2Wire C424 User Manual

WorkCentre® C2424 Copier-Printer

Printing

This chapter includes:

■ "Basic Printing" on page 5-2

■ "Print Fonts" on page 5-3

■ "Adjusting Printing Options" on page 5-6

■ "Automatic 2-Sided Printing" on page 5-12

■ "Transparencies" on page 5-14

■ "Envelopes" on page 5-18

■ "Labels, Business Cards, and Index Cards" on page 5-23

■ "Specialty Paper" on page 5-28

■ "Custom Size Paper" on page 5-49

■ "Advanced Options" on page 5-52

5-1

Basic Printing

This section includes:

■ "Overview of Basic Steps" on page 5-2

■ "Factors Affecting Printing Performance" on page 5-2

Overview of Basic Steps

Follow these steps to print jobs:

1. Load paper in the tray. For information about loading trays, see the Loading Media chapter

of this guide, or go to Getting Started/Loading Media on the User Documentation CDROM.

2. If prompted by the control panel, either confirm the paper type and size or change it as

required.

3. From the application, access the Print dialog box.

4. If desired, select printing options in the printer driver.

■ For information about accessing and using the driver, see "Obtaining the Printer

Driver" on page 5-6.

■ For information about specifying print options, see "Adjusting Printing Options" on

page 5-6.

5. Send the job to the printer from the application’s Print dialog box.

Factors Affecting Printing Performance

Many factors affect a print job. They include the print speed (stated in number of pages per

minute), the media used, download time, and system processing time.

The computer download time and system processing time are affected by several factors including:

■ System memory

■ Connection type (network or USB)

■ Network operating system

■ System configuration

■ File size and type of graphics

■ Computer speed

Note

Additional system memory (RAM) may improve overall printer functions, but will not increase the pages per minute (ppm) ability of the system.

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5-2

Print Fonts

This section includes:

■ "Types of Fonts" on page 5-3

■ "Viewing a List of System Fonts Available for Printing" on page 5-3

■ "Printing a List of System Fonts" on page 5-4

■ "Downloading Fonts" on page 5-5

Types of Fonts

Your system uses the following types of fonts for printing:

■ Printer-resident PostScript and PCL fonts, which are always available for printing

■ Fonts downloaded into system memory

■ Fonts downloaded with your print job from the application

Adobe Type Manager (ATM) software enables your computer to display these fonts on your computer screen as they will appear in your prints.

If you do not have ATM on your computer:

1. Install ATM from the WorkCentre C2424 Software CD-ROM.

2. Install the system’s screen fonts for your computer from the ATM folder.

Viewing a List of System Fonts Available for Printing

To view a list of available PCL or PostScript fonts, use CentreWare IS:

1. Launch your web browser.

2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click the Properties button.

4. Click the Web Server folder on the left sidebar, then click Font Files.

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5-3

Print Fonts

Printing a List of System Fonts

To print a list of available PostScript or PCL fonts, use:

■ The control panel

■ CentreWare IS

■ The printer driver

Using the Control Panel

To print either a PCL font list or a PostScript font list and samples from the control panel:

1. Press the System Setup button.

2. In the menu, select Information, then press the Enter button.

3. Select Information Pages, then press the Enter button.

4. Select either PCL Font List or PostScript Font List, then press the Enter button to

print.

Using CentreWare IS

To print either a PostScript or PCL font list from CentreWare IS:

1. Launch your web browser.

2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click the Print button.

4. Select the appropriate Font List.

5. Click the Print button.

Using a Windows Printer Driver

To print either a PostScript or PCL font list from your printer driver:

1. Select Start, select Settings, then select Printers.

2. Right-click the WorkCentre C2424 system, then select Properties.

3. Select the Troubleshooting tab.

4. In the Printer Information Pages drop-down list, select PostScript Font List or PCL Font List.

5. Click the Print button.

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5-4

Print Fonts

Downloading Fonts

To supplement the resident fonts (which are always available for printing), downloadable fonts can be sent from your computer and stored in the system’s memory or on the system’s hard drive.

Note

If you turn the system off, the fonts you download to memory are deleted. You must download them again when you turn the system on.

Before printing, verify that the fonts specified in your document are installed in the system or are set up to download correctly. If your document has a font not currently in your system, or downloaded with your print job, a different font will be used.

The system accepts the following downloadable fonts for printing:

■ PCL

■ Type 1

■ Type 3

■ TrueType (scalable to any point size; looks the same on-screen and printed).

Downloading Fonts from the CentreWare Font Management Utility

The CentreWare Font Management Utility (FMU) is a Windows and Macintosh application that helps manage fonts, macros and forms on a printer’s hard drive. Downloading fonts to a printer can improve printing performance and reduce network traffic. You can list, print, delete, and download PostScript and PCL fonts using the Font Management Utility.

To download the Font Management Utility, go to www.xerox.com/office/drivers Key word search FMU.

and use the

WorkCentre® C2424 Copier-Printer

5-5

Adjusting Printing Options

This section includes:

■ "Obtaining the Printer Driver" on page 5-6

■ "Setting the Print Default Tray" on page 5-7

■ "Selecting Printing Preferences (Windows)" on page 5-8

■ "Selecting Printing Options for an Individual Job (Windows)" on page 5-8

■ "Selecting Printing Options for an Individual Job (Macintosh)" on page 5-10

For information about special printing options, see "Advanced Options" on page 5-52.

Obtaining the Printer Driver

To access special printing options, use a Xerox printer driver.

Xerox provides drivers for a variety of page description languages and operating systems. The following printer drivers are available:

Printer Driver Source* Description

Windows PostScript Driver CD-ROM and

Web

PCL Driver Web only The Printer Command Language driver can

Xerox Walk-Up Printing Driver (Windows)

Macintosh OS Driver CD-ROM and

UNIX Driver (Linux, Solaris) Web only This driver enables printing from a UNIX

Web only This driver enables printing from a PC to any

Web

The PostScript driver is recommended to take full advantage of your system's custom features and genuine Adobe® PostScript®. (Default printer driver)

be used for applications requiring PCL.

NoteNoteNote

For Windows 2000 and Windows XP only.

Xerox PostScript-enabled printer. This is especially helpful for mobile professionals who travel to multiple locations and need to print to different printers.

This driver enables printing from a Macintosh OS 9.x or OS X (version 10.1 and higher).

operating system.

Find certain drivers on the WorkCentre C2424 Software CD-ROM that came with your system. All of these printer drivers can be found on the web at www.xerox.com/office/drivers

WorkCentre® C2424 Copier-Printer

5-6

Adjusting Printing Options

Setting the Print Default Tray

To select the default tray for printing, use either:

■ The control panel

■ CentreWare IS

Note

The printer driver overrides the control panel and CentreWare IS settings.

Using the Control Panel

To select the default tray for printing:

1. On the control panel, press the System Setup button.

2. In the menu, select Job Defaults Setup, then press the Enter button.

3. Select Print Defaults Setup, then press the Enter button.

4. Select Paper Handling Setup, then press the Enter button.

5. Select Paper Source, then press the Enter button.

6. Scroll to the desired tray or Auto Select.

7. Press the Enter button to save the changes.

Using CentreWare IS

To select the default tray for printing:

1. Launch your web browser.

2. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Click the General folder on the left sidebar, then click Printer Defaults.

5. Scroll to Print Mode Settings, then select the tray from the Paper Source drop-down list.

6. Click Save Changes at the bottom of the screen.

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5-7

Adjusting Printing Options

Selecting Printing Preferences (Windows)

Printer preferences control all of your jobs, unless you overwrite them specifically for your job. For example, if you want to use automatic 2-sided printing for most jobs, set this option in printer settings.

1. Click Start, select Settings, then click Printers.

2. In the Printers folder, right-click the icon for your printer.

3. From the popup menu, select Printer Preferences or Properties.

4. Make selections from the driver tabs. See the “Printing Options for Windows Operating

Systems” table for specific printing options.

5. Click the OK button to save your selections.

Note

For more information about Windows printer driver options, click the Help button on the printer driver tab to view the online help.

Selecting Printing Options for an Individual Job (Windows)

If you want to use special printing options for a particular job, change the driver settings before sending the job to the printer. For example, if you want to use High-Resolution/Photo printquality mode for a particular graphic, select this setting in the driver before printing that job.

1. With the desired document or graphic open in your application, access the Print dialog

box.

2. Select the WorkCentre C2424 Copier-Printer for use and click its Properties button to

open the printer driver.

3. Make selections from the driver tabs. See the following table for specific printing options.

4. Click the OK button to save your selections.

5. Print the job.

Note

For more information about Windows printer driver options, click the Help button on the printer driver tab to view the online help.

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5-8

Printing Options for Windows Operating Systems

Adjusting Printing Options

Operating System

Windows 2000,

Driver Tab Printing Options

Layout tab Windows XP, or Windows Server 2003

Paper/Quality tab

Output Options tab

TekColor tab

Windows NT Page Setup tab

Paper/Quality tab

Output Options tab

■ Orientation

■ 2-sided printing

■ Pages per sheet

■ Paper type, size, and tray selection

■ Cover pages

■ Print quality

■ Separation pages

■ Secure prints, proof prints, and saved prints

■ End of job notification

■ Color corrections

■ Black & white conversion

■ Orientation

■ 2-sided printing

■ Paper type, size, and tray selection

■ Cover pages

■ Print quality

■ Separation pages

■ Secure prints, proof prints, and saved prints

Windows 98 or Windows Me

TekColor tab

Setup tab

Output Options tab

TekColor tab

■ Color corrections

■ Black & white conversion

■ Paper type, size, and tray selection

■ Orientation

■ 2-sided printing

■ Print quality

■ End of job notification

■ Separation pages

■ Cover pages

■ Secure prints, proof prints, and saved prints

■ Color corrections

■ Black & white conversion

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5-9

Adjusting Printing Options

Selecting Printing Options for an Individual Job (Macintosh)

To select print settings for a particular job, change the driver settings before sending the job to the printer.

1. With the document open in your application, click File, then click Print.

2. Select the desired printing options from the menus and drop-down lists that are displayed.

Note

In Macintosh OS X, click Save Preset on the Print menu screen to save the current printer settings. You can create multiple presets and save each with its own distinctive name and printer settings. To print jobs using specific printer settings, click the applicable saved preset in the Presets list.

3. Click Print to print the job.

See the following table for specific printing options. For more information, see "Advanced Options" on page 5-52.

Macintosh PostScript Driver Settings

Operating System Driver Drop-Down Title Printing Options

Mac OS X, version

10.1 and higher

Copies & Pages

Layout

Output Options

Printer Features

Image Quality

Error Handling

Paper Feed

■ Copies

■ Pages

■ Pages Per Sheet

■ Layout Direction

■ Border

■ Save as File

■ Format

■ Separation Page Source

■ Separation Page (On/Off)

■ Feature Sets

■ Print Quality

■ PostScript Errors

■ Tray Switching

■ All pages from

■ First page from

■ Remaining from

Summary Summary of all printer driver settings

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5-10

Macintosh PostScript Driver Settings (Continued)

Operating System Driver Drop-Down Title Printing Options

Mac OS 9.x General ■ Copies

■ Pages

■ Paper Source

Adjusting Printing Options

Background Printing

Color Matching

Cover Page

Font Settings

Job Logging

Layout

Save as File

■ Print in

■ Print Time

■ Print Color

■ Intent

■ Printer Profile

■ Print Cover Page

■ Cover Page Paper Source

■ Font Documentation

■ Font Downloading

■ If there is a PostScript error

■ Job Documentation

■ Job Documentation Folder

■ Pages per Sheet

■ Border

■ Print on Both Sides

■ Format

■ PostScr ip t L evel

■ Data Format

■ Font Inclusion

Print Quality

Job Type

Advanced Options 1

Advanced Options 2

■ 600 x 600 dpi

■ True 1200 x 1200 dpi

■ Image Smoothing

■ Normal

■ Proof Print

■ Saved Print

■ Secure Print

■ Paper Destination

■ Paper Types

■ Offset Collated Sets

■ Edge-to-Edge Printing

■ Media Mismatch Policy

■ Separation Page Source

■ Separation Page

■ Last Page Paper Source

■ Draft Mode

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5-11

Automatic 2-Sided Printing

This section includes:

■ "Guidelines" on page 5-12

■ "Binding Edge" on page 5-12

■ "Overview of Steps for 2-Sided Printing" on page 5-13

■ "Selecting 2-Sided Printing in the Driver" on page 5-13

Guidelines

Before printing a 2-sided document, verify that you are using paper that meets the following requirements:

Type/Size/Weight Tray

Plain paper

Letter, A4, Legal, Executive, A5, Statement, US Folio, B5 ISO, B5 JIS

60–120 g/m2 (16–32 lb. Bond) (22–45 lb. Cover)

Xerox Phaser Postcards

Xerox Phaser Trifold Brochures

Xerox Phaser Professional Solid Ink Glossy Paper

Custom size paper

Width: 140–216 mm (5.5–8.5 in.) and Height: 210–356 mm (8.3–14.0 in.)

60–120 g/m

(16–32 lb. Bond) (22–45 lb. Cover)

All Trays

Tray 1

Binding Edge

When you use the printer driver to select 2-sided printing, also select the binding edge, which determines how the pages turn. The actual outcome depends on the orientation (portrait or landscape) of images on the page, as shown in the following table.

Portrait Bind on Side Edge Flip on Long Edge

Portrait Bind on Top Edge Flip on Short Edge

Landscape Bind on Side Edge Flip on Short Edge

Landscape Bind on Top Edge Flip on Long Edge

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5-12

Automatic 2-Sided Printing

Overview of Steps for 2-Sided Printing

To select automatic 2-sided printing:

1. Insert paper into the tray. For more information, see the Loading Media chapter of this

guide, or go to Getting Started/Loading Media on the User Documentation CD-ROM.

■ Tray 1 : Insert side one faceup with the bottom of the page against the rollers.

■ Trays 2, 3, or 4: Insert side one facedown with the top of the page toward the back of

the tray.

2. In the printer driver, select 2-sided printing. The location of the selections depends on your

computer’s operating system.

3. Click OK to accept the printer driver settings, then click OK to print.

Selecting 2-Sided Printing in the Driver

To select automatic 2-sided printing in a supported driver:

■ Windows 98, Windows Me PostScript driver:

On the Setup tab under Page Layout, select Print on 2 Sides. If desired, you can also select Bind on Top Edge.

■ Windows 2000, Windows XP, Windows Server 2003 PostScript driver:

On the Layout tab under Print on Both Sides (Duplex), select either Flip on Long Edge or Flip on Short Edge depending on the binding edge you want for the output.

■ Windows NT PostScript driver:

On the Page Setup tab under Print on Both Sides (Duplex Printing), select either Flip on Long Edge or Flip on Short Edge depending on the binding edge you want for the

output.

■ Mac OS 9 driver:

In the Print dialog box, select Layout from the drop-down list, select Print on Both Sides, then click the Binding icon that matches the edge to bind.

■ Mac OS X (version 10.1 and higher) driver:

In the Print dialog box, select Duplex from the drop-down list, select Print on Both Sides, then click the Binding icon that matches the edge to bind.

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5-13

Transparencies

This section includes:

■ "Guidelines" on page 5-14

■ "Printing Transparencies from Tray 1" on page 5-15

■ "Printing Transparencies from Tray 2, 3, or 4" on page 5-16

Transparencies can be printed from any tray. They should be printed on one side only.

Videos are available with instructions for printing transparencies. Videos are located on the User Documentation CD-ROM and at www.xerox.com/office/

c2424support.

For best results, use only Xerox transparencies specified for your WorkCentre C2424 CopierPrinter.

To order paper, transparencies, or other specialty media, contact your local reseller or go to

www.xerox.com/office/supplies

Guidelines

■ Remove all paper before loading transparencies in the tray.

■ Do not load transparencies above the fill line; it may cause the system to jam.

■ Handle transparencies by the edges using both hands to avoid fingerprints and creases,

which can cause poor print quality.

■ Be sure to change the paper type to Transparencies on the control panel.

■ Do not use transparencies with stripes on the side.

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5-14

Printing Transparencies from Tray 1

1. Insert transparencies into Tray 1.

Note

Do not load transparencies above the fill line.

Transparencies

2424-009

2. Adjust the paper guides to fit against the transparencies.

2424-041

3. At the control panel: a. Select Change, then press the Enter button.

b. Select the size of the transparencies, then press the Enter button. c. Select Transparency for paper type, then press the Enter button to save your

selection.

4. In the printer driver, select either Tr anspa renc y as the paper type or Tray 1 as the paper

source.

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5-15

Transparencies

Printing Transparencies from Tray 2, 3, or 4

1. Pull the tray completely out of the system.

2424-0

2. Adjust the width and length paper guides to match the size of the transparencies.

■ Press the sides of the length guide, then slide the guide until the arrow on the guide

matches the appropriate transparency size and clicks into place.

■ Slide the side guides until the arrows on the guides match the appropriate transparency

size and the guides click into place.

2424-094

Note

When the paper guides are adjusted correctly, there may be a small space between the paper and the guides.

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5-16

Transparencies

3. Insert transparencies into the tray.

2424-097

Note

Do not load transparencies above the fill line inside the tray.

4. Insert the tray into the tray slot and push it completely to the back of the system.

2424-004

5. At the control panel: a. Press the Print button. b. Select Paper Supply, then press the Enter button. c. Select Tray 2, 3, or 4 Paper Type, then press the Enter button. d. Select Transparency, then press the Enter button. e. Press the Enter button to save your selection.

6. In the printer driver, select either Tr anspa renc y as the paper type or the appropriate tray

as the paper source.

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5-17

Envelopes

This section includes:

■ "Guidelines" on page 5-18

■ "Printing Envelopes from Tray 1" on page 5-20

■ "Printing Envelopes from Tray 2, 3, or 4" on page 5-21

Videos are available with instructions for loading envelopes. Videos are located on the User Documentation CD-ROM and at www.xerox.com/office/

c2424support.

Guidelines

These envelopes can be printed from any tray:

■ #10 Commercial (4.12 x 9.5 in.)

■ DL (110 x 220 mm)

■ C5 (162 x 229 mm)

Envelopes

These envelopes must be printed from Tray 1:

■ #5 ½ Baronial (4.375 x 5.75 in.)

■ #6 ¾ Commercial (3.625 x 6.5 in.)

■ Monarch (3.87 x 7.5 in.)

■ #6 ½ Booklet (6 x 9 in.)

■ Lee (5.25 x 7.25 in.)

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5-18

Envelopes

Successful envelope printing is highly dependent on the quality and construction of the envelopes. Follow these guidelines when printing envelopes:

■ All envelopes should be printed single-sided only.

■ Use only paper envelopes.

■ Do not use envelopes with windows, metal clasps, or adhesives with release strips.

■ Some wrinkling and embossing may occur when printing envelopes.

Note

Envelopes with side seams, end-flaps, or with flat, announcement style flaps may jam.

Supported Not Supported

Storing Envelopes

■ Maintain constant temperatures and relative humidity.

■ Store unused envelopes in their packaging to avoid the effects of moisture and dryness

which can affect print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before or during printing.

Preparing to Print

■ All envelopes should be printed single-sided only.

■ Remove air “bubbles” from the envelopes before loading by setting a heavy book on top of

the envelopes.

If ink is missing around the envelope seams:

■ Move the location of the text to another place on the envelope.

■ Use a different envelope style.

■ Use lighter weight envelopes.

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5-19

Printing Envelopes from Tray 1

1. Insert envelopes into Tray 1 as follows:

Insert the envelopes with the flap side up and the flap of the envelopes toward the left of the system.

Envelopes

2424-010

2. Adjust the paper guides to fit against the envelopes.

3. At the control panel: a. If the type of envelope is not correct, select Change, then press the Enter button.

b. Select the envelope size, then press the Enter button. c. Select Plain Paper for paper type, then press the Enter button to save your selection.

4. In the printer driver, select Tr ay 1 as the paper source.

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5-20

+ 45 hidden pages