Xerox WORKCENTRE 7220I, WORKCENTRE 7220, WORKCENTRE 7225I, WORKCENTRE 7225 User Manual

Xerox® WorkCentre® 7220/7220i/7225/722i Color Multifunction Printer 2016 Xerox

ConnectKey® Technology

System Administrator Guide

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Document version 1.3: February 2016

BR14490_en-us

Contents

1 Introduction 13

Overview ........................................................................................................................................................................... 14

Configuration Steps ............................................................................................................................................. 14

More Information ......................................................................................................................................................... 16

2 Initial Setup 17

Physically Connecting the Printer ........................................................................................................................... 18

Assigning a Network Address ................................................................................................................................... 19

Connecting the Printer to a Wireless Network ................................................................................................... 20

Accessing Administration and Configuration Settings ................................................................................... 21

Accessing the Control Panel as a System Administrator ....................................................................... 21

Accessing Xerox

Initial Setup at the Control Panel ........................................................................................................................... 22

Installation Wizard ............................................................................................................................................... 22

Using Installation Wizards ................................................................................................................................ 22

Setting the Measurement Units ...................................................................................................................... 22

Installing Optional Software Features .......................................................................................................... 22

Initial Setup in Xerox

Printing the Configuration Report .................................................................................................................. 24

Restricting Access to the Printer ...................................................................................................................... 24

Using the Configuration Overview Page ...................................................................................................... 25

Assigning a Name and Location to the Printer .......................................................................................... 25

Selecting Services to Appear on the Touch Screen .................................................................................. 25

Installing Optional Software Features .......................................................................................................... 26

Supplies Plan Activation Code.......................................................................................................................... 26

Physical Connection Settings ...........................................................................................................................

Changing the System Administrator Password ................................................................................................. 28

Changing the System Administrator Password at the Control Panel ................................................ 28

Setting the Date and Time ........................................................................................................................................ 29

Setting the Date and Time in Xerox

Setting the Date and Time at the Control Panel ...................................................................................... 30

CentreWare® Internet Services as a System Administrator ............................. 21

CentreWare® Internet Services.................................................................................. 24

CentreWare® Internet Services ............................................. 29

3 Network Connectivity 31

Connecting to a Wireless Network ......................................................................................................................... 32

Configuring Wireless Settings Manually ...................................................................................................... 33

Connecting Directly to a Wireless Network ................................................................................................. 34

Wi-Fi Direct ...................................................................................................................................................................... 35

Configuring Wi-Fi Direct ..................................................................................................................................... 35

AirPrint .............................................................................................................................................................................. 36

Configuring AirPrint ............................................................................................................................................. 36

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Mopria ............................................................................................................................................................................... 37

Configuring Mopria .............................................................................................................................................. 37

USB Settings ................................................................................................................................................................... 38

Configuring USB Settings .................................................................................................................................. 38

AppleTalk ......................................................................................................................................................................... 39

Before You Begin................................................................................................................................................... 39

Configuring AppleTalk ........................................................................................................................................ 39

FTP/SFTP Filing .............................................................................................................................................................. 40

Configuring FTP and SFTP Filing Settings ................................................................................................... 40

HTTP .................................................................................................................................................................................. 41

Enabling HTTP at the Control Panel .............................................................................................................. 41

Configuring HTTP Settings in Xerox

CentreWare® Internet Services ............................................. 41

Accessing HTTP Web Services .......................................................................................................................... 42

HTTP Web Services ............................................................................................................................................... 42

Accessing HTTP Advanced Settings ............................................................................................................... 42

HTTP Advanced Settings .................................................................................................................................... 42

IP ......................................................................................................................................................................................... 43

Enabling TCP/IP ..................................................................................................................................................... 43

Configuring the Network Address Manually at the Control Panel ..................................................... 43

Configuring DNS Settings at the Control Panel ........................................................................................ 43

Configuring IP Settings in Xerox

CentreWare® Internet Services .................................................... 44

IPP....................................................................................................................................................................................... 47

Configuring IPP ...................................................................................................................................................... 47

LDAP ..................................................................................................................................................................................

Adding LDAP Server Information ................................................................................................................... 48

Adding or Editing LDAP Servers in Xerox

CentreWare® Internet Services .................................... 49

Configuring a Secure LDAP Connection ....................................................................................................... 49

Configuring LDAP Server Optional Information ....................................................................................... 49

LDAP Server Contexts .......................................................................................................................................... 50

Configuring LDAP User Mappings .................................................................................................................. 51

LDAP Custom Filters ............................................................................................................................................. 51

LPR/LPD ............................................................................................................................................................................ 53

NetWare ........................................................................................................................................................................... 54

Configuring NetWare General Settings ........................................................................................................ 54

Enabling SAP ........................................................................................................................................................... 54

Bindery Settings .................................................................................................................................................... 55

Configuring NetWare Directory Services (NDS) Settings ...................................................................... 55

NDPS/NEPS.............................................................................................................................................................. 55

NTP ..................................................................................................................................................................................... 56

POP3 .................................................................................................................................................................................. 57

Proxy Server..................................................................................................................................................................... 58

Configuring the Proxy Server ............................................................................................................................ 58

Raw TCP/IP Printing ..................................................................................................................................................... 59

Configuring Raw TCP/IP Settings ................................................................................................................... 59

Configuring Raw TCP/IP Advanced Settings .............................................................................................. 59

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SLP ...................................................................................................................................................................................... 61

Configuring SLP ..................................................................................................................................................... 61

SMB Filing ........................................................................................................................................................................ 62

Configuring Kerberos Authentication Options for SMB ......................................................................... 62

SMTP Server .................................................................................................................................................................... 63

Configuring SMTP Server Settings .................................................................................................................. 63

Configuring SMTP Authentication Settings ................................................................................................ 63

Configuring SMTP Connection Encryption Settings ................................................................................ 64

Configuring SMTP File Size Management ................................................................................................... 64

Testing SMTP Configuration Settings ........................................................................................................... 64

SNMP ................................................................................................................................................................................. 65

Enabling SNMP ...................................................................................................................................................... 65

Configuring SNMPv1/v2c ................................................................................................................................... 65

Configuring SNMPv3 ........................................................................................................................................... 66

Configuring SNMP Advanced Settings ......................................................................................................... 67

SSDP ................................................................................................................................................................................... 68

WSD ................................................................................................................................................................................... 69

Enabling WSD ......................................................................................................................................................... 69

Contents

4 Security 71

Setting Access Rights ................................................................................................................................................... 72

Authentication ....................................................................................................................................................... 72

Authorization .......................................................................................................................................................... 73

Personalization ....................................................................................................................................................... 73

Setting the Login Method .................................................................................................................................. 73

Configuring Authentication Settings .................................................................................................................... 74

Configuring Local Authentication Settings ................................................................................................. 74

Configuring Network Authentication Settings .......................................................................................... 75

Configuring Xerox Secure Access Unified ID System Authentication Settings ............................. 77

Configuring Convenience Authentication Settings .................................................................................. 79

Configuring Smart Card Authentication Settings..................................................................................... 80

Configuring Authorization Settings ....................................................................................................................... 83

Setting the Authorization Method ................................................................................................................. 83

Configuring Local Authorization Settings .................................................................................................... 83

Configuring Network Authorization Settings ............................................................................................. 83

User Permissions .................................................................................................................................................... 84

Secure HTTP (SSL) ........................................................................................................................................................ 91

Using SSL for all HTTP Communication ....................................................................................................... 91

FIPS 140-2 ....................................................................................................................................................................... 92

Enabling FIPS 140 Mode and Checking for Compliance ....................................................................... 93

Stored Data Encryption .............................................................................................................................................. 94

Enabling Encryption of Stored Data .............................................................................................................. 94

IP Filtering ....................................................................................................................................................................... 95

Creating or Editing an IP Filter Rule ............................................................................................................... 95

Editing an IP Filter Rule ...................................................................................................................................... 95

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Arranging the Execution Order of IP Filter Rules ...................................................................................... 96

Audit Log .......................................................................................................................................................................... 97

Enabling Audit Log ............................................................................................................................................... 97

Enabling Automatic Log Transfer ................................................................................................................... 97

Enabling Protocol Logs ........................................................................................................................................ 98

Saving an Audit Log ............................................................................................................................................. 98

Saving an Audit Log to a USB Flash Drive ................................................................................................... 98

Interpreting the Audit Log................................................................................................................................. 99

Installation Policies .................................................................................................................................................... 100

McAfee Embedded Control ..................................................................................................................................... 101

Setting the Security Level ................................................................................................................................ 101

Setting the Alert Options ................................................................................................................................. 102

IPsec ................................................................................................................................................................................. 103

Enabling IPsec ...................................................................................................................................................... 103

Managing Actions ............................................................................................................................................... 104

Managing Protocol Groups ............................................................................................................................. 104

Creating a New Action ...................................................................................................................................... 104

Editing or Deleting an Action ......................................................................................................................... 106

Managing Host Groups ..................................................................................................................................... 106

Managing Security Policies ............................................................................................................................. 107

Security Certificates ................................................................................................................................................... 108

Installing Certificates ........................................................................................................................................ 108

Creating and Installing a Xerox Installing the Generic Xerox

Device Certificate ............................................................................. 109

Trusted CA Certificate ........................................................................... 110

Creating a Certificate Signing Request ...................................................................................................... 110

Installing Root Certificates .............................................................................................................................. 111

Installing Domain Controller Certificates .................................................................................................. 112

Viewing, Saving, or Deleting a Certificate ................................................................................................. 112

Specifying the Minimum Certificate Key Length .................................................................................... 113

802.1X ............................................................................................................................................................................. 114

Enabling and Configuring 802.1X in Xerox

CentreWare® Internet Services ............................. 114

System Timeout .......................................................................................................................................................... 116

Setting System Timeout Values .................................................................................................................... 116

Overwriting Image Data .......................................................................................................................................... 117

Manually Deleting Image Data ..................................................................................................................... 118

Scheduling Routine Deletion of Image Data ........................................................................................... 119

Immediate Job Overwrite ................................................................................................................................ 120

PostScript Passwords ................................................................................................................................................. 121

Enabling or Creating PostScript Passwords ............................................................................................... 121

USB Port Security ........................................................................................................................................................ 122

Enabling or Disabling USB Ports .................................................................................................................... 122

Displaying or Hiding Network Settings ............................................................................................................... 123

Hiding User Names on the Control Panel .......................................................................................................... 124

Verifying the Software .............................................................................................................................................. 125

Restricting Print File Software Updates.............................................................................................................. 126

Specifying Email and Internet Fax Recipient Restrictions .......................................................................... 127

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Disabling the System Administrator Password Reset .................................................................................... 128

5 Printing 129

Paper Management ................................................................................................................................................... 130

Setting Default Paper Type and Color ........................................................................................................ 130

Enabling Required Paper Policies .................................................................................................................. 130

Setting Paper Size Preference ........................................................................................................................ 130

Selecting Paper Tray Settings ........................................................................................................................ 131

Selecting Tray 1 Settings ................................................................................................................................. 131

Saving and Reprinting Jobs ..................................................................................................................................... 132

Enabling the Reprint Saved Jobs Feature .................................................................................................. 132

Create and Manage Saved Jobs Folders .................................................................................................... 132

Saving and Printing Jobs .................................................................................................................................. 133

Backing up Saved Jobs ...................................................................................................................................... 133

Restoring Saved Jobs from an FTP Repository ........................................................................................ 134

Printing Jobs from Xerox

Configuring General Print Settings ...................................................................................................................... 136

Printing an Error Sheet .............................................................................................................................................. 137

Managing Banner Page Printing Options .......................................................................................................... 138

Enabling Banner Page Printing in Xerox

Enabling Banner Page Printing at the Control Panel ............................................................................. 138

Enabling Banner Page Printing in the Print Driver .................................................................................. 139

Configuring Secure Print Settings ......................................................................................................................... 140

Configuring Secure Print Device Policies .................................................................................................... 140

Configuring Secure Print Driver Defaults ................................................................................................... 140

Hold All Jobs ..................................................................................................................................................................

Configuring the Hold all Jobs Feature ......................................................................................................... 141

UNIX, Linux, and AS/400 Printing ........................................................................................................................ 142

Xerox

Printer Manager ................................................................................................................................... 142

Printing from a Linux Workstation ............................................................................................................... 143

Adding the Printer ............................................................................................................................................... 143

Printing with CUPS ............................................................................................................................................. 143

AS/400 .................................................................................................................................................................... 144

Print from USB ............................................................................................................................................................. 145

Enabling Print from USB ................................................................................................................................... 145

Print from Mailbox ...................................................................................................................................................... 146

Enabling Print From Mailbox .......................................................................................................................... 146

AirPrint ............................................................................................................................................................................ 147

Mopria ............................................................................................................................................................................. 148

Allowing Users to Interrupt Active Print Jobs ................................................................................................... 149

Specifying Output Settings ..................................................................................................................................... 150

CentreWare® Internet Services ........................................................................ 135

CentreWare® Internet Services ................................... 138

141

6 Copying 151

Setting Copy Presets .................................................................................................................................................. 152

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Specifying Default Copy Settings ................................................................................................................. 152

Specifying Feature Defaults for Copy Settings at the Control Panel .............................................. 152

Setting the Color Presets Screen ................................................................................................................... 153

Setting Edge Erase Presets .............................................................................................................................. 153

Setting Image Shift Presets ............................................................................................................................ 154

Setting Reduce/Enlarge Presets ..................................................................................................................... 154

Setting the Reading Order Options .............................................................................................................. 154

Disabling Automatic Image Rotation ......................................................................................................... 155

Specifying ID Card Copy Settings ........................................................................................................................ 156

Specifying Output Settings ..................................................................................................................................... 157

7 Scanning 159

Scanning to a Folder on the Printer ..................................................................................................................... 160

Enabling or Disabling Scan to Mailbox ....................................................................................................... 160

Setting Scan Policies .......................................................................................................................................... 160

Managing Folders and Scanned Files .......................................................................................................... 161

Scanning to an Email Address ................................................................................................................................ 164

Email ........................................................................................................................................................................ 164

Workflow Scanning .................................................................................................................................................... 169

Enabling Workflow Scanning .......................................................................................................................... 169

Configuring File Repository Settings ........................................................................................................... 169

Configuring the Default Template ............................................................................................................... 173

Configuring Workflow Scanning General Settings ................................................................................. 174

Configuring Single-Touch Service ................................................................................................................. 175

Configuring Custom File Naming ................................................................................................................. 175

Setting Template Display Settings for the Control Panel .................................................................... 176

Enabling Remote Scanning using TWAIN ................................................................................................. 176

Configuring a Validation Server .................................................................................................................... 176

Configuring Template Pool Repository Settings ..................................................................................... 177

Configuring Unspecified Defaults ................................................................................................................ 177

Scan to USB................................................................................................................................................................... 178

Enabling Scan to USB ........................................................................................................................................ 178

Scanning to a User Home Folder .......................................................................................................................... 179

Configuring the Printer for the Xerox Scan Utility ......................................................................................... 181

Configuring Scan To Destination .......................................................................................................................... 182

Before You Begin................................................................................................................................................. 182

Configuring Default Scan Settings ............................................................................................................... 182

Configuring Default Scan Settings for Address Book ............................................................................ 182

Configuring Default Scan Settings for Security....................................................................................... 182

8 Faxing 183

Fax Overview ................................................................................................................................................................ 184

Fax .................................................................................................................................................................................... 185

Configuring Required Fax Settings at the Control Panel ..................................................................... 185

Configuring Embedded Fax Settings ........................................................................................................... 186

Fax Security ........................................................................................................................................................... 186

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Setting Fax Defaults .......................................................................................................................................... 187

Setting Fax Feature Defaults.......................................................................................................................... 190

Fax Forwarding .................................................................................................................................................... 190

Fax Mailboxes ...................................................................................................................................................... 192

Fax Reports ............................................................................................................................................................ 193

Internet Fax .................................................................................................................................................................. 200

Accessing the Internet Fax Setup Page ...................................................................................................... 200

LAN Fax .......................................................................................................................................................................... 204

9 Accounting 205

Xerox Standard Accounting .................................................................................................................................... 206

Enabling Xerox Standard Accounting ......................................................................................................... 206

Setting Service Tracking Options .................................................................................................................. 207

General and Group Accounts .......................................................................................................................... 207

Adding a User and Setting Usage Limits ................................................................................................... 208

Managing User Information .......................................................................................................................... 209

Assigning Users to an Account ...................................................................................................................... 211

Usage Limits ......................................................................................................................................................... 211

Configuring Validation Policies and Print Job Exceptions ................................................................... 212

Network Accounting .................................................................................................................................................. 214

Enabling Network Accounting ........................................................................................................................ 214

Setting Network Accounting Workflow Options...................................................................................... 214

Configuring Job Limits Server Settings ....................................................................................................... 215

Configuring User Prompts ............................................................................................................................... 215

Disabling the Job Limits Web Service .......................................................................................................... 215

Configuring Validation Policies and Print Job Exceptions ................................................................... 216

Accounting Using an Auxiliary Access Device .................................................................................................. 218

Enabling Accounting Using an Auxiliary Access Device ....................................................................... 218

Displaying Your Company Logo on the Blocking Screen ..................................................................... 218

Setting the Auxiliary Access Device Type .................................................................................................. 218

Selecting Services to Restrict or Track ......................................................................................................... 219

Setting the Job Timeout ................................................................................................................................... 219

Enabling Accounting in Print Drivers ................................................................................................................... 220

Enabling Accounting in a Windows Print Driver ...................................................................................... 220

Enabling Accounting in an Apple Macintosh Print Driver .................................................................... 220

Printing a Copy Activity Report ............................................................................................................................. 221

10 Administrator Tools 223

Monitoring Alerts and Status ................................................................................................................................. 224

Alert Notification ................................................................................................................................................ 224

Energy Saving Settings ............................................................................................................................................. 226

Setting Energy Saver Mode ............................................................................................................................. 226

Remote Control Panel ............................................................................................................................................... 228

Entry Screen Defaults ................................................................................................................................................ 229

Smart eSolutions and Billing Information ......................................................................................................... 230

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Smart eSolutions ................................................................................................................................................. 230

View Usage and Billing Information ........................................................................................................... 232

Billing Impression Mode ........................................................................................................................................... 233

Cloning ............................................................................................................................................................................ 234

Creating a Clone File .......................................................................................................................................... 234

Installing a Clone File ........................................................................................................................................ 234

Address Books .............................................................................................................................................................. 235

Device Address Book .......................................................................................................................................... 235

Network Address Book ...................................................................................................................................... 239

LAN Fax Address Book ...................................................................................................................................... 240

Font Management Utility ........................................................................................................................................ 241

Network Logs ................................................................................................................................................................ 242

Downloading a Network Log .......................................................................................................................... 242

Downloading a Network Log to a USB Flash Drive ................................................................................ 242

Customizing Printer Contact Information ......................................................................................................... 243

Display Device Information .................................................................................................................................... 244

Xerox Online Support ................................................................................................................................................. 245

Enabling Xerox Online Support ...................................................................................................................... 245

Restarting the Printer in Xerox

CentreWare® Internet Services ............................................................. 246

Restarting the Printer at the Control Panel ....................................................................................................... 247

Taking the Printer Offline ........................................................................................................................................ 248

Erase Customer Data ................................................................................................................................................. 249

Resetting the User Interface to Factory Default Settings........................................................................... 250

Updating the Printer Software .............................................................................................................................. 251

Enabling Upgrades ............................................................................................................................................. 251

Manually Updating the Software Using a USB Flash Drive ................................................................ 251

Software Upgrade .............................................................................................................................................. 252

Adjusting Color, Image, and Text Detection Settings .................................................................................. 253

11 Customization and Expansion 255

Xerox Extensible Interface Platform .................................................................................................................... 256

Configuring Extensible Services ..................................................................................................................... 256

Auxiliary Interface Kit ............................................................................................................................................... 257

Driver Download Link ................................................................................................................................................ 258

Customizing or Hiding the Driver Download Link ................................................................................... 258

Displaying or Hiding ConnectKey Apps .............................................................................................................. 259

Creating a Custom Single-Touch Scan Service ................................................................................................ 260

Creating a Custom Single-Touch Scan Service Overview ..................................................................... 260

Creating a Single-Touch Scan Service ......................................................................................................... 260

Customizing the Appearance of Your Service .......................................................................................... 260

Managing Scan Templates ............................................................................................................................. 262

Locking or Hiding Your Service from Appearing on the Control Panel ........................................... 263

Weblet Management ................................................................................................................................................ 264

Installing a Weblet ............................................................................................................................................. 264

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Configuring Weblet Settings .................................................................................................................................. 265

A Audit Log Event Identification Numbers 267

Audit Log Event Identification Numbers ........................................................................................................... 268

B External Keyboard 273

External Keyboard Shortcuts .................................................................................................................................. 274

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• More Information ............................................................................................................................................................ 16

Introduction

This chapter includes:

• Overview .............................................................................................................................................................................. 14

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Introduction

Overview

This guide is designed for a system administrator with network administrator rights who understands networking concepts and has experience creating and managing network user accounts.

Use this guide to help you install, configure, and manage your printer on a network.

Notes:

• Network features are not available when you are connected over USB.

• Embedded fax features are not available for all printer models.

Configuration Steps

When you configure the printer for the first time, complete the following tasks.

1. Ensure that your printer is connected physically to your network, and to the fax line, as needed.

2. Confirm that your printer is recognized on your network. By default, the printer is configured to receive an IP address from a DHCP server over a TCP/IP network. If you have another type of network, or want to assign a static IP address, see IP on page 43.

3. Complete the installation wizards. These wizards help you configure basic printer settings such as your location, time zone, and date and time preferences.

4. Print a configuration report listing the current printer configuration. Review the report and locate the printer IPv4 address. For details, see Configuration Report on page 24.

5. Open a Web browser and type the IP address of your printer to access Xerox Services. Xerox

CentreWare® Internet Services is the administration and configuration software installed on the embedded Web server in the printer. For details, see Accessing Xerox

Internet Services on page 21.

Note: You can access most configuration settings on the Properties tab in Xerox

Internet Services.

CentreWare® Internet

CentreWare®

6. Print the Configuration Checklist. The Configuration Checklist provides space for you to write down important information as you go through the configuration process. Use it to record information about your network settings, including passwords, network paths, and server addresses. To access the checklist, In Xerox

CentreWare® Internet Services, click Properties > Configuration Overview,

then click View Checklist.

7. Create a host name for the printer. For details, see DNS on page 43.

8. Configure Authentication. For details, see Setting Up Access Rights on page 72.

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Introduction

9. Configure Security. For details, see Security on page 71.

10. Enable services in Xerox

CentreWare® Internet Services. For details, see Selecting Services to

Appear on the Touch Screen on page 25.

11. Configure Print, Scan, and Fax features. For details, see Printing on page 129, Scanning on page 159, and Faxing on page 183.

12. Configure Accounting. For details, see Accounting on page 205.

Note: Not all options listed are supported on all printers. Some options apply only to a specific

printer model, configuration, operating system, or driver type.

Xerox

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System Administrator Guide

Introduction

www.xerox.com/office/businessresourcecenter

More Information

Resource Location

Installation Guide Packaged with the printer.

Initial Setup

This chapter includes:

• Physically Connecting the Printer .............................................................................................................................. 18

• Assigning a Network Address ...................................................................................................................................... 19

• Connecting the Printer to a Wireless Network ...................................................................................................... 20

• Accessing Administration and Configuration Settings ...................................................................................... 21

• Initial Setup at the Control Panel .............................................................................................................................. 22

• Initial Setup in Xerox

• Changing the System Administrator Password .................................................................................................... 28

CentreWare® Internet Services ..................................................................................... 24

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Initial Setup

Physically Connecting the Printer

1. Connect the power cord to the printer, and plug it into an electrical outlet.

2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer. Connect the other end of the cable to a correctly configured network port.

3. If your printer has fax installed, connect it to a correctly configured telephone line.

4. Turn on the printer.

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Initial Setup

Assigning a Network Address

The printer automatically acquires a network address from a DHCP server by default. To assign a static IP address, configure DNS server settings, or configure other TCP/IP settings, see IP on page 43. If the printer does not detect a DHCP server, the printer uses an IPv4 self-assigned address. Address information is listed on the configuration report. For details, see Configuration Report on page 24.

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Initial Setup

Connecting the Printer to a Wireless Network

If the printer is connected to your wired network, you can configure wireless settings in Xerox® CentreWare

Internet Services. You can also connect directly to a wireless network. For details, see

Connecting to a Wireless Network on page 32.

Note: You cannot connect to a wired network and a wireless network at the same time.

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Initial Setup

Accessing Administration and Configuration Settings

You can access the administration and configuration settings from the Tools tab on the control panel or from the Properties tab in Xerox screen and buttons you press to control the functions available on the printer. Xerox

CentreWare® Internet Services. The control panel consists of a touch

CentreWare® Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser.

The administrator password is required when accessing locked settings in Xerox Services or at the control panel. Most printer models have a default configuration that restricts access to some settings. Access is restricted for settings on the Properties tab in Xerox Services, and settings on the Tools tab on the control panel touch screen.

CentreWare® Internet

Accessing the Control Panel as a System Administrator

1. At the printer control panel, press the Log In/Out button.

2. Type admin and touch Next.

3. Type the administrator password, then touch Done.

Note: The default password is 1111.

Accessing Xerox® CentreWare® Internet Services as a System Administrator

Before you begin:

• Locate your printer IP address using the Configuration Report. For details, see Printing the

Configuration Report on page 24.

• Ensure that TCP/IP and HTTP are enabled. If you disabled either of these protocols, enable them at

the control panel before accessing Xerox

CentreWare® Internet Services.

To log in to Xerox

CentreWare® Internet Services as the administrator:

1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then

press Enter or Return.

2. In the top right area of the page, click Login.

3. Under User ID, type admin.

4. Under password, type the administrator password. The default password is 1111.

5. Click Login.

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Initial Setup

Initial Setup at the Control Panel

Installation Wizard

The Installation wizard starts the first time you turn on the printer. The wizard prompts you with a series of questions to help you configure basic printer settings.

Note: You can complete the wizard at any time.

• To assign a static IP address or change the the default dynamic addressing settings, use the IP

Address Settings wizard.

• To add phone numbers for support or supplies contacts, use the Contact Numbers wizard.

• To configure basic embedded fax settings, use the Fax Setup wizard.

Using Installation Wizards

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Device Settings > Additional Install Options.

3. To start a wizard, touch IP Address Settings, Contact Numbers, or Fax Setup.

4. Follow the onscreen instructions.

Setting the Measurement Units

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Device Settings > General > Measurements.

3. To show dimensions in metric or imperial units, under Units, select an option.

4. To specify the decimal mark symbol that the printer uses, under Numeric Separator, select Comma

or Period.

5. Click OK.

Installing Optional Software Features

When you purchase an optional software feature, to enable it, provide a feature installation key. Some features come with an activation code that you use to request a feature installation key. Go to the Xerox® Software Activation Portal website at www.xeroxlicensing.xerox.com/activation to enter the activation code. The website generates a feature installation key that you can use to enable the feature.

You can also install optional software features by sending a print file. You can install features on multiple printers by sending a formatted .csv file as a print job to the printers. A Xerox representative creates this file and provides installation instructions.

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Installing a Software Feature at the Control Panel

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Device Settings > General > Feature Installation.

3. Touch Enter Feature Installation Key, then type the key.

4. Touch OK.

Initial Setup

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System Administrator Guide

Initial Setup

Initial Setup in Xerox® CentreWare® Internet Services

Printing the Configuration Report

The Configuration Report lists all current settings of the printer. A configuration report prints at startup by default.

1. In Xerox

2. To print the report, click Print Configuration Page.

To turn off automatic printing of a Configuration Report at startup, see Disabling the Configuration

Report at Startup on page 24.

Disabling the Configuration Report at Startup

CentreWare® Internet Services, click Status > Configuration Report.

1. In Xerox® CentreWare® Internet Services, click Properties > Services.

2. Click Printing > General.

3. For Configuration Report, clear Print at Power on.

4. To save the new settings, click Apply.

Restricting Access to the Printer

You can lock or unlock the printer by selecting preset services and tools permissions for non-logged-in users. For details about roles and user permissions, see Setting Up Access Rights on page 72.

1. In Xerox

2. Click User Permissions.

3. Under Action, next to User Permission Roles, click Edit.

4. Under Actions, click Edit.

5. Click the Services and Tools tab.

6. Under Presets, select an option.

7. Click Apply.

CentreWare® Internet Services, click Properties > Login/Permissions/Accounting.

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Initial Setup

Using the Configuration Overview Page

The Configuration Overview page contains links to the commonly-accessed pages on the Properties tab. Use the Configuration Overview page to help you install your printer successfully.

1. In Xerox

CentreWare® Internet Services, click Properties > Configuration Overview.

2. Select an option:

− To open the Configuration Checklist page, click View Checklist.

− To open the configuration page for a service or feature, next to the desired service or feature,

click Settings.

− To create a clone file, under Cloning click View. Cloning allows you to save your current printer

settings to a file to use as a backup and restore file for your printer. You can also use a clone file to copy your printer settings to other printers.

Assigning a Name and Location to the Printer

The Description page displays the printer model information and product code or serial number. It also provides a place to assign a name and location to the printer. Asset tags let you enter unique identifiers for inventory management.

1. In Xerox

2. For Device Name, type a name for the printer.

3. For Location, type the location of the printer.

4. For Customer Asset Tag and Xerox

5. Click Apply.

CentreWare® Internet Services, click Properties > Description.

Asset Tag, type unique identifiers as needed.

Selecting Services to Appear on the Touch Screen

Services must be enabled before they can be managed through the Tools and Feature Access page. A standard service is a service that comes standard with the printer. An extensible service is an optional, third-party service installed on the printer.

To specify the services to display on the touch screen:

1. In Xerox

2. Click Show/Hide.

3. To select all of the services in the list to appear on the touch screen, click Show All.

4. To hide all of the services in the list so that none appear on the touch screen, click Hide All.

5. To select individual services to appear on the touch screen, for Displayed, select the services that

you want to appear.

6. Click Apply.

CentreWare® Internet Services, click Properties > Services > Display.

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Initial Setup

To arrange the order that services appear on the touch screen:

1. In Xerox

CentreWare® Internet Services, click Properties > Services > Display.

2. Click Order.

3. To arrange the order that services appear on the control panel, click, drag, then drop the buttons in

the preferred order.

4. Click Apply.

Installing Optional Software Features

Xerox activation code. The website generates a feature installation key that you can use to enable the feature.

Software Activation Portal website at www.xeroxlicensing.xerox.com/activation to enter the

Installing a Software Feature in Xerox® CentreWare® Internet Services

1. In Xerox® CentreWare® Internet Services, click Properties > General Setup.

2. Click Feature Installation.

3. Under Feature Installation Key Entry, click Enter Installation Key, or under Action, next to the

feature you want to install, click Install.

4. Type the key.

5. Click Apply.

Supplies Plan Activation Code

Your Xerox® equipment supplier offers supplies and service plans such as PagePack® and eClick®.

PagePack printer in one contract. If you have enrolled in a supplies program, you must activate the supplies plan at regular intervals. To enable your printer for your purchased plan, contact your Xerox to get a Supplies Activation Code. Contact a Xerox representative to get your supplies plan activation code.

1. In Xerox

2. Click Supplies Plan Activation Code.

3. Type the code, then click Apply.

and eClick® are cost-per-page-based programs that include all service and supplies for your

equipment supplier

CentreWare® Internet Services, click Properties > General Setup.

For more information about Xerox

supplies and service plans, contact your Xerox representative.

Physical Connection Settings

You can specify Ethernet and USB settings, such as Ethernet Rated Speed, USB Connection Mode, and Print Timeout for USB printing.

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Initial Setup

Setting Ethernet Options

The Ethernet interface on the printer automatically detects the speed of your network. Any auto-sensing devices connected to the network, such as a hub, do not always detect the correct speed. Refer to the configuration report to ensure that the printer detects the correct network speed.

1. In Xerox

CentreWare® Internet Services, click Properties > Connectivity > Setup.

2. Next to Wired Connection, click Edit.

3. To configure Ethernet settings, next to Ethernet, click Edit.

4. For Rated Speed, select a connection speed.

5. Click Save.

Note: For the new settings to take effect, restart your printer.

Configuring USB Settings

1. In Xerox® CentreWare® Internet Services, click Properties > Connectivity > Setup.

2. Under Action, next to USB Settings, click Edit.

3. Under USB Connection Mode, select an option:

− Software Tools disables Direct Printing via Driver. If you use Xerox

option. Xerox representatives also use this feature to connect directly to the printer and use diagnostic software and other utilities.

− Direct Printing via Driver allows you to connect to the printer using a USB cable.

4. For Print Timeout, type the amount of time in seconds that the printer waits inactive before

disconnecting from a device connected to the port. Type 0 to disable the timeout.

5. Click Save.

Copier Assistant, select this

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Initial Setup

Changing the System Administrator Password

Xerox recommends that you change the default system administrator password after you configure the printer. Be sure to store the password in a secure location. The default password is 1111.

1. In Xerox

2. Click Password Policies > Admin Password.

3. Type the old password.

4. Type the new password, then type the password again to verify.

5. Click Apply.

Changing the System Administrator Password at the Control Panel

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Security Settings > Change Admin Password.

3. If changing the password, type the old password.

4. Type the new password, then type the password again to verify.

5. Touch OK.

CentreWare® Internet Services, click Properties > Security.

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Initial Setup

Setting the Date and Time

Setting the Date and Time in Xerox® CentreWare® Internet Services

1. In Xerox® CentreWare® Internet Services, click Properties > General Setup.

2. Click Date and Time.

3. Under Date and Time Setup, select:

− Automatic using NTP to allow the NTP service to set the time automatically.

− Manual (NTP Disabled) to set the date and time manually.

4. If you are using an NTP server, select the address type. Options are IPv4 Address or Host Name.

Type the appropriately formatted address, alternate address, and port numbers. The default port number is 123.

Note: Changes to these settings cause the printer to restart.

5. Select the date and time format, and type the date and time in the appropriate fields. Select the

Display 24 hour clock check box to show the time in 24 hour format.

6. Under Time Zone, select your time zone from the drop-down menu.

7. Click Apply.

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Initial Setup

Setting the Date and Time at the Control Panel

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Device Settings > General > Date and Time.

Note: If this feature does not appear, log in as a system administrator. For details, see Logging In as the System Administrator at the Control Panel on page 21.

3. To set the time zone, touch Time Zone, touch the Geographic Region drop-down list, then touch

your region. Use the Up or Down arrows to navigate and select your Time Zone.

Note: The date and time are set automatically through Network Time Protocol (NTP). To modify

these settings, go to the Properties tab in Xerox

CentreWare® Internet Services and change the

Date and Time Setup to Manual (NTP Disabled).

4. To set the date:

a. Touch Date.

b. Touch Year field, then to set a number, use the arrows. c. Touch Month field, then to set a number, use the arrows. d. Touch Day field, then to set a number, use the arrows.

e. Touch Format, touch the date format that you wish to use.

5. To set the time:

a. Touch Time.

b. To specify the 12-hour or 24-hour format, touch Display 24 hour Clock. c. Touch the Hours field, then to set a number, use the arrows. d. Touch the Minutes field, then to set a number, use the arrows.

e. If your printer is set to display the 12-hour clock, touch AM or PM.

6. Touch OK.

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