Phaser®, CentreWare®, WorkCentre®, FreeFlow®, SMARTsend®, Scan to PC Desktop®, MeterAssistant®, SuppliesAssistant®,
Xerox Secure Access Unified ID System®, and Xerox Extensible Interface Platform® are trademarks of Xerox Corporation in the
United States and/or other countries.
Adobe® Reader® and PostScript® are trademarks of Adobe Systems Incorporated in the United States and/or other countries.
Macintosh and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.
AirPrint and the AirPrint logo are trademarks of Apple Inc.
PCL® is a trademark of Hewlett-Packard Corporation in the United States and/or other countries.
IBM® and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries.
Microsoft®, Windows Vista®, Windows®, and Windows Server® are trademarks of Microsoft Corporation in the United States and
other countries.
Novell®, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks of Novell, Inc. in the United States
and other countries.
Sun, Sun Microsystems, and Solaris are trademarks or registered trademarks of Oracle and/or its affiliates in the United States and
other countries.
UNIX® is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited.
Linux is a registered trademark of Linus Torvalds.
Red Hat® is a registered trademark of Red Hat, Inc.
Fedora is a trademark of Red Hat, Inc.
Ubuntu is a registered trademark of Canonical Ltd.
Debian is a registered trademark of Software in the Public Interest, Inc.
The control panel consists of a display, a keypad, and buttons you press to control the functions
available on the printer. The control panel:
•Displays the current operating status of the printer.
•Provides access to copy, print, scan, and fax features.
•Provides access to information pages.
•Prompts you to load paper, replace supplies, and clear jams.
•Displays errors and warnings.
WorkCentre 3025NI Control Panel Overview
.
NumberButtonDescription
1Copy: Activates Copy mode.
2Scan: Activates Scan mode.
3Display Screen: Displays all the available programming features, plus
general machine information.
4Machine Status: Accesses machine information, status information,
the machine serial number, and various reports to print.
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7
Control Panel Overview
NumberButtonDescription
5-6
17-18
7Address Book: Used to store fax numbers or search for stored fax
8-9Keypad: Used to enter alphanumeric characters.
10Clear All: Clears the last selections made.
Menu: Enters Menu mode and enables you to access options and
settings.
Arrows: The up and down arrows are used to scroll through the
options available in the selected menu, and to increase or decrease
values.
Back: Sends the user back to the higher menu level.
OK: Confirms the selection on the screen.
numbers.
Pause / Redial: In standby mode redials the last number. In edit mode
inserts a pause into a fax number.
11Power Save: Sends the machine into Power Save mode or Power
Down. Press the button again to restart a powered off machine.
12Power: Powers the machine on or off.
13Stop: Pressing the Stop button stops the job in progress. Pressing Stop
also exits the Menu Mode. If you have logged in to use the machine,
pressing Stop displays the Log Out option.
14Start: Activates a job.
15Clear: Clears the last character entered.
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Control Panel Overview
NumberButtonDescription
16Manual Dial: In Fax mode, opens the fax line.
Adds .com to the e-mail address.
19Status / Wireless LED: The color of the LEDs indicates the current
status of the machine.
20Fax: Activates Fax mode.
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9
Control Panel Overview
WorkCentre 3025BI Control Panel Overview
.
NumberButtonDescription
1Copy: Activates Copy mode.
2Display Screen: Displays all the available programming features, plus
general machine information.
3Machine Status: Accesses machine information, status information,
the machine serial number and various reports to print.
4-5
11-12
6Clear All: Clears the last selections made.
7Power Save: Sends the machine into Power Save mode or Power
Menu: Enters Menu mode and enables you to access options and
settings.
Arrows: The up and down arrows are used to scroll through the
options available in the selected menu, and to increase or decrease
values.
Back: Sends the user back to the higher menu level.
OK: Confirms the selection on the screen.
Down. Press the button again to restart a powered off machine.
8Power: Powers the machine on or off.
9Stop: Stops the job in progress. Pressing Stop also exits the Menu
Mode. If you have logged in to use the machine, pressing Stop
displays the Log Out option.
10
Xerox® WorkCentre® 3025
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Control Panel Overview
NumberButtonDescription
10Start: Activates a job.
13Status / Wireless LED: The color of the LEDs indicates the machine’s
current status.
14Scan: Activates Scan mode.
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User Guide
11
Powering On the Machine
Powering On the Machine
The power button is located on the control panel. The power cable socket is located at the rear of the
printer.
1.Connect the AC Power Cord to the machine and a power outlet. The power cord must be plugged
into a grounded power socket.
2.The printer will connect to a wireless network, if available, when powered on. See the Installation
and Setup chapter of this guide for instructions on setting wireless settings.
3.Connect the network cable, if required.
Note: The 3025NI will not connect to the wireless network while the network cable is attached.
4.To allow faxing, connect the telephone line to the LINE Connector.
5.Press the Power button on the control panel.
Note: Some options may be unavailable depending on your machine configuration and whether
the machine is in the Ready state.
Power Save
This machine contains advanced energy conservation technology that reduces power consumption
when it is not in active use. When the printer does not receive data for an extended period of time, the
Power Save mode becomes active and power consumption is automatically lowered.
To enter Power Save mode:
1.Press the Power Save button.
2.Use the Up/Down arrow buttons to select Power Save and then OK.
12
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Powering On the Machine
Powering Off the Machine
There are two ways to power the machine off:
•Press the Power button.
•Press the Power Save button, and use the Up/Down arrow buttons to select Power Down and
then OK.
Using the Keypad (WorkCentre 3025NI Only)
As you perform various tasks, you may need to enter names and numbers. For example, when you set
up your machine, you enter your name or your company’s name, and the fax number. When you store
fax numbers in memory, you may also enter the corresponding names.
1.When you are prompted to enter a letter, locate the button labeled with the character you want.
Press the button until the correct letter appears on the display.
•For example, to enter the letter O, press 6, labeled with MNO.
•Each time you press 6, the display shows a different letter, M, N, O, m, n, o and finally 6.
2.You can enter special characters, such as @ / . & + -
3.To enter additional letters, repeat step 1. If the next letter is
printed on the same button wait 2 seconds between presses, or
move the cursor by pressing the down arrow and then press the
button again. The cursor will move to the right and the next
letter will appear on the display.
If you make a mistake while entering a number or name, press
the up arrow to delete the last digit or character. Then enter
the correct number or character.
4.When you have finished entering all characters, press OK.
. Refer toKeypad Characters.
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User Guide
13
Powering On the Machine
Keypad Characters
KeyAssigned Numbers, Letters, or Characters
1@ / . ‘ 1
2A B C a b c 2
3D E F d e f 3
4G H I g h i 4
5J K L j k l 5
6M N O m n o 6
7P Q R S p q r s 7
8T U V t u v 8
9W X Y Z w x y z 9
0& + - , 0 _
**
##
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Powering On the Machine
Menu Overview
The control panel provides access to various menus. These menus can be accessed by pressing the
appropriate service button, such as Copy, Scan, or Fax and the Menu button. The menu options
available are as follows:
Copy MenuScan MenuFax M enu
•Original Size
•Reduce/Enlarge
•Lighten/Darken
• Original Type
• Collation
•Layout
•Adjust
Background
Suppression
Scan To:
•PC
•WSD
•Lighten/Darken
•Resolution
•Original Size
•Multi Send
•Delay Send
•Priority Send
•Send Forward
•Receive
Forwa rd
•Secure Receive
•Add Page
•Cancel Job
Machine
Status Menu
• Information
Pages
•Feature
Default
•Fax Setup
•System
Setup
•Network
Note: Some menu options may be unavailable depending on your machine configuration and
whether the machine is in the Ready state. Also, for some services such as fax, additional
selections or setups may be required before the Menu options can be accessed.
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User Guide
15
Powering On the Machine
Machine Status Menu
The Machine Status button provides information about the machine and access to the machine
setups. After your machine is installed, it is recommended that you change the settings for various
feature options within the print environment to meet your preferences and needs. A password may be
required to access and change these settings.
The following table shows the available options for each menu item.
Information
Pages
• Configuration
•Demo Page
•Network
Configuration
•Supplies
Information
•Usage Counter
•Fax Received
•Fax Sent
•Scheduled Jobs
•Fax
Confirmation
•Junk Fax
Fea ture
Defaults
•Copy Defaults
•Fax Defaults
Fax Se tupSystem Setup
• Enable/Disable
•Sending
•Receiving
•Manual TX/RX
•Machine Setup
•Paper Setup
• Sound/Volume
• Maintenance
Note: Some menu options may be unavailable depending on your machine configuration and
whether the machine is in the Ready state.
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Powering On the Machine
Network Menu
You may set up the network using the machine's display screen. Before doing that, you must have the
relevant information concerning the type of network protocols and computer system you use. A
password may be required to access and change the Network Setups. See the Installation and Setup
chapter for information on setting up the network.
Access the Network menu with the Machine Status button. The following options are available on the
Network menu:
•TCP/IP (IPv4)
•TCP/IP (IPv6)
•Ethernet
•Wi-Fi
•Protocol Manager
•Network Configuration
•Clear Settings
Alternatively, you may set up the network using CentreWare Internet Services by selecting Properties >
Network Settings.
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Software
Software
After you have set up your machine and connected it to your computer, you must install the printer
and scanner software. The software required for Windows or Macintosh is supplied on the CD delivered
with your machine, additional software can be downloaded from www.xerox.com. The following
software is available:
CD
Printer
Software
Operating
System
Windows• Printer Driver: Use the printer driver to take full advantage of your
printer’s features. XPS drivers are provided.
• MFP PC Fax: Use to fax directly from your PC.
• Scanner Driver: TWAIN and Windows Image Acquisition (WIA) drivers
are available for scanning documents on your machine.
• Xerox Easy Document Creator: Used to adjust scan settings and start
the scanning process directly from your computer. The preview window
allows you to view the scan and make adjustments as necessary and
preferred settings can be preserved as ‘favorites’ and added to a
pre-defined list.
• Xerox Easy Print Manager (EPM): Conveniently combines access to
device settings, printing/scanning environments, settings/actions, Scan
to PC, Fax to PC, and launching applications such as Xerox Scan
Assistant and CentreWare Internet Services in one location.
Note: Login is required to change Printer Settings.
• Xerox Easy Wireless Setup: When installing the printer, you can use the
Wireless Setting program that was automatically installed with the
printer driver to configure the wireless settings.
• SetIP Program: A utility program allowing you to select a network
interface and manually configure the addresses for use with the TCP/IP
protocol.
Contents
Printer
Software
18
Linux• Printer Driver: Use this driver to take full advantage of your printer’s
features.
• Scanner Driver: A SANE driver is available for scanning documents on
your machine.
Note: Linux software is available on xerox.com only.
Xerox® WorkCentre® 3025
User Guide
Software
CD
Printer
Software
Printer
Software
Operating
System
Unix• Printer Driver: Use this driver to take full advantage of your printer’s
features.
Note: Unix software is available at www.xerox.com only.
Macintosh• Printer Driver: Use this driver to take full advantage of your printer’s
features.
• Scanner Driver: A TWAIN driver is available for scanning documents on
your machine.
• SetIP Program: A utility program allowing you to select a network
interface and manually configure the addresses for use with the TCP/IP
protocol.
• Scan and Fax Manager: This utility allows you to configure MFP PC Fax
and Scan settings.
Contents
Xerox® WorkCentre® 3025
User Guide
19
Information Pages
Information Pages
This option allows the user to print the following reports:
ReportDescription
ConfigurationThis report provides information about your machine setup, including
the serial number, IP Address, installed options and the software
version.
Demo PageThe demo page is printed to check the quality of the print.
Supplies InfoPrints the supplies information page.
Fax SentThis report shows information on the faxes you have recently sent.
Note: The machine prints this report every 50 communications.
Fax ReceivedThis report shows information on the faxes you have recently received.
Fax ConfirmationThis is the report for an individual fax transmission.
Scheduled JobsThis list shows the documents currently stored for delayed faxing along
with the start time and type of each operation.
Junk FaxThis list shows the fax numbers specified as junk fax numbers. To add or
delete numbers, access the Junk Fax Setup menu.
Usage CounterThis list shows the number of impressions made on the machine. The list
includes:
•Total Impressions
•Black Impressions
• Maintenance Impressions
•Sheets
Printing reports
Various reports can be printed to provide information about your machine.
1.Select the Menu button on the control panel.
2.Press the Up/Down arrows to scroll to the Information menu and select OK.
3.Press the Up/Down arrows until the report you require displays and select OK.
4.Select OK to print the report.
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Feature Defaults
Feature Defaults
Your machine provides default settings for Copy and Fax so that you can quickly and easily make
selections for your job. The default selections can be changed by selecting the Machine Status button
on the control panel and the down arrows to select Feature Defaults. A password may be required to
access and change the System Setup settings.
Note: Some options may be unavailable depending on your machine configuration.
Copy Defaults
The default selections for the Copy options can be set to those most frequently used. When you copy a
document, the default settings are used unless they have been changed for the current job. Once the
current job is complete the settings return to the default settings. A password may be required to
access and change the default settings.
Copy defaults you can set include:
•Original Size
•Reduce/Enlarge
•Lighten/Darken
•Original Type
•Collation
•Layout
•Adjust Background
Fax Defaults (WorkCentre 3025NI only)
Your machine provides you with various user-selectable options for setting up the fax system. You can
change the default settings for your preferences and needs. Receiving and Sending settings can be
customized. A password may be required to access and change the Fax Setup settings.
Fax defaults you can set include:
•Lighten/Darken
•Resolution
•Original Size
•Multi Send
•Delay Send
•Priority Send
•Send Forward
•Receive Forward
•Secure Receive
•Add Page
•Cancel Job
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21
Feature Defaults
Configuration Report
The Configuration Report lists printer information such as default settings, installed options, network
settings including IP address, and font settings. Use the information on the configuration page to help
you configure network settings for your printer, and to view page counts and system settings.
Printing a Configuration Report:
1.At the printer control panel, press the Machine Status button.
2.Press the Up/Down arrows to display Information Pages, then press OK.
3.Press the Up/Down arrows to display Configuration Page, then press OK.
Note: IPv4 and IPv6 address information is located in the Network Setup section of the
Configuration Report under TCP/IP.
Xerox® CentreWare® Internet Services
Xerox® CentreWare® Internet Services is the administration and configuration software installed on the
embedded Web server in the printer. It allows you to configure and administer the printer from a Web
browser.
®
Xerox
•A TCP/IP connection between the printer and the network in Windows, Macintosh, or Linux
•TCP/IP and HTTP enabled in the printer.
•A network-connected computer with a Web browser that supports JavaScript.
CentreWare® Internet Services requires:
environments.
Accessing Xerox® CentreWare® Internet Services
At your computer, open a Web browser, and in the address field, type the IP address of the printer, then
press Enter or Return.
Note: The IP address of your printer can be found on the configuration page.
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Accessing the Printer
Accessing the Printer
The system administrator can set access rights on the printer to ensure that unauthorized users cannot
access the printer. If the system administrator configures authentication and authorization, users
require a login and password to access some or all of the features of the printer. The administrator can
also configure accounting to require an accounting code to access tracked features.
Logging In
Logging in is the process by which you identify yourself to the printer for authentication. If
authentication is set, to access printer features, you log in with your user credentials.
Logging In to Xerox® CentreWare® Internet Services
When Administrator Mode is enabled, the Jobs, Address Book, Properties, and Support tabs are locked
until you enter the administrator user name and password.
To log in to Xerox
1.At your computer, open a Web browser, and in the address field, type the IP address of the printer,
then press Enter or Return.
2.Click Login at the top of the window.
3.Type the administrator ID.
4.Type the password, then type the password again to verify.
5.Click Status, Print, Address Book, Properties, or Support.
®
CentreWare® Internet Services as the administrator:
Logging In at the Control Panel
1.At the printer control panel, press the Machine Status button.
2.Use the Up/Down arrow buttons to navigate to the Machine Status option you want and press
OK.
3.Enter your administrator password using the keypad.
4.Press OK.
Xerox® WorkCentre® 3025
User Guide
23
More Information
More Information
You can obtain more information about your printer from these sources:
ResourceLocation
Other printer documentationwww.xerox.com/office/WC3025docs
Technical support information for
your printer; including online
technical support and driver
downloads.
Demo PageThe demo page is printed to check the quality of the print.
Information Pages
®
Xerox
CentreWare® Internet
Services documentation
Order supplies for your printerwww.xerox.com/office/WC3025supplies
A resource for tools and
information, including interactive
tutorials, printing templates,
helpful tips, and customized
features to meet your individual
needs.
Local sales and support centerwww.xerox.com/office/worldcontacts
Printer registrationwww.xerox.com/office/register
®
Xerox
Direct online store
www.xerox.com/office/WC3025support
Print from the control panel, or from Xerox
Services, select Status > Print Information.
In Xerox® CentreWare® Internet Services, click Help.
www.xerox.com/office/businessresourcecenter
www.direct.xerox.com/
®
CentreWare® Internet
Management Information Base
(MIB)
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Xerox® WorkCentre® 3025
User Guide
A MIB is a database of objects that can be accessed by a network
management system.
Customers can download the MIBs and use their SNMP tool to obtain
the required information.
Note: All information presented on the local UI display is also presented
in the MIB and CentreWare Internet Services. This includes phone
numbers and passwords as they are being entered. If this presents a
security concern, Xerox recommends enabling the SNMPv3 and the IP
Filtering security feature in order to control remote access to the device.
Further Assistance
Further Assistance
For any additional help visit our customer Web site at www.xerox.com or contact the Xerox Support
Center quoting the machine serial number.
Xerox Support Center
If a fault cannot be resolved by following the display instructions, check the Troubleshooting chapter of
this guide. If the difficulty persists, contact the Xerox Support Center. The Xerox Support Center will
want to know the nature of the problem, the machine serial number, the fault code (if any) plus the
name and location of your company.
The machine serial number can be found on the Configuration Report under ‘Device Profile’. The serial
number is also located on the data plate on the rear cover of the device.
Documentation
Most answers to your questions will be provided by this User Guide. Alternatively you can access
www.xerox.com/support for additional support and for the following documents:
•Install Guide - contains information about installing the machine.
•Quick Use Guide - provides basic information on how to use the machine
Xerox® WorkCentre® 3025
User Guide
25
Further Assistance
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Xerox® WorkCentre® 3025
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Installation and Setup
This chapter includes:
•Overview
•Installation Wizard
•CentreWare Internet Services
•Network Installation: TCP/IP
•Printer Drivers
•Windows Drivers
•Macintosh Drivers
•Linux Drivers
•Sharing Your Machine Locally
•Windows Printing
•Air Print
•Google Cloud Print
•Scan to PC Setup
•Fax Setup (WorkCentre 3025NI only)
2
Xerox® WorkCentre® 3025
User Guide
27
Overview
Overview
This chapter identifies the key settings that you can customize to meet your requirements. Changing
these settings is easy and will save you time when using the machine.
Note: Some options may be unavailable depending on your machine configuration.
Installation Wizard
1.On initial power on the Installation Wizard runs, the Language menu displays.
2.Press the up/down arrows to select the required language and press OK.
3.The For m at Date menu displays. Press the up/down arrows to select one of the following and
press OK:
•MM/DD/YYYY
•DD/MM/YYYY
•YYYY/MM/DD
4.The Set Date menu displays.
a.Enter the date using the keypad or press the up/down arrows to increase or decrease the
value shown on the screen.
b.Press the Left/Right arrow buttons to move from one section of the date to another.
c.When you have entered the date press OK.
5.The For m at Time menu displays. Press the up/down arrows to select one of the following and
press OK:
•12 Hour
•24 Hour
6.The Set Time menu displays. Enter the time and press OK.
7.The Metric Defaults menu displays. Press the up/down arrows to select one of the following and
press OK:
•Inches
•mm
8.The Default Paper Size menu displays. Press the up/down arrows to select one of the following
and press OK:
•Letter
•A4
9.The Allow Upgrade menu displays. Select Ye s or No and press OK.
10. The Admin Passcode menu displays. Select Ye s or No and press OK. If you select Yes, enter a
value on the SetAdminPasscode menu and CfmAdminPasscode menu.
11. The Customer Support menu displays.
a.Press the up/down arrows to select Enter Cust. Support #.
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Xerox® WorkCentre® 3025
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Installation Wizard
b.The Enter Cust. Support # screen displays. Enter the telephone number of your customer
support center.
c.Press OK.
d.The Enter Supplies Order # screen displays.
e.Enter the telephone number to order supplies.
f.Press OK.
12. The Fax Se t u p menu displays. Press the up/down arrows to select one of the following and press
OK:
•Continue Setup
•Skip Setup - go to step 15
13. The Fax Phone Num menu displays. Enter the fax number of the machine and press OK.
14. The Fax I D menu displays. Enter the fax ID of the machine and press OK.
15. The Country menu displays. Press the up/down arrows to select the required country and press
OK.
16. The Complete Set Up menu displays. Press the up/down arrows to select Yes or No and press OK.
17. The machine reboots and the Initializing screen displays.
Administrator Access
Certain features accessed at the machine may require Administrator access to change the settings.
Access to the Feature Defaults, System Setup and Network Settings areas are usually password
protected.
1.Press the Machine Status button on the control panel.
2.Press the up/down arrows to select the required option.
3.Press OK.
4.If required, enter the Administrator Password using the alphanumerical keypad. The default is
1111.
5.Press OK. Once the password is verified, the selected option menu displays.
Wireless Connectivity
The WorkCentre 3025NI is compatible with 802.11 (Wi-Fi®) wireless networks. The location where the
machine is installed must be covered by an 802.11 wireless network. This is typically provided by a
nearby wireless access point or router, which is physically connected to the wired Ethernet that serves
the building.
The machine supports connectivity via a wireless only connection if required. This needs to be
manually set up.
Note The machine will not connect to the wireless network while the network cable is attached.
There are several ways to configure Wireless Connectivity:
•At the Machine. For instructions refer to Configure Wireless Connectivity at the Machine.
Xerox® WorkCentre® 3025
User Guide
29
Installation Wizard
•Using Internet Services. For instructions refer to Configuring Wireless Connectivity Using
CentreWare Internet Services (WorkCentre 3025NI).
•With the Wireless SettingProgram. For instructions refer to Wireless Setting Program.
Note: Performing the driver installation at this time may aid wireless setup. Refer to Printer Drivers.
Configure Wireless Connectivity at the Machine
1.Press the Machine Status button.
2.Press the up/down arrows to select Network and press OK.
3.Enter the Administrator Password using the alphanumerical keypad. The default is 1111.
4.Press the up/down arrows to select Wi-Fi and press OK. This allows you to select the Wi-Fi setup.
The options are:
•Wi-Fi On/Off - allows you to turn Wi-Fi On or Off.
•Wi-Fi Settings - allows you to use a Wizard to find the wireless network name automatically,
or use the Custom feature to enter the SSID (Service Set Identifier) information manually.
•WPS - allows you to select the Wi-Fi Protected Setup - the options are PBC or PIN.
•Wi-Fi Direct - allows you to enable your wireless devices, such as notebooks, mobile phones
and PCs to establish wireless connectivity without the need for a wireless router, access point,
or Wi-Fi hot spots.
•Wi-Fi Signal - allows you view the strength of the wireless connection.
•Wi-Fi Default - allows you to restore the default wireless settings.
5.At the Wi-Fi On/Off menu, confirm that On is selected and press OK.
6.Press the up/down arrows to select Wi-Fi Settings and press OK. The options are Wizard and Custom:
a.Select Wizard - to have the machine find the WPS Settings automatically. If you select this,
the SearchingWi-Fi Network screen displays and the machine searches the wireless network.
•Select your wireless network and select OK.
•Enter the wireless security information if requested and select OK.
•Select Yes to apply the changes.
b.Select Custom - to edit the SSID information manually. If you select this option, the SSID
screen displays.
•Enter the SSID using the keypad and select OK.
•Select the Operation Mode and select OK.
•Select the Encryption and select OK.
•Select the WPA Key and select OK.
•Select Yes to apply the changes.
7.At the WPS menu, select PBC or PIN.
8.At the Wi-Fi Direct menu, select On or Off, Device Name, IP Address, Group Owner, Network Key,
and Status.
9.At the Wi-Fi Signal menu, check to see if there is a Wi-Fi signal.
10. At the Wi-Fi Default menu, select Restore if you want to restore defaults.
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Installation Wizard
Configure Ethernet Settings
The Ethernet interface will automatically detect the speed of your network. The machine supports
hub/switch speeds of:
•Automatic
•10 Mbps Full-Duplex
•100 Mbps Full-Duplex
•10 Mbps Half-Duplex
•100 Mbps Half-Duplex
Set the Ethernet speed on the machine to match the speed set on your hub or switch:
Setting the Ethernet Speed at the Machine
1.Press the Machine Status button.
2.Press the up/down arrows to select Network and press OK.
3.Enter the Administrator Password using the alphanumerical keypad. The default is 1111.
4.Press the up/down arrows to select Ethernet and press OK.
5.Press the up/down arrows to select Ethernet Speed and press OK.
6.Press the up/down arrows to select one of the following speeds:
•Automatic
•10 Mbps Half
•10 Mbps Full
•100 Mbps Half
•100 Mbps Full
7.Press OK. The Saved screen displays.
To set the Ethernet Speed using CentreWare Internet Services, refer to Setting the Ethernet Speed
Using CentreWare Internet Services.
Configuration Report
The Configuration Report details the machine software versions and network settings configured for
the machine.
Print a Configuration Report at the Machine
1.Press the Machine Status button.
2.Press the up/down arrows to select Information Pages and press OK.
3.Press the up/down arrows to select Configuration Page and press OK.
4.Press the up/down arrows to select Yes and press OK. The Printing screen displays and the
configuration report prints.
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CentreWare® Internet Services
CentreWare® Internet Services
CentreWare Internet Services is the embedded HTTP server application that resides in the machine.
CentreWare Internet Services allows an administrator to change network and system settings on the
machine from the convenience of their workstation. Once the administrator sets up this application, it
offers conveniences for users as well.
Many features available on your machine will need to be set via the machine and CentreWare Internet
Services. Once they are set up, users will be able to use CentreWare Internet Services to initiate and/or
complete many types of jobs with their documents.
System Configuration
To use CentreWare Internet Services, you need to enable both TCP/IP and HTTP on the machine. See
Configure Static IPv4 Addressing using the Machine User Interface, or Configure Dynamic IPv4
Addressing using the Machine User Interface.
To enable HTTP at the machine:
Note HTTP is enabled by default.
1.Press the Machine Status button.
2.Press the up/down arrows to select Network.
3.Press the up/down arrows to select Protocol Mgr.
4.Press the up/down arrows to select HTTP.
5.Select On.
6.Press OK. The Saved screen will appear and then the Reboot Required screen will appear.
Administrator User Name and Password
Many of the features available within CentreWare Internet Services will require an Administrator user
name and password. The default user name is admin and the default password is 1111.
CentreWare Internet Services Administrator Access
To access CentreWare Internet Services Properties and change settings you will need to log in as
Administrator.
1.At your workstation, open the web browser and enter the IP Address of the machine in the
Address Bar.
2.Press Enter. The Home page appears.
There are two ways to access CentreWare Internet Services with the administrator login:
•Select Login at the top of the screen, or
•Select the Properties icon. You are then prompted for the ID and Password.
3.Enter the admin for the ID and 1111 for the Password.
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CentreWare® Internet Services
Change the Administrator Password
It is recommended that you change the default administrator password to a more secure password, so
this Xerox machine is not compromised.
To change the Administrator password:
1.At your workstation, open the web browser and enter the IP Address of the machine in the
Address Bar.
2.Press Enter.
3.Select the Properties icon.
4.If prompted, enter the admin for the ID and 1111 for the Password, and select Login. Select
Properties.
5.In the Security link on the left hand side, select SystemSecurity.
6.Select the System Administrator link.
7.In the Access Control area:
a.Ensure the Web UI Access Control Enable check box is selected.
b.In the Login ID field, enter a new login name.
c.Select the Change password check box to change the password. In the Password field, enter
a new numeric password.
d.Enter the password again in the Confirm Password field.
CAUTION: Do not forget the password or you could be completely locked out of the system,
requiring a service call.
8.Select Apply to save the changes.
9.Select OK when the acknowledgement message displays.
10. Select the Advanced button. The Advanced Access Control screen appears.
11. Select Protect Login IPv4 Address to enable this feature if required, and enter an IPv4 Address in
the box.
12. Select the required option for the Login Failure Policy, for users who fail to login several times. The
options are: Off, 3 times, or 5 times.
13. Select the required option for Auto Logout. The options are 5, 10, 15, or 30 minutes.
14. Select Security Settings Reset if required.
15. Select Save to save your changes.
Configuring Wireless Connectivity Using CentreWare Internet Services
(WorkCentre 3025NI)
Note The machine will not connect to the wireless network while the network cable is attached.
1.At your workstation, open the web browser and enter the IP Address of the machine in the
Address Bar.
2.Press Enter.
3.Select Properties.
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CentreWare® Internet Services
4.If prompted, enter the Administrator ID (admin) and the Password (1111) and select Login.
5.Select Properties.
6.In the Network Settings link, select the Wi-Fi link. Then select the Wi-Fi link below that.
7.The Connection Status shows the Link Status of the wireless connection.
8.The Wireless Settings area provides options to configure wireless connectivity. The options are
Easy Wi-Fi Settings and Advanced Settings, and are explained below.
Use the Easy Wireless Settings Wizard
1.Select the Easy Wi-Fi Settings Wizard button to have the machine find the WPS Settings
automatically. The SSID screen appears with a list of available wireless networks.
2.Select the required Network Name SSID and select Next.
1.Select the Advanced SettingsCustom button. The Advanced Wireless Setup screen appears.
2.To enable Wireless Radio, select On from the Wireless Radio menu.
3.Select the required option for SSID:
•Select Search List and select the required network from the drop-down menu. Select the
Refresh button to update the list of networks available.
•Select Insert New SSID to enter a new wireless network name.
4.In the Security Setup area:
a.Select the required method of Authentication.
b.Select the required method of Encryption.
5.Depending on your selections you may be required to enter some or all of the following
information for the Network Key Setup.
a.Select the required option for Using Key.
b.The Hexadecimal option may be enabled. Select the Hexadecimal check box to deselect if
required.
c.Enter the required Network Key and Confirm Network Key.
6.Depending on your selections you may be required to enter 802.1x Security Setup information.
7.Select Apply to save the changes.
Configuring Wi-Fi Direct
Refer to Configure Wireless Connectivity at the Machine.
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TM
at the machine
CentreWare® Internet Services
Configuring Wi-Fi Direct
Wi-Fi Direct
TM
allows you to enable your wireless devices, such as notebooks, mobile phones and PCs to
TM
using CentreWare Internet Services
establish wireless connectivity without the need for a wireless router, access point, or Wi-Fi hot spots.
1.At your workstation, open the web browser and enter the IP Address of the machine in the
Address Bar.
2.Press Enter.
3.Select Properties.
4.If prompted, enter the admin for the ID and 1111 for the Password, and select Login. Select
Properties.
5.In the Network Settings link, select the Wi-Fi link. Then select the Wi-Fi Direct
TM
6.Select On for Wi-FiDirect
.
TM
link below that.
7.Enter the following:
•Device Name
•IP Address
•Activate or Deactivate the Group Owner
•Network Key
8.Select Apply and then OK.
Setting the Ethernet Speed Using CentreWare Internet Services
1.At your workstation, open the web browser and enter the IP Address of the machine in the
Address Bar.
2.Press Enter.
3.Select Properties.
4.If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login.
5.Select Properties.
6.In the Network Settings link select the General link.
7.Select one of the following speeds from the Ethernet Speed drop-down menu:
•Automatic
•10 Mbps (Half Duplex)
•10 Mbps (Full Duplex)
•100 Mbps (Half Duplex)
•100 Mbps (Full Duplex)
8.Select on Apply to save the changes.
The change to Ethernet Speedrate will take effect after System Reboot screen displays.
9.Select OK.
10. When the Acknowledgement screen displays, select OK.
11. Reboot the machine.
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CentreWare® Internet Services
Adjusting the Altitude
Print quality is affected by atmospheric pressure, which is determined by the height of the machine
above sea level. The following information will guide you on how to set your machine for the best print
quality. Wi-Fi must be configured before you adjust the altitude.
Before you set the altitude value, determine the altitude where you are.
AltitudeVal ue
0 - 1000 M
0 - 3,280 ft.
1000 - 2000 M
3,280 - 6,561 ft.
2000 - 3000 M
6,561 - 9,842 ft.
3000 - 4000 M
9,842 - 13,123 ft.
4000 - 5000 M
13,123 - 16,404 ft.
Normal
High 1
High 2
High 3
High 4
To adjust the altitude
1.Enter the IP Address of the printer in the browser.
2.Select Login and enter the ID (admin) and Password (1111).
3.Select Properties > System > Setup.
4.Select an Altitude Adjustment value, based on your altitude in the table above.
5.Select Apply.
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Network Installation: TCP/IP
Network Installation: TCP/IP
These instructions show you how to configure the following via CentreWare Internet Services:
•TCP/IP v4 and v6
•Domain Name
•DNS
•Zero Configuration Networking
The machine supports TCP/IP versions 4 and 6. IPv6 can be used instead of or in addition to IPv4.
IPv4 and IPv6 settings can be configured directly at the machine user interface, or remotely, via a web
browser using CentreWare Internet Services. Instructions for both processes are in this section.
Configuring Static IPv4 Addressing at the Machine
Information Checklist
Before starting ensure that the following items are available and/or the tasks have been performed:
•Existing operational network utilizing the TCP/IP protocol.
•Ensure that the machine is connected to the network.
•Static IP Address for the machine.
•Subnet Mask Address for the machine.
•Gateway Address for the machine.
•Host Name for the machine.
Procedure
Enter a Static IP Address:
1.Press the Machine Status button on the control panel.
2.Press the up/down arrows to select Network and press OK.
3.Enter the Administrator Password using the alphanumerical keypad. The default is 1111.
4.Press the OK button; the Network Settings menu displays.
5.Press the up/down arrows to select TCP/IP(IPv4); press OK.
6.Press the up/down arrows to select Static; press OK.
7.Press the up/down arrows to select IPv4 Address; press OK.
8.Enter the IP Address using the alphanumerical keypad; press OK.
9.Enter details for Subnet Mask using the alphanumerical keypad; press OK.
10. Enter details for Gateway using the alphanumerical keypad; press OK.
11. The Saved screen will display and return to the Network menu.
DNS Configuration:
12. From the Network menu, press the up/down arrows to select TCP/IP(IPv4); press OK.
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Network Installation: TCP/IP
13. Press the up/down arrows to select Static; press OK.
14. Press the up/down arrows to select Primary DNS; press OK.
15. Enter details for Primary DNS using the alphanumerical keypad; press OK. The Saved screen will
display and return to the Static menu.
16. Press the up/down arrows to select Secondary DNS; press OK.
17. Enter details for Secondary DNS using the alphanumerical keypad; press OK. The Saved screen
will display and return to the Network menu.
Configuring Dynamic IPv4 Addressing at the Machine
Information Checklist
Before starting ensure that the following items are available and/or the tasks have been performed:
•Existing operational network utilizing the TCP/IP protocol.
•DHCP or BOOTP Server should be available on the network.
•Ensure that the machine is connected to the network.
Procedure
Installation via DHCP (Dynamic Host Configuration Protocol)
DHCP is enabled on the machine by default. If the machine is connected to the network, the TCP/IP
information will be configured when the machine is powered on and no further configuration is
required.
•Print a Configuration Report to verify that the information was assigned correctly.
Installation via BOOTP or DHCP
Ensure your machine is connected to the network with Ethernet cabling.
1.Press the Machine Status button on the control panel.
2.Press the up/down arrows to select Network Settings; press OK.
3.Enter the Administrator Password using the alphanumerical keypad. The default is 1111.
4.Press the OK button, the Network Settings menu displays.
5.Press the up/down arrows to select TCP/IP(IPv4); press OK.
6.Press the up/down arrows to select DHCP; press OK.
7.The Saved screen will display and return to the Network Settings menu.
Configuring TCP/IP Settings Using CentreWare Internet Services
IPv4
1.At your workstation, open the web browser and enter the IP Address of the machine in the
Address Bar.
2.Press Enter.
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Network Installation: TCP/IP
3.Select Properties.
4.If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login.
Select Properties.
5.In the Network Settings link select TCP/IPv 4 from the directory tree. The TCP/IPv4 page displays.
6.In the Assign IPv4 Address menu, select Automatically or Manually.
7.If Manually is selected, in the TCP/IP Settings area enter details of the machine in the following
fields:
a.IPv4 Address
b.Subnet Mask
c.Gateway Address
If Automatically is selected, select BOOTP or DHCP.
Notes:
•If BOOTP or DHCP mode is selected, you cannot change the IPAddress, Network Mask,
or Router/GatewayAddress. Select AutoIP if required.
•New settings will not be applied until the machine is rebooted. Changing the machine’s
TCP/IP setting may cause you to lose your connection to the machine.
8.In the Domain Name area:
a.Enter a domain name in the Domain Name field.
b.Enter an IP address in the Primary DNS Server and Secondary DNS Server fields.
c.Select the Enable box to enable Dynamic DNS Registration if required.
Note: If your DNS Server does not support dynamic updates there is no need to select Enabled
.
9.In the WINS area select the box to enable WINS and enter details in the following fields:
a.Primary WINS Server
b.Secondary WINS Server
10. Select Apply to save the changes.
11. Select OK when the acknowledgement message displays.
IPv6
1.At your workstation, open the web browser and enter the IP Address of the machine in the
Address Bar.
2.Press Enter.
3.Select Properties.
4.If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login.
Select Properties.
5.In the Network Settings link, select TCP/IPv6 from the directory tree.
6.Select the Enable check box to enable IPv6 protocol and select OK.
7.To set a manual address, select Enable Manual Address and enter the address and prefix in the
Address/Prefix area. Information in the Assigned IPv6 Addresses box is automatically
populated.
8.The machine performs auto-address DHCPv6 configuration every time it powers up. This is used
for neighbor discovery and address resolution on the local IPv6 subnet. However, you can choose
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Network Installation: TCP/IP
to use manual configuration, automatic configuration, or a combination of automatic and
manual configuration.
In the Dynamic Host Configuration Protocol Version 6 (DHCPv6) area, select one of the
following options:
•Use DHCP as directed by a router - this option is fully automatic. The DHCPv6 Address will
be obtained and displayed on the screen.
•Always Enable DHCP - this option is fully automatic. The DHCPv6 Address will be obtained
and displayed on the screen.
•Never use DHCP - when this option is selected, you must configure the Manual Address
Options and DNS separately.
9.In the Domain Name System Version 6 (DNSv6) area:
a.Enter valid details in the IPv6 Domain Name field.
b.Enter an IP addresses for the Primary DNSv6 Server Address and Secondary DNSv6 Server
Address.
c.Check the Dynamic DNSv6 Registration check box to enable this option.
Note: If your DNS Server does not support dynamic updates there is no need to enable DDNS.
10. Select Apply to save the changes.
11. Select OK when the acknowledgement message displays.
Note: Enabling or disabling the TCP/IPv6 protocol will take effect after the system is rebooted.
Enabling or disabling TCP/IPv6 will impact other protocols, for example, LPR/LPD, SNMP, Raw
TCP/IP Printing, and DHCPv6 over TCP/IPv6.
Test Access
1.At your workstation, open the Web browser and enter the TCP/IP Address of the machine in the
Address bar. Press Enter.
If you use the domain name to specify the machine, use the following format.
http://myhost.example.com
If you use the IP address to specify the machine, use one of the following formats depending on
your machine configuration. An IPv6 address needs to be enclosed in square brackets.
2.Verify that the home page of CentreWare Internet Services is displayed.
The CentreWare Internet Services installation process is now completed.
Note: When your access to CentreWare Internet Services is encrypted, enter https:// followed by
the Internet address, instead of http://.
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Printer Drivers
Printer Drivers
The Xerox WorkCentre 3025 produces high quality prints from electronic documents. You can access
the printer from your computer by installing the appropriate printer driver. The many printer drivers
which can be used with your machine are provided on the software and documentation CD that comes
with your machine. You can also download the latest versions from the Xerox Web site at
www.xerox.com
You can install the printer software for local printing and network printing. To install the printer
software on the computer, perform the appropriate installation procedure for the printer in use. The
procedure to install drivers may differ depending on the operating system you are using. All
applications should be closed on your PC before beginning installation.
This section explains how to install the printer drivers on your computer.
Overview
The software and documentation CD is supplied with your machine.
.
The machine supports the following operating systems:
Windows 7 & 8 (32/64 bit)
Windows Vista (32/64 bit)
Windows XP (32/64 bit)
Windows 2003 Server (32/64 bit)
Windows 2008 Server (32/64 bit)
Windows 2008R2 (64 bit)
Macintosh OS X 10.5 - 10.9
13.04
Red Hat Enterprise Linux 5, 6
Fedo ra 11 -19
Debian 5.0, 6.0, 7.0, 7.1
Mint 13, 14, 15
SUSE Linux Enterprise Desktop 10, 11
openSUSE 11.0, 11.1, 11.2, 11.3, 11.4, 12.1, 12.2,
12.3
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Windows Drivers
Windows Drivers
Installing Windows Drivers
The following provides instructions for installing Windows drivers on your computer so that your
computer can access your Xerox WorkCentre 3025 as a multifunction printer.
Local Printer
A local printer is a printer directly attached to your computer using a printer cable, such as a USB cable.
If your printer is attached to a network, refer to Networked Printer (WorkCentre 3025NI).
Note: If the New Hardware Wizard window appears during the installation procedure, select Close
or Cancel.
1.Make sure that the printer is connected to your computer and powered on.
2.Insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run, and
an installation window displays.
If the installation window does not appear, select the Start button and then Run. Type
X:\Setup.exe, replacing X with the letter which represents your drive and select OK.
If you use Windows Vista, select Start > All Programs > Accessories > Run, and type X:\Setup.exe.
If the AutoPlay window appears in Windows Vista, select Run Setup.exe in the Install or run program field, and select Continue in the User Account Control window.
3.Select Install Software. The Printer Connection Type window displays.
4.Select USB connection. The Select Software to Install window displays.
5.Leave the default selections and select Next. The Installing Software window displays.
6.After the installation is finished, the Setup Completed window displays.
7.Select Print a test page and select Finish.
If your printer is connected to the computer, a Test Print page will be printed. If the Test Print operation
is successful, refer to the Print chapter of this guide. If the print operation failed, refer to the
Troubleshooting chapter of this guide.
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Windows Drivers
Networked Printer (WorkCentre 3025NI)
Follow these instructions for installing drivers on your networked printers.
1.Make sure that the printer is connected to your network and powered on.
2.Insert the supplied CD-ROM into your CD-ROM drive.
The CD-ROM should automatically run, and an installation window appears.
If the installation window does not appear, select the Start button and then Run. Type
X:\Setup.exe, replacing “X” with the letter which represents your drive and select OK.
If you use Windows Vista, select Start > All Programs > Accessories > Run, and type X:\Setup.exe.
If the AutoPlay window appears in Windows Vista, select Run Setup.exe in Install or run program
field, and select Continue in the User Account Control window.
3.Select Install Software.
4.Select Network connection. The Select Software to Install window displays.
Note: For custom install instructions, refer to Custom Installation.
5.Leave the default selections and select Next. The Installing Software window displays.
6.After the installation is finished, the Setup Completed window displays. Select Print a test page
and select Finish.
If your printer is connected to the computer, a Test Print page will be printed. If the Test Print operation
is successful, refer to the Print chapter of this guide. If the print operation failed, refer to the
Troubleshooting chapter of this guide.
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Windows Drivers
Custom Installation
With the custom installation, you can choose individual components to install.
1.Make sure that the printer is connected to your computer and powered on.
2.Insert the supplied CD-ROM into your CD-ROM drive.
The CD-ROM should automatically run, and an installation window appears. If the installation
window does not appear, select Start and then Run. Type X:\Setup.exe, replacing X with the letter
which represents your drive and select OK.
If you use Windows Vista, select Start > All Programs > Accessories > Run, and type X:\Setup.exe.
Note: If the AutoPlay window appears in Windows Vista, select Run Setup.exe in Install or run
program field, and select Continue in the User Account Control window.
3.Select Install Software.
4.Select your connection type and select Next. The Select Software to Install window displays.
5.Select Custom from the Setup type drop-down box.
6.Select the components to be installed and select Next.
Note: When you select an option, a description of that option displays at the bottom of the
screen.
7.Select Advanced Options if you would like to do any of the following:
•Change the printer name
•Change the default printer
•Share the printer with other users on the network
•Change the destination path where driver files and user guide files will be copied to. Select
Browse to change the path.
8.Select OK to continue, then select Next. The Copying Files window displays, and then the
Installing Software window.
9.After the installation is finished, the Setup Completed window displays.
10. Select Print a test page and select Finish.
If your printer is connected to the computer, a Test Print page will be printed. If the Test Print operation
is successful, refer to the Print chapter of this guide. If the print operation failed, refer to the
Troubleshooting chapter of this guide.
Wireless Printer (WorkCentre 3025BI)
Follow these instructions for installing drivers on your wireless printer.
1.Make sure that the printer is connected to your computer with a USB cable and powered on.
2.Insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run, and
an installation window appears.
If the installation window does not appear, select the Start button and then Run. Type
X:\Setup.exe, replacing X with the letter which represents your drive and select OK.
If you use Windows Vista, select Start > All programs > Accessories > Run, and type X:\Setup.exe.
If the AutoPlay window appears in Windows Vista, select Run Setup.exe in Install or run program
field, and select Continue in the User Account Control window.
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Windows Drivers
3.Select Install Software. The Printer Connection Type window displays.
4.Select Wireless network connection.
5.When asked if you are setting up the printer for the first time, select Yes, I will set up my printer’s wireless network and select Next.
6.Select your wireless network from the list and select Next.
7.Select Next to proceed. Or select Advanced Settings to set the following:
8.Select Next.
9.Follow the wizard instruction to select and install the printer. Select your connection type and
select Next. The Select Software to Install window displays.
10. After the installation is finished, select Print a test page and select Finish.
If your printer is connected to the computer, a Test Print page will be printed. If the Test Print operation
is successful, refer to the Print chapter of this guide. If the print operation failed, refer to the
Troubleshooting chapter of this guide.
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Windows Drivers
Wireless Setting Program
When installing the WorkCentre 3025BI and WorkCentre 3025NI you can use the Xerox Easy Wireless
Setup program that was automatically installed with the printer driver to configure the wireless
settings.
To open the program:
1.Select Start > Programs or All Programs > Xerox Printers > Xerox WorkCentre 3025 > Xerox Easy
Wireless Setup.
2.Connect the machine to your computer using the USB cable.
Note: During installation, the printer needs to be temporarily connected using the USB cable.
Note: You cannot use your printer on a wired and wireless network at the same time. If your
printer is currently connected to the network with an Ethernet cable, unplug the cable.
3.Select Next.
4.Once the machine is connected to the computer with the USB cable, the program searches for
WLAN data.
5.When the search is complete, the Select Wireless Network window displays. Select your network
from the list.
6.Select Advanced Setting if you want to enter the following information:
7.Select Next. The Wireless Network Security screen displays.
8.Enter your Network Password and select Next.
9.Select Finish when the setup is complete.
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Windows Drivers
Uninstalling a Windows Driver
For Windows follow the steps below to uninstall the driver.
1.Make sure that the machine is connected to your computer and powered on.
2.From the Start menu, select Programs or All Programs > Xerox Printers > Uninstall Xerox Printer Software. The Uninstall Xerox Printer Software window displays.
3.Select Next. The Select Software window displays.
4.Select the components you want to remove and then select Next and then Yes to confirm.
5.When your computer asks you to confirm your selection, select Yes. The Uninstallation window
displays.
6.After the software is removed, select Finish.
If you want to reinstall the driver over the currently installed driver via the provided software and
documentation CD, insert the CD; the window with an overwriting confirmation message appears.
Simply confirm it to proceed to the next step. Next steps are same as the first installation you
performed.
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Macintosh Drivers
Macintosh Drivers
The software and documentation CD that came with your machine provides you with the Driver files
that allow you to use the CUPS driver or PostScript driver (only available when you use a machine
which supports the PostScript driver) for printing on a Macintosh computer.
A TWAIN driver is also provided for scanning on a Macintosh computer.
Information Checklist
Before starting please ensure that the machine is connected to your computer and powered on.
Procedure
These steps were performed using Macintosh version 10.8.5. Instructions may vary depending on your
operating system version.
1.Insert the supplied software and documentation CD into your CD-ROM drive.
2.Select the CD-ROM icon that appears on your Macintosh desktop.
3.Select the MAC_Installer folder.
4.Select the Installer icon.
5.The Install window opens. Select Continue.
6.Select Install.
Standard Install is the default and is recommended for most users. All components necessary for
machine operations are installed.
If you select Customize, you can choose individual components to install.
7.Enter your password and select Install Software.
8.Select how the printer will be connected to your computer. Choices are:
•USB Connected Printer
•Network Connected Printer
•Configuration of Wireless Network
9.Select Continue.
10. Select Add Printer and select Continue and follow the instructions on the installation wizard.
11. Select the options you want to add, such as Fax.
12. Select the Add Easy Printer Manager to Dock option if required.
13. After the installation is complete, select Close.
14. Select the Applications folder > System Preferences > Print & Scan.
15. Select the + sign on the Printer list and select the printer or enter the IP Address for the printer.
16. Select Add.
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Macintosh Drivers
Uninstalling Macintosh Driver
If the printer driver does not work properly, uninstall the driver and reinstall it. Follow the steps below to
uninstall the driver for Macintosh.
1.Make sure that the machine is connected to your computer and powered on.
2.Select the Applications folder.
3.Select the Xerox folder.
4.Select Printer Software Uninstaller.
5.Select the programs you want to uninstall and select Uninstall.
6.Enter your password.
7.Select Close.
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Linux Drivers
Linux Drivers
You need to download the Linux software package from the Xerox website to install the printer
software.
Procedure for Installing the Linux Unified Driver
1.Make sure that the machine is connected to your computer and powered on.
You must log in as a super user (root) to install the machine software. If you are not a super user,
ask your system administrator.
2.When the Administrator Login window appears, type in root in the Login field and enter the
system password.
3.From the Xerox website, download the Unified Linux Driver package to your computer.
4.Select the Unified Linux Driver package and extract the package.
5.Select cdroot > autorun.
6.When the Welcome screen appears, select Next.
7.When the installation is complete, select Finish.
The installation program has added the Unified Driver Configuration desktop icon and the Unified
Driver group to the system menu for your convenience. If you have any difficulties, consult the
on-screen help that is available through your system menu or called from the driver package Windows
applications, such as Unified Driver Configurator or Image Manager.
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User Guide
Sharing Your Machine Locally
Sharing Your Machine Locally
If a host computer is directly connected to the machine with a USB cable and is also connected to the
local network environment, the client computer connected to the local network can use the shared
machine through the host computer to print.
Follow the steps below to set up the computers to share your machine locally.
Windows
Host Computer Setup
1.Install your printer driver. Refer to Installing Windows Drivers.
2.Depending on your operating system, navigate to the Printers, Printers and Faxes, or Devices and Printers settings from the Windows Start menu or through the control panel:
3.Select your printer and select Printer Properties.
Note If the Printer properties item has a ?, you can select other printer drivers connected with the
selected printer.
4.Select the Sharing tab.
5.Check the Change Sharing Options check box.
6.Check the Share this printer check box.
7.Enter details in the Share Name field.
8.Select OK orNext.
Client Computer Setup
1.Install your printer driver. Refer to Installing Windows Drivers.
2.From the Windows Start menu select All Programs > Accessories > Windows Explorer.
3.Enter the IP address of the host computer and press Enter.
4.If the host computer requires a User name and Password, enter details in the User ID and
password field of the host computer account.
5.Select the printer you want to share and select Connect.
If a setup complete message appears, select OK.
6.Open the file you want to print and start printing.
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Sharing Your Machine Locally
Macintosh
The following steps are for Macintosh OS X 10.8.5. Refer to Macintosh Help for other OS versions.
Host Computer Setup
1.Install your printer driver. Refer to Installing Macintosh Driver.
2.Open the Applications folder, select System Preferences.
3.Select Print & Fax or Print & Scan.
4.Select the printer to share in the Printers list.
5.Select Share this printer.
Client Computer Setup
1.Install your printer driver. Refer to Installing Macintosh Driver.
2.Open the Applications folder, select System Preferences.
3.Select Print & Fax or Print & Scan.
4.Select Add or the + symbol.
A display window showing the name of your shared printer displays.
5.Select your machine and select Add.
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Windows Printing
Windows Printing
LPR Printing
Install Printer Driver
1.From the Windows Start menu, navigate to your Devices and Printers or Printers settings.
2.Select Add a Printer.
3.Select the Local Printer option.
Depending on your operating system, if already selected, select Automatically detect and install my Plug and Play printer to deselect it.
4.Select the local printer and select Next.
5.Select Create a new port.
6.Select the LPR option from the Type of Port pull-down menu.
7.Select the Next button.
8.Enter the IP Address of the printer.
9.Enter a name for the printer.
10. Select the OK button.
11. You will be prompted for a Printer Driver. Select Have Disk.
12. Select the Browse button.
13. Select the required Printer Driver file .inf.
14. Select the Open button.
15. Select the OK button.
16. Select the printer model from the list.
17. Select the Next button.
18. The Name your Printer screen appears.
19. Enter details in the Printer name field.
20. Select the Next button. The Printer Sharing screen appears.
21. Select the Do not share or Share option and enter the name, location, and comment, if required.
22. Select the Next button.
23. Select Set as the default printer if required.
24. Select Print Test Page to print a test page.
25. Select the Finish button. The printer driver will install.
26. Verify that the test page is printed at the machine.
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Windows Printing
Internet Printing Protocol (IPP) Port
The Internet Printing Protocol (IPP) defines a standard protocol for printing as well as managing print
jobs, media size, resolution, and so forth. IPP can be used locally or over the Internet, and also supports
access control, authentication, and encryption, making it a much more capable and secure printing
solution than older ones.
Note IPP Printing is enabled by default.
How to Enable the IPP Port
1.At your workstation, open the web browser and enter the IP Address of the machine in the
Address Bar.
2.Select Properties.
3.If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login.
Select Properties.
4.In the Network Settings link select Raw TCP/IP, LPR, IPP in the directory tree.
5.In the Internet Printing Protocol (IPP) area:
a.For IPPProtocol, select Enable from the drop-down menu. The Printer URL displays the
http:// IP address of the machine and the ipp:// IP address of the machine. Enter the required
printer name in the Printer Name area.
b.Select the Advanced button. Enter the required information for IPP Attribute.
Install Printer Driver
1.Follow the steps below that are specific to your operating system:
Windows 2003
From your workstation:
a.Select the My Network Places icon.
b.Select Properties.
Windows 7
From your workstation:
a.Select Control Panel.
b.Select Network and Internet.
c.Select Network and Sharing Center.
d.Select Change adapter settings.
Windows 2008
From your workstation:
a.Select Start, select Control Panel.
b.Select Printers.
c.Select File, select Run as administrator. Go to step 6.
2.Select the Local Area Connection icon.
3.Select Properties.
4.Ensure that the Internet Protocol (TCP/IP) protocol has been loaded and ensure the check box is
selected. Select OK.
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Windows Printing
5.For:
•Windows 2003 - select Settings > Printers.
•Windows Vista - select Add a Local Printer.
•Windows 7 - select Start, > Control Panel, > Hardware and Sound, > Devices and Printers.
6.Select Add a Printer in the far left column.
For Windows 7 select Add a network, wireless, or Bluetooth printer.
7.The Add Printer Wizard window will appear. Select the Next button.
8.Select ThePrinter that I want isn’t listed.
9.Select a shared printer by name.
10. Type HTTP:// followed by the printer's fully qualified Domain name or IP Address in the URL field.
The Printer Name can be either the Host Name or the SMB Host Name as shown on the machine
Configuration Report, depending on the name resolution used by your network (WINS or DNS).
11. Select the Next button.
12. Select the Have Disk button and browse to the location of the printer driver and select the OK
button.
13. Select the Printer Model and select OK.
14. Select Ye s if you wish to make this the default printer.
15. Select Next.
16. Select Finish.
Raw TCP/IP Printing (Port 9100)mac
Raw TCP/IP is a printing protocol that is similar to LPR printing. Also known as a direct TCP/IP
connection or sockets interface, it sends information directly to the machine and does not require a
Line Printer Daemon (LPD). The advantages are that connections stay open for multiple print files and
spooling is not needed, therefore, printing is faster and more reliable than LPD printing. Raw TCP/IP
printing is contained in Windows and other third-party applications and operating systems.
Note Raw TCP/IP Printing is enabled by default for port 9100.
Information Checklist
See the Information Checklist in Configure Static IPv4 Addressing at the Machine.
How to Configure Port 9100
1.At your workstation, open the web browser and enter the IP Address of the machine in the
Address Bar.
2.Select Properties.
3.If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login.
Select Properties.
4.In the Network Settings link, select Raw TCP/IP, LPR, IPP in the directory tree.
5.In the Raw TCP/IP Printing area:
a.Select Enable.
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Windows Printing
b.For Port Number, enter the required port number (1 - 65535).
6.Select Apply to save the changes or Undo to return the settings to their previous values.
Note The settings are not applied until you restart the machine.
Install Printer Driver
Refer to Windows Drivers.
Configure the Windows Printer Driver
Manual Print Driver Configuration
To configure the printer driver without using bi-directional communication:
Follow the steps below:
1.Select the Windows Start menu.
2.Depending on your operating system, navigate to the Printers or Devices and Printers setting.
3.Select the printer icon and then select Printing preferences.
4.Select each tab and change any default printer settings as required.
5.Select Apply.
6.Select OK.
Bi-Directional Support
Follow the steps below that are specific to your operating system:
1.Select the Windows Start menu.
2.Depending on your Operating System, navigate to the Printers or Devices and Printers setting.
3.Select the printer icon and then select Printer properties.
4.Select the Ports tab.
5.Check the Enable Bi-directional support check box.
Bi-directional communication automatically updates the printer driver with the printer's installed
options. The driver’s Printing Preferences will report information about the printer's operational
status, active jobs, completed jobs and paper status.
6.Select OK.
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AirPrint
AirPrint
AirPrint is a software feature that allows for driverless printing from Apple iOS-based mobile devices
and Macintosh OS-based devices. AirPrint-enabled printers let you print directly from a Macintosh or
from an iPhone, iPad, or iPod touch.
Notes:
•Not all applications support AirPrint.
•Wireless devices must join the same wireless network as the printer.
•For AirPrint to function, both IPP and Bonjour (mDNS) protocols must be enabled.
•The device that submits the AirPrint job must be on the same subnet as the printer. To allow
devices to print from different subnets, configure your network to pass multicast DNS traffic
across subnets.
•AirPrint-enabled printers work with iPad (all models), iPhone (3GS or later), and iPod touch
(3rd generation or later), running the latest version of iOS.
•The Macintosh OS device must be Macintosh OS 10.7 or later.
1.Open a Web browser, type the IP address of the printer, then press Enter or Return.
2.Select Login and enter the ID (admin) and Password (1111).
Note: AirPrint is enabled by default when IPP and Bonjour (mDNS) are both enabled. Enable these
settings by selecting Properties > Network Settings > Raw TCP/IP, LPR, IPP and Properties > Network Settings > mDNS.
5.To change the printer name, in the Friendly Name field, enter a new name.
6.To enter a location for the printer, in the Location field, enter the location of the printer
7.To enter a physical location for the printer, in the Geographical Location field, enter the
geographic Latitude and Longitude coordinates in decimal form. For example, use coordinates
like +170.1234567 and +70.1234567 for a location.
8.Select Apply.
9.For the new settings to take effect, restart your printer.
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Google Cloud Print
Google Cloud Print
Google Cloud Print is a service that allows you to print to a printer using your smart phone, tablet, or
any other web-connected devices. Just register your Google account with the printer, and you are ready
to use the Google Cloud Print service. You can print your document or e-mail with Chrome OS, Chrome
browser, or a Gmail™/ Google Docs™ application on your mobile device, so you don’t need to install the
printer driver on the mobile device. Refer to the Google website at
http://www.google.com/cloudprint/learn/ or http://support.google.com/cloudprint for more
information about Google Cloud Print.
Notes:
•Make sure the printer is turned on and connected to a wired or wireless network that has
access to the Internet.
•Depending on your security configuration, your firewall might not support Google Cloud Print.
•Set up a Google e-mail account.
•Configure the printer to use IPv4.
•Configure Proxy Server settings as needed.
1.Open a Web browser, type the IP address of the printer, then press Enter or Return.
2.Select Login and enter the ID (admin) and Password (1111).
3.Select Properties > Network Settings > Google Cloud Print.
4.To change the printer name, enter a new name in the Printer Name field.
5.If you need to enable a proxy server, select Proxy Setting and enter your proxy information.
6.Select Test Connection to ensure your connection with the printer is successful.
7.Select Register to register the device to Google Cloud Print.
Note: If the Claim Url link does not display when you select Register, refresh the CentreWare
Internet Services page and select Register.
8.Select the Claim Url that displays. This takes you to the Google cloud print web site to finish the
registration.
9.Select Finish printer registration.
10. Now your printer is registered with Google Cloud Print. Select Manage your printer. Google Cloud
Print - ready devices display in the list.
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Scan to PC Setup
Scan to PC Setup
This section explains how to configure the Scan to Network and Scan to Local PC features.
Overview
The Scan to Network PC feature allows you to scan from your machine to a computer over the network.
The Scan to Local PC feature allows you to scan from your machine to a computer connected with a
USB cable.
Information Checklist
Ensure the Xerox Easy Printer Manager application is installed.
Note The Xerox Easy Printer Manager program can only be used in the Windows system.
Through the Xerox Easy Printer Manager, you can change scan settings and add or delete the folders
where scanned documents are saved in your computer.
Note To use the Scan to Local PC feature it is important to select the Recommended installation
option when you install the Xerox Easy Printer Manager program.
Scan to Network PC
1.Open the Xerox Easy Printer Manager application. Select Start > Programs or All Programs > Xerox Printers > Xerox Easy Printer Manager > Easy Printer Manager.
2.Select the Switch to Advanced Mode button at the top of the window.
3.Select your machine in the Printer List and add it, if required.
4.Select the Scan to PC Settings button. The Scan to PC Settings screen appears.
5.Select Enable Scan from Device Panel.
6.Select your required settings for Scan Settings:
•Output Color
•Resolution
•Original Size
7.Select your required settings for File Settings:
•Save To
•File Format
•OCR Language
•Delete Original Image after OCR
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Scan to PC Setup
8.Select the required option in the Actions after Saving area:
•Notify me when complete
•Open with Default Application
•E-mail
•None
9.Select Save.
Scan to Local PC
This is a basic scanning method for USB-connected machines.
1.Make sure that the machine is connected to your computer with a USB cable, and powered on.
2.Install the Xerox Easy Printer Manager application.
Note To use the Scan to Local PC feature it is important to select the Recommended installation
when you install the Xerox Easy Printer Manager program.
3.Open the Xerox Easy Printer Manager application. Select Start, Programs or All Programs, Xerox Printers, Xerox Easy Printer Manager and select Easy Printer Manager.
4.Select the Switch to Advanced Mode button at the top of the window.
5.Select your machine in the Printer List if required.
6.Select the Scan to PC Settings button. The Scan to PC Settings screen appears.
7.Select Enable Scan from Device Panel.
8.Select your required settings for Scan Settings:
•Output Color
•Resolution
•Original Size
9.Select your required settings for File Settings:
•Save To
•File Format
•OCR Language
•Delete Original Image after OCR
10. Select the required option in the Actions after Saving area:
•Notify me when complete
•Open with Default Application
•E-mail
•None
11. Select Save.
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Fax Setup (WorkCentre 3025NI)
Fax Setup (WorkCentre 3025NI)
This section explains how to set up the Fax feature of the machine.
The following topics are covered in this section:
•Overview
•Enable Fax from the Machine
•Fax Defaults using CentreWare Internet Services
•Adjusting Fax Document Settings at the Machine
•Fax Address Book
Overview
The Fax feature enables users to send hard copy documents to another fax machine (or multiple fax
machines) via a dedicated phone line connection.
Information Checklist
Before starting ensure that the following items are available and/or the tasks have been performed:
•Ensure that the machine is fully functioning in its existing configuration.
•Ensure that the machine has access to a telephone connection.
•Obtain the telephone number that you will configure as the machine's fax number.
•Connect your telephone cable(s) to the fax port(s) on the machine.
Enable Fax from the Machine
1.Press the Machine Status button.
2.Press the up/down arrows to select Fax Setup; press OK.
3.If prompted, enter the Administrator Password (1111).
4.Press the up/down arrows to select Enable/Disable.
5.Press the up/down arrows to select Enable.
6.Press OK.
Tes t the Fa x
1.At the machine, press the Fax button on the control panel.
2.Enter the number of a nearby fax machine using the alphanumerical keypad.
3.Place your documents in the document handler and press the Start button.
4.Verify that your documents are received at the other fax machine.
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Fax Setup (WorkCentre 3025NI)
Fax Defaults Using CentreWare Internet Services
1.At your workstation, open the web browser and enter the IP Address of the machine in the
Address Bar.
2.Press Enter.
3.Select Properties.
4.If prompted, enter the Administrator User Name (admin) and Password (1111), and select Login.
Select Properties.
5.In the Machine Settings link select the Fax link.
6.Select the General link.
7.In the Machine ID & Fax Number area:
a.Enter an ID in the Machine ID field.
b.Enter the fax number in the Fax Number field.
8.In the Change Default area:
a.From the Resolution drop-down menu select one of the available options:
b.From the Lighten/Darken drop-down menu select one of the available options
c.Select the required option for Original Size.
9.In the Sending area:
a.From the Redial Term drop-down menu select the minutes for the term of each redial.
b.From the Redial Times drop-down menu select the amount of times you want the machine
to re-dial.
c.If your telephone system requires you to enter a prefix in front of fax numbers, select Enable
and enter prefix dial details in the Prefix Dial field.
d.Check the ECM Mode check box to enable Error Correction Mode.
e.From the Fax Conf i rmation drop-down menu select one of the send report options.
•Off
•On - prints a report when a fax has been sent.
•On-Error - prints a report when an error occurs.
10. In the Receiving area:
a.From the Receive Mode drop-down menu select the required option for the line:
•Te l - receives a fax by picking up the handset.
•Fax - answers an incoming fax call and immediately goes into the fax reception mode.
•Ans/Fax - select when an answering machine is attached to the machine.
b.From the Ring to Answer drop-down menu select the number of times the machine should
ring before answering.
c.Check the Stamp Receive Name check box to enable the machine to print a page number
and the date and time of receipt on the bottom of each page of a received fax.
d.Check the Receive Start Code check box to initiate fax reception from an extension phone
plugged into the socket on the back of the machine. Select the required start code from the
menu (the default is 9).
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Fax Setup (WorkCentre 3025NI)
e.From the Secure Receive drop-down menu, select one of the following options to allow the
machine to hold received faxes in the job queue as Secure Receive fax jobs. The held faxes will
remain in the queue and will only be released from the queue when the user enters the
release password.
•Off
•On - this option requires you to enter a Secure Receive passcode and select Apply.
•Print fax in secure receive mode - this option is only available when On is selected from
the Secure Receive menu. Select the Print button and enter the Secure Receive passcode.
Select Apply.
f.Check the Auto Reduction check box to automatically reduce large documents received to fit
on the fax paper size of your machine.
g.In the Discard Size field, enter details of the fax size that can be discarded.
Note Discard Size is not available with Auto Reduction.
h.From the 2-Sided drop-down menu select one of the following options for printing on both
sides of the page:
•Off
•Long Edge - prints on both sides along the long edges of the page.
•Short Edge - prints on both sides along the short edges of the page
11. Select Apply to save the changes.
12. Select OK when the acknowledgement message displays.
Adjusting Fax Document Settings at the Machine
Before starting a fax, change the settings for the fax options according to your original document to
get the best quality. See the Fax chapter of the User Guide for detailed steps on faxing.
Fax Address Book
So set up an address book for fax, refer to the Address Book chapter of this User Guide.
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Fax Setup (WorkCentre 3025NI)
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Paper and Media
This chapter contains information about the different types of stock and stock sizes that can be used
on your machine, available paper trays, and the types of stock and sizes supported by each tray.
This chapter includes:
•Loading Paper
•Setting Paper Size and Type
•Media Specifications
•Loading Documents
•Media Output Location
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Loading Paper
Loading Paper
Tray 1 is standard on your machine.
Various media sizes and types can be used in the tray. For more media specifications, refer to Media
Specifications.
Preparing Paper for Loading
Before loading paper into the tray, flex or fan the edges of the
paper stack. This procedure separates any sheets of paper
that are stuck together and reduces the possibility of paper
jams.
Note: To avoid unnecessary paper jams and misfeeds, do
not remove paper from its packaging until required.
Using Tray 1
Tray 1 is located on the front of your machine. It can be closed when not in use, making the product
more compact. Use the tray to print on standard media as well as transparencies, labels, envelopes or
postcards.
Use the manual mode for all special media.
Acceptable print media is plain paper from 3.0 x 5.0 inches to 8.5 x 14 inches Legal (76 mm x 127 mm
to 216 mm x 356 mm) and weighing between 16 lb and 43 lb (60 g/m² and 163 g/m²). For more media
specifications, refer to Media Specifications.
Loading Tray 1
1.Lower tray 1, located on the front of the machine.
2.Prepare a stack of paper for loading by flexing or fanning
it back and forth. Straighten the edges on a level surface.
Remove any curl on postcards, envelopes and labels
before loading them into the tray.
Note: In the automatic mode, the tray holds a maximum
of 150 sheets of 20 lb (80 g/m²) bond paper, 1
transparency sheet, or 1 envelope. In Manual Feeder
mode, selected on the Paper tab in the print driver, the
tray holds 1 sheet of all media types. Use of the manual
mode for special media is strongly recommended.
3.Load the print material between the width guides with
the print side facing up.
Note: Hold transparenciesby the edges and avoid touching the print side.
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4.Adjust the paper guide to the width of the stack of print
material. Push to move the guide toward the center of
the tray; squeeze to disengage the guide and move it to
the outer edge of the tray. Ensure you have not loaded
too much print media.
5.When printing from your computer, ensure you select the
Paper tab in the print driver to specify the correct paper
size and type. Not confirming the paper details may
result in printing delays. For information about setting
the paper type and size on the control panel, refer to
Setting Paper Size and Type.
Note: The settings made from the printer driver on your computer override the settings on the
control panel.
Envelope Mode
1.Remove any curl on the envelope before loading it into the tray.
Notes:
•Oneenvelope can be loaded. When printing envelopes and other special media, Manual
Feeder must be selected as the source in the print driver Paper tab.
•For more information on media specifications, refer to Media Specifications.
2.Load the envelope short edge feed and with the flap
facing down as shown in the illustration.
3.Adjust the paper guide to the width of the print material.
4.When printing from your computer, ensure you select the
Paper tab in the print driver to specify the correct paper
size and type. For the source, you must select Manual
Feeder. Not confirming the paper details may result in
printing delays.
Loading Paper
Note: For information about setting the paper type and
size on the control panel, refer to Setting Paper Size and Type.
Note: The settings made from the printer driver on your computer override the settings on the
control panel.
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Setting Paper Size and Type
Setting Paper Size and Type
After loading paper in the paper tray, set the paper size and type using the control panel. These
settings will apply to Copy and Fax modes. For computer printing, select the paper size and type in the
application program you use on your computer.
Alternatively, to change the paper size and type on your computer, select Xerox Easy Printer Manager > (Switch to advanced mode) > Device Settings.
Note: The settings made from the printer driver on your computer override the settings on the
control panel.
Setting the Paper Size
1.Press Machine Status on the control panel.
2.Press the up/down arrows to select System Setup and press OK.
3.Press the up/down arrows to select Paper Setup and press OK.
4.Press the up/down arrows to select Paper Size and press OK.
5.Press the up/down arrows to select the paper tray you want and press OK.
6.Press the up/down arrows to select the paper size you want.
7.Press OK to save the selection.
8.Press Back until you return to Ready mode.
If you want to use special sized paper, select a custom paper size in the printer driver.
Setting the Paper Type
1.Press Machine Status on the control panel.
2.Press the up/down arrows to select System Setup and press OK. If necessary, enter the using the
keypad.
3.Press the up/down arrows to select Paper Setup and press OK.
4.Press the up/down arrows to select Paper Type and press OK.
5.Press the up/down arrows to select the paper tray you want and press OK.
6.Press the up/down arrows to select the paper type you want.
7.Press OK to save the selection.
8.Press Back until you return to Ready mode.
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Media Specifications
Media Specifications
Media Guidelines
When selecting or loading paper, envelopes or other special media, please adhere to these guidelines:
•Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print
quality.
•Use only high quality copier grade paper. Avoid paper with embossed lettering, perforations, or
texture that is too smooth or too rough.
•Store paper in its ream wrapper until ready to use. Place cartons on pallets or shelves, not on the
floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep
it away from moisture or other conditions that can cause it to wrinkle or curl.
•During storage, moisture-proof wrap (any plastic container or bag) should be used to prevent dust
and moisture from contaminating your paper.
•Always use paper and other media that conforms to the specifications.
•Use only well-constructed envelopes with sharp, well creased folds:
•DO NOT use envelopes with clasps and snaps.
•DO NOT use envelopes with windows, coated lining, self-adhesive seals, or other synthetic
materials.
•DO NOT use damaged or poorly made envelopes.
•Only use the special media recommended for use in laser printers.
•To prevent special media such as transparencies and label sheets from sticking together, remove
them from the exit tray as they are printed.
•Place transparencies on a flat surface after removing them from the machine.
•Do not leave the special media in the manual feed slot for long periods of time. Dust and dirt may
accumulate on them resulting in spotty printing.
•To avoid smudging caused by fingerprints, handle transparencies and coated paper carefully.
•To avoid fading, do not expose the printed transparencies to prolonged sunlight.
•Store unused media at temperatures between 59
should be between 10% and 70%.
•When loading paper, do not fill above the Maximum Fill line indicated by the symbol.
•Verify that your labels’ adhesive material can tolerate fusing temperature of 200
second.
•Ensure that there is no exposed adhesive material between labels.
°F and 86°F (15°C to 30°C). The relative humidity
o
C (392oF) for 0.1
CAUTION: Exposed areas can cause labels to peel off during printing, which can cause paper
jams. Exposed adhesive can also cause damage to machine components.
•Do not feed a sheet of labels through the machine more than once. The adhesive backing is
designed for one pass only through the machine.
•Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or
otherwise damaged.
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Media Specifications
SupportedNot SupportedOX
Media Types
Note: Some features may not be available on your model. Check your machine type in Getting
Started.
The table below shows the media types supported for Copy, Print, or Fax for each tray for the following
paper sizes:
• A48.27 x 11.69 inches (210 x 297 mm)
• Letter8.5 x 11.0 inches (216 x 279 mm)
• Legal8.5 x 14.0 inches (216 x 355 mm)
• Oficio8.5 x 13.5 inches (216 x 343 mm)
• Folio8.5 x 13.0 inches (216 x 330 mm)
Key:
Plain
Thick
Thin
Cotton
Colored
Preprinted
Recycled
Transparency
(A4 / Letter only)
Labels
Card Stock
Bond
TypesSupported Weights
19 to 24 lb (70 to 90
24 to 28 lb (91 to 105
16 to 18 lb (60 to 70
20 to 24 lb (75 to 90
20 to 24 lb (75 to 90
20 to 24 lb (75 to 90
19 to 24 lb (70 to 90
37 to 39 lb (138 to 146
32 to 40 lb (120 to 150
32 to 43 lb (121 to 163
28 to 32 lb (105 to 120
g/m²)
g/m²)
g/m²)
g/m²)
g/m²)
g/m²)
g/m²)
g/m²)
g/m²)
g/m²)
g/m²)
Tray 1
Automatic
Fee d
OO
OO
OO
XO
XO
XO
OO
XO
XO
OO
OO
Tray 1
Manual
Feed
Archival
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28 to 32 lb (105 to 120
need to keep the print-out for a long
period time, such as archives, select
this option
g/m²) if you
OO
Media Specifications
SupportedNot SupportedOX
The table below shows the media types supported for Print for each tray for the following paper sizes:
• JIS B57.17 x 10.12 inches (182 x 257 mm)
• ISO B56.93 x 9.84 inches (176 x 250 mm)
• Executive7.25 x 10.50 inches (184.2 x 266.7 mm)
• A55.85 x 8.27 inches (148.5 x 210 mm)
• A64.13 x 5.85 inches (105 x 148.5 mm)
• Postcard4 x 6 inches (101.6 x 152.4 mm)
• Monarch Envelopes3.88 x 7.5 inches (98.4 x 190.5 mm)
• DL Envelopes4.33 x 8.66 inches (110 x 220 mm)
• C5 Envelopes6.38 x 9.02 inches (162.0 x 229 mm)
• C6 Envelopes4.49 x 6.38 inches (114 x 162 mm)
• No. 10 Envelopes4.12 x 9.5 inches (105 x 241 mm)
Key:
Tray 1
Typ esSupported Weights
Automatic
Manual
Fee d
Plain
Thick
Thin
Cotton
Colored
Preprinted
Recycled
Postcard32 to 43 lb (121 to 163 g/m²) card stockXO
Envelopes
19 to 24 lb (70 to 90
24 to 28 lb (91 to 105
16 to 18 lb (60 to 70
20 to 24 lb (75 to 90
20 to 24 lb (75 to 90
20 to 24 lb (75 to 90
19 to 24 lb (70 to 90
20 to 24 lb (75 to 90
g/m²)
g/m²)
g/m²)
g/m²)
g/m²)
g/m²)
g/m²)
g/m²)
OO
OO
OO
XO
XO
XO
OO
XO
Tray 1
Fee d
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Loading Documents
Loading Documents
Documents can be loaded either into the automatic document feeder or onto the platen glass.
Note: Some features may not be available on your model. Check your machine type in Getting
Started.
Automatic Document Feeder
The automatic document feeder can hold a maximum of 40 originals of 20 lb (80 g/m²) thickness.
1.Load documents to be scanned face up in the input tray
of the automatic document feeder with the top of the
document to the left of the tray.
2.Move the document guide to just touch both sides of the
document.
Platen Glass
The platen glass can be used for oversized, torn, or damaged originals, and for books and magazines.
1.Open the automatic document feeder and place single
documents face down on the platen glass aligned with
the rear left corner.
2.The default document size is 8.5 x 11” or A4. For other
sized documents, change the Original Size option. Refer
to Copy Options.
Note: Documents are only scanned once even when
several copies are selected.
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Media Output Location
Media Output Location
Note: Some features may not be available on your model. Check your machine type in Getting
Started.
Output Tray
The machine has one output location:
•Output tray (face down) up to a maximum of 100 sheets
of 20 lb (80 g/m²) paper, 10 transparencies and 10 sheets
of labels.
Using the Output Tray
The output tray collects printed paper face down, in the order in which the sheets were printed.
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Media Output Location
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Print
This product produces high quality prints from electronic documents. You can access the printer from
your computer by installing the appropriate printer driver. To access the many printer drivers which can
be used with your machine, refer to the driver CD or download the latest versions from the Xerox Web
site at www.xerox.com.
This chapter includes:
•Printing using Windows
•Xerox Easy Printer Manager (EPM)
•Printing using Macintosh
•Printing using Linux
•Printing using Unix
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Printing Using Windows
Printing Using Windows
The following provides an overview of the print procedure and features available when printing using
Windows.
Notes:
•Some options may be unavailable depending on your printer model and configuration.
•Images are representative only.
Print Procedure
Documents can be printed from your computer using the printer drivers supplied. The printer driver
must be loaded on each PC which uses the machine for printing.
Note: When you select an option in Printing Properties or Preferences, you may see a warning
mark or . A mark means you can select that certain option but it is not recommended,
and a mark means you cannot select that option due to the machine setting or environment.
1.Select Print in your application.
2.From the Printer: Name drop- down menu, select your machine.
3.Select Properties or Preferences to make your print selections on the individual tabs. For more
information refer to the following:
•Favorites Tab
•Basic Tab
•Paper Tab
•Graphics Tab
•Advanced Tab
•Earth Smart Tab
•Xerox Tab
4.Select OK to confirm your selections.
5.Select OK to print your document.
Favorites Tab
The Favorites tab lists lists default favorites and user-generated favorites.
The Favorites option, which is visible on each tab except for the Xerox tab, allows you to save the
current preferences for future use.
To save a Favorites item, follow these steps:
1.Change the settings as needed on each tab.
2.Click Save.
3.Enter a name and a description, and then select the desired icon.
4.Click OK. When you save Favorites, all current driver settings are saved.
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To use a saved setting, select it in the Favorites tab. The machine is now set to print according to the
settings you have selected.
To delete a saved setting, select it in the Favorites tab and click Delete.
Note: Only user-generated favorites can be deleted.
Preview Tab
The Preview tab, in the right panel, is visible only on the Favorites tab. It displays a graphical summary
of your selections.
Details Tab
The Details tab, in the right panel, is visible only on the Favorites tab. It displays a summary of the
selected Favorite and notes incompatioable options.
Paper Tab
The Paper tab, in the right panel, is visible on each main tab except for the Favorites and Xerox tabs. It
displays a graphical summary of your selections.
Device Tab
The Device tab, in the right panel, is visible on each main tab except for the Favorites and Xerox tabs. It
displays a summary of the device settings.
Printer Status
Note: The Printer Status window and its contents shown in this user guide may differ depending
on the machine or operating system in use.
The Printer Status option, which is visible on each tab, monitors and informs you of the machine
status. The Xerox Printer Status dialog includes the following options:
Ton er Leve l
You can view the level of toner remaining in each toner cartridge. The machine and the number of
toner cartridge(s) shown in the window may differ depending on the machine in use. Some machines
do not have this feature.
Option
You can set printing job alert related settings.
Order Supplies
You can order replacement toner cartridge(s) from online.
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Printing Using Windows
User’s Guide
This button opens the user guide when an error occurs. You can then open the troubleshooting section
in the user guide.
Basic Tab
The Basic tab provides selections for the print mode to use and options to adjust how the document
appears on the printed page. These options include orientation settings, quality settings, layout
options, and 2-sided printing settings.
Note: Some options may be unavailable depending on your printer model and configuration.
Orientation
Orientation allows you to select the direction in which information is printed on a page.
•Portrait: Prints across the width of the page, letter style.
•Landscape: Prints across the length of the page, spreadsheet style.
•Rotate 180 Degrees: Allows you to rotate the page 180
degrees.
Layout Options
Layout Options allow you to select a different layout for your output. You can select the number of
pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be
reduced in size and arranged in the order you specify.
•Single Page Per Side: Use this option if the layout does not require changing.
•Multiple Pages Per Side: Use this option to print multiple pages on each page. You can print up to
16 pages on one sheet. Select the number of images required on each side, the page order and if
borders are required.
•Poster Printing: Use this option to divide a single-page document onto 4, 9 or 16 segments. Each
segment will be printed on a single sheet of paper for the purpose of pasting the sheets together
to form one poster-size document. Select Poster 2x2 for 4 pages, Poster 3x3 for 9 pages, or Poster 4x4 for 16 pages. Then choose the overlap amount in mm or inches.
•Booklet Printing: This allows you to print your document on both sides of the paper and arrange
the pages so that the paper can be folded in half after printing to produce a booklet.
Page Border: Use this option to select from a variety of borders for your output.
2-Sided Printing
You can print on both sides of a sheet of paper. Before printing, decide how you want your document
oriented.
Note: Some features may not be available on your model.
•Printer Default: If you select this option, this feature is determined by the settings made on the
control panel of the printer.
•None: The document is printed single-sided.
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•Long Edge: This is the conventional layout used in book binding.
•Short Edge: This is the type often used with calendars.
•Reverse 2-Sided Printing: The document is printed two-sided and the second side images are
rotated 180 degrees.
Paper Tab
Use the Paper Tab options to set the basic paper handling specifications when you access the printer
properties.
Copies
This allows you to choose the number of copies to be printed. You can select 1 to 999 copies.
Paper Options
•Original Size: This allows you to set the size of the original you are printing. If the required size is
not listed in the Size box, select Edit: When the Custom Paper Size Settings window appears, set
the paper size and select OK. The setting appears in the list so that you can select it.
•Output Size: This allows you to set the size of paper required for printing.
•Percentage: Use this option to change the contents of a page to appear larger or smaller on the
printed page. Enter the scaling rate in the Percentage input box.
•Source: Use this option to select the paper tray required. Use Manual Feeder when printing on
special materials like envelopes and transparencies. If the paper source is set to Auto Select, the
printer automatically selects the paper source based on the requested size.
•Type: Set Type to correspond to the paper loaded in the tray selected. This will provide the best
quality printout. If printing Envelopes, ensure Envelope is selected.
•Advanced: The advanced paper options allow you to select a different paper source for the first
page of your document.
•First Page: To have the first page printed on a different paper type from the rest of the
document select the paper tray containing the paper required.
•Source: Use this option to select the paper tray required. Use Manual Feeder when printing
on special materials like envelopes and transparencies. If the paper source is set to Auto Select: The printer automatically selects the paper source based on the requested size.
Graphics Tab
Use the following options to adjust the print quality for your specific printing needs.
Quality
This option allows you to select Standard or High Resolution graphics.
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Font/Text
•All Text Black: Select this check box to have all text in your document print in solid black,
regardless of the color it appears on the screen.
•Advanced: Use this option to set font options. True Type fonts can be downloaded as Outline or
Bitmap Images or printed as Graphics. Select the Use Printer Fonts option if the fonts do not
require downloading and the printer fonts should be used.
Graphic Controller
•Advanced: Use this option to adjust the brightness and contrast levels.
Ton er Save r
•Select On to save toner.
Advanced Tab
You ca n se lec t Advanced output options for your document, such as watermarks or overlay text.
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Watermark
This option allows you to print text over an existing document. There are several predefined
watermarks that come with the printer which can be modified, or you can add new ones to the list.
Using an Existing Watermark
Select the required watermark from the Watermark drop-down list. You will see the selected watermark
in the preview image.
Creating a Watermark
1.Select Edit from the Watermark drop-down list. The Edit Watermark window appears.
2.Enter a text message in the Watermark Message box. You can enter up to 40 characters. The
message displays in the preview window. When the First Page Only box is checked, the watermark
prints on the first page only.
3.Select the watermark options. You can select the font name, style, size, or shade from the Font Attributes section and set the angle of the watermark from the Message Angle section.
4.Select Add to add the new watermark to the list.
5.When you have finished editing, select OK.
Editing a Watermark
1.Select Edit from the Watermark drop-down list. The Edit Watermark window appears.
2.Select the watermark you want to edit from the Current Watermarks list and change the
watermark message options.
3.Select Update to save the changes.
4.When you have finished editing, select OK.
Deleting a Watermark
1.Select Edit from the Watermark drop-down list. The Edit Watermark window appears.
2.Select the watermark you want to delete from the Current Watermarks list and select Delete.
3.Select OK.
Overlay
An overlay is text and/or images stored on the computer hard disk drive as a special file format that
can be printed on any document. Overlays are often used to take the place of preprinted forms and
letterhead paper.
Note: This option is only available when you use the PCL6 Printer Driver.
Creating a New Page Overlay
To use a page overlay, you must first create one containing your logo or another image.
1.Create or open a document containing text or an image for use in a new page overlay. Position the
items exactly as you want them to appear when printed as an overlay.
2.Select Edit from the Overlay drop-down list. The Edit Overlay window appears.
3.Select Create and type a name in the File name box. Select the destination path, if necessary.
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Printing Using Windows
4.Select Save. The name appears in the Overlay List box.
5.Select OK.
Note: The overlay document size must be the same as the documents you print with the overlay.
Do not create an overlay with a watermark.
6.Select OK on the Advanced tab page.
7.Select OK in the main Print window.
8.An Are you Sure? message displays. Select Yes to confirm.
Using a Page Overlay
1.Select the required overlay from the Overlay drop-down list box.
If the overlay file you want does not appear in the overlay list, select the Edit button and Load Overlay, and select the Overlay file.
If you have stored the overlay file you want to use in an external source, you can also load the file
when you access the Load Overlay window.
After you select the file, select Open. The file appears in the Overlay List box and is available for
printing. Select the overlay from the Overlay List box.
2.If necessary, select Confirm Page Overlay When Printing. If this box is checked, a message
window appears each time you submit a document for printing, asking you to confirm your wish to
print an overlay on your document.
If this box is not checked and an overlay has been selected, the overlay automatically prints with
your document.
3.Select OK.
Deleting a Page Overlay
1.Select Edit from the Overlay drop-down list. The Edit Overlay window appears.
2.Select the Overlay you want to delete from the Overlay List box.
3.Select Delete Overlay. When a confirming message window appears, select Yes.
4.Select OK.
Output Options
Select the required Print order from the drop-down list box:
•Normal: All pages are printed.
•Reverse All Pages: Your printer prints all pages from the last page to the first page.
•Print Odd Pages: Your printer prints only the odd numbered pages of the document.
•Print Even Pages: Your printer prints only the even numbered pages of the document.
Select the Skip Blank Pages check box if you do not want blank pages to be printed.
To add a binding margin, select the Manual Margin check box and select Details to select the margin
position and width.
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Earth Smart Tab
The Earth Smart tab provides options to decrease the amount of energy and paper used in the
printing process and displays a visual representation of the savings made.
Note: This Tab option may be unavailable depending on your machine configuration.
Type
The Type drop-down list is used to select the main Earth Smart option for the printer.
•None: No energy or paper saving options are automatically selected.
•Earth Smart Printing: When this option is selected, 2 Sided Printing, Layout, Skip Blank Pages,
and Ton er S a ve can be customized to suit requirements.
•Printer Default: This option automatically selects the printer default settings.
Result Simulator
This area of the Earth Smart tab shows a visual representation of the estimated energy and paper
savings based on the selections made.
Default Earth Smart PC Driver Print Settings
PrinterN-UpTo n e r S ave
WorkCentre 3025BI2UpOn
WorkCentre 3025NI2UpOn
Default Earth Smart Copy Settings
PrinterN-UpTo n e r S ave
WorkCentre 3025BI2UpOn
WorkCentre 3025NI2UpOn
Selecting the EarthSmart On-forced Option in CWIS
The On-forced option, available via CWIS, allows an administrator to prevent user changes to the
Earth Smart settings.
1.At your workstation, open the web browser and enter the IP Address of the machine in the
Address Bar.
2.Press Enter on your keyboard.
3.Select Login at the top of the CentreWare Internet Services screen.
4.Enter the Administrator User Name (admin) and Password (1111), and select Login.
5.Select Earth Smart OFF (or ON) at the top of the screen to access Earth Smart.
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Printing Using Windows
6.In the Earth Smart Mode dialog, select On-forced.
7.Enter the Password.
8.Select Apply.
9.Select OK.
Xerox Tab
This tab provides version and copyright information as well as links to drivers and downloads, supplies
ordering, and the Xerox Web site.
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Xerox Easy Printer Manager (EPM)
Xerox Easy Printer Manager (EPM)
Xerox Easy Printer Manager is a Windows-based application that combines Xerox machine settings
into one location. Xerox Easy Printer Manager conveniently combines device settings as well as
printing/scanning environments, settings/actions, Scan to PC, and Fax to PC. All of these features
provide a gateway to conveniently use Xerox devices.
Xerox Easy Printer Manager installs automatically during driver installation.
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Printing Using Macintosh
Printing Using Macintosh
This section explains how to print using a Macintosh. You need to set the print environment before
printing. Refer to Installation and Setup.
Printing a Document
When you print with a Macintosh, you need to check the printer driver setting in each application you
use. Follow the steps below to print from a Macintosh.
1.Open the document you want to print.
2.Open the File menu and select Page Setup (Document Setup in some applications).
3.Choose your paper size, orientation, scale, and other options. Make sure that your machine is
selected and select OK.
4.Open the File menu and select Print.
5.Choose the number of copies you want and indicate which pages you want to print.
6.Select Print.
Changing Printer Settings
You can use advanced printing features provided by your machine.
Open an application and select Print from the File menu. The machine name which appears in the
printer properties window may differ depending on the machine in use. Except for the name, the
composition of the printer properties window is similar to the following.
Note: The setting options may differ depending on the printer and the Macintosh OS version.
Te xt Ed i t
This option allows you to print a header and footer.
Print Features
Set Media Type to correspond to the paper loaded in the tray from which you want to print. This will
let you get the best quality printout. If you load a different type of print material, select the
corresponding paper type.
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Layout
The Layout option provides options to adjust how the document appears on the printed page. You can
print multiple pages on one sheet of paper.
Two-Sided: Allows you to print a double -side document.
Reverse page orientation: Allows you to reverse the page orientation (rotate 180 degrees). For
example, to print the top of a document on the left edge of the paper, select landscape orientation
and select Reverse Page Orientation.
Paper Handling
This option allows you to to set these basic paper handling specifications: Collate Pages, Pages to
Print, Page Order, Scale to fit paper size.
Cover Page
This option allows you to print a cover page before or after the document.
Supply Levels
This option shows the current toner level.
Graphics
This option allows you to select the printing resolution. The higher the setting, the sharper the clarity of
printed characters and graphics. The higher setting also may increase the time it takes to print a
document.
Printing Multiple Pages on One Sheet
You can print more than one page on a single sheet of paper. This feature provides a cost-effective way
to print draft pages.
1.Open an application, and select Print from the File menu.
2.Select Layout from the drop-down list under Pages. In the Pages per Sheet drop-down list, select
the number of pages you want to print on one sheet of paper.
3.Select the other options you want to use.
4.Select Print. The machine prints the selected number of pages you want to print on one sheet of
paper.
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Printing Using Macintosh
Two Sided Printing
You can print on both sides of the paper.
1.From your Macintosh application, select Print from the File menu.
2.Select Layout from the drop-down list under Orientation.
3.Select On from the Two Sided Printing option.
4.Select the other options you want to use and select Print.
Using AirPrint
AirPrint is a software feature that allows for driverless printing from Apple iOS-based mobile
devicesand Macintosh OS-based devices. AirPrint-enabled printers let you print directly from a
Macintosh or from an iPhone, iPad, or iPod touch. For more information, refer to the topic AirPrint in
Installation and Setup in this user guide.
Using Google Cloud Print
Google Cloud Print is a service that allows you to print to a printer using your smart phone, tablet, or
any other web-connected devices. For more information, refer to the topic Google Cloud Print in
Installation and Setup in this user guide.
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Printing Using Linux
Printing Using Linux
Printing from Applications
There are a lot of Linux applications that allow you to print using Common Unix Printing System
(CUPS). You can print on your machine from any such application.
1.Open an application, and select Print from the File menu.
2.Select Print directly using lpr.
3.In the LPR GUI window, select the machine from the printer list and select Properties.
4.Change the print job properties using the following four tabs displayed at the top of the window.
•General: This option allows you to change the paper size, the paper type, and the orientation
of the documents. It enables the duplex feature, adds start and end banners, and changes
the number of pages per sheet.
•Text: This option allows you to specify the page margins and set the text options, such as
spacing or columns.
•Graphics: This option allows you to set image options that are used when printing image
files, such as color options, image size, or image position.
•Advanced:This option allows you to set the print resolution, paper source, and destination.
5.Select Apply to apply the changes and close the Properties window.
6.Select OK in the LPR GUI window to start printing.
The Printing window appears, allowing you to monitor the status of your print job.
Printing Files
You can print many different file types on your machine using the standard CUPS utility, directly from
the command line interface. However, the drivers package replaces the standard lpr tool with a much
more user-friendly LPR GUI program.
To print any document file:
1.Type lpr <file_name> from the Linux shell command line and press Enter. The LPR GUI window
appears.
2.When you type only lpr and press Enter, the Select file(s) to print window appears first. Select
any files you want to print and select Open.
3.In the LPR GUI window, select your machine from the list, and change the print job properties.
4.Select OK to start printing.
Configuring Printer Properties
Using the Printer Properties window provided by the Printers configuration, you can change the various
properties for your machine as a printer.
1.Open the Unified Driver Configurator.
If necessary, switch to Printers configuration.
2.Select your machine on the available printers list and select Properties.
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3.The Printer Properties window opens.
The following five tabs display at the top of the window:
•General: This option allows you to change the printer location and name. The name entered
in this tab displays on the printer list in Printers configuration.
•Connection: This option allows you to view or select another port. If you change the machine
port from USB to parallel or vice versa while in use, you must re-configure the machine port in
this tab.
•Driver: This option allows you to view or select another machine driver. Selecting Options you
to set the default device options.
•Jobs: This option shows the list of Print jobs. Select Cancel job to cancel the selected job and
select the Show completed jobs check box to see previous jobs on the job list.
•Classes: This option shows the class that your machine is in. Select Add to Class to add your
machine to a specific class or select Remove from Class to remove the machine from the
selected class.
4.Select OK to apply the changes and close the Printer Properties window.
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