AASTRA RP 6751i RP User Manual

AastraLink RP Solution Quick Start Guide

Congratulations on the purchase of

the Aastralink RP phone system!

This quick start guide is designed to

help you quickly set up and use your

AastraLink RP system. Complete user

documentation is available online at:

http://www.aastratelecom.com

• This guide assumes you already have a DHCP server on your network.

Emergency Dialing Considerations

How to dial 911

Please inform all of your employees, visitors, and Response Point users

that they can either dial 911 or 9-911 to access 911 emergency services.

Power, network, or telephone service outages

WARNING: If there is an outage, disruption, or other degradation of the power, network, or telephone services at your location, Response Point

will not work.

Maintain an alternative means of calling 911

NOTICE: You should maintain a backup means of calling 911 emergency services (for example, by using a phone plugged into a standard telephone line or a cell phone) in case of a power failure, telephone service outage, or other problem that may inhibit you from using

Response Point. The emergency backup phone should be identified to employees as one that will work during a power outage.

811 feature*

By dialing 811, you can call back the last phone used to dial 911. This information will be stored for only 24-48 hours after 911 is dialed.

Typical Network Setup

LAN Ethernet Switch

Internet

Router

PSTN

AastraLink RP 540 Gateway AastraLink RP 500 Base Unit

911 location obligations that may apply to certain owners of Response Point

Your telephone company may be required under applicable law to provide a telephone number and address associated with that telephone number to emergency services when a caller dials 911.

Please note that certain U.S. (state and/or federal) and foreign laws

may require the owner of a multiline telephone system (MLTS), such as Response Point, to provide emergency services with the physical location/address of the phone that was used to call 911, in addition

to the caller’s telephone number.

Compliance with such MLTS laws is your responsibility as the owner of Response Point. Response Point does not provide to emergency services the physical location/address of a phone that is used to call

911.

* This feature may not work if the phone has not been registered with the

Response Point base unit by your phone system administrator.

Microsoft ResponsePoint

Administrator Software

6751i RP IP Phone

Goodb

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Servi c

Hold

6757i CT RP

IP Phone

Redial

CT cordless

S a v e

D elete

S p ea

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M u t

6753i RP IP Phone

Connecting the AastraLink RP 500

• Connect the power cord to the AastraLink 500 Base Unit port

marked and plug the other end into an electrical outlet.

• Connect the Ethernet cable to the port marked and connect

the other end to your Local Area Network.

• Press the power button located at the front of the unit.

Base Unit

Unpacking and checking your AastraLink RP System

Power CordEthernet Cable

Install Guide

AastraLink RP 500

Base Unit

• Before you get started, make sure you have all the components needed for your AastraLink RP system. If anything is missing contact your system vendor.

LAN Ethernet Switch

Adapter

Connecting the AastraLink RP 540 Gateway

• Connect the power adapter to your AastraLink RP 540 Gateway port

marked and plug the other end into an electrical outlet.

• Connect the ethernet cable to the port marked LAN, and connect the

other end to your Local Area Network.

• Connect at least one telephone line cable to a local phone jack,

and connect the other end to one of the 4 telephone line jacks on

the AastraLink RP 540 Gateway.

Install Guide

AastraLink 540

Gateway

Ethernet Cable

Adapter

x4 Telephone Cables

LAN Ethernet Switch

Install Guide

Aastra RP Phone

Telephone Line Cables

Ethernet Cable

Adapter

Power

Connecting the

• Connect the supplied Ethernet

cable to the phone port marked with LAN

• If you already have a network device, such as your computer,

connected to your office LAN jack where you will install your

phone, you will need to temporarily disconnect it from the office

LAN jack.

k Warning: This will disconnect your network connection.

• Connect the Ethernet cable from the phone LAN port to the office

LAN jack.

•Reconnect your computer or other network device to the PC port

of the phone (if applicable).

• If required, connect the power cord to the back of the phone and

plug into a power outlet. (All Aastra phones can be powered through the LAN cable.)

phones (Aastra models 6751i RP, 6753i RP or 6757i CT RP)

For additional information and documentation, please visit: www.aastratelecom.com

To Other NetworkDevice

When your Aastra phone is

powered up correctly, it will

display “waiting assignment” on the screen.

Power Adapter

Conne

ction

To Network

Waiting Assignment

Ensure all components of your

AastraLink RP system are connected to the same network and are powered on.

You are now ready to begin the

software installation process.

AastraLink RP Solution Quick Start Guide Page 2/2

Your AastraLink RP system requires an

up-to-date version of one of the following operating systems:

Microsoft

Windows Server 2003 R2 SP2, 32-bit

Small Business Server 2003 R2, 32-bit

® Windows XP Professional or Home

Edition with Service Pack 2 (SP2, 32-bit) with the lastest security updates

® Windows Vista (32-bit) with the

latest security updates

Before installing the software . . .

• Before you install the Microsoft® Response PointTM phone system

• All components of the AastraLink RP system should be assembled,

• It is suggested that you add at least one phone to ensure your

Starting Administrator

1 Select Start > All Programs > Microsoft Response Point

Administrator. The Important Notice screen appears.

2 Review the emergency considerations listed and click OK. The Select the

base unit screen appears.

NOTE: If no base units are listed, ensure your base unit is turned on and wait 30

seconds for the list to refresh. If it is still not detected see ‘Troubleshooting’ in the AastraLink RP Administrator Guide.

3 Choose your base unit. If more than one is shown, check the MAC address

on the bottom sticker on your base unit. The first time you connect, a security screen appears.

4 Confirm that the correct MAC address for your base unit is displayed, and

click Yes to continue. A security warning screen appears.

5 Click Yes to accept the security certificate. The Connect to Base Unit

dialog appears.

software on your computer, please complete the steps described on the first page of this Quick Start Guide.

connected, and powered up so they will be automatically detected when you install the software.

system is working. Additional phones or gateways may be added at any future time.

NOTE: All phones, base units, and gateways must be connected to the same local area network.

6 Enter the default password admin and click Connect. The change password

now dialog appears.

The Microsoft Response Point Administrator phone system software is now connected to the Aastralink RP 500 Base Unit. Change the password now, or do so later following step 7.

Aastra

Using the Autoinstall CD

Setting the Password, Date and Time

It is recommended that you set a new base unit password, and change it regularly.

1 Click the Base Unit button.

2 In the Tasks pane, under Properties, click Change Password.

1 Locate the AastraLink RP Solution CD which was supplied with the

AastraLink RP 500 Base Unit.

2 Insert the CD into the CD drive of your computer. The Autoinstall

Window opens.

NOTE: If the Autoinstall window does not open, use the Windows Explorer to

view the CD directory. Double-click Setup.exe to start the installation process.

3 Click the Install button.

4 Check the Install Microsoft Response Point Administrator box so

all boxes are checked. (Microsoft Response Point Assistant is used for your personal phone line, and the Microsoft English Text-to-Speech Engine is used to record user names for the phone system.)

5 Click Next. Follow the prompts to install the Microsoft Response Point

phone system software.

NOTE: You must review and accept the license agreements to install the

software.

6 When the installation is complete, continue to step 6.

3 In the Current password box, type the current password (the default is

admin).

4 In the New password and Confirm password boxes, type the new password,

and click OK.

The date and time of your of your entire AastraLink RP system is set through the

base unit. The base unit will then restart, which can take several minutes.

5 Click the Base Unit button.

6 Click the date and time next to the Date and time on the base unit option

under Properties.

7 In the Set Date and Time dialog box, select the options that you want.

NOTE: Because these settings are not updated in real time when the dialog box is open, they will soon not match the base unit's current date and time.

8 Click OK.

Adding phones and users to your AastraLink RP Solution

The AastraLink RP Solution works with Aastra RP phone models

6751i RP, 6753i RP and 6757i CT RP. Any combination of these models may be used on one network.

1 Click the Phone System button.

2 In the Tasks pane, under Phones, click Add Phone, which

displays the Configure Phone Wizard.

3 Confirm that the phone is connected and plugged in, select the

check box at the bottom of the Have you connected your phone page, and click Next.

4 On the What phone do you want to add page, click the phone

you just connected.

NOTE: If you do not see the phone click Refresh in the Tasks pane. If you still do not see the phone, make sure that the phone is connected to the LAN, unplug the phone from the power source, and plug it back in. You may need to wait at least sixty seconds before the phone is initialized and ready to be configured.

5 Click Next to display the Who will receive calls on this

phone page.

6 Click Assign User to select a user, and click OK. The New User

dialog appears.

7 Type the correct information on the Identification tab and click

OK. The What do you want to name this phone page opens.

8 The name and the owner of the phone have been filled in for

you automatically. You can change them both if you want, and click Finish.

9 When the configuration process is complete, click Close.

Additional phones and users may be added by repeating steps

1-9.

NOTE: Some AastraLink RP phones have multiple lines, and allow you to assign a unique user to each line.

Testing your System

AastraLink RP Quick Reference

•check voicemail say voicemail or dial 886

When configuration of your Aastra IP phone is completed using the

Microsoft Response Point Administrator phone system software, the phone is automatically configured by the software and is reset by the Base Unit.

After the phone restarts, you will see the assigned extension and user

name on the phone display panel.

Jane Doe 101 Tue Aug 19 11:31

Test your phone as follows.

• Voice dialing: Press the button. The Response Point Base Unit will chime. Say ‘What can I say?’ for voice-activated

dialing options.

•Placing outgoing calls: From your phone dial ‘9’ followed by an

external phone number.

Congratulations on the successful installation of your new

AastraLink RP Solution!

For additional information and documentation, please visit: www.aastratelecom.com

(default password is 9999)

•call internally say (name) or dial extension

•call externally say (name) or dial 9+number

(External phone numbers must be entered as contacts using Assistant for

voice-dialing access.)

•park a call (and listen for parked call #)

•retrieve a call say retrieve my call

or say retrieve call (call #)

•transfer a parked call say transfer my call to (name)

or say transfer call (call #) to (name)

or dial 7*(call #) (extension)

•list directory say directory

41-001259-00_REV04