Xerox WORKCENTRE 6655, WORKCENTRE 6655I User Manual

Xerox® WorkCentre® 6655/6655i Color Multifunction Printer

2016 Xerox

ConnectKey® Technology

System Administrator Guide

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Document version 1.3: February 2016

BR10155_en-us

Contents

1 Introduction 13

Overview ............................................................................................................................................................................... 14

Configuration Steps ................................................................................................................................................. 15

More Information ............................................................................................................................................................. 16

2 Initial Setup 17

Physically Connecting the Printer .............................................................................................................................. 18

Assigning a Network Address ...................................................................................................................................... 19

Connecting the Printer to a Wireless Network ..................................................................................................... 20

Accessing Administration and Configuration Settings ..................................................................................... 21

Accessing the Control Panel as a System Administrator ......................................................................... 21

Accessing Xerox

Initial Setup at the Control Panel .............................................................................................................................. 22

Installation Wizard .................................................................................................................................................. 22

Using Installation Wizards ................................................................................................................................... 22

Setting the Measurement Units ......................................................................................................................... 22

Installing Optional Software Features ............................................................................................................ 23

Initial Setup in Xerox

Printing the Configuration Report ..................................................................................................................... 24

Restricting Access to the Printer ......................................................................................................................... 24

Using the Configuration Overview Page......................................................................................................... 25

Assigning a Name and Location to the Printer ............................................................................................ 25

Selecting Services to Appear on the Touch Screen .................................................................................... 25

Installing Optional Software Features ............................................................................................................ 26

Supplies Plan Activation Code ............................................................................................................................. 26

Physical Connection Settings ..............................................................................................................................

Changing the System Administrator Password ................................................................................................... 28

Changing the System Administrator Password at the Control Panel ................................................. 28

Setting the Date and Time ........................................................................................................................................... 29

Setting the Date and Time in Xerox

Setting the Date and Time at the Control Panel ........................................................................................ 30

CentreWare® Internet Services as a System Administrator .............................. 21

CentreWare® Internet Services ................................................................................... 24

CentreWare® Internet Services .............................................. 29

3 Network Connectivity 31

Connecting to a Wireless Network ............................................................................................................................ 32

Configuring Wireless Settings Manually ......................................................................................................... 33

Connecting Directly to a Wireless Network ................................................................................................... 34

Wi-Fi Direct .......................................................................................................................................................................... 35

Configuring Wi-Fi Direct ........................................................................................................................................ 35

AirPrint ................................................................................................................................................................................... 36

Configuring AirPrint ................................................................................................................................................. 36

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Contents

Mopria ................................................................................................................................................................................... 37

Configuring Mopria .................................................................................................................................................. 37

USB Settings ....................................................................................................................................................................... 38

Configuring USB Settings ...................................................................................................................................... 38

AppleTalk .............................................................................................................................................................................. 39

Before You Begin ...................................................................................................................................................... 39

Configuring AppleTalk ............................................................................................................................................ 39

FTP/SFTP Filing .................................................................................................................................................................. 40

Configuring FTP and SFTP Filing Settings ...................................................................................................... 40

HTTP ....................................................................................................................................................................................... 41

Enabling HTTP at the Control Panel ................................................................................................................. 41

Configuring HTTP Settings in Xerox

CentreWare® Internet Services .............................................. 41

Accessing HTTP Web Services ............................................................................................................................. 41

HTTP Web Services .................................................................................................................................................. 42

Accessing HTTP Advanced Settings .................................................................................................................. 42

HTTP Advanced Settings ....................................................................................................................................... 42

IP .............................................................................................................................................................................................. 43

Enabling TCP/IP ......................................................................................................................................................... 43

Configuring the Network Address Manually at the Control Panel ...................................................... 43

Configuring DNS Settings at the Control Panel .......................................................................................... 44

Configuring IP Settings in Xerox

CentreWare® Internet Services ..................................................... 45

IPP ........................................................................................................................................................................................... 48

Configuring IPP ......................................................................................................................................................... 48

LDAP .......................................................................................................................................................................................

Adding LDAP Server Information ...................................................................................................................... 49

Adding or Editing LDAP Servers in Xerox

CentreWare® Internet Services ..................................... 50

Configuring a Secure LDAP Connection .......................................................................................................... 50

Configuring LDAP Server Optional Information .......................................................................................... 50

LDAP Server Contexts ............................................................................................................................................. 51

Configuring LDAP User Mappings ..................................................................................................................... 52

LDAP Custom Filters ................................................................................................................................................ 52

LPR/LPD ................................................................................................................................................................................. 54

NetWare ............................................................................................................................................................................... 55

Configuring NetWare General Settings .......................................................................................................... 55

Enabling SAP ............................................................................................................................................................... 55

Bindery Settings ........................................................................................................................................................ 56

Configuring NetWare Directory Services (NDS) Settings ........................................................................ 56

NDPS/NEPS .................................................................................................................................................................. 56

NTP ......................................................................................................................................................................................... 57

POP3 ....................................................................................................................................................................................... 58

Proxy Server ......................................................................................................................................................................... 59

Configuring the Proxy Server ............................................................................................................................... 59

Raw TCP/IP Printing ......................................................................................................................................................... 60

Configuring Raw TCP/IP Settings ...................................................................................................................... 60

Configuring Raw TCP/IP Advanced Settings ................................................................................................ 61

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SLP ........................................................................................................................................................................................... 62

Configuring SLP ......................................................................................................................................................... 62

SMB Filing ............................................................................................................................................................................ 63

Configuring Kerberos Authentication Options for SMB ........................................................................... 63

SMTP Server ........................................................................................................................................................................ 64

Configuring SMTP Server Settings .................................................................................................................... 64

Configuring SMTP Authentication Settings .................................................................................................. 64

Configuring SMTP Connection Encryption Settings .................................................................................. 65

Configuring SMTP File Size Management ..................................................................................................... 65

Testing SMTP Configuration Settings.............................................................................................................. 65

SNMP ..................................................................................................................................................................................... 66

Enabling SNMP .......................................................................................................................................................... 66

Configuring SNMPv1/v2c ...................................................................................................................................... 66

Configuring SNMPv3 ............................................................................................................................................... 67

Configuring SNMP Advanced Settings ............................................................................................................ 68

SSDP ....................................................................................................................................................................................... 69

WSD ........................................................................................................................................................................................ 70

Enabling WSD ............................................................................................................................................................ 70

Contents

4 Security 71

Setting Access Rights ...................................................................................................................................................... 72

Authentication ........................................................................................................................................................... 72

Authorization .............................................................................................................................................................. 73

Personalization .......................................................................................................................................................... 73

Setting the Login Method ..................................................................................................................................... 73

Configuring Authentication Settings ....................................................................................................................... 74

Configuring Local Authentication Settings ................................................................................................... 74

Configuring Network Authentication Settings ............................................................................................. 76

Configuring Xerox Secure Access Unified ID System Authentication Settings ............................. 78

Configuring Convenience Authentication Settings .................................................................................... 80

Configuring Smart Card Authentication Settings ....................................................................................... 81

Configuring Authorization Settings .......................................................................................................................... 84

Setting the Authorization Method .................................................................................................................... 84

Configuring Local Authorization Settings ...................................................................................................... 84

Configuring Network Authorization Settings ............................................................................................... 84

User Permissions ....................................................................................................................................................... 85

Secure HTTP (SSL) ............................................................................................................................................................ 93

Using SSL for all HTTP Communication .......................................................................................................... 93

FIPS 140-2 ........................................................................................................................................................................... 94

Enabling FIPS 140 Mode and Checking for Compliance ......................................................................... 95

Stored Data Encryption .................................................................................................................................................. 96

Enabling Encryption of Stored Data ................................................................................................................. 96

IP Filtering ............................................................................................................................................................................ 97

Creating or Editing an IP Filter Rule ................................................................................................................. 97

Editing an IP Filter Rule .......................................................................................................................................... 98

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Contents

Arranging the Execution Order of IP Filter Rules ........................................................................................ 98

Audit Log .............................................................................................................................................................................. 99

Enabling Audit Log ................................................................................................................................................... 99

Enabling Automatic Log Transfer ...................................................................................................................... 99

Enabling Protocol Logs ......................................................................................................................................... 100

Saving an Audit Log............................................................................................................................................... 100

Saving an Audit Log to a USB Flash Drive ................................................................................................... 100

Interpreting the Audit Log .................................................................................................................................. 101

Installation Policies ........................................................................................................................................................ 102

McAfee Embedded Control ........................................................................................................................................ 103

Setting the Security Level .................................................................................................................................... 104

Setting the Alert Options ..................................................................................................................................... 105

IPsec ..................................................................................................................................................................................... 106

Enabling IPsec .......................................................................................................................................................... 106

Managing Actions .................................................................................................................................................. 106

Managing Protocol Groups ................................................................................................................................. 107

Creating a New Action ......................................................................................................................................... 107

Editing or Deleting an Action ............................................................................................................................ 109

Managing Host Groups ........................................................................................................................................ 110

Managing Security Policies ................................................................................................................................. 110

Security Certificates ....................................................................................................................................................... 111

Installing Certificates ............................................................................................................................................ 111

Creating and Installing a Xerox Installing the Generic Xerox

Device Certificate ............................................................................... 112

Trusted CA Certificate ............................................................................. 113

Creating a Certificate Signing Request ......................................................................................................... 113

Installing Root Certificates ................................................................................................................................. 114

Installing Domain Controller Certificates .................................................................................................... 115

Viewing, Saving, or Deleting a Certificate .................................................................................................... 115

Specifying the Minimum Certificate Key Length ...................................................................................... 116

802.1X ................................................................................................................................................................................. 117

Enabling and Configuring 802.1X in Xerox

CentreWare® Internet Services .............................. 118

System Timeout .............................................................................................................................................................. 120

Setting System Timeout Values ....................................................................................................................... 120

Overwriting Image Data .............................................................................................................................................. 121

Manually Deleting Image Data........................................................................................................................ 122

Scheduling Routine Deletion of Image Data ............................................................................................. 123

Immediate Job Overwrite ................................................................................................................................... 124

PostScript Passwords ..................................................................................................................................................... 125

Enabling or Creating PostScript Passwords ................................................................................................. 125

USB Port Security ............................................................................................................................................................ 126

Enabling or Disabling USB Ports ....................................................................................................................... 126

Displaying or Hiding Network Settings .................................................................................................................. 127

Hiding User Names on the Control Panel ............................................................................................................. 128

Verifying the Software ................................................................................................................................................. 129

Restricting Print File Software Updates ................................................................................................................ 130

Specifying Email and Internet Fax Recipient Restrictions ............................................................................ 131

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Contents

Disabling the System Administrator Password Reset ...................................................................................... 132

5 Printing 133

Paper Management ....................................................................................................................................................... 134

Setting Default Paper Type and Color ........................................................................................................... 134

Enabling Required Paper Policies ..................................................................................................................... 134

Setting Paper Size Preference ........................................................................................................................... 134

Selecting Paper Tray Settings ........................................................................................................................... 135

Selecting Tray 1 Settings ..................................................................................................................................... 135

Saving and Reprinting Jobs ........................................................................................................................................ 136

Enabling the Reprint Saved Jobs Feature ..................................................................................................... 136

Create and Manage Saved Jobs Folders ...................................................................................................... 136

Saving and Printing Jobs ..................................................................................................................................... 137

Backing up Saved Jobs ......................................................................................................................................... 137

Restoring Saved Jobs from an FTP Repository ........................................................................................... 138

Printing Jobs from Xerox

Configuring General Print Settings ......................................................................................................................... 140

Printing an Error Sheet ................................................................................................................................................. 141

Managing Banner Page Printing Options ............................................................................................................. 142

Enabling Banner Page Printing in Xerox

Enabling Banner Page Printing at the Control Panel .............................................................................. 142

Enabling Banner Page Printing in the Print Driver .................................................................................... 143

Configuring Secure Print Settings ............................................................................................................................ 144

Configuring Secure Print Device Policies ...................................................................................................... 144

Configuring Secure Print Driver Defaults ...................................................................................................... 144

Hold All Jobs ......................................................................................................................................................................

Configuring the Hold all Jobs Feature ........................................................................................................... 145

UNIX, Linux, and AS/400 Printing ........................................................................................................................... 146

Xerox

Printer Manager ....................................................................................................................................... 146

Printing from a Linux Workstation .................................................................................................................. 147

Adding the Printer .................................................................................................................................................. 147

Printing with CUPS ................................................................................................................................................. 147

AS/400 ......................................................................................................................................................................... 148

Print from USB ................................................................................................................................................................. 149

Enabling Print from USB ...................................................................................................................................... 149

Print from Mailbox ......................................................................................................................................................... 150

Enabling Print From Mailbox ............................................................................................................................. 150

AirPrint ................................................................................................................................................................................. 151

Mopria ................................................................................................................................................................................. 152

Allowing Users to Interrupt Active Print Jobs ..................................................................................................... 153

Specifying Output Settings ......................................................................................................................................... 154

CentreWare® Internet Services .......................................................................... 139

CentreWare® Internet Services .................................... 142

145

6 Copying 155

Setting Copy Presets ...................................................................................................................................................... 156

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Contents

Specifying Default Copy Settings .................................................................................................................... 156

Specifying Feature Defaults for Copy Settings at the Control Panel ............................................... 157

Setting the Color Presets Screen ...................................................................................................................... 157

Setting Edge Erase Presets ................................................................................................................................. 158

Setting Image Shift Presets ............................................................................................................................... 158

Setting Reduce/Enlarge Presets ........................................................................................................................ 159

Setting the Reading Order Options ................................................................................................................. 159

Disabling Automatic Image Rotation ............................................................................................................ 159

Specifying ID Card Copy Settings ........................................................................................................................... 160

Specifying Output Settings ......................................................................................................................................... 161

7 Scanning 163

Scanning to a Folder on the Printer ........................................................................................................................ 164

Enabling or Disabling Scan to Mailbox .......................................................................................................... 164

Setting Scan Policies .............................................................................................................................................. 165

Managing Folders and Scanned Files ............................................................................................................ 165

Scanning to an Email Address ................................................................................................................................... 168

Email ............................................................................................................................................................................ 168

Workflow Scanning ........................................................................................................................................................ 173

Enabling Workflow Scanning ............................................................................................................................. 173

Configuring File Repository Settings .............................................................................................................. 173

Configuring the Default Template .................................................................................................................. 178

Configuring Workflow Scanning General Settings ................................................................................... 179

Configuring Single-Touch Service .................................................................................................................... 180

Configuring Custom File Naming .................................................................................................................... 180

Setting Template Display Settings for the Control Panel .....................................................................

Enabling Remote Scanning using TWAIN ................................................................................................... 181

Configuring a Validation Server ....................................................................................................................... 181

Configuring Template Pool Repository Settings ....................................................................................... 182

Configuring Unspecified Defaults ................................................................................................................... 182

Scan to USB ....................................................................................................................................................................... 183

Enabling Scan to USB ........................................................................................................................................... 183

Scanning to a User Home Folder ............................................................................................................................. 184

Configuring the Printer for the Xerox Scan Utility ............................................................................................ 186

Configuring Scan To Destination ............................................................................................................................. 187

Before You Begin .................................................................................................................................................... 187

Configuring Default Scan Settings .................................................................................................................. 187

Configuring Default Scan Settings for Address Book .............................................................................. 187

Configuring Default Scan Settings for Security ......................................................................................... 187

181

8 Faxing 189

Fax Overview ..................................................................................................................................................................... 190

Fax ......................................................................................................................................................................................... 191

Configuring Required Fax Settings at the Control Panel ....................................................................... 191

Configuring Embedded Fax Settings ............................................................................................................. 192

Fax Security ............................................................................................................................................................... 192

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Contents

Setting Fax Defaults .............................................................................................................................................. 193

Setting Fax Feature Defaults ............................................................................................................................. 195

Fax Forwarding ........................................................................................................................................................ 196

Fax Mailboxes .......................................................................................................................................................... 198

Fax Reports ................................................................................................................................................................ 199

Internet Fax ...................................................................................................................................................................... 206

Accessing the Internet Fax Setup Page ........................................................................................................ 206

LAN Fax ............................................................................................................................................................................... 210

9 Accounting 211

Xerox Standard Accounting ....................................................................................................................................... 212

Enabling Xerox Standard Accounting ............................................................................................................ 212

Setting Service Tracking Options ..................................................................................................................... 213

General and Group Accounts ............................................................................................................................. 213

Adding a User and Setting Usage Limits ...................................................................................................... 214

Managing User Information .............................................................................................................................. 215

Assigning Users to an Account ......................................................................................................................... 217

Usage Limits ............................................................................................................................................................. 217

Configuring Validation Policies and Print Job Exceptions ..................................................................... 218

Network Accounting ...................................................................................................................................................... 220

Enabling Network Accounting ........................................................................................................................... 220

Setting Network Accounting Workflow Options ........................................................................................ 221

Configuring Job Limits Server Settings .......................................................................................................... 221

Configuring User Prompts ................................................................................................................................... 221

Disabling the Job Limits Web Service ............................................................................................................ 222

Configuring Validation Policies and Print Job Exceptions .....................................................................

Accounting Using an Auxiliary Access Device .................................................................................................... 224

Enabling Accounting Using an Auxiliary Access Device ......................................................................... 224

Displaying Your Company Logo on the Blocking Screen ....................................................................... 224

Setting the Auxiliary Access Device Type ..................................................................................................... 224

Selecting Services to Restrict or Track ........................................................................................................... 225

Setting the Job Timeout ...................................................................................................................................... 225

Enabling Accounting in Print Drivers ...................................................................................................................... 226

Enabling Accounting in a Windows Print Driver ........................................................................................ 226

Enabling Accounting in an Apple Macintosh Print Driver...................................................................... 226

Printing a Copy Activity Report ................................................................................................................................. 227

222

10 Administrator Tools 229

Monitoring Alerts and Status ..................................................................................................................................... 230

Alert Notification .................................................................................................................................................... 230

Energy Saving Settings ................................................................................................................................................. 232

Setting Energy Saver Mode ................................................................................................................................ 232

Remote Control Panel ................................................................................................................................................... 234

Entry Screen Defaults .................................................................................................................................................... 235

Smart eSolutions and Billing Information ........................................................................................................... 236

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Contents

Smart eSolutions ..................................................................................................................................................... 236

View Usage and Billing Information .............................................................................................................. 238

Billing Impression Mode .............................................................................................................................................. 239

Cloning ................................................................................................................................................................................ 240

Creating a Clone File ............................................................................................................................................. 240

Installing a Clone File ........................................................................................................................................... 240

Address Books .................................................................................................................................................................. 241

Device Address Book ............................................................................................................................................. 241

Network Address Book .......................................................................................................................................... 246

LAN Fax Address Book .......................................................................................................................................... 246

Font Management Utility ........................................................................................................................................... 247

Network Logs .................................................................................................................................................................... 248

Downloading a Network Log ............................................................................................................................. 248

Downloading a Network Log to a USB Flash Drive .................................................................................. 248

Customizing Printer Contact Information ........................................................................................................... 249

Display Device Information ....................................................................................................................................... 250

Xerox Online Support .................................................................................................................................................... 251

Enabling Xerox Online Support ......................................................................................................................... 251

Restarting the Printer in Xerox

CentreWare® Internet Services ............................................................... 252

Restarting the Printer at the Control Panel ......................................................................................................... 253

Taking the Printer Offline ............................................................................................................................................ 254

Erase Customer Data .................................................................................................................................................... 255

Resetting the User Interface to Factory Default Settings ............................................................................ 256

Updating the Printer Software .................................................................................................................................. 257

Enabling Upgrades ................................................................................................................................................. 257

Manually Updating the Software Using a USB Flash Drive ................................................................. 257

Software Upgrade .................................................................................................................................................. 258

Adjusting Color, Image, and Text Detection Settings .................................................................................... 259

11 Customization and Expansion 261

Xerox Extensible Interface Platform....................................................................................................................... 262

Configuring Extensible Services ........................................................................................................................ 262

Auxiliary Interface Kit ................................................................................................................................................... 263

Driver Download Link .................................................................................................................................................... 264

Customizing or Hiding the Driver Download Link ..................................................................................... 264

Displaying or Hiding ConnectKey Apps ................................................................................................................. 265

Creating a Custom Single-Touch Scan Service ................................................................................................... 266

Creating a Custom Single-Touch Scan Service Overview ...................................................................... 266

Creating a Single-Touch Scan Service ............................................................................................................ 266

Customizing the Appearance of Your Service ............................................................................................ 267

Managing Scan Templates................................................................................................................................. 268

Locking or Hiding Your Service from Appearing on the Control Panel ............................................ 269

Weblet Management .................................................................................................................................................... 270

Installing a Weblet ................................................................................................................................................. 270

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Contents

Configuring Weblet Settings ...................................................................................................................................... 271

A Audit Log Event Identification Numbers 273

Audit Log Event Identification Numbers .............................................................................................................. 274

B External Keyboard 279

External Keyboard Shortcuts ..................................................................................................................................... 280

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• More Information ................................................................................................................................................................ 16

Introduction

This chapter includes:

• Overview .................................................................................................................................................................................. 14

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Introduction

Overview

This guide is designed for a system administrator with network administrator rights who understands networking concepts and has experience creating and managing network user accounts.

Use this guide to help you install, configure, and manage your printer on a network.

Notes:

• Network features are not available when you are connected over USB.

• Embedded fax features are not available for all printer models.

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System Administrator Guide

Introduction

Configuration Steps

When you configure the printer for the first time, complete the following tasks.

1. Ensure that your printer is connected physically to your network, and to the fax line, as needed.

2. Confirm that your printer is recognized on your network. By default, the printer is configured to receive an IP address from a DHCP server over a TCP/IP network. If you have another type of network, or want to assign a static IP address, see IP on page 43.

3. Complete the installation wizards. These wizards help you configure basic printer settings such as your location, time zone, and date and time preferences.

4. Print a configuration report listing the current printer configuration. Review the report and locate the printer IPv4 address. For details, see Configuration Report on page 24.

5. Open a Web browser and type the IP address of your printer to access Xerox

Services. Xerox

CentreWare® Internet Services is the administration and configuration software installed on the embedded Web server in the printer. For details, see Accessing Xerox

Internet Services on page 21.

Note: You can access most configuration settings on the Properties tab in Xerox

Internet Services.

CentreWare® Internet

CentreWare®

6. Print the Configuration Checklist. The Configuration Checklist provides space for you to write down important information as you go through the configuration process. Use it to record information about your network settings, including passwords, network paths, and server addresses. To access the checklist, In Xerox

CentreWare® Internet Services, click Properties > Configuration Overview,

then click View Checklist.

7. Create a host name for the printer. For details, see DNS on page 44.

8. Configure Authentication. For details, see Setting Up Access Rights on page 72.

9. Configure Security. For details, see Security on page 71.

10. Enable services in Xerox

CentreWare® Internet Services. For details, see Selecting Services to

Appear on the Touch Screen on page 25.

11. Configure Print, Scan, and Fax features. For details, see Printing on page 133, Scanning on page 163, and Faxing on page 189.

12. Configure Accounting. For details, see Accounting on page 211.

Note: Not all options listed are supported on all printers. Some options apply only to a specific

printer model, configuration, operating system, or driver type.

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Introduction

More Information

Resource Location

Installation Guide

Initial Setup

This chapter includes:

• Physically Connecting the Printer ................................................................................................................................. 18

• Assigning a Network Address .......................................................................................................................................... 19

• Connecting the Printer to a Wireless Network ......................................................................................................... 20

• Accessing Administration and Configuration Settings ........................................................................................ 21

• Initial Setup at the Control Panel ................................................................................................................................. 22

• Initial Setup in Xerox

• Changing the System Administrator Password ....................................................................................................... 28

CentreWare® Internet Services ....................................................................................... 24

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Initial Setup

Physically Connecting the Printer

1. Connect the power cord to the printer, and plug it into an electrical outlet.

2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the

printer. Connect the other end of the cable to a correctly configured network port.

3. If your printer has fax installed, connect it to a correctly configured telephone line.

4. Turn on the printer.

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Initial Setup

Assigning a Network Address

The printer automatically acquires a network address from a DHCP server by default. To assign a static IP address, configure DNS server settings, or configure other TCP/IP settings, see IP on page 43. If the printer does not detect a DHCP server, the printer uses an IPv4 self-assigned address. Address information is listed on the configuration report. For details, see Configuration Report on page 24.

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Initial Setup

Connecting the Printer to a Wireless Network

If the printer is connected to your wired network, you can configure wireless settings in Xerox® CentreWare

Internet Services. You can also connect directly to a wireless network. For details, see

Connecting to a Wireless Network on page 32.

Note: You cannot connect to a wired network and a wireless network at the same time.

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Initial Setup

Accessing Administration and Configuration Settings

You can access the administration and configuration settings from the Tools tab on the control panel or from the Properties tab in Xerox screen and buttons you press to control the functions available on the printer. Xerox

CentreWare® Internet Services. The control panel consists of a touch

CentreWare® Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser.

The administrator password is required when accessing locked settings in Xerox Services or at the control panel. Most printer models have a default configuration that restricts access to some settings. Access is restricted for settings on the Properties tab in Xerox Services, and settings on the Tools tab on the control panel touch screen.

CentreWare® Internet

Accessing the Control Panel as a System Administrator

1. At the printer control panel, press the Log In/Out button.

2. Type admin and touch Next.

3. Type the administrator password, then touch Done.

Note: The default password is 1111.

Accessing Xerox® CentreWare® Internet Services as a System Administrator

Before you begin:

• Locate your printer IP address using the Configuration Report. For details, see Printing the

Configuration Report on page 24.

• Ensure that TCP/IP and HTTP are enabled. If you disabled either of these protocols, enable them at

the control panel before accessing Xerox

CentreWare® Internet Services.

To log in to Xerox

CentreWare® Internet Services as the administrator:

1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then

press Enter or Return.

2. In the top right area of the page, click Login.

3. Under User ID, type admin.

4. Under password, type the administrator password. The default password is 1111.

5. Click Login.

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Initial Setup

Initial Setup at the Control Panel

Installation Wizard

The Installation wizard starts the first time you turn on the printer. The wizard prompts you with a series of questions to help you configure basic printer settings.

Note: You can complete the wizard at any time.

• To assign a static IP address or change the default dynamic addressing settings, use the IP Address

Settings wizard.

• To add phone numbers for support or supplies contacts, use the Contact Numbers wizard.

• To configure basic embedded fax settings, use the Fax Setup wizard.

Using Installation Wizards

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Device Settings > Additional Install Options.

3. To start a wizard, touch IP Address Settings, Contact Numbers, or Fax Setup.

4. Follow the onscreen instructions.

Setting the Measurement Units

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Device Settings > General > Measurements.

3. To show dimensions in metric or imperial units, under Units, select an option.

4. To specify the decimal mark symbol that the printer uses, under Numeric Separator, select Comma

or Period.

5. Click OK.

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Initial Setup

Installing Optional Software Features

When you purchase an optional software feature, to enable it, provide a feature installation key. Some features come with an activation code that you use to request a feature installation key. Go to the

Xerox activation code. The website generates a feature installation key that you can use to enable the feature.

You can also install optional software features by sending a print file. You can install features on multiple printers by sending a formatted .csv file as a print job to the printers. A Xerox representative creates this file and provides installation instructions.

Installing a Software Feature at the Control Panel

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Device Settings > General > Feature Installation.

3. Touch Enter Feature Installation Key, then type the key.

4. Touch OK.

Software Activation Portal website at www.xeroxlicensing.xerox.com/activation to enter the

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System Administrator Guide

Initial Setup

Initial Setup in Xerox® CentreWare® Internet Services

Printing the Configuration Report

The Configuration Report lists all current settings of the printer. A configuration report prints at startup by default.

1. In Xerox

2. To print the report, click Print Configuration Page.

To turn off automatic printing of a Configuration Report at startup, see Disabling the Configuration

Report at Startup on page 24.

Disabling the Configuration Report at Startup

CentreWare® Internet Services, click Status > Configuration Report.

1. In Xerox® CentreWare® Internet Services, click Properties > Services.

2. Click Printing > General.

3. For Configuration Report, clear Print at Power on.

4. To save the new settings, click Apply.

Restricting Access to the Printer

You can lock or unlock the printer by selecting preset services and tools permissions for non-logged-in users. For details about roles and user permissions, see Setting Up Access Rights on page 72.

1. In Xerox

2. Click User Permissions.

3. Under Action, next to User Permission Roles, click Edit.

4. Under Actions, click Edit.

5. Click the Services and Tools tab.

6. Under Presets, select an option.

7. Click Apply.

CentreWare® Internet Services, click Properties > Login/Permissions/Accounting.

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Initial Setup

Using the Configuration Overview Page

The Configuration Overview page contains links to the commonly-accessed pages on the Properties tab. Use the Configuration Overview page to help you install your printer successfully.

1. In Xerox

CentreWare® Internet Services, click Properties > Configuration Overview.

2. Select an option:

− To open the Configuration Checklist page, click View Checklist.

− To open the configuration page for a service or feature, next to the desired service or feature,

click Settings.

− To create a clone file, under Cloning click View. Cloning allows you to save your current printer

settings to a file to use as a backup and restore file for your printer. You can also use a clone file to copy your printer settings to other printers.

Assigning a Name and Location to the Printer

The Description page displays the printer model information and product code or serial number. It also provides a place to assign a name and location to the printer. Asset tags let you enter unique identifiers for inventory management.

1. In Xerox

2. For Device Name, type a name for the printer.

3. For Location, type the location of the printer.

4. For Customer Asset Tag and Xerox

5. Click Apply.

CentreWare® Internet Services, click Properties > Description.

Asset Tag, type unique identifiers as needed.

Selecting Services to Appear on the Touch Screen

Services must be enabled before they can be managed through the Tools and Feature Access page. A standard service is a service that comes standard with the printer. An extensible service is an optional, third-party service installed on the printer.

To specify the services to display on the touch screen:

1. In Xerox

2. Click Show/Hide.

3. To select all of the services in the list to appear on the touch screen, click Show All.

4. To hide all of the services in the list so that none appear on the touch screen, click Hide All.

5. To select individual services to appear on the touch screen, for Displayed, select the services that

you want to appear.

6. Click Apply.

CentreWare® Internet Services, click Properties > Services > Display.

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Initial Setup

To arrange the order that services appear on the touch screen:

1. In Xerox

CentreWare® Internet Services, click Properties > Services > Display.

2. Click Order.

3. To arrange the order that services appear on the control panel, click, drag, then drop the buttons in

the preferred order.

4. Click Apply.

Installing Optional Software Features

Xerox activation code. The website generates a feature installation key that you can use to enable the feature.

Software Activation Portal website at www.xeroxlicensing.xerox.com/activation to enter the

Installing a Software Feature in Xerox® CentreWare® Internet Services

1. In Xerox® CentreWare® Internet Services, click Properties > General Setup.

2. Click Feature Installation.

3. Under Feature Installation Key Entry, click Enter Installation Key, or under Action, next to the

feature you want to install, click Install.

4. Type the key.

5. Click Apply.

Supplies Plan Activation Code

Your Xerox® equipment supplier offers supplies and service plans such as PagePack® and eClick®.

PagePack printer in one contract. If you have enrolled in a supplies program, you must activate the supplies plan at regular intervals. To enable your printer for your purchased plan, contact your Xerox to get a Supplies Activation Code. Contact a Xerox representative to get your supplies plan activation code.

1. In Xerox

2. Click Supplies Plan Activation Code.

3. Type the code, then click Apply.

and eClick® are cost-per-page-based programs that include all service and supplies for your

equipment supplier

CentreWare® Internet Services, click Properties > General Setup.

For more information about Xerox

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System Administrator Guide

supplies and service plans, contact your Xerox representative.

Initial Setup

Physical Connection Settings

You can specify Ethernet and USB settings, such as Ethernet Rated Speed, USB Connection Mode, and Print Timeout for USB printing.

Setting Ethernet Options

The Ethernet interface on the printer automatically detects the speed of your network. Any auto-sensing devices connected to the network, such as a hub, do not always detect the correct speed. Refer to the configuration report to ensure that the printer detects the correct network speed.

1. In Xerox

2. Next to Wired Connection, click Edit.

3. To configure Ethernet settings, next to Ethernet, click Edit.

4. For Rated Speed, select a connection speed.

5. Click Save.

Note: For the new settings to take effect, restart your printer.

CentreWare® Internet Services, click Properties > Connectivity > Setup.

Configuring USB Settings

1. In Xerox® CentreWare® Internet Services, click Properties > Connectivity > Setup.

2. Under Action, next to USB Settings, click Edit.

3. Under USB Connection Mode, select an option:

− Software Tools disables Direct Printing via Driver. If you use Xerox

option. Xerox representatives also use this feature to connect directly to the printer and use diagnostic software and other utilities.

− Direct Printing via Driver allows you to connect to the printer using a USB cable.

4. For Print Timeout, type the amount of time in seconds that the printer waits inactive before

disconnecting from a device connected to the port. Type 0 to disable the timeout.

5. Click Save.

Copier Assistant, select this

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System Administrator Guide

Initial Setup

Changing the System Administrator Password

Xerox recommends that you change the default system administrator password after you configure the printer. Be sure to store the password in a secure location. The default password is 1111.

1. In Xerox

2. Click Password Policies > Admin Password.

3. Type the old password.

4. Type the new password, then type the password again to verify.

5. Click Apply.

Changing the System Administrator Password at the Control Panel

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Security Settings > Change Admin Password.

3. If changing the password, type the old password.

4. Type the new password, then type the password again to verify.

5. Touch OK.

CentreWare® Internet Services, click Properties > Security.

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Initial Setup

Setting the Date and Time

Setting the Date and Time in Xerox® CentreWare® Internet Services

1. In Xerox® CentreWare® Internet Services, click Properties > General Setup.

2. Click Date and Time.

3. Under Date and Time Setup, select:

− Automatic using NTP to allow the NTP service to set the time automatically.

− Manual (NTP Disabled) to set the date and time manually.

4. If you are using an NTP server, select the address type. Options are IPv4 Address or Host Name.

Type the appropriately formatted address, alternate address, and port numbers. The default port number is 123.

Note: Changes to these settings cause the printer to restart.

5. Select the date and time format, and type the date and time in the appropriate fields. Select the

Display 24 hour clock check box to show the time in 24 hour format.

6. Under Time Zone, select your time zone from the drop-down menu.

7. Click Apply.

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Initial Setup

Setting the Date and Time at the Control Panel

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Device Settings > General > Date and Time.

Note: If this feature does not appear, log in as a system administrator. For details, see Logging In as the System Administrator at the Control Panel on page 21.

3. To set the time zone, touch Time Zone, touch the Geographic Region drop-down list, then touch

your region. Use the Up or Down arrows to navigate and select your Time Zone.

Note: The date and time are set automatically through Network Time Protocol (NTP). To modify

these settings, go to the Properties tab in Xerox

CentreWare® Internet Services and change the

Date and Time Setup to Manual (NTP Disabled).

4. To set the date:

a. Touch Date. b. Touch Year field, then to set a number, use the arrows.

c. Touch Month field, then to set a number, use the arrows.

d. Touch Day field, then to set a number, use the arrows. e. Touch Format, touch the date format that you wish to use.

5. To set the time:

a. Touch Time. b. To specify the 12-hour or 24-hour format, touch Display 24 hour Clock.

c. Touch the Hours field, then to set a number, use the arrows.

d. Touch the Minutes field, then to set a number, use the arrows. e. If your printer is set to display the 12-hour clock, touch AM or PM.

6. Touch OK.

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