Xerox DocuShare 6.0 User Manual

DocuShare Email Agent

User Guide

Publication date: April 2007

This document supports DocuShare Release 6.0/DocuShare CPX Release 6.0

Prepared by:

Xerox Corporation
DocuShare Business Unit
3400 Hillview Avenue
Palo Alto, California 94304
USA

Copyright © 2007 Xerox Corporation. All Rights Reserved. Xerox ® and DocuShare® are
trademarks of Xerox Corporation. All other trademarks are the property of their respective
companies and are hereby acknowledged.

Table of Contents

Chapter 1 Getting started

Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–2

Prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–3

Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–3

Chapter 2 Using the Email Agent

About sending email messages to DocuShare objects . . . . . . . . . . . . . . . . . . . . . . 2–2

Object properties unique to the Email Agent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–3

Sending email messages to collections and workspaces . . . . . . . . . . . . . . . . . . . . 2–5

Sending email messages to your personal collection . . . . . . . . . . . . . . . . . . . . 2–6

Allowing non-DocuShare users to send email messages to collections and

workspaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–6

Sending email messages to users and groups . . . . . . . . . . . . . . . . . . . . . . . . . . . .2–7

Scanning documents to collections and workspaces. . . . . . . . . . . . . . . . . . . . . . . . 2–9

Viewing messages in a collection or workspace . . . . . . . . . . . . . . . . . . . . . . . . . .2–10

Importing a digital certificate to your email application. . . . . . . . . . . . . . . . . . . . . . 2–11

DocuShare Email Agent User Guide iii

Table of Contents

iv DocuShare Email Agent User Guide

Getting started

• Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–2

• Prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–3

• Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–3

DocuShare Email Agent User Guide 1–1

Welcome Getting started

Welcome

The DocuShare Email Agent improves collaboration and email management capabilities,
allowing you to email content directly into DocuShare. Using your email application, you
can send messages to DocuShare collections, workspaces, users, and groups. The Email
Agent is fully integrated with DocuShare, enabling you to use DocuShare features to
search for email messages, control access to sensitive correspondence, and organize
email content.

Using the DocuShare Email Agent you can:

• Share email content by sending messages to DocuShare users and groups.

• Store email messages by sending them to collections, including your personal
collection, and workspaces.

• Add security to email messages by using a digital signature.

• View stored email messages as well as their threads and properties in a browser
view.

Note: Workspaces are a feature of DocuShare CPX.

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