Xerox WorkCentre 6655 Administrator's Guide

Xerox® WorkCentre® 6655 Color Multifunction Printer Imprimante multifonction couleur

System Administrator Guide Guide de l’administrateur système

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Document version 1.0: October 2014

BR9441_en-us

1 Introduction 13

Overview ........................................................................................................................................................................... 14

Configuration Steps ............................................................................................................................................. 14

More Information ......................................................................................................................................................... 15

2 Initial Setup 17

Connecting the Printer ................................................................................................................................................ 18

Assigning a Network Address ................................................................................................................................... 19

Connecting the Printer to a Wireless Network ................................................................................................... 20

Accessing Administration and Configuration Settings ................................................................................... 21

Accessing the Control Panel as a System Administrator ....................................................................... 21

Accessing CentreWare Internet Services as a System Administrator ............................................... 21

Initial Setup at the Control Panel ........................................................................................................................... 22

Installation Wizard ............................................................................................................................................... 22

Quick Setup Home ................................................................................................................................................ 22

Setting the Measurement Units ...................................................................................................................... 22

Installing Optional Software Features .......................................................................................................... 23

Initial Setup in CentreWare Internet Services ................................................................................................... 24

Printing the Configuration Report .................................................................................................................. 24

Restricting Access to the Printer ...................................................................................................................... 24

Using the Configuration Overview Page ...................................................................................................... 25

Assigning a Name and Location to the Printer .......................................................................................... 25

Selecting Services to Appear on the Touch Screen .................................................................................. 25

Installing Optional Software Features .......................................................................................................... 26

Supplies Plan Activation Code.......................................................................................................................... 26

Physical Connection Settings ........................................................................................................................... 27

Changing the System Administrator Password .................................................................................................

Changing the System Administrator Password at the Control Panel ................................................ 28

Setting the Date and Time ........................................................................................................................................ 29

Setting the Date and Time in CentreWare Internet Services .............................................................. 29

Setting the Date and Time at the Control Panel ...................................................................................... 29

3 Network Connectivity 31

Connecting to a Wireless Network ......................................................................................................................... 32

Configuring Wireless Settings Manually ...................................................................................................... 33

Connecting Directly to a Wireless Network ......................................................................................................... 34

Connecting to a Mobile Device ................................................................................................................................ 35

AirPrint ...................................................................................................................................................................... 35

Mopria ....................................................................................................................................................................... 36

IP ......................................................................................................................................................................................... 37

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Contents

Enabling TCP/IP ..................................................................................................................................................... 37

Configuring the Network Address Manually at the Control Panel ..................................................... 37

Configuring DNS Settings at the Control Panel ........................................................................................ 38

Configuring IP Settings in CentreWare Internet Services ..................................................................... 38

FTP/SFTP Filing .............................................................................................................................................................. 42

Configuring FTP and SFTP Filing Settings ................................................................................................... 42

IPP....................................................................................................................................................................................... 43

SLP ...................................................................................................................................................................................... 44

Configuring SLP ..................................................................................................................................................... 44

SNMP ................................................................................................................................................................................. 45

Enabling SNMP ...................................................................................................................................................... 45

Configuring SNMPv1/v2c ................................................................................................................................... 45

Configuring SNMPv3 ........................................................................................................................................... 46

Configuring SNMP Advanced Settings ......................................................................................................... 47

LPR/LPD ............................................................................................................................................................................ 48

SSDP ................................................................................................................................................................................... 49

Microsoft Networking .................................................................................................................................................. 50

Configuring Microsoft Networking ................................................................................................................. 50

Configuring WINS................................................................................................................................................. 50

Raw TCP/IP Printing ..................................................................................................................................................... 51

Configuring Raw TCP/IP Settings ................................................................................................................... 51

Configuring Raw TCP/IP Advanced Settings .............................................................................................. 51

SMB Filing ........................................................................................................................................................................ 53

Configuring Kerberos Authentication Options for SMB ......................................................................... 53

SMTP Server .................................................................................................................................................................... 54

Configuring SMTP Server Settings .................................................................................................................. 54

Configuring SMTP Authentication Settings ................................................................................................ 54

Configuring SMTP Connection Encryption Settings ................................................................................ 55

Configuring SMTP File Size Management ................................................................................................... 55

Testing SMTP Configuration Settings ........................................................................................................... 55

LDAP .................................................................................................................................................................................. 56

Adding LDAP Server Information ................................................................................................................... 56

Adding or Editing LDAP Servers in CentreWare Internet Services ...................................................... 57

Configuring LDAP Server Optional Information ....................................................................................... 57

Configuring LDAP Contexts............................................................................................................................... 58

Configuring LDAP User Mappings .................................................................................................................. 58

LDAP Custom Filters ............................................................................................................................................. 59

HTTP .................................................................................................................................................................................. 60

Enabling HTTP at the Control Panel .............................................................................................................. 60

Configuring HTTP Settings in CentreWare Internet Services ............................................................... 60

Accessing HTTP Web Services .......................................................................................................................... 60

HTTP Web Services ............................................................................................................................................... 61

Accessing HTTP Advanced Settings ............................................................................................................... 61

HTTP Advanced Settings .................................................................................................................................... 61

POP3 .................................................................................................................................................................................. 62

Proxy Server..................................................................................................................................................................... 63

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Configuring the Proxy Server ............................................................................................................................ 63

NTP ..................................................................................................................................................................................... 64

WSD ................................................................................................................................................................................... 65

Enabling WSD ......................................................................................................................................................... 65

NetWare ........................................................................................................................................................................... 66

Configuring NetWare General Settings ........................................................................................................ 66

Enabling SAP ........................................................................................................................................................... 66

Bindery Settings .................................................................................................................................................... 67

Configuring NetWare Directory Services (NDS) Settings ...................................................................... 67

NDPS/NEPS.............................................................................................................................................................. 67

AppleTalk ......................................................................................................................................................................... 68

Before You Begin................................................................................................................................................... 68

Configuring AppleTalk ........................................................................................................................................ 68

4 Security 69

Setting Access Rights ................................................................................................................................................... 70

Authentication ....................................................................................................................................................... 70

Authorization .......................................................................................................................................................... 71

Personalization ....................................................................................................................................................... 71

Setting the Login Method .................................................................................................................................. 71

Configuring Authentication Settings .................................................................................................................... 72

Configuring Local Authentication Settings ................................................................................................. 72

Configuring Network Authentication Settings .......................................................................................... 73

Configuring Xerox Secure Access Unified ID System Authentication Settings ............................. 75

Configuring Convenience Authentication Settings .................................................................................. 77

Configuring Smart Card Authentication Settings.....................................................................................

Configuring Authorization Settings ....................................................................................................................... 81

Setting the Authorization Method ................................................................................................................. 81

Configuring Local Authorization Settings .................................................................................................... 81

Configuring Network Authorization Settings ............................................................................................. 81

User Permissions .................................................................................................................................................... 82

Secure HTTP (SSL) ........................................................................................................................................................ 89

Using SSL for all HTTP Communication ....................................................................................................... 89

FIPS 140-2 ....................................................................................................................................................................... 90

Enabling FIPS 140 Mode and Checking for Compliance ....................................................................... 91

Stored Data Encryption .............................................................................................................................................. 92

Enabling Encryption of Stored Data .............................................................................................................. 92

IP Filtering ....................................................................................................................................................................... 93

Creating or Editing an IP Filter Rule ............................................................................................................... 93

Editing an IP Filter Rule ...................................................................................................................................... 93

Arranging the Execution Order of IP Filter Rules ...................................................................................... 94

Audit Log .......................................................................................................................................................................... 95

Enabling Audit Log ............................................................................................................................................... 95

Saving an Audit Log ............................................................................................................................................. 95

Saving an Audit Log to a USB Flash Drive ................................................................................................... 95

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Contents

Interpreting the Audit Log................................................................................................................................. 96

Installation Policies ...................................................................................................................................................... 97

McAfee Embedded Control ....................................................................................................................................... 98

Setting the Security Level .................................................................................................................................. 98

Setting the Alert Options ................................................................................................................................... 99

IPsec ................................................................................................................................................................................. 100

Enabling IPsec ...................................................................................................................................................... 100

Managing Actions ............................................................................................................................................... 100

Managing Protocol Groups ............................................................................................................................. 101

Creating a New Action ...................................................................................................................................... 101

Editing or Deleting an Action ......................................................................................................................... 103

Managing Host Groups ..................................................................................................................................... 104

Managing Security Policies ............................................................................................................................. 104

Security Certificates ................................................................................................................................................... 105

Installing Certificates ........................................................................................................................................ 105

Creating and Installing a Xerox

Installing the Generic Xerox

Device Certificate ............................................................................. 106

Trusted CA Certificate............................................................................ 107

Creating a Certificate Signing Request ...................................................................................................... 107

Installing Root Certificates .............................................................................................................................. 108

Installing Domain Controller Certificates .................................................................................................. 109

Viewing, Saving, or Deleting a Certificate ................................................................................................. 109

Specifying the Minimum Certificate Key Length .................................................................................... 109

802.1X ............................................................................................................................................................................. 110

Enabling and Configuring 802.1X in CentreWare Internet Services ............................................... 110

System Timeout .......................................................................................................................................................... 112

Setting System Timeout Values .................................................................................................................... 112

Setting System Auto Resume Values after Stop ..................................................................................... 113

Overwriting Image Data .......................................................................................................................................... 114

Enabling Immediate Job Overwrite ............................................................................................................. 114

Disk Overwrite Modes ........................................................................................................................................ 114

Manually Deleting Image Data ..................................................................................................................... 115

Scheduling Routine Deletion of Image Data ........................................................................................... 116

PostScript Passwords ................................................................................................................................................. 117

Enabling or Creating PostScript Passwords ............................................................................................... 117

USB Port Security ........................................................................................................................................................ 118

Enabling or Disabling USB Ports .................................................................................................................... 118

Hiding User Names on the Control Panel .......................................................................................................... 119

Verifying the Software .............................................................................................................................................. 120

Restricting Print File Software Updates.............................................................................................................. 121

Specifying Email and Internet Fax Recipient Restrictions........................................................................... 122

Disabling the System Administrator Password Reset.................................................................................... 123

5 Printing 125

Paper Management ................................................................................................................................................... 126

Setting Default Paper Type and Color ........................................................................................................ 126

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Enabling Required Paper Policies .................................................................................................................. 126

Selecting Paper Tray Settings ........................................................................................................................ 127

Setting Paper Size Preference ........................................................................................................................ 127

Saving and Reprinting Jobs ..................................................................................................................................... 128

Enabling the Reprint Saved Jobs Feature .................................................................................................. 128

Create and Manage Saved Jobs Folders .................................................................................................... 128

Saving and Printing Jobs .................................................................................................................................. 129

Backing up Saved Jobs ...................................................................................................................................... 130

Restoring Saved Jobs from an FTP Repository ........................................................................................ 130

Printing Jobs from CentreWare Internet Services .......................................................................................... 131

Print Around .................................................................................................................................................................. 132

Enabling or Disabling Print Around .............................................................................................................. 132

Configuring General Print Settings ...................................................................................................................... 133

Printing an Error Sheet .............................................................................................................................................. 134

Managing Banner Page Printing Options .......................................................................................................... 135

Enabling Banner Page Printing in CentreWare Internet Services ..................................................... 135

Enabling Banner Page Printing at the Control Panel............................................................................. 135

Enabling Banner Page Printing in the Print Driver .................................................................................. 135

Setting Print Defaults and Policies ....................................................................................................................... 136

Configuring Secure Print Settings ......................................................................................................................... 137

Configuring Secure Print Device Policies .................................................................................................... 137

Configuring Secure Print Driver Defaults ................................................................................................... 137

Hold All Jobs .................................................................................................................................................................. 138

Configuring the Hold all Jobs Feature ......................................................................................................... 138

UNIX, Linux, and AS/400 Printing ........................................................................................................................ 139

Xerox® Printer Manager .................................................................................................................................... 139

Printing from a Linux Workstation ............................................................................................................... 140

Adding the Printer ............................................................................................................................................... 140

Printing with CUPS ............................................................................................................................................. 140

AS/400 .................................................................................................................................................................... 141

Print from USB ............................................................................................................................................................. 142

Enabling Print from USB ................................................................................................................................... 142

Print from Mailbox ...................................................................................................................................................... 143

Enabling Print From Mailbox .......................................................................................................................... 143

Allowing Users to Interrupt Active Print Jobs ................................................................................................... 144

Specifying Output Settings ..................................................................................................................................... 145

Contents

6 Copying 147

Setting Copy Options ................................................................................................................................................ 148

Specifying Default Copy Settings at the Control Panel ....................................................................... 148

Changing the Reading Order .................................................................................................................................. 149

Setting Copy Presets .................................................................................................................................................. 150

Accessing Copy Presets ..................................................................................................................................... 150

Edge Erase Presets .............................................................................................................................................. 150

Changing Image Shift Presets ....................................................................................................................... 150

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Contents

Changing Reduce/Enlarge Presets ................................................................................................................ 151

Specifying ID Card Copy Settings ........................................................................................................................ 152

Disabling Automatic Image Rotation ................................................................................................................. 153

Specifying Output Settings ..................................................................................................................................... 154

7 Scanning 155

Scanning to a Folder on the Printer ..................................................................................................................... 156

Enabling or Disabling Scan to Mailbox ....................................................................................................... 156

Setting Scan Policies .......................................................................................................................................... 157

Managing Folders and Scanned Files .......................................................................................................... 157

Scanning to an Email Address ................................................................................................................................ 160

Email ........................................................................................................................................................................ 160

Workflow Scanning .................................................................................................................................................... 165

Enabling Workflow Scanning .......................................................................................................................... 165

Configuring File Repository Settings ........................................................................................................... 165

Creating and Configuring Templates .......................................................................................................... 171

Configuring a Template to Create a Password-Protected PDF.......................................................... 177

Configuring Workflow Scanning General Settings ................................................................................. 178

Setting Scanned Image File Naming Conventions ................................................................................ 179

Configuring Custom File Naming ................................................................................................................. 179

Configuring Template Pool Repository Settings ..................................................................................... 180

Updating the List of Templates at the Control Panel ........................................................................... 180

Setting Template Display Settings for the Control Panel .................................................................... 180

Configuring a Validation Server .................................................................................................................... 181

Editing Domain and Email Filter Settings .......................................................................................................... 182

Scan to USB................................................................................................................................................................... 183

Enabling Scan to USB ........................................................................................................................................

Scanning to a User Home Folder .......................................................................................................................... 184

Configuring the Printer for the Xerox Scan Utility ......................................................................................... 186

Enabling Remote Scanning using TWAIN ......................................................................................................... 187

Configuring Scan To Destination .......................................................................................................................... 188

Before You Begin................................................................................................................................................. 188

Configuring Default Scan Settings ............................................................................................................... 188

Setting the Default Scan To View to Favorites ........................................................................................ 188

183

8 Faxing 189

Fax Overview ................................................................................................................................................................ 190

Fax .................................................................................................................................................................................... 191

Configuring Required Fax Settings............................................................................................................... 191

Configuring Address Book Settings .............................................................................................................. 192

Fax Security ........................................................................................................................................................... 193

Setting Fax Defaults .......................................................................................................................................... 193

Setting Fax Feature Defaults.......................................................................................................................... 196

Fax Forwarding .................................................................................................................................................... 196

Fax Polling ............................................................................................................................................................. 198

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Fax Mailboxes ...................................................................................................................................................... 199

Fax Reports ............................................................................................................................................................ 200

Internet Fax .................................................................................................................................................................. 207

Accessing the Internet Fax Setup Page ...................................................................................................... 207

Configuring Required Settings ....................................................................................................................... 207

Configuring General Internet Fax Settings ............................................................................................... 208

Configuring Internet Fax Receive Settings ............................................................................................... 208

Configuring Address Book Settings .............................................................................................................. 209

Configuring Default Internet Fax Settings ............................................................................................... 209

Setting File Compression Options ................................................................................................................. 209

Configuring Internet Fax Security Settings .............................................................................................. 210

LAN Fax .......................................................................................................................................................................... 211

9 Accounting 213

Xerox

Network Accounting .................................................................................................................................................. 222

Enabling Accounting in Print Drivers ................................................................................................................... 225

Printing a Copy Activity Report ............................................................................................................................. 227

Standard Accounting .................................................................................................................................. 214

Enabling Xerox Standard Accounting ......................................................................................................... 214

Setting Service Tracking Options .................................................................................................................. 215

General and Group Accounts .......................................................................................................................... 215

Adding a User and Setting Usage Limits ................................................................................................... 216

Managing User Information .......................................................................................................................... 217

Assigning Users to an Account....................................................................................................................... 219

Usage Limits ......................................................................................................................................................... 219

Configuring Validation Policies and Print Job Exceptions ................................................................... 221

Enabling Network Accounting ........................................................................................................................ 222

Setting Network Accounting Workflow Options...................................................................................... 222

Configuring Job Limits Server Settings ....................................................................................................... 223

Configuring User Prompts ............................................................................................................................... 223

Disabling the Job Limits Web Service .......................................................................................................... 223

Configuring Validation Policies and Print Job Exceptions ................................................................... 224

Enabling Accounting in a Windows Print Driver ...................................................................................... 225

Enabling Accounting in an Macintosh Print Driver ................................................................................. 226

10 Administrator Tools 229

Monitoring Alerts and Status ................................................................................................................................. 230

Alert Notification ................................................................................................................................................ 230

Energy Saver Mode .................................................................................................................................................... 232

Setting Energy Saver Mode ............................................................................................................................. 232

Remote Control Panel ............................................................................................................................................... 233

Configuring the Control Panel Service Display ................................................................................................ 234

Arranging Services to Appear in the Control Panel ................................................................................ 234

Selecting which Services Appear in the Control Panel .......................................................................... 234

Entry Screen Defaults ................................................................................................................................................ 235

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Contents

Setting the Date and Time ...................................................................................................................................... 236

Setting the Date and Time in CentreWare Internet Services ............................................................ 236

Setting the Date and Time at the Control Panel .................................................................................... 236

Smart eSolutions and Billing Information ......................................................................................................... 237

Smart eSolutions ................................................................................................................................................. 237

View Usage and Billing Information ........................................................................................................... 239

Cloning ............................................................................................................................................................................ 240

Creating a Clone File .......................................................................................................................................... 240

Installing a Clone File ........................................................................................................................................ 240

Address Books .............................................................................................................................................................. 241

Device Address Book .......................................................................................................................................... 241

Network Address Book ...................................................................................................................................... 245

LAN Fax Address Book ...................................................................................................................................... 246

Font Management Utility ........................................................................................................................................ 247

Network Logs ................................................................................................................................................................ 248

Downloading a Network Log Using a USB Flash Drive ......................................................................... 248

Downloading a Network Log .......................................................................................................................... 248

Customizing Printer Contact Information ......................................................................................................... 249

Xerox Online Support ................................................................................................................................................. 250

Enabling Xerox Online Support ...................................................................................................................... 250

Restarting the Printer in CentreWare Internet Services ............................................................................... 251

Restarting the Printer at the Control Panel ............................................................................................... 251

Taking the Printer Offline ........................................................................................................................................ 252

Restoring Software Settings ................................................................................................................................... 253

Updating the Printer Software ..............................................................................................................................

Before You Begin................................................................................................................................................. 254

Determining the Printer Software Version ................................................................................................ 254

Manually Upgrading the Printer Software ................................................................................................ 254

Manually Updating the Software Using a USB Flash Drive ................................................................ 255

Configuring Automatic Updates ................................................................................................................... 255

Adjusting Color, Image, and Text Detection Settings .................................................................................. 256

254

11 Customization and Expansion 257

Xerox Extensible Interface Platform .................................................................................................................... 258

Enabling Extensible Services ........................................................................................................................... 258

Driver Download Link ................................................................................................................................................ 259

Customizing or Hiding the Driver Download Link ................................................................................... 259

Creating a Custom Single-Touch Scan Service ................................................................................................ 260

Creating a Custom Single-Touch Scan Service Overview ..................................................................... 260

Creating a Single-Touch Scan Service ......................................................................................................... 260

Customizing the Appearance of Your Service .......................................................................................... 260

Locking or Hiding Your Service from Appearing on the Control Panel ........................................... 262

Weblet Management ................................................................................................................................................ 263

Installing a Weblet ............................................................................................................................................. 263

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Configuring Weblet Settings .................................................................................................................................. 264

A Audit Log Event Identification Numbers 265

Audit Log Event Identification Numbers ........................................................................................................... 266

B External Keyboard 271

External Keyboard Shortcuts .................................................................................................................................. 272

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Introduction

This chapter includes:

• Overview .............................................................................................................................................................................. 14

• More Information ............................................................................................................................................................ 15

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Introduction

Overview

This guide is designed for a system administrator with network administrator rights who understands networking concepts and has experience creating and managing network user accounts.

Use this guide to help you install, configure, and manage your printer on a network.

Notes:

• Network features are not available when you are connected over USB.

• Embedded fax features are not available for all printer models.

Configuration Steps

When configuring the printer for the first time, complete the following tasks:

1. Ensure that your printer is connected physically to your network, and as needed to the fax line.

2. Confirm that your printer is recognized on your network. By default, the printer is configured to receive an IP address from a DHCP server over a TCP/IP network. If you have another type of network, or want to assign a static IP address, see IP on page 37.

3. Complete the installation wizards. These wizards help you configure basic printer settings such as your location, time zone, and date and time preferences.

4. Print a configuration report listing the current printer configuration. Review the report and locate the printer IPv4 address. For details, see Configuration Report on page 24.

5. Open a Web browser and type the IP address of your printer to access CentreWare Internet Services. CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer. For details, see Accessing CentreWare Internet Services on page 21.

Note: You can access most configuration settings on the Properties tab in CentreWare Internet

Services.

6. Print the Configuration Checklist. The Configuration Checklist provides space for you to write down important information as you go through the configuration process. Use it to record information about your network settings, including passwords, network paths, and server addresses. In CentreWare Internet Services, click Properties>Configuration Overview, then click View Checklist.

7. Create a host name for the printer. For details, see DNS on page 40.

8. Configure Authentication. For details, see Setting Up Access Rights on page 70.

9. Configure Security. For details, see Security on page 69.

10. Enable services in CentreWare Internet Services. For details, see Enabling Services on page 25.

11. Configure Print, Scan, and Fax features. For details, see Printing on page 125, Scanning on page 155, and Faxing on page 189.

12. Configure Accounting. For details, see Accounting on page 213.

Note: Not all options listed are supported on all printers. Some options apply only to a specific

printer model, configuration, operating system, or driver type.

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More Information

You can obtain more information about your printer from these sources:

Resource Location

Installation Guide Packaged with the printer.

Other documentation for your printer www.xerox.com/office/WC6655docs

Recommended Media List United States: www.xerox.com/paper

European Union: www.xerox.com/europaper

Technical support information for your printer; including online technical support, Online Support Assistant, and driver downloads.

Information Pages

CentreWare Internet Services documentation

Order supplies for your printer www.xerox.com/office/WC6655supplies

A resource for tools and information, including interactive tutorials, printing templates, helpful tips, and customized features to meet your individual needs.

Local sales and support center www.xerox.com/office/worldcontacts

Printer registration www.xerox.com/office/register

Xerox® Direct online store www.direct.xerox.com/

www.xerox.com/office/WC6655support

Print from the control panel, or from CentreWare Internet Services, click Status>Information Pages.

In CentreWare Internet Services, click Help.

www.xerox.com/office/businessresourcecenter

Introduction

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Initial Setup

This chapter includes:

• Connecting the Printer ................................................................................................................................................... 18

• Assigning a Network Address ...................................................................................................................................... 19

• Connecting the Printer to a Wireless Network ...................................................................................................... 20

• Accessing Administration and Configuration Settings ...................................................................................... 21

• Initial Setup at the Control Panel .............................................................................................................................. 22

• Initial Setup in CentreWare Internet Services ...................................................................................................... 24

• Changing the System Administrator Password .................................................................................................... 28

• Setting the Date and Time ........................................................................................................................................... 29

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Initial Setup

Connecting the Printer

1. Connect the power cord to the printer, and plug it into an electrical outlet.

2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer. Connect the other end of the cable to a correctly configured network port.

3. If your printer has fax installed, connect it to a correctly configured telephone line.

4. Turn on the printer.

Note: The fax function works best with an analog phone line. Voice-Over Internet Protocols (VOIPs)

such as FIOS and DSL are not supported.

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Initial Setup

Assigning a Network Address

The printer automatically acquires a network address from a DHCP server by default. To assign a static IP address, configure DNS server settings, or configure other TCP/IP settings, see IP on page 37. If the printer does not detect a DHCP server, the printer uses an IPv4 self-assigned address. Address information is listed on the configuration report. For details, see Configuration Report on page 24.

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Initial Setup

Connecting the Printer to a Wireless Network

If the printer is connected to your wired network, you can configure wireless settings in CentreWare Internet Services. You can also connect directly to a wireless network. For details, see Connecting to a

Wireless Network on page 32.

Note: You cannot connect to a wired network and a wireless network at the same time.

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Initial Setup

Accessing Administration and Configuration Settings

You can access the administration and configuration settings from the Tools tab on the control panel or from the Properties tab in CentreWare Internet Services. The control panel consists of a touch screen and buttons you press to control the functions available on the printer. CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser.

The administrator password is required when accessing locked settings in CentreWare Internet Services or at the control panel. Most printer models have a default configuration that restricts access to some settings. Access is restricted for settings on the Properties tab in CentreWare Internet Services, and settings on the Tools tab on the control panel touch screen.

Accessing the Control Panel as a System Administrator

1. At the printer control panel, press the Log In/Out button.

2. Type admin and touch Next.

3. Type the administrator password, then touch Done. The default password is 1111.

Accessing CentreWare Internet Services as a System Administrator

Before you begin:

• Locate your printer IP address using the Configuration Report. For details, see Printing the

Configuration Report on page 24.

• Ensure that TCP/IP and HTTP are enabled. If you disabled either of these protocols, enable them at the control panel before accessing CentreWare Internet Services.

To log in to CentreWare Internet Services as the administrator:

1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return.

2. In the top right area of the page, click Login.

3. Under User ID, type admin.

4. Under password, type the administrator password. The default password is 1111.

5. Click Login.

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Initial Setup

Initial Setup at the Control Panel

Installation Wizard

The Installation wizard starts the first time you turn on the printer. The wizard prompts you with a series of questions to help you configure basic printer settings.

Note: You can change these settings at any time.

Quick Setup Home

After the Installation wizard completes, the Quick Setup Home wizard appears. Use the Quick Setup Home wizard to configure printer settings.

Note: You can complete the wizard at any time.

• Use the IP Address Settings wizard to assign a static IP address or change the default dynamic addressing settings.

• Use the Contact Numbers wizard to type phone numbers for support or supplies.

• Use the Fax Setup wizard to configure basic embedded fax settings.

After the Quick Setup Home wizard completes, the printer restarts and a Configuration Report automatically prints.

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Device Settings>Quick Setup Home.

3. To start a wizard, touch IP Address Settings, Contact Numbers, or Fax Setup.

4. Follow the onscreen instructions.

Note: Not all options listed are supported on all printers. Some options apply only to a specific

printer model, configuration, operating system, or driver type.

Setting the Measurement Units

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Device Settings>General>Measurements.

3. To show dimensions in metric or imperial units, under Units, select an option.

4. To specify the decimal mark symbol that the printer uses, under Numeric Separator, select Comma or Period.

5. Click Save.

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WorkCentre® 6655 Color Multifunction Printer

System Administrator Guide

Installing Optional Software Features

Initial Setup

When you purchase an optional software feature, enable it by providing a feature installation key. Some features come with an activation code that you use to get a feature installation key. Go to the Xerox

Software Activation Portal website at www.xeroxlicensing.xerox.com to enter the activation code. The website generates a feature installation key that you can use to enable the feature.

You can also install optional software features by sending a print file. You can install features on multiple printers by sending a formatted .csv file as a print job to the printers. A Xerox representative creates this file and provides installation instructions.

Installing a Software Feature at the Control Panel

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Device Settings>General>Feature Installation.

3. Click Feature Installation.

4. Under Feature Installation Key Entry, type the key.

5. Touch OK.

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System Administrator Guide

Initial Setup

Initial Setup in CentreWare Internet Services

Printing the Configuration Report

The Configuration Report lists all current settings of the printer. A configuration report prints at startup by default.

1. In CentreWare Internet Services, click Status>Configuration Report.

2. To print the report, click Print Configuration Page.

To turn off automatic printing of a Configuration Report at startup, see Disabling the Configuration

Report at Startup on page 24.

Disabling the Configuration Report at Startup

1. In CentreWare Internet Services, click Properties>Services.

2. Click Printing>General.

3. Under Configuration Report, clear Print at Power on.

4. Click Apply to save the new settings or Undo to retain the previous settings.

Restricting Access to the Printer

You can lock or unlock the printer by selecting preset services and tools permissions for the role of non-logged-in users. For details about roles and user permissions, see Setting Up Access Rights on page

70.

1. In CentreWare Internet Services, click Properties>Login/Permissions/Accounting.

2. Click User Permissions.

3. Under Action, next to User Permission Roles, click Edit.

4. Under Actions, click Edit.

5. Click the Services and Tools tab.

6. Under Presets, select an option.

7. Click Apply.

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WorkCentre® 6655 Color Multifunction Printer

Initial Setup

Using the Configuration Overview Page

The Configuration Overview page contains links to the commonly-accessed pages on the Properties tab. Use the Configuration Overview page to help you install your printer successfully.

1. In CentreWare Internet Services, click Properties>Configuration Overview.

2. Select an option:

− To open the Configuration Checklist page, click View Checklist.

− To open the configuration page for a service or feature, next to the desired service or feature,

click Settings.

− To create a clone file, under Cloning click View. Cloning allows you to save your current printer

settings to a file to use as a backup and restore file for your printer. You can also use a clone file to copy your printer settings to other printers.

Assigning a Name and Location to the Printer

The Description page displays the printer model information and product code or serial number. It also provides a place to assign a name and location to the printer. Asset tags let you enter unique identifiers for inventory management.

1. In CentreWare Internet Services, click Properties>Description.

2. For Device Name, type a name for the printer.

3. For Location, type the location of the printer.

4. For Customer Asset Tag and Xerox

5. Click Apply.

Asset Tag, type unique identifiers as needed.

Selecting Services to Appear on the Touch Screen

Services must be enabled before they can be managed through the Tools and Feature Access page. A standard service is a service that comes standard with the printer. An extensible service is an optional, third-party service installed on the printer.

1. In CentreWare Internet Services, click Properties>Services.

2. Click Service Registration.

3. Select an option:

− To select all of the services in the list to appear on the touch screen, click Select All.

− To clear all of the services in the list so that none appear on the touch screen, click Clear All.

− To select individual services to display on the touch screen, under Display, select the

appropriate service.

4. Click Apply.

Note: If a service is not enabled on the Service Registration page, you cannot view or manage it

from the Tools and Features page. Ensure that the desired service is enabled.

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Initial Setup

Installing Optional Software Features

Software Activation Portal website at www.xeroxlicensing.xerox.com to enter the activation code. The website generates a feature installation key that you can use to enable the feature.

Installing a Software Feature in CentreWare Internet Services

1. In CentreWare Internet Services, click Properties>General Setup.

2. Click Feature Installation.

3. Under Feature Installation Key Entry, click Enter Installation Key, or under Action, next to the feature you want to install, click Install.

4. Type the key.

5. Click Apply.

Supplies Plan Activation Code

Your Xerox® equipment supplier offers supplies and service plans such as PagePack® and eClick®.

PagePack printer in one contract. If you have enrolled in a supplies program, you must activate the supplies plan at regular intervals. To enable your printer for your purchased plan, contact your Xerox

and eClick® are cost-per-page-based programs that include all service and supplies for your

equipment supplier to get a Supplies Activation Code. Contact a Xerox representative to get your supplies plan activation code.

1. In CentreWare Internet Services, click Properties>General Setup.

2. Click Supplies Plan Activation Code.

3. Type the code, then click Apply.

For more information about Xerox

supplies and service plans, contact your Xerox representative.

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WorkCentre® 6655 Color Multifunction Printer

System Administrator Guide

Initial Setup

Physical Connection Settings

You can specify Ethernet and USB settings, such as Ethernet Rated Speed, USB Connection Mode, and Print Timeout for USB printing.

Setting Ethernet Options

The Ethernet interface on the printer automatically detects the speed of your network. Any auto-sensing devices connected to the network, such as a hub, do not always detect the correct speed. Refer to the configuration report to ensure that the printer detects the correct network speed.

1. In CentreWare Internet Services, click Properties>Connectivity>Setup.

2. Next to Wired Connection, click Edit.

3. To configure Ethernet settings, next to Ethernet, click Edit.

4. For Rated Speed, select a connection speed.

5. Click Save.

Note: For the new settings to take effect, restart your printer.

Configuring USB Settings

1. In CentreWare Internet Services, click Properties>Connectivity>Setup.

2. Under Action, next to USB Settings, click Edit.

3. Under USB Connection Mode, select an option:

− Software Tools disables Direct Printing via Driver. If you use Xerox

option. Xerox representatives also use this feature to connect directly to the printer and use diagnostic software and other utilities.

− Direct Printing via Driver allows you to connect to the printer using a USB cable.

4. Under Print Timeout, type the amount of time in seconds that the printer waits inactive before

disconnecting from a device connected to the port. Type 0 to disable the timeout.

5. Click Save.

Copier Assistant, select this

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WorkCentre® 6655 Color Multifunction Printer 27

Initial Setup

Changing the System Administrator Password

Xerox recommends that you change the default system administrator password after you configure the printer. Be sure to store the password in a secure location. The default password is 1111.

1. In CentreWare Internet Services, click Properties>Security.

2. Click Password Policies>Admin Password.

3. Type the old password.

4. Type the new password, then type the password again to verify.

5. Click Apply.

Changing the System Administrator Password at the Control Panel

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Security Settings>Change Admin Password.

3. If changing the password, type the old password.

4. Type the new password, then type the password again to verify.

5. Touch OK.

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WorkCentre® 6655 Color Multifunction Printer

Initial Setup

Setting the Date and Time

Setting the Date and Time in CentreWare Internet Services

1. In CentreWare Internet Services, click Properties>General Setup.

2. Click Date and Time.

3. Under Date and Time Setup, select:

− Automatic using NTP to allow the NTP service to set the time automatically.

− Manual (NTP Disabled) to set the date and time manually.

4. If you are using an NTP server, select the address type. Options are IPv4 Address or Host Name.

Type the appropriately formatted address, alternate address, and port numbers. The default port number is 123.

Note: Changes to these settings cause the printer to restart.

5. Select the date and time format, and type the date and time in the appropriate fields. Select the

Display 24 hour clock check box to show the time in 24 hour format.

6. Under Time Zone, select your time zone from the drop-down menu.

7. Click Apply.

Setting the Date and Time at the Control Panel

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Device Settings>General>Date & Time.

3. To set the time zone, touch Time Zone and touch the arrows to adjust the time zone.

4. To set the date, touch Date, select a format and set the date.

5. To set the time, touch Time and set the time. Select Display 24 hour clock to use 24 hour format.

6. Touch Save.

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