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DocuScan C4250
User Guide
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Xerox DocuScan C3200 A, DocuScan C4250 User Guide

DocuScan C4250/C3200 A
User Guide

Preface

Thank you for choosing the DocuScan C4250/C3200 A. This manual provides complete information about the scanner, such as how to get ready to scan, operating instructions, and usage restrictions and requirements. To get the most out of this product, read this manual thoroughly before use.
environments.
Microsoft, Windows, and Windows NT are registered trademarks or trademarks of Microsoft
Fuji Xerox Printing Systems Co., Ltd.
Adobe and Reader are registered trademarks or trademarks of Adobe Systems
Incorporated.
Corporation in the US and other countries.
Permission have been obtained from Microsoft Corporation for use of software screen
shots.
All products/brand names are registered trademarks or trademarks of the respective
holders.
In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions before performing the required procedures.
As the scanner contains a feature designed to prevent forging of certain documents, there may be a rare instances where copies do not achieve the desired results.
This product is certified by the following Agency using the Safety standards listed.
Agency NEMKO IEC60950-1 Edition 1 (2001)
This product was manufactured under a registered ISO9001 system.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized
XEROX, The Document Company, the digital X, Ethernet, and CentreWare are registered trademarks of
Standard
or modified in whole or part, without the written consent of the publisher.
operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.
Xerox Corporation or Fuji Xerox Co., Ltd.
DocuWorks is a trademark.
2 Preface

Related Information Sources

Manuals Included with the Scanner

Manuals you should read before
using the
scanner
Manuals you should
read when
using the
scanner
Want to install the scanner.
Want to use the scanner.
Want to know about the included CD­ROM.
Want to install DocuScan Manager.
Want to know all about the scanner's features.
Want to know how to troubleshoot error messages.
Want to know how to clean the scanner.
Want to register addresses in Address Book.
Setup and Quick Reference Guide
(hard cover/ PDF)
Software Operation Guide ("DocuWorks Self­Extracting Documents" format file)
User Guide (PDF) (This manual)
DocuScan Manager Online Help
Provides the scanner installation instructions, document loading instructions, basic scanning/ copying procedures, and problem solving information. Refer to“Contents of Setup and Quick Reference Guide (Reference)” (P. 10). > This manual is included in the "Software Pack"
CD-ROM.
Contains information about the "Software Pack" CD-ROM and instructions on installing DocuScan Manager. > This manual is included in the "Software Pack"
CD-ROM.
Provides the scanning/copying procedures, maintenance information, problem solving information, and notes/restrictions on use. This manual contains all of the information included in the "Setup and Quick Reference Guide" except for the scanner installation instructions. > This manual is included in the "Software Pack"
CD-ROM.
Contains information about features and operating procedures of DocuScan Manager. > This manual can be viewed by selecting the
[Help] menu on DocuScan Manager.
Want to edit scanned images.
Want to monitor the scanner on a Web browser.
CentreWare Internet Services Online Help
Contains information about the features and operating procedures of CentreWare Internet Services. > This manual can be viewed by selecting the
[Help] button on CentreWare Internet Services.

Manual Included with the Optional Accessory

Scanner Stand Installation Guide Provides the scanner stand installation
instructions.
Note
• To view PDF files, you must have Adobe from the "Software Pack" CD-ROM.
®
Reader® installed in your computer. If not installed, install it
Related Information Sources 3

Using This Manual

Organization
This manual is organized by the following chapters. The summary of each chapter is as follows:
1 Basic Operation Provides the names and functions of the scanner components and
2 Scan Contains information about basic scanning procedure and how to
3 Copy Contains information about basic copying procedure and how to
4 Address Book and Subject/ Comment List
5 Job Status Describes how to check the status of scan/copy jobs.
6 System Settings Provides descriptions for customizing various defaults.
7 DocuScan Manager Describes basic operating procedure of DocuScan Manager.
8 Problem Solving Contains problem solving procedures to help quickly resolve
9 Maintenance Provides maintenance information such as cleaning and relocating
A Appendix Contains information about the scanner specifications, optional
the control panel buttons, as well as basic operating procedures such as loading documents.
configure each scan feature.
configure each copy feature.
Describes how to use Address Book and Subject/Comment List.
problems.
the scanner.
accessory, product information, and notes/restrictions on use.
Conventions
1. The illustrations and scanner interface screens are based on a DocuScan C4250
2. This manual uses the following conventions:
3. In this manual, paper feed orientations are referred to as follows:
connected with a color printer. The procedural steps and computer screen shots are based on Microsoft
Windows XP.
[ ] : Items that appear on your computer screen or the touch panel display
on the scanner's control panel.
< > : The names of keys that appear on your computer keyboard or
hardware buttons and lamps on the scanner.
, Long Edge Feed (LEF) :Paper is fed into the scanner long-edge first.
, Short Edge Feed (SEF) :Paper is fed into the scanner short-edge first.
LEF Orientation SEF Orientation
Paper feed direction Paper feed direction
4 Using This Manual

Contents

Preface.............................................................................................................. 2
Related Information Sources ............................................................................ 3
Using This Manual ............................................................................................ 4
Contents............................................................................................................ 5
Contents of Setup and Quick Reference Guide
(Reference) ................................................................................................. 10
Illegal Copies and Printouts ............................................................................ 12
1 Basic Operation........................................................................................ 13
1.1 Main Components ................................................................................................. 13
1.2 Entering Characters............................................................................................... 18
1.3 Switching On/Off the Power .................................................................................. 21
1.4 Setting/Exiting the Power Saver Mode .................................................................. 22
1.5 Loading Documents............................................................................................... 23
Manuals Included with the Scanner .........................................................................3
Manual Included with the Optional Accessory ......................................................... 3
Front View .............................................................................................................13
Right/Rear View ..................................................................................................... 14
Duplex Automatic Document Feeder ..................................................................... 15
Control Panel ......................................................................................................... 16
Using the Numeric Keypad ....................................................................................18
Confirming an Entry ............................................................................................... 19
Moving the Cursor .................................................................................................19
Deleting a Character ..............................................................................................19
Modifying a Character ...........................................................................................19
Character Entry Procedure ....................................................................................19
Switching On the Power ........................................................................................21
Switching Off the Power ........................................................................................21
Supported Documents ...........................................................................................23
Detectable Document Sizes ..................................................................................23
Document Loading Precautions ............................................................................24
Tips on Loading Documents .................................................................................. 25
Loading Documents ...............................................................................................27
2 Scan ......................................................................................................... 30
2.1 Scanning Procedure .............................................................................................. 30
Step 1 Get ready to scan ......................................................................................30
Step 2 Load a document and insert media ........................................................... 30
Step 3 Select the scan type .................................................................................. 31
Step 4 Set the scan features ................................................................................32
Step 5 Start the scan job ......................................................................................33
Step 6 Check the job status ..................................................................................35
Step 7 Use the scanned data ...............................................................................36
2.2 Stopping a Scan Job ............................................................................................. 37
2.3 Scan Feature Setting Items ................................................................................... 38
2.4 Using Scan to E-mail ............................................................................................. 40
Operating Tips .......................................................................................................40
Configuring Settings for Scan to E-mail ................................................................. 41
2.5 Using Scan to PC .................................................................................................. 49
Operating Tips .......................................................................................................50
Contents 5
Configuring Settings for Scan to PC ...................................................................... 51
2.6 Using Scan to Media ............................................................................................. 58
Configuring Settings for Scan to Media .................................................................58
2.7 Setting the Basic Scan Features ........................................................................... 61
Output Color (Selecting the Output Color) ............................................................. 62
File Format (Selecting the File Format of the Scanned Data) ...............................63
2 Sided Originals (Scanning a 2-Sided Original) ................................................... 64
Original Type (Selecting the Original Type) ...........................................................66
Lighten/Darken (Adjusting the Scan Density) ........................................................68
2.8 Setting Other Scan Features ................................................................................. 69
Scan Size (Specifying the Scan Size) ...................................................................70
Reduce/Enlarge (Specifying the Scan Ratio) ........................................................71
Scan Resolution (Specifying the Scan Resolution) ...............................................73
Image Compression (Specifying the Compression Rate of the Output) ................73
Mixed Sized Originals (Scanning Mixed-size Originals Simultaneously)
(DocuScan C4250 Only) ....................................................................................... 74
Original Orientation (Specifying the Orientation of the Original) ............................ 75
Sharpness (Adjusting the Sharpness of the Output) .............................................76
Auto Exposure (Removing the Background of the Original) .................................. 77
Contrast (Adjusting the Contrast of the Output) .................................................... 78
3 Copy ......................................................................................................... 79
3.1 Copying Procedure ................................................................................................ 79
Step 1 Get ready to copy ...................................................................................... 79
Step 2 Load a document ......................................................................................79
Step 3 Select [Copy] ............................................................................................. 80
Step 4 Set the copy features ................................................................................80
Step 5 Enter the quantity ......................................................................................81
Step 6 Start the copy job ......................................................................................81
Step 7 Check the job status ..................................................................................83
3.2 Stopping a Copy Job ............................................................................................. 83
3.3 Copy Feature Setting Items................................................................................... 84
3.4 Setting the Basic Copy Features ........................................................................... 85
Paper Supply (Selecting a Paper Tray) ................................................................. 86
Reduce/Enlarge (Making a Reduced/Enlarged Copy) ........................................... 89
Output Color (Selecting the Output Color) ............................................................. 91
2 Sided Copying (Making a 1-Sided/2-Sided Copy) ..............................................92
Lighten/Darken (Adjusting the Copy Density) ........................................................ 95
3.5 Setting the Image Quality Features ....................................................................... 96
Image Quality Presets (Specifying the Image Quality) ..........................................96
Original Type (Selecting the Original Type) ...........................................................98
Auto Exposure (Removing the Background of the Original) .................................. 99
Color Balance (Adjusting the Color Balance of the Output) ................................100
Sharpness (Adjusting the Sharpness of the Output) ........................................... 102
Color Saturation (Adjusting the Color Saturation of the Output) .......................... 103
3.6 Settings Other Copy Features ............................................................................. 104
Copy Output (Collating or Uncollating the Output) ..............................................105
2 Up (Copying Two Originals on One Page) .......................................................106
Original Orientation (Specifying the Orientation of the Original) .......................... 107
Mixed Sized Originals (Scanning Mixed-size Originals Simultaneously)
(DocuScan C4250 Only) ......................................................................................109
Edge Erase (Erasing Unwanted Marks from the Center/Edges of the Original) ..110
Original Size (Specifying the Scan Size) ............................................................. 111
6 Contents
4 Address Book and Subject/Comment List.............................................. 113
4.1 Overview.............................................................................................................. 113
What is Address Book ......................................................................................... 113
What is Subject/Comment List ............................................................................ 114
Registering Addresses/Subjects/Comments .......................................................114
Using Address Book and Subject/Comment List ................................................. 120
4.2 Using Address Book on the Scanner................................................................... 121
Displaying Address Book ..................................................................................... 121
Selecting an Address ........................................................................................... 124
Searching for an Address ....................................................................................125
Viewing the Details of an Address ....................................................................... 126
5 Job Status .............................................................................................. 127
5.1 Using the Control Panel....................................................................................... 127
5.2 Using CentreWare Internet Services ................................................................... 128
6 System Settings ..................................................................................... 129
6.1 System Setting Procedure................................................................................... 129
Step 1 Display the [System Settings] screen ...................................................... 129
Step 2 Enter the system administrator password ...............................................129
Step 3 Select a setting item ................................................................................ 130
Step 4 Exit the [System Settings] screen ...........................................................130
6.2 System Settings Setting Items............................................................................. 131
6.3 Screen Contrast................................................................................................... 133
6.4 Common Settings ................................................................................................ 133
Machine Clock/Timers ......................................................................................... 133
Audio Tones ........................................................................................................ 137
Screen Defaults ...................................................................................................140
Original Size Button ............................................................................................. 141
Service Availability ...............................................................................................143
Service Login ....................................................................................................... 145
Other Settings ...................................................................................................... 147
Maintenance/Diagnostics ....................................................................................149
6.5 Network Settings ................................................................................................. 154
Port Settings ........................................................................................................154
Protocol Settings .................................................................................................155
6.6 Copy Settings ...................................................................................................... 158
Basic Copying ...................................................................................................... 158
Copy Defaults ......................................................................................................160
Auto Exposure Level ...........................................................................................166
Print Auditron Settings ......................................................................................... 169
6.7 Scan Settings ...................................................................................................... 170
Scan Defaults ......................................................................................................170
File Name Conflict ...............................................................................................176
Scan to PC Protocol ............................................................................................176
6.8 System Administrator Settings ............................................................................ 177
Setup Password .................................................................................................. 177
7 DocuScan Manager................................................................................ 178
7.1 What is DocuScan Manager................................................................................ 178
What You Can Do ................................................................................................ 178
Image Editing Procedure .....................................................................................179
7.2 Registering an Address ....................................................................................... 180
Selecting a Scanner ............................................................................................180
Contents 7
Registering an Address Folder ............................................................................181
Registering an Address for Scan to PC ............................................................... 182
7.3 Importing Scanned Data...................................................................................... 186
Scanning an Image on the Scanner ....................................................................186
Importing an Image into DocuScan Manager ......................................................186
7.4 Editing Images Simultaneously ........................................................................... 187
Creating an Edit Images Icon ..............................................................................187
Executing an Editing Operation ........................................................................... 188
7.5 Editing Images One by One ................................................................................ 190
Displaying an Image ............................................................................................190
Editing an Image .................................................................................................. 191
7.6 Printing an Image ................................................................................................ 193
7.7 Saving an Image.................................................................................................. 193
8 Problem Solving ..................................................................................... 194
8.1 Identifying Your Problem ..................................................................................... 194
Problem Solving Procedure ................................................................................. 194
8.2 Clearing Document Jams .................................................................................... 195
DocuScan C4250 ................................................................................................ 195
DocuScan C3200 A .............................................................................................197
8.3 Hardware Problems ............................................................................................. 199
8.4 Image Quality Problems ...................................................................................... 203
8.5 Scanner Feature Problems.................................................................................. 205
8.6 Network-related Problems ................................................................................... 206
CentreWare Internet Services Problems .............................................................206
8.7 Error Codes ......................................................................................................... 208
Other Errors .........................................................................................................215
9 Maintenance........................................................................................... 216
9.1 Monitoring/Managing the Scanner on a Web Browser ........................................ 216
Getting Ready to Use CentreWare Internet Services ..........................................216
Using CentreWare Internet Services ...................................................................217
CentreWare Internet Services Setting Items ....................................................... 219
Using the Online Help ..........................................................................................220
9.2 Cleaning the Scanner .......................................................................................... 220
Cleaning the Exterior ...........................................................................................220
Cleaning the Interior ............................................................................................220
9.3 Moving the Scanner............................................................................................. 226
A Appendix ................................................................................................ 229
A.1 Main Specifications.............................................................................................. 229
Scanner Specifications ........................................................................................ 229
Document Feeder Specifications ......................................................................... 230
Scan Feature Specifications ................................................................................ 231
DocuScan Manager System Requirements ........................................................231
Reduction/Enlargement Ratios ............................................................................ 232
A.2 Optional Accessory.............................................................................................. 233
Optional Accessory .............................................................................................. 233
A.3 About Repair Performance Parts......................................................................... 233
A.4 Obtaining the Product Information....................................................................... 233
Updating the Scanner's Firmware ....................................................................... 233
A.5 Notes and Restrictions ........................................................................................ 234
Scan Features .....................................................................................................234
Copy Features .....................................................................................................234
8 Contents
A.6 Glossary .............................................................................................................. 236
Index ............................................................................................................. 240
Contents 9

Contents of Setup and Quick Reference Guide (Reference)

Preface Using This Manual Contents
What You Can Do
Related Information Sources Contents of the User Guide (Reference)
Safety Notes
1 Installing the Scanner............................................................................................ 14
Checking the Package Contents and Unpacking the Scanner Main Components Unlocking the Carriage Lock Connecting and Switching On the Scanner Changing the Display Language Setting the Time Zone Connecting the Scanner to a Network Connecting the Scanner to a Printer
2
Network Settings .................................................................................................... 22
Network Setting Procedure Setting an IP Address Starting CentreWare Internet Services Configuring the Settings for Scan to E-mail Configuring the Settings for Scan to PC Registering an Address in Address Book
3
Basic Operation ...................................................................................................... 31
Switching On/Off the Power Setting/Exiting the Power Saver Mode Loading Documents Control Panel
Using the Screens
4
Scan ........................................................................................................................... 42
Using Scan to E-mail Using Scan to PC Using Scan to Media Displaying a Preview Stopping a Scan Job
5
Copy........................................................................................................................... 56
Copy Stopping a Copy Job
6
Problem Solving...................................................................................................... 60
Identifying Your Problem Clearing Document Jams Hardware Problem Image Quality Problems Scanner Feature Problems Network-related Problems Error Codes
A
Appendix ................................................................................................................... 79
Screen Functions and Character Entry Limits
Entering Characters Optional Accessory About Repair Performance Parts Obtaining the Product Information Main Specifications Notes and Restrictions
10 Contents of Setup and Quick Reference Guide (Reference)
Index Trademark
: Information included only in the Setup and Quick Reference Guide.
Contents of Setup and Quick Reference Guide (Reference) 11

Illegal Copies and Printouts

Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country.
• Currency
• Banknotes and checks
• Bank and government bonds and securities
• Passports and identification cards
• Copyright material or trademarks without the consent of the owner
• Postage stamps and other negotiable instruments
This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.
12 Illegal Copies and Printouts

1 Basic Operation

1.1 Main Components

The following provides a brief description of the components of the DocuScan C4250/ C3200 A (hereinafter referred to as "the scanner").
Note
• The components that are specific to only one of the models (DocuScan C4250/DocuScan C3200 A) are
noted with a model name.

Front View

DocuScan C3200 ADocuScan C4250
No. Name Function
1 Document feeder cover Holds documents in place.
2 Document glass Place documents here.
3 Control panel The feature buttons, indicator lamps, and touch panel display are
placed here.
Refer to
• "Control Panel (P. 16)"
4 USB Connector Connects a USB flash memory to the scanner.
Note
• The USB interface of the scanner supports USB 2.0 (Hi­Speed).
• USB hubs cannot be connected.
5 Document feeder cover
sensor
6 Carriage lock
(DocuScan C4250 only)
Detects the size of documents loaded.
Locks or unlocks the carriage (read head). When in a locked position, it locks the carriage in place to prevent it from shaking when moving the scanner.
1.1 Main Components 13

Right/Rear View

No. Name Function
1 Power switch Switches the scanner on/off.
DocuScan C3200 ADocuScan C4250
2 Power cord connector Connects a power cord to the scanner.
3 Ethernet interface con-
nector
4, 5 USB connector Connects a USB cable to the scanner.
6 Carriage lock
(DocuScan C3200 A only)
Connects a network cable to the scanner.
Note
• The Ethernet interface of the scanner supports 100BASE-TX/ 10BASE-T.
Note
• The USB interface of the scanner supports USB 2.0 (Hi­Speed).
• USB hubs cannot be connected.
Locks or unlocks the carriage (read head). When in a locked position, it locks the carriage in place to prevent it from shaking when moving the scanner.
14 1 Basic Operation

Duplex Automatic Document Feeder

DocuScan C3200 ADocuScan C4250
No. Name Function
1 Wheel Turned when clearing document jams.
2 Left cover Opened when clearing document jams.
3 Inner cover Opened when clearing document jams.
4 Document guides Adjusted to keep documents aligned.
5 Document feeder tray Load documents here.
6 Document output tray Holds scanned documents.
7 Documents indicator lamp
(DocuScan C4250 only)
8 Extension guide
(DocuScan C3200 A only)
Lights when documents are loaded correctly.
Extended when scanning long documents.
1.1 Main Components 15

Control Panel

Note
• The control panel is common to both the DocuScan C4250 and DocuScan C3200 A.
1
36
45
7
8
9
10
11
14213
12
Name Function
1 Touch panel display Displays the messages and feature buttons required to
operate the scanner. Touch the display surface to access and control the features.
2 Custom buttons
Note
• The features assigned to the custom buttons can be changed.
<Copy> button Pressed to display the copy feature setting screen.
Reduce / Enlarge
Auto %
70% A3´A4
More Copy Features
Output Color
Lighten/Darken
Basic Copying Image Quality
Paper Supply
Auto Paper 100%
Tray 1 A4
Tray 2 A3
More... More...
2 Sided
For details, refer to "Screen Defaults (P.
140)" in “6.4 Common Settings”.
<Scan to PC> button Pressed to display the Scan to PC setting screen.
Save In Basic Scanning
Address Book...
Change File Name...
SMB FTP
Server
Shared Name
Save In
More Scan Features
Preview
1/2
<Scan to E-mail> button Pressed to display the Scan to E-mail setting screen.
E-mail Address Basic Scanning
Address Book... Details...
From
To
<All Services> button Pressed to display the [All Services] screen.
All Services
Copy
Scan to PC Scan to Media
3 Numeric keypad Pressed to enter numbers and characters.
16 1 Basic Operation
Scan to E-mail
Clear
More Scan Features
Job Status
Preview
1/9
Name Function
4 <Address Book> button Pressed to display the [Address Book] screen. Pressing
this button takes you first to the following screen. Select the type of [Address Book] screen from [Scan to E-mail] and [Scan to PC].
Select Service
Close
Scan to PCScan to E-mail
5 <Tools> button Pressed to display the [Tools] screen that allows you to
set the defaults.
Tools Close
Screen ContrastSystem Settings
6 <Power Saver> button Pressed to exit the Power Saver mode.
The scanner switches into the Power Saver mode to reduce the power consumption during periods of inac­tivity. This button lights when the scanner is in the Power Saver mode.
Refer to
• "1.4 Setting/Exiting the Power Saver Mode (P. 22)"
7 <Clear All> button Pressed to reset the features to the defaults.
8 <Stop> button Pressed to stop scanning or copying.
9 <Start> button Pressed to start scanning.
10 <Error> lamp Lights when an error occurs.
11 <OK> button Used when entering characters. Pressing this button
confirms your entry.
12 <J> button Used when entering characters. Pressing this button
moves the cursor or confirms your entry.
13 <C> button Cancels the copy quantity entered (Resets the quantity
to 1). Used also when entering characters. Pressing this but­ton deletes characters or cancels confirmed entries.
14 <I> button Used when entering characters. Pressing this button
moves the cursor or reverses the order of characters.
1.1 Main Components 17

1.2 Entering Characters

To enter characters, use the numeric keypad on the control panel. You can enter alphanumeric characters and symbols.

Using the Numeric Keypad

The following characters can be entered by pressing the corresponding buttons on the numeric keypad.
Locate the button labelled with the character you want to enter, and press the button repeatedly until the character appears on the touch panel.
Each button displays the characters in the order indicated in the chart: a number, the lower­case characters, and then the upper-case characters.
When a button is pressed continuously after the last character is displayed, it goes back to display the first character and then the rest of the characters in the same order.
Example: When the [2] button is pressed repeatedly, the touch panel displays:
2 > a > b > c > A > B > C > 2 > a...
If you press the [I] button repeatedly when a character is displayed (before confirming its entry), the rest of the characters will display in the reversed order.
Number Button Assigned Numbers/Characters
[1] button 1 @ : . /
[2] button 2 a b c A B C
[3] button 3 d e f D E F
[4] button 4 g h i G H I
[5] button 5 j k l J K L
[6] button 6 m n o M N O
[7] button 7 p q r s P Q R S
[8] button 8 t u v T U V
[9] button 9 w x y z W X Y Z
[0] button 0 Space
[*] button - _ ~
[#] button
! “ # $ % & ‘ ~ ^ \ | / = ( ) [ ] { } < >
` ; : ? @ _ , . + - *
18 1 Basic Operation

Confirming an Entry

If you press a number button to enter a character, and press another button to enter next character, the entry of the first character will be confirmed and the second character will display on the touch panel.
Character entries can also be confirmed by pressing the <OK> button. When an entry is confirmed by pressing the <OK> button, the cursor in the shape of an "I" displays right of the character entered.

Moving the Cursor

To modify or delete a character, move the cursor to the right of the character to be modified or deleted.
To move the cursor, press the <I> or <J> button.

Deleting a Character

To delete a character, move the cursor to the right of the character, and press the <C> button.
Before confirming your entry, the character you entered is highlighted. While it is highlighted, it can be deleted by pressing the <C> button.
Note
• Depending on the entry field, an entire character string can be deleted at once by pressing the <C> button, or by selecting the [Clear] button on the touch panel.

Modifying a Character

To modify a character, move the cursor to the right of the character and press the <C> button. Then, enter the correct character using the numeric keypad.

Character Entry Procedure

Use the following procedure to enter characters using the numeric keypad. In this example, we will enter the word “catalog” in the [Subject] entry box.
1. On the touch panel, select the [Subject]
entry box.
2. Using the <J> button, move the cursor to
right of the default entry.
3. Press the <C> button repeatedly until the
default entry is deleted.
Enter/Change Subject
Subject
Scan Data from [Host Name]
Cancel Save
Select from List
Restore Auto
1.2 Entering Characters 19
4. Press the following buttons in the order and
number of times as below: <2> button: 4 times <2> button: 2 times <8> button: 2 times <2> button: 2 times <5> button: 4 times <6> button: 4 times <4> button: 2 times
The word "catalog" is entered.
5. Press the <OK> button to confirm your
entry.
6. Select [Save].
Enter/Change Subject
Subject
Catalog
Cancel Save
Select from List
Restore Auto
20 1 Basic Operation

1.3 Switching On/Off the Power

Switching On the Power

1. Press the power switch to the <|> position.
2. When the scanner is switched on, the
default screen appears on the touch panel.
Important
• If an error message appears, follow the instructions
in the message to resolve the error. If an error code is displayed, refer to "8.7 Error Codes (P. 208)" for suggested solutions.
Note
• The scanner does not use electricity when the power is switched off even if the power cord is plugged in.

Switching Off the Power

Important
• Do not switch the power off while running a scan job. Otherwise, the scan data remained in the scanner and the information stored in the scanner's memory will be lost.
1. Make sure that the scanner is not in operation by checking the display on the touch
panel.
2. Press the power switch to the <O> position
to switch off the scanner.
1.3 Switching On/Off the Power 21

1.4 Setting/Exiting the Power Saver Mode

The scanner has the Power Saver feature which reduces the power consumption during the periods of inactivity.
As delivered, the scanner automatically switches to the Power Saver mode 10 minutes after the last operation.
During the Power Saver mode, all indicator lamps on the control panel except for the <Power Saver> button go out. The touch panel also goes blank and displays nothing.
The factory default setting of 10 minutes is changeable within the range of 1 to 60 minutes. The scanner consumes less than 9 W during the Power Saver mode, and returns to the ready-to-scan state in about 12 seconds when re-activated.
Note
• The Power Saver mode can be disabled.
Refer to
• For more information about the Power Saver mode, refer to "Auto Power Saver (P. 137)".
Exiting the Power Saver Mode
To exit the Power Saver mode, press the <Power Saver> button on the control panel.
22 1 Basic Operation

1.5 Loading Documents

Two choices of document input areas are available: the document glass and duplex automatic document feeder (hereinafter referred to as the "document feeder").
Use the document feeder when scanning or copying multiple-sheet documents simultaneously.
Note
• If loading additional documents while the first document is being scanned, load them in the same document input area as the first document.
• You cannot change the document input area during a job. Only one document input area can be used for a single job.

Supported Documents

Documents that meet the following criteria can be scanned from the document glass or document feeder:
Document Glass Document Feeder
Document size C4250 [Max.] 334.5 x 452.0 mm [Min.] 100.0 x 148.0 mm
[Max.] 297.0 x 432.0 mm
C3200 A [Max.] 220.0 x 300.0 mm [Min.] 140.0 x 140.0 mm
[Max.] 215.9 x 355.6 mm
Scannable area C4250 [Min.] 15.0 x 15.0 mm
[Max.] 297.0 x 432.0 mm
C3200 A [Min.] 15.0 x 15.0 mm
[Max.] 215.9 x 297.0 mm
Document weight (Gram per square meter*¹)
Loading capacity 1 sheet 50 sheets
C4250 35 - 120 g/m² (1-sided documents)
C3200 A 60 - 105 g/m² (1-sided documents)
[Min.] 100.0 x 148.0 mm [Max.] 297.0 x 432.0 mm
[Min.] 140.0 x 140.0 mm [Max.] 215.9 x 355.6 mm
50 - 120 g/m² (2-sided documents*²)
60 - 105 g/m² (2-sided documents*²)
(plain paper: 60 - 100 g/m²)
*1 Gram per square meter (g/m²) refers to a weight in grams of one square meter of paper. *2 The values apply when scanning or copying documents 2-sided.

Detectable Document Sizes

The scanner automatically senses the sizes of documents loaded. Documents of the following standard sizes can be scanned or copied without specifying their sizes.
Note
• The chart shows the standard paper sizes for A/B Series (8K/16K). For the standard paper sizes for A/B Series and Inch Series, and for information on how to set the scanner to detect other paper size series, refer to "Paper Size Settings (P. 148)".
• When loading a document of non-standard paper size, specify the size under [More Scan Features] > [Scan Size] if scanning, or under [More Copy Features] > [Original Size] if copying. For more information, refer to "Scan Size (Specifying the Scan Size) (P. 70)" or "Original Size (Specifying the Scan Size) (P. 111)".
1.5 Loading Documents 23
Document Glass Document Feeder
C4250
C3200 A
B5 , B5 , A5 , A5 , A4 ,
A4
8.5 x 11” , B4
A3 , 11 x 17” , A6 , B6 ,
16K , 16K , 8K
B5 , A5 , A5 , A4 , A6 ,
B6 , 8.5 x 11” , 16K

Document Loading Precautions

Observe the following precautions when placing documents on the document glass or into the document feeder.
Documents Not Supported
Document Glass
The following types of documents can cause the auto size sensor to malfunction, resulting in an error message or image loss.
Remedy the problem as follows:
B5 , B5 , A5 , A5 , A4 ,
A4 , B4 , A3
B5 , A5 , A5 , A4
Document Type Remedy
Non-standard size documents Specify the document size in [Scan Size] on the [More
Glossy documents
Thick documents (such as books)
Highly translucent documents (such as transparencies)
Torn, wrinkled, hole-punched, or tightly curled documents
Important
• Do not load documents that contain a lot of moisture. The moisture may get inside the scanner and cause it to malfunction.
• Do not load documents that weigh more than 5 kg. Doing so may break the document glass or the scanner itself.
Note
• Documents that use photo holders may not be properly scanned or copied depending on how lumpy the films are.
Refer to
• For information about [Scan Size], refer to "2.8 Setting Other Scan Features (P. 69)".
• For information about [Original Size], refer to "3.6 Settings Other Copy Features (P. 104)".
Scan Features] screen if scanning, or in [Original Size] on the [More Copy Features] screen if copying.
Place a blank paper of the same size on top of the docu­ment, or specify the document size in [Scan Size] on the [More Scan Features] screen if scanning, or in [Original Size] on the [More Copy Features] screen if copying.
24 1 Basic Operation
Document Feeder
The following types of documents may get jammed or damaged if loaded into the document feeder. Make sure to scan them from the document glass.
Folded,
creased or
torn originals
Cut and
paste
originals
The following types of documents must also be scanned from the documents glass:
• glossy documents (such as photos)
• documents that are glued or held together with clips or staples
• thick documents
• highly translucent documents (such as transparencies)
• documents using thermosensitive paper
The DocuScan C3200 A does not support scanning of mixed-size documents (documents of different sizes) from the document feeder.

Tips on Loading Documents

Document Orientation
When scanning/copying documents, specify their orientations to identify which side is their top.
Select [Head to Top] or [Head to Left] under [Original Orientation] either on the [More Scan Features] or [More Copy Features] screen.
When the output file format is TIFF, Multi-page TIFF, or JPEG, load documents in "Head to Left" orientation.
When scanning 2-sided documents, make sure that they are loaded in the orientation specified in [2 Sided Orig.] if scanning, or in [Original Orientation] if copying.
Lightweight
originals
Curled
originals
Carbon
paper
Pre-punched
paper
Head to Top
To p
Left Right
Bottom
Original placed on document glass Scan result
To p
TIFF, Multi-page TIFF, JPEG
PDF, DocuWorks
1.5 Loading Documents 25
To p
TIFF, Multi-page TIFF, JPEG
PDF, DocuWorks
Original loaded into document feeder Scan result
Head to Left
To p
eft Right
Bottom
Original placed on document glass Scan result
To p
Original loaded into document feeder Scan result
Refer to
• For information about [Original Orientation] (scan), refer to "2 Sided Originals (Scanning a 2-Sided Original) (P. 64)" or "Original Orientation (Specifying the Orientation of the Original) (P. 75)".
• For information about [Original Orientation] (copy), refer to "2 Sided Copying (Making a 1-Sided/2-Sided Copy) (P. 92)" or "Original Orientation (Specifying the Orientation of the Original) (P. 107)".
To p
Scanning Non-Standard Size Documents
When scanning non-standard size documents or documents with sticky notes attached, specify their sizes on the [More Scan Features] or [More Copy Features] screen.
• When scanning:
[More Scan Features] screen > [Scan Size] > [Variable Size]
• When copying:
[More Copy Features] screen > [Original Size] > [Variable Size]
Refer to
• For information about [Scan Size], refer to "2.8 Setting Other Scan Features (P. 69)".
• For information about [Original Size], refer to "3.6 Settings Other Copy Features (P. 104)".
26 1 Basic Operation
Scanning Mixed-size Documents (DocuScan C4250 only)
When scanning documents of different sizes, set [Mixed Sized Originals] to [On].
Refer to
• For information about [Mixed Sized Originals], refer to "Setting Other Scan Features (P. 69)" or "3.6 Settings Other Copy Features (P. 104)".
When loading mixed-size documents, follow the guidelines below:
• Load A5 documents in LEF orientation.
• Align the top left corner of documents to prevent them from jamming.
Align the corner

Loading Documents

The following explains how to load documents.
Using the Document Glass
Use the following procedure when scanning a document from the document glass:
1. Open the document feeder cover.
Important
• Raise the document feeder cover until the document
feeder cover sensor is detached. The auto size sensor will not work unless the sensor is detached from the document feeder cover.
2. Place the document face down on the
document glass, aligned with the top left corner of the document glass.
Note
• When scanning a highly translucent document, such
as a transparency or tracing paper, place a blank paper on top of it.
3. Close the document feeder cover.
Note
• Besure to close the document feeder cover gently. Otherwise, the document glass may break.
1.5 Loading Documents 27
Important
• When scanning a thick document, do not press it hard against the document glass. The document
glass may break and injure you.
• When scanning with the document feeder cover open, do not stare at the scan light. The light may
cause eye irritation or fatigue.
Using the Document Feeder (DocuScan C4250)
Up to 50 sheets of documents (plain paper: 60-100 g/m2) of sizes ranging from 100.0 x
148.0 mm to 297.0 x 432.0 mm can be loaded at once using the document feeder. When
scanning more than 50 sheets, load 50 sheets or less at a time.
Note
• When scanning more than 50 sheets, select [Next Original] while the first 50 sheets are being scanned, and load the next 50 sheets or less to scan all documents as a single job. For more information, refer to " Step 5 Start the scan job (P. 33)" or " Step 6 Start the copy job (P. 81)".
The document feeder feeds documents from the top of the stack and outputs them face down. Use the following procedure when loading documents into the document feeder.
1. Remove all staples and paper clips from the documents and align their edges.
2. Insert the documents into the document
feeder face up, and align them with the left and rear edges of the document feeder tray. When the documents are loaded correctly, the document indicator lamp lights up.
3. Position the document guide to just touch
the edge of the documents.
Important
• Keep the followings in mind to prevent the
documents from being jammed or damaged:
• Do not hold the documents while they are being
fed into the document feeder.
• Constantly remove the documents from the
document output tray after they are output (Do not leave them on the tray until they are piled up).
• Do not put any objects on the document output tray.
28 1 Basic Operation
Using the Document Feeder (DocuScan C3200 A)
Up to 50 sheets of documents (plain paper: 60-100 g/m2) of sizes ranging from 140.0 x
140.0 mm to 215.9 x 355.6 mm can be loaded at once using the document feeder. When
scanning more than 50 sheets, load 50 sheets or less at a time.
Note
• When scanning more than 50 sheets, select [Next Original] while the first 50 sheets are being scanned, and load the next 50 sheets or less to scan all documents as a single job. For more information, refer to " Step 5 Start the scan job (P. 33)" or " Step 6 Start the copy job (P. 81)".
The document feeder feeds documents from the top of the stack and outputs them face down. Use the following procedure to load documents into the document feeder.
1. Remove all staples and paper clips from the documents and align their edges.
2. Insert the documents into the document
feeder face up (If the documents are 2­sided, their front sides should face up). Make sure that the documents are loaded all the way into the document feeder.
3. Position the document guides to just touch
the edge of the documents.
Important
• Keep the followings in mind to prevent the
documents from being jammed or damaged:
• Do not hold the documents while they are being
fed into the document feeder.
• Constantly remove the documents from the
document output tray after they are output (Do not leave them on the tray until they are piled up).
• Do not put any objects on the document output tray.
1.5 Loading Documents 29

2 Scan

2.1 Scanning Procedure

This section outlines the procedure of scanning a document and creating its electronic data. For details, refer to the description provided for each operation.

Step 1 Get ready to scan

Get ready to
STEP
Before using the scan features, ensure that the following items are available or have been performed:
Scan Type Items to Get Ready Resource to Use
1
scan
2
43 5 6 7
Scan to E-mail •Set an IP address
•Enable ports
•Set the e-mail parameters CentreWare Internet Services
•Register an address DocuScan Manager
Scan to PC •Set an IP address
•Enable ports
•Create a folder in which to save scanned data
•Register a login user Computer on which to save scanned data
•Register an address DocuScan Manager
Scan to Media •USB flash memory
Refer to
• For information on how to get your scanner ready to scan, refer to "2 Network Settings" in the Setup and Quick Reference Guide.
Control panel (or CentreWare Internet Services)
(or CentreWare Internet Services)
Control panel (or CentreWare Internet Services)
Computer on which to save scanned data
(or CentreWare Internet Services)

Step 2 Load a document and insert media

30 2 Scan
Load a document
STEP
Place a document onto the document glass or into the document feeder. When using Scan to Media, plug a USB flash memory into the scanner's USB connector.
1
2
and insert media
3 5 6 7
4
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