Xerox® WorkCentre® 4265
Multifunction Printer
Imprimante multifonction
User Guide
Guide d'utilisation
Italiano Guida per l’utente
Deutsch Benutzerhandbuch
Español Guía del usuario
Português Guia do usuário
Nederlands Gebruikershandleiding
Svenska Användarhandbok
Dansk Betjeningsvejledning
Suomi Käyttöopas
Norsk Brukerhåndbok
Русский Руководство пользователя
Čeština Uživatelská příručka
Polski Przewodnik użytkownika
Magyar
Felhasználói útmutató
Türkçe
Kullanıcı Kılavuzu
Ελληνικά Εγχειρίδιο χρήστη
© 2014 Xerox Corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of
this publication may not be reproduced in any form without permission of Xerox Corporation.
Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or
judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on
the screen such as styles, templates, icons, screen displays, looks, and so on.
®
Xerox
and Xerox and Design®, Phaser®, PhaserSMART®, PhaserMatch®, PhaserCal®, PhaserMeter™, CentreWare®, PagePack®, eClick®,
PrintingScout
Secure Access Unified ID System
®
, Walk-Up®, WorkCentre®, FreeFlow®, SMARTsend®, Scan to PC Desktop®, MeterAssistant®, SuppliesAssistant®, Xerox
®
, Xerox Extensible Interface Platform®, ColorQube®, Global Print Driver®, and Mobile Express Driver®
are trademarks of Xerox Corporation in the United States and/or other countries.
®
Reader®, Adobe® Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and PostScript® are trademarks of
Adobe
Adobe Systems Incorporated in the United States and/or other countries.
Apple, Bonjour, EtherTalk, TrueType, iPad, iPhone, iPod, iPod touch, Mac and Mac OS are trademarks of Apple Inc., registered in the U.S.
and other countries. AirPrint and the AirPrint logo are trademarks of Apple Inc.
®
, HP-UX®, and PCL® are trademarks of Hewlett-Packard Corporation in the United States and/or other countries.
HP-GL
®
IBM
and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries.
Microsoft
®
, Windows Vista®, Windows®, and Windows Server® are trademarks of Microsoft Corporation in the United States and other
countries.
®
Novell
, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks of Novell, Inc. in the United States and
other countries.
®
SGI
and IRIX® are trademarks of Silicon Graphics International Corp. or its subsidiaries in the United States and/or other countries.
Sun, Sun Microsystems, and Solaris are trademarks or registered trademarks of Oracle and/or its affiliates in the United States and
other countries.
®
McAfee
, ePolicy Orchestrator®, and McAfee ePO™ are trademarks or registered trademarks of McAfee, Inc. in the United States and
other countries.
®
UNIX
is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited.
®
PANTONE
and other Pantone, Inc. trademarks are the property of Pantone, Inc.
Document version 1.0: October 2014
BR10097_en-us
Contents
1 Safety 11
Electrical Safety ................................................................................................................................................................. 12
General Guidelines ................................................................................................................................................... 12
Power Cord .................................................................................................................................................................. 13
Emergency Turn Off ................................................................................................................................................ 13
Laser Safety ................................................................................................................................................................ 13
Operational Safety ........................................................................................................................................................... 14
Operational Guidelines ........................................................................................................................................... 14
Ozone Release ............................................................................................................................................................ 14
Printer Location ......................................................................................................................................................... 14
Printer Supplies .......................................................................................................................................................... 15
Maintenance Safety ........................................................................................................................................................ 16
Printer Symbols .................................................................................................................................................................. 17
Environmental, Health, and Safety Contact Information ............................................................................... 18
2 Features 19
Parts of the Printer ........................................................................................................................................................... 20
Front View .................................................................................................................................................................... 20
Rear View ..................................................................................................................................................................... 23
Internal Components .............................................................................................................................................. 24
Optional 500-Sheet Finisher ................................................................................................................................ 24
Control Panel .............................................................................................................................................................. 25
Information Pages ........................................................................................................................................................... 27
Printing the Information Pages .......................................................................................................................... 27
Power Saver Mode ............................................................................................................................................................
Power Saver Levels ................................................................................................................................................... 28
Exiting Power Saver Mode .................................................................................................................................... 28
Administration Features ................................................................................................................................................ 29
CentreWare Internet Services ............................................................................................................................. 29
Accessing CentreWare Internet Services ........................................................................................................ 29
Finding the IP Address of the Printer ............................................................................................................... 30
Automatic Data Collection ................................................................................................................................... 30
Billing and Usage Information ........................................................................................................................... 30
More Information ............................................................................................................................................................. 31
28
3 Installation and Setup 33
Installation and Setup Overview ................................................................................................................................ 34
Selecting a Location for the Printer .......................................................................................................................... 35
Configuring the Printer at Setup ................................................................................................................................ 36
Connecting the Printer.................................................................................................................................................... 38
®
Xerox
User Guide
WorkCentre® 4265 Multifunction Printer 3
Contents
Selecting a Connection Method ......................................................................................................................... 38
Physically Connecting the Printer to the Network ...................................................................................... 39
Connecting to a Computer Using USB ............................................................................................................ 39
Connecting to a Telephone Line ........................................................................................................................ 39
Turning the Printer On and Off ........................................................................................................................... 40
Configuring Network Settings ..................................................................................................................................... 41
About TCP/IP and IP Addresses ......................................................................................................................... 41
Enabling the Printer for Scanning .............................................................................................................................. 42
Installing the Software ................................................................................................................................................... 43
Operating System Requirements ....................................................................................................................... 43
Installing Drivers and Utilities for Windows .................................................................................................. 43
Installing Print Drivers for Macintosh OS X Version 10.7 and Later ................................................... 44
Installing Scan Drivers for Macintosh .............................................................................................................. 45
Installing the Print Drivers for UNIX and Linux ........................................................................................... 46
Other Drivers ............................................................................................................................................................... 46
Installing the Printer as a Web Service on Devices ............................................................................................ 47
4 Paper and Media 49
Supported Paper ............................................................................................................................................................... 50
Ordering Paper ........................................................................................................................................................... 50
General Paper Loading Guidelines .................................................................................................................... 50
Paper That Can Damage Your Printer ............................................................................................................. 51
Paper Storage Guidelines ...................................................................................................................................... 51
Supported Paper Types and Weights ............................................................................................................... 52
Supported Standard Paper Sizes ........................................................................................................................ 53
Supported Custom Paper Sizes ........................................................................................................................... 53
Supported Paper Types and Weights for Automatic 2-Sided Printing .............................................. 54
Supported Standard Paper Sizes for Automatic 2-Sided Printing ........................................................ 54
Supported Custom Paper Sizes for Automatic 2-Sided Printing ........................................................... 54
Supported Paper for Automatic Stapling ....................................................................................................... 54
Loading Paper .................................................................................................................................................................... 56
Loading Paper in the Bypass Tray ..................................................................................................................... 56
Loading Paper in a 520-Sheet Feeder (Trays 1-4) ...................................................................................... 58
Loading Paper in the 2100-Sheet High-Capacity Feeder ........................................................................ 60
Printing on Special Paper ............................................................................................................................................... 63
Envelopes ..................................................................................................................................................................... 63
Guidelines for Printing Envelopes ...................................................................................................................... 63
Loading Envelopes in a 520-Sheet Feeder (Trays 1-4) ............................................................................. 64
Loading Envelopes in the Bypass Tray ............................................................................................................ 65
Labels ............................................................................................................................................................................. 66
Transparencies ........................................................................................................................................................... 67
5 Printing 69
Printing Overview .............................................................................................................................................................. 70
Selecting Printing Options ............................................................................................................................................. 71
Print Driver Help ........................................................................................................................................................ 71
4 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Windows Printing Options .................................................................................................................................... 72
Macintosh Printing Options .................................................................................................................................. 73
Linux Printing Options ............................................................................................................................................ 74
Managing Jobs................................................................................................................................................................... 76
Managing Jobs at the Control Panel ................................................................................................................ 76
Managing Secure and Held Print Jobs ............................................................................................................. 77
Managing Jobs in CentreWare Internet Services ....................................................................................... 77
Printing Features ............................................................................................................................................................... 78
Printing on Both Sides of the Paper .................................................................................................................. 78
Selecting Paper Options for Printing ................................................................................................................ 79
Printing Multiple Pages to a Single Sheet ...................................................................................................... 79
Scaling ........................................................................................................................................................................... 79
Printing Booklets ....................................................................................................................................................... 80
Print Quality ................................................................................................................................................................ 80
Special Job Types .............................................................................................................................................................. 81
Secure Print ................................................................................................................................................................. 81
Personal Print Job ..................................................................................................................................................... 81
Sample Set ................................................................................................................................................................... 82
Saved Jobs ........................................................................................................................................................................... 83
Printing from Saved Jobs ....................................................................................................................................... 83
Held Print Jobs ................................................................................................................................................................... 84
Releasing Held Print Jobs ...................................................................................................................................... 84
Printing from a USB Flash Drive ................................................................................................................................. 85
Contents
6 Copying 87
Basic Copying ..................................................................................................................................................................... 88
Document Glass ........................................................................................................................................................ 88
Document Glass Guidelines .................................................................................................................................. 89
Document Feeder ..................................................................................................................................................... 89
Document Feeder Guidelines .............................................................................................................................. 89
Adjusting Copying Options ................................................................................................................................... 90
Selecting Copy Settings ................................................................................................................................................. 94
Output Adjustments ................................................................................................................................................ 94
Output Format Settings ......................................................................................................................................... 96
ID Card Copying ........................................................................................................................................................ 98
Advanced Copying ................................................................................................................................................... 99
7 Scanning 101
Basic Scanning ................................................................................................................................................................. 102
Document Glass ...................................................................................................................................................... 103
Document Feeder ................................................................................................................................................... 103
Document Feeder Guidelines ............................................................................................................................ 103
Adjusting Scanning Settings ...................................................................................................................................... 104
Setting the Output Color ..................................................................................................................................... 104
Setting the Scan Resolution ............................................................................................................................... 104
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 5
Contents
Selecting 2-Sided Scanning ................................................................................................................................ 105
Setting the File Format ........................................................................................................................................ 105
Lightening or Darkening the Image ............................................................................................................... 105
Automatically Suppressing Background Variation ................................................................................... 105
Specifying the Original Size ................................................................................................................................ 106
Erasing Edges ........................................................................................................................................................... 106
Building a Scan Job ................................................................................................................................................ 107
Selecting Filing Options ............................................................................................................................................... 108
Sending a Scanned Image to a Destination ....................................................................................................... 109
Scanning to a Shared Folder on a Network Computer ................................................................................... 110
Sharing a Folder on a Windows Computer .................................................................................................. 110
Sharing a Folder Using Macintosh OS X Version 10.7 and Later ....................................................... 111
Scanning to a Folder on a Network Computer ........................................................................................... 111
Scanning to Your Home Directory ........................................................................................................................... 112
Scanning to an Email Address ................................................................................................................................... 113
Scanning to a USB Flash Drive .................................................................................................................................. 114
Scanning to a Computer .............................................................................................................................................. 115
Scanning to a Computer ...................................................................................................................................... 115
8 Faxing 117
Basic Faxing ...................................................................................................................................................................... 118
Document Glass ...................................................................................................................................................... 118
Document Feeder ................................................................................................................................................... 119
Duplex Automatic Document Feeder Guidelines ...................................................................................... 119
Selecting Fax Options ................................................................................................................................................... 120
Specifying the Size of the Original ..................................................................................................................
Sending a Delayed Fax ........................................................................................................................................ 120
Automatically Suppressing Background Variation ................................................................................... 121
Sending Header Text............................................................................................................................................. 121
To Lighten or Darken an Image ....................................................................................................................... 121
Building a Fax Job .................................................................................................................................................. 122
Storing a Fax in a Local Mailbox .............................................................................................................................. 123
Printing Local Mailbox Documents ......................................................................................................................... 124
Sending a Fax to a Remote Mailbox ...................................................................................................................... 125
Storing a Fax for Local or Remote Polling ............................................................................................................ 126
Polling a Remote Fax .................................................................................................................................................... 127
Printing or Deleting Stored Faxes ............................................................................................................................ 128
Using the Address Book ............................................................................................................................................... 129
Adding an Individual Entry to the Device Address Book ....................................................................... 129
Editing an Individual Address Book Entry .................................................................................................... 129
120
9 Maintenance 131
Cleaning the Printer ....................................................................................................................................................... 132
General Precautions ............................................................................................................................................... 132
Cleaning the Exterior ............................................................................................................................................. 133
6 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Contents
Cleaning the Scanner ............................................................................................................................................ 133
Cleaning the Interior ............................................................................................................................................. 135
Ordering Supplies ............................................................................................................................................................ 136
Consumables ............................................................................................................................................................ 136
Routine Maintenance Items .............................................................................................................................. 136
When to Order Supplies ....................................................................................................................................... 137
Viewing Printer Supply Status ........................................................................................................................... 137
Toner Cartridges ..................................................................................................................................................... 138
Recycling Supplies .................................................................................................................................................. 139
Managing the Printer .................................................................................................................................................... 140
Moving the Printer .................................................................................................................................................. 140
Billing and Usage Information ......................................................................................................................... 141
10 Troubleshooting 143
General Troubleshooting ............................................................................................................................................. 144
General Precautions ............................................................................................................................................... 144
Restarting the Printer ............................................................................................................................................ 145
Printer Fails to Power On ..................................................................................................................................... 146
Printer Resets or Turns Off Frequently ........................................................................................................... 146
Document Prints from Wrong Tray ................................................................................................................. 146
Automatic 2-Sided Printing Problems ............................................................................................................ 147
Paper Tray Fails to Close ..................................................................................................................................... 147
Printing Takes Too Long ...................................................................................................................................... 147
Printer Fails to Print ............................................................................................................................................... 148
Printer is Making Unusual Noises .................................................................................................................... 148
Condensation Has Formed Inside the Printer ............................................................................................ 149
Paper Jams ........................................................................................................................................................................ 150
Minimizing Paper Jams ........................................................................................................................................ 150
Locating Paper Jams ............................................................................................................................................. 151
Clearing Paper Jams .............................................................................................................................................. 152
Troubleshooting Paper Jams ............................................................................................................................. 164
Print-Quality Problems .................................................................................................................................................. 166
Controlling Print Quality ...................................................................................................................................... 166
Solving Print-Quality Problems .......................................................................................................................... 166
Copy and Scan Problems ............................................................................................................................................. 170
Fax Problems..................................................................................................................................................................... 171
Problems Sending Faxes ...................................................................................................................................... 171
Problems Receiving Faxes ................................................................................................................................... 172
Getting Help ...................................................................................................................................................................... 173
Control Panel Messages ....................................................................................................................................... 173
Online Support Assistant ..................................................................................................................................... 174
Using the Integrated Troubleshooting Tools ............................................................................................. 175
A Specifications 177
Printer Configurations and Options ........................................................................................................................ 178
Standard Configurations ..................................................................................................................................... 178
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 7
Contents
Standard Features .................................................................................................................................................. 178
Physical Specifications.................................................................................................................................................. 180
Clearance Requirements for Standard Configuration ............................................................................ 180
Clearance Requirements for Standard Configuration with Optional Finisher .............................. 181
Clearance Requirements for Standard Configuration with Optional Feeders .............................. 182
Clearance Requirements for Standard Configuration with Optional Finisher and Feeders ... 183
Weights and Dimensions ..................................................................................................................................... 183
Environmental Specifications .................................................................................................................................... 184
Temperature ............................................................................................................................................................. 184
Relative Humidity ................................................................................................................................................... 184
Elevation ..................................................................................................................................................................... 184
Electrical Specifications ................................................................................................................................................ 185
Power Supply Voltage and Frequency ........................................................................................................... 185
Power Consumption .............................................................................................................................................. 185
ENERGY STAR Qualified Product ..................................................................................................................... 185
Performance Specifications ........................................................................................................................................ 186
Print Speed ................................................................................................................................................................ 186
B Regulatory Information 187
Basic Regulations ............................................................................................................................................................ 188
United States FCC Regulations ......................................................................................................................... 188
Canada ........................................................................................................................................................................ 188
European Union ...................................................................................................................................................... 189
European Union Lot 4 Imaging Equipment Agreement Environmental Information .............. 189
Germany ..................................................................................................................................................................... 191
Turkey RoHS Regulation ...................................................................................................................................... 192
Regulatory Information for 2.4 GHz Wireless Network Adapter ........................................................ 192
Copy Regulations ............................................................................................................................................................ 193
United States ............................................................................................................................................................ 193
Canada ........................................................................................................................................................................ 194
Other Countries ....................................................................................................................................................... 195
Fax Regulations ............................................................................................................................................................... 196
United States ............................................................................................................................................................ 196
Canada ........................................................................................................................................................................ 198
European Union ...................................................................................................................................................... 198
South Africa .............................................................................................................................................................. 198
New Zealand ............................................................................................................................................................. 199
Material Safety Data Sheets...................................................................................................................................... 200
C Recycling and Disposal 201
All Countries ...................................................................................................................................................................... 202
North America .................................................................................................................................................................. 203
European Union ............................................................................................................................................................... 204
Domestic/Household Environment ................................................................................................................. 204
Professional/Business Environment ................................................................................................................ 204
8 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Collection and Disposal of Equipment and Batteries .............................................................................. 205
Battery Symbol Note ............................................................................................................................................. 205
Battery Removal ...................................................................................................................................................... 205
Other Countries................................................................................................................................................................ 206
Contents
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 9
• Environmental, Health, and Safety Contact Information .................................................................................. 18
1
Safety
This chapter includes:
• Electrical Safety .................................................................................................................................................................... 12
• Operational Safety .............................................................................................................................................................. 14
• Maintenance Safety ........................................................................................................................................................... 16
• Printer Symbols ..................................................................................................................................................................... 17
Your printer and the recommended supplies have been designed and tested to meet strict safety
requirements. Attention to the following information ensures the continued safe operation of your Xerox
printer.
®
Xerox
User Guide
WorkCentre® 4265 Multifunction Printer 11
Safety
Electrical Safety
General Guidelines
WARNINGS:
• Do not push objects into slots or openings on the printer. Touching a voltage point or shorting
out a part could result in fire or electric shock.
• Do not remove the covers or guards that are fastened with screws unless you are installing
optional equipment and are instructed to do so. Turn off the printer when performing these
installations. Disconnect the power cord when removing covers and guards for installing optional
equipment. Except for user-installable options, there are no parts that you can maintain or
The following are hazards to your safety:
• The power cord is damaged or frayed.
• Liquid is spilled into the printer.
• The printer is exposed to water.
• The printer emits smoke, or the surface is unusually hot.
• The printer emits unusual noise or odors.
• The printer causes a circuit breaker, fuse, or other safety device to activate.
service behind these covers.
If any of these conditions occur, do the following:
1. Turn off the printer immediately.
2. Disconnect the power cord from the electrical outlet.
3. Call an authorized service representative.
12 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Safety
Power Cord
• Use the power cord supplied with your printer.
• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the
cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check
the outlet.
• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a
ground connection terminal.
WARNING: Avoid the potential of electrical shock by ensuring that the printer is grounded properly.
• Verify that the printer is plugged into an outlet that is providing the correct voltage and power.
• Do not place the printer in an area where people can step on the power cord.
• Do not place objects on the power cord.
• If the power cord becomes frayed or worn, replace it.
• Do not plug or unplug the power cord while the power switch is in the On position.
• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.
• Ensure that the electrical outlet is near the printer and is easily accessible.
Electrical products can be hazardous if misused.
Review the electrical specification of the printer with an electrician if necessary.
The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary
to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.
Emergency Turn Off
If any of the following conditions occur, turn off the printer immediately and disconnect the power cord
from the electrical outlet. Contact an authorized Xerox service representative to correct the problem if:
• The equipment emits unusual odors or makes unusual noises.
• The power cable is damaged or frayed.
• A wall panel circuit breaker, fuse, or other safety device has been tripped.
• Liquid is spilled into the printer.
• The printer is exposed to water.
• Any part of the printer is damaged.
Laser Safety
This printer complies with laser product performance standards set by governmental, national, and
international agencies and is certified as a Class 1 Laser Product. The printer does not emit hazardous
light because the beam is totally enclosed during all modes of customer operation and maintenance.
WARNING: Use of controls, adjustments, or performance of procedures other than those specified in
this manual can result in hazardous radiation exposure.
Xerox
®
WorkCentre® 4265 Multifunction Printer 13
User Guide
Safety
Operational Safety
Your printer and supplies were designed and tested to meet strict safety requirements. These include
safety agency examination, approval, and compliance with established environmental standards.
Your attention to the following safety guidelines helps to ensure the continued, safe operation of your
printer.
Operational Guidelines
• Do not remove the paper source tray that you selected in either the print driver or control panel
while the printer is printing.
• Do not open the doors when the printer is printing.
• Do not move the printer while is printing.
• Keep hands, hair, neckties, and so on away from the exit and feed rollers.
• Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove
the protective covers.
Ozone Release
This printer produces ozone during normal operation. The amount of ozone produced is dependent on
copy volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone.
Install the printer in a well-ventilated room.
For more information in the United States and Canada, go to www.xerox.com/environment. In other
markets, please contact your local Xerox representative or go to www.xerox.com/environment_europe.
Printer Location
• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight.
To find the weight for your printer configuration, see Physical Specifications on page 180.
• Do not block or cover the slots or openings on the printer. These openings are provided for
ventilation and to prevent overheating of the printer.
• Place the printer in an area where there is adequate space for operation and servicing.
• Place the printer in a dust-free area.
• Do not store or operate the printer in an extremely hot, cold, or humid environment.
• Do not place the printer near a heat source.
• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.
• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning
system.
• Do not place the printer in locations susceptible to vibrations.
• For optimum performance, use the printer at the elevations specified in Elevation on page 184.
14 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Safety
Printer Supplies
• Use the supplies designed for your printer. The use of unsuitable materials can cause poor
performance and a possible safety hazard.
• Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.
• Store all consumables in accordance with the instructions given on the package or container.
• Keep all consumable supplies away from the reach of children.
• Never throw toner, print/drum cartridges, or toner containers into an open flame.
• When handling cartridges, for example toner cartridges, avoid skin or eye contact. Eye contact can
cause irritation and inflammation. Do not attempt to disassemble the cartridge, which can increase
the risk of skin or eye contact.
CAUTION: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreement,
and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance
caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The
Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary
outside these areas. Please contact your Xerox representative for details.
Xerox
®
WorkCentre® 4265 Multifunction Printer 15
User Guide
Safety
Maintenance Safety
• Do not attempt any maintenance procedure that is not described in the documentation supplied
with your printer.
• Do not use aerosol cleaners. Clean with a dry lint-free cloth only.
• Do not burn any consumables or routine maintenance items.
®
• For information on Xerox
WARNING: Do not use aerosol cleaners. Aerosol cleaners can cause explosions or fires when used on
electromechanical equipment.
supplies recycling programs, go to www.xerox.com/gwa.
16 Xerox
®
WorkCentre® 4265 Multifunction Printer
User Guide
Printer Symbols
Symbol Description
Warning:
Indicates a hazard which, if not avoided, could result in death or serious injury.
Caution:
Indicates a mandatory action to take in order to avoid damage to the property.
Hot surface on or in the printer. Use caution to avoid personal injury.
Do not burn the item.
Safety
Do not expose the imaging unit to light for more than 10 minutes.
Do not expose the imaging unit to direct sunlight.
Do not touch the part or area of the printer.
Warning:
Wait for the printer to cool for the specified time before touching the fuser.
This item can be recycled. For details, see Recycling and Disposal on page 201.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 17
Safety
Europe:
+44 1707 353 434
Environmental, Health, and Safety Contact Information
For more information on Environment, Health, and Safety in relation to this Xerox product and supplies,
contact the following customer help lines:
United States and Canada: 1-800-ASK-XEROX (1-800-275-9376)
For product safety information in the United States and Canada, go to www.xerox.com/environment.
For product safety information in Europe, go to www.xerox.com/environment_europe.
18 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
• More Information ................................................................................................................................................................ 31
2
Features
This chapter includes:
• Parts of the Printer............................................................................................................................................................... 20
• Information Pages .............................................................................................................................................................. 27
• Power Saver Mode ............................................................................................................................................................... 28
• Administration Features ................................................................................................................................................... 29
®
Xerox
User Guide
WorkCentre® 4265 Multifunction Printer 19
Features
• Control Panel.......................................................................................................................................................................... 25
Parts of the Printer
This section includes:
• Front View ............................................................................................................................................................................... 20
• Rear View ................................................................................................................................................................................. 23
• Internal Components ......................................................................................................................................................... 24
• Optional 500-Sheet Finisher ............................................................................................................................................ 24
Front View
Standard Configuration
1. Tray 1 with 520-sheet capacity
2. Document Output Tray with 500-Sheet
Capacity
3. USB Port
4. Document Feeder with 100-Sheet Capacity
5. Document Feeder Top Cover
20 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
6. Control Panel
7. Side Door
8. Bypass tray with 100-sheet capacity
9. Front Door
Optional Finisher, Tray 2, and High-Capacity Feeder
Features
1. Optional 500-Sheet Finisher
2. Finisher Front Door
3. USB Port
4. Document Feeder with 100-Sheet Capacity
5. Document Feeder Top Cover
6. Control Panel
7. Side Door
8. Bypass tray with 100-sheet capacity
9. Front Door
10. Tray 1 with 520-sheet capacity
11. Feeder Tray Outside Cover
12. Feeder Tray Inside Cover
13. Optional Feeder Tray 2 with 520-Sheet
Capacity
14. High-Capacity Feeder Outside Cover
15. High-Capacity Feeder Inside Cover
16. Optional 2100-Sheet High-Capacity Feeder
Xerox
®
WorkCentre® 4265 Multifunction Printer 21
User Guide
Features
Alternate Configuration with Trays 1-4
1. Bypass tray with 100-sheet capacity
2. Tray 1 with 520-sheet capacity
3. Optional Feeder Tray 2 with 520-Sheet Capacity
4. Optional 520-Sheet Feeder Tray 3
5. Optional 520-Sheet Feeder Tray 4
22 Xerox
®
WorkCentre® 4265 Multifunction Printer
User Guide
8. Finisher Interface
Rear View
Features
1. Control Board
2. Control Board Cover
3. Power Connector
4. Power Switch
5. Red LED
6. Card Reader Slot
7. Green LED
9. Optional Foreign Device Interface
10. Ethernet Connection
11. USB Port for Service Only
12. Direct Connect Port for USB Printing
13. Direct Connect Port for USB Printing
14. Handset Extension Connector for Optional Fax Kit
15. Fax Line In for Optional Fax Kit
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 23
Features
Internal Components
1. Toner Cartridge
2. Drum Cartridge
3. Smart Kit Drum Cartridge
4. Document Glass
5. Document Feeder
6. Fuser
7. Transfer Roller
Optional 500-Sheet Finisher
1. Finisher Connector Cable
2. Finisher Front Door
3. Staple Cartridge
24 Xerox
®
WorkCentre® 4265 Multifunction Printer
User Guide
Features
Alphanumeric
Control Panel
The control panel consists of a touch screen and buttons you press to control the functions available on
the printer. The control panel:
• Displays the current operating status of the printer.
• Provides access to print features.
• Provides access to reference materials.
• Provides access to Tools and Setup menus.
• Provides access to Troubleshooting menus and videos.
• Prompts you to load paper, replace supplies, and clear jams.
• Displays errors and warnings.
Item
1
2
3 Services Button
4 Job Status Button This button displays lists of all active, secure, or completed jobs on the touch screen.
5
6
7 Dial Pause Button This button inserts a pause in a telephone number when it transmits a fax.
8 C (clear) Button This button deletes numeric values or the last digit entered using the alphanumeric keys.
9 Interrupt Button This button pauses the current job to run a more urgent print, copy, or fax job.
10 Start Button This button starts the selected copy, scan, fax, or Print From job, such as Print from USB.
11 Stop Button
Name Description
Touch Screen
Display
Services Home
Button
Machine Status
Button
Keypad
The screen displays information and provides access to printer functions.
This button provides access to printer features such as copy, scan, and fax on the touch
screen.
This button returns to the active service from the Job Status or Machine Status screens,
or to a preset service.
This button displays the status of the printer on the touch screen.
The keypad enters alphanumeric information.
This button stops the current job temporarily. To cancel or resume your job, follow the
onscreen instructions.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 25
Features
Item
12 Clear All Button
Name Description
This button clears previous and changed settings for the current selection. To reset all
features to their default settings and clear existing scans, press this button twice.
13 Language Button This button changes the touch screen language and keyboard settings.
14 Power Saver button This button enters and exits the low-power mode.
15 Help Button This button displays information about the current selection on the touch screen.
16 Log In/Out Button This button provides access to password-protected features.
26 Xerox
®
WorkCentre® 4265 Multifunction Printer
User Guide
Features
Information Pages
Your printer has a printable set of information pages. These include configuration and font information,
demonstration pages, and more.
Printing the Information Pages
1. At the printer control panel, press the Machine Status button.
2. On the Machine Information tab, touch Self Help.
3. To print an information page, select an option, then touch Print.
Note: To scroll through the list of available items, touch and drag your finger up or down on the
menu.
4. Touch Close.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 27
Features
Power Saver Mode
Power Saver mode reduces power consumption when the printer is left idle for a specified period of time.
Power Saver Levels
There are two levels of Power Saver mode.
• Power Saver Mode 1: After a specified period of inactivity, the touch screen is dims and the printer
operates on reduced power consumption.
• Power Saver Mode 2: After a specified period of inactivity, the touch screen turns off and the
printer enters standby mode.
Exiting Power Saver Mode
The printer exits Power Saver mode automatically when any of the following events occur.
• You press a button on the control panel.
• The printer receives data from a connected device.
• You open any door or cover on the printer.
• You load media in the document feeder or bypass tray.
• You insert a thumb drive or an access card into a port.
28 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Features
• Billing and Usage Information ....................................................................................................................................... 30
Administration Features
This section includes:
• CentreWare Internet Services......................................................................................................................................... 29
• Accessing CentreWare Internet Services ................................................................................................................... 29
• Finding the IP Address of the Printer .......................................................................................................................... 30
• Automatic Data Collection .............................................................................................................................................. 30
For details, see the System Administrator Guide at www.xerox.com/office/WC4265docs.
CentreWare Internet Services
CentreWare Internet Services is the administration and configuration software installed on the
embedded Web server in the printer. It allows you to configure and administer the printer from a Web
browser.
CentreWare Internet Services requires:
• A TCP/IP connection between the printer and the network in Windows, Macintosh, UNIX, or Linux
environments.
• TCP/IP and HTTP enabled in the printer.
• A network-connected computer with a Web browser that supports JavaScript.
For details, see the Help in CentreWare Internet Services or the System Administrator Guide.
Accessing CentreWare Internet Services
At your computer, open a Web browser, in the address field, type the IP address of the printer, then press
Enter or Return.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 29
Features
Finding the IP Address of the Printer
To install the print drivers for a network-connected printer, you need the IP address of your printer. You
also need the IP address to access the settings of your printer through CentreWare Internet Services.
You can view the IP address of your printer on the control panel or on the Configuration Report.
To view the IP address of the printer on the control panel:
1. At the printer control panel, press the Machine Status button.
2. Touch the Machine Information tab.
− If the system administrator has set the Display Network Settings to show the IP address, it
appears in the center panel.
− If the IP address is not displayed, print the Configuration Report or contact your system
administrator.
To print a configuration report:
1. At the printer control panel, press the Machine Status button.
2. On the Machine Information tab, touch Self Help > System Configuration > Print.
3. Touch Close.
Note: After the printer has been on for two minutes, print the Configuration Report. The TCP/IP
address appears in the Network section of the page. If the IP address listed on the page is 0.0.0.0,
the printer needs more time to acquire an IP address from the DHCP server. Wait two minutes, then
print the Configuration Report again.
Automatic Data Collection
This printer automatically collects data and transmits it to a secure offsite location. Xerox or a
designated servicer uses this data to support and service the printer, or for billing, supplies
replenishment, or product improvement. Automatically transmitted data can include product
registration, meter read, supply level, printer configuration and settings, software version, and problem
or fault code data. Xerox cannot read, view, or download the content of your documents residing on or
passing through your printer or any of your information management systems.
To turn off automatic data collection:
On the Welcome page in CentreWare Internet Services, click the link in the note regarding automated
services.
Billing and Usage Information
Billing and printer usage information appears on the Billing Meters information screen. The impression
counts shown are used for billing. For details on viewing this information, see Billing and Usage
Information on page 141.
30 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
More Information
You can obtain more information about your printer from these sources:
Resource Location
Features
Installation Guide
Other documentation for your printer www.xerox.com/office/WC4265docs
Technical support information for your printer;
including online technical support, Online Support
Assistant, and driver downloads.
Information about menus or error messages
Information Pages Print from the control panel, or from CentreWare
CentreWare Internet Services documentation
Order supplies for your printer www.xerox.com/office/WC4265supplies
A resource for tools and information, including
interactive tutorials, printing templates, helpful tips,
and customized features to meet your individual
needs.
Local sales and support center www.xerox.com/office/worldcontacts
Printer registration www.xerox.com/office/register
Xerox® Direct online store www.direct.xerox.com/
Packaged with the printer.
www.xerox.com/office/WC4265support
Press the control panel Help (?) button.
Internet Services, click Status > Information Pages.
In CentreWare Internet Services, click Help.
www.xerox.com/office/businessresourcecenter
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 31
• Installing the Printer as a Web Service on Devices ................................................................................................ 47
System Administrator Guide at www.xerox.com/office/WC4265docs.
3
Installation and Setup
This chapter includes:
• Installation and Setup Overview ................................................................................................................................... 34
• Selecting a Location for the Printer .............................................................................................................................. 35
• Configuring the Printer at Setup ................................................................................................................................... 36
• Connecting the Printer ....................................................................................................................................................... 38
• Configuring Network Settings ........................................................................................................................................ 41
• Enabling the Printer for Scanning ................................................................................................................................. 42
• Installing the Software ...................................................................................................................................................... 43
See also:
Installation Guide packaged with your printer.
®
Xerox
User Guide
WorkCentre® 4265 Multifunction Printer 33
Installation and Setup
Installing the Software on page 43
Installation and Setup Overview
Before printing, your computer and the printer must be plugged in, turned on, and connected. Configure
the initial settings of the printer, then install the driver software and utilities on your computer.
You can connect to your printer directly from your computer using USB, or connect over a network using
an Ethernet cable or wireless connection. Hardware and cabling requirements vary for the different
connection methods. Routers, network hubs, network switches, modems, Ethernet cables, and USB cables
are not included with your printer and must be purchased separately. Xerox recommends an Ethernet
connection because it is typically faster than a USB connection, and it provides access to CentreWare
Internet Services.
Note: If the Software and Documentation disc is not available, you can download the latest drivers
from www.xerox.com/office/WC4265drivers.
See also:
Selecting a Location for the Printer on page 35
Choosing a Connection Method on page 38
Connecting the Printer on page 38
Configuring Network Settings on page 41
34 Xerox
®
WorkCentre® 4265 Multifunction Printer
User Guide
Installation and Setup
Selecting a Location for the Printer
• Select a dust-free area with temperatures from 10–30°C (50–90°F), and relative humidity 20–80%.
Note: Sudden temperature fluctuations can affect print quality. Rapid heating of a cold room can
cause condensation inside the printer, directly interfering with image transfer.
• Place the printer on a level, solid, non-vibrating surface with adequate strength for the weight of the
printer. The printer must be horizontal with all four feet in solid contact with the surface. To find the
weight for your printer configuration, see Physical Specifications on page 180.
• Select a location with adequate clearance to access supplies and to provide proper ventilation. To
find the clearance requirements for your printer, see Clearance Requirements on page 180.
• After positioning the printer, you are ready to connect it to the power source and computer or
network.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 35
Installation and Setup
Configuring the Printer at Setup
Once the printer is assembled, to complete the configuration process, use the Product Enablement Key.
The Product Enablement Key sets the billing mode.
Note: The Product Enablement Key is packaged in a plastic tube contained inside the box with the
printer.
To configure the printer using the Product Enablement Key:
1. Remove the plastic card that contains the Product Enablement Key from the tube.
2. To remove the Product Enablement Key from the plastic card, carefully press it out.
3. Attach the power cord to the printer, plug the cord into an electrical outlet, then turn on the printer.
The Installation wizard starts on the control panel the first time that you turn on the printer.
36 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Installation and Setup
4. In the Installation Wizard, to begin, select your chosen language and keyboard layout, then touch
Next.
5. On the Product Enablement Settings screen, follow the directions.
6. At step 2 of the Installation Wizard, insert the Product Enablement Key into the card reader slot at
the back of the printer.
7. When the green LED light stops blinking and remains illuminated for approximately 10 seconds,
remove the Product Enablement Key from the card reader slot.
8. Touch Continue.
9. Configure settings as needed, then to restart the printer and save your settings, touch Restart. To
adjust your settings, touch Back.
10. When the Services screen appears, the printer is ready for use.
If the printer prompts you for Supplies Plan Activation during setup, enter your activation code.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 37
Installation and Setup
• Turning the Printer On and Off ...................................................................................................................................... 40
Connecting the Printer
This section includes:
• Selecting a Connection Method .................................................................................................................................... 38
• Physically Connecting the Printer to the Network ................................................................................................. 39
• Connecting to a Computer Using USB ....................................................................................................................... 39
• Connecting to a Telephone Line .................................................................................................................................... 39
Selecting a Connection Method
The printer can be connected to your computer using a USB cable or an Ethernet cable. The method you
select depends on how your computer is connected to the network. A USB connection is a direct
connection and is the easiest to set up. An Ethernet connection is used for networking. If you are using a
network connection, it is important to understand how your computer is connected to the network. For
details, see About TCP/IP and IP Addresses on page 41.
Notes:
• Not all options listed are supported on all printers. Some options apply only to a specific printer
model, configuration, operating system, or driver type.
• Hardware and cabling requirements vary for the different connection methods. Routers,
network hubs, network switches, modems, Ethernet cables, and USB cables are not included
with your printer and must be purchased separately.
• Network: If your computer is connected to an office network or home network, use an Ethernet
cable to connect the printer to a network port. Ethernet networks can support many computers,
printers, and devices simultaneously. In most cases, Ethernet connection is faster than USB and
provides direct access to printer settings using CentreWare Internet Services.
• Wireless Network: If your computer includes a wireless router or wireless access point, you can
connect the printer to the network with a wireless connection. A wireless network connection
provides the same access and services as a wired connection provides. A wireless network
connection is typically faster than USB and allows direct access to the setting of the printer using
CentreWare Internet Services.
• USB: If you connect the printer to one computer and do not have a network, use a USB connection.
A USB connection offers fast data speeds, but typically not as fast as an Ethernet connection. In
addition, a USB connection does not provide access to CentreWare Internet Services.
• Telephone: To send and receive faxes, the multifunction printer must be connected to a dedicated
telephone line.
38 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Installation and Setup
Physically Connecting the Printer to the Network
Use a Category 5 or better Ethernet cable to connect the printer to the network. An Ethernet network is
used for one or more computers and supports many printers and systems simultaneously. An Ethernet
connection provides direct access to printer settings using CentreWare Internet Services.
To connect the printer:
1. Connect the power cord to the printer, and plug the cord into an electrical outlet.
2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the printer.
Connect the other end of the Ethernet cable to a correctly configured network port on a hub or
router.
3. Turn on the printer.
Note: For details on configuring wireless network settings, see the System Administrator Guide at
www.xerox.com/office/WC4265docs.
Connecting to a Computer Using USB
To connect using USB, you need Windows XP SP3, Windows 7, Windows 8 or later, Windows Server 2003
or later, or Macintosh OS X version 10.5 or later.
To connect the printer to the computer using a USB cable:
1. Connect the B end of a standard A/B USB 2.0 cable to the USB Port on the left side of the printer.
2. Connect the A end of the USB cable to the USB port on the computer.
3. If the Windows Found New Hardware Wizard appears, cancel it.
4. Install the print drivers. For details, see Installing the Software on page 43.
Connecting to a Telephone Line
Note: Not all options listed are supported on all printers. Some options apply only to a specific
printer model, configuration, operating system, or driver type.
1. Connect a standard RJ11 cable, No. 26 American Wire Gauge (AWG) or larger, to the Line port on
the back of the printer.
2. Connect the other end of the RJ11 cable to an operating telephone line.
3. Enable and configure the Fax functions.
For details, see the System Administrator Guide at www.xerox.com/office/WC4265docs.
Xerox
®
WorkCentre® 4265 Multifunction Printer 39
User Guide
Installation and Setup
Turning the Printer On and Off
The printer has a Power Down button on the touch screen and a power switch on the left side. ThePower
Down button on the touch screen initiates an orderly shutdown of the printer electronic components The
power switch on the side of the printer controls the main power to the printer.
To turn on the printer:
1. Turn on the power switch.
• If the power switch is on, but the printer is powered off, the printer was turned off using the control
panel. To turn on the printer, flip the power switch first to the Off position and then to the On
position.
To turn off the printer:
1. At the printer control panel, press the Power Saver button.
Touch Power Down.
CAUTIONS:
• To prevent a printer malfunction, perform the control panel shutdown first.
• Do not plug or unplug the power cord while the printer is powered on.
Note: When all of the control panel lights are off, the printer power off sequence is complete.
Turning the power switch off is optional.
40 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Installation and Setup
• About TCP/IP and IP Addresses ..................................................................................................................................... 41
Configuring Network Settings
This section includes:
About TCP/IP and IP Addresses
Computers and printers primarily use TCP/IP protocols to communicate over an Ethernet network.
Generally, Macintosh computers use either TCP/IP or the Bonjour protocol to communicate with a
network printer. For Macintosh OS X systems, TCP/IP is preferred. Unlike TCP/IP, however, Bonjour does
not require printers or computers to have IP addresses.
With TCP/IP protocols, each printer and computer must have a unique IP address. Many networks and
cable and DSL routers have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP server
automatically assigns an IP address to every computer and printer on the network that is configured to
use DHCP.
If you use a Cable or DSL router, see the documentation for your router for information on IP addressing.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 41
Installation and Setup
Enabling the Printer for Scanning
If the printer is connected to a network, you can scan to any of the following locations.
• FTP
• SMB
• HTTP
• HTTPS
• SFTP
• An email address
• A shared folder on your computer
For details, see CentreWare Internet Services on page 29.
Note: If your printer is connected using the USB cable, you cannot scan to an email address or a
network location, such as a shared folder on your computer.
For details, see the System Administrator Guide at www.xerox.com/office/WC4265docs.
42 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Installation and Setup
• Other Drivers .......................................................................................................................................................................... 46
Installing the Software
This section includes:
• Operating System Requirements .................................................................................................................................. 43
• Installing Drivers and Utilities for Windows ............................................................................................................. 43
• Installing Print Drivers for Macintosh OS X Version 10.7 and Later ............................................................... 44
• Installing Scan Drivers for Macintosh ......................................................................................................................... 45
• Installing the Print Drivers for UNIX and Linux ...................................................................................................... 46
Before you install driver software, verify that the printer is plugged in, turned on, connected correctly,
and has a valid IP address. If you cannot find the IP address, see Finding the IP Address of Your Printer
on page 30.
If the Software and Documentation disc is not available, download the latest drivers from
www.xerox.com/office/WC4265drivers.
Operating System Requirements
• Windows XP SP3, Windows Vista, Windows 7, Windows 8, Windows Server 2003, Windows
Server 2008, Windows Server 2008 R2, and Windows Server 2012.
• Macintosh OS X version 10.5 and later
• UNIX and Linux: Your printer supports connection to various UNIX platforms through the network
interface. For details, see www.xerox.com/office/WC4265drivers.
Installing Drivers and Utilities for Windows
To access all the features of your printer, install the Xerox® print driver and the Xerox® scan driver.
To install the print and scan driver software:
1. Insert the Software and Documentation disc into the appropriate drive on your computer. The
installer starts automatically.
If the installer does not start automatically, navigate to the drive, and double-click the Setup.exe
installer file.
2. To change the language, click Language.
3. Select your language, then click OK.
4. Click Install Drivers > Install Print and Scan Drivers.
5. To accept the license agreement, click I Agree.
6. From the list of discovered printers, select your printer, then click Next.
7. If your printer does not appear in the list of discovered printers, click Extended Search.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 43
Installation and Setup
8. If your printer still does not appear in the list of discovered printers, and you know the IP address:
a. Click the Network Printer icon at the top of the window.
b. Enter the IP address or the DNS name of the printer.
c. Click Search.
d. From the list of discovered printers, select your printer, then click Next.
9. If the printer still does not appear in the list of discovered printers, and you do not know the IP
address:
a. Click Advanced Search.
b. If you know the gateway address and subnet mask, click the top button and enter the
addresses into the Gateway and Subnet Mask fields.
c. If you know the address of another printer on the same subnet, click the middle button and
enter the address in the IP Address field.
d. Click Search.
e. From the list of discovered printers, select your printer, then click Next.
Note: When the printer appears in the Discovered Printers window, it displays the IP address. Record
the IP address for future use.
10. Select the desired driver.
11. Click Install.
If the installer prompts you for the IP address, enter the IP address of the printer.
If the installer prompts you to restart your computer, click Restart to complete the installation of
the drivers.
12. To complete the installation, click Finish.
Installing Print Drivers for Macintosh OS X Version 10.7 and Later
Install the Xerox print driver to access all features of your printer.
To install the print driver software:
44 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Installation and Setup
1. Insert the Software and Documentation disc into the appropriate drive on your computer.
2. To view the .dmg file for your printer, double-click the disc icon on your desktop.
3. Open the .dmg file, then navigate to the appropriate installer file for your operating system.
4. To begin installation, open the Installer package file.
5. To acknowledge the warning and introductory messages, click Continue. Click Continue again.
6. To accept the license agreement, click Continue, then click Agree.
7. To accept the current installation location, click Install, or select another location for the installation
files, then click Install.
8. Enter your password, then click Install Software.
9. Select your printer in the list of discovered printers, then click Continue.
10. If your printer does not appear in the list of discovered printers:
a. Click the Network Printer Icon.
b. Type the IP address of your printer, then click Continue.
c. Select your printer in the list of discovered printers, then click Continue.
11. To accept the print queue message, click Continue.
12. To accept the installation success message, click Close.
To verify that the print driver recognizes the installed options:
1. From the Apple menu, click System Preferences > Printers and Scanners.
2. Select the printer from the list, then click Options & Supplies.
3. Click Options.
4. Confirm that all of the options installed on the printer appear correct.
5. If you change settings, click OK, close the window, then exit System Preferences.
Installing Scan Drivers for Macintosh
To install the scan driver software:
1. To download the latest driver, go to www.xerox.com/office/WC4265drivers.
2. Download the appropriate package for your operating system.
3. To view the .dmg file for your printer, double-click the disc icon on your desktop.
4. Open the Scan Installer.dmg file, then navigate to the appropriate installer file for your operating
system.
5. Open the Scan Installer package file.
6. To acknowledge the warning and introductory messages, click Continue.
7. To accept the license agreement, click Continue, then click Agree.
8. Click Continue again.
9. Enter your password, then click OK.
10. If prompted to close other installations, click Continue Installing.
11. To restart, click Log Out.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 45
Installation and Setup
Installing the Print Drivers for UNIX and Linux
To install the UNIX print drivers on your computer, you require root or superuser privileges.
Notes:
• This procedure requires an Internet connection.
• To install Linux drivers, perform the following steps, then select Linux instead of UNIX for the
operating system and package.
To install the print driver software:
1. At the printer, do the following:
a. Verify that the TCP/IP protocol is enabled and the network cable is installed.
b. On the printer control panel, for the IP address, do one of the following:
• Allow the printer to set up a DHCP address.
• Enter the IP address manually.
2. Print the configuration page and keep it for reference. For details on how to print the configuration
page, see Information Pages on page 27.
3. At your computer, do the following:
a. From the print driver website for your printer, select your printer model.
b. From the Operating System menu, select UNIX, then click Go.
c. Select the appropriate package for your operating system.
d. To begin downloading, click the Start button.
4. In the notes below the driver package that you selected, click the Installation Guide link, then
follow the installation instructions.
Other Drivers
The following drivers are available for download at www.xerox.com/office/WC4265drivers.
• The Xerox
made by other manufacturers. It configures itself for your individual printer upon installation.
• The Xerox
standard PostScript. It configures itself for the printer you select every time you print. If you travel
frequently to the same sites, you can save your favorite printers in that location and the driver saves
your settings.
46 Xerox
User Guide
®
Global Print Driver works with any printer on your network, including those printers
®
Mobile Express Driver works with any printer available to your computer that supports
®
WorkCentre® 4265 Multifunction Printer
Installation and Setup
Installing the Printer as a Web Service on Devices
Web Services on Devices (WSD) allow a client to discover and access a remote device and its associated
services across a network. WSD supports device discovery, control, and use.
To install a WSD printer using the Add Device Wizard:
1. At your computer, click Start, then select Devices and Printers.
2. To launch the Add Device Wizard, click Add a Device.
3. In the list of available devices, select the one you want to use, then click Next.
Note: If the printer you want to use does not appear in the list, click the Cancel button. Add the
WSD printer manually using the Add Printer Wizard.
4. Click Close.
To install a WSD printer using the Add Printer Wizard:
1. At your computer, click Start, then select Devices and Printers.
2. To launch the Add Printer Wizard, click Add a Printer.
3. Click Add a network, wireless, or Bluetooth printer.
4. In the list of available devices, select the one you want to use, then click Next.
5. If the printer that you want does not appear in the list, click The printer that I want is not listed.
6. Select Add a printer using a TCP/IP address or hostname, then click Next.
7. For the Device type field, select Web Services Device.
8. Enter the printer IP address in the Hostname or IP address field, then click Next.
9. Select an option for sharing the printer with others in your network.
10. For sharing, enter a share name, location, and comments to identify the printer, then click Next.
11. To set the printer as the default, select an option. To test the connection, click Print a Test Page.
12. Click Finish.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 47
• Printing on Special Paper .................................................................................................................................................. 63
4
Paper and Media
This chapter includes:
• Supported Paper ................................................................................................................................................................... 50
• Loading Paper ........................................................................................................................................................................ 56
®
Xerox
User Guide
WorkCentre® 4265 Multifunction Printer 49
Paper and Media
• Supported Paper for Automatic Stapling .................................................................................................................. 54
Supported Paper
This section includes:
• Ordering Paper ...................................................................................................................................................................... 50
• General Paper Loading Guidelines................................................................................................................................ 50
• Paper That Can Damage Your Printer ........................................................................................................................ 51
• Paper Storage Guidelines ................................................................................................................................................. 51
• Supported Paper Types and Weights .......................................................................................................................... 52
• Supported Standard Paper Sizes ................................................................................................................................... 53
• Supported Custom Paper Sizes ...................................................................................................................................... 53
• Supported Paper Types and Weights for Automatic 2-Sided Printing .......................................................... 54
• Supported Standard Paper Sizes for Automatic 2-Sided Printing ................................................................... 54
• Supported Custom Paper Sizes for Automatic 2-Sided Printing ...................................................................... 54
Your printer is designed to use various paper and other media types. To ensure the best print quality and
to avoid jams, follow the guidelines in this section.
For best results, use Xerox paper and media recommended for your printer.
Ordering Paper
To order paper or other media, contact your local reseller or visit www.xerox.com/office/WC4265supplies.
General Paper Loading Guidelines
• Do not overfill the paper trays. Do not load paper above the maximum fill line in the tray.
• Adjust the paper guides to fit the paper size.
• Fan paper before loading it in the paper tray.
• If excessive jams occur, use paper or other approved media from a new package.
®
• Use only recommended Xerox
• Do not print on label media once a label has been removed from a sheet.
• Use only paper envelopes. Print envelopes 1-sided only.
transparencies. Print quality could vary with other transparencies.
50 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Paper and Media
Paper That Can Damage Your Printer
Some paper and other media types can cause poor output quality, increased paper jams, or damage
your printer. Do not use the following:
• Rough or porous paper
• Plastic media other than supported transparencies
• Paper that has been folded or wrinkled
• Paper with cutouts or perforations
• Stapled paper
• Envelopes with windows, metal clasps, side seams, or adhesives with release strips
• Padded envelopes
• Plastic media
• Iron on transfer paper
®
CAUTION: The Xerox
not cover damage caused by using unsupported paper or special media. The Xerox
Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside
these areas. Contact your Xerox representative for details.
Warranty, Service Agreement, or Xerox® Total Satisfaction Guarantee does
®
Total
Paper Storage Guidelines
Storing your paper and other media properly contributes to optimum print quality.
• Store paper in dark, cool, relatively dry locations. Most paper is susceptible to damage from
ultraviolet and visible light. Ultraviolet light, from the sun and fluorescent bulbs, is particularly
damaging to paper.
• Reduce the exposure of paper to strong lights for long periods of time.
• Maintain constant temperatures and relative humidity.
• Avoid storing paper in attics, kitchens, garages, or basements. These spaces are more likely to collect
moisture.
• Store paper flat, either on pallets, cartons, shelves, or in cabinets.
• Avoid food or drinks in the area where paper is stored or handled.
• Do not open sealed packages of paper until you are ready to load them into the printer. Leave
stored paper in the original packaging. The paper wrapper protects the paper from moisture loss or
gain.
• Some special media is packaged inside resealable plastic bags. Store the media inside the bag until
you are ready to use it. Keep unused media in the bag and reseal it for protection.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 51
Paper and Media
Supported Paper Types and Weights
Paper Tray Paper Types Weight
Bypass Tray
Plain
Lightweight
Tray 1 with 520-sheet capacity
Optional Trays 2-4 with 520-sheet capacities
Bond
Hole Punched
Pre-Printed
Recycled
Envelope
Transparency
Labels
Cardstock
Cotton Letterhead
Optional 2100-Sheet High-Capacity Feeder Plain
Lightweight
Bond
Hole Punched
Pre-Printed
Recycled
Cardstock
Cotton Letterhead
70–90 g/m²
60–69 g/m²
105–120 g/m²
60–90 g/m²
75–85 g/m²
60–85 g/m²
75–90 g/m²
138–146 g/m²
120–150 g/m²
90–163 g/m²
90 g/m²
70–90 g/m²
60–69 g/m²
105–120 g/m²
60–90 g/m²
75–85 g/m²
60–85 g/m²
90–163 g/m²
90 g/m²
52 Xerox
®
WorkCentre® 4265 Multifunction Printer
User Guide
Paper and Media
Supported Standard Paper Sizes
Tray European Standard Sizes North American Standard Sizes
Tray 1 and
optional Trays
2-4
Optional
2100-Sheet
High-Capacity
Feeder
Bypass Tray
A4 (210 x 297 mm, 8.3 x 11.7 in.)
A5 (148 x 210 mm, 5.8 x 8.3 in.)
JIS B5 (182 x 257 mm, 7.2 x 10.1 in.)
ISO B5 (176 x 250 mm, 6.9 x 9.8 in.)
A6 (105 x 148 mm, 4.1 x 5.8 in.)
C5 envelope (162 x 229 mm, 6.4 x 9 in.)
C6 envelope (114 x 162 mm, 4.5 x 6.38 in.)
DL envelope (110 x 220 mm, 4.33 x 8.66 in.)
A5 (148 x 210 mm, 5.8 x 8.3 in.)
ISO B5 (176 x 250 mm, 6.9 x 9.8 in.)
JIS B5 (182 x 257 mm, 7.2 x 10.1 in.)
A4 (210 x 297 mm, 8.3 x 11.7 in.)
A4 (210 x 297 mm, 8.3 x 11.7 in.)
A5 (148 x 210 mm, 5.8 x 8.3 in.)
JIS B5 (182 x 257 mm, 7.2 x 10.1 in.)
ISO B5 (176 x 250 mm, 6.9 x 9.8 in.)
A6 (105 x 148 mm, 4.1 x 5.8 in.)
C5 envelope (162 x 229 mm, 6.4 x 9 in.)
C6 envelope (114 x 162 mm, 4.5 x 6.38 in.)
DL envelope (110 x 220 mm, 4.33 x 8.66 in.)
Postcard (100 x 148 mm, 3.9 x 5.8 in.)
Letter (216 x 279 mm, 8.5 x 11 in.)
Legal (216 x 356 mm, 8.5 x 14 in.)
Oficio (216 x 343 mm, 8.5 x 13.5 in.)
Folio (216 x 330 mm, 8.5 x 13 in.)
Executive (184 x 267 mm, 7.25 x 10.5 in.)
Statement (140 x 216 mm, 5.5 x 8.5 in.)
Postcard (102 x 152 mm, 4 x 6 in.)
No. 10 envelope (241 x 105 mm, 4.1 x 9.5 in.)
Monarch envelope (98 x 190 mm, 3.9 x 7.5 in.)
Statement (140 x 216 mm, 5.5 x 8.5 in.)
Executive (184 x 267 mm, 7.25 x 10.5 in.)
Letter (216 x 279 mm, 8.5 x 11 in.)
Folio (216 x 330 mm, 8.5 x 13 in.)
Oficio (216 x 343 mm, 8.5 x 13.5 in.)
Legal (216 x 356 mm, 8.5 x 14 in.)
Letter (216 x 279 mm, 8.5 x 11 in.)
Legal (216 x 356 mm, 8.5 x 14 in.)
Oficio (216 x 343 mm, 8.5 x 13.5 in.)
Folio (216 x 330 mm, 8.5 x 13 in.)
Executive (184 x 267 mm, 7.25 x 10.5 in.)
Statement (140 x 216 mm, 5.5 x 8.5 in.)
Postcard (102 x 152 mm, 4 x 6 in.)
No. 10 envelope (241 x 105 mm, 4.1 x 9.5 in.)
Monarch envelope (98 x 190 mm, 3.9 x 7.5 in.)
Postcard (102 x 152 mm, 4 x 6 in.)
Supported Custom Paper Sizes
Tray Width Length
Trays 1-4 and Bypass Tray Only 98–216 mm (3.9–8.5 in.) 148–356 mm (5.8–14 in.)
All Trays 182–216 mm (7.2–8.5 in.) 152.4–356 mm (6–14 in.)
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 53
Paper and Media
Lightweight Cardstock
106–163 g/m²
Supported Paper Types and Weights for Automatic 2-Sided Printing
Paper Type Weight
Lightweight 60–70 g/m²
Recycled 60–85 g/m²
Plain
Letterhead
Hole Punched
Pre-Printed 75–85 g/m²
70–90 g/m²
Supported Standard Paper Sizes for Automatic 2-Sided Printing
European Standard Sizes North American Standard Sizes
A4 (210 x 297 mm, 8.3 x 11.7 in.)
JIS B5 (182 x 257 mm, 7.2 x 10.1 in.)
ISO B5 (176 x 250 mm, 6.9 x 9.8 in.)
A5 (148 x 210 mm, 5.8 x 8.3 in.)
Legal (216 x 356 mm, 8.5 x 14 in.)
Oficio (216 x 343 mm, 8.5 x 13.5 in.)
Folio (216 x 330 mm, 8.5 x 13 in.)
Letter (216 x 279 mm, 8.5 x 11 in.)
Executive (184 x 267 mm, 7.25 x 10.5 in.)
Statement (140 x 216 mm, 5.5 x 8.5 in.)
Supported Custom Paper Sizes for Automatic 2-Sided Printing
Tray Width Length
Trays 1-4 and Bypass Tray Only 98–216 mm (3.9–8.5 in.) 148–356 mm (5.8–14 in.)
All Trays 98–216 mm (3.9–8.5 in.) 152.4–356 mm (6–14 in.)
Supported Paper for Automatic Stapling
The following standard paper types are supported for automatic stapling.
Paper Type Weight
Lightweight 60–70 g/m²
Recycled 60–85 g/m²
Plain
Letterhead
Hole Punched
Custom
Pre-Printed 75–85 g/m²
Bond 105–120 g/m²
70–90 g/m²
54 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
The following standard paper sizes are supported for automatic stapling.
European Standard Sizes North American Standard Sizes
Paper and Media
A4 (210 x 297 mm, 8.3 x 11.7 in.)
JIS B5 (182 x 257 mm, 7.2 x 10.1 in.)
Legal (216 x 356 mm, 8.5 x 14 in.)
Oficio (216 x 343 mm, 8.5 x 13.5 in.)
Folio (216 x 330 mm, 8.5 x 13 in.)
Letter (216 x 279 mm, 8.5 x 11 in.)
Executive (184 x 267 mm, 7.25 x 10.5 in.)
Custom paper sizes within the following ranges are supported for automatic stapling.
Tray Width Length
Tray 1 and Bypass Tray 182–216 mm (7.2–8.5 in.) 148–356 mm (5.8–14 in.)
Trays 1 and 2 182–216 mm (7.2–8.5 in.) 152.4–356 mm (6–14 in.)
Xerox
®
WorkCentre® 4265 Multifunction Printer 55
User Guide
Paper and Media
• Loading Paper in the 2100-Sheet High-Capacity Feeder ................................................................................... 60
Loading Paper
This section includes:
• Loading Paper in the Bypass Tray ................................................................................................................................ 56
• Loading Paper in a 520-Sheet Feeder (Trays 1-4) ................................................................................................. 58
Loading Paper in the Bypass Tray
To load paper in the bypass tray:
1. Open the bypass tray.
2. If the bypass tray is loaded with paper already, remove any paper that is a different size or type.
3. Move the width guides to the edges of the tray.
56 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Paper and Media
4. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface.
This procedure separates any sheets that are stuck together and reduces the possibility of jams.
Note: To avoid jams and misfeeds, do not remove paper from its packaging until you are ready to
use it.
5. Load the paper in the tray.
6. Load hole punched paper with the holes toward the rear of the printer.
7. For 1-sided and 2-sided printing, to load letterhead or pre-printed paper, place letterhead face down
with the top edge going into the printer.
Note: Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to
jam.
8. Adjust the width guides until they touch the edges of the paper.
9. If the control panel prompts you, verify the paper size, type, and color in the Paper Settings screen.
10. When finished, touch Confirm.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 57
Paper and Media
Loading Paper in a 520-Sheet Feeder (Trays 1-4)
To load paper in a 520-sheet feeder:
1. Pull out the tray until it stops.
2. Move the length and width guides out:
a. Pinch the guide lever on each guide.
b. Slide the guides outward until they stop.
c. Release the levers.
3. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface.
This procedure separates any sheets that are stuck together and reduces the possibility of jams.
58 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
4. Load the paper with the short edge against the right side of the tray.
Notes:
• Load paper into the tray with the print side face up.
• Load hole punched paper with the holes toward the rear of the printer.
• Do not load paper above the maximum fill line. Overfilling can cause paper jams.
5. Adjust the paper guides in the tray to match the size of the paper.
Paper and Media
6. Close the tray.
7. If the control panel prompts you, verify the paper size, type, and color in the Paper Settings screen.
8. Touch Confirm.
Xerox
®
WorkCentre® 4265 Multifunction Printer 59
User Guide
Paper and Media
Loading Paper in the 2100-Sheet High-Capacity Feeder
To load paper in the high-capacity feeder:
1. Pull out the tray until it stops.
2. To unlock the paper guides, lift, turn, then remove the locking pins from the side paper guides.
60 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Paper and Media
3. To adjust the size, slide the paper guides until the arrow aligns to the required paper size. In this
example, the guide is locked to fit JIS B5 paper.
4. To lock the paper guides in place, insert the locking pins into the desired slot, then turn pins to the
left until they fit snugly.
CAUTION: If you force the pin into place, it can result in breakage.
5. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface.
This procedure separates any sheets that are stuck together and reduces the possibility of jams.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 61
Paper and Media
6. Load the paper with the short edge against the right side of the tray.
Notes:
• Load paper into the tray with the print side face down.
• Load hole punched paper with the holes toward the rear of the printer.
• Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to
jam.
7. Close the tray.
8. If the control panel prompts you, verify the paper size, type, and color in the Paper Settings screen.
9. When finished, touch Confirm.
62 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Paper and Media
• Transparencies ...................................................................................................................................................................... 67
Printing on Special Paper
This section includes:
• Envelopes ................................................................................................................................................................................. 63
• Guidelines for Printing Envelopes ................................................................................................................................. 63
• Loading Envelopes in a 520-Sheet Feeder (Trays 1-4) ........................................................................................ 64
• Loading Envelopes in the Bypass Tray ........................................................................................................................ 65
• Labels ........................................................................................................................................................................................ 66
To order paper, transparencies, or other media, contact your local reseller or go to
www.xerox.com/office/WC4265supplies.
Envelopes
You can print envelopes from the bypass tray or a 520-sheet feeder only. For details, see Supported
Standard Paper Sizes on page 53.
Guidelines for Printing Envelopes
• Print quality depends on the quality and construction of the envelopes. Try another envelope brand
if you do not get desired results.
• Maintain constant temperatures and relative humidity.
• Store unused envelopes in their packaging to avoid excess moisture and dryness which can affect
print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before or
during printing.
• Remove air bubbles from the envelopes before loading them into the tray by setting a heavy book
on top of them.
• In the print driver software, select Envelope as the paper type.
• Do not use padded envelopes. Use envelopes that lie flat on a surface.
• Do not use envelopes with heat activated glue.
• Do not use envelopes with press and seal flaps.
• Use only paper envelopes.
• Do not use envelopes with windows or metal clasps.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 63
Paper and Media
Loading Envelopes in a 520-Sheet Feeder (Trays 1-4)
To load envelopes in a 520-sheet feeder:
1. Pull out the tray until it stops.
2. Remove any paper left in the tray.
3. Load the envelopes in the tray with the flaps closed, flap-side down, flaps toward the rear of the
tray.
4. Adjust the paper guides so they rest lightly against the edges of the envelopes.
5. Close the tray.
6. If the control panel prompts you, verify the paper size, type, and color in the Paper Settings screen.
7. When finished, touch Confirm.
64 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Loading Envelopes in the Bypass Tray
1. Open the bypass tray.
2. Move the width guides to the edges of the tray.
Paper and Media
Note: If you do not load envelopes in the bypass tray right after they have been removed from the
packaging, they can bulge. Flatten them to avoid jams.
3. To load envelopes with long-edge flaps, place the envelopes with the short edge going into the
printer, flaps up, and to the right.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 65
Paper and Media
4. For envelopes with adhesive short-edge flaps, load the envelopes with the print side down, flaps
closed, and flaps feeding into the printer.
5. If the control panel prompts you, verify the paper size, type, and color in the Paper Settings screen.
6. When finished, touch Confirm.
Labels
You can print labels from any tray.
Guidelines for Printing Labels
• Use labels designed for laser printing.
• Do not use vinyl labels.
• Do not feed a sheet of labels through the printer more than once.
• Do not use dry gum labels.
• Print only on one side of the sheet of labels. Use full sheet labels only.
• Store unused labels flat in their original packaging. Leave the sheets of labels inside the original
packaging until ready to use. Return any unused sheets of labels to the original packaging and
reseal it.
• Do not store labels in extremely dry or humid conditions or extremely hot or cold conditions. Storing
them in extreme conditions can cause print-quality problems or cause them to jam in the printer.
• Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and
jam in the printer.
• In the print driver software, select Label as the paper type.
• Before loading labels, remove all other paper from the tray.
CAUTION: Do not use any sheet where labels are missing, curled, or pulled away from the backing
sheet. It could damage the printer.
66 Xerox
®
WorkCentre® 4265 Multifunction Printer
User Guide
Paper and Media
Loading Labels in a 520-Sheet Feeder (Trays 1-4)
To load labels in a 520-sheet feeder:
1. Remove all paper from the tray.
2. Load the labels face up with the top edge to the right.
3. Adjust the guides until they touch the edges of the paper.
4. Close the tray.
5. If the control panel prompts you, verify the paper size, type, and color in the Paper Settings screen.
6. When finished, touch Confirm.
Transparencies
You can print transparencies from the bypass tray or from Trays 1-4.
Guidelines for Printing Transparencies
• Remove all paper before loading transparencies in the tray.
• Handle transparencies by the edges using both hands. Fingerprints or creases can cause poor print
quality.
• After loading transparencies, change the paper type to Transparency on the printer control panel.
• In the print driver software, select Transparency as the paper type.
• Do not load more than 20 transparencies. Overloading the tray can cause the printer to jam.
• Do not fan transparencies.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 67
• Printing from a USB Flash Drive .................................................................................................................................... 85
5
Printing
This chapter includes:
• Printing Overview ................................................................................................................................................................. 70
• Selecting Printing Options ................................................................................................................................................ 71
• Managing Jobs ...................................................................................................................................................................... 76
• Printing Features .................................................................................................................................................................. 78
• Special Job Types ................................................................................................................................................................. 81
• Saved Jobs .............................................................................................................................................................................. 83
• Held Print Jobs ....................................................................................................................................................................... 84
®
Xerox
User Guide
WorkCentre® 4265 Multifunction Printer 69
Printing
Printing on Special Paper on page 63
Printing Overview
Before printing, your computer and the printer must be plugged in, turned on, and connected to an
active network. Make sure that you have the correct print driver software installed on your computer. For
details, see Installing the Software on page 43.
1. Select the appropriate paper.
2. Load paper in the appropriate tray.
3. At the printer control panel, specify the size and type.
4. In your software application, access the print settings. For most software applications, press CTRL+P
for Windows or CMD+P for Macintosh.
5. Select your printer.
6. To access the print driver settings for Windows, select Properties or Preferences. For Macintosh
select Xerox
7. Select the desired options.
8. Click Print to send the job to the printer.
®
Features.
See also:
Loading Paper on page 56
Selecting Printing Options on page 71
Printing on Both Sides of the Paper on page 78
70 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Printing
• Linux Printing Options ........................................................................................................................................................ 74
Selecting Printing Options
This section includes:
• Print Driver Help .................................................................................................................................................................... 71
• Windows Printing Options ................................................................................................................................................ 72
• Macintosh Printing Options ............................................................................................................................................. 73
Printing options, also called print driver software options, are specified as Printing Preferences in
Windows, and Xerox
®
Features in Macintosh. Printing options include settings for 2-sided printing, page
layout, and print quality. Printing options that are set from Printers and Faxes Printing Preferences
become the default setting. Printing options that are set from within the software application are
temporary. The application and the computer do not save the settings after the application is closed.
Print Driver Help
Xerox® print driver software Help information is available from the Printing Preferences window. Click the
Help (?) button in the bottom left corner of the Printing Preferences window to see the Help.
Information about Printing Preferences appears in the Help window on two tabs:
• Contents provides a list of the tabs at the top and the areas at the bottom of the Printing
Preferences window. Use the Contents tab to find explanations for each of the fields and areas in
Printing Preferences.
• Search provides a field where you can enter the topic or function for which you need information.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 71
Printing
Windows Printing Options
Setting Default Printing Options for Windows
When you print from any software application, the printer uses the print job settings specified in the
Printing Preferences window. You can specify your most common printing options and save them so that
you do not have to change them every time you print.
For example, if you want to print on both sides of the paper for most jobs, specify 2-sided printing in
Printing Preferences.
To select default printing options:
1. Navigate to the list of printers on your computer:
− For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.
− For Windows Server 2003 and later, click Start > Settings > Printers.
− For Windows 7, click Start > Devices and Printers.
− For Windows 8, click Control Panel > Devices and Printers.
Note: If the Control Panel icon does not appear on the desktop, right-click on the desktop, then
select Personalize > Control Panel Home > Devices and Printers.
2. In the list, right-click the icon for your printer and click Printing Preferences.
3. In the Printing Preferences window, click a tab, select the options, then click OK to save.
Note: For more information about Windows print driver options, click the Help button (?) in the
Printing Preferences window.
Selecting Printing Options for an Individual Job for Windows
To use special printing options for a particular job, you can change the Printing Preferences before
sending the job to the printer. For example, if you want the highest print quality when you print a
document, in Printing Preferences, select High Resolution, then submit the print job.
1. With the document open in your software application, access the print settings. For most software
applications, click File > Print or press CTRL+P.
2. To open the Properties window, select your printer, then click the Properties or Preferences button.
The title of the button varies depending on your application.
3. Click a tab in the Properties window, then make selections.
4. To save your selections and close the Properties window, click OK.
5. To send the job to the printer, click OK.
72 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Printing
Saving a Set of Commonly Used Printing Options for Windows
You can define and save a set of options, so that you can apply them to future print jobs.
To save a set of printing options:
1. With the document open in your application, click File > Print.
2. Select the printer, then click Properties. Click the tabs in the Properties window, then select the
desired settings.
3. To save the settings, click the arrow to the right of the Saved Settings field at the bottom of the
window, then click Save As.
4. Type a name for the set of printing options, then to save the set of options in the Saved Settings list,
click OK.
5. To print using these options, select the name from the list.
Macintosh Printing Options
Selecting Printing Options for Macintosh
To use specific printing options, change the settings before sending the job to the printer.
1. With the document open in your application, click File > Print.
2. Select your printer.
3. Select Xerox
®
Features.
4. Select the desired options.
5. Click Print.
Selecting Finishing Options for Macintosh
If your printer has a finisher installed, select finishing options in the Xerox® Features of the print driver.
To select finishing options in the Macintosh print driver:
1. With the document open in your application, click File > Print.
®
2. Select Xerox
3. To select stapling options, click the arrow to the right of the Finishing field, then select an option.
4. To select the output tray, click the arrow to the right of the Output Destination field, then select an
option:
− Automatically Select determines the output destination by the number of sets and the
stapling option selected. Multiple sets or stapled sets are sent to the finisher output tray.
− Top Tray selects the output tray on top of the printer.
− Stacker Tray selects the finisher output tray.
5. To send the job to the printer, click OK.
Features.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 73
Printing
Saving a Set of Commonly Used Printing Options for Macintosh
You can define and save a set of options, so that you can apply them to future print jobs.
To save a set of printing options:
1. With the document open in your application, click File > Print.
2. In the printer list, select your printer.
3. Select the desired printing options.
4. To save the settings, select Save Current Settings as Preset.
Linux Printing Options
Launching Xerox® Printer Manager
To launch Xerox® Printer Manager from a terminal window prompt as root, type xeroxprtmgr, then press
Enter or Return.
Printing from a Linux Workstation
The Xerox® print driver accepts a job ticket setting file that contains preset printing features. You can
also submit print requests through the command line using lp/lpr. For more information about Linux
printing, click the Help (?) button in the Xerox
To print from a Linux workstation:
1. Create a print queue.
2. With the desired document or graphic open in your application, open the Print dialog box. For most
software applications, click File > Print or press CTRL+P.
3. Select the target print queue.
4. Close the Print dialog box
®
5. In the Xerox
GUI print driver, select the available printer features.
6. Click Print.
®
To create a job ticket using the Xerox
®
1. Open the Xerox
Note: To open the Xerox
GUI print driver.
®
GUI print driver, as root, type xeroxprtmgr.
GUI print driver:
2. On the My Printers screen, select the printer.
3. In the top corner, click Edit Printer, then select options for the print job.
4. Click Save As, then store the job ticket in your home directory.
®
GUI print driver.
Note: Personally identifiable information, such as a Secure Print passcode, is not saved in the job
ticket. You can specify the information on the command line.
To print using the job ticket, type the command lp -d{Target_Queue} - oJT=<path_to_ticket>
<file_name>.
74 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
The following commands are examples of how to print using a job ticket:
• lp -d{Target_Queue} -oJT={Absolute_Path_To_Job_Ticket} {Path_To_Print_File}
• lp -dMyQueue -oJT=/tmp/DuplexedLetterhead /home/user/PrintReadyFile
• lp -dMyQueue -oJT=/tmp/Secure -oSecurePasscode=1234 /home/user/PrintReadyFile
Printing
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 75
Printing
• Managing Jobs in CentreWare Internet Services ................................................................................................... 77
Managing Jobs
This section includes:
• Managing Jobs at the Control Panel ........................................................................................................................... 76
• Managing Secure and Held Print Jobs ........................................................................................................................ 77
Managing Jobs at the Control Panel
From the control panel Job Status, you can view lists of active jobs, secure jobs, or completed jobs. You
can pause, delete, print, or view job progress or job details for a selected job. For details, see Printing
Special Job Types on page 81.
To pause and restart printing:
1. To pause printing, at the control panel, press the Interrupt Printing button.
2. To resume printing, press the Interrupt Printing button.
To pause the print job with the option to delete it:
1. At the control panel, press the Stop button.
2. To resume the print job, touch Resume.
3. To delete the print job, touch Cancel.
To view active, secure, or completed jobs:
1. At the control panel, press the Job Status button.
2. To see a list of specific job types, touch a tab.
− To view jobs that are in process or waiting to process, touch the Active Jobs tab.
− To view Secure Print jobs, touch the Personal & Secure Jobs tab. Touch the folder, enter the
passcode number, then touch OK.
− To view completed jobs, touch the Completed Jobs tab.
3. To see details about a job, touch the job.
To delete a job:
1. At the control panel, press the Job Status button.
2. From any of the job type tabs, touch the job.
3. Touch Delete.
Notes:
• The system administrator can restrict users from deleting jobs. If a system administrator has
restricted job deletion, you can view the jobs, but not delete them.
• Only the user that sent the job or the system administrator can delete a secure print job.
76 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Printing
From the Print From menu, you can view lists of saved jobs, jobs stored on a USB Flash drive, or jobs
stored in printer folders. You can select and print jobs from any of the lists. To print the job, see Printing
Special Job Types on page 81.
To reprint saved jobs:
At the control panel, press the Services button, then touch Reprint Saved Jobs.
Managing Secure and Held Print Jobs
When you send a secure print job, the job is held until you release it by typing a passcode at the control
panel.
To view a list of secure print jobs:
1. At the printer control panel, press the Job Status button.
2. Touch Personal & Secure Print Jobs.
Note: Only the user that sent the job or the system administrator can delete a secure print job.
If the system administrator has configured the Hold All Jobs feature, any job sent to the printer is held
until you release it. For details, see Releasing Held Print Jobs on page 84.
Unidentified jobs are jobs that are not associated with a user name. Unidentified jobs originate from a
computer that does not require a user to log in. Examples are a job sent from a DOS or UNIX window
using LPR, Port 9100, or from the Jobs tab in CentreWare Internet Services.
To view a list of the unidentified jobs and release them:
1. Touch the Unidentified Jobs tab.
2. To release a held job, touch the job, then touch Release.
3. To release all held jobs, touch Release All Jobs.
If the printer is unable to complete a print job, it holds the job. Once the condition resolves, the printer
resumes printing automatically.
Managing Jobs in CentreWare Internet Services
You can view a list of active jobs and delete print jobs from the Active Jobs list in CentreWare Internet
Services. You can also print, copy, move, or delete saved jobs. For details, see the Help in CentreWare
Internet Services.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 77
Printing
• Print Quality ............................................................................................................................................................................ 80
Printing Features
This section includes:
• Printing on Both Sides of the Paper ............................................................................................................................. 78
• Selecting Paper Options for Printing ............................................................................................................................ 79
• Printing Multiple Pages to a Single Sheet.................................................................................................................. 79
• Scaling ...................................................................................................................................................................................... 79
• Printing Booklets................................................................................................................................................................... 80
Printing on Both Sides of the Paper
Paper Types for Automatic 2-Sided Printing
The printer can print a 2-sided document automatically on supported paper. Before printing a 2-sided
document, verify that the paper type and weight are supported. For details, see Supported Paper Types
and Weights for Automatic 2-Sided Printing on page 54.
Printing a 2-Sided Document
Options for Automatic 2-Sided Printing are specified in the print driver. The print driver uses the settings
for portrait or landscape orientation from the application for printing the document.
2-Sided Page Layout Options
You can specify the page layout for 2-sided printing, which determines how the printed pages turn.
These settings override the application page orientation settings.
Portrait Landscape
Portrait
2-Sided Print
Portrait
2-Sided Print, Flip on Short
Edge
Landscape
2-Sided Print
Landscape
2-Sided Print, Flip on Short
Edge
78 Xerox
®
WorkCentre® 4265 Multifunction Printer
User Guide
Printing
Selecting Paper Options for Printing
There are two ways to select the paper for your print job. You can let the printer select which paper to
use based on the document size, paper type, and paper color you specify. You can also select a specific
tray loaded with the desired paper.
Printing Multiple Pages to a Single Sheet
When printing a multiple-page document, you can print more than one page on a single sheet of paper.
Print 1, 2, 4, 6, 9, or 16 pages per side by selecting Pages Per Sheet on the Page Layout tab. Page Layout
is on the Document Options tab.
Scaling
You can reduce the image to as little as 25% of its original size or enlarge it as much as 400%. In
Windows, you can find the Scale Options in the print driver on the Printing Options tab.
50% 100% 200%
Xerox
®
WorkCentre® 4265 Multifunction Printer 79
User Guide
Printing
To access the Scale options, click the arrow at the right side of the Paper field, then select Other Size.
• No Scaling does not increase or decrease the size of the image from the original.
• Automatically Scale changes the print from one standard paper size to another standard paper
size. The Original Document Size is scaled to fit on the selected output paper size shown in the
Output Paper Size field.
• Manually Scale changes the output print size by the percentage entered into the field under the
graphic to the right of the Scale Options.
Printing Booklets
With 2-sided printing, you can print a document in the form of a small booklet. Create booklets from any
paper size that is supported for 2-sided printing. The driver automatically reduces each page image and
prints four page images per sheet of paper, two page images on each side. The pages are printed in the
correct order so that you can fold and staple the pages to create the booklet.
When you print booklets using the Windows PostScript or Macintosh driver, you can specify the gutter
and creep.
• Gutter: Specifies the horizontal distance in points between the page images. A point is 0.35 mm
(1/72 in.).
• Creep: Specifies how much the page images shift outward in tenths of a point. Shifting
compensates for the thickness of the folded paper, which can cause the page images to shift
outward slightly when folded. You can select a value from zero to 1 point.
Gutter Creep
Print Quality
Print-quality modes:
• Standard print-quality mode: 600 x 600 dpi
• High Resolution print-quality mode: 1200 x 1200 dpi
• Draft Mode saves toner or ink, producing lower-quality images.
− This mode reduces the amount of toner used for print jobs.
− You can use this feature for draft quality output.
80 Xerox
®
WorkCentre® 4265 Multifunction Printer
User Guide
Printing
Special Job Types
Special job types allow you to send a print job from your computer, then print it from the printer control
panel. Select special job types in the print driver, Printing Options tab, under Job Type.
Secure Print
Secure print allows you to associate a 4–10 digit passcode with a print job when sending it to the printer.
The job is held at the printer until you enter the passcode at the control panel.
When printing a series of secure print jobs, you can assign a default passcode in the Printing Preferences
of the print driver. Then you can use the default passcode for all print jobs sent from that computer. If
you must use a different passcode, you can override it in the application print driver.
Releasing a Secure Print
1. At the printer control panel, press the Job Status button.
2. Touch the Personal & Secure Jobs tab.
3. Touch the folder that holds the print job.
4. Enter the passcode number that you assigned to the print job using the keypad.
5. Touch the corresponding print job in the list, then touch Print.
Deleting a Secure Print
1. At the control panel, press the Job Status button.
2. Touch the Personal & Secure Jobs tab.
3. Touch the folder that holds the print job.
4. Enter the passcode number that you assigned to the print job using the keypad.
5. Touch OK.
6. Touch the corresponding print job in the list, then touch Delete.
Personal Print Job
Use the Personal Print job type to save a print job under your user name and print it from the printer
control panel. You do not need to enter a job name or passcode.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 81
Printing
Releasing a Personal Print Job
1. At the printer control panel, press the Job Status button.
2. Touch the Personal & Secure Jobs tab.
3. Touch the folder that holds the print job.
4. Touch Skip Passcode, then touch OK.
5. Touch the corresponding print job in the list, then touch Print.
Deleting a Personal Print
1. At the control panel, press the Job Status button.
2. Touch the Personal & Secure Jobs tab.
3. Touch the folder that holds the print job.
4. Touch the corresponding print job in the list, then touch Delete.
Sample Set
The Sample Set job type allows you to print a sample copy of a multiple-copy job and hold the
remaining copies at the printer. After you review the sample copy, you can select the job name from the
printer control panel to print the additional copies.
Releasing the Remaining Prints After Printing a Sample Set
1. At the printer control panel, press the Job Status button.
2. Touch the corresponding print job from the Active Jobs tab.
3. Touch Release.
The job prints, then is deleted from the printer hard drive.
82 Xerox
®
WorkCentre® 4265 Multifunction Printer
User Guide
Printing
Saved Jobs
You can use the controls in the Saved jobs window to save the job, or you can print and save the job for
future use.
Printing from Saved Jobs
1. At the control panel, press the Services button, then touch Reprint Saved Jobs.
2. Touch the name of the saved job that you want to print.
3. Touch OK.
4. Select the number of copies.
5. Press the green Start button.
6. After the job prints, to return to the list of saved jobs, touch Browse.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 83
Printing
Held Print Jobs
Jobs can be held or paused for various reasons. For example, if the printer is out of paper, the job holds.
If you send a sample job, the first copy of the job prints and the rest of the copies hold until you release
them. If the system administrator has configured the Hold All Jobs feature, any job sent to the printer is
held until you release it.
Releasing Held Print Jobs
1. At the control panel, press the Job Status button.
2. Touch Active Jobs.
3. To determine why a job was held, touch the job, then touch Details.
4. To release a held job, touch the job, then touch Release.
5. To release all held jobs, touch Release All Jobs.
84 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Printing from a USB Flash Drive
You can print .pdf, .ps, .pcl, .prn, .tiff, and .xps files directly from a USB Flash drive.
Notes:
• If USB ports are disabled, you cannot use a USB card reader for authentication, update the
software, or print from a USB Flash drive.
• The system administrator must set up this feature before you can use it. For details, see the
System Administrator Guide at www.xerox.com/office/WC4265docs.
To print from a USB Flash drive:
1. Insert your USB Flash drive in a USB port on the printer. The Print from USB window appears.
The list at the bottom of the window displays the folders and printable files on the USB Flash drive.
2. To scroll through the list and locate the printable file, next to the list, use the arrows.
3. If the print file is in a folder, to open the folder, touch the name.
4. Touch the name of the printable file.
5. Select the number of copies, paper size, paper color, paper type, 2-sided printing, and finishing
options.
6. Press the green Start button.
7. To go back to the last screen, touch Back.
8. To look for other folders and printable files, touch Browse.
Printing
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 85
• Selecting Copy Settings ..................................................................................................................................................... 94
6
Copying
This chapter includes:
• Basic Copying ........................................................................................................................................................................ 88
®
WorkCentre® 4265 Multifunction Printer 87
erox
X
User Guide
Copying
• Adjusting Copying Options .............................................................................................................................................. 90
Basic Copying
This section includes:
• Document Glass .................................................................................................................................................................... 88
• Docum
• Docu
• Docu
1. To clear previous settings, press the yellow Clear All button on the control panel.
2. Load your original documents:
− Use the document glass for single pages or paper that cannot be fed using the document
− Use the document feeder for multiple or single pages. Remove any staples and paper clips from
3. Press the Services Home button, then touch Copy.
4. To enter the number of copies, use the alphanumeric keypad on the touch screen or the control
panel.
5. Change the copy settings as needed.
6. Press the green Start button.
ent Glass Guidelines ............................................................................................................................................. 89
ment Feeder ................................................................................................................................................................ 89
ment Feeder Guidelines .......................................................................................................................................... 89
feeder. Place the first page of the document face down, in the top left corner of the document
glass.
the pages and place them face up in the document feeder.
Notes:
• To pause or cancel a copy job, press the red Stop button on the control panel.
• To interrupt a copy job, at the control panel, press the Interrupt Printing button.
Document Glass
• Lift the document feeder cover and place the
first page face down in the upper left corner
of the document glass.
• Align the originals to the matching paper size
printed on the edge of the glass.
• The document glass accommodates original
sizes up to 216 x 356 mm (8.5 x 14 in.).
• The document glass automatically detects
Legal or Letter/A4 and smaller paper sizes.
88 Xerox
®
WorkCentre® 4265 Multifunction Printer
User Guide
Document Glass Guidelines
The document glass accommodates original sizes up to 216 x 356 mm (8.5 x 14 in.).
To copy or scan the following types of originals, use the document glass rather than the duplex
automatic document feeder.
• Paper with paper clips or staples attached
• Paper with wrinkles, curls, folds, tears, or notches
• Coated or carbonless paper or items other than paper such as cloth or metal
• Envelopes
• Books
Document Feeder
• Insert originals face up, with page one on top.
• Adjust the paper guides so they fit against the
originals.
• The document feeder accepts paper
weights from 50–105 g/m² (12.5–28 lb.)
for 2-sided pages.
• The document feeder accepts paper sizes from
145 x 145 mm (5.7 x 5.7 in.) through 216 x
356 mm (8.5 x 14 in.) for 1-sided pages, and
176 x 250 (6.93 x 9.84 in.) through 216 x
356 mm (8.5 x 14 in.) for 2-sided pages.
• The maximum feeder capacity is
approximately 100 sheets of 75 g/m² paper.
• The document feeder automatically detects
Legal or Letter/A4 size paper.
Copying
Document Feeder Guidelines
When loading originals into the duplex automatic document feeder, follow these guidelines:
• Insert originals face up with the top of the page entering the feeder first.
• Only place loose sheets of paper in the duplex automatic document feeder.
• Adjust the paper guides so that they fit against the originals.
• Only Insert paper in the duplex automatic document feeder when ink on the paper is dry.
• Do not load originals above the MAX fill line.
®
Xerox
WorkCentre® 4265 Multifunction Printer 89
User Guide
Copying
• Finishing ................................................................................................................................................................................... 93
Adjusting Copying Options
This section includes:
• Basic Settings ......................................................................................................................................................................... 91
• Image-Quality Settings ..................................................................................................................................................... 92
You can adjust numerous options for your copy jobs, specify characteristics of the original documents,
and customize the output. For details, see Basic Copying on page 91.
You can also modify the default settings for many options. For details, see Selecting Default Copy
Settings on page 94.
90 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Copying
• Setting 2-Sided Copying ................................................................................................................................................... 91
Basic Settings
This section includes:
• Selecting a Paper Tray ....................................................................................................................................................... 91
• Making the Image Lighter or Darker ........................................................................................................................... 91
Selecting a Paper Tray
1. At the printer control panel, press the Services Home button.
2. Touch Copy.
3. Touch the Copy tab.
4. For Paper Supply, touch the desired tray.
5. Touch OK.
Making the Image Lighter or Darker
1. At the printer control panel, press the Services Home button.
2. Touch Copy.
3. Touch More Features > Lighten/Darken.
4. Adjust the sliders up or down as needed.
5. Touch OK.
Setting 2-Sided Copying
1. At the printer control panel, press the Services Home button.
2. Touch Copy.
3. Under the Copy tab, touch 2-Sided Copying.
4. Touch an option.
5. Touch OK.
Xerox
®
WorkCentre® 4265 Multifunction Printer 91
User Guide
Copying
• Automatically Suppressing Background Variation ................................................................................................ 92
Image-Quality Settings
This section includes:
• Specifying the Original Type ........................................................................................................................................... 92
• Adjusting Brightness ........................................................................................................................................................... 92
Specifying the Original Type
The printer optimizes the image quality of the copies based on the type of images in the original
document and how the original was created.
To specify the original type:
1. Press the Services Home button, then touch Copy.
2. Touch More Features > Original Type.
3. Select an option.
4. Touch OK.
Adjusting Brightness
1. Press the Services Home button, then touch Copy.
2. Touch More Features > Lighten/Darken.
3. Adjust the sliders up or down as needed.
4. Touch OK.
Automatically Suppressing Background Variation
When scanning originals printed on thin paper, text or images printed on one side of the paper can be
seen on the other side. Use the Auto Suppression setting to reduce the sensitivity of the printer to
variations in light background colors.
To change this setting:
1. Press the Services Home button, then touch Copy.
2. Touch More Features > Background Suppression.
3. Under Background Suppression, touch Auto Suppression.
4. Touch OK.
92 Xerox
®
WorkCentre® 4265 Multifunction Printer
User Guide
Copying
Finishing
Collated Copies
You can automatically collate multi-page copy jobs. For example, when making three 1-sided copies of a
six-page document, the copies are printed in this order:
1, 2, 3, 4, 5, 6; 1, 2, 3, 4, 5, 6; 1, 2, 3, 4, 5, 6
Uncollated copies print in the following order:
1, 1, 1, 2, 2, 2, 3, 3, 3, 4, 4, 4, 5, 5, 5, 6, 6, 6
To select Collate options:
1. At the printer control panel, press the Services Home button.
2. Touch Copy.
3. Touch Finishing, then select an option.
− Collated turns on collation for all copies made, regardless of where the originals are placed.
− Uncollated turns off collation.
Stapling Copies
If your printer has a finisher, it can staple your copies.
To select stapling:
1. Press the Services Home button, then touch Copy.
2. Touch Finishing, then select an option.
3. Touch OK.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 93
Copying
• Advanced Copying .............................................................................................................................................................. 99
Selecting Copy Settings
This section includes:
• Output Adjustments ........................................................................................................................................................... 94
• Output Format Settings .................................................................................................................................................... 96
• ID Card Copying ................................................................................................................................................................... 98
Output Adjustments
Reducing or Enlarging the Image
You can reduce the image to as little as 25% of its original size or enlarge it as much as 400%.
To reduce or enlarge the image:
1. Press the Services Home button, then touch Copy.
2. Touch More Features > Reduce/Enlarge.
3. Touch an option.
− To reduce or enlarge the percentage incrementally, touch Plus (+) or Minus (-).
− To reduce or enlarge the percentage incrementally, touch the arrows.
− To reduce or enlarge the percentage using the alphanumeric keypad, touch the current
displayed value.
4. Touch OK.
Specifying the Size of the Original
To scan the correct area of the original, specify the original size.
1. Press the Services Home button, then touch Copy.
2. Touch More Features > Original Size.
3. Touch an option.
− Auto Detect: The printer detects the size of the original document.
− Preset Scan Area: You can specify the area to scan when it matches a standard paper size.
− Custom Scan Area: You can specify the height and width of the area to scan.
− Mixed Size Originals: You can scan standard-size originals of varying sizes.
4. Touch OK.
94 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Copying
Erasing the Edges of Copies
You can erase content from the edges of your copies by specifying the amount to erase on the right, left,
top, and bottom edges.
To erase edges on copies:
1. Press the Services Home button, then touch Copy.
2. Touch More Features > Edge Erase.
3. Select an option.
4. Touch OK.
Page Layout
You can use Page Layout to place a defined number of pages on one or both sides of the paper.
Note: Page Layout is disabled unless a preset Original Size is selected.
To specify the page layout:
1. Press the Services Home button, then touch Copy.
2. Touch More Features > Page Layout.
3. Select an option.
4. For Paper Supply, touch the desired tray.
5. Touch OK.
Shifting the Image
You can change the placement of an image on the copy page. For Image Shift to function correctly,
position originals as follows.
• For the Document Feeder, position originals face up, short edge entering the feeder first.
• For Document Glass, position originals face down in the back-left corner of the document glass with
the short edge to the left.
To change the placement of the image:
1. Press the Services Home button, then touch Copy.
2. Touch More Features > Image Shift.
3. Select an option.
4. Touch OK.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 95
Copying
• Adding Transparency Separators .................................................................................................................................. 97
Output Format Settings
This section includes:
• Selecting Book Copying ..................................................................................................................................................... 96
• Creating a Booklet ............................................................................................................................................................... 96
• Including Covers ................................................................................................................................................................... 97
Selecting Book Copying
When copying a book, magazine, or other bound document, you can copy either the left or right page
onto a single sheet of paper. You can copy both the left and right pages onto two sheets of paper, or as
a single image on one sheet of paper.
Note: Book Copying is disabled unless a preset Original Size is selected.
To set up book copying:
1. Press the Services Home button, then touch Copy.
2. Touch More Features > Book Copying.
3. Touch an option, then touch OK.
Creating a Booklet
You can print copies in booklet format. The booklet feature reduces the original page images to fit two
images on each side of the printed page.
Note: In this mode, the printer scans all of the originals before printing the copies.
To create a booklet:
1. Press the Services Home button, then touch Copy.
2. Touch More Features> Booklet Creation.
3. Touch On.
4. Make selections as needed.
5. Touch OK.
96 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Copying
Including Covers
You can print the first and last pages of your copy job on different paper, such as colored or heavyweight
paper. The printer selects the paper from a different tray. The covers can be blank or printed.
Notes:
• Ensure that the paper used for the covers is the same as the paper used for the rest of the
document.
• If Booklet Creation is turned off or the paper supply is set to Auto Select, Covers Options are
unavailable.
To select the type of covers and the tray to use for the cover paper:
1. Press the Services Home button, then touch Copy.
2. Under Paper Supply, touch the tray containing the paper for the body pages of the job.
3. Touch OK.
4. Touch More Features > Covers.
5. Touch an option, then touch OK.
Adding Transparency Separators
You can add blank sheets of paper between each printed transparency. Ensure that the size and
orientation of the separators is the same as the transparencies.
Note: If the paper supply is set to Auto Select, you cannot add transparency separators.
To add transparency separators:
1. Press the Services Home button, then touch Copy.
2. Touch More Features > Transparency Separators.
3. Select an option.
− Off: This option does not insert a page between the transparencies.
− Blank: This option inserts a blank page between the transparencies.
− Printed: This option inserts a printed sheet of paper between the transparencies.
4. Under Paper Supply, touch the desired tray.
5. Touch OK.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 97
Copying
ID Card Copying
You can copy both sides of an ID card or small document onto one side of paper. Each side is copied
using the same location on the document glass. The printer stores both sides and prints them side by
side on the paper.
To copy an ID card:
1. Press the Services Home button, then touch ID Card Copy.
2. To change the options for paper supply, to lighten or darken an image or to turn on auto
suppression, in the ID Card Copy screen, touch Edit.
3. Lift the document cover.
4. Place the ID card, or a document smaller than half the selected paper supply size, in the upper left
corner of the document glass.
5. To enter the number of copies, use the alphanumeric keypad on the touch screen or the control
panel.
6. Press the green Start button.
7. Lift the document cover.
8. Turn over the document and position it in the upper left corner of the document glass.
9. Press the green Start button.
10. Lift the document cover and remove the ID card or document.
98 Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer
Copying
• Building a Copy Job............................................................................................................................................................. 99
Advanced Copying
This section includes:
Building a Copy Job
Use this feature to produce complex copy jobs that include a variety of originals requiring different copy
settings. Each segment of the job can have different copy settings. Once all the segments are
programmed, scanned, and temporarily stored in the printer, the copy job prints.
The Build Job screen displays information about the job such as the Segment #, Pages, and Quantity for
Final Job.
To build a copy job with multiple segments:
1. Press the Services Home button, then touch Copy.
2. Touch More Features > Build Job.
3. Touch On.
4. Touch Options.
a. Select or clear the Display Summary window between segments check box.
b. Select or clear the Turn Build Job Off after Job is Submitted check box.
5. Touch OK.
6. Program and copy the first segment.
a. Load the originals for the first segment.
b. Press the green Start button.
7. If a password is required, contact the system administrator.
8. Program and copy additional segments.
a. Load the originals for the next segment.
b. When the Build Job screen appears, touch Program Next Segment.
c. Press the green Start button.
9. Repeat the previous step for each remaining segment.
10. At any time, you can touch Delete All Segments to modify the job.
11. When all of the segments have been programmed and copied, touch Submit the Job.
If necessary, touch Delete > Delete Job to cancel the job.
Xerox
User Guide
®
WorkCentre® 4265 Multifunction Printer 99
Loading...