Xerox WORKCENTRE 6655, WORKCENTRE 6655I User Manual

Xerox® WorkCentre® 6655/6655i

Color Multifunction Printer

2016 Xerox® ConnectKey® Technology

System Administrator Guide

© 2016 Xerox Corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, and so on.

Xerox® and Xerox and Design®, Phaser®, PhaserSMART®, PhaserMatch®, PhaserCal®, PhaserMeter™, CentreWare®, PagePack®, eClick®, PrintingScout®, Walk-Up®, WorkCentre®, FreeFlow®, SMARTsend®, Scan to PC Desktop®, MeterAssistant®, SuppliesAssistant®, Xerox Secure Access Unified ID System®, Xerox Extensible Interface Platform®, ColorQube®, ConnectKey®, Global Print Driver®, and Mobile Express Driver® are trademarks of Xerox Corporation in the United States and/or other countries.

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Apple, Bonjour, EtherTalk, TrueType, iPad, iPhone, iPod, iPod touch, Mac and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries. AirPrint and the AirPrint logo are trademarks of Apple Inc.

HP-GL®, HP-UX®, and PCL® are trademarks of Hewlett-Packard Corporation in the United States and/or other countries. IBM® and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries. Mopria™ is a trademark of the Mopria Alliance.

Microsoft®, Windows Vista®, Windows®, and Windows Server® are trademarks of Microsoft Corporation in the United States and other countries.

Novell®, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks of Novell, Inc. in the United States and other countries.

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McAfee®, ePolicy Orchestrator®, and McAfee ePO™ are trademarks or registered trademarks of McAfee, Inc. in the United States and other countries.

UNIX® is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited. PANTONE® and other Pantone, Inc. trademarks are the property of Pantone, Inc.

Document version 1.3: February 2016 BR10155_en-us

Contents
1	Introduction	13
	Overview ...............................................................................................................................................................................	14
	Configuration Steps.................................................................................................................................................	15
	More Information.............................................................................................................................................................	16
2	Initial Setup	17
	Physically Connecting the Printer ..............................................................................................................................	18
	Assigning a Network Address ......................................................................................................................................	19
	Connecting the Printer to a Wireless Network .....................................................................................................	20
	Accessing Administration and Configuration Settings.....................................................................................	21
	Accessing the Control Panel as a System Administrator .........................................................................	21
	Accessing Xerox® CentreWare® Internet Services as a System Administrator..............................	21
	Initial Setup at the Control Panel..............................................................................................................................	22
	Installation Wizard ..................................................................................................................................................	22
	Using Installation Wizards ...................................................................................................................................	22
	Setting the Measurement Units.........................................................................................................................	22
	Installing Optional Software Features ............................................................................................................	23
	Initial Setup in Xerox® CentreWare® Internet Services ...................................................................................	24
	Printing the Configuration Report.....................................................................................................................	24
	Restricting Access to the Printer.........................................................................................................................	24
	Using the Configuration Overview Page.........................................................................................................	25
	Assigning a Name and Location to the Printer............................................................................................	25
	Selecting Services to Appear on the Touch Screen ....................................................................................	25
	Installing Optional Software Features ............................................................................................................	26
	Supplies Plan Activation Code.............................................................................................................................	26
	Physical Connection Settings ..............................................................................................................................	27
	Changing the System Administrator Password ...................................................................................................	28
	Changing the System Administrator Password at the Control Panel.................................................	28
	Setting the Date and Time...........................................................................................................................................	29
	Setting the Date and Time in Xerox® CentreWare® Internet Services..............................................	29
	Setting the Date and Time at the Control Panel ........................................................................................	30
3	Network Connectivity	31
	Connecting to a Wireless Network ............................................................................................................................	32
	Configuring Wireless Settings Manually.........................................................................................................	33
	Connecting Directly to a Wireless Network ...................................................................................................	34
	Wi-Fi Direct..........................................................................................................................................................................	35
	Configuring Wi-Fi Direct ........................................................................................................................................	35
	AirPrint...................................................................................................................................................................................	36
	Configuring AirPrint.................................................................................................................................................	36
	Xerox® WorkCentre® 6655/6655i Color Multifunction Printer	3
	System Administrator Guide

Contents
	Mopria ...................................................................................................................................................................................	37
	Configuring Mopria..................................................................................................................................................	37
	USB Settings .......................................................................................................................................................................	38
	Configuring USB Settings......................................................................................................................................	38
	AppleTalk..............................................................................................................................................................................	39
	Before You Begin ......................................................................................................................................................	39
	Configuring AppleTalk............................................................................................................................................	39
	FTP/SFTP Filing..................................................................................................................................................................	40
	Configuring FTP and SFTP Filing Settings......................................................................................................	40
	HTTP.......................................................................................................................................................................................	41
	Enabling HTTP at the Control Panel.................................................................................................................	41
	Configuring HTTP Settings in Xerox® CentreWare® Internet Services..............................................	41
	Accessing HTTP Web Services .............................................................................................................................	41
	HTTP Web Services ..................................................................................................................................................	42
	Accessing HTTP Advanced Settings..................................................................................................................	42
	HTTP Advanced Settings.......................................................................................................................................	42
	IP..............................................................................................................................................................................................	43
	Enabling TCP/IP.........................................................................................................................................................	43
	Configuring the Network Address Manually at the Control Panel ......................................................	43
	Configuring DNS Settings at the Control Panel ..........................................................................................	44
	Configuring IP Settings in Xerox® CentreWare® Internet Services.....................................................	45
	IPP ...........................................................................................................................................................................................	48
	Configuring IPP .........................................................................................................................................................	48
	LDAP.......................................................................................................................................................................................	49
	Adding LDAP Server Information ......................................................................................................................	49
	Adding or Editing LDAP Servers in Xerox® CentreWare® Internet Services.....................................	50
	Configuring a Secure LDAP Connection..........................................................................................................	50
	Configuring LDAP Server Optional Information..........................................................................................	50
	LDAP Server Contexts .............................................................................................................................................	51
	Configuring LDAP User Mappings.....................................................................................................................	52
	LDAP Custom Filters ................................................................................................................................................	52
	LPR/LPD.................................................................................................................................................................................	54
	NetWare ...............................................................................................................................................................................	55
	Configuring NetWare General Settings ..........................................................................................................	55
	Enabling SAP...............................................................................................................................................................	55
	Bindery Settings ........................................................................................................................................................	56
	Configuring NetWare Directory Services (NDS) Settings ........................................................................	56
	NDPS/NEPS..................................................................................................................................................................	56
	NTP .........................................................................................................................................................................................	57
	POP3.......................................................................................................................................................................................	58
	Proxy Server.........................................................................................................................................................................	59
	Configuring the Proxy Server...............................................................................................................................	59
	Raw TCP/IP Printing.........................................................................................................................................................	60
	Configuring Raw TCP/IP Settings ......................................................................................................................	60
	Configuring Raw TCP/IP Advanced Settings ................................................................................................	61
4	Xerox® WorkCentre® 6655/6655i Color Multifunction Printer
	System Administrator Guide

	Contents
	SLP...........................................................................................................................................................................................	62
	Configuring SLP .........................................................................................................................................................	62
	SMB Filing ............................................................................................................................................................................	63
	Configuring Kerberos Authentication Options for SMB ...........................................................................	63
	SMTP Server ........................................................................................................................................................................	64
	Configuring SMTP Server Settings ....................................................................................................................	64
	Configuring SMTP Authentication Settings ..................................................................................................	64
	Configuring SMTP Connection Encryption Settings ..................................................................................	65
	Configuring SMTP File Size Management .....................................................................................................	65
	Testing SMTP Configuration Settings..............................................................................................................	65
	SNMP .....................................................................................................................................................................................	66
	Enabling SNMP ..........................................................................................................................................................	66
	Configuring SNMPv1/v2c......................................................................................................................................	66
	Configuring SNMPv3...............................................................................................................................................	67
	Configuring SNMP Advanced Settings............................................................................................................	68
	SSDP .......................................................................................................................................................................................	69
	WSD........................................................................................................................................................................................	70
	Enabling WSD ............................................................................................................................................................	70
4	Security	71
	Setting Access Rights ......................................................................................................................................................	72
	Authentication...........................................................................................................................................................	72
	Authorization..............................................................................................................................................................	73
	Personalization ..........................................................................................................................................................	73
	Setting the Login Method.....................................................................................................................................	73
	Configuring Authentication Settings .......................................................................................................................	74
	Configuring Local Authentication Settings ...................................................................................................	74
	Configuring Network Authentication Settings.............................................................................................	76
	Configuring Xerox Secure Access Unified ID System Authentication Settings .............................	78
	Configuring Convenience Authentication Settings....................................................................................	80
	Configuring Smart Card Authentication Settings.......................................................................................	81
	Configuring Authorization Settings ..........................................................................................................................	84
	Setting the Authorization Method ....................................................................................................................	84
	Configuring Local Authorization Settings ......................................................................................................	84
	Configuring Network Authorization Settings ...............................................................................................	84
	User Permissions .......................................................................................................................................................	85
	Secure HTTP (SSL) ............................................................................................................................................................	93
	Using SSL for all HTTP Communication..........................................................................................................	93
	FIPS 140-2 ...........................................................................................................................................................................	94
	Enabling FIPS 140 Mode and Checking for Compliance.........................................................................	95
	Stored Data Encryption..................................................................................................................................................	96
	Enabling Encryption of Stored Data.................................................................................................................	96
	IP Filtering............................................................................................................................................................................	97
	Creating or Editing an IP Filter Rule .................................................................................................................	97
	Editing an IP Filter Rule..........................................................................................................................................	98
	Xerox® WorkCentre® 6655/6655i Color Multifunction Printer	5
	System Administrator Guide

Contents
	Arranging the Execution Order of IP Filter Rules ........................................................................................	98
	Audit Log ..............................................................................................................................................................................	99
	Enabling Audit Log...................................................................................................................................................	99
	Enabling Automatic Log Transfer......................................................................................................................	99
	Enabling Protocol Logs .........................................................................................................................................	100
	Saving an Audit Log...............................................................................................................................................	100
	Saving an Audit Log to a USB Flash Drive ...................................................................................................	100
	Interpreting the Audit Log..................................................................................................................................	101
	Installation Policies........................................................................................................................................................	102
	McAfee Embedded Control ........................................................................................................................................	103
	Setting the Security Level....................................................................................................................................	104
	Setting the Alert Options.....................................................................................................................................	105
	IPsec .....................................................................................................................................................................................	106
	Enabling IPsec..........................................................................................................................................................	106
	Managing Actions ..................................................................................................................................................	106
	Managing Protocol Groups.................................................................................................................................	107
	Creating a New Action .........................................................................................................................................	107
	Editing or Deleting an Action ............................................................................................................................	109
	Managing Host Groups ........................................................................................................................................	110
	Managing Security Policies.................................................................................................................................	110
	Security Certificates.......................................................................................................................................................	111
	Installing Certificates............................................................................................................................................	111
	Creating and Installing a Xerox® Device Certificate ...............................................................................	112
	Installing the Generic Xerox® Trusted CA Certificate .............................................................................	113
	Creating a Certificate Signing Request.........................................................................................................	113
	Installing Root Certificates.................................................................................................................................	114
	Installing Domain Controller Certificates ....................................................................................................	115
	Viewing, Saving, or Deleting a Certificate....................................................................................................	115
	Specifying the Minimum Certificate Key Length......................................................................................	116
	802.1X .................................................................................................................................................................................	117
	Enabling and Configuring 802.1X in Xerox® CentreWare® Internet Services..............................	118
	System Timeout ..............................................................................................................................................................	120
	Setting System Timeout Values .......................................................................................................................	120
	Overwriting Image Data..............................................................................................................................................	121
	Manually Deleting Image Data........................................................................................................................	122
	Scheduling Routine Deletion of Image Data .............................................................................................	123
	Immediate Job Overwrite ...................................................................................................................................	124
	PostScript Passwords.....................................................................................................................................................	125
	Enabling or Creating PostScript Passwords .................................................................................................	125
	USB Port Security............................................................................................................................................................	126
	Enabling or Disabling USB Ports.......................................................................................................................	126
	Displaying or Hiding Network Settings..................................................................................................................	127
	Hiding User Names on the Control Panel.............................................................................................................	128
	Verifying the Software .................................................................................................................................................	129
	Restricting Print File Software Updates ................................................................................................................	130
	Specifying Email and Internet Fax Recipient Restrictions ............................................................................	131
6	Xerox® WorkCentre® 6655/6655i Color Multifunction Printer
	System Administrator Guide

	Contents
	Disabling the System Administrator Password Reset......................................................................................	132
5	Printing	133
	Paper Management.......................................................................................................................................................	134
	Setting Default Paper Type and Color...........................................................................................................	134
	Enabling Required Paper Policies.....................................................................................................................	134
	Setting Paper Size Preference ...........................................................................................................................	134
	Selecting Paper Tray Settings ...........................................................................................................................	135
	Selecting Tray 1 Settings.....................................................................................................................................	135
	Saving and Reprinting Jobs........................................................................................................................................	136
	Enabling the Reprint Saved Jobs Feature.....................................................................................................	136
	Create and Manage Saved Jobs Folders ......................................................................................................	136
	Saving and Printing Jobs .....................................................................................................................................	137
	Backing up Saved Jobs .........................................................................................................................................	137
	Restoring Saved Jobs from an FTP Repository...........................................................................................	138
	Printing Jobs from Xerox® CentreWare® Internet Services ..........................................................................	139
	Configuring General Print Settings .........................................................................................................................	140
	Printing an Error Sheet .................................................................................................................................................	141
	Managing Banner Page Printing Options.............................................................................................................	142
	Enabling Banner Page Printing in Xerox® CentreWare® Internet Services....................................	142
	Enabling Banner Page Printing at the Control Panel ..............................................................................	142
	Enabling Banner Page Printing in the Print Driver....................................................................................	143
	Configuring Secure Print Settings............................................................................................................................	144
	Configuring Secure Print Device Policies ......................................................................................................	144
	Configuring Secure Print Driver Defaults......................................................................................................	144
	Hold All Jobs......................................................................................................................................................................	145
	Configuring the Hold all Jobs Feature ...........................................................................................................	145
	UNIX, Linux, and AS/400 Printing ...........................................................................................................................	146
	Xerox® Printer Manager.......................................................................................................................................	146
	Printing from a Linux Workstation ..................................................................................................................	147
	Adding the Printer ..................................................................................................................................................	147
	Printing with CUPS .................................................................................................................................................	147
	AS/400.........................................................................................................................................................................	148
	Print from USB .................................................................................................................................................................	149
	Enabling Print from USB......................................................................................................................................	149
	Print from Mailbox .........................................................................................................................................................	150
	Enabling Print From Mailbox .............................................................................................................................	150
	AirPrint.................................................................................................................................................................................	151
	Mopria .................................................................................................................................................................................	152
	Allowing Users to Interrupt Active Print Jobs .....................................................................................................	153
	Specifying Output Settings.........................................................................................................................................	154
6	Copying	155
	Setting Copy Presets......................................................................................................................................................	156
	Xerox® WorkCentre® 6655/6655i Color Multifunction Printer	7
	System Administrator Guide

Contents
	Specifying Default Copy Settings....................................................................................................................	156
	Specifying Feature Defaults for Copy Settings at the Control Panel...............................................	157
	Setting the Color Presets Screen ......................................................................................................................	157
	Setting Edge Erase Presets .................................................................................................................................	158
	Setting Image Shift Presets ...............................................................................................................................	158
	Setting Reduce/Enlarge Presets........................................................................................................................	159
	Setting the Reading Order Options.................................................................................................................	159
	Disabling Automatic Image Rotation............................................................................................................	159
	Specifying ID Card Copy Settings ...........................................................................................................................	160
	Specifying Output Settings.........................................................................................................................................	161
7	Scanning	163
	Scanning to a Folder on the Printer ........................................................................................................................	164
	Enabling or Disabling Scan to Mailbox..........................................................................................................	164
	Setting Scan Policies..............................................................................................................................................	165
	Managing Folders and Scanned Files ............................................................................................................	165
	Scanning to an Email Address...................................................................................................................................	168
	Email ............................................................................................................................................................................	168
	Workflow Scanning ........................................................................................................................................................	173
	Enabling Workflow Scanning.............................................................................................................................	173
	Configuring File Repository Settings..............................................................................................................	173
	Configuring the Default Template..................................................................................................................	178
	Configuring Workflow Scanning General Settings...................................................................................	179
	Configuring Single-Touch Service....................................................................................................................	180
	Configuring Custom File Naming ....................................................................................................................	180
	Setting Template Display Settings for the Control Panel .....................................................................	181
	Enabling Remote Scanning using TWAIN ...................................................................................................	181
	Configuring a Validation Server .......................................................................................................................	181
	Configuring Template Pool Repository Settings .......................................................................................	182
	Configuring Unspecified Defaults ...................................................................................................................	182
	Scan to USB.......................................................................................................................................................................	183
	Enabling Scan to USB ...........................................................................................................................................	183
	Scanning to a User Home Folder .............................................................................................................................	184
	Configuring the Printer for the Xerox Scan Utility............................................................................................	186
	Configuring Scan To Destination.............................................................................................................................	187
	Before You Begin ....................................................................................................................................................	187
	Configuring Default Scan Settings..................................................................................................................	187
	Configuring Default Scan Settings for Address Book..............................................................................	187
	Configuring Default Scan Settings for Security.........................................................................................	187
8	Faxing	189
	Fax Overview.....................................................................................................................................................................	190
	Fax.........................................................................................................................................................................................	191
	Configuring Required Fax Settings at the Control Panel.......................................................................	191
	Configuring Embedded Fax Settings .............................................................................................................	192
	Fax Security...............................................................................................................................................................	192

8Xerox® WorkCentre® 6655/6655i Color Multifunction Printer System Administrator Guide

	Contents
	Setting Fax Defaults..............................................................................................................................................	193
	Setting Fax Feature Defaults.............................................................................................................................	195
	Fax Forwarding........................................................................................................................................................	196
	Fax Mailboxes ..........................................................................................................................................................	198
	Fax Reports................................................................................................................................................................	199
	Internet Fax ......................................................................................................................................................................	206
	Accessing the Internet Fax Setup Page ........................................................................................................	206
	LAN Fax...............................................................................................................................................................................	210
9	Accounting	211
	Xerox Standard Accounting .......................................................................................................................................	212
	Enabling Xerox Standard Accounting............................................................................................................	212
	Setting Service Tracking Options .....................................................................................................................	213
	General and Group Accounts.............................................................................................................................	213
	Adding a User and Setting Usage Limits......................................................................................................	214
	Managing User Information..............................................................................................................................	215
	Assigning Users to an Account .........................................................................................................................	217
	Usage Limits .............................................................................................................................................................	217
	Configuring Validation Policies and Print Job Exceptions.....................................................................	218
	Network Accounting......................................................................................................................................................	220
	Enabling Network Accounting...........................................................................................................................	220
	Setting Network Accounting Workflow Options........................................................................................	221
	Configuring Job Limits Server Settings..........................................................................................................	221
	Configuring User Prompts...................................................................................................................................	221
	Disabling the Job Limits Web Service ............................................................................................................	222
	Configuring Validation Policies and Print Job Exceptions.....................................................................	222
	Accounting Using an Auxiliary Access Device ....................................................................................................	224
	Enabling Accounting Using an Auxiliary Access Device.........................................................................	224
	Displaying Your Company Logo on the Blocking Screen.......................................................................	224
	Setting the Auxiliary Access Device Type.....................................................................................................	224
	Selecting Services to Restrict or Track ...........................................................................................................	225
	Setting the Job Timeout......................................................................................................................................	225
	Enabling Accounting in Print Drivers ......................................................................................................................	226
	Enabling Accounting in a Windows Print Driver ........................................................................................	226
	Enabling Accounting in an Apple Macintosh Print Driver......................................................................	226
	Printing a Copy Activity Report.................................................................................................................................	227
10	Administrator Tools	229
	Monitoring Alerts and Status.....................................................................................................................................	230
	Alert Notification ....................................................................................................................................................	230
	Energy Saving Settings.................................................................................................................................................	232
	Setting Energy Saver Mode................................................................................................................................	232
	Remote Control Panel...................................................................................................................................................	234
	Entry Screen Defaults....................................................................................................................................................	235
	Smart eSolutions and Billing Information ...........................................................................................................	236
	Xerox® WorkCentre® 6655/6655i Color Multifunction Printer	9
	System Administrator Guide

Contents
	Smart eSolutions.....................................................................................................................................................	236
	View Usage and Billing Information..............................................................................................................	238
	Billing Impression Mode ..............................................................................................................................................	239
	Cloning ................................................................................................................................................................................	240
	Creating a Clone File .............................................................................................................................................	240
	Installing a Clone File ...........................................................................................................................................	240
	Address Books ..................................................................................................................................................................	241
	Device Address Book .............................................................................................................................................	241
	Network Address Book..........................................................................................................................................	246
	LAN Fax Address Book..........................................................................................................................................	246
	Font Management Utility ...........................................................................................................................................	247
	Network Logs....................................................................................................................................................................	248
	Downloading a Network Log .............................................................................................................................	248
	Downloading a Network Log to a USB Flash Drive ..................................................................................	248
	Customizing Printer Contact Information ...........................................................................................................	249
	Display Device Information .......................................................................................................................................	250
	Xerox Online Support ....................................................................................................................................................	251
	Enabling Xerox Online Support.........................................................................................................................	251
	Restarting the Printer in Xerox® CentreWare® Internet Services...............................................................	252
	Restarting the Printer at the Control Panel .........................................................................................................	253
	Taking the Printer Offline............................................................................................................................................	254
	Erase Customer Data ....................................................................................................................................................	255
	Resetting the User Interface to Factory Default Settings ............................................................................	256
	Updating the Printer Software..................................................................................................................................	257
	Enabling Upgrades.................................................................................................................................................	257
	Manually Updating the Software Using a USB Flash Drive .................................................................	257
	Software Upgrade..................................................................................................................................................	258
	Adjusting Color, Image, and Text Detection Settings ....................................................................................	259
11	Customization and Expansion	261
	Xerox Extensible Interface Platform.......................................................................................................................	262
	Configuring Extensible Services........................................................................................................................	262
	Auxiliary Interface Kit...................................................................................................................................................	263
	Driver Download Link ....................................................................................................................................................	264
	Customizing or Hiding the Driver Download Link.....................................................................................	264
	Displaying or Hiding ConnectKey Apps.................................................................................................................	265
	Creating a Custom Single-Touch Scan Service...................................................................................................	266
	Creating a Custom Single-Touch Scan Service Overview ......................................................................	266
	Creating a Single-Touch Scan Service............................................................................................................	266
	Customizing the Appearance of Your Service ............................................................................................	267
	Managing Scan Templates.................................................................................................................................	268
	Locking or Hiding Your Service from Appearing on the Control Panel ............................................	269
	Weblet Management....................................................................................................................................................	270
	Installing a Weblet.................................................................................................................................................	270

10Xerox® WorkCentre® 6655/6655i Color Multifunction Printer System Administrator Guide

		Contents
	Configuring Weblet Settings......................................................................................................................................	271
A Audit Log Event Identification Numbers		273
	Audit Log Event Identification Numbers..............................................................................................................	274
B	External Keyboard	279
	External Keyboard Shortcuts .....................................................................................................................................	280

Xerox® WorkCentre® 6655/6655i Color Multifunction Printer	11
System Administrator Guide

Introduction

This chapter includes:
•	Overview ..................................................................................................................................................................................	14
•	More Information................................................................................................................................................................	16

Xerox® WorkCentre® 6655/6655i Color Multifunction Printer	13
System Administrator Guide

Introduction

Overview

This guide is designed for a system administrator with network administrator rights who understands networking concepts and has experience creating and managing network user accounts.

Use this guide to help you install, configure, and manage your printer on a network.

Notes:

•Network features are not available when you are connected over USB.

•Embedded fax features are not available for all printer models.

14Xerox® WorkCentre® 6655/6655i Color Multifunction Printer System Administrator Guide

Introduction

Configuration Steps

When you configure the printer for the first time, complete the following tasks.

1.Ensure that your printer is connected physically to your network, and to the fax line, as needed.

2.Confirm that your printer is recognized on your network. By default, the printer is configured to receive an IP address from a DHCP server over a TCP/IP network. If you have another type of network, or want to assign a static IP address, see IP on page 43.

3.Complete the installation wizards. These wizards help you configure basic printer settings such as your location, time zone, and date and time preferences.

4.Print a configuration report listing the current printer configuration. Review the report and locate the printer IPv4 address. For details, see Configuration Report on page 24.

5.Open a Web browser and type the IP address of your printer to access Xerox® CentreWare® Internet Services. Xerox® CentreWare® Internet Services is the administration and configuration software installed on the embedded Web server in the printer. For details, see Accessing Xerox® CentreWare® Internet Services on page 21.

Note: You can access most configuration settings on the Properties tab in Xerox® CentreWare® Internet Services.

6.Print the Configuration Checklist. The Configuration Checklist provides space for you to write down important information as you go through the configuration process. Use it to record information

about your network settings, including passwords, network paths, and server addresses. To access the checklist, In Xerox® CentreWare® Internet Services, click Properties > Configuration Overview, then click View Checklist.

7.Create a host name for the printer. For details, see DNS on page 44.

8.Configure Authentication. For details, see Setting Up Access Rights on page 72.

9.Configure Security. For details, see Security on page 71.

10.Enable services in Xerox® CentreWare® Internet Services. For details, see Selecting Services to Appear on the Touch Screen on page 25.

11.Configure Print, Scan, and Fax features. For details, see Printing on page 133, Scanning on page 163, and Faxing on page 189.

12.Configure Accounting. For details, see Accounting on page 211.

Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type.

Xerox® WorkCentre® 6655/6655i Color Multifunction Printer	15
System Administrator Guide

Introduction

More Information

Resource	Location

Installation Guide	Packaged with the printer.

Other documentation for your printer	•	www.xerox.com/office/WC6655docs
	•	www.xerox.com/office/WC6655i_docs

Recommended Media List	United States: www.xerox.com/rmlna
	European Union: www.xerox.com/rmleu

Technical support information for your printer;	•	www.xerox.com/office/WC6655support
including online technical support, Online Support	•	www.xerox.com/office/WC6655i_support
Assistant, and driver downloads.
Information about menus or error messages	Press the control panel Help (?) button.

Information pages	To print from the control panel, press Machine Status >
	Machine Information > Information Pages.
	To print from Xerox® CentreWare® Internet Services, click
	Status > Information Pages.

Xerox® CentreWare® Internet Services	In Xerox® CentreWare® Internet Services, click Help.
documentation

Order supplies for your printer	•	www.xerox.com/office/WC6655supplies
	•	www.xerox.com/office/WC6655i_supplies

A resource for tools and information, including	www.xerox.com/office/businessresourcecenter
interactive tutorials, printing templates, helpful
tips, and customized features to meet your
individual needs.

Local sales and support center	www.xerox.com/office/worldcontacts

Printer registration	www.xerox.com/office/register

Xerox® Direct online store	www.direct.xerox.com/
Third party and open source software	To locate third party and open source software disclosure
	notices and terms and conditions, go to the product page at:
	•	www.xerox.com/office/WC6655support
	•	www.xerox.com/office/WC6655i_support

16Xerox® WorkCentre® 6655/6655i Color Multifunction Printer System Administrator Guide

Initial Setup

This chapter includes:
• Physically Connecting the Printer .................................................................................................................................	18
• Assigning a Network Address..........................................................................................................................................	19
• Connecting the Printer to a Wireless Network.........................................................................................................	20
• Accessing Administration and Configuration Settings........................................................................................	21
• Initial Setup at the Control Panel .................................................................................................................................	22
• Initial Setup in Xerox® CentreWare® Internet Services.......................................................................................	24
• Changing the System Administrator Password.......................................................................................................	28
• Setting the Date and Time ..............................................................................................................................................	29

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System Administrator Guide

Initial Setup

Physically Connecting the Printer

1.Connect the power cord to the printer, and plug it into an electrical outlet.

2.Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer. Connect the other end of the cable to a correctly configured network port.

3.If your printer has fax installed, connect it to a correctly configured telephone line.

4.Turn on the printer.

18Xerox® WorkCentre® 6655/6655i Color Multifunction Printer System Administrator Guide

Initial Setup

Assigning a Network Address

The printer automatically acquires a network address from a DHCP server by default. To assign a static IP address, configure DNS server settings, or configure other TCP/IP settings, see IP on page 43. If the printer does not detect a DHCP server, the printer uses an IPv4 self-assigned address. Address information is listed on the configuration report. For details, see Configuration Report on page 24.

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System Administrator Guide

Initial Setup

Connecting the Printer to a Wireless Network

If the printer is connected to your wired network, you can configure wireless settings in Xerox® CentreWare® Internet Services. You can also connect directly to a wireless network. For details, see Connecting to a Wireless Network on page 32.

Note: You cannot connect to a wired network and a wireless network at the same time.

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Initial Setup

Accessing Administration and Configuration

Settings

You can access the administration and configuration settings from the Tools tab on the control panel or from the Properties tab in Xerox® CentreWare® Internet Services. The control panel consists of a touch screen and buttons you press to control the functions available on the printer. Xerox® CentreWare® Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser.

The administrator password is required when accessing locked settings in Xerox® CentreWare® Internet Services or at the control panel. Most printer models have a default configuration that restricts access to some settings. Access is restricted for settings on the Properties tab in Xerox® CentreWare® Internet Services, and settings on the Tools tab on the control panel touch screen.

Accessing the Control Panel as a System Administrator

1.At the printer control panel, press the Log In/Out button.

2.Type admin and touch Next.

3.Type the administrator password, then touch Done. Note: The default password is 1111.

Accessing Xerox® CentreWare® Internet Services as a System Administrator

Before you begin:

•Locate your printer IP address using the Configuration Report. For details, see Printing the Configuration Report on page 24.

•Ensure that TCP/IP and HTTP are enabled. If you disabled either of these protocols, enable them at the control panel before accessing Xerox® CentreWare® Internet Services.

To log in to Xerox® CentreWare® Internet Services as the administrator:

1.At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return.

2.In the top right area of the page, click Login.

3.Under User ID, type admin.

4.Under password, type the administrator password. The default password is 1111.

5.Click Login.

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Initial Setup

Initial Setup at the Control Panel

Installation Wizard

The Installation wizard starts the first time you turn on the printer. The wizard prompts you with a series of questions to help you configure basic printer settings.

Note: You can complete the wizard at any time.

•To assign a static IP address or change the default dynamic addressing settings, use the IP Address Settings wizard.

•To add phone numbers for support or supplies contacts, use the Contact Numbers wizard.

•To configure basic embedded fax settings, use the Fax Setup wizard.

Using Installation Wizards

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Touch Device Settings > Additional Install Options.

3.To start a wizard, touch IP Address Settings, Contact Numbers, or Fax Setup.

4.Follow the onscreen instructions.

Setting the Measurement Units

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Touch Device Settings > General > Measurements.

3.To show dimensions in metric or imperial units, under Units, select an option.

4.To specify the decimal mark symbol that the printer uses, under Numeric Separator, select Comma or Period.

5.Click OK.

22Xerox® WorkCentre® 6655/6655i Color Multifunction Printer System Administrator Guide

Initial Setup

Installing Optional Software Features

When you purchase an optional software feature, to enable it, provide a feature installation key. Some features come with an activation code that you use to request a feature installation key. Go to the Xerox® Software Activation Portal website at www.xeroxlicensing.xerox.com/activation to enter the activation code. The website generates a feature installation key that you can use to enable the feature.

You can also install optional software features by sending a print file. You can install features on multiple printers by sending a formatted .csv file as a print job to the printers. A Xerox representative creates this file and provides installation instructions.

Installing a Software Feature at the Control Panel

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Touch Device Settings > General > Feature Installation.

3.Touch Enter Feature Installation Key, then type the key.

4.Touch OK.

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System Administrator Guide

Initial Setup

Initial Setup in Xerox® CentreWare® Internet

Services

Printing the Configuration Report

The Configuration Report lists all current settings of the printer. A configuration report prints at startup by default.

1.In Xerox® CentreWare® Internet Services, click Status > Configuration Report.

2.To print the report, click Print Configuration Page.

To turn off automatic printing of a Configuration Report at startup, see Disabling the Configuration Report at Startup on page 24.

Disabling the Configuration Report at Startup

1.In Xerox® CentreWare® Internet Services, click Properties > Services.

2.Click Printing > General.

3.For Configuration Report, clear Print at Power on.

4.To save the new settings, click Apply.

Restricting Access to the Printer

You can lock or unlock the printer by selecting preset services and tools permissions for non-logged-in users. For details about roles and user permissions, see Setting Up Access Rights on page 72.

1.In Xerox® CentreWare® Internet Services, click Properties > Login/Permissions/Accounting.

2.Click User Permissions.

3.Under Action, next to User Permission Roles, click Edit.

4.Under Actions, click Edit.

5.Click the Services and Tools tab.

6.Under Presets, select an option.

7.Click Apply.

24Xerox® WorkCentre® 6655/6655i Color Multifunction Printer System Administrator Guide

Initial Setup

Using the Configuration Overview Page

The Configuration Overview page contains links to the commonly-accessed pages on the Properties tab. Use the Configuration Overview page to help you install your printer successfully.

1.In Xerox® CentreWare® Internet Services, click Properties > Configuration Overview.

2.Select an option:

−To open the Configuration Checklist page, click View Checklist.

−To open the configuration page for a service or feature, next to the desired service or feature, click Settings.

−To create a clone file, under Cloning click View. Cloning allows you to save your current printer settings to a file to use as a backup and restore file for your printer. You can also use a clone file to copy your printer settings to other printers.

Assigning a Name and Location to the Printer

The Description page displays the printer model information and product code or serial number. It also provides a place to assign a name and location to the printer. Asset tags let you enter unique identifiers for inventory management.

1.In Xerox® CentreWare® Internet Services, click Properties > Description.

2.For Device Name, type a name for the printer.

3.For Location, type the location of the printer.

4.For Customer Asset Tag and Xerox® Asset Tag, type unique identifiers as needed.

5.Click Apply.

Selecting Services to Appear on the Touch Screen

Services must be enabled before they can be managed through the Tools and Feature Access page. A standard service is a service that comes standard with the printer. An extensible service is an optional, third-party service installed on the printer.

To specify the services to display on the touch screen:

1.In Xerox® CentreWare® Internet Services, click Properties > Services > Display.

2.Click Show/Hide.

3.To select all of the services in the list to appear on the touch screen, click Show All.

4.To hide all of the services in the list so that none appear on the touch screen, click Hide All.

5.To select individual services to appear on the touch screen, for Displayed, select the services that you want to appear.

6.Click Apply.

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Initial Setup

To arrange the order that services appear on the touch screen:

1.In Xerox® CentreWare® Internet Services, click Properties > Services > Display.

2.Click Order.

3.To arrange the order that services appear on the control panel, click, drag, then drop the buttons in the preferred order.

4.Click Apply.

Installing Optional Software Features

Installing a Software Feature in Xerox® CentreWare® Internet Services

1.In Xerox® CentreWare® Internet Services, click Properties > General Setup.

2.Click Feature Installation.

3.Under Feature Installation Key Entry, click Enter Installation Key, or under Action, next to the feature you want to install, click Install.

4.Type the key.

5.Click Apply.

Supplies Plan Activation Code

Your Xerox® equipment supplier offers supplies and service plans such as PagePack® and eClick®.

PagePack® and eClick® are cost-per-page-based programs that include all service and supplies for your printer in one contract. If you have enrolled in a supplies program, you must activate the supplies plan at regular intervals. To enable your printer for your purchased plan, contact your Xerox® equipment supplier to get a Supplies Activation Code. Contact a Xerox representative to get your supplies plan activation code.

1.In Xerox® CentreWare® Internet Services, click Properties > General Setup.

2.Click Supplies Plan Activation Code.

3.Type the code, then click Apply.

For more information about Xerox® supplies and service plans, contact your Xerox representative.

26Xerox® WorkCentre® 6655/6655i Color Multifunction Printer System Administrator Guide

Initial Setup

Physical Connection Settings

You can specify Ethernet and USB settings, such as Ethernet Rated Speed, USB Connection Mode, and Print Timeout for USB printing.

Setting Ethernet Options

The Ethernet interface on the printer automatically detects the speed of your network. Any auto-sensing devices connected to the network, such as a hub, do not always detect the correct speed. Refer to the configuration report to ensure that the printer detects the correct network speed.

1.In Xerox® CentreWare® Internet Services, click Properties > Connectivity > Setup.

2.Next to Wired Connection, click Edit.

3.To configure Ethernet settings, next to Ethernet, click Edit.

4.For Rated Speed, select a connection speed.

5.Click Save.

Note: For the new settings to take effect, restart your printer.

Configuring USB Settings

1.In Xerox® CentreWare® Internet Services, click Properties > Connectivity > Setup.

2.Under Action, next to USB Settings, click Edit.

3.Under USB Connection Mode, select an option:

−Software Tools disables Direct Printing via Driver. If you use Xerox® Copier Assistant, select this option. Xerox representatives also use this feature to connect directly to the printer and use diagnostic software and other utilities.

−Direct Printing via Driver allows you to connect to the printer using a USB cable.

4.For Print Timeout, type the amount of time in seconds that the printer waits inactive before disconnecting from a device connected to the port. Type 0 to disable the timeout.

5.Click Save.

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System Administrator Guide

Initial Setup

Changing the System Administrator Password

Xerox recommends that you change the default system administrator password after you configure the printer. Be sure to store the password in a secure location. The default password is 1111.

1.In Xerox® CentreWare® Internet Services, click Properties > Security.

2.Click Password Policies > Admin Password.

3.Type the old password.

4.Type the new password, then type the password again to verify.

5.Click Apply.

Changing the System Administrator Password at the Control Panel

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Touch Security Settings > Change Admin Password.

3.If changing the password, type the old password.

4.Type the new password, then type the password again to verify.

5.Touch OK.

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Initial Setup

Setting the Date and Time

Setting the Date and Time in Xerox® CentreWare® Internet Services

1.In Xerox® CentreWare® Internet Services, click Properties > General Setup.

2.Click Date and Time.

3.Under Date and Time Setup, select:

−Automatic using NTP to allow the NTP service to set the time automatically.

−Manual (NTP Disabled) to set the date and time manually.

4.If you are using an NTP server, select the address type. Options are IPv4 Address or Host Name. Type the appropriately formatted address, alternate address, and port numbers. The default port number is 123.

Note: Changes to these settings cause the printer to restart.

5.Select the date and time format, and type the date and time in the appropriate fields. Select the Display 24 hour clock check box to show the time in 24 hour format.

6.Under Time Zone, select your time zone from the drop-down menu.

7.Click Apply.

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Initial Setup

Setting the Date and Time at the Control Panel

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Touch Device Settings > General > Date and Time.

Note: If this feature does not appear, log in as a system administrator. For details, see Logging In as the System Administrator at the Control Panel on page 21.

3.To set the time zone, touch Time Zone, touch the Geographic Region drop-down list, then touch your region. Use the Up or Down arrows to navigate and select your Time Zone.

Note: The date and time are set automatically through Network Time Protocol (NTP). To modify these settings, go to the Properties tab in Xerox® CentreWare® Internet Services and change the Date and Time Setup to Manual (NTP Disabled).

4.To set the date:

a.Touch Date.

b.Touch Year field, then to set a number, use the arrows.

c.Touch Month field, then to set a number, use the arrows.

d.Touch Day field, then to set a number, use the arrows.

e.Touch Format, touch the date format that you wish to use.

5.To set the time:

a.Touch Time.

b.To specify the 12-hour or 24-hour format, touch Display 24 hour Clock.

c.Touch the Hours field, then to set a number, use the arrows.

d.Touch the Minutes field, then to set a number, use the arrows.

e.If your printer is set to display the 12-hour clock, touch AM or PM.

6.Touch OK.

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