Brother GeoBook NB-60, GeoBook NB-80C Getting Started Manual

1

Setup, Getting Started,

File Manager, Fax, Internet and Email,

Calculator, World Clock, To Do List

& Troubleshooting

__' GEOS ®

US ENGLISH

About this Manual

Welcome. Your new GeoBook TM contains software programs that provide a
variety of features. Inside this manual, Book 1, you will find information on
setting up the notebook, getting started using programs, and using File

.Manager to organize your documen',sl You will also fred information on these

notebook programs:

Preferences. Sets the system preferences, such as the clock.
Preferences also provides options for configuring a printer, modem,
optional serial mouse, and battery charging. See the chapter tiffed
Getting Started.

• lnternet. The Browser allows you to browse the World Wide Web

on the Internet. Emailer allows you_to send and receive email via the
Wodd Wide Web.

• Calculator. Performs math calculations. Press the CALC key from the

function key row to open file calculator from any program you have
open. Press CALC again to close it.

World Clock Keeps track of the time and date of any location in the
world. Press the WORLD key from the function key row to open the
the Wodd Clock from any program you have open. Press WORLD

again to close it.

• To Do List. Tracks and prioritizes tasks. Press the TO DO key from

.the function key row to open the To Do List from any program you

have open. Press EXIT to close it.

To register your notebook online, connect the modem to a phone

line. Then insert thediskette labelled Online Registration in the disk

drive. Turn the notebook power on and click on File Manager. Click

on the drive A icon; then double-click on the GeoBook Online

Registration icon. Follow the tin-screen instructions to register your

new GeoBook"

For technical assistance, you may call our customer service

representatives at 800-284-1937

Technical Note: Thefirst time you turn the power on to your notebook, it will

take several seconds for the programs to initialize.

I I serialN°m r: I

Geoworks® application software and GEOS® operating system software copyright @1990-1997
Geoworks. All rights reserved. United States Patent 5,327,529.

Part of the software in this product is @copyright STNC Enterprises 1994-1997. All rights reserved.
Hardware and software floating point math library copyright @1984-1991 Dimensions Research, Inc.

Portions of this work are derived from The Standard C Library copyright @1992 by P.J. Plaguer, published

-by Prentice-Hall, and are used with permission.

ROM-DOS operating system software copyright @1989-1997 Datalight, Inc.

CardTrick Flash File System software copyright @1989-1997 Datalight, Inc.

Word for Word import export software copyright @1986-1993, Mastersoft, Inc. All rights reserved.

The American Heritage Dictionary licensed from Inso Corporation @ 1989 by Inso Corporation. All tights

reserved. Reproduction or disassembly of embodied programs or database prohibited. Based upon The
A_n Heritage l_'ctionary, Office Edition.

English Hyphenator licensed from Inso Corporation @1991 by Inso Corporation. All rights reserved.

Reproduction or disassembly of embodied algorithms or database prohibited.

Electronic Thesaurus licensed from Inso Corporation. @1987 by Inso Corporation. All rights reserved.
Thesaurus U.S. Pat. No. 4,724,523. Reproduction or disassembly of embodied programs or database
prohibited. Based upon Roget'sll: TheNew Thesaurus @1980 by Houghton Mifflin Company.

International CorrectSpell TM English spelling correction system @1994 by Inso Corporation. All rights
reselsfed .. Reproduction-Or_disassemblyof embodi.._gdalgon_'thms or database prohibited. .,

Portions of BIOS software provided by Phoen_ @1997 by Phoenix. All rights reserved.

Portions of software pro-_fded by Brother International. @1997 by Brother International Corporation.

The GEOS software in this device contains Nimbus Q from Digital Typeface Corp. and typefaces from
URW, GmbH, URW Roman@, URW Sans@, and URW Mono@ are registered trademarks of URW GmbH.

Geoworks® and GEOS®, are registered trademarks of Geoworks; and Scrapbook TM is a trademark of
Geoworks in the United States of America and other countries.

Mastersoft is a registered trademark of Mastersoft, Inc. in the U.S.A.

Copyright@ 1997 by. Brother International Corporation. All rights reserved.

Black & white clip aft'images in this product are licensed from Media Graphics International and are

prote_ed by U.S. and worldwide copyright laws.

Portions of color clip art images in this product are provided by Express Software, Inc.@ Copyright
Express Sofxware, Inc. Portions of color clip art images in this product are provided by Studio Advertising
Art, Inc.@ Copyright Studio Advertising Art, Inc.

All 0_er brand and product names are trademarks or registered trademarks of their respective holders.

Keepthismanualin asafeplaceforfuturereference.Werecommendthatyouwritetheunit'smodel
numberandserialnumber(fromtherearpanelofthekeyboard/printerunit)intheblankspacesatthe .

topofthepreviouspage.

FCC NOTICE

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant
to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses, and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause harmful interference
to radio or television reception. However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause intereference, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the interference by one or more of the
following measures:

• Reorient or relocate the receiving antenna or increase the separation between the equipment and

receiver

• Connect the equipment to an outlet on a circuit different from that to which the receiver is connected

• Consult the dealer or an experienced radio/television technician for help (changes or modifications
not expressly approved by Brother International Corporation could void the Warranty)

This product uses RJllCiW jacks and is designed to connect to the telephone network or premises wiring
using a compatible modular jack that is Part 68 compliant.

If this telephone equipment causes harm to the telephone network, the telephone company will notify
you in advance that temporary discontinuance of service may be required. If advance notice is not
practical, the telephone company will notify you as soon as possible. Also, you will be advised of your
right to f'de a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations, or procedures that

could affect the operation of the equipment. If this happens, the telephone company will provide advance
notice for you to make necessary modifications to maintain -uninterrupted service.

Do not connect this equipment to-pffrty-lincs-or_cOih-'-"6perated telephone lines.

The FCC Registration number0n this product shows compliance with Federal Communications
Commission Part 68 Rul_s. TO ensure product compliance, use the AC adapter that comes with this
product. Do not substitute adapters.

PEN: 0.369B

If trouble is experienced with this equipment for repair or warranty information, please contact Brother
International Corporation, 3131 Appling Road, Bartlett, TN 38133, [phone]. ff the equipment is
causing harm to the telephone network, the telephone company may request that you disconnect the

equipment until the problem is solved.

DOC NOTICE

This Class B digital opparatus meets all the requirements of the Canadian Interference-Causing Equipment
Regulations. Le present appareil num6rique d6 la classe B respecte toutes les exigences du R_glement sur

le materiel brouilleur du Canada.

WARNING - FOR YOUR HEALTH
To avoid repetitive motion injuries when using this keyboard, we recommend the

following steps: maintain a comfortable, straight wrist position when typing, take breaks,
at least every hour, to stretch hands and arms, and report any pain or other symptoms
to your physician.

Table of Contents

THEBASICS

1 Setting Up , 1

Unpacking .............................................................................. 1

Parts and Features ........................................................................ 2

C6mponent Descriptions .............................................................. 3

Safety and Maintenance ................................................................... 4

Warnings and Cautions ................................................................ 4

Cleaning ............................................................................ 5

Connecting the AC Adapter ............................................................... 6

Opening the Notebook ............................... . .................................... 6

Installing a Battery Pack ................................................................... 7

Charging the Battery Pack ................................................................. 8

Battery Maintenance .................................................................. 9

Connecting a Printer .................................................................... 10

Setting Printer Preferences ............................................................ 11

Connecting the Modem .................................................................. 12

Setting Modem Preferences ........................................................... 14

Connecting an Optional Monitor .......................................................... 15

Connecting an Optional External Mouse ................................................... 15

Setting-Mouse Preferences ...................... . ..... _.................................. 16

Using Diskettes ......................................................................... 17

Using PC Cards ...... _.. • ............................................................... 18

Started 19

2 Getting

Using the Glidepad or Optional Mouse .................................................... 20

Performing tasks with the glidepad or optional mouse ................................... 21

On-Screen Pointer Shapes ............................................................. 21

Using the Keyboard ..................................................................... 22

Setting System Preferences .............................. °....... : ......................... 25

Starting and Exiting Programs ............................................................ 26

Working with Documents ................................................................

Creating and Opening Documents ..................................................... 27

What You Will See in a Document Window ............................................. 28

Changing Your View of a Document Window . .... ....................................... 29

Showing or Hiding Scroll Bars ......................................................... 29

Using Copy To ...................................................................... 29

Making a Backup Copy of a Document ................................................. 30

Renaming a Document ............................................................... 30

Closing Documents .................................................................. 31

" Closing without Saving ............................................................... 31

Contents i

Saving Documents ...................................................................... 31

Setting Auto Save .................................................................... 33

Working with Menus .................................................................... 34

Opening a Menu and Making a Selection ............................................... 34

Using Underlined Letters to Make Menu Selections ...................................... 35

Selecting from a Menu with Buttons or Check Boxes ...................................... 36

Selecting from a Submenu ..................... "....................................... 36

Using Shortcut Keys to Save Time and Work ............................................ 37

Using Arrow Keys ................................................................... 37

Pinning a Menu .......................................................... ........... 38

Working with Dialog Boxes .............................................................. 38

Two Types of Dialog Boxes ............................................................ 38

Responding to a Dialog BOx ........................................................... 39

Setting Printer Options ........................... . ...................................... 42

Getting Ready to Print ......................................... .. .................... 43

Setting Paper Type, Size, and Orientation (Options) ...................................... 44

Using Online Help ....................................................................... 45

Beyond the Basics ....................................................................... 47

Using and Creating Templates ........................................................ 47

Adding and Viewing Document Notes ................................................. 50

Opening Two Documents at Once ...................................................... 51

Naming a DOS File ................................................................... 52

Quick Start Exercise . ............... .. ................................................... 53

3 File Manager__ ......................................._ , 55

_tarting File Manager _. ...... . _._....._ :............... T................................. 55

Changing the View ................................................... .................... 58

Sorting Files .... :. ....................................................................... 59

Working with Folders ................................................................... 59

Moving or Copying a File or Folder .................................................... 60

Viewing Information about Files and Folders ............................................... 62

Changing Information about Files and Folders .............................................. 64

Formatting and Copying Diskettes .................... _................................... 65

Renaming, Duplicating, or Deleting a File or Folder ......................................... 66

MODEM A PPLI CATIONS

4"Fax and Data Modem .................................. 67

Before Sending a Fax .................................................................... 67

Sending a Fax .......................................................................... 69

_Using a Cover Page ................................................................. 71

Using Manual Dial ................................................................... 71

Setting Advanced Fax Options ........................................................ 72

-Fax Errors .......................................................................... 73

Contents ii

Sending and Receiving Information ....................................................... 74

Calling the Other Person before You Start ............................................... 74

Starting Communication .............................................................. '74

Getting Ready to Communicate ....................................................... 76

Dialing ............................................................................ 78

Having a Conversation ............................................................... 79

Sendifig Brief Messages and Files ...................................................... 79

Receiving and Saving Messages and Files ............................................... 82

Using Scripts ........................................................................ 85

5 Internet and Email .................................. 87

Installing the Browser .................................................................... 87

Establishing an Intemet/Email Account and Setting Up ...................................... 88

Using the Default Internet Service Provider ............................................. 88

Using Another Internet Service Provider ................................................ 88

Browsing the Internet's World Wide Web ................................................... 91

Using Links to Access More Information or Other Web Pages .............................. 93

Searching the Current Web Page ....................................................... 93

Printing the Current Web Page ........................................................ 93

Saving Information from a Web Page ................................................... 94

Copying Text from a Web Page to the Clipboard ......................................... 94

Going Directly to Another Web Page .......... . ........................................ 95

Saving a List of Web Pages (Bookmarks) ................................................ 95

Using the History List to Access Web Pages ............................................. 96

Searching_.fo_Information on the Web ._.._, ..... ._....................................... 96

Browser Error Messag-es-..-_.-. _., .-, .................................................... 97

Customizing Your Web Browser ........................................................... 98

Selecting a Default Home Page ........................................................ 98

Selecting Text (Font) Attributes ........................................................ 98

Setting Memory Preferences ........................................................... 99

Selecting Display Preferences ........................................................ 100

Customizing the Tool Bar ............................................................ 100

Using Emailer ......................................................................... 101

Setting Email Preferences ............................ ,................................ 101

Retrieving Email Messages .................................. : ........................ 103

Reading or Replying to New Mail ..................................................... 1(_

Deleting Email Messages ............................................................ 105

Printing Email ...................................................................... 105

Creating and Sending Email Messages ......... • •...................................... 106

Changing Text Appearance & Running Spell Check ..................................... 108

Using Addressbook to Store Email Addresses .......................................... 108

Saving Emails as Files ............................................................... 109

Attaching or Including Files .......................................................... 110

Copying and Pasting Text to and from Email ........................................... 111

Working with Folders ............................................................... 111

Contents iii

Sorting Mail ....................................................................... 112

Searching Mail ..................................................................... 112

Setting Emailer Options ............................................................. 113"

Email Error Messages ............................................................... 114

FUNCTION KEY ACCESSORIES

6 Calculator ......................................... 115

Starting Calculator ..................................................................... 115

Using Basic CalcuLator Functions ......................................................... 116

Using the Calculator's Buttons and Keys .............................................. 116

Performing Calculations ............................................................. 118

Order of Operations ................................................................ 118

Handling Error or Overflow Conditions ................................................ 119

Understanding Memory ...................... _......................................... 120

Converting Measurements ....................................... •...................... 121

Calculator Worksheets .................................................................. 121

Home and Family .................................................................. 122

Retail ............................................................................. 123

Financial .......................................................................... 124

7 World Clock ....................................... 125

S_rtig WorldC_ck.................. _..... ............. . ............................. 125

"_ewing Time Zones . .-. .... _.. :_:-.,-... __. ___-._.._ ...................................... :.. 126

Changing to Daylight Savings Time ....................................................... 126

Setting Clock Options ................................................................... 127

8 To Do List ......................................... 129

Starting To Do List ..................................................................... 129

Adding Items to a List .................................................................. 130

Editing a To Do List .................................................................... 131

Customizing the To Do List ................................ .............................. 132

Printing or Faxing a To Do List .................................... . ..................... 132

Creating a New To Do List .............................................................. 133

APPENDIX

Troubleshooting ..................................... 135

l_ecifications 138

ck &White Clip'A_ i i i iii iii iii i i iiii iii iii iii iii i 139

Color Clip Art ....................................... 145

Index ............................................... 147

Contents iv

1

Setting Up

This chapter explains how to set up your new GeoBook. It contains
instructions on maintenance,' using the battery pack, connecting a printer,

connecting the modem, and connecting an optional monitor and serial
mouse. This chapter also contains instructions on using diskettes and optional
PC cards.

Unpacking

Make sure that the following items are included in the box:

• The GeoBook unit

• AC adapter

• One rechargeable battery pack

• program diskettes

• Onetelephone line cord to connect the modem

• Manuals, Intemet Service Provider booklet, and other literature

see tile -ac_:essory order form inside the box to purchase these optional
hardware products:

• 4 or 10 MB PC card

• Battery pack

• Carrying case

The accessory order form also lists additional software products that are
available for your notebook.

Setting Up 1

Parts and Features

15 16 17

I

13 14

3

4

5

12

6

10

8

9

24

23

22

21

18

19

Setting Up 2

Component Descriptions

1 LCD Cover

2 LCD Screen

3 Latch
4 PC Card Slot
5 Diskette Eject Button
6 Disk Drive

7 Disk Drive LED

8 Glidepad

9 Top Buttonon Glidepad

10 BottomButtonon Glidepad

11 Battery Compartment

12 Keyboard Unit

.o

13 Brightness Control

14 Contrast €ontroF _

15. P-ewer On LED

16 Battery Low LED
17 Battery Charge LED
18 Power switch

19 Power Port

20 AC Adapter

21. InternalModem Connection

22 MonitorPod

23 ParallelPort

24 Serial Port

Protects the keyboard and holds the LCD screen

Displays program windows

Opens the top cover (push in)
Insert optional PC Cards here

Ejects diskette

Insert diskette here

Lights when a diskette is in use
Built-in mouse, allows you to move the arrow on

the screen

Select button, corresponds to the left button on a
mouse

Drag button, corresponds to the fight button on a
mouse

Holds the rechargeable batteries
Holds the keyboard and main components

Changes the brightness of the back light on the

screen
'ChatTges the darkness of the characters on tile

screen
Lights when the power is ON
Lights when the battery is low
Lights when the battery is on special charge

Turns the notebook ON and OFF

Connect the ;4C adapter here
Plugs into power port and electrical outlet
Connects to a phone outlet with the RJ-11

telephone cable (labelled TEL)
Connects to an optional monitor (labelled VGA

PORT)
Connects to a parallel printer (labelled PRINTER)
Connects to optional serial mouse or extemal

modem onpy(labelled COM)

Setting Up 3

Safety and Maintenance

Read and follow these warnings and cautions. Be sure to save these
instructions.

Warnings and Cautions

WARNING:
Warnings are to prevent risk of fire, shock, or other possible injury.

• Read and understand all instructions.

• Follow all warnings and instructions marked on this product.

• Do not use this product near water (bath tub, shower,
swimming pool, etc.) or other liquids or if you are wet.

• Do not use this product near a gas leak.

• Do not overload wall outlets and extension cords.

• Install this product in a protected location where no one can

trip over any line or power cord. Protect cords from damage or
abrasion.

• Do nottry to take apart or repair this equipment yourself.

Service should be performed by authorized service personnel
only. WarrantY will be voided!f you take the unit apart.

• check the i_wer-rating of this product on the rating plate as
well as the rating of your local power supply. Connect this

machine only to a matching power supply and grounded AC
outlet. Connecting this product to an incorrect voltage and
frequency may interfere with its operation and damage
electrical parts, and thereby void your manufacturer's warranty.

• In case of malfunction, immediately turn the unit OFF,

disconnect the AC adapter, and consult your authorized service

center.

Do not pull on the power cords or connection cables. To

disconnect, be sure to always grasp the plug itself.

If you spill liquid on the notebook, immediately turn it OFF,

disconnect the AC adapter, and consult your authorized service

center.

• During thunderstorms, turn the unit OFF, disconnect the AC

adapter, and unplug the AC adapter from the AC outlet.

Setting Up 4

Cleaning

CAUTION:

Cautions will prevent you from damaging the product.

• Avoid exposing the equipment to direct sunlight and other
sources of heat, excessive moisture, or dust. Be especially
careful not to leave the machine in an automobile exposed to

direct sunlight. The LCD screen cannot tolerate high
temperatures.

• Use the AC adapter supplied with this product. Do not

substitute adapters.

• Allow for open circulation of air around the notebook.

• Turn the unit OFF before replacing batteries or unplugging the

AC adapter.

• Do not allow foreign matter to enter the interior of the machine

or get between the keys.
To avoid electrical interference, do not place the machine close

to a radio receiver or television. If it is close to a television set,
the disk drive may not work properly and diskettes may be

damaged.
After turning the equipment OFF, wait at least 10 seconds

before restarting. Failure to wait 10 seconds may disrupt the
start-up sequence, resulting in faulty operation and possible
hardware damage.

With the power OFF and the modem unplugged, clean the notebook

(except the LCD screen) with a soft, slightly moist cloth. Moisten with water;
never use detergents, abrasive cleansers, benzene, or other chemicals. Avoid
spraying aerosols near the notebook, which can blow dust and dirt particles

into the keyboard, glidepad, and disk drive.

CAUTION: For the LCD screen only, do not use water, Ketone,
aromatics, Acetone, or Ethyl Acetate. For the LCD, you may wipe lightly

using a soft cloth and one of the following solvents: pure isopropyl alcohol
(rubbing alcohol) or pure Ethyl alcohol. Never use alcohol that contains

water.

Setting Up 5

Connecting the AC Adapter

CAUTION:

Turn the unit OFF beam:

• disconnecting it from.the AC adapter;

• installing or removing a rechargeable battery; or

• connecting or removing any peripheral device, such as the
printer, external modem, or external mouse.

The first time you power
on your notebook, you
may have to wait several
seconds for the system

to ini#alize.

Also, be sure to turn the
power ON to the

notebook before turning

the power ON to any
peripheral device.
Always turn the power

OFF to peripherals

before turning the power

OFF to the notebook.

1. Plug the AC adapter into a wall AC outlet.

2. Plug the AC adapter cord into the power port on the unit.

3. If you do not have a rechargeable battery or do not wish to use it, you
can use the power switch to tum the unit ON. If you want to use the
rechargeable battery, see page 7.

Opening the_Notebook

Hold the notebook with one hand. With your other hand on the top cover,
sqtieeze the latch between your thumb and forefinger; then lift up.

Setting Up 6

Installing a Battery Pack

Your notebook comes with a mchargeable battery pack, allowing you to use
the notebook away from an AC outlet. You can also order an additional
battery pack for longer mobile use (see the accessory order form that came in
the box).

Before using the battery, you must charge it. See page 8.

CAUTION:
Observe the following guidelines when using batteries:

Do not try to disassemble or burn the battery. It may burst.
If you are going to use the notebook for an extended period

with the AC adapter only, remove the nickel-cadmium battery
and store it in a cool, dry place. Be careful to prevent the

battery terminals from contacting metallic pisces. Recharge at
least once every 3 or 6 months, even if the battery has not been
used.

• Never recharge the battery using a recharger other than the

built-in recharger of your notebook or that supplied by the
manufacturer.

IMPORTANT: If the battery is installed and the AC adapter is
connscted, never disconnect the adapter from the machine or from the

AC outlet before turning the notebook off. Doing so can damage
memO. g you'Wan_ t;_use the machine with battery power only, first

turn It OFF, disconnect the AC adapter, and then turn the notebook ON.

°ll_ To install or remove rechargeable batteries:

1. With the power OFF and the LCD cover closed, turn the notebook upside
down; then open the battery compartment by sliding the latch toward the
compartment cover and lifting up.

Setting Up 7

When using one battery,

you can install it in eider

the left or r_ght position,

2. Insert the battery with the logo upside down, as shown, and press gently

until the latch at the top clicks; then close the cover.

OR

Remove the battery by pushing up on the latch as shown.

Charging the Battery Pack

A new battery must

be charged before
use.

Under various
state and local

laws, it may be
illegal to dspose of
this batten/into the
municipal waste
stream. Check with
your local solid

w_ste officials for

recycling options or
proper dsposal.

You will have to charge the battery pack before use, and you have two
options: normal and special. Normal charging takes 15 hours, and during this
time, you can use the notebook. The special charge feature takes 6 hours, but

_ you cannot use the note boo_ k du.dng stmcial charge.

To help conserve battery power, Lights Out from Preferences acts as a battery

•saver when the AC adapter is not connected and battery power alone is used.
Lights Out becomes active after a period of non-use, which you can set (see
pages 9 and 25). With battery power alone, Lights Out suspends the screen
and background functions. With the AC adapter connected, Lights Out brings
up a screen saver of your choice.

As the battery pack ages, it holds less and less charge and will eventually

need to be replaced. Be sure to dispose of used batteries properly.

• To charge normally:

Leave the notebook turned OFF and plugged into the AC outlet using the AC
adapter for 15 hours initially. The battery charges.

OR

Plug the AC adapter into the wall outlet and turn the notebook power ON.
The battery charges in 15 hours.

Setting Up 8

7"0stop charging the

battery after selecting
Start Charge, tum the
notebook OFF.

If you disconnect the

AC adapter during the

special charge cycle,
an error message
appears. To restart the

process, turn the

notebook OFF, connect
the AC adapter, and

repeat steps I through
,I.

If you close the cover
while using special
charge, the LCD will
become warm and may
appear bluny. Once the
LCD cools, the blurriness

will dminish.

I_ To use special charge:

1. With the AC adapter connected, turn the notebook ON.

2. Click on Preferences on the Main Menu. The Preferences menu appears

3. Click on Battery. A dialog box opens.

4. Select Start Charge. The screen goes blank, and the notebook begins to
charge the battery. The batiery charge LED lights. When finished, a
message appears telling you the time that the charge was completed.

LowbatteryLED;
lightswhenthebat-
teryneedscharging

BatterychargeLED

forspecialcharge

),To set Lights Out to conserve the battery:

When the AC

adapter is

connected, screeo_-

_- saver displays

moving patterns
(depenofng on which
one you select). -_-

With battery power

alone, screen saver
suspends the
system.

1. Click on Preferences on the Main Menu. The Preferences menu appears.

2. Select Lights Out. A dialog box opens.

3. _Besi-dE Scree_ SaVing_Kelect On and click on the arrow keys beside*Time

.... to select the time for Lights Out to take effect. It does not matter which

screen saver you select. The system enters Lights Out after the keyboard

and glidepad have not been used for the specified time.

4. Click on OK.

5. To restore the screen after Lights Out takes effect, use the keyboard
(preferably, press SHIFT to avoid opening a program or entering a

character if you use another key).

Battery Maintenance

Over time, most rechargeable batteries are subject to memory effect, which
results in shortened battery life per charge. To avoid this, recharge batteries
on special charge only after the Low Battery LED lights.

Setting Up 9

Connecting a Printer

To print, you will need to connect a parallel printer to your notebook. After
connecting your printer, you will be ready to set printer preferences,

including default page type, size, layout, and margins.

To set printer preferences, select your printer from a list of printer names. If

your printer is not on the list, it may be able to emulate another printer that is
on the list. Refer to your printer manual to set emulation mode.

• To connect a printer:

1. Be sure the power is OFF.

2. Open the cover on the back of the notebook by placing your finger in the

slot at the top and gendy pulling.

3. Insert the 25 pin connector end of the parallel cable into the parallel

connector on the notebook and secure the screws.

4. Connect the other end of the parallel cable tO the printer and secure the

screws.

5. Turn the notebook power ON; then turn the printer power ON.

6. Set the printer preferences (see the instructions that follow).

25 pin
parallel

cable

Parallel connection
Connector screws

Power is OFF

Setting Up 10

Setting Printer Preferences

When you connect a printer or change printers, you must set the printer
preferences, where you also set default paper type, size, layout, and margins
for your printer.

l_ To set or change printer preferences:

1. Turn the power on to the notebook, then to the printer and click on
Preferences on the Main Menu. The Preferences menu appears.

2. Click on Printer. The Printer dialog box opens:

I'd_iFai

ffyour screenis not
color,you can stillprint
colorwhenyou
connecta colorprinter.

Toadd coloror toneto
a document, setarea
attributesusing the
Graphicsmenu in -

WordProcessingand

Spreadsheet and using
the Attributesmenu or

Attributestool bar in -

Drawing. For more
information,see these
chapters in Book2_'_

WordProcessing,
Spreadsheet, and

Drawing.

To remove a printer from
the Printers Installed

window, click the printer

name to select it; then

. click on Delete.

Winter

Usethese optionsto install, conf'Rure, and test gonr
printer (or priders),

PrintersInstalled=,

Default I_rinter•
Brother NL-730onLPTI

3. Click on New. Another dialog box opens.

4. Select your printer from the list. If necessary, click on the scroll bar to

scroll down the list. Or type the first letter of the printer to scroll down.

5. Click on OK. The Printer dialog box reappears with the new printer listed

in the Printers Installed window.

6. To select a default printer, click on the printer name from the list, such as --

the Fax Print Driver. Then click on Make Default. The notebook will then
default to that printer every time you print.

7. Click on Close or click on Default Page Sizes to set up your default page

sizes (see the instructions that follow).

Setting Up 11

The default page sizes
work for _e majority of

printers; however,

some printers cannot

print _e default

margins shown here.
Check your printer

manual and enter the
margins _at it can

p/YnL

• To set default page sizes:

1. From the Printer dialog box, click on Default Page Sizes. A dialog box

opens:

_ lm_ k-wa_

.

_fe_n Pa_ mare

TUp_ • Paper v E_w_dlope vLaibel

Sizes iR3 Size [] _oge Louoot_

11 bzxl4m _'_

. :lk'IR'gE_I _11P3iP'Jll "(i1_[i'_, i|

I!!_ I E_J_U_oh_ le.s= lEVI]

Hlargin_ Left, Io.2s_ II[]i] _ Io_s- IE]i]

lop: io-s_ i_gottom= I_z il_

Set the paper type, size, layout, and margins the way you want them. For

example, if your printer will print a minimum margin of 0.25 inch, use that
value as the default margins here. You can set different size margins in

Word Processing without returning to this dialog box and making

changes.

3. Click on OK.

Now you are ready to print the documents that you cream. See page 42 in
Getting Started forinst_uZ'_tions. -"

Connecting the Modem

CAUTION:
Do not connect your notebook to a digital PBX system or you may damage the
internal modem.

Your notebook contains a 33,600/14,400 bps internal data/fax modem. Use
the modem for sending faxes, browsing the World Wide Web, or sending

emails.

• To connect the modem:

1. Be sure the power is OFF.

2. Open the back cover by placing your finger in the slot at the top and
gently pulling.

Setting Up 12

3. Plug the telephone line cable into the modem connection on the back of
the unit. Plug the other end of the telephone line cable into the telephone

outlet.

4. Turn the power to the notebook ON; then set the modem preferences

(see the instructions that follow).

Telephone
line cable

ial mection

/

Modem
connection

is OFF

An external modem
and telephone can

share the same
telephone outleL
Plug the telephone

into the modem
connector labelled
Phone.

l_ To connect an external modem:

1. Be sure the power is OFF.

2. Open the back cover by placing your finger in the slot at the top and
gently pulling.

3. C0nn--e_zt-the-.,seria.1 cable into the serial port of the unit and secure the

" connector screws. Connect the 9 pin end of the serial cable into the

modem and secure the connector screws.

Serialpod(sedalmouseor

externalmodemonly)

Setting Up 13

4. Plug the telephone line cable into the modem connector labelled IJ'ne.

5. Plug the other end of the telephone line cable into the telephone Outlet.

6. Connect the AC adapter to the modem and plug it into the oudet.

7. Turn the power ON to the notebook; then turn the power ON to the

modem and set the modem preferences (instructions follow).

Setting Modem Preferences

t

Optionalextemal

modems have

separatepower
switches.Turnthe

notebookonfirst, then
the modem.

if you have connected
an optional external
modem, select

External here.

After connecting the modem, set modem preferences before using.

)_ To set or change modem preferences:

1. Tum the power on to the notebook, then the modem and click on

Preferences on the Main Menu. The Preferences menu appears.

2. Click on Modem. A dialog box opens.

3. Select Internal and set Can Fax to Yes.

4. Select the dialing type of your telephone: Tone or Pulse.

5. Beside the words Can Fax, be sure that Yes is selected.

6. Click on OK. If you did not need to make any changes, select Cancel to
return to Preferences.

7. Press EXIT to return to the Main Menu. To set Speed and Format Options,
see the instructions that follow.

For faxing, browsing
the inteme_ and
sending email, most
of the options in
Speed and Format
are already set for

you. The Baud Rate is

the only setting you
may need to change.
The other setlJngs

apply when using the
modem to

communicate with
another computer

(see the Fax and Data
Modem chapter).

__.--_ To set speed and fo3_mat qptions:

" 1. From the Modem dialog box, click on Speed and Format Options. A_dialog

box opens-

i-_iiS;_flim_l[,]l[_

Port Optionsfop. PigHodem

OoudRote: __300 (>I_200 (>2_400 (>_4800 (>_9600(>19200 _58_4100

Parit_ (> Even (>_0dd (> SILage (> Hark 4k_/ioae

L_lordLength=,(> _5(> _6(> 7_ • _8

StopBits: 4_1 (> t,5 (> 2_

Handshake: • Hone [] X_ordware[] Software (X01t/XOFF)

Hardwarefiande.,h_ki_. _tJoe_

.

Fill in the dialog box:

• Baud Rate. Click on the box beside 38400. If you decide to use a
14,400 bias external modem, select 19200.

• Parity, Word Length, Stop Bits, and Handshake are already set

for you.

3. Click on OK. The Serial Port Options dialog box closes.

Setting Up 14

4. Click on OK to dose the Modem dialog box. If you did not need to make

changes, click on Cancel.

5. Select Exit from the File menu.

Connecting an Optional Monitor

• Your notebook contains an LCD display. You can also connect an optional

color monitor to your notebook, but connect only a VGA (Video Graphics

Array) color monitor with a 640 x 480 resolution.

When you connect a

monitor and then turn
the power on, everything

appears on the monitor
screen, not on the LCD.

Whenyou connect a
colormonitor, the screen
appears in color,even if
your LCD doesnot.

,To connect an optional monitor:.

1. Be.sure the power is OFF.

2. Open the back cover by placing your finger in the slot at the top and

gently pulling.

3. Connect the monitor cable from the monitor to the monitor connection as
shown; then turn the power on to the notebook, then the monitor. The

Main Menu appears on the moniKm.

Power is OFF

Connection for optional .monitor

"Connecting an Optional External Mouse

Your notebook comes with a glidepad, which is basically an internal mouse.

Use it to move the on-screen pointer and select from menus or move text and

graphics. See page 20 for more information on using the glidepad.

You can also connect an optional serial mouse to your notebook, but connect
only a Microsoft compatible serial mouse.

Setting Up 15

L _ -7 _.

Note: There is only
one set_al port. You
can connect a
modem or a
mouse, but not
both.

)_To connect an optional serial mouse:

1. Be sure the power is OFF.

2. Open the back cover by placing your finger in the slot at the top and
gently pulling.

3. Connect the mouse cable to the serial port of the unit and secure the

connector screws.

To mouse

Power is OFF

connection

Mouse sedal cable

Connector screws on the serial cable

4. Turn the power ON; then set the preferences for the external mouse (see
the instructions that follow)..

Setting Mouse Preferences

Before using an optional mouse, set mouse preferences, including

double-click time and acceleration speed.

To use the glidepad
again, you must
change the

preferences from

mouse back to
glidepad.

_ To set or change mouse preferences:

1. Click on Preferences on the Main Menu. The Preferences menu appears.

2. Click on Mouse. A dialog box opens.. °

[[L_Illit#I_

-- hese options let gou change thebelmuior of your mouse.

Current House: gde Pad (Internal)

iBouble Click Tim_ i i House J_celeralion-_ !

• _lotu _>Pledium (> Fast II

3. Click on Change Mouse. A dialog box appears.

Setting Up 16

Double-click and

Acceleration can only

be adjusted for an
external mouse, not the
glidepad.

4. Select Microsoft-compatible serial and click on OK. A dialog box appears

allowing you to test the mouse. Follow the on-screen instructions.

5. Adjust the double-click time and acceleration of the mouse.

6. Click on OK to return to Preferences.

7. Press EXN" to return to the Main Menu.

Using Diskettes

CAUTIOI_.Never
insert or remove a
diskette while the
LED is on.

Keep diskettes
away from
magnetic fields.

The diskette can
be damaged.

Diskettes (floppy disks) are used for storing the documents that you create.
They can also contain application programs and files such as clip art for
copying and pasting into your documents.

Handle

N

LED

To insert a diskette

diskettes with care:

Toremovea diskette

Use 1.44-MRd_able side/highdensity or 720 KB double side/double

-der_ity_'_4t-es-_at are already IBM-formatted. These diskettes are

ready for use and hold more information than double density
diskettes. (If you use unformatted diskettes, see the chapter called
File Manager for disk formatting.)

• Never open the shutter of the diskette or touch the surface of the

material inside of the diskette.

Never expose the diskette to extremely _high or low temperatures or
magnetic fields such as can be found near a television or on top of
your monitor.

The diskettes have a switch that protects their contents from

accidental erasure. Inthe READ ONLY position (moving the switch
leaves a hole in the diskette cover that you can see through), a

diskette can be read but not altered in any way, In the WRITE

position, the diskette can be used for saving or changing documents.

Setting Up 17

Using PC Cards

Your notebook has a slot for PC Cards, which are like diskettes but contain
more storage space than diskettes.

We recommend that you use the enclosed order form to purchase the
4 Mbyte or 10 Mbyte PC cardg. These PC cards are compatible with

your notebook.

Your notebook does not support SRAM cards or FAX modem PC cards.

To use a PC Card:

1. Turn the power OFF.

2. Open the cover of the PC card slot by placing your finger in the slot at the
top and gently pulling.

3. Insert a card in the slot. The card is installed when the eject button on the

side of the slot pops ouL

CAUTIOI_..

Never insert or
remove a PC card

with the power
ON. Be sure the

power is OFF.

OR

With the power OFF, _move a card from the slot by pushing the eject
button on the side of the PC card slot.

Be sure to insert

the PC cardrig_ _--

side up, with the

red triangle on

the top of the .... -

card. Inserting the
card upside-down
will damage R and

the PC Card slot.

PC Card slot
(under cover)

Setting Up 18

2

Getting Started

This chapter helps you get started by explaining the following common

functions that all programs share:

Getting Started

The Basics, beginning page 20

Using the Glidepad or Optional Mouse
Using the Keyboard

Setting Time & Date Preferences

Starting and Exiting Programs
Working with Documents
Working with Menus
Working with Dialog Boxes

Setting Printer Opt!ons

..... -U-_fig o'nii ne Help

Beyond the basics, beginning page 47

Using and Creating Templates

Adding and Viewing Document Notes

Opening Two Documents at Once

Naming a DOS Document

Quick Start Exercise, beginning page 53

Getting Started 19

Using the Glidepad or Optional Mouse

Using the glidepad or an optional mouse, you can perform a variety of tasks,

such as selecting from on-screen menus, opening a program, selecting text or
graphics, or dragging text or graphics to new locations.

If you want, you can connect art optional serial mouse. Once connected, you
must set the preferences for using a mouse. See page 16 for instructions.

The glidepad functions just like a mouse, but is conveniently built into the
notebook.

CAUTION:

Use a light touch

on the glideped.

Excessive force

can damage it.

Do not use a

sharp object or

ink pen on the--_

glidepad. Sharp
objects and

chemicals in ink
pens can damage

the surface.
To clean the

glidepad, use a
soft, slightly

moist cloth.
Moisten with
water; never use
detergents or
solvents.

,To use the gfidepad:

Slide your finger or the top of your fingernail along the glidepad surface. You
may also use the blunt end of a pen, but do not use anything sharp that
would scratch the surface. The on-screen pointer moves.

Glidepad
surface

Selectbutton(left
buttonona muse)

Oragt ;_
buttonona mouse) \

Getting Started 20

Performing tasks with the glidepad or optional mouse

TO"

Select (Olick on) an item. This action
highligh_ text or graphics. It also

opens on-screen menus and places the
insertion point in text.

Select (dick on) several words or

paragraphs. This action highlights se-
lected text or paragraphs.

Double-Click. This action opens and

closes files from File Manager. It also
selects a whole word when working
with text.

Move (drag) text or graphics. This
action allows you to drag text into oth-

er text areas and to drag graphics to

inew locations.

Do this:

Place the on-screen pointer over an item or inside text
and click the Select button (top button) or tap once on
the glidepad surface.

Place the on-screen pointer at the beginning or end of
the text and click the Select button once or tap once
on the glidepad surface. Then drag your finger across
the glidepad (or drag the mouse) to drag the on-screen
pointer across several words or paragraphs. You can
drag in any direction.

Place the on-screen pointer over an item; then click the
Select button twice or tap on the glidepad surface

twic_

Place the on-screen pointer over the text or graphic
and click the Select button. Then hold the Drag button

as you slide your finger across the glidepad (or move
the mouse) to move the text or graphic.

On-Screen Pointer Shapes

Depending On the "task you are performing, the on-screen pointer will change

shape, and each shape has a different meaning, as follows:

vu-

I"

The arrow is the standard on-screen pointer.

The copy pointer shows that you are copying text.

The drag pointer shows that you are moving text or graphics.

The I-beam pointer indicates-that yo u can type or edit text. You can
also use it to select text and to select where the text you type

appears.

The help pointer appears in system online help. It indicates that you
can jump to the section of help text shown by the pointer. See Using
Help on page 45.

The hourglass pointer appears when the system is busy. Wait until it
disappears before taking further action.

The do-not pointer indicates that the pointer is not in an area of the
screen where you can take any action.

Getting Started 21

Using the Keyboard

You can also use the keyboard to perform tasks. Use Function keys from the
top row to perform a task such as exiting a program. Use _keys in

combination with another key to quickly perform menu tasks. Use Navig_

keys to move the on-screen pointer around in the document. Use the

Cl_racter keys for general tyl_ing.

Character

Function
Keys
(toprow)

ControlKeys

Youcan also activate

menus and menu

optionsusing
underlinedletters ot

shortcutkeys. See

_pages35 and 37.

NavigaUon

I$I 1

Keys

Num Lock activates the
numbers on number keys

NAVIGATION KEYS: Use these keys to quickly move around in your

documents.

Keys

TAB o
ARROWKEYff

SPACEBAR

HOME
END
PAGE UP/

PAGE DOWN

SHIFT + HOME

SHIFT + END

CTRL + HOME
CTRL + END

Purpose

Moyes the insertion point to the next tab. _

Moves the insertion point in the direction indicated.

Advances the insertion point one space (character

width).

Moves the insertion point to the beginning of the line.

Moves the insertion point to the end of the line.

Moves the document one screen in the given direction.

Highlights from the insertion point to the beginning of
the line.

Highlights from the insertion point to the end of the
line.

Moves the insertion point to the top of the screen.

Moves the insertion point to the bottom of the screen.

Getting Started 22

FUNCTION KEYS:

Keys

HELP

SAVE

EXIT

PRINT

SPELL

CUT

COPY

PASTE

CLOCK

CALC

Jse these as shortcuts.

Purpose

Opens the help screen for quick answers to system
questions.

Saves your most recent work.

Closes the program.

Opens the Print dialog box for printing your artwork,
document, spreadsheet, etc.

Begins the spell checker.

Eliminates items such as graphics or text from your
document and places them on the clipboard.

Makes a copy of selected item which is stored in
clipboard.

Pastes a copy of an item that had been copied or cut
from a document at the insertion point in the current
document.

Displays the system clock.

Opens the on-screen calculator.

opens the World Clock program. _

Opens the To Do List program.

Getting Started 23

On-screen keyboard

To create characters and symbols that are not on the standard keyboard, use

the O_-$creen Keyboard. This keyboard allows you to select character and
symbol layouts for different fonts and insert them into the document.

The On-screen Keyboard will st,3y open until you close it, even if you switch
to another program. It disappears temporarily when the insertion point is not
present and reappears when you are entering text.

• To display the On-screen Keyboard:

Click on the SYM button at the lower right comer of the window. The
Symbol Keyboard appears in tbe font you are using. Click on a symbol with

the glidepad, and the character appears in your document.

Click here to see .i
international and

mathsymbols.

+_.

IFont"uewRo,_,, I.-J Sgmbols =1?,,

¢

\ ..... t 1 § • ql i

A

_.._-+_T _ ] { } (

• •J << ))

/

:.! --2.+ +3-+,4_,.5 +6 7 8 9

) s

,v

L

0 _ O

• To move the On-screen Keyboard:

Click on the empty button top of the Symbols box and drag the keyboard.

• To close the On-screen Keyboard:

Click on the box in the top left comer.

Getting Started 24

Setting System Preferences

Todisplay the system
c!ockon your screen

press CLOCK from the

functionkey row. To
remorseit, press CLOCK
again.

Disable screen saver
before printing toprint

faster.

Once you set or
change settings and
apply them, they

remain in effect until
changed.

Setting preferences works the same for all system preferences. Your notebook
allows you to set the following system preferences:

• Date & Tmae allows, you to set the current date and time.

Lights Out lets you select a screen saver, which acts as a battery
saver when the AC adapter is not connected and battery power alone
is used (see page 9). When the system is not in use for a specified

period of time, the screen saver you selected appears. You specify the

period of time. To exit the screen saver (Lights Ou0, use the

keyboard (preferably, press SHIFT to avoid opening a program with
another key).

Look & Feel sets options that control the background design, color,
and the text that appears at the top of the Main Menu. Look & Feel

also sets the automatic save function (see Setting Auto Save
Preferences on page 33).

Sound turns the sound on or off for errors.

You can also set preferences for peripheral functions. Instructions for these
functions are found as follows:

F.

• Battery sets battery charging preferences (see page 8).

• Modem i._tglls_,and configures the modem (see page 14). .,

• Mouse installs and configures an optional serial mouse (see page 16).

• Printer installs and configures a printer (see page 11).

• Fax sets up the Fax function (see the Fax and Data Modem chapter

in this book).

_ To set or change system preferences:

1. Click on Preferences on the Main Menu. The Preferences menu appears.

2. Click on the icon for the feature you want to set. A dialog box for that

feature opens.

3. Set the options in the dialog box and click on OK. If you want to go back
to the original settings, click on Reset.

4. At the top of the Preferences menu screen, click on File. A submenu

appears.

5. Click on Exit to return to the Main Menu.

Getting Started 25

Starting and Exiting Programs

You can start a program two ways: by opening it from the Main Menu or by
opening a document from File Manager.

You can also open a

program by
pressing _e letter

that is underlined in
its icon. For
example, press W
to open Word
Processing.

• To start a program from its icon on the Main Menu:

Click on the program you want to start in the Main Menu. Tbeprogram opens.

• To start a program by opening a document:

1. Insert a diskette containing the document, open File Manager, and click

on the drive A icon. The contents of tbe diskette appear.
OR

2.

Open File Manager and click on the F drive icon. The contents ofdritm F

appear.
Double-click on the icon of the document you want to open. Tbeprogram

opens with the selected document ready for use.

• To exit a program while M a document:

1. Select File from the menu bar. The File submenu appears.

2. Select Exit.

OR

Press EXIT fr6"m the function key row. If you made any changes, a

•message appears asMng you to save the document.

Getting Started 26

Working with Documents

A documem, also called a file, is a holding place for information. For
example, you can create a document in the Planner program for tracking your
appointments.

Cre'ating and Opening Documents

Once you have created documents and saved them, you can open them,
change them, and save them again.

The new document
is named Untitled.
Give it a name when
you save it. See
Saving Documents,
page-31, in this "
chapte[.

I_ To create a new document:

1. Click on Word Processing, Spreadsheet, or Drawing from the Main Menu.

The New/Open dialog box appears:
OR

If you have a document open, select Close from the File menu. (If you
have unsaved changes in the current document, you are asked if you want
to save or discard them.) The New/Open dialog box appears:

Jl_|]

For information on_.- -
templates, see page

47.

Import allows you to
open a document
created in another

program. For more
information, see the

Word Processing,
Spreadsheet, .
Dravdng, and

Addressbook
chapters in Book 2.

L

Templetet
Usa a pre-deeigned template to create e

new document.

Import,
Import text from another word
processor to create e nero document.

2. Click on New. A new document appears.

Getting Started 27

What You Will See in a Document Window

Word Processing, Spreadsheet, and Drawing all use variations of the

document window shown below:

Capslock

Menubar

Scrollbars

The menu bar lists the menu items available for that program. You
can make menu selections with the glidepad or with the keyboard
(Press MENU + the underlined letter of the menu item name).

* The ruler helps you to align items on the page, judge distances, and

set tabs and indentations. You c_n also use a vertical ruler on the left

- - side of thedocam-'i_t window. These rulers are especially helpfi31 in
setting the page format. The document window in Drawing opens
with both horizontal and vertical rulers.

The-title bar shows the program you are in and the name of the
open document.

The Basic Functions tool bar appears in the Word Processing and
Spreadsheet windows. It has a series of buttons for common

operations, such as save, print, copy, etc. Word Processing and
Spreadsheet also have an Advanced Functions tool bar. Select tool
bars from the Show Tools submenu of the Options menu.

Scroll bars help you to move a document around in the window.

NUM locks the keyboard keys that have numbers on them so that the
numbers appear on-screen when typed. For example, with Num Lock
on, pressing the k key will result in a 2 on the screen. Turn this on
and off by clicking once on NUM.

CAP locks the keyboard so that all characters typed am capitals. Turn
this on and off by clicking once on CAP or pressing CAPS lOCK.

Getting Started 28

• INS locks insert mode, so that all new characters typed push existing
ones to the right. Turn this on and off by clicking once on INS or

pressing INSERT.

Changing Your View of a Document Window

When you open a document, it appears actual size, the size of the printed
document. To change your view of a document in a window, use the View

menu. For example, to see more of your document at once, zoom out. This
procedure works in Word Processing, Spreadsheet, and Drawing.

• To Zoom In or Zoom Out on a document:

1. To enlarge the size of a page, select Zoom In from the View menu.

2. To reduce the size of a page, select Zoom Out from the View menu.

3. To return to normal size, select Normal Size from the View menu. (Normal

size is 100% of the view.)

• To scale a document to fit the window:

Select Scale to Fit from the View menu. The view percentage changes,

shrinking the document so that an entire page fits in the window at once, if it

can. _

• To change the document viewing percentage:

1_ Seleci Vie_ a't--%'[r0"_'r_=theView menu. The View % dialog box aplfears.

2. Type a number (depending on the program, you have different minimum
and maximum values), or use the arrow buttons to change the value in
the View (%) box. Click on Apply. The percentage you specify is applied to

the document.

3. Click on Close.

Showing or Hiding Scroll Bars

Hiding the scroll
bars can give you
more space to

work in.

• To show or hide the horizontal or vertical scroll bars:

Select or deselect Show Scroll Bar from the View menu.

Using Copy To

Copy To creates a copy of the current version of a document. The copy is
saved to drive A or F (depending on which one you selec0, and you are left
editing the original. It is important that the copy have a different name from
the original.

Getting Started 29

%1 _ •

Copy To is in contrast to Save As, which saves all of your changes to the
document with a new name and closes the original document without saving
any changes to it.

• To copy a document using Copy To:

1. Select Other from the File menu. The Other submenu appears.

2. Select Copy To. The Copy To dialog box appears.

3. Select the drive (A for diskette, F for internal storage) and the folder

where you would like to put the copy.

4. Type the name you want to use for the copy. (You can use BACKSPACE
or DELETE to edit the name.) The new name appears in the text entry

box.

5. Click on Copy To. The document with the new name is saved and closed,
and the document with the original name remains in the document

window.

Making a Backup Copy of a Document

You can also protect your work by making a backup copy of a document. If
needed, you can revert to this backup copy.

• To back up adocument:

1. With the document open, select Backup from the File menu. A submenu

appear_s._.-

2. Select Backup._our document is saved as a backup copy.

- .]I_-To revert to the backup copy:

1. With the document open, select Backup from the File menu. A submenu

appears.

2. Select Restore from Backup. You are prompted to confirm this; select Yes
and the backup document appears in the window.

Renaming a Document

You may want to rename a document so it more closely identifies the

document's contents or purpose. You may also want to rename a document if

you want to use its original name for another document. To rename a

document, first save it and give it a name.

• To rename a document:

1. Open a document and select Other from the File menu. The Other
submenu appears.

2. Select Rename. The Rename dialog box appears with the document's
current name in the New Name text entry box.

Getting Started 30

You can also use File

Manager to rename a
documenL See page 66.

3. Type the new document name. (You can use BACKSPACE or DELETE

to edit the name.) The new name appears in the New Name text entry box.

4. Click on Rename. The dialog box closes, and the new name appears in the

title bar of the document.

Closing Documents

Closing a document, removes it from the screen. However, the program
remains open. You may want to close a document but not its program so that

you can create or edit another document in that program.

l_ To close a document:

Select Close from the File menu. If there are unsaved changes in the
document, you are asked if you want to save the changes. If no changes were

made, the document closes. If there are no more open documents, then the

New/Open dialog box appears.

Closing without Saving

Discard Changes will
remove the most
recent changes even ff
Auto Save has saved
the 'document (see
page 33).

If Discard Changes is
dimmed, you have--- -
made no changes

since the last time
you saved.

You may want to close a document without saving any changes you made to
it.

)_To discard changes:

1. Select Other from htah_File, menu. The Other submenu appears.

2. Select Disdard Changes. A dialog box appears asking you if you are sure

you want to discard all the changes you have made to the document since

you last saved it.

3. Click on Yes, and the last saved version appears in the window. A/1

changes since then are erased permanently.

Saving Documents

After you have saved
a document, the "Save

option on the
submenu changes to
gray. If you make
more changes to your
documen_ the Save
option again appears
in black.

Save your documents periodically as you work on them. It is also good

practice to save a document before you print it, before you make a significarlt"
change to it, and as soon as you have finished any work you would not want
to redo.

When the file that you are working in becomes too large, a message appears

asking you to save your document or informing you that the system memory
is filling up. To avoid losing any of your work, immediately save the File you
are working on and open a new File.

Getting Started 31

Do not includecolons(:),
backsfashes (I), asterisks

/*),_ ques#onmarks

(?) in the names of
documents.

i

For example, ff you are working in a file named Aug. report and the Memory
Full dialog box appears, save the document at the end of the page or erase to

the end of the previous page. Save the document as Aug. report and open a
new document that you save as Aug. report2.

When you create a new document, it is temporarily called Untitled. To save it,

give it a name. The name can be up to 32 characters long and may contain
both uppercase and lowercase letters. Each space or character you type
counts as one character. Note: If you plan on using a file with a DOS
program, you must use a name that DOS can recognize (see page 52).

For more information
on selecting ddves,

see the chapter called
File Manager.

If you save to drive F,
the default folder is
called Document.

Anything saved is

saved in Document
unless you select a

different folder by
double-clicidng on _e,__

Tolder in the Save As
dialog box. But drive F

is limited, so save most
tiles on diskette.

l_ To save a new document:

1. Select Save As from the File menu. The Save As dialog box appears with a

New Name text entry box.

2. Select the drive (A or F) where you would like to place the document.

You may also want to select a folder to save the document in.

3. Type a document name in the New Name text entry box. If you do not

name the document, it will automatically be named Untitled.

4. Click on Save. When you return to the open document, its name appears in

the title bar.

l_ To save changes to a document that already has a name:

Select Save from the File menu. Any changes you bave made are saved, and

you are returned to tbeopp_a document. _f Save is dimmed, there are no

_ changes tosave.)_

--. .

OR

Press SAVE from the function key row.

l_ To save a new document onto another diskette:

1. Select Save As from the File menu. The Save As dialog box appears with a

New Name text entry box.

2. Insert the diskette where you would like to save the file.

3. Click on Drive; then select A.

4. Type a document name in the New Name text entry box.

5. Click on Save.

)_ To save a copy using a different name:

1. Select Save As from the File menu. The Save As dialog box appears with the

current name of the document in the New Name text entry box.

2. Select the drive (A or F) where you would like to place the document.
You may also want to select a folder to save the document in.

Getting Started 32

3. Type the new name, which replaces the current name of the document.

The new name appears in the text entry box.

4. Click on Save. The origina/document is closed and remains as you last

saved it. Any recent, unsaved changes are saved to the new version only,
which appears in the window ready for editing. If you continue editing the

version on the screen, you are editing the new document.

SeRing Auto Save

You can set options to control the automatic save feature, which saves
documents after a period of time has passed. You set the period of time. You

can also disable auto save.

If auto save is active and occurs when you are alternating diskettes (such as a
diskette copy), you are asked to insert the document diskette (where your
document is saved) to do an automatic save. After saving, again insert the
diskette you were using before you received the message. To get your work
back, open the document you were working on. If there are unsaved changes
in the document, and auto save protected them, a dialog box appears letting
you know the document has unsaved changes. Respond to the dialog box

and then select Save from the File menu to make the changes permanent.

To discard changes"

made to a document,

select Other from the
File menu. Then_select
Discard Changes. This
method will remove the
most recent changes_ _

even if Auto Save has
saved the document.

If you make-changes to a document that has been previously saved and then
close it without saving, a message appears giving you three options: Save

Changes, Discard Changes, and Cancel. If you select Discard Changes, the file
will-close without- savff_the most recent changes. However, if Auto Gave
saved the file I_efore you selected Discard Changes, those changes are not

discarded.

l_ To set or change Auto Save Preferences:

1. Click on Preferences on the Main Menu. The Preferences menu appears.

2. Click on Look & Feel. A dialog box opens.

3. Select On or Off and the time for the auto save feature.

4. Click on OK.

5. Select Exit from the File menu. The Main Menu returns.

Getting Started 33

Working with Menus

A program m_nu, like a restaurant menu, contains a list of items. When you
select from a menu, the program begins that function or activates that feature.

When you open a menu, it appears on your screen and you select from it.
Menu items that are not currently available appear dimmed; if you select a
dimmed menu item, nothing happens. For example, in Addressbook, Copy

Record is dimmed until you f',st view an existing record.

Opening a Menu and Making a Selection

file lf.Jt Uietu _)t

.-M

UwIope.-

£Josa

Saue SAU£

item _

has an elli_ (...I,

meaning that a dia-

l2 box appears....

-whenselected.

Every program has its own set of menus. You do not see the menu itself until
you click on the menu name.

l_ To select from a menu by clicking:

1. Click on a menu on the menu bar. The menu opens.

2. If the item you want is not on this menu, click on the name of another

menu. The first menu closes and the second appears. Continue clicking
menu names until you see the item you want.

OR

3.

If you select a menu item followed by an ellipsis ( ... ), a dialog box
appears so you can pro+vide mgre information about your selection.

+++

Click on the item you Wantl As long as you select an available item, the

function starts and the menu closes.

OR

Close the menu without selecting an item by clicking anywhere outside
the menu.

I_ To select from a menu by dragging:

1. Place the insertion point over the name of a menu on the menu bar.

2. Hold down the Select button on the glidepad The menu appears.
Continue to hold down the button as you drag the insertion point left or
right across the menu bar. The menu for each menu name appears.

3. When the menu appears with the item you want, pause, but do not

release the Select button.

4. Drag the insertion point down the list of menu items in the open menu.

As you drag through the items, each item in turn is selected.

Getting Started 34

. When the item you want is selected, release the Select button. The

function starts, and the menu closes (as long as you selected an undimmed

item).

OR
If you select a menu item followed by an ellipsis ( ... ), a dialog box

appears so you can provide information about your selection.
OR

Close the menu without selecting an item by dragging the insertion point
outside the menu and releasing the Select button.

Using Underlined Letters to Make Menu Selections

Underlined letter

\

_leiE_dit _ Opti

.-M

_NemrOpen-
_Oose

_aue 51R_IE
5ave Bs-

_Other

The name of each menu and menu item has an underlined letter, which is

typically the first letter unless several items on a menu sham the same fLrSt
letter. Use the underlined letter to select froma menu. Of course, you can use

the glldepad, function keys, or arrow keys as well.

l_ To select from a menu using underlined letters:

1. Holddown MENU and press the underlined key in the menu name you

want. For example, if you want to open the File menu, hold down MENU
and press F. The File menu opens.

2. Once the menu is open, press the underlined letter of the item you want.

- For-example,t(rseleetSave As from the File menu, press A.

- OR

Close the menu without making a selection by pressing ESC.

Getting Started 35

Selecting from a Menu with Buttons or Check Boxes

Radio buttons

_eml_ t.eu_t arm

!_ML ,

NWm

to _

Checkbox

Radio buttons appear before a menu item. These buttons come in groups,

and only one button in the group can be selected at any given time.

Check boxes can come in any number, and any number can be selected at a
given time.

For more information about check boxes and radio buttons see Working with
Dialog Boxes on page 39 in this chapter.

)_To select from a group of radio buttons:

Click on the one that is not Idled or darkened. The radio button of the selected
item darkens, and the button of the previously selected item appears empty.

l_ To select or deselect a check box:

Click on the menu item. lf the item was de.selected, the check box is now

filled. If the item was selected, the check box is empty.

Selecting from a Submenu

Some subrnenus
themselves have

_ubmenus; these "

submenus can also
have submenus, and
so on. Select from a

subrnenu the same
way you do from

other menus.

Submenus appear when you select a menu item that has a right arrow next
to it.

x.

Options ] Lagout

.-M

_how Tools

_ulers

• Show Inui_ib_ k
5a_e_Configuration

Re_set Configuration

Menu

_Graphics _Paragraph []iaracter kl_indotu

t>

__ Rightarrows

.--iil

ii _rmp to Ruler Harks /

• align Ruler with Page

• Show Horizontal Rulers I
FI Show Uertical Rulers \

RulerUnits _ t>

%

Rulers Submenu

@.Inches

Centimeter

<>Points

0 pica_a

RulerUnitsSubmenu

To select from a submenu:

1. Open a menu from the menu bar as you normally would.

2. Select a menu item that has a right arrow. The submenu opens.

3. Select the item you want from the submenu. The submenu closes.

Getting Started 36

OR

Close the submenu without selecting an item by clicking anywhere
outside the menu.

Using Shortcut Keys to Save Time and Work

Toundothelast

itemyou typed,
press CTRL + z.

\

J.,-N

_UndoTW_ c'nu.z

c__ f;,

_P_le F8

.O_te mlt'I[

.mtrt_

r._nts_

_Selectfll CTI_I-

Shortcut keys are keystrokes you can use to select menus and menu items.

If you are familiar with using a keyboard, shortcut keys can speed up your
work.

You can use two types of shortcut keys: thef_ keys across the top of
the keyboard or control key combinations (they control the effect of the key

used with them) using CTRL, SHIFT, or MENU.

• To select a menu item using a shortcut key:

1. Open the menu to see if the item you want has a shortcut key. Close the

menu.

2. Press the shortcut key, such as CUT, or press the key combination by

holding down CTRL and pressing the character key. Your selection

appears.

Using Arrow Keys

Arrow keys may be easier and quicker for you to use at times, rather than

the shortcut keys or the glidepad to select menu items.

• To select from a menu using the arrow keys:

1. Press and release MENU. The name of the first menu on the menu bar is

selected.

2. If this menu is not the one you want, press <---or --->to move across the

menu bar, highlighting each name as you move across.

3. Press ,1,, SPACEBAR, or ENTER to display the menu for the highlighted
name. If the item you want is not on the menu, press _-- and --* to move

through the other menus.-

4. When the menu you want is shown, use T and J, to select your menu

item.

5. If your item has a submenu (indicated by a right arrow next to the menu

item), you can open it by pressing -->. When the submenu is open, press 1"
and ,1,to select the item. If you want to close the submenu without
making a selection, press _---.

Getting Started 37

. When the item you want is selected, press SPACEBAR or ENTER.

OR
Close the menu without making a selection by pressing ESC.

Pinning a Menu

Click on the pin to pin

the Options menu.

Whenpinned,this

button closes the
menu.

If you want to keep a menu open, or if a drop-down menu covers something
you need to see on the screen, you may want to pin it. A pinned menu stays
open and can be moved out of the way. It remains open until you close it.
Only menus with pushpins can be pinned.

• To pin a menu:

1. Open a menu as you normally would.

2. Click on the pushpin at the top of the menu. The menu stays open, and

the pin changes to a Window Control button.

3. To move the menu, click on the menu name and drag the pinned menu to

the desired location.

4. To close the-pinned menu, click on the Window Control button to the left

of the menu nam_

Working with Dialog Boxes

When a program needs more information from you or needs to alert you to
something, a dialog box appears. There are two types of dialog boxes: one
that requires a response before you can continue and one that stays open

after you have responded to it.

Two Types.of Dialog Boxes

.@

Do-Notpointer

The first type of dialog box requires a response from you before you can
continue. If you move the glidepad pointer outside this type of dialog box,
the pointer changes to a do-notpointer. One example of this type of dialog
box is the New/Open dialog box. You cannot do anything else in the
program until you respond to this type of dialog box.

The second type of dialog box stays open until you close it or exit the

program. An example of this type of dialog box is the Page Size or the Page
Setup dialog boxes that you may open from the File menu.

Getting Started 38

WindowControlButton TitleBarcan beusedto

/,_[ closesIhedialogbox. / movethedialogbox.

Setup

Section to Change Page Setup for= Plain

I_ster hgt.;= # O_ _ Tmo (Left and Right)

Hlargins= LeftI' i. Itri'] Right ]tin ] [_

TopI' " ]_"]eottom 11,- II_'7

Responding to a Dialog Box

To respond to a dialog box, select from the available options and type text in
text entry boxes where applicable. When you have finished, click on one of
the buttons at the bottom of the dialog box to apply what you have chosen

and continue. Every dialog box has buttons that initiate actions when you
click on them. If a button label is followed by an ellipsis (...), clicking on it

leads to another dialog box.

There are various ways for you to enter information and make selections in

dialog boxes. Some of these include:

: * _Radio bu_se radio bOttons to select one item from a.om'oup.

• Text entry boxes. Use text entry boxes to type in the appropriate
text.

• Value selectors. Use value selectors to change a value.

• Check boxes. Use check boxes to turn items on or off.

• lists. Use lists to select one or more items.

I_ To select a radio button:

Click on one radio button in a group. Or, use the arrow keys to select an item
and press ENTER or SPACEBAR. The radio button datums to show it bas

been selected. (lf you make a mistake, click on the correct radio button.)

Getting Started 39

Radiobutton

I peSeset.p

Section to Change Page _ far, HoJn

Flautist Paoe_ _ Turn (Left and Right)

Margim;_ Left II in I[t_ Right LI in

vopIt_ II_I_'°''I'in _.If--l-_)

Text

1entry box

Value
selector

• To enter text in a text entry box:.

1. If the insertimJpobmr (a blinking vertical line) is not blinking in the text

entry box or if the name in the box is not highlighted, move the glidepad
pointer to the text entry box and click. The insertion point appears in the

box.

II I

2. Type text in the box. If you make a mistake, press BACKSPACE to erase

as many characters as necessary and then type the correct text.

• To change a value in a value selector:

--Value Sel-ect_'_ -Click o-n-fii-e up a_w+to'_6ve to the next item or increase the value. (Click

[I

]_,] on.the down arrow to move to the previous item or decrease the value.)

r

OR

If the insertion point is blinking in the value selector, type the appropriate
value in the box. If the insertion point is not in the box, move the pointer to
it and click. Then, type the appropriate value. (If you make a mistake, press

BACKSPACE to erase the number, and then type the correct value.)

• To select an item from a scrolling list:-

Click on the item you want to select. The selected item is highlighted. If the

list contains more items than can fit in the window, click on the scroll arrow

to show more of the list, then make your selection.

• To open or close a folder from a scrolling list:

Double-click on the folder. If it is closed, it will open and the names of the
fries or folders within it will appear below its name. If it is open, it will close.

Getting Started 40

!_ To select or deselect a check box:

DropDown List Click on an empty check box. The check box darkens, indicating that the item

is selected. Click on the check box again to turn it off.

<>9 I_ To select an item from a drop-down list:

Oto

Otz 1. Click on the drop-down list button. The listdrops down so thatyou can
0 t4 make a different selection.

ors

' O 24 2. Select the item you want from the list. The item is selected, and the

0 36 drop-down list closes.
054

o____ I_ To start an action by clinking buttons:

• Apply. Applies the current settings but leaves the dialog box open so
you can continue to adjust the setffngs.

• Close. Closes the dialog box. (The current settings are applied only if
you have previously used the Apply button.)

• Reset. Resets the box to its original settings, undoing any changes you

have made.

• OK. Applies the current settings and closes the dialog box.

• Cancel. Closes the dialog box without applying your changes.

• Stop. Ends the task in progress at the next possible stoppingplace.

• Yes. Ans__s_pthe_question in the dialog box. The dialog box

closes.

No. Answers no to the question in the dialog box. The dialog box

cIQ.$e$.

Getting Started 41

l_ To use the keyboard to respond to a dialog box:

1. To move from one group of options to another, press TAB. To move
backward, hold down SHIFT and press TAB. (Inside a group, use the
arrow keys on the keyboard to move from item to item.)

2. To select or deselect a check box, move the selection cursor with T or ,1,to
the item and press SPACEBAR.

3. When you finish setting items, select one of the buttons at the bottom of
the dialog box.

4. One button has a thick border around it. If this is the button you want to
select, press SPACEBAR.

OR

Either press TAB or SHIFT + TAB until the button you want to select is
surrounded by a thick border. Then press SPACEBAR.

To close a dialog box:

Click on the button in the upper left corner.

Setting Printer Options

This section explains common printing options that the programs share.

However, each progra m has some unique printing options, which you will
find in the-chapter on.the-program, like'Word Processing or SpreadsheeL

Also, some printing options depend on the printer you are using.

If you are pdnting color-- -
and your screen does
not display color, you
may want to
experiment with the
colors you select by

printing sample pages.

Note: You can connect a color printer to print color in your documents, even
if your screen does not show color. Add color or tone to text and drawings
by selecting Area Attributes, Line Attributes, or Attributes from the Graphics
menu in either Word Processing or Spreadsheet. In Drawing, you can add
color or tone by selecting from the Attributes menu or by using the Attribute
tool bar. For information on adding color or tone, see these chapters in Book
2: Word Processing, Spreadsheet, and Drawing.

Disable screen saver
before printing to print
faster.

Before you print, you must set physical paper options, such as size and
margins, for the printer you currently have installed.

Getting Started 42

Getting Ready to Print

[]

Start the printing process from within a program by pressing PRINT from the

function key row or by selecting Send from the File menu. This opens the
menu on the left:

Select Print from the Send menu. The Pn'nt dialog box opens:

I'./=Till _i

J

The printer name appears
after you install the printar
and set pdnter preferences.
See page 10.

Some programs have
an additionalOptions
sectionat thebottom;
for example, Word

Processingcontains_---
Merge Optionsfor

mergingnames and

addresses.See the
chapteron Word
Processing(Book2)

forinformationon
merging.

i_lidth: 11 in

,Printer Optionm I

HP LaserJet II Compatible on LPT1 "-'l

I_ight= 8.5 in IOptions.. I

Document Options.

Print gualittj: _ High v" Hedium v Low (Fast)

Humber of Copies: ['_ [_]

Merge Option8

4_1to Herge -...-M_.rt.leOJ_t_.

_Contents: t Document -"l

•....,.:::: ....

Fill in the dialog box-_Ls-'_Tollow_

• Printer. Click on the printer button to select from installed printers.

• Width and Height. Click on the Options button to select the width
and height of the paper in your printer. See the instructions under
Setting Paper Type, Size, and Orientation below.

Print Quality. Click on the print quality you want to use. High
quality produces the most professional looking documents, but it
uses more ink. Low quality uses less ink but prints faster. Select high

quality to print final documents.

• Number of Copies. To print more than one copy, change the
number of copies by clicking on the arrows or typing a number in
the Number of Copies box.

Contents. Click here to select a portion of the document or the
entire document to print. Options available depend on the program
you have open. For example, in Addressbook you have the option of
selecting the current card only.

Getting Started 43

Setting Paper Type, Size, and Orientation (Options)

For example, to print a

Word Processing
document in landscape
orientation, firs.t set up

the page in Word
Processing for
landscape and then set

the printer options to
landscape.

Printer options describe the physical setup of your printer. Change options
when you change the paper type (for example from paper to envelope) or
when you change the paper size or feed. Printer options must always

reflect the actual physical setup of your printer.

Some options in this dialog box will differ, depending on the type of printer
you have installed. For example, some printers will not print on large size
paper, so if that printer is installed, that paper size will not be available in the

Printer Options.

Printer options for laser printers differ from printer options for inkjet printers.
However, all printers share the basic printer options.

in Options, the printer

you have connected

and the paper type

determine the Paper

Feed, Size, and Width

and Height settings.

For example, when

you select envelope,

the Paper Size

automatically

changes.

• To change basic printer options:

1. In the Print dialog box, be sure the printer you are using is selected. If
not, select it from the drop-down list.

2. Click on Options. The Options dialog box appears. This dialog box differs

somewhat, depending on the type of pn'nter you am using.

3. Fill in the dialog box basic options:

• Type of Paper. Select from paper, envelope, or label.
Size of Paper. If the selected paper size is not the size of the paper

in your printer, select the correct size from the paper size list. For

-enx;elop_s_fid'Ia-fi"_lS, select the size from the list.

Paper Feed (Orientation). Select either portrait or landscape paper

orientation, depending on the direction of the paper in the paper
tray_ Portragt orientation is a page printed so that, as you read it, the

width of the page is less than its height. A horizontal orientation is
called landscape. When you change orientation, width and height
automatically change.

• Width & Height. To use a custom paper size that is not included in
the paper size list, use the Width and Height value selectors to enter

the width and height of the paper you want to use.

Depending on the printer

you are using, the paper

_ource optionsmay appear
as radio buttons.

.

• Paper Source. Use this drop-down list to select the location of the

paper you want to use; the available paper source options will differ
depending on the printer you are using.

Click on OK if you want the changes you have made to remain in effect
for printing one document.

OR

Getting Started 44

Click on Save Options and then click on OK ff you want the changes to
remain in effect every time you print. You can, of course, return to the
Options dialog box whenever you want and change any of these options

again.

Additional printer options

Depending on the printer you are using, additional settings appear in the

Print Options dialog box. For example, laser printers allow you to set
timeout, maximum retries, printer memory, and memory usage; however, you
will not normally have to change the default settings. For more information,
see the manual that came with your particular printer.

Using Online Help

To get answers to your questions, use the online help.

• To open Help:

---] lick on the Help button in the bottom fight comer of the window or press

HELP. Help information for the program or dialog box you are using

apl_ars- .

Table of Contents_--- WordProcessing Help

°i En+rin_n'; Ch_ina Inforrndon

Chenaina the Look ol Your Text

• Chlmaina Mmalns and Indantlno

• How can I oMce oaae numbers on my documenl ?

When the Help
window is open, it is
on top of other

• windows, ff the Help
_ndow is obscuring

something, move it by
dragging its title bar.

• To get help on how to use the Help window:

Click on the Help button in the tide bar of the Help window.

• To resize the Help window:

1. Place the on-screen pointer in any comer of the Help window. Tbepointer
changes to a frame pointer sboum at lej_.

2. Click and hold the Select button (top button on glidepad); then slide your

f'mger on the glidepad surface to drag toward the center of the window.
The window becomes smaller. Drag away from the center to make it k_rger.

Getting Started 45

m

Help windowsare
arranged by topic.
Most topicsare
arranged around
common,
questions.The
buttonsat the top
of theHelp
mndow helpyou
move easily
between topics.

3. Release the Select button. The window is resized.

• To jump to another topic:

1. Move the pointer over any undedined, blue text. Thepointer changes to

the Help pointe_, sboum at the lej_.

2. Click on the underlined text. Information specific to that topic appears in
the Help window. Go back to the pretn'ous window by clicking Go Back.

• TO see the major topics for a program:

1. Click on Contents. The Table of Contents Help window appears.

2. To go to one of the topics listed in the Table of Contents window, click
on the underlined text for that topic.

• To return to the previous Help window:

Click on Go Back. Theprevious He!p window appears.

• To go back to an earlier Help window:

1. Click on History. A drop-doum list with your last ten Help windows

appears.

2. Click on the topic you would like to see. The Help window for that topic

appears.

Getting Started 46

Beyond the Basics

This section describes the following: using templates, editing document

notes, and naming DOS fdes.

Using and Creating Templates

These templatesare

availab/e on cfskette:

for Word Processing
Business Letter
Envelope #10
Fax Cover Sheet
Fun Fax Cover Sheet
Formal Personal Letter
Informal Letter
Informal Memo

Travel Itinerary
Menu
Overhead Slide

Newsletter (1 column)
Newsletter2 (2 column)
Resume

for Spreadsheet
Checkbook Register

- Invoice - _'_-

PurchaseOrder

Travel and Expense Report -
for Drawing

Meeting Sign

BirthdayCard
PartyInvitation

Picnic
StudentAward
ThankYouCard

A template is a document that you use as a model to create similar
documents. It contains the text, graphics, formatting, and special layouts
common to all documents of a particular type. For example, a letter template

might contain the following elements:

Companylogo

Date

Address

Salutation

Text

Closing

- Name

p-,- (

kj ._& (_,ll. _l.k; k

;,.,,,io,,.r--k.i

Use templates as you find them or change them to fit your needs. You can
also create your own library of templates for different uses.

Getting Started 47

Using standard templates

Templates can only be
accessed from diskette
and saved to the F
ddve as documents.

To save a document as
a template, you must

save to diskette.

When you select a template from the New/Open dialog box, the program

creates a new document containing the information in the template you
selected. All you do is fill in the information that is missing or change the
information of the place bolder text. Place holders are text that define the
type of entry in a location, such as ZIP CODE that you later replace with the
actual information you want.

• To use a template:

1. Start the program you want to use and insert the diskette labelled

Templates.

2. Select New/Open from the File menu. The New/Open dialog box appears.

3. Click on Template. A dialog lists available templates.

4. Select the template you want to use, scrolling the list ff necessary. A

description of the template, if available, appears in the Notes box.

5. Click on Use Template or press ENTER or double-click the highlighted
name. The program creates a copy of the template as a new, untitled

document.
Select the place holder text and type your text. The new text replaces the

place holder text.

Save the document if you want. Cbanges you make to the new document
do not affect the original template.

Creating your. own template

To create your own template, begin with an empty document in Word
Processing, Drawing, or Spreadsheet. Or use an existing document and save it
as a template. You must save templates to diskette, not to the F drive.

• To create a template:

1. Open a new or existing document in.the program you want to use.

2. Specify the settings you want to use. For example, in Word Processing,
you might want to define the following:

• Page size

• Margins

• Text specifications, such as font, size, and style

Getting Started 48

Review _e chapter

on Word Processing
in Book 2 for

information on
creating text and

placing graphics.

When adoYnjl
document notes to the
template, do so
before closing it. See

Adding,and Hewing

Document Notes on

page 50 for more

information.

3. Add the text and place holder text (such as City, State, and Zip code).

4. Add any graphics you want to include (such as a logo).

5. Select Other from the File menu. A subnmnu appe_ws.

6. Select Save As Template from the Other submenu. A d_dog box appeam.

7. Insert a diskette to save the template to.

8. If necessary, select the fol_ler where you want to save the template.

9. Type the name of the template and then click on Save. The template is

saved on diskette.

OR

Click on Export to export the template to another format. A dia/og box

appears. Select a folder for storing the exported document; then select a

format, give the document a name, and click on Export. The template is

exported in the new format.

10. Close the document.

Modifying a template

You can change any template you have created so that it meets your
particular needs. Sometimes you can modify the same template for different

situations (such as documents for different clients).

)_ To change a=template you have created:

1. Insert the diskette labelled Templates.

2. If the New/Open dialog box is not showing, select New/Open from the
File menu.

Click on the Template. A dialog box lists the available template foMers or

templates.

.

4. Select the template you want to modify, scrolling the list if necessary.

A description of the template, if available, appears in the Notes box.

5. Select the For Editing check box and then click on Use Template. The

template appears in tbe program window.

6. Edit the template until it appears the wag you want.

7. Select Save from the File menu; then close the document. The template is
saved with your changes.

Getting Started 49

• To create a new template based on one of the existing

templates:

1. Select New/Open from the File menu.

2. Click on Templates. A dialog box lists the available template folders or

templates.

3. Select the template you warit to use, scrolling the list if necessary. A
description of the template, if available, appears in the Notes box.

4. Click on Use Template. The template appears in the document window.

5. Select Other from the File menu. A submenu appears.

6. Select Save As Template from the Other submenu. A dialog box appears.

7. If necessary, select the folder to which you want to save the template.

8. Type the name of the template.

9. Make the changes you want for the new template.

10. Click on Save. The new template is saved with the name you specified in
Step 8.

11. Close the document.

Adding and Viewing Document Notes

You cannot add
document notes to an
unfftled document You
must first save the

.document and give iVa

name.

Document notes can be any information you might want to record about
your documeml For example, you can use document notes to keep a revision
history of a document.

- Notes accompany a-do_tmxent, but they are not an integral part of the Lody

of the document-'Notes attached to a document appear in the Open dialog
box. The Open dialog box appears after you select Open an Existing

.... Document from the New/Open dialog box.

• To create, view, or edit document notes:

1. Create and save the document in any program.

2. Select Other from the File menu. The Other submenu appears.

3. Select Edit Document Notes. A dialog box appears:

Typeoreditdocumentnoteshere.

[tit Doctm'mnt Notes

Edit the note* for this document.

tl_nk you letter

Is.,_cm-,.o,..I _ []

4. Type your new document notes or edit the existing ones. Then click on

Set Document Notes.

Getting Started 50

OR

If you are just viewing the document notes, click on Cancel when you a_
done. The dialog box closes and you return to the document.

Opening Two Documents at Once

You can open two Word Processing or Drawing documents at once and
switch between the two.

• To open two documents at once:

1. Create a new document or save an existing one.

2. With that document open, select New/Open from the File menu. A dialog

box appears.

3. Select a second document to open. The document appears on the screen.

• To switch between two documents:

1. Click on the Window menu. The drop-down menu appears. At the bottom_

the names of both documents appear with a radio box beside each name.

The document on screen has its radio box filled.

2. Click on the radio box of the other document. That document appears on

top. _.

Getting Started 51

Naming a DOS File

If you plan to use any of your documents on a computer that uses DOS,
create a name that DOS will recognize. DOS names can be up to eight
characters long, followed by an optional period and three more characters.
The three characters or extension usually indicates the type of data the file

contains. For example, give a .T_T extension to a DOS text file, such as one

created with Text File Editor.

DOS: Disk Operating
System

DOS file names can only contain the letters A through Z, the numbers 0
through 9, and only the following special characters:

No ob_er special
characters are

permitted.

Special Characters Allowed in DOS File Names

underscore caret "

dollar sign $ tilde
exclamation

! number sign #

point

percentage sign % ampersand &
hyphen - braces { }

parenflaeses ( ) at sign @

apostrophe ' grave accent "

DOE names cann& contain spaces, commas, backslashes, asterisks, question

. marks, or periods (except the period following the first eight characters). The

letters are always converted to uppercase.

Getting Started 52

Quick Start Exercise

To become familiar with creating documents, follow the steps in this Quick
Start exercise to create, save, and print this simple document:

Your Name

Your Address

Your Phone Number

Creating your document

• To enter the text:

1. Turn on the notebook unit.

2. When the Main Menu appears showing the programs, press the ENTER

key. Pressing ENTER at the Main menu automatically opens Word

Processing, tbe first icon on the menu. Select New from the New/Open

box.

3. When the Word Processing screen appears with the blinking insertion
point, type your name andpress ENTER.

4. Type your a_ss and press ENTER; then type your city, state, and zip
code and press ENTER.

5. Type your phone number.

Using the glidepad,

you have two ways to

select (or click on an
item): you can click

on the Select button
oryou can tap once
on the glidepad.

Selectbutton(left

buttononamouse)

Drag button (right

-- buttonona mouse)

• To change the font and size:

1. Use the glidepad to click on the Edit menu. A submenu appears.

2. Click on Select All. All your text is selected.

3. Using the glidepad, move the insertion point to the button that says URW

Roman. The insertion point changes into an arrow.

4. With the arrow over the button that says URW Roman, tap once on the

glidepad to click on the button. A list of other fonts (or typefaces) appears --

below URW Roman.

5. Move the arrow down to URW Sans and click once. Your typed text
appears on screen in URW Sans font.

6. Move the arrow to the 12 button (to the right of the button that now reads

URW Sans) and tap once on the glidepad to click on the 12 button.

7. Move the arrow down the list to the number 14 and tap once. The text size

increases from 12pts. to 14 pts.

Getting Started 53

• To center the text:

1. With your text still selected (if it is not, repeat steps 1 and 2 above), use

the glidepad to select Alignment from the Paragraph menu.

2. Move the arrow to the word Center and tap once to select it. Your text
appears in the center of the page.

Saving your document

• To save your document:

1. Insert a diskette into the disk drive.

2. Select Save from the File menu.

3. When a dialog box appears, move the arrow to the rectangular box beside

New Name and click. It changes to an insertion point for, text entry.

4. Type a name for your document.

5. Move the arrow to the Drives button and tap once on the glidepad. A

drop-down list of drives appears.

6. Select drive A to save on the diskette in the disk drive.

7. Select the Save button below the New Name box and tap once.

Printing your document

Before printing, you must connect a printer and set printer preferences. See
pages 10 and 11.

The pant dialog box-
allows you to set print

options like print size
and quality. For more

information on these
options, see Setting

Printer Options on

page 42.

• To print-your c!ocum-dr_t:

1. Press PRINT from the top row of the keyboard. A dialog box appears.

_- -2. Select Print from this dialog box. Your document prints to the default

settings: letter size paper, high print quality, one copy, no merge.

3. Press EXIT to return to the Main Menu.

You just created, saved, and printed a document.

Getting Started 54

3 File Manager

File Manager lists the files and folders on your diskettes (drive A) and internal

storage (drive F). File Manager also allows you to create folders for storing

files and to copy or move files and folders.

Starting File Manager

l_ To open File Manager:

Click on File Manager from the Main Menu. A window appears wRb icons

representing tbe j'des, foMers, or programs stored on the diskette in drive A, on

the internal storage (drive F), or on an optional PC card.

Menubar --

Information
bar

Folder

Toolbar

L_e _w I[t_ I_ndmu

_AdUnmm_ddl _,- 4 _ ,(.ix,ss2 bWhm)of 4. a.A43,................._O_ fre_

Title bar

4 Io_ I.ml m

Icons with DOS written
on them are files
created with a DOS

_ program.

Files, folders, and programs are represented by k:ons. When you want to do

something with a tile, folder, or program, click on its icon.

• The menu bar shows the menu options available in File Manager:
File, View, Disk, and Window. When you select one of these, a
submenu appears with more options, such as Exit in the File menu.

File Manager 55

The power must be OFF before

you insert a PC card.

A Folder (also called a directory) is a holding place for storing

documents, programs, and other folders.
F'de and document mean the same thing. They do not contain other

ides or documents. For example, a letter created in Word Processing
is a document and a file.

The Title bar shows thd name of the program you have open.

The Tool bar shows the following tools:

The Whole window icon uses one window to show the

contents of one folder, the contents of a diskette in drive A, or the
contents of drive E

The Tile window icon shows each folder as a separate window,
tiled across the screen. To move a folder to the front, click on its

title bar or menu bar. To close a folder, click on the close folder
button from the Information bar.

Drive A is the diskette in the disk drive. Click here to view its
contents. When you change diskettes, click here again to view the

contents of the new diskette.

Drive E is active when a PC card is inserted. Click here to see
files on an optional PC card inserted in the slot. See page 18 for
more information on using PC cards.

Drive F is the internal storage space for the notebook. You can

__ also saVe._es_to, this locatioK However, the amount of mem_'ry is

limitecf:. Save the F drive for files you access frequendy from other
programs, like Addressbook files or your Intemet Bookmarks file.
Click here to view the contents of drive E

• The Information bar shows information about the diskette, folder,

or drive.

Close folder button _ / Drive letter / Pathname .

Informationbar-- _HIHE] huork- 4 items(151,434bgtes)of4, !,096,192bgtesfree. I

Number of items/ I

Total size Free space

Close folder button allows you to close a folder. Click once here
to close the current folder.

Drive letter shows the drive whose contents you are viewing

(drive A or F).

File Manager 56

Pa_e shows the drive and folders you went through to
reach the current folder. Each level as you go down into folders
is separated by a slash (from left to right in pathname). This
pathname is DOS compatible.

Number of items shows the number of files or folders on the

drive, on the diskette, or in the folder.

Total size shows the total size of all files on the diskette or in the

folder expressed in bytes of memory. To determine the size, select
individual file icons. To determine the size of a folder within this

folder, first open the folder.

Free space shows the amount of memory remaining on the
diskette or drive, measured in bytes. This is the free space
available for saving documents.

• To open a folder:

Double-click on a folder icon. The Folder window appears, sboun'ng the
contents of the folder. (Both the name and patb of the folder appear in the

Information bar.)

• To close a folder

Click once on the folder's icon in the Information bar.

File Manager 57

Changing the View

To change the view of

the files inside a folder,
first open the folder.

You can view f'des and folders as a word list, with or without file details. You
can also open more than one folder at the time and tile, or layer, the folder

windows across the screen.

Tomove iconsor file
names closertogether
on the screen, select

Compress Display
from the Viewmenu.

I_ To change the current viewing option:

1. Open File Manager and click on the drive A icon to view the contents of a

diskette.

OR

Click on the drive F icon to view the contents of drive E

2. Select the View menu. The View menu opens:

Names Only shows the files or folders in the folder as a list of small
icons with names.

Names and Details shows the files or folders as a list of small icons
with the name, size, and modification date. Files also have attributes

listed to the right of their icons. Each file attribute is represented by a
single letter: Read-Only (R), Hidden (I-l), System (S), and Archive (A).
See page 62 for information on these attributes.

Icons shows the file or folder icons, with the name below the icon.

-_7_ To tile folder windows_

To move another folder to Clickon the Tile window icon at the bottom of the screen. The folders that

the top, click on its .... _rre Opened tile across the screen, one on top of the other. To open a folder,

Information bar. double-click on it.

Tosee one folderwindow
only,clickon the Whole

window buttonat the
bottomof the screen.

_File _em _Disk Hindom

,,,,.n °, ,. ,,4.=, h,,,...,r.._

F I '''_] 7 items (60.438 bgtes) of "/. 72;192 bgtes free_

l :, II

::_ _ ILSolibir e Text File Edibl Turnabout

File Manager 58

Sorting Files

Tosortthe filesina
folder,firstopen the
folder.

You can sort files several ways: by name, by the date the last changes were
made, by the date of creation, or by size.

)_ To sort the contents: .

1. Open File Manager and click on the drive A icon to view the contents of a
diskette.

OR

2°

3.

Click on the drive F icon to view the contents of drive E
Select Sort By from the View menu. A submenu appears, lisa'ng sort

options.

Select a sort option:

* Name sorts the contents of the folder alphabetically by the entire

DOS name.

DOS Extension sorts the files by the 3-letter extension that appears
after the period.

Modification Date and Time sorts the contents of the folder by date
and time of last modification in reverse chronological order.

* Creation Date and Tame sorts by date and time of creation in

reverse chronological order.

• Size sorts me contents of the folder by ascending size, with folders
first, then individual files.

• DOS order sorts the files in the same order as DOS.

Working with Folders

You can create new folders for organizing your files. For example, you may
want to create one folder for storing personal letters and another for storing
business letters.

You can also move or copy folders to other folders or to the internal storage

(Drive F) or to another diskette.

You can create a

.--.new folder inside

any open folder.

The new folder is

..mpty until you

move or copy items
into iL

!_ To create a new folder:

1. Click on the drive in which you want to place the new folder.

2. Select Create Folder from the File menu. A dialog box appears asking you

to name the new folder

File Manager 59

grtmte Folder

Current FoRint i* _ \

[]

3. Type the name for the folder. Use any characters, and the name can be as
long as 32 characters. However, if you want to use the folder with a DOS
program, the name can be no longer than 8 characters (see Naming a DOS
File on page 52).

4. Click on Create. The new folder appears in the current folder or diskette.

Moving or Copying a File or Folder

You can copy or move files and folders to other folders or to another drive (A
or F). This can be done two ways: by dragging a selected file or folder across
the screen or by using the Move or Copy selections from the File menu.

The pointer looks like

this when you are

dragging.

The pointer looks h_d"-_

this when you cannot
move the item to _e
destination.

0

To move a file or folder

using the menu, select
the file or folder. Then

select Move from the
File menu, select a

destination drive or
folder, and click on

Move.

I_ To move a file or folder:

1. Move the on-screen pointer over the file or folder and click the Select

button (top button) once to select it.

2. Hold the Dr',ig button (bottom button on the glidepad) and move your
f'mger across the glidepad surface to drag the file or folder.

3. With the dragged file:o,£ folderover the new folder, release the Drag
button.-7-The tcon _/__ into the new folder. To see the zcon, chck on
the folder to open it.

_To move several files or folders:

1. To select several files or folders, click and hold the Select button (top
button on the gildepad) and slide your finger along the surface to create a
rectangle around the icons. Tbe files or folders are selected.

2. Move the on-screen pointer directly over one of the selected files or
folders. A small outline appears on top of the icon.

3. With the Drag button held down, drag your finger across the glidepad

surface so that the on-screen pointer moves the small outline.

4. With the oudine over the folder, release the button. All the icons disappear

into the folder. To see the files or folders you moved, click on the folder to
open it.

File Manager 60

Thepointer looks

like this whenyou

are copying _

To-copy a file or folder
using the menu, select
the file _)r folder. Then
select Copy from the
F_le menu, select a
destination drive or

folder, and click on
Copy.

ll_To copy a file or folder:

1. Move the on-screen pointer to the file or folder and click the Select button

(top button) once to select it.

2. Press and hold CTRL;; then hold the Drag button as you slide your finger

along the glidepad surface so that the on-screen pointer moves the
oudine. Then, with the oddine over the folder, release the button. Tbef!/es

or folders are copied into the folder.

OR

Hold the Drag button as you slide your finger along the glidepad surface
so that the on-screen pointer moves the outline. Then, with the outline
over drive A or F, release the Drag button. Thefiles or folders are copie d.

File Manager 61

Viewing Information about Files and Folders

A file or folder has

two names: a name
that you use to refer

to it and b_e name the
system uses, called

the DOS name.

• To find information about files and folders:

1. Select one or more files or folders.

2. Select File Information from the File menu. A submenu appears.

3. Select Get Info. A d_a/og box appears:

r

Informationaboutthefile or

folderyouselected--

/

G_ Imfonnetion

Poth_ _LI •

HlodiflceUons 4h3_26 P!4 06/21/96

Or#reck Ih!2142 AM 06121196

Itttrlbutesa R Flle QuJnert -

Flle_ 6.840 FileTupet UttFille

Creelo_ "34P0_'o0 Iteloemn 2,0 46-370

Notus

:m'lmnel letter to Irnu

Youcanviewnotesaboutthe file orfoklerhere.

Hi_en files are not
normally listed in the File

Manager window. Tolist
them, select Show
Hidden Files from the

V'mwmenu.

• Name. The name that you use to refer to the file or folder.

• DOS Name. The DOS name that your system uses to recognize the

fde_or folde_A_.l_OS_name has eight characters with a three cha__cter

extension.'-The DOS name may not resemble the other name.

• Path. The location of the file, showing how you can get to it.

• Last Mod_cation. The time and date that the last change was made

to the file or folder.

Created. The time and date that the file or folder was created.

Attributes. The letters below (A, D, etc.) stand for attributes that

have been given to a file:

Archive. This am'ibute is used as a flag by some DOS commands
to track which files have been modified since their last backup.

Directory. This indicates that the item is a DOS directory, which
appears as a folder.

Hidden. This indicates that DOS does not display the file or folder
in a directory list.

Read-Only. This indicates that you cannot modify the file or
folder.

File Manager 62

Add notes to documents
using the program the

document v_s _r_ed
in. See page 50.

System. This indicates that this is a special-purpose file or folder
for use by DOS.

Template. This indicates a program template from Word

Processing, Drawing, or Spreadsheet.

• File Size. This is the number of bytes in a file or folder.

• Creator. This is the name of the program with which a file was

created.

• File Owner. This remains blank.

• File Type. This identifies the system function of the fde or folder. File

types include the following:

Executable. This file is a program.
Data Fil_ This file.. C0ntains data.

VIM File. This file is a data f'de that uses the virtual memory

storage system.

Folder. The item is a folder or DOS directory.

DOS FOe. The file is a DOS data file or program.

• Release. This is a version number used for programs only.

• User Notes. You can view your own document notes in this text

box.

4. Click on either OK or Cancel.

OR

If you selected several items for which you wanted to view information,
click on Next to see information about the next selected f'de or folder.

File Manager 63

Changing Information about Files and Folders

When you create a file or folder, you can add one of the following attributes
to it, depending on your needs:

• Read-Only means that the file cannot be changed; it can only be

read.

Archive is a DOS attribute that tracks which files have been modified

since their last backup. When the file is backed up (using DOS
commands on a DOS-based computer), the archive attribute is
removed. If the file is modified, DOS turns the archive attribute back

on.

• Hidden means that the file is not normally displayed in File Manager.

• System means that the file is used by the system to execute

programs.

• Template means that the file is saved as a template, which allows
you to use the formatting as a basis to create other, similar files.

Whenyou select

more thanone file at
a time, the Change

Attributesdialog box

allowsyou tochange
the attributesfor the

_qrstfile and then €libR_

on Next tochange
those forthe next file.

• To change information about files and folders:

1. Select one or more files or folders.

2. Select File Information from the File menu. A submenu appears.

3. Select Change Attributes. The Change Attm'butes dialog box appears.

4. Selectthe attribute i_oTadd(Read-Onl)t, Archive, Hidden, System, Template)
and select Change.

File Manager 64

Formatting and Copying Diskettes

You can use File Manager to format diskettes; however, most diskettes come
formatted when purchased. You can also copy and rename diskettes using
File Manager. However, because File Manager makes an exact duplicate of the
source diskette, the destination diskette must be the same size as the source
diskette. Also note that, during a disk copy, File Manager writes over all files
that are on the destination diskette.

You must format a

diskette before using it.
Formatting erases all

information on a
diskette.

• To format a diskette:

1. Insert the diskette into the disk chive.

2. Select Format Disk from the Disk menu. A dialog box appears.

3. Select the disk size of your diskette.

4. Click on OK. A dialog box appears requesa'ng a name for the diskette.

5. Type a name for the diskette (1 to 11 characters long) and click on

Format. A message tells you when formatting is finisbed.

Whenmaking a

backupcopyof

program diskettes,

donot copy individual
files to separately.
diskettes.Some
programswillnot

workproperlyffyou

do. -

• To copy a diskette:

1. Select Copy Disk from the Disk menu. A dialog box appears.

2. Insert the diskette that contains the information to copy.

3. When File Manager finishes, it asks you to insert the destination disk (the

diskette on whichzy_ou want to copy).

4-1 Insert the destination diskette.

5. Click on OK and follow the instructions on the screen. You may need to

repeat tbis process several ames. File Manager shows you the progress it is
making as it copies. It also gives you the option of stopping at any time.

• To rename a diskette:

1. Select Rename Disk from the Disk menu. A dialog box appears.

2. Enter a new name (1-11 characters long).

3. Click on Rename.

Use Rescan to update
your view of the "

" diskette contents after

adding or deleting files • TO rescan the current diskette:
to the same diskette.

To view the contents of Select Rescan Drives from the Disk menu.

another diskette, insert

_- that diskette and click

on the drive A icon.

File Manager 65

Renaming, Duplicating, or Deleting a File or Folder

You can change a folder or file name. You can also make copies (exact in all
but name) of both files and folders. When you need more room on your
diskettes, you can delete files or folders that you no longer need.

If you havq selected
several items, you get
a separate dialog box
for each item. Click
on Next to leave _e
name of the current
item unchanged and
go on to the next.

Click on Cancel to

close the dialog box
without renaming the

remaining selected
files.

• To rename a file or folder'.

1. Select the item (or items) you want to rename.

2. Select Rename from the File menu. A dialog box appears.

3. Enter the new name in the box.

4. Click on Rename. lf a file with the same name already exists, a dialog box

asks you to type a different name.

• To duplicate a file or folder:

1. Select the item (or items) you want to rename.

2. Select Duplicate from the File menu. A dialog box appears:

Curr_nt Fold_ i_ [P(RSONRI.] \

Oulpaceto: Iqonl Iott_

I_ _43puof _ letter

When you duplicate
many items, you can
change the name of
each copy. Clicking on
Next skips the current
item altogether.
Clicking on Cancel
closes the dialog box

without duplicating the

ra[naining items.

Be careful to delete only

those files you know you

will not need later.

3.

.

.

Type a name for the duplicate. If you do not, the copy will be named as

follows: Copy of (file or foMer name).
Click on Duplicate. A duplicate colry of the selected item (or items) appears

in the same folder as the original.
If you are duplicating more than one item, the name of the next item

appears in the dialog box and the whole process repeats.

• To delete a file or folden

1. Select the item (or items) you want to delete.

2. Press DELETE. A dialog box appears asking if you are sure you want to

delete. Click on Delete.

File Manager 66

4 Fax and Data Modem

You can use your internal modem to send faxes (but not receive them). As
you send a fax, you can send.it to multiple recipients. You can also use the
modem to communicate with other computers using the CommunicaUon
program, which is supplied on diskette.

CAUTION:
The Telephone Consumer Protection Act of 1991 makes it unlawful for
any person to use a computer or other electronic device, including fax
machines, to send any message unless such message dearly contains
in a margin at the top and bottom of each transmitted page or on the
first page of the transmission, the date and time it is sent and an
identification of the business or other entity, or other individual
sending the message and the telephone number of the sending
machine or such business, other entity or individual. (The telephone
number provided may not be a 900 number or any other nmnber for

which charges exceed local or long-distance transmission charges.)

To program _ information into your fax machine, complete the steps on
how to set preferences for sender information below.

Before Sendinga Fax-

Before faxing, you must connect the modem and set modem

preferences. See page 12. When you set modem preferences, be sure

that Can Fax is set to Yes.

You must also set up Fax Preferences, including the default sender
information.

In Preferences, you can also set up and save dialing codes for sending
long-distance faxes and charging to a billing ca_! or for dialing an outside
line. Then when you send a fax, you can activate one of those dialing codes,...
and the system will dial it before dialing the fax number.

For information on the

Advanced button, see

page 72 in this chapter.

To set preferences for .sender information:

1. Click on Preferences in the Main Menu. Prefereno_s opens.

2. Click on Fax. A dialog box appears.

3. Be sure that the radio button beside Internal is darkened. If you are using

an optional external modem, click on the button beside External.

4. Click on the Sender InformaUon button. A dialog box appears.

Fax and Data Modem 67

5. Fill in the dialog box:

• From. Enter your name.

• Company. Enter the name of your company.

• Voice Phone. Enter your phone number; it will appear at the top of

each page.

• Fax. Enter your fax number here.

• Station ID. Enter your fax number again, so a receiving fax modem
can identify your fax modem. This will appear at the top of each
page.

• OK. Applies changes.

• Cancel. Erases changes.

)_ To set preferences for dialing codes (access and

long-distance):

1. Click on Preferences from the Main Menu.

.

3.

.- 4.

5.

For informationo_disabling

"_callwaiting, contactyour

local phone company.

Click on Fax.
Click on Sender Info.

Click on Dialing Codes. A dialog box appears.
Fill in the dialog box:

Access. Click.here if you have an outside line or want to enter a

_-numbe'_g&_uen-'_Ce that will disable call waiting. First enter he

number, then enter a comma to briefly pause the dialing. For
example, for an outside line, dial 9,. Also add a note describing

this access code in the box beside Notes; then click on Add.
When you send a fax, use this note to select the access code (see
page 70).

You can save multiple

access codes and
long-distance codes, so
always enter a note to save

with the access code. Type
the note in the blank; then
click on Add. Thai way, you

will be able to select an

_ccess code or

long-distance code by
selecting the note.

When sending a

-_g-distance fax using a

prepaid billing card,
manual dialing is often the

easiest method. See page

71.

If you have call waiting, disable it before faxing. Contact your
local phone company for the numbers that will disable call
waiting. Enter the code; then enter a comma to pause the dialing

sequence (for example: "79,).

Long Distance. Click here to enter long-distance information.

Use a period when dialing Europe (011.XX.YYY---YY): 011
(international access); XX (country code); Y (fax number). Add a
note describing this in the blank beside Notes; then click on Add.

To use a billing card for long distance faxes, you must enter

the billing card access number, account number, and recipient fax
number in the order specified by your long-distance provider. You
may also need to enter one or more commas to pause the dialing
as needed. The following are examples for AT&T and MCI:

Fax and Data Modem 68

WithMCI, orany provider

thatrequires the fax
number last, enter it in
either the LongDistance
field(see MCI example)
or in the Fax # field of the

Fax dialog"box(used to
send the fax), but not in
both. In the Long

Distance field fromFax
Preferences, the fax
number isstored
permanently. In the Fax #

fieldofthe Fax dialog

box, itis used once only.

For AT&T, enter (without spaces, include commaas):

18002255288, 1, area code fax number, card number PIN,

For MCI, enter (without spaces, include coramas):

18008888000, card number PIN, area code fax number,

6. When finished, click on OK.
Your access codes and long-distance information are now stored for use. If

needed, you can change this information at anytime.

Sending a Fax

Send a fax from the program you create a document in, such as Word
Processing, Spreadsheet, Drawing, Text File Editor, Planner, or To Do List.

When sending a
long-distancefax U_b_g
a biffingcard,do not

enter the biffingcard
access and account

numbersin the Fax #

field,ff you do, your

billingcard account

number will appear at

the top of every fax.

Enter thisinformationin

the Dialing Codes dialog

box (see the sectLon

titled Before Sending a

Fax andsee Dialing

Codes below).

• To send a fax:

1. Create a document in Word Processing, Spreadsheet, Drawing,
Addressbook, Text File Editor, Planner, or To Do List.

2. In the program used to create the document, save your document.

3, Press PRINT from_'*_ function key row. A submenu appears.

4. Select Fax._t dialog box appears.

5. Make your selections:

• To. Enter the name of the recipient in the To box, up to 20

characters.

Fax #. Enter the fax number. The following characters are accepted:

Digits 0-9, *, and #

Space

Comma. A comma briefly pauses the dialing. Use a comma when
you dial 9 or another number for an outside line. For example,
type a comma after the nine (9, 555-5578).

Hyphen -

Period. You can use a period when dialing International,
(011.XX.YYY---YY): 011 (international access); XX (country code);

Y (fax number).

Parentheses ( )

Fax and Data Modem 69

You can save dialing
codes fromFax
Preferences (see page

68). Whenyou use a
dialingcode, it willnot
appear in the Fax # box,
butthe system willdial it.

Youcan also enter an

access code orarea code
in frontof the fax number

in theFax # field (for

example:9, 333-4545).
When using a billingcard,
enterthat informationin

the Dialing Codes dialog
box.

If the fax number is
busy,the system willlet

you try the number

again.

.

Fax and Data Modem 70

Note: If you are sending a long distance fax using an AT&T billing.
card, enter a comma in the Fax # field (enter the fax number in

the Long Distance field). With long-distance providers that require
the fax number last, you can enter it in either the Long Distance

field or in the Fax # field, but not in both. (See Dialing Codes
below).

Last Recipients. Click here to see a list of past fax recipients. You
can select from the list by clicking on a name.

Dialing Codes. Dialing codes (prefixes) are dialed by the system

before it dials the fax number. Click here to activate dialing codes. A

dialog box appears. Click on Use Default Settings so the box will not

be filled; then select Access or Long Distance (when selected, the
box darkens). Click on the Access button or the Long Distance
button to select a dialing code that you created in Preferences (see
page 68). Then click on OK.

If you have not saved billing card information in Fax Preferences,
you can enter the information here to use once. You must enter
the billing card access number, account number, and recipient fax

aumber in the order specified by your long-distance provider. You
may also need to enter one or more commas to pause the dialing

as needed. The following are examples for AT&T and MCI:

For AT&T, enter (without spaces, include commas):
18002255288, 1, area code fax number, card number PIN,. Enter a
comma in the, Fax # field ofdae Fax dialog box.

For I_CI, enter (without spaces, indude comumms):
18008888000, card number PIN, area code fax number,. With MCI
or any provider that requires the fax number last, you can either
enter it in the Long Distance field (as shown in this example) or in
the Fax # field of the Fax dialog box.

• Multiple Destinations. Click here to send the same fax to more than

one recipient. A dialog box appears. Enter the name and fax number
of the additional recipient(s); then click on Add. The name and fax

number appear in the box at the.top.

• Document options. Select Fine or Standard Fax quality. Standard is

adequate for most machines.

• Content. Select how much of the document you want to fax. This

option varies with different programs. For example, in Spreadsheet,
you can select a range of cells to prinL

• Cover Page. Click here to include a cover page. See below for

information on creating a cover page.

When you are finished selecting from the Fax dialog box, click on Fax to

send the fax. The Fax Progress dialog box appears.

• The title of the document appears.

• The fax number dialed appears.

• A Progress Indicator appears along with the current page being

sent.

• Hide. Click here to hide the Fax Progress dialog box.

• Stop. Click on Stop if you do not want to send the fax.

Using a Cover Page

A basic cover page is supplied on diskette.

)_To use the cover page:

1. Insert the diskette that contains the cover sheet (diskette 1).

2. From the Fax Document dialog box, click on Cover Page. The CouerPage

dialog box appears.

3. Select the Fax sheet and click on OK. To see the cover page, click on
Preview.

4. Click on Message (from the Cover page dialog box or the Fax Document
dialog box) to enter a message on the cover sheet. Then click on Done.

Using Manual Dial

Manual dial is most useful when sending a long-distance fax that you want to
charge to a prepaid billing card. Before using manual dial, set up the Fax
Preferences.

II_To set up F'_tx Preferences for manual dial:

1. Select Preferences from the Main Menu; then click on Fax. TheFax dialog

box appears.

2. Click on Advanced. The Advanced dialog box appears.

3. If not already selected, select Poor for phone line quality.

4. In the box beside Initialization, type ATX1.

5. Click on OK to close each dialog box; then exit Preferences (press EXIT).

l_ To use manual dial:

1. In the program used to create the document, select Send from the File
menu. Then select Fax The Fax dialog box appears.

2. Click on the box beside Manual Dial (when filled, Manual Dial is active).

3. Click on Fax. a dt2dog box appears.

4. Pick up the handset of the phone and dial the recipient number, billing

card number, and account number in the order specified by the
long-distance provider.

5. When you hear the line ringing, click on the Done Dialing button.

6. Hang up the telephone.

Fax and Data Modem 71

Setting Advanced Fax Options

In addition to setup for manual dial (phone line quality and intitialization
string), you can select the time for the modem to wait for a fax connection.

The other setting (Post-Modem,Use) applies to extemal modems other than
that recommended for this notebook. This setting does not normally need to

be entered. See your external modem manual for information on this setting.

I_ To set Advanced Options:

1. From the Main Menu, click on Preferences. The Preferences appear.

2. Click on Fax. The Fax dialog box appears.

3. Click on the Advanced button. Another dialog box appears.

4. Fill in the dialog box:

• Phone Line Quality. This regulates the fax transmission, depending

on what you select: normal, uneven, poor. For example, if you know
that your phone line is subject to noise, set this to poor.

• Wait for a modem connection. This is the maximum number of
seconds that your fax modem will wait for a connection to another

fax modem or machine.

• Ini "ttalization. This is the start-up string (AT command) for your

modem and is used for manual dial (enter ATXl for the manual dial
start up string): tf_y,pu am usinff an external modem not o

- _oi_am_d--ed for _ais notebook, see your modem manual for Other

" AT command uses.

Post-Modem Use. This is the shut-down string (AT command) and is

not normally needed. If you are using an external modem not
recommended for this notebook, see your modem manual for other

AT command uses.

Fax and Data Modem 72

Fax Errors

On Screen Messages

Busy signal

No answer from dialed phone number

i

Document is corrupted

Answered by non-fax device

Transmission stopped by the user

Error from modem

Unexpected modem response

Modem not class 2

Could not send page

Timeout: the fa_x modem is not responding

Could not _qpen serial port

g.

Out of heap-sia_ce

Could not contact Fax spooler

Solution

The fax number you are sending to is busy. Try

again.

Tell person to turn fax machine on.

Retype document. Send document again.

Check fax number and try again.

You stopped the fax. Try again.

Check settings and send fax again.

Check settings and send fax again.

Modem you are sending to is wrong type and
cannot receive a fax.

Document is too large. Shorten document.

You did not type a comma after the 9 to dial out.

Be sure modem is connected properly, and that

the modem Preferences are set to Can Fax. See
page 12.

Shorten document.

Try to fax again.

Fax and Data Modem 73

Sending and Receiving Information

You can use your modem to communicate with computers or bulletin board
systems. You can also share information with other computer users.

This section describes how to do the folowing:

• Get started using Communication

• Establish various modem, terminal, and window settings

• Dial phone numbers

• Send messages and fries

• Receive messages and files

Calling the Other Person before You Start

Modem settings must match the settings of the other computer. Before you

begin, call the person you will communicate with by modem and fred out the

following information:

• Protocq!settings on receiver's computer:

Word Length or data bits
Stop bits
Parity_"

• Type of terminal the other person selects on his or her computer.

• Phone number of phone connected to his or her modem.

Starting Communication

!_ To start Communication:

1. Insert the diskette labelled Communication.

2. Click on the File Manager icon on the Main Menu; then click on the drive A -,

icon. The contents of the diskette appear.

3. Double-click on the Communication icon. The Communication window

appears.

)g window settings

You can control the size of the Communication window to show as much or
as little information at a time as you want.

Fax and Data Modem 74

l_ To change the window size:

1. Select Window Size from the View menu. A dialog box appears.

2. Fill in the dialog box:
* Window Lines. Window Lines sets the number of lines your

computer screen sho_rs in the window. Select any number from 1 to

20.

• Window Columns. Window Columns sets the number of columns

your computer screen shows. Select any number from 1 to 80.

3. Click on Apply.

4. Click on Close.

Changing the text size

You can increase or decrease the size of text shown on the Communication
window. Anytime you open Communication, a small font is in effect.

Changing text to the larger font can make it easier to read.

Youcannot change
the fontsize of

individualwords or

sentences.

I_ To change the font size:

Select either Large Font or Small Font from the View menu.

Showing line status

Dam-communication _-stmilar to a regular phone call in that sometimes then:
is noise on the_line, which affects communication. Show Line Status monitors

the quality. If it is poor, you can hang up and try again later.

The status window
v#ll remain on
screen duHng the
communication
session. To close it,

click on the Window
Control button at the
top left.

l_ To monitor the line connection quality:

1. Start communication by inserting the diskette labelled Communication and
clicking on File Manager from the Main Menu; then click on the drive A
icon. The diskette contents appear

2. Double-click on Communication. The Communication window appears.

3. Select Show Line Status from the Options menu. A status window appears.

The line status errors are the number of errors in reading the message being -'

received or writing the message being sent. It is normal to have a small
number of errors. However, if you see hundreds of errors during a session,
consider hanging up and dialing again.

Fax and Data Modem 75

• . _'7.-

Reset the counters
every timeyou

starta
comrnunication
session.

Otherwise, the
errorcount for the

currentsession is
added to that of the
last session.

t

I_ To reset the counters to zero errors:

1. Click on Reset Counters. The counters are all reset to zero values.

2. Click on Close to close the dialog box.

Getting Ready to Communicate

You can use the Communication window to exchange messages with another
modem. Before communicating, set the protocol and terminal settings (see
the following instructions).

Once connected, anything you type is sent to the other computer. The
messages sent to you also appear in the Communication window.

Choosing the protocol settings

Always turn off call

waiting when using
the phone line to
communicate wj_

-another computer.

Consult your local
telephone company.

Protocol allows ordedy exchange of information between two modems.

Protocol settings tell your modem such things as the phone type.

Call to find out what pro,.ocol settings the other computer is using. Your

- protocol _ngs m_-h_atc_-the protocol settings of the other compute_

_-l_ To select the protocol settings for the current session:

1. Insert the diskette labelled Communication and click on File Manager from

the Main Menu; then click on the drive A icon. The contents of the diskette

appear.

2. Double-click on Communication. The Communication window appears.

3. Select Protocol from the Options menu. Fill in the following:

• Baud Rate. The baud rate is the" rate of speed your modem sends

and receives information. If you are using a 33,600 bps modem,
select 38400 baud. If you are using a 14,400 bps modem, select

19200.

• Parity. Parity checks errors in sending information. The most

common setting is None.

• Word Length. Word Length is the number of bits that form a

character. The most common setting is 8.

• Stop Bits. Stop bits help a computer figure out when to send or

receive a character. The most common setting is 1.

Fax and Data Modem 76

1

From the
Communications

diskette, you can
select the protocol
settings for a single

communications
session. To change
the protocol

settings

permanently, select

the default protocol
settings.

.

5.

• Handshake. Select Software (XON/XOFF), and the modem will

verify the flow of information from the other computer, allowing you
to receive all information sent.

• Hardware Handshaking Options. Use the default settings.

Click on Apply.
Click on Close.

l_ To change the default protocol settings:

1. Click on Preferences from the Main Menu.

2. Click on Modem. A dialog box appears.

3. Select whether your phone is tone or pulse.

4. Click on Speed and Format Options. The Serial Port Options dialog box

appears.

5. Change the settings to match those you made in the Protocol dialog box.

6. Click on OK. The Serial Port Options dialog box closes.

7. Click on OK to close the Modem dialog box.

8. Select Exit from the File menu.

Choosing theterminal settings

Before you communicate with another computer, call the petv_n you want to
communicate with to find out what kind of terminal he or she has selected

on thetr-computer._.Tla_'P,.select terminal setungs.

The modem can speak the language of terminals such as TI'Y, VT52, VT100,

WYSE50, and ANSI by imitating the language. Because the imitation is not
complete,- you may find that some features do not work as you expect with a
certain terminal. However, the imitation should be adequate for most
situations.

To find out ff you need

• full or haft duplex, type a

few characters on your
screen while connected
to another computer. If
what you type appears
twice, you need Full (full

-- echo); otherwise, select

Haft (local echo).

l_ To select the terminal settings:

1. Insert the diskette labelled Communication; then select File Manager and
click on the drive A icon. The contents of the diskette appear.

2. Double-click on the Communication icon. The Communication windt_

appears.

3. Select Terminal from the Options menu. A dialog box appears.

4. Fill in the dialog box changing the options you want:

• Select Terminal. You and the receiver must match with this setting.

Select VT100 as your first choice, TI'Y as your second choice, and
ANSI as a third choice.

• Duplex. At full duplex, information flows between two computers at

the same time. At half duplex, information can flow only in one
direction at any given time.

Fax and Data Modem 77

.

• Wrap Lines at Edge. If you select this option, long lines of text end
at the edge of your screen and continue to the next line. If you do
not select this option, lines of text that go beyond your screen's edge
do not appear. However, ff you capture this text to a DOS file, you

capture all text, even the text that did not fit on your screen.

• Auto LinefeeclL Auto Linefeed converts each incoming carriage return

(end of line) with a carriage return and new line. Otherwise, each
new line of incoming text overwrites the last line. If all your
incoming lines appear as double-spaced text, do not select Auto

Linefeed (unless you prefer double-spacing).

• Host Code Page. Host Code Page allows you to select a language for
your text. When you select this option, a dialog box with a list of
languages appears. Select the appropriate language from the list.

Click on Apply.

Click on Apply.
OR

Click on Close.

After you have chosen your protocol and terminal settings, you are ready to
dial the pbone number.

Dialing

Always turnoff call

waiting when using
the phone line to
communicatewith

another computer. _

Consultyour local
telephonecompany.

- Use Quick-Dial to dia_3id0ther computef_

_.l_-To uso Quick Dial:

1. Insert the diskette labelled Communication; then select File Manager and

click on the drive A icon. The contents of the diskette appear

2. Double-click on the Communication icon. gbe Communication window

appears.

3. Select Quick Dial from the Dial menu. A dialog box appears.

4. Enter the phone number for the phone connected to the other modem. To
disable call waiting or to access an outside phone line (for example, by
dialing a 9), enter a comma after the call waiting code numbers or 9 and
before the number (for example, 9,5551212 tells the modem to dial 9 first
to get an outside line, then pause, and then dial 5551212).

5. Click on Dial. When the con n.ection has been made to the other compute_,
CONNECT appears in the Communication window.

6. When you see CONNECT on your screen, click on Close. You are now

ready to send and receive messages.

Fax and Data Modem 78

Having a Conversation

Once you have connected, any text you enter on the Communication screen
is automatically sent to the receiver.

II

0

The cursor changes from solid to hollow, depending on what tasks are taking
place. When the cursor is solici, generally it means that what you type
appears in the Communication window and is sent to the computer that you
are connected to.

When the cursor is hollow, generally it means what you type is not sent to
the other computer. You could be filling in a dialog box or receiving
information from another computer.

When you have finished communicating, select Hang Up from the Dial menu.

Sending Brief Messages and Files

Besides having a conversation, there are four other ways to send information
to another computer:

• Using Message from the Edit menu for brief messages.

• Sending text that you have copied into the clipboard.

• Sending an ASCII text file to the other computer. An ASCII text file is

- -the samc-as,a_mxt file add are created in Text File Editor;, You

can alsb convert a Word Processing document to an ASCII text file by
exporting it.

• Sending files using XMODEM to send a file or a large amount of

information. XMODEM checks for errors to make sure files arrive
intact.

Sending brief messages

Message in the Edit menu allows you to create brief messages before you are

connected to another computer (before you enter protocol or terminal

settings) or after you are connected.

Message does not check for errors, which is usually not a problem for short
messages.

!_ To send a brief text message:

1. Insert the diskette labelled Communication and click on the File Manager icon
from the Main Menu. Then click on the drive A icon. The contents of the

diskette appea_.

2. Double-click on Communication. The Communication window appears.

Fax and Data Modem 79

3. Select Quick Dial from the Dial menu; then enter the phone number for
the phone connected to the other modem and click on Dial. When tbe

connection has been made to the other compute, CONNECT appears in the
Communication window. Close the Dial window.

4. Select Message from the Edit menu. A dialog box appears.

5. Type your message in the dialog box.

6. Edit the text as needed.

7. Click on Send. Your message appears on the other computer's screen.

8. Select Hang Up from the Dial menu.

9. Click on Close.

Sending text using the clipboard

You can copy text from Word Processing or other programs and send it to
another computer. When you do this, Communication sends the text to the
other computer just as if you had typed it into the Communication screen.

• To send the contents of your clipboard:

1. Open the fde containing the text you want to send.

2. Select the text you want to send.

. 3. Press COPY to copy the text to the clipboard.

4. Insert the diskette labelled Communication.

5. Click on the File Manager icon from the Main Menu; then click on the drive A
icon. -T,§e contents Of-ilY_diskette appgglr.

6. Double-click on Communication. The Communication window appears.

7. Select Quick Dial from the Dial menu; then enter the phone number. When

the connection has been made to the other compute_, CONNECT appears in the
Communication window. Close the Dial window.

8. Press PASTE. The contents of your ch'pboard are sent.

9. To exit, select Hang Up from the Dial menu; then press EXIT.

Sending ASCII text files

You can send text fries saved on diskette. This method does not check for
errors, so there is no guarantee that the information arrives exactly as it was
typed,

• To send an ASCll text file:

1. Create a document in Text File Editor to make an ASCII text file.

2. Insert the diskette labelled Communication.

3. Click on the File Manager icon from the Main Menu; then click on the drive A
icon. The contents of the diskette appear.

4. Double-dick on Communication. The Communication window appears.

Fax and Data Modem 80

Before=sendinga DOS
textfile, check whether

thereceiving computer
requireslinefeeds.
Linefeedsprevent text
fromtyping over itseff.

5. Use Quick Dial from the Dial menu to enter the phone number for the phone

connected to the other modem and click on Dial. When the connection boa

been made to the other computer;, CONNECT appears in the Communication
window. Close the Dial window.

6. Select Type From Text File from the File menu. A dialog box appears.

7. Select the drive (A or F); then select ASCII file you want to use. If the file

is on diskette, remove the Communications diskette and insert the diskette

containing the file.

8. Select Strip Linefeeds From Text if the other computer does not need

linefeeds after carriage returns. Most computers need linefeeds, so you
will normally not need to select this option.

9. Click on Type to send the DOS file. A status window appears, shoun'ng

bow your file transfer is going. When the file transfer is finished, the

Communication window appears.

10. To exit, select Hang Up from the Dial menu; then press EXIT.

If you create a document in Word Processing and want to send it as an ASCII
text file, export the document. See the Word Processing chapter in Book 2.

Sending text files using XMODEM

Before you can use _,
XMODEM to

transfer files, check
that the other
computer is setup
to receive an
XMODEM transfer.

With the XMODEM protocol you can send files or a large amount of
information to another computer. The advantage of using XMODEM is that
XMODEM detects a transmission failure and resends the information again.

l_ To send a fife using XMODEM:

1. Insert the diskette labelled Communication.

2. Click on the File Manager icon from the Main Menu; then dick on the drive A

icon. The contents of the diskette appear

3. Double-click on Communication. The Communication window appears.

4. Use Quick Dial from the Dial menu to enter the phone number for the phone
connected to the other modem and click on Dial. When the connects'on has

been made to the other computer,, CONNECT appears in the Communication
window. Close the Dial window.

5. Select Send XMODEM from the File menu. A dialog box appears.

6. Select the file you want to send. If the file is on diskette, remove the
Communications diskette and insert the diskette containing the fde.

7. Select the size of the data-packet. Large files are broken up into small data

packets to make the file easier to send to another computer. The

recommended selection is 128 bytes.

Fax and Data Modem 81

8. Click on Send. The Send XMODEM Status window appears and shows the
progress of the transfer, reporting any errors. XMODEM automatically

resends those portions of the transmission that have errors. However, if
the error count increases suddenly, you probably have a problem in the
phone line and may want to try to send the file again later.

9. To exit, select Hang Up from the Dial menu; then press EXIT.

Receiving and Saving Messages and Files

Before you receive information, determine what you intend to do with it.
Depending on the type and volume of information, there are various ways to
accept, store, and save it, including the following:

• Scrolling through the text as it arrives without saving it

• Copying text to the clipboard

• Saving text in a file

Scrolling through text on the screen

As the text arrives at your computer, the first part of the text may scroll off the
screen. If the message is longer than 175 lines, consider saving it to a file.

_I_To -scrofl throdgh the texdton your screen:

Click on the up or down arrow on the scroll bar.

Copying text to the clipboard

Only the last 175
lines of text
receivedare
saved. If the
message exceeds

175 lines, newly

amvJngtextwrites
over the text that

has already
anived.

You can copy and paste information one screen at a time, or you can wait
until the entire message has arrived, as long as the message does not go over

175 lines of text.

l_ To copy text from your clipboard to a _e:

1. Select the text in the Communication window that you want to copy.

2. Press COPY.

3. Select Hang Up from the Dial menu.

4. Close Communication.

5. Click on Word Processing or another program.

6. Create a new document or open an existing one to paste the text to.

7. Place the on-screen pointer where you want to place the text.

8. Press PASTE. The text is placed into the file.

Fax and Data Modem 82

Saving screen and scroll-back buffer text to a file

Communication saves the last 175 lines of text in the scroll-back buffer, which
is an area that stores the text that scrolls off the screen. This information is
stored so that you can view it by scrolling back through the window.
Otherwise, all the text that scrolls off your screen would be lost. By saving
text in a file, you can prevent' the loss of incoming text.

),To save the contents of your screen and scroll-back buffer:

1. When your phone rings, press ENTER.

2. After your screen shows CONNECT and text appears on your screen, insert a

diskette.

3. Select Save Buffer from the File menu. A dialog box appears.

4. Select the drive and folder you want.

5. Type a DOS file name (a DOS file name contains up to eight letters or

numbers, followed by a period, then a three-letter extension).

6. Select Screen Only (saving only what you see on your screen).
OR

Select Scroll-back Buffer Only (saving only what is hidden in the
Scroll-back Buffer).

OR

Select Scroll-back Buffer and Screen (saving both).

7. Click on ON-to save the text to the f'de.
81 To exit, select Hang Up from the Dial menu; then press EXIT.

Saving text in a file

You can capture all text as it arrives and have it immediately placed in a file.
Saving text in a file is also faster than using the Copy and Paste method.

Do not save
incoming text in a
file and run
XMODEM at the
same time.

• To save all incoming text to a file:

1. Insert the diskette labelled Communication,-

2. Click on the File Manager icon from the Main Menu; then click on the drive _l,

icon. The contents of the diskette appear

3. Double-click on Communication. The Communication window appears.

4. When your phone rings, press ENTER.

5. When your screen shows CONNECT, select Capture to Text File from the File

menu. A dialog box appears.

6. Select End Lines with CR/LF if you want the end of each line to contain a
carriage return and linefeed. If you are unsure, it is a good idea to select it.

7. If you want the capture file on diskette, insert a diskette and select the A drive;
then click on Capture. A status window appears.

Fax and Data Modem 83

8. When all information appears on the screen, press Stop Capture.

9. To exit, select Hang Up from the Dial menu; then press EXIT.

10. To read the capture.txt f'tle, open Text File Editor. For more information
see the chapter called Text File Editor in Book 2.

Saving text files using XMODEM

Before you can use

XMODEM, find out ff

the other computer is

set up to send files
using XMODEM.
Also, find out what

error-checking
mechanism is

supported on the

other computer,

Checksum or CRC.
Also, find out if the file
you will receive is
ASCII (a DOS file) or

a word processing

file.

You can receive text files without errors from being sent from one location to
another. The other choices for receiving files do not check for errors.

l_ To receive a file using XMODEM:

1. Insert the diskette labelled Communication.

2. Click on the File Manager icon from the Main Menu; then click on the drive A
icon. The contents of the diskette appear.

3. Double-click on Communication. The Communication window appears.

4. When you see CONNECT on your screen, select Receive XMODEM from the
File menu. A dialog box appears.

5. Select the directory you want.

6. Select the type of f'de you are receiving. You have the following two choices:

• Text. Select Text if the file you are receiving is a DOS text file
(ASCII).

• Binary. Select Binary if the file you are receiving is a Word
Processing or a Gsaphic file. _-

7. S_elect how you want to check for errors. There are two choices; both give you
the file without errors in sending:

• Checksum. This is a simple method of checking for file corruption
during sending and receiving.

• CRC (Cyclic Redundancy Check). CRC is more sophisticated than
Checksum. It is a good idea to select it ff the sending computer
supports it.

8. Type the name of a file.

9. Click on Receive. The status screen at the le_ appears showing you the

progress of the transfer. If errors increase dramatically, you may have a

poor line connection. In that case, consider canceling the transfer and

trying again later.

10. To exit, select Hang Up from the Dial menu; then press EXIT.

Fax and Data Modem 84

Using Scripts

Before using a script to
connect to a bulletin
board, set the modem
preferences to match

the particular bulletin
board you are using

(protocol settings on
page 76).

Scripts contain commands that instruct the Communication program to
perform a series of tasks.

Two sample scripts are available: GENIE.MAC and GEOS_BBS.MAC. These are
for use with commercial bulletin boards, which are online communications

services that you can establish an account with. For example, the GENIE.MAC
script contains a command that automatically dials the Genie phone number.

However, commercial bulletin boards change, so you will probably need to
modify the script before use. For information on what to modify, contact the
company that maintains the bulletin board you want to use.

You can also modify these two scripts to create new scripts for use with
Communication. Be sure to give a new name to any new script file and add
the extension MAC to the name.

Communication

commands must be all

uppercase.

Lines beginning with a
semicolon or colon are

comment lines only;
they are not
commands.

I_ To modify a script:

1. Insert the diskette labelled Text File Editor. Then click on File Manager from
the Main Menu.

2. Click on the drive A icon. The contents of the diskette appear.

3. Double-click on Text File Editor from the Main Menu. The New/Open

dialog box appears.

4. Remove the Text File Editor diskette; then insert the Communications
diskette and c_[_o_pen an Existing Document in the New/Open

dialog box.

5. Select the script to open and modify (GENIE.MAC or GEOS_BBS.MAC) The

contents of the script file appea_.

6. These scripts contain most or all of the following commands which you can
modify or add to:

• :<lalml>. Lines beginning with colons or semicolons are descriptive
labels of commands that will follow. For example, if you want the
script to return to a task already performed, use the GOTO command

to return to the label of the section containing the commands for that
task.

• GOTO <label>. Tells Communication to go to the line specified by

the label.

• ABORT. Stops the process.

• BELL. Sounds a beep. Use this to signal an activity that is taking

place.

• CLEAR. Clears the script display window.

Fax and Data Modem 85

COMM <baud-databits-parity-stopbits--duplex>. Sets the baud
rate, databits, parity, stopbits, and duplex.

DIAL <number>. Dials the phone number that you specify.

END. Stops the script.
MATCH <text> GOTO'<label> PROMPT <mlmber>. Match and

Prompt work together to perform an action based on text received by
another computer.

PAUSE <mtmber>. Causes Communication to pause for a specified
period of time (number). The number is in sixtieths of a second. For
example, to pause for one minute, enter PAUSE 3600.

PRINT <text>. Tells Communication to print the specified text

on-screen.

• PULSE TONE. Tells Communication the phone type: pulse or tone.

• SEND <text>. Sends the specified text to the other computer, enter
,CR to send a carriage return at the end of a line of text (example:

SEND "password" ,CR).

• TERM <terminal type>. Tells Communication to emulate a terminal.
Valid terminals are TIT, VT52, VT100, WYSE50, ANSI, IBM3101, and
TVl1950.

7. When f'mished, press SAVE to save the changes to the script. Be sure to

include_the extensi.dfi'_d._AC to all script names.

l!_Touse a script:

1. Insert the diskette labelled Communication.

2. Click on the File Manager icon from the Main Menu; then click on the drive A

icon. The contents of the diskette appear.

3. Double-click on Communication. The Communication window appears.

4. Select Scripts from the Dial menu. A dialog box appears.

5. Select the script from the A drive; then click on Run. The modem dials and
connects to the bulletin board service ktsing the commands inside the script.
To cancel during the dialing phase, click on Stop Running Script.

Fax and Data Modem 86

5

Internet and Email

Your Intemet Browser provides access to the Intemet's Wor/d Wgde Web, a

world-wide collection of computers connected to share information. Use this

Browser to navigate the Web and view information on different Web pages.

Emailer allows you to send and receive email through your Intemet
connection. Email instructions begin on page 101.

Before starting, you must connect the modem and set modem

preferences. See page 12.

Installing the Browser

Before starting, you must install the Web Browser and Emailer programs that
are supplied on diskette. These programs am designed to work with your

system, and you can install just the Emailer or both the Emailer and Browser.

Once installed, these programs are available whenever you want to browse
the World Wide Web or exchange email messages.

• To install the Browser:

1. Insert the diskette !._lled GlobeHopper TM Net Browser.

2. From the Main Menu, open File Manager by pressing E FileManager

opens.

3. Click on the drive A icon at the bottom of the screen. The contents of

Dn've A appear on the screen.

4. Double-click on the Package Installer icon. A dialog box appaam with two
install options: GlobeHopper Web Browser plus Email or Email only.

5. Click once on GlobeHopper plus Email to select both programs.

OR

Click once on Email to select the Emailer program only.

6. Click on Install Packages. A status window appears, showing the status of

the install procedure.

7. When f'mished, you are returned to File Manager.

Now you are ready to establish an account with an Intemet Service Provider
and start browsing the Web.

lntemet and Email 87

Establishing an Internet/Email Account and Setting Up-

To search the World Wide Web and send and receive email, you must f_rst

open an account with an l_,mer_,_,tServ_r.e Pro_. Internet Service
Providers are connected to the Internet 24 hours a day. Use your modem to

connect to the Provider, who acts as a gateway to the Web.

Your system is already setup for use with an Intemet Service Provider. You

can select another Intemet Service Provider if desired. To login to another

Service Provider, you must set up that Provider's protocol information (see

Using Another Intemet Service Provider below).

Using the Default Internet Service Provider

The fastest way to start browsing the World Wide Web is to use the default
Internet Service Provider, whose information is ready for you to use.

After you have set up
your account with the

default Service
Provider, the
information will appear
in the Setup dialog box
(see page 89 to see

_.this dalog box). '_-'-_

_ To set up:

1. Click on Internet from the Main Menu. The Setup window appears.

1. Select Close because using the default Service Provider will complete the

Setup window. Another menu appears showing four buttons.

2. Click on Subscribe. A dialog box appears asking you to confirm that you

want to sign on. Select Yes. If you must dial an outside line, enter the
preftx here. Then the Browser window appears, and the modem dials and

automatically connectsoto thddefault Inter'net Sem'ce

3.-Follow the on-screen instructions to set up your account.

YOU are now ready to start browsing the World Wide Web. See page 91.

Using Another Internet Service Provider

When you select an Intemet Service Provider on your own, be sure to select

one who offers a communications protocol called PPP (Po#a-to-Poktt

Protocol). Most Service Providers offer, this type of protocol.

Ask your Service Provider if they offer manual connection (login) or
automatic connection (the connection type will apply to both the Browser
and Emailer). With manual, you must enter your user name and password

each time you connect, and with automatic, the program enters that
information for you.

Internet and Email 88

Before exchanging
email, you must set
up Emailer by
entering Preferences.

.See page 101.

Also ask your Service Provider for the following information that you will

need to set up your program for browsing the Web. Use this table to write the
information down.

Setup Information

PPP account name
PPP account Password

Dial-up telephone number
PPP server IP address

PPP server IP gateway
PPP server IP mask

DNS server IP address (first)
DNS server IP address (sec-

ond)

Write the Information Below

Once you have established an account and gathered the above information,

you are ready to set up your program.

I_ To set up the Browser:

1. Click on Ifitemet from the Main Menu. Anotbermenu appears with four

buttons: Subscribe, Browser;, Emaile_, and Setup.

2. Click on Setup. A S¢._ p wi_ appears.

I h'r_u

IfyourServicePmvider_
requiresthatyou con-
nectmanually,clickhere.

PPPRccount nen_ I

PPPRccount Pessmor(b It****

Dialup Telephone Ilmnlmr: I

"/Bring up Iooin terminal

PPP 5_ IPRddlr_': ILl .- [-0-'] .

PPpSermer IP Gotmumj= ['_. [_.

PPP5eruer IP Hlesk: ['fi'_. ['_'].

lstl)NSSeruerlPl_lre_= ['_. [_.

[El.

r¢-1.

3. Fill in the boxes with the information from your Intemet Service Provider.

4. Click on Apply; then click on Close.

Intemet and Email 89

5. When finished, open Emailer and set up the Preferences (see page 101).

Connecting to your Internet Service Provider

The two options for connecting depend on your Internet Service Provider.

For manual
connection, be sure
that the box beside
Bring up Io#n

terminal is selected
in the Setup _alog

box.

If the manual
connection is not
successful the first

time, exit by selecting

Close from the Dial
menu and then

selecting Exit from the
File menu. After that,
try the connection

again.

When you connect manually, enter your user name and password each time
you connect to the Internet Service Provider.

When you connect automatically, you do not have to enter your user name

and password; the program automatically provides that information after you
enter it in the Setup window.

_,To connect manually:

After setting up your account, click on Browser. The Browser window appears,
and the modem dials your lnternet Service Prt_'der. A terminal window
appears, allowing you to enter your account name and passtoord. The format
varies depending on your Service Pro_'der.

To connect automatically:

•After setti_'ng_up your ac¢o.unt, click on Browser. The Browser window appears,

and the modem dia-_ur In-'_tg'rnetService Provider

Internet and Ernail 90,

Browsing the Internet's World Wide Web

When you first open Browser, you will see a default document called a
Home Page. This page is your starting point for connecting to your Internet
Service Provider to browse internet documents, called Web pages.

All Web pages have a uniqu_ address called a Uniform Resource Locx_or

(URL), which is a long string of text (for example, http://www.brother.com).

See page 98 for
information on

customizing your
browser.

),.To open the Browser:

1. Click on Intemet from the Main Menu; then click on Browser. The Web

Browser window appears witb the default document opened:

Menubar
Toolbar

Locationbox

Statusindicatorarea\

Welcome to

GlobeHopper TM Net Browser

\

] "\

\

Get Started ou your ,journeyth_#x the baemett

To see what a button on

the tool bar does,.move

, the on-screen pointer

over the button. A
description of the tool
appears at the bottom of
the window.

The Menu bar contains menu options for the Browser.

The Tool bar provides shortcuts for menu options:

Open. Click here to open or go to a URL.

Stop. Click here to stop the progress of opening the URL.

Refresh. Click here to redraw or update the screen.
Back. Click here to return from a URL.

Forward. Click here to move forward after you have returned

from a URL.

Internet and Email 91

Add. Click here to add a URL to your list of Bookmarks (see page

95).

Bookmarks. Click here to show your list of Bookmarks (see page

95).

As you become more
familiarwith the Web,

you will learn more

-URLs. You will_lsdfi_d

ithelpful to save URLs
as Bookmarks (see

page 95).

Ifyou have saved
Bookmarks, click on
Show Bookmarks
from the Bookmarks

menu; then select a
bookmark and the

browser will connecL

The Scroll bar appears when the Web page is larger than the screen.

Click on the scroll bar to scroll down the page.

The Location box shows the address or Uniform Resource Locator

(URL) of the Web page. To open another page from here, place the
insertion point in the box and delete the current URL; then type the
URL of the page to open and press ENTER.

The Status Indicator area, across the bottom of the screen, shows
the URL and the file size of Web pages as you navigate through the

Web.

Links (Hypertext Links) appear as bold or underlined text. Click on
a link to quickly access more information in the current page or to go
to another Web page.

ll_To start browsing the World Wide Web:

1. Click on the Open button. The Open Location dialog box appears.

2. Enter a URL (for example, enter www.brother.com) and click on OK. The

modem dials and con?lects to your Service Protn'de_.
OR --

Place the insertion point in the Location box and press BACKSPACE or
DELETEto remove the text; then enter the URL (for example enter

www.yahoo.com); then press ENTER. The modem dials and connects to

your Service Provider.

)_ To exit the Internet Browser:

Select Exit from the File menu. The Browser disconnect_

OR

To exit a manual log,in that did not connect, fLrSt select Close from the Dial
menu; then select Exit from the File menu.

Internet and Entail 92