On-Line Registration.
For the latest news and product support
information (http://support.brother.com
click Brother Solutions Center.
To visit our website for original/genuine
Brother Supplies
(http://www.brother.com/original/
click Supplies Information.
),
),
),
7
Chapter 1
1
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Control panel overview 1
The HL-3180CDW has a 3.7 in.Touchscreen LCD and Touchpanel.
1 3.7 in.Touchscreen LCD
(Liquid Crystal Display)
This is a Touchscreen LCD. You can access
the menus and options by pressing them as
they are displayed on this screen.
8
General information
3
2
4
1
2 Touchpanel:
Back
Press to go back to the previous menu
level.
Home
Press to return to the Home screen.
Cancel
Press to cancel an operation when
illuminated in red.
Numerical Pad
Press the numbers on the Touchpanel to
enter the number of copies.
3 Power On/Off
Press to turn on the machine.
Press and hold down to turn off the
machine. The Touchscreen LCD will show
Shutting Down and will stay on for a few
seconds before going off.
4
The Wi-Fi light is on when the network
interface is WLAN.
9
Chapter 1
21
56
3 4
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31
7
4
2
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䣕䣪䣱䣴䣶䣥䣷䣶䣵䢢䢳䢢
3.7" Touchscreen LCD 1
You can select two types of screens for the Home screen. When the Home screen is displayed,
you can change the displayed screen by swiping left or right, or pressing d or c.
The following screens show the machine status when the machine is idle.
More screen
The More screen provides access to Copy, Scan, Wi-Fi
setup, Toner levels, Setup screen, Secure Print and
Web Shortcut.
When the More screen is displayed the machine is in
1
Ready mode. If Secure Function Lock
has been turned
on an icon is displayed.
1
See Advanced User’s Guide, Secure Function Lock 2.0.
Shortcut screens
You can quickly create a Shortcut for frequently used
functions, such as making a copy, scanning and Web
Connect (for more information, see Shortcut Settings
on page 14).
10
NOTE
Swiping is a type of user operation on the
NOTE
NOTE
8
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䢢䢢䣒䣴䣫䣰䣶
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䣅䣱䣲䣻
䣕䣥䣣䣰
䣅䣱䣸䣧䣴䢢䣫䣵䢢䣑䣲䣧䣰䢰
䢢
䣆䣧䣶䣣䣫䣮
Touchscreen that is performed by
brushing your finger across the screen to
display the next page or item.
1 Modes:
Copy
Lets you access Copy mode.
Scan
General information
Press to access the Toner menu.
1
The indication of remaining toner life will
vary depending on the types of documents
printed and customer’s usage.
4 (Settings)
Press to access the main settings (for
more information, see Settings screen
on page 12).
5 Secure Print
Lets you access the secure print menu.
6 Web
Press to connect the Brother machine to
an Internet service (for more information,
see Web Connect Guide).
7 Shortcuts
Press to set up Shortcuts.
You can quickly copy, scan and connect to
a Web service using the options set as
Shortcuts.
Lets you access Scan mode.
2 Wireless Status
A four-level indicator on the Ready mode
screen shows the current wireless signal
strength if you are using a wireless
connection.
0Max
If you see at the top on the screen,
you can easily configure the wireless
settings by pressing it (for more
information, see Quick Setup Guide).
3 (Toner)
• Three Shortcut screens are available. You
can set up to six Shortcuts in each
Shortcut screen. A total of 18 Shortcuts
are available.
• Swipe left or right, or press d or c, to view
the other Shortcut screens.
8 Warning icon
See the remaining toner life.
11
Chapter 1
NOTE
1243
7 6
5
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䣖䣱䣰䣧䣴 䣐䣧䣶䣹䣱䣴䣭 䣎䣱䣹
䣙䣫䢯䣈䣫䢢䣆䣫䣴䣧䣥䣶 䣖䣴䣣䣻䢢䣕䣧䣶䣶䣫䣰䣩
䣃䣮䣮䢢䣕䣧䣶䣶䣫䣰䣩䣵
䣕䣧䣶䣶䣫䣰䣩䣵
The warning icon appears when there
is an error or maintenance message;
press Detail to view it, and then press
to return to Ready mode.
For details, see Error and maintenance
messages on page 71.
• This product adopts the font of ARPHIC
TECHNOLOGY CO.,LTD.
• MascotCapsule UI Framework and
MascotCapsule Tangiblet developed by
HI CORPORATION are used.
MascotCapsule is a registered trademark
of HI CORPORATION in Japan.
2 Network
Press to set up a network connection.
A four level indicator on the screen shows
the current wireless signal strength if you
are using a wireless connection.
3 Date & Time
See the date and time.
Press to access the Date & Time menu.
4 Volume
See the selected Beep volume level.
Press to access the Beep volume setting.
5 All Settings
Press to access the full Settings menu.
6 Tray Setting
See the selected paper size. Press to
change the paper size and paper type
settings if needed.
Settings screen 1
The Touchscreen shows the machine's
status when you press .
You can check and access all the machine’s
settings from the following screen.
7 Wi-Fi Direct
Press to set up a Wi-Fi Direct™ network
connection.
See the remaining toner life.
Press to access the Toner menu.
12
1 Toner
General information
IMPORTANT
Setting the Ready screen 1
Set the Ready screen to either More,
Shortcuts 1, Shortcuts 2 or
Shortcuts 3.
When the machine is idle or you press ,
the Touchscreen will return to the screen you
set.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup.
e Swipe up or down, or press a or b to
display Button Settings.
f Press Button Settings.
g Press Home Button Settings.
h Press More, Shortcuts 1,
Shortcuts 2 or Shortcuts 3.
Basic Operations 1
Press your finger on the Touchscreen to
operate it. To display and access all the
screen menus or options, swipe left, right, up,
down, or press d c or a b to scroll through
them.
DO NOT press the Touchscreen with a
sharp object, such as a pen or stylus. It
may damage the machine.
The following steps show how to change a
setting in the machine. In this example, the
Touchscreen Backlight setting is changed
from Light to Med.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
1
i Press .
The machine will go to your chosen
Home screen.
d Press General Setup.
e Swipe up or down, or press a or b to
display LCD Settings.
13
Chapter 1
NOTE
f Press LCD Settings.
g Press Backlight.
h Press Med.
Shortcut Settings 1
You can add the copy, scan and Web
Connect settings you use most frequently by
setting them as your Shortcuts. Later you can
recall and apply these settings quickly and
easily. You can add up to 18 Shortcuts.
Adding Copy Shortcuts 1
The following settings can be included in a
copy Shortcut:
Quality
Enlarge/Reduce
Density
Contrast
Stack/Sort
Page Layout
Press to go back to the previous level.
i Press .
Color Adjust
2-sided Copy
Remove Background Color
a If the displayed screen is More, swipe
left or right, or press d or c to display a
Shortcut screen.
b Press where you have not added a
Shortcut.
c Press Copy.
d Read the information on the
Touchscreen, and then confirm it by
pressing OK.
e Swipe up or down, or press a or b to
display the copy presets, and then press
the preset you want.
f Swipe up or down, or press a or b to
display the available settings, and then
press the setting you want.
14
General information
NOTE
g Swipe up or down, or press a or b to
display the available options for the
setting, and then press the option you
want.
Repeat steps f and g until you have
selected all the settings for this Shortcut.
h When you have finished changing the
settings, press Save as Shortcut.
i Read and confirm the displayed list of
settings you selected, and then
press OK.
j Enter a name for the Shortcut using the
keyboard on the Touchscreen. (To help
you enter letters, see Entering text
on page 128.)
Press OK.
k Press OK to save your Shortcut.
Adding Scan Shortcuts 1
The following settings can be included in a
scan Shortcut:
to OCR / to File / to Image /
to E-mail
PC Select
to FTP / to Network
e Do one of the following:
If you pressed to OCR, to File,
to Image or to E-mail, read the
information on the Touchscreen, and
then press OK to confirm it. Go to
step f.
If you pressed to FTP or
to Network, read the information
on the Touchscreen, and then press
OK to confirm it.
Swipe up or down, or press a or b to
display the Profile Name, and then
press it.
Press OK to confirm the Profile Name
you have selected. Go to step g.
To add a Shortcut for to Network and
to FTP, you must have added the Profile
Name beforehand.
f Do one of the following:
When the machine is connected to a
computer using a USB connection:
Press OK to confirm USB is selected
as the PC Name. Go to step g.
When the machine is connected to a
network:
1
Profile Name
a If the displayed screen is More, swipe
left or right, or press d or c to display a
Shortcut screen.
b Press where you have not added a
Shortcut.
c Press Scan.
d Swipe up or down, or press a or b to
display the type of scan you want, and
then press it.
Swipe up or down, or press a or b to
display the PC Name, and then press
it. Press OK to confirm the PC Name
you selected. Go to step g.
g Enter a name for the Shortcut using the
keyboard on the Touchscreen. (To help
you enter letters, see Entering text
on page 128.)
Press OK.
h Read the information on the
Touchscreen, and then press OK to save
your Shortcut.
15
Chapter 1
NOTE
NOTE
NOTE
NOTE
Adding Web Connect Shortcuts 1
The settings for these services can be
included in a Web Connect Shortcut:
Picasa Web Albums™
Google Drive™
Flickr
Facebook
Evernote
Dropbox
• Web services may have been added
®
®
and/or service names may have been
changed by the provider since this
document was published.
g Press the function you want.
The functions that can be set vary
depending on the selected service.
h Read and confirm the displayed list of
functions you selected, and then
press OK.
i Press OK to save your Shortcut.
The Shortcut name will be assigned
automatically. If you want to change the
Shortcut names, see Editing Shortcut
Names on page 17.
Changing Shortcuts 1
• To add a Web Connect Shortcut, you must
have an account with the desired service
(for more information, see Web Connect
Guide).
a If the displayed screen is More, swipe
left or right, or press d or c to display a
Shortcut screen.
b Press where you have not added a
Shortcut.
c Press Web.
d If Information about the Internet
connection is displayed, read the
information and confirm it by pressing
OK.
e Swipe left or right, or press d or c to
display the available service, and then
press the desired service.
You can change the settings in a Shortcut.
(Web Connect Shortcuts) You cannot
change a Web Connect Shortcut. If you
want to change the Shortcut, you must
delete it, and then add a new Shortcut.
(For more information, see Deleting
Shortcuts on page 17 and Adding Web
Connect Shortcuts on page 16.)
a Press the Shortcut you want. The
settings for the Shortcut that you chose
are displayed.
b Change the settings for the Shortcut you
chose in step a (for more information,
see Shortcut Settings on page 14).
c When you have finished changing
settings, press Save as Shortcut.
f Press your account.
If the account needs a PIN code, enter
the PIN for the account using the
keyboard on the Touchscreen.
Press OK.
16
d Press OK to confirm.
General information
NOTE
NOTE
e Do one of the following:
To overwrite the Shortcut, press
Yes. Go to step g.
If you do not want to overwrite the
Shortcut, press No to enter a new
Shortcut name. Go to step f.
f To create a new Shortcut, hold down
to delete the current name, and then
enter a new name using the keyboard
on the Touchscreen. (To help you enter
letters, see Entering text on page 128.)
Press OK.
g Press OK to confirm.
Editing Shortcut Names 1
You can edit a Shortcut name.
a Press and hold the Shortcut until the
dialog box appears.
Deleting Shortcuts 1
You can delete a Shortcut.
a Press and hold the Shortcut until the
dialog box appears.
You can also press , All Settings
and Shortcut Settings.
b Press Delete to delete the Shortcut
that you chose in step a.
c Press Yes to confirm.
Recalling Shortcuts 1
The Shortcut settings are displayed on the
Shortcut screen. To recall a Shortcut, simply
press the Shortcut name.
1
You can also press , All Settings
and Shortcut Settings.
b Press Edit Shortcut Name.
c To edit the name, hold down to
delete the current name, and then enter
a new name using the keyboard on the
Touchscreen. (To help you enter letters,
see Entering text on page 128.)
Press OK.
17
2
Loading paper 2
Loading paper and print media
The machine can feed paper from the paper
tray or manual feed slot.
When you load paper in the paper tray, note
the following:
If your application software supports
paper size selection on the print menu,
you can select it through the software. If
your application software does not
support it, you can set the paper size in
the printer driver or by pressing the
buttons on the Touchscreen.
Loading paper in the paper tray 2
You can load up to 250 sheets in the paper
tray. Paper can be loaded up to the maximum
paper mark ( ) on the right side of the
paper tray (for the recommended paper to
use, see Acceptable paper and other print
media on page 26).
b While pressing the green paper-guide
release levers (1), slide the paper
2
guides to fit the paper you are loading in
the tray. Make sure the guides are firmly
in the slots.
Printing on plain paper, thin paper or recycled paper from the paper tray
a Pull the paper tray completely out of the
machine.
c Fan the stack of paper well to avoid
paper jams and misfeeds.
2
18
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