Xerox WorkCentre 7120, WorkCentre 7125 System Administrator Guide
Xerox® WorkCentre® 7120/7125
System Administrator Guide
Guide de l’administrateur système
Español Guía del administrador del sistema
Português Guia de Administração do Sistema
Xerox WorkCentre 7120/7125
Multifunction Printer
© 2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents
of this publication may not be reproduced in any form without permission of Xerox Corporation.
Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or
judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed
on the screen such as styles, templates, icons, screen displays, looks, and so on.
XEROX® and XEROX and Design®, Phaser®, PhaserSMART®, CentreWare®, PrintingScout®, Walk-Up®, WorkCentre®, FreeFlow®,
SMARTsend®, Scan to PC Desktop®, MeterAssistant®, SuppliesAssistant®, Xerox Secure Access Unified ID System®, Xerox
Extensible Interface Platform®, ColorQube®, Global Print Driver®, and Mobile Express Driver® are trademarks of Xerox Corporation
in the United States and/or other countries.
Adobe® Reader®, Adobe® Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and PostScript® are trademarks of Adobe
Systems Incorporated in the United States and/or other countries.
Apple®, AppleTalk®, Bonjour®, EtherTalk®, Macintosh®, Mac OS®, and TrueType® are trademarks of Apple Inc., registered in the
U.S. and other countries.
HP-GL®, HP-UX®, and PCL® are trademarks of Hewlett-Packard Corporation in the United States and/or other countries.
IBM® and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries.
Microsoft®, Windows Vista®, Windows®, and Windows Server® are trademarks of Microsoft Corporation in the United States and
other countries.
Novell®, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks of Novell, Inc. in the United States
and other countries.
SGI® and IRIX® are trademarks of Silicon Graphics International Corp. or its subsidiaries in the United States and/or other countries.
SunSM, Sun Microsystems™, and Solaris™ are trademarks of Sun Microsystems, Inc. in the United States and other countries.
UNIX® is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited.
As an E
NERGY STAR
efficiency. The E
®
partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy
NERGY STAR name and logo are registered U.S. marks.
Document version 1.1: July 2011
Contents
1Introduction
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Configuration Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
2 Initial Setup
Physical Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Initial Setup at the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
The Installation Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Configuration Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
System Administrator Access at the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Locking or Unlocking the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Manually Setting the Printer’s Ethernet Interface Speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Assigning a Network Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Initial Setup in CentreWare IS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Accessing CentreWare IS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Locking or Unlocking the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Changing the System Administrator Password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Accessing the Configuration Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Using the Configuration Overview Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Assigning a Name and Location to the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Enabling Services and Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Enabling Services and Options at the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Enabling Services and Options in CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Viewing Services and Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Initialization USB Flash Drive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
3 Network Configuration
TCP/IP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Enabling TCP/IP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Configuring TCP/IP Settings at the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Configuring TCP/IP Settings in CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
SNMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Enabling SNMP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Configuring SNMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Editing SNMP v1/v2c Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Editing SNMP v3 Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
SNMP Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
LPD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Enabling LPD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Configuring LPD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
3
Contents
Raw TCP/IP Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Enabling Port 9100 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Configuring Port 9100 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
SMTP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Configuring SMTP Server Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
LDAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Configuring LDAP/LDAPS Server Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Defining User Mappings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Configuring Filters for LDAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
POP3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
HTTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Enabling HTTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Configuring HTTP Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Proxy Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
NetWare. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Enabling NetWare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Configuring NetWare Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Microsoft Networking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Enabling Microsoft Networking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Configuring Microsoft Networking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Configuring WINS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
IPP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Enabling IPP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Configuring IPP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
WebDAV. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Enabling WebDAV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Configuring WebDAV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
WSD. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Enabling WSD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Configuring WSD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
FTP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Enabling and Configuring FTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
4Security
Setting up Access Rights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Local Authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Network Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Authentication Using a Card Reader System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Controlling Access to Tools and Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Controlling Access for All Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Controlling Access for a Group of Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
4
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
Contents
Digital Certificates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Installing a Digital Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Managing Certificates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Certificate Revocation Retrieval Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Secure HTTP and SSL/TLS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Configuring Secure HTTP and SSL/TLS Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
S/MIME . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Configuring S/MIME Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
IPsec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Configuring IPSec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
802.1X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Configuring 802.1X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
FIPS140-2 Data Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Overwriting Image Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Manually Deleting Image Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Scheduling Routine Deletion of Image Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
IP Filtering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Creating an IP Filter Rule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Audit Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Enabling Audit Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Saving an Audit Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Interpreting the Audit Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
PDF and XPS Signatures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Address Book Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Restricting Access to Job Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Hiding or Password Protecting Completed Job Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Hiding Active Job Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Hiding or Displaying Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
5Printing
Selecting Print Mode Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Managing Banner Sheet Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Enabling Banner Sheet Printing in CentreWare IS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Enabling Banner Sheet Printing at the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Enabling Banner Sheet Printing in the Printer Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Print Service Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Configuring Print Service Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Configuring Media Print Service Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Configuring the Envelope Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
UNIX, Linux, and AS/400 Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Xerox Services for UNIX Systems (XSUS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Supported Printing Models . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Installing XSUS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Printing from a Linux Workstation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
AS/400 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
5
Contents
6Copying
Specifying Default Copy Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Creating Copy Feature Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Copy Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Original Size Defaults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Reduce and Enlarge Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Defining Custom Colors. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
7Scanning
Configuring General Scan Service Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Setting Scan Defaults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Setting Scan to PC Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Scanning to a Folder on the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Managing Folders and Scanned Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Scanning to an Email Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Configuring Email Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Editing Default Email Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Managing the Email Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Network Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Enabling Network Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Configuring Network Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Configuring File Repository Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Configuring the Default Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Configuring Template Pool Repository Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Updating the List of Templates at the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Configuring a Validation Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Scanning to a User’s Home Folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Configuring Scan to Home . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Scanning to a USB Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Enabling Store to USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Job Flow Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Create a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Create a Job Flow Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Configuring the Printer for the Scan Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Xerox Scan Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Network Scan Utility 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
6
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
8Faxing
Embedded Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Enabling Embedded Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Configuring Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Setting Fax Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Setting Incoming Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Reduce/Enlarge Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Original Size Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Fax Confirmation Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Enabling Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Configure a Server Fax Filing Repository . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Server Fax Confirmation Report and Job Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Configuring Internet Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Internet Fax Defaults Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Internet Fax Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
LAN Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Session Initiation Protocol Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Enabling SIP Fax at the Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Contents
9 Accounting
Local Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Configuring Local Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Resetting Access and Usage Limits for All Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Xerox Standard Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Configuring Xerox Standard Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Creating a Group Account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Creating a New User Account and Setting Usage Limits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Maximum Usage Limits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Resetting Usage Limits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Printing a Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Network Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Enabling and Configuring Network Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Configuring Accounting Login Screen Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
Accounting and Billing Device Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Enabling Accounting in Print Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
10 Administrator Tools
Monitoring Alerts and Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Setting Up Job Completion Alerts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Setting Up Machine Status Alerts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Setting Up Billing Meter Read Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Setting Up Supplies Data Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Configuring Stored File Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
7
Contents
Energy Saving Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Touch Screen Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Setting Default Touch Screen Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Taking the Printer Offline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
SMart eSolutions and Billing Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
SMart eSolutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
View Usage and Billing Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
Cloning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Saving Your Printer Settings to a Clone File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Installing a Clone File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Address Books. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
Public Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
LAN Fax Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Font Management Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Customizing Printer Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Updating the Printer Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Updating the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Date and Time Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153
Watermarks and Annotations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Universal Unique ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Forced Annotations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Memory Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
11 Customization and Expansion
Xerox Extensible Interface Platform (EIP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Enabling Extensible Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Auxiliary Interface Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
8
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
Introduction
This chapter includes:
• Overview on page 10
• More Information on page 11
Introduction
Overview
This guide is designed for a system administrator with network administrator rights who
has knowledge of networking concepts as well as experience creating and managing network
user accounts.
This guide will help you install, configure, and manage the printer on a network.
Notes:
• Network features are not available if you are connected over USB.
• Embedded fax features are not available for all printer models.
Configuration Steps
When configuring the printer for the first time, Xerox suggests that you follow these steps in this order:
1. Connect an Ethernet cable from your printer to the network.
2. Confirm that your printer is recognized on your network. By default, the printer is configured to
receive an IP address from a DHCP server over a TCP/IP network. If you have another type of
network, or want to assign a static IP address, see Enabling TCP/IP on page 22.
3. Provide basic information such as your location, time zone, and date and time preferences, by
completing the Installation Wizard. For details, see The Installation Wizard on page 15.
4. Print a Configuration Report listing the printer’s current configuration. Review the report and
locate the printer’s IP address. For details, see Configuration Report on page 15.
5. Open a Web browser and type the IP address of your printer to access CentreWare Internet
Services (CentreWare IS). CentreWare IS is administration and configuration software installed on
the printer’s embedded Web server. For more information see Accessing CentreWare IS on
page 17.
Note: Most configuration settings are located on the Properties tab in CentreWare IS. If your
printer is locked, you must log in as the system administrator. For details, see Accessing
CentreWare IS on page 17.
6. Print the configuration checklist. The Configuration Checklist lists provides space for you to write
down important information as you go through the configuration process. Use it to record
information about your network settings, including passwords, network paths, and server
addresses. For details, see Accessing the Configuration Report on page 18.
7. Configure Authentication. For details, see Setting up Access Rights on page 48.
8. Configure Security. For details, see Security on page 47.
9. Enable services in CentreWare IS. For details, see Enabling Services and Options on page 19.
10. Configure Print, Scan, and Fax features. For details, see Printing on page 75, Scanning on page 93,
and Fax ing on page 113.
11. Configure Accounting. For details, see Accounting on page 127.
10
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
More Information
See the following links for more information about your printer.
Information Source
Installation Guide Packaged with printer and
www.xerox.com/office/WC7120/7125docs
Quick Use Guide Packaged with printer and
www.xerox.com/office/WC7120/7125docs
User Guide (PDF) Software and Documentation Disc
www.xerox.com/office/WC7120/7125docs
Recommended Media List www.xerox.com/paper (United States)
www.xerox.com/europaper (Europe)
Online Support Assistant www.xerox.com/office/WC7120/7125support
Introduction
Tec hn i ca l Su ppo rt www.xerox.com/office/WC7120/7125support
Information pages At the control panel, press the Machine Status button, then
touch the Machine Information tab. Touch Print Reports,
then touch Printer Reports.
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
11
Introduction
12
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
Initial Setup
This chapter includes:
• Physical Connection on page 14
• Initial Setup at the Control Panel on page 15
• Initial Setup in CentreWare IS on page 17
• Enabling Services and Options on page 19
2
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
13
Initial Setup
Physical Connection
To connect your printer:
1. Connect the power cable to the printer, and plug it into an electrical outlet.
2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port in the back of the
printer. Connect the other end of the cable to a correctly configured network port.
3. If you have purchased and installed the Fax Hardware Kit, connect the printer to a correctly
configured telephone line.
4. Turn the printer on.
14
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
Initial Setup
Initial Setup at the Control Panel
The Installation Wizard
The first time the printer is turned on, the Installation Wizard starts. The wizard prompts you with a
series of questions to help you configure basic settings for your printer. You are prompted to:
• Select tools access setting.
• Select units of measurement.
• Select your local time zone.
• Select NTP Settings (optional).
• Set the current date and time.
• Configure Security, Email, LDAP and FAX (optional).
Configuration Report
After you complete the installation wizard, you can print a Configuration Report. The Configuration
Report lists the printer’s current settings. For details, see Accessing the Configuration Report on
page 18.
System Administrator Access at the Control Panel
To configure the printer from the control panel, press the Machine Status button, then touch the Too ls
tab. If the printer is locked, log in as the system administrator.
To log in as a system administrator:
1. At the printer control panel, press the Log In/Out button.
2. Type admin and touch Next.
3. Type the administrator passcode and touch Enter. The default password is 1111.
Locking or Unlocking the Printer
To lock or unlock the printer:
1. At the printer control panel, press Machine Status and touch the Too ls tab
2. Touch Authentication / Security Settings > System Administrator Settings > System
Administrators Login ID.
3. Touch On to lock the printer or Off to unlock, then touch Save.
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
15
Initial Setup
Manually Setting the Printer’s Ethernet Interface Speed
The printer’s Ethernet interface automatically detects the speed of your network. If your network is
connected to another auto-sensing device, such as a hub, the hub may not detect the correct speed.
Refer to the configuration page to make sure the printer has detected the correct speed of your
network. To view the configuration page, see Accessing the Configuration Report on page 18.
To manually set the speed of the printer’s Ethernet interface:
1. At the printer control panel, press the Machine Status button, then touch the To o ls tab.
2. Touch System Settings > Connectivity & Network Setup > Protocol Settings.
3. Touch Ethernet Rated Speed and touch Change Settings.
4. Select the Speed to match the speed set on your hub or switch.
5. Touch Save, then touch Close.
Assigning a Network Address
By default, the printer automatically acquires a network address from a DHCP server. To assign a static
IP address, configure DNS server settings, or configure other TCP/IP settings, see TCP/IP on page 22.
16
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
Initial Setup
Initial Setup in CentreWare IS
CentreWare IS is an application on the printer’s embedded Web server that allows you to configure
and administer the printer from a Web browser on any computer.
Accessing CentreWare IS
Before you begin:
• TCP/IP and HTTP must be enabled to access CentreWare IS. If you disable either of these services,
you must enable them at the printer before you can access CentreWare IS. For details, see
Accessing CentreWare IS on page 17.
• Refer to the Configuration Report to determine your printer’s IP address.
To access CentreWare IS:
At your computer, open a Web browser, type the printer’s IP address in the address field, then press
Enter or Return.
Notes:
• If your printer is locked, type the system administrator user name and password to
access the Properties tab. The administrator user name is admin and the default
password is 1111.
• To see the IP address of the printer, press the Machine Status button on the control panel.
Locking or Unlocking the Printer
To lock or unlock the printer:
1. At the printer control panel, press Machine Status and touch the Too ls tab
2. Touch Authentication / Security Settings > System Administrator Settings > System
Administrators Login ID.
3. Touch On to lock the printer or Off to unlock, then touch Save.
Changing the System Administrator Password
Xerox recommends that you change the default system administrator password after you configure
the printer for security. Be sure to store the password in a secure location.
To change the administrator password:
1. In CentreWare IS, click Properties > Security > System Administrator Settings.
2. Next to Administrator’s Passcode, type the new password
3. Retype the password to verify.
4. Change the Administrator’s Login ID or the allowed maximum number of login attempts if desired.
5. Click Apply.
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
17
Initial Setup
Accessing the Configuration Report
The Configuration Report lists the printer’s current settings. By default, a Configuration Report prints
at startup.
Printing the Configuration Report.
1. At the printer control panel, press the Machine Status button and touch the Machine
Information tab.
2. Touch Print Reports.
3. Touch Printer Reports.
4. Touch Configuration Report and press the Start button.
Using the Configuration Overview Page
The Configuration Overview page provides shortcuts to commonly accessed pages under the
Properties tab.
To access the Configuration Overview page, click Properties > Configuration Overview.
Assigning a Name and Location to the Printer
The Description page provides a place to assign a name and location to the printer for future reference.
To assign a name and location:
1. In CentreWare IS, click Properties > Description.
2. Next to Machine Name, type a name for the printer.
3. Next to Location, type the location of the printer.
4. Type the printer’s email address and administrator contact information in the provided fields
if desired.
5. Click Apply.
18
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
Initial Setup
Enabling Services and Options
Some services and options must be enabled before they can be used. To enable these special services
and options, use either the control panel or CenterWare IS.
Enabling Services and Options at the Control Panel
1. At the printer control panel, press the Machine Status button, then touch the To o ls tab
2. Touch System Settings > Common Service Settings > Maintenance.
3. Touch Software Options.
4. Touch Keyboard.
5. Type the code and touch Save.
Enabling Services and Options in CentreWare IS
1. In CentreWare IS, click Properties > Security > Feature Enablement.
2. Type the Unique Function Code.
3. Click Apply.
4. Touch Reboot.
Viewing Services and Options
To see which services and options are enabled or installed:
1. At the printer control panel, press the Machine Status button, then touch the Machine
Information tab.
2. Touch Machine Configuration.
Initialization USB Flash Drive
When installing your printer, a Xerox Representative initializes the printer using a USB Flash drive that
contains configuration software. After installation, the representative stores the drive in a holder inside
of Tray 1.
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
19
Initial Setup
20
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
Network Configuration
This chapter includes:
• TCP/IP on page 22
• SNMP on page 26
• LPD on page 29
• Raw TCP/IP Printing on page 30
• SMTP on page 31
• LDAP on page 33
• POP3 on page 36
• HTTP on page 37
• Proxy Server on page 38
• NetWare on page 39
• Microsoft Networking on page 41
• IPP on page 42
• WebDAV on page 43
• WSD on page 44
• FTP on page 45
3
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
21
Network Configuration
TCP/IP
Transmission Control Protocol (TCP) and Internet Protocol (IP) are a two protocols within the Internet
Protocol Suite. IP manages the transmission of messages from computer to computer while TCP
manages the actual end-to-end connections.
Note: You can configure IPv4 settings at the printer control panel or through CentreWare IS. You
can only configure IPv6 through CentreWare IS.
Enabling TCP/IP
Note: By default, TCP/IP is enabled. If you disable TCP/IP, you must enable it at the printer control
panel before you can access CentreWare IS.
1. At the printer control panel, press the Machine Status button, then touch the To o ls tab.
2. Touch Connectivity and Network Setup > Protocol Settings.
3. Touch TCP/IP - IP Mode, then touch Change Settings.
4. Touch IPv4 Mode, IPv6, or Dual Stack to enable both IPv4 and IPv6.
5. Touch Save.
Configuring TCP/IP Settings at the Control Panel
Manually Configuring an IPv4 Network Address
1. At the printer control panel, press the Machine Status button, then touch the To o ls tab.
2. Touch Connectivity and Network Setup > Protocol Settings.
3. Touch IPv4 - IP Address Resolution, and touch Change Settings.
4. Touch Static, then touch Save.
5. Touch IPv4 - IP Address, and touch Change Settings.
6. Type the static IP address using the touch-screen keypad, and touch Save.
7. Touch IPv4 - Subnet Mask, and touch Change Settings.
8. Type the subnet mask using the touch-screen keypad, and touch Save.
9. Touch IPv4 - Gateway Mask, and touch Change Settings.
10. Type the gateway mask using the touch-screen keypad, and touch Save.
Manually Configuring an IPv6 Network Address
1. At the printer control panel, press the Machine Status button, then touch the To o ls tab.
2. Touch Connectivity and Network Setup > Protocol Settings.
3. Touch IPv6 Address Manual Configuration, then touch Change Settings.
4. Touch Enabled, then touch Save.
5. Touch Manually Configured IPv6 Address, then touch Change Settings.
6. Type the static IP address using the touch-screen keypad, and touch Save.
7. Touch Manually Configured IPv6 Address Prefix, and touch Change Settings.
22
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
Network Configuration
8. Type the prefix using the touch-screen keypad, and touch Save.
9. Touch Manually Configured IPv6 Address Gateway, and touch Change Settings.
10. Type the gateway using the touch-screen keypad, and touch Save.
Configuring IPv4 Dynamic Address Settings
1. At the printer control panel, press the Machine Status button, then touch the To o ls tab.
2. Touch Connectivity and Network Setup > Protocol Settings.
3. Touch IPv4 - IP Address Resolution, and touch Change Settings.
4. Touch DHCP, DHCP/Autonet, BOOTP, or RARP, then touch Save.
Configuring IPv6 Dynamic Address Settings
1. At the printer control panel, press the Machine Status button, then touch the To o ls tab.
2. Touch Connectivity and Network Setup > Protocol Settings.
3. Touch IPv6 Address Manual Configuration, and touch Change Settings.
4. Touch Disabled, then touch Save.
5. Touch Automatically Configured IPv6 Address, then touch Change Settings to see the acquired
IPv6 address information.
Configuring DNS/DDNS Settings
Domain Name System (DNS) and Dynamic Domain Name System (DDNS) is a system that maps host
names to IP addresses.
1. At the printer control panel, press the Machine Status button, then touch the To o ls tab.
2. Touch Connectivity and Network Setup > Protocol Settings.
3. Touch IPv4 DNS Server Settings, or IPv6 DNS Server Settings, then touch Change Settings.
4. To allow your DHCP server to provide the DNS server address, touch Get IP Address from DHCP.
To u ch Enabled, then touch Save.
5. To manually provide the DNS server address, touch DNS Server IP Address. Type the DNS server
address, then touch Save.
Configuring TCP/IP Settings in CentreWare IS
If your printer has a valid network address, you can configure TCP/IP settings in CentreWare IS.
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
23
Network Configuration
Configuring Settings for IPv4
IPv4 can be used in addition to or in place of IPv6. If both protocols are disabled, you cannot access
CentreWare IS.
1. In CentreWare IS, click Properties > Connectivity > Protocols > TCP/IP.
2. IPv4 is enabled by default.
CAUTION: If both IPv4 and IPv6 are disabled, you cannot access CentreWare IS. You must
re-enable TCP/IP at the printer control panel before you can access CentreWare IS. Disabling
TCP/IP or changing the IP address also disables any dependant protocols.
3. Type a unique Host Name for your printer.
4. Select the desired method for obtaining a dynamic IP address from the IP Address Resolution
drop-down menu, or select Static to define a static IP address.
5. If you select Static, type the IP Address, Subnet Mask, and Gateway Address in the
appropriate fields.
Notes:
• If you select BOOTP or DHCP, you cannot change the IP address, Subnet Mask, or
default gateway.
• If RARP address resolution mode is selected, you cannot change the IP address.
6. Type a valid Domain Name.
DNS Configuration for IPv4
1. Next to Obtain DNS Server Address Automatically, select the Enabled check box to allow your
DHCP server to provide the DNS server address. Clear the check box to manually provide the DNS
server address, and type an IP address for the Preferred DNS Server, Alternate DNS Server 1, and
Alternate DNS Server 2 in the appropriate fields.
Note: If DHCP or BOOTP is the IP Address Resolution setting, you cannot change the Domain
Name, Primary DNS Server, Alternate DNS Server 1, and Alternate DNS Server 2 settings.
2. Next to Dynamic DNS Registration (DDNS), select Enabled to register the printer’s host name in
the DNS server. Select Overwrite if you want to overwrite existing entries in the DNS server.
Note: If your DNS Server does not support dynamic updates, you do not need to enable DDNS.
3. Next to Generate Domain Search List Automatically, select Enabled if you want the printer to
generate a list of search domains. Type the domain names if the option is disabled.
4. Next to Connection Time-Out, type the time allowed until the printer stops attempting to
connect to the server.
5. Next to Release IP Address, select Enabled if you want the printer to release its IP address when
it restarts.
Zero-Configuration Networking
1. If the printer cannot connect to a DHCP server to obtain an IP address, select Self Assigned
Address to allow the printer to assign itself a Link-Local address. Link-Local addresses are between
169.254.0.0 and 169.254.255.255.
2. Click Apply.
24
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
Network Configuration
Configuring Settings for IPv6
IPv6 hosts can automatically configure themselves when connected to a routed IPv6 network using
the Internet Control Message Protocol Version 6 (ICMPv6). ICMPv6 performs error reporting for IP
along with other diagnostic functions. When first connected to a network, a host sends a link-local
multicast router solicitation request for its configuration parameters. If suitably configured, routers
respond to this request with a router advertisement packet containing network-layer
configuration parameters.
Note: IPv6 is optional and may be used in addition to or in place of IPv4. If both protocols are
disabled, you cannot access CentreWare IS.
1. In CentreWare IS, click Properties > Connectivity > Protocols > TCP/IP.
2. Under IP Mode, select IPv6, or select Dual Stack to use both IPv4 and IPv6. By default, IPv6
is disabled.
CAUTION: If both IPv4 and IPv6 are disabled, you cannot access CentreWare IS. You must
re-enable TCP/IP at the printer control panel before you can access CentreWare IS. Disabling
TCP/IP or changing the IP address also disables any dependant protocols.
Notes:
• The host name is the same for IPv4 and IPv6. If you change the host name for IPv6, the
host name changes for IPv4 as well.
• Enabling or disabling IPv6 will restart the printer when you click Apply.
3. Next to Enable Manual Address, select Enabled if you want to manually assign an address. Type
the IP Address and Gateway Address.
4. Next to Get IP Address from DHCP, select Enabled to allow your DHCP server to assign an IP
address to the printer.
5. Type the required Domain Name.
DNS Configuration for IPv6
1. Next to Obtain IPv6 DNS Server Address Automatically, select Enabled to allow the DHCP
server to provide the DNS server address.
2. Type an IP address for the Preferred DNS Server, Alternate DNS Server 1, and Alternate DNS
Server 2.
3. Next to Dynamic DNS Registration, select Enabled to enable, select Overwrite to replace the
existing DNS entry.
4. Next to Generate Domain Search List Automatically, select Enabled to enable.
5. Type Domain Name 1, 2 and 3.
6. Enter the number of seconds until Connection Time-Out.
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
25
Network Configuration
SNMP
Simple Network Management Protocol (SNMP) is used in network management systems to monitor
network-attached devices for conditions that require administrative attention. It consists of a set of
standards for network management including an application layer, a database schema, and a set of
data objects. Agents, or software modules, reside in the printer’s SNMPv3 engine. A manager is an
SNMPv3 management application such as OpenView, that is used to monitor and configure devices on
the network. The agent responds to read (GET) and write (SET) requests from the manager and can
also generate alert messages, or Traps, based on certain events.
SNMP settings can be configured in CentreWare IS. You can also enable or disable Authentication
Failure Generic Traps on the printer. SNMPv3 can be enabled to create an encrypted channel for secure
printer management.
Enabling SNMP
1. In CentreWare IS, click Properties > Connectivity > Port Settings.
2. Next to SNMP, select Enabled.
3. Select UDP and IPX to enable these transport protocols if necessary.
Configuring SNMP
1. In CentreWare IS, click Properties > Connectivity > Protocols > SNMP Configuration.
2. Under SNMP Properties, select Enable SNMP v1/v2c Protocols, or Enable SNMP v3 Protocol,
then click Apply.
Note: You m ust cli ck Apply to save your settings or the protocol will remain disabled.
3. Under Authentication Failure Generic Traps, select Enabled if you want the printer to generate
a trap for every SNMP request that is received by the printer that contains an invalid
community name.
4. Click Apply. For details, see SNMP Advanced Settings on page 27.
Editing SNMP v1/v2c Properties
Note: Xerox recommends that you change the SNMP v1/v2c public and private community names
from the default values for security purposes.
1. In CentreWare IS, click Properties > Connectivity > Protocols > SNMP Configuration.
2. Under SNMP Properties, click Edit SNMP v1/v2c Properties.
3. Type a name up to 256 characters for the Community Name (Read Only) or use the default value
of public. GET returns the password for the SNMP GET requests to the printer. Applications
obtaining information from the printer using SNMP, such as CentreWare IS, use this password.
26
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
Network Configuration
4. Type a name up to 256 characters for the Community Name (Read / Write) or use the default
value of private. SET returns the password for the SNMP SET requests to the printer. Applications
that set information on the printer using SNMP, use this password
CAUTION: Any changes made to the GET or SET community names for this printer require
corresponding changes to GET or SET community names for each application that uses SNMP to
communicate with this printer.
5. Type a name up to 256 characters for the default Trap Community Name or use the default value
of SNMP TRAP.
Note: The Default Trap Community Name is used to specify the default community name for all
traps generated by this printer. The Default Trap Community Name can be overridden by the Trap
Community Name specified for each individual trap destination address. The Trap Community
Name for one address may not be the same Trap Community Name specified for another address.
6. Type the System Administrator’s Login ID.
7. Click Apply.
Editing SNMP v3 Settings
Note: Before SNMPv3 can be enabled, a digital certificate must be installed on the printer and SSL
must be enabled. For more details, see Installing a Digital Certificate on page 56.
1. In CentreWare IS, click Properties > Connectivity > Protocols > SNMP.
2. Under SNMP Properties, click Edit SNMP v3 Properties.
3. Under Administrator Account, click Account Enabled to create the administrator account.
4. Type an Authentication Password then confirm it. This password is used to generate a key used
for authentication.
Note: The password must be at least eight characters in length and can include any characters
except control characters.
5. Type a Privacy Password and confirm it. The Privacy password is used for encryption of SNMPv3
data. The passphrase used to encrypt the data needs to match with the Server.
6. Under Print Drivers/Remote Clients Account, click Account Enabled.
7. Click Apply.
SNMP Advanced Settings
Adding IP Trap Destination Addresses
1. In CentreWare IS, click Properties > Connectivity > Protocols > SNMP.
2. Click Advanced at the bottom of the page.
3. Under Trap Destination Addresses, click Add UDP IPv4 Address, or Add UDP IPv6 Address.
4. Type the IP address of the host running the SNMP manager application to be used to
receive traps.
Note: Port 162/UDP is the default port for traps. You can select v1 or v2c based on what the trap
receiving system supports.
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
27
Network Configuration
5. Under Traps, select the type of Traps to be Received by the SNMP manager.
6. Click Apply.
Adding IPX Trap Destination Addresses
Internetwork Packet eXchange (IPX) is a routing protocol used by Novell NetWare environments.
1. In CentreWare IS, click Properties > Connectivity > Protocols > SNMP.
2. Click Advanced at the bottom of the page.
3. Under Trap Destination Addresses, click Add IPX Address.
4. Type the 8-digit hexadecimal number that identifies the IPX External Network host configured to
receive the trap.
5. Type the 48-bit Physical MAC Address of the computer running the SMNP manager application
that is to receive the trap.
6. Type the IPX Socket Number of the computer running the SNMP manager application configured
to receive the packets.
7. Select the SNMP version, SNMP v1 or SNMP v2c based on the trap receiving system.
8. Under Traps, select the type of Traps to be Received by the SNMP manager.
28
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
Network Configuration
LPD
The Line Printer Daemon (LPD) protocol is used to provide printer spooling and network print server
functionality for operating systems such as HP-UX, Linux, and MAC OS X.
Note: For information on setting up print queues on your client system, refer to your client
system’s documentation.
Enabling LPD
1. In CentreWare IS, click Properties > Connectivity > Port Settings.
2. Next to LPD, select the Enabled check box.
Note: Disabling LPD will affect clients printing to the printer over TCP/IP using the LPR
printing port.
Configuring LPD
1. In CentreWare IS, click Properties > Connectivity > Protocols > LPD.
2. Type an LPD Port Number or use the default port number of 515.
3. Enter the Connection Time-Out.
4. Enter the Maximum Number of Sessions.
5. Next to TCP-MSS Mode, select Enabled if necessary.
Note: TCP-MSS settings are common for LPD and Port 9100.
6. If TCP-MSS mode is enabled, under IPv4, type the IP addresses for Subnet 1, 2, and 3.
7. Click Apply.
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
29
Network Configuration
Raw TCP/IP Printing
Raw TCP/IP is a printing method used to open a TCP socket-level connection over Port 9100, to stream
a print-ready file to the printer's input buffer. It then closes the connection either after sensing an End
Of Job character in the PDL or after expiration of a preset time-out value. Port 9100 does not require
an LPR request from the computer or the use of an LPD running on the printer. Port 9100 is selected in
Windows as the Standard TCP/IP port.
Enabling Port 9100
Note: TCP/IP must be enabled before Port 9100 is enabled.
1. In CentreWare IS, click Connectivity > Port Settings.
2. Next to Port 9100, select Enabled.
Configuring Port 9100
1. In CentreWare IS, click Properties > Connectivity > Protocols > Port 9100.
2. Next to TCP-MSS Mode, select Enabled if necessary.
Note: TCP-MSS settings are common for LPD and Port 9100.
3. If TCP-MSS mode is enabled, under IPv4, type the IP addresses for Subnet 1, 2, and 3.
4. Ensure that the TCP Port Number is set to 9100.
5. Set the End of Job Timeout to the desired number of seconds between 0 and 1800 before
processing a job with an End of Job character. The default time is 300 seconds.
6. Click Apply.
30
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
Loading...