Brother DCP-9020CDW Basic User Guide

Basic User’s Guide

DCP-9020CDW

Version 0

UK/IRE

If you need to contact customer service

Complete the following information for future reference:

Model Number:

Serial Number:

DCP-9020CDW

Date of Purchase: Place of Pur chase:

The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

User’s Guides and where do I find them?

Which Gui de? What’s in it? Where is it?

Product Safety Guide

Quick Setup Guide Follow the instructions for setting up your

Basic User's Guide Learn the basic Copy and Scan operations

Advanced User's Guide

Software User's Guide

Network User's Guide

Read this Guid e fir st . R e ad th e Sa fety Instruct ions before you set up you r machine. See this Guide for trademarks and legal limitations.

machine and installing the drivers and software for the operating system and connection ty pe you are using.

and how to replace consu ma bles. See troubleshooting tips.

Learn more advanced operations: Copy, security features, printing rep ort s and performing r outine maintenance.

Follow these instructions for Printi ng, Scanning, Network Scanning, Remote Setup and using the Brother ControlCenter utility.

This Guide provi des useful information about wired and wireless network settings and security settings using the Brother machine. You can also find supported protocol in for m ation for your machine and detailed troubleshooting tips.

Printed / In thebox

Printed / In the box

PDF fil e / CD-RO M / In the box

HTML file / CD-ROM / In the box

PDF fil e / CD-RO M / In the box

Wi-Fi Direct™ Guide This Guide provides details on how to

configure and use your Brother m achine for wireless printing directly from a mobile device supporting the Wi-Fi Direct™ standard.

Google Cloud Print Guide

Mobile Print/Scan Guide for Brother iPrint&Scan

Web Connect Guide This Guide provides details about how to

This Guide provides details on how to configure your Bro ther mach ine to a Googl e account and use Goog le Cl oud Pri nt services for pri nting over the Internet .

This Guide provi des useful information about printing from your mobile device and scanning f rom y our Br other machi ne to your mobile device when connected on a Wi-Fi network.

configure and use your Br other machine to scan, load and view images and files on certain web sites that provi de thes e se rvices .

PDF fil e / Broth e r Solu tions

Center

PDF fil e / Broth e r Solu tions

Center

PDF fil e / Broth e r Solu tions

Center

PDF fil e / Broth e r Solu tions

Center

Which Guide? What’s in it? Where is it?

AirPrint Guide This Guide provides information for using

AirPrint to print from OS X v10.7.x, 10. 8.x and your iPhone, iPod touch, iPad, or other iOS device to y our Brother machine without installing a pri nter driver.

Visit us at http://solutions.brother.com/.

PDF file / Brother Solutions

Center

(Basic User’s Guide)

1 General information 1

Using the documenta tion..... .................................................. ......... .......... ......... ....1

Symbols and conventions used in the documentation ....................................1

Accessing Brother Utilities (Windows Accessing the Advanced User’s Guide, Software User’s Guide and

Network User’s Guide .........................................................................................3

Viewing Documentation........... ......... ................................. .......... ......... .......... .3

How to access the User’s Guides for Advanced Feat ures ......... ......... .......... ........5

Accessing Brother Support (Windows

Accessing Brother Support (Macintosh)................................................................6

Control panel overview..........................................................................................8

Touchscre en LCD............................................................................. ......... ....10

Setting the Ready screen ..............................................................................13

Basic Operati o n s........... .......... ......... ................. ......... .......... ......... ................14

Shortcut Settings.................................................................................................15

Adding Copy Shortcuts....... ................................. .......... ......... .......... .............15

Adding Scan Shortcuts............................ .......... ......... .......... .........................15

Adding Web Connect Shortcuts ....................................................................16

Changing Shortcuts....................................................................................... 17

Editing Shortcut Names.................................................................................18

Deleting Sho r tcu ts ........................................................... ......... .......... ......... ..18

Recalling Shortcuts........................................................................................18

Volume settings...................................................................................................19

Beeper volume .............................................................................................. 19

8)...... .......... ..............................................2

)................................................................6

2 Loading paper 20

Loading paper and print media............................................................................20

Loading paper in the paper tray.....................................................................20

Loading paper in the manual feed slot ..........................................................22

Unscannable and unprintable areas..............................................................26

Paper settings......................................................................................................27

Paper Size.....................................................................................................27

Paper Type....................................................................................................27

Acceptable paper and other print media ..............................................................28

Recommended paper and print media ..........................................................28

Type and size of paper................ ..................................................................28

Handling and using special paper .................................................................30

3 Loading documents 33

How to load documents.......................................................................................33

Using the automatic document feeder (ADF) ................................................33

Using the scanner g lass............ ................. ......... .......... ......... .......................34

iii

4 Making copies 35

How to copy......................................................................................................... 35

Stop copying..................................................................................................35

Copy preset settings......................................................................................35

Copy Options.................................................................................................36

5 How to print fro m a comp ute r 37

Printing a document.............................................................................................37

6 How to scan to a computer 38

Before scanning...................................................................................................38

Scanning a document as a PDF file using ControlCenter4 (Windows

How to scan a document as a PDF file usi n g the Tou ch scr e e n............ ......... .....41

) .............39

A Routine maintenance 43

Replacing th e cons u mab le items................ ................. ......... .......... ......... ............43

Replacing the toner cartridges. ......................................................................47

Replacing the drum units...............................................................................54

Replacing the belt unit...................................................................................60

Replacing the waste toner box ......................................................................64

Cleaning and Checking the machine...................................................................69

Cleaning the outside of the machine.............................................................70

Cleaning the LED heads . ...............................................................................71

Cleaning the scanner glass ...........................................................................72

Cleaning th e cor o n a wi re s........ ................. ......... .......... ......... ........................73

Cleaning the drum unit .................................................................................. 76

Cleaning th e pape r p ick-up rollers........... ......................................................82

Calibration .....................................................................................................83

Auto Registration...........................................................................................84

Frequency (Co l ourCorrection)........ .......... ................. ......... ......... .......... .......84

B Troubleshooting 85

Identifying your problem ......................................................................................85

Error and maintenance messages........................................... ....... ............ ....... ..86

Document Jams................................................................................................... 92

Document is jammed in th e top of the ADF uni t....... ......... .......... ......... .........92

Document is jammed under the document cover..........................................92

Removing small documents jammed in the ADF...........................................93

Document is jammed at the output tray ......................................................... 93

Paper Jams.......................................................................................................... 94

Paper is jammed in the manual feed slot ......................................................94

Paper is jammed in the paper tray.................................................................94

Paper is jammed at the output paper tray .....................................................95

Paper is jammed at the back of the machine ................................................96

Paper is jammed inside the machine.............................................................98

Paper is jammed underneath the paper tray ...............................................101

If you are having difficulty with your machine....................................................103

Improving the print quality..................................................................................108

Machine Information............ .......... ......... .......... ................ .......... ......... .......... ....118

Checking the Serial Number........................................................................118

Checking the Firmware Version ..................................................................118

Reset functio n s.......... ......... ......... .......... ................................. .......... ......... ..119

How to reset the machin e........ ......... .......... ......... ................. ......... .......... ....119

C Settings and features tables 120

Using the Settings Tables..................................................................................120

Settings Tables......................................................................................... .........121

Features Tabl e s............... ................................. ......... .......... ......... .....................136

Entering text ......................................................................................................148

D Specifications 149

General..............................................................................................................149

Document Size..................................................................................................151

Print media ................................................. ......... .......... ......... ............................152

Copy..................................................................................................................153

Scanner .............................................................................................................154

Printer................................................................................................................ 155

Interfaces...........................................................................................................156

Network..............................................................................................................157

Computer requirements.....................................................................................158

Consumable items .............................................................................................159

E Index 160

Table of Contents

(Advanced User's Guide)

You can view the Advanced User's Guide on the CD-ROM. The Advanced User's Gui de explains the following feat ures and operations.

1 General Setup

Memory storage Automatic Daylight Saving Time Ecology features Touchscreen

2 Security features

Secure Function Lock 2.0 Setting Lock

3 Printing reports

Reports

4 Making copies

Copy settings

A Routine maintenance

Checking the machine Replacing periodic maintenance

parts Packing and shipping the machine

B Glossary

CIndex

General informati on 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbo ls an d con v en tio ns used in the do cu men tat io n 1

The following symbols and conventions are used throughout the documentation.

WARNING

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

IMPORTANT

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product functionality.

Bold Bold style identifies the

Italics Italicized style emphasizes an

Courier New

Follow all warnings and instructions marked on the product.

numerical pad numbers of the Touchpanel or on the computer screen.

important point or refers you to a related topic.

Courier New font identifies the messages shown on the Touchscreen of the machine.

NOTE

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Electrical Hazard icons alert you to a possible electrical shock.

Fire Hazard icons alert you to the possibility of fire.

Hot Surface icons warn you not to touch machine parts that are hot.

Prohibition icons indicate actions that must not be performed.

Chapter 1

Accessing Brother Utilities (Windows® 8) 1

If you are using a computer and tablet running Windows® 8, you can make your selections either by tapping the screen or by clicking with your mouse.

After the printer driver is installed, appears on both the Start screen and the desktop.

a Tap or click Brother Utilities either on the Start screen or the desktop.

b Select your machine from the drop down list.

c Choose the function you want to use.

General information

NOTE

Accessing the Advanced User’s Guide, Softwa re User’s Guide and Network User’s Guide

This Basic User's Guide does not contain all the information about the machine such as how to use the advanced features for Copy, Printer, Scanner and Network. When you are ready to learn detailed information about these operations, read the Advanced User's Guide, Software User's Guide in HTML format and Network User's Guide that are on the CD-ROM.

Viewing Documentation 1

Viewing Documentation (Windows®) 1

a Turn on your computer. Insert the

CD-ROM into your CD-ROM drive.

If the Brother screen does not appear, go to Computer (My Computer). (For

Windows the taskbar, and then go to Computer.)

Double-click the CD-ROM icon, and then double-click start.exe.

8: Click (File Explorer) on

b If the language screen appears, click

your language. The CD-ROM Top Menu appears.

(Windows® 7 / Windows Vista® /

Windows Windows Server

2003) To view the documentation, from the

(Start) menu, select All programs > Brother > DCP-XXXX (where XXXX is your model name) from the programs list, and then choose User’s Guides.

(Windows Click (Brother Utilities), and then click

the drop-down list and select your model name (if not already selected). Click Support in the left navigation bar, and then click User's Guides.

If you have not installed the software, you can find the documentation on the CD-ROM by following these instructions:

XP / Windows Server ® 2008 R2 /

2008 / Windows Server®

8 / Windows Server® 2012)

c Click User's Guides. d Click PDF/HTML documents. If the

country screen appears, select your country. After the list of User’s Guides appears, choose the Guide you want.

Chapter 1

NOTE

Viewing Documentation (Macintosh) 1

a Turn on your Macintosh. Insert the

CD-ROM into your CD-ROM drive. Double-click the BROTHER icon. The following window will appear.

b Double-click the User’s Guides icon. c Select your language. d Click User’s Guides. e After the list of User’s Guides appears,

select the Guide you want.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User's Guide

 Scanning  ControlCenter  Network Scanning

Nuance™ PaperPort™ 12S E How-to-Guides

(Windows

 The complete Nuance™ PaperPort™

12SE How-to-Guides can be viewed from the Help section in the Nuance™ PaperPort™ 12SE application.

Presto! PageManager User’s Guide (Macintosh users)

Presto! PageManager must be downloaded and installed before use (for further instructions, see Accessing Brother Support (Macintosh) on page 6.

 The complete Presto! PageManager

User’s Guide can be viewed from the Help section in the Presto! PageManager application.

users)

General information

How to find Network setup instructions

Your machine can be connected to a wireless or wired network.

 Basic setup instructions:

(see Quick Setup Guide.)

 Connection to a wireless access point or

router supports Wi-Fi Protected Setup or AOSS™: (see Quick Setup Guide.)

 More information about network setup:

(see Network User's Guide.)

How to access the User’s Guides for Advanced Featur es

You can view and download these Guides from the Brother Solutions Center at:

http://solutions.brother.com/ Click Manuals on your model’s page to

download the documentation.

Wi-Fi Di re ct™ Guide 1

This Guide provides information about how to configure and use your Brother machine for wireless printing directly from a mobile device supporting the Wi-Fi Direct™ standard.

Google Cloud Print Guide 1

This Guide provides information about how to configure your Brother machine to a Google account and use Google Cloud Print services for printing over the Internet.

Mobile Print/Scan Guide for Brother iPrint&Scan 1

This Guide provides useful information about printing from your mobile device and scanning from your Brother machine to your mobile device when connected on a Wi-Fi network.

Web Connect Guide 1

This Guide provides information about how to configure and use your Brother machine to scan, load and view images and files on certain websites that provide these services.

AirPrint Guide 1

This Guide provides information for using AirPrint to print from OS X v10.7.x, 10.8.x and your iPhone, iPod touch, iPad, or other iOS device to your Brother machine without installing a printer driver.

Chapter 1

Accessing Brother Support (Windows®) 1

You can find all the contacts you will need, such as web support (Brother Solutions Center) on the CD-ROM.

 Click Brother Support on the Top Menu.

The following screen appears:

 To access our website

(http://www.brother.com/ Brother Home Page.

 For the latest news and product support

information (http://solutions.brother.com/ Brother Solutions Center.

 To visit our website for original Brother

Supplies (http://www.brother.com/original/ Supplies Information.

 To access the Brother CreativeCenter

(http://www.brother.com/creativecenter/ for FREE photo projects and printable downloads, click Brother CreativeCenter.

 To return to the Top Menu, click Back or

if you have finished, click Exit.

), click

)

Accessing Brother Support (Macintosh) 1

You can find all the contacts you will need, such as web support (Brother Solutions Center) on the CD-ROM.

 Double-click the Brother Support icon.

Choose your model if needed. The following screen will appear:

 To download and install Presto!

PageManager, click Presto! PageManager.

 To access the Brother Web Connect

application web page, click Brother Web Connect.

 To register your machine from the Brother

Product Registration Page (http://www.brother.com/registration/ click On-Line Registration.

 For the latest news and product support

information (http://solutions.brother.com/ click Brother Solutions Center.

 To visit our website for original Brother

Supplies (http://www.brother.com/original/ click Supplies Information.

General information

Chapter 1

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Control panel overview 1

The DCP-9020CDW has a 3.7 in. (93.4 mm) Touchscreen LCD and Touchpanel1.

This is a Touchscreen LCD wit h an electrostati c Touchpanel that only shows the LEDs th at can be used.

1 3.7 in. (93.4 mm) Touchscreen LCD

(Liquid Crystal Display)

This is a Touchscreen LCD. You can access the menus and options by pressing them when they are displayed on the screen.

General information

2 Touchpanel:

The LEDs on the Touchpanel only light up when they are available for use.

 Back

Press to go back to the previous menu level.

 Home

Press to return to the Home scr e e n. The factory setting shows the date and time, but you can change the Home screen’s default setting (see Setting the Ready screen on page 13.)

 Cancel

Press to cancel an operation when illuminated red.

 Numerical Pad

Press the numbers on the Touchpanel to enter the number of copies.

3 Power On/Off

Press to turn on the machine.

Press and hold down to turn off the machine. The Touchscreen LCD will show

Shutting Down and will stay on for a few seconds before going off.

The Wi-Fi light is on when the network interface is WLAN.

Chapter 1

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Touchscreen LCD 1

You can select three types of screens for the Home screen. When the Home screen is displayed, you can change the displayed screen by swiping left or right, or pressing d or c.

The following screens show the machines status when the machine is idle.

More screen

The More screen pr ovides acces s to Copy, Scan, Wi-Fi setup, Toner levels, Setup screen, Secure Print and Web Shortcut.

When the More screen is di splayed the machine is in Ready mode. If Secur e Function Lock

has been turned

on an icon is dis p layed.

See Advanced User's Guide, Secure Fu nction Lock 2.0.

Shortcut screens

You can quickly cr eate a Shortcut for frequently used functions , such as making a copy, scanning and Web Connect (for more inf ormation, see Shortcut Setti ngs on page 15).

NOTE

Swiping is a type of user operation on the

NOTE

Touchscreen that is performed by brushing your finger across the screen to display the next page or item.

1 Modes:

 Copy

Lets you access Copy mode.

 Scan

Lets you access Scan mode.

2 Wireless Status

A four-level indicator on the Ready mode screen shows the current wireless signal strength if you are using a wireless connection.

General information

3 (Toner)

See the remaining toner life. Press to access the Toner menu.

The indication of the remaining toner life will vary depending on the types of documents printed and customer’s usage.

4 (Settings)

Press to access the main settings (for more information, see Settings screen on page 12).

5 Secure Print

Lets you access the secure print menu.

6 Web

Press to connect the Brother machine to an Internet service (for more information, see Web Connect Guide).

7 Shortcuts

Press to set up Shortcuts. You can quickly copy, scan and connect to

a web service using the options set as Shortcuts.

• Three Shortcut screens are available. You can set up to six Shortcuts in each Shortcut screen. A total of 18 Shortcuts are available.

0Max

• Swipe left or right, or press d or c, to view the other Shortcut screens.

If you see at the top on the screen, you can easily configure the wireless

settings by pressing it (for more information, see Quick Setup Guide).

Chapter 1

NOTE

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8 Warning icon

The warning icon appears when there is an error or maintenance message;

press Detail to view it, and then press

to return to Ready mode.

For details, see Error and mainte nance messages on page 86.

• This product adopts the font of ARPHIC TECHNOLOGY CO.,LTD.

• MascotCapsule UI Framework and MascotCapsule Tangiblet develope d by HI CORPORATION are used. MascotCapsule is a registered trademark of HI CORPORATION in Japan.

Settings screen 1

The Touchscreen shows the machines settings when you press .

You can check and access all the machine’s settings from the following screen.

1 Toner

See the remaining toner life. Press to access the Toner menu.

2 Network

Press to set up a network connection. A four level indicator on the screen shows

the current wireless signal strength if you are using a wireless connection.

3 Date & Time

See the date and time. Press to access the Date & Time menu.

4 Volume

See the selected Beep volume level. Press to access the Beep volume setting.

5 All Settings

Press to access the full settings menu.

6 Tray Setting

See the selected paper size. Press to change the paper size and paper type settings if needed.

General information

7 Wi-Fi Direct

Press to set up a Wi-Fi Direct™ network connection.

Setting the Ready screen 1

Set the Ready screen to either More, Shortcuts 1, Shortcuts 2 or Shortcuts 3.

When the machine is idle or you press , the Touchscreen will return to the screen you set.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup. e Swipe up or down, or press a or b to

display Button Settings.

f Press Home Button Settings. g Press More, Shortcuts 1,

Shortcuts 2 or Shortcuts 3.

h Press .

The machine will go to your chosen Home screen.

Chapter 1

IMPORTANT

NOTE

Basic Operations 1

Press your finger on the Touchscreen to operate it. To display and access all the screen menus or options, swipe left, right, up, down, or press d c or a b to scroll through them.

DO NOT press the Touchscreen with a sharp object, such as a pen or stylus. It may damage the machine.

The following steps show how to change a setting in the machine. In this example, the Touchscreen Backlight setting is changed from Light to Med.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display General Setup.

g Press Backlight.

h Press Med.

Press to go back to the previous level.

i Press .

d Press General Setup. e Swipe up or down, or press a or b to

display LCD Settings.

f Press LCD Settings.

General information

Shortcut Settings 1

You can add the copy, scan and Web Connect settings you use most frequently by setting them as your Shortcuts. Later you can recall and apply these settings quickly and easily. You can add up to 18 Shortcuts.

Adding Copy Shortcuts 1

The following settings can be included in a copy Shortcut:

 Quality  Enlarge/Reduce  Density  Contrast  Stack/Sort  Page Layout  Colour Adjust  2-sided Copy  Remove Background Colour

g Swipe up or down, or press a or b to

display the available options for the setting, and then press the option you want. Repeat steps f and g until you have selected all the settings for this Shortcut.

h When you have finished changing

settings, press Save as Shortcut.

i Read and confirm the displayed list of

settings you selected, and then press OK.

j Enter a name for the Shortcut using the

keyboard on the Touchscreen. (To help you enter letters, see Entering text on page 148.) Press OK.

k Press OK to save your Shortcut.

Adding Scan Shortcuts 1

The following settings can be included in a scan Shortcut:

a If the displayed screen is More, swipe

left or right, or press d or c to display a Shortcut screen.

b Press where you have not added a

Shortcut.

c Press Copy. d Read the information on the

Touchscreen, and then confirm it by pressing OK.

e Swipe up or down, or press a or b to

display the copy presets, and then press the preset you want.

f Swipe up or down, or press a or b to

display the available settings, and then press the setting you want.

to OCR / to File / to Image / to E-mail

 Profile N ame

to FTP / to Network

 PC Select

a If the displayed screen is More, swipe

left or right, or press d or c to display a Shortcut screen.

b Press where you have not added a

Shortcut.

c Press Scan. d Swipe up or down, or press a or b to

display the type of scan you want, and then press it.

Chapter 1

NOTE

e Do one of the following:

 If you pressed to OCR, to File,

to Image or to E-mail, read the

information on the Touchscreen, and then press OK to confirm it. Go to step f.

 If you pressed to FTP or

to Network, read the information

on the Touchscreen, and then press OK to confirm it.

Swipe up or down, or press a or b to display the Profile Name, and then press it.

Press OK to confirm the Profile Name you have selected. Go to step g.

To add a Shortcut for to Network and to FTP, you must have added the Profile Name beforehand.

f Do one of the following:

 When the machine is connected to a

computer using a USB connection: Press OK to confirm USB is selected

as the PC Name. Go to step g.

 When the machine is connected to a

network: Swipe up or down, or press a or b to

display the PC Name, and then press it. Press OK to confirm the PC Name you selected. Go to step g.

g Enter a name for the Shortcut using the

keyboard on the Touchscreen. (To help you enter letters, see Entering text on page 148.) Press OK.

h Read the information on the

Touchscreen, and then press OK to save your Shortcut.

Adding Web Connect Shortcuts 1

The settings for the following services can be included in a Web Connect Shortcut:

 Picasa Web Albums™  Google Drive™

 Flickr  Facebook  Evernote  Dropbox

• W e b services may have been added

• To add a Web Connect Shortcut, you must

and/or service names may have been changed by the provider since this document was published.

have an account with the desired service (for more information, see Web Connect Guide).

a If the displayed screen is More, swipe

left or right, or press d or c to display a Shortcut screen.

b Press where you have not added a

Shortcut.

c Press Web. d If Information about the Internet

connection is displayed, read the information and confirm it by pressing OK.

e Swipe left or right, or press d or c to

display the available services, and then press your desired service.

f Press your account.

If the account needs a PIN code, enter the PIN for the account using the keyboard on the Touchscreen. Press OK.

General information

NOTE

g Press the function you want.

The functions that can be set vary depending on the selected service.

h Read and confirm the displayed list of

functions you selected, and then press OK.

i Press OK to save your Shortcut.

The Shortcut name will be assigned automatically. If you want to change the Shortcut names, see Editing Shortcut Names on page 18.

Changing Shortcuts 1

You can change the settings in a Shortcut.

You cannot change a Web Connect Shortcut. If you want to change the Shortcut, you must delete it, and then add a new Shortcut.

(For more information, see Deleting

Shortcuts on page 18 and Adding Web Connect Shortcuts on page 16.)

a Press the Shortcut you want. The

settings for the Shortcut that you chose are displayed.

b Change the settings for the Shortcut you

chose in step a (for more information, see Shortcut Setti ngs on page 15).

c When you have finished changing

settings, press Save as Shortcut.

d Press OK to conf irm. e Do one of the following:

 To overwrite the Shortcut, press

Yes. Go to step g.

 If you do not want to overwrite the

Shortcut, press No to enter a new Shortcut name. Go to step f.

f To create a new Shortcut, hold down

to delete the current name, and then enter a new name using the keyboard on the Touchscreen. (To help you enter letters, see Entering text on page 148.) Press OK.

g Press OK to conf irm.

Chapter 1

NOTE

Editing Shortcut Names 1

You can edit a Shortcut name.

a Press and hold the Shortcut until the

dialog box appears.

You can also press , All Settings and Shortcut Settings.

b Press Edit Shortcut Name.

c To edit the name, hold down to

delete the current name, and then enter a new name using the keyboard on the Touchscreen. (To help you enter letters, see Entering text on page 148.) Press OK.

Deleting Shortcuts 1

You can delete a Shortcut.

Recalling Shortcuts 1

The Shortcut settings are displayed on the Shortcut screen. To recall a Shortcut, simply press the Shortcut name.

a Press and hold the Shortcut until the

dialog box appears.

You can also press , All Settings and Shortcut Settings.

b Press Delete to delete the Shortcut

that you chose in step a.

c Press Yes to confi rm.

Volume settings 1

Beeper volume 1

When the beeper is on, the machine will beep when you press a key or make a mistake. You can choose from a range of volume levels.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup. e Swipe up or down, or press a or b to

display Volume.

General information

f Press Volume. g Press Beep. h Press Off, Low, Med or High.

i Press .

NOTE

Loading paper 2

Loading paper and print media

The machine can feed paper from the paper tray or manual feed slot.

If your application software supports paper size selection on the print menu, you can select it through the software. If your application software does not support it, you can set the paper size in the printer driver or by pressing the buttons on the Touchscreen.

Loadin g paper in the paper tray 2

You can load up to 250 sheets in the paper tray. Paper can be loaded up to the maximum paper mark ( ) on the right side of the paper tray (for recommended paper, see Acceptable paper and other print media on page 28).

Printing on plain paper, thin paper or recycled paper from the paper tray 2

b While pressing the green paper-guide

release levers (1), slide the paper

guides to fit the paper you are loading in the tray. Make sure the guides are firmly in the slots.

c Fan the stack of paper well to avoid

paper jams and misfeeds.



a Pull the paper tray completely out of the

machine.

Loading paper

d Load paper in the tray and make sure:

 The paper is below the maximum

paper mark ( ) (1), as overfilling the paper tray will cause paper jams.

 The side to be printed on is

face down.

 The paper guides touch the sides of

the paper so it will feed correctly.

f Lift up the support flap (1) to prevent

paper from sliding off the face-down output tray, or remove each page as soon as it comes out of the machine.

e Put the paper tray firmly back in the

machine. Make sure the tray is completely inserted into the machine.

Chapter 2

NOTE

Loadin g paper in the manual feed slot 2

You can load envelopes and special print media one-at-a-time into this slot. Use the manual feed slot to print or copy on labels, envelopes, thicker paper or glossy paper (for the recommended paper to use, see Acceptable paper and other print media on page 28).

The machine turns on the Manual Feed mode when you put paper in the manual feed slot.

Printing on plain paper, thin paper, recycled paper and bond paper from the manual feed slot 2

a Lift up the support flap (1) to prevent

paper from sliding off the face-down output tray, or remove each page as soon as it comes out of the machine.

b Open the manual feed slot cover.

c Use both hands to slide the manual feed

slot paper guides to the width of the paper you are going to use.

+ 141 hidden pages