Xerox WORKCENTRE 3315, WORKCENTRE 3325 User Manual

Version 1.0
December 2011

Xerox® WorkCentre™
3315DN/3325DN/3325DNI

User Guide

©2011 Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other
countries.

Document Version 1.0: December 2011

Table of Contents

1 Getting Started

Machine Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Powering on the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Media Output Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Machine Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

General Care and Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Further Assistance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

2Copy

Copy Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Using the Layout Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Media Output Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

3Scan

Scanning Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Scan Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Scan Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Scan Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Scan Using TWAIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Scan Using WIA Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Macintosh Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Linux Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

4E-mail

E-mail Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

E-mail Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Smart Key Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

5Fax

Fax Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Using Fax Send Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

3

Using Fax Forward. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Using Secure Receive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Fax from PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

6Print

Printing using Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Xerox Easy Printer Manager (EPM). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Wireless Setting Program

(WorkCentre 3325DNI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

SetIP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Printing using Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Printing using Linux. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Printing using Unix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

7USB Port

Inserting the USB Memory Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Scanning to USB Memory Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Printing from USB Memory Device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Managing USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

8 CentreWare Internet Services

Using CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

9 Paper and Media

Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Setting Paper Size and Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Media Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

10 Machine Status and Setups

Machine Status Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Machine Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Toner Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Feature Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Print Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

4

Xerox WorkCentre 3315DN/3325DN/3325DNI
User Guide

Fax Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

System Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Local Drive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

11 General Care and Troubleshooting

General Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Further Assistance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

12 Specifications

Machine Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Feature Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230

13 Safety

Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234

Safety Labels and Symbols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235

Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236

Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240

Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244

Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247

Material Safety Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250

Product Recycling and Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

Energy Program Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253

Environment, Health and Safety (EH&S) Contact Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 254

Index

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

5

6

Xerox WorkCentre 3315DN/3325DN/3325DNI
User Guide

Getting Started

This chapter includes:

• Machine Overview on page 8

• Powering on the Machine on page 11

• Control Panel Overview on page 12

• Software on page 16

• Loading Paper on page 18

• Loading Documents on page 22

• Media Output Locations on page 23

• Machine Status on page 25

• General Care and Consumables on page 29

• Further Assistance on page 30

1

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

7

Machine Overview

2

4

1

5

7

8

8

1 2

3

4

5

6

7

9

13

12

11

10

14

16

15

17

18

19

1112123134145156167178189

19

10

Machine Overview

Before you use your machine, take some time to familiarize yourself with the various features and
options.

Front View

1

13

12

11

10

9

8

2

14

3
4

15

5

16

6

7

Automatic Document Feeder Cover Bypass Tray

Automatic Document Feeder Width Guides Output Tray

Automatic Document Feeder Input Tray Control Panel

17

18

19

Automatic Document Feeder Output Tray Bypass Tray Extension

Front Cover Bypass Tray Width Guides

Control Board Cover Output Tray Support

Handle Document Glass Cover

Paper Level Indicator Document Glass

Paper Tray 2 (Optional) USB Memory Device Port

Paper Tray 1

8

Xerox WorkCentre 3315DN/3325DN/3325DNI
User Guide

Rear View

6

2

1

3

4 5

7

8

1526374

8

Machine Overview

11

2

5

6

10

9

7 8

Network Port Rear Door

Power Switch Paper Tray Rear Cover

Power Receptacle Telephone Line Socket

Duplex Unit Extension Telephone Socket

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

9

Machine Overview

Product Configurations

Component

Duplex Automatic Document Feeder (50
sheets)

Automatic Document Feeder (50 sheets) Not Applicable Not Applicable Standard

Paper Tray 1 (250 sheets) Standard Standard Standard

Bypass Tray (50 sheets) Standard Standard Standard

Paper Tray 2 (520 sheets) Optional Optional Optional

Copy Standard Standard Standard

Scan to SMB and FTP Standard Standard Not Applicable

Network Printing Standard Standard Standard

E-mail Standard Standard Standard

Scan Standard Standard Standard

Scan To and Print From USB Standard Standard Standard

Embedded Fax Standard Standard Standard

USB Memory Device Port Standard Standard Standard

WorkCentre

3325DNI

Standard Standard Not Applicable

WorkCentre

3325DN

WorkCentre

3315DN

Memory Expansion (Option) 512MB 512MB 256MB

Mass Storage Device (HDD) 2GB 2GB Not applicable

Wireless Enabled Standard Not Applicable Not Applicable

Note: The internal Mass Storage Device (HDD) is used on the WorkCentre 3325DN / 3325DNI

models to support Secure Print, Delayed Print, Proof Print, Spooling of Scan to FTP/SMB jobs and
Stored Jobs, and to provide an increased capacity for downloaded fonts.

10

Xerox WorkCentre 3315DN/3325DN/3325DNI
User Guide

Powering on the Machine

1

2

1

2

Powering on the Machine

The On/Off switch and the power cable socket are at the rear of the machine.

1. Connect the
power outlet. The power cord must be plugged into a
grounded power socket.

2. Press the

Power Save

This machine contains advanced energy conservation
technology that reduces power consumption when it is not in
active use.

• When the printer does not receive data for an extended
period of time, the Power Save mode becomes active and power consumption is automatically
lowered.

•Press the Power Save button to select the Power Save mode immediately.

AC Power Cord to the machine and a

ON/OFF switch to the ON (I) position.

To restore the machine to a normal state, press any button.

Note: When in Power Save mode, the machine will not recognize when a USB Memory Device is

inserted into the USB port. Press any button to restore the machine to a normal state and reinsert
the USB Memory Device into the port.

Powering off the Machine

There are two ways to switch the machine off:

•Press the ON/OFF switch to the (O) position.

•Press the Power Save button and select Power Down and then OK.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

11

Control Panel Overview

.com

2

3

4

5

6

8

9

10

7

14

15

11

17 18

16

19

21

22

23

12

13

24

20

1

123

45678

9

101112

13

Control Panel Overview

.

Copy: Activates Copy mode.

Scan: Activates Scan mode.

E-mail: Activates E-mail mode.

Fax : Activates Fax mode.

Display Screen: Displays all the available programming features, plus general machine

information.

Status / Wireless LED: The color of the LEDs indicates the machine’s current status. For
more information refer to Status / Wireless LED on page 190. (3325DNI only)

Paper Supply: Used to select a paper tray for the Copy job.

2 Sided: Used to select whether your originals are 1 sided or 2 sided, or to produce 1 or 2

sided output.

Job Status: Displays job options for active and saved jobs. You can print or delete active
jobs or saved jobs.

Machine Status: Accesses machine information, status information, the machine serial
number and various reports to print.

Menu: Enters Menu Mode and enables you to access options and settings.

Arrows: The up/down and left/right arrows are used to scroll through the options available

in the selected menu, and to increase or decrease values.

OK: Confirms the selection on the screen.

12

Xerox WorkCentre 3315DN/3325DN/3325DNI
User Guide

Control Panel Overview

141516

17

181920

212223

24

.com

Back: Used to go back one level in the menu.

Address Book: Used to search for stored fax numbers or e-mail addresses.

Manual Dial + .com: In Fax mode, opens the fax line. In E-mail mode provides access to

commonly used e-mail address text, for example .com or .org. The text available can be
customized using CentreWare Internet Services.

Keypad: Used to enter alphanumeric characters.

Pause / Redial: In standby mode redials the last number. In edit mode inserts a pause into

a fax number.

‘C’ Cancel Entry: Cancels the previous entry made on the keypad.

Interrupt Printing: Interrupts the current job to run a more urgent job.

(Not applicable to the 3315DN)

Clear All: Clears the last selections made.

Power Save: Sends the machine into Power Save mode or Power Down. Press the button

again to restart a powered off machine.

Stop: Pressing the Stop button stops the job in progress. Pressing Stop also exits the Menu
Mode. If you have logged in to use the machine, pressing Stop will bring up the Log Out
option.

Start: Activates a job.

Using the Keypad

As you perform various tasks, you may need to enter names and numbers. For example, when you set
up your machine, you enter your name or your company’s name, and the fax number. When you store
fax numbers or e-mail addresses in memory, you may also enter the corresponding names.

1. When you are prompted to enter a letter, locate
the button labeled with the character you want.
Press the button until the correct letter appears
on the display.

• For example, to enter the letter O, press 6,

labeled with MNO.

• Each time you press 6, the display shows a

different letter, M, N, O, m, n, o and finally 6.

2. You can enter special characters, such as @ / . & +

. Refer to Keypad Characters on page 14.

-

3. To enter additional letters, repeat step 1. If the next letter is printed on the same button wait 2
seconds between presses, or move the cursor by pressing the right arrow and then press the button
again. The cursor will move to the right and the next letter will appear on the display.

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Control Panel Overview

If you make a mistake while entering a number or name, press the left arrow to delete the last
digit or character. Then enter the correct number or character.

4. When you have finished entering all characters, press OK.

Keypad Characters

Key Assigned Numbers, Letters or Characters

1 @ / . ‘ 1

2 A B C a b c 2

3 D E F d e f 3

4 G H I g h i 4

5 J K L j k l 5

6 M N O m n o 6

7 P Q R S p q r s 7

8 T U V t u v 8

9 W X Y Z w x y z 9

0 & + - , 0 _

* *

# #

Inserting a Pause

With some telephone systems, you must dial an
access code (9, for example) and listen for a second
dial tone. In such cases, you must insert a pause in the
telephone number. You can insert a pause while you
are setting up speed dial numbers.

To insert a pause, press Pause / Redial at the
appropriate place while entering the telephone
number. A dash [ - ] appears on the display at the
corresponding location.

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Control Panel Overview

Menu Overview

The control panel provides access to various menus. These menus can be accessed by pressing the
appropriate service button e.g. Copy, Scan, E-mail or Fax and the Menu button or by inserting a USB
device. The menu options available are as follows:

Copy Menu

•Original Size

•Reduce/Enlarge

• Lighten/Darken

•Contrast

• Original Type

•Layout

•Background
Suppression

• Margin Shift

•Edge Erase

Insert USB

Device

Menu

USB
Options:

•Print
From USB

•Scan To
USB

•Manage
Files

• Available
Space

Scan

Menu

Scan To:

•USB

• Local PC

• Network
PC

•SMB

•FTP

•WSD

Scan
Feature s:

•USB
Fea tur e

•FTP
Fea tur e

•SMB
Fea tur e

E-mail

Menu

•Original
Size

•Original
Ty pe

•Resolution

•Output
Color

• Lighten /
Darken

•Contrast

Fax M enu

• Lighten /
Darken

•Contrast

•Resolution

•Original
Size

•Multi Send

• Delay Send

• Priority
Send

• Forward

•Secure
Receive

Machine

Status Menu

• Machine
Information

• Toner Level

• Information
Pages

•Feature
Defaults

•Print Setup

•Fax Setup

•System
Setup

• Network
Settings

• Local Drive

Note: Some menu options may be unavailable depending on your machine configuration and

whether the machine is in the Ready state. Also, for some services such as E-mail and Fax,
additional selections or setups may be required before the Menu options can be accessed.

Job

Status

Menu

•Active
Jobs

•Saved
Jobs

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Software

Software

After you have set up your machine and connected it to your computer, you must install the printer
and scanner software. The software required for Windows or Macintosh is supplied on the CD delivered
with your machine, additional software can be downloaded from www.xerox.com. The following
software is available:

CD OS Contents

Printer
Software

Printer
Software

Windows • Printer Driver: Use the printer driver to take full advantage of your

printer’s features. PCL6, Postscript and XPS drivers are provided.

• MFP PC Fax: Use to fax directly from your PC.

• Scanner Driver: TWAIN and Windows Image Acquisition (WIA) drivers

are available for scanning documents on your machine.

• Xerox Scan Assistant: Used to adjust scan settings and start the

scanning process directly from your computer. The preview window
allows you to view the scan and make adjustments as necessary and
preferred settings can be preserved as ‘favorites’ and added to a
pre-defined list.

• Xerox Easy Print Manager (EPM): Conveniently combines access to

device settings, printing/scanning environments, settings/actions, Scan
to PC, Fax to PC, and launching applications such as Xerox Scan
Assistant and CentreWare Internet Services in one location.

Note: Login is required to change Printer Settings.

• Wireless Setting Program: When installing the WorkCentre 3325DNI
you can use the Wireless Setting program that was automatically
installed with the printer driver to configure the wireless settings.

• SetIP program: A utility program allowing you to select a network
interface and manually configure the addresses for use with the TCP/IP
protocol.

Linux • Printer Driver: Use this driver to take full advantage of your printer’s

features.

• Scanner Driver: A SANE driver is available for scanning documents on
your machine.

Note: Linux software is available on xerox.com only.

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CD OS Contents

Software

Printer
Software

Printer
Software CD

Unix • Printer Driver: Use this driver to take full advantage of your printer’s

features.

Note: Unix software is available on xerox.com only.

Macintosh • Printer Driver: Use this driver to take full advantage of your printer’s

features.

• Scanner Driver: A TWAIN driver is available for scanning documents on

your machine.

• SetIP program: A utility program allowing you to select a network

interface and manually configure the addresses for use with the TCP/IP
protocol.

• Smart Panel: This utility enables remote management, displaying toner

levels, printer status, and problem alerts.

• Scan and Fax Manager: This utility allows you to configure MFP PC Fax

and Scan settings.

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Loading Paper

1 2

21

1

2

Loading Paper

Paper Tray 1 and Paper Tray 2 (optional)

The paper level indicator on the front of trays 1 and 2 shows
the amount of paper currently left in the tray. When the tray
is empty, the indicator is completely lowered as shown in the
illustration: shows full, shows empty. Paper tray 1
can hold up to 250 sheets and paper tray 2 (optional) can
hold up to 520 sheets of 20 lb (80 g/m
media specifications, refer to Media Specifications on
page 227.

2

) paper. For more

To load the paper:

1. Pull out the paper tray and load paper into the tray, print
side down. Do not fill above the Maximum Fill line
indicated by the symbol .



2. Slide the paper length guide until it lightly touches the
end of the paper stack.

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3. Position the side guide by squeezing the lever and sliding

2

1

1

2

it towards the stack of paper, until it gently touches the
side of the stack.

4. Insert the paper tray into the machine.

5. After loading paper in the paper tray, set the paper size

and type using the control panel. Press OK to confirm the
settings or Stop to change the settings. These settings
will apply to Copy and Fax modes.

6. When printing from your computer, ensure you press the

Select Paper button to specify the correct paper size,
color and type. Not confirming the paper details may
result in printing delays. For information about setting
the paper type and size on the control panel, refer to

Setting Paper Size and Type on page 148.

Note: The settings made from the printer driver on your computer override the settings on the

control panel.

For more information on loading paper, refer to Paper and Media on page 143.

Loading Paper

Bypass Tray

The bypass tray is located on the front of your machine. It can be closed when not in use, making the
product more compact. Use the bypass tray to print transparencies, labels, envelopes or postcards in
addition to making quick runs of paper types or sizes that are not currently loaded in the main paper
tray.

The bypass tray can hold a maximum of 50 sheets of 20 lb (80 g/m²) bond paper, 5 transparency
sheets or 5 envelopes.

1. Lower the bypass tray and unfold the paper support

extension .

2. Prepare a stack of paper for loading by flexing or fanning
it back and forth. Straighten the edges on a level surface.
Remove any curl on postcards, envelopes and labels
before loading them into the bypass tray.

When using the bypass tray for special media it may be
necessary to use the rear door for the output. For further
information refer to Media Output Locations on page 23.

3. Load the print material between the width guides with
the print side facing up.

Note: Hold transparencies by the edges and avoid

touching the print side.

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Loading Paper

A4

4. Adjust the paper guide to the width of the stack of print
material. Ensure you have not loaded too much print
media. The stack should be below the Maximum Fill line
indicated by the symbol .



5. When printing from your computer, ensure you press the
Select Paper button to specify the correct paper size,
color and type. Not confirming the paper details may
result in printing delays. For information about setting
the paper type and size on the control panel, refer to

Setting Paper Size and Type on page 148.

Note: The settings made from the printer driver on your

computer override the settings on the control panel.

6. After printing, remove any unfed paper and close the
bypass tray.

Duplex Unit

The duplex unit is preset to either Letter size or A4 depending on your country. To change the size of
the duplex unit, follow the instructions below.

1. Pull the duplex unit out of the machine.

2. Adjust the guides to match the size of paper you will be
using.

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3. Insert the duplex unit back into the machine, aligning

the edges of the unit with the feed grooves on the inside
of the machine. Make sure the duplex unit is fully pushed
in.

Loading Paper

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Loading Documents

Loading Documents

Documents can be loaded either into the automatic document feeder or onto the document glass.

Automatic Document Feeder

The automatic document feeder can hold a maximum of 50 originals of 20 lb (80 g/m²) thickness.

1. Load documents to be scanned face up in the input tray
of the automatic document feeder with the top of the
document to the left of the tray.

2. Move the document guide to just touch both sides of the
document.

Document Glass

The document glass can be used for oversized, torn or damaged originals and for books and
magazines.

1. Open the automatic document feeder and place single
documents face down on the document glass aligned
with the rear left corner.

2. The default document size is 8.5 x 11” or A4. For other
sized documents, change the Original Size option. Refer
to Copy Options on page 36 for further information.

Note: Documents are only scanned once even when

several copies are selected.

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Media Output Locations

1

1

2

2

The machine has two output locations:

• Output tray (face down) up to a maximum of 150

sheets of 20 lb (80 g/m²) paper.

Media Output Locations

• Rear door (face up) one sheet at a time.

The machine sends output to the output tray by default. If special media such as envelopes print out
with wrinkles, curl, creases or black bold lines, the rear door should be used for the output. Open the
rear door and keep it open while printing one sheet at a time.

Note: The rear door output can only be used for simplex jobs. Duplex printing with the rear door

open will cause paper jams.

Using the Output Tray

The output tray collects printed paper face down, in the order in which the sheets were printed. The

output tray should be used for most jobs. When the output tray is full, a message displays on the
control panel.

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Media Output Locations

To u s e th e output tray, make sure that the rear door is closed.

Notes:

• If paper coming out of the output tray has problems, such as excessive curl, try printing

to the rear door.

• To reduce paper jams, do not open or close the rear door while the printer is printing.

Using the Rear Door

When using the rear door, paper comes out of the machine
face up. Printing from the bypass tray to the rear door
provides a straight paper path and might improve the output
quality when printing on special media. Whenever the rear
door is open, the output is delivered there.

Note: The rear door output can only be used for simplex

jobs. Duplex printing with the rear door open will cause
paper jams.

CAUTION: The fuser area inside the rear door of your

machine becomes very hot when in use. Take care when
you access this area.

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Machine Status

Machine Status

The Machine Status button provides information about the machine and access to the machine
setups. After your machine is installed, it is recommended that the settings and options are customized
by the System Administrator to fully meet the requirements of the Users. Access to these options is
usually password protected. Please discuss your requirements with your System or Machine
Administrator to ensure you get optimum performance from your machine.

The Machine Status options include machine information, toner level, information pages, feature
defaults, system setups and network settings. These options are described below.

Note: Some options may be unavailable depending on your machine configuration.

Machine Information

Use this option to access the following information:

•Model

• Printer Name

•DNS Name

•IP Address

• IPv6 Address

• Serial Number

• Activation Date

•Billing Counters

Toner Level

Use this option to check the level of toner in the print cartridge. The toner level is indicated on the
status bar.

Information Pages

This option allows the user to print the following reports:

Report Description

Menu Map Prints the menu map which shows the layout and current settings of this

machine.

All Reports This option enables you to print all the reports and information pages.

Configuration This report provides information about your machine setup, including

the serial number, IP Address, installed options and the software
version.

Demo Page The demo page is printed to check the quality of the print.

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Machine Status

Report Description

Supplies Info Prints the supplies information page.

Address Book This list shows all of the Fax and E-mail addresses currently stored in the

machine’s memory.

Fax S end This report shows the fax number, the number of pages, the elapsed

time of the job, the communication mode, and the communication
results for a particular Fax job.

Note: You can set up your machine to automatically print a Send Report

after each Fax job. (See Fax Setup on page 166.)

Fax S ent This report shows information on the faxes you have recently sent.

Note: You can set the machine to automatically print this report every

50 communications. (See Auto Report on page 169.)

E-mail Sent This report shows information on the e-mails you have recently sent.

Fax Rece ived This report shows information on the faxes you have recently received.

Scheduled Job This list shows the documents currently stored for delayed faxing along

with the start time and type of each operation.

Junk Fax This list shows the fax numbers specified as junk fax numbers. To add or

delete numbers, access the Junk Fax Setup menu. (See Fax Set up on
page 166.)

Network Configuration This list shows information about your machine’s network connection

and configuration.

User Auth. This list shows users who are authorized to use the e-mail function.

PCL Font Prints the PCL font list.

PS Font Prints the PS font list.

EPSON Font Prints the EPSON font list.

Stored Jobs Prints jobs currently stored on the optional memory or HDD within the

machine.

Completed Jobs Prints a list of completed jobs.

Net User Auth.

Usage Counter This list shows the number of impressions made on the machine. The list

Prints users and their IDs who logged into the Domain.

includes:

• Total Impressions

• Black Impressions

• Maint. Impressions

• Sheets

• 2 Sided Sheets

Fax O ption s Prints fax setup information.

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Machine Status

Feature Defaults

Your machine provides default settings for Copy, Scan, E-mail and Fax so that you can quickly and
easily make selections for your job. The default selections can be changed by selecting the Machine
Status button on the control panel and the down arrow to select Fea ture Defaults. A password may be
required to access and change the System Setup settings.

Note: Some options may be unavailable depending on your machine configuration.

Copy Defaults

The default selections for the Copy options including Original size, Quantity, Collation, Reduce/Enlarge,
Lighten/Darken, Contrast and Original Type can be set to those most frequently used. When you copy a

document, the default settings are used unless they have been changed for the current job. Once the
current job is complete the settings return to the default settings. A password may be required to
access and change the default settings.

Scan Defaults

The default selections for the Scan options including Original Size, Original Type, Resolution, Output
Color, File Format, Lighten/Darken and Contrast, can be set to those most frequently used for the Scan
to USB, Scan to FTP and Scan to SMB options. When you scan a document, the default settings are

used unless they have been changed for the current job. A password may be required to access and
change the default settings.

E-mail Defaults

The default selections for the E-mail options, including Original Size, Original Type, Resolution, Output
Color, File Format, Lighten/Darken and Contrast can be set to those most frequently used. When you

e-mail a document, the default settings are used unless they have been changed for the current job.
Once the current job is complete the settings return to the default settings. A password may be
required to access and change the default settings.

Fax Setup

Your machine provides you with various user-selectable options for setting up the fax system. You can
change the default settings for your preferences and needs. Receiving and Sending settings can be
customized. A password may be required to access and change the Fax Se tup settings.

Print Setup

You can change the default settings for various options within the print environment to meet your
preferences and needs. A password may be required to access and change the Print Setup settings.

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Machine Status

System Setup

System Setup options enable you to customize settings which are specific to the machine, such as Date
& Time and Power Save. A password may be required to access and change the System Setup settings.

Network Settings

You may set up the network using the machine's display screen. Before doing that, you must have the
relevant information concerning the type of network protocols and computer system you use. If you
are not sure which setting to use, contact your System Administrator to configure this machine on the
network. A password may be required to access and change the Network Settings.

Local Drive (WorkCentre 3325DN / 3325DNI only)

Enables a location on the machine’s hard drive to be set up for stored scan, print and fax jobs.

Note: For full instructions on accessing and customizing the machine settings, refer to Machine
Status and Setups on page 153.

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General Care and Consumables

General Care and Consumables

There is only one customer replaceable consumable in the machine, the print cartridge.To place an
order for Xerox consumables, please contact your local Xerox Representative giving your Company
Name, product number and the machine serial number. Supplies can also be ordered from

www.xerox.com, refer to Support on page 142 for further information.

The machine serial number can be displayed by pressing the Machine Status button, then highlighting
Machine Information and pressing OK. For further information about locating the serial number,
please refer to Locating the Serial Number on page 223.

Print Cartridge

To avoid print quality problems resulting from worn parts and
to maintain your machine in top working condition, the print
cartridge will need to be replaced after printing the specified
number of pages or when the life span of the cartridge has
expired.

The machine will display a message when the print cartridge
needs to be replaced. Only replace the cartridge when a
message instructs you to do so or when instructed by a Xerox
representative. To replace the print cartridge, follow the
instructions provided within this guide or with the
consumable.

To re pla c e t h e print cartridge, refer to General Care and

Troubleshooting on page 183. To purchase a new print

cartridge, contact your local Xerox representative or authorized dealer. Supplies can also be ordered
from www.xerox.com, refer to Support on page 142 for further information.

Cleaning Tasks

Performing regular cleaning activities ensures the machine is kept free of dust and debris. The machine
covers, control panel and automatic document feeder should all be cleaned using a soft lint-free cloth,
lightly dampened with water. Xerox Cleaning Fluid or Anti-Static Cleaner can be used to clean the
document glass, but must be applied using a cloth and not poured directly on the document glass.
Remove any residue with a clean cloth or paper towel.

For further information on maintenance tasks, refer to General Care and Troubleshooting on page 183.

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Further Assistance

Further Assistance

For any additional help visit our customer web site at www.xerox.com or contact the Xerox Support
Center quoting the machine serial number.

Xerox Support Center

If a fault cannot be resolved by following the display instructions, check Error Messages on page 200. If
the difficulty persists, contact the Xerox Support Center. The Xerox Support Center will want to know
the nature of the problem, the machine serial number, the fault code (if any) plus the name and
location of your company.

For information about locating the serial number, please refer to Locating the Serial Number on
page 223.

Documentation

Most answers to your questions will be provided by the documentation that is supplied on CD with the
Xerox WorkCentre 3315DN/3325DN/3325DNI. Alternatively you can access the documents from

www.xerox.com/support.

• Install Guide - contains information about installing the machine.

• Quick Use Guide - provides basic information on how to use the machine.

• User Guide (this document) - contains instructions and information about all the features on the

machine.

• System Administration Guide - provides detailed instructions and information about connecting

your machine to the network and installing optional features.

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