Xerox WorkCentre 3025 User Guide

Xerox® WorkCentre® 3025BI Xerox

WorkCentre® 3025NI

User Guide

Phaser®, CentreWare®, WorkCentre®, FreeFlow®, SMARTsend®, Scan to PC Desktop®, MeterAssistant®, SuppliesAssistant®, Xerox Secure Access Unified ID System®, and Xerox Extensible Interface Platform® are trademarks of Xerox Corporation in the United States and/or other countries.

Adobe® Reader® and PostScript® are trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Macintosh and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

AirPrint and the AirPrint logo are trademarks of Apple Inc.

PCL® is a trademark of Hewlett-Packard Corporation in the United States and/or other countries.

IBM® and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries.

Microsoft®, Windows Vista®, Windows®, and Windows Server® are trademarks of Microsoft Corporation in the United States and other countries.

Novell®, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks of Novell, Inc. in the United States and other countries.

Sun, Sun Microsystems, and Solaris are trademarks or registered trademarks of Oracle and/or its affiliates in the United States and other countries.

UNIX® is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited.

Linux is a registered trademark of Linus Torvalds.

Red Hat® is a registered trademark of Red Hat, Inc.

Fedora is a trademark of Red Hat, Inc.

Ubuntu is a registered trademark of Canonical Ltd.

Debian is a registered trademark of Software in the Public Interest, Inc.

Contents

1Getting Started

Machine Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Front View WorkCentre 3025NI Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Rear View WorkCentre 3025NI Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Front View WorkCentre 3025BI Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Rear View WorkCentre 3025BI Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Product Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

WorkCentre 3025NI Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

WorkCentre 3025BI Control Panel Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Powering On the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Power Save. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Powering Off the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Using the Keypad (WorkCentre 3025NI Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Menu Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Machine Status Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Network Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Printing reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Feature Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Copy Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Fax Defaults (WorkCentre 3025NI only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Configuration Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Xerox® CentreWare® Internet Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Accessing the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Logging In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Further Assistance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Xerox Support Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

2 Installation and Setup

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Installation Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Administrator Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Wireless Connectivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Configure Ethernet Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Configuration Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Xerox WorkCentre 3025

User Guide

iii

Contents

CentreWare® Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

System Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Administrator User Name and Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

CentreWare Internet Services Administrator Access. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Change the Administrator Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Configuring Wireless Connectivity Using CentreWare Internet Services

(WorkCentre 3025NI). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Configuring Wi-Fi DirectTM at the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Configuring Wi-Fi DirectTM using CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . 35

Setting the Ethernet Speed Using CentreWare Internet Services. . . . . . . . . . . . . . . . . . . . . . . . 35

Adjusting the Altitude . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Network Installation: TCP/IP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Configuring Static IPv4 Addressing at the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Configuring Dynamic IPv4 Addressing at the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Configuring TCP/IP Settings Using CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . 38

Printer Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Windows Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Installing Windows Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Wireless Setting Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Uninstalling a Windows Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Macintosh Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Uninstalling Macintosh Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Linux Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Procedure for Installing the Linux Unified Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Sharing Your Machine Locally . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Windows Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

LPR Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Internet Printing Protocol (IPP) Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Raw TCP/IP Printing (Port 9100)mac. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Configure the Windows Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

AirPrint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Google Cloud Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Scan to PC Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Scan to Network PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Scan to Local PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Fax Setup (WorkCentre 3025NI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Enable Fax from the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Fax Defaults Using CentreWare Internet Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Adjusting Fax Document Settings at the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Fax Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

® WorkCentre® 3025

Xerox User Guide

3 Paper and Media

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Preparing Paper for Loading. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Using Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Setting Paper Size and Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Setting the Paper Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Setting the Paper Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Media Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Media Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Media Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Automatic Document Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Platen Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Media Output Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Using the Output Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

4Print

Contents

Printing Using Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Print Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Favorites Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Printer Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Basic Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Paper Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Graphics Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Advanced Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Earth Smart Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Xerox Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Xerox Easy Printer Manager (EPM) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Printing Using Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Printing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Changing Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Using AirPrint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Using Google Cloud Print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Printing Using Linux . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Printing from Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Printing Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Configuring Printer Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Printing Using Unix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Printing Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Configuring Printer Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

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5Copy

Copy Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Load Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Select the Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Enter the Quantity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Start the Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Stop the Copy Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Using the Layout Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

2 Up or 4 Up Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

ID Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Media Output Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Using the Output Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

6Scan

Scanning Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Scan Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Scanning Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Windows Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Process Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Enable Scan to PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Load Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Select the Scan Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Select the Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Start the Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Stop the Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Macintosh Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Process Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Load Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Enable Scan to PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Select the Scan Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Start the Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Stop the Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Linux Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Job Type Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Using the Image Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Scan Using TWAIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Scan Using WIA Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

7Fax

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Changing Fax Defaults Using CentreWare Internet Services. . . . . . . . . . . . . . . . . . . . . . . . . . . 122

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Fax Procedure: Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Load the Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Select the Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Enter the Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Start the Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Fax Confirmation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

To Stop a Fax Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Fax Send Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Multi Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Delay Send. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Priority Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Other Fax Send Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Fax Receive Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Fax Receive Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Fax Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Tel Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Ans/Fax Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Distinctive Ring Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Using Secure Receive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Other Fax Receive Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Fax Forward Sent/Received . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Forwarding Sent Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Forwarding Received Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Deactivating Fax Forward. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Fax from PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

To send a fax from the PC: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

8Address Book

Address Book Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Using Address Book From the Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Searching the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Speed Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Group Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Deleting an Address Book Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Printing the Local Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Using Address Book in CWIS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

To search for an Address in CWIS: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

To Add an Address: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

To Edit or Delete an Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

9Security

Security at Xerox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Administrator Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Feature Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Restart Device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

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Machine Digital Certificate Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

SNMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

SNMPv3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

IP Sec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

IP Filtering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Enable IP Filtering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

802.1X Authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Enable 802.1X at the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Enable 802.1X using CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

10 Maintenance

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Checking the Status of Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

Storage and Handling of Consumables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

When to Order Consumable Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

General Care. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Redistributing Toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Replacing the Print Cartridge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

Recycling Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Moving the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Software Update. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

The Software Upgrade Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

11 Troubleshooting

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Status / Wireless LED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183

Clearing Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Tips for Avoiding Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Automatic Document Feeder Jams (WorkCentre 3025NI only) . . . . . . . . . . . . . . . . . . . . . . . . 184

Clearing Jams Inside the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

Error Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Common Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Paper Feeding Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Printing Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Common Windows Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Common Linux Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194

Common Macintosh Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Print Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Copying Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Scanning Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

Fax Problems (WorkCentre 3025NI only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

viii

® WorkCentre® 3025

Xerox User Guide

Further Assistance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

Xerox Support Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

Locating the Serial Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

Printing a Machine Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

12 Specifications

Machine Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Machine Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Media Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207

Feature Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

Print Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

Fax Specifications (3025NI Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

Scan Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209

Network Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Microsoft® Windows® . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Linux . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212

Electrical Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Environmental Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Contents

13 Safety

Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

General Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

Power Cord. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

Emergency Turn Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

Laser Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

Operational Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Operational Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Ozone Release. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Printer Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Printer Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

Maintenance Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Printer Symbols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Environmental, Health, and Safety Contact Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

14 Regulatory

Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

United States (FCC Regulations). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

European Union Lot 4 Imaging Equipment Agreement Environmental Information. . . . . 225

Power Consumption and Activation Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Germany. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

Turkey RoHS Regulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

Regulatory information for 2.4 Ghz Wireless LAN Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

® WorkCentre® 3025

Xerox

User Guide

Contents

Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

United States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Other Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230

Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

United States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233

South Africa. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233

New Zealand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233

Material Safety Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235

15 Recycling and Disposal

All Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238

Perchlorate Material . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238

North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239

European Union. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240

Domestic/Household Environment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240

Professional/Business Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240

Collection and Disposal of Equipment and Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240

Battery Symbol Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

Battery Removal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

Other Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

® WorkCentre® 3025

Xerox User Guide

Getting Started

This chapter includes:

• Machine Overview

• Product Configurations

• Control Panel Overview

•Powering On the Machine

•Software

• Information Pages

• Feature Defaults

• Accessing the Printer

•More Information

• Further Assistance

Xerox® WorkCentre® 3025

User Guide

Machine Overview

Before you use your machine, take some time to familiarize yourself with the various features and options.

Front View WorkCentre 3025NI Configuration

Xerox® WorkCentre® 3025 User Guide

1 Document Feeder Cover 9 Output Support

2 Document Feeder Guide Cover 10 Output Tray

3 Document Feeder Output Tray 11 Document Cover

4 Document Feeder Output Support 12 Platen Glass

5 Control Panel 13 Scan Unit

6 Handle 14 Inner Cover

7 Paper Tray 1 15 Print Cartridge

8Tray Handle

Rear View WorkCentre 3025NI Configuration

Machine Overview

1USB Port

2 Network Port

3 Extension Telephone Socket

4 Telephone Line Socket

5Power Receptacle

Xerox® WorkCentre® 3025

User Guide

Machine Overview

Front View WorkCentre 3025BI Configuration

1 Document Cover 7 Output Tray

2 Control Panel 8 Platen Glass

3 Handle 9 Scan Unit

4 Paper Tray 1 10 Inner Cover

5Tray Handle 11Print Cartridge

6 Output Support

Xerox® WorkCentre® 3025 User Guide

Rear View WorkCentre 3025BI Configuration

1USB Port

Machine Overview

2Power Receptacle

Xerox® WorkCentre® 3025

User Guide

Product Configurations

Component

Automatic Document Feeder (40 sheets) Not Applicable Standard

Paper Tray 1 (150 sheets) Standard Standard

Output Tray (100 sheets) Standard Standard

Direct Printing Standard Standard

AirPrint Standard Standard

Google Cloud Print Standard Standard

Copy Standard Standard

Scan Standard Standard

Fax Not Applicable Standard

E-mail Not Applicable Not Applicable

USB Device Standard Standard

USB Host Not Applicable Not Applicable

Network Printing Not Applicable Standard

WorkCentre

3025BI

WorkCentre

3025NI

Wi-Fi Standard Standard

Wi-Fi Direct

Standard Standard

Xerox® WorkCentre® 3025 User Guide

Control Panel Overview

The control panel consists of a display, a keypad, and buttons you press to control the functions available on the printer. The control panel:

• Displays the current operating status of the printer.

• Provides access to copy, print, scan, and fax features.

• Provides access to information pages.

• Prompts you to load paper, replace supplies, and clear jams.

• Displays errors and warnings.

WorkCentre 3025NI Control Panel Overview

Number Button Description

1 Copy: Activates Copy mode.

2 Scan: Activates Scan mode.

3 Display Screen: Displays all the available programming features, plus

general machine information.

4 Machine Status: Accesses machine information, status information,

the machine serial number, and various reports to print.

Xerox® WorkCentre® 3025

User Guide

Control Panel Overview

Number Button Description

5-6 17-18

7 Address Book: Used to store fax numbers or search for stored fax

8-9 Keypad: Used to enter alphanumeric characters.

10 Clear All: Clears the last selections made.

Menu: Enters Menu mode and enables you to access options and settings.

Arrows: The up and down arrows are used to scroll through the options available in the selected menu, and to increase or decrease values.

Back: Sends the user back to the higher menu level. OK: Confirms the selection on the screen.

numbers.

Pause / Redial: In standby mode redials the last number. In edit mode inserts a pause into a fax number.

11 Power Save: Sends the machine into Power Save mode or Power

Down. Press the button again to restart a powered off machine.

12 Power: Powers the machine on or off.

13 Stop: Pressing the Stop button stops the job in progress. Pressing Stop

also exits the Menu Mode. If you have logged in to use the machine, pressing Stop displays the Log Out option.

14 Start: Activates a job.

15 Clear: Clears the last character entered.

Xerox® WorkCentre® 3025 User Guide

Control Panel Overview

Number Button Description

16 Manual Dial: In Fax mode, opens the fax line.

Adds .com to the e-mail address.

19 Status / Wireless LED: The color of the LEDs indicates the current

status of the machine.

20 Fax: Activates Fax mode.

Xerox® WorkCentre® 3025

User Guide

Control Panel Overview

WorkCentre 3025BI Control Panel Overview

Number Button Description

1 Copy: Activates Copy mode.

2 Display Screen: Displays all the available programming features, plus

general machine information.

3 Machine Status: Accesses machine information, status information,

the machine serial number and various reports to print.

4-5 11-12

6 Clear All: Clears the last selections made.

7 Power Save: Sends the machine into Power Save mode or Power

Menu: Enters Menu mode and enables you to access options and settings. Arrows: The up and down arrows are used to scroll through the options available in the selected menu, and to increase or decrease values.

Back: Sends the user back to the higher menu level. OK: Confirms the selection on the screen.

Down. Press the button again to restart a powered off machine.

8 Power: Powers the machine on or off.

9 Stop: Stops the job in progress. Pressing Stop also exits the Menu

Mode. If you have logged in to use the machine, pressing Stop displays the Log Out option.

Xerox® WorkCentre® 3025 User Guide

Control Panel Overview

Number Button Description

10 Start: Activates a job.

13 Status / Wireless LED: The color of the LEDs indicates the machine’s

current status.

14 Scan: Activates Scan mode.

Xerox® WorkCentre® 3025

User Guide

Powering On the Machine

The power button is located on the control panel. The power cable socket is located at the rear of the printer.

1. Connect the AC Power Cord to the machine and a power outlet. The power cord must be plugged into a grounded power socket.

2. The printer will connect to a wireless network, if available, when powered on. See the Installation

and Setup chapter of this guide for instructions on setting wireless settings.

3. Connect the network cable, if required.

Note: The 3025NI will not connect to the wireless network while the network cable is attached.

4. To allow faxing, connect the telephone line to the LINE Connector.

5. Press the Power button on the control panel.

Note: Some options may be unavailable depending on your machine configuration and whether

the machine is in the Ready state.

Power Save

This machine contains advanced energy conservation technology that reduces power consumption when it is not in active use. When the printer does not receive data for an extended period of time, the Power Save mode becomes active and power consumption is automatically lowered.

To enter Power Save mode:

1. Press the Power Save button.

2. Use the Up/Down arrow buttons to select Power Save and then OK.

Xerox® WorkCentre® 3025 User Guide

Powering On the Machine

Powering Off the Machine

There are two ways to power the machine off:

• Press the Power button.

• Press the Power Save button, and use the Up/Down arrow buttons to select Power Down and then OK.

Using the Keypad (WorkCentre 3025NI Only)

As you perform various tasks, you may need to enter names and numbers. For example, when you set up your machine, you enter your name or your company’s name, and the fax number. When you store fax numbers in memory, you may also enter the corresponding names.

1. When you are prompted to enter a letter, locate the button labeled with the character you want. Press the button until the correct letter appears on the display.

• For example, to enter the letter O, press 6, labeled with MNO.

• Each time you press 6, the display shows a different letter, M, N, O, m, n, o and finally 6.

2. You can enter special characters, such as @ / . & + -

3. To enter additional letters, repeat step 1. If the next letter is printed on the same button wait 2 seconds between presses, or move the cursor by pressing the down arrow and then press the button again. The cursor will move to the right and the next letter will appear on the display.

If you make a mistake while entering a number or name, press the up arrow to delete the last digit or character. Then enter the correct number or character.

4. When you have finished entering all characters, press OK.

. Refer to Keypad Characters.

Xerox® WorkCentre® 3025

User Guide

Powering On the Machine

Keypad Characters

Key Assigned Numbers, Letters, or Characters

1 @ / . ‘ 1

2 A B C a b c 2

3 D E F d e f 3

4 G H I g h i 4

5 J K L j k l 5

6 M N O m n o 6

7 P Q R S p q r s 7

8 T U V t u v 8

9 W X Y Z w x y z 9

0 & + - , 0 _

* *

# #

Xerox® WorkCentre® 3025 User Guide

Powering On the Machine

Menu Overview

The control panel provides access to various menus. These menus can be accessed by pressing the appropriate service button, such as Copy, Scan, or Fax and the Menu button. The menu options available are as follows:

Copy Menu Scan Menu Fax M enu

•Original Size

•Reduce/Enlarge

•Lighten/Darken

• Original Type

• Collation

•Layout

•Adjust Background Suppression

Scan To:

•PC

•WSD

•Lighten/Darken

•Resolution

•Original Size

•Multi Send

•Delay Send

•Priority Send

•Send Forward

•Receive Forwa rd

•Secure Receive

•Add Page

•Cancel Job

Machine

Status Menu

• Information Pages

•Feature Default

•Fax Setup

•System Setup

•Network

Note: Some menu options may be unavailable depending on your machine configuration and

whether the machine is in the Ready state. Also, for some services such as fax, additional selections or setups may be required before the Menu options can be accessed.

Xerox® WorkCentre® 3025

User Guide

Powering On the Machine

Machine Status Menu

The Machine Status button provides information about the machine and access to the machine setups. After your machine is installed, it is recommended that you change the settings for various feature options within the print environment to meet your preferences and needs. A password may be required to access and change these settings.

The following table shows the available options for each menu item.

Information

Pages

• Configuration

•Demo Page

•Network Configuration

•Supplies Information

•Usage Counter

•Fax Received

•Fax Sent

•Scheduled Jobs

•Fax Confirmation

•Junk Fax

Fea ture

Defaults

•Copy Defaults

•Fax Defaults

Fax Se tup System Setup

• Enable/Disable

•Sending

•Receiving

•Manual TX/RX

•Machine Setup

•Paper Setup

• Sound/Volume

• Maintenance

Note: Some menu options may be unavailable depending on your machine configuration and

whether the machine is in the Ready state.

Xerox® WorkCentre® 3025 User Guide

Powering On the Machine

Network Menu

You may set up the network using the machine's display screen. Before doing that, you must have the relevant information concerning the type of network protocols and computer system you use. A password may be required to access and change the Network Setups. See the Installation and Setup chapter for information on setting up the network.

Access the Network menu with the Machine Status button. The following options are available on the Network menu:

•TCP/IP (IPv4)

•TCP/IP (IPv6)

•Ethernet

•Wi-Fi

•Protocol Manager

• Network Configuration

• Clear Settings

Alternatively, you may set up the network using CentreWare Internet Services by selecting Properties > Network Settings.

Xerox® WorkCentre® 3025

User Guide

Software

After you have set up your machine and connected it to your computer, you must install the printer and scanner software. The software required for Windows or Macintosh is supplied on the CD delivered with your machine, additional software can be downloaded from www.xerox.com. The following software is available:

Printer Software

Operating

System

Windows • Printer Driver: Use the printer driver to take full advantage of your

printer’s features. XPS drivers are provided.

• MFP PC Fax: Use to fax directly from your PC.

• Scanner Driver: TWAIN and Windows Image Acquisition (WIA) drivers

are available for scanning documents on your machine.

• Xerox Easy Document Creator: Used to adjust scan settings and start

the scanning process directly from your computer. The preview window allows you to view the scan and make adjustments as necessary and preferred settings can be preserved as ‘favorites’ and added to a pre-defined list.

• Xerox Easy Print Manager (EPM): Conveniently combines access to

device settings, printing/scanning environments, settings/actions, Scan to PC, Fax to PC, and launching applications such as Xerox Scan Assistant and CentreWare Internet Services in one location.

Note: Login is required to change Printer Settings.

• Xerox Easy Wireless Setup: When installing the printer, you can use the

Wireless Setting program that was automatically installed with the printer driver to configure the wireless settings.

• SetIP Program: A utility program allowing you to select a network

interface and manually configure the addresses for use with the TCP/IP protocol.

Contents

Printer Software

Linux • Printer Driver: Use this driver to take full advantage of your printer’s

features.

• Scanner Driver: A SANE driver is available for scanning documents on

your machine.

Note: Linux software is available on xerox.com only.

Xerox® WorkCentre® 3025 User Guide

Software

Printer Software

Operating

System

Unix • Printer Driver: Use this driver to take full advantage of your printer’s

features.

Note: Unix software is available at www.xerox.com only.

Macintosh • Printer Driver: Use this driver to take full advantage of your printer’s

features.

• Scanner Driver: A TWAIN driver is available for scanning documents on

your machine.

• SetIP Program: A utility program allowing you to select a network

interface and manually configure the addresses for use with the TCP/IP protocol.

• Scan and Fax Manager: This utility allows you to configure MFP PC Fax

and Scan settings.

Contents

Xerox® WorkCentre® 3025

User Guide

Information Pages

This option allows the user to print the following reports:

Report Description

Configuration This report provides information about your machine setup, including

the serial number, IP Address, installed options and the software version.

Demo Page The demo page is printed to check the quality of the print.

Supplies Info Prints the supplies information page.

Fax Sent This report shows information on the faxes you have recently sent.

Note: The machine prints this report every 50 communications.

Fax Received This report shows information on the faxes you have recently received.

Fax Confirmation This is the report for an individual fax transmission.

Scheduled Jobs This list shows the documents currently stored for delayed faxing along

with the start time and type of each operation.

Junk Fax This list shows the fax numbers specified as junk fax numbers. To add or

delete numbers, access the Junk Fax Setup menu.

Usage Counter This list shows the number of impressions made on the machine. The list

includes:

•Total Impressions

•Black Impressions

• Maintenance Impressions

•Sheets

Printing reports

Various reports can be printed to provide information about your machine.

1. Select the Menu button on the control panel.

2. Press the Up/Down arrows to scroll to the Information menu and select OK.

3. Press the Up/Down arrows until the report you require displays and select OK.

4. Select OK to print the report.

Xerox® WorkCentre® 3025 User Guide

Feature Defaults

Your machine provides default settings for Copy and Fax so that you can quickly and easily make selections for your job. The default selections can be changed by selecting the Machine Status button on the control panel and the down arrows to select Feature Defaults. A password may be required to access and change the System Setup settings.

Note: Some options may be unavailable depending on your machine configuration.

Copy Defaults

The default selections for the Copy options can be set to those most frequently used. When you copy a document, the default settings are used unless they have been changed for the current job. Once the current job is complete the settings return to the default settings. A password may be required to access and change the default settings.

Copy defaults you can set include:

•Original Size

• Reduce/Enlarge

•Lighten/Darken

• Original Type

• Collation

•Layout

• Adjust Background

Fax Defaults (WorkCentre 3025NI only)

Your machine provides you with various user-selectable options for setting up the fax system. You can change the default settings for your preferences and needs. Receiving and Sending settings can be customized. A password may be required to access and change the Fax Setup settings.

Fax defaults you can set include:

•Lighten/Darken

•Resolution

•Original Size

•Multi Send

•Delay Send

•Priority Send

•Send Forward

•Receive Forward

• Secure Receive

•Add Page

•Cancel Job

Xerox® WorkCentre® 3025

User Guide

Feature Defaults

Configuration Report

The Configuration Report lists printer information such as default settings, installed options, network settings including IP address, and font settings. Use the information on the configuration page to help you configure network settings for your printer, and to view page counts and system settings.

Printing a Configuration Report:

1. At the printer control panel, press the Machine Status button.

2. Press the Up/Down arrows to display Information Pages, then press OK.

3. Press the Up/Down arrows to display Configuration Page, then press OK.

Note: IPv4 and IPv6 address information is located in the Network Setup section of the

Configuration Report under TCP/IP.

Xerox® CentreWare® Internet Services

Xerox® CentreWare® Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser.

Xerox

• A TCP/IP connection between the printer and the network in Windows, Macintosh, or Linux

• TCP/IP and HTTP enabled in the printer.

• A network-connected computer with a Web browser that supports JavaScript.

CentreWare® Internet Services requires:

environments.

Accessing Xerox® CentreWare® Internet Services

At your computer, open a Web browser, and in the address field, type the IP address of the printer, then press Enter or Return.

Note: The IP address of your printer can be found on the configuration page.

Xerox® WorkCentre® 3025 User Guide

Accessing the Printer

The system administrator can set access rights on the printer to ensure that unauthorized users cannot access the printer. If the system administrator configures authentication and authorization, users require a login and password to access some or all of the features of the printer. The administrator can also configure accounting to require an accounting code to access tracked features.

Logging In

Logging in is the process by which you identify yourself to the printer for authentication. If authentication is set, to access printer features, you log in with your user credentials.

Logging In to Xerox® CentreWare® Internet Services

When Administrator Mode is enabled, the Jobs, Address Book, Properties, and Support tabs are locked until you enter the administrator user name and password.

To log in to Xerox

1. At your computer, open a Web browser, and in the address field, type the IP address of the printer,

then press Enter or Return.

2. Click Login at the top of the window.

3. Type the administrator ID.

4. Type the password, then type the password again to verify.

5. Click Status, Print, Address Book, Properties, or Support.

CentreWare® Internet Services as the administrator:

Logging In at the Control Panel

1. At the printer control panel, press the Machine Status button.

2. Use the Up/Down arrow buttons to navigate to the Machine Status option you want and press OK.

3. Enter your administrator password using the keypad.

4. Press OK.

Xerox® WorkCentre® 3025

User Guide

More Information

You can obtain more information about your printer from these sources:

Resource Location

Other printer documentation www.xerox.com/office/WC3025docs

Technical support information for your printer; including online technical support and driver downloads.

Demo Page The demo page is printed to check the quality of the print.

Information Pages

Xerox

CentreWare® Internet

Services documentation

Order supplies for your printer www.xerox.com/office/WC3025supplies

A resource for tools and information, including interactive tutorials, printing templates, helpful tips, and customized features to meet your individual needs.

Local sales and support center www.xerox.com/office/worldcontacts

Printer registration www.xerox.com/office/register

Xerox

Direct online store

www.xerox.com/office/WC3025support

Print from the control panel, or from Xerox Services, select Status > Print Information.

In Xerox® CentreWare® Internet Services, click Help.

www.xerox.com/office/businessresourcecenter

www.direct.xerox.com/

CentreWare® Internet

Management Information Base (MIB)

Xerox® WorkCentre® 3025 User Guide

A MIB is a database of objects that can be accessed by a network management system.

Xerox public MIBs are located at:

http://origin-download.support.xerox.com/pub/drivers/MIBs/

Customers can download the MIBs and use their SNMP tool to obtain the required information.

Note: All information presented on the local UI display is also presented

in the MIB and CentreWare Internet Services. This includes phone numbers and passwords as they are being entered. If this presents a security concern, Xerox recommends enabling the SNMPv3 and the IP Filtering security feature in order to control remote access to the device.

Further Assistance

For any additional help visit our customer Web site at www.xerox.com or contact the Xerox Support Center quoting the machine serial number.

Xerox Support Center

If a fault cannot be resolved by following the display instructions, check the Troubleshooting chapter of this guide. If the difficulty persists, contact the Xerox Support Center. The Xerox Support Center will want to know the nature of the problem, the machine serial number, the fault code (if any) plus the name and location of your company.

The machine serial number can be found on the Configuration Report under ‘Device Profile’. The serial number is also located on the data plate on the rear cover of the device.

Documentation

Most answers to your questions will be provided by this User Guide. Alternatively you can access

www.xerox.com/support for additional support and for the following documents:

• Install Guide - contains information about installing the machine.

• Quick Use Guide - provides basic information on how to use the machine

Xerox® WorkCentre® 3025

User Guide

Further Assistance

Xerox® WorkCentre® 3025 User Guide

Installation and Setup

This chapter includes:

•Overview

• Installation Wizard

• CentreWare Internet Services

• Network Installation: TCP/IP

• Printer Drivers

• Windows Drivers

• Macintosh Drivers

•Linux Drivers

•Sharing Your Machine Locally

• Windows Printing

• Air Print

• Google Cloud Print

• Scan to PC Setup

• Fax Setup (WorkCentre 3025NI only)

Xerox® WorkCentre® 3025

User Guide

Overview

This chapter identifies the key settings that you can customize to meet your requirements. Changing these settings is easy and will save you time when using the machine.

Note: Some options may be unavailable depending on your machine configuration.

Installation Wizard

1. On initial power on the Installation Wizard runs, the Language menu displays.

2. Press the up/down arrows to select the required language and press OK.

3. The For m at Date menu displays. Press the up/down arrows to select one of the following and press OK:

•MM/DD/YYYY

• DD/MM/YYYY

• YYYY/MM/DD

4. The Set Date menu displays.

a. Enter the date using the keypad or press the up/down arrows to increase or decrease the

value shown on the screen.

b. Press the Left/Right arrow buttons to move from one section of the date to another.

c. When you have entered the date press OK.

5. The For m at Time menu displays. Press the up/down arrows to select one of the following and press OK:

•12 Hour

•24 Hour

6. The Set Time menu displays. Enter the time and press OK.

7. The Metric Defaults menu displays. Press the up/down arrows to select one of the following and press OK:

•Inches

•mm

8. The Default Paper Size menu displays. Press the up/down arrows to select one of the following and press OK:

•Letter

•A4

9. The Allow Upgrade menu displays. Select Ye s or No and press OK.

10. The Admin Passcode menu displays. Select Ye s or No and press OK. If you select Yes, enter a value on the SetAdminPasscode menu and CfmAdminPasscode menu.

11. The Customer Support menu displays.

a. Press the up/down arrows to select Enter Cust. Support #.

Xerox® WorkCentre® 3025 User Guide

Installation Wizard

b. The Enter Cust. Support # screen displays. Enter the telephone number of your customer

support center.

c. Press OK.

d. The Enter Supplies Order # screen displays.

e. Enter the telephone number to order supplies.

f. Press OK.

12. The Fax Se t u p menu displays. Press the up/down arrows to select one of the following and press OK:

• Continue Setup

• Skip Setup - go to step 15

13. The Fax Phone Num menu displays. Enter the fax number of the machine and press OK.

14. The Fax I D menu displays. Enter the fax ID of the machine and press OK.

15. The Country menu displays. Press the up/down arrows to select the required country and press OK.

16. The Complete Set Up menu displays. Press the up/down arrows to select Yes or No and press OK.

17. The machine reboots and the Initializing screen displays.

Administrator Access

Certain features accessed at the machine may require Administrator access to change the settings.

Access to the Feature Defaults, System Setup and Network Settings areas are usually password protected.

1. Press the Machine Status button on the control panel.

2. Press the up/down arrows to select the required option.

3. Press OK.

4. If required, enter the Administrator Password using the alphanumerical keypad. The default is

1111.

5. Press OK. Once the password is verified, the selected option menu displays.

Wireless Connectivity

The WorkCentre 3025NI is compatible with 802.11 (Wi-Fi®) wireless networks. The location where the machine is installed must be covered by an 802.11 wireless network. This is typically provided by a nearby wireless access point or router, which is physically connected to the wired Ethernet that serves the building.

The machine supports connectivity via a wireless only connection if required. This needs to be manually set up.

Note The machine will not connect to the wireless network while the network cable is attached.

There are several ways to configure Wireless Connectivity:

• At the Machine. For instructions refer to Configure Wireless Connectivity at the Machine.

Xerox® WorkCentre® 3025

User Guide

Installation Wizard

•Using Internet Services. For instructions refer to Configuring Wireless Connectivity Using

CentreWare Internet Services (WorkCentre 3025NI).

•With the Wireless Setting Program. For instructions refer to Wireless Setting Program.

Note: Performing the driver installation at this time may aid wireless setup. Refer to Printer Drivers.

Configure Wireless Connectivity at the Machine

1. Press the Machine Status button.

2. Press the up/down arrows to select Network and press OK.

3. Enter the Administrator Password using the alphanumerical keypad. The default is 1111.

4. Press the up/down arrows to select Wi-Fi and press OK. This allows you to select the Wi-Fi setup.

The options are:

•Wi-Fi On/Off - allows you to turn Wi-Fi On or Off.

• Wi-Fi Settings - allows you to use a Wizard to find the wireless network name automatically,

or use the Custom feature to enter the SSID (Service Set Identifier) information manually.

• WPS - allows you to select the Wi-Fi Protected Setup - the options are PBC or PIN.

• Wi-Fi Direct - allows you to enable your wireless devices, such as notebooks, mobile phones

and PCs to establish wireless connectivity without the need for a wireless router, access point, or Wi-Fi hot spots.

• Wi-Fi Signal - allows you view the strength of the wireless connection.

• Wi-Fi Default - allows you to restore the default wireless settings.

5. At the Wi-Fi On/Off menu, confirm that On is selected and press OK.

6. Press the up/down arrows to select Wi-Fi Settings and press OK. The options are Wizard and Custom:

a. Select Wizard - to have the machine find the WPS Settings automatically. If you select this,

the Searching Wi-Fi Network screen displays and the machine searches the wireless network.

• Select your wireless network and select OK.

• Enter the wireless security information if requested and select OK.

• Select Yes to apply the changes.

b. Select Custom - to edit the SSID information manually. If you select this option, the SSID

screen displays.

• Enter the SSID using the keypad and select OK.

• Select the Operation Mode and select OK.

• Select the Encryption and select OK.

• Select the WPA Key and select OK.

• Select Yes to apply the changes.

7. At the WPS menu, select PBC or PIN.

8. At the Wi-Fi Direct menu, select On or Off, Device Name, IP Address, Group Owner, Network Key, and Status.

9. At the Wi-Fi Signal menu, check to see if there is a Wi-Fi signal.

10. At the Wi-Fi Default menu, select Restore if you want to restore defaults.

Xerox® WorkCentre® 3025 User Guide

Installation Wizard

Configure Ethernet Settings

The Ethernet interface will automatically detect the speed of your network. The machine supports hub/switch speeds of:

•Automatic

• 10 Mbps Full-Duplex

• 100 Mbps Full-Duplex

• 10 Mbps Half-Duplex

• 100 Mbps Half-Duplex

Set the Ethernet speed on the machine to match the speed set on your hub or switch:

Setting the Ethernet Speed at the Machine

1. Press the Machine Status button.

2. Press the up/down arrows to select Network and press OK.

3. Enter the Administrator Password using the alphanumerical keypad. The default is 1111.

4. Press the up/down arrows to select Ethernet and press OK.

5. Press the up/down arrows to select Ethernet Speed and press OK.

6. Press the up/down arrows to select one of the following speeds:

•Automatic

• 10 Mbps Half

• 10 Mbps Full

• 100 Mbps Half

• 100 Mbps Full

7. Press OK. The Saved screen displays.

To set the Ethernet Speed using CentreWare Internet Services, refer to Setting the Ethernet Speed

Using CentreWare Internet Services.

Configuration Report

The Configuration Report details the machine software versions and network settings configured for the machine.

Print a Configuration Report at the Machine

1. Press the Machine Status button.

2. Press the up/down arrows to select Information Pages and press OK.

3. Press the up/down arrows to select Configuration Page and press OK.

4. Press the up/down arrows to select Yes and press OK. The Printing screen displays and the

configuration report prints.

Xerox® WorkCentre® 3025

User Guide

CentreWare® Internet Services

CentreWare Internet Services is the embedded HTTP server application that resides in the machine. CentreWare Internet Services allows an administrator to change network and system settings on the machine from the convenience of their workstation. Once the administrator sets up this application, it offers conveniences for users as well.

Many features available on your machine will need to be set via the machine and CentreWare Internet Services. Once they are set up, users will be able to use CentreWare Internet Services to initiate and/or complete many types of jobs with their documents.

System Configuration

To use CentreWare Internet Services, you need to enable both TCP/IP and HTTP on the machine. See

Configure Static IPv4 Addressing using the Machine User Interface, or Configure Dynamic IPv4 Addressing using the Machine User Interface.

To enable HTTP at the machine:

Note HTTP is enabled by default.

1. Press the Machine Status button.

2. Press the up/down arrows to select Network.

3. Press the up/down arrows to select Protocol Mgr.

4. Press the up/down arrows to select HTTP.

5. Select On.

6. Press OK. The Saved screen will appear and then the Reboot Required screen will appear.

Administrator User Name and Password

Many of the features available within CentreWare Internet Services will require an Administrator user name and password. The default user name is admin and the default password is 1111.

CentreWare Internet Services Administrator Access

To access CentreWare Internet Services Properties and change settings you will need to log in as Administrator.

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter. The Home page appears.

There are two ways to access CentreWare Internet Services with the administrator login:

• Select Login at the top of the screen, or

• Select the Properties icon. You are then prompted for the ID and Password.

3. Enter the admin for the ID and 1111 for the Password.

Xerox® WorkCentre® 3025 User Guide

CentreWare® Internet Services

Change the Administrator Password

It is recommended that you change the default administrator password to a more secure password, so this Xerox machine is not compromised.

To change the Administrator password:

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter.

3. Select the Properties icon.

4. If prompted, enter the admin for the ID and 1111 for the Password, and select Login. Select

Properties.

5. In the Security link on the left hand side, select System Security.

6. Select the System Administrator link.

7. In the Access Control area:

a. Ensure the Web UI Access Control Enable check box is selected.

b. In the Login ID field, enter a new login name.

c. Select the Change password check box to change the password. In the Password field, enter

a new numeric password.

d. Enter the password again in the Confirm Password field.

CAUTION: Do not forget the password or you could be completely locked out of the system,

requiring a service call.

8. Select Apply to save the changes.

9. Select OK when the acknowledgement message displays.

10. Select the Advanced button. The Advanced Access Control screen appears.

11. Select Protect Login IPv4 Address to enable this feature if required, and enter an IPv4 Address in the box.

12. Select the required option for the Login Failure Policy, for users who fail to login several times. The options are: Off, 3 times, or 5 times.

13. Select the required option for Auto Logout. The options are 5, 10, 15, or 30 minutes.

14. Select Security Settings Reset if required.

15. Select Save to save your changes.

Configuring Wireless Connectivity Using CentreWare Internet Services (WorkCentre 3025NI)

Note The machine will not connect to the wireless network while the network cable is attached.

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter.

3. Select Properties.

Xerox® WorkCentre® 3025

User Guide

CentreWare® Internet Services

4. If prompted, enter the Administrator ID (admin) and the Password (1111) and select Login.

5. Select Properties.

6. In the Network Settings link, select the Wi-Fi link. Then select the Wi-Fi link below that.

7. The Connection Status shows the Link Status of the wireless connection.

8. The Wireless Settings area provides options to configure wireless connectivity. The options are

Easy Wi-Fi Settings and Advanced Settings, and are explained below.

Use the Easy Wireless Settings Wizard

1. Select the Easy Wi-Fi Settings Wizard button to have the machine find the WPS Settings

automatically. The SSID screen appears with a list of available wireless networks.

2. Select the required Network Name SSID and select Next.

3. If encryption is required:

a. Enter the WPA Shared Key.

b. Enter the Confirm Network Key and select Next.

4. The Wi-Fi Setup Confirmation screen displays. Select Apply.

Configure Advanced Wireless Settings

1. Select the Advanced Settings Custom button. The Advanced Wireless Setup screen appears.

2. To enable Wireless Radio, select On from the Wireless Radio menu.

3. Select the required option for SSID:

• Select Search List and select the required network from the drop-down menu. Select the Refresh button to update the list of networks available.

• Select Insert New SSID to enter a new wireless network name.

4. In the Security Setup area:

a. Select the required method of Authentication.

b. Select the required method of Encryption.

5. Depending on your selections you may be required to enter some or all of the following

information for the Network Key Setup.

a. Select the required option for Using Key.

b. The Hexadecimal option may be enabled. Select the Hexadecimal check box to deselect if

required.

c. Enter the required Network Key and Confirm Network Key.

6. Depending on your selections you may be required to enter 802.1x Security Setup information.

7. Select Apply to save the changes.

Configuring Wi-Fi Direct

Refer to Configure Wireless Connectivity at the Machine.

Xerox® WorkCentre® 3025 User Guide

at the machine

CentreWare® Internet Services

Configuring Wi-Fi Direct

Wi-Fi Direct

allows you to enable your wireless devices, such as notebooks, mobile phones and PCs to

using CentreWare Internet Services

establish wireless connectivity without the need for a wireless router, access point, or Wi-Fi hot spots.

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter.

3. Select Properties.

4. If prompted, enter the admin for the ID and 1111 for the Password, and select Login. Select

Properties.

5. In the Network Settings link, select the Wi-Fi link. Then select the Wi-Fi Direct

6. Select On for Wi-Fi Direct

link below that.

7. Enter the following:

•Device Name

• IP Address

• Activate or Deactivate the Group Owner

•Network Key

8. Select Apply and then OK.

Setting the Ethernet Speed Using CentreWare Internet Services

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter.

3. Select Properties.

4. If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login.

5. Select Properties.

6. In the Network Settings link select the General link.

7. Select one of the following speeds from the Ethernet Speed drop-down menu:

•Automatic

• 10 Mbps (Half Duplex)

• 10 Mbps (Full Duplex)

• 100 Mbps (Half Duplex)

• 100 Mbps (Full Duplex)

8. Select on Apply to save the changes.

The change to Ethernet Speed rate will take effect after System Reboot screen displays.

9. Select OK.

10. When the Acknowledgement screen displays, select OK.

11. Reboot the machine.

Xerox® WorkCentre® 3025

User Guide

CentreWare® Internet Services

Adjusting the Altitude

Print quality is affected by atmospheric pressure, which is determined by the height of the machine above sea level. The following information will guide you on how to set your machine for the best print quality. Wi-Fi must be configured before you adjust the altitude.

Before you set the altitude value, determine the altitude where you are.

Altitude Val ue

0 - 1000 M 0 - 3,280 ft.

1000 - 2000 M 3,280 - 6,561 ft.

2000 - 3000 M 6,561 - 9,842 ft.

3000 - 4000 M 9,842 - 13,123 ft.

4000 - 5000 M 13,123 - 16,404 ft.

Normal

High 1

High 2

High 3

High 4

To adjust the altitude

1. Enter the IP Address of the printer in the browser.

2. Select Login and enter the ID (admin) and Password (1111).

3. Select Properties > System > Setup.

4. Select an Altitude Adjustment value, based on your altitude in the table above.

5. Select Apply.

Xerox® WorkCentre® 3025 User Guide

Network Installation: TCP/IP

These instructions show you how to configure the following via CentreWare Internet Services:

• TCP/IP v4 and v6

•Domain Name

•DNS

• Zero Configuration Networking

The machine supports TCP/IP versions 4 and 6. IPv6 can be used instead of or in addition to IPv4.

IPv4 and IPv6 settings can be configured directly at the machine user interface, or remotely, via a web browser using CentreWare Internet Services. Instructions for both processes are in this section.

Configuring Static IPv4 Addressing at the Machine

Information Checklist

Before starting ensure that the following items are available and/or the tasks have been performed:

• Existing operational network utilizing the TCP/IP protocol.

• Ensure that the machine is connected to the network.

• Static IP Address for the machine.

• Subnet Mask Address for the machine.

• Gateway Address for the machine.

• Host Name for the machine.

Procedure

Enter a Static IP Address:

1. Press the Machine Status button on the control panel.

2. Press the up/down arrows to select Network and press OK.

3. Enter the Administrator Password using the alphanumerical keypad. The default is 1111.

4. Press the OK button; the Network Settings menu displays.

5. Press the up/down arrows to select TCP/IP(IPv4); press OK.

6. Press the up/down arrows to select Static; press OK.

7. Press the up/down arrows to select IPv4 Address; press OK.

8. Enter the IP Address using the alphanumerical keypad; press OK.

9. Enter details for Subnet Mask using the alphanumerical keypad; press OK.

10. Enter details for Gateway using the alphanumerical keypad; press OK.

11. The Saved screen will display and return to the Network menu.

DNS Configuration:

12. From the Network menu, press the up/down arrows to select TCP/IP(IPv4); press OK.

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Network Installation: TCP/IP

13. Press the up/down arrows to select Static; press OK.

14. Press the up/down arrows to select Primary DNS; press OK.

15. Enter details for Primary DNS using the alphanumerical keypad; press OK. The Saved screen will display and return to the Static menu.

16. Press the up/down arrows to select Secondary DNS; press OK.

17. Enter details for Secondary DNS using the alphanumerical keypad; press OK. The Saved screen will display and return to the Network menu.

Configuring Dynamic IPv4 Addressing at the Machine

Information Checklist

Before starting ensure that the following items are available and/or the tasks have been performed:

• Existing operational network utilizing the TCP/IP protocol.

• DHCP or BOOTP Server should be available on the network.

• Ensure that the machine is connected to the network.

Procedure

Installation via DHCP (Dynamic Host Configuration Protocol)

DHCP is enabled on the machine by default. If the machine is connected to the network, the TCP/IP information will be configured when the machine is powered on and no further configuration is required.

• Print a Configuration Report to verify that the information was assigned correctly.

Installation via BOOTP or DHCP

Ensure your machine is connected to the network with Ethernet cabling.

1. Press the Machine Status button on the control panel.

2. Press the up/down arrows to select Network Settings; press OK.

3. Enter the Administrator Password using the alphanumerical keypad. The default is 1111.

4. Press the OK button, the Network Settings menu displays.

5. Press the up/down arrows to select TCP/IP(IPv4); press OK.

6. Press the up/down arrows to select DHCP; press OK.

7. The Saved screen will display and return to the Network Settings menu.

Configuring TCP/IP Settings Using CentreWare Internet Services

IPv4

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter.

Xerox® WorkCentre® 3025 User Guide

Network Installation: TCP/IP

3. Select Properties.

4. If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login. Select Properties.

5. In the Network Settings link select TCP/IPv 4 from the directory tree. The TCP/IPv4 page displays.

6. In the Assign IPv4 Address menu, select Automatically or Manually.

7. If Manually is selected, in the TCP/IP Settings area enter details of the machine in the following fields:

a. IPv4 Address

b. Subnet Mask

c. Gateway Address

If Automatically is selected, select BOOTP or DHCP.

Notes:

• If BOOTP or DHCP mode is selected, you cannot change the IP Address, Network Mask,

or Router/Gateway Address. Select Auto IP if required.

• New settings will not be applied until the machine is rebooted. Changing the machine’s

TCP/IP setting may cause you to lose your connection to the machine.

8. In the Domain Name area:

a. Enter a domain name in the Domain Name field.

b. Enter an IP address in the Primary DNS Server and Secondary DNS Server fields.

c. Select the Enable box to enable Dynamic DNS Registration if required.

Note: If your DNS Server does not support dynamic updates there is no need to select Enabled

9. In the WINS area select the box to enable WINS and enter details in the following fields:

a. Primary WINS Server

b. Secondary WINS Server

10. Select Apply to save the changes.

11. Select OK when the acknowledgement message displays.

IPv6

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter.

3. Select Properties.

4. If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login. Select Properties.

5. In the Network Settings link, select TCP/IPv6 from the directory tree.

6. Select the Enable check box to enable IPv6 protocol and select OK.

7. To set a manual address, select Enable Manual Address and enter the address and prefix in the Address/Prefix area. Information in the Assigned IPv6 Addresses box is automatically populated.

8. The machine performs auto-address DHCPv6 configuration every time it powers up. This is used for neighbor discovery and address resolution on the local IPv6 subnet. However, you can choose

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User Guide

Network Installation: TCP/IP

to use manual configuration, automatic configuration, or a combination of automatic and manual configuration.

In the Dynamic Host Configuration Protocol Version 6 (DHCPv6) area, select one of the following options:

• Use DHCP as directed by a router - this option is fully automatic. The DHCPv6 Address will

be obtained and displayed on the screen.

• Always Enable DHCP - this option is fully automatic. The DHCPv6 Address will be obtained

and displayed on the screen.

• Never use DHCP - when this option is selected, you must configure the Manual Address

Options and DNS separately.

9. In the Domain Name System Version 6 (DNSv6) area:

a. Enter valid details in the IPv6 Domain Name field.

b. Enter an IP addresses for the Primary DNSv6 Server Address and Secondary DNSv6 Server

Address.

c. Check the Dynamic DNSv6 Registration check box to enable this option.

Note: If your DNS Server does not support dynamic updates there is no need to enable DDNS.

10. Select Apply to save the changes.

11. Select OK when the acknowledgement message displays.

Note: Enabling or disabling the TCP/IPv6 protocol will take effect after the system is rebooted.

Enabling or disabling TCP/IPv6 will impact other protocols, for example, LPR/LPD, SNMP, Raw TCP/IP Printing, and DHCPv6 over TCP/IPv6.

Test Access

1. At your workstation, open the Web browser and enter the TCP/IP Address of the machine in the

Address bar. Press Enter.

If you use the domain name to specify the machine, use the following format.

http://myhost.example.com

If you use the IP address to specify the machine, use one of the following formats depending on your machine configuration. An IPv6 address needs to be enclosed in square brackets.

IPv4: http://xxx.xxx.xxx.xxx

IPv6: http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]

Note: If you have changed the port number from the default port number 80, append the number

to the Internet address as follows. In the following examples, the port number is 8080.

Domain name: http://myhost.example.com:8080

IPv4: http://xxx.xxx.xxx.xxx:8080

IPv6: http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]:8080

2. Verify that the home page of CentreWare Internet Services is displayed.

The CentreWare Internet Services installation process is now completed.

Note: When your access to CentreWare Internet Services is encrypted, enter https:// followed by

the Internet address, instead of http://.

Xerox® WorkCentre® 3025 User Guide

Printer Drivers

The Xerox WorkCentre 3025 produces high quality prints from electronic documents. You can access the printer from your computer by installing the appropriate printer driver. The many printer drivers which can be used with your machine are provided on the software and documentation CD that comes with your machine. You can also download the latest versions from the Xerox Web site at

www.xerox.com

You can install the printer software for local printing and network printing. To install the printer software on the computer, perform the appropriate installation procedure for the printer in use. The procedure to install drivers may differ depending on the operating system you are using. All applications should be closed on your PC before beginning installation.

This section explains how to install the printer drivers on your computer.

Overview

The software and documentation CD is supplied with your machine.

The machine supports the following operating systems:

Platform Operating Systems

Windows

Macintosh

Linux Ubuntu 10.04, 10.10, 11.04, 11.10, 12.04, 12.10,

Windows 7 & 8 (32/64 bit) Windows Vista (32/64 bit) Windows XP (32/64 bit) Windows 2003 Server (32/64 bit) Windows 2008 Server (32/64 bit) Windows 2008R2 (64 bit)

Macintosh OS X 10.5 - 10.9

13.04 Red Hat Enterprise Linux 5, 6 Fedo ra 11 -19 Debian 5.0, 6.0, 7.0, 7.1 Mint 13, 14, 15 SUSE Linux Enterprise Desktop 10, 11 openSUSE 11.0, 11.1, 11.2, 11.3, 11.4, 12.1, 12.2,

12.3

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User Guide

Windows Drivers

Installing Windows Drivers

The following provides instructions for installing Windows drivers on your computer so that your computer can access your Xerox WorkCentre 3025 as a multifunction printer.

Local Printer

A local printer is a printer directly attached to your computer using a printer cable, such as a USB cable. If your printer is attached to a network, refer to Networked Printer (WorkCentre 3025NI).

Note: If the New Hardware Wizard window appears during the installation procedure, select Close

or Cancel.

1. Make sure that the printer is connected to your computer and powered on.

2. Insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run, and an installation window displays.

If the installation window does not appear, select the Start button and then Run. Type X:\Setup.exe, replacing X with the letter which represents your drive and select OK.

If you use Windows Vista, select Start > All Programs > Accessories > Run, and type X:\Setup.exe. If the AutoPlay window appears in Windows Vista, select Run Setup.exe in the Install or run program field, and select Continue in the User Account Control window.

3. Select Install Software. The Printer Connection Type window displays.

4. Select USB connection. The Select Software to Install window displays.

5. Leave the default selections and select Next. The Installing Software window displays.

6. After the installation is finished, the Setup Completed window displays.

7. Select Print a test page and select Finish.

If your printer is connected to the computer, a Test Print page will be printed. If the Test Print operation is successful, refer to the Print chapter of this guide. If the print operation failed, refer to the Troubleshooting chapter of this guide.

Xerox® WorkCentre® 3025 User Guide

Windows Drivers

Networked Printer (WorkCentre 3025NI)

Follow these instructions for installing drivers on your networked printers.

1. Make sure that the printer is connected to your network and powered on.

2. Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears.

If the installation window does not appear, select the Start button and then Run. Type X:\Setup.exe, replacing “X” with the letter which represents your drive and select OK.

If you use Windows Vista, select Start > All Programs > Accessories > Run, and type X:\Setup.exe. If the AutoPlay window appears in Windows Vista, select Run Setup.exe in Install or run program field, and select Continue in the User Account Control window.

3. Select Install Software.

4. Select Network connection. The Select Software to Install window displays.

Note: For custom install instructions, refer to Custom Installation.

5. Leave the default selections and select Next. The Installing Software window displays.

6. After the installation is finished, the Setup Completed window displays. Select Print a test page and select Finish.

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Windows Drivers

Custom Installation

With the custom installation, you can choose individual components to install.

1. Make sure that the printer is connected to your computer and powered on.

2. Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears. If the installation window does not appear, select Start and then Run. Type X:\Setup.exe, replacing X with the letter which represents your drive and select OK.

If you use Windows Vista, select Start > All Programs > Accessories > Run, and type X:\Setup.exe.

Note: If the AutoPlay window appears in Windows Vista, select Run Setup.exe in Install or run

program field, and select Continue in the User Account Control window.

3. Select Install Software.

4. Select your connection type and select Next. The Select Software to Install window displays.

5. Select Custom from the Setup type drop-down box.

6. Select the components to be installed and select Next.

Note: When you select an option, a description of that option displays at the bottom of the

screen.

7. Select Advanced Options if you would like to do any of the following:

• Change the printer name

• Change the default printer

• Share the printer with other users on the network

• Change the destination path where driver files and user guide files will be copied to. Select

Browse to change the path.

8. Select OK to continue, then select Next. The Copying Files window displays, and then the

Installing Software window.

9. After the installation is finished, the Setup Completed window displays.

10. Select Print a test page and select Finish.

Troubleshooting chapter of this guide.

Wireless Printer (WorkCentre 3025BI)

Follow these instructions for installing drivers on your wireless printer.

1. Make sure that the printer is connected to your computer with a USB cable and powered on.

2. Insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run, and an installation window appears.

If the installation window does not appear, select the Start button and then Run. Type X:\Setup.exe, replacing X with the letter which represents your drive and select OK.

If you use Windows Vista, select Start > All programs > Accessories > Run, and type X:\Setup.exe. If the AutoPlay window appears in Windows Vista, select Run Setup.exe in Install or run program field, and select Continue in the User Account Control window.

Xerox® WorkCentre® 3025 User Guide

Windows Drivers

3. Select Install Software. The Printer Connection Type window displays.

4. Select Wireless network connection.

5. When asked if you are setting up the printer for the first time, select Yes, I will set up my printer’s wireless network and select Next.

6. Select your wireless network from the list and select Next.

7. Select Next to proceed. Or select Advanced Settings to set the following:

8. Select Next.

9. Follow the wizard instruction to select and install the printer. Select your connection type and select Next. The Select Software to Install window displays.

10. After the installation is finished, select Print a test page and select Finish.

Troubleshooting chapter of this guide.

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User Guide

Windows Drivers

Wireless Setting Program

When installing the WorkCentre 3025BI and WorkCentre 3025NI you can use the Xerox Easy Wireless Setup program that was automatically installed with the printer driver to configure the wireless settings.

To open the program:

1. Select Start > Programs or All Programs > Xerox Printers > Xerox WorkCentre 3025 > Xerox Easy Wireless Setup.

2. Connect the machine to your computer using the USB cable.

Note: During installation, the printer needs to be temporarily connected using the USB cable.

Note: You cannot use your printer on a wired and wireless network at the same time. If your

printer is currently connected to the network with an Ethernet cable, unplug the cable.

3. Select Next.

4. Once the machine is connected to the computer with the USB cable, the program searches for WLAN data.

5. When the search is complete, the Select Wireless Network window displays. Select your network from the list.

6. Select Advanced Setting if you want to enter the following information:

7. Select Next. The Wireless Network Security screen displays.

8. Enter your Network Password and select Next.

9. Select Finish when the setup is complete.

Xerox® WorkCentre® 3025 User Guide

Windows Drivers

Uninstalling a Windows Driver

For Windows follow the steps below to uninstall the driver.

1. Make sure that the machine is connected to your computer and powered on.

2. From the Start menu, select Programs or All Programs > Xerox Printers > Uninstall Xerox Printer Software. The Uninstall Xerox Printer Software window displays.

3. Select Next. The Select Software window displays.

4. Select the components you want to remove and then select Next and then Yes to confirm.

5. When your computer asks you to confirm your selection, select Yes. The Uninstallation window displays.

6. After the software is removed, select Finish.

If you want to reinstall the driver over the currently installed driver via the provided software and documentation CD, insert the CD; the window with an overwriting confirmation message appears. Simply confirm it to proceed to the next step. Next steps are same as the first installation you performed.

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User Guide

Macintosh Drivers

The software and documentation CD that came with your machine provides you with the Driver files that allow you to use the CUPS driver or PostScript driver (only available when you use a machine which supports the PostScript driver) for printing on a Macintosh computer.

A TWAIN driver is also provided for scanning on a Macintosh computer.

Information Checklist

Before starting please ensure that the machine is connected to your computer and powered on.

Procedure

These steps were performed using Macintosh version 10.8.5. Instructions may vary depending on your operating system version.

1. Insert the supplied software and documentation CD into your CD-ROM drive.

2. Select the CD-ROM icon that appears on your Macintosh desktop.

3. Select the MAC_Installer folder.

4. Select the Installer icon.

5. The Install window opens. Select Continue.

6. Select Install. Standard Install is the default and is recommended for most users. All components necessary for machine operations are installed. If you select Customize, you can choose individual components to install.

7. Enter your password and select Install Software.

8. Select how the printer will be connected to your computer. Choices are:

• USB Connected Printer

• Network Connected Printer

• Configuration of Wireless Network

9. Select Continue.

10. Select Add Printer and select Continue and follow the instructions on the installation wizard.

11. Select the options you want to add, such as Fax.

12. Select the Add Easy Printer Manager to Dock option if required.

13. After the installation is complete, select Close.

14. Select the Applications folder > System Preferences > Print & Scan.

15. Select the + sign on the Printer list and select the printer or enter the IP Address for the printer.

16. Select Add.

Xerox® WorkCentre® 3025 User Guide

Macintosh Drivers

Uninstalling Macintosh Driver

If the printer driver does not work properly, uninstall the driver and reinstall it. Follow the steps below to uninstall the driver for Macintosh.

1. Make sure that the machine is connected to your computer and powered on.

2. Select the Applications folder.

3. Select the Xerox folder.

4. Select Printer Software Uninstaller.

5. Select the programs you want to uninstall and select Uninstall.

6. Enter your password.

7. Select Close.

Xerox® WorkCentre® 3025

User Guide

Linux Drivers

You need to download the Linux software package from the Xerox website to install the printer software.

Procedure for Installing the Linux Unified Driver

1. Make sure that the machine is connected to your computer and powered on.

You must log in as a super user (root) to install the machine software. If you are not a super user, ask your system administrator.

2. When the Administrator Login window appears, type in root in the Login field and enter the system password.

3. From the Xerox website, download the Unified Linux Driver package to your computer.

4. Select the Unified Linux Driver package and extract the package.

5. Select cdroot > autorun.

6. When the Welcome screen appears, select Next.

7. When the installation is complete, select Finish.

The installation program has added the Unified Driver Configuration desktop icon and the Unified Driver group to the system menu for your convenience. If you have any difficulties, consult the on-screen help that is available through your system menu or called from the driver package Windows applications, such as Unified Driver Configurator or Image Manager.

Xerox® WorkCentre® 3025 User Guide

Sharing Your Machine Locally

If a host computer is directly connected to the machine with a USB cable and is also connected to the local network environment, the client computer connected to the local network can use the shared machine through the host computer to print.

Follow the steps below to set up the computers to share your machine locally.

Windows

Host Computer Setup

1. Install your printer driver. Refer to Installing Windows Drivers.

2. Depending on your operating system, navigate to the Printers, Printers and Faxes, or Devices and Printers settings from the Windows Start menu or through the control panel:

3. Select your printer and select Printer Properties.

Note If the Printer properties item has a ?, you can select other printer drivers connected with the

selected printer.

4. Select the Sharing tab.

5. Check the Change Sharing Options check box.

6. Check the Share this printer check box.

7. Enter details in the Share Name field.

8. Select OK or Next.

Client Computer Setup

1. Install your printer driver. Refer to Installing Windows Drivers.

2. From the Windows Start menu select All Programs > Accessories > Windows Explorer.

3. Enter the IP address of the host computer and press Enter.

4. If the host computer requires a User name and Password, enter details in the User ID and password field of the host computer account.

5. Select the printer you want to share and select Connect. If a setup complete message appears, select OK.

6. Open the file you want to print and start printing.

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User Guide

Sharing Your Machine Locally

Macintosh

The following steps are for Macintosh OS X 10.8.5. Refer to Macintosh Help for other OS versions.

Host Computer Setup

1. Install your printer driver. Refer to Installing Macintosh Driver.

2. Open the Applications folder, select System Preferences.

3. Select Print & Fax or Print & Scan.

4. Select the printer to share in the Printers list.

5. Select Share this printer.

Client Computer Setup

1. Install your printer driver. Refer to Installing Macintosh Driver.

2. Open the Applications folder, select System Preferences.

3. Select Print & Fax or Print & Scan.

4. Select Add or the + symbol.

A display window showing the name of your shared printer displays.

5. Select your machine and select Add.

Xerox® WorkCentre® 3025 User Guide

Windows Printing

LPR Printing

Install Printer Driver

1. From the Windows Start menu, navigate to your Devices and Printers or Printers settings.

2. Select Add a Printer.

3. Select the Local Printer option.

Depending on your operating system, if already selected, select Automatically detect and install my Plug and Play printer to deselect it.

4. Select the local printer and select Next.

5. Select Create a new port.

6. Select the LPR option from the Type of Port pull-down menu.

7. Select the Next button.

8. Enter the IP Address of the printer.

9. Enter a name for the printer.

10. Select the OK button.

11. You will be prompted for a Printer Driver. Select Have Disk.

12. Select the Browse button.

13. Select the required Printer Driver file .inf.

14. Select the Open button.

15. Select the OK button.

16. Select the printer model from the list.

17. Select the Next button.

18. The Name your Printer screen appears.

19. Enter details in the Printer name field.

20. Select the Next button. The Printer Sharing screen appears.

21. Select the Do not share or Share option and enter the name, location, and comment, if required.

22. Select the Next button.

23. Select Set as the default printer if required.

24. Select Print Test Page to print a test page.

25. Select the Finish button. The printer driver will install.

26. Verify that the test page is printed at the machine.

Xerox® WorkCentre® 3025

User Guide

Windows Printing

Internet Printing Protocol (IPP) Port

The Internet Printing Protocol (IPP) defines a standard protocol for printing as well as managing print jobs, media size, resolution, and so forth. IPP can be used locally or over the Internet, and also supports access control, authentication, and encryption, making it a much more capable and secure printing solution than older ones.

Note IPP Printing is enabled by default.

How to Enable the IPP Port

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Select Properties.

3. If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login. Select Properties.

4. In the Network Settings link select Raw TCP/IP, LPR, IPP in the directory tree.

5. In the Internet Printing Protocol (IPP) area:

a. For IPP Protocol, select Enable from the drop-down menu. The Printer URL displays the

http:// IP address of the machine and the ipp:// IP address of the machine. Enter the required printer name in the Printer Name area.

b. Select the Advanced button. Enter the required information for IPP Attribute.

Install Printer Driver

1. Follow the steps below that are specific to your operating system:

Windows 2003

From your workstation:

a. Select the My Network Places icon.

b. Select Properties.

Windows 7

From your workstation:

a. Select Control Panel.

b. Select Network and Internet.

c. Select Network and Sharing Center.

d. Select Change adapter settings.

Windows 2008

From your workstation:

a. Select Start, select Control Panel.

b. Select Printers.

c. Select File, select Run as administrator. Go to step 6.

2. Select the Local Area Connection icon.

3. Select Properties.

4. Ensure that the Internet Protocol (TCP/IP) protocol has been loaded and ensure the check box is selected. Select OK.

Xerox® WorkCentre® 3025 User Guide

Windows Printing

5. For:

• Windows 2003 - select Settings > Printers.

• Windows Vista - select Add a Local Printer.

• Windows 7 - select Start, > Control Panel, > Hardware and Sound, > Devices and Printers.

6. Select Add a Printer in the far left column. For Windows 7 select Add a network, wireless, or Bluetooth printer.

7. The Add Printer Wizard window will appear. Select the Next button.

8. Select The Printer that I want isn’t listed.

9. Select a shared printer by name.

10. Type HTTP:// followed by the printer's fully qualified Domain name or IP Address in the URL field. The Printer Name can be either the Host Name or the SMB Host Name as shown on the machine Configuration Report, depending on the name resolution used by your network (WINS or DNS).

11. Select the Next button.

12. Select the Have Disk button and browse to the location of the printer driver and select the OK button.

13. Select the Printer Model and select OK.

14. Select Ye s if you wish to make this the default printer.

15. Select Next.

16. Select Finish.

Raw TCP/IP Printing (Port 9100)mac

Raw TCP/IP is a printing protocol that is similar to LPR printing. Also known as a direct TCP/IP connection or sockets interface, it sends information directly to the machine and does not require a Line Printer Daemon (LPD). The advantages are that connections stay open for multiple print files and spooling is not needed, therefore, printing is faster and more reliable than LPD printing. Raw TCP/IP printing is contained in Windows and other third-party applications and operating systems.

Note Raw TCP/IP Printing is enabled by default for port 9100.

Information Checklist

See the Information Checklist in Configure Static IPv4 Addressing at the Machine.

How to Configure Port 9100

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Select Properties.

3. If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login. Select Properties.

4. In the Network Settings link, select Raw TCP/IP, LPR, IPP in the directory tree.

5. In the Raw TCP/IP Printing area:

a. Select Enable.

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User Guide

Windows Printing

b. For Port Number, enter the required port number (1 - 65535).

6. Select Apply to save the changes or Undo to return the settings to their previous values.

Note The settings are not applied until you restart the machine.

Install Printer Driver

Refer to Windows Drivers.

Configure the Windows Printer Driver

Manual Print Driver Configuration

To configure the printer driver without using bi-directional communication:

Follow the steps below:

1. Select the Windows Start menu.

2. Depending on your operating system, navigate to the Printers or Devices and Printers setting.

3. Select the printer icon and then select Printing preferences.

4. Select each tab and change any default printer settings as required.

5. Select Apply.

6. Select OK.

Bi-Directional Support

Follow the steps below that are specific to your operating system:

1. Select the Windows Start menu.

2. Depending on your Operating System, navigate to the Printers or Devices and Printers setting.

3. Select the printer icon and then select Printer properties.

4. Select the Ports tab.

5. Check the Enable Bi-directional support check box.

Bi-directional communication automatically updates the printer driver with the printer's installed options. The driver’s Printing Preferences will report information about the printer's operational status, active jobs, completed jobs and paper status.

6. Select OK.

Xerox® WorkCentre® 3025 User Guide

AirPrint

AirPrint is a software feature that allows for driverless printing from Apple iOS-based mobile devices and Macintosh OS-based devices. AirPrint-enabled printers let you print directly from a Macintosh or from an iPhone, iPad, or iPod touch.

Notes:

• Not all applications support AirPrint.

• Wireless devices must join the same wireless network as the printer.

• For AirPrint to function, both IPP and Bonjour (mDNS) protocols must be enabled.

• The device that submits the AirPrint job must be on the same subnet as the printer. To allow

devices to print from different subnets, configure your network to pass multicast DNS traffic across subnets.

• AirPrint-enabled printers work with iPad (all models), iPhone (3GS or later), and iPod touch

(3rd generation or later), running the latest version of iOS.

• The Macintosh OS device must be Macintosh OS 10.7 or later.

1. Open a Web browser, type the IP address of the printer, then press Enter or Return.

2. Select Login and enter the ID (admin) and Password (1111).

3. Select Properties > Network Settings > AirPrint.

4. To enable AirPrint, select Enable.

Note: AirPrint is enabled by default when IPP and Bonjour (mDNS) are both enabled. Enable these

settings by selecting Properties > Network Settings > Raw TCP/IP, LPR, IPP and Properties > Network Settings > mDNS.

5. To change the printer name, in the Friendly Name field, enter a new name.

6. To enter a location for the printer, in the Location field, enter the location of the printer

7. To enter a physical location for the printer, in the Geographical Location field, enter the geographic Latitude and Longitude coordinates in decimal form. For example, use coordinates like +170.1234567 and +70.1234567 for a location.

8. Select Apply.

9. For the new settings to take effect, restart your printer.

Xerox® WorkCentre® 3025

User Guide

Google Cloud Print

Google Cloud Print is a service that allows you to print to a printer using your smart phone, tablet, or any other web-connected devices. Just register your Google account with the printer, and you are ready to use the Google Cloud Print service. You can print your document or e-mail with Chrome OS, Chrome browser, or a Gmail™/ Google Docs™ application on your mobile device, so you don’t need to install the printer driver on the mobile device. Refer to the Google website at

http://www.google.com/cloudprint/learn/ or http://support.google.com/cloudprint for more

information about Google Cloud Print.

Notes:

• Make sure the printer is turned on and connected to a wired or wireless network that has access to the Internet.

• Depending on your security configuration, your firewall might not support Google Cloud Print.

• Set up a Google e-mail account.

• Configure the printer to use IPv4.

• Configure Proxy Server settings as needed.

1. Open a Web browser, type the IP address of the printer, then press Enter or Return.

2. Select Login and enter the ID (admin) and Password (1111).

3. Select Properties > Network Settings > Google Cloud Print.

4. To change the printer name, enter a new name in the Printer Name field.

5. If you need to enable a proxy server, select Proxy Setting and enter your proxy information.

6. Select Test Connection to ensure your connection with the printer is successful.

7. Select Register to register the device to Google Cloud Print.

Note: If the Claim Url link does not display when you select Register, refresh the CentreWare

Internet Services page and select Register.

8. Select the Claim Url that displays. This takes you to the Google cloud print web site to finish the

registration.

9. Select Finish printer registration.

10. Now your printer is registered with Google Cloud Print. Select Manage your printer. Google Cloud

Print - ready devices display in the list.

Xerox® WorkCentre® 3025 User Guide

Scan to PC Setup

This section explains how to configure the Scan to Network and Scan to Local PC features.

Overview

The Scan to Network PC feature allows you to scan from your machine to a computer over the network. The Scan to Local PC feature allows you to scan from your machine to a computer connected with a USB cable.

Information Checklist

Ensure the Xerox Easy Printer Manager application is installed.

Note The Xerox Easy Printer Manager program can only be used in the Windows system.

Through the Xerox Easy Printer Manager, you can change scan settings and add or delete the folders where scanned documents are saved in your computer.

Note To use the Scan to Local PC feature it is important to select the Recommended installation

option when you install the Xerox Easy Printer Manager program.

Scan to Network PC

1. Open the Xerox Easy Printer Manager application. Select Start > Programs or All Programs > Xerox Printers > Xerox Easy Printer Manager > Easy Printer Manager.

2. Select the Switch to Advanced Mode button at the top of the window.

3. Select your machine in the Printer List and add it, if required.

4. Select the Scan to PC Settings button. The Scan to PC Settings screen appears.

5. Select Enable Scan from Device Panel.

6. Select your required settings for Scan Settings:

•Output Color

•Resolution

•Original Size

7. Select your required settings for File Settings:

•Save To

•File Format

• OCR Language

• Delete Original Image after OCR

Xerox® WorkCentre® 3025

User Guide

Scan to PC Setup

8. Select the required option in the Actions after Saving area:

• Notify me when complete

• Open with Default Application

•E-mail

•None

9. Select Save.

Scan to Local PC

This is a basic scanning method for USB-connected machines.

1. Make sure that the machine is connected to your computer with a USB cable, and powered on.

2. Install the Xerox Easy Printer Manager application.

Note To use the Scan to Local PC feature it is important to select the Recommended installation

when you install the Xerox Easy Printer Manager program.

3. Open the Xerox Easy Printer Manager application. Select Start, Programs or All Programs, Xerox Printers, Xerox Easy Printer Manager and select Easy Printer Manager.

4. Select the Switch to Advanced Mode button at the top of the window.

5. Select your machine in the Printer List if required.

6. Select the Scan to PC Settings button. The Scan to PC Settings screen appears.

7. Select Enable Scan from Device Panel.

8. Select your required settings for Scan Settings:

•Output Color

•Resolution

•Original Size

9. Select your required settings for File Settings:

•Save To

•File Format

• OCR Language

• Delete Original Image after OCR

10. Select the required option in the Actions after Saving area:

• Notify me when complete

• Open with Default Application

•E-mail

•None

11. Select Save.

Xerox® WorkCentre® 3025 User Guide

Fax Setup (WorkCentre 3025NI)

This section explains how to set up the Fax feature of the machine.

The following topics are covered in this section:

•Overview

• Enable Fax from the Machine

• Fax Defaults using CentreWare Internet Services

• Adjusting Fax Document Settings at the Machine

• Fax Address Book

Overview

The Fax feature enables users to send hard copy documents to another fax machine (or multiple fax machines) via a dedicated phone line connection.

Information Checklist

Before starting ensure that the following items are available and/or the tasks have been performed:

• Ensure that the machine is fully functioning in its existing configuration.

• Ensure that the machine has access to a telephone connection.

• Obtain the telephone number that you will configure as the machine's fax number.

• Connect your telephone cable(s) to the fax port(s) on the machine.

Enable Fax from the Machine

1. Press the Machine Status button.

2. Press the up/down arrows to select Fax Setup; press OK.

3. If prompted, enter the Administrator Password (1111).

4. Press the up/down arrows to select Enable/Disable.

5. Press the up/down arrows to select Enable.

6. Press OK.

Tes t the Fa x

1. At the machine, press the Fax button on the control panel.

2. Enter the number of a nearby fax machine using the alphanumerical keypad.

3. Place your documents in the document handler and press the Start button.

4. Verify that your documents are received at the other fax machine.

Xerox® WorkCentre® 3025

User Guide

Fax Setup (WorkCentre 3025NI)

Fax Defaults Using CentreWare Internet Services

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter.

3. Select Properties.

4. If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login. Select Properties.

5. In the Machine Settings link select the Fax link.

6. Select the General link.

7. In the Machine ID & Fax Number area:

a. Enter an ID in the Machine ID field.

b. Enter the fax number in the Fax Number field.

8. In the Change Default area:

a. From the Resolution drop-down menu select one of the available options:

b. From the Lighten/Darken drop-down menu select one of the available options

c. Select the required option for Original Size.

9. In the Sending area:

a. From the Redial Term drop-down menu select the minutes for the term of each redial.

b. From the Redial Times drop-down menu select the amount of times you want the machine

to re-dial.

c. If your telephone system requires you to enter a prefix in front of fax numbers, select Enable

and enter prefix dial details in the Prefix Dial field.

d. Check the ECM Mode check box to enable Error Correction Mode.

e. From the Fax Conf i rmation drop-down menu select one of the send report options.

•Off

• On - prints a report when a fax has been sent.

• On-Error - prints a report when an error occurs.

10. In the Receiving area:

a. From the Receive Mode drop-down menu select the required option for the line:

• Te l - receives a fax by picking up the handset.

• Fax - answers an incoming fax call and immediately goes into the fax reception mode.

• Ans/Fax - select when an answering machine is attached to the machine.

b. From the Ring to Answer drop-down menu select the number of times the machine should

ring before answering.

c. Check the Stamp Receive Name check box to enable the machine to print a page number

and the date and time of receipt on the bottom of each page of a received fax.

d. Check the Receive Start Code check box to initiate fax reception from an extension phone

plugged into the socket on the back of the machine. Select the required start code from the menu (the default is 9).

Xerox® WorkCentre® 3025 User Guide

Fax Setup (WorkCentre 3025NI)

e. From the Secure Receive drop-down menu, select one of the following options to allow the

machine to hold received faxes in the job queue as Secure Receive fax jobs. The held faxes will remain in the queue and will only be released from the queue when the user enters the release password.

•Off

• On - this option requires you to enter a Secure Receive passcode and select Apply.

• Print fax in secure receive mode - this option is only available when On is selected from the Secure Receive menu. Select the Print button and enter the Secure Receive passcode. Select Apply.

f. Check the Auto Reduction check box to automatically reduce large documents received to fit

on the fax paper size of your machine.

g. In the Discard Size field, enter details of the fax size that can be discarded.

Note Discard Size is not available with Auto Reduction.

h. From the 2-Sided drop-down menu select one of the following options for printing on both

sides of the page:

•Off

• Long Edge - prints on both sides along the long edges of the page.

• Short Edge - prints on both sides along the short edges of the page

11. Select Apply to save the changes.

12. Select OK when the acknowledgement message displays.

Adjusting Fax Document Settings at the Machine

Before starting a fax, change the settings for the fax options according to your original document to get the best quality. See the Fax chapter of the User Guide for detailed steps on faxing.

Fax Address Book

So set up an address book for fax, refer to the Address Book chapter of this User Guide.

Xerox® WorkCentre® 3025

User Guide

Fax Setup (WorkCentre 3025NI)

Xerox® WorkCentre® 3025 User Guide

Paper and Media

This chapter contains information about the different types of stock and stock sizes that can be used on your machine, available paper trays, and the types of stock and sizes supported by each tray.

This chapter includes:

• Loading Paper

• Setting Paper Size and Type

• Media Specifications

• Loading Documents

• Media Output Location

Xerox® WorkCentre® 3025

User Guide

Loading Paper

Tray 1 is standard on your machine.

Various media sizes and types can be used in the tray. For more media specifications, refer to Media

Specifications.

Preparing Paper for Loading

Before loading paper into the tray, flex or fan the edges of the paper stack. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams.

Note: To avoid unnecessary paper jams and misfeeds, do

not remove paper from its packaging until required.

Using Tray 1

Tray 1 is located on the front of your machine. It can be closed when not in use, making the product more compact. Use the tray to print on standard media as well as transparencies, labels, envelopes or postcards.

Use the manual mode for all special media.

Acceptable print media is plain paper from 3.0 x 5.0 inches to 8.5 x 14 inches Legal (76 mm x 127 mm to 216 mm x 356 mm) and weighing between 16 lb and 43 lb (60 g/m² and 163 g/m²). For more media specifications, refer to Media Specifications.

Loading Tray 1

1. Lower tray 1, located on the front of the machine.

2. Prepare a stack of paper for loading by flexing or fanning it back and forth. Straighten the edges on a level surface. Remove any curl on postcards, envelopes and labels before loading them into the tray.

Note: In the automatic mode, the tray holds a maximum

of 150 sheets of 20 lb (80 g/m²) bond paper, 1 transparency sheet, or 1 envelope. In Manual Feeder mode, selected on the Paper tab in the print driver, the tray holds 1 sheet of all media types. Use of the manual mode for special media is strongly recommended.

3. Load the print material between the width guides with the print side facing up.

Note: Hold transparencies by the edges and avoid touching the print side.

Xerox® WorkCentre® 3025 User Guide

4. Adjust the paper guide to the width of the stack of print material. Push to move the guide toward the center of the tray; squeeze to disengage the guide and move it to the outer edge of the tray. Ensure you have not loaded too much print media.

5. When printing from your computer, ensure you select the Paper tab in the print driver to specify the correct paper size and type. Not confirming the paper details may result in printing delays. For information about setting the paper type and size on the control panel, refer to

Setting Paper Size and Type.

Note: The settings made from the printer driver on your computer override the settings on the

control panel.

Envelope Mode

1. Remove any curl on the envelope before loading it into the tray.

Notes:

• One envelope can be loaded. When printing envelopes and other special media, Manual

Feeder must be selected as the source in the print driver Paper tab.

• For more information on media specifications, refer to Media Specifications.

2. Load the envelope short edge feed and with the flap

facing down as shown in the illustration.

3. Adjust the paper guide to the width of the print material.

4. When printing from your computer, ensure you select the

Paper tab in the print driver to specify the correct paper size and type. For the source, you must select Manual Feeder. Not confirming the paper details may result in printing delays.

Loading Paper

Note: For information about setting the paper type and

size on the control panel, refer to Setting Paper Size and Type.

Note: The settings made from the printer driver on your computer override the settings on the

control panel.

Xerox® WorkCentre® 3025

User Guide

Setting Paper Size and Type

After loading paper in the paper tray, set the paper size and type using the control panel. These settings will apply to Copy and Fax modes. For computer printing, select the paper size and type in the application program you use on your computer.

Alternatively, to change the paper size and type on your computer, select Xerox Easy Printer Manager > (Switch to advanced mode) > Device Settings.

Note: The settings made from the printer driver on your computer override the settings on the

control panel.

Setting the Paper Size

1. Press Machine Status on the control panel.

2. Press the up/down arrows to select System Setup and press OK.

3. Press the up/down arrows to select Paper Setup and press OK.

4. Press the up/down arrows to select Paper Size and press OK.

5. Press the up/down arrows to select the paper tray you want and press OK.

6. Press the up/down arrows to select the paper size you want.

7. Press OK to save the selection.

8. Press Back until you return to Ready mode.

If you want to use special sized paper, select a custom paper size in the printer driver.

Setting the Paper Type

1. Press Machine Status on the control panel.

2. Press the up/down arrows to select System Setup and press OK. If necessary, enter the using the

keypad.

3. Press the up/down arrows to select Paper Setup and press OK.

4. Press the up/down arrows to select Paper Type and press OK.

5. Press the up/down arrows to select the paper tray you want and press OK.

6. Press the up/down arrows to select the paper type you want.

7. Press OK to save the selection.

8. Press Back until you return to Ready mode.

Xerox® WorkCentre® 3025 User Guide

Media Specifications

Media Guidelines

When selecting or loading paper, envelopes or other special media, please adhere to these guidelines:

• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

• Use only high quality copier grade paper. Avoid paper with embossed lettering, perforations, or texture that is too smooth or too rough.

• Store paper in its ream wrapper until ready to use. Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture or other conditions that can cause it to wrinkle or curl.

• During storage, moisture-proof wrap (any plastic container or bag) should be used to prevent dust and moisture from contaminating your paper.

• Always use paper and other media that conforms to the specifications.

• Use only well-constructed envelopes with sharp, well creased folds:

• DO NOT use envelopes with clasps and snaps.

• DO NOT use envelopes with windows, coated lining, self-adhesive seals, or other synthetic

materials.

• DO NOT use damaged or poorly made envelopes.

• Only use the special media recommended for use in laser printers.

• To prevent special media such as transparencies and label sheets from sticking together, remove them from the exit tray as they are printed.

• Place transparencies on a flat surface after removing them from the machine.

• Do not leave the special media in the manual feed slot for long periods of time. Dust and dirt may accumulate on them resulting in spotty printing.

• To avoid smudging caused by fingerprints, handle transparencies and coated paper carefully.

• To avoid fading, do not expose the printed transparencies to prolonged sunlight.

• Store unused media at temperatures between 59 should be between 10% and 70%.

• When loading paper, do not fill above the Maximum Fill line indicated by the symbol .

• Verify that your labels’ adhesive material can tolerate fusing temperature of 200 second.

• Ensure that there is no exposed adhesive material between labels.

°F and 86°F (15°C to 30°C). The relative humidity

C (392oF) for 0.1

CAUTION: Exposed areas can cause labels to peel off during printing, which can cause paper

jams. Exposed adhesive can also cause damage to machine components.

• Do not feed a sheet of labels through the machine more than once. The adhesive backing is designed for one pass only through the machine.

• Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.

Xerox® WorkCentre® 3025

User Guide

Media Specifications

Supported Not SupportedOX

Media Types

Note: Some features may not be available on your model. Check your machine type in Getting Started.

The table below shows the media types supported for Copy, Print, or Fax for each tray for the following paper sizes:

• A4 8.27 x 11.69 inches (210 x 297 mm)

• Letter 8.5 x 11.0 inches (216 x 279 mm)

• Legal 8.5 x 14.0 inches (216 x 355 mm)

• Oficio 8.5 x 13.5 inches (216 x 343 mm)

• Folio 8.5 x 13.0 inches (216 x 330 mm)

Key:

Plain

Thick

Thin

Cotton

Colored

Preprinted

Recycled

Transparency (A4 / Letter only)

Labels

Card Stock

Bond

Types Supported Weights

19 to 24 lb (70 to 90

24 to 28 lb (91 to 105

16 to 18 lb (60 to 70

20 to 24 lb (75 to 90

19 to 24 lb (70 to 90

37 to 39 lb (138 to 146

32 to 40 lb (120 to 150

32 to 43 lb (121 to 163

28 to 32 lb (105 to 120

g/m²)

Tray 1

Automatic

Fee d

Tray 1

Manual

Feed

Archival

Xerox® WorkCentre® 3025 User Guide

28 to 32 lb (105 to 120 need to keep the print-out for a long period time, such as archives, select this option

g/m²) if you

Media Specifications

Supported Not SupportedOX

The table below shows the media types supported for Print for each tray for the following paper sizes:

• JIS B5 7.17 x 10.12 inches (182 x 257 mm)

• ISO B5 6.93 x 9.84 inches (176 x 250 mm)

• Executive 7.25 x 10.50 inches (184.2 x 266.7 mm)

• A5 5.85 x 8.27 inches (148.5 x 210 mm)

• A6 4.13 x 5.85 inches (105 x 148.5 mm)

• Postcard 4 x 6 inches (101.6 x 152.4 mm)

• Monarch Envelopes 3.88 x 7.5 inches (98.4 x 190.5 mm)

• DL Envelopes 4.33 x 8.66 inches (110 x 220 mm)

• C5 Envelopes 6.38 x 9.02 inches (162.0 x 229 mm)

• C6 Envelopes 4.49 x 6.38 inches (114 x 162 mm)

• No. 10 Envelopes 4.12 x 9.5 inches (105 x 241 mm)

Key:

Tray 1

Typ es Supported Weights

Automatic

Manual

Fee d

Plain

Thick

Thin

Cotton

Colored

Preprinted

Recycled

Postcard 32 to 43 lb (121 to 163 g/m²) card stock X O

Envelopes

19 to 24 lb (70 to 90

24 to 28 lb (91 to 105

16 to 18 lb (60 to 70

20 to 24 lb (75 to 90

19 to 24 lb (70 to 90

20 to 24 lb (75 to 90

g/m²)

Tray 1

Fee d

Xerox® WorkCentre® 3025

User Guide

Loading Documents

Documents can be loaded either into the automatic document feeder or onto the platen glass.

Note: Some features may not be available on your model. Check your machine type in Getting Started.

Automatic Document Feeder

The automatic document feeder can hold a maximum of 40 originals of 20 lb (80 g/m²) thickness.

1. Load documents to be scanned face up in the input tray of the automatic document feeder with the top of the document to the left of the tray.

2. Move the document guide to just touch both sides of the document.

Platen Glass

The platen glass can be used for oversized, torn, or damaged originals, and for books and magazines.

1. Open the automatic document feeder and place single documents face down on the platen glass aligned with the rear left corner.

2. The default document size is 8.5 x 11” or A4. For other sized documents, change the Original Size option. Refer to Copy Options.

Note: Documents are only scanned once even when

several copies are selected.

Xerox® WorkCentre® 3025 User Guide

Media Output Location

Note: Some features may not be available on your model. Check your machine type in Getting Started.

Output Tray

The machine has one output location:

• Output tray (face down) up to a maximum of 100 sheets of 20 lb (80 g/m²) paper, 10 transparencies and 10 sheets of labels.

Using the Output Tray

The output tray collects printed paper face down, in the order in which the sheets were printed.

Xerox® WorkCentre® 3025

User Guide

Media Output Location

Xerox® WorkCentre® 3025 User Guide

Print

This product produces high quality prints from electronic documents. You can access the printer from your computer by installing the appropriate printer driver. To access the many printer drivers which can be used with your machine, refer to the driver CD or download the latest versions from the Xerox Web site at www.xerox.com.

This chapter includes:

• Printing using Windows

• Xerox Easy Printer Manager (EPM)

• Printing using Macintosh

• Printing using Linux

• Printing using Unix

Xerox® WorkCentre® 3025

User Guide

Printing Using Windows

The following provides an overview of the print procedure and features available when printing using Windows.

Notes:

• Some options may be unavailable depending on your printer model and configuration.

• Images are representative only.

Print Procedure

Documents can be printed from your computer using the printer drivers supplied. The printer driver must be loaded on each PC which uses the machine for printing.

Note: When you select an option in Printing Properties or Preferences, you may see a warning

mark or . A mark means you can select that certain option but it is not recommended,

and a mark means you cannot select that option due to the machine setting or environment.

1. Select Print in your application.

2. From the Printer: Name drop- down menu, select your machine.

3. Select Properties or Preferences to make your print selections on the individual tabs. For more

information refer to the following:

•Favorites Tab

•Basic Tab

•Paper Tab

•Graphics Tab

•Advanced Tab

•Earth Smart Tab

•Xerox Tab

4. Select OK to confirm your selections.

5. Select OK to print your document.

Favorites Tab

The Favorites tab lists lists default favorites and user-generated favorites.

The Favorites option, which is visible on each tab except for the Xerox tab, allows you to save the current preferences for future use.

To save a Favorites item, follow these steps:

1. Change the settings as needed on each tab.

2. Click Save.

3. Enter a name and a description, and then select the desired icon.

4. Click OK. When you save Favorites, all current driver settings are saved.

Xerox® WorkCentre® 3025 User Guide

Printing Using Windows

To use a saved setting, select it in the Favorites tab. The machine is now set to print according to the settings you have selected.

To delete a saved setting, select it in the Favorites tab and click Delete.

Note: Only user-generated favorites can be deleted.

Preview Tab

The Preview tab, in the right panel, is visible only on the Favorites tab. It displays a graphical summary of your selections.

Details Tab

The Details tab, in the right panel, is visible only on the Favorites tab. It displays a summary of the selected Favorite and notes incompatioable options.

Paper Tab

The Paper tab, in the right panel, is visible on each main tab except for the Favorites and Xerox tabs. It displays a graphical summary of your selections.

Device Tab

The Device tab, in the right panel, is visible on each main tab except for the Favorites and Xerox tabs. It displays a summary of the device settings.

Printer Status

Note: The Printer Status window and its contents shown in this user guide may differ depending

on the machine or operating system in use.

The Printer Status option, which is visible on each tab, monitors and informs you of the machine status. The Xerox Printer Status dialog includes the following options:

Ton er Leve l

You can view the level of toner remaining in each toner cartridge. The machine and the number of toner cartridge(s) shown in the window may differ depending on the machine in use. Some machines do not have this feature.

Option

You can set printing job alert related settings.

Order Supplies

You can order replacement toner cartridge(s) from online.

Xerox® WorkCentre® 3025

User Guide

Printing Using Windows

User’s Guide

This button opens the user guide when an error occurs. You can then open the troubleshooting section in the user guide.

Basic Tab

The Basic tab provides selections for the print mode to use and options to adjust how the document appears on the printed page. These options include orientation settings, quality settings, layout options, and 2-sided printing settings.

Note: Some options may be unavailable depending on your printer model and configuration.

Orientation

Orientation allows you to select the direction in which information is printed on a page.

• Portrait: Prints across the width of the page, letter style.

• Landscape: Prints across the length of the page, spreadsheet style.

• Rotate 180 Degrees: Allows you to rotate the page 180

degrees.

Layout Options

Layout Options allow you to select a different layout for your output. You can select the number of

pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and arranged in the order you specify.

• Single Page Per Side: Use this option if the layout does not require changing.

• Multiple Pages Per Side: Use this option to print multiple pages on each page. You can print up to

16 pages on one sheet. Select the number of images required on each side, the page order and if borders are required.

• Poster Printing: Use this option to divide a single-page document onto 4, 9 or 16 segments. Each

segment will be printed on a single sheet of paper for the purpose of pasting the sheets together to form one poster-size document. Select Poster 2x2 for 4 pages, Poster 3x3 for 9 pages, or Poster 4x4 for 16 pages. Then choose the overlap amount in mm or inches.

• Booklet Printing: This allows you to print your document on both sides of the paper and arrange

the pages so that the paper can be folded in half after printing to produce a booklet.

Page Border: Use this option to select from a variety of borders for your output.

2-Sided Printing

You can print on both sides of a sheet of paper. Before printing, decide how you want your document oriented.

Note: Some features may not be available on your model.

• Printer Default: If you select this option, this feature is determined by the settings made on the

control panel of the printer.

• None: The document is printed single-sided.

Xerox® WorkCentre® 3025 User Guide

Printing Using Windows

• Long Edge: This is the conventional layout used in book binding.

• Short Edge: This is the type often used with calendars.

• Reverse 2-Sided Printing: The document is printed two-sided and the second side images are rotated 180 degrees.

Paper Tab

Use the Paper Tab options to set the basic paper handling specifications when you access the printer properties.

Copies

This allows you to choose the number of copies to be printed. You can select 1 to 999 copies.

Paper Options

• Original Size: This allows you to set the size of the original you are printing. If the required size is not listed in the Size box, select Edit: When the Custom Paper Size Settings window appears, set the paper size and select OK. The setting appears in the list so that you can select it.

• Output Size: This allows you to set the size of paper required for printing.

• Percentage: Use this option to change the contents of a page to appear larger or smaller on the printed page. Enter the scaling rate in the Percentage input box.

• Source: Use this option to select the paper tray required. Use Manual Feeder when printing on special materials like envelopes and transparencies. If the paper source is set to Auto Select, the printer automatically selects the paper source based on the requested size.

• Type: Set Type to correspond to the paper loaded in the tray selected. This will provide the best quality printout. If printing Envelopes, ensure Envelope is selected.

• Advanced: The advanced paper options allow you to select a different paper source for the first page of your document.

• First Page: To have the first page printed on a different paper type from the rest of the

document select the paper tray containing the paper required.

• Source: Use this option to select the paper tray required. Use Manual Feeder when printing

on special materials like envelopes and transparencies. If the paper source is set to Auto Select: The printer automatically selects the paper source based on the requested size.

Graphics Tab

Use the following options to adjust the print quality for your specific printing needs.

Quality

This option allows you to select Standard or High Resolution graphics.

Xerox® WorkCentre® 3025

User Guide

Printing Using Windows

Font/Text

• All Text Black: Select this check box to have all text in your document print in solid black,

regardless of the color it appears on the screen.

• Advanced: Use this option to set font options. True Type fonts can be downloaded as Outline or Bitmap Images or printed as Graphics. Select the Use Printer Fonts option if the fonts do not require downloading and the printer fonts should be used.

Graphic Controller

• Advanced: Use this option to adjust the brightness and contrast levels.

Ton er Save r

• Select On to save toner.

Advanced Tab

You ca n se lec t Advanced output options for your document, such as watermarks or overlay text.

Xerox® WorkCentre® 3025 User Guide

Printing Using Windows

Watermark

This option allows you to print text over an existing document. There are several predefined watermarks that come with the printer which can be modified, or you can add new ones to the list.

Using an Existing Watermark

Select the required watermark from the Watermark drop-down list. You will see the selected watermark in the preview image.

Creating a Watermark

1. Select Edit from the Watermark drop-down list. The Edit Watermark window appears.

2. Enter a text message in the Watermark Message box. You can enter up to 40 characters. The

message displays in the preview window. When the First Page Only box is checked, the watermark prints on the first page only.

3. Select the watermark options. You can select the font name, style, size, or shade from the Font Attributes section and set the angle of the watermark from the Message Angle section.

4. Select Add to add the new watermark to the list.

5. When you have finished editing, select OK.

Editing a Watermark

1. Select Edit from the Watermark drop-down list. The Edit Watermark window appears.

2. Select the watermark you want to edit from the Current Watermarks list and change the watermark message options.

3. Select Update to save the changes.

4. When you have finished editing, select OK.

Deleting a Watermark

1. Select Edit from the Watermark drop-down list. The Edit Watermark window appears.

2. Select the watermark you want to delete from the Current Watermarks list and select Delete.

3. Select OK.

Overlay

An overlay is text and/or images stored on the computer hard disk drive as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper.

Note: This option is only available when you use the PCL6 Printer Driver.

Creating a New Page Overlay

To use a page overlay, you must first create one containing your logo or another image.

1. Create or open a document containing text or an image for use in a new page overlay. Position the items exactly as you want them to appear when printed as an overlay.

2. Select Edit from the Overlay drop-down list. The Edit Overlay window appears.

3. Select Create and type a name in the File name box. Select the destination path, if necessary.

Xerox® WorkCentre® 3025

User Guide

Printing Using Windows

4. Select Save. The name appears in the Overlay List box.

5. Select OK.

Note: The overlay document size must be the same as the documents you print with the overlay.

Do not create an overlay with a watermark.

6. Select OK on the Advanced tab page.

7. Select OK in the main Print window.

8. An Are you Sure? message displays. Select Yes to confirm.

Using a Page Overlay

1. Select the required overlay from the Overlay drop-down list box.

If the overlay file you want does not appear in the overlay list, select the Edit button and Load Overlay, and select the Overlay file.

If you have stored the overlay file you want to use in an external source, you can also load the file when you access the Load Overlay window.

After you select the file, select Open. The file appears in the Overlay List box and is available for printing. Select the overlay from the Overlay List box.

2. If necessary, select Confirm Page Overlay When Printing. If this box is checked, a message

window appears each time you submit a document for printing, asking you to confirm your wish to print an overlay on your document.

If this box is not checked and an overlay has been selected, the overlay automatically prints with your document.

3. Select OK.

Deleting a Page Overlay

1. Select Edit from the Overlay drop-down list. The Edit Overlay window appears.

2. Select the Overlay you want to delete from the Overlay List box.

3. Select Delete Overlay. When a confirming message window appears, select Yes.

4. Select OK.

Output Options

Select the required Print order from the drop-down list box:

• Normal: All pages are printed.

• Reverse All Pages: Your printer prints all pages from the last page to the first page.

• Print Odd Pages: Your printer prints only the odd numbered pages of the document.

• Print Even Pages: Your printer prints only the even numbered pages of the document.

Select the Skip Blank Pages check box if you do not want blank pages to be printed.

To add a binding margin, select the Manual Margin check box and select Details to select the margin position and width.

Xerox® WorkCentre® 3025 User Guide

Printing Using Windows

Earth Smart Tab

The Earth Smart tab provides options to decrease the amount of energy and paper used in the printing process and displays a visual representation of the savings made.

Note: This Tab option may be unavailable depending on your machine configuration.

Type

The Type drop-down list is used to select the main Earth Smart option for the printer.

• None: No energy or paper saving options are automatically selected.

• Earth Smart Printing: When this option is selected, 2 Sided Printing, Layout, Skip Blank Pages, and Ton er S a ve can be customized to suit requirements.

• Printer Default: This option automatically selects the printer default settings.

Result Simulator

This area of the Earth Smart tab shows a visual representation of the estimated energy and paper savings based on the selections made.

Default Earth Smart PC Driver Print Settings

Printer N-Up To n e r S ave

WorkCentre 3025BI 2Up On

WorkCentre 3025NI 2Up On

Default Earth Smart Copy Settings

Printer N-Up To n e r S ave

WorkCentre 3025BI 2Up On

WorkCentre 3025NI 2Up On

Selecting the EarthSmart On-forced Option in CWIS

The On-forced option, available via CWIS, allows an administrator to prevent user changes to the Earth Smart settings.

1. At your workstation, open the web browser and enter the IP Address of the machine in the Address Bar.

2. Press Enter on your keyboard.

3. Select Login at the top of the CentreWare Internet Services screen.

4. Enter the Administrator User Name (admin) and Password (1111), and select Login.

5. Select Earth Smart OFF (or ON) at the top of the screen to access Earth Smart.

Xerox® WorkCentre® 3025

User Guide

Printing Using Windows

6. In the Earth Smart Mode dialog, select On-forced.

7. Enter the Password.

8. Select Apply.

9. Select OK.

Xerox Tab

This tab provides version and copyright information as well as links to drivers and downloads, supplies ordering, and the Xerox Web site.

Xerox® WorkCentre® 3025 User Guide

Xerox Easy Printer Manager (EPM)

Xerox Easy Printer Manager is a Windows-based application that combines Xerox machine settings into one location. Xerox Easy Printer Manager conveniently combines device settings as well as printing/scanning environments, settings/actions, Scan to PC, and Fax to PC. All of these features provide a gateway to conveniently use Xerox devices.

Xerox Easy Printer Manager installs automatically during driver installation.

Xerox® WorkCentre® 3025

User Guide

Printing Using Macintosh

This section explains how to print using a Macintosh. You need to set the print environment before printing. Refer to Installation and Setup.

Printing a Document

When you print with a Macintosh, you need to check the printer driver setting in each application you use. Follow the steps below to print from a Macintosh.

1. Open the document you want to print.

2. Open the File menu and select Page Setup (Document Setup in some applications).

3. Choose your paper size, orientation, scale, and other options. Make sure that your machine is

selected and select OK.

4. Open the File menu and select Print.

5. Choose the number of copies you want and indicate which pages you want to print.

6. Select Print.

Changing Printer Settings

You can use advanced printing features provided by your machine.

Open an application and select Print from the File menu. The machine name which appears in the printer properties window may differ depending on the machine in use. Except for the name, the composition of the printer properties window is similar to the following.

Note: The setting options may differ depending on the printer and the Macintosh OS version.

Te xt Ed i t

This option allows you to print a header and footer.

Print Features

Set Media Type to correspond to the paper loaded in the tray from which you want to print. This will let you get the best quality printout. If you load a different type of print material, select the corresponding paper type.

Xerox® WorkCentre® 3025 User Guide

Printing Using Macintosh

Layout

The Layout option provides options to adjust how the document appears on the printed page. You can print multiple pages on one sheet of paper.

Two-Sided: Allows you to print a double -side document.

Reverse page orientation: Allows you to reverse the page orientation (rotate 180 degrees). For

example, to print the top of a document on the left edge of the paper, select landscape orientation and select Reverse Page Orientation.

Paper Handling

This option allows you to to set these basic paper handling specifications: Collate Pages, Pages to Print, Page Order, Scale to fit paper size.

Cover Page

This option allows you to print a cover page before or after the document.

Supply Levels

This option shows the current toner level.

Graphics

This option allows you to select the printing resolution. The higher the setting, the sharper the clarity of printed characters and graphics. The higher setting also may increase the time it takes to print a document.

Printing Multiple Pages on One Sheet

You can print more than one page on a single sheet of paper. This feature provides a cost-effective way to print draft pages.

1. Open an application, and select Print from the File menu.

2. Select Layout from the drop-down list under Pages. In the Pages per Sheet drop-down list, select the number of pages you want to print on one sheet of paper.

3. Select the other options you want to use.

4. Select Print. The machine prints the selected number of pages you want to print on one sheet of paper.

Xerox® WorkCentre® 3025

User Guide

Printing Using Macintosh

Two Sided Printing

You can print on both sides of the paper.

1. From your Macintosh application, select Print from the File menu.

2. Select Layout from the drop-down list under Orientation.

3. Select On from the Two Sided Printing option.

4. Select the other options you want to use and select Print.

Using AirPrint

AirPrint is a software feature that allows for driverless printing from Apple iOS-based mobile devicesand Macintosh OS-based devices. AirPrint-enabled printers let you print directly from a Macintosh or from an iPhone, iPad, or iPod touch. For more information, refer to the topic AirPrint in

Installation and Setup in this user guide.

Using Google Cloud Print

Google Cloud Print is a service that allows you to print to a printer using your smart phone, tablet, or any other web-connected devices. For more information, refer to the topic Google Cloud Print in

Installation and Setup in this user guide.

Xerox® WorkCentre® 3025 User Guide

Printing Using Linux

Printing from Applications

There are a lot of Linux applications that allow you to print using Common Unix Printing System (CUPS). You can print on your machine from any such application.

1. Open an application, and select Print from the File menu.

2. Select Print directly using lpr.

3. In the LPR GUI window, select the machine from the printer list and select Properties.

4. Change the print job properties using the following four tabs displayed at the top of the window.

• General: This option allows you to change the paper size, the paper type, and the orientation

of the documents. It enables the duplex feature, adds start and end banners, and changes the number of pages per sheet.

• Text: This option allows you to specify the page margins and set the text options, such as

spacing or columns.

• Graphics: This option allows you to set image options that are used when printing image

files, such as color options, image size, or image position.

• Advanced: This option allows you to set the print resolution, paper source, and destination.

5. Select Apply to apply the changes and close the Properties window.

6. Select OK in the LPR GUI window to start printing.

The Printing window appears, allowing you to monitor the status of your print job.

Printing Files

You can print many different file types on your machine using the standard CUPS utility, directly from the command line interface. However, the drivers package replaces the standard lpr tool with a much more user-friendly LPR GUI program.

To print any document file:

1. Type lpr <file_name> from the Linux shell command line and press Enter. The LPR GUI window appears.

2. When you type only lpr and press Enter, the Select file(s) to print window appears first. Select any files you want to print and select Open.

3. In the LPR GUI window, select your machine from the list, and change the print job properties.

4. Select OK to start printing.

Configuring Printer Properties

Using the Printer Properties window provided by the Printers configuration, you can change the various properties for your machine as a printer.

1. Open the Unified Driver Configurator.

If necessary, switch to Printers configuration.

2. Select your machine on the available printers list and select Properties.

Xerox® WorkCentre® 3025

User Guide

Printing Using Linux

3. The Printer Properties window opens.

The following five tabs display at the top of the window:

• General: This option allows you to change the printer location and name. The name entered

in this tab displays on the printer list in Printers configuration.

• Connection: This option allows you to view or select another port. If you change the machine

port from USB to parallel or vice versa while in use, you must re-configure the machine port in this tab.

• Driver: This option allows you to view or select another machine driver. Selecting Options you

to set the default device options.

• Jobs: This option shows the list of Print jobs. Select Cancel job to cancel the selected job and select the Show completed jobs check box to see previous jobs on the job list.

• Classes: This option shows the class that your machine is in. Select Add to Class to add your machine to a specific class or select Remove from Class to remove the machine from the selected class.

4. Select OK to apply the changes and close the Printer Properties window.

Xerox® WorkCentre® 3025 User Guide

Xerox WorkCentre 3025 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Getting Started

Machine Overview

Front View WorkCentre 3025NI Configuration

Rear View WorkCentre 3025NI Configuration

Front View WorkCentre 3025BI Configuration

Rear View WorkCentre 3025BI Configuration

Product Configurations

Control Panel Overview

WorkCentre 3025NI Control Panel Overview

WorkCentre 3025BI Control Panel Overview

Powering On the Machine

Power Save

Powering Off the Machine

Using the Keypad (WorkCentre 3025NI Only)

Menu Overview

Machine Status Menu

Network Menu

Software

Information Pages

Printing reports

Feature Defaults

Copy Defaults

Fax Defaults (WorkCentre 3025NI only)

Configuration Report

Xerox® CentreWare® Internet Services

Accessing the Printer

Logging In

More Information

Further Assistance

Xerox Support Center

Documentation

Installation and Setup

Overview

Installation Wizard

Administrator Access

Wireless Connectivity

Configure Ethernet Settings

Configuration Report

CentreWare® Internet Services

System Configuration

Administrator User Name and Password

CentreWare Internet Services Administrator Access

Change the Administrator Password

Configuring Wireless Connectivity Using CentreWare Internet Services (WorkCentre 3025NI)

Setting the Ethernet Speed Using CentreWare Internet Services

Adjusting the Altitude

Network Installation: TCP/IP

Configuring Static IPv4 Addressing at the Machine

Configuring Dynamic IPv4 Addressing at the Machine

Configuring TCP/IP Settings Using CentreWare Internet Services

Printer Drivers

Overview

Windows Drivers

Installing Windows Drivers

Wireless Setting Program

Uninstalling a Windows Driver

Macintosh Drivers

Uninstalling Macintosh Driver

Linux Drivers

Procedure for Installing the Linux Unified Driver

Sharing Your Machine Locally

Windows

Macintosh

Windows Printing

LPR Printing

Internet Printing Protocol (IPP) Port

Raw TCP/IP Printing (Port 9100)mac

Configure the Windows Printer Driver

AirPrint

Google Cloud Print

Scan to PC Setup

Overview

Scan to Network PC

Scan to Local PC

Fax Setup (WorkCentre 3025NI)

Overview