Xerox WorkCentre 4265 Administrator's Guide

Xerox® WorkCentre® 4265 Multifunction Printer Imprimante multifonction

System Administrator Guide Guide de l’administrateur système

Español Guía del administrador del sistema

Português Guia de Administração do Sistema

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Document version 1.0: October 2014

BR11646_en-us

Contents

1 Introduction 9

Overview ............................................................................................................................................................................... 10

Configuration Steps ................................................................................................................................................. 10

More Information ............................................................................................................................................................. 11

2. Initial Setup 13

Physically Connecting the Printer .............................................................................................................................. 14

Assigning a Network Address ...................................................................................................................................... 15

Accessing Administration and Configuration Settings ..................................................................................... 16

Accessing the Control Panel as a System Administrator ......................................................................... 16

Accessing CentreWare Internet Services as a System Administrator ................................................ 16

Initial Setup at the Control Panel ...................................................................................................................... 17

Initial Setup in CentreWare Internet Services ...................................................................................................... 18

Accessing CentreWare Internet Services ........................................................................................................ 18

Assigning a Printer Name and Location ......................................................................................................... 18

Printing the Configuration Report ..................................................................................................................... 18

Restricting Access to the Printer ......................................................................................................................... 19

Using the Configuration Page ............................................................................................................................. 19

Selecting Services to Appear on the Touch Screen .................................................................................... 19

Changing the System Administrator Password ................................................................................................... 20

3. Network Connectivity 21

TCP/IP .................................................................................................................................................................................... 22

Enabling TCP/IP ......................................................................................................................................................... 22

Configuring the Network Address Manually at the Control Panel ...................................................... 22

Configuring DNS Settings at the Control Panel .......................................................................................... 23

Configuring IP Settings in CentreWare Internet Services ....................................................................... 23

SLP ...........................................................................................................................................................................................

Configuring SLP ......................................................................................................................................................... 25

SNMP ..................................................................................................................................................................................... 26

Enabling SNMP .......................................................................................................................................................... 26

Configuring SNMP Advanced Settings ............................................................................................................ 26

Configuring SNMPv3 ....................................................................................................................................................... 27

Configuring SNMPv1/v2c with SNMPv3 ......................................................................................................... 27

Configuring SSDP .............................................................................................................................................................. 28

WINS ...................................................................................................................................................................................... 29

Configuring WINS .................................................................................................................................................... 29

Configuring LPR/LPD ....................................................................................................................................................... 30

Raw TCP/IP Printing ......................................................................................................................................................... 31

Configuring Raw TCP/IP Settings ...................................................................................................................... 31

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Contents

Configuring IPP .................................................................................................................................................................. 32

LDAP Server ......................................................................................................................................................................... 33

Editing LDAP Server Information ....................................................................................................................... 33

Adding or Editing an LDAP Server ..................................................................................................................... 35

HTTP ....................................................................................................................................................................................... 37

Enabling HTTP at the Control Panel ................................................................................................................. 37

Configuring HTTP Settings in CentreWare Internet Services ................................................................ 37

Enabling or Disabling HTTP Web Services ..................................................................................................... 38

Proxy Server ......................................................................................................................................................................... 39

Configuring the Proxy Server ............................................................................................................................... 39

WSD ........................................................................................................................................................................................ 40

Enabling WSD ............................................................................................................................................................ 40

Configuring AirPrint ......................................................................................................................................................... 41

Configuring SNTP ............................................................................................................................................................. 42

Wireless Network Connection ...................................................................................................................................... 43

Connecting to a Wireless Network Using the Wireless Install Wizard ....................................................... 44

Connecting to a Wireless Network Manually ........................................................................................................ 45

Configuring the Printer for Wireless LAN WPA-Enterprise ...................................................................... 45

Configuring the Printer for Open System ....................................................................................................... 46

Configuring the Printer for Shared Key or WPA/WPA2-Personal ......................................................... 46

Configuring Wi-Fi Direct ................................................................................................................................................ 47

4. Security 49

Setting Access Rights ...................................................................................................................................................... 50

Authentication ........................................................................................................................................................... 50

Setting the Login Method .....................................................................................................................................

Configuring Authentication Settings ....................................................................................................................... 52

Configuring Local Authentication Settings ................................................................................................... 52

Configuring Network Authentication Settings ............................................................................................. 53

Configuring Convenience Authentication Settings .................................................................................... 54

Configuring Smart Card Authentication Settings ....................................................................................... 55

Creating a Passcode ................................................................................................................................................ 57

About User Permissions .................................................................................................................................................. 58

Configuring User Roles ........................................................................................................................................... 58

Enabling Xerox

Standard Accounting ................................................................................................................... 59

Configuring the Log Out Confirmation Screen .................................................................................................... 60

Secure HTTP (SSL) ............................................................................................................................................................ 61

Enabling HTTPS (SSL) ............................................................................................................................................. 61

FIPS 140-2 ........................................................................................................................................................................... 62

Enabling FIPS 140 Mode and Checking for Compliance ......................................................................... 62

IP Filtering ............................................................................................................................................................................ 63

Enabling IP Filtering ................................................................................................................................................ 63

Managing the Audit Log ................................................................................................................................................ 64

IPsec ....................................................................................................................................................................................... 65

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Configuring IPsec ..................................................................................................................................................... 65

802.1X ................................................................................................................................................................................... 66

Configuring 802.1X in CentreWare Internet Services ............................................................................... 66

System Timeout ................................................................................................................................................................ 68

Setting System Timeout Values ......................................................................................................................... 68

Overwriting Image Data ................................................................................................................................................ 69

Manually Deleting Image Data.......................................................................................................................... 69

Scheduling Routine Deletion of Image Data ............................................................................................... 70

Immediate Job Overwrite ..................................................................................................................................... 70

USB Port Security .............................................................................................................................................................. 71

Enabling or Disabling USB Ports ......................................................................................................................... 71

Displaying or Hiding Network Settings .................................................................................................................... 72

Security Certificates ......................................................................................................................................................... 73

Machine Digital Certificate .................................................................................................................................. 73

Installing a Trusted CA Certificate .................................................................................................................... 74

5. Printing 75

Managing Banner Page Printing Options ............................................................................................................... 76

Enabling Banner Page Printing in CentreWare Internet Services ........................................................ 76

Printing an Error Page ..................................................................................................................................................... 77

Configuring Default Print Settings ............................................................................................................................ 78

Enabling Print Spooling Settings ................................................................................................................................ 79

Printing Reports ................................................................................................................................................................. 80

Configuring Secure Print Settings .............................................................................................................................. 81

Configuring Secure Print ........................................................................................................................................ 81

UNIX, Linux, and AS/400 Printing ............................................................................................................................. 82

Xerox

Printer Manager ......................................................................................................................................... 82

Printing from a Linux Workstation .................................................................................................................... 83

Adding the Printer .................................................................................................................................................... 83

Printing with CUPS ................................................................................................................................................... 83

AS/400 ........................................................................................................................................................................... 84

Print from USB ................................................................................................................................................................... 85

Enabling Print from USB ........................................................................................................................................ 85

Setting the Delete Held Job After Timer ................................................................................................................. 86

6. Copying 87

Changing the Default Copy Settings ....................................................................................................................... 88

Specifying Default Copy Settings in CentreWare Internet Services ................................................... 88

Setting Defaults for Covers at the Control Panel ........................................................................................ 88

Setting Defaults for Transparency Separators at the Control Panel .................................................. 88

Changing the Feature Order on the Control Panel .................................................................................... 89

Showing, Locking, and Hiding Copy Features on the Control Panel ................................................... 89

Managing User Presets at the Control Panel ................................................................................................ 89

Changing the Paper Supply Auto Select Policy at the Control Panel ................................................. 90

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Contents

Reducing or Enlarging Presets on the Control Panel ................................................................................. 90

Limiting Access to Copying ........................................................................................................................................... 91

Managing Access to 1-Touch Services and Presets ............................................................................................ 92

Specifying ID Card Copy Settings ............................................................................................................................. 93

7. Scanning 95

Scanning to an Email Address ..................................................................................................................................... 96

Email ....................................................................................................................................................................................... 97

Accessing the Email Setup Page ........................................................................................................................ 97

Configuring SMTP Server Settings .................................................................................................................... 97

Editing Optional Email Settings.......................................................................................................................... 98

Workflow Scanning ........................................................................................................................................................ 100

Creating a Local Template for Workflow Scanning ................................................................................. 100

Configuring a Remote Template Pool for Workflow Scanning ........................................................... 100

Configuring File Repository Settings .............................................................................................................. 101

Configuring Template Pool Refresh ................................................................................................................ 105

Configuring a Validation Server ....................................................................................................................... 106

Enabling Job Log ..................................................................................................................................................... 107

Setting Scanned Image File Naming Conventions .................................................................................. 107

Hiding/Showing Default Template ................................................................................................................. 107

Setting Template Display Settings for the Control Panel ..................................................................... 108

Configuring the Default Template .................................................................................................................. 108

Hiding/Showing Default Template ................................................................................................................. 110

Scan to USB ....................................................................................................................................................................... 111

Enabling Scan to USB ........................................................................................................................................... 111

Scanning to a User Home Folder ............................................................................................................................. 112

Enabling Remote Scanning using TWAIN ............................................................................................................ 114

Configuring Scan To Destination ............................................................................................................................. 115

Before You Begin .................................................................................................................................................... 115

Configuring Default Scan Settings .................................................................................................................. 115

Setting the Default Scan To View to Favorites .......................................................................................... 115

8. Faxing 117

Fax Overview ..................................................................................................................................................................... 118

Fax ......................................................................................................................................................................................... 119

Configuring Fax Settings from CentreWare Internet Services ............................................................ 119

Configuring Required Fax Settings at the Control Panel ....................................................................... 121

Fax Security ............................................................................................................................................................... 121

Setting Fax Defaults .............................................................................................................................................. 122

Fax Forwarding ........................................................................................................................................................ 124

Fax Polling .................................................................................................................................................................. 125

Fax Mailboxes .......................................................................................................................................................... 125

Fax Reports ................................................................................................................................................................ 126

LAN Fax ............................................................................................................................................................................... 127

9. Accounting 129

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Contents

Xerox® Standard Accounting ..................................................................................................................................... 130

Enabling Xerox

Standard Accounting ......................................................................................................... 130

Setting Service Tracking Options ..................................................................................................................... 131

Adding a User and Setting Usage Limits ...................................................................................................... 131

Assigning Users to an Account ......................................................................................................................... 132

Usage Limits ............................................................................................................................................................. 133

Network Accounting ...................................................................................................................................................... 135

Enabling Network Accounting ........................................................................................................................... 135

Setting Network Accounting Workflow Options ........................................................................................ 136

Configuring Accounting Prompts ..................................................................................................................... 136

Configuring Validation Policies and Print Job Exceptions ..................................................................... 137

Enabling Accounting in Print Drivers ...................................................................................................................... 138

Enabling Accounting in a Windows Print Driver ........................................................................................ 138

Enabling Accounting in an Apple Macintosh Print Driver...................................................................... 139

10. Administrator Tools 141

Monitoring Alerts and Status ..................................................................................................................................... 142

Alert Notification .................................................................................................................................................... 142

Energy Saving Settings ................................................................................................................................................. 143

Setting the Power Saver Mode Timers in CentreWare Internet Services ....................................... 143

Entry Screen Defaults .................................................................................................................................................... 144

Smart eSolutions and Billing Information ........................................................................................................... 145

Smart eSolutions ..................................................................................................................................................... 145

View Usage and Billing Information .............................................................................................................. 147

Cloning ................................................................................................................................................................................

Creating a Clone File ............................................................................................................................................. 148

Installing a Clone File ........................................................................................................................................... 148

Address Books .................................................................................................................................................................. 149

Device Address Book ............................................................................................................................................. 149

Network Address Book .......................................................................................................................................... 153

LAN Fax Address Book .......................................................................................................................................... 153

Font Management Utility ........................................................................................................................................... 154

Customizing Printer Contact Information ........................................................................................................... 155

Xerox Online Support .................................................................................................................................................... 156

Displaying Xerox Online Support ..................................................................................................................... 156

Restarting the Printer in CentreWare Internet Services ................................................................................. 157

Resetting the Printer to Factory Default Settings............................................................................................. 158

Updating the Printer Software .................................................................................................................................. 159

Determining the Printer Software Version ................................................................................................... 159

Enabling Upgrades ................................................................................................................................................. 159

Updating the Software Using a USB Flash Drive ...................................................................................... 159

Installing Software Upgrades in CentreWare Internet Services ........................................................ 160

148

11. Customization and Expansion 161

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Contents

Xerox Extensible Interface Platform....................................................................................................................... 162

Enabling Extensible Services .............................................................................................................................. 162

Managing Scan Templates ......................................................................................................................................... 163

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Introduction

This chapter includes:

• Overview .................................................................................................................................................................................. 10

• More Information ................................................................................................................................................................ 11

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Introduction

Overview

This guide is designed for a system administrator with network administrator rights who understands networking concepts and has experience creating and managing network user accounts.

Use this guide to help you install, configure, and manage your printer on a network.

Notes:

• Network features are not available when you are connected over USB.

• Embedded fax features are not available for all printer models.

Configuration Steps

When you configure the printer for the first time, complete the following tasks.

1. Connect your printer to a network with an Ethernet cable.

2. Confirm that your network recognizes your printer. By default, the printer receives an IP address from a DHCP server over a TCP/IP network. If you have a different type of network or want to assign a static IP address, see TCP/IP on page 22.

3. Complete the installation wizard that launches automatically the first time the printer powers on. The installation wizard helps you configure basic printer settings such as your location, time zone, and date and time preferences.

4. To view the new IP address and ensure that the connection is successful, print a Configuration Report. For details, see Configuration Report on page 18.

5. To access CentreWare Internet Services, open a Web browser, then type the IP address for your printer. CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser. For details, see Accessing CentreWare Internet Services on page 16.

Note: You can access most configuration settings in CentreWare Internet Services on the Properties

tab.

6. Print the Configuration Checklist. The Configuration Checklist provides space for you to write down important information as you go through the configuration process. Use it to record information about your network settings, including passwords, network paths, and server addresses.

7. Configure authentication. For details, see Setting Up Access Rights on page 50.

8. Configure Security. For details, see Security on page 49.

9. Enable services in CentreWare Internet Services. For details, see User Permissions on page 58.

10. Configure Print, Copy, Scan, and Fax features. For details, see Printing on page 75, Copying on page 87, Scanning on page 95, and Faxing on page 117.

11. Configure Accounting. For details, see Accounting on page 129.

Note: Not all printer models support these features.

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More Information

You can obtain more information about your printer from these sources:

Resource Location

Introduction

Installation Guide

Other documentation for your printer www.xerox.com/office/WC4265docs

Technical support information for your printer; including online technical support, Online Support Assistant, and driver downloads.

Information about menus or error messages

Information Pages Print from the control panel, or from CentreWare

CentreWare Internet Services documentation

Order supplies for your printer www.xerox.com/office/WC4265supplies

A resource for tools and information, including interactive tutorials, printing templates, helpful tips, and customized features to meet your individual needs.

Local sales and support center www.xerox.com/office/worldcontacts

Printer registration www.xerox.com/office/register

Xerox® Direct online store www.direct.xerox.com/

Packaged with the printer.

www.xerox.com/office/WC4265support

Press the control panel Help (?) button.

Internet Services, click Status > Information Pages.

In CentreWare Internet Services, click Help.

www.xerox.com/office/businessresourcecenter

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Initial Setup

This chapter includes:

• Physically Connecting the Printer ................................................................................................................................. 14

• Assigning a Network Address .......................................................................................................................................... 15

• Accessing Administration and Configuration Settings ........................................................................................ 16

• Initial Setup in CentreWare Internet Services ......................................................................................................... 18

• Changing the System Administrator Password ....................................................................................................... 20

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Initial Setup

Physically Connecting the Printer

1. Connect the power cord to the printer, and plug it into an electrical outlet.

2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer. Connect the other end of the cable to a correctly configured network port.

3. If your printer has fax installed, connect it to a correctly configured telephone line.

4. Turn on the printer.

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Initial Setup

Assigning a Network Address

The printer acquires a network address automatically from a DHCP server by default. To assign a static IP address, configure DNS server settings. To configure other TCP/IP settings, see TCP/IP on page 22.

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Initial Setup

Accessing Administration and Configuration Settings

You can access the administration and configuration settings from the Tools tab on the control panel or from the Properties tab in CentreWare Internet Services. The control panel consists of a touch screen and buttons you press to control the functions available on the printer. CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser.

The administrator password is required when accessing locked settings in CentreWare Internet Services or at the control panel. Most printer models have a default configuration that restricts access to some settings. Access is restricted for settings on the Properties tab in CentreWare Internet Services, and settings on the Tools tab on the control panel touch screen.

Accessing the Control Panel as a System Administrator

1. At the printer control panel, press the Log In/Out button.

2. Type admin and touch Next.

3. Type the administrator password, then touch Done. The default password is 1111.

Accessing CentreWare Internet Services as a System Administrator

Before you begin:

• Locate your printer IP address using the Configuration Report. For details, see Printing the

Configuration Report on page 18.

• Ensure that TCP/IP and HTTP are enabled. If you disabled either of these protocols, enable them at the control panel before accessing CentreWare Internet Services.

• Many features in CentreWare Internet Services require an administrator user name and password. The system administrator user name is admin and the default password is 1111.

Accessing CentreWare Internet Services

At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return.

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Initial Setup

Initial Setup at the Control Panel

Installation Wizard

The Installation wizard starts the first time you turn on the printer. The wizard prompts you with a series of questions to help you configure basic printer settings.

Note: You can change these settings at any time.

For details, see the User Guide for your printer.

Setting Altitude Adjustment

Atmospheric pressure, determined by altitude, can affect print quality. If the printer is located at an elevation greater than 8000 feet or 2436 meters, to improve print quality, you can use Altitude Adjustment.

To set Altitude Adjustment:

1. At the printer control panel, press the Machine Status button.

2. Touch Tools > Device Settings > General > Altitude Adjustment.

3. Touch On, then touch OK.

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System Administrator Guide

Initial Setup

Initial Setup in CentreWare Internet Services

CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser.

Before you begin:

• TCP/IP and HTTP must be enabled to access CentreWare Internet Services. If you disable either of these services, enable them at the printer before accessing CentreWare Internet Services.

• Locate your printer IP address using the Configuration Report.

Note: If your printer is locked, type the system administrator user name and password to access the

Properties tab. The administrator user name is admin and the default password is 1111.

Accessing CentreWare Internet Services

At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return.

Assigning a Printer Name and Location

The Description page displays the printer model information and product code or serial number. It also provides a place to assign a name and location to the printer. Asset tags let you enter unique identifiers for inventory management.

1. In CentreWare Internet Services, click Properties > Description.

2. For Machine Name, type a name for the printer.

3. For Location, type the location of the printer.

4. For Customer Asset Tag Number and Xerox

Asset Tag Number, type unique identifiers as needed.

5. To enter a physical location or address for the printer, in the Geo-Location field, enter the geographic latitude and longitude coordinates in decimal form.

6. Click Apply.

Printing the Configuration Report

The Configuration Report lists all current settings of the printer. A configuration report prints at startup by default.

1. In CentreWare Internet Services, click Properties > Services.

2. Click Printing > Reports.

3. For Configuration Report, click Print.

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Initial Setup

Restricting Access to the Printer

You can lock or unlock the printer by selecting preset services and tools permissions for non-logged-in users.

1. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting.

2. Click User Permissions.

3. To configure Guest User roles, click the Pencil icon.

4. To define Access Rights to Services, Pathways, and Tools for Guest User, for Service/Pathway options, select the radio button.

5. Click Save.

Using the Configuration Page

The Configuration page displays the current configuration. Use the Configuration page to help you install your printer successfully.

1. In CentreWare Internet Services, click Properties > General Setup > Configuration.

2. To print the configuration report, click Print System Data List.

Selecting Services to Appear on the Touch Screen

Services must be enabled before they can be managed through the Tools and Feature Access page. A standard service is a service that comes standard with the printer. An extensible service is an optional, third-party service installed on the printer.

To specify the services to display on the touch screen:

1. In CentreWare Internet Services, click Properties > Services > Display.

2. To select all of the services in the list to appear on the touch screen, click Show All.

3. To hide all of the services in the list so that none appear on the touch screen, click Hide All.

4. To select individual services to appear on the touch screen, for Displayed, select the services that you want to display.

5. Click Apply.

To rearrange the services on the touch screen, select the service, then click the Move Up or Move Down arrow.

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Initial Setup

Changing the System Administrator Password

Xerox recommends that you change the default system administrator password after you configure the printer. Be sure to store the password in a secure location. The default password is 1111.

1. In CentreWare Internet Services, click Properties.

2. Click Maintenance > Administrator Password.

3. Type the password, then type the password again to verify.

4. To save the new password, for Select to save new password, select the check box.

5. Click Save.

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Network Connectivity

This chapter includes:

• TCP/IP ....................................................................................................................................................................................... 22

• SLP .............................................................................................................................................................................................. 25

• SNMP ......................................................................................................................................................................................... 26

• Configuring SNMPv3 .......................................................................................................................................................... 27

• Configuring SSDP ................................................................................................................................................................. 28

• WINS ......................................................................................................................................................................................... 29

• Configuring LPR/LPD .......................................................................................................................................................... 30

• Raw TCP/IP Printing ............................................................................................................................................................ 31

• Configuring IPP ..................................................................................................................................................................... 32

• LDAP Server ............................................................................................................................................................................ 33

• HTTP .......................................................................................................................................................................................... 37

• Proxy Server ............................................................................................................................................................................ 39

• WSD ........................................................................................................................................................................................... 40

• Configuring AirPrint ............................................................................................................................................................ 41

• Configuring SNTP ................................................................................................................................................................ 42

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Network Connectivity

TCP/IP

This section includes:

• Enabling TCP/IP .................................................................................................................................................................... 22

• Configuring the Network Address Manually at the Control Panel .................................................................. 22

• Configuring DNS Settings at the Control Panel ...................................................................................................... 23

• Configuring IP Settings in CentreWare Internet Services .................................................................................. 23

Computers and printers primarily use TCP/IP protocols to communicate over an Ethernet network. Generally, Macintosh computers use either TCP/IP or the Bonjour protocol to communicate with a network printer. For Macintosh OS X systems, TCP/IP is preferred. Unlike TCP/IP, however, Bonjour does not require printers or computers to have IP addresses.

With TCP/IP protocols, each printer and computer must have a unique IP address. Many networks and cable and DSL routers have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP server automatically assigns an IP address to every computer and printer on the network that is configured to use DHCP.

If you use a Cable or DSL router, see the documentation for your router for information on IP addressing.

Enabling TCP/IP

1. At the printer control panel, press the Machine Status button.

2. To access this feature at the control panel, log in as an administrator.

3. Touch Tools > Network Settings > TCP/IP Settings.

4. Touch TCP/IP Enablement.

5. For IPv4 or IPv6, touch Enable, then touch OK.

Note: By default, TCP/IP is enabled. If you disable TCP/IP, enable it at the printer control panel

before you access CentreWare Internet Services.

Configuring the Network Address Manually at the Control Panel

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.

2. Touch Network Settings > TCP/IP Settings.

3. Touch Dynamic Addressing.

4. Touch Disabled, then touch OK.

5. Touch IPv4, then type the IPv4 address, gateway address, and network mask. After each address, touch OK.

6. When finished, touch OK.

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Network Connectivity

Configuring DNS Settings at the Control Panel

Domain Name System (DNS) is a system that maps host names to IP addresses.

1. At the printer control panel, press the Machine Status button.

2. Touch Tools > Network Settings > TCP/IP Settings.

3. Touch DNS Configuration.

a. Touch Host Name.

b. Type a host name.

c. Touch OK.

d. To close the screen, touch X.

Note: If DHCP is enabled, your DHCP server can provide the following information.

e. Touch Domain Name, then touch the Requested Domain Name field. To type the domain

name, use the touch screen keypad.

f. Touch OK.

g. To close the screen, touch X.

4. Touch DNS Servers. a. Touch Primary DNS Server, then type the server address. Touch OK.

b. Touch Alternate DNS Server #1, then type the server address. Touch OK.

c. Touch Alternate DNS Server #2, then type the server address. Touch OK. d. To close the screen, touch X.

Configuring IP Settings in CentreWare Internet Services

If your printer has a valid network address, you can configure TCP/IP settings in CentreWare Internet Services. For details, see Assigning a Network Address on page 15.

Configuring IPv4

You can use IPv4 or IPv6 in addition to or in place of the other.

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.

2. Click TCP/IP.

3. For Protocol, select Enabled.

4. For Host Name, type a unique name for your printer.

5. For IP Address Resolution, select an option. Fields that appear depend on the option that you select.

− STATIC disables dynamic addressing and allows you to type a static IP address. Type the

Machine IP Address, Subnet Mask, and Gateway Address.

− BOOTP allows the printer to obtain an IP address from a BOOTP server that does not respond

to DHCP requests.

− DHCP allows your DHCP server to assign an IP address to the printer. Dynamic DNS

Registration is enabled.

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6. For Domain Name, type the domain name of your authentication server.

7. For DNS Configuration, type the IP address for up to three servers.

8. To send a release request to the DHCP and DNS servers, for Dynamic DNS Registration, select Enabled. If the servers grant the request, when the printer is turned off, the current IP address and dynamic DNS name are released.

9. For Zero-Configuration Networking, perform the following steps.

− To configure the printer to assign itself an address if a DHCP server does not provide one, for

Self Assigned Address, select Enabled.

− To allow users to see and connect to the printer using Bonjour, for Multicast DNS, select

Enabled.

10. Click Apply.

Configuring IPv6

IPv6 hosts can automatically configure themselves when connected to a routed IPv6 network using the Internet Control Message Protocol Version 6 (ICMPv6). ICMPv6 performs error reporting for IP along with other diagnostic functions. When first connected to a network, a host sends a link-local multicast router solicitation request for configuration parameters. If suitably configured, routers respond to this request with a router advertisement packet containing network-layer configuration parameters.

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.

2. Click TCP/IP.

3. To enable TCP/IPv6, for Protocol, select Enabled.

4. Under Default Dynamic Host Configuration Protocol (DHCP) Settings, select how DHCP operates for IPv6.

5. To specify an address manually, perform the following steps.

− For Manual Address, select Enabled.

− Select a Router Prefix from the menu, or to populate the prefix for manual entry address, click

Add.

6. To configure DNSv6, perform the following steps.

− Enter a valid IPv6 Domain Name.

− For Primary DNSv6 Server Address, enter an IP address.

− For Secondary DNSv6 Server Address, enter an IP address.

− To enable Dynamic DNSv6 Registration, select Enable.

7. Click Apply.

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SLP

Printers use Service Location Protocol (SLP) to announce and look up services on a local network without prior configuration. When SLP is enabled, the printer becomes a Service Agent (SA) and announces its services to User Agents (UA) on the network using SLP.

Directory Agents (DA) are components that cache services. They are used in larger networks to reduce the amount of traffic. DAs are optional. If a DA is present, then User Agents (UAs) and System Agents (SAs) are required to use it instead of communicating directly with the printer.

Configuring SLP

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.

2. Click SLP.

3. For Protocol, select Enable.

4. For Directory Agent, type the IP address for the Directory Agent (DA) as needed.

− To group services, under Scope 1, 2, and 3, type a name as needed. Printers cannot recognize

services that are in different scopes.

− For Message Type, select an option.

• Multicast: This option routes multicast packets between subnets for service discovery.

• Broadcast: If your network does not support multicast routing, select this option.

5. Under Multicast Radius, type a value from 0 through 255.

6. For Maximum Transmission Unit (MTU), type a value from 484 through 32768.

7. For Registration Lifetime, type a value in hours.

8. Click Apply.

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SNMP

Simple Network Management Protocol (SNMP) is a set of network protocols designed to allow you to manage and monitor devices on your network.

You can use the SNMP configuration pages in CentreWare Internet Services to:

• Enable or disable Authentication Failure Generic Traps.

• Enable SNMPv3 to create an encrypted channel for secure printer management.

• Assign privacy, authentication protocols, and keys to Administrative and key user accounts.

• Assign read and write access to User accounts.

• Limit SNMP access to the printer using hosts.

Enabling SNMP

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.

2. Click SNMP.

3. For Protocol, select Enable.

4. Click Apply.

Configuring SNMP Advanced Settings

You can add, edit, or delete IP and IPX addresses for Network Management workstations that receive traps from the printer.

Configuring SNMP Advanced Settings

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.

2. Click SNMP.

3. Click Add IP Address.

4. For IP Trap Destination Address, type the IP address of the host running the SNMP manager that receives traps.

5. Type the UDP Port Number.

6. To add the traps, perform the following steps.

− Under TRAP Community Name, type a name.

− Select the type of traps that the SNMP manager receives under Traps to be Received.

7. Click Apply.

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Configuring SNMPv3

SNMPv3 is the current standard version of SNMP defined by the Internet Engineering Task Force (IETF). It provides three important security features:

• Message integrity to ensure that a packet has not been tampered with in transit

• Authentication to verify that the message is from a valid source

• Encryption of packets to prevent unauthorized access

Configuring SNMPv1/v2c with SNMPv3

SNMP version 1 (SNMPv1) is the initial implementation of the SNMP protocol. SNMPv1 operates over protocols such as User Datagram Protocol (UDP), IP, and Novell Internet Packet Exchange (IPX).

SNMPv2c includes improvements in performance, confidentiality, and manager-to-manager communications over SNMPv1, however it uses the simple-community based security scheme of SNMPv1.

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.

2. Click SNMPv3.

3. For Allow SNMPv3 with SNMPv1/v2c, select Enable.

4. For SNMPv3, select Enable.

Note: Some options become editable after you enable SNMPv3.

5. For User Name, type the administrative user name for SNMPv3 authentication.

6. For Authentication Password, type a password. The Authentication Password is used to generate a key used for authentication.

7. For Algorithm, select an encryption checksum algorithm.

8. For Privacy Password, type a password. The Privacy Password is used for encryption of SNMPv3 data. The passphrase used to encrypt the data must match the passphrase on the Server.

Note: Ensure that the passwords are at least eight characters in length. You can include any

characters except control characters.

9. Click Apply.

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Configuring SSDP

Simple Service Discovery Protocol (SSDP) provides processes to allow network clients with little or no static configuration to discover network services. SSDP provides multicast discovery, server-based notification, and discovery routing options.

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.

2. Click SSDP.

3. For Protocol, select Enable.

4. For Time to Live, type a value for router hops for discovery advertisement.

5. Click Apply.

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WINS

When running WINS, the printer registers its IP address and NetBIOS Host Name with a WINS server. WINS allows the printer to communicate using host name only. Using Microsoft Networking removes significant overhead for systems administrators.

Configuring WINS

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.

2. Click WINS.

3. For Protocol, select Enable.

4. For Primary Server IP Address, type the IP address for your primary server.

5. For Secondary Server IP Address, enter the IP Address as needed.

Note: If DHCP is configured, WINS IP addresses are overridden.

6. Click Apply.

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Configuring LPR/LPD

The Line Printer Daemon (LPD) and Line Printer Remote (LPR) protocols provide printer spooling and network print server functionality for UNIX-based systems, such as HP-UX, Linux, and Macintosh.

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.

2. Click LPR/LPD.

3. For Protocol, select Enable.

4. Type an LPR/LPD Port Number or use the default port number of 515.

5. Click Apply.

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