XEROX WorkCentre 6400X User Manual

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WorkCentre® 6400

Color Multifunction Printer

WorkCentre® 6400

User Guide

English

Français Guide d'utilisation

Italiano Guida dell'utente

Deutsch Benutzerhandbuch

Español Guía del usuario

Português Guia do usuário

Nederlands Gebruikershandleiding

Svenska Användarhandbok

Dansk Betjeningsvejledning

Norsk Brukerhåndbok

Suomi Käyttöopas

Čeština Uživatelská příručka

Polski Przewodnik użytkownika Magyar Felhasználói útmutató Русский Руководство пользователя Türkçe Kullanıcı Kılavuzu Ελληνικά Εγχειρίδιο χρήστη

Copyright © 2009 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Xerox

, CentreDirect®, CentreWare®, FinePoint™, Phaser®, PhaserSMART®, PrintingScout®, Walk-Up®, WorkCentre®, Global Print

™

Driver

, X-GPD™, and the sphere of connectivity design, are trademarks of Xerox Corporation in the United States and/or other

countries.

Adobe

Reader®, Adobe Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and PostScript® are trademarks of

Adobe Systems Incorporated in the United States and/or other countries.

, AppleTalk®, Bonjour®, ColorSync®, EtherTalk®, LaserWriter®, LocalTalk®, Macintosh®, Mac OS®, and TrueType® are

Apple trademarks of Apple Computer, Inc. in the United States and/or other countries.

HP-GL

, HP-UX®, and PCL® are trademarks of Hewlett-Packard Corporation in the United States and/or other countries.

IBM

and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries.

Microsoft

, Windows Vista®, Windows®, and Windows Server™ are trademarks of Microsoft Corporation in the United States and/or

other countries.

Novell

, NetWare®, NDPS®, NDS®, Novell Directory Services®, IPX™, and Novell Distributed Print Services™are trademarks of

Novell, Incorporated in the United States and/or other countries.

, Sun Microsystems™, and Solaris™ are trademarks of Sun Microsystems, Incorporated in the United States and/or other

Sun countries.

SWOP

is a trademark of SWOP, Inc.

UNIX

is a trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.

PAN TO NE

color. PANTONE

As an E

Colors generated may not match PANTONE-identified standards. Consult current PANTONE Publications for accurate

and other Pantone, Inc. trademarks are the property of Pantone, Inc. © Pantone, Inc., 2000.

NERGY STAR® partner, Xerox Corporation has determined that this product meets the Energy Star guidelines for energy

efficiency. The Energy Star name and logo are registered U.S. marks.

1 Safety

Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Laser Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Telephone Line Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Operational Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Product Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Operational Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Printer Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Maintenance Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Product Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

2 Features

Parts of the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Front-Right Views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Rear-Left View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Internal Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Printer Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Standard Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Available Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Product Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Control Panel Layout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Information Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Administrator Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Xerox Support Centre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

3 Network Basics

Choosing a Connection Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Operating System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Connecting to a Printer on a Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Connecting with USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Assigning the Printer an IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Accessing Quick Setup Home . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

IP Address Setup Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

WorkCentre 6400 Multifunction Printer

User Guide

Installing the Printer Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Choosing a Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Installing the Driver for Windows 2000 or Newer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Installing the Driver for Macintosh OS X 10.3 and Newer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Installing the Driver (UNIX/Linux). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

4 Printing

Printing Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Supported Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Recommended Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

General Media Loading Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Media That Can Damage Your Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Paper Storage Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Loading Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Loading Paper in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Loading Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Loading Paper in Tray 2, 3, or 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Printing on Special Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Printing on Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Printing on Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Printing on Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Printing on Glossy Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Printing on Custom Size Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Selecting Printing Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Printing Options for Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Setting Default Printing Options for Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Selecting Printing Options for an Individual Job in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Saving a Set of Commonly Used Printing Options in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Printing Options for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Selecting Options for an Individual Job for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Saving a Set of Commonly Used Printing Options for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Printing on Both Sides of the Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

2-Sided Printing Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Printing a 2-Sided Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Page Layout Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Selecting Paper Type to Use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Printing Multiple Pages to a Single Sheet (N-Up). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Printing Booklets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Using Color Corrections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Selecting Color Correction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Making Color Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Advanced Color Options - Press Match . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Adjusting the Automatic Color Correction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Printing in Black and White. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

WorkCentre 6400 Multifunction Printer

User Guide

Printing Insert Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Printing Cover Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Printing Exception Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Specifying Exception Page Characteristics - Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Specifying Exception Page Characteristics - Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Scaling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Printing Watermarks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Selecting, Creating, and Editing Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Printing Mirror Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Creating and Saving Custom Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Job Completion Notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Printing Special Job Types. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Printing and Deleting Secure Print Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Printing a Sample Set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Delayed Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Saving a Print Job to the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Sending a Print Job to a Fax Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

5 Copying

Basic Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Adjusting Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Basic Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Layout Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Output Format Adjustments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Advanced Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Managing Copy Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Specifying Default Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Changing the Reading Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Creating Copy Feature Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

6 Faxing

Fax Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Enabling and Configuring Fax Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Changing the Default Fax Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Configuring the Printer to Send a Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Configuring a Fax Repository . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Sending a Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Sending an Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Configuring the Printer to Receive a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Configuring the Printer to Receive an Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

WorkCentre 6400 Multifunction Printer

User Guide

Selecting Fax Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Setting 2-Sided Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Setting the Fax Resolution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Selecting the Original Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Adjusting Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Adjusting Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Setting Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Build Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Managing Fax Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Printing a Confirmation Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Enabling or Disabling Secure Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Printing or Clearing Secure Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Enabling or Disabling Junk Fax Prevention. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Printing a Fax Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Inserting Pauses in Fax Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Printing the Fax Protocol Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Adding Speed Dial Entries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Adding an Individual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Adding a Group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Editing or Clearing Speed Dial Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

7 Scanning

Scanning Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Using CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Printing a Configuration Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Accessing CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Loading Original Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Using the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Using the Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Scan to Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Scanning to the Public Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Creating a Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Scanning to a Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Downloading Images to Your Computer Using CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Using the Xerox Scan Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Scanning Using the Xerox Scan Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Creating Scan Templates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Deleting Scan Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Managing Xerox Scan Utility Folder and Email Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Using the Scan to Email and Copy to Folder Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Importing Scanned Files into an Application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Scan to File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Scan to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Setting E-mail Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Scan to Home . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

WorkCentre 6400 Multifunction Printer

User Guide

Setting Scan Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Advanced Scanning Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

8 Maintenance

Maintenance and Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

General Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Locating the Serial Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Usage Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Resetting Routine Maintenance Item Life Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .155

Cleaning the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Cleaning the Document Glass and Document Cover. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Cleaning the Exterior. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Cleaning the Media Feed Roller (Tray 1). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Cleaning the Media Feed Roller (Trays 2, 3, 4) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Cleaning the Document Feeder Rollers and Pad. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Cleaning the Duplex Feed Rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Cleaning the Media Transfer Rollers for Tray 3 and Tray 4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Cleaning the Laser Lenses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Ordering Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Routine Maintenance Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Customer Replaceable Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

When to Order Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Recycling Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Installing Staples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Calibrating the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Moving the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

9 Troubleshooting

Control Panel Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

General Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Printer Does not Turn On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Printing Takes Too Long. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

Product Resets or Turns Off Frequently . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

Product Is Making Unusual Noises . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

The Date and Time Are Incorrect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Duplex Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Scanner Error . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Front Door Will Not Close . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Right Side Door Will Not Close . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Paper Feed Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Clearing Paper Jams or Misfeeds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Minimizing Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Troubleshooting Paper Feed Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

WorkCentre 6400 Multifunction Printer

User Guide

Print-Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

Using Built-in Troubleshooting Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

Troubleshooting Print-Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Copy and Scan Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Fax Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215

Problems Sending Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

Problems Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

Printing the Protocol Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

Control Panel Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

Fax and Scan Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

Maintenance Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

Online Support Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Helpful Weblinks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

10 Product Specifications

Physical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

Base Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

Optional Trays 3 and 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

Optional Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

Clearance Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

Environmental Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

Temperature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

Relative Humidity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Performance Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

Resolution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

Print Speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

Copy Speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

Scan Speed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

Controller Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Processor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

A Regulatory Information

Basic Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

United States (FCC Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

Canada (Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Ozone Release . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Copy Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230

United States. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

Other Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232

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Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233

United States. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234

Europe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235

South Africa . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235

New Zealand Telecom Warning Notice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236

Material Safety Data Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237

B Recycling and Disposal

Guidelines and Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240

All Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240

North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

Other Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

Index

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User Guide

WorkCentre 6400 Multifunction Printer

User Guide

Safety

This chapter includes:

• Electrical Safety on page 12

• Operational Safety on page 14

• Maintenance Safety on page 15

• Product Symbols on page 16

Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your printer.

WorkCentre 6400 Multifunction Printer

User Guide

Safety

Electrical Safety

Warning: Do not push objects (including paper clips or staples) into slots or openings on the

product. Making contact with a voltage point or shorting out a part could result in fire or electrical

shock.

Warning: Do not remove the covers or guards that are fastened with screws unless you are

installing optional equipment and are specifically instructed to do so. Power should be OFF when

performing these installations. Disconnect the power cord when removing covers and guards for

installing optional equipment. Except for user-installable options, there are no parts that you can

maintain or service behind these covers.

The following are hazards to your safety:

• The power cord is damaged or frayed.

• Liquid is spilled into the product.

• The product is exposed to water.

If any of these conditions occur, do the following:

1. Turn off the product immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative.

Laser Safety

This printer complies with laser product performance standards set by governmental, national, and international agencies and is certified as a Class 1 Laser Product. The printer does not emit hazardous light because the beam is totally enclosed during all modes of customer operation and maintenance.

Warning: Use of controls, adjustments, or performance of procedures other than those specified in

this manual can result in hazardous radiation exposure.

Power Cord

• Use the power cord supplied with your product.

• Plug the power cord directly into a properly grounded electrical outlet. Make sure each end of the

cord is securely connected. If you do not know if an outlet is grounded, ask an electrician to check

the outlet.

• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have

a ground connection terminal.

Warning: Avoid the potential of electrical shock by ensuring that the product is properly grounded.

Electrical products may be hazardous if misused.

• Do not use an extension cord or power strip.

• Verify that the product is plugged into an outlet that is capable of providing the correct voltage

and power. Review the product’s electrical specification with an electrician if necessary.

WorkCentre 6400 Multifunction Printer

User Guide

• Do not place the product in an area where people might step on the power cord.

• Do not place objects on the power cord.

The power cord is attached to the product as a plug-in device on the back of the product. If it is necessary to disconnect all electrical power from the product, disconnect the power cord from the electrical outlet.

Telephone Line Cord

Caution: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger

telecommunication line cord.

Safety

WorkCentre 6400 Multifunction Printer

User Guide

Safety

Operational Safety

Your product and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe operation of your product.

Product Location

• Do not block or cover the slots or openings on the product. These openings are provided for

ventilation and to prevent overheating of the product.

• Place the product in an area where there is adequate space for operation and servicing.

• Place the product in a dust-free area.

• Do not store or operate the printer in an extremely hot, cold, or humid environment For optimum

performance environmental specifications, see Environmental Specifications on page 223

• Place the product on a level, solid non-vibrating surface with adequate strength to hold the weight

of the product. The base product weight without any packaging materials is approximately 33 kg

(72.8 lb.).

• Do not place the product near a heat source.

• Do not place the product in direct sunlight to avoid exposure to light-sensitive components.

• Do not place the product where it is directly exposed to the cold air flow from an air conditioning

product.

Operational Guidelines

• Do not remove the paper source tray that you selected in either the printer driver or control panel.

• Do not open the doors when the printer is printing.

• Do not move the printer when it is printing.

• Keep hands, hair, neckties, etc., away from the exit and feed roller.

Printer Supplies

• Use the supplies specifically designed for your printer. The use of unsuitable materials may cause

poor performance and a possible safety hazard.

• Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.

Caution: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreements,

and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of

performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this

product. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage

may vary outside these areas; please contact your local representative for details.

WorkCentre 6400 Multifunction Printer

User Guide

Safety

Maintenance Safety

• Do not attempt any maintenance procedure that is not specifically described in the

documentation supplied with your product.

• Do not use aerosol cleaners. Clean with a dry lint-free cloth only.

• Do not burn any consumables or routine maintenance items. For information on Xerox supplies

recycling programs, go to www.xerox.com/gwa.

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User Guide

Safety

Product Symbols

Symbol Description

Warning or Caution: Ignoring this warning could cause serious injury or even death. Ignoring this caution could cause injury or damage to the property.

Hot surface on or in the product. Use caution to avoid personal injury.

Do not touch components with this symbol as personal injury could result.

Do not burn the item.

Hot surface. Wait 45 minutes (do not print) before handling.

Do not apply weight to surface.

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User Guide

Features

This chapter includes:

• Parts of the Printer on page 18

• Printer Configurations on page 20

• Control Panel on page 22

• Administrator Access on page 26

• More Information on page 27

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Fea tures

6400-00

Parts of the Printer

This section includes:

• Front-Right Views on page 18

• Rear-Left View on page 19

• Internal Components on page 19

Front-Right Views

6400-00

1. Tray 2

2. Front door

3. Control panel

4. Output tray

5. Document glass

6. Document feeder

7. Tray 1

1. Tray 4 (option)

2. Tray 3 (option)

3. Stapler cover (finisher right door)

4. Finisher (option)

5. Lower (main) output tray (in optional finisher)

WorkCentre 6400 Multifunction Printer

User Guide

6. Upper (sub) output tray (in optional finisher)

Rear-Left View

6400-008

Fea tures

1. Power switch 4. Foreign device interface connection

2. Power cord connection 5. USB connection

3. Fax connection (6400X and 6400XF only) 6. Ethernet connection

Internal Components

1. Toner cartridge x4 4. Fuser

2. Imaging unit x4 5. Transfer Roller

3. Waste cartridge 6. Transfer Belt

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Fea tures

Printer Configurations

• Standard Features on page 20

• Available Configurations on page 20

• Product Options on page 21

Standard Features

The WorkCentre 6400 printer has many features to meet your print needs:

• Copy, print, and scan capabilities

• Fax (6400X and 6400XF only)

• Maximum print speed of 37 pages per minute for monochrome printing and 32 pages per minute

for color printing (on letter-size plain paper)

• 2400 x 600 dpi (Enhanced Mode) and 1200 x 600 dpi (Standard Mode)

• Automatic two-sided printing

• Color touch screen display on control panel

• Tray 1 (MPT) that holds up to 100 sheets

• Tray 2 that holds up to 500 sheets

• Duplex Automatic Document Feeder (DADF)

• Legal size Document Glass

• 1GB RAM memory

• Hard drive that provides feature support for special job types and additional forms and macros

• PostScript and PCL fonts

• USB and Ethernet 10/100/1000Base-TX connections

Available Configurations

The WorkCentre 6400 printer is available in three configurations.

Features Configurations

6400S 6400X 6400XF

Fax cap a b i l i t y No Ye s Yes

Finisher Optional Optional Yes

Two 500-Sheet Lower Tray Assemblies (Trays 3 and 4)

Stand Optional Optional Yes

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User Guide

Optional Optional Yes

Fea tures

Product Options

The following options are available for the WorkCentre 6400 printer:

• 500-Sheet Feeder: Provides extra paper input capacity. Can stack two 500-Sheet Feeders to add

Trays 3 and 4.

• Finisher: Provides stapling and extra output capacity.

• Stand: Provides storage space for supplies. Has casters and extensions to place the control panel of

the printer at a convenient height. Use with the base printer model (6400S) or with one or two

optional 500-Sheet Feeders.

• Wireless Network Adapter: Enables the printer to connect to a wireless network

For more information on options, go to www.xerox.com/office/WC6400supplies.

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User Guide

Fea tures

Control Panel

This section includes:

• Control Panel Layout on page 22

• Information Pages on page 25

Control Panel Layout

Language

Services Home

Features

Job Status

Machine Status

ABC DEF

123

456

TUVPRS

789

Dial Pause

// C

Left side Middle Right side

•Services Home

•Features

•Job Status

• Machine Status

•Language

• Touch screen controls/display • Alphanumeric Keypad

•Log In/Out

•Help

•Clear All

• Interrupt Printing

•Stop

•Start

MNOJKLGHI

WXY

Help

Clear All

Interrupt Printing

Stop

Start

6400-010

WorkCentre 6400 Multifunction Printer

User Guide

Left Side of the Control Panel

Language

Services Home

Features

Job Status

Machine Status

Fea tures

1. Services Home

Press to return to the home page of the control panel display. You or your system administrator can configure this button to return to your preferred screen.

2. Features

Press to access the features (such as copy, scan, and fax) on the control panel display.

3. Job Status

Press to view the list of active and completed jobs on the control panel display.

4. Machine Status

Press to view the supplies status, device information, etc. on the control panel display. You can also access the Menu Map and other information pages. You or your system administrator can change device settings.

5. Language

Press to change the control panel language and keyboard settings.

Middle of the Control Panel

The touch screen in the middle of the control panel:

• Displays the printer’s current operating status, such as Printing.

• Provides access to copy, print, scan, and fax features.

• Provides access to tools and information pages to help resolve problems.

• Provides access to printer and network settings.

• Prompts you to load paper, replace supplies, and clear jams.

• Displays any errors or warnings.

When you press the Features button on the left side of the control panel, the control panel screen displays the currently enabled copy, scan and fax features.

WorkCentre 6400 Multifunction Printer

User Guide

Fea tures

Right Side of the Control Panel

1. Alphanumeric Keys

2. Log In/Out

To access password protected features, press this button and enter the user name and password using the touch screen. Press this button again to log out.

3. Help

Press to view a help message about the current selection on the control panel display.

4. Indicator Light

Blinks when the printer is receiving a print job. Illuminates when the printer is in energy saving mode.

5. Clear All

Press once to return to the default main menu. All job settings are reset to default.

123

456

789

Dial Pause

// C

Help

ABC DEF

MNOJKLGHI

WXY

TUVPRS

6. Interrupt Printing

7. Stop

8. Start

Clear All

Interrupt

Printing

Stop

Start

Press to pause a print job. Press this button again to resume printing. This button does not pause copy, scan or fax jobs.

Press to interrupt a print, copy, scan, or fax job. If more than one type of job is in process, select the job to cancel on the control panel display.

Press to start a copy, scan, or fax job.

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Fea tures

Information Pages

Your printer has a printable set of information pages stored on its internal hard drive. The information pages provide help using copy, fax, and scan features, and provide reference information about your printer and its current configuration.

To print an information page:

1. On the control panel, press the Machine Status button.

2. Select Information Pages on the right side of the Machine Status tab.

3. Select the information page.

4. Select Print.

Note: Information pages can also be printed from CentreWare Internet Services (CentreWare IS).

Menu Map

The Menu Map information page shows you how to navigate to each of the touch screen functions. It is useful for getting to know the capabilities and setting names of your printer.

Configuration Report

An information page called the Configuration Report lists information about the current configuration of your printer, and is useful for network analysis and general troubleshooting.

WorkCentre 6400 Multifunction Printer

User Guide

Fea tures

Administrator Access

At printer power-up, the start-up wizard prompts you to choose an access level. Options include either Restricted or Open. If you select Restricted Access, you must be logged in as a system administrator to access certain settings. If you select Open Access, all settings are available to all users.

Note: Many of the printer’s configuration settings or options available on the Tools tab may be

hidden or password protected if a system administrator has set access to Restricted.

Note: If the system administrator has set access to Restricted, you will need a system

administrator login and password to access these functions through CentreWare IS.

To log in as a system administrator:

1. Press the Log In/Out button on the control panel.

2. Enter the user name admin.

3. Select Next.

4. Enter the default password 1111.

5. Select Enter.

Xerox recommends that you change the system administrator password immediately after printer installation to prevent unauthorized access to the printer.

To change the system administrator password:

1. From your computer, launch CentreWare IS by typing your printer’s IP address into your Web

browser’s address field.

2. After CentreWare IS loads, select the Properties tab.

3. Log in as a system administrator. Enter the User ID (admin) and Password (1111) (default) and

click Login.

4. From the Security menu on the left, select Setup.

5. Select Edit… next to the admin account.

6. Enter a New Password and enter it again in the Retype Password field.

7. Click Edit User to save the new password.

WorkCentre 6400 Multifunction Printer

User Guide

More Information

The following links provide more information about your printer and its capabilities.

Information Source

Installation Guide Packaged with printer

Quick Use Guide Packaged with printer

User Guide (PDF) Software and Documentation CD-ROM

www.xerox.com/office/WC6400docs

Quick Start Tutorials www.xerox.com/office/WC6400docs

Video Tutorials www.xerox.com/office/WC6400docs

Recommended Media List www.xerox.com/paper (United States)

www.xerox.com/europaper (Europe)

Printer Management Tools www.xerox.com/office/WC6400drivers

Fea tures

Online Support Assistant www.xerox.com/office/WC6400support

Tec hni cal Su p po r t www.xerox.com/office/support

Information about touch screen or error messages Control panel Help button

Information pages Print from the control panel

System Administrator Guide www.xerox.com/office/WC6400docs

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Fea tures

Xerox Support Centre

The Xerox Support Centre provides access to the following information:

• User manuals and video tutorials

• Solutions to troubleshooting problems

• Printer and supplies status

• Supplies ordering and recycling

• Answers to frequently asked questions

• Default printer driver settings

Note: You can install the Xerox Support Centre utility from the Xerox Drivers and Downloads

website at www.xerox.com/office/WC6400drivers.

Windows: The Xerox Support Centre icon appears on the desktop. Double-click the icon to launch the Xerox Support Centre.

Macintosh: Navigate to Applications/Xerox/Xerox Support Centre and double-click on XSupportCentre.

See also:

Using the Xerox Support Centre tutorial at www.xerox.com/office/WC6400support

Note: You must have an internet connection to view manuals and videos on the website.

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Network Basics

This chapter includes:

• Choosing a Connection Method on page 30

• Assigning the Printer an IP Address on page 31

• Installing the Printer Drivers on page 33

See also:

Online Support Assistant at www.xerox.com/office/WC6400support

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Choosing a Connection Method

You can connect to the printer over a network or using USB.

• Connecting to a Printer on a Network on page 30

• Connecting with USB on page 30

Operating System Requirements

• PC: Windows Vista, XP, 2000, Windows Server 2003 or newer.

• Macintosh: OS X, version 10.3 or newer.

Connecting to a Printer on a Network

Networking printers allows multiple computers to connect and print at the same time. With a network connection, you can retrieve scans, send internet faxes, access printer settings and status information using CentreWare Internet Services (CentreWare IS).

To connect to the printer on a network:

• Single Computer: Connect an Ethernet (Cat5/RJ-45) crossover cable from the computer to the

printer’s Ethernet port.

• Multiple Computers: Connect a standard Ethernet (Cat5/RJ-45) cable from each computer to an

Ethernet hub or a Cable/DSL router. Connect a standard Ethernet cable from the hub/router to the

printer’s Ethernet port.

Note: Cables and other networking hardware such as hubs or routers are not included with your

printer and must be purchased separately.

Connecting with USB

USB offers the ability to directly connect a computer quickly and simply to the printer with a USB cable. Many functions requiring internet access and network communication, such as scanning and Internet Faxing, are not available over USB.

To connect using USB, connect one end of a standard USB 2.0 cable to your computer and the other end to the printer’s USB port.

Note: Cables are not included with your printer and must be purchased separately.

See also:

System Administrator Guide at www.xerox.com/office/WC6400docs

Online Support Assistant at www.xerox.com/office/WC6400support

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Assigning the Printer an IP Address

Before your computer can communicate with the printer on a network, the printer must be assigned a unique IP address.

Accessing Quick Setup Home

Quick Setup Home is a setup utility that will help you set up your printer from the control panel.

Note: The first time the printer is turned on, the printer display will prompt you to set the date and

time, and to select default paper sizes. The display will then enter Quick Setup Home. If the time

and date are already set up, or the printer does not prompt you for these settings:

1. Log in as a system administrator. Press the Log In/Out button (user name: admin, default

password: 1111).

2. Press the Machine Status button.

3. Select the Tools tab.

4. Select Device Settings.

5. Select Quick Setup Home from the list.

From here, you can access the IP Address Setup Wizard.

IP Address Setup Wizard

The IP address setup wizard will help you configure the printer’s IP address settings for your network.

1. Select IP Address Settings from the list.

2. Select Enable for IPv4 or IPv6, and then select Next.

Note: IPv6 is the newest standard protocol for the internet. If you are unsure which IP setting to

use, enable both. If you change IPv6 settings, the printer will reboot when you close the Quick

Setup Home window.

3. Choose a method for assigning the IP address.

To allow the IP address to be assigned automatically using DHCP:

a. Select Get IP Address from a DHCP Server, and then select Next.

b. The screen will display the acquired TCP/IP settings.

c. If the DHCP server was unable to assign an IP address automatically, contact your system

administrator.

d. Select Next to continue.

To manually assign the IP address:

a. Select Use a Static IP Address, and then select Next.

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b. Select the IPv4 text box, enter the IP address, and then select Save.

Note: The device and computer(s) must be assigned unique IP addresses. It is important that the

addresses are similar, but not the same. For example, your printer can have the address

192.168.1.15 while your computer has the address 192.168.1.16. Another device can have the

address 192.168.1.17.

c. Select the Subnet Mask text box, enter the subnet mask, and then select Save.

d. Select the Host Name text box, enter the host name, and then select Save.

e. Select the Gateway text box, enter the gateway, and then select Save.

f. Select Next to continue.

4. Your network setup is complete. Select Done to return to Quick Setup Home.

5. Select Close to exit Quick Setup Home.

If your computer is on a large network or you are unsure of the appropriate network configuration settings, contact your network administrator, or see the System Administrator Guide.

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Installing the Printer Drivers

This section includes:

• Choosing a Printer Driver on page 33

• Installing the Driver for Windows 2000 or Newer on page 34

• Installing the Driver for Macintosh OS X 10.3 and Newer on page 36

• Installing the Driver (UNIX/Linux) on page 36

Choosing a Printer Driver

To access special printing options, you must install a Xerox printer driver.

Xerox provides drivers for a variety of page description languages and operating systems. The following printer drivers are available:

Printer Driver Description

Windows PostScript Driver (Windows 2000/XP/Vista)

PCL Driver (Windows 2000/XP/Vista)

Xerox Global Print Driver (Windows)

Xerox Mobile Express Driver (Windows)

Mac OS X Driver (Macintosh OS X version 10.3 or newer)

UNIX/Linux Driver This driver enables printing from a UNIX or Linux operating system.

This genuine Adobe® PostScript® driver allows you to access all of the printing options of your printer and is the default driver on the Software and Documentation CD-ROM.

The Printer Command Language driver can be used for applications requiring PCL.

This is a printer driver for use with any PostScript printer on your network. It configures itself for your individual printer upon installation.

This is a printer driver for use with any PostScript printer on your network. It configures itself for the printer you select every time you print. If you travel frequently to the same sites, you can save your favorite printers in that location and the driver will remember your settings.

This driver allows you to access all of the printing options of your printer from a Macintosh.

Go to www.xerox.com/office/WC6400drivers for the latest print driver information and downloads.

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Installing the Driver for Windows 2000 or Newer

Preliminary Steps

Please do the following before installing a printer driver:

1. Verify that the printer is plugged in, turned On, and connected to an active network.

2. Verify that the printer is receiving network information by monitoring the LEDs on the back of the

printer near the Ethernet cable jack (RJ45). When the printer is connected to a functioning network

and receiving traffic, the link LED is green, and its amber traffic LED is flashing rapidly.

Installing the Drivers - Network Connection

To install the printer driver:

1. Insert the Software and Documentation CD-ROM into the CD drive.

2. If the installer does not automatically start, navigate to your CD drive and double-click the

install.exe file.

3. Select your language from the list.

4. Select Install Printer Driver.

5. Review and accept the license agreement. The installer will automatically search the network for

printers.

6. Select the printer from the list.

Note: If the installer does not discover the required printer, use the Extended Search or the

Advanced Search by clicking the corresponding buttons.

7. Click Install to begin the installation.

8. When installation is complete, the Installation Complete window will appear. Set the printer as

the default printer and print a test page if desired.

9. Click Finish.

10. If you do not have the Software and Documentation CD-ROM, you can download the driver at

www.xerox.com/office/WC6400drivers, and use the Add Printer Wizard to install the driver.

To install the driver using the Add Printer Wizard (Windows XP or Server 2003):

1. Double-click the .exe file to open the driver installation window, and then click Install to extract the

files and open the Add Printer Wizard.

2. Click Next.

3. Select Local Printer, and then click Next.

4. Select Create a new port, select Standard TCP/IP Port, and then click Next. The Add Standard

TCP/IP Printer Port Wizard will be displayed.

5. Click Next, and then enter the printer name or IP address.

6. Click Next.

7. Click Finish. The TCP/ IP Printer Port window will close and the Manufacturer/Printers window will

be displayed.

8. Click Have Disk, click Browse, and then browse to the location of the printer's .inf file.

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9. Click Open, and then click OK.

10. Select the printer from the list, and then click Next.

11. Enter a name for the printer.

12. Select whether or not to use the printer as the default printer, and then click Next.

13. Select whether or not to share the printer, and then click Next.

14. Select whether or not to print a test page, and then click Next.

15. Click Finish.

To install the driver using the Add Printer Wizard (Windows Vista or Server 2008):

1. Download the driver from www.xerox.com/office/WC6400drivers.

2. Double-click the .exe file to open the driver installation window. A Security Warning window will be

displayed.

3. Click Run, and then click Install to extract the files and open the Add Printer Wizard.

4. Select Add a local printer. The Choose a printer port window will be displayed.

5. Select Create a new port, select Standard TCP/IP Port, and then click Next.

6. Select TCP/IP Device from the Device Type pull-down menu.

7. Enter the hostname or IP address of the printer.

8. Make sure the Query the Printer check box is not checked, and then click Next.

9. If the Additional Port Information Required window is displayed, click Next.

10. Click Have Disk, click Browse, and then browse to the location of the printer's .inf file.

11. Click Open, and then click OK.

12. Select the printer from the list, and then click Next.

13. Enter a name for the printer.

14. Select whether or not to use the printer as the default printer, and then click Next.

15. Select whether or not to print a test page, and then click Finish.

Installing the Drivers - USB Connection

1. Click Start > Settings > Printer and Faxes.

2. Double click Add Printer.

3. Follow the instructions in the Add Printer Wizard.

See also:

Online Support Assistant at www.xerox.com/office/WC6400support

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Network Basics

Installing the Driver for Macintosh OS X 10.3 and Newer

Install your printer using Bonjour, Rendezvous, USB, or LPD/LPR connection.

Installing the Drivers - Network Connection

To install the printer driver:

1. Insert the Software and Documentation CD-ROM into the CD drive. If the Software and

Documentation CD-ROM is not available, download the latest driver from

www.xerox.com/office/WC6400drivers.

2. Run the Xerox Printer installer to install the printer driver.

3. Acknowledge the Authenticate dialog.

4. Review and accept the License Agreement. The installer will search the network for printers.

5. Select your printer from the list.

6. If the installer does not discover your printer, enter the printer’s IP Address in the IP Address or

DNS Name field.

7. When installation is complete, the Installation Complete window will appear. Print a test page if

desired.

8. Click Finish.

Installing the Drivers - USB Connection

To install the printer driver from the Software and Documentation CD-ROM:

1. Insert the Software and Documentation CD-ROM into the CD drive. If the Software and

Documentation CD-ROM is not available, download the latest driver from

www.xerox.com/office/WC6400drivers.

2. Run the Xerox Printer installer to install the printer driver.

3. Acknowledge the Authenticate dialog.

4. Review and accept the License Agreement. The installer will search for USB printers.

5. Select your printer from the list.

6. If the installer does not discover your printer, enter the printer’s IP Address in the IP Address or

DNS Name field.

7. When installation is complete, the Installation Complete window will appear. Print a test page if

desired.

8. Click Finish.

Installing the Driver (UNIX/Linux)

Your printer supports connection to a variety of UNIX platforms through the network interface. The workstations currently supported by CentreWare for UNIX/Linux to a network-connected printer are:

•Sun Solaris

•IBM AIX

• Hewlett-Packard HP-UX

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• Linux (i386)

• Linux (PPC)

See also:

System Administrator Guide at www.xerox.com/office/WC6400docs

Network Basics

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CentreWare Internet Services

CentreWare Internet Services (CentreWare IS) provides a simple interface that enables you to manage, configure, and monitor a networked printer and retrieve scanned documents from your desktop using the printer’s embedded Web server. CentreWare IS gives system administrators easy access to printer status, configuration, security settings, and diagnostic functions. It provides users with access to printer status and special printing functions, such as printing saved jobs and custom paper types. Using CentreWare IS, you can access and manage your printer over a TCP/IP network using a Web browser. Enter your printer’s IP address in your Web browser to access CentreWare IS.

CentreWare IS enables you to:

• Configure the printer from your computer. CentreWare IS allows you to copy settings from one

printer to another.

• Check supplies status from your desktop, saving a trip to the printer. Access job accounting records

to allocate printing costs and plan supplies purchases.

• Set up and use a simple Web browser based printing system. Marketing collateral, sales materials,

business forms, or other standardized, frequently used documents can be saved as a group with

their original driver settings then reprinted on demand at high speed from any user's browser.

• Access online manuals and technical support information located on the Xerox website.

Note: CentreWare IS requires a Web browser and a TCP/IP connection between the printer or

device and the network (in Windows, Macintosh, or UNIX environments). TCP/IP and HTTP must be

enabled in the printer, and a browser that supports JavaScript is required. If JavaScript is disabled,

a warning message appears and CentreWare IS may not function properly.

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Printing

This chapter includes:

• Printing Overview on page 40

• Supported Media on page 41

• Loading Media on page 43

• Printing on Special Media on page 53

• Selecting Printing Options on page 56

• Printing on Both Sides of the Paper on page 60

• Selecting Paper Type to Use on page 62

• Printing Multiple Pages to a Single Sheet (N-Up) on page 63

• Printing Booklets on page 64

• Using Color Corrections on page 65

• Printing in Black and White on page 68

• Printing Insert Pages on page 69

• Printing Cover Pages on page 70

• Printing Exception Pages on page 72

• Scaling on page 74

• Printing Watermarks on page 75

• Printing Mirror Images on page 77

• Creating and Saving Custom Sizes on page 78

• Job Completion Notification on page 79

• Printing Special Job Types on page 80

See also:

Paper Trays video tutorials at www.xerox.com/office/WC6400docs

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Printing Overview

1. Select appropriate media.

2. Load media in the tray, and then specify the size, color, and type on the printer’s control panel.

3. Access the print settings in your software application (CTRL+P in Windows, CMD+P on a Macintosh

for most software applications).

4. Select your printer from the list.

5. Access the printer driver settings by selecting Properties or Preferences (Windows), Xerox Features

for Macintosh. The title of the button may vary depending on your application.

6. Modify the printer driver settings as necessary and select OK (Windows) or Xerox Features

(Macintosh).

7. Select Print (in your application’s print settings dialog) to send the job to the printer.

See also:

Loading Media on page 43

Selecting Printing Options on page 56

Printing on Both Sides of the Paper on page 60

Printing on Special Media on page 53

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Supported Media

This section includes:

• Recommended Media on page 41

• General Media Loading Guidelines on page 41

• Media That Can Damage Your Printer on page 42

• Paper Storage Guidelines on page 42

Your printer is designed to be used with a variety of media types. Follow the guidelines in this section to ensure the best print quality and to avoid jams.

For best results, use Xerox printing media specified for your WorkCentre 6400 printer.

Recommended Media

A complete regularly updated list of recommended media types is available:

• www.xerox.com/paper Recommended Media List (United States)

• www.xerox.com/europaper Recommended Media List (Europe)

You can also print a summary of supported media (the Paper Tips information page) directly from the printer. The Paper Tips page list supported media sizes and types for each media tray.

Printing the Paper Tips Information Page

From the printer’s control panel:

1. Press the Machine Status button.

2. Select the Machine Information tab, then Information Pages on the right side.

3. Select Paper Tips Page.

4. Select Print.

Ordering Media

To order paper, transparencies, or other specialty media, contact your local reseller or go to:

www.xerox.com/office/WC6400supplies.

Caution: Damage caused by using unsupported paper, transparencies, and other specialty media

is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total

Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside

these areas; please contact your local representative for details.

General Media Loading Guidelines

Follow these guidelines when loading paper and media in the appropriate trays:

• Use only recommended Xerox transparencies; print quality may vary with other transparencies.

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• Do not print on sheets of label stock that have labels removed.

• Use only paper envelopes. Print envelopes single-sided only.

• Do not overload the paper trays.

• Adjust the paper guides to fit the paper size.

Media That Can Damage Your Printer

Your printer is designed to use a variety of paper and media types for print and copy jobs. However, some media can cause poor output quality, increased paper jams, or damage to your printer.

Do not use the following:

• Rough or porous media

• Inkjet paper

• Non-laser glossy or coated paper

• Paper that has been photocopied

• Paper that has been folded or wrinkled

• Paper with cutouts or perforations

• Stapled paper

• Envelopes with windows, metal clasps, side seams, or adhesives with release strips

•Padded envelopes

• Plastic media other than supported transparencies

Paper Storage Guidelines

Providing good storage conditions for your paper and other media contributes to optimum print quality.

• Store paper in dark, cool, relatively dry locations. Most paper is susceptible to damage from

ultraviolet (UV) and visible light. UV radiation, which is emitted by the sun and fluorescent bulbs, is

particularly damaging to paper items.

• The intensity and length of exposure to visible light on paper should be reduced as much as

possible.

• Maintain constant temperatures and relative humidity.

• Avoid storing paper in attics, kitchens, garages, or basements. These spaces are more likely to

collect moisture.

• Store paper flat, either on pallets, cartons, shelves, or in cabinets.

• Avoid having food or drinks in the area where paper is stored or handled.

• Do not open sealed packages of paper until you are ready to load them into the printer. Leave

stored paper in the original packaging. For most commercial-cut size grades, the ream wrapper

contains an inner lining that protects the paper from moisture loss or gain.

• Some specialty media is packaged inside resealable plastic bags. Store the media inside the bag

until you are ready to use it; keep unused media in the bag and reseal it for protection.

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Loading Media

This section includes:

• Loading Paper in Tray 1 on page 43

• Loading Envelopes on page 46

• Loading Paper in Tray 2, 3, or 4 on page 49

Select the appropriate tray depending on the media you plan to use. Tray 1 accepts the widest range of media types and sizes. Tray 2 accepts only Letter and A4 size paper, and Trays 3 and 4 accept Letter, Legal, Executive, and A4 size paper. For a complete list of media sizes and types, print the Paper Tips information page. For more information see Recommended Media on page 41.

Loading Paper in Tray 1

Tray 1 accepts the following paper types:

• Plain paper

• Punched paper

• Transparencies

• Pre-printed paper

• Recycled paper

•Letterhead

• Heavyweight paper

• Extra heavyweight paper

• Gloss paper

• Heavyweight gloss paper

• Full-sheet labels

•Envelopes

Tray 1 accepts a maximum of:

• 100 sheets of plain paper (20 lb. Bond)

• 20 transparencies, postcards, sheets of labels, or sheets of glossy paper

•10 envelopes

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To load paper or other media in Tray 1:

1. Open Tray 1 by pulling it outward and opening the tray extension.

2. Adjust the paper guides.

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3. Press down on the center of the paper-lifting plate until it locks into place.

4. Insert paper, transparencies, or specialty media into the tray. Letterhead paper must be oriented

correctly.

• Single-sided printing: Insert the side to be printed facedown with the bottom of the page

entering the printer first.

• 2-sided printing: Insert side one faceup with the bottom of the page entering the printer first.

Note: Do not load paper or media above the fill line indicated on the tray. Overloading the tray

may cause jams.

5. Adjust the paper guides to fit the paper loaded in the tray.

6. On the printer’s control panel, select the paper size, type, and color, and then select Confirm.

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Printing

Loading Envelopes

Envelopes can only be loaded in Tray 1.

To load envelopes in Tray 1:

1. Make sure Tray 1 is closed.

2. Lift the lever on the printer’s right side to open the right side door.

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Warning: The area around the fuser may be hot. Use caution to avoid injury.

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3. On both the left and right sides of the fuser, turn the fuser setting (grey dials) from Plain Paper to

Envelope.

4. Close the right side door.

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5. Open Tray 1 by pulling it outward and opening the tray extension.

6. Press down on the center of the paper-lifting plate until it locks into place.

7. Insert up to 10 envelopes in Tray 1 with the flap side up. For envelopes with the flap along the long

edge, load the envelopes with the flap toward the right side of Tray 1.

Note: To minimize wrinkling and jams, press envelopes down to make sure that all air is removed,

and make sure that the folds of the flaps are firmly pressed. Some wrinkling or embossing may still

occur.

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Insert the envelopes so that the short edge enters the printer first:

8. Adjust the paper guides to fit the envelope.

Printing

9. On the printer’s control panel display, select the envelope size, type, and color, and then select

Confirm.

Note: Make sure to turn the grey dials on the fuser back to the plain paper setting when finished

printing envelopes to ensure good print quality.

Loading Paper in Tray 2, 3, or 4

Trays 2, 3, or 4 accept:

• Plain paper

• Punched paper

•Letterhead paper

• Recycled paper

• Pre-printed paper

Tray 2 accepts Letter and A4 size paper only.

Trays 3 and 4 accept Letter, A4, JIS B5, US Folio, Executive, and Legal size paper.

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Trays 2, 3, or 4 accept a maximum of 500 sheets of plain paper (20 lb. Bond).

To load paper or other media in Tray 2, 3, or 4:

1. Extend the tray from the printer.

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2. Adjust the paper guides to fit the paper (if necessary).

• Tray 2:

Length guide: Compress the sides of the guide and lift the guide from the tray. Insert the guide in

the holes in the tray so that the guide is aligned with the appropriate paper size (imprinted on the

bottom of the tray), and release the sides.

Width guides: Press the tab extending from the top of the guide and move the guide so that the

mark on the guide aligns with the paper size imprinted on the tray. Repeat for the other guide.

• Tray 3 or 4:

Length guide: Press the green sides of the guide, then slide the guide until the arrow on the guide

points to the appropriate paper size imprinted on the bottom of the tray. When properly

positioned, the guide clicks into place.

Width guides: Press the green lever on the side of the guide, and move the guide so that it is

aligned with the appropriate paper size imprinted on the paper lifting plate.

3. Press down on the paper-lifting plate until it locks into place.

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4. Insert paper into the tray. Letterhead paper must be oriented correctly.

• Single-sided printing: Insert the side to be printed faceup with the top of the page toward the left of the tray.

• 2-sided printing: Insert side one facedown with the top of the page toward the right of the tray.

Printing

Note: Do not load paper or media above the fill line indicated on the tray. Overloading the tray

may cause jams.

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5. Push the tray completely into the printer.

6. On the printer’s control panel display, select the paper size, color, and type in the tray, and then

select Confirm.

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Printing on Special Media

This section includes:

• Printing on Transparencies on page 53

• Printing on Envelopes on page 54

• Printing on Labels on page 54

• Printing on Glossy Paper on page 55

• Printing on Custom Size Paper on page 55

Printing on Transparencies

Transparencies can only be printed from Tray 1. For best results, use only recommended Xerox transparencies.

To order paper, transparencies, or other specialty media, contact your local reseller or go to

www.xerox.com/office/WC6400supplies.

Caution: Damage caused by using unsupported paper, transparencies, or other specialty media is

not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

Printing

See also:

www.xerox.com/paper Recommended Media List (United States)

www.xerox.com/europaper Recommended Media List (Europe)

Guidelines

• Remove all paper before loading transparencies in the tray (Tray 1 only).

• Handle transparencies by the edges using both hands. Fingerprints or creases can cause poor print quality.

• Do not load more than 20 transparencies in Tray 1. Overloading the tray can cause the printer to jam.

• Do not use transparencies with stripes on the side.

• Do not fan transparencies.

• After loading transparencies, change the paper type at the printer’s control panel.

• In the printer driver, select either Transparency as the paper type or Tray 1 as the paper source.

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Printing on Envelopes

Only print envelopes using Tray 1.

Guidelines

• Successful envelope printing is highly dependent on the quality and construction of the envelopes. Try another envelope brand if the desired results are not achieved. Use only paper envelopes specified in the Recommended Media List - www.xerox.com/paper (United States) or

www.xerox.com/europaper (Europe).

• Always set the grey dials on the fuser to “envelope”. Set the dials back to “paper” when you are finished printing envelopes.

• Maintain constant temperatures and relative humidity.

• Store unused envelopes in their packaging to avoid the excess moisture and dryness which can affect print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before or during printing.

• Avoid padded envelopes; purchase envelopes that lie flat on a surface.

• In the printer driver, select either Envelope as the paper type or Tray 1 as the paper source.

Note: Some wrinkling or embossing may occur when printing on envelopes.

Caution: Never use envelopes with windows or metal clasps; they can damage the printer. Damage

caused by using unsupported envelopes is not covered under the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas, please contact your local representative for details.

Printing on Labels

Labels can be printed from Tray 1 only.

To order paper, transparencies, or other specialty media, contact your local reseller or go to the Xerox Supplies website at www.xerox.com/office/WC6400supplies.

Guidelines

• Do not use vinyl labels.

• Print only on one side of the sheet of labels. Use full sheet labels only.

• Do not use any sheet where labels are missing; it may damage the printer.

• Store unused labels flat in their original packaging. Leave the sheets of labels inside the original packaging until ready to use. Return any unused sheets of labels to the original packaging and reseal it.

• Do not store labels in extremely dry or humid conditions or extremely hot or cold conditions. Storing them in extreme conditions may cause print quality problems or cause them to jam in the printer.

• Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and jam in the printer.

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Printing

• In the printer driver, select either Labels as the paper type or Tray 1 as the paper source.

Printing on Glossy Paper

Print glossy paper single-sided only and from Tray 1.

To order paper, transparencies, or other specialty media, contact your local reseller or go to the Xerox Supplies website for your printer: www.xerox.com/office/WC6400supplies.

Guidelines

• Do not open sealed packages of glossy paper until you are ready to load them into the printer.

• Leave glossy paper in the original wrapper, and store unopened packages in the original shipping carton until ready to use.

• Remove all other paper from the tray before loading glossy paper.

• Load only the amount of glossy paper you plan to use and remove the unused portion from the tray when you are finished printing. Replace the unused portion in the original wrapper and seal for later use.

• Rotate stock frequently. Long periods of storage in extreme conditions can cause glossy paper to curl and jam in the printer.

• In the printer driver, select either Gloss Coating or Heavyweight Gloss Coating as the paper type, or Tray 1 as the paper source.

Printing on Custom Size Paper

In addition to the wide variety of standard paper sizes that you can use for printing, you can also print on custom size paper within the following dimensions.

Single Sided Printing 2-Sided Printing

Short edge 92–216 mm (3.6–8.5 in.) 176–216 mm (7.0–8.5 in.)

Long edge 148–356 mm (5.8–14.0 in.) 257–300 mm (10.1–11.8 in.)

Weight

60–210 g/m

60–150 g/m

Note: Print custom size paper from Tray 1 only. If inserted one page at a time, long edge 2-sided

paper can be up to 356 mm (14.0 in.)

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Selecting Printing Options

Printing options, also referred to as printer driver options, are specified as Printing Preferences in Windows, and Xerox Features in Macintosh. Printing Options include settings for 2-sided printing, page layout, and print quality.

• Printing Options for Windows on page 57

• Setting Default Printing Options for Windows on page 58

• Selecting Printing Options for an Individual Job in Windows on page 58

• Saving a Set of Commonly Used Printing Options in Windows on page 58

• Printing Options for Macintosh on page 59

• Selecting Options for an Individual Job for Macintosh on page 59

• Saving a Set of Commonly Used Printing Options for Macintosh on page 59

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Printing Options for Windows

The following table lists printing options organized in tabs within the Printing Preferences window.

Ta b Printing Options

Paper/Output Job type

Paper size, paper color, paper type, and tray selection Transparency sepa rators 2-sided printing Print quality Stapling and output destination (if finisher installed)

Special Pages Covers

Inserts Exception pages

Layout/Watermark Pages per sheet (N-Up)

Booklet layout Orientation 2-sided printing Watermark

Color Options Color corrections

Black and white conversion Color adjustments

Advanced Paper/Output

•Copies

• Collate

•Banner sheet

• Offset Sets Image options

• Rotate image 180 degrees

• Reduce/Enlarge

• PostScript Pass-through

• Mirrored output

•RGB Neutral gray

• Print optimization

• Halftones, spot colors, and color configuration Advanced Printing Features

More Status, Saved Settings, error reports, toner and paper tray gauges are available in all tabs.

Note: For more information about Windows printer driver options, click the Help button in the

lower right-hand corner of any tab in the Properties or Printing Preferences window.

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Setting Default Printing Options for Windows

When you print from any software application, the printer uses the print job settings specified in the Printing Preferences window. You can specify your most common printing options and save them so that you do not have to change them every time you print.

For example, if you want to print to both sides of the paper for most jobs, specify 2-sided printing in Printing Preferences.

1. To change Printing Preferences:

2. Click Start, select Settings, and then click Printers and Faxes.

3. In the Printers and Faxes folder, right-click the icon for your printer and select Printing Preferences.

4. Select a tab in the Printing Preferences window, make selections, and click OK to save.

Note: For more information about Windows printer driver options, click the Help button in the

lower right-hand corner of any tab in the Printing Preferences window.

Selecting Printing Options for an Individual Job in Windows

If you want to use special printing options for a particular job, change the Printing Preferences before sending the job to the printer. For example, if you want to use the Enhanced print-quality mode when printing a particular document, select this setting in Printing Preferences before printing that job.

1. With the document open in your application, access the Print dialog box (CTRL+P for most applications).

2. Select the WorkCentre 6400 printer and click the Properties button to open the Printing

Preferences window. This button is labeled Preferences in some applications. Select a tab in the Printing Preferences window, and make selections.

3. Click OK to save and close the Printing Preferences window.

4. Print the job.

Saving a Set of Commonly Used Printing Options in Windows

You can save and name a set of printing options, so that you can quickly apply them to future print jobs.

To save a set of printing options:

1. Select Saved Settings at the bottom of the Printing Preferences window, and select Save As from the list.

2. Name the set of printing options and click OK. The set of options is saved and will appear in the list. The next time you want to print using these options, just select the name from the list and click OK.

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Printing Options for Macintosh

See the following table for specific printing options in the Macintosh PostScript printer driver.

Ta b Printing Options

Paper/Output Job type

Paper size, paper color, paper type, and tray selection Transparency sepa rators 2-sided printing Print quality Stapling and output destination (if finisher installed)

Special Pages Covers

Inserts Exception pages

Layout/Watermark Booklet layout

Watermark

Color Options Automatic Color

Black and White

Printing

Advanced Booklet Image Order

Banner Sheet Offset Mirrored Output Printing Optimization

Selecting Options for an Individual Job for Macintosh

To send job, change the driver settings before sending the job to the printer.

1. With the document open in your application, select File, and then select Print.

2. Select your printer from the Printer list.

3. Select the desired printing options from the drop-down lists that are displayed.

4. Click Print to print the job.

Saving a Set of Commonly Used Printing Options for Macintosh

You can save and name a set of options, so that you can quickly apply them to future print jobs.

To save a set of printing options:

1. Select the desired printing options from the drop-down lists on the Print menu screen.

2. Select Save As from the Presets menu to save and name the set of printing options.

3. The set of options is saved and will appear in the Presets list. The next time you want to print using these options, just select the name from the list.

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Printing on Both Sides of the Paper

• 2-Sided Printing Guidelines on page 60

• Printing a 2-Sided Document on page 60

• Page Layout Options on page 61

2-Sided Printing Guidelines

A 2-sided document can be printed on supported paper from any tray. Before printing a 2-sided document, verify the paper weight is within the appropriate weight range:

60-150 g/m

The following paper and media cannot be used for 2-sided printing:

• Transparencies

• Envelopes

•Labels

• Any die-cut specialty media, such as business cards

•Heavyweight

• Extra Heavyweight

•Gloss

• Heavyweight Gloss

•Postcards

(16-32 lb. Bond)

For a complete list of supported media sizes and types for 2-sided printing, print the Paper Tips information page. For more information see Recommended Media on page 41.

Printing a 2-Sided Document

1. Load paper in the tray. Orient letterhead correctly:

• Tray 1: Insert side one faceup with the bottom of the page entering the printer first.

• Tray 2, 3, or 4: Insert side one facedown with the top of the page toward the right of the tray.

2. Select 2-sided Printing in the printing options (Print Preferences - Windows). For more information see Selecting Printing Options on page 56.

Operating System Steps

Windows Vista, Windows 2000, Windows XP, or Windows Server 2003

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1. Select the Paper/Output tab.

2. Select an option under 2-Sided Printing:

• 2-Sided Print

• 2-Sided Print, Flip on Short Edge

Printing

Operating System Steps

Mac OS X, version 10.3 or newer In the Print dialog box, select Layout.

1. Select Print on Both Sides.

2. Click the Binding icon that matches the edges you want

to bind.

Page Layout Options

When you select 2-Sided Printing on the Paper/Output tab, you can specify the page layout which determines how the pages turn.

Windows and Macintosh

1. Select the Layout/Watermark tab (Windows) or the Layout section (Macintosh).

2. Select Portrait, Landscape, or Rotated Landscape.

3. Select 2-Sided Print, or 2-Sided Print, Flip on Short Edge.

Portrait Landscape

Portrait 2-Sided Print

See also:

Loading Paper in Tray 1 on page 43

Loading Paper in Tray 2, 3, or 4 on page 49

Portrait 2-Sided Print, Flip on

Short Edge

Landscape 2-Sided Print, Flip on

Short Edge

Landscape 2-Sided Print

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Selecting Paper Type to Use

When you send your print job to the printer, you can choose to let the printer automatically select which paper to use based on your document size and the paper type you select, or you can force the printer to use paper from a specific tray.

To select the paper type:

Windows

1. In the printer driver, select the Paper/Output tab.

2. To change the paper, select the arrow next to the Paper section and select the paper type from the list.

3. To specify a tray, select the tray in the Select by Tray menu.

4. To specify a paper type, select the type in the Other Type menu.

5. To specify a paper size, select the Other Size menu item and select the Output Paper Size in the

Paper Size dialog box.

Macintosh

1. In the Print dialog box, select Paper Feed.

2. From the All pages from drop-down list, click Auto Select to select the paper based on your application settings, or select a specific paper type or tray.

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Printing Multiple Pages to a Single Sheet (N-Up)

When printing a multiple-page document, you can print more than one page on a single sheet of paper. Print one, two, four, six, nine, or 16 pages per side.

1 2

To print a multiple page document:

Windows

1. Select the Layout/Watermark tab.

2. Select the Pages Per Sheet (N-Up) option.

3. Click the button for the number of pages you want to appear on each side of the sheet.

Macintosh

1. In the Print dialog box, select Layout.

2. Select the number of Pages per Sheet and Layout Direction.

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Printing Booklets

With 2-sided printing, you can print a document in the form of a small book. Create booklets for any paper size that is supported for 2-sided (duplex) printing. The driver automatically reduces each page image and prints four pages per sheet of paper (two on each side). The pages are printed in the correct order so that you can fold and staple the pages to create a booklet.

When you print booklets, you can also specify the creep and gutter in supported drivers.

• Creep: Specifies how much the page images are shifted outward (in 10ths of a point). This compensates for the thickness of the folded paper, which otherwise would cause the page images to shift slightly outward when folded. You can select a value from zero to 1.0 points.

• Gutter: Specifies the horizontal distance (in points) between the page images. A point is 0.35 mm (1/72 in.)

Creep Gutter

The following additional booklet printing options are available in some drivers:

• Draw Page Borders: Prints a border around each page.

• Ta rge t Pa pe r Si ze : Specifies the size of the paper for the booklet.

• Right to Left: Reverses the order of the pages in the booklet.

To select booklet printing:

Windows

1. Select the Layout/Watermark tab.

2. Select the Booklet Layout option.

3. Click the Booklet Options button to specify the creep and gutter.

4. If desired, select Draw Page Borders from the drop-down list.

Macintosh

1. In the Print dialog box, select Xerox Features, and then the Layout/Watermark drop-down list.

2. Select Enable for Booklet Printing.

3. If desired, specify the creep and gutter with the Booklet Options button.

4. If desired, specify the paper size from the Targ et P ape r S ize drop-down list.

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Using Color Corrections

This section includes:

• Selecting Color Correction on page 65

• Making Color Adjustments on page 65

• Advanced Color Options - Press Match on page 66

• Adjusting the Automatic Color Correction on page 67

The Color Correction options provide simulations of different color devices. Automatic is the default correction for general image processing. See the following table to determine what option you want to use.

Color Correction Description

Automatic Color (Recommended)

Vivid Color Produces brighter and more saturated colors.

Black and White Converts all colors to black and white or shades of gray.

Color Adjustments Allows you to make minor adjustments, or access Custom… options for Press

Applies the best color correction to each graphic element: text, graphics, and images.

Matching.

Selecting Color Correction

Windows

1. Select the Color Options tab.

2. Select the desired color correction: Automatic, Vivid Color, Black and White, or Color

Adjustments.

Macintosh

1. In the Print dialog box, select Xerox Features, and then the Color Options drop-down list.

2. Select the desired color correction from the available options.

Making Color Adjustments

Windows

1. Select the Color Options tab.

2. Select Color Adjustments.

3. Click the Color Adjustments button.

4. Make the desired adjustments to the sliders in the Color Adjustments dialog box.

5. Click the OK button to save your changes.

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If you need to make additional color adjustments for your job, you can move the following sliders:

• Lightness: Move the slider to the right to lighten or to the left to darken the colors in your print job. (White remains white and black remains black.)

• Saturation: Move the slider to the right to increase or to the left to decrease the color intensity without changing the darkness.

• Contrast: Move the slider to the right to increase or to the left to decrease the contrast. With increased contrast, saturated colors become more saturated, darker colors become more black, and lighter colors become more white.

• Cyan/Red: Move the slider to change the color variation between cyan and red. Increasing the cyan decreases the red (its complement) and vice versa.

• Magenta/Green: Move the slider to change the color variation between magenta and green. Increasing the magenta decreases the green (its complement) and vice versa.

• Yellow/Blue: Move the slider to change the color variation between yellow and blue. Increasing the yellow decreases the blue (its complement) and vice versa.

The sample images change as you move the sliders. To track the adjustments and print the file name, print-quality mode, and color settings for your job on the edge of the page, select the Print Settings on Page box.

Advanced Color Options - Press Match

The Automatic color correction selection is designed to apply the best color correction to each element such as text, graphics, or images. If needed, you can select the color table being used for these elements in your jobs.

You can make adjustments to RGB colors, CMYK colors, and spot colors as shown in the following table:

Custom Automatic Color Description

Office Color Controls the RGB color adjustments.

Press Match Controls the CMYK color adjustments.

Spot Color Controls spot color matching.

Note: The Spot Color tab has an option to allow the printer to manage spot colors.

To use the default color table associated with a particular element on the tab, select Automatic or click the Reset button.

If required in specific circumstances, you can make additional color adjustments to the lightness, saturation, contrast, cyan/red color variation, magenta/green color variation, and yellow/blue color variation used for a particular element.

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Adjusting the Automatic Color Correction

Windows

1. Select the Advanced tab.

2. Select Image Options, and select Color Configuration.

3. From the Color Configuration drop-down menu, select Custom.

4. Make adjustments to the Custom Color Adjustments settings, and click OK to save your changes.

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Printing in Black and White

To print in black and white:

Windows

1. Select the Color Options tab.

2. Select the Black and White option.

Macintosh

1. In the Print dialog box, select Xerox Features, and then the Color Options drop-down list.

2. Select Black and White.

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Printing Insert Pages

An insert (a divider page or slipsheet) can be inserted after a print job, between copies of a print job, or between individual pages of a print job. Specify the tray to use as the source for the insert pages.

To print insert pages:

Windows

1. Select the Special Pages tab.

2. Select the insert option to use from the Add Inserts dialog box.

3. Select the desired options.

Macintosh

1. In the Print dialog box, select Xerox Features from the drop-down list.

2. Select the Special Pages drop-down list.

3. Click Add Inserts…

4. Select the desired settings for the Insert Options, Insert Quantity, Pages, and Paper options.

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Printing Cover Pages

A cover page is the first or last page of a document. The printer enables you to choose a different paper source for the cover page than for the body of a document. For instance, use your company letterhead for the first page of a document, or use heavyweight paper for the first and last pages of a report.

• Use any applicable paper tray as the source for printing cover pages.

• Verify that the cover page is the same size as the paper used for the rest of your document.

If you specify a different size in the driver than the tray you select as a cover pages source, your cover(s) print on the same paper as the rest of your document.

You have several choices for cover pages:

• No Covers: Prints the first and last pages of your document from the same tray as the rest of your document.

• Front Only: Prints the first page on paper from the specified tray.

• Back Only: Prints the back page on paper from the specified tray.

• Front and Back: Same: Front and back cover pages print from the same tray.

• Front and Back: Different: Front and back cover pages can print from different trays.

Cover Page Print Option Pages Printed on Cover

First 1-sided printing Page 1

2-sided printing Pages 1 and 2

Last 1-sided printing Last page

2-sided printing (odd-numbered pages)

2-sided printing (evennumbered pages)

Last page

Last two pages

For the back of your front cover to remain blank when 2-sided printing, page two of your document must be blank. For the back cover of your document to remain blank, see the following table for inserting blank pages.

Print Option Last Page of Text Blank Pages

1-sided printing Add one blank page at the end of the document.

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Print Option Last Page of Text Blank Pages

2-sided printing Odd-numbered Add two blank pages at the end of the document.

Even-numbered Add one blank page at the end of the document.

To print a cover page:

Windows

1. Select the Special Pages tab.

2. Click the Add Covers button.

3. Select the cover option and tray to use from the Add Covers dialog box.

Macintosh

1. In the Print dialog box, select Cover Page.

2. Select the Before document or After document option.

3. Select the desired Cover Page Type, standard, classified, confidential, secret, top secret, or unclassified.

4. Optionally, enter required text in the Billing Info field.

Printing

Note: For booklet printing, the cover page needs to be selected as the Last Page Paper Source.

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Printing Exception Pages

This section includes:

• Specifying Exception Page Characteristics - Windows on page 72

• Specifying Exception Page Characteristics - Macintosh on page 73

The printer enables you to specify the characteristics of any pages in the print job that differ from the settings to use for the majority of the print job.

Specifying Exception Page Characteristics - Windows

1. Select the Special Pages tab.

2. Click the Add Exceptions button.

3. Select the exceptions from the Add Exceptions dialog box.

Example: Your print job contains 30 pages that print on standard-sized paper and two pages that must print on a different size of paper. In the Add Exceptions dialog box, set the characteristics of these two exception pages and select the alternate paper size to use.

• Page(s): Specify the location (page or range of pages) to place the inserts. Separate individual pages or pages ranges with commas. Specify ranges with a dash. For example, to add inserts after pages 1, 6, 9, 10, and 11, type: 1, 6, 9-11.

• Paper: The paper summary displays the size, color, and type of paper to use for the exception pages. To change the paper to use for the exception pages, click the button to the right of the summary to open the paper selection drop-down menu, which contains the following menu items:

• Other Size: Select this menu item, and then select Use Job Setting or the paper size desired for the exception pages.

• Other Color: Select this menu item, and then select Use Job Setting or a color for the paper to use for the exception pages.

• Other Type: Select this menu item, and then select Use Job Setting or the type of paper or media to use for the exception pages. If you select Pre-Cut Tabs, the Pre-Cut Tabs dialog box opens.

• 2-Sided Printing: Select whether to print the exception pages on one side or two sides:

• Use Job Setting: Matches the setting used for the majority of the document.

• 1-Sided Print: Prints the exception pages on one side only.

• 2-Sided Print: Prints the exception pages on both sides of the sheet of paper with the images printed so the job can be bound along the long edge of the sheet.

• 2-Sided Print, Flip on Short Edge: Prints the exception pages on both sides of the sheet of paper with the images printed so the job can be bound along the short edge of the sheet.

• Job Settings: Displays the attributes of the paper for the majority of the document. If you select Use Job Setting for any paper attribute (size, color, or type), the setting displayed here is used for that attribute of the exception page.

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Specifying Exception Page Characteristics - Macintosh

1. In the Print dialog box, select Xerox Features from the drop-down list.

2. Select the Special Pages drop-down list.

3. Click Add Exceptions….

4. Select the desired settings for the Pages, Paper, and 2-Sided Printing options.

Printing

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Scaling

You can reduce or enlarge your page images when they are printed by selecting a scaling value between 25 and 400 percent. The default is 100 percent.

50% 100% 200%

To set the print scale:

Windows

1. Select the Paper/Output tab.

2. Click the button to the right of the Paper summary and select Other Size.

3. Select an option from the Scale Options drop-down list.

4. If you select Manually Scale, enter a percentage in the percentage box.

Macintosh

1. Select File.

2. Select Page Setup.

3. Specify the percentage in the box for Scale.

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Printing Watermarks

A watermark is additional text that can be printed across one or more pages. For example, terms like Draft and Confidential, which you might stamp on a page before distribution, can be inserted with a watermark.

Some Windows Print Drivers allow you to:

• Create a watermark.

• Edit an existing watermark’s text, color, location, and angle.

• Place a watermark on either the first page or every page in a document.

• Print a watermark in the foreground or background or blend with the print job.

• Use a graphic for the watermark.

• Use a time stamp for the watermark.

Note: Not all applications support watermark printing.

Selecting, Creating, and Editing Watermarks

Windows

1. Select the Layout/Watermark tab.

• To use an existing watermark, select it from the Watermark drop-down list.

• To modify the watermark, click the Edit button to display the Watermark Editor dialog box.

• To create a new watermark, select New, and then use the Watermark Editor dialog box.

2. In the Watermark drop-down list for Options:

• Select an option to print the watermark in the foreground or background or to blend it with the

job.

• Select an option to print the watermark on all pages or only the first page.

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Macintosh

1. In the Print dialog box, select Xerox Features from the drop-down list.

2. Select the Layout/Watermark drop-down list.

• To use an existing watermark, select it from the Watermark drop-down list.

• To modify the watermark, click the Edit button to display the Watermark Editor dialog box.

• To create a new watermark, select New, and then use the Watermark Editor dialog box.

3. In the Watermark drop-down list for Options:

• Select an option to print the watermark in the foreground or background or to blend it with the

job.

• Select an option to print the watermark on all pages or only the first page.

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Printing Mirror Images

You can print pages as a mirror image (flips images horizontally on pages when printed).

To print a mirror image:

Windows

1. Select the Advanced tab.

2. Select Yes for Mirrored Output under Image Options.

Macintosh

1. In the Print dialog box, select Xerox Features from the drop-down list.

2. Select the Advanced drop-down list.

3. Select Enabled in the Mirrored Output drop-down list.

Printing

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Creating and Saving Custom Sizes

Custom size paper can print from Tray 1. You can save custom size paper settings in a supported printer driver. Since these custom sizes are saved in your computer’s operating system, they are available for you to select in your applications.

Note: For details about loading and printing custom size paper, see Printing on Custom Size Paper

on page 55.

To create and save a custom size:

Windows

1. Select the Paper/Output tab.

2. Click the button to the right of the Paper summary and select Other Size.

3. In the Paper Size dialog box, select New in the Output Paper Size drop-down list.

4. In the New Custom Size dialog box, enter a descriptive name in the Name box and the dimensions in the Width and Height boxes.

5. Click the OK button.

Macintosh

1. Select Page Setup from the File menu.

2. In the Paper Size drop-down list select Manage Custom Sizes.

3. Click the + button to add a new custom page size.

4. Provide a descriptive name for the custom page size and enter the page size and margin information.

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Job Completion Notification

You can select to be notified when your job is done printing. A message appears in the lower right corner of your computer screen with the name of the job and the name of the printer where it was printed.

Note: This feature is only available when your printer is connected to your computer over a

network.

To enable job completion notification:

Windows

1. At the bottom of any tab, click the More Status button.

2. Select an option in the Notify menu.

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Printing Special Job Types

You can select one of the following special job types from the Paper/Output tab:

• Printing and Deleting Secure Print Jobs on page 80

• Printing a Sample Set on page 80

• Delayed Printing on page 81

• Saving a Print Job to the Printer on page 81

• Sending a Print Job to a Fax Machine on page 81

Note: When using a Macintosh, select Xerox Features from the drop-down menu before selecting

the Job Type.

Printing and Deleting Secure Print Jobs

The secure job type allows you to print a job only after you select your name and enter your 4-10 digit passcode on the control panel.

Printing Secure Jobs

1. Select Secure from the Job Type drop-down menu.

2. Enter a 4-10 digit passcode.

3. Select OK and print the job.

Printing or Deleting Secure Jobs at the Printer

1. Press the Job Status button on the control panel.

2. Find your document in the list of jobs. Select the job, and press Release to print the remaining copies, or press Delete to delete the job.

Printing a Sample Set

The Sample Set job type allows you to send a multiple-copy job, print a sample copy of the job, and hold the remaining copies of the job at the printer. After you review the sample copy, you can release or delete the remaining copies.

Printing a Sample Set

1. Select Sample Set from the Job Type drop-down menu.

2. Select OK and print the job.

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Printing or Deleting the Job at the Printer

1. Press the Job Status button on the control panel.

2. Find your document in the list of jobs. Select the job, and press Release to print the remaining copies, or press Delete to delete the job.

Delayed Printing

To set the time when the job prints:

1. Select Delay Print from the Job Type drop-down menu.

2. Use the up and down arrows to set the print time and select OK.

3. Select OK and print the job.

Saving a Print Job to the Printer

Stores the job on the printer so you can print it from the control panel. The job is not deleted after printing.

1. Select Saved Job from the Job Type drop-down menu.

2. Set options in the Saved Job dialog box and select OK.

3. Select OK and print the job. The job will be saved to the printer.

To print or delete the job at the printer:

1. Press the Job Status button on the control panel.

2. Find your document in the list of jobs. Select the job, and press Release to print the remaining copies, or press Delete to delete the job.

Sending a Print Job to a Fax Machine

1. Select Fax from the Job Type drop-down menu.

2. Set options in the Fax dialog box and select OK.

3. Select OK to send the fax.

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Copying

This chapter includes:

• Basic Copying on page 84

• Adjusting Copy Options on page 85

• Managing Copy Functions on page 102

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Basic Copying

To m ake co pi es:

1. Press the Clear All button on the right side of the control panel to clear the settings from the previous job.

2. Load your original documents. Use the document glass for single copies, or the document feeder for multiple pages.

Note: The document feeder will only recognize A5, ISO B5, A4, Letter, Legal and Postcard size

paper. Adjust the guides on the document feeder for the paper size you are using.

Document Glass Document Feeder

Lift the document feeder cover and place the original facedown, towards the back-left corner of the document glass. The original must be aligned to the matching paper size printed on the edge of the glass.

Insert originals face up with the top of the page entering the feeder first. Adjust the paper guides so they fit against the originals.

3. On the control panel touch screen, select Copy.

4. Use the keypad on the right side of the control panel to enter the number of copies.

5. The number of copies appears in the upper-right corner of the touch screen screen.

6. If desired, change the copy settings; see Adjusting Copy Options on page 85.

7. Press the green Start button on the right side of the control panel.

• If you placed originals in the document feeder, copying continues until the document feeder is

empty.

• If you placed an original on the document glass and selected an option that puts more than

one image on the paper, a prompt appears on the top of the touch screen when it is time to place the next original on the glass. Press the Start button to scan the next original.

• To cancel printing of the copies, press the Stop button on the right side of the control panel.

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Adjusting Copy Options

This section includes:

• Basic Settings on page 85

• Image Quality Adjustments on page 88

• Layout Adjustments on page 90

• Output Format Adjustments on page 93

• Advanced Copying on page 99

Basic Settings

Use the Copy tab to change the following basic settings:

• Selecting Color or Black and White Copies on page 85

• Reducing or Enlarging the Image on page 86

• Selecting the Tray to Use for Copies on page 86

• Specifying 2-Sided Originals or Copies on page 87

• Collating Copies on page 87

• Stapling Copies on page 88

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Selecting Color or Black and White Copies

If the original document has color, you can create copies in full color, a single color, or in black and white.

To select the output color:

1. Access the Copy tab on the touch screen.

2. If you want the output color of the copies to be based on the original:

a. Select Auto Detect. Color originals copy in color; black and white originals copy in black and

white.

Note: If the original color image is very small or mostly black and white, Auto-Detect may print in

black and white.

To ensure that the image is printed in color:

a. Select More.

b. Select Color on the Output Color window. c. Press the Save button in the upper-right corner of the window.

If you want the copies printed in shades of a single color:

a. Select More. b. Select Single Color on the Output Color window.

c. Select one of the six color choices.

d. Press the Save button in the upper-right corner of the window.

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To print in black and white:

e. Select Black & White. Colors in the original are converted to shades of gray.

Reducing or Enlarging the Image

You can reduce the image to 25% of its original size or enlarge it to 400% of its original size.

To reduce or enlarge the image:

1. Access the Copy tab on the touch screen.

2. To reduce or enlarge the image proportionally, press the minus or plus button to change the percentage shown in the box in the window, or use the keypad to enter the percentage.

3. To reduce or enlarge the image proportionally by a preset amount, such as to fit a particular paper size:

a. Press the More button in the lower-left corner of the window.

b. Select Proportional % on the left side of the Reduce/Enlarge window.

c. Select one of the Presets.

Note: You can also use the arrow buttons to change the percentage.

d. If you want the image centered on the page, select Auto Center.

e. Press the Save button in the upper-right corner of the window.

4. To reduce or enlarge the width and length of the image by different percentages: a. Press the More button in the lower-left corner of the window.

b. Select Independent X-Y% on the left side of the Reduce/Enlarge window.

c. Use the arrow buttons to change the percentage to scale the width (X axis) of the image.

d. Use the arrow buttons to change the percentage to scale the length (Y axis) of the image.

Note: You can also select one of the Presets.

e. If you want the image centered on the page, select Auto Center. f. Press the Save button in the upper-right corner of the window.

Selecting the Tray to Use for Copies

In some cases, you may want to make copies on letterhead, colored paper, or transparencies.

To select the tray to use for the copies:

1. Access the Copy tab on the touch screen.

2. Select one of the trays listed under Paper Supply.

3. If you want to use another tray:

a. Select More.

b. Select the tray.

c. Press the Save button in the upper-right corner of the window.

Note: Select Auto Select to have the printer automatically use trays containing the correct paper

size.

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Specifying 2-Sided Originals or Copies

When you use the document feeder with 2-sided originals, one or both sides can be scanned for copying. You can also create 1-sided or 2-sided copies.

To select the sides to copy and print:

1. Access the Copy tab on the touch screen.

2. Select one of the following options under 2-Sided Copying.

• 1 –> 1 Sided: Scans only one side of the originals and produces 1-sided copies.

• 1 –> 2 Sided: Scans only one side of the originals and produces 2-sided copies.

• 2 –> 2 Sided: Scans both sides of the originals and produces 2-sided copies.

• 2 –> 1 Sided: Scans both sides of the originals and produces 1-sided copies.

3. If you selected 2-sided copies and you want the images on side 2 to be rotated 180 degrees, select

Rotate Side 2.

Collating Copies

When you make several copies of a multi-page document, you can have the copies automatically collated. For example, if you are making three single-sided copies of a six-page document, the copies are printed in this order when you select collated:

1, 2, 3, 4, 5, 6; 1, 2, 3, 4, 5, 6; 1, 2, 3, 4, 5, 6

If you select uncollated, the copies are printed in this order:

1, 1, 1, 2, 2, 2, 3, 3, 3, 4, 4, 4, 5, 5, 5, 6, 6, 6

To choose collated or uncollated copies:

1. Access the Copy tab on the touch screen.

2. If you want the copies collated, select Collated under Copy Output.

3. If you do not want the copies collated, select Uncollated. If a finisher is installed:

a. Press the More button under Copy Output. b. Select Uncollated under Collation on the left side of the window.

c. If you also want your copies stapled, see Stapling Copies on page 88.

d. Press the Save button in the upper-right corner of the window.

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Stapling Copies

If your printer has a finisher, you can have your copies automatically stapled after they are printed.

To select stapling:

1. Access the Copy tab on the touch screen.

2. If the original is:

a. Portrait orientation, select 1 Staple (Portrait) under Copy Output. The staple is placed in the

upper-left corner of the page.

b. Landscape orientation, select 1 Staple (Landscape) under Copy Output. The staple is placed

in the upper-right corner of the landscape image.

Image Quality Adjustments

Use the Image Quality tab to change the following image quality settings:

• Specifying the Original Type on page 88

• Adjusting the Darkness, Sharpness, and Saturation on page 88

• Automatically Suppressing Background Variations on page 89

• Adjusting the Contrast on page 89

• Selecting Color Presets on page 89

• Adjusting the Color Balance on page 90

Specifying the Original Type

The scanner optimizes the image quality of the copies based on the type of images in the original document and how the original was created.

To specify the original type:

1. Access the Copy tab on the touch screen, and then press the Image Quality tab.

2. Press the Original Type button.

3. In the Original Type window:

a. On the left side of the window, select the content type in the original document.

b. If available, select how the original was produced.

c. Press the Save button in the upper-right corner of the window.

Adjusting the Darkness, Sharpness, and Saturation

You can lighten or darken the image quality of the copies. You can also adjust the sharpness and saturation of the copies.

To adjust these image options:

1. Access the Copy tab on the touch screen, and then press the Image Quality tab.

2. Press the Image Options button.

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3. In the Image Options window:

a. If desired, move the first slider to lighten or darken the image.

b. If desired, move the second slider to sharpen or soften the image.

c. If desired, move the third slider to make the image more or less vivid.

d. Press the Save button in the upper-right corner of the window.

Automatically Suppressing Background Variations

When you are using originals printed on thin paper, text or images printed on one side of the paper can sometimes be seen on the other side of the paper. To prevent this from happening in your copy, use the Auto Suppression setting to minimize the sensitivity of the scanner to variations in light background colors.

To change this setting:

1. Access the Copy tab on the touch screen, and then press the Image Quality tab.

2. Press the Image Enhancement button.

3. On the left side of the Image Enhancement window, select Auto Suppression or Off under Background Suppression.

4. Press the Save button in the upper-right corner of the window.

Adjusting the Contrast

To reduce or increase the contrast of the copies:

1. Access the Copy tab on the touch screen, and then press the Image Quality tab.

2. Press the Image Enhancement button.

3. In the middle of the Image Enhancement window, select Manual Contrast.

4. On the right side of the window, move the slider to select more or less contrast.

Note: If you select Normal, the middle position on the slider, no changes are made to the contrast.

5. Press the Save button in the upper-right corner of the window.

Selecting Color Presets

If you have a color document, you can have the color adjusted according to particular presets. For example, the colors can be adjusted to be brighter or cooler.

To select a color preset:

1. Access the Copy tab on the touch screen, and then press the Image Quality tab.

2. Press the Color Presets button.

3. In the Color Presets window:

a. On the left side of the window, select the desired color preset. The sample images show how

the colors are adjusted.

b. If you do not want the color adjusted, select Off. c. Press the Save button in the upper-right corner of the window.

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Adjusting the Color Balance

If you have a color document, you can adjust the balance between colors and the overall amount of color on the copies.

To adjust the color balance:

1. Access the Copy tab on the touch screen, and then press the Image Quality tab.

2. Press the Color Balance button.

3. To adjust the density levels of all four colors (cyan, magenta, yellow, and black):

a. Select Basic Color on the Color Balance window.

b. Move the sliders to adjust the levels of each of the colors.

4. To adjust the highlight, midtone, and shadow density levels by color:

a. Select Advanced Color on the Color Balance window.

b. Select a color.

c. Move the sliders to adjust the levels for highlights, midtones, and shadows.

d. Repeat steps 4b and 4c for additional colors.

5. Press the Save button in the upper-right corner of the window.

Layout Adjustments

Use the Layout Adjustment tab to change the following settings:

• Specifying the Orientation of the Original on page 90

• Specifying the Original Size on page 90

• Book Copying on page 91

• Shifting the Image on page 92

• Inverting Images on page 93

Specifying the Orientation of the Original

If you plan to have the copies automatically stapled, specify the orientation:

1. Access the Copy tab on the touch screen, and then press the Layout Adjustment tab.

2. Press the Original Orientation button.

3. On the left side of the Original Orientation window, select the orientation of the images in the original document.

4. Press the Save button in the upper-right corner of the window.

Specifying the Original Size

To specify the original size so that the correct area is copied:

1. Access the Copy tab on the touch screen, and then press the Layout Adjustment tab.

2. Press the Original Size button.

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3. If you want the printer to pre-scan the first page of the originals and determine the area to scan, select Auto Detect on the left side of the Original Size window.

Note: The document feeder will only recognize A5, ISO B5, A4, Letter, Legal and Postcard size

paper.

4. If the area to be scanned matches a particular paper size: a. Select Preset Scan Areas on the left side of the Original Size window.

b. Select the paper size in the center of the window. The right side of the window contains a

diagram of the area to be scanned.

5. To specify the area to be scanned:

a. Select Custom Scan Area on the left side of the Original Size window.

b. Use the arrow buttons to specify the length and width of the scan area.

6. If the original contains pages of different sizes, select Mixed Size Originals on the left side of the Original Size window.

7. Press the Save button in the upper-right corner of the window.

Book Copying

When copying a book, magazine, or pamphlet, you can copy either the left or right page, or both pages as a single page.

Note: You must use the document glass to make copies from books, magazines, or pamphlets. Do

not place bound originals in the document feeder.

To copy images from a book:

1. Access the Copy tab on the touch screen, and then press the Layout Adjustment tab.

2. Press the Book Copying button.

3. If you want to copy an open book as one image, select Off on the left side of the Book Copying window.

4. If you want to copy the left and the right pages of an open book as two images:

a. Select Both Pages on the left side of the Book Copying window.

b. If desired, use the arrow buttons to specify the gutter amount to be erased. The gutter is the

distance between the left and right pages.

5. If you want to copy only the left page of an open book: a. Select Left Page Only on the left side of the Book Copying window.

b. If desired, use the arrow buttons to specify the binding edge amount to be erased.

6. If you want to copy only the right page of an open book: a. Select Right Page Only on the left side of the Book Copying window.

b. If desired, use the arrow buttons to specify the binding edge amount to be erased.

7. Press the Save button in the upper-right corner of the window.

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Shifting the Image

You can change the placement of the image on the copy page. This is particularly helpful if the image size is smaller than the page size.

Note: You must orient originals face up, top first (document feeder), or face down, top to the left

(document glass).

To change image placement:

1. Access the Copy tab on the touch screen, and then press the Layout Adjustment tab.

2. Press the Image Shift button.

3. If you want to have the image centered on the page, select Auto Center on the left side of the Image Shift window.

4. If you want to specify the position of the image:

a. Select Margin Shift on the left side of the Image Shift window.

b. Use the arrow buttons to specify the amount of vertical and horizontal shift for Side 1.

c. If you selected 2-sided copies, use the arrow buttons to specify the amount of vertical and

horizontal shift for Side 2 or select Mirror Side 1.

Note: If preset values were previously saved, you can select a preset in the lower-left corner of the

window.

5. Press the Save button in the upper-right corner of the window.

Erasing the Edges of Copies

You can clean the edges of your copies, eliminating unwanted material from printing, by specifying the amount to erase on the right, left, top, and/or bottom edge.

To erase edges on copies:

1. Access the Copy tab on the touch screen, and then press the Layout Adjustment tab.

2. Press the Edge Erase button.

3. If you want to erase all of the edges by the same amount:

a. Select All Edges on the left side of the Edge Erase window.

b. Use the arrow buttons to specify the amount to erase from all edges on Side 1.

4. If you want to specify different amounts for the edges:

a. Select Individual Edges on the left side of the Edge Erase window.

b. Use the arrow buttons to specify the amount to erase from each edge. c. If you selected 2-sided copies, select the Side 2 tab in the middle of the window, and then

either use the arrow buttons to specify the amount to erase from each edge on Side 2 or select Mirror Side 1.

Note: If preset values were previously saved, such as Hole Punch erase, you can select a preset in

the lower-left corner of the window.

5. Press the Save button in the upper-right corner of the window.

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Inverting Images

You can have the images in the originals printed as mirror images in the copies; this flips each image horizontally on the page.

You can have the images in the originals printed as negative images in the copies; this reverses the light and dark areas in each image.

To invert the images:

1. Access the Copy tab on the touch screen, and then press the Layout Adjustment tab.

2. Press the Invert Image button.

3. If you want to have the images on the copies be mirror images of the originals, select Mirror Image on the left side of the Invert Image window. The default is Normal Image, which does not flip the images.

4. If you want to have the images on the copies be negative images of the originals, select Negative Image on the left side of the Invert Image window. The default is Positive Image, which does not reverse the light and dark areas in the images.

5. Press the Save button in the upper-right corner of the window.

Output Format Adjustments

Use the Output Format tab to make the following changes:

• Creating Booklets on page 93

• Including Covers on page 94

• Controlling Pagination on page 95

• Adding Inserts on page 95

• Specifying Exception Pages on page 96

• Adding Annotations on page 97

• Inserting Transparency Separators on page 98

• Printing Multiple Images on a Sheet of Paper on page 98

• Repeating Images on a Sheet of Paper on page 99

Creating Booklets

You can have your copies printed in the form of a small book that has the page images reduced to produce two images per side of a sheet of paper. The images are printed in the correct order so that you can fold and staple the pages to create a booklet.

Note: In this mode, the printer does not print the copies until it has scanned all of the originals.

To create booklets:

1. Access the Copy tab on the touch screen, and then press the Output Format tab.

2. Press the Booklet Creation button.

3. On the left side of the Booklet Creation window, select On.

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4. Press the Save button in the upper-right corner of the window.

5. Specify 1-Sided Originals or 2-Sided Originals, and change the Paper Supply if desired.

Including Covers

You can print the first and/or last pages of your copy job on paper from a different tray. That tray could contain colored paper or heavyweight paper. The covers can be blank or printed.

Note: The paper used for the covers must be the same size as the paper used for the rest of the

document.

To select the type of covers and the tray to use for the cover paper:

1. Access the Copy tab on the touch screen, and then press the Output Format tab.

2. Press the Special Pages button.

3. Press the Covers button.

4. If you want to include only a front cover or only a back cover:

a. On the left side of the Covers window, select Front Cover Only or Back Cover Only. b. In the middle of the window, select a printing option for the cover: Blank Cover, Print on Side

1, Print on Side 2, or Print on Both Sides.

c. If you selected Print on Both Sides and you want the images on the side 2 to be rotated 180

degrees, select Rotate Side 2.

d. On the right side of the window, select the tray to use for the covers.

5. If you want to include both a front and back cover that use the same tray and printing option:

a. On the left side of the Covers window, select Front & Back Same. b. In the middle of the window, select a printing option for the cover: Blank Cover, Print on Side

1, Print on Side 2, or Print on Both Sides.

c. If you selected Print on Both Sides and you want the images on the side 2 to be rotated 180

degrees, select Rotate Side 2.

d. On the right side of the window, select the tray to use for the covers.

6. If you want to include both a front and back cover that do not use the same tray or printing option: a. On the left side of the Covers window, select Front & Back Different.

b. In the middle of the window, select a printing option for the front cover: Blank Cover, Print on

Side 1, Print on Side 2, or Print on Both Sides.

c. If you selected Print on Both Sides and you want the images on side 2 to be rotated 180

degrees, select Rotate Side 2.

d. To change the tray containing paper for the front cover, press the Paper Supply button, select

the tray, and press the

e. On the right side of the Covers window, select a printing option for the back cover: Blank Cover,

Print on Side 1, Print on Side 2, or Print on Both Sides.

f. If you selected Print on Both Sides and you want the images on side 2 to be rotated 180

degrees, select Rotate Side 2.

Save button in the upper-right corner of the Paper Supply window.

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g. To change the tray containing paper for the back cover, press the Paper Supply button, select

the tray to use for the back cover, and press the Save button in the upper-right corner of the Paper Supply window.

Note: Press the Save button in the upper-right corner of the Covers window. The covers are

displayed in the list on the right side of the Special Pages window.

7. If you want to delete a cover, select the cover in the list and select Delete in the pop-up menu.

8. Press the Save button in the upper-right corner of the Special Pages window.

Controlling Pagination

If you select 2-sided copies, you can have a chapter start on the front or back of the paper. You specify the chapter’s starting page number. If necessary, the printer leaves one side of the paper blank so that the chapter starts on the requested side of the paper.

To set the start side of particular pages:

1. Access the Copy tab on the touch screen, and then press the Output Format tab.

2. Press the Special Pages button.

3. Press the Chapter Starts button.

4. Enter the page number in the upper-left corner of the Chapter Starts window.

5. Select either On Right Page (front side of the paper) or On Left Page.

6. Press the Add button in the middle of the window. That page is added to the list on the right of the window.

7. Repeat steps 4 – 6 for other pages that you want to set.

8. Press the Close button in the upper-right corner of the Chapter Starts window. The pages that you set are displayed in the list on the right side of the Special Pages window.

9. If you want to delete a chapter start, select that page in the list and select Delete in the pop-up menu.

10. Press the Save button in the upper-right corner of the Special Pages window.

Adding Inserts

You can have blank pages inserted at specific locations in your copy job. You specify the location and the paper to use for the insert, such as colored paper or heavyweight.

Note: The paper used for the inserts must have the same width as the paper used for the rest of the

document. You cannot add inserts if you have selected certain features such as booklet printing.

To add inserts:

1. Access the Copy tab on the touch screen, and then press the Output Format tab.

2. Press the Special Pages button.

3. Press the Inserts button.

4. In the upper-left corner of the Inserts window, enter the number of the page after which you want the blank page inserted.

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5. To change the number of blank pages to be inserted at that location, use the arrow buttons to change the Insert Quantity.

6. To change the paper used for the insert:

a. Press the Paper Supply button.

b. Select the tray containing paper for the insert. c. Press the Save button in the upper-right corner of the Paper Supply window.

7. Press the Add button in the middle of the window. The insert is added to the list on the right of the window.

8. Repeat steps 4 – 7 to add additional inserts.

9. Press the Close button in the upper-right corner of the Inserts window. The inserts that you added are displayed in the list on the right side of the Special Pages window.

Note: If you want to delete an insert, select the insert in the list and select Delete in the pop-up

menu.

10. Press the Save button in the upper-right corner of the Special Pages window.

Specifying Exception Pages

You can print exception pages in your copy job on paper from a different tray.

Note: The paper used for the exception pages must be the same size as the paper used for the rest

of the document. You cannot specify exception pages if you have selected certain features such as booklet printing.

To select the exception pages:

1. Access the Copy tab on the touch screen, and then press the Output Format tab.

2. Press the Special Pages button.

3. Press the Exceptions button.

4. In the upper-left corner of the Exceptions window, enter the range of the pages to be printed on paper from another tray. If you only want to have one page as an exception, enter its number as the start and end of the range.

Note: Use the keypad to the right of the display screen to enter the first number. In the Exceptions

window, press the box for the second number, and then use the keypad to enter the second number.

5. To change the paper used for the exception pages:

a. Press the Paper Supply button.

b. Select the tray containing paper for the exception pages. c. Press the Save button in the upper-right corner of the Paper Supply window.

6. Press the Add button in the middle of the window. The exception pages are added to the list on the right of the window.

7. Repeat steps 4 – 6 to add additional exception pages.

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8. Press the Close button in the upper-right corner of the Exceptions window. The exception pages that you added are displayed in the list on the right side of the Special Pages window.

Note: If you want to delete an exception page, select the page in the list and select Delete in the

pop-up menu.

9. Press the Save button in the upper-right corner of the Special Pages window.

Adding Annotations

You can have annotations, such as page numbers and the date, automatically added to the copies.

Note: Annotations are not added to covers, tabs, inserts, and blank chapter start pages.

To print annotations:

1. Access the Copy tab on the touch screen, and then press the Output Format tab.

2. Press the Annotations button.

3. To insert page numbers:

a. Press the Page Numbers button on the left side of the Annotations window. b. On the left side of the Page Numbers window, select On.

c. In the lower-left corner of the window, select Apply To to include the page number on all pages

or all pages except the first page.

d. In the middle of the window, enter the starting page number.

e. On the right side of the window, press an arrow button to position the page number in the

header or footer.

f. Press the Save button in the upper-right corner of the Page Numbers window. The # symbol is

shown on the sample page(s) on the right side of the Annotations window.

4. To insert a comment:

a. Press the Comment button on the left side of the Annotations window. b. On the left side of the Comment window, select On.

c. In the lower-left corner of the window, select Apply To to include the comment on all pages, all

pages except the first page, or the first page only.

d. In the middle of the window, you can select an existing comment. If you want to create a new

comment, select a blank row, enter the text for the comment (up to 50 characters) using the keyboard image in the window, and then press the Save button in the upper-right corner of the keyboard window.

e. On the right side of the window, press an arrow button to position the selected comment in the

header or footer.

f. Press the Save button in the upper-right corner of the Comment window. The comment

location is shown on the sample page(s) on the right side of the Annotations window.

5. To insert the current date: a. Press the Date button on the left side of the Annotations window.

b. On the left side of the Date window, select On.

c. In the lower-left corner of the window, select Apply To to include the date on all pages, all

pages except the first page, or the first page only.

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d. In the middle of the window, select the format to use for the date.

e. On the right side of the window, press an arrow button to position the date in the header or

footer.

f. Press the Save button in the upper-right corner of the Date window. The date location is shown

on the sample page(s) on the right side of the Annotations window.

6. To insert a Bates Stamp:

a. Press the Bates Stamp button on the left side of the Annotations window.

b. On the left side of the Bates Stamp window, select On.

c. Enter the starting page number. You can include leading zeros if you want to include them in

the Bates Stamp.

d. In the lower-left corner of the window, select to include the Bates Stamp on all pages or all

pages except the first page.

e. In the middle of the window, you can select an existing prefix to use for the Bates Stamp. If

you want to create a new prefix, select a blank row, enter the text for the prefix (up to 8 characters) using the keyboard image in the window, and then press the Save button in the upper-right corner of the keyboard window.

f. On the right side of the window, press an arrow button to position the Bates Stamp in the

header or footer.

g. Press the Save button in the upper-right corner of the Bates Stamp window. The Bates Stamp

location is shown on the sample page(s) on the right side of the Annotations window.

7. Press the Save button in the upper-right corner of the Annotations window.

Inserting Transparency Separators

When you create copies on transparencies, you can have the printer insert blank pages to separate each transparency.

To select transparency separators:

1. Access the Copy tab on the touch screen, and then press the Output Format tab.

2. Press the Transparency Separators button.

3. On the left side of the Transparency Se parators window, select On.

4. In the middle of the window, select the tray containing the paper to use for the separators.

5. On the right side of the window, select the tray containing the transparencies.

6. Press the Save button in the upper-right corner of the window.

Printing Multiple Images on a Sheet of Paper

You can copy multiple original page images onto one side of a sheet of paper. The size of the images are reduced proportionally to fit on the selected paper.

To print multiple images on a sheet:

1. Access the Copy tab on the touch screen, and then press the Output Format tab.

2. Press the Page Layout button.

WorkCentre 6400 Multifunction Printer

User Guide

Copying

3. On the left side of the Page Layout window, select Pages per Side.

4. In the middle of the window, select the number of original pages for each side of the paper. If you want to specify another number:

a. Select Specify Rows & Columns.

b. Use the arrow buttons to change the number of rows.

c. Use the arrow buttons to change the number of columns.

Note: The right side of the window contains a diagram of the image layout.

5. In the lower-right corner of the window, select the orientation of the originals to ensure that the images are placed in the correct order.

6. Press the Save button in the upper-right corner of the window.

Repeating Images on a Sheet of Paper

You can have several copies of one original image copied onto one side of a sheet of paper. This is useful when you want to make multiple copies of a small image.

To have the image repeated on a sheet:

1. Access the Copy tab on the touch screen, and then press the Output Format tab.

2. Press the Page Layout button.

3. On the left side of the Page Layout window, select Repeat Image.

4. In the lower-right corner of the window, select the orientation of the originals.

5. If you want the image repeated two, four, six, or nine times on each side of the paper, select that number in the middle of the window.

Note: The right side of the window contains a diagram of the image layout.

6. If you want to specify another number:

a. Select Specify Rows & Columns.

b. Use the arrow buttons to change the number of rows.

c. Use the arrow buttons to change the number of columns.

Note: The right side of the window contains a diagram of the image layout.

7. If the image is small and you want the image repeated without being scaled, select Auto Repeat. The image is repeated as many times as possible on the side of the paper based on the original size.

8. Press the Save button in the upper-right corner of the window.

Advanced Copying

Use the Job Assembly tab to change the following settings:

• Building a Job on page 100

• Printing a Sample Copy on page 100

• Saving the Current Copy Settings on page 101

• Retrieving Saved Copy Settings on page 101

WorkCentre 6400 Multifunction Printer

User Guide

Copying

Building a Job

If you have a copy job that includes a variety of originals that require different copy settings, you can use this feature to “build” the job. Each “segment” has separate copy settings. After all segments are programmed and scanned, the printer prints the full copy job.

To build a copy job:

1. Access the Copy tab on the touch screen.

2. Program and scan the first segment:

a. Load the originals for the first segment.

b. Select the desired copy settings for the first segment. c. Press the Job Assembly tab.

d. Press the Build Job button.

e. On the left side of the Build Job window, select On. f. Press the Start button on the right side of the control panel to scan the first set of originals.

3. Program and scan additional segments:

a. Load the originals for the next segment.

b. When the Build Job window appears, press the Program Next Segment button in the upper-

right corner of the window.

c. Select the settings for that segment.

d. Press the Start button to scan the originals for that segment.

4. Repeat Step 3 for each segment.

5. When all of the segments have been programmed and scanned:

a. If the Build Job window is not visible on the display screen, press the Job Assembly tab and

press the Build Job button.

b. Enter the number of copies in the Quantity for Final Job box.

c. Press the Print the Job button in the upper-right corner of the Build Job window.

Printing a Sample Copy

If you have a complicated copy job, you may want to print one copy to check before printing multiple copies. Use this feature to print one copy and hold the remaining copies. After you inspect the sample copy, you can have the additional copies printed (using the same settings) or cancel the additional copies.

Note: The sample copy is not counted as part of the total quantity selected. For example, if you are

making copies of a book, and enter 3 as the number of total copies, one copy of the book will be printed, and three other copies will be held until you release them to be printed (four copies total).

To print the sample copy:

1. Access the Copy tab on the touch screen, and then select the desired copy settings.

2. Press the Job Assembly tab.

3. Press the Sample Job button.

4. On the left side of the Sample Job window, select On.

WorkCentre 6400 Multifunction Printer

100

User Guide

XEROX WorkCentre 6400X User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety

Electrical Safety

Laser Safety

Power Cord

Telephone Line Cord

Operational Safety

Product Location

Operational Guidelines

Printer Supplies

Maintenance Safety

Product Symbols

Features

Parts of the Printer

Front-Right Views

Rear-Left View

Internal Components

Printer Configurations

Standard Features

Available Configurations

Product Options

Control Panel

Control Panel Layout

Information Pages

Administrator Access

More Information

Xerox Support Centre

Network Basics

Choosing a Connection Method

Operating System Requirements

Connecting to a Printer on a Network

Connecting with USB

Assigning the Printer an IP Address

Accessing Quick Setup Home

IP Address Setup Wizard

Installing the Printer Drivers

Choosing a Printer Driver

Installing the Driver for Windows 2000 or Newer

Installing the Driver for Macintosh OS X 10.3 and Newer

Installing the Driver (UNIX/Linux)

CentreWare Internet Services

Printing

Printing Overview

Supported Media

Recommended Media

General Media Loading Guidelines

Media That Can Damage Your Printer

Paper Storage Guidelines

Loading Media

Loading Paper in Tray 1

Loading Envelopes

Loading Paper in Tray 2, 3, or 4

Printing on Special Media

Printing on Transparencies

Printing on Envelopes

Printing on Labels

Printing on Glossy Paper

Printing on Custom Size Paper

Selecting Printing Options

Printing Options for Windows

Setting Default Printing Options for Windows

Selecting Printing Options for an Individual Job in Windows

Saving a Set of Commonly Used Printing Options in Windows

Printing Options for Macintosh

Selecting Options for an Individual Job for Macintosh

Saving a Set of Commonly Used Printing Options for Macintosh

Printing on Both Sides of the Paper

2-Sided Printing Guidelines

Printing a 2-Sided Document

Page Layout Options

Selecting Paper Type to Use

Printing Multiple Pages to a Single Sheet (N-Up)

Printing Booklets

Using Color Corrections

Selecting Color Correction

Making Color Adjustments