Xerox WC5230 User Manual
Quick Scan Features
XE3024EN0-2
Setup Guide
This guide includes instructions for:
Scan to E-mail Setup on page 1
Scan to Mailbox Setup on page 6
Network Scanning Setup on page 9
Scan to PC Setup on page 12
Some models need to have optional kits installed to use these scan features, and some models
do not support some of the scan features. For details, contact the Xerox Welcome Center.
Scan to E-mail Setup
Hard copies can be scanned at the machine and sent to remote clients as E-mail attachments
in TIFF, PDF, XPS, or JPEG* format. SMTP and POP3 mail servers are used to send and
receive E-mail respectively.
*: The JPEG file format is supported by the WorkCentre 5225A/5230A only.
See also:
System Administration Guide: Contains details about E-mail setup.
1
Scan to E-mail Setup
Prerequisites for Scan to E-mail Setup
Confirm that:
1. An existing operational network using TCP/IP is available.
2. DNS and the Domain Name settings for the network have been correctly set up for the
machine.
3. The machine has been set up with DNS (if you will be entering the Host Name of the
SMTP server into the machine).
Data to Setup E-mail Install Requirement Comments
SMTP mail server Host
Name or IP address
SMTP login/password Required*
WorkCentre E-mail address Required This E-mail address will fill
Local E-mail addresses Optional A Local Address Book can
LDAP server address can
be enabled
Required If using an external mail
LDAP Host Name Displays only E-mail
server, your Internet Service
Provider will provide you
with the mail server name or
IP address.
in the "From" field on the Emails sent from the
machine.
be created to store E-mail
addresses.
addresses on the corporate
(LDAP) internal address
book.
* Only if the SMTP server requires login and password for authentication.
2
Scan to E-mail Setup
Procedure for Scan to E-mail Setup
1. Press the <Log In/Out> but ton, then type the login ID “11111” and select [ Enter].
2. Press the <Machine Status> button, then select the [Tools] tab.
3. Select [System Settings], then select [Connectivity & Network Setup].
4. Select [Port Settings].
5. On the [Port Settings] screen, scroll to and select [Send E-mail] and then select [Change
Settings].
6. On the [Send E-mail] screen, select [Port Status] and select [Change Settings].
7. On the [Send E-mail Port Status] screen, select [Enabled] then select [Save].
8. Select [Close].
9. On the [Port Settings] screen, scroll to and select [Receive E-mail], then select [Change
Settings].
10. On the [Receive E-mail] screen, select [Port Status], then [Change Settings].
11. On the [Receive E-mail Port Status] screen, select [Enabled], then [Save] and [Close].
12. On [Port Settings] screen, scroll to and select [E-mail Notification Service], then select
[Change Settings].
13. On the [E-mail Notification Service] screen, select [Port Status], then [Change
Settings].
14. On the [E-mail Notification Service - Port Status] screen, select [Enabled], then [Save].
15. Select [Close] until the [Tools] tab screen is displayed.
3
Scan to E-mail Setup
Procedure for Configuring the Outgoing E-mail Settings
1. From a workstation, open up a web browser (such as Internet Explorer), and then enter
the IP address. If connected properly, you should see the CentreWare Internet Services
web page for your machine.
2. Set up the SMTP server configuration via CentreWare Internet Services:
a. Click the [Properties] tab.
b. On the [Configuration Overview] screen, click [Settings...] for [E-mail] (in the
[Services] area).
c. Click [Configure...] for [SMTP Server].
d. Enter the [SMTP Server IP Address / Host Name & Port] (the default is port 25).
e. Enter the [Machine’s E-mail Address].
f. Select a [Login Credentials] type, if required.
g. Enter [Login Name] and [Password] to be used for credentials, if required.
h. Click [Apply].
i. Enter user name/passcode (Default user name is “11111” and passcode is “x-
admin”).
j. Click on [Reboot Machine].
3. From the machine, load a sample document into the document feeder.
4. Press the <All Services> button.
5. Select [E-Mail].
6. Select [New Recipients].
7. Use the touch screen keyboard to enter an E-mail address.
8. Select [Add], when list is complete select [Close].
9. Press the <Start> button.
10. Verify that the recipient received the E-mail with the document attached.
4
Scan to E-mail Setup
Scan to E-mail Troubleshooting
For internal corporate mail servers, substitute the word “Corporate” for “ISP” in the
following troubleshooting table.
Symptom Possible Cause Resolution/Validation
SMTP error at
multifunction
machine
Incorrect Mail Server or
Host Name
Incorrect settings in
Microsoft Outlook Express
Incorrect multifunction
machine E-mail address
entered
ISP requires SMTP
authentication to their mail
server
ISP does not allow mail on
the standard port number
25
ISP requires login to the Email account via Microsoft
Outlook Express before
allowing mail to be sent
Validate that the correct ISP mail
server name has been entered in
the SMTP Host Name field.
Verify that you can access the ISP
mail server from within Microsoft
Outlook Express and that all
settings are correct.
Verify that the machine is using the
correct E-mail address in the
From: field. The E-mail address
must match what the ISP's mail
server is expecting.
Check with your ISP to determine
if this is a requirement. If so,
enable SMTP authentication for
the multifunction machine via
CentreWare Internet Services.
Check with your ISP to determine
if this is the problem. Ask if they
can accept mail on another port
number. If so, change the SMTP
port number for the multifunction
machine via CentreWare Internet
Services.
Check with your ISP to determine
if this is a requirement. If so, login
to the Microsoft Outlook Express
account, and then try sending the
E-mail. If this is successful, you
can set Outlook Express to check
E-mail every 5 or 10 minutes for
the multifunction machine's E-mail
account.
5
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