Xerox WorkCentre 6655, WorkCentre 6655i User Guide

Xerox® WorkCentre® 6655/6655i Color Multifunction Printer 2016 Xerox

User Guide

ConnectKey® Technology

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Document version 1.2: February 2016

BR10363_en-us

Contents

1 Safety 11

Electrical Safety ............................................................................................................................................................. 12

General Guidelines................................................................................................................................................ 12

Power Cord .............................................................................................................................................................. 13

Emergency Turn Off ............................................................................................................................................. 13

Laser Safety............................................................................................................................................................. 13

Operational Safety ....................................................................................................................................................... 14

Operational Guidelines ....................................................................................................................................... 14

Ozone Release ........................................................................................................................................................ 14

Printer Location ..................................................................................................................................................... 14

Printer Supplies ...................................................................................................................................................... 15

Maintenance Safety .................................................................................................................................................... 16

Printer Symbols .............................................................................................................................................................. 17

Environmental, Health, and Safety Contact Information ............................................................................. 18

2 Features 19

Parts of the Printer ....................................................................................................................................................... 20

Front View ................................................................................................................................................................ 20

Rear View ................................................................................................................................................................. 21

Internal Parts .......................................................................................................................................................... 22

Control Panel .......................................................................................................................................................... 23

Information Pages ....................................................................................................................................................... 25

Printing the Configuration Report .................................................................................................................. 25

Administration Features ............................................................................................................................................. 26

Accessing the Printer ........................................................................................................................................... 26

Xerox

Automatic Data Collection ................................................................................................................................ 29

Billing and Usage Information ........................................................................................................................ 29

Finding the IP Address of the Printer .................................................................................................................... 30

Xerox ConnectKey Apps ............................................................................................................................................. 31

More Information ......................................................................................................................................................... 32

Welcome Center .................................................................................................................................................... 33

CentreWare® Internet Services ........................................................................................................ 28

3 Installation and Setup 35

Installation and Setup Overview ............................................................................................................................. 36

Selecting a Location for the Printer ....................................................................................................................... 37

Power Cord Safety Information .............................................................................................................................. 38

Connecting the Printer ................................................................................................................................................ 39

Selecting a Connection Method ...................................................................................................................... 39

Physically Connecting the Printer to the Network .................................................................................... 40

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Contents

Connecting to a Computer Using USB.......................................................................................................... 40

Connecting to a Telephone Line ..................................................................................................................... 40

Turning the Printer On and Off ........................................................................................................................ 41

Configuring Network Settings .................................................................................................................................. 43

About TCP/IP and IP Addresses ...................................................................................................................... 43

Modifying General Settings ...................................................................................................................................... 44

Setting Energy Saver Mode ............................................................................................................................... 45

Setting the Date and Time at the Control Panel ...................................................................................... 46

Installing the Software ............................................................................................................................................... 47

Operating System Requirements .................................................................................................................... 47

Installing Drivers and Utilities for Windows ............................................................................................... 48

Installing Print Drivers and Utilities for Macintosh OS X Versions 10.7 and Later ....................... 49

Installing Scan Drivers for Macintosh ........................................................................................................... 50

Installing Print Drivers and Utilities for UNIX and Linux Printing ...................................................... 50

Other Drivers ........................................................................................................................................................... 52

4 Paper and Media 53

Supported Paper............................................................................................................................................................ 54

Recommended Media ......................................................................................................................................... 54

Ordering Paper ....................................................................................................................................................... 54

General Paper Loading Guidelines ................................................................................................................. 54

Paper That Can Damage Your Printer........................................................................................................... 55

Paper Storage Guidelines ................................................................................................................................... 55

Supported Paper Types and Weights ............................................................................................................ 56

Supported Standard Paper Sizes ..................................................................................................................... 56

Supported Paper Types and Weights for Automatic 2-Sided Printing ............................................. 57

Supported Custom Paper Sizes ........................................................................................................................

Loading Paper ................................................................................................................................................................ 58

Loading Paper in the Bypass Tray .................................................................................................................. 58

Configuring Trays 1 or 2 for the Paper Length .......................................................................................... 60

Loading Paper in Trays 1–2 ............................................................................................................................... 62

Changing Paper Size, Type, and Color .......................................................................................................... 64

Changing Paper Size, Type, and Color .......................................................................................................... 65

Printing on Special Paper ........................................................................................................................................... 66

Envelopes ................................................................................................................................................................. 66

Labels ......................................................................................................................................................................... 69

Glossy Cardstock ................................................................................................................................................... 70

5 Printing 71

Printing Overview .......................................................................................................................................................... 72

Selecting Printing Options ......................................................................................................................................... 73

Print Driver Help .................................................................................................................................................... 73

Windows Printing Options ................................................................................................................................. 74

Macintosh Printing Options .............................................................................................................................. 75

Linux Printing Options ......................................................................................................................................... 76

Managing Jobs .............................................................................................................................................................. 77

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Managing Jobs at the Control Panel ............................................................................................................. 77

Managing Secure and Held Print Jobs .......................................................................................................... 78

Managing Jobs in Xerox

CentreWare® Internet Services .................................................................... 79

Printing Features ........................................................................................................................................................... 80

Printing on Both Sides of the Paper ............................................................................................................... 80

Selecting Paper Options for Printing .............................................................................................................. 81

Printing Multiple Pages to a Single Sheet .................................................................................................... 81

Printing Booklets ................................................................................................................................................... 82

Print Quality ............................................................................................................................................................ 82

Using Image Options .......................................................................................................................................... 83

Using Special Pages ............................................................................................................................................. 84

Scaling ....................................................................................................................................................................... 86

Printing Watermarks ............................................................................................................................................ 87

Printing Watermarks ............................................................................................................................................ 88

Printing Mirror Images ........................................................................................................................................ 90

Creating and Saving Custom Sizes ................................................................................................................. 90

Selecting Job Completion Notification for Windows .............................................................................. 90

Printing Special Job Types ......................................................................................................................................... 91

Secure Print ............................................................................................................................................................. 91

Sample Set ............................................................................................................................................................... 92

Delay Print ............................................................................................................................................................... 93

Saved Job ................................................................................................................................................................. 94

Held Print Jobs ............................................................................................................................................................... 96

Releasing Held Print Jobs ................................................................................................................................... 96

Print From ........................................................................................................................................................................ 97

Printing from a USB Flash Drive ...................................................................................................................... 97

Printing from Saved Jobs ................................................................................................................................... 97

Printing from Mailbox ......................................................................................................................................... 98

Printing from Xerox

CentreWare® Internet Services ............................................................................. 99

Contents

6 Copying 101

Basic Copying ............................................................................................................................................................... 102

Document Glass................................................................................................................................................... 102

Document Glass Guidelines ............................................................................................................................ 103

Document Feeder ............................................................................................................................................... 103

Duplex Automatic Document Feeder Guidelines .................................................................................... 103

Selecting Copy Settings ............................................................................................................................................ 104

Basic Settings ....................................................................................................................................................... 105

Image Quality Settings ..................................................................................................................................... 110

Layout Settings .................................................................................................................................................... 113

Output Format Settings .................................................................................................................................... 116

ID Card Copying .................................................................................................................................................. 124

Advanced Copying.............................................................................................................................................. 127

7 Scanning 129

Basic Scanning ............................................................................................................................................................. 130

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Contents

Document Glass................................................................................................................................................... 131

Document Glass Guidelines ............................................................................................................................ 131

Document Feeder ............................................................................................................................................... 131

Duplex Automatic Document Feeder Guidelines .................................................................................... 132

Scanning to a Folder .................................................................................................................................................. 133

Scanning to the Public Folder ......................................................................................................................... 133

Scanning to a Private Folder ........................................................................................................................... 134

Creating a Private Folder ................................................................................................................................. 134

Retrieving Scan Files .......................................................................................................................................... 135

Scanning to Network File Repositories ............................................................................................................... 136

Scanning to a Predefined Network File Repository ................................................................................ 136

Adding a Scan Destination .............................................................................................................................. 137

Scanning to Your Home Directory ........................................................................................................................ 138

Setting Scan Options ................................................................................................................................................. 139

Changing the Basic Scan Settings ................................................................................................................ 140

Selecting Advanced Settings .......................................................................................................................... 141

Selecting Layout Adjustments ....................................................................................................................... 142

Selecting Filing Options .................................................................................................................................... 143

Building a Scan Job ............................................................................................................................................ 144

Scanning to a USB Flash Drive ............................................................................................................................... 145

Scanning to an Email Address ................................................................................................................................ 146

Sending a Scanned Image to an Email Address ..................................................................................... 147

Setting Email Options ........................................................................................................................................ 148

Changing the Attachment Name and Format ........................................................................................ 148

Scanning to a Destination ....................................................................................................................................... 151

Sending a Scanned Image to a Destination............................................................................................. 151

8 Faxing 153

Configuring the Printer for Faxing........................................................................................................................ 154

Basic Faxing .................................................................................................................................................................. 155

Document Glass................................................................................................................................................... 155

Document Glass Guidelines ............................................................................................................................ 155

Document Feeder ............................................................................................................................................... 156

Duplex Automatic Document Feeder Guidelines .................................................................................... 156

Sending an Embedded Fax ..................................................................................................................................... 157

Basic Fax Settings ............................................................................................................................................... 158

Selecting Fax Options ........................................................................................................................................ 162

Sending a Server Fax ................................................................................................................................................. 170

Basic Server Fax Settings ................................................................................................................................. 171

Selecting Server Fax Options .......................................................................................................................... 173

Sending an Internet Fax .......................................................................................................................................... 176

Basic Internet Fax Settings ............................................................................................................................. 177

Selecting Internet Fax Options ...................................................................................................................... 179

Building a Fax Job ....................................................................................................................................................... 184

Sending a LAN Fax ..................................................................................................................................................... 185

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Contents

Using the Address Book ............................................................................................................................................ 187

Adding an Individual Entry to the Device Address Book ..................................................................... 187

Editing an Individual Address Book Entry.................................................................................................. 187

Editing or Deleting Favorites in the Device Address Book ................................................................... 188

9 Maintenance 189

Cleaning the Printer ................................................................................................................................................... 190

General Precautions ........................................................................................................................................... 190

Cleaning the Exterior ......................................................................................................................................... 191

Cleaning the Scanner ........................................................................................................................................ 191

Cleaning the Interior ......................................................................................................................................... 193

Billing and Usage Information .............................................................................................................................. 205

Ordering Supplies ........................................................................................................................................................ 206

When to Order Supplies .................................................................................................................................... 206

Viewing Printer Supply Status ........................................................................................................................ 207

Consumables ........................................................................................................................................................ 207

Routine Maintenance Items ........................................................................................................................... 208

Recycling Supplies ............................................................................................................................................... 208

Toner Cartridges .................................................................................................................................................. 209

Moving the Printer ...................................................................................................................................................... 210

10 Troubleshooting 213

General Troubleshooting ......................................................................................................................................... 214

Printer Fails to Power On .................................................................................................................................. 214

Printer Resets or Turns Off Frequently ........................................................................................................ 215

Printer Fails to Print ............................................................................................................................................ 215

Printing Takes Too Long ...................................................................................................................................

Document Prints From Wrong Tray ............................................................................................................. 217

Automatic 2-Sided Printing Problems ......................................................................................................... 217

Printer Makes Unusual Noises ........................................................................................................................ 217

Paper Tray Fails to Close .................................................................................................................................. 217

Condensation Has Formed Inside the Printer .......................................................................................... 218

Date and Time Are Incorrect .......................................................................................................................... 218

Jams ................................................................................................................................................................................. 219

Locating Paper Jams .......................................................................................................................................... 219

Clearing Paper Jams .......................................................................................................................................... 220

Minimizing Paper Jams ..................................................................................................................................... 231

Troubleshooting Paper Jams .......................................................................................................................... 232

Print-Quality Problems .............................................................................................................................................. 234

Controlling Print Quality ................................................................................................................................... 234

Solving Print-Quality Problems ....................................................................................................................... 235

Copy and Scan Problems ......................................................................................................................................... 242

Fax Problems ................................................................................................................................................................ 243

Problems Sending Faxes ................................................................................................................................... 244

Problems Receiving Faxes ................................................................................................................................ 245

Selecting the Starting Rate ............................................................................................................................. 245

216

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Contents

Printing Fax Reports ........................................................................................................................................... 246

Getting Help .................................................................................................................................................................. 247

Control Panel Messages ................................................................................................................................... 247

Using the Integrated Troubleshooting Tools ........................................................................................... 248

Online Support Assistant .................................................................................................................................. 251

More Information ............................................................................................................................................... 251

A Specifications 253

Printer Configurations and Options ..................................................................................................................... 254

Available Configuration .................................................................................................................................... 254

Standard Features .............................................................................................................................................. 254

Options and Upgrades ...................................................................................................................................... 255

Physical Specifications .............................................................................................................................................. 256

Weights and Dimensions ................................................................................................................................. 256

Standard Configuration Physical Specifications ..................................................................................... 256

Physical Specifications with Optional 550-Sheet Feeder ..................................................................... 257

Clearance Requirements .................................................................................................................................. 257

Clearance Requirements with Optional 550-Sheet Feeder ................................................................. 258

Environmental Specifications ................................................................................................................................. 259

Temperature ......................................................................................................................................................... 259

Relative Humidity ............................................................................................................................................... 259

Elevation ................................................................................................................................................................. 259

Electrical Specifications ............................................................................................................................................ 260

Power Supply Voltage and Frequency ........................................................................................................ 260

Power Consumption ........................................................................................................................................... 260

ENERGY STAR Qualified Product ...................................................................................................................

Performance Specifications .................................................................................................................................... 261

Print Speed ............................................................................................................................................................ 261

260

B Regulatory Information 263

Basic Regulations ........................................................................................................................................................ 264

United States FCC Regulations ...................................................................................................................... 264

Canada .................................................................................................................................................................... 264

European Union ................................................................................................................................................... 265

European Union Lot 4 Imaging Equipment Agreement Environmental Information .............. 265

Germany ................................................................................................................................................................. 267

Turkey RoHS Regulation ................................................................................................................................... 268

Regulatory Information for 2.4 GHz Wireless Network Adapter ...................................................... 268

Copy Regulations ........................................................................................................................................................ 269

United States ........................................................................................................................................................ 269

Canada .................................................................................................................................................................... 271

Other Countries .................................................................................................................................................... 271

Fax Regulations ........................................................................................................................................................... 272

United States ........................................................................................................................................................ 272

Canada .................................................................................................................................................................... 274

European Union ................................................................................................................................................... 274

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Contents

South Africa .......................................................................................................................................................... 274

New Zealand ......................................................................................................................................................... 275

Material Safety Data Sheets .................................................................................................................................. 276

C Recycling and Disposal 277

All Countries .................................................................................................................................................................. 278

North America .............................................................................................................................................................. 279

European Union ........................................................................................................................................................... 280

Domestic/Household Environment .............................................................................................................. 280

Professional/Business Environment ............................................................................................................. 280

Collection and Disposal of Equipment and Batteries ............................................................................ 281

Battery Symbol Note ......................................................................................................................................... 281

Battery Removal .................................................................................................................................................. 281

Other Countries............................................................................................................................................................ 282

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• Environmental, Health, and Safety Contact Information ................................................................................ 18

Safety

This chapter includes:

• Electrical Safety ................................................................................................................................................................ 12

• Operational Safety .......................................................................................................................................................... 14

• Maintenance Safety ....................................................................................................................................................... 16

• Printer Symbols ................................................................................................................................................................. 17

Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your Xerox printer.

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WorkCentre® 6655/6655i Color Multifunction Printer 11

Safety

• Laser Safety ........................................................................................................................................................................ 13

Electrical Safety

This section includes:

• General Guidelines ........................................................................................................................................................... 12

• Power Cord ......................................................................................................................................................................... 13

• Emergency Turn Off ........................................................................................................................................................ 13

General Guidelines

WARNINGS:

• Do not push objects into slots or openings on the printer. Touching a voltage point or shorting out a part could result in fire or electric shock.

• Do not remove the covers or guards that are fastened with screws unless you are installing optional equipment and are instructed to do so. Turn off the printer when performing these installations. Disconnect the power cord when removing covers and guards for installing optional equipment. Except for user-installable options, there are no parts that you can maintain or service behind these covers.

The following are hazards to your safety:

• The power cord is damaged or frayed.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• The printer emits smoke, or the surface is unusually hot.

• The printer emits unusual noise or odors.

• The printer causes a circuit breaker, fuse, or other safety device to activate.

If any of these conditions occur, do the following:

1. Turn off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative.

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Safety

Power Cord

• Use the power cord supplied with your printer.

• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the

cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check the outlet.

• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal.

WARNING: Avoid the potential of electrical shock by ensuring that the printer is grounded properly.

• Only use an extension cord or power strip designed to handle the electrical current capacity of the

• Verify that the printer is plugged into an outlet that is providing the correct voltage and power.

• Do not place the printer in an area where people can step on the power cord.

• Do not place objects on the power cord.

• Do not plug or unplug the power cord while the power switch is in the On position.

• If the power cord becomes frayed or worn, replace it.

• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.

Electrical products can be hazardous if misused.

printer.

Review the electrical specification of the printer with an electrician if necessary.

The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.

Emergency Turn Off

If any of the following conditions occur, turn off the printer immediately and disconnect the power cord from the electrical outlet. Contact an authorized Xerox service representative to correct the problem if:

• The equipment emits unusual odors or makes unusual noises.

• The power cable is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device has been tripped.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• Any part of the printer is damaged.

Laser Safety

This printer complies with laser product performance standards set by governmental, national, and international agencies and is certified as a Class 1 Laser Product. The printer does not emit hazardous light because the beam is totally enclosed during all modes of customer operation and maintenance.

WARNING: Use of controls, adjustments, or performance of procedures other than those specified in

this manual can result in hazardous radiation exposure.

Xerox

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User Guide

Safety

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer.

Operational Guidelines

• Do not remove any paper trays while the printer is printing.

• Do not open the doors when the printer is printing.

• Do not move the printer when it is printing.

• Keep hands, hair, neckties, and so on, away from the exit and feed rollers.

• Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove

the protective covers.

Ozone Release

This printer produces ozone during normal operation. The amount of ozone produced is dependent on copy volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone. Install the printer in a well-ventilated room.

For more information in the United States and Canada, go to www.xerox.com/environment. In other markets, please contact your local Xerox representative or go to www.xerox.com/environment_europe.

Printer Location

• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight. To find the weight for your printer configuration, see Physical Specifications on page 256.

• Do not block or cover the slots or openings on the printer. These openings are provided for ventilation and to prevent overheating of the printer.

• Place the printer in an area where there is adequate space for operation and servicing.

• Place the printer in a dust-free area.

• Do not store or operate the printer in an extremely hot, cold, or humid environment.

• Do not place the printer near a heat source.

• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.

• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning

system.

• Do not place the printer in locations susceptible to vibrations.

• For optimum performance, use the printer at the elevations specified in Elevation on page 259.

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Safety

Printer Supplies

• Use the supplies designed for your printer. The use of unsuitable materials can cause poor performance and a possible safety hazard.

• Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.

• Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

• Never throw toner, print/drum cartridges, or toner containers into an open flame.

• When handling cartridges, for example toner and such, avoid skin or eye contact. Eye contact can

cause irritation and inflammation. Do not attempt to disassemble the cartridge, which can increase the risk of skin or eye contact.

CAUTION: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreement,

and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your Xerox representative for details.

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WorkCentre® 6655/6655i Color Multifunction Printer 15

User Guide

Safety

Maintenance Safety

• Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer.

• Do not use aerosol cleaners. Clean with a dry lint-free cloth only.

• Do not burn any consumables or routine maintenance items. For information on Xerox supplies

recycling programs, go to www.xerox.com/gwa.

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WorkCentre® 6655/6655i Color Multifunction Printer

Do not touch the part or area of the printer.

Printer Symbols

Symbol Description

Warning: Indicates a hazard which, if not avoided, could result in death or serious injury.

Caution: Indicates a mandatory action to take in order to avoid damage to the property.

Hot surface on or in the printer. Use caution to avoid personal injury.

Do not burn the item.

Safety

Do not expose the imaging unit to light for more than 10 minutes.

Do not expose the imaging unit to direct sunlight.

Warning: Wait for the printer to cool for the specified time before touching the fuser.

This item can be recycled. For details, see Recycling and Disposal on page 277.

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WorkCentre® 6655/6655i Color Multifunction Printer 17

Safety

Environmental, Health, and Safety Contact Information

For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, contact the following customer help lines:

United States and Canada: 1-800-ASK-XEROX (1-800-275-9376)

Europe: +44 1707 353 434

For product safety information in the United States and Canada, go to www.xerox.com/environment.

For product safety information in Europe, go to www.xerox.com/environment_europe.

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• More Information ............................................................................................................................................................ 32

Features

This chapter includes:

• Parts of the Printer ........................................................................................................................................................... 20

• Information Pages ........................................................................................................................................................... 25

• Administration Features ................................................................................................................................................ 26

• Finding the IP Address of the Printer ....................................................................................................................... 30

• Xerox ConnectKey Apps ................................................................................................................................................. 31

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WorkCentre® 6655/6655i Color Multifunction Printer 19

Features

• Control Panel ..................................................................................................................................................................... 23

5. Control Panel

10. Optional 550-Sheet Feeder

Parts of the Printer

This section includes:

• Front View ........................................................................................................................................................................... 20

• Rear View ............................................................................................................................................................................ 21

• Internal Parts ..................................................................................................................................................................... 22

Front View

1. Tray 1

2. Bypass Tray

3. Front Door

4. Output Tray Paper Stop

6. Duplex Automatic Document Feeder

7. Staple Cartridge Door

8. Output Tray

9. Front Door Handle

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6. Rear Door

Rear View

Features

1. USB Type B Port

2. Ethernet Connector

3. USB Type A Port

4. USB Type A Port

5. Power Connector

7. Duplex Unit

8. Transfer Roller

9. Fuser

10. USB Memory Port

11. Fax Line Connector

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WorkCentre® 6655/6655i Color Multifunction Printer 21

Features

5. Document Cover

10. Waste Cartridge

Internal Parts

1. Output Tray Paper Stop

2. Front Door

3. Toner Cartridges

4. Duplex Automatic Document Feeder

6. Document Glass

7. Staple Cartridge

8. Waste Cartridge Lock

9. Imaging Units

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Features

Control Panel

The control panel consists of a touch screen and buttons you press to control the functions available on the printer. The control panel:

• Displays the current operating status of the printer.

• Provides access to print features.

• Provides access to reference materials.

• Provides access to Tools and Setup menus.

• Provides access to Troubleshooting menus and videos.

• Prompts you to load paper, replace supplies, and clear jams.

• Displays errors and warnings.

Item

Name Description

Touch Screen Display

Services Home Button

3 Services Button

The screen displays information and provides access to printer functions.

This button provides access to printer features such as copy, scan, and fax on the touch screen.

This button returns to the active service from the Job Status or Machine Status screens, or to a preset service.

4 Job Status Button This button displays lists of all active, secure, or completed jobs on the touch screen.

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User Guide

Features

Item

Name Description

Machine Status Button

Alphanumeric Keypad

This button displays the status of the printer on the touch screen.

The keypad enters alphanumeric information.

7 C (clear) Button This button deletes numeric values or the last digit entered using the alphanumeric keys.

8 Dial Pause Button This button inserts a pause in a telephone number when it transmits a fax.

9 Interrupt Button This button pauses the current job to run a more urgent print, copy, or fax job.

10 Start Button This button starts the selected copy, scan, fax, or Print From job, such as Print from USB.

11 Stop Button

12 Clear All Button

This button stops the current job temporarily. To cancel or resume your job, follow the onscreen instructions.

This button clears previous and changed settings for the current selection. Press twice to reset all features to their default settings, and clear existing scans.

13 Power Button This button powers up or powers down the printer.

14 Language Button This button changes the touch screen language and keyboard settings.

15 Power Saver button This button enters and exits the low-power mode.

16 Help Button This button displays information about the current selection on the touch screen.

17 Log In/Out Button This button provides access to password-protected features.

24 Xerox

WorkCentre® 6655/6655i Color Multifunction Printer

User Guide

Features

Information Pages

Your printer has a printable set of information pages stored on its internal hard drive. Information pages include configuration and font information, demonstration pages, and more.

1. At the printer control panel, press the Machine Status button.

2. On the Machine Information tab, touch Information Pages, then touch the desired information page.

3. Touch Print.

Note: Information pages can also be printed from Xerox® CentreWare® Internet Services.

Printing the Configuration Report

1. At the printer control panel, press the Machine Status button.

2. On the Machine Information tab, touch Information Pages > Configuration Report > Print.

3. Touch Close after the report prints.

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WorkCentre® 6655/6655i Color Multifunction Printer 25

Features

• Billing and Usage Information ................................................................................................................................... 29

Administration Features

This section includes:

• Accessing the Printer....................................................................................................................................................... 26

• Xerox

• Automatic Data Collection ........................................................................................................................................... 29

For details, see the System Administrator Guide at www.xerox.com/office/WC6655docs.

Accessing the Printer

The system administrator can set access rights on the printer to ensure that unauthorized users cannot access the printer. If the system administrator configures authentication and authorization, users require a login and password to access some or all of the features of the printer. The administrator can also configure accounting to require an accounting code to access tracked features.

CentreWare® Internet Services ................................................................................................................... 28

Authentication

Authentication is the process of confirming your identity. When the system administrator enables authentication, the printer compares the information that you provide to another source of information, such as an LDAP directory. The information can be a user name and password, or the information stored on a magnetic or proximity ID card. If the information is valid, you are considered an authenticated user.

The system administrator can set permissions so that authentication is required when accessing features at the control panel, in Xerox

If the administrator configures local or network authentication, you identify yourself by typing your user name and password at the control panel or in Xerox administrator configures card reader authentication, you identify yourself by swiping a magnetic or proximity card at the control panel and typing a passcode.

Note: The system administrator can allow you to type your user name and password when Smart

Card authentication is the primary authentication method. If the administrator configures an alternative authentication method, and you misplace your card, you can still access the printer.

CentreWare® Internet Services, or in the print driver.

CentreWare® Internet Services. If the

26 Xerox

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User Guide

Features

Authorization

Authorization is the function of specifying the features that you are allowed to access, and the process of approving or disapproving your access. The system administrator can configure the printer to allow you to access the printer, but restrict your access to certain features, tools, and services. For example, the printer can allow you access to copying but restrict your access to color printing. The system administrator can also control your access to features at specific times during the day. For example, the system administrator can restrict a group of users from printing during peak business hours. If you attempt to print using a restricted method or during a restricted time, the job does not print. Instead, the printer prints an error page and the job appears with an error message in the Job Status lists.

Where the system administrator stores the authorization information determines the authorization type.

• Local authorization stores the login information on the printer in the user Information Database.

• Network authorization stores the login information in an external database, such as an LDAP

directory.

The system administrator sets authorization permissions. To set or edit user permissions for access to printer features, you must log in as the administrator.

Accounting

Accounting monitors the print, copy, scan, and fax impressions produced and who produces them.

The system administrator must create user accounts and enable the accounting feature. When accounting is enabled, you must log in to the printer before accessing services. You must also provide your account details in the print driver before printing documents from a computer. The system administrator can set limits to restrict the total number of jobs by type that a user can produce. The administrator can also generate reports listing usage data for individual users and groups.

For details, see the System Administrator Guide at www.xerox.com/office/WC6655docs.

Logging In

Logging in is the process by which you identify yourself to the printer for authentication. If authentication is set, to access printer features, you log in with your user credentials.

Logging In at the Control Panel

1. At the control panel, either press Log In/Out or touch Guest.

2. If an administrator has configured more than one authentication server, select your domain, realm, or tree.

a. Touch Domain, Realm, or Tree.

b. From the list, touch your domain, realm, or tree. c. Touch Save.

3. Type your user name, then touch Next.

4. Type your password, then touch Done.

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WorkCentre® 6655/6655i Color Multifunction Printer 27

Features

Logging In to Xerox® CentreWare® Internet Services

1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return.

Note: If you do not know the IP address of your printer, see Finding the IP Address of Your Printer on

page 30.

2. At the top of the page, next to the lock and key icon, click Login.

3. Type the User ID in the space provided.

4. Type the password in the space provided.

5. Click Login.

Administrator Password

The administrator password is required when accessing locked settings in Xerox® CentreWare® Internet Services or at the control panel. Most printer models have a default configuration that restricts access to some settings. Access is restricted for settings on the Properties tab in Xerox Services, and settings on the Tools tab on the control panel touch screen.

CentreWare® Internet

Logging In as the System Administrator at the Control Panel

1. At the control panel, press Log In/Out.

2. Type admin, then touch Next.

3. Type your password, then touch Done.

Note: The system administrator user name is admin and the default password is 1111.

Xerox® CentreWare® Internet Services

Xerox® CentreWare® Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser.

Xerox

• A TCP/IP connection between the printer and the network in Windows, Macintosh, UNIX, or Linux

• TCP/IP and HTTP enabled in the printer.

• A network-connected computer with a Web browser that supports JavaScript.

For details, see the Help in Xerox

CentreWare® Internet Services requires:

environments.

CentreWare® Internet Services or the System Administrator Guide.

Accessing Xerox® CentreWare® Internet Services

At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return.

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WorkCentre® 6655/6655i Color Multifunction Printer

Features

Automatic Data Collection

This printer automatically collects data and transmits it to a secure offsite location. Xerox or a designated servicer uses this data to support and service the printer, or for billing, supplies replenishment, or product improvement. Automatically transmitted data can include product registration, meter read, supply level, printer configuration and settings, software version, and problem or fault code data. Xerox cannot read, view, or download the content of your documents residing on or passing through your printer or any of your information management systems.

To turn off automatic data collection:

On the Welcome page in Xerox automated services.

CentreWare® Internet Services, click the link in the note regarding

Billing and Usage Information

Billing and printer usage information appears on the Billing Information screen. The impression counts shown are used for billing.

For details, see Billing and Usage Information on page 205.

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WorkCentre® 6655/6655i Color Multifunction Printer 29

User Guide

Features

Finding the IP Address of the Printer

You can view the IP address of your printer on the control panel or on the Configuration Report. On the Configuration Report, IP address information is located in the Connectivity Protocols section.

To view the IP address of the printer on the control panel:

1. At the printer control panel, press the Machine Status button.

2. Touch the Machine Information tab.

− If the system administrator has set the Display Network Settings to show the IP address, it

appears in the center panel.

− If the IP address is not displayed, print the Configuration Report or contact your system

administrator.

To print a Configuration Report:

1. At the printer control panel, press the Machine Status button.

2. On the Machine Information tab, touch Information Pages > Configuration Report > Print.

3. Touch Close after the report prints.

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WorkCentre® 6655/6655i Color Multifunction Printer

Features

Xerox ConnectKey Apps

There are several Xerox® ConnectKey® Apps available for use with your ConnectKey device. ConnectKey® Apps extend the capabilities of your ConnectKey devices.

• Xerox QR Code: You can use this App to link your mobile applications with ConnectKey devices. You can also use the QR Code App to access information about related Xerox

• Xerox @PrintByXerox: You can use this App to print documents to ConnectKey-enabled devices using email submission from any location.

• Xerox App Gallery 1.0: You can use this App to access, login, browse, and download ConnectKey Apps from the Xerox App Gallery.

For more information about Xerox

ConnectKey Apps, go to www.xerox.com/XeroxAppGallery.

Notes:

• The ConnectKey Apps available depend on your device model and software version.

• To use ConnectKey Apps, ensure that your device is connected to the Internet.

Mobile Apps.

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WorkCentre® 6655/6655i Color Multifunction Printer 31

Features

www.xerox.com/office/businessresourcecenter

More Information

Resource Location

Installation Guide Packaged with the printer.

Welcome Center

If you need assistance during or after printer installation, visit the Xerox® website for online solutions and support at www.xerox.com/office/worldcontacts.

If you require further assistance, contact the Xerox at 1-800-835-6100.

If a local Xerox representative telephone number was provided during printer installation, record the telephone number in the following space.

#_________________________________

If you need additional help using your printer:

1. Refer to this user guide.

2. Contact the system administrator.

3. Visit the Xerox

website at www.xerox.com/office/WC6655support.

To assist you, the Welcome Center needs the following information:

• The nature of the problem.

• The serial number of the printer.

• The fault code.

• The name and location of your company.

Welcome Center for the United States and Canada

Locating the Serial Number

To contact Xerox for assistance, you need the printer serial number. The serial number is located at the rear of the printer.

To view the serial number at the printer control panel, press the Machine Status button, then touch the Machine Information tab.

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WorkCentre® 6655/6655i Color Multifunction Printer 33

• Installing the Software .................................................................................................................................................. 47

System Administrator Guide at www.xerox.com/office/WC6655docs.

Installation and Setup

This chapter includes:

• Installation and Setup Overview ................................................................................................................................ 36

• Selecting a Location for the Printer........................................................................................................................... 37

• Power Cord Safety Information ................................................................................................................................. 38

• Connecting the Printer ................................................................................................................................................... 39

• Configuring Network Settings ..................................................................................................................................... 43

• Modifying General Settings ......................................................................................................................................... 44

See also: Installation Guide packaged with your printer.

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WorkCentre® 6655/6655i Color Multifunction Printer 35

Installation and Setup

Installing the Software on page 47

Installation and Setup Overview

Before printing, your computer and the printer must be plugged in, turned on, and connected. Configure the initial settings of the printer, then install the driver software and utilities on your computer.

You can connect to your printer directly from your computer using USB, or connect over a network using an Ethernet cable or wireless connection. Hardware and cabling requirements vary for the different connection methods. Routers, network hubs, network switches, modems, Ethernet cables, and USB cables are not included with your printer and must be purchased separately. Xerox recommends an Ethernet connection because it is typically faster than a USB connection, and it provides access to Xerox CentreWare

Internet Services.

Note: If the Software and Documentation disc is not available, you can download the latest drivers

from www.xerox.com/office/WC6655drivers.

Selecting a Location for the Printer

1. Select a dust-free area with temperatures from 5–32°C (41–90°F), and relative humidity 15–85%.

Note: Sudden temperature fluctuations can affect print quality. Rapid heating of a cold room can

cause condensation inside the printer, directly interfering with image transfer.

2. Place the printer on a level, solid, non-vibrating surface with adequate strength for the weight of the printer. The printer must be horizontal with all four feet in solid contact with the surface. To find the weight for your printer configuration, see Physical Specifications on page 256. Select a location with adequate clearance to access supplies and to provide proper ventilation. To find the clearance requirements for your printer, see Clearance Requirements on page 257.

3. After positioning the printer, you are ready to connect it to the power source and computer or network.

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Installation and Setup

Power Cord Safety Information

Carefully read the following instructions before operating your printer. For details, contact your Xerox representative.

WARNINGS:

• The electrical supply for the device must meet the requirements stated on the data plate on the rear of the device. If you are not sure that your electrical supply meets the requirements, consult your local electricity provider or a licensed electrician.

• Do not use an extension cord.

Refer to these instructions to ensure the continued safe operation of your printer.

• Use the power cord supplied with your printer.

• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the

• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a

• Verify that the printer is plugged into an outlet that is providing the correct voltage and power.

• Do not place the printer in an area where people can step on the power cord.

• Do not place objects on the power cord.

• Replace the power cord if it becomes frayed or worn.

• Do not unplug or plug the power cord while the printer is turned on.

• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.

• The electrical outlet must be near the printer and must be easily accessible.

• Do not remove or modify the power cord.

cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check the outlet.

ground connection terminal.

WARNING: Avoid the potential of electrical shock by ensuring that the printer is grounded properly.

Electrical products can be hazardous if misused.

Review the electrical specification of the printer with an electrician if necessary.

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Installation and Setup

• Turning the Printer On and Off ................................................................................................................................... 41

Connecting the Printer

This section includes:

• Selecting a Connection Method ................................................................................................................................. 39

• Physically Connecting the Printer to the Network ............................................................................................... 40

• Connecting to a Computer Using USB ..................................................................................................................... 40

• Connecting to a Telephone Line ................................................................................................................................ 40

Selecting a Connection Method

The printer can be connected to your computer using a USB cable or an Ethernet cable. The method you select depends on how your computer is connected to the network. A USB connection is a direct connection and is the easiest to set up. An Ethernet connection is used for networking. If you are using a network connection, it is important to understand how your computer is connected to the network. For details, see About TCP/IP and IP Addresses on page 43.

Notes:

• Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type.

• Hardware and cabling requirements vary for the different connection methods. Routers, network hubs, network switches, modems, Ethernet cables, and USB cables are not included with your printer and must be purchased separately.

• Network: If your computer is connected to an office network or home network, use an Ethernet

cable to connect the printer to the network. You cannot connect the printer directly to the computer. It must be connected through a router or hub. An Ethernet network can be used for one or more computers and supports many printers and systems simultaneously. Ethernet connection is typically

faster than USB and allows you direct access to the settings of the printer using Xerox CentreWare

Internet Services.

• Wireless Network: If your computer includes a wireless router or wireless access point, you can

connect the printer to the network with a wireless connection. A wireless network connection provides the same access and services as a wired connection provides. A wireless network connection is typically faster than USB and allows direct access to the setting of the printer using

Xerox

CentreWare® Internet Services.

• USB: If you connect the printer to one computer and do not have a network, use a USB connection.

A USB connection offers fast data speeds, but typically not as fast as an Ethernet connection. In

addition, a USB connection does not provide access to Xerox

CentreWare® Internet Services.

• Telephone: To send and receive faxes, the multifunction printer must be connected to a dedicated

telephone line.

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Installation and Setup

Physically Connecting the Printer to the Network

Use a Category 5 or better Ethernet cable to connect the printer to the network. An Ethernet network is used for one or more computers and supports many printers and systems simultaneously. An Ethernet connection provides direct access to printer settings using Xerox

CentreWare® Internet Services.

To connect the printer:

1. Connect the power cord to the printer, and plug the cord into an electrical outlet.

2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the printer. Connect the other end of the Ethernet cable to a correctly configured network port on a hub or router.

3. Turn on the printer.

Note: For details on configuring wireless network settings, see the System Administrator Guide at www.xerox.com/office/WC6655docs.

Connecting to a Computer Using USB

To use USB, you must have Windows 7, Windows Server 2003, and later, or Macintosh OS X version 10.7 and later.

To connect the printer to the computer using a USB cable:

1. Ensure that the printer is turned off.

2. Connect the B end of a standard A/B USB 2.0 cable to the USB Port on the back of the printer.

3. Attach the power cord and then plug in the printer and turn it on.

4. Connect the A end of the USB cable to the USB Port on the computer.

5. When the Windows Found New Hardware Wizard appears, cancel it. You are ready to install the print drivers. For details, see Installing the Software on page 47.

Connecting to a Telephone Line

1. Ensure that the printer is turned off.

2. Connect a standard RJ11 cable, No. 26 American Wire Gauge (AWG) or larger, to the Line port on the back of the printer.

3. Connect the other end of the RJ11 cable to an operating telephone line.

4. Enable and configure the Fax functions.

Notes:

• Not all options listed are supported on all printers. Some options apply only to a specific printer

model, configuration, operating system, or driver type.

• The fax function works best with an analog phone line. Voice-Over Internet Protocols (VOIPs)

such as FIOS and DSL are not supported.

For details, see the System Administrator Guide at www.xerox.com/office/WC6655docs.

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WorkCentre® 6655/6655i Color Multifunction Printer

Installation and Setup

Turning the Printer On and Off

This printer has both a power switch and a power button. The power switch on the side of the printer controls the main power to the printer. The control panel power button controls power to the printer electronic components. The preferred software-controlled printer shutdown method is to press the power button.

To turn on the printer:

• Turn on the power switch.

• If the power switch is on, but the printer is powered off, the printer was turned off using the power

button. To turn on the printer, on the control panel, press Power.

To turn off the printer:

CAUTIONS:

• To prevent a printer malfunction or damage to the internal hard drive, perform the power button shutdown first. After the touch screen goes dark, wait 10 seconds, then turn off the power switch.

• Do not plug or unplug the power cord while the printer is powered on.

• Ensure that there are no jobs in the queue.

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WorkCentre® 6655/6655i Color Multifunction Printer 41

Installation and Setup

1. On the control panel, press Power.

2. Touch Power Down.

After 10 seconds, the touch screen goes dark and the Power Saver button flashes until the printer has completed powering down.

Note: When all of the control panel lights are off, the printer power off sequence is complete.

Turning the power switch off is optional.

42 Xerox

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User Guide

Installation and Setup

Configuring Network Settings

About TCP/IP and IP Addresses

Computers and printers primarily use TCP/IP protocols to communicate over an Ethernet network. Generally, Macintosh computers use either TCP/IP or the Bonjour protocol to communicate with a network printer. For Macintosh OS X systems, TCP/IP is preferred. Unlike TCP/IP, however, Bonjour does not require printers or computers to have IP addresses.

With TCP/IP protocols, each printer and computer must have a unique IP address. Many networks and cable and DSL routers have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP server automatically assigns an IP address to every computer and printer on the network that is configured to use DHCP.

If you use a Cable or DSL router, see the documentation for your router for information on IP addressing.

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WorkCentre® 6655/6655i Color Multifunction Printer 43

Installation and Setup

Modifying General Settings

You can modify printer settings such as the language, date and time, units of measurement, display brightness, and startup page from the control panel.

Note: If these settings do not appear, contact the system administrator or log in as a system

administrator. For details see Logging In as the System Administrator at the Control Panel on page

28.

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Device Settings > General, then touch the setting you want to change:

− Energy Saver: This option specifies when the printer goes into energy-saving mode.

− Date and Time: This option allows you to set the time zone, date, time, and display format.

− Language/Keyboard Selection: This option allows you to set the language and keyboard

layout.

− Custom Keyboard Button: This option allows you to assign text to the custom key on the

virtual keyboard.

3. Touch OK.

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Installation and Setup

Setting Energy Saver Mode

You can set the time the printer spends idle in ready mode before the printer transitions to a lower power level.

To configure Energy Saver settings:

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Device Settings > General > Energy Saver.

Note: If this feature does not appear, log in as a system administrator. For details, see Logging In as the System Administrator at the Control Panel on page 28.

3. On the Energy Saver screen, select an option:

− Intelligent Ready: The printer wakes and sleeps based on previous usage.

− Job Activated: The printer wakes when it detects activity. To change the default Low-Power

and Sleep timeout periods, touch Energy Saver Timers.

• To set the delay before the printer enters Low-Power mode, touch the Minutes field, then to set the number, touch the arrows.

• To set the delay before the printer enters Sleep mode, touch the Minutes field, then to set a number, touch the arrows.

• Touch OK.

− Scheduled: The printer wakes and sleeps according to a schedule that you specify. To specify

the schedule, touch Scheduled Settings.

• Touch a day of the week in the list.

• To allow the printer to wake when it senses activity on that day, touch Activity.

• To wake the printer at a specific time, touch Time. To set the time that the printer wakes

up on the specified day, touch Warm Up Time, then to select the time, touch the arrows. Touch OK. To specify the time that the printer sleeps on the specified day, touch Energy Saver Time, then to select the time, touch the arrows. Touch OK.

• Touch OK.

4. Touch OK.

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WorkCentre® 6655/6655i Color Multifunction Printer 45

Installation and Setup

Setting the Date and Time at the Control Panel

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Device Settings > General > Date and Time.

Note: If this feature does not appear, log in as a system administrator. For details, see Logging In as the System Administrator at the Control Panel on page 28.

3. To set the time zone, touch Time Zone, touch the Geographic Region drop-down list, then touch your region. Use the Up or Down arrows to navigate and select your Time Zone.

Note: The date and time are set automatically through Network Time Protocol (NTP). To modify

these settings, go to the Properties tab in Xerox

CentreWare® Internet Services and change the

Date and Time Setup to Manual (NTP Disabled).

4. To set the date: a. Touch Date.

b. Touch Year field, then to set a number, use the arrows. c. Touch Month field, then to set a number, use the arrows. d. Touch Day field, then to set a number, use the arrows.

e. Touch Format, touch the date format that you wish to use.

5. To set the time: a. Touch Time.

b. To specify the 12-hour or 24-hour format, touch Display 24 hour Clock. c. Touch the Hours field, then to set a number, use the arrows. d. Touch the Minutes field, then to set a number, use the arrows.

e. If your printer is set to display the 12-hour clock, touch AM or PM.

6. Touch OK.

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Installation and Setup

• Other Drivers ...................................................................................................................................................................... 52

Installing the Software

This section includes:

• Operating System Requirements ............................................................................................................................... 47

• Installing Drivers and Utilities for Windows .......................................................................................................... 48

• Installing Print Drivers and Utilities for Macintosh OS X Versions 10.7 and Later .................................. 49

• Installing Scan Drivers for Macintosh ...................................................................................................................... 50

• Installing Print Drivers and Utilities for UNIX and Linux Printing ................................................................. 50

Before you install driver software, verify that the printer is plugged in, turned on, connected correctly, and has a valid IP address. If you cannot find the IP address, see Finding the IP Address of Your Printer on page 30.

If the Software and Documentation disc is not available, download the latest drivers from

www.xerox.com/office/WC6655drivers.

Operating System Requirements

• Windows XP SP3, Windows Vista, Windows 7, Windows 8, Windows Server 2003, Windows Server 2008, Windows Server 2008 R2, and Windows Server 2012.

• Macintosh OS X version 10.7 and later.

• UNIX and Linux: Your printer supports connection to various UNIX platforms through the network

interface. For details, see www.xerox.com/office/WC6655drivers.

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WorkCentre® 6655/6655i Color Multifunction Printer 47

Installation and Setup

Installing Drivers and Utilities for Windows

To access all the features of your printer, install the Xerox® print driver and the Xerox® scan driver.

To install the print and scan driver software:

1. Insert the Software and Documentation disc into the appropriate drive on your computer. The installer starts automatically.

If the installer does not start automatically, navigate to the drive, and double-click the Setup.exe installer file.

2. To change the language, click Language.

3. Select your language, then click OK.

4. Click Install Drivers > Install Print and Scan Drivers.

5. To accept the license agreement, click I Agree.

6. From the list of discovered printers, select your printer, then click Next.

7. If your printer does not appear in the list of discovered printers, click Extended Search.

8. If your printer still does not appear in the list of discovered printers, and you know the IP address: a. Click the Network Printer icon at the top of the window.

b. Enter the IP address or the DNS name of the printer. c. Click Search. d. From the list of discovered printers, select your printer, then click Next.

9. If the printer still does not appear in the list of discovered printers, and you do not know the IP address:

a. Click Advanced Search.

b. If you know the gateway address and subnet mask, click the top button and enter the

addresses into the Gateway and Subnet Mask fields.

c. If you know the address of another printer on the same subnet, click the middle button and

enter the address in the IP Address field.

d. Click Search. e. From the list of discovered printers, select your printer, then click Next.

Note: When the printer appears in the Discovered Printers window, it displays the IP address. Record

the IP address for future use.

10. Select the desired driver.

11. Click Install. If the installer prompts you for the IP address, enter the IP address of the printer. If the installer prompts you to restart your computer, click Restart to complete the installation of

the drivers.

12. To complete the installation, click Finish.

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Installation and Setup

Installing Print Drivers and Utilities for Macintosh OS X Versions 10.7 and Later

To access all the features of your printer, install the Xerox® print driver and the Xerox® scan driver.

To install the print and scan driver software:

1. Insert the Software and Documentation disc into the appropriate drive on your computer.

2. Open Xerox

3. To run Xerox

4. When prompted, click Continue.

5. To accept the license agreement, click I Agree.

6. To accept the current installation location, click Install, or select another location for the installation files, then click Install.

7. Enter your password, then click OK.

8. From the list of discovered printers, select your printer, then click Next. If your printer does not appear in the list of discovered printers: a. Click the Network Printer Icon. b. Type the IP address of your printer, then click Continue. c. Select your printer in the list of discovered printers, then click Continue.

9. To accept the print queue message, click OK.

10. Select or clear the Set Printer as Default and Print a Test Page check boxes.

11. Click Continue, then click Close.

Print Drivers 3.xx.x.dmg/.pkg as needed for your printer.

Print Drivers 3.xx.x.dmg/.pkg, double-click the appropriate file name.

Note: The printer is added automatically to the printer queue in Macintosh OS X versions 10.7 and

later.

To verify the installation of printer options with the print driver:

1. From the Apple menu, click Printer Preferences > Print & Scan.

2. Select the printer in the list, then click Options and Supplies.

3. Click Driver, then confirm that your printer is selected.

4. Confirm that all of the options installed on the printer appear correct.

5. If you change settings, click OK, close the window, then exit System Preferences.

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Installation and Setup

Installing Scan Drivers for Macintosh

1. Insert the Software and Documentation disc into the appropriate drive on your computer.

2. To view the .dmg file for your printer, double-click the disc icon on your desktop.

3. Open the Scan Installer.dmg file, then navigate to the appropriate installer file for your operating system.

4. Open the Scan Installer package file.

5. To acknowledge the warning and introductory messages, click Continue.

6. To accept the license agreement, click Continue, then click Agree.

7. Click Continue again.

8. Enter your password, then click OK.

9. If prompted to close other installations, click Continue Installing.

10. To restart, click Log Out.

Installing Print Drivers and Utilities for UNIX and Linux Printing

For details about UNIX and Linux drivers, see the System Administrator Guide at

www.xerox.com/office/WC6655docs.

Xerox® Print Driver Package

The Xerox® Print Driver package provides tools for you to manage printers connected in UNIX and Linux environments.

Xerox® Print Drivers

You can use a Xerox® print driver to select printer features. All operating systems include the Office Standard print driver, which can print to a wide range of Xerox devices that share common features. You can use a Linux-based print driver to print to a specific model.

Xerox® Printer Manager

Xerox® Printer Manager allows you to:

• Configure local and network-connected printers.

• Set up a printer on your network as well as monitor the operation of the printer once installed.

• Provide a common look and feel across the many different suppliers of UNIX and Linux operating

systems.

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Installation and Setup

Installing Xerox® Print Driver Package

Before you begin:

Ensure that you have root or superuser privileges to install Xerox

Note: When installing drivers for a network printer, if you do not see your printer in the list, click the

IP Address or DNS Name button. In the IP Address or DNS Name field, type the IP address of your printer, then click Search to locate your printer. If you do not know the IP address of the printer, see

Finding the IP Address of Your Printer on page 30.

1. Download the appropriate package for your operating system. The available files are:

− XeroxOSDPkg-AIXpowerpc-x.xx.xxx.xxxx.rpm for the IBM PowerPC family.

− XeroxOSDPkg-HPUXia64-x.xx.xxx.xxxx.depot.gz to support HP Itanium workstations.

− XeroxOSDPkg-SunOSi386-x.xx.xxx.xxxx.pkg.gz for Sun Solaris x86 systems.

− XeroxOSDPkg-SunOSsparc-x.xx.xxx.xxxx.pkg.gz for Sun Solaris SPARC systems.

− Xeroxv5Pkg-Linuxi686-x.xx.xxx.xxxx.rpm to support RPM-based 32-bit Linux environments.

− Xeroxv5Pkg-Linuxi686-x.xx.xxx.xxxx.deb to support Debian-based 32-bit Linux environments.

− Xeroxv5Pkg-Linuxx86_64-x.xx.xxx.xxxx.rpm to support RPM-based 64-bit Linux environments.

− Xeroxv5Pkg-Linuxx86_64-x.xx.xxx.xxxx.deb to support Debian-based 64-bit Linux environments.

2. To install the Xerox

Print Driver package, open the package with your OS package manager or use

the appropriate command-line utility for your OS.

− AIX: rpm -U XeroxOSDPkg-AIXpowerpc-x.xx.xxx.xxxx.rpm

− HPUX: swinstall -s XeroxOSDPkg-HPUXia64-x.xx.xxx.xxxx.depot.gz \*

− Solaris (x86 based): pkgadd -d XeroxOSDPkg-SunOSi386-x.xx.xxx.xxxx.pkg

− Solaris (SPARC based): pkgadd -d XeroxOSDPkg-SunOSsparc-x.xx.xxx.xxxx.pkg

− Linux (RPM based 32-bit): rpm -U Xeroxv5Pkg-Linuxi686-x.xx.xxx.xxxx.rpm

− Linux (Debian based 32-bit): dpkg -i Xeroxv5Pkg-Linuxi686-x.xx.xxx.xxxx.deb

− Linux (RPM based 64-bit): rpm -U Xeroxv5Pkg-Linuxx86_64-x.xx.xxx.xxxx.rpm

− Linux (Debian based 64-bit): dpkg -i Xeroxv5Pkg-Linuxx86_64-x.xx.xxx.xxxx.deb

The package installs files into /opt/Xerox/prtsys.

Printer Manager.

Launching Xerox® Printer Manager

To launch Xerox® Printer Manager from a terminal window prompt as root, type xeroxprtmgr, then press Enter or Return.

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Installation and Setup

Other Drivers

The following drivers are available for download at www.xerox.com/office/WC6655drivers.

• The Xerox made by other manufacturers. It configures itself for your individual printer upon installation.

• The Xerox standard PostScript. It configures itself for the printer you select every time you print. If you travel frequently to the same sites, you can save your favorite printers in that location and the driver saves your settings.

Global Print Driver works with any printer on your network, including those printers

Mobile Express Driver works with any printer available to your computer that supports

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• Printing on Special Paper .............................................................................................................................................. 66

Paper and Media

This chapter includes:

• Supported Paper ............................................................................................................................................................... 54

• Loading Paper ................................................................................................................................................................... 58

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Paper and Media

• Supported Custom Paper Sizes ................................................................................................................................... 57

Supported Paper

This section includes:

• Recommended Media .................................................................................................................................................... 54

• Ordering Paper .................................................................................................................................................................. 54

• General Paper Loading Guidelines ............................................................................................................................ 54

• Paper That Can Damage Your Printer ...................................................................................................................... 55

• Paper Storage Guidelines .............................................................................................................................................. 55

• Supported Paper Types and Weights ....................................................................................................................... 56

• Supported Standard Paper Sizes ................................................................................................................................ 56

• Supported Paper Types and Weights for Automatic 2-Sided Printing ........................................................ 57

Your printer is designed to use various paper and other media types. To ensure the best print quality and to avoid jams, follow the guidelines in this section.

For best results, use Xerox paper and media recommended for your printer.

Recommended Media

A list of paper and media recommended for your printer is available at:

• www.xerox.com/rmlna Recommended Media List (United States)

• www.xerox.com/rmleu Recommended Media List (Europe)

Ordering Paper

To order paper or other media, contact your local reseller or visit www.xerox.com/office/WC6655supplies.

General Paper Loading Guidelines

• Do not overfill the paper trays. Do not load paper above the maximum fill line in the tray.

• Adjust the paper guides to fit the paper size.

• Fan paper before loading it in the paper tray.

• If excessive jams occur, use paper or other approved media from a new package.

• Do not print on label media once a label has been removed from a sheet.

• Use only paper envelopes. Print envelopes 1-sided only.

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Paper That Can Damage Your Printer

Some paper and other media types can cause poor output quality, increased paper jams, or damage your printer. Do not use the following:

• Rough or porous paper

• Inkjet paper

• Non-laser glossy or coated paper

• Paper that has been photocopied

• Paper that has been folded or wrinkled

• Paper with cutouts or perforations

• Stapled paper

• Envelopes with windows, metal clasps, side seams, or adhesives with release strips

• Padded envelopes

• Plastic media

• Transparencies

CAUTION: The Xerox Warranty, Service Agreement, or Xerox Total Satisfaction Guarantee does not

cover damage caused by using unsupported paper or specialty media. The Xerox Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your local representative for details.

Paper Storage Guidelines

Storing your paper and other media properly contributes to optimum print quality.

• Store paper in dark, cool, relatively dry locations. Most paper is susceptible to damage from ultraviolet and visible light. Ultraviolet light, from the sun and fluorescent bulbs, is particularly damaging to paper.

• Reduce the exposure of paper to strong lights for long periods of time.

• Maintain constant temperatures and relative humidity.

• Avoid storing paper in attics, kitchens, garages, or basements. These spaces are more likely to collect

moisture.

• Store paper flat, either on pallets, cartons, shelves, or in cabinets.

• Avoid food or drinks in the area where paper is stored or handled.

• Do not open sealed packages of paper until you are ready to load them into the printer. Leave

stored paper in the original packaging. The paper wrapper protects the paper from moisture loss or gain.

• Some special media is packaged inside resealable plastic bags. Store the media inside the bag until you are ready to use it. Keep unused media in the bag and reseal it for protection.

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Paper and Media

Bypass Tray

Supported Paper Types and Weights

Tray Paper Types Weights

All Trays Recycled

60–105 g/m²

Custom

Plain

75–105 g/m² Hole Punched Pre-Printed Bond Letterhead

Lightweight Cardstock

106–163 g/m² Lightweight Glossy Cardstock

Cardstock

164–220 g/m² Glossy Cardstock

Bypass Tray Labels

Envelope

Supported Standard Paper Sizes

Tray European Standard Sizes North American Standard Sizes

All Trays

A4 (210 x 297 mm, 8.3 x 11.7 in.) B5 (176 x 250 mm, 6.9 x 9.8 in.) A5 (148 x 210 mm, 5.8 x 8.3 in.) JIS B5 (182 x 257 mm, 7.2 x 10.1 in.) 215 x 315 mm, 8.5 x 12.4 in.

A6 (105 x 148 mm, 4.1 x 5.8 in.) B6 (125 x 176 mm, 4.9 x 6.9 in.) C5 envelope (162 x 229 mm, 6.4 x 9 in.) C6 envelope (114 x 162 mm, 4.5 x 6.38 in.) DL envelope (110 x 220 mm, 4.33 x 8.66 in.) JIS B6 (128 x 182 mm, 5.0 x 7.2 in.) 127 x 178 mm, 5 x 7 in. Postcard (100 x 148 mm, 3.9 x 5.8 in.) Postcard (148 x 200 mm, 5.8 x 7.9 in.)

Legal (216 x 356 mm, 8.5 x 14 in.) Folio (216 x 330 mm, 8.5 x 13 in.) Letter (216 x 279 mm, 8.5 x 11 in.) Executive (184 x 267 mm, 7.25 x 10.5 in.) 203 x 254 mm, 8 x 10 in.

Statement (140 x 216 mm, 5.5 x 8.5 in.) Monarch envelope (98 x 190 mm, 3.9 x 7.5 in.) No. 9 envelope (99 x 226 mm, 3.9 x 8.9 in.) No. 10 envelope (241 x 105 mm, 4.1 x 9.5 in.) Envelope 6 x 9 (152 x 228 mm, 6 x 9 in.) 76 x 127 mm, 3 x 5 in. Postcard (89 x 140 mm, 3.5 x 5.5 in.) Postcard (102 x 152 mm, 4 x 6 in.)

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Paper and Media

Supported Paper Types and Weights for Automatic 2-Sided Printing

Paper Types Weights

Recycled Custom

Plain Hole Punched Pre-Printed Letterhead Bond

Lightweight Cardstock Lightweight Glossy Cardstock

Supported Custom Paper Sizes

Trays 1 and 2

• Width: 148.0–215.9 mm (5.8–8.5 in.)

• Length: 210–355.6 mm (8.3–14 in.)

Bypass Tray

• Width: 76.2–215.9 mm (3–8.5 in.)

• Length: 127–355.6 mm (5–14 in.)

Automatic 2-sided Printing

• Width: 148.0–215.9 mm (5.8–8.5 in.)

• Length: 210–355.6 mm (8.3–14 in.)

60–105 g/m²

75–105 g/m²

106–163 g/m²

Duplex Automatic Document Feeder

• Width: 148.0–215.9 mm (5.8–8.5 in.)

• Length: 210–355.6 mm (8.3–14 in.)

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Paper and Media

• Changing Paper Size, Type, and Color ..................................................................................................................... 65

Loading Paper

This section includes:

• Loading Paper in the Bypass Tray ............................................................................................................................. 58

• Configuring Trays 1 or 2 for the Paper Length ..................................................................................................... 60

• Loading Paper in Trays 1–2 .......................................................................................................................................... 62

• Changing Paper Size, Type, and Color ..................................................................................................................... 64

Loading Paper in the Bypass Tray

1. Open the bypass tray.

2. If the bypass tray is loaded with paper already, remove any paper that is a different size or type.

3. Move the width guides to the edges of the tray.

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4. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface. This procedure separates any sheets that are stuck together and reduces the possibility of jams.

Note: To avoid jams and misfeeds, do not remove paper from its packaging until you are ready to

use it.

5. Load the paper in the tray.

6. Load hole punched paper with the holes to the right.

7. For 1-sided and 2-sided printing, to load letterhead or pre-printed paper, place letterhead face down with the top edge going into the printer.

Note: Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to

jam.

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Paper and Media

8. Adjust the width guides until they touch the edges of the paper.

9. If the control panel prompts you, verify the paper size, type, and color in the Paper Settings screen.

Configuring Trays 1 or 2 for the Paper Length

You can adjust the lengths of trays 1 and 2 to accommodate A4/Letter and Legal paper sizes. In the Legal length settings, the trays protrude from the front of the printer.

To change the 550-sheet feeders in trays 1 and 2 to match the paper length:

1. Remove all paper from the tray.

2. To remove the tray from the printer, pull out the tray until it stops, lift the front of the tray slightly, then pull it out.

3. To extend the tray, with one hand, hold the back of the tray. With the other hand, at the front of the tray, press the release latch and pull the ends outward until they latch.

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4. To compress the tray for shorter paper, with one hand, hold the back of the tray. With the other hand, at the front of the tray, press the release latch, then push the ends inward until they latch.

5. Load paper into the tray, then insert it back into the printer. For details, see Loading Paper in Trays 1–2.

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User Guide

Paper and Media

Loading Paper in Trays 1–2

1. To remove the tray from the printer, pull out the tray until it stops, lift the front of the tray slightly, then pull it out.

2. At the back of the paper tray, press the paper lift tray down until it locks.

3. Adjust the paper length and width guides as illustrated.

4. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface. This procedure separates any sheets that are stuck together and reduces the possibility of jams.

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5. Load paper into the tray.

− Load hole punched paper with the holes to the right.

− For 1-sided and 2-sided printing, to load letterhead or pre-printed paper, place letterhead face

down with the top edge going into the printer.

Note: Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to

jam.

6. Adjust the length and width guides to fit the paper.

7. Slide the tray back into the printer.

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Paper and Media

8. Push in the tray all the way.

Notes:

• If the tray does not go in all the way, ensure that the paper lift plate at the back of the tray is

locked down.

• If the tray is extended for legal size paper, the tray protrudes when it is inserted into the

printer.

9. Do one of the following:

− To confirm the paper size, type, and color when a tray is set to Fully Adjustable, touch Confirm.

− To select a new paper size, touch Size. To select a new paper type, touch Type. To select a new

paper color, touch Color. When finished, touch Confirm.

− To change the paper size, type, or color when the tray is set to Dedicated mode, press the

Machine Status button. Then touch Tools > Device Settings > Paper Management > Tray Settings

Configure the desired tray settings, for details see Configuring Tray Settings on page

65.

Note: If this feature does not appear, log in as a system administrator. For details, see Logging In as the System Administrator at the Control Panel on page 28.

Changing Paper Size, Type, and Color

When trays are set to Adjustable mode, you can change paper settings each time that you load the tray. When you close the tray, the control panel prompts you to set the paper size, type, and color of paper loaded.

When a paper tray is set to Dedicated mode, the control panel prompts you to load a specific paper size, type and color. If you move the guides to load a different paper size, the control panel displays an error message.

To configure the tray settings for Fully Adjustable or Dedicated trays see Configuring Tray Settings on page 65.

To set the paper size, type, or color for an adjustable tray:

1. Open the paper tray, then load the desired paper.

2. Close the tray. A message appears on the control panel.

3. Do one of the following:

− To confirm the paper size, type, and color when a tray is set to Fully Adjustable, touch Confirm.

− To select a new paper size, touch Size. To select a new paper type, touch Type. To select a new

paper color, touch Color. When finished, touch Confirm.

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Changing Paper Size, Type, and Color

You can set paper trays to Adjustable or Dedicated mode. When trays are set to Adjustable mode, you can change paper settings each time that you load the tray. When a paper tray is set to Dedicated mode, the control panel prompts you to load a specific paper size, type, and color. You can use the Tray Settings option to configure or change the paper tray settings.

To configure the tray settings:

1. At the printer control panel, press the Machine Status button.

2. Touch the Tools tab, then touch Device Settings > Paper Management.

3. Touch Tray Settings, then select a tray.

− To set the Mode, touch Fully Adjustable or Dedicated. If you select Dedicated, to specify the

paper settings for a dedicated tray, touch Edit, then set the paper Size, Type, and Color. Touch OK.

− To configure the printer to select the tray automatically, for Auto Selection, touch Enabled.

− To set the priority for each tray, touch the number field. To enter a number, use the

alphanumeric keypad, or touch Plus (+) or Minus (-). The printer uses paper from the Priority 1 tray first. If that tray is empty, the printer uses paper from the Priority 2 tray.

4. Touch OK.

Note: To access the Paper Management menu, you can be required to log in as the system

administrator. For details, see the System Administrator Guide at

www.xerox.com/office/WC6655docs.

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Paper and Media

• Glossy Cardstock .............................................................................................................................................................. 70

Printing on Special Paper

This section includes:

• Envelopes ............................................................................................................................................................................ 66

• Labels .................................................................................................................................................................................... 69

To order paper or other media, contact your local reseller or visit www.xerox.com/office/WC6655supplies.

Envelopes

You can print envelopes from the bypass tray only.

Guidelines for Printing Envelopes

• Print quality depends on the quality and construction of the envelopes. Try another envelope brand if you do not get desired results.

• Maintain constant temperatures and relative humidity.

• Store unused envelopes in their packaging to avoid excess moisture and dryness which can affect

print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before or during printing.

• Remove air bubbles from the envelopes before loading them into the tray by setting a heavy book on top of them.

• In the print driver software, select Envelope as the paper type.

• Do not use padded envelopes. Use envelopes that lie flat on a surface.

• Do not use envelopes with heat activated glue.

• Do not use envelopes with press and seal flaps.

• Use only paper envelopes.

• Do not use envelopes with windows or metal clasps.

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Loading Envelopes in the Bypass Tray

1. Open the bypass tray.

2. Move the width guides to the edges of the tray.

Paper and Media

Note: If you do not load envelopes in the bypass tray right after they have been removed from the

packaging, they can bulge. Flatten them to avoid jams.

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Paper and Media

3. To load envelopes, select an option:

− To load envelopes with long edge flaps, place the envelopes with the short edge going into the

printer, flaps down and to the right.

− To load envelopes with non-adhesive short edge flaps, place print side up, flaps open and

down, with the bottom edge entering the printer.

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• For envelopes with adhesive short edge flaps, load the envelopes with the print side up, flaps closed and down, and flaps going into the printer.

Note: To have envelopes print correctly, when you load envelopes with the flaps open, in the print

driver, select Portrait, Landscape, or Rotated Landscape, as needed. To flip the image, in the print driver, use Rotate Image 180 Degrees, as needed.

4. If the control panel prompts you, verify the paper size, type, and color in the Paper Settings screen.

Labels

You can print labels from the bypass tray only.

Guidelines for Printing Labels

• Use labels designed for laser printing.

• Do not use vinyl labels.

• Do not feed a sheet of labels through the printer more than once.

• Do not use dry gum labels.

• Print only on one side of the sheet of labels. Use full sheet labels only.

• Store unused labels flat in their original packaging. Leave the sheets of labels inside the original

packaging until ready to use. Return any unused sheets of labels to the original packaging and reseal it.

• Do not store labels in extremely dry or humid conditions or extremely hot or cold conditions. Storing them in extreme conditions can cause print-quality problems or cause them to jam in the printer.

• Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and jam in the printer.

• In the print driver software, select Label as the paper type.

• Before loading labels, remove all other paper from the tray.

CAUTION: Do not use any sheet where labels are missing, curled, or pulled away from the backing

sheet. It could damage the printer.

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User Guide

Paper and Media

Loading Labels in the Bypass Tray

1. Remove all paper from the tray.

2. Load labels in the bypass tray, face up, with the top edge of the page feeding into the printer only.

3. Adjust the width guides until they touch the edges of the paper.

4. At the control panel, for Paper Settings, touch Size.

5. Scroll through the list, then touch Custom.

6. Specify the width and length, then touch OK.

7. Touch Type, then touch Labels.

8. Touch Confirm.

9. At your computer, in the Printing Preferences of the print driver, click the Printing Options tab.

10. For Paper Type, select Labels.

Glossy Cardstock

You can print Lightweight Glossy Cardstock and Glossy Cardstock up to 220 g/m² from any tray.

Guidelines for Printing on Glossy Cardstock

• Do not open sealed packages of glossy cardstock until you are ready to load them into the printer.

• Leave glossy cardstock in the original wrapper, and leave the packages in the shipping carton until

ready to use.

• Remove all other paper from the tray before loading glossy cardstock.

• Load only the amount of glossy cardstock you are planning to use. Do not leave glossy cardstock in

the tray when you are finished printing. Replace unused cardstock in the original wrapper and seal.

• Rotate stock frequently. Long periods of storage in extreme conditions can cause glossy cardstock to curl and jam in the printer.

• In the print driver software, select the desired glossy cardstock type or select the tray loaded with the desired paper.

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• Print From ........................................................................................................................................................................... 97

Printing

This chapter includes:

• Printing Overview ............................................................................................................................................................. 72

• Selecting Printing Options ............................................................................................................................................ 73

• Managing Jobs .................................................................................................................................................................. 77

• Printing Features .............................................................................................................................................................. 80

• Printing Special Job Types ............................................................................................................................................ 91

• Held Print Jobs ................................................................................................................................................................... 96

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Printing

Printing on Special Paper on page 66

Printing Overview

Before printing, your computer and the printer must be plugged in, turned on, and connected to an active network. Make sure that you have the correct print driver software installed on your computer. For details, see Installing the Software on page 47.

1. Select the appropriate paper.

2. Load paper in the appropriate tray. On the printer control panel, specify the size, color, and type.

3. Access the print settings in your software application. For most software applications, press CTRL+P for Windows, or CMD+P for Macintosh.

4. Select your printer.

5. Access the print driver settings by selecting Properties or Preferences for Windows, or Xerox Features for Macintosh. The title of the button can vary depending on your application.

6. Modify the print driver settings as necessary, then click OK.

7. Click Print to send the job to the printer.

Selecting Printing Options

This section includes:

• Print Driver Help................................................................................................................................................................ 73

• Windows Printing Options ............................................................................................................................................ 74

• Macintosh Printing Options ......................................................................................................................................... 75

Printing options, also called print driver software options, are specified as Printing Preferences in Windows, and Xerox

Features in Macintosh. Printing options include settings for 2-sided printing, page layout, and print quality. Printing options that are set from Printers and Faxes Printing Preferences become the default setting. Printing options that are set from within the software application are temporary. The application and the computer do not save the settings after the application is closed.

Print Driver Help

Xerox® print driver software Help information is available from the Printing Preferences window. Click the Help (?) button in the bottom left corner of the Printing Preferences window to see the Help.

Information about Printing Preferences appears in the Help window on two tabs:

• Contents provides a list of the tabs at the top and the areas at the bottom of the Printing

Preferences window. Use the Contents tab to find explanations for each of the fields and areas in Printing Preferences.

• Search provides a field where you can enter the topic or function for which you need information.

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Printing

Windows Printing Options

Setting Default Printing Options for Windows

When you print from any software application, the printer uses the print job settings specified in the Printing Preferences window. You can specify your most common printing options and save them so that you do not have to change them every time you print.

For example, if you want to print on both sides of the paper for most jobs, specify 2-sided printing in Printing Preferences.

To select default printing options:

1. Navigate to the list of printers on your computer:

− For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.

− For Windows Server 2003 and later, click Start > Settings > Printers.

− For Windows 7, click Start > Devices and Printers.

− For Windows 8, click Control Panel > Devices and Printers.

Note: If the Control Panel icon does not appear on the desktop, right-click on the desktop, then

select Personalize > Control Panel Home > Devices and Printers.

2. In the list, right-click the icon for your printer and click Printing Preferences.

3. In the Printing Preferences window, click a tab, select the options, then click OK to save.

Note: For more information about Windows print driver options, click the Help button (?) in the

Printing Preferences window.

Selecting Printing Options for an Individual Job for Windows

To use special printing options for a particular job, you can change the Printing Preferences before sending the job to the printer. For example, if you want the highest print quality when you print a document, in Printing Preferences, select High Resolution, then submit the print job.

1. With the document open in your software application, access the print settings. For most software

applications, click File > Print or press CTRL+P.

2. To open the Properties window, select your printer, then click the Properties or Preferences button.

The title of the button varies depending on your application.

3. Click a tab in the Properties window, then make selections.

4. To save your selections and close the Properties window, click OK.

5. To send the job to the printer, click OK.

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Saving a Set of Commonly Used Printing Options for Windows

You can define and save a set of options, so that you can apply them to future print jobs.

To save a set of printing options:

1. With the document open in your application, click File > Print.

2. Select the printer, then click Properties. Click the tabs in the Properties window, then select the

desired settings.

3. To save the settings, click the arrow to the right of the Saved Settings field at the bottom of the

window, then click Save As.

4. Type a name for the set of printing options, then to save the set of options in the Saved Settings list,

click OK.

5. To print using these options, select the name from the list.

Macintosh Printing Options

Selecting Printing Options for Macintosh

To use specific printing options, change the settings before sending the job to the printer.

1. With the document open in your application, click File > Print.

2. Select your printer.

3. Select Xerox

Features from the Copies & Pages menu.

4. Select the desired printing options from the drop-down lists.

5. Click Print to send the job to the printer.

Saving a Set of Commonly Used Printing Options for Macintosh

You can define and save a set of options, so that you can apply them to future print jobs.

To save a set of printing options:

1. With the document open in your application, click File > Print.

2. Select your printer from the Printers list.

3. Select the desired printing options from the drop-down lists in the Print dialog box.

4. Click Presets > Save As.

5. Type a name for the printing options, then click OK to save the set of options in the Presets list.

6. To print using these options, select the name from the Presets list.

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Linux Printing Options

Launching Xerox® Printer Manager

To launch Xerox® Printer Manager from a terminal window prompt as root, type xeroxprtmgr, then press Enter or Return.

Printing from a Linux Workstation

To print from a Linux workstation:

1. Create a print queue.

2. With the desired document or graphic open in your application, open the Print dialog box. For most

software applications, click File > Print or press CTRL+P.

3. Select the target print queue.

4. Close the Print dialog box

5. In the Xerox

6. Click Print.

The Xerox You can also submit print requests through the command line using lp/lpr.

GUI print driver, select the available printer features.

print driver accepts job ticket settings files that select additional settings or features.

To create a job ticket using the Xerox

1. Open the Xerox

GUI print driver.

GUI print driver:

2. Select the desired options.

3. Click Save As, then store the job ticket in a public location, such as /tmp.

Note: Personally identifiable information, such as a Secure Print passcode, is not saved in the job

ticket. You can specify the information on the command line.

To create a job ticket using the command line:

1. On the command line, as the root user, type xeroxprtmgr.

2. Select the desired options.

3. Click Save As, then store the job ticket in a public location, such as /tmp.

Note: Personally identifiable information, such as a Secure Print passcode, is not saved in the job

ticket. You can specify the information on the command line.

The following commands are examples of how to print using a job ticket:

• lp -d{Target_Queue} -oJT={Absolute_Path_To_Job_Ticket} {Path_To_Print_File}

• lp -dMyQueue -oJT=/tmp/DuplexedLetterhead /home/user/PrintReadyFile

• lp -dMyQueue -oJT=/tmp/Secure -oSecurePasscode=1234 /home/user/PrintReadyFile

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• Managing Jobs in Xerox® CentreWare® Internet Services ............................................................................... 79

Managing Jobs

This section includes:

• Managing Jobs at the Control Panel ........................................................................................................................ 77

• Managing Secure and Held Print Jobs ..................................................................................................................... 78

Managing Jobs at the Control Panel

From the control panel Job Status, you can view lists of active jobs, secure jobs, or completed jobs. You can pause, delete, print, or view job progress or job details for a selected job. For details, see Printing

Special Job Types on page 91.

To pause printing:

1. At the control panel, press the Interrupt button. The printer continues to print while it determines

the best place to pause the spooled print job.

2. To resume printing, press the Interrupt button again.

To pause the print job with the option to delete it:

1. At the control panel, press the Interrupt button.

2. Touch the job required.

3. Do one of the following:

− To delete the print job, touch Delete.

− To resume the print job, touch Resume.

To view active, secure, or completed jobs:

1. At the control panel, press the Job Status button.

2. To see a list of specific job types, touch a tab.

− To view jobs that are in process or waiting to process, touch the Active Jobs tab.

− To view Secure Print jobs, touch the Secure Print Jobs, or My Secure Jobs tab. Touch the

folder, enter the passcode number using the keypad, then touch OK.

− To view completed jobs, touch the Completed Jobs tab.

3. To refine the list, use the drop-down menu.

4. To see details about a job, touch the job.

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To delete a job:

1. At the control panel, press the Job Status button.

2. From any of the job type tabs, touch the job.

3. Touch Delete.

Notes:

• The system administrator can restrict users from deleting jobs. If a system administrator has restricted job deletion, you can view the jobs, but not delete them.

• Only the user that sent the job or the system administrator can delete a secure print job.

From the Print From menu, you can view lists of saved jobs, jobs stored on a USB Flash drive, or jobs stored in printer folders. You can select and print jobs from any of the lists. To print the job, see Printing

Special Job Types on page 91.

To view saved jobs:

1. Press the Services Home button, then touch Print From.

2. Touch Saved Jobs.

3. To view the saved jobs, touch a folder.

4. To see details about a job, touch the job.

Managing Secure and Held Print Jobs

When you send a secure print job, the job is held until you release it by typing a passcode at the control panel.

To view a list of secure print jobs:

1. At the printer control panel, press the Job Status button.

2. Touch Held Print Jobs or Secure Print Jobs, then select a folder. For details, see Secure Print on

page 91.

Note: Only the user that sent the job or the system administrator can delete a secure print job.

If the system administrator has configured the Hold All Jobs feature, any job sent to the printer is held until you release it. For details, see Releasing Held Print Jobs.

Unidentified jobs are jobs that are not associated with a user name. Unidentified jobs originate from a computer that does not require a user to log in. Examples are a job sent from a DOS or UNIX window using LPR, Port 9100, or from the Jobs tab in Xerox

To view a list of the unidentified jobs and release them:

1. Touch the Unidentified Print Jobs tab.

2. Do one of the following:

− To release a held job, touch the job, then touch Print.

− To release all held jobs, touch Print All.

CentreWare® Internet Services.

A print job can be held by the printer when it is unable to complete a print job. For example, it needs attention, paper, or supplies. When the condition is resolved, the printer automatically resumes printing.

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Managing Jobs in Xerox® CentreWare® Internet Services

Printing

You can view a list of active jobs and delete print jobs from the Active Jobs list in Xerox® CentreWare® Internet Services. You can also print, copy, move, or delete saved jobs. For details, see the Help in Xerox CentreWare

Internet Services.

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• Selecting Job Completion Notification for Windows ......................................................................................... 90

Printing Features

This section includes:

• Printing on Both Sides of the Paper .......................................................................................................................... 80

• Selecting Paper Options for Printing ......................................................................................................................... 81

• Printing Multiple Pages to a Single Sheet ............................................................................................................... 81

• Printing Booklets .............................................................................................................................................................. 82

• Print Quality ....................................................................................................................................................................... 82

• Using Image Options...................................................................................................................................................... 83

• Using Special Pages ........................................................................................................................................................ 84

• Scaling .................................................................................................................................................................................. 86

• Printing Watermarks ....................................................................................................................................................... 87

• Printing Watermarks ....................................................................................................................................................... 88

• Printing Mirror Images ................................................................................................................................................... 90

• Creating and Saving Custom Sizes ............................................................................................................................ 90

Printing on Both Sides of the Paper

Paper Types for Automatic 2-Sided Printing

The printer can print a 2-sided document automatically on supported paper. Before printing a 2-sided document, verify that the paper type and weight are supported. For details, see Supported Paper Types

and Weights for Automatic 2-Sided Printing on page 57.

Printing a 2-Sided Document

Options for Automatic 2-Sided Printing are specified in the print driver. The print driver uses the settings for portrait or landscape orientation from the application for printing the document.

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2-Sided Page Layout Options

You can specify the page layout for 2-sided printing, which determines how the printed pages turn. These settings override the application page orientation settings.

Portrait Landscape

Printing

Portrait 2-Sided Print

Portrait 2-Sided Print, Flip on Short

Edge

Landscape 2-Sided Print

Landscape 2-Sided Print, Flip on Short

Edge

Selecting Paper Options for Printing

There are two ways to select the paper for your print job. You can let the printer select which paper to use based on the document size, paper type, and paper color you specify. You can also select a specific tray loaded with the desired paper.

Printing Multiple Pages to a Single Sheet

When printing a multiple-page document, you can print more than one page on a single sheet of paper. Print 1, 2, 4, 6, 9, or 16 pages per side by selecting Pages Per Sheet on the Page Layout tab. Page Layout is on the Document Options tab.

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Printing Booklets

With 2-sided printing, you can print a document in the form of a small booklet. Create booklets from any paper size that is supported for 2-sided printing. The driver automatically reduces each page image and prints four page images per sheet of paper, two page images on each side. The pages are printed in the correct order so that you can fold and staple the pages to create the booklet.

When you print booklets using the Windows PostScript or Macintosh driver, you can specify the gutter and creep.

• Gutter: Specifies the horizontal distance in points between the page images. A point is 0.35 mm

(1/72 in.).

• Creep: Specifies how much the page images shift outward in tenths of a point. Shifting

compensates for the thickness of the folded paper, which can cause the page images to shift outward slightly when folded. You can select a value from zero to 1 point.

Gutter Creep

Print Quality

Print-quality modes:

• Standard print-quality mode: 600 x 600 dpi

• High-Resolution print-quality mode: 2400 x 600 dpi

• Toner Saver print-quality mode

− This mode reduces the amount of toner used for print jobs.

− You can use this feature for draft quality output.

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Using Image Options

The Image Options control the way the printer uses color to produce your document. The Windows PostScript and the Macintosh drivers provide the widest range of color controls and corrections. Each system has standard modes of color control for normal use and custom color options for the more advanced users. Image Options are on the Image Options tab of the Properties window. There, they are divided into Color Correction, Color By Words, and Color Adjustments tabs. For details on accessing the Properties window, see Printing Overview on page 72.

The Color Correction tab provides standard color modes.

• Xerox Black and White: This feature converts all color in the document to black and white or

shades of gray.

• Xerox Automatic Color: This feature applies the best color correction to text, graphics, and images.

Xerox recommends this setting.

• Color Correction: Provides a selection of commercial press, spot color, CIE, and gray image

simulations to match your document color. This tab also provides a Custom Automatic Color option for advanced color corrections based on RGB Color, CMYK Color, Spot Color, CIE Color, or Gray.

The two remaining tabs provide additional ways of adjusting the colors for more specific color requirements.

The Color By Words tab provides a three-step process for defining custom color correction. By making a selection from each of the three fields, you create a sentence for controlling the color characteristics of the document. You can create several sentences to more precisely control the color content of the document. As you create a Color By Words sentence, it appears in the window below the selection fields. The sentence structure is made of three parts:

• What Color to Change?: Provides a list to select a color or range of colors to adjust, such as All

Foliage-Green Colors.

• How Much Change?: Lets you select how much effect to make to the selected color.

• What Type of Change?: Lets you select the type of change, such as Vivid, from a list.

The Color Adjustments tab provides a set of six sliders for adjusting the individual components of the selected colors. You can use the sliders to adjust the lightness, contrast, saturation, cyan, magenta, and yellow components of the color.

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Using Special Pages

The Special Pages options control how covers, inserts, and exception pages are added to your printed document.

For details on accessing the Properties window, see Printing Overview on page 72.

Printing Cover Pages

A cover page is the first or last page of a document. You can select paper sources for the cover pages that are different from the source used for the body of a document. For example, you can use your company letterhead for the first page of a document. You can also use heavyweight paper for the first and last pages of a report. You can use any applicable paper tray as the source for printing cover pages.

Select one of these options for printing cover pages:

• No Covers does not print cover pages. No cover pages are added to the document.

• Front Only prints the first page on paper from the specified tray.

• Back Only prints the back page on paper from the specified tray.

• Front and Back: Same prints the front and back cover pages from the same tray.

• Front and Back: Different prints the front and back cover pages from different trays.

After making a selection for printing the cover pages, you can select the paper for the front and back covers by size, color, or type. You can also use blank or pre-printed paper, and you can print side one, side two, or both sides of the cover pages.

Printing Insert Pages

You can add blank or pre-printed insert pages before page one of each document or after designated pages within a document. Adding an insert after designated pages within a document separates sections, or acts as a marker or placeholder. Ensure that you specify the paper to use for the insert pages.

• Insert Options: Provides the options to place an insert After Page X, where X is the specified page,

or Before Page 1.

• Quantity: Specifies the number of pages to insert at each location.

• Pages: Specifies the page or range of pages that use the exception page characteristics. Separate

individual pages or page ranges with commas. Specify pages within a range with a hyphen. For example, to specify pages 1, 6, 9, 10, and 11, type 1,6,9-11.

• Paper: Displays the default size, color, and type of paper selected in Use Job Settings. To specify a

different paper size, color, or type, for Paper, click the arrow, then select an option.

• Job Setting: Displays the attributes of the paper for the remainder of the job.

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Printing Exception Pages

Exception pages have different settings from the rest of the pages in the job. You can specify differences such as page size, page type, and page color. You can also change the side of the paper on which to print as your job requires. A print job can contain multiple exceptions.

For example, your print job contains 30 pages. You want five pages to print on only one side of a special paper, and the remainder of the pages printed 2-sided on regular paper. You can use exception pages to print the job.

In the Add Exceptions window, you can set the characteristics of the exception pages and select the alternate paper source:

• Pages: Specifies the page or range of pages that use the exception page characteristics. Separate

individual pages or page ranges with commas. Specify pages within a range with a hyphen. For example, to specify pages 1, 6, 9, 10, and 11, type 1,6,9-11.

• Paper: Displays the default size, color, and type of paper selected in Use Job Settings.

• 2-Sided Printing allows you to select 2-sided printing options. Click the Down arrow to select an

option:

− 1-Sided Print prints the exception pages on one side only.

− 2-Sided Print prints the exception pages on both sides of the paper and flips the pages on the

long edge. The job then can be bound on the long edge of the pages.

− 2-Sided Print, Flip on Short Edge prints the exception pages on both sides of the paper and flips the pages on the short edge. The job then can be bound on the short edge of the pages.

− Use Job Setting prints the job using the attributes shown in the Job Settings box.

• Job Setting: Displays the attributes of the paper for the remainder of the job.

Note: Some combinations of 2-sided printing with certain paper types and sizes can produce

unexpected results.

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Scaling

You can reduce the image to as little as 25% of its original size or enlarge it as much as 400%. In Windows, you can find the Scale Options in the print driver on the Printing Options tab.

50% 100% 200%

1. To access Scaling Options, to the right of the Paper field, click the arrow, then select Other Size > Advanced Paper Size.

2. Select an option.

− No Scaling: You can use this option to retain the original image size.

− Automatically Scale: You can use this option to change the print from one standard paper size

to another. The Original Document Size is scaled to fit on the selected output paper size shown in the Output Paper Size field.

− Manually Scale: You can use this option to change the output print size by a specified

percentage.

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Printing Watermarks

A watermark is special purpose text that can be printed across one or more pages. For example, you can add a word like Copy, Draft, or Confidential as a watermark instead of stamping it on a document before distribution.

Notes:

• Not all options listed are supported on all printers. Some options apply only to a specific printer

model, configuration, operating system, or driver type.

• Watermarks are not supported for some print drivers when booklet is selected or when more

than one page is printed on a sheet of paper.

Using the watermark options, you can do the following:

• Create a watermark or edit an existing watermark using the Watermark Editor:

− A Text Watermark uses the characters typed in the Text field as the watermark. You can create

a text watermark to print on a document. Select options such as font size, font type, font color, and angle.

− A Picture Watermark uses an image as the watermark. The picture file can be in .bmp, .gif, or

.jpg format. You can create a picture watermark to print on a document, and select options

including size and position on the page.

− A Time Stamp Watermark uses a time stamp as the watermark. You can create a time stamp

watermark to print on a document. Time stamp elements include the day, date, time, and time zone.

• Place a watermark on the first page or on every page in a document.

• Print a watermark in the foreground or background or blend it with the print job.

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To print a Watermark:

1. Click Document Options > Watermark.

2. From the Watermark menu, select the watermark.

3. Click Layering, then select how to print the watermark:

− Print in Background prints the watermark behind the text and graphics in the document.

− Blend combines the watermark with the text and graphics in the document. A blended

watermark is translucent, so you can see both the watermark and the document content.

− Print in Foreground prints the watermark over the text and graphics in the document.

4. Click Pages, then select the pages on which to print the watermark:

− Print on All Pages prints the watermark on all pages of your document.

− Print on Page 1 Only prints the watermark only on the first page of the document.

5. Click OK.

Printing Watermarks

Notes:

• Not all options listed are supported on all printers. Some options apply only to a specific printer

model, configuration, operating system, or driver type.

• Watermarks are not supported for some print drivers when booklet is selected or when more

than one page is printed on a sheet of paper.

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Using the watermark options, you can do the following:

• Create a watermark or edit an existing watermark using the Watermark Editor:

− A Text Watermark uses the characters typed in the Text field as the watermark. You can create

a text watermark to print on a document. Select options such as font size, font type, font color, and angle.

− A Picture Watermark uses an image as the watermark. The picture file can be in .bmp, .gif, or

.jpg format. You can create a picture watermark to print on a document, and select options

including size and position on the page.

− A Time Stamp Watermark uses a time stamp as the watermark. You can create a time stamp

watermark to print on a document. Time stamp elements include the day, date, time, and time zone.

• Place a watermark on the first page or on every page in a document.

• Print a watermark in the foreground or background or blend it with the print job.

To print a watermark:

1. Click Document Options > Watermark.

2. From the Watermark menu, select the watermark.

3. Click Layering, then select how to print the watermark:

− Print in Background: This option prints the watermark behind the text and graphics in the

document.

− Blend: This option combines the watermark with the text and graphics in the document. A

blended watermark is translucent, so you can see both the watermark and the document content.

− Print in Foreground: This option prints the watermark over the text and graphics in the

document.

4. Click Pages, then select the pages on which to print the watermark:

− Print on Page 1 Only: This option prints the watermark only on the first page of the document.

− Print on All Pages: This option prints the watermark on all pages of your document.

5. Click OK.

Printing

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Printing Mirror Images

If the PostScript driver is installed, you can print pages as a mirror image. Images mirror left to right when printed.

Creating and Saving Custom Sizes

You can print custom-size paper from any paper tray. Custom-size paper settings are saved in the print driver and are available for you to select in all your applications. For paper sizes that are supported for each tray, see Supported Custom Paper Sizes on page 54.

To create and save custom sizes for Windows:

1. In the print driver, click the Printing Options tab.

2. For Paper, click the arrow, then select Other Size > Advanced Paper Size > Output Paper Size > New.

3. In the New Custom Paper Size window, enter the height and width of the new size.

4. To specify the units of measurement, at the bottom of the window, click the Measurements button, then select Inches or Millimeters.

5. To save, in the Name field, type a title for the new size, then click OK.

To create and save custom sizes for Macintosh:

1. In the application, click File > Page Setup.

2. Click Paper Sizes, then select Manage Custom Sizes.

3. To add a new size, in the Manage Paper Sizes window, click the plus sign (+).

4. At the top of the window, double-click My Custom Size, then type a name for the new custom size.

5. Enter the height and width of the new custom size.

6. Click Print Margins, then select the printer from the list. Or set the top, bottom, right, and left margins.

7. To save the settings, click OK.

Selecting Job Completion Notification for Windows

You can select to be notified when your job finishes printing. A message appears on your computer screen with the name of the job and the name of the printer where it was printed.

Note: This feature is available on a computer printing to a network printer.

To be notified when your print job completes:

1. In the print driver, click the Advanced tab.

2. Click Notification > Notify for Completed Jobs > Enabled.

3. Click OK.

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• Saved Job ............................................................................................................................................................................ 94

Printing Special Job Types

This section includes:

• Secure Print ........................................................................................................................................................................ 91

• Sample Set .......................................................................................................................................................................... 92

• Delay Print .......................................................................................................................................................................... 93

Special job types allow you to send a print job from your computer, then print it from the printer control panel.

Select special job types in the print driver from the Printing Options tab.

Secure Print

Secure print allows you to associate a 4–10 digit passcode with a print job when sending it to the printer. The job is held at the printer until you enter the passcode at the control panel.

When printing a series of secure print jobs, you can assign a default passcode in the Printing Preferences of the print driver. Then you can use the default passcode for all print jobs sent from that computer. If you must use a different passcode, you can override it in the application print driver.

Sending a Secure Print Job

1. On the Printing Options tab, from the Job Type list, select Secure Print.

2. Type a 4–10 digit passcode for the Secure Print job.

3. In the Confirm Passcode field, type the passcode again.

Notes:

• If you do not supply a passcode, the printer assigns a passcode and displays it in the Passcode

Required window. You can use the passcode supplied by the printer, or you can type your own passcode to use in the Secure Print window.

• The passcode is associated with your user name. After you set a passcode, it becomes the

default passcode for any print job that requires a passcode on all Xerox the passcode at any time from any window that contains the passcode.

4. Click OK.

5. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.

6. Select an option for 2-sided printing.

7. Select a print-quality mode.

8. Select another tab or click OK.

9. To send the job to the printer, in the Print window, select the number of copies to print, then click OK or Print.

printers. You can reset

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Releasing a Secure Print

1. At the control panel, press the Job Status button.

2. Touch Held Print Jobs or Secure Print Jobs, then select a folder. For details, see Secure Print on page 91.

3. Use the keypad to enter the passcode that you assigned to the print job, then touch OK.

4. Touch the corresponding print job in the list, then touch Print.

Deleting a Secure Print

1. At the control panel, press the Job Status button.

2. Touch Held Print Jobs or Secure Print Jobs, then select a folder. For details, see Secure Print on page 91.

3. Use the keypad to enter the passcode that you assigned to the print job, then touch OK.

4. Touch the corresponding print job in the list, then touch Delete.

Sample Set

The Sample Set job type allows you to print a sample copy of a multiple-copy job and hold the remaining copies at the printer. After you review the sample copy, you can select the job name from the printer control panel to print the additional copies.

Sending a Sample Set Print Job

1. On the Printing Options tab, from the Job Type list, select Sample Set.

2. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.

3. Select an option for 2-sided printing.

4. Select a print-quality mode.

5. Select another tab or click OK.

6. To send the job to the printer, in the Print window, select the number of copies to print, then click OK or Print.

A sample copy prints immediately. The sample copy is not counted as part of the print job.

7. After reviewing the copy, use the printer control panel to print or delete the remaining copies.

Note: You can use Sample Set as a part of the Earth Smart settings. In Earth Smart settings, set

Sample Set as your default Job Type.

8. To print the job, select it from the job list on the printer control panel.

9. Press OK.

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Releasing the Remaining Prints After Printing a Sample Set

1. At the control panel, touch Job Status.

2. Touch Held Print Jobs or Active Jobs, then select a folder.

3. Touch the corresponding print job in the list.

4. Touch Print. The remainder of the job prints, then the printer deletes the job from the printer hard drive.

Delay Print

You can delay a print job for up to 24 hours from the original job submission time. Enter the time at which you would like the job to print. If the time you enter is earlier than the time that you submit the print job, it prints on the following day. The Delayed Print default time is midnight.

Sending a Delay Print Job

1. On the Printing Options tab, from the Job Type list, select Delay Print.

2. In the Delay Print window, select the Tab key to move from the hour section to the minutes section. To select the time to send the print job, click the arrow buttons.

− For a 12-hour time format, type the hour (1–12), minutes (00–59), then select A.M. or P.M. To

toggle between A.M. and P.M., click A.M. or P.M., then use the Up arrow or Down arrow buttons.

− For a 24-hour time format, type the hour (1–23) and the minutes (00–59).

Note: The regional settings on your computer determine the time format.

3. Click OK.

4. Select other desired printing options and click OK.

5. Click OK or Print.

Note: To print the job after you send it but before the scheduled time, release the job at the printer

control panel.

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Saved Job

Saved Job or Store File in Folder stores a public or private job in the printer and prints the job as requested at the printer control panel. This option is useful for documents that you print frequently. You can assign a passcode to a private job to prevent unauthorized printing.

To print saved jobs, see Printing from Saved Jobs.

Sending a Public Saved Job

1. On the Printing Options tab, from the Job Type list, select Saved Job.

2. In the Saved Job window, for Job Name, do one of the following:

− Type a name for the job.

− Click the arrow to the right of the field and select a name from the list.

− Click the arrow to the right of the field and select Use Document Name to use the name of the

document.

Note: The print driver retains 10 names. When adding an 11th name, the name used least is deleted

automatically from the list. To remove names from the list other than the selected name, select Clear List.

3. In Save To or Folder Number, specify where you want the file saved on the printer. Do one of the following:

− Type the name of the destination folder.

− Click the arrow to the right of the field, then select a folder name from the list.

− Click the arrow to the right of the field, then select Default Public Folder.

4. To print the job now and also save the job, select the Print and Save check box.

5. Select Public.

6. Click OK.

7. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.

8. Select options for the print job:

− Select an option for 2-sided printing.

− Select a print-quality mode.

9. Select another tab or click OK.

10. To send the job to the printer, in the Print window, select the number of copies to print, then click OK or Print.

A sample copy prints immediately. The sample copy is not counted as part of the print job. After the job is saved, you can print it as needed. For details, see Printing from Saved Jobs.

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Printing

Sending a Private Saved Job

1. On the Printing Options tab, from the Job Type list, select Saved Job.

2. In the Saved Job window, for Job Name, do one of the following:

− Type a name for the job.

− Click the arrow to the right of the field and select a name from the list.

− Click the arrow to the right of the field and select Use Document Name to use the name of the

document.

Note: The print driver retains 10 names. When adding an 11th name, the name used least is deleted

automatically from the list. To remove names from the list other than the selected name, select Clear List.

3. In Save To or Folder Number, specify where you want the file saved on the printer. Do one of the following:

− Type the name of the destination folder.

− Click the arrow to the right of the field, then select a folder name from the list.

− Click the arrow to the right of the field, then select Default Public Folder.

4. To print the job now and also save the job, select the Print and Save check box.

5. To store your job at the printer, select Private.

6. In the Passcode field, type a passcode. The passcode is associated with your user name. After you set a passcode, it becomes the default passcode for any print job that requires a passcode on all

Xerox passcode.

7. In the Confirm Passcode field, type the passcode again.

8. Click OK.

9. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.

10. Select options for the print job:

− Select an option for 2-sided printing.

− Select a print-quality mode.

11. Select another tab or click OK.

12. To send the job to the printer, in the Print window, select the number of copies to print, then click OK or Print.

After the job is saved, you can print it as needed. For details, see Printing from Saved Jobs.

printers. You can reset the passcode at any time from any window that contains the

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Printing

Held Print Jobs

Jobs can be held or paused for various reasons. For example, if the printer is out of paper, the job holds. If you send a sample job, the first copy of the job prints and the rest of the copies hold until you release them. If the system administrator has configured the Hold All Jobs feature, any job sent to the printer is held until you release it.

Releasing Held Print Jobs

1. At the control panel, press the Job Status button.

2. Touch Held Print Jobs or Secure Print Jobs, then select a folder. For details, see Secure Print on page 91.

3. To determine why a job was held, touch the job, then touch Details.

4. Do one of the following:

− To release a held job, touch the job, then touch Print.

− To release all held jobs, touch Print All.

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Print From

Print From allows printing of documents stored on the printer, on a computer on a network, or on a USB Flash drive.

Printing from a USB Flash Drive

You can print .pdf, .tiff, and .xps files directly from a USB Flash drive.

Notes:

• If USB ports are disabled, you cannot use a USB card reader for authentication, update the

software, or print from a USB Flash drive.

• The system administrator must set up this feature before you can use it. For details, see the

System Administrator Guide at www.xerox.com/office/WC6655docs.

To print from a USB Flash drive:

1. Insert your USB Flash drive in a USB port on the printer. The Print from USB window appears. The list at the bottom of the window displays the folders and printable files on the USB Flash drive.

2. To scroll through the list and locate the printable file, next to the list, use the arrows. If the print file is in a folder, to open the folder, touch the name.

3. Touch the name of the printable file.

4. Select the number of copies, output color, paper size, paper color, paper type, 2-sided printing, and finishing options.

5. Press the green Start button.

6. To go back to the last screen, touch Back.

7. To look for other folders and printable files, touch Browse.

Printing from Saved Jobs

To print from saved jobs:

1. At the control panel, press the Services Home button, then touch Print From.

2. Select Saved Jobs, then touch the name of the folder containing the saved job.

3. Touch the name of the saved job that you want to print.

Note: To print a private saved job, touch the name of the job, then enter the passcode.

4. Select the number of copies, output color, paper size, paper color, paper type, 2-sided printing, and finishing options.

5. Press the green Start button.

6. After the job prints, to return to the list of saved jobs, touch Browse. To return to the list of folders, touch Back.

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Printing

Printing from Mailbox

Print from mailbox allows you to print a file that is stored in a folder on the printer hard drive.

To print from a mailbox:

1. At the control panel, press the Services Home button, then touch Print From.

2. Select Mailbox, then touch the name of the folder containing the document.

Note: If Mailbox is not displayed, use Xerox

Mailbox and Print From Mailbox features. Then create a scan to mailbox folder. For details, see the System Administrator Guide at www.xerox.com/office/WC6655docs.

3. Touch the name of the document that you want to print.

4. Select the number of copies, output color, paper size, paper color, paper type, 2-sided printing, and finishing options.

5. Press the green Start button. After the job prints, to return to the list of documents in the mailbox, touch Browse. To return to the list of folders, touch Back.

CentreWare® Internet Services to enable the Scan to

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Printing from Xerox® CentreWare® Internet Services

You can print .pdf, .ps, .pcl, and .xps files directly from Xerox® CentreWare® Internet Services without having to open another application or the print driver. The files can be stored on a local computer hard drive, mass storage device, or network drive.

To print from Xerox

1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return.

Note: If you do not know the IP address of your printer, see Finding the IP Address of Your Printer

on page 30.

2. In Xerox

3. To select the file from a local network or remote location, click Browse, select the file, then click Open.

4. For Printing, select the desired options for the job.

− Normal Print prints a job immediately.

− Secure Print prints a job after you enter your passcode at the printer control panel.

− Sample Set, or Proof Print, prints one copy of a multiple-copy print job and holds the remaining

copies at the printer.

− Save Job for Reprint saves a print job in a folder on the print server for future printing. You can

specify a job name and folder.

− Delay Print prints a job at a specified time up to 24 hours from the original job submission.

5. If Accounting is enabled, enter your User ID and account information.

6. Click Submit Job.

CentreWare® Internet Services:

CentreWare® Internet Services, click the Print tab.

Note: To ensure that the job was sent to the queue, wait for the job submission confirmation

message to appear before you close this page.

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Xerox WorkCentre 6655, WorkCentre 6655i User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Safety

Electrical Safety

General Guidelines

Power Cord

Emergency Turn Off

Laser Safety

Operational Safety

Operational Guidelines

Ozone Release

Printer Location

Printer Supplies

Maintenance Safety

Printer Symbols

Environmental, Health, and Safety Contact Information

Features

Parts of the Printer

Front View

Rear View

Internal Parts

Control Panel

Information Pages

Printing the Configuration Report

Administration Features

Accessing the Printer

Authentication

Authorization

Accounting

Logging In

Logging In at the Control Panel

Logging In to Xerox® CentreWare® Internet Services

Administrator Password

Logging In as the System Administrator at the Control Panel

Xerox® CentreWare® Internet Services

Accessing Xerox® CentreWare® Internet Services

Automatic Data Collection

Billing and Usage Information

Finding the IP Address of the Printer

Xerox ConnectKey Apps

More Information

Welcome Center

Locating the Serial Number

Installation and Setup

Installation and Setup Overview

Selecting a Location for the Printer

Power Cord Safety Information

Connecting the Printer

Selecting a Connection Method

Physically Connecting the Printer to the Network

Connecting to a Computer Using USB

Connecting to a Telephone Line

Turning the Printer On and Off

Configuring Network Settings

About TCP/IP and IP Addresses

Modifying General Settings

Setting Energy Saver Mode

Setting the Date and Time at the Control Panel

Installing the Software

Operating System Requirements

Installing Drivers and Utilities for Windows

Installing Print Drivers and Utilities for Macintosh OS X Versions 10.7 and Later

Installing Scan Drivers for Macintosh

Installing Print Drivers and Utilities for UNIX and Linux Printing

Xerox® Print Driver Package

Xerox® Print Drivers

Xerox® Printer Manager

Installing Xerox® Print Driver Package

Launching Xerox® Printer Manager

Other Drivers

Paper and Media

Supported Paper

Recommended Media

Ordering Paper

General Paper Loading Guidelines

Paper That Can Damage Your Printer

Paper Storage Guidelines

Supported Paper Types and Weights