Xerox WorkCentre 222, WorkCentre 228 User Manual

WorkCentre 222/228

User Guide

PCL is a registered trademark of Hewlett-Packard Corporation.

PostScript is a trademark of Adobe Systems Incorporated.

SAGEM and F@X are registered trademarks of SAGEM S.A.

All product/brand names are trademarks or registered trademarks of the respective holders.

Damage related to computer virus

Fuji Xerox is not responsible for any breakdown of machines due to infection of
computer virus or computer hacking.

Important

(1) This manual is copyrighted with all rights reserved. Under the copyright laws, this manual

may not be copied or modified in whole or part, without the written consent of the

publisher.
(2) Parts of this manual are subject to change without prior notice.
(3) We welcome any comments on ambiguities, errors, omissions, or missing pages.
(4) Never attempt any procedure on the machine that is not specifically described in this

manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for

any problems resulting from unauthorized operation of the equipment.

Xerox and The Document Company are registered trademarks.

Contents

CONTENTS

1BEFORE USING THE MACHINE 1-1

Preface 1-1
Related information sources 1-1
Using this guide 1-2

Prerequisite knowledge 1-2
Organization 1-2

Conventions 1-3
Safety notes 1-4

Warning - Electrical safety information 1-5
Laser safety information 1-5
Operational safety information 1-6
Maintenance information 1-7
Ozone safety information 1-8
For consumables 1-8
Product safety certification 1-8

The objective of the International Energy Star Program 1-9

Duplex photocopying feature (Depending on model) 1-9
Sleep Mode feature (Eco Energy) 1-9

Legal notice 1-10
Console 1-11

2INSTALLATION 2-1

Installing your terminal 2-1

Installation requirements 2-1

Operational precautions 2-2

Unpacking the box 2-4
Unpacking the additional paper tray (depending on model
or option) 2-5
Unpacking the duplex-unit (depending on model or option) 2-6
Description 2-7
Installing the removable parts 2-8

Installing the scanner paper tray 2-8
Installing the printer output stacker 2-9
Installing the printer paper tray 2-10
Loading paper 2-11
Adjusting the original document output tray 2-13
Loading paper in manual mode 2-13
Installing the second paper tray (depending on model
or option) 2-15
Installing the Duplex-unit (depending on model
or option) 2-16

Connections 2-19

-1-

Contents

Telephone and LAN connection 2-20
Power line connection and switch on 2-20

3GETTING STARTED 3-1

Navigation methods 3-1

Presentation 3-1

The navigator 3-1
Moving within the menus 3-2
The display screen 3-3

Access to functions 3-3

Menu-driven access 3-3
Direct access by number 3-4

Guide to function list 3-5

4SETTING YOUR MACHINE 4-1

Main settings 4-1

Embedded web server 4-2

Prerequisites 4-2
Access to the Web server 4-2

Before transmission 4-2

Date/Time 4-2
Your fax number/your name 4-2
Type of network 4-3
Geographical settings 4-3
Local prefix 4-4
Transmission report 4-4
Document feed type 4-5
Economy period 4-5

Before reception 4-5

Fax answering machine 4-5
Reception without paper 4-6
Number of copies 4-6
Relay broadcast 4-7
Fax or PC reception (depending on model) 4-7

Duplex printing (depending on model) 4-8
Technical parameters 4-8

Local Area Network (LAN) settings (depending on model) 4-11

Local network settings 4-11

Automatic configuration 4-11
Manual configuration 4-12
IEEE address (or Ethernet address) or MAC address 4-12
Netbios names 4-12

Message service and the Internet 4-13

Initialization parameters 4-13

Access to connection and message service parameters 4-13
Access to servers parameters 4-14

-2-

Contents

Settings 4-16

Standard settings 4-16
Mail sorting 4-17

Internet Connection 4-18

Immediate connection to the Internet 4-19
Programmed connection 4-19

Deactivating the Internet function 4-19

The SMS service 4-19

SMS Parameters 4-19
Sending an SMS 4-20
Erase an SMS 4-21
SMS Reception 4-22
SMS Server 4-22

5DIRECTORY 5-1

Creating subscribers record 5-2

Adding a record 5-2

Creating subscribers lists 5-3

Adding a list 5-4

Adding or deleting a number from the list 5-5
Consulting a record or a list 5-5
Modifying a record or a list 5-5
Deleting a record or a list 5-6
Printing the directory 5-6
Importing a directory 5-6

The file structure 5-6

Procedure 5-8
Exporting a directory 5-8

6OPERATION 6-1

Sending 6-1

Document depositing 6-1

From the flat scanner 6-2

Choosing the resolution/contrast 6-2

Resolution 6-2
Contrast 6-3

Dialing 6-3

From the directory 6-3
Using the last number dialed key 6-4

Transmission over the

Public Switched Telephone Network (PSTN) 6-5

Immediate transmission 6-5
Delayed transmission 6-5
Transmission with auto redial 6-6

Transmission over the Internet 6-7

-3-

Contents

Sending a black and white document to an E-Mail address 6-7
Sending a color document to an E-mail address 6-7
Sending a typed message to an E-Mail address 6-8
Scan to FTP 6-9
Simply put the file in an FTP server : 6-9
Multi-contact sending. 6-9

Transmission waiting queue 6-10

Immediately perform transmission from the waiting queue 6-10
Consult or modify the waiting queue 6-11
Deleting a transmission on hold 6-11
Printing a document in waiting or in deposit 6-11
Print the waiting queue 6-11

Cancelling a transmission in progress 6-11

Reception 6-12

Reception over the
Public Switched Telephone Network (PSTN) 6-12
Reception over the Internet 6-12

Copying 6-13

Local copy 6-13

Standard copy 6-13
Duplex photocopies (depending on model) 6-13
"Sophisticated" copy 6-14

Specific copy settings 6-15

Scanner settings 6-15

Other functions 6-17

Logs 6-17
Printing the functions list 6-18
Printing the machine settings 6-18
Font printing 6-18
Counters 6-18
Deposit and polling 6-19
Lock 6-20

Entering the locking code 6-20
Locking the keyboard 6-21
Locking the numbers 6-21
Locking the Internet settings 6-21
Locking the SMS service 6-22

Scan to PC (depends on model) 6-22

Mail box (MBX FAX) 6-23

MBX management 6-23

Creating an MBX 6-23
Modifying the features of an MBX 6-24
Printing the contents of an MBX 6-24
Deleting an MBX 6-24
Printing the MBX list 6-24

-4-

Contents

MBX deposit in your fax 6-24
MBX deposit in a remote fax 6-25
MBX polling from a remote fax 6-25

7MAINTENANCE 7-1

Maintenance 7-1

General 7-1

Replacing the consumables

(toner and drum ) 7-2

Replacing cartridges 7-2

Cleaning 7-14

Cleaning the scanner’s reading devices 7-14
Cleaning the printer 7-15

Servicing 7-17

Scanner calibration 7-17
Incidents 7-17

Communication errors 7-17

Transmission from the feeder 7-17
Transmission from memory 7-17
Communication error codes 7-18

Printer errors 7-20

Error messages 7-20
Printer paper jam 7-21
Paper jam at the feeders and trays 7-23

Scanner incidents 7-24

Scanner paper jam 7-24

Miscellaneous incidents 7-26

Machine packing and transportation 7-27
Characteristics 7-28

Unit characteristics 7-28

-5-

Contents

-6-

1BEFORE USING THE

MACHINE

PREFACE

Thank you for choosing the WorkCentre 222/228.

This guide is written for users who are new to the machine and provides information on printing,

copying, scanning, faxing, and LAN operations, as well as troubleshooting, daily maintenance,

machine settings, and precautions users should take when operating the machine.

Please read this guide thoroughly to get the most out of the features available. After reading this

guide, keep it handy for future reference when you need explanations on particular features of the

machine or when you encounter difficulties with the machine during use.

In this manual, safety instructions are preceded by the symbol .

Always read and follow the instructions before performing the required procedures.

As a member of the International Energy Star Program, Fuji Xerox confirms this
product satisfies the requirements for International Energy Star Program standards.

The equipment complies with IEC/EN 60950-1 (which relates to Safety), EN 55022 and EN 55024,
(which relate to radio frequency interference regulations).

It was tested by an accredited laboratory and certified by a national recognised certification body.

The equipment is also certified in compliance with applicable standards by various national bodies.

Any unauthorized alteration, which includes the addition of new functions or the connection of
external devices, may impact this certification.

Contact your local Xerox representative for a list of approved accessories.

The equipment is manufactured under a registered ISO 9001 Quality System.

RELATED INFORMATION SOURCES

The following additional sources of information are available for the machine.

• Installation Guide

• Companion Suite Pro User Guide

• LAN Driver User Guide

Note - Please note that the screens shown in this guide apply to a fully configured machine and

therefore may not exactly represent the configuration being used.

1-1

USING THIS GUIDE

This section describes the organization of this guide.

This guide was produced for users who operate the WorkCentre 222/228 on a regular basis. When
reading this guide, refer to the chapter most relevant to the operation you are performing.

Prerequisite knowledge

This guide assumes that the user has basic knowledge of the operating system of the PC in use,
networking environments, and how to operate a PC itself.

For details on the operating system in use, basic knowledge of networking environments, and how to
operate a PC, refer to the documentation provided with the operating system, network system, and the
PC, respectively.

Before using the machine

Organization

This guide consists of the following chapters.

Chapter 1 Before using the machine

Describes how to use this guide, safety information, and legal notices.

Chapter 2 Installation

Describes the machine components, and how to install removable parts and connect cables.

Chapter 3 Getting started

Describes the navigation methods and the function list.

Chapter 4 Setting your machine

Describes the machine settings, including LAN, Internet, and SMS service settings.

Chapter 5 Directory

Describes how to create and manage a directory.

Chapter 6 Operation

Describes machine operations such as sending, receiving, and copying a document, and other functions.

Chapter 7 Maintenance

Describes how to replace consumables, troubleshooting, and unit characteristics.

1-2

Before using the machine

CONVENTIONS

This section describes the conventions used throughout this User Guide. In this User Guide, you

will find that some terms are used interchangeably:

• Paper is synonymous with media.

• Document is synonymous with original.

• WorkCentre 222/228 is synonymous with the machine.

Cautions

Cautions are statements that suggest the possibility of mechanical damage as a result of an action.

For example:

Caution - Use of controls, adjustments or performance of procedures other than those specified

herein may result in hazardous light exposure.

Notes

Notes are statements that provide additional information.

For example:

Note - Do not add paper to the tray while the machine is printing.

1-3

SAFETY NOTES

Read these safety notes carefully before using this product to make sure you operate the equipment
safely.

Your Fuji Xerox product and recommended supplies have been designed and tested to meet strict safety
requirements. These include safety agency approval, and compliance to established environmental
standards. Please read the following instructions carefully before operating the product and refer to
them as needed to ensure the continued safe operation of your product.

The safety and environment testing and performance of this product have been verified using Fuji
Xerox materials only.

Warning: Any unauthorized alteration, which may include the addition of new functions or connection
of external devices, may impact the product certification. Please contact your authorized Service
Provider for more information.

Before using the machine

Warning markings

All warning instructions marked on or supplied with the product should be followed.

Warning

Warning

This WARNING alerts users to areas of the product where
there is the possibility of personal injury.

This WARNING alerts users to areas of the product where
there are heated surfaces, which should not be touched.

Electrical supply

This product shall be operated from the type of electrical supply indicated on the product data plate
label. If you are not sure that your electrical supply meets the requirements, please consult your local
power company for advice.

This product must be connected to a protective earth circuit.

This product is supplied with a plug that has a protective earth pin. This plug will fit only
into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your
electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use an earthed
adapter plug to connect the product to an electrical outlet that lacks an earth connection terminal.

Operator accessible areas

This equipment has been designed to restrict operator access to safe areas only. Operator access to
hazardous areas is restricted with covers or guards, which would require a tool to remove. Never
remove these covers or guards.

1-4

Before using the machine

Maintenance

Any operator product maintenance procedures will be described in the customer documentation
supplied with the product. Do not carry out any maintenance procedures on this product which
are not described in the customer documentation.

Cleaning your product

Before cleaning this product, unplug the product from the electrical outlet. Always use materials
specified for this product. The use of other materials may result in poor performance and may
create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable
under certain circumstances.

Warning - Electrical safety information

Z Only use the power cord supplied with the equipment.
Z Plug the power cord directly into a grounded electrical outlet easily accessible. Do not use an

Z Improper connection of the equipment-grounding conductor can result in an electric shock.
X Do not place this equipment where people might step on or trip over the power cord.
X Do not place objects on the power cord.
X Do not override or disable electrical or mechanical interlocks.
X Do not obstruct the ventilation openings.
X Never push objects of any kind into slots or openings on the equipment.
Z If any of the following conditions occur, switch off the power to the machine immediately

extension cord. If you do not know whether an outlet is grounded, consult a qualified
electrician.

and disconnect the power cord from the electrical outlet. Call an authorized local service
representative to correct the problem.

- The equipment emits unusual noises or odors.

- The power cord is damaged or frayed.

- A wall panel circuit breaker, fuse, or other safety device has been tripped.

- Liquid has spilled into the equipment.

- The equipment is exposed to water.

- Any part of the equipment is damaged.

Disconnect device

The power cable is the disconnect device for this equipment. It is attached to the back of the
machine as a plug-in device. To remove all electrical power from the equipment, disconnect the
power cable from the electrical outlet.

Laser safety information

Caution - Use of controls, adjustments or performance of procedures other than those specified

herein may result in hazardous light exposure.

1-5

With specific regard to laser safety, the equipment complies with performance standards for laser
products set by government, national and international agencies as a Class 1 laser product. It does not
emit hazardous light, as the beam is totally enclosed during all phases of customer operation and
maintenance.

Operational safety information

To ensure the continued safe operation of your Fuji Xerox equipment, follow these safety guidelines at
all times.

Do these:

• Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet
checked by a qualified electrician.

Z This equipment must be connected to a protective earth circuit.

This equipment is supplied with a plug that has a protective earth pin. This plug will fit only into
an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your
electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use a
plug that lacks an earth connection terminal to connect the product to an electrical outlet.

• Always follow all warnings and instructions that are marked on or supplied with the equipment.

Before using the machine

• When moving the machine, be sure to unplug all cords including the power cord. And if using the
option duplex unit, be sure to remove it. If tilted, the machine may fall over and cause injuries.

• Always locate the equipment in an area that has adequate ventilation, and space for servicing.

• Always use materials and supplies specifically designed for your Fuji Xerox equipment. Use of
unsuitable materials may result in poor performance.

• Always unplug this equipment from the electrical outlet before cleaning.

• Make sure that you do not block the aeration grill located on the left side of the terminal. When
installing the terminal close to a wall, make sure that the distance between the wall and the rear,
and the wall and the left hand side of the terminal is at least 25 centimeters, to make opening of
the cover easier and so as not to block the aeration grill of the terminal. A poorly ventilated
machine can cause excessive internal heat and fire. The accompanying diagram shows the mini­mum clearances required for normal operation, consumables replacement, and maintenance to
ensure your machine operates at peak performance. Your Xerox representative will provide nec­essary support for the proper installation of the machine.

1-6

Before using the machine

• This machine is capable of operating normally within the following recommended environ-

Do not do these:

• Never use a plug that lacks an earth connection terminal to connect the product to an electri-

• Never attempt any maintenance procedures that are not specifically described in the cus-

• This equipment should not be placed in a built-in unit unless proper ventilation is provided.

mental limits.

Temperature range:
10°C to 35°C with fluctuation of 10°C per hour
Humidity range:
20% to 80% (no condensation) with fluctuation of 20% per hour

Note: Sudden temperature fluctuations can affect copy quality. Rapid heating of a cold room
can cause condensation inside the machine, directly interfering with image transfer.

cal outlet.

tomer documentation.

Please contact your authorized local dealer for further information.

• Never remove covers or guards that are fastened with screws. There are no operator service­able areas within these covers.

• Never locate the equipment near a radiator or any other heat source.

• Never push objects of any kind into the ventilation openings.

• Never override or “cheat” any of the electrical or mechanical interlock devices.

• Never operate the equipment if you notice unusual noises or odors. Disconnect the power
cord from the electrical outlet and contact your local Fuji Xerox Service Representative or
Service Provider immediately.

Maintenance information

Do not attempt any maintenance procedures that are not specifically described in the customer
documentation supplied with the machine.

• Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor per­formance of the equipment, and could create a dangerous condition.

• Use supplies and cleaning materials only as directed in the customer documentation. Keep
all these materials out of the reach of children.

• Do not remove covers or guards that are fastened with screws. There are no parts behind
these covers that you can maintain or service.

1-7

Before using the machine

• Do not perform any maintenance procedures unless you have been trained to do them by an

authorized local dealer or unless a procedure is specifically described in the customer documenta­tion.

• Never touch a labelled area found on or near the heat roller. You can get burnt. If a sheet of paper

is wrapped around the heat roller, do not try to remove it by yourself to avoid injuries or burns.
Switch off the machine immediately, and contact your Xerox Customer Support Centre.

Ozone safety information

This product will produce ozone during normal operation. The ozone produced is heavier than air and
is dependent on copy volume. Adhering to the correct environmental conditions as specified in the
installation instructions will ensure that the concentration levels meet safe limits.

If you need additional information about ozone, please request the Fuji Xerox publication Ozone from
your Service Provider.

For consumables

Store all consumables in accordance with the instructions given on the package or container.

Z Keep all consumables away from the reach of children.
X Never use a vacuum cleaner when you clean spilled toner. It can cause explosion as the toner fills

the vacuum cleaner and gets sparks. Use a broom or a wet cloth.

X Never throw toner or a toner container into an open flame. It can cause an explosion and you can

get burnt.

Product safety certification

This product is certified according to IECEE "The IEC System for Conformity Testing and
Certification of Electrical Equipment" CB scheme using the Safety standards IEC60950-1 Edition1
(2001).

This product was manufactured under a registered ISO 9001 Quality system.

1-8

Before using the machine

THE OBJECTIVE OF THE INTERNATIONAL
ENERGY STAR PROGRAM

To protect the global environment and conserve energy sources, the International Energy Star
Program encourages the following product features. Fuji Xerox confirms that WorkCentre 222/
228 satisfies the requirements for this program.

Duplex photocopying feature (Depending on model)

To reduce the volume of copy paper used, the duplex photocopying feature is available and can
be set as a default for the machine. You can copy two single-sided originals on both sides of a
sheet of paper. You can also make single-sided copies. For more information, refer to Duplex
photocopies (depending on model).

Sleep Mode feature (Eco Energy)

This product has a power-saving feature, which switches the machine to the Sleep Mode
automatically if the machine is on and not operated for a certain period of time. In this mode, the
machine consumes minimum power.

1-9

LEGAL NOTICE

Copying or printing certain documents may be illegal in your country. Penalties of fines or
imprisonment may be imposed on those found guilty. The following are examples of items that may be
illegal to copy or print in your country.

• Currency

• Banknotes and checks

• Bank and government bonds and securities

• Passports and identification cards

• Copyright material or trademarks without the consent of the owner

• Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of
doubt, contact your legal counsel.

Before using the machine

1-10

CONSOLE

Fine

Sfine

Photo

1. Key : stops current printing

2. Key : help in terminal use.

3. Key : local photocopy.

4. Key : reduce or enlarge.

5. Key

6. Key : scan to e-mail (sending of Internet fax).

7. Key : double sided printing

8. Key : selection of color mode.

9. Key : scan resolution.

10. Key : contrast setting.

11. Scan resolution (Fine (Fin), SFine (Super Fin),

12. Icon "Line" :

13. Icon : color mode selected.

14. Recto/Verso print indicated :

15. Indicator reserve "Toner" :

16. Indicator printer paper jam .

17. Icon fax reception icon:

PC

: scan to PC / scan to FTP.

Photo).

* On : communication in progress.
* Flashing : communication setting up.

* On : duplex mode activated
* Out : printing mode deactivated.

On : end of toner,
Flashing : near the end of toner.

* On : reception possible.

2

1

4

3

6

5

8

10

7

9

11

12

Before using the machine

* Flashing : non-printed document(s) in memory

or being received

* Out : reception impossible.

18. Digital keyboard.

19. Alphabetical keyboard.



20. Key

: deletes the character to the left of the

cursor.

21. Key : input or line feed.

22. Key : access to special characters

:

23. Key

Shift.

24. Key : send fax .

OK

25. Key

26. Key : access to menu and browsing in menus

: validates displayed selection.



downwards.

C

27. Key

: return to previous menu and correction of

text.

28. Key : browsing in menus upwards.



29. Key : stops current operation.

30. Key : access to directory and quick dial
numbers.

31. Key line manual connection, listen for tone
during fax sending

32. Key : multiple contact sending (fax, e-mail

or SMS).

33. Key : sending of an

SMS

(Short Message

Service).

13

15

14

16

17

18

19

21

20

PRINT

COPY

COPY

SCAN

COM

33

Fine

Sfine

Photo

26

32

30

31

28

29

1--11

27

24

25

23

22

1-12

2INSTALLATION

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for which
it is designed. Double-check to make sure that the location you select has the following
characteristics.

• Always locate the equipment in an area that has adequate ventilation, and space for servicing.

• Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord
from the electrical outlet and contact your local Fuji Xerox Service Representative or Service
Provider immediately.

• Plug the power cord directly into a grounded electrical outlet easily accessible. Do not use an
extension cord. If you do not know whether an outlet is grounded, consult a qualified electri­cian.

• Never locate the equipment near a radiator or any other heat source.

• Do not obstruct the ventilation openings.

• Make sure that you do not block the aeration grill located on the left side of the terminal. When
installing the terminal close to a wall, make sure that the distance between the wall and the rear,
and the wall and the left hand side of the terminal is at least 25 centimeters, to make opening of
the cover easier and so as not to block the aeration grill of the terminal. A poorly ventilated
machine can cause excessive internal heat and fire. The accompanying diagram shows the min­imum clearances required for normal operation, consumables replacement, and maintenance to

2-1

Installation

ensure your machine operates at peak performance. Your Xerox representative will provide nec­essary support for the proper installation of the machine.

Operational precautions

Note the following important precautions whenever using the printer.

Operating Environment

This machine is capable of operating normally within the following recommended environmental
limits.

- Temperature range:

10°C to 35°C with fluctuation of 10°C per hour

- Humidity range:

20% to 80% (no condensation) with fluctuation of 20% per hour

Note - Sudden temperature fluctuations can affect copy quality. Rapid heating of a cold room can

cause condensation inside the machine, directly interfering with image transfer.

Terminal

The following describes precautions for using the terminal.

• If any of the following conditions occur, switch off the power to the machine immediately and
disconnect the power cord from the electrical outlet. Call an authorized local service representa­tive to correct the problem.

- The equipment emits unusual noises or odors.

- The power cord is damaged or frayed.

- A wall panel circuit breaker, fuse, or other safety device has been tripped.

- Liquid has spilled into the equipment.

- The equipment is exposed to water.

- Any part of the equipment is damaged.

• When moving the machine, be sure to unplug all cords including the power cord. And if using the
option duplex unit, be sure to remove it. If tilted, the machine may fall over and cause injuries.

• Never remove covers or guards that are fastened with screws. There are no operator serviceable
areas within these covers.

• Do not place objects on the power cord.

2-2

Installation

• Do not place this equipment where people might step on or trip over the power cord.

• Never push objects of any kind into slots or openings on the equipment.

Caution - This product will produce ozone during normal operation. The ozone produced is

heavier than air and is dependent on copy volume. Adhering to the correct environmental
conditions as specified in the installation instructions will ensure that the concentration levels
meet safe limits. If you need additional information about ozone, please request the Fuji Xerox
publication Ozone from your Service Provider.

2-3

UNPACKING THE BOX

 Take the protection profiles, the packing material and the machine out of the shipping box.

 Check that the following parts are in the box.

Installation

Mains power cord

(model depending

on country)

Phone cord
(model depending
on country)

Terminal

Output tray

printer

Document feeder

CD-ROM

User guide

CD-ROM Kit PC (depending on model)

CD-ROM Kit LAN

(depending on model)

Installation

guide

Printer paper

tray

Cardboard box

2-4

Installation

UNPACKING THE ADDITIONAL PAPER TRAY
(DEPENDING ON MODEL OR OPTION)

 Remove the plastic bags and check for the parts illustrated below.

Paper tray

Mechanical unit
paper tray

Installing the additional paper tray (refer to paragraph Description, page 2-7)

Cardboard box

2-5

Installation

UNPACKING THE DUPLEX-UNIT (DEPENDING

ON MODEL OR OPTION)

 Remove the plastic bags and check for the parts illustrated below.

Installation guide

Duplex-unit

Cardboard box

 Installing the Duplex-unit (refer to paragraph Installing the Duplex-unit (depending on model

or option), page 2-16).

2-6

Installation

DESCRIPTION

Scroll scanner

(ADF)

Console

Printer

Adjustable

paper guide

Second paper

tray (optional)

(500 pages)

Document feed
tray for scanning

Original document

output stacker

Access handle
Flatbed scanner

Chip card reader

Printer

output stacker

Manual paper

feed tray

Printer paper feed tray

Parallel PC port

(depending on

model)

USB Port

LAN cable socket

(depending on

model)

Telephone

cable socket

Toner drum/cartridge

(pre-installed in printer)

Power socket

Telephone

lead (depending on country)

On/Off
button

Mains

lead (depending on country)

2-7

INSTALLING THE REMOVABLE PARTS

This section details the installation of the terminal’s removable parts.

INSTALLING THE SCANNER PAPER TRAY

 Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this

purpose.

Installation

A

B

2-8

Installation

INSTALLING THE PRINTER OUTPUT STACKER

 Insert the two clips (B) of the stacker into the notches (A) provided for this purpose.

A

B

2-9

Installation

INSTALLING THE PRINTER PAPER TRAY

 Laying the tray with the left and right clips to the printer, slowly press the tray until it has docked

against the bottom of the notches (as shown in the drawing).

2-10

Installation

LOADING PAPER

 Remove the cover from the printer paper tray.

 Press the paper size guide inside the tray on the right, in order to push both paper size

guides to the left or to the right.

 Put a stack of paper into the tray (do not put in more than 250 pages). In case of letterhead

paper, be sure to place the paper printed side up.

 Secure the stack of paper by pushing the paper size guides against the right and left edges

of the stack.

2-11

Note - Do not add paper to the tray while the machine is printing.

Paper useable in the printer :

Installation

Printer paper tray 60 to 90 g/m

Manual feed 60 to 160 g/m

 Replace the printer paper tray cover.

2

2

2-12

Installation

ADJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY

 Depending on the size of paper to scan, A4 or LGAL (LEGAL), adjust the supply stop.

LOADING PAPER IN MANUAL MODE

When printing on special paper, such as 60 to 160 g/m2 maximum color paper or transparent file
(laserprinter compatible), you should load the paper manually, up to 10 sheets maximum. Insert
your sheet of paper or film between the two feed pawls 1 and 2 located on the paper tray cover
until it stops in the printer.

2-13

 Adjust to the size of the paper or film using the paper size guide 1 or 2.

1

Installation

2

2-14

Installation

INSTALLING THE SECOND PAPER TRAY

(DEPENDING ON MODEL OR OPTION)

1. Remove the second paper cassette
unit and tray 2 from their packag­ing, including the protective tape
used to hold the various compo­nents in place.

2. Position the printer above the
additional paper tray unit. Align
the coupling pins of the additional
paper tray unit with the corre­sponding notches in the bottom of
the printer.

3. Remove the paper tray cover. 4. Press the support plate located on the
paper tray until it locks into position.

5. Put a stack of 500 paper sheets,

maximum, into the paper tray, making
sure to always position the paper so
that the up-side, when the paper is
packed, is always facing up.

6. Put the cover back onto the tray, and
insert the paper tray into the additional
paper unit.

2-15

Installation

Note - Always get hold of the paper tray with both hands when removing it or putting it back into the

additional paper unit.

INSTALLING THE DUPLEX-UNIT

(DEPENDING ON MODEL OR OPTION)

After installation and connection, the duplex-unit will enable you to print, receive faxes or to receive
local photocopies in mode.

 Switch off your terminal and pull out the mains plug.

 Take the duplex unit out of its box and remove the protective film.

A

B

C

 Remove the connector cover (C) to obtain access to the connector.

2-16

Installation

 Clip the connector of the flat cable (E) of the duplex unit in the connector (D) located at

the bottom left hand side of the terminal.

 Insert the two plastic clips (B) in the two slots (A) provided for this purpose.

D

E

 Hold the module in its housing, tip the access door to the two blue-colored locking clips

backwards.

2-17

Installation

 Hold the duplex unit in position and press the two blue colored clips firmly, one after the other,

(A) while rotating them ¼ of a turn clockwise, to lock the duplex unit to the back of your
terminal.

A

 Once the module is locked in position, close the door. The module is now ready to operate.

 Reconnect the mains plug and power the terminal using the mains switch located on the left hand

side.

2-18

Installation

yg

CONNECTIONS

A

B

C

D

G

F

E

 Make sure the On/Off switch is in position o (Off).

A : Parallel port (depending on model)

B : USB Port

C : LAN socket (depending on model)

D : Telephone line socket

E : Mains plug

F : Mains line (model depending on
country)

G : Mains power cord (model
depending on country)

2-19

Installation

TELEPHONE AND LAN CONNECTION

 Plug the end of the telephone line (F) into the terminal socket (D) and the other end into the wall

telephone socket.

 LAN connection (depending on model). Plug end of the LAN cord (as provided by your network

administrator) into the socket (C) of your terminal and the other end into your local network port
dedicated to your terminal.

POWER LINE CONNECTION AND SWITCH ON

Caution - Refer to Safety notes in Before Using the Machine.

 Plug the end of the mains power cord (G) into the socket (E) of the terminal and the other end in

the wall outlet.

 Set the On/Off switch to position "I" (On).

After a few seconds, when the printer has warmed up, the date and time will appear. To adjust the
language and time of your terminal, refer to paragraph Setting your machine, page 4-1.

2-20

3GETTING STARTED

NAVIGATION METHODS

The navigator gives you access to the menus visible on screen.

The navigator

This navigator has 4 keys and allows you to move within the menus available on your machine.

PRESENTATION

3-1

Moving within the menus

Getting started

Enter the main menu.

Confirm entry and go to the following
menu.

Select the next line in a menu.

Select the previous line in a menu.

Return to the previous menu.

Use key Symbol used

OK





C

Confirm and exit from the current menu.

Exit without confirming from the current
menu.

Moving within a data entry field

To Use key Symbol used

Move to the right.

Move to the left.





3-2

Getting started

To Use key Symbol used

Confirm your entry.

Delete a character by moving the cursor to
the left.

Confirm your entry and return to the initial
screen.

The display screen

The screen has two lines of 16 characters.

The cursor shows the line you selected.

1DIRECTORY

2 SETUP

For menus with more than two choices, use the arrows
next (hidden) lines of the menu (3,4, etc.).

OK

C

 or  of the navigator to obtain the

ACCESS TO FUNCTIONS

Access to functions may be achieved in two ways.

• Menu-driven access.

• Direct function access.

Menu-driven access

You can print the guide to find out the number of a function by pressing the key or by
scrolling through the menus, as indicated below.

 Press the  key, the functions menu appear.

1DIRECTORY

2SETUP

3-3

 Use the or  navigator arrows to move the cursor in front of the required function.

4SMS SERVICE

5 PRINT

 Validate your choice by pressing OK.

 When in the selected menu, use the  or  navigator arrows to move the cursor in front

of the required sub-function.

51 FUNCTIONS LIST

52 LOGS

 Validate your choice by pressing OK.

Note - The Duplex version cannot be used to print the guide. Therefore it can only be printed on one

side.

Direct access by number

Getting started

You may print the functions list (M 51 OK) to find out the number of a function.

From the stand-by mode:

 Press the M key, enter the number of the required function and validate your choice by

pressing OK.

3-4

Getting started

GUIDE TO FUNCTION LIST

MAIN MENU 1: DIRECTORY

Functions Function description Page

11 OK - NEW CONTACT Enter a new contact in the directory p. 5-2

12 OK
13 OK
14 OK
15 OK

16 OK
161 OK S
162 OK L

17 OK
18 OK

A.Inaccessible if Menu 91 SUPPLIER is on WITHOUT ACCESS

- NEW LIST Enter a relay broadcast list p. 5-4

- MODIFY Modify a record or a list p. 5-5

- CANCEL Delete a record or a list p. 5-6

- PRINT Print the directory p. 5-6

- SAVE/LOAD Store the directory on a chip card

AVE Save the directory to a chip card
OAD Load the directory from a chip card

- IMPORTATION Enable directory importation by e-mail

- EXPORTATION Export the directory by e-mail

A

A

p. 5-8

p. 5-8

MAIN MENU 2: SETUP

Functions Function description Page

21 OK - DATE/TIME Enter the date and the time p. 4-2
22 OK

23 OK
231 OK S
232 OK M
233 OK E

24 OK
241 OK R
242 OK N
243 OK PC R
244 OK D

25 OK

251 OK T

2511 OK N

252 OK P

2521 OK S
2522 OK P

253 OK L

2531 OK C
2532 OK IP A
2533 OK S
2534 OK G
2535 OK IEEE A
2536 OK N
2537 OK N

29 OK

- NUMBER / NAME Enter your name and your number p. 4-2

- SEND Transmission settings

END REPORT Choose to print the communication report p. 4-4

EMORY SEND. Send from feeder or memory p. 4-5

CO PER. Set the economy period p. 4-5

- RECEPTION Reception settings

EC. PAPER Accept reception without paper p. 4-6
BR OF COPIES Number of copies of received documents p. 4-6

ECEPT. Choice for PC reception p. 4-7

UPLEX Received fax printing in Recto /Verso mode p. 4-8

- NETWORKS Setting networks p. 4-3

EL. NETWORK Adjust tel. network settings p. 4-3

ETWORK TYPE Selection of network type

REFIX Activate the dialing prefix p. 4-4

IZE NUMBER Minimum size number to be send with prefix

REFIX SETTING Setting dialing prefix

OCAL NETWORK LAN parameters settings (depending of model) p. 4-11

ONFIGURATION Select configuration mode p. 4-12

DRESSE Fax IP address p. 4-12

UBNET MASK. Subnet mask p. 4-12

ATEWAY Gateway #1 address p. 4-12

DRESSE Fax IEEE address p. 4-12
ETBIOS 1 NetBIOS name 1 p. 4-12
ETBIOS 2 NetBIOS name 2 p. 4-12

- TECHNICALS Technicals parameters p. 4-8

3-5

Getting started

MAIN MENU 2: S

ETUP

Functions Function description Page

20 OK
201 OK C
202 OK N
203 OK L

- GEOGRAPHICAL Geographical settings p. 4-3

OUNTRY Choice of country and language p. 4-3
ETWORK Choice of country
ANGUAGE Choice of language

MAIN MENU 3: FAX

p. 4-3
p. 4-3

Functions Function description Page

31 OK - TRANSMISSION Single- and multiple-address transmission p. 6-5
32 OK
33 OK
34 OK
35 OK
36 OK
37 OK
38 OK

381 OK P
382 OK A
383 OK A

39 OK
391 OK A
392 OK
393 OK C

- ECO TRANS. Send a document during the economy period p. 4-5

- POLLING RX Polling request p. 6-20

- POLLING TX Deposit a document p. 6-19

- MBX SENDING Send to a mailbox p. 6-25

- MBX POLLING Poll a mailbox p. 6-25

- BROADCAST Broadcast transmission p. 4-7

- FAX ANSW. Control of fax answering machine p. 4-5

RINT Print fax messages stored in the memory p. 4-6

CTIVATION Activating or deactivating the answering machine p. 4-6
NSWER CODE Saving an access code p. 4-6

- REROUTING Rerouting of received messages p. 6-6

CTIVATION Rerouting activation p. 6-6

DESTINATION Choice your destination p. 6-7

OPY Printing activation of rerouting fax p. 6-7

MAIN MENU 4: SMS SERVICE

Functions Function description Page

41 OK - SEND SMS Send SMS p. 4-20

42 OK

43 OK
431 OK S
432 OK SMS R
433 OK A

44 OK
441 OK S
442 OK NEW Print new SMS messages
443 OK ALL Print all SMS messages received

45 OK - PARAMETERS SMS service / SMS parameters p. 4-20
451 OK A
452 OK SMS B
453 OK S
454 OK

46 OK
461 OK SMS C

4611 OK S
4612 OK R

462 OK SMS C

4621 OK R

- READ SMS Read SMS received p. 4-22

- DELETE SMS Delete SMS received

ELECTION Select SMS to delete

EAD Delete all SMS read p. 4-21

LL Delete all the SMS read in memory p. 4-21

- PRINT SMS Printing SMS received p. 4-22

ELECTION Select SMS message to print

UTO PRINT Automatically print SMS received p. 4-20

EEP Beep on SMS reception mode p. 4-20

ENDER NAME Choose to show/hide sender name p. 4-20

TERM. ADDR. Terminal address p. 4-20

- SERVER SMS servers settings p. 4-22

ENTRE 1 Number of main SMS centre p. 4-22

END NO Transmission number p. 4-23

ECEIVE NO Reception number p. 4-23

ENTRE 2 Number of secondary SMS centre p. 4-23

ECEIVE NO Reception number p. 4-23

p. 4-21
p. 4-21

3-6

Getting started

MAIN MENU 5: PRINT

Functions Function description Page

51 OK - FUNCTIONS LIST Function list printing p. 6-18
52 OK
53 OK
54 OK
55 OK
56 OK
57 OK
58 OK

- LOGS Print TX and RX logs p. 6-17

- DIRECTORY Print the directory

- SETUP User parameters printing p. 6-18

- COMMANDS Commands list printing (see 65 OK)

- LISTE MBX Mbx list printing (see 75 OK)

- PCL FONTS Internal PCL fonts printing p. 6-18

- SGSCRIPT FONTS Internal SG Script fonts printing p. 6-18

MAIN MENU 6: COMMANDS

Functions Function description Page

61 OK - PERFORM Perform a command p. 6-10
62 OK
63 OK
64 OK
65 OK

- MODIFY Update of command p. 6-11

- CANCEL Delete a command p. 6-11

- PRINT Printing of a document in wait queue p. 6-11

- PRINT LIST Printing of the command list p. 6-11

MAIN MENU 7: MAILBOXES

Functions Function description Page

71 OK - CREATE MBX Creating and modification of a Mailbox p. 6-23
72 OK
73 OK
74 OK
75 OK

- DEPOSIT MBX Storing a document in a Mailbox p. 6-24

- PRINT MBX Print content of a Mailbox p. 6-24

- DELETE MBX Delete an empty Mailbox p. 6-24

- PRT MBX LIST Print list of Mailbox p. 6-24

MAIN MENU 8: ADVANCED FCT

Functions Function description Page

80 OK - CALIBRATION Scanner Calibration p. 7-17

81 OK
811 OK L
812 OK L
813 OK L
814 OK L
815 OK L

82 OK
821 OK S
822 OK R
823 OK S
824 OK D
825 OK P
826 OK P

84 OK

841 OK R

- LOCK Activate an access limitation lock p. 6-20

OCKING CODE Locking code p. 6-20
OCK KEYBD. Activate keyboard lock p. 6-21
OCK NUMBER Activate dialing lock p. 6-21
OCK PARAMETERS Activate Internet settings lock p. 6-21
OCK SMS Activate SMS lock p. 6-22

- COUNTERS See the activity counters p. 6-18

ENT PAGES Sent pages counter p. 6-18

ECEIVED PG Received pages counter p. 6-18

CANNED PAGE Scanned pages counter p. 6-18

UPLEX SCAN Scanned sheets counter p. 6-18
RINTED PG Printed pages counter p. 6-19
RINTED SHT Printed sheets counter p. 6-19

- COPY CIS scanner settings p. 6-15

ESOLUTION Resolution type choice p. 6-15

3-7

Getting started

MAIN MENU 8: A

DVANCED FCT

Functions Function description Page

842 OK ZOOMING Zoom setting p. 6-15
843 OK A
844 OK O
845 OK C
846 OK L
847 OK B

85 OK
851 OK P
852 OK P
853 OK P
854 OK S.F
855 OK F
856 OK P
857 OK P

86 OK

SSEMBLED Assembled or not copy choice p. 6-15

RIGIN Origin setting p. 6-15
ONTRAST Contrast setting p. 6-15
UMINOSITY Luminosity setting p. 6-16
INDING Binding type choice p. 6-16

- SCAN. & PRINT Printer adjustments p. 6-16

APER Type of paper choice p. 6-16
APER TRAY Paper tray choice p. 6-16
APER SAVE Paper save activation mode p. 6-16

MARGINS Set margins p. 6-16
LATBED MARG Sheet-feed scanner margins setting p. 6-16
RINTER MARG Printer margins setting p. 6-17
RINTER MARG Printer margins setting p. 6-17

- CONSUMABLES Consumables status p. 7-2

MAIN MENU 9: INTERNET

Functions Function description Page

91 OK - SUPPLIER Selection of Internet provider p. 4-13
92 OK

921 OK C
9211 OK C
9212 OK I
9213 OK P

922 OK M
9221 OK I
9222 OK P
9233 OK E-

923 OK S

- INIT. PROVIDER Initialization of your provider

ONNECTION ISP parameters p. 4-13

ALL NUMB. ISP call number

DENTIFIER ISP identifier

ASSWORD ISP password

ESS. SERV Message service parameters p. 4-14

DENTIFIER Message service identifier

ASSWORD Message service password

MAIL ADR Message service e-mail address

ERVERS SMTP, POP3 and DNS parameters p. 4-14

9231 OK SMTP SMTP server
9232 OK POP3 POP3 server
9233 OK DNS 1 Primary DNS
9234 OK DNS 2 Primary DNS

924 OK SMTPA
9241 OK A

93 OK

94 OK

- IMMED ACCES

- SETTINGS

UTHENT. SMTP authentification access parameters p. 4-14

CTIVATION SMTP authentification activation

Immediate access to ISP

Internet settings

A

941 OK CONNEC. TYPE Select connection type p. 4-16

942 OK S

943 OK P

944 OK D

945 OK P

95 OK

96 OK
97 OK

END TYPE Select transmission type p. 4-17

ERIOD Select the period of connection p. 4-17

EPOSIT NOTI Select to print a deposit notice p. 4-17

RINT Print Internet settings p. 4-17

- E-MAIL

- TRI MAILS

- MAINTENANCE

Send an E-Mail

Select the reception type

A

A

A

p. 4-13

p. 4-19

p. 6-8

A

p. 4-17

3-8

Getting started

MAIN MENU 9: I

Functions Function description Page

972 OK CALL NUMB. Supplier’s dial-up number
973 OK I
974 OK P

A.These menus will appear only with valid ISPN setting

DENTIFIER Supplier’s identifier

ASSWORD Supplier’s password

NTERNET

3-9

Getting started

3-10

4SETTING YOUR

Fine

Sfine

Photo

MACHINE

MAIN SETTINGS

At machine powerup, the screen displays:

FRI 31 DEC 23:59

Fine

Sfine

You have to set the date and time, telephone network, language parameter and verify the other
parameters listed below.

PLEASE WAIT

Photo

4-1

EMBEDDED WEB SERVER

The same parameters can be set locally or remotely.

Prerequisites

To set your unit remotely, you need:

A Web browser (Internet Explorer version 4 or higher for optimum operation). Define the local network
setting parameters of your unit (IP address, sub-network mask...). Your network administrator will give
these parameters to you. When you have this data, refer to paragraph Local Area Network (LAN)
settings (depending on model), page 4-11 in order to complete the necessary fields.

Access to the Web server

 Open a Web browser from a PC registered on the network.

Setting your machine

 Enter the IP address of the terminal you want to configure in the address field.

 Confirm by pressing ENTER.

 The welcome window is displayed. Select the interface language.

 Modify the parameters you want to change on the screen then confirm.

Date/Time

At any moment you may change the date and time on this machine.

To change the date and time:

 Enter the numbers of the required time and date one after another,

(for example November 8 2004 at 9h33, press 0 8 1 1 0 4 0 9 3 3) and press OK to confirm.

BEFORE TRANSMISSION

21 OK - SETUP / DATE/TIME

Your fax number/your name

Your fax will print out your fax number on each document it transmits if you save this number and if
the machine is set to

To save your fax number and your name:

 Enter your fax number (20 digits max.) and press OK to confirm.

 Enter your name (20 characters max) then press OK to confirm.

SENDING HEADER (refer to paragraph Technical parameters, page 4-8).

22 OK - SETUP / NUMBER / NAME

4-2

Setting your machine

Type of network

Geographical settings

Country

You may connect your fax to either a PSTN or private network such as private automatic branch
exchange (PABX). You must select the network which is the most convenient.

To select the type of network:

251 OK - SETUP / NETWORKS / TEL. NETWORK

 Select option PABX or PSTN then confirm your choice with OK.

These settings will enable you to use your machine in different preset countries using different
languages.

By choosing a country, you initialize:

• the settings for the public telephone network,

• the language by default.

To select the country:

201 OK - SETUP / GEOGRAPHICAL / COUNTRY

 Select the required option and press the OK key to confirm.

Network

This setting enables you to individually set the type of public telephone network so that your
machine can communicate over the public network of the country you have chosen in
compliance with the applicable standards.

Note - These settings are different from the NETWORK TYPE (p. 2-5), which allows you to

choose between public and private network.

To select the network:

202 OK - SETUP / GEOGRAPHICAL / NETWORK

 Select the required option and press the OK key to confirm.

Language

This setting enables you to choose a language other than that imposed by the COUNTRY
setting.

To select the language:

 Select the required option and press the OK key to confirm.

203 OK - SETUP / GEOGRAPHICAL / LANGUAGE

4-3

Local prefix

This function is used when your fax is installed with a private network, behind a company’s PABX. It
allows you to program an additional automatic local prefix (to be defined), enabling you to
automatically exit the company’s telephone network system, but only under certain conditions:

• the company’s internal numbers, where a prefix is not required, must be short numbers less than
the minimal size,

• the outside numbers requiring a prefix, must be long numbers greater or equal to the minimal
size.

Programming your fax with the local prefix consists of two steps:

• defining the minimal size (or equal) of the company’s outside numbers,

• defining the outgoing local prefix of the company’s telephone network. This prefix will automat­ically be added as soon as an external number is dialed.

Note - If you define a local prefix, do not add it to the numbers stored in the directory, it will be

automatically dialed with each number.

Setting your machine

Defining the minimal size and the local prefix

 You can change the default value for the minimal size of the company’s outside numbers and

validate with OK. The minimal size will range between 1 and 30.

 Enter the outgoing local prefix of the company’s telephone network (maximum 5 characters) and

validate with OK.

Transmission report

You may print a transmission report for all communications over the telephone network (STN).

You may choose between more than one criteria for printing reports:

WITH: a report is given when the transmission was properly performed or when it is completely

•
abandoned (but there is only one report per request),

•

WITHOUT: no transmission report, however, your fax will note all transmissions that took place in

its log (refer to paragraph Logs, page 6-17),

ALWAYS: a report is printed with each transmission,

•

ON ERROR: a report is printed only if the transmission failed or is abandoned.

•

With each transmission report from memory, a reduced version of the first page is automatically
reproduced.

252 OK - SETUP / NETWORKS / PREFIX

To select the report type:

 Select the required option WITH, WITHOUT, ALWAYS or ON ERROR and confirm your choice

with OK.

231 OK - SETUP / SEND / SEND REPORT

4-4

Setting your machine

Document feed type

Economy period

You may choose the way you want to feed your documents:

•from memory, transmission will take place only after memory storage of the document and
dialing. It allows you to get your originals back quickly to free up the machine.

•from the feeder of the sheet-feed scanner (refer to paragraph Document depositing,
page 6-1), transmission will occur after dialing. It allows transmission of larger documents.

To select the way you want to feed your documents:

232 OK - SETUP / SEND / MEMORY SEND.

 Select the option MEMORY or FEEDER and validate your choice with OK.

Note - In feeder mode, the reduced image will not appear on the transmission report.

This function allows you to defer a fax transmission to "off-peak hours" and thus reduce the cost
of your communications. The economy period, via the telephone network (at off-peak hours), is
preset by default from 7.00 pm to 7.30 am. Nevertheless you may change this time slot.

Modifying the economy period:

 Enter the hours of the new economy period and confirm your selection with the key OK.

Using the economy period:

Enter the call number and confirm with OK.

BEFORE RECEPTION

Fax answering machine

The Fax answering machine allows you to keep confidential documents in storage and to avoid
printing them as you receive them.

The "Fax Messages" indicator light lets you know the state of your Fax answering machine:

• Light on: the answering machine is on.

• Blinking: your fax has documents in storage or is in the process of receiving faxes.

233 OK - SETUP / SEND / ECO PER.

32 OK - FAX / ECO TRANS.

• Light off: memory full, the terminal cannot receive any more documents.

You can assure document confidentiality by using the 4 digit access code. Once saved, you will
require this access code for:

• printing fax messages in memory,

• activating or deactivating the fax answering machine.

4-5

Setting your machine

Print fax messages stored in the memory

381 OK - FAX / FAX ANSW. / PRINT

 If you have defined an access code for your fax answering machine, enter it and press OK.

Documents received and stored in the memory are printed.

Activating or deactivating the answering machine

382 OK - FAX / FAX ANSW. / ACTIVATION

 If you saved an access code for your fax answering machine, enter it and validate with OK.

Select the required option

WITH or WITHOUT answering machine and confirm you choice with OK.

Saving an access code

 Enter the code (4 digits) and confirm with OK.

Reception without paper

Your fax offers you the possibility to either accept or refuse document reception if your printer is
unavailable (no paper...).

If your fax printer is unavailable, you may choose between two modes of reception:

• reception mode

• reception mode

To select the reception mode:

 Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with OK.

Note - Paper out is indicated by a beep and a message on the screen. Received faxes are then stored

in memory (icon "Fax messages" flashing) to be printed as soon as you add paper into the feeder.

WITHOUT PAPER, your fax saves the incoming messages in the memory,

WITH PAPER, your fax refuses all incoming subscribers.

383 OK - FAX / FAX ANSW. / ANSWER CODE

241 OK - SETUP / RECEPTION / REC. PAPER

Number of copies

You may print incoming documents more than once (1 to 99).

To set the number of each document received:

 Enter the wanted number of copies and confirm with OK.

At each document reception, your fax will print the number of copies requested.

242 OK - SETUP / RECEPTION / NBR OF COPIES

4-6

Setting your machine

Relay broadcast

Your fax machine (initiator) can relay a document, in other words, transmit a document to your
subscribers via a remote fax and with a precise relay list.

To do this the initiator fax and the remote fax must both have the relay function.

To relay you need to supply the remote fax with the document and the relay list number. The
remote fax will then transmit this document to all subscribers on the list.

Once the relay is activated by your fax and as soon as the document is received by the remote fax,
the document is printed before relaying to all subscribers on the list.

To activate relay from your fax machine:

 Insert the document to relay (refer to paragraph Document depositing, page 6-1).

 Select  37 OK- FAX / BROADCAST.

 Enter the remote fax number where you will relay to or choose your dialing mode (refer to

paragraph Dialing, page 6-3) and press OK.

 Enter the relay list number used by the remote fax and press OK.

 You may enter the time you wish to transmit the document next to the current time and

press OK.

 If you wish to modify the document feed type, select one of the options FEEDER or

MEMORY , then press OK.

 If you wish, you may enter the number of pages of your documents before transmitting.

 Activate relay by pressing key .

The document in the feeder will be relayed either immediately or at a later time (according to your
choice) to the remote fax which will relay the document.

Fax or PC reception (depending on model)

243 OK - SETUP / RECEPTION / PC RECEPT.

This menu, combined with a software program installed on your PC (supplied or on option
depending on model) will enable you to select the machine you wish to receive the documents on:

•fax.

•PC.

• PC if available, fax otherwise.

For more details, please refer to the instruction manual provided with the software kit.

4-7

Setting your machine

DUPLEX PRINTING (DEPENDING ON MODEL)

This function is only available if you have previously installed the duplex module and the additional
paper tray at the back of your terminal.

After installing the Duplex module at the back of your multi-function terminal, you can print faxes
received in two ways:

• SINGLE SIDED

• DOUBLE SIDED

All faxes received are printed according to the mode selected from the menu, no matter how the duplex
key is set.

 To select the fax print mode :

244 OK - SETUP / RECEPTION / DUPLEX

 Select the required option SINGLE SIDED or DOUBLE SIDED and validate your choice with

the OK key.

TECHNICAL PARAMETERS

As delivered your fax is preset by default. However, you may adjust it to meet your requirements by
resetting the technical parameters.

To set the technical parameters:

29 OK - SETUP / TECHNICALS

 Select the desired parameter and confirm with OK.

 With the keys  or , modify the parameter settings by following the table below and

press OK.

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

1 - SCANNING
MODE

2 - TX HEADER

1 - NORMAL
2 - FINE
3 - SFINE
4 - PHOTO

1 - WITH
2 - WITHOUT

Default value of the scan mode resolution for the documents
to be transmitted.

If this parameter is on, your header will appear on all
documents sent to your subscribers with your name, number,
date and number of pages.

Note: If you send a fax from the document loader, the
transmission header will not appear on the document your
correspondent receives.

4-8

Setting your machine

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

3 - TX SPEED

4 - ECHO PROTECT

6 - EPT MODE

7 - COM. DISPLAY

8 - ECO ENERGY

10 - RX HEADER

1 - 33600
2 - 14400
3 - 12000
4 - 9600
5 - 7200
6 - 4800
7 - 2400

1 - WITH
2 - WITHOUT

1 - WITH
2 - WITHOUT

1 - SPEED
2 - PAGE NUMBER

1 - WITHOUT
2 - DELAY 5 MIN
3 - DELAY 15 MIN
4 - DELAY 30 MIN
5 - STDBY PERIOD

1 - WITH
2 - WITHOUT

Transmission speed for outgoing documents.
For a quality telephone line (compatible, no echo),
communications occur at maximum speed.

However, it may be necessary to restrict the transmission
speed for some calls.

If this parameter is on, the on-line echo will be reduced during
long distance calls.

For some long distance calls (satellite), the on-line echo may
disturb the call.

Choice between transmission speed displayed or number of
the page in progress.

Choosing the printer standby delay: the printer will switch to
standby after a delay (in minutes) of NON-operation or during
the period of time of your choice.

If this parameter is on, all documents received by your fax
will include the subscriber’s header with his name, number (if
available) fax print date and the page number.

11 - RX SPEED

12 - RINGS

20 - E.C.M.

70 - NET VALID

71 - NET ACTIVE

1 - 33600
2 - 14400
3 - 9600
4 - 4800
5 - 2400

2 TO 9

1 - WITH
2 - WITHOUT

06:01 TO 21:59

7 DAYS / WEEK
MON TO FRI

Transmission speed for incoming documents.
For a quality telephone line (compatible, no echo),
communications occur at maximum speed.

However, it may be necessary to restrict the transmission
speed for some calls.

Number of rings to automatically start your machine.

This parameter helps correct the calls made on

disturbed telephone lines. It is used when the lines are weak
or too noisy. Transmission times may be longer.

This parameter lets you modify the period when the fax
connects automatically to the Internet.

This menu is available only if the connection type is set to

PERIODIC ( 941).

This parameter lets you select the days of the week when the
fax connects automatically to the Internet.

This menu is available only if the connection type is set to

PERIODIC ( 941).

4-9

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

Setting your machine

72 - MODEM SPEED

73 ­IMPROVE REP @

74 - ERASE
MAILBOX

1 - 56000
2 - 33600
3 - 14400
4 - 12000
5 - 9600
6 - 7200
7 - 4800
8 - 2400
9 - 1200
0 - 600

1 - WITH
2 - WITHOUT

1 - WITH

2 - WITHOUT

Choice of maximum Internet transmission speed.

For a quality telephone line (compatible, no echo),
communications occur at the maximum speed.

However, it may be necessary to restrict the transmission
speed for some Internet calls (bad line or bad ISP settings).

This parameter lets you automatically register the Internet
address of your subscribers fax during a call (if available).

When the fax machine receives an e-mail with an attachment
and cannot open it, it erases the message from the ISP MBX,
prints and transmits with a notice of uncomprehension to the
message sender.

At E-mail reception, the fax does not destroy the MBX
message, it prints a notice of uncomprehension asking you
to recuperate this message with your computer equipment.
This parameter is useful only if you have PC equipment. The
memory capacity is limited, you need to empty your MBX or
else new messages may not be received.

75 - TEXT
ATTACHM.

76 - ATTACHMENT
FORMAT

77 - LAN SPEED

80 - TONER SAVE

90 - RAW PORT

91 - PRINTER
ERROR TIMEOUT

92 - PRINTER WAIT
TIMEOUT

1 - WITH
2 - WITHOUT

1 - IMAGE
2 - PDF

AUTO
100 FULL
100 HALF
10 FULL
10 HALF

1 - WITH
2 - WHITHOUT

9100

30 mn

15 seconds

Editing YES / NO and printing the received Internet
documents.

Default format of document sent on the Internet :

PDF : monochrome or color

IMAGE : monochrome (TIFF) or color (JPEG)

To define the communication speed of the peripheral units in
relation to the implemented Local Area Network (LAN).

Makes printing lighter to save toner cartridge ink.

RAW network print port connection

Time-out before document being printed is deleted following
a print error in PC print mode

Wait time-out for data from PC before the task is deleted in
PC print

4-10

Setting your machine

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

93 - REPALACE
FORMAT

94 - PRINTER
CLASS

Your terminal is now configured.

1 - NO
2 - Letter / A4

PCL / PC KIT
PC KIT ONLY

Page format change

Printing in PCL-/Postscript Mode

Printing in GDI mode

LOCAL AREA NETWORK (LAN) SETTINGS
(DEPENDING ON MODEL)

Your terminal is a new generation machine that will be part of your local network just like a PC.
Its built-in local network access card will enable you to send documents through an SMTP/POP3
local message server (internally or externally, depending on the settings of your message server).

To benefit from all the available network options, you should make the following settings,
described in the sections below:

• local network settings, to introduce your fax machine into your local network.

• message service settings, for all your faxes and E-mails to be automatically managed by
your message server.

Note - Although rather simple, network settings sometimes require a sound knowledge of your

own computer configuration. If that is administrated by anyone in your company, we recommend
you ask that person for the settings described below.

LOCAL NETWORK SETTINGS

Automatic configuration

We recommend that you carry out a manual configuration of your terminal. The automatic
configuration of the local network settings may be considered, if your local network features a
DHCP or BOOTP server that can dynamically assign addresses to the peripheral devices present
on the LAN.

To automatically configure the local network settings:

2531 OK - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION

 Choose AUTOMATIC and press OK to confirm. The terminal scans the local network for a

DHCP or BOOTP server that can assign its settings dynamically (the message
is displayed).

SELF-CONF

4-11

 Once the message SELF-CONF has disappeared, check for the IP Address, Sub-network mask

and Gateway address. If these are missing, you should carry out a manual configuration (see
below).

Manual configuration

To configure your terminal manually, you should obtain the usual information used to set a peripheral
device (IP address, sub-network mask, network and gateway address).

To configure the local network setting manually:

2531 OK - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION

 Choose MANUAL and press OK to confirm.

IP address

2532 OK - SETUP / NETWORKS / LOCAL NETWORK / IP ADRESSE

 Enter the IP address of your terminal and press OK to confirm.

Setting your machine

Sub-network mask

2533 OK - SETUP / NETWORKS / LOCAL NETWORK / SUBNET MASK.

 Enter the sub-network mask of your terminal and press OK to confirm.

Gateway address

2534 OK - SETUP / NETWORKS / LOCAL NETWORK / GATEWAY

 Enter the IP address of the network gateway and press OK to confirm.

IEEE address (or Ethernet address) or MAC address

2535 OK - SETUP / NETWORKS / LOCAL NETWORK / IEEE ADRESSE

The Ethernet card of your terminal already has an unmodifiable, yet consultable, IEEE address.

Netbios names

These names, which can be used with the network options, are used to identify your terminal machine
from a PC connected to a local network (for instance with the name "IMP-NETWORK-1".

2536 OK - SETUP / NETWORKS / LOCAL NETWORK / NETBIOS 1

 Enter the selected name (15 characters max) and press OK to confirm.

2537 OK - SETUP / NETWORKS / LOCAL NETWORK / NETBIOS 2

4-12

Setting your machine

MESSAGE SERVICE AND THE INTERNET

Your terminal lets you send and receive documents and E-mails from subscribers throughout the
world over the Internet.
An E-mail is an electronic message sent over the Internet, to an E-mail address (which is a
personal Internet mailbox).
Access to the Internet is possible thanks to an Internet service provider (ISP). The provider puts
at your disposal a server, or computer system which allows you to connect to the Internet and your
mailbox through your telephone line.

Before worldwide transmission, you must:

• take out an Internet subscription from an Internet Service Provider (ISP),

• check that all initialization parameters correspond to those provided by your ISP,

• perform the proper settings, if needed, for the Internet connection.

You may then connect yourself to the Internet via your ISP to send and receive fax-Internet or
E-mails. Both operations will be performed during an Internet connection.

INITIALIZATION PARAMETERS

You must define or, at least check all parameters needed to identify yourself with the Internet.
Your ISP will provide you with these parameters as soon as you are registered with them.

The parameters are divided in three categories:

• connection, allows you to identify the dial up number, the connection identifier and the
connection password,

• message service, allows you to define the message service identifier, the message service
password and the E-Mail address,

• servers, allows you to identify the name of the OP address of Internet SMTP providers
(send) and POP3 (MBX reception) and the address of DNS 1 and DNS 2 servers. The server
address is made up of 4 groups of 3 digits maximum, separated by dots.

• SMTP Authentification, used to activate the authentification protocol when the SMTP
server used requests this to end e-mails.

Access to connection and message service parameters

91 OK - INTERNET / SUPPLIER

 Select the Internet provider from the list NO ACCESS, PROVIDER_1, PROVIDER_2,

PROVIDER_3, PROVIDER_4, PROVIDER_5, PROVIDER_6 or LOCAL NETWORK, and

press OK.
Choosing

NO ACCESS disables access to Internet functions. OK.

92 OK - INTERNET / INIT. PROVIDER

 Enter the CALL NUMB., press OK.

921 OK - INTERNET / INIT. PROVIDER / CONNECTION

4-13

Setting your machine

 Enter connection IDENTIFIER

1

, press OK.

 Enter connection PASSWORD, press OK.

922 OK - INTERNET / INIT. PROVIDER / MESS. SERV

 Enter Email IDENTIFIER, press OK.

 Enter Email PASSWORD, press OK.

 Enter E-MAIL ADR, press OK.

Access to servers parameters

923 OK - INTERNET / INIT. PROVIDER / SERVERS

 Enter SMTP, press OK.

 Enter POP3, press OK.

 Enter DNS 1 (primary), press OK.

 Enter DNS 2 (secondary), press OK.

Access to the authentification SMTP parameters

924 OK - INTERNET / INIT. PROVIDER / SMTPAUTHENT.

In the ACTIVATION menu, select WITH to activate SMTP authentification then validate with OK
key.

In the PARAMETERS menu, select ID.MESS.SERV to keep the same identification parameters as
in the messaging service or AUTHENT. SPEC. to define other identification parameters, then
validate with Access to SMTP authentification parameters by pressing OK key. When you select
AUTHENT. SPEC, carry out the two following operations.

 Enter the IDENTIFIER then validate with OK key.

 Enter the PASSWORD then validate with OK key.

1. If the identifier has more than 16 characters, the text will automatically slide over to the left.

4-14

Setting your machine

Sample Internet settings for the terminal (56 kbps modem)

Your access provider should give you the following information:

CALL NUMBER: 08 60 00 10 00

CONNECTION IDENTIFIER: [e-mail]

CONNECTION PASSWORD: *****

MESSAGE SERVICE IDENTIFIER: demo jt12

MESSAGE SERVICE PASSWORD: *****

E-MAIL ADDRESS: [e-mail]

SERVER:

SMTP mail.example.co.jp

POP mail.example.co.jp

DNS 1 192.168.1.1

DNS 2 192.168.1.2

Non-functional data given by way of example.

You should then complete the following MENUS on your fax machine:

91 SUPPLIER PROVIDER 1

CONNECTION

9211 CALL NUMB. 0860001000

9212 IDENTIFIER [e-mail]

9213 PASSWORD *****

MESSAGE SERVICE

9221 EMAIL ID demo jt 12

9222 EMAIL PASSWORD *****

9223 E-MAIL ADR

[e-mail]

9231 SMTP mail.example.co.jp

9232 POP3 mail.example.co.jp

9233 DNS 1 192.168.1.1

9234 DNS 2 192.168.1.2

SERVERS

4-15

9241 ACTIVATION With or Without

Your terminal is now configured.

The settings are divided into several categories:

•the standard settings define the connection type and frequency to the Internet as well as the
transmission type for your documents,

•the E-mail sorting defines treatment for all stored E-mail messages received.

Standard settings

Setting your machine

SMTP AUTHENT.

SETTINGS

Your machine has two types of settings that let you define:

• The type and frequency of the connection to your ISP.

SET TIMES

PERIODIC

an Internet connection is established every day at
9:00 am, 12:30 am and 5:00 pm

A

an Internet connection is established every 3 hours.
(default value)

an Internet connection is established at your request by

ON DEMAND

IMMED. ACCESS (refer to paragraph Internet

Connection, page 4-18)

A. To avoid Internet access saturation, the automatic connection will occur in reality 12 minutes,

give or take, around the requested time.

• Type of transmission over the Internet.

IMMEDIATE

DURING
CONNECTIONS

document transmission will occur immediately at each
transmission request

transmissions will only occur at programmed connections

SET TIMES or PERIODIC TYPE

At any moment you may print the settings of your machine to know their status.

Selecting the connection type

 Select one of the connection options among SET TIMES, PERIODIC or ON DEMAND and

press OK to confirm.

941 OK - INTERNET / SETTINGS / CONNEC. TYPE

4-16

Setting your machine

Selecting the transmission type

Changing the connection period (PERIODIC type)

Selecting the print mode for the deposit notice

942 OK - INTERNET / SETTINGS / SEND TYPE

 Select one of the send options IMMEDIATE or DURING CNX then press OK to validate.

943 OK - INTERNET / SETTINGS / PERIOD

 With the PERIODIC mode, enter the new connection period by means of the numerical

keypad (between 00:01 am and 11:59 pm) and press OK to confirm.

An Internet connection will be established every three hours (default value).

944 OK - INTERNET / SETTINGS / DEPOSIT NOTI

 Select one of the deposit notice options WITH, WITHOUT, ALWAYS or ON ERROR and

press OK to confirm.

Printing the Internet settings

The Internet settings are printed.
These settings may also be printed together with all the other settings of your machine (refer to
paragraph Printing the machine settings, page 6-18).

Mail sorting

This function lets you choose the mode for all Internet documents stored in your mail box.
You have three choices:

F@X ONLY, lets you poll and print E-Mails in your machine.

•

PC ONLY, lets you keep your E-Mails in your mailbox for later use with a computer (no

•
E-Mail poll),

SHARE PC lets you:

•

- if your PC and fax have two different addresses, transfer all mails or only those with
attachments to a PC,

- if your PC and fax share the same address, use the fax as a printer for E-Mails for the PC.

F@X Only mode

945 OK - INTERNET / SETTINGS / PRINT

96 OK - INTERNET / TRI MAILS



Select option F@X ONLY and press OK to confirm.

All E-Mails are polled and printed.

PC Only mode



Select option PC ONLY and press OK to confirm.

The E-mails are neither polled nor printed and they may be used with a computer.

At each connection, the number of E-mails in your mailbox is displayed on the screen.

4-17

Setting your machine

Share PC mode



Select option SHARE PC and press OK to confirm.

You may choose to transfer your E-mails to a PC or use the fax as an E-mail printer.

To transfer the E-Mails to a PC:

 Select option WITH PC TRANS. and press OK to confirm.

 Enter the E-Mail address of the computer you wish to transfer your E-Mail and press OK to

confirm.

 Select your option from the table below and press OK to confirm.

Menu Description

SEND ALL MAILS All E-Mails are sent to the PC.

UNUSABLE ATTAC

To use the fax as an E-Mail printer:

The fax machine polls and prints the usable E-mails and transfers to
the PC mailbox all the E-mails containing attachments it cannot use.

 Select option W/O PC TRANS and press OK to confirm.

 Select your option from the table below and validate with OK.

Menu Description

DELETE MAILS

SAVE MAILS The E-mails opened and read by the fax are not erased.

At each connection, the number of E-mails still present in your mailbox are displayed on the screen.

The E-mails opened and read by the fax (w/o attachment) are erased
after the fax has printed.

INTERNET CONNECTION

An Internet connection is made with an ISP. It allows both document sending and reception while
connected.
A connection takes place the following way:

• Send to one or more of your subscriber’s Internet mailboxes, all fax-Internet documents waiting

for transmission.
If you are sending to a computer, the transmitted fax will be received as an attachment to an
E-Mail.

• Reception of all fax-Internet and E-Mails deposited in your personal Internet mailbox.

You may connect either immediately or automatically depending on the time periods defined. The
triggering of a programmed Internet connection depends on the standard settings of your machine.

4-18

Setting your machine

Immediate connection to the Internet

Programmed connection

DEACTIVATING THE INTERNET FUNCTION

There are two methods to immediately connect to the Internet:

Access through the menu:

93 OK - INTERNET / IMMED ACCES

Direct access:

 Press the key twice.

An automatic connection to the Internet depends on how your machine is programmed and more
particularly on the standard settings (refer to paragraph Standard settings, page 4-16).

If you do not wish to use the Internet functions:

 Select NO ACCESS in the ISP list and confirm with OK.

THE SMS SERVICE

Thanks to the button you can send an SMS to subscribers all over the world. An SMS (Short
Message Service) is a service which permits short written messages to be sent to mobile phones
or other SMS-compatible devices.

The number of characters you can send per message is dependent upon the service provider and
the country you are sending your SMS from (e.g. Germany 160 characters, Italy 640 characters).

The SMS service is dependent upon the country and the service provider.

Note - There is a special scale of charges for the SMS service.

SMS PARAMETERS

91 OK - INTERNET / SUPPLIER

This menu is used to set several options:

• automatic SMS print on reception,

• beep activated during SMS reception,

• send your details activated,

• the address of your terminal.

4-19

Setting your machine

The address is only modified if several terminals are installed on your line. It is used to differentiate
between two machines during SMS reception.

When you want a contact to send SMSs to the terminal you choose, you must send him your line
number and the destination terminal address.

If your contact does not add the address of the terminal, the SMS will be received in the terminal with
address 0.

45 OK - SMS SERVICE / PARAMETERS

 Automatic print of SMS received.

451 OK - SMS SERVICE / PARAMETERS / AUTO PRINT

 Select the option WITH or WITHOUT automatic print, then validate with OK key.

 Beep activated on SMS reception

452 OK - SMS SERVICE / PARAMETERS / SMS BEEP

 Select the option WITH or WITHOUT BEEP on reception, then validate with OK key.

 Presentation of SMS sender

453 OK - SMS SERVICE / PARAMETERS / SENDER NAME

 Select the option WITH or WITHOUT presentation of the sender, then validate with OK key.

 Terminal address

454 OK - SMS SERVICE / PARAMETERS / TERM. ADDR.

 Enter the terminal number, then validate with OK key.

SENDING AN SMS

To send an SMS to any SMS-compatible devices:

 Press the key

 Write your SMS by means of the Qwerty keypad

To do so, you have a true editor at your disposal:

•for the upper case letters, use the

•to move inside the data entry field, use the  or  keys

•to move in the text from one word to another, press the C

•to go to the next line, use the key



TRL key and one of the navigator keys

•to delete a character (by moving the cursor to the left), use the  or C key

 Press the key to confirm your entry.

 Dial the number of the recipient (mobile phone or any other SMS-compatible device) in one of

the following ways:

• dial the number by means of the numerical keypad

• enter the first letters of the recipient name

• press the key until the required name appears (names are classified in alphabetical order)

4-20

Setting your machine

• Press the . key to send the SMS.

 Your SMS may be sent to only one person or to several people. To send an SMS:

• to only one person, press the key to confirm

• to several people:

- press the key and enter the next person's name,

- repeat the operations as many times as required (10 persons max.). Press the key to

confirm.

SENDING SMS is displayed as the SMS is being sent.

• If SMS appears, then the SMS has been put on hold and a further attempt will take place a
couple of minutes later. To immediately execute or cancel transmission, refer to paragraph
Transmission waiting queue, page 6-10.

• To check the SMS has been sent properly, you may print the transmission/reception log
(

52 OK - PRINT /LOGS, p. 3-7).

ERASE AN SMS

Proceed as follows to erase an SMS:

43 OK - SMS SERVICE / DELETE SMS

 Select the messages to erase.

431 OK - SMS SERVICE / DELETE SMS / SELECTION

 Select SELECTION using keys  and  and validate with OK key.

 Select a message using keys  and  and validate with OK key.

 Erase messages already read.

432 OK - SMS SERVICE / DELETE SMS / SMS READ

 Select MESSAGES READ using keys and  and validate with OK key.

 Confirm with OK key.

 Erase all messages from memory.

433 OK - SMS SERVICE / DELETE SMS / ALL

 Select ALL using keys and  and validate with OK key.

 Confirm with OK key.

 Select ALL using keys and and validate with OK key.

 Confirm with OK key.

4-21

Setting your machine

SMS RECEPTION

SMS messages received are automatically printed (you can modify this setting with 451 OK Auto
print). If you disable automatic printing, the messages are automatically stored in the memory.

SMS read



Access by menus:

42 OK - SMS SERVICE / READ SMS

• Direct access

 Press key .

 Select READ SMS using keys and  and validate with OK key.

 Select a message using keys and  and validate with OK key.

 Scroll messages using keys and .

Print an SMS



Access by menus:

44 OK - SMS SERVICE / PRINT SMS

• Direct access

• Select PRINT SMS using keys

• Select SELECTION (to choose messages to print), NEW (to print all unread messages) or ALL

(to print all messages in memory) using keys

and  and validate with OK key.

and  and validate with OK key.

 Confirm with OK key.

SMS SERVER

This menu is used to set the transmission and reception numbers of your SMS centers. They will be
provided by your access provider. You can define two SMS centres, one main and one secondary. The
secondary centre may only be used for SMS reception.

Access to server mode

46 OK - SMS SERVICE / SERVER

Define SMS centre numbers 1

461 OK - SMS SERVICE / SERVER / SMS CENTRE 1

4-22

Setting your machine

Define send number

4611 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / SEND NO

 Enter the send number of your main SMS centre, then validate with OK key

Define reception number

4612 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / RECEIVE NO

 Enter the reception number of your main SMS centre, then validate with OK key.

Define SMS 2 Centre numbers

462 OK - SMS SERVICE / SERVER / SMS CENTRE 2

Define reception number

4621 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / RECEIVE NO

 Enter the reception number of your secondary SMS centre, then validate with OK key.

4-23

Setting your machine

4-24

5DIRECTORY

Your fax lets you create a directory by memorizing subscriber records and subscriber lists.

• Your machine can store up to 500 subscriber records with names and phone numbers.

• You may also group several names to build a subscriber list with up to 32 subscriber lists.

A subscriber list is made from the subscriber records already stored.

For all subscriber records or subscriber lists you may:

• create

• consult

• modify contents

• delete

• print the directory

You may save and if needed load your directory. To proceed, you need to contact your reseller and
purchase the optional "Directory card". This gives you access to functions 161 and 162 (refer to
paragraph Guide to function list, page 3-5). To proceed, you need to contact your reseller and
purchase the optional kit "save".

5-1

CREATING SUBSCRIBERS RECORD

 For each contact record, complete the fields listed below. Only fields with the Name and

Telephone number have to be completed:

•Contact NAME,

• TEL and fax number of contact,

• E-mail address, example: [e-mail],

or

• FTP address, example: 192.168.1.1

Note - If you have not entered an e-mail address, then you have the possibility of entering an FTP

address (for archiving purposes).

• FORMAT: by default, the attachment is PDF or Image (.tiff or .jpeg)

• RECORD NUMBER: this number is automatically allocated by the fax (you can, none the less,

modify it). It gives you quick access to the directory,

Directory

• RATE send fax you can choose for each contact the minimum send rate for faxes you send to him.

Available rates are 2400, 4800, 7200, 9600, 12000, 14400 and 33600 bits per second. The maxi­mum speed can be used if the telephone line is of good quality, meaning appropriate, without
echo.

Note - If a contact has the two fields TEL and E-MAIL completed, the validation key ( or )

will define whether the document is sent by telephone network or via the internet.

ADDING A RECORD

11 OK - DIRECTORY / NEW CONTACT

 Your fax has just created a new record, fill it in by first entering your subscriber’s name then

validate with OK.

To associate an e-mail address :

Note - You can stop the list creation at any time by pressing .

 Enter the person’s fax number

1

and press OK to confirm.

 Enter the E-Mail address of your subscriber and press OK to confirm.

 Your subscriber’s ID number will automatically appear on the screen, if you wish to modify this

number you may do so by choosing another free number and validate with OK.

 Select the option WITH assigned key if you want to assign a letter (shortcut key) to your

subscriber. The first available letter appears by default. If you want to change it, scroll the letters

by menas of the

1. If your machine is connected to a PABX, you may need to insert a pause for dial tone (symbolized by the sign / in the
number) except if a local prefix is already programmed (see § Local Prefix)

or  keys, and press OK to confirm.

5-2

Directory

 If need be, select the appropriate transmission speed to send your faxes, and confirm your

choice by pressing the OK key.

To associate an FTP address :

 Do not enter the e-mail address.

 Enter the FTP address of the contact, then validate with OK key (for example: 134.1.22.9).

 Enter the FTP user name (for example: Durand).

 Enter the PASSWORD of the FTP user.

 If necessary, enter the file destination directory (when this field is not completed, the files

are stored directly under the root) of the FTP server (for example: server name / Durand).

 Define the attachment format (Image or PDF), then validate your choice with the OK key.

 A number allocated to your contact will be automatically displayed on the screen. If you

do not want to use this number, it can be modified by entering another number, then
validating with OK key.

 Select the option WITH the associated key if you want to associate a letter (shortcut key)

with your contact. The first letter free is displayed by default. If you want to modify this,
scroll through the alphabet by using keys 6 or 5, then validate your choice with the OK key.

 Select, if necessary, the appropriate send rate for a fax intended for your contact, then

validate your choice with the OK key.

CREATING SUBSCRIBERS LISTS

A subscriber list is made from the subscriber records already stored.

For each list fill in the following lines:

NAME of the list

•

NUMBER ASSIGNED to the list, this number is automatically assigned by the fax. It allows

•
quick access to the answering machine.

•

LIST COMPOSITION, it lists the ID numbers assigned to the subscribers records included in

the list.

LIST NUMBER, a number lets you identify the list filed under (L).

•

A list may include both fax and internet subscribers.

The same subscriber may be included in different lists.

Note - It is impossible to add one subscriber list to another subscriber list.

5-3

Directory

ADDING A LIST

To add a list:

12 OK - DIRECTORY / NEW LIST

 Your fax machine has just created a new list, fill it in by first entering the name of this list then

confirm with OK.

Note - You can stop a list or record creation at any time by pressing . Also, you do not have to

complete all the list characteristics as you create it; you can save the list as it is by pressing .

The empty field
records included in this list.

 There are three ways detailed in the table below, to choose and add one or more subscribers to

your list. Then confirm your choice by pressing OK.

ENTER ABR. NUM. appears, you must fill in the ID numbers assigned to the subscriber

From ... Procedure

 With the alphanumeric keypad enter the first

subscriber’s name

subscriber’s ID number

subscribers directory

letters of your subscriber’s name and continue
until the whole name is displayed on the screen.

 Enter directly the subscriber’s ID number.

 Press key then select by means of the 

or  keys .

 For every subscriber included in the list repeat the above step then validate with OK.

Note - You can stop record creation at any time by pressing .

 The list ID number will automatically appear on the screen, if you wish to modify this number

you may do so by choosing another free number and validate with OK.

 Press to confirm your entry.

5-4

Directory

ADDING OR DELETING A NUMBER FROM THE LIST

13 OK - DIRECTORY / MODIFY

 Select the subscriber list (L) by means of the  or  keys and validate your choice

with OK.

 Press OK to display the ENTER ABR. NUM. field, and add or delete the subscriber as

shown in the table hereafter:

To ... Procedure

 Enter the subscriber ID number you wish to add and confirm

add

with OK.

 Repeat this step for each added subscriber you want to add.

 Place the keys or , on the number you wish to delete.

delete

 Press key C to delete the number assigned to the list.

 Repeat these 2 steps for each subscriber you wish to delete from the

list.

 Confirm the new list by pressing key .

CONSULTING A RECORD OR A LIST

 Press key .

The directory appears in alphabetical order.

 Select the subscriber record or subscriber list (L) you wish to consult.

MODIFYING A RECORD OR A LIST

The directory appears in alphabetical order.

 Use the  or  keys to select the subscriber list (L) you wish to modify and press OK

to confirm.

 Modify the line or lines in the subscriber record or subscriber list and confirm each

modification with OK.

Note - You may confirm your modification by pressing key , but you will exit the menu

and may not be able to modify the following lines.

13 OK - DIRECTORY / MODIFY

5-5

DELETING A RECORD OR A LIST

14 OK - DIRECTORY / CANCEL

The directory appears in alphabetical order.

 Use the  or  keys to select the subscriber record or subscribers list (L) you wish to delete

and confirm with OK.

 Press again OK to confirm your deleting.

The record or list is deleted from the directory.

PRINTING THE DIRECTORY

You may print all the numbers stored in the directory, including all the existing subscriber
records or subscriber lists (or

53 OK).

Directory

To print the directory:

The directory is printed in alphabetical order.

IMPORTING A DIRECTORY

You can import an existing directory of contacts into your fax machine as an electronic file. This file
must be in a specific format and must not comprise more than 500 entries.

The process of importing a directory uses electronic mail as the transfer mechanism. The electronic file
containing the directory is received and processed as an e-mail attachment.

Note - Importing a new directory completely overwrites any existing directory entries.

THE FILE STRUCTURE

The electronic file containing the data in the directory must be structured into lines or records each
comprising five fields separated from one another by a unique character (a tab stop, a comma or a
semi-colon). The lines themselves are separated by a line break (carriage return).

15 OK - DIRECTORY / PRINT

Fields Contents

Name

A unique identifier in your directory, up to 20 characters long. This field is
mandatory; the name should not include the field separator character.

5-6

Directory

Fax number

Your contacts’ fax number, without spaces or dots, can be up to 30 characters
long (including any * and # characters). This field may be left empty, for
instance, in the case of contacts to whom you only send e-mails.

E-mail
address

Shortcut
key

Speed

Your contacts’ e-mail address. Can be up to 80 characters long, but must not
comprise the field separator character. Any other characters may be used in this
field, which can also be left blank.

A capital letter (A to Z), unique to the directory, which is associated with a
specific contact and enables quick selection. As with the two previous fields,
this field can be left blank.

The fax transmit speed over the PSTN. If you do not specify a value, the default
speed is the maximum speed. This field may be left blank if all your fax
transmissions are handled by a fax server.

Note - You must enter a value for at least one of the Fax number or E-mail address fields. To

enter a blank line, key in four field separator characters in a row.

For example:

Smith;0123456789;[e-mail];J;8

Jones;01987654321;;@;8

O'Connor;0123469874;[e-mail];U;8

Note - @ alone is the indication that no associated key is assigned to the entry.

The rate is coded on a number, see the following board:

Rate code number

600 7

1200 6

2400 5

4800 4

7200 3

9600 2

12000 1

14400 0

33600 8

Note - You must always enter the field separator character, even if one or more of the fields are

left blank. In the example above, which uses a semi-colon as a separator, the entry for « Jones »
lacks both E-mail address and shortcut key.

5-7

Directory

PROCEDURE

To import a directory:

17 OK - DIRECTORY / IMPORTATION

 Select WITH to authorize the importation of a directory.

 Create your directory on a PC in a file whose structure corresponds to that set out above. In order

to be recognized as a directory, the file name must include the word directory and must have a
.csv extension. For example: smithdirectory01.csv, jonesdirectory.csv, or simply
directory.csv.

 Create an e-mail addressed to your fax E-mail address, attach the file to it, and send your

message via your mail server.

 Your fax will receive the e-mail containing the directory when it connects to the mail server, and

will automatically import the attached file into its directory.

 Repeat the procedure as many times as required, for instance to update all the LAN faxes on your

network with the same directory.

Note - Importing a new directory completely overwrites any existing directory entries on the fax

machine. Once your fax machine has a complete directory, we advise you to disable importing in order
to protect the data already on the fax.

To disable importing:

 Select WITHOUT to prevent users from importing a directory.

EXPORTING A DIRECTORY

You may also export a directory from a fax machine as a text file, and send it to any mail client (be it
PC or fax based), in the form of an e-mail attachment entitled directoryxxx.csv.

To export the directory:

 Key in the e-mail address of the PC or other fax machine to which you want to export the

directory. You may export a directory to several fax machines simultaneously (refer to paragraph
Dialing, page 6-3).

17 OK - DIRECTORY / IMPORTATION

18 OK - DIRECTORY / EXPORTATION

 Confirm by pressing OK.

 Repeat the procedure as many times as required, for instance to update all your fax machines or

send the same file to several PC users on your local network.

5-8

6OPERATION

SENDING

Faxes sent over the telephone network are sent from the feeder or the memory.

Documents sent over the Internet are first memorized and sent at the time of Internet connection.

Over the telephone network: all fax transmissions are in black and white.

Over the Internet: you can send black and white documents (TIFF format) or color documents

(JPEG format).

From the automatic feeder tray

Paper guides

If you put the documents to send upside down, the contact will receive a blank page.

Note - Since the addressee’s number is generally on the document to be transmitted, you may also

dial before positioning the document.

DOCUMENT DEPOSITING

 Place your original documents in the

document feeder:

- face printed on the top,

- first page under the stack.

 Set the paper guide to the document

width.

 Once the operation is over, take your

original documents back from the
document exit tray.

6-1

From the flat scanner

Using the handle, lift up the document feeder tray.

Put your document, with the printed face down on the scanner window. The scanner origin is located
at your end, to the left, as shown opposite.

Once the operation is complete, lift the document feeder tray and recover your document.

Operation

CHOOSING THE RESOLUTION/CONTRAST

Resolution

Scanner origin

 Using the handle, lift up the document

feeder tray.

 Put your document, with the printed face

down on the scanner window. The
scanner origin is located at your end, to
the left, as shown opposite.

 Once the operation is complete, lift the

document feeder tray and recover your
document.

You have 4 modes for document transmission.

The mode choice depends on the type of document to be transmitted:

• Normal mode, to be used for good quality documents, without drawings or small details

• Fine mode, symbolized by Fine at the bottom of the display screen. To be used for documents
with drawings or small characters

• Super Fine mode, symbolized by SFine at the bottom of the display screen. To be used for docu­ments with very fine or small character drawings

• Photo mode symbolized by Photo at the bottom of the display screen. To be used for photo­graphic documents

To select the resolution mode:

 Press key as many times as necessary to select the required mode. A  icon on the screen

shows the current mode.

6-2

Operation

Contrast

You can set the contrast if your document is too light or too dark. If the document is light, you
must raise the contrast and if it is dark, you must reduce it.

To set the contrast:

 Press as many times as necessary to choose the desired contrast, as shown by the

position of a cursor.

DIALING

From the directory

Dialing alphabetically



Enter the first letter of your subscriber’s name with the alphanumeric keypad, then add the
remaining letters until your subscriber’s name is complete.

Assigned number dialing



Press key
Your fax lists the subscribers records and lists in the Directory in alphabetical order, then

use keys
required subscriber or subscriber list.

or

 or  of the navigator to scroll all subscribers for choice, and choose the

 Press key

Then press the letter assigned to the subscriber (refer to paragraph Adding a record,
page 5-2)
The screen displays the corresponding name.

or

 Enter the subscriber or subscriber list assigned number.

The screen displays the name of the subscriber or subscriber list assigned to this number

6-3

Using the last number dialed key

You can redial one number among the ten last numbers you just dialed before.

For a fax number (Tel in the Directory)



Press the key

If the redial list is empty the display will show :

TO:

 You may enter the call number of the subscriber using the key block or the directory.

 Confirm with the key to send the fax copy.

 When the redial list is not empty the display will show:

REDIAL ↑↓

TO : _

Operation

 Using the keys  or within the navigator you can scroll through the numbers already

available in the Redial-list.

 You may select a call number or eventually enter the number via the numerical key pad or using

the directory.

 Confirm the number with the key to send the fax copy.

For an Internet transmission



Press the key.

If the redial list is empty the display will show:

TYPE ADDRESS:

_

 You may enter the e-mail address of the subscriber using the alphanumerical keys or the

directory.

 Confirm the entry with the key to send the message.

If the redial list contains call numbers the display will show:

REDIAL ↑↓

TO : _

 Using the keys  or  within the navigator you can scroll through the e-mail addresses

already available in the Redial-listing.

 You may select the e-mail address or eventually enter the e-mail address using the

alphanumerical keys or the directory.

 Confirm the address with the key to send the message.

6-4

Operation

To multiple numbers

You may dial to send a document simultaneously to multiple call numbers.

Note - This may be achieved only if the machine is parametered to send from the memory (refer

to paragraph Document feed type, page 4-5).

 Enter the fax or E-mail address, or use the Directory (refer to above paragraphs).

 Press key and enter the number of the second subscriber or second subscriber list

 Repeat this last step for all subscribers or subscriber lists (maximum 10 subscribers or

subscriber lists).

 Press OK, , or to confirm the last addressee depending on the required operation.

TRANSMISSION OVER THE

PUBLIC SWITCHED TELEPHONE NETWORK (PSTN)

Immediate transmission

 Position the document (refer to paragraph Document depositing, page 6-1).

 Enter the fax number or choose your dialing mode (refer to paragraph Dialing, page 6-3)

then press
The "Line" icon flashes during the call phase, it stays lit when both faxes are in
communication.

.

 At the end of transmission the initial screen is displayed.

Delayed transmission

This function allows you to transmit a document at a later time.

To program a postponed transmission you need to identify the subscriber number, transmission
time, feeder type and number of pages.

To delay the transmission time of your document :

 Position the document (refer to paragraph Document depositing, page 6-1)

 Select  31 OK - FAX / TRANSMISSION

 Enter the subscriber number you wish to program at a different time or choose your dialing

mode (refer to paragraph Dialing, page 6-3) and confirm with OK.

 Next to the current time, enter the new time and confirm with OK.

 Choose the required IMAGE or PDF format.

 Choose SCAN B & W or COLOR SCAN.

 Adjust the contrast and confirm by pressing the OK key.

6-5

 Select the feed type, FEEDER or MEMORY and confirm with OK (refer to paragraph Document

feed type, page 4-5).

 You may enter the number of pages before transmission and confirm with OK.

 Confirm postponed transmission by pressing key .

Your document is stored and will be sent at the new time.

Note - When sending in "Deferred Send" mode, make sure that the document in the feeder tray or on

the scanner window is located in the right direction.

Transmission with auto redial

This function allows you to monitor the dialing operation during a fax transmission. In this case, the
maximum transmission rate will be 14400 bps.

This function allows for example:

• to hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to
start the document transmission.

Operation

• to control the communication progress in case of uncertain numbers, etc.

To take the line manually:

 Place the document in the fax feeder.

 Press .

 If necessary, set the sound level with navigator  or  keys.

 If not already done, enter the subscriber number (or refer to paragraph Using the last number

dialed key, page 6-4 to call back the last subscriber).

As soon as you hear the remote fax tone, the line is clear and you can start the transmission.

 Press to start the document transmission.

If your machine is set in order to print a transmission report (refer to paragraph Main settings,
page 4-1), the reduced copy of the document first page will not be printed and it notifies you that the
communication is manual.

Rerouting

This function is used to reroute faxes received to a directory contact. To use this function, you have to
perform two operations: set the rerouting address of the fax and activate rerouting.

Activate rerouting

 Using the keys or  within the navigator select option >>3911 WITH.

 Confirm with the OK key.

Note - If the function WITHOUT is selected the menus 392 and 393 will not be included in the

functions overview, when it is printed out.

391 OK - FAX / REROUTING / ACTIVATION

6-6

Operation

Set the re-direction contact

392 OK - FAX / REROUTING / DESTINATION

 Using the keys or  within the navigator select the subscriber from the directory (If

the directory is empty the display will show DIRECTORY EMPTY). Enter the number of
the subscriber manually or store the name and related number in the directory. (refer to
paragraph Creating subscribers record, page 5-2).

Note - You may forward a fax to the e-mail address of the subscriber stored in your directory if

the fax is not available. The Fax will then be sent as an attachment in the pre-defined file format
(p. 4-10 for the configuration of the attachment files format).

393 OK - FAX / REROUTING / COPY

 Using the keys or  within the navigator select the COPY option (local printout of the

information relayed to your system) either WITH or WITHOUT.

 Confirm with the OK key.

Note - E-mails can only be relayed to e-mail addresses. The configuration of landlines does not

provide for relaying to fax machines.

TRANSMISSION OVER THE INTERNET

Sending a black and white document to an E-Mail
address

 Position the document (refer to paragraph Document depositing, page 6-1).

 Press the key and enter the recipient’s E-mail address

or choose your dialing mode (refer to paragraph Dialing, page 6-3).

 Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the

resolution/contrast, page 6-2).

Press the key.

If your contact has a PC, he will receive an E-mail to which your fax is attached in monochrome
PDF or TIFF format, depending on the format choice you made.

If your subscriber has an Internet fax, he will receive a paper fax.

Sending a color document to an E-mail address

 Position the document (refer to paragraph Document depositing, page 6-1).

 Press the key and enter the addressee’s E-mail address

or choose your dialing mode (refer to paragraph Dialing, page 6-3).

 Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the

resolution/contrast, page 6-2).

6-7

 Press the key.

The document is scanned and memorized, it will be sent at the time of Internet connection.

If your contact has a PC, he will receive an E-mail to which your fax is attached in color PDF or TIFF
format, depending on the format choice you made.

If your subscriber has an Internet fax, he will receive a paper fax.

Sending a typed message to an E-Mail address

You can send a typed message to an E-mail mailbox. You can also add an attachment to this keypad
message (the attachment is a scanned paper document).

Access through the menu.

95 OK - INTERNET / E-MAIL

Direct access.

 Press key .

Then, to send to E-mail address.

Operation

 Enter the addressee’s E-mail address or choose your dialing mode (refer to paragraph Dialing,

page 6-3).

 Enter the address of who you want to receive a copy of the document (CC:), and press OK to

confirm.

 Enter the object for mail (80 characters max.) and press OK.

 Enter the text with the alphabetical keypad (100 lines of 80 characters) and confirm with OK.

 To go to the next line, use key .

Then, you can choose between two options:

 Send the typed mail directly. Press OK, the mail is memorized and will be sent at the next

Internet connection, validate by pressing the key.
Your subscriber will receive an E-mail.

 Add an attachment (scanned document) to your mail:

 Select the scanner to use to scan your document. SCANNER ADF (scroll scanner) or FLAT

SCANNER (refer to paragraph Description, page 2-7).

 Validate with OK key.

 Select B&W SCAN to send a black and white document or COLOR SCAN to send a color

document, and validate with OK key (this setting can be changed at any time during the send
procedure, using the color key).

 Enter the name of the attachment and validate with OK key.

 If necessary, change the attachment format: PDF or IMAGE and validate with OK key.

 If you have started to scan with the flat scanner, the unit will scan the other pages. Put your

second page to scan, select NEXT and validate with OK.

 Press key @.

6-8

Operation

 Set contrast and resolution if necessary (refer to paragraph Choosing the resolution/

contrast, page 6-2).

 Press key .

 The document is scanned and the mail sent to memory. It will be sent during the next

connection to the Internet.

 Your contact will receive an E-mail with an attachment.

Scan to FTP

The scan to FTP function enables you to put your TIFF, JPEG and PDF files in an FTP server,
for example, for archiving.

To connect to the FTP server, you must know the name of the FTP user and the PASSWORD.

When sending files, the machine connects to the FTP server using the defined connection
parameters.

Simply put the file in an FTP server :

 Put the document in one of the scanners (refer to the Positioning the document paragraph,

page 5-1).

 Press key PC. A choice screen is displayed.

 Select Scan to FTP with keys or  then press OK key.

 Enter the FTP address of the server or select it from the directory by pressing the key.

 Enter the name of the FTP user (operation prohibited when the address is in the directory).

 Enter the password of the FTP user (operation not necessary when the address is selected

in the directory).

 Select the scanner to use to scan the document, SCANNER ADF (scroll scanner) or FLAT

SCANNER.

 Validate with OK key.

 Select B&W SCAN to send a document in black and white or COLOR SCAN to send a

document in color. Validate with OK key (this setting may be changed at any time during
the send procedure with the color key).

 Enter the name of the attachment and validate with OK key.

 If necessary, change the attachment format: PDF or IMAGE and validate with OK key.

 If you have started to scan with the flat scanner, the unit will scan the other pages. Put your

second page to scan, select NEXT and validate with OK.

Multi-contact sending.

 Multi-contact sending is not possible with the key dedicated to this function. To make this

type of send, you have to create a group containing exclusively the FTP addresses.

6-9

Operation

 Then carry out the same operations as for sending to one address, except that you select an FTP

address group in the directory, and not a single address.

TRANSMISSION WAITING QUEUE

This function lets you obtain a recap of all documents queuing, for transmission, including those in
deposit or in delayed transmission, etc.

It allows you to:

• consult or modify the waiting queue. In this waiting queue the documents are coded the follow­ing way:
Order number in the queue / document status / subscriber’s telephone number.
Documents may have the following status:

- TX: transmission

- REL: relay

- DOC: in deposit

- POL: polling

- MBX: send to mailbox

- PMB: mailbox polling

- TR: ongoing commands

- CNX: Internet connection

- NET: Internet transmission

- SMS: SMS transmission

• immediately perform a transmission from the waiting queue

• print a document in storage, waiting to be transmitted or in deposit

• print the waiting queue, to get the status of each document in the queue, by either:

- queue order number

- document name or number

- scheduled transmission time (fax)

- operation type regarding the document: transmission from memory, delayed transmission,

deposit

- number of pages of the document

- document size (percentage of space stored in memory)

• cancel a transmission request in the waiting queue.

Immediately perform transmission from the waiting queue

61 OK - COMMANDS / PERFORM

 Select the document in the waiting queue and confirm your choice with OK or to

immediately perform the selected transmission.

6-10

Operation

Consult or modify the waiting queue

62 OK - COMMANDS / MODIFY

 In the waiting queue select the required document and confirm your choice with OK.

 You may now modify the parameters of the given document then confirm your

modifications by pressing key .

Deleting a transmission on hold

63 OK - COMMANDS / CANCEL

 In the waiting queue select the desired document and confirm your choice with OK.

Printing a document in waiting or in deposit

64 OK - COMMANDS / PRINT

 In the waiting queue select the desired document and confirm your choice with OK.

Print the waiting queue

65 OK - COMMANDS / PRINT LIST

A document called ** COMMAND LIST ** is printed.

CANCELLING A TRANSMISSION IN PROGRESS

Cancelling a transmission in progress is possible whatever the type of transmission but varies
depending on whether the transmission is a single call number or a multi-call number.

• For a single call number from the memory, the document is erased from the memory.

• For a multi-call number, only the call number in progress at the time of the cancellation is
erased from the transmission queue.

To cancel transmission in progress

 Press key .

A message will ask you to confirm cancellation by pressing the key a second time.

 Press key to confirm cancellation in progress.

If your machine is set to print a transmission report (refer to paragraph Transmission report,
page 4-4), it will print that the communication was cancelled by the user.

6-11

RECEPTION

Document reception over the Internet is automatic at each Internet connection.

Reception of all documents over the telephone network is done one at a time at fax reception.

RECEPTION OVER THE

PUBLIC SWITCHED TELEPHONE NETWORK (PSTN)

Fax reception depends on the parameter settings of your machine.

RECEPTION OVER THE INTERNET

Operation

Whatever the document received, reception is automatic at each Internet connection.

Incoming documents other than fax files (Word process file, CAD, etc.) may not be opened by your
fax. However, you may keep this (or these) document(s) in your Internet mailbox until it is
automatically converted by the F@X to Fax service, if you have a subscription or until computer use
or automatic transfer (refer to paragraph Mail sorting, page 4-17).

6-12

Operation

COPYING

Your fax offers to print out one more copies of one or more pages.

If the duplex module (depends on model) is installed on your terminal, you can make duplex
mode photocopies.

LOCAL COPY

Standard copy

 Position the document (refer to paragraph Document depositing, page 6-1).

 Press key twice.

Duplex photocopies (depending on model)

 This function is available for photocopying if you have previously installed the duplex

module and an additional paper tray at the rear of your terminal.

 This duplex module only works with A4 (210 x 297 mm) format paper.

 Press once, the key .

 When the duplex mode is activated, a pictogram is shown on the screen.

 The internal memories of your terminal can be printed one side only, except in PAPER

SAVE mode.

 The features available are described in the following table :

DUPLEX/DUPLEX  DUPLEX/DUPLEX

DUPLEX/DUPLEX  DUPLEX/DUPLEX

ONE SIDE  DUPLEX/DUPLEX

DUPLEX/DUPLEX  ONE SIDE

ONE SIDE  ONE SIDE

6-13

"Sophisticated" copy

 Position the document (refer to paragraph Document depositing, page 6-1).

 Press key .

 Enter the required number of copies and confirm with the OK key.

Operation

 Using the keys  or  select the scan modes

1-SIDE->DUPLEX or DUPLEX->1-SIDE or 1-SIDE->1-SIDE and confirm with the OK key.

1

DUPLEX->DUPLEX (Front/Rear) or

 If you have selected for printing the mode DUPLEX, select with the keys  or  LONG

BORDER

or SHORT BORDER and confirm with the OK key.

 Using the keys  or  select the resolution: ULTRA FAST, FAST, QUALITY or PHOTO and

confirm with the OK key.

 Using the keys  or  select the degree of contrast and confirm with the OK key.

 Using the keys  or  select the degree of brightness and confirm with the OK key.

 Select the collation mode COPY ASSEMBLED or NOT ASSEMBLED and confirm with the OK

key.

 Using the keys  or  or the numeric key pad or eventually the key dedicated for zoom set

up the degree of zoom between

25% TO 400% and confirm with the OK key.

 Using the keys  or  or the numerical key pad select the required base values and confirm

with the OK key.

 Using the keys  or  select the type of paper NORMAL PAPER or THICK and confirm with

the OK key.

 Using the keys  or  select the required paper tray, AUTOMATIC TRAY, UPPER TRAY or

LOWER TRAY and confirm with the OK key.

1. If you have previously installed the duplex module at the back of your terminal

6-14

Operation

SPECIFIC COPY SETTINGS

When the copy quality is no longer satisfactory, you can perform a calibration. To do so, refer to
paragraph Scanner calibration, page 7-17.

Moreover, a high number of controls let you improve the copy quality.

Scanner settings

 The Resolution parameter adjusts the photocopying resolution. Select High Speed, Quality

or Photo resolution using keys

 The zoom setting is used to reduce or enlarge part of the document by choosing the original

and the zoom value to apply to the document, 25 to 400 %. Enter the zoom value required
using the keys of the digital key pad. Validate the choice with the OK key.

841 OK - ADVANCED FCT / COPY / RESOLUTION

 or , then validate the choice with the OK key.

842 OK - ADVANCED FCT / COPY / ZOOMING

843 OK - ADVANCED FCT / COPY / ASSEMBLED

 The ASSEMBLED parameter is used to define the choice of your printer outputs; either

assembled or not assembled. Validate the choice with the OK key.

844 OK - ADVANCED FCT / COPY / ORIGIN

If you wish, you can change the origin of the scanner.

By entering new values of X and Y given in mm (X < 210 and Y < 286), you will move the
scanning zone as shown on the figure below.

scanned area

y

x

TOP OF SHEET

Top view: scanned side down

END OF SHEET

 Select the X and Y coordinates with keys  or .

 Set the required coordinates with the numeric keypad or  or .

 Confirm your setting by pressing key OK.

The

CONTRAST parameter is used to select the photocopy contrast. Adjust the contrast using

keys

 and, then validate the choice with the OK key.

You can also directly adjust the desired contrast using the key, press this key several times until
the required adjustment is obtained without using

845 OK - ADVANCED FCT / COPY / CONTRAST

 845.

6-15

Operation

846 OK - ADVANCED FCT / COPY / LUMINOSITY

LUMINOSITY parameter is used to make your original document lighter or darker. Adjust the

The
brightness required using keys

BINDING parameter is used to choose the long or short side according to the type of binding of your

The
document. Make your choice using keys

All settings made using this menu become default settings of the machine.

 and , then validate the choice with the OK key.

847 OK - ADVANCED FCT / COPY / BINDING

 and , then validate the choice with the OK key.

85 OK - ADVANCED FCT / SCAN. & PRINT

Use keys

Validate your setting by pressing the OK key.

Select

Validate your setting by pressing the OK key.

1) When

2) Use the manual feeder for paper with a weight greater than 90 g/m

Select the paper tray that you want to use;
Validate by pressing the OK key.

This function prints all your documents duplex.

This function requires the prior installation on the rear of your machine of the duplex module and the
additional paper tray(option or depending on model).

Select WITH or WITHOUT using keys

Validate by pressing the OK key.

 or  of the browser to scroll the setting described below that you want to modify.

851 OK - ADVANCED FCT / SCAN. & PRINT / PAPER

NORMAL or THICK paper using keys and.

THICK paper type is selected, the print speed is slowed down.

2

.

852 OK - ADVANCED FCT / SCAN. & PRINT / PAPER TRAY

AUTOMATIC, LOWER or UPPER using keys and .

853 OK - ADVANCED FCT / SCAN. & PRINT / PAPER SAVE

 and.

If you want to offset the side margins of your document to the left or to the right when scanning with
your scroll scanner.

Adjust the offset of the left/right margins (in 0.5mm steps) using keys

Validate by pressing the OK key.

If you want to offset the side margins of your document to the left or to the right when scanning with
your flat scanner:

Adjust the offset of the left/right margins (in 0.5mm steps) using keys

Validate by pressing the OK key.

854 OK - ADVANCED FCT / SCAN. & PRINT / S.F MARGINS

 and .

855 OK - ADVANCED FCT / SCAN. & PRINT / FLATBED MARG

 and .

6-16

Operation

856 OK - ADVANCED FCT / SCAN. & PRINT / PRINTER MARG

If you want to offset the side margins of your document to the left or to the right.

Adjust the offset of the left/right margins (in 0.5mm steps) using keys

Validate by pressing the OK key.

857 OK - ADVANCED FCT / SCAN. & PRINT / PRINTER MARG

If you want to offset the side margins of your document to the high or to the low.

Adjust the offset of the high/low margins (in 0.5mm steps) using keys

Validate by pressing the OK key.

OTHER FUNCTIONS

 and .

 and .

LOGS

The incoming and outgoing logs list the last 30 transmissions (incoming and outgoing) made by
your machine.

An automatic print out will take place after every 30 transmissions. However, you may request a
print out at any time.

Each log (incoming or outgoing) contains a table with the following information:

• date and time of the incoming or outgoing document

• subscriber’s number or E-mail address

• transmission mode (Norm, Fine, SFine or Photo)

• number of pages sent or received

• call duration

• incoming or outgoing results: noted

or

information codes for special calls (polling, manual subscribers, etc.)

• reason for call error (example: your subscriber does not answer)

To print the logs:

CORRECT if properly transmitted

52 OK - PRINT / LOGS

The incoming and outgoing logs are printed on the same page.

6-17

Operation

PRINTING THE FUNCTIONS LIST

You may print the functions list of your fax machine at any time.

To print the functions list:

51 OK - PRINT / FUNCTIONS LIST

PRINTING THE MACHINE SETTINGS

At any moment, you may print the list of your fax’s parameter settings to control any changes possibly
made to the default parameters.

Printing the machine settings:

54 OK - PRINT / SETUP

Your fax prints the list of stored parameters.

FONT PRINTING

You can print the list of fonts installed on your terminal at any time.

To print PCL fonts:

57 OK - PRINT / PCL FONTS

To print SG Script fonts:

58 OK - PRINT / SGSCRIPT FONTS

Your fax prints the list of fonts.

COUNTERS

At any time, you may consult the activity counters of your machine.

To get access to the counters of the machine:

These counters indicate the number of:

• transmitted pages

• received pages

• scanned pages

82 OK - ADVANCED FCT / COUNTERS

821 OK - ADVANCED FCT / COUNTERS / SENT PAGES

822 OK - ADVANCED FCT / COUNTERS / RECEIVED PG

823 OK - ADVANCED FCT / COUNTERS / SCANNED PAGE

6-18