Brother DCP-7040 VERSION A, DCP-7045N VERSION A User Manual

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USER’S GUIDE

DCP-7030 DCP-7040 DCP-7045N

Version A

UK/IRE/SAF

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: DCP-7030, DCP-7040 and DCP-7045N (Circle your model number)

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

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By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt; and

 may support an insurance claim by you in the event of product loss

covered by insurance.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

EC Declaration of Conformity

Section I General

1 General information 2

Using the documentation ....................................................................................... 2

Symbols and conventions used in the documentation .................................... 2

Accessing the Software User’s Guide and Network User’s Guide

(DCP-7045N only) .............................................................................................. 3

Viewing documentation ................................................................................... 3

Control panel overview .......................................................................................... 5

2 Loading paper and documents 6

Loading paper and print media .............................................................................. 6

Loading paper in the paper tray....................................................................... 6

Loading paper in the manual feed slot ............................................................7

Unprintable area ............................................................................................ 10

Acceptable paper and other print media.............................................................. 11

Recommended paper and print media .......................................................... 11

Type and size of paper .................................................................................. 11

Handling and using special paper .................................................................12

Loading documents ............................................................................................. 15

Using the automatic document feeder

Using the scanner glass ................................................................................ 16

(ADF) (DCP-7040 and DCP-7045N)

..15

3 General setup 17

Paper settings...................................................................................................... 17

Paper type ..................................................................................................... 17

Paper size...................................................................................................... 17

Volume settings ................................................................................................... 17

Beeper volume ..............................................................................................17

Ecology features .................................................................................................. 18

Toner Save .................................................................................................... 18

Sleep time......................................................................................................18

LCD contrast........................................................................................................ 19

User Settings List................................................................................................. 19

Network Configuration List (DCP-7045N only) ................................................... 19

Section II Copy

4 Making copies 22

How to copy ......................................................................................................... 22

Entering copy mode....................................................................................... 22

Making a single copy .....................................................................................22

iii

Making multiple copies ..................................................................................22

Stop copying.................................................................................................. 22

Copy options (temporary settings)....................................................................... 23

Enlarging or reducing the image copied ........................................................ 23

Adjusting contrast ..........................................................................................24

Using the Options key ...................................................................................25

Improving copy quality................................................................................... 25

Sorting copies using the ADF (DCP-7040 and DCP-7045N) ........................26

Making N in 1 copies (page layout) ...............................................................26

Out of memory message ..................................................................................... 27

Section III Software

5 Software and Network (DCP-7045N only) features 30

How to read HTML User’s Guide.........................................................................30

For Windows

For Macintosh................................................................................................31

................................................................................................30

Section IV Appendixes

A Safety and legal 34

Choosing a location ............................................................................................. 34

Important information........................................................................................... 35

Safety precautions......................................................................................... 35

IEC60825-1+A2:2001 Specification............................................................... 38

Disconnect device .........................................................................................38

Wiring information (U.K. only)........................................................................ 38

LAN connection (DCP-7045N only) ..............................................................39

Radio interference .........................................................................................39

EU Directive 2002/96/EC and EN50419........................................................39

International ENERGY STAR

Important safety instructions.......................................................................... 40

Trademarks..........................................................................................................42

B Troubleshooting and routine maintenance 43

Compliance Statement.................................40

Troubleshooting ...................................................................................................43

If you are having difficulty with your machine ................................................43

Improving the print quality ............................................................................. 48

Error and maintenance messages....................................................................... 54

Document jams (DCP-7040 and DCP-7045N only) ......................................56

Paper jams ....................................................................................................57

Routine maintenance........................................................................................... 62

Cleaning the outside of the machine ............................................................. 62

Cleaning the scanner glass ...........................................................................63

Cleaning the laser scanner window...............................................................63

Cleaning the corona wire...............................................................................65

Cleaning the drum unit .................................................................................. 67

Replacing the consumable items......................................................................... 69

Replacing a toner cartridge ........................................................................... 69

Replacing the drum unit.................................................................................73

Changing LCD language ..................................................................................... 76

Machine information ............................................................................................ 76

Checking the serial number........................................................................... 76

Checking the page counters..........................................................................76

Checking the Drum life .................................................................................. 76

Packing and shipping the machine ...................................................................... 77

C Menu and features 78

On-screen programming...................................................................................... 78

Menu table..................................................................................................... 78

Memory storage............................................................................................. 78

Menu keys ...........................................................................................................78

How to access the menu mode ..................................................................... 79

Menu table ........................................................................................................... 80

D Specifications 85

General................................................................................................................ 85

Print media........................................................................................................... 87

Copy .................................................................................................................... 88

Scan ....................................................................................................................89

Print ..................................................................................................................... 90

Interfaces............................................................................................................. 90

Computer requirements .......................................................................................91

Consumable items ...............................................................................................93

Ethernet wired network (DCP-7045N only)..........................................................94

E Glossary 95

F Index 96

Section I

General I

General information 2 Loading paper and documents 6 General setup 17

General information 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold style identifies keys on the

machine control panel or computer screen.

Italics Italicized style emphasizes an

important point or refers you to a related topic.

Courier New

Courier New font identifies the messages shown on the LCD of the machine.

Note

Illustrations in this User’s Guide are based on the DCP-7045N.

Warnings tell you what to do to prevent possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

Electrical Hazard icons alert you to a possible electrical shock.

Hot Surface icons warn you not to touch machine parts that are hot.

Incorrect setup icons alert you to devices and operations that are not compatible with the machine.

Note icons give useful tips.

General information

Accessing the Software User’s Guide and Network User’s Guide (DCP-7045N only)

This User’s Guide does not contain all the information about the machine such as how to use the advanced features of Printer, Scanner and Network (DCP-7045N only). When you are ready to learn detailed information about these operations, read the

Software User’s Guide and Network User’s Guide (DCP-7045N only).

Viewing documentation 1

Viewing documentation (Windows®) 1

To view the documentation, from the Start menu, point to Brother, DCP-XXXX (where XXXX is your model name) from the program group, and then click User’s Guides in HTML format.

If you have not installed the software, you can find the documentation by following the instructions below:

a Turn on your PC.

Insert the Brother CD-ROM labelled

Windows

b If the language selection screen

appears, click your language.

into your CD-ROM drive.

c If the model name screen appears, click

your model name.The CD-ROM main menu will appear.

If this window does not appear, use

Windows Start.exe program from the root directory of the Brother CD-ROM.

Explorer to find and run the

d Click Documentation. e Click the documentation you want to

read:

 HTML documents (3 manuals):

User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide (DCP7045N only) in HTML format.

This format is recommended for viewing on your computer.

 PDF documents (4 manuals):

User’s Guide for stand-alone operations, Software User’s Guide, Network User’s Guide (DCP7045N only) and Quick Setup Guide.

This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

Chapter 1

How to find scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User's Guide: 1

 Scanning a document using the TWAIN

driver in Chapter 2

 Scanning a document using the WIA

driver (For Windows only) in Chapter 2

 Using ControlCenter3 in Chapter 3

 Network Scanning in Chapter 4

(DCP-7045N only)

XP/Windows Vista®

ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides

 The complete ScanSoft™ PaperPort™

11SE with OCR How-to-Guides can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE application.

Viewing documentation (Macintosh) 1

a Turn on your Macintosh.

Insert the Brother CD-ROM labelled Macintosh into your CD-ROM drive.

b The following window will appear.

e Double-click the top page file to view the

User’s Guide, Software User’s Guide and Network User’s Guide (DCP7045N only) in HTML format.

f Click the documentation you want to

read.

 User’s Guide

 Software User’s Guide

 Network User’s Guide

(DCP-7045N only)

Note

The documents are also available in PDF format (4 manuals):

User’s Guide for stand-alone operations, Software User’s Guide, Network User’s Guide (DCP-7045N only) and Quick

Setup Guide.

The PDF format is recommended for printing the manuals.

Double-click Brother Solutions Center icon to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

How to find scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

c Double-click the Documentation icon. d If the language selection screen

appears, double-click your language.

Software User's Guide: 1

 Scanning in Chapter 9

 Using ControlCenter2 in Chapter 10

 Network Scanning in Chapter 11

(DCP-7045N only)

Presto! PageManager User's Guide: 1

 The complete Presto! PageManager

User’s Guide can be viewed from the Help selection in the Presto! PageManager application.

General information

Control panel overview 1

DCP-7030, DCP-7040 and DCP-7045N have the same keys.

1Print key

Job Cancel

Cancels a programmed print job and clears it from the machine’s memory.

To cancel multiple print jobs, hold down this key until the LCD shows Job Cancel (All).

2Scan key

Puts the machine in Scan mode. (For details about scanning, see the Software User’s Guide on the CD-ROM.)

3 Copy keys:

Options

You can quickly and easily choose temporary settings for copying.

Enlarge/Reduce

Reduces or enlarges copies.

Contrast

You can increase or decrease the contrast of your copies.

Number of Copies

Use this key to make multiple copies.

4LCD

Displays messages to help you set up and use your machine.

5 Menu keys:

Clear/Back

Deletes entered data or lets you cancel the current setting.

+ or b -

Press to scroll through the menus and options.

Lets you store your settings in the machine.

Lets you access the Menu to program your settings in this machine.

6Start

Lets you start making copies or scanning.

7Stop/Exit

Stops an operation or exits from a menu.

Loading paper and documents 2

Loading paper and print media

The machine can feed paper from the standard paper tray or manual feed slot.

When you put paper into the paper tray, note the following:

 If your application software supports

paper size selection on the print menu, you can choose it through the software. If your application software does not support it, you can set the paper size in the printer driver or by using the control panel buttons.

 Before using paper that has holes in it,

such as organizer sheets, you must ‘fan’ the stack to avoid paper jams and misfeeds.

Loading paper in the paper tray 2

Printing on plain paper, recycled paper or transparencies from the paper tray

a Pull the paper tray completely out of the

machine.

b While pressing the green paper guide

release lever, slide the paper guides to fit the paper size. Make sure that the guides are firmly in the slots.

Loading paper and documents

c Put paper in the tray, and make sure that

the paper is below the maximum paper mark (1). The side to be printed on must be face down.

CAUTION

To prevent damage to your machine caused by paper misfeeding, make sure the paper guides touch the sides of the paper.

d Put the paper tray firmly back in the

machine. Make sure that it is completely inserted into the machine.

Loading paper in the manual feed slot 2

You can load envelopes and special print media one at a time into this slot. Use the manual feed slot to print or copy on labels, envelopes or thicker paper.

Printing on plain paper, recycled paper or transparencies from the manual feed slot

Note

The machine automatically turns on the Manual Feed mode when you put paper in the manual feed slot.

a Fold out the support flap (1) to prevent

paper from sliding off the face-down output tray, or remove each page as soon as it comes out of the machine.

e Fold out the support flap (1) to prevent

paper from sliding off the face-down output tray.

b Open the manual feed slot cover.

Chapter 2

c Using both hands, slide the manual feed

slot paper guides to the width of the paper that you are going to use.

d Using both hands, put one sheet of

paper or one transparency in the manual feed slot until the front edge touches the paper feed roller. When you feel the machine pull in the paper, let go.

Printing on thick paper, bond paper, labels and envelopes

When the back output tray is pulled down, the machine has a straight paper path from the manual feed slot through to the back of the machine. Use this paper feed and output method when you want to print on thick paper, labels or envelopes.

Note

• Remove each printed sheet or envelope immediately to prevent a paper jam.

• The machine automatically turns on the Manual Feed mode when you put paper in the manual feed slot.

a Open the back cover (back output tray).

b Open the manual feed slot cover.

Loading paper and documents

c Using both hands, slide the manual feed

slot paper guides to the width of the paper that you are going to use.

d Using both hands, put one sheet of

paper or one envelope in the manual feed slot until the front edge of the paper or envelope touches the paper feed roller. When you feel the machine pull in the paper, let go.

Note

• Put the paper into the manual feed slot with the side to be printed face up.

• Make sure that the print media (See Acceptable paper and other print media on page 11) is straight and in the proper position on the manual feed slot. If it is not, the paper or the transparency may not be fed correctly, resulting in a skewed printout or a paper jam.

• Do not put more than one sheet of paper in the manual feed slot at any one time, as it may cause a jam.

• If you put any print media in the manual feed slot before the machine is in the Ready state, the print media may be ejected without being printed on.

• To easily remove a small printout from the output tray, lift up the scanner cover by using both hands as shown in the illustration.

• You can still use the machine while the scanner cover is up. To close the scanner cover, push it down with both hands.

Chapter 2

Unprintable area 2

Unprintable area for copies 2

The printable area of your machine begins at approximately 3 mm from the top and bottom and 2 mm from both sides of the paper.

13 mm

22 mm

Note

This unprintable area shown above is for a single copy or a 1 in 1 copy using A4 size paper. The unprintable area changes with the paper size.

Unprintable area when printing from a computer 2

When using the printer driver the printable area is smaller than the paper size, as shown below.

Portrait Landscape

Windows® printer driver and Macintosh printer driver

BRScript Driver for Windows® and Macintosh (DCP-7045N only)

Portrait 1 4.23 mm 4.23 mm

2 6.01 mm 4.23 mm

Landscape 1 4.23 mm 4.23 mm

2 5 mm 4.23 mm

Note

The unprintable area shown above is for A4 size paper. The unprintable area changes with the paper size.

Loading paper and documents

Acceptable paper and other print media

Print quality may vary according to the type of paper you are using.

You can use the following types of print media: plain paper, bond paper, recycled paper, transparencies, labels or envelopes.

For best results, follow the instructions below:

 Use paper made for plain paper copying.

 Use paper that is 75 to 90 g/m

 Use labels and transparencies which are

designed for use in laser machines.

 Do not put different types of paper in the

paper tray at the same time because it may cause paper jams or misfeeds.

 For correct printing, you must choose the

same paper size from your software application as the paper in the tray.

 Avoid touching the printed surface of the

paper immediately after printing.

 When you use transparencies remove

each sheet immediately to prevent smudging or paper jams.

 Use long grain paper with a neutral Ph

value, and a moisture content of approx. 5%.

Recommended paper and print media 2

To get the best print quality, we suggest using the following paper.

Paper Type Item

Plain Paper

Recycled Paper Xerox Recycled Supreme

Transparency 3M CG3300

Labels Avery laser label L7163

Envelope Antalis River series (DL)

Xerox Premier TCF 80 g/m

Xerox Business 80 g/m

80g/m

Type and size of paper 2

The machine loads paper from the installed standard paper tray or manual feed slot.

Standard paper tray 2

Since the standard paper tray is a universal type, you can use any of the paper sizes (one paper type and size at a time) listed in the table in Paper capacity of the paper trays on page 12. The standard paper tray can hold up to 250 sheets of Letter/A4 size paper

(80 g/m maximum paper mark on the sliding paper width guide.

). Paper can be loaded up to the

Manual Feed Slot 2

The manual feed slot can hold a sheet with a size of 76.2 to 220 mm wide and 116 to

406.4 mm long. You can use the manual feed slot if you are using special paper, envelopes or labels.

Chapter 2

Paper capacity of the paper trays 2

Paper size Paper types No. of sheets

Paper Tray A4, Letter, Executive,

A5, A6, B5, B6.

Manual Feed Slot Width: 76.2 to 220 mm

Length: 116 to 406.4 mm

Plain paper and recycled paper

Transparency up to 10

Plain paper, recycled paper, bond paper, envelopes, labels and transparencies

up to 250

[80 g/m

]

Recommended paper specifications 2

The following paper specifications are suitable for this machine.

Basis weight

Thickness 80-110 µm

Roughness Higher than 20 sec.

Stiffness

Grain direction Long grain

Volume resistivity

Surface resistivity

Filler CaCO

Ash content Below 23 wt%

Brightness Higher than 80 %

Opacity Higher than 85 %

75-90 (g/m

90-150 cm

10e

)

/100

-10e11 ohm

-10e

ohm-cm

(Neutral)

Handling and using special paper 2

The machine is designed to work well with most types of xerographic and bond paper. However, some paper variables may have an effect on print quality or handling reliability. Always test samples of paper before purchasing to ensure desirable performance. Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

Some important guidelines when selecting paper are:

 Do not use inkjet paper because it may

cause a paper jam or damage your machine.

 Preprinted paper must use ink that can

withstand the temperature of the machine’s fusing process (200 degrees centigrade).

 If you use bond paper, paper having a

rough surface or paper that is wrinkled or creased, the paper may exhibit degraded performance.

Loading paper and documents

Types of paper to avoid 2

Some types of paper may not perform well or may cause damage to your machine.

DO NOT use paper:

CAUTION

• that is highly textured

• that is extremely smooth or shiny

• that is curled or warped

12 mm

• that is coated or has a chemical finish

• that is damaged, creased or folded

• that exceeds the recommended weight specification in this guide

• with tabs and staples

• with letterheads using low temperature dyes or thermography

• that is multipart or carbonless

• that is designed for inkjet printing

Envelopes 2

Most envelopes will be suitable for your machine. However, some envelopes may have feed and print-quality problems because of the way they have been made. A suitable envelope should have edges with straight, well-creased folds and the leading edge should not be thicker than two sheets of paper. The envelope should lie flat and not be of baggy or flimsy construction. You should buy quality envelopes from a supplier who understands that you will be using the envelopes in a laser machine.

Envelopes can be fed from manual feed slot one at a time. We recommend that you print a test envelope to make sure the print results are what you want before you print or purchase a large quantity of envelopes.

Check the following:

 Envelopes should have a lengthwise

sealing flap.

 The sealing flaps should be folded crisply

and correctly (irregularly cut or folded envelopes may cause paper jams).

 Envelopes should consist of two layers of

paper in the area circled in figure below.

If you use any of the types of paper listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement.

1 Feeding direction

 We recommend that you do not print

within 15 mm of the edges of envelopes.

 Envelope joints that are sealed by the

manufacturer should be secure.

Chapter 2

Types of envelopes to avoid 2

DO NOT use envelopes:

CAUTION

• that are damaged, curled, wrinkled or an unusual shape

• that are extremely shiny or textured

• with clasps, staples, snaps or tie strings

• with self-adhesive closures

• that are of a baggy construction

• that are not sharply creased

• that are embossed (have raised writing on them)

• that were previously printed by a laser machine

• that are pre-printed on the inside

• that cannot be arranged neatly when stacked

• that are made of paper that weighs more than the paper weight specifications for the machine

• with edges that are not straight or consistently square

• with double flaps as shown in figure below

• with sealing flaps that have not been folded at purchase

• with sealing flaps as shown in figure below

• with each side folded as shown in figure below

• with windows, holes, cut-outs or perforations

• with glue on surface as shown in figure below

If you use any of the types of envelopes listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement.

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

Loading paper and documents

Labels 2

The machine will print on most types of labels designed for use with a laser machine. Labels should have an adhesive that is acrylic-based since this material is more stable at the high temperatures in the fuser unit. Adhesives should not come in contact with any part of the machine, because the label stock may stick to the drum unit or rollers and cause jams and print quality problems. No adhesive should be exposed between the labels. Labels should be arranged so that they cover the entire length and width of the sheet. Using labels with spaces may result in labels peeling off and causing serious jams or print problems.

All labels used in this machine must be able to withstand a temperature of 392 degrees Fahrenheit (200 degrees centigrade) for a period of 0.1 seconds.

Label sheets should not exceed the paper weight specifications described in this User’s Guide. Labels exceeding this specification may not feed or print correctly and may cause damage to your machine.

Labels can be fed from the manual feed slot only.

Types of labels to avoid 2

Do not use labels that are damaged, curled, wrinkled or an unusual shape.

DO NOT feed part used label sheets. The exposed carrier sheet will damage your machine.

CAUTION

Loading documents 2

Using the automatic document feeder (ADF) (DCP-7040 and DCP-7045N) 2

The ADF can hold up to 35 pages and feeds each sheet individually. Use standard

80 g/m before putting them in the ADF.

Recommended environment 2

paper and always fan the pages

Temperature: 20 to 30° C Humidity: 50% - 70%

Paper: Xerox Premier TCF 80 g/m

Business 80 g/m

CAUTION

or Xerox

DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper-clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric.

To avoid damaging your machine while using the ADF, DO NOT pull on the document while it is feeding.

To scan non-standard documents see Using the scanner glass on page 16.

 Make sure documents written with ink are

completely dry.

Chapter 2

 Documents must be from 148 to

215.9 mm wide and from 148 to 355.6 mm

long, and of a standard weight 80 g/m

a Fold out the ADF document output

support flap (1) and the ADF support flap (2).

b Fan the pages well. c Place your document, face up top edge

first, in the ADF until you feel it touch the feed roller.

Note

(DCP-7040 and DCP-7045N) To use the scanner glass, the ADF must be empty.

a Lift the document cover. b Using the document guidelines on the

left, centre the document face down on the scanner glass.

d Adjust the paper guides (1) to fit the

width of your document.

Using the scanner glass 2

You can use the scanner glass to copy or scan pages of a book or one page at a time. Documents can be up to 215.9 mm wide and 297 mm long.

c Close the document cover.

If the document is a book or is thick do not slam the cover or press on it.

CAUTION

General setup 3

Paper settings 3

Paper type 3

Set up the machine for the type of paper you are using. This will give you the best print quality.

a Press Menu. b Press a or b to choose 1.General

Setup. Press OK.

c Press a or b to choose 1.Paper Type.

Press OK.

d Press a or b to choose Thin, Plain,

Thick, Thicker, Transparency or Recycled Paper.

Press OK.

e Press Stop/Exit.

Note

If you chose Transparency as the paper type you will only be able to choose Letter or A4 size paper in Step d.

Volume settings 3

Beeper volume 3

When the beeper is on, the machine will beep when you press a key or make a mistake. You can choose a range of volume levels, from High to Off.

a Press Menu. b Press a or b to choose 1.General

Setup. Press OK.

Paper size 3

You can use seven sizes of paper for printing copies: A4, Letter, Executive, A5, A6, B5 and B6.

When you change the size of paper in the tray, you will also need to change the setting for paper size at the same time so your machine can fit the document on the page.

a Press Menu. b Press a or b to choose 1.General

Setup. Press OK.

c Press a or b to choose 2.Paper Size.

Press OK.

d Press a or b to choose A4, Letter,

Executive, A5, A6, B5 or B6.

Press OK.

c Press a or b to choose 3.Beeper.

Press OK.

d Press a or b to choose Off, Low, Med or

High.

Press OK.

e Press Stop/Exit.

Chapter 3

Ecology features 3

Toner Save 3

You can save toner using this feature. When you set Toner Save to On, print appears lighter. The default setting is Off.

a Press Menu. b Press a or b to choose 1.General

Setup. Press OK.

c Press a or b to choose 4.Ecology.

Press OK.

d Press a or b to choose 1.Toner Save.

Press OK.

e Press a or b to choose On or Off.

Press OK.

f Press Stop/Exit.

Note

We do not recommend Toner Save for printing Photo or Greyscale images.

Sleep time 3

Setting the sleep time reduces power consumption by turning off the fuser while the machine is idle.

You can choose how long the machine must be idle (from 00 to 99 minutes) before it goes into sleep mode. When the machine receives computer data, or makes a copy, the timer will be reset. The default setting is 05 minutes.

While the machine is in sleep mode the LCD will display Sleep. When printing or copying in sleep mode, there will be a short delay while the fuser warms up.

a Press Menu. b Press a or b to choose 1.General

Setup. Press OK.

c Press a or b to choose 4.Ecology.

Press OK.

d Press a or b to choose 2.Sleep Time.

Press OK.

e Enter the length of time the machine is

idle before entering sleep mode (00 to

99). Press OK.

f Press Stop/Exit.

Note

To turn off sleep mode, press Start and Options at the same time in e. Press a or

b to choose Off. Press OK.

General setup

LCD contrast 3

You can change the contrast to make the LCD look lighter or darker.

a Press Menu. b Press a or b to choose 1.General

Setup. Press OK.

c Press a or b to choose 5.LCD

Contrast.

Press OK.

d Press a to make the LCD darker. Or,

press b to make the LCD lighter. Press OK.

e Press Stop/Exit.

User Settings List 3

You can print a list of the settings you programmed.

Network Configuration List (DCP-7045N only)

The Network Configuration List prints a report listing all the current network configuration including the network print server settings.

Note

Node name: Node name appears in the Network Configuration List. The default node name is “BRNXXXXXXXXXXXX”.

a Press Menu. b Press a or b to choose 1.General

Setup. Press OK.

c Press a or b to choose 7.Network

Config.

Press OK.

d Press Start. e Press Stop/Exit.

a Press Menu. b Press a or b to choose 1.General

Setup. Press OK.

c Press a or b to choose 6.User

Settings.

Press OK.

d Press Start. e Press Stop/Exit.

Chapter 3

Section II

Copy II

Making copies 22

Making copies 4

How to copy 4

Entering copy mode 4

1 Stack/Sort

2 Copy ratio and copy layout

3 Contrast

4Quality

5 Number of copies

Sort is only available for the DCP-7040 and DCP7045N.

Making a single copy 4

a Load your document.

Stop copying 4

To stop copying, press Stop/Exit.

b Press Start.

Making multiple copies 4

a Load your document. b Do one of the following:

 Press Number of Copies to enter

the number of copies (up to 99).

 Press or hold a or b to increase or

decrease the number of copies.

c Press Start.

Note

To sort your copies, see Sorting copies using the ADF (DCP-7040 and DCP7045N) on page 26.

Making copies

Copy options (temporary settings)

When you want to quickly change the copy settings temporarily for the next copy, use the temporary Copy keys. You can use different combinations.

The machine returns to its default settings one minute after copying.

Enlarging or reducing the image copied 4

You can choose the following enlargement or reduction ratios:

Press

100%*

97% LTRiA4

94% A4iLTR

91% Full Page

85% LTRiEXE

83%

78%

70% A4iA5

50%

Custom(25-400%)

Auto

200%

141% A5iA4

104% EXEiLTR

(DCP-7040 and DCP-7045N) When set to Auto, the machine calculates the reduction ratio that best fits the paper size the paper

tray set to. (See Paper size on page 17.)

Auto is only available when using the ADF.

Custom(25-400%) allows you to enter a

ratio from 25% to 400%.

To enlarge or reduce the next copy follow the instructions below:

a Load your document. b Enter the number of copies you want. c Press Enlarge/Reduce. d Do one of the following:

 Press a or b to choose the

enlargement or reduction ratio you want.

Press OK.

 Press a or b to choose

Custom(25-400%).

Press OK.

Press a or b to enter an enlargement or reduction ratio from 25% to 400%.

Press OK.

e Press Start.

Note

Page Layout Options 2 in 1(P), 2 in 1(L), 4 in 1(P) or 4 in 1(L) are not available with Enlarge/Reduce.

* The factory setting is shown in Bold with an asterisk.

Chapter 4

Adjusting contrast 4

Contrast 4

Adjust the contrast to help an image look sharper and more vivid.

To temporarily change the contrast setting, follow the steps below:

a Load your document. b Enter the number of copies you want. c Press Contrast. d Press a or b to increase or decrease the

contrast. Press OK.

e Press Start.

To change the default setting follow the steps below:

a Press Menu. b Press a or b to choose 2.Copy.

Press OK.

c Press a or b to choose 2.Contrast.

Press OK.

d Press a or b to increase or decrease the

contrast. Press OK.

e Press Stop/Exit.

Making copies

Using the Options key 4

Use the Options key to quickly set the following copy settings temporarily for the next copy.

Press

Menu selections Options Page

Press a or b, then press OK

Quality Auto*

(DCP-7040 and DCP-7045N)

Stack/Sort

(appears when the document is in the ADF)

Page Layout Off(1 in 1)*

The factory settings are shown in Bold with an asterisk.

Press a or b, then press OK

Photo

Text

Stack*

Sort

2 in 1 (P)

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

Improving copy quality 4

You can choose from a range of quality settings. The default setting is Auto.

 Auto

Auto is the recommended mode for ordinary printouts. Suitable for documents that contain both text and photographs.

 Text

Suitable for documents containing only text.

 Photo

Suitable for copying photographs.

To temporarily change the quality setting, follow the steps below:

a Load your document. b Enter the number of copies you want. c Press Options.

Press a or b to choose Quality. Press OK.

d Press a or b to choose Auto, Photo or

Text.

Press OK.

e Press Start.

Chapter 4

To change the default setting, follow the steps below:

a Press Menu. b Press a or b to choose 2.Copy.

Press OK.

c Press a or b to choose 1.Quality.

Press OK.

d Press a or b to choose the copy quality.

Press OK.

e Press Stop/Exit.

Sorting copies using the ADF (DCP-7040 and DCP-7045N) 4

You can sort multiple copies. Pages will be stacked in the order 1 2 3, 1 2 3, 1 2 3, and so on.

a Load your document in the ADF.

Making N in 1 copies (page layout) 4

You can reduce the amount of paper used when copying by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, which lets you save paper.

Important 4

 Please make sure the paper size is set to

Letter or A4.

 (P) means Portrait and (L) means

Landscape.

 You cannot use the Enlarge/Reduce

setting with the N in 1 feature.

a Load your document. b Enter the number of copies you want. c Press Options.

b Enter the number of copies you want. c Press Options and a or b to choose

Stack/Sort. Press OK.

d Press a or b to choose Sort.

Press OK.

e Press Start.

d Press a or b to choose Page Layout.

Press OK.

e Press a or b to choose 2 in 1 (P),

2 in 1 (L), 4 in 1 (P), 4 in 1 (L) or Off(1 in 1).

Press OK.

f Press Start to scan the page.

(DCP-7040 and DCP-7045N) If you placed the document in the ADF, the machine scans the pages and starts printing.

If you are using the scanner glass, go to g.

g After the machine scans the page,

press a to scan the next page.

Next Page? a Yes b No

h Put the next page on the scanner glass.

Press OK. Repeat g and h for each page of the layout.

Making copies

i After all the pages have been scanned,

press b in h to finish.

(DCP-7040 and DCP-7045N) If you are copying from the ADF:

Insert your document face up in the direction shown below:

 2 in 1 (P)

 2 in 1 (L)

 4 in 1 (P)

 4 in 1 (L)

 4 in 1 (P)

 4 in 1 (L)

Out of memory message 4

If the memory becomes full while you are making copies, the LCD message will guide you through the next step.

(DCP-7030) If you get an Out of Memory message, press Stop/Exit to cancel the operation.

(DCP-7040 and DCP-7045N) If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Start to copy the pages scanned so far, or to press Stop/Exit to cancel the operation.

If you are copying from the scanner glass:

Insert your document face down in the direction shown below:

 2 in 1 (P)

 2 in 1 (L)

Chapter 4

Section III

Software III

Software and Network (DCP-7045N only) features

Software and Network (DCP-

The User’s Guide on the CD-ROM includes

User’s Guide, Software User’s Guide and Network User’s Guide (DCP-7045N only)

for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section.

You can find information on these features:

 Printing

 Scanning

 ControlCenter3 (for Windows

 ControlCenter2 (for Macintosh)

 Network Printing (DCP-7045N only)

 Network Scanning (DCP-7045N only)

7045N only) features

)

Note

See Accessing the Software User’s Guide and Network User’s Guide (DCP-7045N only) on page 3.

How to read HTML User’s Guide

This is a quick reference for using the HTML User’s Guide.

For Windows

Note

If you have not installed the software, see Chapter 1.

a From the Start menu, point to Brother,

DCP-XXXX from the programs group, then click User’s Guides in HTML format.

b Click on the manual you want (USER’S

GUIDE, SOFTWARE USER’S GUIDE

or NETWORK USER’S GUIDE (DCP7045N only)) from the top menu.

c Click the heading you would like to view

from the list at the left of the window.

For Macintosh 5

a Make sure your Macintosh is turned on.

Insert the Brother CD-ROM into your CD-ROM drive.

Software and Network (DCP-7045N only) features

b Double-click the Documentation icon. c Double-click your language folder, and

then double-click the top page file.

d Click on the manual you want (USER’S

GUIDE, SOFTWARE USER’S GUIDE

or NETWORK USER’S GUIDE (DCP7045N only)) in the top menu, and then click the heading you would like to read from the list at the left of the window.

Chapter 5

Section IV

Appendixes IV

Safety and legal 34 Troubleshooting and routine maintenance 43 Menu and features 78 Specifications 85 Glossary 95

Safety and legal A

Choosing a location A

Place your machine on a flat, stable surface that is free of vibration. Put the machine near a standard, grounded electrical socket. Choose a location where the temperature remains between 10° C and 32.5° C and the humidity is between 20% to 80% (without condensation).

 Make sure cables leading to the machine do not constitute a trip hazard.

 Avoid placing your machine on the carpet.

 Do not place near heaters, air conditioners, water, chemicals or refrigerators.

 Do not expose the machine to direct sunlight, excessive heat, moisture or dust.

 Do not connect your machine to electrical sockets controlled by wall switches or automatic

timers, or to the same circuit as large appliances that might disrupt the power supply.

Safety and legal

Important information A

Safety precautions A

Please read these instructions before attempting any maintenance, and keep them for later reference. When using your equipment, follow basic safety precautions to reduce the risk of fire, electric shock or personal injury.

 DO NOT use this product near water, or in a damp environment.

 Avoid using this product during an electrical storm. There may be a remote risk of electric

shock from lightning.

 We DO NOT advise using an extension lead.

 If any cables become damaged, disconnect your machine, and contact your Brother dealer.

 DO NOT place any objects on the machine, or obstruct the air vents.

 This product should be connected to an adjacent grounded AC power source within the range

indicated on the rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a qualified electrician.

WARNING

Before cleaning the inside of the machine, unplug the power cord from the electrical socket.

DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.

Always make sure the plug is fully inserted.

After you have just used the machine, some internal parts of the machine will be extremely hot. When you open the front or back cover of the machine, DO NOT touch the shaded parts shown in the illustrations.

To prevent injuries, be careful not to put your hands on the edge of the machine under the document cover or scanner cover as shown in the illustrations.

(DCP-7040 and DCP-7045N) To prevent injuries, DO NOT put your fingers in the areas shown in the illustrations.

Safety and legal

DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the toner dust with a dry, lint-free cloth and dispose of it according to local regulations.

If moving your machine, use the handholds provided. First making sure to disconnect any cables.

DO NOT use any flammable substances, spray or organic solvent/liquids containing alcohol/ammonia to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock. Refer to Routine maintenance on page 62 for how to clean the machine.

Plastic bags are used in the packaging of your machine. To avoid the danger of suffocation, keep these bags away from babies and children.

Note

The fuser unit is marked with a Caution label. DO NOT remove or damage the label.

IEC60825-1+A2:2001 Specification A

This machine is a Class 1 laser product as defined in IEC60825-1+A2:2001 specifications. The label shown below is attached in countries where required.

This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit. The Scanner Unit should not be opened under any circumstances.

CLASS 1 LASER PRODUCT APPAREIL À LASER DE CLASSE 1 LASER KLASSE 1 PRODUKT

Laser Diode A A

Wave length: 780 - 800 nm

Output: 10 mW max.

Laser Class: Class 3B

WARNING

Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

Disconnect device A

This product must be installed near an electrical socket that is easily accessible. In case of emergencies, you must disconnect the power cord from the electrical socket to shut off power completely.

Wiring information (U.K. only) A

If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same rating as the original fuse.

Always replace the fuse cover. Never use a plug that does not have a cover. If in any doubt, call a qualified electrician.

Warning - This printer must be earthed.

The wires in the mains lead are coloured in line with the following code:

 Green and Yellow: Earth

 Blue: Neutral

 Brown: Live

Safety and legal

LAN connection (DCP-7045N only) A

CAUTION

DO NOT connect this product to a LAN connection that is subject to over-voltages.

Radio interference A

This product complies with EN55022 (CISPR Publication 22)/Class B. When connecting the machine to a computer, ensure that you use the following interface cables.

A USB cable which must not exceed 2.0 metres in length.

EU Directive 2002/96/EC and EN50419 A

This equipment is marked with the above recycling symbol. It means that all the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream. This will benefit the environment for all. (European Union only)

International ENERGY STAR® Compliance Statement A

The purpose of the International ENERGY STAR® Program is to promote the development and popularization of energy-efficient office equipment.

As an ENERGY STAR

the ENERGY STAR

Partner, Brother Industries, Ltd. has determined that this product meets

guidelines for energy efficiency.

Important safety instructions A

1 Read all of these instructions.

2 Save them for later reference.

3 Follow all warnings and instructions marked on the product.

4 Unplug this product from the wall socket before cleaning inside of the machine. DO NOT use

liquid or aerosol cleaners. Use a damp cloth for cleaning.

5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing

serious damage to the product.

6 Slots and openings in the casing at the back or bottom are provided for ventilation. To ensure

reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heater. This product should never be placed in a built-in installation unless adequate ventilation is provided.

7 This product should be connected to an AC power source within the range indicated on the

rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a qualified electrician.

8 This product is equipped with a 3-wire grounded plug. This plug will only fit into a grounded

power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet. DO NOT defeat the purpose of the grounded plug.

9 Use only the power cord supplied with this machine.

10 DO NOT allow anything to rest on the power cord. DO NOT place this product where people

can walk on the cord.

11 Use the product in a well-ventilated area.

Safety and legal

12 The power cord, including extensions should be no longer than 5 metres.

DO NOT share the same power circuit with other high powered appliances, such as an air conditioner, copier, shredder or similar devices. If you cannot avoid using the printer with these appliances, we recommend that you use a high-frequency noise filter.

Use a voltage regulator if the power source is not stable.

13 DO NOT place anything in front of the machine that will block printed pages. DO NOT place

anything in the path of printed pages.

14 Wait until pages have exited the machine before picking them up.

15 Unplug this product from the power socket and refer all servicing to Brother Authorized Service

Personnel under the following conditions:

 When the power cord is damaged or frayed.

 If liquid has been spilled into the product.

 If the product has been exposed to rain or water.

 If the product does not operate normally when the operating instructions are followed.

Adjust only those controls that are covered by the operating instructions. Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

 If the product has been dropped or the casing has been damaged.

 If the product exhibits a distinct change in performance, indicating a need for service.

16 To protect your product against power surges, we recommend the use of a power protection

device (Surge Protector).

17 To reduce the risk of fire, electric shock and injury to people, note the following:

 DO NOT use this product near appliances that use water, a swimming pool or in a wet

basement.

 DO NOT use the machine during an electrical storm (there is the remote possibility of an

electrical shock).

Trademarks A

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.

Multi-Function Link is a registered trademark of Brother International Corporation.

Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries.

Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Apple, Macintosh, Safari and TrueType are trademarks of Apple Inc., registered in the United States and other countries.

Intel, Intel Core and Pentium are trademarks of Intel Corporation in the U.S. and other countries.

AMD is a trademark of Advanced Micro Devices, Inc.

Adobe, Flash, Illustrator, PageMaker, Photoshop, PostScript and PostScript 3 are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates in the United States and/or other countries.

Each company whose software title is mentioned in this manual has a Software Licence Agreement specific to its proprietary programs.

All other trademarks are the property of their respective owners.

Troubleshooting and routine

maintenance

Troubleshooting B

If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips.

Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com/

If you are having difficulty with your machine B

Check the chart below and follow the troubleshooting tips.

Copy quality difficulties

Difficulties Suggestions

Vertical black line appears in copies.

Black vertical lines on copies are typically caused by dirt or correction fluid on the glass strip (DCP-7040 and DCP-7045N only), or the corona wire for printing is dirty. (See Cleaning the scanner glass on page 63 and Cleaning the corona wire on page 65.)

Printing difficulties

Difficulties Suggestions

No printout.  Check that the machine is plugged in and the power switch is turned on.

 Check that the toner cartridge and drum unit are installed correctly. (See

Replacing the drum unit on page 73.)

 Check the interface cable connection on both the machine and your computer.

(See the Quick Setup Guide.)

 Check that the correct printer driver has been installed and chosen.

 Check to see if the LCD is showing an error message. (See Error and

maintenance messages on page 54.)

 Check that machine is online:

(For Windows Vista Click the Start button, Control Panel, Hardware and Sound, and then

Printers. Right-click Brother DCP-XXXX Printer. Make sure that Use Printer Offline is unchecked.

(For Windows Server® 2003 (DCP-7045N only) and Windows Click the Start button and choose Printers. Right-click Brother DCP-XXXX Printer. Make sure that Use Printer Offline is unchecked.

(For Windows® 2000) Click the Start button and choose Settings and then Printers. Right-click Brother DCP-XXXX Printer. Make sure that Use Printer Offline is unchecked.

)

XP)

Printing difficulties (continued)

Difficulties Suggestions

The machine prints unexpectedly or it prints garbage.

The machine prints the first couple of pages correctly, then some pages have text missing.

The headers or footers appear when the document displays on the screen but they do not show up when it is printed.

 Pull out the paper tray and wait until the machine stops printing. Then turn off

the machine’s power switch and disconnect from the power for several minutes.

 Check the settings in your application to make sure it is set up to work with

your machine.

 Check the settings in your application to make sure that it is set up to work with

your machine.

 Your computer is not recognising the machine’s input buffer’s full signal. Make

sure that you connected the interface cable correctly. (See the Quick Setup Guide.)

There is an unprintable area on the top and bottom of the page. Adjust the top and bottom margins in your document to allow for this.

Scanning difficulties

Difficulties Suggestions

TWAIN errors appear while scanning.

OCR does not work Try increasing the scanning resolution.

Network scanning does not work. (DCP-7045N only)

Make sure that the Brother TWAIN driver is chosen as the primary source. In PaperPort™ 11SE, click File, Scan or Get Photo and choose the Brother TWAIN driver.

See Network difficulties (DCP-7045N only) on page 45.

Software difficulties

Difficulties Suggestions

Cannot install software or print. Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair

Cannot perform ‘2 in 1’ or ‘4 in 1’ printing.

The machine does not print from

Adobe

Illustrator®.

and reinstall the software.

Check that the paper size setting in the application and in the printer driver are the same.

Try to reduce the print resolution. (See Advanced tab in the Software User’s Guide on the CD-ROM.)

Paper handling difficulties

Difficulties Suggestions

The machine does not load paper.

The LCD shows No Paper or a Paper Jam message.

 If there is no paper, load a new stack of paper into the paper tray.

 If there is paper in the paper tray, make sure it is straight. If the paper is curled,

you should straighten it. Sometimes it is helpful to remove the paper, turn the stack over and put it back into the paper tray.

 Reduce the amount of paper in the paper tray, and then try again.

 If the LCD shows Paper Jam message and you still have a problem, see

Paper jams on page 57.

Troubleshooting and routine maintenance

Paper handling difficulties (continued)

Difficulties Suggestions

How do I print on envelopes? You can load envelopes from the manual feed slot. Your application must be set

up to print the envelope size you are using. This is usually done in the Page Setup or Document Setup menu of your application. (See your application’s manual for more information.)

Which paper can I use? You can use plain paper, recycled paper, transparency and labels that are made

for laser machines. (For details, see Acceptable paper and other print media on page 11.)

There is a paper jam. (See Paper jams on page 57.)

Print quality difficulties

Difficulties Suggestions

Printed pages are curled.  Low quality thin or thick paper or not printing on the recommended side of the

paper could cause this problem. Try turning over the stack of paper in the paper tray.

 Make sure that you choose the Paper Type that suits the print media type you

are using. (See Acceptable paper and other print media on page 11.)

Printed pages are smeared. The Paper Type setting may be incorrect for the type of print media you are using,

or the print media may be too thick or have a rough surface. (See Acceptable

paper and other print media on page 11 and Basic tab in the Software User’s Guide on the CD-ROM.)

Printouts are too light.  If this problem occurs when making copies or printing, set Toner Save mode

to off in the machine menu settings. (See Toner Save on page 18.)

 Set Toner Save mode to off in the Advanced tab in the printer driver. (See

Advanced tab in the Software User’s Guide on the CD-ROM.)

Network difficulties (DCP-7045N only)

Difficulties Suggestions

Cannot print over a wired Network. If you are having Network problems see the Network User's Guide on the CD-

ROM for more information.

Make sure your machine is powered on and is on-line and in Ready mode. Print the Network Configuration list to see your current Network settings. (See Network Configuration List (DCP-7045N only) on page 19.) Reconnect the LAN cable to the hub to verify that the cable and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable. If the connections are good, the lower LED of the back panel of the machine will be green.

Network difficulties (DCP-7045N only) (continued)

Difficulties Suggestions

The network scanning feature does not work.

The network printing feature does not work.

(For Windows necessary network connection. Follow the instructions below to configure

Windows User’s Guide for your software or contact the software manufacturer.

For Windows

only) The firewall setting on your PC may be rejecting the

Firewall. If you are using other personal firewall software, see the

XP SP2 users:

a Click the Start button, Control Panel, Network and Internet

Connections and then Windows Firewall. Make sure that Windows

Firewall on the General tab is set to On.

b Click the Advanced tab and Settings... button of the Network

Connection Settings.

c Click the Add button. d To add port 54925 for network scanning, enter the information below:

1. In Description of service: Enter any description, for example “Brother Scanner”.

2. In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter “Localhost”.

3. In External Port number for this service: Enter “54925”

4. In Internal Port number for this service: Enter “54925”.

5. Make sure UDP is chosen.

6. Click OK.

e If you still have trouble with your network connection, click the Add button. f To add port 137 for network scanning and network printing, enter the

information below:

1. In Description of service: - Enter any description, for example “Brother network scanning”

2. In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter “Localhost”.

3. In External Port number for this service: Enter “137”.

4. In Internal Port number for this service: Enter “137”.

5. Make sure UDP is chosen.

6. Click OK.

g Make sure if the new setting is added and is checked, and then click OK.

Troubleshooting and routine maintenance

Network difficulties (DCP-7045N only) (continued)

Difficulties Suggestions

The network scanning feature does not work.

The network printing feature does not work.

(continued)

For Windows Vista® users:

a Click the Start button, Control Panel, Network and Internet, Windows

Firewall and click Change settings.

b When the User Account Control screen appears, do the following.

 Users who have administrator rights: Click Continue.

 For users who do not have administrator rights: Enter the

administrator password and click OK.

c Make sure that Windows Firewall on the General tab is set to On. d Click the Exceptions tab. e Click the Add port... button. f To add port 54925 for network scanning, enter the information below:

1. In Name: Enter any description. (for example “Brother Scanner”)

2. In Port number: Enter “54925”.

3. Make sure UDP is chosen. Then click OK.

Your computer cannot find your machine.

g Make sure that the new setting is added and is checked, and then click

Apply.

h If you still have trouble with your network connection such as network

scanning or printing, check File and Printer Sharing box in the

Exceptions tab and then click Apply.

For Windows

necessary network connection. For details, see the instruction above.

For Macintosh users: Re-select your machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model pop-up menu of ControlCenter2.

users: The firewall setting on your PC may be rejecting the

Improving the print quality B

Examples of poor print quality

ABCDEFGH abcdefghijk

ABCD abcde 01234

White lines across the page

ABCDEFGH abcdefghijk

ABCD abcde 01234

White lines down the page

Hollow print

ABCDEFGH abcdefghijk

ABCD abcde 01234

Grey background

Recommendation

 Make sure that you use paper that meets our specifications. A rough

surfaced paper or thick print media can cause the problem. (See Acceptable paper and other print media on page 11.)

 Make sure that you choose the appropriate media type in the printer

driver or in the machine’s Paper Type menu setting. (See Acceptable paper and other print media on page 11 and Basic tab in the Software User’s Guide on the CD-ROM.)

 The problem may disappear by itself. Print multiple pages to clear this

problem, especially if the machine has not been used for a long time.

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 73.)

 Wipe the laser scanner windows with a soft cloth. (See Cleaning the

laser scanner window on page 63.)

 Make sure that a torn sheet of paper is not inside the machine

covering the scanner window.

 The toner cartridge may be damaged. Put in a new toner cartridge.

(See Replacing a toner cartridge on page 69.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 73.)

 Make sure that you use paper that meets our specifications. (See

Acceptable paper and other print media on page 11.)

 Choose Thick paper mode in the printer driver, choose Thick in the

machine’s Paper Type menu setting or use thinner paper than you are currently using. (See Paper type on page 17 and Basic tab in the Software User’s Guide on the CD-ROM.)

 Check the machine’s environment. Conditions such as high humidity

can cause hollow print. (See Choosing a location on page 34.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 73.)

 Make sure that you use paper that meets our specifications. (See

Acceptable paper and other print media on page 11.)

 Check the machine’s environment. Conditions such as high

temperatures and high humidity can increase the amount of background shading. (See Choosing a location on page 34.)

 The toner cartridge may be damaged. Put in a new toner cartridge.

(See Replacing a toner cartridge on page 69.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 73.)

Troubleshooting and routine maintenance

Examples of poor print quality

ABCDEFGH abcdefghijk

ABCD abcde 01234

Page skewed

Ghost

B DEFGH

abc efghijk

ACD

bcde 134

Recommendation

 Make sure that the paper or other print media is loaded correctly in

the paper tray and that the guides are not too tight or too loose against the paper stack.

 Set the paper guides correctly. (See Loading paper in the paper tray

on page 6.)

 The paper tray may be too full.

 If you are using the manual feed slot, see Loading paper in the

manual feed slot on page 7.

 Check the paper type and quality. (See Acceptable paper and other

print media on page 11.)

 Make sure that you use paper that meets our specifications. Rough-

surfaced paper or thick paper may cause the problem. (See Acceptable paper and other print media on page 11.)

 Make sure that you choose the correct media type in the printer driver

or in the machine’s Paper Type menu setting. (See Acceptable paper and other print media on page 11 and Basic tab in the Software User’s Guide on the CD-ROM.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 73.)

 The fuser unit may be contaminated. Call your Brother dealer for

service.

 Check the paper type and quality. (See Acceptable paper and other

print media on page 11.)

 Make sure that paper is loaded correctly. (See Loading paper in the

paper tray on page 6.)

 Turn over the stack of paper in the tray or rotate the paper 180° in the

input tray.

Wrinkles or creases

ABCDEFGH abcdefghijk

ABCD abcde 01234

Poor fixing

 Choose Improve Toner Fixing mode in the printer driver. (See

Device Options (For Windows the Software User’s Guide on the CD-ROM.)

If this selection does not provide enough improvement, choose Thicker Paper in Media Type settings.

) or Print Settings (For Macintosh) in

Examples of poor print quality

Curled or wavy

75 mm

White Spots on black text

and graphics at 75 mm

intervals

Recommendation

 Check the paper type and quality. High temperatures and high

humidity will cause paper to curl.

 If you do not use the machine often, the paper may have been in the

paper tray too long. Turn over the stack of paper in the paper tray. Also, fan the paper stack and then rotate the paper 180° in the paper tray.

 Make ten copies of a blank, white sheet of paper. (See Making

multiple copies on page 22.) If the problem is not solved, the drum

unit may have glue from a label stuck on the OPC drum surface. Clean the drum unit. (See Cleaning the drum unit on page 67.)

 The drum unit may be damaged. Put in a new drum. (See Replacing

the drum unit on page 73.)

Black Spots at 75 mm

intervals

75 mm

Troubleshooting and routine maintenance

d 3

Examples of poor print quality

ABCDEFGH

abcdefghijk

ABCD

abcde

01234

Faint

ABCDEFGH abcdefghijk

ABCD abcde 01234

Toner specks

Recommendation

 Check the machine’s environment. Conditions such as humidity, high

temperatures, and so on, may cause this print fault. (See Choosing a location on page 34.)

 If the whole page is too light, Toner Save mode may be on. Turn off

Toner Save mode in the machine menu settings or Toner Save mode in the printer Properties of the driver. (See Toner Save on page 18 or Advanced tab in the Software User’s Guide on the CD- ROM.)

 Clean the scanner window and the corona wire of the drum unit. (See

Cleaning the laser scanner window on page 63 and Cleaning the corona wire on page 65.)

 The toner cartridge may be damaged. Put in a new toner cartridge.

(See Replacing a toner cartridge on page 69.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 73.)

 Make sure that you use paper that meets our specifications. Rough-

surfaced paper may cause the problem. (See Acceptable paper and other print media on page 11.)

 Clean the corona wire and the drum unit. (See Cleaning the corona

wire on page 65 and Cleaning the drum unit on page 67.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 73.)

 The fuser unit may be contaminated. Call your Brother dealer for

service.

 Clean the corona wire inside the drum unit by sliding the green tab.

Be sure to return the green tab to the home position (a). (See Cleaning the corona wire on page 65.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 73.)

 The fuser unit may be contaminated. Call your Brother dealer for

service.

All black

Examples of poor print quality

ABCDEFGH abcdefghijk

ABCD abcde 01234

Black toner marks across the

page

ABCDEFGH abcdefghijk

ABCD abcde 01234

Recommendation

 Make sure that you use paper that meets our specifications. (See

Acceptable paper and other print media on page 11.)

 If you use label sheets for laser machines, the glue from the sheets

may sometimes stick to the OPC drum surface. Clean the drum unit. (See Cleaning the drum unit on page 67.)

 Do not use paper that has clips or staples because they will scratch

the surface of the drum.

 If the unpacked drum unit is in direct sunlight or room light, the unit

may be damaged.

 The toner cartridge may be damaged. Put in a new toner cartridge.

(See Replacing a toner cartridge on page 69.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 73.)

 Clean the laser scanner window and the corona wire inside the drum

unit. (See Cleaning the laser scanner window on page 63 and Cleaning the corona wire on page 65.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 73.)

Line across the page

ABCDEFGH abcdefghijk

ABCD abcde 01234

Black lines down the page

Printed pages have toner

stains down the page

 Clean the corona wire inside the drum unit by sliding the green tab.

Be sure to return the green tab to the home position (a). (See Cleaning the corona wire on page 65.)

 The toner cartridge may be damaged. Put in a new toner cartridge.

(See Replacing a toner cartridge on page 69.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 73.)

 The fuser unit may be smudged. Call your Brother dealer for service.

Troubleshooting and routine maintenance

Examples of poor print quality

Curled

Recommendation

 Choose Reduce Paper Curl mode in the printer driver when you do

not use our recommended paper. (See Device Options (For

Windows

) or Print Settings (For Macintosh) in the Software User's

Guide on the CD-ROM.)

 Turn the paper over in the paper tray, and print again. (Excluding

Letterhead paper)

 Lift up the output tray support flap.

 Replace the paper in the paper tray with paper from a freshly opened

ream.

 Make sure you are using paper that is recommended for your

machine. (See Acceptable paper and other print media on page 11.)

Error and maintenance messages B

As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the error or required routine maintenance and shows the appropriate message. The most common error and maintenance messages are shown below.

You can correct most errors and routine maintenance by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.

Visit us at http://solutions.brother.com/

Error Message Cause Action

Cartridge Error The toner cartridge is not

installed correctly.

Drum End Soon The drum unit is near the end of

its life.

Cooling Down Wait for a while

Cover is Open The front cover is not closed

Cover is Open The fuser cover is not closed

Document Jam

(DCP-7040 and DCP7045N only)

Drum Error The corona wire on the drum unit

The temperature of the drum unit or toner cartridge is too hot. The machine will pause its current print job and go into cooling down mode. During the cooling down mode, you will hear the cooling fan running while the LCD shows

Cooling Down, and Wait for a while.

completely.

completely or paper was jammed in the back of the machine when you turned on the power.

The document was not inserted or fed correctly, or the document scanned from the ADF was too long.

needs to be cleaned.

The drum unit has reached the end of its life.

Pull out the drum unit, take out the toner cartridge that is indicated on the LCD, and put it back into the drum unit again.

Use the drum unit until you have a print quality problem; then replace the drum unit with a new one.

(See Replacing the drum unit on page 73.)

Make sure that you can hear the fan in the machine spinning and that the exhaust outlet is not blocked by something.

If the fan is spinning, remove any obstacles that surround the exhaust outlet, and then leave the machine turned on but do not use it for several minutes.

If the fan is not spinning do the following:

Disconnect the machine from the power for several minutes and then reconnect it.

Close the front cover of the machine.

Close the fuser cover of the machine.

Make sure paper is not jammed inside the back of the machine, and then close the fuser cover and press Start.

See Document jams (DCP-7040 and DCP-

7045N only) on page 56 or Using the automatic document feeder (ADF) (DCP7040 and DCP-7045N) on page 15.

Clean the corona wire on the drum unit. (See Cleaning the corona wire on page 65.)

Replace the drum unit. (See Replacing the drum unit on page 73.)

Troubleshooting and routine maintenance

Error Message Cause Action

Fuser Error The temperature of fuser unit

does not rise at a specified temperature within specified time.

The fuser unit is too hot.

Init Unable XX The machine has a mechanical

problem.

Jam Rear The paper is jammed in the back

of the machine.

Jam Inside The paper is jammed inside the

machine.

Jam Tray The paper is jammed in the paper

tray of the machine.

No Paper The machine is out of paper or

paper is not correctly loaded in the paper tray.

Out of Memory The machine’s memory is full. Copy operation in progress

Print Unable XX The machine has a mechanical

problem.

Scan Unable XX The machine has a mechanical

problem.

Toner Life End The drum unit and toner cartridge

assembly is not installed correctly, or the toner cartridge is used up and printing is not possible.

Turn the power switch off, wait a few seconds, and then turn it on again. Leave the machine for 15 minutes with the power on.

Disconnect the machine from the power for several minutes and then reconnect it.

(See Paper jams on page 57.)

Do one of the following:

 Refill the paper in the paper tray, and

then press Start.

 Remove the paper and load it again, and

then press Start.

Do one of the following:

 (DCP-7040 and DCP-7045N only)

Press Start to copy the scanned pages.

 Press Stop/Exit and wait until the other

operations in progress finish, and then try again.

 Clear the data from the memory. (See

Out of memory message on page 27.)

Print operation in process

Reduce print resolution. (See Advanced tab in the Software User’s Guide on the CD-ROM.)

Disconnect the machine from the power for several minutes and then reconnect it.

Do one of the following:

 Re-install the toner cartridge and drum

unit assembly.

 Replace the empty toner cartridge with a

new one. (See Replacing a toner cartridge on page 69.)

Error Message Cause Action

Toner Low If the LCD shows Toner Low,

you can still print; however, the machine is telling you that the toner cartridge is near the end of its life and the toner will soon need replacing.

Order a new toner cartridge now.

Document jams (DCP-7040 and DCP-7045N only) B

If the document is jammed, follow the steps below.

Note

After removing a jammed document, check that no paper scraps are left in the machine that could cause another jam.

Document is jammed in the top of the ADF unit

a Take out any paper from the ADF that is

not jammed.

b Open the ADF cover. c Pull the jammed document out to the

left.

Document is jammed under the document cover

a Take out any paper from the ADF that is

not jammed.

b Lift the document cover. c Pull the jammed document out to the

right.

d Close the ADF cover. e Press Stop/Exit.

d Close the document cover. e Press Stop/Exit.

Troubleshooting and routine maintenance

Document is jammed at the output tray

a Pull the jammed document out to the

right.

b Press Stop/Exit.

Paper jams B

To clear paper jams, please follow the steps in this section.

Note

• Please confirm that you have installed both a toner cartridge and a drum unit in the machine. If you have not installed a drum unit or have installed the drum unit incorrectly, then this may cause a paper jam in your Brother machine.

• If the error message remains, open and close the front cover and fuser cover firmly to reset the machine.

WARNING

HOT SURFACE

After you have just used the machine, some internal parts of the machine will be extremely hot. To prevent injury, when you open the front or back cover (back output tray) of the machine, DO NOT touch the shaded parts shown in the illustration.

b Slowly take out the drum unit and toner

cartridge assembly. The jammed paper will be pulled out with the toner cartridge and drum unit assembly.

CAUTION

To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration.

Paper is jammed inside the machine B

a Open the front cover.

CAUTION

We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a piece of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

c If you cannot remove the drum unit and

toner cartridge assembly easily, do not use extra force. Instead, lift the scanner cover.

Use both hands to carefully pull the jammed paper up and out of the output tray opening.

d Close the scanner cover.

Troubleshooting and routine maintenance

e If you cannot pull the jammed paper out

of the output tray opening, take the paper tray completely out of the machine.

f Pull the jammed paper out of the paper

tray opening.

Paper is jammed at the back of the machine

a Open the front cover.

b Slowly take out the drum unit and toner

cartridge assembly.

g Put the drum unit and toner cartridge

assembly back in the machine.

h Put the paper tray back in the machine. i Close the front cover.

CAUTION

c Open the back cover (back output tray).

d Pull the tabs toward you to open the

fuser cover (1).

Paper is jammed inside the drum unit and toner cartridge assembly

a Open the front cover.

e Pull the jammed paper out of the fuser

unit.

f Close the back cover (back output tray). g Put the drum unit and toner cartridge

assembly back in the machine.

b Slowly take out the drum unit and toner

cartridge assembly.

CAUTION

h Close the front cover.

Troubleshooting and routine maintenance

c Push down the green lock lever and take

the toner cartridge out of the drum unit.

Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once.

To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations below.

CAUTION

e Put the toner cartridge back into the

drum unit until you hear it lock into place. If you put it in correctly, the green lock lever will lift automatically.

f Put the drum unit and toner cartridge

assembly back in the machine.

d Clear the jammed paper if there is any

inside the drum unit.

g Close the front cover.

Routine maintenance B

c Wipe the outside of the machine with a

soft cloth to remove dust.

WARNING

Use neutral detergents.

DO NOT use any flammable substances, spray or organic solvent/liquids containing alcohol/ammonia to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock. For more information see Important safety instructions on page 40.

CAUTION

The drum unit contains toner, so handle it carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once.

Cleaning the outside of the machine B

d Remove any paper that is in the paper

tray.

e Wipe the inside and the outside of the

paper tray with a soft cloth to remove dust.

a Turn off the machine’s power switch.

Disconnect all cables, and then unplug the power cord from the electrical socket.

b Pull the paper tray completely out of the

machine.

f Re-load the paper and put the paper tray

firmly back in the machine.

g Plug the machine’s power cord back into

the electrical socket first, and then reconnect all cables. Turn on the machine’s power switch.

Troubleshooting and routine maintenance

Cleaning the scanner glass B

a Turn off the machine’s power switch.

Disconnect all cables and then unplug the power cord from the electrical socket.

b Lift the document cover (1).

Clean the white plastic surface (2) and scanner glass (3) underneath it with a soft lint-free cloth moistened with water.

c (DCP-7040 and DCP-7045N) In the

ADF unit, clean the white bar (1) and the scanner glass strip (2) underneath it with a soft lint-free cloth moistened with water.

d Plug the machine’s power cord back into

the electrical socket first, and then reconnect all cables. Turn on the machine’s power switch.

Note

In addition to cleaning the scanner glass and glass strip with a soft lint-free cloth moistened with water, run your finger tip over the glass to see if you can feel anything on it. If you feel dirt or debris, clean the glass again concentrating on that area. You may need to repeat the cleaning process three or four times. To test, make a copy after each cleaning.

Cleaning the laser scanner window B

Use neutral detergents.

DO NOT use any flammable substances, spray or organic solvent/liquids containing alcohol/ammonia to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock. For more information see Important safety instructions on page 40.

WARNING

CAUTION

DO NOT touch the laser scanner window with your fingers.

a Before you clean the inside of the

machine, turn off the machine’s power switch. Unplug the power cord from the electrical socket.

b Open the front cover and slowly take out

the drum unit and toner cartridge assembly.

WARNING

HOT SURFACE

CAUTION

To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration.

We recommend that you place the drum unit on a clean, flat surface with a piece of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

Troubleshooting and routine maintenance

c Wipe the laser scanner window by

wiping it with a clean soft, dry lint-free cloth.

d Put the drum unit and toner cartridge

assembly back in the machine.

Cleaning the corona wire B

If you have print quality problems, clean the corona wire as follows:

a Turn off the machine’s power switch.

Disconnect all cables, and then unplug the power cord from the electrical socket.

b Open the front cover.

c Slowly take out the drum unit and toner

cartridge assembly.

e Close the front cover. f Plug the machine’s power cord back into

the electrical socket. Turn on the machine’s power switch.

CAUTION

Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once.

To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration.

d Clean the corona wire inside the drum

unit by gently sliding the green tab from right to left and left to right several times.

g Plug the machine’s power cord back into

the electrical socket first, and then reconnect all cables. Turn on the machine’s power switch.

To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations below.

CAUTION

Be sure to return the green tab to the home position (a) (1). If you do not, printed pages may have a vertical stripe.

e Put the drum unit and toner cartridge

assembly back in the machine.

f Close the front cover.

Troubleshooting and routine maintenance

Cleaning the drum unit B

If you have print quality problems, clean the drum unit as follows.

a Turn off the machine’s power switch.

Unplug the power cord from the electrical socket.

b Open the front cover.

c Slowly take out the drum unit and toner

cartridge assembly.

To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration.

d Push down the green lock lever and take

the toner cartridge out of the drum unit.

Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once.

To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations below.

CAUTION

We recommend that you put the drum unit and toner cartridge assembly on a clean, flat surface with a piece of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

e Put the print sample in front of the drum

unit, and find the exact position of the poor print.

f Turn the drum unit gear by hand while

looking at the surface of the OPC drum (1).

DO NOT use excessive force when cleaning the drum unit.

h Put the toner cartridge back into the

drum unit until you hear it lock into place. If you put the cartridge in correctly, the green lock lever will lift automatically.

g When you have found the mark on the

drum that matches the print sample, wipe the surface of the OPC drum with a dry cotton swab until the dust or glue on the surface comes off.

The drum is photosensitive so DO NOT touch it with your fingers.

DO NOT clean the surface of the photosensitive drum with a sharp object.

CAUTION

i Put the drum unit and toner cartridge

assembly back in the machine.

j Close the front cover. k Plug the machine’s power cord back into

the electrical socket first, and then reconnect all cables. Turn on the machine’s power switch.

Troubleshooting and routine maintenance

Replacing the consumable items B

You will need to replace the consumable items when the machine indicates that the life of the consumable is over.

Toner cartridge Drum unit

Order No. TN-2110, TN-2120 Order No. DR-2100

Note

• Discard used consumable items according to local regulations. (See EU Directive 2002/96/EC and EN50419 on page 39.) If you have questions, call your local waste disposal office. Be sure

to reseal the consumable items tightly so that the material inside does not spill.

• We recommend placing used consumable items on a piece of paper to prevent accidentally spilling or scattering the material inside.

• If you use paper that is not a direct equivalent for the recommended paper, the life of consumable items and machine parts may be reduced.

Replacing a toner cartridge B

The High Yield toner cartridges can print

approximately 2,600 pages Standard toner cartridges can print

approximately 1,500 pages

and the

. Actual page

Note

It is a good idea to keep a new toner cartridge ready for use when you see the Toner Low warning.

count will vary depending on your average type of document (i.e., standard letter, detailed graphics). When a toner cartridge is running low, the LCD shows Toner Low.

Approx. cartridge yield is declared in accordance with ISO/IEC 19752.

WARNING

HOT SURFACE

b Slowly take out the drum unit and toner

cartridge assembly.

a Open the front cover.

CAUTION

We recommend that you put the drum unit and toner cartridge assembly on a clean, flat surface with a piece of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration.

c Push down the green lock lever and take

the used toner cartridge out of the drum unit.

WARNING

DO NOT put a toner cartridge into a fire. It could explode, resulting in injuries.

Troubleshooting and routine maintenance

CAUTION

Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once.

To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.

Unpack the toner cartridge just before you put it in the machine. If a toner cartridge is left unpacked for a long time, the toner life will be shortened.

Note

Be sure to seal up the used toner cartridge tightly in a suitable bag so that toner powder does not spill out of the cartridge.

d Unpack the new toner cartridge. Hold

the cartridge level with both hands and gently rock it from side to side five or six times to spread the toner evenly inside the cartridge.

Brother machines are designed to work with toner of a particular specification and will work to a level of optimum performance when used with genuine Brother toner cartridges (TN-2110/TN-2120). Brother cannot guarantee this optimum performance if toner or toner cartridges of other specifications are used. Brother does not therefore recommend the use of cartridges other than genuine Brother cartridges with this machine, or the refilling of empty cartridges with toner from other sources. If damage is caused to the drum unit or other part of this machine as a result of the use of toner or toner cartridges other than genuine Brother products due to the incompatibility or lack of suitability of those products with this machine, any repairs required as a result may not be covered by the warranty.

e Pull off the protective cover.

f Put the new toner cartridge firmly into

the drum unit until you hear it lock into place. If you put it in correctly, the lock lever will lift automatically.

h Put the drum unit and toner cartridge

assembly back in the machine.

i Close the front cover.

CAUTION

Make sure that you put in the toner cartridge correctly or it may separate from the drum unit.

g Clean the corona wire of the drum unit

by gently sliding the green tab from right to left and left to right several times.

Be sure to return the green tab to the home position (a) (1). If you do not, printed pages may have a vertical stripe.

CAUTION

DO NOT turn off the machine’s power switch or open the front cover until the LCD returns to the standby state.

Troubleshooting and routine maintenance

Replacing the drum unit B

The machine uses a drum unit to create print images on paper. If the LCD shows Drum End Soon, the drum unit is near the end of its life and it is time to buy a new one. Even if the LCD shows Drum End Soon, you may be able to continue printing without having to replace the drum unit for a while. However, if there is a noticeable deterioration in the output print quality (even before Drum End Soon appears), then the drum unit should be replaced. You should clean the machine when you replace the drum unit. (See Cleaning the laser scanner window on page 63.)

While removing the drum unit, handle it carefully because it may contain toner. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once.

CAUTION

WARNING

HOT SURFACE

After you have just used the machine, some internal parts of the machine will be extremely hot. To prevent injury, When you open the front or back cover (back output tray) of the machine, DO NOT touch the shaded parts shown in the illustration.

Note

The drum unit is a consumable item, and it is necessary to replace it periodically. There are many factors that determine the actual drum life, such as temperature, humidity, type of paper and how much toner you use for the number of pages per print job. The estimated drum life is

approximately 12,000 pages number of pages your drum will print may be significantly less than this estimate. Because we have no control over the many factors that determine the actual drum life, we cannot guarantee a minimum number of pages that will be printed by your drum.

Drum yield is approximate, and may vary by type of use.

. The actual

a Open the front cover.

b Slowly take out the drum unit and toner

cartridge assembly.

c Push down the green lock lever and take

the toner cartridge out of the drum unit.

CAUTION

We recommend that you put the drum unit and toner cartridge assembly on a clean, flat surface with a piece of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration.

CAUTION

To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.

Wait to unpack a new drum unit until immediately before you put it in the machine. Exposure to direct sunlight or room light may damage the drum unit.

Note

Be sure to seal up the used drum unit tightly in a bag so that toner powder does not spill out of the unit.

d Unpack the new drum unit.

Troubleshooting and routine maintenance

e Put the toner cartridge firmly into the

new drum unit until you hear it lock into place. If you put the cartridge in correctly, the green lock lever will lift automatically.

Make sure that you put in the toner cartridge correctly or it may separate from the drum unit.

CAUTION

f Put the new drum unit and toner

cartridge assembly in the machine.

g Press Clear/Back.

To confirm you are installing a new drum, press a.

h When the LCD shows Accepted, close

the front cover.

Changing LCD

Checking the page counters B

language

You can change the LCD language.

a Press Menu. b Press a or b to choose 1.General

Setup. Press OK.

c Press a or b to choose 0.Local

Language.

Press OK.

d Press a or b to choose your language.

Press OK.

e Press Stop/Exit.

Machine information B

Checking the serial number B

You can see the machine’s serial number on the LCD.

You can see the machine’s page counters for copies, printed pages, reports and lists or a summary total.

a Press Menu. b (DCP-7030 and DCP-7040)

Press a or b to choose 3.Machine Info.

Press OK.

(DCP-7045N) Press a or b to choose 5.Machine Info. Press OK.

c Press a or b to choose 2.Page

Counter.

Press OK.

d Press a or b to choose Total, List,

Copy or Print.

You can see the machine’s page count.

e Press Stop/Exit.

Checking the Drum life B

a Press Menu. b (DCP-7030 and DCP-7040)

Press a or b to choose 3.Machine Info.

Press OK.

(DCP-7045N) Press a or b to choose 5.Machine Info. Press OK.

c Press a or b to choose 1.Serial No.

Press OK.

d Press Stop/Exit.

You can see the machine’s drum life on the LCD.

a Press Menu. b (DCP-7030 and DCP-7040)

Press a or b to choose 3.Machine Info.

Press OK.

(DCP-7045N) Press a or b to choose 5.Machine Info. Press OK.

c Press a or b to choose 3.Drum Life.

Press OK. You can see the remaining percentage of drum life.

d Press Stop/Exit.

Troubleshooting and routine maintenance

Packing and shipping the machine

Make sure that the machine has fully cooled down by leaving it disconnected from the power for at least 30 minutes before packing.

When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine correctly, you could void your warranty.

a Turn off the machine’s power switch. b Unplug all the cables and AC power

c Open the front cover.

CAUTION

cord from the machine.

h Pack the drum unit and toner cartridge

assembly, AC cord and printed

materials in the original carton as shown below:

d Remove the drum unit and toner

cartridge assembly. Leave the toner cartridge installed in the drum unit.

e Place the drum unit and toner cartridge

assembly into the plastic bag and seal the bag.

f Close the front cover. g Wrap the machine in the plastic bag and

place it in the original carton with the original packing material.

i Close the carton and tape it shut.

Menu and features C

On-screen programming

Your machine has been designed to be easy to use. The LCD provides on-screen programming using the menu keys.

We have created step by step on-screen instructions to help you program your machine. Simply follow the steps as they guide you through the menu selections and programming options.

Menu table C

You can program your machine by using the Menu table on page 80. These pages list the menu selections and options.

Press Menu followed by the menu numbers to program your machine.

For example, to set Beeper volume to Low:

a Press Menu. b Press a or b to choose 1.General

Setup. Press OK.

Menu keys C

Access the menu.

Go to the next menu level.

Accept an option.

Exit the menu by pressing repeatedly.

Go back to the previous menu level.

Scroll through the current menu level.

c Press a or b to choose 3.Beeper.

Press OK.

d Press a or b to choose Low.

Press OK.

e Press Stop/Exit.

Memory storage C

Your menu settings are stored permanently, and in the event of a power failure will not be lost. Temporary settings (for example, Contrast) will be lost.

Exit the menu.

How to access the menu mode C

a Press Menu. b Scroll through each menu level by

pressing a or b for the direction you want.

c Press OK when the option you want

appears on the LCD. The LCD will then show the next menu level.

d Press a or b to scroll to your next menu

selection.

e Press OK.

When you have finished setting an option, the LCD will show Accepted.

Menu and features

f Press Stop/Exit to exit Menu mode.

Menu table C

The factory settings are shown in Bold with an asterisk.

Choose & OK Choose & OK to accept to exit

Main Menu Submenu Menu Selections Options Descriptions Page

1.General Setup

1.Paper Type — Thin

Plain*

Thick

Thicker

Transparency

Recycled Paper

2.Paper Size — A4*

Letter

Executive

3.Beeper — Off

Low

Med*

High

4.Ecology 1.Toner Save On

Off*

2.Sleep Time (00-99)

05Min*

The factory settings are shown in Bold with an asterisk.

Sets the type of paper in the paper tray.

Sets the size of the paper in the paper tray.

Adjusts the volume level of the beeper.

Increases the page yield of the toner cartridge.

Conserves power. 18

Menu and features

Main Menu Submenu Menu Selections Options Descriptions Page

1.General

Setup

(continued)

2.Copy 1.Quality — Auto*

3.Printer

(DCP-7045N only)

5.LCD Contrast — b -nnnno+ a

6.User Settings — — Lists your current

7.Network Config

(DCP-7045N only)

0.Local Language — (Choose your

2.Contrast — b -nnnno+ a

1.Emulation — Auto*

2.Print Options 1.Internal Font — Prints a list of the

3.Reset Printer Reset

The factory settings are shown in Bold with an asterisk.

— — Lists your network

2.Configuration — Prints a list of the

3.Test Print — Prints a test page.

Exit

b -nnnon+ a

b -nnonn+ a*

b -nonnn+ a

b -onnnn+ a

language.)

Text

Photo

b -nnnon+ a

b -nnonn+ a*

b -nonnn+ a

b -onnnn+ a

HP LaserJet

BR-Script 3

— Restores the printer

Adjusts the contrast of the LCD.

settings.

Allows you to change the LCD language for your country.

You can choose the Copy resolution for your type of document.

Adjusts the contrast for copies.

Chooses the emulation mode.

machine’s internal fonts.

machine’s printer settings.

settings to the original factory default settings.

Software

User’s

Guide on

CD-ROM.

See

the

Main Menu Submenu Menu Selections Options Descriptions Page

4.LAN

(DCP-7045N only)

1.TCP/IP 1.Boot method — Auto*

Static

RARP

BOOTP

DHCP

2.IP Address — [000-255]. [000-255]. [000-255]. [000-255]

3.Subnet Mask — [000-255]. [000-255]. [000-255]. [000-255]

4.Gateway — [000-255]. [000-255]. [000-255]. [000-255]

5.Node Name — BRN XXXXXXXXXXXX

6.WINS Config — Auto*

Static

7.WINS Server —(Primary)

000.000.000. 000

(Secondary)

000.000.000. 000

8.DNS Server —(Primary)

000.000.000. 000

(Secondary)

000.000.000. 000

9.APIPA — On*

Off

Chooses the BOOT method that best suits your needs.

Enter the IP address.

Enter the Subnet mask.

Enter the Gateway address.

Confirm the Node name.

Chooses the WINS configuration mode.

Specifies the IP address of the primary or secondary WINS server.

Specifies the IP address of the primary or secondary DNS server.

Automatically allocates the IP address from the link-local address range.

Network

User’s

Guide on

CD-ROM.

See

the

The factory settings are shown in Bold with an asterisk.

Menu and features

Main Menu Submenu Menu Selections Options Descriptions Page

4.LAN

-7045N

(DCP only)

(continued)

1.TCP/IP

(continued)

Ethernet ——Auto*

0.Factory Reset

The factory settings are shown in Bold with an asterisk.

0.IPv6 — On

Reset — Yes

Exit ——

Off*

100B-FD

100B-HD

10B-FD

10B-HD

Enable or Disable the IPv6 protocol. If you want to use the IPv6 protocol, visit http://solutions. brother.com/ for more information.

Chooses the Ethernet link mode.

Restore all network settings to factory default.

See Software User’s Guide on the CD-ROM.

Main Menu Submenu Menu

Selections

3.Machine Info.

(DCP-7030 and DCP-7040)

5.Machine Info.

(DCP-7045N)

1.Serial No. — — You can check the serial

2.Page Counter — Total

3.Drum Life — — You can check the

The factory settings are shown in Bold with an asterisk.

Options Descriptions Page

number of your machine.

You can check the

List

Copy

number of total pages the machine has printed during its life.

percentage of a Drum life that remains available.

Specifications D

General D

Printer Type Laser

Print Method Electrophotography by semiconductor laser beam scanning

Memory Capacity 16 MB (DCP-7030 and DCP-7040)

32 MB (DCP-7045N)

LCD (liquid crystal display) 16 characters × 2 lines

Power Source 220 - 240V 50/60Hz

Power Consumption Peak: 1056 W

Copying:

Sleep: (DCP-7030)

Standby: Average 75 W

When making a copy from one sheet

Dimensions DCP-7030

Average 320 W

Average 8 W

(DCP-7040) Average 9 W

(DCP-7045N) Average 10 W

428 mm

DCP-7040 and DCP-7045N

428 mm

257 mm

397 mm

305 mm

397 mm

Weight Without Drum/Toner Unit:

(DCP-7030) 9.9 kg

(DCP-7040 and DCP-7045N) 11.1 kg

Noise level Sound power

Operating

WAd = 6.2 Bell

(Copying):

Standby: L

WAd = 4.4 Bell

Sound pressure

Operating

PAm = 53 dBA

(Copying):

Standby: L

PAm = 32 dBA

Temperature Operating: 10 to 32.5°C

Storage: 5 to 35°C

Humidity Operating: 20 to 80% (without condensation)

Storage: 10 to 90% (without condensation)

ADF (automatic document feeder)

(DCP-7040 and DCP-7045N)

Up to 35 pages (Staggered) [80 g/m

]

Recommended Environment for Best Results:

Temperature: 20 to 30°C

Humidity: 50% - 70%

Paper Tray

Paper:

250 Sheets [80 g/m

Xerox Premier TCF 80 g/m

Xerox Business 80 g/m

]

Specifications

Print media D

Paper Input Paper Tray

 Paper Type:

Plain paper, Transparencies paper

 Paper Size: Letter, A4, B5 (ISO), A5, B6, A6 and

Executive

 Paper Weight:

 Maximum paper tray capacity:

60 to 105 g/m

Up to 250 sheets of 80 g/m

Manual Feed Slot

 Paper Type: Plain paper, Transparencies, Recycled

paper, Bond paper, Envelopes or Labels

 Paper Size: Width: 76.2 to 220 mm

Length:116 to 406.4 mm

 Paper Weight:

 Maximum manual feed slot

60 to 163 g/m

One sheet at a time

capacity:

or Recycled

plain paper

For transparencies and labels, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid the possibility of smudging.

Paper Output Up to 100 sheets (face down print delivery to the output paper tray)

Copy D

Colour/Monochrome Monochrome

Document Size (DCP-7040 and DCP-7045N)

ADF Width: 148.0 to 215.9 mm

(DCP-7040 and DCP-7045N) ADF Length: 148.0 to 355.6 mm

Scanner Glass Width: Max. 215.9 mm

Scanner Glass Length: Max. 297 mm

Copy Width Max. 210 mm

Multiple Copies Stacks up to 99 pages

Sorts up to 99 pages (DCP-7040 and DCP-7045N)

Reduce/Enlarge 25% to 400% (in increments of 1%)

Resolution Up to 600 × 600 dpi, 1200 dpi class

First Copy Out Time

The first copy out time may vary depending on scanner lamp warm up time.

Less than 15 seconds (from Ready state)

Specifications

Scan D

Colour/Monochrome Yes/Yes

TWAIN Compliant

Yes (Windows

XP Professional x64 Edition/Windows Vista

Mac OS X 10.2.4 or greater

WIA Compliant

Yes (Windows

Colour Depth 24 bit colour

Resolution

Up to 19200 × 19200 dpi (interpolated)

Up to 600 × 2400 dpi (optical) (From Scanner Glass)

(DCP-7040 and DCP-7045N) Up to 600 × 600 dpi (optical) (From ADF)

Document Size (DCP-7040 and DCP-7045N)

ADF Width: 148.0 to 215.9 mm

(DCP-7040 and DCP-7045N) ADF Length: 148.0 to 355.6 mm

Scanner Glass Width: Max. 215.9 mm

Scanner Glass Length: Max. 297 mm

Scanning Width Max. 210 mm

Greyscale 256 levels

2000 Professional/XP/

XP/Windows Vista®)

)

Maximum 1200 × 1200 dpi scanning with the WIA driver in Windows® XP/Windows Vista® (resolution up to 19200 × 19200 dpi can be chosen by using the Brother scanner utility)

Print D

Emulations

PCL6, BR-Script3 (PostScript

(DCP-7045N only)

Printer Driver

Host-Based Driver for Windows

XP/XP Professional x64 Edition/Windows Vista

2000 Professional/

(DCP-7045N only)

BR-Script3 (PPD file) for Windows

XP/XP Professional x64 Edition/Windows Vista

Windows Server

2003 (print only via network)

2000 Professional/

Macintosh Printer Driver for Mac OS X 10.2.4 or greater

(DCP-7045N only) BR-Script3 (PPD file) for Mac OS X 10.2.4 or greater

Resolution HQ1200 (2400 × 600 dpi), 600, 300 dpi

Print Speed

Up to 22 pages/minute (A4 size)

First Print Out Time Less than 10 seconds (from Ready state and standard tray)

The print speed may change depending on the type of document you print.

Interfaces D

USB

LAN cable

Use a USB 2.0 interface cable that is no longer than 2.0 m.

Use an Ethernet UTP cable category 5 or greater.

1 2

(DCP-7045N only)

Your machine has a Full-Speed USB 2.0 interface. The machine can also be connected to a computer that has a USB

1.1 interface.

Third party USB ports are not supported for Macintosh.

Specifications

Computer requirements D

Minimum System Requirements and Supported PC Software Functions

Computer Platform & Operating System Version

Windows

Professio

nal

2000

Windows Operating

System

Windows

Home Windows

Professio

2 4

nal

Windows

XP Professio nal x64

Edition

Windows

Vista

Windows

Server 2003 (print via network)

Windows

Server 2003 x64 Edition (print via network)

Supported PC Software Functions

Printing, Scanning

2 4

® 2

Printing 10/100Ba

PC Interface

USB,

10/100Ba se Tx (Ethernet)

(DCP7045N only)

se Tx (Ethernet)

(DCP7045N only)

Processor Minimum Speed

Intel

Pentium

II or AMD equivalent

64-bit

(Intel or AMD64) supported CPU

Intel®

Pentium

4 or equivalent 64-bit

(Intel or AMD64) supported CPU

Intel

Pentium

III or equivalent

64-bit

(Intel or AMD64) supported CPU

Minimu m RAM

Recom mende d RAM

Available Hard Disk Space

For Drivers

64 MB 256

150 MB 310 MB

128 MB

256 MB 512

512 MB 1 GB 500 MB 500 MB

256 MB 512

50MB Not

For Applicati ons

Available

Macintosh Operating System

Mac OS X 10.2.4 -

10.4.3

Mac OS X 10.4.4 or greater

Printing, Scanning

USB

10/100Ba se Tx (Ethernet)

(DCP7045N only)

PowerPC G4/G5, PowerPC G3 350MHz

PowerPC G4/G5,

Intel

128 MB 256

512 MB 1 GB

Core™ Processor

Microsoft® Internet Explorer 5.5 or greater

For WIA, 1200x1200 resolution. Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi.

Third party USB ports are not supported.

PaperPort™ 11SE supports Microsoft® SP4 or higher for Windows® 2000 and SP2 or higher for XP.

80 MB 400 MB

Brother DCP-7040 VERSION A, DCP-7045N VERSION A User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Compilation and Publication Notice

EC Declaration of Conformity

Table of Contents

General information 1

Using the documentation

Symbols and conventions used in the documentation 1

Accessing the Software User’s Guide and Network User’s Guide (DCP-7045N only)

Viewing documentation 1

Viewing documentation (Windows®) 1

How to find scanning instructions 1

Software User's Guide: 1

ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides

Viewing documentation (Macintosh) 1

How to find scanning instructions 1

Software User's Guide: 1

Presto! PageManager User's Guide: 1

Control panel overview 1

Loading paper and documents 2

Loading paper and print media

Loading paper in the paper tray 2

Printing on plain paper, recycled paper or transparencies from the paper tray

Loading paper in the manual feed slot 2

Printing on plain paper, recycled paper or transparencies from the manual feed slot

Printing on thick paper, bond paper, labels and envelopes

Unprintable area 2

Unprintable area for copies 2

Unprintable area when printing from a computer 2

Acceptable paper and other print media

Recommended paper and print media 2

Type and size of paper 2

Standard paper tray 2

Manual Feed Slot 2

Paper capacity of the paper trays 2

Recommended paper specifications 2

Handling and using special paper 2

Types of paper to avoid 2

Envelopes 2

Types of envelopes to avoid 2

Labels 2

Types of labels to avoid 2

Loading documents 2

Using the automatic document feeder (ADF) (DCP-7040 and DCP-7045N) 2

Recommended environment 2

Using the scanner glass 2

General setup 3

Paper settings 3

Paper type 3

Volume settings 3

Beeper volume 3

Paper size 3

Ecology features 3

Toner Save 3

Sleep time 3

LCD contrast 3

User Settings List 3

Network Configuration List (DCP-7045N only)

Making copies 4

How to copy 4

Entering copy mode 4

Making a single copy 4

Stop copying 4

Making multiple copies 4

Copy options (temporary settings)

Enlarging or reducing the image copied 4

Adjusting contrast 4

Contrast 4

Using the Options key 4

Improving copy quality 4

Sorting copies using the ADF (DCP-7040 and DCP-7045N) 4

Making N in 1 copies (page layout) 4

Important 4

(DCP-7040 and DCP-7045N) If you are copying from the ADF:

Out of memory message 4

If you are copying from the scanner glass:

How to read HTML User’s Guide

For Macintosh 5