Xerox WORKCENTRE 490 User Manual

Xerox Wor kCentr e 490cx Online User Guide

To go to a section in this book, click on one of the following links. Then, click on an entry in the section’s Table of Contents. You may also click on the

Search button on the left of the page to look for key words or phrases.

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PRINT PREVIEW

Sa fety Note s Copyright

1: Getting Started 2: Making a Copy 3: Sen ding a Fax 4: Re ceivi ng a Fax 5: Prin ti ng 6: Scan ning 7: Tro ubleshooting 8: Maintenance A: Specifications

FCC Regulat io n s S afety and Legal Requ ireme nts for Xerox Europe Certification Tel ephone Co nnecti vit y Guideli nes

B: Glossary

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SAFETY NOTES

Safety Notes

Your WorkCentre 490cx and supplies are designed and tested to meet stri ct safety requirements. Included are safety agency examination and approval and compliance to established environmental standards. Please read the following instructions carefully befor e operating the WorkCentre 490cx, and refer to them as needed to ensure the continued safe operation of your WorkCentre.

Follow all warnings and instructions marked on or supplied with the product.

Symb ols Us ed: = Caution = Warning Unplug the WorkCentre 490cx from the wall outlet before cleani ng. Always

use materials specifically designated for this product. Use of other materials

may result in poor performance and could create a hazardous situati on. Do not use aerosol cleaners. Follow the instructions in this User Guide for

proper cleaning methods. Never spray anything onto or inside of the WorkCentre 490cx.

Use supplies or cleaning materials only as directed. Keep all supplies and materials out of reach of children.

Do not use the WorkCentre 490cx near water, in wet locations, or outdoors. Do not place the WorkC entre 490cx on an unstable cart, stand, or table.

The WorkCentre 490cx may fall, causing personal injury or serious damage to the ma chine.

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SAFETY NOTES

This product is equipped with a grounding type plug. The plug will fit o nly

into a grounded power outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the r eceptacle if you are unable to insert the plug into the outl et. Never use an adapter to connect the WorkCentre to a power source receptacle that lacks a ground connection terminal.

The WorkCentre 490cx should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, consult your local power company.

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Do not allow anything to rest on the power cor d . Do not locate the

WorkCentre 490cx where people will ste p on t he co rd. Th e power su pply c or d is the disconnect device for this equipment. Ensure

that the WorkCentre 490cx is installed near an outlet and is easily accessible.

You r machine is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously.

Slots and openings in the cabinet and in the back and sides of the WorkCentre are provided for ventilation. To ensure reliable operation of the WorkCentre and to protect it from overheating, these openings must not be blocked or covered. The Wor kCentre 490cx should never be located near or over a rad ia tor or hea t regi ster . The WorkCe ntre 490 cx shoul d n ot be placed in a built-in installation unless proper ventilation is provided.

Never push objects of any kind into the slots of the WorkCentre 490cx as they may touch dangerous voltage points or short out parts which could result in a fire or electric shock.

Never spill liquid of any kind on the WorkCentre 490cx.

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SAFETY NOTES

Never remove covers or guards that require a tool for removal. There are no

casual operator serviceable areas within the covers of the WorkCentre 490cx.

Never defeat interlock switches. Thi s Machine is designed to r estrict operator access to unsafe areas. Covers, guards, and interlock switches are provided to ensure that the machine will not oper ate with covers opened.

Use of an extension cord with this WorkCentre is not recommended or author ized.

Avoid direc t viewi ng of the docum ent l ig hts. Th e lam ps a re bright and , whil e not harmful, they may cause an annoying afterimage. Always keep the document cover closed during operation and storage.

If you need additional safety information concerning the WorkCentre or

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Xerox supplied materials, you may call Xerox at 1-800 TEAM XRX (1-832-6979) from within the United S ates. From outside the United States please contact your local Xerox Helpline.

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COPYRIGHT

Copy right

Prepared by: Xerox Industri al Design Human Interface

Graphic Design Jeffe rson Ro ad Henrietta, New York

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Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks, etc.

Xerox ® and all Xerox products mentioned in this publication are registered trademarks of the Xerox Corporation.

Windows TM is a trademark of Microsoft Corporation. Product names andtrademarks of other companies are also acknowledged.

Changes are periodically made to this document. Changes, technical inac c uracies and typographical e rrors will be corrected in subs equent editions.

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Chapter 1 Getting Starte d

Click on one of the following topics, or click on the Search button on the left.

S e t Up Yo ur Ma c hine Guidel ines for Speci al Paper and other Media Installing Software Uninstalli n g S oftw are Using the Control Panel System Setup Automat ic Reports Setting an Option

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SET UP YOUR MACHINE

Set Up Your Machine

Unpacking

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WorkCentre 490cx Ink Cartridges WC490cx

Document exit tray Document Input tray

Tel ephone line cord

*1 Two CD ROMs containing Installer, Software and Online User Guide. *2 May var y according to cou ntr y.

Power cord

WC490cx

Install Guide

CD-RO M

PC cable Replacement ADF

Quick Reference Guide

Rubber Pads

Handset

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SET UP YOUR MACHINE

Co n tr o l Loca tion s an d Funct ion s

Tak e a moment to familia rize yourself with t he m ain comp onents and thei r locations.

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Paper Guide

Document Guide

Control Panel

Document Exi t Tr ay

Document Input T ray

Paper Exit Tray

Pa pe r Fe ed er Extension Tray

Automatic Paper Feeder

Envelope Guide

Automatic Document Feeder

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SET UP YOUR MACHINE

Note: In some countries, a handset is provided. Your machine may l ook

sli ghtly di ffer ent than th e illustration with the handset m ounted o n the left si de of the m achine.

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Powe r Cord Connector

PC Pa rallel Cable Connector

Color Ink Cartridge

USB C ab l e Connector

Handset Connector (not available in all countries)

EXT Connection

LINE Connection

Control Panel Cover

Black Ink Cartridge

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SET UP YOUR MACHINE

Choosing a Location

To hel p guarantee trouble-free operation of your machine, place it on a flat, stable surface near your workstation. Leave enough space to allow for easy paper loading, paper unloading, and opening of the front cover.

Do not place your machine:

• In direct sunlight.

• Near heat sources or air conditioners.

• In dusty or dirty environments.

Setting Up Your Machine

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Docum ent Input Tr ay

Inser t the tw o t abs on the tra y into th e slots as sh own. Fold out t he exte nsi on tray, if necessary.

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SET UP YOUR MACHINE

Paper Exit Tray

Slide the Paper Exit Tray out from the base of the machine. If desired, fold out the extension tray.

Docum ent Exit Tr ay

Inser t the tw o t abs on the docu ment exit tra y int o t he slots on the f ron t of yo ur machine. Fold out the extension tray, if necessar y.

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SET UP YOUR MACHINE

Telephone Line

Note: There are many possible ways to connect telephone accessories to the WorkC en tre 490 cx . Refer to T el eph one Conne ct ivi ty Gu ideli nes for more details.

Plug one end of the telephone line cord into the TEL LINE jack and the other end i nto a standard phone wall jack.

To a standard

telep ho ne jack (will

vary according to

country)

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SET UP YOUR MACHINE

Extension Phone

If you want to use a standard phone or answering machine with your WorkCentre 490cx, connect it to the jack labeled EXT on the side of the machi ne.

To a telephon e or

answering machine

PC Cable

Your Xer ox WorkCentre 490cx is equipped with a parallel interface por t for use wi th IBM PCs and c ompa tible c ompu ters. Us in g t he suppli ed Cent ronic s parallel cable, connect your WorkCentre 490cx to a computer that supports bi-dir ec tiona l commu nicati ons (IEEE stan dar d 1284).

Note: If using another parallel cable, ensure that it is bi-directional and meets IEEE standard 1284 specifications and is not longer than twelve feet.

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SET UP YOUR MACHINE

To connect the WorkCentre 490cx to a computer using a parallel cab le, follow the steps be low:

Caution: Make sure the computer is tur ned off, and the WorkCentre 490cx

is unplugged from the power outlet.

1. Plug the parallel cable into the connector on the back of the Wor kCentre 49 0cx. Swi ng the met al cl ip s of the conne ctor in ward until t hey lock fi rm ly

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inside the notches on the parallel cable connector.

Close Cable Connector Lock ing Clips

2. Connect the other end of the cable to the par allel port on your computer. Refer to your computer documentation for assistance with this procedure.

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SET UP YOUR MACHINE

USB Cable

Your Xer ox WorkCentre is equipped with a USB interface port, that can be used if you are running windows 98/2000 or Windows NT4.0. However, the U SB cable is n ot prov ided with t he machine.

Note: If using a U SB cable, the parallel cable is not used. In addition, the computer and the 490cx must be pow ered on before connecting the USB cable to the computer.

To connect the WorkCentre 490cx to a computer using the USB cable, follow the steps be low:

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1. Turn on the computer and the 490cx and allow them to power up.

2. Plug the rectangle end of the USB cable into the connector on the back of the WorkCentre 490cx.

3. Connect the other end of the US B cable to one of the USB ports on your computer. Refer to your computer docum entation for assistance with this procedure.

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SET UP YOUR MACHINE

AC Power Cor d

Warning: There is NO On/Off switch for the WorkCentre 490cx. When the AC power cord is pl ugged in, the m achine is fully energized.

1. Plug one end of the AC power cord into the back of the machine and the other end into a grounded AC power outlet.

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To AC outl et

2. The machine turns on and performs a self diagnostic test.

POWERING UP PLEASE WAIT appears on the LCD display.

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SET UP YOUR MACHINE

If you are setting up the machine for the first time, or if the machine has no t be en oper ated for an exten ded per io d of time , SE T DA T E AND TIM E, and PRESS START will appear on the LCD display.

SET DATE AND TIME PRESS START

3. Press the Start button. A flashing cursor will appear on the first char acter of the date in the LCD display.

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4. Enter the date and time using the Number K eypad. If you need assistance entering characters using the Number keypad, refer to

Entering Alphanumeric Characters.

5. Press the Start butto n to confirm your settings. The WorkCentre 490cx retur ns to standby mode. If there are no ink

cartridges installed, ALL CART. EMPTY appears in the top line of the display.

Note: If you do not set the date and time, after a short period of time the ma c hine will automatically ac c ept what ever date and time are displa y ed on power up. It will then go into standby mode.

Note: To power off the machine, unplug the power cord. Power must be applied at all times if the machine is used as an unattended fax machine.

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SET UP YOUR MACHINE

Installing Ink Cartridges

Your machine is a dual cartridge Inkjet printer. You must use a black and a color i nk cartr idge. Whe n vie wed f rom the front of the machin e, the Blac k Ink Cartridge installs in the right Cartridge Holder while the Color Ink Cartr idge installs in the left Cartridge Holder.

When installing ink cartridges, you must provide specific inform ation to the WorkCentre 490cx about the cartridges you install. This all ows the printer to keep track of which cartridges are installed and to gauge ink cartridge

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utilization. There are two methods of entering this inform ation . You ma y enter the required information directly via the WorkCentre 490cx control panel or you can update Ink Cartridge information using the WorkCentre 490cx Printer Driver Software and a PC.

The procedures in this section cover Ink Cartridge Installation without using the WorkCentre 490cx Printer Driver Program. To install Ink Cartridges using the WorkCentre 490cx Printer Driver Program, refer to The Xerox

WorkCentre Control Program.

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SET UP YOUR MACHINE

Inst alling Ink Cartridges

1. Lift open the Control Panel cover by pulling up on the Control Panel.

Cartridge Compartment Cover

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Control Panel

The ink cartridge is now accessible.

2. Open the Cartridge Compartment Cover by lifting up on the recessed handle. The Cartridge Carrier Assembly moves to the center of the machine.

3. Unwrap and remove the Black Ink Cartridge from its packaging. Hold the cartridge by the top only.

Note: Avoid touching the electrical contacts on the cartridge.

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SET UP YOUR MACHINE

4. Carefully remove the sealing tape by pulling straight out on the tab located at the end of the Ink Cartridge.

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Note: Ensure that there are no pieces of tape remaining on the cartridge.

Locate the Black Ink Cartridge holder inside the printer. The Black Ink Cartr idge hol d er is lo cated on the ri ght side of t h e Ca rtrid ge Carr ie r Asse mbly and can be identified by a black key tab.

Black

Cartridge

Color

Cartridge

Holder

5. Slide the Black Ink Cartridge down into the holder and push it in the direction of th e ar row until it clicks into place.

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SET UP YOUR MACHINE

6. Unwrap and remove the Color Ink Cartridge from its packaging. Hold the cartridge by the black areas or colored top only.

Note: Avoid touching the electrical contacts on the back of the cartridge.

7. Carefully remove the sealing tape by pulling straight out on the tab located on the end of the Ink Cartridge.

Note: Avoid touching the electrical contacts on the cartridge.

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SET UP YOUR MACHINE

8. Locate the Color Ink Cartridge holder inside the printer. The Color Ink Cartridge holder is located on the left side of the Cartridge Carrier Assembly and can be identified by a light blue key tab.

Black Cartridge

Color Cartridge Holder

Holder

9. Slide the Color Ink Cartridge down into the holder and push it in the direction of th e ar row until it clicks into place.

10.Close the Cartridge Compartment Cover. CARTRIDGE CHANGED? appears in the display.

1 1. Press the Down or Up button until BOTH appear in the display.

12.Press t he Start Button. LEFT CARTRIDGE? appears in the top line of the LCD display.

13.Press t he Up or Down buttons until NEW COLOR CARTRIDGE appears in the lower line of the display.

14.Press t he Start butto n to confirm your choice. RIGHT CARTRIDGE? appears in the top line of the LCD display.

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SET UP YOUR MACHINE

15.Press t he Up or Down butt ons until NEW BLACK CARTRIDGE appears in the lower line of the display.

16.Press t he Start butto n to confirm your choice. The Cartridge Carrier Assembly m oves back to the docking position.

17.A Cartridge Alignment Test print is printed out. This will ensure that your WorkCentre 490cx generates the best possible prints. Refer to Arrange

Alignment.

Caution: Do not power off the m achine until the Cartridge Carrier Assembly has moved back into the docking position. If no menu choices are made, the

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Carrier Assembly will automatically return to the docking position after about one minute .

Loading Paper

For best results, use high quality Xerographic copy paper or inkjet paper.

Using the Automatic Paper Feeder

Y ou can st ack paper, envelopes, card stocks, labels, or tran spare nc ies in the Automatic Paper Feeder to feed automatically. The Automatic Paper F eeder can hold a maximum of 100 sheets of 20 lb plain paper, or 10 envelopes or othe r print m edi a. Depen di ng upo n media th ickn ess, maxim um capa ci ty may be reduced.

Note: If you experience problems feeding paper, place the media into the Manual Paper Feeder one sheet at a time.

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SET UP YOUR MACHINE

1. Pull the Extension Tray on the Automatic Paper Feeder all the way up.

Extension Tray

Automatic Paper Feeder

2. Prepare the print material for loading. F or pape r and envel op es, fle x pa per or fan env elopes back and for th. Do

not fold or crease the paper. Straighten the edges on a level surface.

Note: If envelopes jam while printing, try r educing the number of envelopes in the Automati c Paper Feeder.

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For transparencies, be sure to use transparency stock approved for use with inkjet printers. Refer to the packaging for the transparency stock to de term ine the pri nt side. Ho ld th e tr anspa renc ie s by the edg es and av oid touching the print side. Be careful not to scratch or leave fingerprints on the print side. Fan the stack of transparencies to prevent feeding failures.

3. Load the print material in the Automatic Paper Feeder. Ensure that the

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right edge of the media is in contact with the right side of the Automatic Paper Feeder. Do not exceed the rated capacity. Do not mix different types of print media. Refer to the following instructions for loading each type of print mate rial.

a) Load paper or transparencies with the print side facing you. b) Load letterhead paper with the design side face-up. The top edge of

the sheet with the logo should enter the printer first.

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SET UP YOUR MACHINE

4. While squeezing the tab on the paper guide, move the guide to the right. Slide the paper guide until it lightly touches the side of the stack of print media. Do not press the paper guide too tightly to the edge of the print media; the guide may bend the media or pr ovide too much r esistance when feeding.

Note: When you print a file from your PC using the Automatic Paper Feeder,

make sure that you select the source and the correct paper size from your software application before starting your print job.

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SET UP YOUR MACHINE

Loading Envel opes

When printing envelopes, remem ber to use the envelope guide in the Automatic Paper Feeder.

To load envelopes:

1. Lo ad envelopes with the address si de fac ing up. The en d of the env elope with the stamp area must enter the Automatic Paper Feeder first. The right edge of the envelope must align with the raised edge of the en velope gui de.

2. Squeeze the Left Paper Gui de and move it to the right until it lightly touches the envelope.

Note: Do not feed stamped envelopes.

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Caution: Never use envelopes with clasps, snaps, windows, coated linings,

or self-adhesive seals. These envelopes may severely damage the printer.

Using the Manual Paper Feeder

Use the Manual Paper Feeder to feed paper one sheet at a time into your machi ne.

Note: When you print a file from your P C using the Manual Paper F eeder,

ensure that you select the source and the corr ect paper size from your software application before starting your print job.

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SET UP YOUR MACHINE

1. Place the paper in the Manual Paper Feeder and adjust the paper guide to the width of the print material. S lide the paper guide to the right until it lightl y touches the stack of print media. Do not tightly press the paper guide to the edge of the print media; the guide m ay bend the media or prevent the media from feeding.

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Paper Guide

Note: Refer to Loading Paper and Paper Guidelines f or specific ins truc tions on loading various types of media.

2. En s ure that th e media is fed into the mach ine as far as it will go.

3. Press the Start button to start manual feeding of the media. If you have more than one page to print, press the Start button for each

page.

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SET UP YOUR MACHINE

Paper Guidelines

• When se le cting or l oad ing pape r , env elope s, or other special med ia , ke ep these guidelines in mind:

• Attempting to pr int on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

• Use only high quality, copier grade paper. Avoid paper with embossed lettering, perforations, or texture that is too smooth or too rough.

• Store paper in its ream wrapper until ready to use. Place cartons on

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pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle or curl.

• Dur ing s torag e, moist ur e-proof w rap (any plasti c contai n er or bag) sh ould be used to prevent dust and moisture from contaminating your paper.

• Always use paper and other media that conform with those listed under Specifications in the Appendix.

• Use only well-constructed envelopes with sharp, well creased folds.

DO NOT use envelopes with clasps and snaps.

DO NOT use envelopes with windows, coated linings, self-adhesive seals, or other synthetic materials.

DO NOT use damaged or poorly made envelopes.

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SET UP YOUR MACHINE

Paper Selection

One of the most important things you can do to assure the best possible printing performance of your machine is to select the correct paper. Your machine produces l etter quality print on m ost plain bond papers, including cotton bond and photocopying papers; it does not require special ink jet papers. However, the print quality varies with different paper types. Be sure to test a type of paper before you purchase a large quantity.

Paper T ypes

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Plain Paper

The machine supports paper sizes of letter, legal, and A4 in portrait orientation. You can use regular copier paper, cotton bond papers, and typical letterhead. Always use paper without curls, folds, staples, or dam aged edges.

Inkjet Paper

This paper has been developed specifical ly for printing with inkjet printers. It will prod uce h igh qualit y docu ments wh ic h will co mpare favo rab ly to those produced with a laser printer.

Coated Paper

The coated paper has been developed for high quality printing with minimal or no smearing or running when in contact with water or damp surfaces, making it a good choice for damp or rainy environments.

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Glossy Photo Paper

Glossy photo paper is a high gloss, thicker paper that produces the look and feel of a photograph. Use this paper to produce photo- r ealisti c prints from your printer.

Transparencies

Y our trans par encies should be products design ed f or use in In k Jet pro ducts, with excellent contrast, sharpness, and color quality. The transparancy is placed in the m achine with the image side up.

Iron -on T ransfe rs

Use inkjet T-shirt transfers to create and personalize T-shirts, sweatshirts, aprons, tablecloths, napkins, tote bags, and anything else your imagination

allows! Use on any cotton or cotton/poly blend fabric. Your image is printed in mirror image so when you iron it onto the T-shirt, the image is viewed correctly.

Greeting Card Stock

Get the most out of card making software with Greeting Cards. These cards give your unique, personalized MESSAGE the look and feel of professional cards. You can create cards, invitations, announcements, and mor e.

Labels

Use Label products designed for use with Ink Jet products. Label stock can be 8-1/2 x 11 or A4 size material.

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GUIDEL INES FOR SPECIAL P APER AND OTHER MEDIA

Gui delines f or Special Paper and other Media

Be sure to read any instructions that come with your special paper. These instructions provide important infor m ation regarding how to achieve the highest print quality with these papers.

• It is recommended that you feed special paper types one sheet at a ti me.

• For transparencies and glossy photo paper, follow these guidelines:

Let the printed sheets dry completely before storing them. When a print e d sh eet has dried c omp letely, cover the pr in ted side with a

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sheet of plain (not coated) paper before storing it; this is recommended even if you place the sheets in a clear file or plastic holder.

Do not leave the film in the paper tray for long periods of time. Dust and dirt may accumulate on the film resulting in spotty printing.

To avoid s mudg ing c aused by f inger prints, han dle tr anspa rency film and coated paper carefully.

To avoid fading, do not expose the printed film to prolonged sunlight. Store unused media flat. Do not remove papers from their protective

packaging until you are ready to use them. Store unused media at temperatures between 59 and 86 degrees

Fahrenheit (15 to 30 degrees Centigrade). The relative humidity should be between 10% and 70%.

• If the print density of your page is very high, li ght paper stock may curl slightl y due to the large amount of ink. If you need to print dense graphics, try printing on heavi er stock.

• Do not use thicker paper than meets the specifications for this machine. Printing with a paper that is thick enough to come in contact with the pr int head nozzles may damage the cartridge.

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INSTALLING SOFTWARE

In stall ing Software

System Requirements

Proper operation of the WorkCentre 490cx requires that your personal computer meets or exceeds the following system requirements:

• IBM compatible personal computer, with a Pentium, 100MHz or faster processor

• Windows operating environment (Windows 95, Windows 98, Windows

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2000, and Windows NT 4.0)

• At least 10MB of free hard disk space*

•24MB or more RAM * 10MB minimum hard disk space required for driver installation only. If

installing the additional software packages included on the CD ROM, an additional 70MB free hard disk space is required (70MB Pagis Pro).

Overview of Wor kCentr e 490c x D rivers

Before the WorkCentre 490cx can interface with your computer, you must install driver files. These drivers will enable your computer to properly communicate with the WorkCentre 490cx for pr inting and scanning operations.

All of the necessary drivers are contained on the CD included with your WorkCentre 490cx.

Softwar e Included Wi th the WorkCentre 49 0cx

For your convenience, in addition to the driver files, the scanning program Pagis Pro 2.0 (a suite of scanning applications) is also included on the CD ROM.

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INSTALLING SOFTWARE

Software Installation Pro cedur e

In Windows 95/98, Windows 2000, or Windows N T 4.0

1. Make sure the Xerox WorkCentre 490cx is connected to your computer.

2. Power off the WorkCentre 490cx by unpl ugging it from the wall outlet.

3. Turn on your PC and start Windows.

4. Pow er on the Workce nt re 490c x by plugg ing it into a ground ed wa ll outle t.

5. Insert the supplied CD into your computer’s CD ROM drive.

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The Xer ox Wor k Centre 490cx installation program will b egin.

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INSTALLING SOFTWARE

If the program does not start:

a) From the Start menu, select Run (Windows 95/9 8, Win dows 2000, and

NT 4.0) .

b) Type D :\X INS T ALL.E X E (whe re "D " repr es ents the lett er design at ion of

the computer’s CD ROM drive), and click OK to start the installation program.

The X erox WorkCentre 490cx i nstallation program wi ll begin.

Note: You must shut down and restart your computer to complete the installation process. If your computer does not shut down and restart automatically, you must shut it down manually and restart it before the changes you have made take effect.

Note: The WorkCentre 490cx will b e sele c ted as the Default printer in Windows after installing the printer driver.

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UNINSTALLING SOFTWARE

Uninstalling Software

Uninstallation of software i s required only if you are upgrading the software, or if your installation fails.

In Windows 95/98, Wi ndows 2000, or Windows NT

1. Start Windows.

2. From the Start menu, select Programs.

3. Locate the Start Menu Program Item for the component you wish to

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uninstall.

4. Click on the Submenu uninstall icon for the component you wish to remove.

A window will open prompting you to confirm that you wish to remove the selected application.

5. Click on Yes.

6. Uninstall Shield launches and the component is uninstalled.

Note: Each software component must be uninstalled one at a time.

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USING THE CONTROL PANEL

Usi ng the Control Pa nel

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Print Functi ons

Form Feed Use to e ject paper from the printer if the

paper is not automatically fed out from the printe r afte r pri nting . Also, use to load paper if the mac hine runs out of paper during a PC print job.

FAX Functions

Resolution Us e to c hoo s e the res oluti on of

copied or transmitted docum ents. Confirm Use to prin t out con firm at ion

message of successful FAX transmission. Receive Mode Us e to de ter m in e th e m ode fo r FAX reception.

Bu sy LED Indicates the m a c h ine is in use. ALARM LED Indicates a malfunction.

Copy Functions

Copy/BW U se to select t he copy

mode. Reduce/Enlarge

Use to change the size. Collate U se to select copy collat i on if desir ed.

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Menu Use to choose special

functions. Exit

Us e to ex i t an y f unc t io n or mo ve up in t he m en u level.

Up and Down Bu ttons Use to display the next or previous

menu item. Also used to make adjustments.

Select Use to choose a menu selection or

move down in the menu level. Rig ht an d L eft Button s

Use to move cursor left or right across the display.

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USING THE CONTROL PANEL

LCD Dis play The display shows the current

status of your machine, and guides you thr ough various tasks using a menu syst em for each operation.

Job Status Use to verify background

printing job sent from th e PC.

S pe ed Di a l Use to dial calls and send

fa x documents by entering a 2-digit number .

Redial/Pause Use to redial the last

phone number cal led. You can also use it to add a pause when storing a number in memory.

On Hook Dial Use to adjust the volume

of the internal speaker and for on-hoo k di ali ng.

Lighten/D arken Us e to c han ge th e

contrast of the copied o r transm i tte d documents.

Number Key pad Use to dial numbers

manually or to enter letters and numbers for various programming functions.

Reports Use to print o ut r eports and lists of

significant machine infor mation. Clear/Stop

Use to stop an operation of any kind. Start

Us e t o s tar t a jo b. A lso u se t o activa te t h e selection shown on the LCD display.

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SYSTEM SETUP

System Setup

Ringer Volume

You can adjust the volume of the ringer to the desired loudness.

1. Press the Menu button, then press the 0 + 4 buttons on the keypad. Press the Start button. The display indicates RINGER VOLUME ?.

2. Press the Start button, then press the Up or Down button to choose the desired loudness of the ringer. You can choose between

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OFF, LOW, MED (medium), or HIGH settings.

The selected ringer sounds and the display indicates the loudness level.

Note: The machin e will work normally e v en if the ringer is set to off.

RINGER VOLUME L EVE L [MED]

3. Press the Start button whe n t he desired volu me level is selected. The disp la y ind i cates the ne x t setup me nu, D EF AULT SET TING ?. For d etail s on the Defa u lt Settings menu, see D efault Settings.

4. To retur n to Sta ndby mode, press the Clear/Stop button.

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SYSTEM SETUP

Default Settings

The default print resol ution and contrast can be set to their most frequently used m odes. Whenever a document is sent or copied, the home contrast and reso luti on mod e will be activ ated unles s otherwise changed by using the Resolution or Contrast button on the control panel.

1. Press the Menu button, then press the 0 + 4 buttons on the keypad. T hen pr ess t he St a rt button. The display indicates RINGER VOLUME

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2. Press the Up or Down button until DEFAULT SETTING ? appears.

3. Press the Start butt on. The dis pla y promp ts yo u to choose Reso luti on or Contrast.

1.R ESOLUTION

2.C ONTRAST

4. Press 1. or press the Start button to ente r the Default Resolution set up menu. You may also use the Up and Down buttons to select.

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SYSTEM SETUP

RESOLUTION

DEF. RESOLUTION [ FI NE ]

1. Press the Left or Right button repeatedly until you locate the desired mode:

STANDARD – use with most documents.

FINE – use for documents with fine detail, such as small print.

SUPER FINE – use for documents that have extremely fine detail.

2. Press the Start button to select the desired Defau lt Resolution. The display again prompts you to choose Resolution or Contrast.

1.RESOLUTION

2.CONTRAST

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SYSTEM SETUP

CONTRAST

1. Press the Up and Down buttons or 2 on the Number keypad to enter the Default Contrast setup menu.

D EF. CONTRAST [ NORMAL ]

T he curren t Default Re soluti on is displ ayed.

2. Press the Left or Right button repeatedly until you find the desired mode:

NORMAL–use wi th documents of average or normal contrast.

DA RKEN–use with documents with low contrast or light images.

PHOTO–use with documents containing photos or for faxing

LIGHTEN–use with documents with high contrast or dar k images.

3. Press the Start button to select the desired mode. The Resolution o r Contrast setup menu selection is di splayed.

4. Press the Clear/Stop bu tton to return to Standby m ode.

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SYSTEM SETUP

Arrange Alignment

The A rrange Alignment menu settings provide an easy way to check and adjust Ink Cartridge print head alignment. To run the Arrange Alignment:

1. Press the Menu button, then press the 1 + 2 buttons on the keypad. Then press the Start bu t t on. The display indicates SELF TEST ?.

2. Press the Down button. ARRANGE ALIGNMENT ? appears in the display.

3. Press the Start button. PRINTING... appears on the LCD display. The WorkCentre 490cx prints out a Cartridge Alignment pattern sheet

consisting of a series of six test patterns. The patterns are designated A,B,C, D, E and F. Each pattern is made up of a series of lines which are

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individually numbered. By selecting the straightest line from each pattern, you can optimize the print head alignment.

After printi ng out the Cartridge Alignment sheet, the Cartridge Maintenance set up menu appears on the LCD display.

CARTRIDGE MAINT. <15> [0-30] A

The letter A, located on the right end of the lower line in the display, corresponds to alignment test patter n A. The range of numbers bracketed in the center of the display line indicates the r ange of valid pattern selection choices. The flashing number on the left side of the display indicates the line from print pattern A that is currently selected as optimal.

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SYSTEM SETUP

4. Using the Number Keypad, enter the number of the line which appears the straightest from pattern A.

5. Press the Up and Down button to confirm your selection. The LCD panel updates and the setup screen for the Alignment B test pattern is displayed.

6. Repeat steps 4 and 5 for Alignment test patterns B through F.

Note: After entering the value for Alignment test pattern F, the user is returned to normal operation.

Clea n Hea d

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The Clean Head procedure cleans the print nozzles and removes any deposits that may impair printing functions.

To run the Clean Head Procedure:

1. Press the Menu button, then press the 1 + 2 buttons on the keypad. Then press the Start bu t t on. The display indicates SELF TEST ?.

2. Press the Up button twice. CLEAN HEAD ? appears in the LCD display.

3. Press the Start button. PRINTING... appears on the LCD display.

The WorkCentre 490cx prints a head cleaning test pattern. Note the series of diagonal lines across the top and bottom of the test pattern. Breaks within a line of the same color indicate a clogged nozzle. Try running the Clean Head procedure again if you see br eaks in the diagonal lines.

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SYSTEM SETUP

Select Languag e

Select Language allows you to configure the default language for the LCD pane l disp lay. Y ou may cho ose betw e en two di ffe rent lan guages: Eng lish and French.

To s elect a default language:

1. Press the Menu button, then pr ess the 0 + 4 buttons on the keypad. Then press the Start bu t t on. The display indicates RINGER

VOLUME?.

2. Press the Up or Down buttons until SELECT LANGUAGE ? and ITEM 1-2 appear in the LCD display. Then press the Start button.

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3. Press the Up or Down buttons to scroll thr ough the language options. A flashing cursor will indic ate the c urrently selected language.

4. Press the Start button to confirm your language selection.

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SYSTEM SETUP

Adjusting Speaker Volume

1. Press the On-Hook Dial button on the front panel to adjust the speaker volume. If you cannot hear a dial tone, check the phone line

connection.

2. Press the Up or Down button once. The display indicates the current volu me level. Press the Up or Down button repeatedly until the desired loudness setting is displayed.

3. After choosing the desired volume level, press the On-Hook Dial

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button to return to the Standby mode.

Setting the C lock Mode

You can configure your machine to display time using either a 12 hour or 24 hour format.

1. Press the Menu button, then pr ess the 0 + 1 buttons on the keypad. Then press the Start butto n. PAPER SIZE appears on the display.

2. Press the Up button two times. CLOCK MODE appears on the LCD display. The display prompts you to select either a 12 hour or 24 hour Clock

Mode.

3. Press 1 to select a 12 hour Clock Mode, or Press 2 to select a 24 hour Clock Mode.

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SYSTEM SETUP

Se tti n g the Date a n d Time

The current date and time ar e shown in the display when the machine is on and re ady for use (Sta ndby mod e). Th e date and tim e are printed on all f axes you send.

1. Press the Menu button, then pr ess the 0 + 3 buttons on the keypad. T hen pr ess the Start butto n. The cur rent date and tim e are disp la yed.

A flashing cursor prompts you to enter the date.

2. Using the number keypad, enter the current date using a MMDDYYYY or

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DDMMYYYY date for mat. If you ma ke a mistake, use the right and left buttons to move the cur sor to the digit you wish to change.After entering the dat e the flashing c ursor will move int o the first digit of the ti me.

10-27-1998

04: 06 (PM)

27-10-1998

04:06 (PM)

MMDDYYYY

DDMMYYYY

Note: The Date and Time format is determined by country location.

3. Usi ng the num ber keypad , ent er the curre nt tim e. Re memb er to e nter the time according to the current Clock Mode setting (12 or 24 hour format). Refer to the previous section, CLOC K MODE for details.

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SYSTEM SETUP

4. Press the Start button when the date and time settings displayed are correct. The display indicates the date and time you have set, then returns to Standby mode.

Note: If an invalid number is entered, the machine beeps and does not proceed to the next step. If this happens, enter the correct number.

Setting th e Syst em ID (Your N umber and Nam e)

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In some cou ntries you ar e requ ired by law to indi cate your fax numbe r on any fax you send.

The S ystem ID, containing your telephone number and name,

will be printed at the top of each page sent from your machine.

1. Press the Menu button, then pr ess the 0 + 2 buttons on the keypad. T hen press the Start button. S YSTEM NUMBER appears in the LCD

display. A flashing cursor in the display prompts you to enter the telephone number.

Note: If there is a number previously registered, it appears i n the display.

2. Enter the telephone number (up to 20 digits) to which your machine is connected. You can enter a space by pressing the Right butto n two times.

If an incorrect number is entered, press the Left or Right but ton to move the cursor under the incorrect digit, then enter the correct number.

3. Press the Start button when the correct number is displayed. The display prompts you to enter your ID name.

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SYSTEM SETUP

4. Enter yo ur ID name . This can be any nam e up to 40 cha rac ter s in len gth. You can enter alphanumeric characters using the number keypad. Special symbols such as + and - can be included by pressing 0 repeatedly.

Note: If there is an ID name previously register ed, it appears in the display.

If you want to enter the same letter or number in succession (for example, SS, AA, 777), enter one digit, then move the cursor by pressing the R ight

button, and enter the next digit.

Use the Right button to insert a space in the name. Pressing the Right

button two times moves the cursor two positions to the right, creating a

space.

For additi onal details on how to use the number keypad to enter alphanumeric characters, see Entering Alphanumeric Characters.

5. Press the Start button when the name in the display is correct.

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SYSTEM SETUP

Reports/Lists

Your fax machine can print reports or lists containing useful information like Scheduled Jobs and System Data. The following reports are available for selection by the user:

• TX and RX/Journal T hese jou rnal s con sis t of a T ran smi ssion R ep ort an d a Rec ept ion R epor t.

Each report contains information concer ning transmission or reception activities. They can be printed on command, or automatically if certain conditions are met (see Selectable Options). These reports will be automatically printed after every 40 transmissions or receptions.

• Schedule Inform ation List (Schedule Job)

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The Schedule Inform ation List provides information about documents currently stored for Delayed Transmission, Priority Transmission, Memory Transmission, Continuous Polling, and TX Polling. The li st shows the starting ti me, type of operation, etc.

• Telephone Number List (Phone Book) T his Telepho ne Numbe rs Li st indi cate s all of the numbe rs c urrent ly st or ed

in machine memory as One-Touch Dial num bers, Speed Dial numbers, and Group Dial numbers.

• System Data List This System Data List indicates the status of the user-selectable options.

See User Options (System Data). After changing any setting, print this list to confirm your changes.

• Help Li st This quick reference guide consists of a list detailing the m achine’s basic

functions and commands.

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SYSTEM SETUP

• M essage Co nfirm ation Rep ort T he Messa ge Conf irm ation R epo rt list s imp orta nt in form ation abo ut fax es

sent from your machine includi ng: the remote site fax number, a sample of the transmitted text, the number of pages faxed, the communication mode, and the communication results.

You can set up your machine to pr int a TX Confirm report:

Automatically after each transmission (ON).

Automatically only if an error occurs during tr ansmission (ERR).

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The machine can be set to print no report at all (OFF). You can pr int this report manually whenever you want by pressing the Confirm button

on the control panel.

To P rint Reports/List s

1. Press the Reports button.

2. Press the Up or Down button to until the desired report or list is displayed Press the Start button. The selected report or list will be

pr inted out.

Note: To obtain a Message Confirmation Report, press the Confirm button.

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AUTO MATIC REPORTS

Automatic Reports

Some reports will prin t out automatically depending on m achine status. The user is not required to select these reports.

Note: Any report or list which is configured to print autom atically will not print if your machine runs out of ink or paper, has a paper jam, or is printing a file sent from a PC.

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• Multi-Communication Report This repor t is printed automatically after sending to or receiving from

more than one location, and provides detailed information about the operati on.

• Power Failure Report This repor t is printed out automatically if the memory has not been

backed up when power is restored following a power fai lure. This report shows any data (if any) that was erased due to the power failure.

User O ptions (S ystem D ata)

Your machine has various user-selectable features. These options are preset at the factory, but you may need to change them. To find out how the options are currently set, print the System List. For more information on printing the list, see To Print Reports/Lists.

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SETTING AN OPTION

Se tti ng an Option

1. Press the Menu button.

2. Press the 0 + 1 buttons on the keypad. Then press the Start button . The display shows the first option menu.

3. Scroll through the options by pressing the Down or Up buttons repeatedly.

4. When the option you want appears in the display, enter the number for the desired setting.

Or You can use Left or Right buttons to select the desired setting.

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5. Press the Start butto n to store your choice in memory. You can exit from the System Data setup mode at any time by pressing

the Clear/Stop bu tton. W hen you pr ess the Clear/Stop butto n, the machine stores the options you changed and returns to the Standby mode.

Select able Options

These instructions assume you’ve followed the steps listed in the previous procedure, Setti ng an Opt io n, and the machine is prompting you to change one of the options listed below.

All of these opti ons are me nu setti ng s acce ssed by the Syst e m Data (Press the Menu button, press the 0 + 1 buttons on the keypad. Then press the

Start button).

• PAPER SIZE - Select the p aper size you will be printing on. Press 1 for letter (LTR), 2 for A4 size, or 3 to use l egal (LGL) size paper.

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SETTING AN OPTION

• MESSAGE CONF. - A message confirmation report showing transmission information; whether the transmission was successful, how many pages were sent, etc.

Press 1 to print a confirmation r eport automatically each time you send a fax ( O N).

Press 2 to turn this feature o ff (OFF). Press 3 to print only when an error occurs and the transmission was not

successful (ERR).

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• AUTO JOURNAL - The journal is a report providing detailed information about the pr evious 40 communication operations including times and dates.

Press 1 to print the journal automatically after every 40 transmissions or recept ions (ON).

Press 2 t o dis able automatic printing of the Journal (OFF). You can still print Journal reports manually at any time. S ee To Print Reports/Lists.

• REMOTE RCV CODE - The remote receive start code al lows you to initiate fax reception from an extension phone plugged into the EXT jack on the side of the machine. If you pick up the extension phone and hear fax tones, enter the Remote Code and the machine will star t rece iv ing. The Remote Code is preset to *9* at the factory. You may change the Remote Code by selecting any number from 0 to 9 on the numeric keypad.

• DIAL MODE - Select the type of dial system your fax machine is connected to:

Press 1 if the fax machine is connected to a tone (Touch Tone) dial line. Press 2 if the fax machine is connected to a pulse (Rotary) dial line.

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SETTING AN OPTION

Note: Pulse (Rotary) dialing is not available in all countries.

• ECM MODE (Error Correction Mode) - This mode compensates for poor line quality and ensures accurate, error-free communication with any other ECM-equipped facsimile machine. If the line quality is poor, transmission time may be increased when ECM is enabled.

Press 1 to turn the Er r or Correction mode on. Press 2 to turn the Error Correction mode off.

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• RX REDUCTION - When receiving a document as long as or longer than the paper installed in your machine, the machine can reduce the data in the document to fit the paper size in the machine. Use this feature if you want to automatically reduce an incoming page (that would otherwise be divided into two pages) to fit on a single page. If the fax machine cannot reduce the data to fit into one page with this feature enabled, the data is divided and printed in actual size on two or more sheets.

There are two RX Reduction modes availabl e, On and Vertical Only. Press 1 to turn the RX reduction feature on. Note that this feature does

not apply to the copy mode. This will r educe in c omi ng pages equally a long each axis in order to

maintain the proportionality of the original image, as shown below.

Rec eiv ed Data

Origi nal

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SETTING AN OPTION

Press 2 to turn off RX Reduction. Press 3 to enabl e ve rtical only R X Reductio n. The ma chi ne wi ll red uce an

incoming page containing overflow data along the vertical axis only. The net effect will be a vertic al compression of the image as shown b elow:

R ec eived Data

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Origi nal

• DISCARD SIZE - When receiving or copyi ng a document as long as or longer than the paper installed in your fax machine, you can set the fax m achine to di scard any ex cess i mage at the botto m o f the page, t o fit into the recording paper size.

If the rece i ved p age is outs ide the marg in you set , it will be printed on two sheets of paper at the actual size.

If the data is within the margin, and the Auto Reduction feature is turned ON, it will be reduced to fit into the appropriate siz e paper (Discard does not take place). If the A uto Reduction feature is turned OFF or fails, the data with in the marg in will be disca rded.

Using the number keypad, enter the desired discard size (0-30 mm), and press the Start button to store your selection.

• REDIAL INTERVAL - Your machine can automatically redial a remote fax machine if it was busy or does not answer the first call.

Enter the number of minutes (from 1 to 15) using the number keypad.

• REDIALS - Enter the number of redial attempts (from 0 to 2) you wish your machine to make.

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SETTING AN OPTION

Note: If you enter 0, the machine will not redial.

• ANSWER ON RINGS - You can select the number of times your machine r in gs befor e answ erin g an in coming call . If you ar e us ing your ma chi ne as both a telephone and a fax machine, it is recommended that you set the ring count to at least 4 to a llow you time to answer a call.

Enter the ring count by selecting a number from 1 through 7 on the number keypad.

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• SEND FROM MEMORY - With this feature enabled, all transmission documents are automatically scanned into memory, and it will n ot be necessary to wait until documents in the Automatic Document Feeder (ADF) are sent out before you can send or store other fax jobs.

Press 1 to turn this feature o n. Press 2 to turn this feature o ff.

• LOCAL ID - Enabling this feature causes the machine to automatically print the page number, date, and time of the reception at the bottom of each page of a received document.

Press 1 to turn this feature o n. Press 2 to turn this feature o ff.

• CONT. POLL REPORT (Continuous Polling Report) - You can configure your WorkCentre 490cx to autom atical ly poll and retrieve faxes from unattended fax machines. This can be set up to occur daily at regular intervals. By enabling the Continuous Polling Report, every time continuous polling ends a multi-communication report will be printed. The report will contain the r esults for each register ed station.

Press 1 to turn this feature o n.

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SETTING AN OPTION

Press 2 to turn this feature o ff. FAXPRINT QUALITY - This feature determines the pr int quality for

incoming faxes. The two choices available are Letter Quality (LQ) and Dra ft. Letter Quality Faxprint will print out fa x es at a higher resolution than Draft F axprint Qualit y. However, Letter Q uality Faxprint will print more slowly and consume more ink.

Press 1 to choose Letter Quality printing of incoming faxes. Press 2 to choose Dra ft Qu ality printing of incoming faxes.

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• CLOCK MODE - Use this feature to determine how time is displayed on your machine.

Press 1 to select a 12 hour Clock Mode. Press 2 to select a 24 hour Clock Mode.

• DRPD (Distinctive Ring Pattern Detect ion) MO DE - Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. The particular number someone uses to call you is identified by different ringing patterns, which consist of various combinations of long and short ringing sounds. This feature is often used by answering services who answer telephones for many different clients. They need to know which number someone is calling on to properly answer the phone.

Using the Distinctive Ring Pattern Detection feature, your fax machine can "learn" the ring pattern you designate to be answered as a fax. Unless you change it, this ringing pattern will continue to be recognized and ans were d as a fax call. All other r inging patterns will be f orwa rded to the extension telephone or answering machine plugged into the EXT jack.

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SETTING AN OPTION

Note: Before using the Distinctive Ring Patter n Detection option, Distinctive

Ring service must be installed on your telephone line by the telephone company. To set up Distinctive Ring Pattern Detection, you will need another telephone line at your location, or someone available to dial your Distinctive Ring phone number from outside.

You can suspend or change Distinctive Ring P attern Detection at any time:

1. Press the Menu button.

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2. Press the 0 + 1 buttons on the keypad. Then press the Start bu tto n.

3. Press the Up bu tton onc e. The DRPD learn mode menu is display ed .

4. Press 1 to turn DRPD on, or press 2 to turn DRPD off. If you press 1 to set up the Distinctive Ring Pattern Detection, the LCD

displays WAITING RING. Call your (DR) fax number from another telephone. It is not necessary to place the call from a fax machine. When your m achine begins to ring, do not answer the call. The machine requires several rings to learn the patter n.

When the machine completes "learning," the LCD displays END DRPD SETUP.

With the DRPD feature active, DRPD appears in the display and the previously set reception mode is ignored. If you turn DRPD off, the machine returns to any previously set reception mode.

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SETTING AN OPTION

Note: DRPD must be set up again if you re-assign your fax number, o r

conne ct th e machi ne to anot her tel ep hone line. Af ter D RPD has been set up, call yo ur fax num ber ag ain to v erify that t he mac hine answ e rs wit h a fax to ne, then ha ve a call pl aced to a differ ent num ber assign ed to t hat same li ne to be sure the call is not answered by the 490cx.

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Chapter 2 Making a Copy

Click on one of the following topics, or use the Search button on the left.

Making a Copy Changing Cop y Setup Collating and Sorti ng Changing t he Paper Type

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MAKING A COPY

Making a Copy

Your machine is a high quality copier which offer s the following features:

• Col or Copies - The WorkCentre 490cx can act as a color copier for local

copies.

• Adju stab le Con trast - Using the LIGHTEN-DARK EN button, the contrast

setting can be changed to obtain the best copy quality for documents containing faint markings, dark images, photographs or other halftone

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images.

• Multiple copies - 1 to 99 copies of the document can be made.

• Enlarge\R educe - Using th e ENLARGE-REDUCE menu, you can reduce

or enlarge the size of a copied image from 25% to 200% in increments of 1%.

• Collation - When th e COPY-COLLATE menu option is set to ON, the

machine sorts the copy job. F or example, if you print two copies of a three-page document, the machine prints one complete document (page 1, page 2, page 3) before printing a second copy (page 1, page 2, and page 3). If the Photo Mode is selected,COPY-COLLATE is set to off.

To make a single copy:

1. Adjust the document guides to match the width of the document.

2. Slide the document face down in to the Aut om atic Do cumen t Feed er unt il it

is grasped and pulled into the machine. The DOCUMENT READY prompt is displayed on the LCD display.

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MAKING A COPY

Note: Up to 30 pag es may be i nserte d in the Auto matic Docume nt Feed er at

one time.

3. Press the Copy/BW button until the desired Copy Mode is displayed.

You may choose COL OR-DRAFT, COLOR- NORMAL ,COLOR-PHOTO, MONO-DRAFT, MONO-NORMAL and MONO-PHOTO.

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Note: If you want to change the contrast or copy si ze, refer to Changing

Copy Setup.

4. Using the keypad, enter the desired number of copies, which is 1 in this

case.

5. Press the Start button. Th e ma c hine will mak e a co py.

To make 2 or more copies:

1. Adjust the document guides to match the width of the document.

2. Slide the document face down in to the Aut om atic Do cumen t Feed er unt il it

is grasped and pulled into the machine. The Document Ready prompt is displayed on the LCD display.

Note: Up to 30 pag es may be i nserte d in the Auto matic Docume nt Feed er at one time.

3. Press the Copy/BW button until the desired Copy Mode is displayed.

You may choose COL OR-DRAFT, COLOR- NORMAL ,COLOR-PHOTO, MONO-DRAFT, MONO-NORMAL and MONO-PHOTO.

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MAKING A COPY

Note: If you want to change the contrast or copy si ze, refer to Changing

Copy Setup.

4. Press the Collate button, then press 1 on the keypad. This turns on

copy collation.

Note: After maki ng a copy, collat io n is turned o ff. If you want to collate ag ain,

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you must turn collation on again.

5. For Normal collation, press 1. To reverse the copy from the order of the

original document, press 2. For more information on collation, refer to

Collating and Sorting.

6. Using the keypad, enter the desired number of copies.

Note: Do not enter more than two digits (1 - 99) or the machine will only accept the last two dig its, or it will attemp t to plac e a phone c all to the digits enter ed.

7. Press the Start button. The machin e will make the select ed number of

copies.

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CHANGING COPY SETUP

Changing Copy Setup

When maki ng copies , you may ch ange the Contra st or Copy Size. Th is must be don e a fter the d ocume nt is inse rted int o the Auto mati c Docum ent Feeder . A fter making a cop y, the machine will retur n to the or iginal default settings. The refo re, you mu st repea t t he Copy Se tup chan ges f or the nex t copy j ob. To change copy Contrast:

1. Wi th the document inserted in the Automatic Document Feeder, press the

Lighten/Darken button. T he current Contrast setting is displayed on the LCD display.

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CONTRAST

[ NORMAL ]

2. To change the Contrast, continue to press the Lighten/Darken button.

The setting will change each time you pr ess the button. You may choose Normal, Darken, Lighten or Photo.

Note: After re leasing the button, t he machine will switch to the m ode currently displayed. It is not necessary to press any other buttons for this action.

3. When the desired Contrast setting has been selected, return to the

procedure that was being performed.

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CHANGING COPY SETUP

To Change Copy Size:

1. Wi th the document inserted in the Automatic Document Feeder, observe

the LCD display. The current copy size setting is displayed on the LCD display.

DOCUMENT RE ADY

AUG--20--2000 100%

2. To change the Copy Size, continue to press the Reduce/Enlarge

button. The number in the right corner of the bottom line shows the current

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image pe rcenta ge. To reduce or enl ar ge the im age siz e, enter the perc ent value (25 to 200) using the keypad.

REDUCE/ENLARGE [25-200%] <100>

Note: After re leasing the button, t he machine will switch to the m ode currently displayed. It is not necessary to press any other buttons to complete this action.

3. Press the Down button to confirm your setting. Return to th e

procedure that was being performed.

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COLLATING AND SORTING

Collating and Sorting

The 490cx is normally set with the Collation off. Therefore, col lating copies always requires that the collation be turned on before copying. Otherwise, the copies will b e uncollated.To Collate and Sort copies:

1. Wi th the document inserted in the Automatic Document Feeder, press the

Collate button. The LCD display shows the Copy Collate options.

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COPY C OL LATE

1.ON 2.OF F

2. Selecting 1. ON will co llate y our copies. There are two collat ion mod es,

NOR (Normal) and REV (Reverse).

COPY PR IN T ORD ER

1. NOR 2. REV

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COLLATING AND SORTING

a) Selecting REV will produce copies collated in the same order that the

or iginal doc ument is in. The machine will mak e one copy of page 1, page 2, and page 3, in order, then make a second copy of page 1, page 2, and page 3 until all copies have been made.

Sort - REV

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2 2

b) Selecting NOR will make copies in re v erse order of t he origi nal

document. T he machine will make one copy of page 3, page 2 and page 1 (reverse order), then make a second copy of page 3, page 2, and page 1, until all copies have been made.

Sort - NOR

2 2

3. Selecting 2: OFF will make the requested number of copi es of page 1

completely, then page 2, then page 3, etc. These copy sets will all be stacked atop of one another in the Paper Output Tray.

Group-NOR-SORT

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CHANGING THE PAPER TYPE

4. Press the Start button to begin the copy operation.

Note: The Collate function is not available in the Photo or Color Modes.

Changing the Paper Type

The copy quality can vary depending on the type of paper you are using. Generally, if you use better quality paper, and tell the Wor kCentre you’re using better paper, you’ll get a higher quality copy. You can conf igur e the WorkCentre for the following paper types:

•Plain

•Premium

• Glossy

• Transparency

To change the paper type:

1. Press the Menu button.

2. Press the Up button until "Menu 13" appears in the LCD display.

3. Press the Start button to display the Paper Type menu.

4. Press Up button or Down button until until the number

corresponding to the desired paper type blinks.

5. Press the Start button. The WorkCentre 49 0 cx returns to idle state.

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Chapter 3 Sending a Fax

Click on one of the following topics, or use the Search button on the left.

Optio ns for Se nding a Fax Using the Wo rkCentre 490c x

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Manual Faxi ng

Preparing Do cumen ts for Faxing or Scanni ng Sending a Fax Manually Sending a Fax Using a Speed Dial Number Sending a Fax Using Group Dialing (Multi- Address Transmission) Sending a Fax Af ter Talking Canceli ng a Transmission Confirm ing a Transmission Memory Tra nsmission (Br oadcasting) Delayed Tr ansmiss ion Adding Documents To a Standby Operation Cance ling a Standby Operation Speed Dialing Group Dialing (for Multi-Add ress Trans m issi on) Setting Document Resol ution and Contrast Resolution Contrast

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More options on the next page ...

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Using the Number Keypad Redial/Pause Redial Memo ry Automat ic Redi al Job Status On-Hook Dial Searchi ng for a Number in Memory Tone Switching Priority Transmission

Polling

What is Polli ng? Adding D ocuments To the Job to be Polled Cance ling a Job Al read y in Memor y Which is Waiting to be Polled

PC Faxing

What is LaserFA X L ite? LaserFAX Instal l ation Sending Faxes wi th LaserFAX Lite Fax Conversi on Dialog Advanced Feat ur es LaserFAX Application Features The LaserFAX Phonebook Trouble shooti ng Laser FAX

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OPTIONS FOR SE NDING A FAX USI NG THE WORKCENTRE 490CX

Opt ions for Se nding a Fax Us ing the WorkCentre 490c x

You can send faxes with the WorkCentre 490cx in one of two ways:

• By placing the document in the Automatic Document Feeder and entering

the information required for faxing at the WorkCentre 490cx Control Panel. This is called Manual Faxing.

For information and instructions for Manual Faxing, refer to Manual

Faxing.

• By faxing the document directly from your computer workstation using

Laser F AX Lite, a softw ar e applicat ion inc luded wi th you r W orkCe ntre. Thi s is called PC Faxing.

For information and instructions for PC Faxing, refer to PC Faxing.

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MANUAL FAXING

Manual Faxi ng

This sec tio n provi de s info rma ti on and instr uc tions for fax ing a docum ent f r om the WorkCentre 490cx using the features of the Control Panel.

Preparing Document s for Faxing or Scanning

You can fax documents that ar e printed on standard letter, legal or A4 size paper. Follow these guidelines to prepare your documents.

• Do not attempt to feed the following types of documents into the machine:

carbon-paper or carbon-backed paper

coated paper

onion skin or thin paper

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wrink led or cr eased paper

curled or rolled paper

torn paper

Note: If your document falls into any of the above categories, make a copy of the document on a platen glass copier. Use the copy for insertion into the Automatic Document Feeder.

• Remove all staples and paper clips before feeding the document.

• Make sure any glue, ink or correction fluid on the paper is completely dry

before loading the document.

• Do not load documents containing different sizes or weights of paper.

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MANUAL FAXING

Send ing a Fax M a nual ly

1. Adjust the document guides to match the width of the document.

2. Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the m achine.

D ocument Guides

The display alternately reads DOCUME NT RE ADY and shows the remaining memory capacity. Up to 30 sheets may be inserted at a time.

To i nsert more than one sheet, ensure that the bottom sheet enters first. Stagger the leading edge of the sheets slightly and insert them with light pressure to ensure smooth feeding.

To add pages while the fax is sending, insert them fa ce down into the Automatic Document Feeder on top of the already loaded sheets. If you are loading pages that are unusually thick or thin, feed one sheet at a time.

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MANUAL FAXING

3. If necessary, adjust the document resolution and contrast. See

Resolution and Contrast.

4. Using the Number keypad, enter the number of the fa x machine to which you wish to send the document. If you make a mistake while entering a

number, move the cursor under the incorrect digit by using the Left or Right buttons, and corr ect the number. You may also delete

incorrect numbers by pressing the C lear/S top button.

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Note: A phone number must be four digits or more. If it is less than four

digits, a copy operation will start.

5. Press the Start button when the number appears correctly in the display. The machine dials the number and begins to transmit the fax.

If you wish to cancel the fax, pr ess the Clea r/Stop bu tto n two times.

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MANUAL FAXING

Sending a Fax Using a Speed Dial Num ber

1. Adjust the document guides to match the width of the document.

2. Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the m achine.

3. Press the Speed/Dial but ton, then ente r a two digit s peed dial lo cation number. For information on storing numbers in mem ory, see S peed

Dialing.

4. Press the Start button to dial the number.

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The machin e will scan the document an d dial t he number automatica lly. When the remote fa x mach ine answe rs, the docume nt will be transmitted automatically.

Note: You can store Speed D ial numbers so you can dial your most frequently used numbers with a two digit speed dial number. For information on storing numbers in memory, see S peed Dialing.

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MANUAL FAXING

Send ing a Fax Usi ng Group Di a ling (Multi -Address Transmission)

Group Dialing can be used in conjunction with Memory Transmission or Delayed Transmission faxing operations. However, before you can access the Gr oup Dialing feature, Group Numbers must be configured. See Group

Dialing (for Multi-Address Transmission) for more information.

To send a fax using the Group Dialing feature:

1. Adjust the document guides to match the width of the document.

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2. Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the m achine.

3. Follow the procedure for the desired operation (see Memory

Transmission (Broadcasting) or Delayed Transmission).

4. When you come to the step where the display prompts you to enter the remote fax num ber, enter the Group Number. Press the Menu button,

then press the 1 +1 buttons on the keypad. Then press the Start button.

5. Select a gr oup from the Speed Dial Directory.

Note: You can use only one Group Number in a single operation.

6. Continue the procedure to complete the (Memory Transmission or Delayed Transmission) operation. Your machine will automatically scan the document into memory and subsequently dial each of the numbers included in the group.

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MANUAL FAXING

Sending a Fax After Talking

If your machine is equipped with handset, or if you have a phone connected to the E XT ja ck on the s ide of the ma c hine, you can s en d a fax af ter spe aki ng with a pe rson at the remote site.

1. Adjust the document guides to match the width of the document.

2. Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the m achine.

3. Pick up the handset of the telephone connected to the E XT jack.

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4. Call the remote location. DIAL FAX NUMBER THEN PRESS START appears in the LCD display.

Note: For a successful fax transmission, i t is imperative that steps 5 to 7 occur in the proper order.

5. When finished talking, instruct the person at the remote location to start their fax machine. They can then hang up.

The remo te fax machin e will send the initial fax tones.

6. Wait until you hear the fax tone from the remote fax machine.

7. Press the St ar t but ton on the WorkC en tre 490cx. The machine begins to transmit.

8. Replace the handset.

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MANUAL FAXING

Canceling a Transm ission

To cancel a fax:

1. Press the Clear/Stop bu tton at any time during the transmission. The machine continues to send the fax, and the display show s a

message warning you that the machine is in use.

2. Press the Clear/Stop bu tton agai n to cancel the transmission.

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Confir ming a T r ansmiss ion

A Message Confirmation report shows whether the transmission was successful and how many pages were sent.

When the last page of your document has been sent successfully, the machine beeps and returns to Standby mode.

To print a Message Confirmation report:

1. Press the Confirm button in the Fax Column on the Control Panel.

2. The machine pr ints out a Message Confirmation report.

You can configure your machine to pri nt out a confirmation report automatically each time a fax is sent.

To automaticall y print a confirmation report:

1. Press the Menu button, then press the 0 + 1 buttons on the keypad, then press the Start button.

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MANUAL FAXING

2. Press the Up or Down buttons repeatedly until MESSAGE CONF. appears in the display.

a) Press 1 to print a confirmation r eport automatically each time you send

a fax (ON).

b) Press 2 to turn this featu re off (OFF).

c) Press 3 to print only when an error occurs and the transmission was

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not successful (ERR).

If an er ror occurred during your fax transmission, an error message appears in the display. If you receive an error message, press the Clear/Stop

button to clear the message and try to send the document again. For a listing of error messages and their meanings, see LCD Display Error

Messages.

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MANUAL FAXING

Memory T r ansmi ssio n (Bro adcasting)

With Memory Transmission (Memory TX), documents are stored in memory and automatically sent to one or more remote stations. Use this feature to send your documents to multiple locations.

You can store a maximum of ten fax numbers for a memory transmission. If you need to send your fax to mor e than ten locations, you can increase the number of fax locations dialed by including a Group Dial number as one of the ten numbers.

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After sending, the documents are automatically erased from memory.

1. Adjust the document guides to match the width of the document.

2. Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the m achine.

If necessary, adjust the resolution and contrast. For details, see Resolution and Contrast.

3. Press the Menu button, then p ress 0 + 7 buttons on the keypad. Then press the Start button.

4. Enter the tele p ho ne num ber of the remote machine. There are two methods available to do this:

Direct entry of the telephone number using the numeric keypad.

Speed Number dialing using the numeric keypad (see Speed Dialing).

Note: Only a single Group Di al number from the speed dial list may be used per Memory Transmission operation.

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MANUAL FAXING

5. Press the Start button. The display prompts you to enter another fax number.

ANOTHER FAX NO.?

1. YES 2. NO

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6. If you have entered the last fax number, press the Start button. Or If you want to send the document to more than one location, pr ess the 1

button and enter another fax number using the numeric keypad, or two digit Speed Dial number. The number appears in the display.

Repeat Step 6 until you have entered the last fax number. Press the 2 button after entering the last fax num b er.

7. The document is scanned into memory. The display shows the r emaining memory capacity and the number of pages. The machine dials the first telephone number and begins sending the docum ent.

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MANUAL FAXING

Delayed T r ansmission

You can configure your machine to send a fax at a specified time. Up to 10 delayed transmission operations can be reserved in your machine.

1. Place the document face down in the Automatic Document Feeder. If desired, adjust the resolution and contrast. For details, see Resolution and Contrast.

2. Press the Menu button, then pr ess the 0 + 6 buttons on the keypad. Then press the Start button.

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3. Enter the telephone number of the remote machine (up to 46 digits). There are two methods available to do this:

Direct entry of the telephone number using the numeric keypad.

Group and Speed number dialing using the numeric keypad (see

Delayed Transmission).

4. Press the Start button. The display prompts you to enter another fax number.

ANOTHER FAX NO.?

1. YES 2. NO

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MANUAL FAXING

5. If you have entered the last fax number setting, press the Start button . Or If you want to send the document to more than one location, pr ess the 1

button and enter another fax number using the numeric keypad, or two digit Speed Dial number.

The number appears in the display. Repeat Step 5 until you have entered the last fax number. Press the 2

button after entering the last fax num b er.

Note: Only a single Group dial number from the speed dial list may be used in a Delayed Transmission Operation.

6. T he displ ay pro mpts you to ent e r a name for the trans m issi on. If you w ant

to assign a name to the transmission to check the status later, enter it using the Number keypad. If not, proceed to Step 7.

For details on how to enter letters using the Number keypad, see

Entering Alphanumeric Characters.

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MANUAL FAXING

7. Press the Start button. The display shows the current time on the up per line and promp ts yo u to ent er the tim e the fax w ill be sen t.U sing the

Number keypad, enter the time the fax will be sent. Us e the Up or Down button to switch between AM and PM. If you set a time earlier

than th e current t ime, t he docu men t will be sent at th at time on the following day.

CURREN T 12 :3 0P M

ST AR T 12:30PM

Note: Remember to enter the time in either twelve or twenty-fou r hour clock

mode format, depending upon which mode you enabled. F or more information, see Selectable O ptions.

8. After entering the time, press the Start button.

9. The machine scans the document into memory, returns to Standby mode and displays a reminder that a Delayed Transmission is set.

Note: If you want to cancel the Delayed Tr ansmission, see Canceling a

Standby Opera tion.

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MANUAL FAXING

Add ing Docum ents To a St a ndby O per a t ion

You can add documents to a Delayed Transmission previously entered into memory.

1. Place the document face down in the Automatic Document Feeder. If necessary, adjust the resolution and contrast. For details, see Resolution and Contrast.

2. Press the Menu button, th en press the 1 + 0 buttons on the key pad. Then press the Start button.

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3. The LCD display prompts you to select ADD or CANCEL. Note that 1. ADD is already selected in the LCD display.

OPERATION

1.ADD 2.CANCEL

4. Press the Start button to confirm. The display shows operations currently reserved in memory.

09:00 A M DELAY TX

FAX1

5. Press the Up or Do wn buttons repeatedly until you find the operati on you want to add documents to, then press the Start button.

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6. The machine automatically adds the new documents to the pages already in memory, displays the number of total pages and added pages, then returns to Standby mode.

Can ce ling a St andby Operation

1. Press the Menu button, then pr ess the 1 + 0 buttons on the keypad, then press the Start button. The display prompts you to select 1.ADD

or 2.CANCEL.

2. Press 2. The display shows the operations currently reser ved in memory.

3. Press the Up or Down buttons repeatedly until you find the operati on you want to cancel.

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4. Press the Start button to cancel the job.

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Speed Di aling

With the Speed Dial Key and the Ten-Key Pad, you can store up to 50 numbers in two digit Speed Dial locations (01-50).

St oring a Num ber for Speed Dia ling

1. Press and hold the Speed/Dial button for 2 seconds.

2. Enter a two digit location number ( 01 through 50) to which you want to store a number, then press the Start button .

If a number is already stored in the location, the display shows the number in the upper line and 1:R ENEW 2:OTHER in the bottom line. Press 1 to delete the existing number or 2 to select another speed dial

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number.

3. Enter the telephone number you want to store, then press the Start button.

4. To assi gn a name to the numb er , enter the desir ed name . For in form ation on how to enter names, see Entering Alphanumeric Characters.

Or If you don’t want to assign a name, skip this step.

5. Press the Start button when the name appears correctly or without entering a name.

6. To store m or e telephone numbers, repeat steps 2 through 5. Or

To retur n to Sta ndby mode, press the Clear/Stop button.

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MANUAL FAXING

Di aling a S peed-Dial Number

1. Press the Speed/Dial button, then enter the two digit number assigned to the number you wish to call.

2. Press the Start button to dial the number.

Group Diali ng (for Multi-Ad dr ess Transmissi on)

Multiple speed dial numbers can be r egistered as a Group. By using the Group number, you can send a document to multiple parties in a single

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operation. Up to ten numbers may be stored as a Group. Your machine will dial the remote numbers in a stored sequence. If the number is busy, your ma c hine will dial the next s tored num ber and after d ialing all of the stored numbe rs, will automatically re dial any n umb er previously bus y. B efore you can use this feature, you must store Group numbers into speed dial locations.

Note: Group Dial numbers are assigned to speed dial locations; up to 20 can be supported. A Group number can not include other Group numbers.

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MANUAL FAXING

St oring Speed Dial Numbers for Gro up Dialing

1. Press the Menu button, then pr ess the 1 + 1 buttons on the keypad. Then press the Start button.

The LCD display prompts you to select a Group Dial Number.

2. Press the location (51 through 70) you want to use for Gr oup Dial, then press the Start button.The LCD display prompts you to confirm your

choice.

GROUP N O. :S0 2

1.YES 2.NO

3. Press 1 to confirm your selection or 2 to cancel it and choose a different Group Dial location.

The display prompts you to enter a Speed Dial number which you wi sh to include in the group.

ENTER SPEED DIAL

4. Enter the two digit Speed Dial location to which the fax number you wish to include in the group is stored.

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MANUAL FAXING

5. Press the Start button. Repeat step 4 and this step to include more destination numbers in the group.

6. Press the Clear/Stop b utton w hen you have entered all the tel eph one nu mber s yo u want t o incl ude in the gr oup. The dis play asks you to enter a name.

7. To assign a name to the Group, enter the desired name. Or If you don’t want to assign a name, skip this step.

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8. Press the Start button. The display prompts you to assign another gr oup dial numbe r . If you want to store ano ther gro up di al nu mber , re peat steps 2 through 8.

Or To retur n to Sta ndby mode, press the Clear/Stop button.

Using Group Dialing

Group Dial numbers can be used for Memory Transmission, Delayed Transmission, or Continuous Polling operations. See Memory Transmission

(Broadcasting), Delaye d Transmission, and Polling Remo te Machines (CONT. POLL).

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MANUAL FAXING

Setti ng Document Resolution and Contrast

It is recommended for good quality transmission that you fax documents that were pr inted with a typewriter, felt tip pen, black ink or laser printer. The paper should be white or very light. The document should be of normal weight; do not use cardboard. B lue li nes on a ruled pad will not fax well.

When sending typical text based documents, you should not need to adjust the resolution and the contrast. However, if you send documents with unusual contrast characteristics, including photographs, you can adjust the resolution and contr ast to ensure a high quality transmission.

Resolution

Press the Resolut ion button to increase sharpness and clarity. By pressing the Resolution button repeatedly after loadi ng a document, you can choose between STA NDARD, FINE

, or SUPER FINE modes.

Resolution cannot be changed during a job. The document types recommended for these settings are described in the

table on the next page.

Mode R eco mm e nde d for.. .

Sta ndard Documents with no rmal sized characte rs . Fine Documents c ontaining small characters or thin l ines , or for sending

documents pr inted with a dot-matri x pr inter .

Super Fine Documents containing extremely fine detail. SUPER FINE mode works

onl y if t he r em ote ma c hine also supports S UP E R F INE resolution. (See Note.)

1. Fin e is the defau lt setti ng.

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MANUAL FAXING

Note: If the WorkCentre 490cx is set to Super Fine Resolution mode and the

remote fax machine does not support Super Fine R esolution, the Work Centre 490c x will transmit us ing the highest resolu tion mode suppo rted by the remote fax machine.

Contrast

Press the Lighten/Darken button to compensate for the brightness or darkness of your faxed document. By pressing the Lighten/Darken

button r epeatedly after loading a document, you can choose between NORMAL, DARKEN, LIGHTEN, or FAX PHOTO

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Mode R eco mm e nde d for.. .

Normal F axing most documents. Darken Documents containing lig ht print or fa int penc il m ar k ings. Lig hten Doc uments c ontaining dark print. Fax Photo Photographs or documents containing color or shades of gray. Your

machine wi ll not trans m it color , but it will scan and send up to 256 sha des of gray.

Note: You can set the default resolution and contrast. The default mode will be in effec t when a docu ment i s sent or c opied u nless yo u change th e se tting for an individ ual operation. The ma c hine will aut omatica lly revert to default setti ng s af ter the ope ration is comp leted. For details on how to set the defaul t resolution and contr ast, see Default Settings.

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MANUAL FAXING

Using the Num ber Keyp ad

A s you perform vari ous tasks, you will need to enter names and numbers using the Number keypad. For example, when you set up your machine, you enter your name (or your company’s name) and telephone number. When setting up Speed Dial number s , you will also need to enter telephone numbers and names.

When prompting you to enter a name, the LCD display will appear as shown below :

NAME :

You can then use the procedures described below to enter up to 20 letters and special characters, numbers or spaces.

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Ent ering Alphanum eric C haracter s

1. Locate the button labeled with the character you want. Press the button repeatedly until the correct letter appears in the display.

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For exa mple, to enter the l etter O, press the 6 key (labe led MN O). Each time you press the 6 ke y , the disp lay sho ws a differ ent l etter , fi rst M, the N, and O, and final ly 6.

You can enter special characters (space, plus sign, etc.) in the name by using the 0 key. See Keypad Character Assignments.

Note: Only upper case letters are available.

The letter appears in the display.

NAME: O

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2. To enter another letter, locate the Number keypad button labeled with the lett er y ou wa nt. Press the but ton repe atedly until the letter appear s in the display.

If the next letter is pri nted on the same Num ber keypad button, move the cursor by pressing the Right button, then press the Number keypad

button labeled with the letter you want. The blinking cursor moves right and the next letter appears in the display.

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NAME: OP

If the letter that appear s is not the one you wish to enter, press the Number keypad button repeatedl y until the letter you wish to enter appears in the display. Select additional letters in the same way.

3. When you finish entering letters, press the Start button.

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Keypad Charac ter Assignments

Key As signed numbers, lett ers or charact ers

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2A 3D 4G 5J 6M 7P 8T 9W 0+

B → C → 2

→ → E → F →

H → I → 4

→

K → L → 5

→

N → O → 6

→

Q → R → S → 7

→

U → V → 8

→

X → Y → Z → 9

→

-- → ,→ . → ’ → / → * → # → &

→

Editing N umbers or Names

If you make a mistake while entering a number or name, move the cursor under the wrong character by pressing the Left or Right bu tton.

Press the correct number to change or press the Clear/Stop button to delete the character.

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MANUAL FAXING

Inser ting a Pause

With some private telephone systems, you must dial an access code (9 for example) and listen for a second dial tone before dialing an outside number. In such cases, you must insert a pause in the telephone number. You can insert a paus e in the tel ep hone nu mber wh en you are se tti ng up a Speed D ial number, or when you dial a number without lifting the handset.

To insert a pause, press the Redial/Pause button at the appropriate place while entering the telephone number. A “P” will appear in the display at the corresponding location.

When you dial a number, the dialing process pauses for about 3 seconds at the point where you inserted the pause. If you require a longer pause time, press the Redial/Pause button twice.

Redial/Pause

Redial/Pause redial s the last number, the last ten numbers, or adds a pause when storing a number in Phonebook memory.

To redial the last number called, press the Redial/Pause button. If a document is loaded in the document tray, the machine automatically begins

to send.

R edi al Memo ry

To sear ch through Redial memory:

1. Press and hold the Redial/Paus e button for 2 seconds. The Redial memory in your machine retains the last 10 numbers called. If

you have dialed the same number multiple ti mes, the machine does not count the duplicates.

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100

BOOK TOC

MANUAL FAXING

2. Press the Up or Down buttons to search through memory until you find the number you want.

3. When the number you want appears in the display, press the Start button to commence dialing. If a document is loaded in the

Automatic Document Feeder, transmission begins when the remote machine answers.

A u to ma ti c Red i al

If the number you dial to send a fax is busy or there is no answer, the machine beeps, hangs up, and waits for the specified retry period. It then redials the number. If, after the specified number of retry attempts (retry count) the machine fails to connect, it returns to Standby mode.

CHAPTER TOC

1. While the m achine is waiting to redial, the LCD display shows RETRY REDIA L ?.

2. If you want to redial the number immediately, press the Start button . To stop r ediali ng, press the Clear/Stop button.

You can select the number of retries and the retry interval betw een each redial attempt. See User Options (System Data).

Job Sta t us

Job S tatus dis plays an LCD mess a ge abou t p ending job s o r jobs oper ati ng in the background.

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101

Xerox WORKCENTRE 490 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Xerox Wor kCentr e 490cx Online User Guide

SAFETY NOTES

COPYRIGHT

SET UP YOUR MACHINE

Unpacking

Co n tr o l Loca tion s an d Funct ion s

Choosing a Location

Setting Up Your Machine

Docum ent Input Tr ay

Paper Exit Tray

Docum ent Exit Tr ay

Telephone Line

Extension Phone

PC Cable

USB Cable

AC Power Cor d

Installing Ink Cartridges

Inst alling Ink Cartridges

Loading Paper

Using the Automatic Paper Feeder

Loading Envel opes

Using the Manual Paper Feeder

Paper Guidelines

Paper Selection

Paper T ypes

GUIDEL INES FOR SPECIAL P APER AND OTHER MEDIA

INSTALLING SOFTWARE

System Requirements

Overview of Wor kCentr e 490c x D rivers

Softwar e Included Wi th the WorkCentre 49 0cx

Software Installation Pro cedur e

In Windows 95/98, Windows 2000, or Windows N T 4.0

UNINSTALLING SOFTWARE

USING THE CONTROL PANEL

SYSTEM SETUP

Ringer Volume

Default Settings

RESOLUTION

CONTRAST

Arrange Alignment

Clea n Hea d

Select Languag e

Adjusting Speaker Volume

Setting the C lock Mode

Se tti n g the Date a n d Time

Setting th e Syst em ID (Your N umber and Nam e)

Reports/Lists

To P rint Reports/List s

AUTO MATIC REPORTS

User O ptions (S ystem D ata)

SETTING AN OPTION

Select able Options

MAKING A COPY

CHANGING COPY SETUP

COLLATING AND SORTING

CHANGING THE PAPER TYPE

OPTIONS FOR SE NDING A FAX USI NG THE WORKCENTRE 490CX

MANUAL FAXING

Preparing Document s for Faxing or Scanning

Send ing a Fax M a nual ly

Sending a Fax Using a Speed Dial Num ber

Send ing a Fax Usi ng Group Di a ling (Multi -Address Transmission)

Sending a Fax After Talking

Canceling a Transm ission

Confir ming a T r ansmiss ion

Memory T r ansmi ssio n (Bro adcasting)

Delayed T r ansmission

Add ing Docum ents To a St a ndby O per a t ion

Can ce ling a St andby Operation

Speed Di aling

St oring a Num ber for Speed Dia ling

Di aling a S peed-Dial Number

Group Diali ng (for Multi-Ad dr ess Transmissi on)

St oring Speed Dial Numbers for Gro up Dialing

Using Group Dialing

Setti ng Document Resolution and Contrast