Xerox DocuScan C3200 A, DocuScan C4250 User Guide

DocuScan C4250/C3200 A

User Guide

Preface

Thank you for choosing the DocuScan C4250/C3200 A. This manual provides complete information about the scanner, such as how to get ready to scan, operating instructions, and usage restrictions and requirements. To get the most out of this product, read this manual thoroughly before use.

After reading this manual, keep it handy for future reference. This manual assumes that you are familiar with personal computers and network

environments.

Microsoft, Windows, and Windows NT are registered trademarks or trademarks of Microsoft

Fuji Xerox Printing Systems Co., Ltd.

Adobe and Reader are registered trademarks or trademarks of Adobe Systems

Incorporated.

Corporation in the US and other countries.

Permission have been obtained from Microsoft Corporation for use of software screen

shots.

All products/brand names are registered trademarks or trademarks of the respective

holders.

In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions before performing the required procedures.

As the scanner contains a feature designed to prevent forging of certain documents, there may be a rare instances where copies do not achieve the desired results.

This product is certified by the following Agency using the Safety standards listed.

Agency NEMKO IEC60950-1 Edition 1 (2001)

This product was manufactured under a registered ISO9001 system.

Important

2. Parts of this manual are subject to change without prior notice.

3. We welcome any comments on ambiguities, errors, omissions, or missing pages.

4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized

XEROX, The Document Company, the digital X, Ethernet, and CentreWare are registered trademarks of

Standard

or modified in whole or part, without the written consent of the publisher.

operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

Xerox Corporation or Fuji Xerox Co., Ltd.

DocuWorks is a trademark.

2 Preface

Related Information Sources

Manuals Included with the Scanner

Manuals you should read before

using the

scanner

Manuals you should

read when

using the

scanner

Want to install the scanner.

Want to use the scanner.

Want to know about the included CDROM.

Want to install DocuScan Manager.

Want to know all about the scanner's features.

Want to know how to troubleshoot error messages.

Want to know how to clean the scanner.

Want to register addresses in Address Book.

Setup and Quick Reference Guide

(hard cover/ PDF)

Software Operation Guide ("DocuWorks SelfExtracting Documents" format file)

User Guide (PDF) (This manual)

DocuScan Manager Online Help

Provides the scanner installation instructions, document loading instructions, basic scanning/ copying procedures, and problem solving information. Refer to“Contents of Setup and Quick Reference Guide (Reference)” (P. 10). > This manual is included in the "Software Pack"

CD-ROM.

Contains information about the "Software Pack" CD-ROM and instructions on installing DocuScan Manager. > This manual is included in the "Software Pack"

CD-ROM.

Provides the scanning/copying procedures, maintenance information, problem solving information, and notes/restrictions on use. This manual contains all of the information included in the "Setup and Quick Reference Guide" except for the scanner installation instructions. > This manual is included in the "Software Pack"

CD-ROM.

Contains information about features and operating procedures of DocuScan Manager. > This manual can be viewed by selecting the

[Help] menu on DocuScan Manager.

Want to edit scanned images.

Want to monitor the scanner on a Web browser.

CentreWare Internet Services Online Help

Contains information about the features and operating procedures of CentreWare Internet Services. > This manual can be viewed by selecting the

[Help] button on CentreWare Internet Services.

Manual Included with the Optional Accessory

Scanner Stand Installation Guide Provides the scanner stand installation

instructions.

Note

• To view PDF files, you must have Adobe from the "Software Pack" CD-ROM.

Reader® installed in your computer. If not installed, install it

Related Information Sources 3

Using This Manual

Organization

This manual is organized by the following chapters. The summary of each chapter is as follows:

1 Basic Operation Provides the names and functions of the scanner components and

2 Scan Contains information about basic scanning procedure and how to

3 Copy Contains information about basic copying procedure and how to

4 Address Book and Subject/ Comment List

5 Job Status Describes how to check the status of scan/copy jobs.

6 System Settings Provides descriptions for customizing various defaults.

7 DocuScan Manager Describes basic operating procedure of DocuScan Manager.

8 Problem Solving Contains problem solving procedures to help quickly resolve

9 Maintenance Provides maintenance information such as cleaning and relocating

A Appendix Contains information about the scanner specifications, optional

the control panel buttons, as well as basic operating procedures such as loading documents.

configure each scan feature.

configure each copy feature.

Describes how to use Address Book and Subject/Comment List.

problems.

the scanner.

accessory, product information, and notes/restrictions on use.

Conventions

1. The illustrations and scanner interface screens are based on a DocuScan C4250

2. This manual uses the following conventions:

3. In this manual, paper feed orientations are referred to as follows:

connected with a color printer. The procedural steps and computer screen shots are based on Microsoft



Windows XP.

[ ] : Items that appear on your computer screen or the touch panel display

on the scanner's control panel.

< > : The names of keys that appear on your computer keyboard or

hardware buttons and lamps on the scanner.

, Long Edge Feed (LEF) :Paper is fed into the scanner long-edge first.

, Short Edge Feed (SEF) :Paper is fed into the scanner short-edge first.

LEF Orientation SEF Orientation

Paper feed direction Paper feed direction

4 Using This Manual

Preface.............................................................................................................. 2

Related Information Sources ............................................................................ 3

Using This Manual ............................................................................................ 4

Contents............................................................................................................ 5

Contents of Setup and Quick Reference Guide

(Reference) ................................................................................................. 10

Illegal Copies and Printouts ............................................................................ 12

1 Basic Operation........................................................................................ 13

1.1 Main Components ................................................................................................. 13

1.2 Entering Characters............................................................................................... 18

1.3 Switching On/Off the Power .................................................................................. 21

1.4 Setting/Exiting the Power Saver Mode .................................................................. 22

1.5 Loading Documents............................................................................................... 23

Manuals Included with the Scanner .........................................................................3

Manual Included with the Optional Accessory ......................................................... 3

Front View .............................................................................................................13

Right/Rear View ..................................................................................................... 14

Duplex Automatic Document Feeder ..................................................................... 15

Control Panel ......................................................................................................... 16

Using the Numeric Keypad ....................................................................................18

Confirming an Entry ............................................................................................... 19

Moving the Cursor .................................................................................................19

Deleting a Character ..............................................................................................19

Modifying a Character ...........................................................................................19

Character Entry Procedure ....................................................................................19

Switching On the Power ........................................................................................21

Switching Off the Power ........................................................................................21

Supported Documents ...........................................................................................23

Detectable Document Sizes ..................................................................................23

Document Loading Precautions ............................................................................24

Tips on Loading Documents .................................................................................. 25

Loading Documents ...............................................................................................27

2 Scan ......................................................................................................... 30

2.1 Scanning Procedure .............................................................................................. 30

Step 1 Get ready to scan ......................................................................................30

Step 2 Load a document and insert media ........................................................... 30

Step 3 Select the scan type .................................................................................. 31

Step 4 Set the scan features ................................................................................32

Step 5 Start the scan job ......................................................................................33

Step 6 Check the job status ..................................................................................35

Step 7 Use the scanned data ...............................................................................36

2.2 Stopping a Scan Job ............................................................................................. 37

2.3 Scan Feature Setting Items ................................................................................... 38

2.4 Using Scan to E-mail ............................................................................................. 40

Operating Tips .......................................................................................................40

Configuring Settings for Scan to E-mail ................................................................. 41

2.5 Using Scan to PC .................................................................................................. 49

Operating Tips .......................................................................................................50

Contents 5

Configuring Settings for Scan to PC ...................................................................... 51

2.6 Using Scan to Media ............................................................................................. 58

Configuring Settings for Scan to Media .................................................................58

2.7 Setting the Basic Scan Features ........................................................................... 61

Output Color (Selecting the Output Color) ............................................................. 62

File Format (Selecting the File Format of the Scanned Data) ...............................63

2 Sided Originals (Scanning a 2-Sided Original) ................................................... 64

Original Type (Selecting the Original Type) ...........................................................66

Lighten/Darken (Adjusting the Scan Density) ........................................................68

2.8 Setting Other Scan Features ................................................................................. 69

Scan Size (Specifying the Scan Size) ...................................................................70

Reduce/Enlarge (Specifying the Scan Ratio) ........................................................71

Scan Resolution (Specifying the Scan Resolution) ...............................................73

Image Compression (Specifying the Compression Rate of the Output) ................73

Mixed Sized Originals (Scanning Mixed-size Originals Simultaneously)

(DocuScan C4250 Only) ....................................................................................... 74

Original Orientation (Specifying the Orientation of the Original) ............................ 75

Sharpness (Adjusting the Sharpness of the Output) .............................................76

Auto Exposure (Removing the Background of the Original) .................................. 77

Contrast (Adjusting the Contrast of the Output) .................................................... 78

3 Copy ......................................................................................................... 79

3.1 Copying Procedure ................................................................................................ 79

Step 1 Get ready to copy ...................................................................................... 79

Step 2 Load a document ......................................................................................79

Step 3 Select [Copy] ............................................................................................. 80

Step 4 Set the copy features ................................................................................80

Step 5 Enter the quantity ......................................................................................81

Step 6 Start the copy job ......................................................................................81

Step 7 Check the job status ..................................................................................83

3.2 Stopping a Copy Job ............................................................................................. 83

3.3 Copy Feature Setting Items................................................................................... 84

3.4 Setting the Basic Copy Features ........................................................................... 85

Paper Supply (Selecting a Paper Tray) ................................................................. 86

Reduce/Enlarge (Making a Reduced/Enlarged Copy) ........................................... 89

Output Color (Selecting the Output Color) ............................................................. 91

2 Sided Copying (Making a 1-Sided/2-Sided Copy) ..............................................92

Lighten/Darken (Adjusting the Copy Density) ........................................................ 95

3.5 Setting the Image Quality Features ....................................................................... 96

Image Quality Presets (Specifying the Image Quality) ..........................................96

Original Type (Selecting the Original Type) ...........................................................98

Auto Exposure (Removing the Background of the Original) .................................. 99

Color Balance (Adjusting the Color Balance of the Output) ................................100

Sharpness (Adjusting the Sharpness of the Output) ........................................... 102

Color Saturation (Adjusting the Color Saturation of the Output) .......................... 103

3.6 Settings Other Copy Features ............................................................................. 104

Copy Output (Collating or Uncollating the Output) ..............................................105

2 Up (Copying Two Originals on One Page) .......................................................106

Original Orientation (Specifying the Orientation of the Original) .......................... 107

Mixed Sized Originals (Scanning Mixed-size Originals Simultaneously)

(DocuScan C4250 Only) ......................................................................................109

Edge Erase (Erasing Unwanted Marks from the Center/Edges of the Original) ..110

Original Size (Specifying the Scan Size) ............................................................. 111

6 Contents

4 Address Book and Subject/Comment List.............................................. 113

4.1 Overview.............................................................................................................. 113

What is Address Book ......................................................................................... 113

What is Subject/Comment List ............................................................................ 114

Registering Addresses/Subjects/Comments .......................................................114

Using Address Book and Subject/Comment List ................................................. 120

4.2 Using Address Book on the Scanner................................................................... 121

Displaying Address Book ..................................................................................... 121

Selecting an Address ........................................................................................... 124

Searching for an Address ....................................................................................125

Viewing the Details of an Address ....................................................................... 126

5 Job Status .............................................................................................. 127

5.1 Using the Control Panel....................................................................................... 127

5.2 Using CentreWare Internet Services ................................................................... 128

6 System Settings ..................................................................................... 129

6.1 System Setting Procedure................................................................................... 129

Step 1 Display the [System Settings] screen ...................................................... 129

Step 2 Enter the system administrator password ...............................................129

Step 3 Select a setting item ................................................................................ 130

Step 4 Exit the [System Settings] screen ...........................................................130

6.2 System Settings Setting Items............................................................................. 131

6.3 Screen Contrast................................................................................................... 133

6.4 Common Settings ................................................................................................ 133

Machine Clock/Timers ......................................................................................... 133

Audio Tones ........................................................................................................ 137

Screen Defaults ...................................................................................................140

Original Size Button ............................................................................................. 141

Service Availability ...............................................................................................143

Service Login ....................................................................................................... 145

Other Settings ...................................................................................................... 147

Maintenance/Diagnostics ....................................................................................149

6.5 Network Settings ................................................................................................. 154

Port Settings ........................................................................................................154

Protocol Settings .................................................................................................155

6.6 Copy Settings ...................................................................................................... 158

Basic Copying ...................................................................................................... 158

Copy Defaults ......................................................................................................160

Auto Exposure Level ...........................................................................................166

Print Auditron Settings ......................................................................................... 169

6.7 Scan Settings ...................................................................................................... 170

Scan Defaults ......................................................................................................170

File Name Conflict ...............................................................................................176

Scan to PC Protocol ............................................................................................176

6.8 System Administrator Settings ............................................................................ 177

Setup Password .................................................................................................. 177

7 DocuScan Manager................................................................................ 178

7.1 What is DocuScan Manager................................................................................ 178

What You Can Do ................................................................................................ 178

Image Editing Procedure .....................................................................................179

7.2 Registering an Address ....................................................................................... 180

Selecting a Scanner ............................................................................................180

Contents 7

Registering an Address Folder ............................................................................181

Registering an Address for Scan to PC ............................................................... 182

7.3 Importing Scanned Data...................................................................................... 186

Scanning an Image on the Scanner ....................................................................186

Importing an Image into DocuScan Manager ......................................................186

7.4 Editing Images Simultaneously ........................................................................... 187

Creating an Edit Images Icon ..............................................................................187

Executing an Editing Operation ........................................................................... 188

7.5 Editing Images One by One ................................................................................ 190

Displaying an Image ............................................................................................190

Editing an Image .................................................................................................. 191

7.6 Printing an Image ................................................................................................ 193

7.7 Saving an Image.................................................................................................. 193

8 Problem Solving ..................................................................................... 194

8.1 Identifying Your Problem ..................................................................................... 194

Problem Solving Procedure ................................................................................. 194

8.2 Clearing Document Jams .................................................................................... 195

DocuScan C4250 ................................................................................................ 195

DocuScan C3200 A .............................................................................................197

8.3 Hardware Problems ............................................................................................. 199

8.4 Image Quality Problems ...................................................................................... 203

8.5 Scanner Feature Problems.................................................................................. 205

8.6 Network-related Problems ................................................................................... 206

CentreWare Internet Services Problems .............................................................206

8.7 Error Codes ......................................................................................................... 208

Other Errors .........................................................................................................215

9 Maintenance........................................................................................... 216

9.1 Monitoring/Managing the Scanner on a Web Browser ........................................ 216

Getting Ready to Use CentreWare Internet Services ..........................................216

Using CentreWare Internet Services ...................................................................217

CentreWare Internet Services Setting Items ....................................................... 219

Using the Online Help ..........................................................................................220

9.2 Cleaning the Scanner .......................................................................................... 220

Cleaning the Exterior ...........................................................................................220

Cleaning the Interior ............................................................................................220

9.3 Moving the Scanner............................................................................................. 226

A Appendix ................................................................................................ 229

A.1 Main Specifications.............................................................................................. 229

Scanner Specifications ........................................................................................ 229

Document Feeder Specifications ......................................................................... 230

Scan Feature Specifications ................................................................................ 231

DocuScan Manager System Requirements ........................................................231

Reduction/Enlargement Ratios ............................................................................ 232

A.2 Optional Accessory.............................................................................................. 233

Optional Accessory .............................................................................................. 233

A.3 About Repair Performance Parts......................................................................... 233

A.4 Obtaining the Product Information....................................................................... 233

Updating the Scanner's Firmware ....................................................................... 233

A.5 Notes and Restrictions ........................................................................................ 234

Scan Features .....................................................................................................234

Copy Features .....................................................................................................234

8 Contents

A.6 Glossary .............................................................................................................. 236

Index ............................................................................................................. 240

Contents 9

Contents of Setup and Quick Reference Guide (Reference)

Preface Using This Manual Contents

 What You Can Do

Related Information Sources Contents of the User Guide (Reference)

 Safety Notes

 1 Installing the Scanner............................................................................................ 14

Checking the Package Contents and Unpacking the Scanner Main Components Unlocking the Carriage Lock Connecting and Switching On the Scanner Changing the Display Language Setting the Time Zone Connecting the Scanner to a Network Connecting the Scanner to a Printer

 2

Network Settings .................................................................................................... 22

Network Setting Procedure Setting an IP Address Starting CentreWare Internet Services Configuring the Settings for Scan to E-mail Configuring the Settings for Scan to PC Registering an Address in Address Book

Basic Operation ...................................................................................................... 31

Switching On/Off the Power Setting/Exiting the Power Saver Mode Loading Documents Control Panel

 Using the Screens

Scan ........................................................................................................................... 42

Using Scan to E-mail Using Scan to PC Using Scan to Media Displaying a Preview Stopping a Scan Job

Copy........................................................................................................................... 56

Copy Stopping a Copy Job

Problem Solving...................................................................................................... 60

Identifying Your Problem Clearing Document Jams Hardware Problem Image Quality Problems Scanner Feature Problems Network-related Problems Error Codes

Appendix ................................................................................................................... 79

 Screen Functions and Character Entry Limits

Entering Characters Optional Accessory About Repair Performance Parts Obtaining the Product Information Main Specifications Notes and Restrictions

10 Contents of Setup and Quick Reference Guide (Reference)

Index Trademark

: Information included only in the Setup and Quick Reference Guide.

Contents of Setup and Quick Reference Guide (Reference) 11

Illegal Copies and Printouts

Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country.

• Currency

• Banknotes and checks

• Bank and government bonds and securities

• Passports and identification cards

• Copyright material or trademarks without the consent of the owner

• Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

12 Illegal Copies and Printouts

1 Basic Operation

1.1 Main Components

The following provides a brief description of the components of the DocuScan C4250/ C3200 A (hereinafter referred to as "the scanner").

Note

• The components that are specific to only one of the models (DocuScan C4250/DocuScan C3200 A) are

noted with a model name.

Front View

DocuScan C3200 ADocuScan C4250

No. Name Function

1 Document feeder cover Holds documents in place.

2 Document glass Place documents here.

3 Control panel The feature buttons, indicator lamps, and touch panel display are

placed here.

Refer to

• "Control Panel (P. 16)"

4 USB Connector Connects a USB flash memory to the scanner.

Note

• The USB interface of the scanner supports USB 2.0 (HiSpeed).

• USB hubs cannot be connected.

5 Document feeder cover

sensor

6 Carriage lock

(DocuScan C4250 only)

Detects the size of documents loaded.

Locks or unlocks the carriage (read head). When in a locked position, it locks the carriage in place to prevent it from shaking when moving the scanner.

1.1 Main Components 13

Right/Rear View

No. Name Function

1 Power switch Switches the scanner on/off.

DocuScan C3200 ADocuScan C4250

2 Power cord connector Connects a power cord to the scanner.

3 Ethernet interface con-

nector

4, 5 USB connector Connects a USB cable to the scanner.

6 Carriage lock

(DocuScan C3200 A only)

Connects a network cable to the scanner.

Note

• The Ethernet interface of the scanner supports 100BASE-TX/ 10BASE-T.

Note

• The USB interface of the scanner supports USB 2.0 (HiSpeed).

• USB hubs cannot be connected.

Locks or unlocks the carriage (read head). When in a locked position, it locks the carriage in place to prevent it from shaking when moving the scanner.

14 1 Basic Operation

Duplex Automatic Document Feeder

DocuScan C3200 ADocuScan C4250

No. Name Function

1 Wheel Turned when clearing document jams.

2 Left cover Opened when clearing document jams.

3 Inner cover Opened when clearing document jams.

4 Document guides Adjusted to keep documents aligned.

5 Document feeder tray Load documents here.

6 Document output tray Holds scanned documents.

7 Documents indicator lamp

(DocuScan C4250 only)

8 Extension guide

(DocuScan C3200 A only)

Lights when documents are loaded correctly.

Extended when scanning long documents.

1.1 Main Components 15

Control Panel

Note

• The control panel is common to both the DocuScan C4250 and DocuScan C3200 A.

14213

Name Function

1 Touch panel display Displays the messages and feature buttons required to

operate the scanner. Touch the display surface to access and control the features.

2 Custom buttons

Note

• The features assigned to the custom buttons can be changed.

<Copy> button Pressed to display the copy feature setting screen.

Reduce / Enlarge

Auto %

70% A3´A4

More Copy Features

Output Color

Lighten/Darken

Basic Copying Image Quality

Paper Supply

Auto Paper 100%

Tray 1 A4

Tray 2 A3

More... More...

2 Sided

For details, refer to "Screen Defaults (P.

140)" in “6.4 Common Settings”.

<Scan to PC> button Pressed to display the Scan to PC setting screen.

Save In Basic Scanning

Address Book...

Change File Name...

SMB FTP

Server

Shared Name

Save In

More Scan Features

Preview

1/2

<Scan to E-mail> button Pressed to display the Scan to E-mail setting screen.

E-mail Address Basic Scanning

Address Book... Details...

From

<All Services> button Pressed to display the [All Services] screen.

All Services

Copy

Scan to PC Scan to Media

3 Numeric keypad Pressed to enter numbers and characters.

16 1 Basic Operation

Scan to E-mail

Clear

More Scan Features

Job Status

Preview

1/9

Name Function

4 <Address Book> button Pressed to display the [Address Book] screen. Pressing

this button takes you first to the following screen. Select the type of [Address Book] screen from [Scan to E-mail] and [Scan to PC].

Select Service

Scan to PCScan to E-mail

5 <Tools> button Pressed to display the [Tools] screen that allows you to

set the defaults.

Tools Close

Screen ContrastSystem Settings

6 <Power Saver> button Pressed to exit the Power Saver mode.

The scanner switches into the Power Saver mode to reduce the power consumption during periods of inactivity. This button lights when the scanner is in the Power Saver mode.

Refer to

• "1.4 Setting/Exiting the Power Saver Mode (P. 22)"

7 <Clear All> button Pressed to reset the features to the defaults.

8 <Stop> button Pressed to stop scanning or copying.

9 <Start> button Pressed to start scanning.

10 <Error> lamp Lights when an error occurs.

11 <OK> button Used when entering characters. Pressing this button

confirms your entry.

12 <J> button Used when entering characters. Pressing this button

moves the cursor or confirms your entry.

13 <C> button Cancels the copy quantity entered (Resets the quantity

to 1). Used also when entering characters. Pressing this button deletes characters or cancels confirmed entries.

14 <I> button Used when entering characters. Pressing this button

moves the cursor or reverses the order of characters.

1.1 Main Components 17

1.2 Entering Characters

To enter characters, use the numeric keypad on the control panel. You can enter alphanumeric characters and symbols.

Using the Numeric Keypad

The following characters can be entered by pressing the corresponding buttons on the numeric keypad.

Locate the button labelled with the character you want to enter, and press the button repeatedly until the character appears on the touch panel.

Each button displays the characters in the order indicated in the chart: a number, the lowercase characters, and then the upper-case characters.

When a button is pressed continuously after the last character is displayed, it goes back to display the first character and then the rest of the characters in the same order.

Example: When the [2] button is pressed repeatedly, the touch panel displays:

2 > a > b > c > A > B > C > 2 > a...

If you press the [I] button repeatedly when a character is displayed (before confirming its entry), the rest of the characters will display in the reversed order.

Number Button Assigned Numbers/Characters

[1] button 1 @ : . /

[2] button 2 a b c A B C

[3] button 3 d e f D E F

[4] button 4 g h i G H I

[5] button 5 j k l J K L

[6] button 6 m n o M N O

[7] button 7 p q r s P Q R S

[8] button 8 t u v T U V

[9] button 9 w x y z W X Y Z

[0] button 0 Space

[*] button - _ ~

[#] button

! “ # $ % & ‘ ~ ^ \ | / = ( ) [ ] { } < >

` ; : ? @ _ , . + - *

18 1 Basic Operation

Confirming an Entry

If you press a number button to enter a character, and press another button to enter next character, the entry of the first character will be confirmed and the second character will display on the touch panel.

Character entries can also be confirmed by pressing the <OK> button. When an entry is confirmed by pressing the <OK> button, the cursor in the shape of an "I" displays right of the character entered.

Moving the Cursor

To modify or delete a character, move the cursor to the right of the character to be modified or deleted.

To move the cursor, press the <I> or <J> button.

Deleting a Character

To delete a character, move the cursor to the right of the character, and press the <C> button.

Before confirming your entry, the character you entered is highlighted. While it is highlighted, it can be deleted by pressing the <C> button.

Note

• Depending on the entry field, an entire character string can be deleted at once by pressing the <C> button, or by selecting the [Clear] button on the touch panel.

Modifying a Character

To modify a character, move the cursor to the right of the character and press the <C> button. Then, enter the correct character using the numeric keypad.

Character Entry Procedure

Use the following procedure to enter characters using the numeric keypad. In this example, we will enter the word “catalog” in the [Subject] entry box.

1. On the touch panel, select the [Subject]

entry box.

2. Using the <J> button, move the cursor to

right of the default entry.

3. Press the <C> button repeatedly until the

default entry is deleted.

Enter/Change Subject

Subject

Scan Data from [Host Name]

Cancel Save

Select from List

Restore Auto

1.2 Entering Characters 19

4. Press the following buttons in the order and

number of times as below: <2> button: 4 times <2> button: 2 times <8> button: 2 times <2> button: 2 times <5> button: 4 times <6> button: 4 times <4> button: 2 times

The word "catalog" is entered.

5. Press the <OK> button to confirm your

entry.

6. Select [Save].

Enter/Change Subject

Subject

Catalog

Cancel Save

Select from List

Restore Auto

20 1 Basic Operation

1.3 Switching On/Off the Power

Switching On the Power

1. Press the power switch to the <|> position.

2. When the scanner is switched on, the

default screen appears on the touch panel.

Important

• If an error message appears, follow the instructions

in the message to resolve the error. If an error code is displayed, refer to "8.7 Error Codes (P. 208)" for suggested solutions.

Note

• The scanner does not use electricity when the power is switched off even if the power cord is plugged in.

Switching Off the Power

Important

• Do not switch the power off while running a scan job. Otherwise, the scan data remained in the scanner and the information stored in the scanner's memory will be lost.

1. Make sure that the scanner is not in operation by checking the display on the touch

panel.

2. Press the power switch to the <O> position

to switch off the scanner.

1.3 Switching On/Off the Power 21

1.4 Setting/Exiting the Power Saver Mode

The scanner has the Power Saver feature which reduces the power consumption during the periods of inactivity.

As delivered, the scanner automatically switches to the Power Saver mode 10 minutes after the last operation.

During the Power Saver mode, all indicator lamps on the control panel except for the <Power Saver> button go out. The touch panel also goes blank and displays nothing.

The factory default setting of 10 minutes is changeable within the range of 1 to 60 minutes. The scanner consumes less than 9 W during the Power Saver mode, and returns to the ready-to-scan state in about 12 seconds when re-activated.

Note

• The Power Saver mode can be disabled.

Refer to

• For more information about the Power Saver mode, refer to "Auto Power Saver (P. 137)".

Exiting the Power Saver Mode

To exit the Power Saver mode, press the <Power Saver> button on the control panel.

22 1 Basic Operation

1.5 Loading Documents

Two choices of document input areas are available: the document glass and duplex automatic document feeder (hereinafter referred to as the "document feeder").

Use the document feeder when scanning or copying multiple-sheet documents simultaneously.

Note

• If loading additional documents while the first document is being scanned, load them in the same document input area as the first document.

• You cannot change the document input area during a job. Only one document input area can be used for a single job.

Supported Documents

Documents that meet the following criteria can be scanned from the document glass or document feeder:

Document Glass Document Feeder

Document size C4250 [Max.] 334.5 x 452.0 mm [Min.] 100.0 x 148.0 mm

[Max.] 297.0 x 432.0 mm

C3200 A [Max.] 220.0 x 300.0 mm [Min.] 140.0 x 140.0 mm

[Max.] 215.9 x 355.6 mm

Scannable area C4250 [Min.] 15.0 x 15.0 mm

[Max.] 297.0 x 432.0 mm

C3200 A [Min.] 15.0 x 15.0 mm

[Max.] 215.9 x 297.0 mm

Document weight (Gram per square meter*¹)

Loading capacity 1 sheet 50 sheets

C4250 35 - 120 g/m² (1-sided documents)

C3200 A 60 - 105 g/m² (1-sided documents)

[Min.] 100.0 x 148.0 mm [Max.] 297.0 x 432.0 mm

[Min.] 140.0 x 140.0 mm [Max.] 215.9 x 355.6 mm

50 - 120 g/m² (2-sided documents*²)

60 - 105 g/m² (2-sided documents*²)

(plain paper: 60 - 100 g/m²)

*1 Gram per square meter (g/m²) refers to a weight in grams of one square meter of paper. *2 The values apply when scanning or copying documents 2-sided.

Detectable Document Sizes

The scanner automatically senses the sizes of documents loaded. Documents of the following standard sizes can be scanned or copied without specifying their sizes.

Note

• The chart shows the standard paper sizes for A/B Series (8K/16K). For the standard paper sizes for A/B Series and Inch Series, and for information on how to set the scanner to detect other paper size series, refer to "Paper Size Settings (P. 148)".

• When loading a document of non-standard paper size, specify the size under [More Scan Features] > [Scan Size] if scanning, or under [More Copy Features] > [Original Size] if copying. For more information, refer to "Scan Size (Specifying the Scan Size) (P. 70)" or "Original Size (Specifying the Scan Size) (P. 111)".

1.5 Loading Documents 23

Document Glass Document Feeder

C4250

C3200 A

B5 , B5 , A5 , A5 , A4 ,

8.5 x 11” , B4

A3 , 11 x 17” , A6 , B6 ,

16K , 16K , 8K

B5 , A5 , A5 , A4 , A6 ,

B6 , 8.5 x 11” , 16K

Document Loading Precautions

Observe the following precautions when placing documents on the document glass or into the document feeder.

 Documents Not Supported

Document Glass

The following types of documents can cause the auto size sensor to malfunction, resulting in an error message or image loss.

Remedy the problem as follows:

B5 , B5 , A5 , A5 , A4 ,

A4 , B4 , A3

B5 , A5 , A5 , A4

Document Type Remedy

Non-standard size documents Specify the document size in [Scan Size] on the [More

Glossy documents

Thick documents (such as books)

Highly translucent documents (such as transparencies)

Torn, wrinkled, hole-punched, or tightly curled documents

Important

• Do not load documents that contain a lot of moisture. The moisture may get inside the scanner and cause it to malfunction.

• Do not load documents that weigh more than 5 kg. Doing so may break the document glass or the scanner itself.

Note

• Documents that use photo holders may not be properly scanned or copied depending on how lumpy the films are.

Refer to

• For information about [Scan Size], refer to "2.8 Setting Other Scan Features (P. 69)".

• For information about [Original Size], refer to "3.6 Settings Other Copy Features (P. 104)".

Scan Features] screen if scanning, or in [Original Size] on the [More Copy Features] screen if copying.

Place a blank paper of the same size on top of the document, or specify the document size in [Scan Size] on the [More Scan Features] screen if scanning, or in [Original Size] on the [More Copy Features] screen if copying.

24 1 Basic Operation

Document Feeder

The following types of documents may get jammed or damaged if loaded into the document feeder. Make sure to scan them from the document glass.

Folded,

creased or

torn originals

Cut and

paste

originals

The following types of documents must also be scanned from the documents glass:

• glossy documents (such as photos)

• documents that are glued or held together with clips or staples

• thick documents

• highly translucent documents (such as transparencies)

• documents using thermosensitive paper

The DocuScan C3200 A does not support scanning of mixed-size documents (documents of different sizes) from the document feeder.

Tips on Loading Documents

 Document Orientation

When scanning/copying documents, specify their orientations to identify which side is their top.

Select [Head to Top] or [Head to Left] under [Original Orientation] either on the [More Scan Features] or [More Copy Features] screen.

When the output file format is TIFF, Multi-page TIFF, or JPEG, load documents in "Head to Left" orientation.

When scanning 2-sided documents, make sure that they are loaded in the orientation specified in [2 Sided Orig.] if scanning, or in [Original Orientation] if copying.

Lightweight

originals

Curled

originals

Carbon

paper

Pre-punched

paper

Head to Top

To p

Left Right

Bottom

Original placed on document glass Scan result

To p

TIFF, Multi-page TIFF, JPEG

PDF, DocuWorks

1.5 Loading Documents 25

To p

TIFF, Multi-page TIFF, JPEG

PDF, DocuWorks

Original loaded into document feeder Scan result

Head to Left

To p

eft Right

Bottom

Original placed on document glass Scan result

To p

Original loaded into document feeder Scan result

Refer to

• For information about [Original Orientation] (scan), refer to "2 Sided Originals (Scanning a 2-Sided Original) (P. 64)" or "Original Orientation (Specifying the Orientation of the Original) (P. 75)".

• For information about [Original Orientation] (copy), refer to "2 Sided Copying (Making a 1-Sided/2-Sided Copy) (P. 92)" or "Original Orientation (Specifying the Orientation of the Original) (P. 107)".

To p

 Scanning Non-Standard Size Documents

When scanning non-standard size documents or documents with sticky notes attached, specify their sizes on the [More Scan Features] or [More Copy Features] screen.

• When scanning:

[More Scan Features] screen > [Scan Size] > [Variable Size]

• When copying:

[More Copy Features] screen > [Original Size] > [Variable Size]

Refer to

• For information about [Scan Size], refer to "2.8 Setting Other Scan Features (P. 69)".

• For information about [Original Size], refer to "3.6 Settings Other Copy Features (P. 104)".

26 1 Basic Operation

 Scanning Mixed-size Documents (DocuScan C4250 only)

When scanning documents of different sizes, set [Mixed Sized Originals] to [On].

Refer to

• For information about [Mixed Sized Originals], refer to "Setting Other Scan Features (P. 69)" or "3.6 Settings Other Copy Features (P. 104)".

When loading mixed-size documents, follow the guidelines below:

• Load A5 documents in LEF orientation.

• Align the top left corner of documents to prevent them from jamming.

Align the corner

Loading Documents

The following explains how to load documents.

 Using the Document Glass

Use the following procedure when scanning a document from the document glass:

1. Open the document feeder cover.

Important

• Raise the document feeder cover until the document

feeder cover sensor is detached. The auto size sensor will not work unless the sensor is detached from the document feeder cover.

2. Place the document face down on the

document glass, aligned with the top left corner of the document glass.

Note

• When scanning a highly translucent document, such

as a transparency or tracing paper, place a blank paper on top of it.

3. Close the document feeder cover.

Note

• Besure to close the document feeder cover gently. Otherwise, the document glass may break.

1.5 Loading Documents 27

Important

• When scanning a thick document, do not press it hard against the document glass. The document

glass may break and injure you.

• When scanning with the document feeder cover open, do not stare at the scan light. The light may

cause eye irritation or fatigue.

 Using the Document Feeder (DocuScan C4250)

Up to 50 sheets of documents (plain paper: 60-100 g/m2) of sizes ranging from 100.0 x

148.0 mm to 297.0 x 432.0 mm can be loaded at once using the document feeder. When

scanning more than 50 sheets, load 50 sheets or less at a time.

Note

• When scanning more than 50 sheets, select [Next Original] while the first 50 sheets are being scanned, and load the next 50 sheets or less to scan all documents as a single job. For more information, refer to " Step 5 Start the scan job (P. 33)" or " Step 6 Start the copy job (P. 81)".

The document feeder feeds documents from the top of the stack and outputs them face down. Use the following procedure when loading documents into the document feeder.

1. Remove all staples and paper clips from the documents and align their edges.

2. Insert the documents into the document

feeder face up, and align them with the left and rear edges of the document feeder tray. When the documents are loaded correctly, the document indicator lamp lights up.

3. Position the document guide to just touch

the edge of the documents.

Important

• Keep the followings in mind to prevent the

documents from being jammed or damaged:

• Do not hold the documents while they are being

fed into the document feeder.

• Constantly remove the documents from the

document output tray after they are output (Do not leave them on the tray until they are piled up).

• Do not put any objects on the document output tray.

28 1 Basic Operation

 Using the Document Feeder (DocuScan C3200 A)

Up to 50 sheets of documents (plain paper: 60-100 g/m2) of sizes ranging from 140.0 x

140.0 mm to 215.9 x 355.6 mm can be loaded at once using the document feeder. When

scanning more than 50 sheets, load 50 sheets or less at a time.

Note

The document feeder feeds documents from the top of the stack and outputs them face down. Use the following procedure to load documents into the document feeder.

1. Remove all staples and paper clips from the documents and align their edges.

2. Insert the documents into the document

feeder face up (If the documents are 2sided, their front sides should face up). Make sure that the documents are loaded all the way into the document feeder.

3. Position the document guides to just touch

the edge of the documents.

Important

• Keep the followings in mind to prevent the

documents from being jammed or damaged:

• Do not hold the documents while they are being

fed into the document feeder.

• Constantly remove the documents from the

document output tray after they are output (Do not leave them on the tray until they are piled up).

• Do not put any objects on the document output tray.

1.5 Loading Documents 29

2 Scan

2.1 Scanning Procedure

This section outlines the procedure of scanning a document and creating its electronic data. For details, refer to the description provided for each operation.

Step 1 Get ready to scan

Get ready to

STEP

Before using the scan features, ensure that the following items are available or have been performed:

Scan Type Items to Get Ready Resource to Use

scan

43 5 6 7

Scan to E-mail •Set an IP address

•Enable ports

•Set the e-mail parameters CentreWare Internet Services

•Register an address DocuScan Manager

Scan to PC •Set an IP address

•Enable ports

•Create a folder in which to save scanned data

•Register a login user Computer on which to save scanned data

•Register an address DocuScan Manager

Scan to Media •USB flash memory

Refer to

• For information on how to get your scanner ready to scan, refer to "2 Network Settings" in the Setup and Quick Reference Guide.

Control panel (or CentreWare Internet Services)

(or CentreWare Internet Services)

Control panel (or CentreWare Internet Services)

Computer on which to save scanned data

(or CentreWare Internet Services)

Step 2 Load a document and insert media

30 2 Scan

Load a document

STEP

Place a document onto the document glass or into the document feeder. When using Scan to Media, plug a USB flash memory into the scanner's USB connector.

and insert media

3 5 6 7

Refer to

• For instructions on how to load documents, refer to "1.5 Loading Documents (P. 23)".

• For instructions on connecting a USB flash memory to the scanner, refer to "2.6 Using Scan to Media (P.

58)".

Step 3 Select the scan type

STEP

Select the type of the scan job from the [All Services] screen depending on where you want to save the scanned data. The following types of scan jobs are available:

Scan to E-mail

Sends the scanned data by e-mail.

Refer to

• For more information, refer to "2.4 Using Scan to E-mail (P. 40)".

Scan to PC

Select the scan

type

42 5 6 7

Transfers the scanned data to a network-connected computer using an FTP or SMB protocol.

Refer to

• For more information, refer to "2.5 Using Scan to PC (P. 49)".

Scan to Media

Saves the scanned data on the USB flash memory.

Refer to

• For more information, refer to "2.6 Using Scan to Media (P. 58)".

1. Push the <Scan to E-mail>/<Scan to PC>

button on the control panel. Or, select [Scan to E-mail]/[Scan to PC]/[Scan to Media] on the [All Services] screen.

Note

• The features assigned to the custom buttons can be changed. For more information, refer to "Custom Buttons 1 - 3 (P. 141)".

• When a password is set for the feature selected, a screen prompting you to enter the password appears. When prompted, enter the password using the numeric keypad and select [Confirm]. For information on how to set passwords, refer to "Service Login (P.

145)".

• If the feature selected is disabled, a message informing you of this appears. To enable or disable each feature, refer to "Service Availability (P. 143)".

All Services

Copy

Job Status

Scan to E-mail

2. Set the required settings such as the “Save

In” location. When [Scan to E-mail] is selected, set the

Scan to PC Scan to Media

2.1 Scanning Procedure 31

settings on the [E-mail Address] screen. When [Scan to PC] is selected, set the settings on the [Save In] screen.

Note

• You do not need to set the “Save In” location when using the Scan to Media feature. Data is always saved right under the root directory of the USB flash memory.

• If old settings are still present, pressing the <Clear All> button resets them to the defaults.

Step 4 Set the scan features

STEP

2 5 6 7

Set the scan

features

As necessary, set the scan features such as image quality and output file format. The scan features can be set on the following two types of screens:

Basic Scanning

Used when setting features such as scan color, image quality, scan density, and file format.

Refer to

• For more information, refer to "2.7 Setting the Basic Scan Features (P. 61)".

More Scan Features

Used when setting features such as scan size and scan ratio.

Refer to

• For more information, refer to "2.8 Setting Other Scan Features (P. 69)".

1. Display one of the above screens by

selecting the [Basic Scanning] tab or [More Scan Features] tab, and set the required features.

Note

• If old settings are still present, pressing the <Clear All> button resets them to the defaults.

E-mail Address Basic Scanning

Output Color

Full Color

Grayscale

Black

File Format

PDF

DocuWorks

TIFF

More...

More Scan Features

2 Sided Orig.

Original Type

Lighten/Darken

32 2 Scan

Normal

Off

Head to Left200 dpi

More Scan Features

E-mail Address Basic Scanning

Scan Size Image Compression

Auto Size Detect

Reduce / Enlarge Mixed Sized Orig.

100%

Scan Resolution Original Orientation

1/2

Step 5 Start the scan job

STEP

To start scanning, return to the screen where you set the “Save In” location in " Step 3 Select the scan type (P. 31)".

Start the scan job

32 4 6 7

1. Display the [E-mail Address]/[Save In]

(Scan to PC)/[Save In] (Scan to Media) screen.

2. If you want to preview the scanned image,

select the [Preview] check box.

3. Press the <Start> button on the control

panel.

Important

• When the document is loaded into the document feeder, do not hold it while it is being fed.

Note

• If a problem occurs, the touch panel displays a message. Follow the instructions in the message to remedy the problem. If an error code is displayed, refer to "8.7 Error Codes (P. 208)" for suggested solutions.

• It may take some time for the scanner to start scanning. The scanner starts scanning after verifying the status of the ”Save In” location.

E-mail Address Basic Scanning

Address Book... Details...

From

Jane Smith

System Design Group

ABC Corp.

BCC

More Scan Features

Clear

Preview

1/9

Preview

When the [Preview] check box is selected, press the <Start> button to display the preview of the image. You can verify the scan result on the preview screen.

Note

• The preview may not show the fine details of the image. The details, however, are scanned and saved as they appear on the original.

1. Verify the scanned image on the preview

screen.

90-degree CW/90-degree CCW

Rotates and saves the scanned image. This setting applies also to the rest of the pages.

Note

• Images can be rotated only when scanned in PDF or DocuWorks format.

Last Original Next Original

2.1 Scanning Procedure 33

90-degree CW

90-degree CCW

Preview Next Page

pages scanned

Stop

Preview Next Page

Shows the preview of the next page.

Stop

Stops the scan job.

Last Original/Next Original

Sets whether you have more documents to scan.

Refer to

• For information about canceling a scan job from a preview screen, refer to "4 Scan" in the Setup and Quick Reference Guide.

2. Press the <Start> button on the control

panel. The scanning starts.

Note

• It may take some time for the scanner to start scanning. The scanner starts scanning after verifying the status of the ”Save In” location.

When you have more documents to scan

When you have more documents to scan, select [Next Original] on the touch panel while the first document is being scanned. The scanner recognizes that there are more documents to be scanned and scans them as a single job.

Up to 500 pages can be scanned per a single job.

Note

• When the number of scanned pages reaches 500, a message appears and the scanner will not scan the rest of pages. When scanning documents that exceed 500 pages, scan the first 500 pages and then scan the rest of the pages as a new job.

1. Select [Next Original] while the first

document is being scanned.

Scanning Documents...

E-mail Address: potter.beatrix@xxx.com

A4 Full Color 200dpi

Pages

Scanned

70%

Next OriginalLast Original

Pages

Transferred

710

34 2 Scan

When the scanning of the first document completes, the message on the touch panel changes.

Note

• If no operation is performed for a specific amount of time, the scanner automatically assumes that there are not more documents to be scanned and presumes the scan job.

Press Start to scan. Press Last Original to complete scanning.

E-mail Address: potter.beatrix@xxx.com

A4 Full Color 200dpi

Pages

Scanned

70%

Transferred

Pages

710

2. Load the next document.

Refer to

• For instructions on how to load documents, refer to "1.5 Loading Documents (P. 23)".

3. Press the <Start> button on the control

panel. If you have more documents to scan, repeat the process of loading a document and pressing the <Start> button.

4. When all documents are scanned, select

[Last Original].

Step 6 Check the job status

Next OriginalLast Original

STEP

4 5

Check the job

status

As necessary, check whether the job has been scanned successfully. Selecting [Job Status] on the [All Services] screen displays the [Completed Jobs] screen.

Refer to

• For information about checking job status, refer to "5 Job Status (P. 127)".

2.1 Scanning Procedure 35

Step 7 Use the scanned data

STEP

Scan to E-mail

Sends the scanned data to a specified e-mail address. The recipient will receive the data as an e-mail attachment.

Scan to PC

Saves the scanned data on a specified computer.

Note

• If editing the scanned data using DocuScan Manager, it is convenient if you set the “Save In” location on DocuScan Manager.

Refer to

• For installation instructions of DocuScan Manager, refer to the Software Operation Guide.

• For basic operating instructions of DocuScan Manager, refer to "7 DocuScan Manager (P. 178)".

• For detailed operating instructions of DocuScan Manager, refer to the DocuScan Manager Online Help.

32 4 5 6

Use the scanned

data

Scan to Media

Saves the scanned data on the USB flash memory. You can unplug the media when the following screen is displayed.

Save In Basic Scanning

Change File Name...

The USB Flash Memory

is inserted.

Do not remove it while saving the data.

(You can remove it

when it is not saving)

More Scan Features

Preview

36 2 Scan

2.2 Stopping a Scan Job

1. Press the <Stop> button on the control panel.

A message appears confirming the cancellation of the job.

2. Select [Yes]. A message appears informing you that the

cancellation is complete.

Cancel Job

Do you want to cancel the job?

NoYe s

3. Select [Close].

Job Cancelled

The job has been cancelled.

2.2 Stopping a Scan Job 37

2.3 Scan Feature Setting Items

The scan features offer the following setting items:

 Scan to E-mail

Screen Setting Item Reference

E-mail Address Address Book "Setting the Recipient's E-mail Address

(P. 42)"

Details "Setting a Subject/Comment (P. 44)"

Clear "Setting the Sender's E-mail Address (P.

42)" "Setting the Recipient's E-mail Address (P. 42)"

Preview "Preview (P. 33)"

From "Setting the Sender's E-mail Address (P.

42)"

To "Setting the Recipient's E-mail Address

(P. 42)"

Details Subject "Setting a Subject/Comment (P. 44)"

Reply to

File Name

Comment

 Scan to PC

Screen Setting Item Reference

Save In Address Book "Setting the “Save In” Location Using

Address Book (P. 51)"

Change File Name "Setting the File Name (P. 56)"

Preview "Preview (P. 33)"

SMB/FTP "Transfer Protocol (P. 52)"

Server "Server (P. 52)"

Shared Name "Shared Name (SMB) (P. 53)"

Save In "Save In (P. 54)"

User Name "User Name (P. 54)"

Password "Password (P. 56)"

Change File Name File Name "Setting the File Name (P. 56)"

38 2 Scan

File Name Conflict

 Scan to Media

Screen Setting Item Reference

Save In Change File Name "Setting the File Name (P. 56)"

Preview "Preview (P. 33)"

Change File Name File Name "Setting the File Name (P. 59)"

File Name Conflict

 Other Scan Features

Screen Setting Item Reference

Basic Scanning Output Color "Output Color (Selecting the Output

Color) (P. 62)"

File Format "File Format (Selecting the File Format

of the Scanned Data) (P. 63)"

2 Sided Orig. "2 Sided Originals (Scanning a 2-Sided

Original) (P. 64)"

Original Type "Original Type (Selecting the Original

Type) (P. 66)"

Lighten/Darken "Lighten/Darken (Adjusting the Scan

Density) (P. 68)"

More Scan Features Scan Size "Scan Size (Specifying the Scan Size)

(P. 70)"

Reduce/Enlarge "Reduce/Enlarge (Specifying the Scan

Ratio) (P. 71)"

Scan Resolution "Scan Resolution (Specifying the Scan

Resolution) (P. 73)"

Image Compression "Image Compression (Specifying the

Compression Rate of the Output) (P.

73)"

Mixed Size Orig.* "Mixed Sized Originals (Scanning Mixed-

size Originals Simultaneously) (DocuScan C4250 Only) (P. 74)"

Original Orientation "Original Orientation (Specifying the Ori-

entation of the Original) (P. 75)"

Sharpness "Sharpness (Adjusting the Sharpness of

the Output) (P. 76)"

Auto Exposure "Auto Exposure (Removing the Back-

ground of the Original) (P. 77)"

Contrast "Contrast (Adjusting the Contrast of the

Output) (P. 78)"

*This item is not available on the DocuScan C3200 A.

2.3 Scan Feature Setting Items 39

2.4 Using Scan to E-mail

This section explains how to convert scanned data into PDF, DocuWorks, TIFF, or JPEG format and send it via e-mail using the Scan to E-mail feature.

This corresponds to " Step 3 Select the scan type (P. 31)" in “2.1 Scanning Procedure”.

Select the scan

STEP

Scan to E-mail allows you to send scanned data as an e-mail attachment. Fax might get mixed up with other faxes and may not reach the intended recipient. Using this feature, however, data is sent directly to the recipient without any worry of getting lost.

type

42 5 6 7

Scanned data

Operating Tips

Getting Ready for Scan to E-mail

To use the Scan to E-mail feature, configure the following settings:

• Specify the method of obtaining an IP address and set an IP address on the control panel.

• Start CentreWare Internet Services on the control panel.

• Set the e-mail parameters on CentreWare Internet Services.

Refer to

• For details on the above settings, refer to “2. Network Settings” in the Setup and Quick Reference Guide.

E-mail server

Scanned data

40 2 Scan

Setting E-mail Addresses/Subjects/Comments

E-mail addresses, subjects, and comments (messages) can be entered by the following two methods:

• Using the numeric keypad on the control panel.

• Storing them in Address Book or Subject/Comment List and selecting them on the

scanner.

Refer to

• For information on how to enter characters on the control panel, refer to "1.2 Entering Characters (P.

18)".

• For information about character entry restrictions, refer to "Registering Addresses/Subjects/Comments

(P. 114)".

• For information about Address Book and Subject/Comment List, refer to "4.2 Using Address Book on the

Scanner (P. 121)".

Addresses, subjects, and comments stored in Address Book or Subject/Comment List can be altered using the numeric keypad on the control panel.

Addresses, subjects, and comments can be registered in Address Book or Subject/ Comment List using DocuScan Manager or CentreWare Internet Services.

Refer to

• For installation instructions of DocuScan Manager, refer to the Software Operation Guide.

• For basic operating instructions of DocuScan Manager, refer to "7 DocuScan Manager (P. 178)".

• For detailed operating instructions of DocuScan Manager, refer to the DocuScan Manager Online Help.

• For operating instructions of CentreWare Internet Services, refer to "9.1 Monitoring/Managing the

Scanner on a Web Browser (P. 216)".

• For instructions on setting addresses/subjects/comments on CentreWare Internet Services, refer to the

CentreWare Internet Services Online Help.

Configuring Settings for Scan to E-mail

Pressing the <Scan to E-mail> button on the control panel or selecting [Scan to E-mail] on the [All Services] screen displays the [E-mail Address] screen.

All Services

Job Status

Copy

Scan to PC Scan to Media

Note

• When a password is set for the feature, a screen prompting you to enter the password appears. When

prompted, enter the password using the numeric keypad and select [Confirm]. For information on how to set passwords, refer to "Service Login (P. 145)".

• When the feature is disabled, a message informing you of this appears. To enable or disable each

feature, refer to"Service Availability (P. 143)".

• If old settings are still present on the [Scan to E-mail] screen, pressing the <Clear All> button on the

control panel resets them to the defaults. The defaults can be changed under [System Settings]. For information about [System Settings], refer to "6 System Settings (P. 129)".

Scan to E-mail

E-mail Address Basic Scanning

Address Book... Details...

From

More Scan Features

Clear

Preview

1/9

2.4 Using Scan to E-mail 41

Setting the Sender's E-mail Address

Set the e-mail address of the sender. The sender’s address can be selected from Address Book or entered using the numeric keypad. When selected from Address Book, the name set for [Recipient Name] will be set as the sender's name.

Note

• The scanner cannot receive e-mail. It is recommended to set an address that can receive e-mail, such

as the administrator's address, in case the e-mail server returns e-mail in the event of errors.

• The default sender's address is the address set for [Machine E-mail Address].

• [Machine E-mail Address] can be set under [Properties] > [Protocol Settings] > [E-mail] > [Machine E-

mail Address] on CentreWare Internet Services.

• This setting is optional. If you leave this blank, however, an error may occur when attempted to send e-

mail depending on the SMTP server.

• The characters that can be used for entering the sender's address are the same as for the recipient's

address.

1. On the [E-mail Address] screen, select the [From] entry box.

2. Enter the e-mail address using the numeric keypad.

Note

• To delete an incorrect entry, select [Clear].

E-mail Address Basic Scanning

Address Book... Details...

From

Clear

More Scan Features

Preview

1/9

Setting the Recipient's E-mail Address

Set the e-mail address of the recipient to whom you are sending the scanned data. The recipient address can be selected from Address Book or entered using the numeric

keypad. This settings is mandatory.

Note

• Up to 27 recipient addresses can be entered for one e-mail message.

 Using Address Book

If you select the address from Address Book, the name set for [Recipient Name] will be set as the recipient's name.

1. Select the address entry box, and select [Address Book...] or press the <Address Book> button on the control panel.

E-mail Address Basic Scanning

Address Book... Details...

From

james-white@xxx.com

More Scan Features

Clear

Preview

1/9

42 2 Scan

2. On the [Address Book Folder] screen, select the folder in which the recipient's address is registered.

Note

• This screen does not appear if [List View] is selected

for [Address Screen] under [System Settings]. The [Address Book...] button takes you directly to the [Address Book] screen, which appears after a specific folder is selected on the [Address Book Folder] screen.

• When a password is set for the folder, a password

entry screen appears.

• Password-locked folders are indicated with a "lock"

icon.

3. On the [Address Book] screen, select the check box of the recipient to be used.

Note

• The check boxes can be selected/deselected each

time you touch them.

Address Book Folder Close

01 Common02Jones

04 Smith

07 Potter

10 (Not in Use)11(Not in Use)12(Not in Use)

Address Book [01]

05 Jones

08 Administration

001 Jane Smith

002 System Design Group

003 xxx.xxx...

004 ABC Corp.

005 Daniel Brown

03 Accounting

06 Brown

09 Misc.

To Folder Confirm

Search... Details...

01-12

13-24

25-36

37-48

4. The [To] button appears on the left side of the recipient name.

Note

• The [To] button can toggle between [To]/[CC]/[BCC]

each time you touch it.

• Select the [Search...] button if you want to search for

an address. Select the [Details...] button to display the details of the address selected. For more information, refer to "4 Address Book and Subject/Comment List (P. 113)".

• The [To Folder] button cancels the selection and takes

you back to the [Address Book Folder] screen.

5. As necessary, touch the [To] button to change it to [CC] or [BCC].

6. When sending the e-mail to other addresses in the same folder, repeat Step 3 to 5.

7. Select [Confirm].

8. When sending the e-mail to other addresses in different folders, repeat Step 1 to 7.

Address Book [01]

BCC

001 Jane Smith

002 System Design Group

003 xxx.xxx...

004 ABC Corp.

005 Daniel Brown

To Folder Confirm

Search... Details...

Note

• To delete an address entered on the [E-mail Address]

screen, select the address and select [Clear].

2.4 Using Scan to E-mail 43

 Using the Control Panel

When entering the recipient's address on the control panel, follow the guidelines below:

• Enter it within 64 characters or symbols.

• Spaces, control characters (such as linefeeds), and the following symbols cannot be

used: ()<>[]:;\, "

• This can be a character string without an "@" symbol.

• More than one "@" symbols cannot be included.

• If an "@" symbol is included, one or more characters must come before and after the

symbol.

Use the following procedure also when altering an address that is already set.

Note

• Altering addresses on the control panel does not alter the contents of Address Book.

1. Select an address entry box.

2. Enter the recipient's e-mail address.

E-mail Address Basic Scanning

Address Book... Details...

From

james-white@xxx.com

More Scan Features

Clear

Preview

1/9

Setting a Subject/Comment

Selecting [Details...] on the [E-mail Address] screen displays the [Details] screen. On this screen, you can set the e-mail subject and comment, return e-mail address, and the file name of the scanned data.

E-mail Address Basic Scanning

Address Book... Details...

From

Jane Smith

System Design Group

ABC Corp.

BCC

More Scan Features

Clear

Preview

Details

Subject

Reply to

1/9

File Name

Comment

Scan Data from [Host Name]

(Not Set)

(Auto Set)

Change

44 2 Scan

 Subject

Set the subject of the e-mail you are attaching the scanned data to. The subject can be selected from Subject/Comment List or entered using the numeric keypad.

This setting is optional. When this is left blank, the default subject will be used. The default is "Scan Data from [xxx]" where "xxx" is a host name.

When entering the subject, follow the guidelines below:

• Enter it within 64 characters or symbols.

• Control characters (such as linefeeds) cannot be used.

Note

• The default subject can be changed under [Setup Menu] > [Subject] > [Default Subject Number] on

CentreWare Internet Services. On CentreWare Internet Services, you can register contents of subjects such as [Default Subject Number], [Number], and [Content]. When [Default Subject Settings] is set to [0], or when no information is registered for the default subject, "Scan Data from [xxx]" (where “xxx” is a host name) will display as the default.

• The "xxx" of "Scan Data from [xxx]" is the host name set under [Properties] > [Protocol Settings] > [TCP/

IP] > [Host Name] on CentreWare Internet Services.

1. On the [Details] screen, select [Subject], and select [Change].

Details

Subject

Reply to

File Name

Comment

Scan Data from [Host Name]

(Not Set)

(Auto Set)

Change

2. On the [Enter/Change Subject] screen, select [Select from List]. If entering the subject directly, enter it in the [Subject] entry box.

Note

• The [Restore Auto] button resets the subject to the

default.

3. On the [Select from List] screen, select the desired subject.

4. Select [Save].

5. On the [Enter/Change Subject] screen, select [Save].

Enter/Change Subject

Subject

Scan Data from [Host Name]

Select from List

Monthly Report

Video Conference Minutes

Weekly Meeting Agenda

Catalog Data

Bussiness Trip Schedule

Design Group Scan Data

Cancel Save

Select from List

Restore Auto

Cancel Save

1/2

2.4 Using Scan to E-mail 45

 Reply to

Set the return address of the e-mail you are attaching the scanned data to. The return address can be selected from Address Book or entered using the numeric keypad. When selected from Address Book, the name set for [Recipient Name] will be set as the name of the return address.

Note

• The scanner cannot receive e-mail. It is recommended to set an address that can receive e-mail, such

as the administrator's address, in case the e-mail server returns e-mail in the event of errors.

• The characters that can be used for entering the return address are the same as for the recipient's

address.

1. On the [Details] screen, select [Reply to], and select [Change].

2. On the [Enter/Change Reply To] screen, select [Address Book...], and select the return e-mail address. When entering it on the control panel, enter it in the [Reply to] entry box.

Details

Subject

Reply to

File Name

Comment

Enter/Change Reply To

Address Book...

Reply to

Scan Data from [Host Name]

(Not Set)

(Auto Set)

Cancel Save

Change

Refer to

• For information on how to enter addresses, refer to

"Setting the Recipient's E-mail Address (P. 42)".

3. Select [Save].

 File Name

Set the file name of the scanned data. When this is left blank, the file name will be assigned automatically based on the following

rule:

• Starts with "img-" followed by a nine-digit number indicating the saved date and time.

October, November, and December, however, are indicated as "X", "Y", and "Z", respectively.

Example: img-102030400 January 2nd, 03:04:00 (hr:min:sec)

img-X11123045 October 11th, 12:30:45 (hr:min:sec)

When entering the file name, follow the guidelines below:

• Enter it within 20 characters or symbols.

• The following symbols cannot be used:

* " / \ < > : | ? = , . ; [ ] +

46 2 Scan

1. On the [Details] screen, select [File Name], and select [Change].

Details

Subject

Reply to

File Name

Comment

Scan Data from [Host Name]

(Not Set)

(Auto Set)

Change

2. On the [Enter/Change File Name] screen, select the [File Name] entry box.

Enter/Change File Name

Cancel Save

3. Enter the file name using the numeric keypad on the control panel.

Note

• The [Restore Auto] button resets the file name to the

default.

File Name (Max. 20 chars.)

(Auto Set)

Restore Auto

Example: img-102030400

(Jan.2 03:04:00)

4. Select [Save].

 Comment

Set the comment (message) of the e-mail you are attaching the scanned data to. The comment can be selected from Subject/Comment List or entered using the numeric keypad. This setting is optional.

When entering the comment, follow the guidelines below:

• Enter it within 192 characters or symbols.

• Control characters other than linefeeds (such as tabs) cannot be used.

1. On the [Details] screen, select [Comment], and select [Change].

Details

Subject

Reply to

File Name

Comment

Scan Data from [Host Name]

(Not Set)

(Auto Set)

2. On the [Enter/Change Comment] screen, select [Select from List].

Enter/Change Comment

If entering the comment directly, enter it in the [Comment] entry box.

Note

• The [Clear Field] button deletes all characters entered.

Comment

Change

Cancel Save

Select from ListClear Field

2.4 Using Scan to E-mail 47

3. On the [Select from List] screen, select the desired comment.

Note

• Select the [Full Comment] button to display the entire

comment.

4. Select [Save].

5. On the [Enter/Change Comment] screen, select [Save].

Select from List

FYI, attached is this month’s progress report

Please find attached the schedule for your bu

Please verify the attached data and contact u

Please circulate the attached file among your

I’m sending you the minutes from the confere

Cancel Save

Full Comment

1/2

48 2 Scan

2.5 Using Scan to PC

This section explains how to convert scanned data into PDF, DocuWorks, TIFF, or JPEG and transfer it to a network-connected computer using an FTP or SMP protocol.

This corresponds to " Step 3 Select the scan type (P. 31)" in “2.1 Scanning Procedure”.

Select the scan

STEP

If you want to share scanned data among many users, save it on an FTP server.

type

42 5 6 7

FTP server

Scanned data

If you want to import scanned data into your own computer, save it on an SMB server.

Note

• A shared folder that will be used on SMB to save the scanned data can be created automatically if you

Scanned data

2.5 Using Scan to PC 49

Operating Tips

Getting Ready for Scan to PC

To use the Scan to PC feature, configure the following settings:

• Set the parameters for an FTP server

Obtain the server name and user name from your system administrator.

• Create a shared folder (for SMB only) Create a folder in which to save the scanned data and enable sharing of the folder.

The shared folder can be created automatically if you register the SMB address using the Easy Setup mode on DocuScan Manager.

• Specify the method of obtaining an IP address and set up an IP address on the control

panel.

Refer to

• For details on the above settings, refer to "Network Settings" in the Setup and Quick Reference Guide.

• For information on how to create folders or to enable their sharing, refer to the Windows online help.

Setting the “Save In” Location

The following two methods can be used to enter the server name (IP address), shared name of the location where the scanned data is to be saved, as well as the user ID and password to be used when accessing the location:

• Using the numeric keypad on the control panel.

• Storing them in Address Book and selecting them on the scanner.

Refer to

• For information on how to enter characters on the control panel, refer to "1.2 Entering Characters (P.

18)".

• For information about character entry restrictions, refer to "Registering Addresses/Subjects/Comments

(P. 114)".

• For information about Address Book, refer to "4.2 Using Address Book on the Scanner (P. 121)".

Addresses stored in Address Book can be altered on the control panel using the numeric keypad.

Addresses can be registered in Address Book using DocuScan Manager or CentreWare Internet Services.

Refer to

• For installation instructions of DocuScan Manager, refer to the Software Operation Guide.

• For basic operating instructions of DocuScan Manager, refer to "7 DocuScan Manager (P. 178)".

• For detailed operating instructions of DocuScan Manager, refer to the DocuScan Manager Online Help.

• For operating instructions of CentreWare Internet Service, refer to "9.1 Monitoring/Managing the

Scanner on a Web Browser (P. 216)".

• For information about setting addresses/subjects/comments on CentreWare Internet Services, refer to

the CentreWare Internet Services Online Help.

50 2 Scan

Configuring Settings for Scan to PC

The [Save In] screen can be displayed by pressing the <Scan to PC> button on the control panel or by selecting [Scan to PC] on the [All Services] screen.

All Services

Copy

Scan to PC Scan to Media

Scan to E-mail

Job Status

Save In Basic Scanning

Address Book...

Server

Save In

User Name

Change File Name...

SMB FTP

More Scan Features

Preview

1/2

Note

• If a password is set for the feature, a screen prompting you to enter the password appears. If prompted,

enter the password using the numeric keypad and press [Confirm]. For information on how to set passwords, refer to "Service Login (P. 145)".

• If the feature is disabled, a message informing you of this appears. To enable or disable each feature,

refer to "Service Availability (P. 143)".

• If old settings are still present on the [Save In] screen, pressing the <Clear All> button resets them to the

defaults. The defaults can be changed under [System Settings]. For information about [System Settings], refer to "6 System Settings (P. 129)".

Setting the “Save In” Location Using Address Book

1. On the [Save In] screen, select [Address Book...].

Save In Basic Scanning

Address Book...

Change File Name...

More Scan Features

Preview

2. On the [Address Book Folder] screen, select a folder where the address to be used is registered.

Note

• This screen does not appear if [List View] is selected

• If a password is set to the folder, a password entry

screen appears.

• Password-lock folders are indicated with a "lock" icon.

SMB FTP

Server

Save In

User Name

Address Book Folder Close

01 Common02Jones

04 Smith

07 Potter

05 Jones

08 Administration

03 Accounting

06 Brown

09 Misc.

10 (Not in Use)11(Not in Use)12(Not in Use)

1/2

01-12

13-24

25-36

37-48

2.5 Using Scan to PC 51

3. On the [Address Book] screen, select the desired “Save In” location.

Note

• Select [Search...] button to search for an address.

Select the [Details...] button to display the details of the address selected. For more information, refer to "4 Address Book and Subject/Comment List (P. 113)".

• The [To Folder] button cancels the selection and takes

you back to the [Address Book Folder] screen.

Address Book [01]

Search... Details...

001 SMB Exterior Designs

002 FTP Design Concept

003 SMB Minutes

004 FTP Software Specifications

005 FTP Hardware Specifications

To Folder Close

4. Select [Close].

5. The [Save In] screen appears.

Note

• The address selected from Address Book can be

altered using the control panel.

Setting the “Save In” Location Using the Control Panel

Use the following procedure also when altering a “Save In” location that is already set.

Note

• Altering addresses on the control panel does not alter the contents of Address Book.

 Transfer Protocol

Select a method to be used when transferring the scanned data from the scanner. If saving the scanned data in a Windows shared folder, select [SMB].

If saving it on an FTP server, select [FTP].

1. Select [SMB] or [FTP].

Save In Basic Scanning

Address Book...

Server

Save In

User Name

Change File Name...

SMB FTP

More Scan Features

 Server

Set the computer on which the scanned data is to be saved. This setting is mandatory.

When entering the server, follow the guidelines below:

• Enter it in one of the following formats: FQDN format

Example: pcname.example.com

Computer Name (NetBIOS name)

Example: pcname

DNS Host Name

Example: pcname

IP Address

Preview

1/2

52 2 Scan

Example: 192.168.1.100

• Enter it within 64 characters or symbols.

• Control characters (such as linefeeds) cannot be used.

Note

• For information about FTP server, ask your system administrator.

• Your computer name can be found in [My Computer] > [Properties] on Windows. If using Windows XP,

your computer name is under [Change] > [Computer Name] on the [Computer Name] tab. If using Windows 2000, your computer name is under [Properties] > [Computer Name] on the [Network ID] tab.

• The IP address of your computer can be displayed by entering "ipconfig" in [Command Prompt] and

pressing the <Enter> key.

• If entering this in FQDN format, [Properties] > [Protocol Settings] > [TCP/IP] > [DNS] > [DNS Server

Address] must be set on CentreWare Internet Services.

• Computer name (NetBIOS name) can be entered only when [Transfer Protocol] is set to [SMB].

• When [Transfer Protocol] is [SMB] and if entering the computer name of a computer located on other

subnet, [Properties] > [Protocol Settings] > [TCP/IP] > [WINS] > [WINS Server Address] must be set on CentreWare Internet Services.

• If entering a DNS host name, the location where the scanned data is to be saved must be in the domain

specified in [Properties] > [Protocol Settings] > [TCP/IP] > [DNS] > [DNS Server Address]/ [DNS Domain Name] on CentreWare Internet Services.

• If setting this by entering a DNS host name when [Transfer Protocol] is [SMB], and if a computer that

uses the same name for its computer name (NetBIOS name) exists on the same subnet as the scanner, the scanned data will be saved on that computer.

1. Select the [Server] entry box.

More Scan Features

Preview

1/2

2. Enter the name or IP address of the server using the numeric keypad on the control panel.

Save In Basic Scanning

Address Book...

Server

Save In

User Name

Change File Name...

SMB FTP

DCSERVER

 Shared Name (SMB)

This item appears when [SMB] is selected for the transfer protocol. Set the shared name of the shared folder in which to save the scanned data. This setting is mandatory.

When entering the shared name, follow the guidelines below:

• Enter it within 32 characters or symbols.

• Control characters (such as linefeeds) cannot be used.

Note

• The shared name can be found in [Properties] of the shared folder you created. It is under [Share name]

on the [Sharing] tab.

1. Select the [Shared Name] entry box.

2. Enter the shared name using the numeric keypad on the control panel.

Save In Basic Scanning

Address Book...

Server

Shared Name

Save In

Change File Name...

SMB FTP

DCSERVER

scandata

2.5 Using Scan to PC 53

More Scan Features

Preview

1/2

 Save In

Set the name of the folder in which to save the scanned data. When [Transfer Protocol] is [SMB], set the folder under the shared folder you created. When

[Transfer Protocol] is [FTP], set the folder under the directory to be logged in. This setting is optional. If you leave this blank when [Transfer Protocol] is [SMB], the

scanned data will be saved right under the shared folder set in [Shared Name]. When [Transfer Protocol] is [FTP], the scanned data will be saved in the directory that will be logged in by the user set in [User Name].

When entering the “Save In” location, follow the guidelines below:

• Enter it within 96 characters or symbols.

• Control characters (such as linefeeds) cannot be used.

• If [Transfer Protocol] is [FTP], enter it in a format of "path1/path2". If [Transfer Protocol]

is [SMB], enter it in a format of "path1\path2".

1. Select the [Save In] entry box.

More Scan Features

Preview

1/2

2. Enter the path of the folder in which to save the scanned data using the numeric keypad on the control panel.

Save In Basic Scanning

Address Book...

Server

Save In

User Name

Change File Name...

SMB FTP

DCSERVER planning/data

 User Name

Set the user who is authorized to enter the computer/folder in which to save the scanned data.

This setting is mandatory.

When entering the user name, follow the guidelines below:

 Local user name

• Enter it within 97 characters or symbols.

• Control characters (such as linefeeds) and the following symbols cannot be used:

“ * + , / : ; < = > ? [ \ ] |

54 2 Scan

• Leading and trailing spaces are not allowed.

• This cannot be a character string that only contains a period (.).

Note

• If using Windows XP, your local user name can be found under [Control Panel] > [User Account].

• If using Windows 2000, your local user name is under [My Computer] > [Properties] on the [User

Profiles] tab, and is displayed in a format of "computer name\user name". For details, check [Control Panel] > [Users and Passwords].

 NetBIOS-format domain user

Specify this in a format of "domain\user".

Example: pcname\smith

When entering the "domain” and "user” portions, follow the guidelines below:

• Control characters (such as linefeeds) and the following symbols cannot be used:

“ * + , / : ; < = > ? [ \ ] |

• Leading and trailing spaces are not allowed.

• This cannot be a character string that only contains a period (.).

• Enter the "user portion" within 32 characters or symbols.

• Enter the "domain portion" within 64 characters or symbols.

Note

• If using Windows XP, your NetBIOS-format domain user name can be found under [Control Panel] >

[User Account].

• If using Windows 2000, your NetBIOS-format domain user name is under [My Computer] > [Properties]

on the [User Profiles] tab, and is displayed in a format of "computer name\user name".

 UPN-format domain user

Set this in a format of "user portion@domain portion".

Example: guest@example.com

• The "domain portion" cannot contain control characters (such as linefeeds), spaces, and

the following symbols: ! “ # $ & ‘ ( ) * + , / : ; < = > ? @ [ \ ] ^ ` { | } ~

• Enter the "user portion" within 32 characters or symbols.

• Enter the "domain portion" within 64 characters or symbols.

Note

• For UPN-format user name, ask your network administrator.

1. Select the [User Name] entry box.

Save In Basic Scanning

2. Enter the user name using the numeric keypad on the control panel.

Address Book...

SMB FTP

Server

Save In

User Name

Change File Name...

DCSERVER planning/data

smith

More Scan Features

Preview

1/2

2.5 Using Scan to PC 55

 Password

Set the password for the user set in [User Name]. This setting is mandatory. Enter the password within 32 characters or symbols.

1. Select [T] on the right side of the [Save In] screen to display the [Password] entry box.

2. Select the [Password] entry box.

3. Enter the password using the numeric keypad on the control panel.

Setting the File Name

Save In Basic Scanning

Address Book...

Change File Name...

SMB FTP

Server

Save In

User Name

DCSERVER planning/data

smith

Save In Basic Scanning

Address Book...

Change File Name...

SMB FTP

Password

*****

More Scan Features

Preview

More Scan Features

Preview

1/2

2/2

Selecting [Change File Name...] on the [Save In] screen displays the [Change File Name] screen. On this screen, you can set the file name of the scanned data and specify the action to be taken when a file name conflict occurs.

Save In Basic Scanning

Address Book...

Server

Save In

User Name

Change File Name...

SMB FTP

More Scan Features

Preview

Change File Name

1/2

Cancel Save

File Name (Max. 20 chars.)

(Auto Set)

Restore Auto

File Name Conflict

Change Name and Save

 File Name

Set the file name of the scanned data. When this is left blank, the file name will be assigned automatically based on the following

rule:

• Starts with "img-" followed by a nine-digit number indicating the saved date and time.

October, November, and December, however, are indicated as "X", "Y", and "Z", respectively.

Example: img-102030400 January 2nd, 03:04:00 (hr:min:sec)

img-X11123045 October 11th, 12:30:45 (hr:min:sec)

56 2 Scan

When entering the file name, follow the guidelines below:

• Enter it within 20 characters or symbols.

• The following symbols cannot be used:

* " / \ < > : | ? = , . ; [ ] +

1. On the [Change File Name] screen, select the [File Name] entry box.

Change File Name Cancel Save

2. Enter the file name using the numeric keypad on the control panel.

Note

• The [Restore Auto] button rests the file name to the

default.

3. Select [Save].

 File Name Conflict

Specify the action to be taken if a file name conflict occurs.

1. On the [Change File Name] screen, select [File Name Conflict].

2. On the [File Name Conflict] screen, select [Cancel Job], [Change Name and Save], or [Overwrite]. In case of a file name conflict, [Change Name and Save] will not save the file. [Change Name and Save] will save the file, but will add a number between 0001 and 9999 to the end of its name. [Overwrite] will save the file by overwriting the file of the same name.

Change File Name Cancel Save

File Name Conflict

Cancel Job

Change Name and Save

Overwrite

File Name (Max. 20 chars.)

(Auto Set)

Restore Auto

File Name Conflict

Change Name and Save

File Name (Max. 20 chars.)

(Auto Set)

Restore Auto

File Name Conflict

Change Name and Save

Cancel Save

In the case of file name conflict, a number between 0001 - 9999 will be added to the file name to save as a new file.

3. Select [Save].

2.5 Using Scan to PC 57

2.6 Using Scan to Media

This section explains how to convert scanned data into PDF, DocuWorks, TIFF, or JPEG and save it on a USB flash memory (available commercially) plugged into the USB connector.

This corresponds to " Step 2 Load a document and insert media (P. 30)" and " Step 3 Select the scan type (P. 31)" in “2.1 Scanning Procedure”.

STEP

Load a document

and insert media

Select the scan

type

The Scan to Media feature allows you to import scanned data into your computer even when the scanner is not connected to a network.

USB memory

When Scan to Media is used, data will be saved directly under the root directory of the USB flash memory.

Important

• Scan to Media cannot be used when the security or write-protect feature of the USB flash memory is

enabled.

Configuring Settings for Scan to Media

4 5 6 7

Scanned data

Selecting [Scan to Media] on the [All Services] screen or pressing the <Scan to Media> button displays the [Save In] screen.

All Services

Job Status

Copy

Scan to PC Scan to Media

Note

• When a password is set for the feature, a screen prompting you to enter the password appears. When

prompted, enter the password using the numeric keypad and select [Confirm]. For information on how to set passwords, refer to "Service Login (P. 145)".

• When the feature is disabled, a message informing you of this appears. To enable or disable the use of

each feature, refer to"Service Availability (P. 143)".

• If old settings are still present on the [Save In] screen, pressing the <Clear All> button on the control

panel resets them to the defaults. The defaults can be changed under [System Settings]. For information about [System Settings], refer to "6 System Settings (P. 129)".

Scan to E-mail

Save In Basic Scanning

Change File Name...

Insert a USB Flash Memory as shown on the left.

More Scan Features

Preview

58 2 Scan

Loading the Document and Inserting the Media

1. Load the document to be scanned.

Refer to

• For instructions on how to load documents, refer to

"1.5 Loading Documents (P. 23)".

2. Insert a USB flash memory into the USB connector.

Note

• The scanner has three USB connectors. To insert a

USB flash memory, the connector located on the front side is the most convenient. Other USB connectors can be used also if the connector on the front side has malfunctioned.

Refer to

• For more information on the location of the USB

connectors, refer to "1.1 Main Components (P. 13)".

Setting the File Name

Save In Basic Scanning

Change File Name...

Insert a USB Flash Memory as shown on the left.

More Scan Features

Preview

Change File Name

Cancel Save

File Name (Max. 20 chars.)

(Auto Set)

Restore Auto

File Name Conflict

Change Name and Save

 File Name

Set the file name of the scanned data. If you leave this blank, the file name will be assigned automatically based on the following

rule:

• Starts with "img-" followed by a nine-digit number indicating the saved date and time.

October, November, and December, however, are indicated as "X", "Y", and "Z", respectively.

Example: img-102030400 January 2nd, 03:04:00 (hr:min:sec)

img-X11123045 October 11th, 12:30:45 (hr:min:sec)

When entering the file name, follow the guidelines below:

• Enter it within 20 characters or symbols.

• The following symbols cannot be used:

* " / \ < > : | ? = , . ; [ ] +

2.6 Using Scan to Media 59

1. On the [Change File Name] screen, select the [File Name] entry box.

Change File Name Cancel Save

2. Enter the file name using the numeric keypad on the control panel.

Note

• The [Restore Auto] resets the file name to the default.

3. Select [Save].

 File Name Conflict

Specify the action to be taken when a file name conflict occurs.

1. On the [Change File Name] screen, select [File Name Conflict].

Change File Name Cancel Save

File Name Conflict

Cancel Job

Change Name and Save

Overwrite

File Name (Max. 20 chars.)

(Auto Set)

Restore Auto

File Name Conflict

Change Name and Save

File Name (Max. 20 chars.)

(Auto Set)

Restore Auto

File Name Conflict

Change Name and Save

Cancel Save

In the case of file name conflict, a number between 0001 - 9999 will be added to the file name to save as a new file.

60 2 Scan

3. Select [Save].

2.7 Setting the Basic Scan Features

This section explains how to set the basic scan features. This corresponds to " Step 4 Set the scan features (P. 32)" in “2.1 Scanning Procedure”.

Set the scan

STEP

2 5 6 73

The basic scan features can be set on the [Basic Scanning] screen.

[Basic Scanning] screen

features

E-mail Address Basic Scanning

Output Color

Full Color

Grayscale

Black

Note

• The above screen is the [Basic Scanning] screen when [Scan to E-mail] is selected. The content of the

screen, however, is the same even when [Scan to PC] or [Scan to Media] is selected.

• If old settings are still present on the [Basic Scanning] screen, pressing the <Clear All> button on the

control panel resets them to the defaults. The defaults can be changed under [System Settings]. For information about [System Settings], refer to "6 System Settings (P. 129)".

File Format

PDF

DocuWorks

TIFF

More...

More Scan Features

2 Sided Orig.

Original Type

Lighten/Darken

From the [Basic Scanning] screen, access the setting screen for each available feature. <Example>

File Format

PDF

Cancel Save

Multi-page TIFF

DocuWorks

TIFF

JPEG

On each setting screen, configure the required settings and select [Save] when you are done.

When you want to delete or cancel the settings you entered, select [Cancel].

2.7 Setting the Basic Scan Features 61

Output Color (Selecting the Output Color)

The Output Color feature allows you to select the desired output color.

Color Original

B&W Original

[Full Color]

Output Color

[Grayscale]

[Black]

Full Color

Select this when scanning color originals.

Grayscale

Select this when scanning originals with different shades of black and white. This can be used for originals that cannot be represented in black and white only.

Black

Select this when the desired output is black and white.

1. On the [Basic Scanning] screen, select the desired output color.

E-mail Address Basic Scanning

Output Color

Full Color

Grayscale

Black

File Format

PDF

DocuWorks

TIFF

More...

More Scan Features

2 Sided Orig.

Original Type

Lighten/Darken

62 2 Scan

File Format (Selecting the File Format of the Scanned Data)

The File Format feature allows you to set the file format of the scanned data.

PDF

Saves the scanned data in PDF format.

Note

• To view scanned data saved in PDF format, Acrobat Reader 4.0 or later is required. Acrobat Reader can

be installed from the "Software Pack" CD-ROM included with the scanner.

DocuWorks

Saves the scanned data in DocuWorks format.

Note

• To view or print scanned data saved in DocuWorks format, one of the following software is required:

• DocuWorks Ver. 4.0 or later

• DocuWorks Viewer Light Ver. 4.0 or later

• DocuWorks Viewer Light for Web Ver. 4.0 or later

DocuWorks 6.0 Trial Edition, DocuWorks Viewer Light 6.0, and DocuWorks Viewer Light for Web 6.0 can be installed from the "Software Pack" CD-ROM included with the scanner.

TIFF

Divides the scanned data per page and saves each page as a TIFF file.

Note

• The TIFF format can be selected from [TIFF V6] and [TTN2] under [System Settings]. For more

information, refer to "TIFF File Format (P. 172)".

More...

Displays the [File Format] screen that allows you to select other file formats.

1. On the [Basic Scanning] screen, select the desired file format. To select a file format that is not displayed on the screen, select [More...] and select it on the [File Format] screen.

E-mail Address Basic Scanning

Output Color

Full Color

Grayscale

Black

File Format

PDF

DocuWorks

TIFF

More...

More Scan Features

2 Sided Orig.

Original Type

Lighten/Darken

[File Format] Screen

Selecting [More...] on the [Basic Scanning] screen displays the [File Format] screen. On this screen, you can select other file formats.

Multi-page TIFF

Saves multiple-page scanned data into one TIFF file.

Note

• Multi-page TIFF files can be viewed on DocuScan Manager.

JPEG

Saves scanned data in JPEG format.

2.7 Setting the Basic Scan Features 63

Note

• [JPEG] cannot be selected when [Output Color] is set to [Black].

1. When [More...] is selected, select the desired file format on the [File Format]

File Format

screen.

2. Select [Save].

2 Sided Originals (Scanning a 2-Sided Original)

The 2 Sided Originals feature allows you to set whether to scan both sides or only one side of the original.

When scanning both sides of the original, specify its printing orientation (head-to-head or head-to-toe) and the orientation it is loaded.

Selecting [2 Sided Orig.] displays the [2 Sided Originals] screen.

Important

• If you enlarge and scan a large head-to-toe document, part of its image may get lost.

PDF

DocuWorks

TIFF

Cancel Save

Multi-page TIFF

JPEG

[2 Sided Originals] Screen

1 Sided

Scans one side of the original.

2 Sided

Scans both sides of the original. Selecting [2 Sided] displays the options for [Originals] and [Original Orientation] on the right

side of the screen.

[Originals]

H to H

Select this when the original is head-to-head (The top of the page remains at the top when the page is flipped over).

H to T

Select this when the original is head-to-toe (The top of the page comes at the bottom when the page is flipped over).

64 2 Scan

[Original Orientation]

When scanning the original from the document feeder, specify its orientation to define which side is the top.

Head-Top

Select this when placing the original on the document glass or into the document feeder with its top towards the back of the scanner.

Note

• The output orientation for TIFF, Multi-page TIFF, and JPEG differs from that of PDF and DocuWorks.

To p

Left Right

Bottom

Original placed on document glass Scan result

To p

TIFF, Multi-page TIFF, JPEG

PDF, DocuWorks

TIFF, Multi-page TIFF, JPEG

PDF, DocuWorks

Original loaded into document feeder Scan result

Head-Left

Select this when placing the original on the document glass or into the document feeder with its top towards the left of the scanner. Make sure to select [Head-Left] when placing the original in head-left orientation (texts are in sideways).

To p

Left Right

Bottom

Original placed on document glass Scan result

To p

2.7 Setting the Basic Scan Features 65

To p

Original loaded into document feeder Scan result

Note

• The scanner will not correctly recognize the top of the original if the [Original Orientation] setting does

not match the actual orientation of the original.

1. On the [Basic Scanning] screen, select [2 Sided Orig.].

2. On the [2 Sided Originals] screen, select [1 Sided] or [2 Sided]. When [2 Sided] is selected, select the options for [Originals] and [Original Orientation].

3. Select [Save].

Original Type (Selecting the Original Type)

E-mail Address Basic Scanning

h e

Output Color

Full Color

s c

Grayscale

Black

n n e .

2 Sided Originals

1 Sided

2 Sided

File Format

PDF

DocuWorks

TIFF

More...

Originals Original

H to H Head-Top

H to T Head-Left

More Scan Features

2 Sided Orig.

Original Type

Lighten/Darken

Cancel Save

Orientation

66 2 Scan

The Original Type feature allows you to define the type of the original. Selecting [Original Type] displays the [Original Type] screen.

[Original Type] Screen

Text

Select this to produce sharp text images.

Text & Photo

Select this for scanning originals that contain both texts and photos. It automatically identifies text and photo area and copies both areas in the optimal print quality.

Selecting [Text & Photo] displays [Photo Type] on the right side of the screen.

Photo

Select this for scanning photos. Selecting [Photo] displays [Photo Type] on the right side of the screen.

[Photo Type]

Halftone

Select this for scanning printer-printed photos or printing materials such as books and brochures.

Photograph

Select this for scanning photos printed on photographic paper.

1. On the [More Scan Features] screen, select [Original Type].

2. On the [Original Type] screen, select the type of the original.

3. Select [Save].

E-mail Address Basic Scanning

Output Color

Full Color

Grayscale

Black

Original Type

Text

Text & Photo

Photo

File Format

PDF

DocuWorks

TIFF

More...

Cancel Save

More Scan Features

2 Sided Orig.

Original Type

Lighten/Darken

2.7 Setting the Basic Scan Features 67

Lighten/Darken (Adjusting the Scan Density)

The Lighten/Darken feature allows you to adjust the overall lightness and darkness (scan density) of the output in seven levels.

Original

Lighten / Darken

[Lighten]

1. Adjust the scan density using [ ] or [ ].

[Darken]

E-mail Address Basic Scanning

Output Color

Full Color

Grayscale

Black

File Format

PDF

DocuWorks

TIFF

More...

More Scan Features

2 Sided Orig.

Original Type

Lighten/Darken

68 2 Scan

2.8 Setting Other Scan Features

The following explains how to set the features available on the [More Scan Features] screen.

This corresponds to " Step 4 Set the scan features (P. 32)" in “2.1 Scanning Procedure”.

Set the scan

STEP

2 5 6 73

[More Scan Features] screen

features

Normal

Off

Head to Left200 dpi

More Scan Features

E-mail Address Basic Scanning

Scan Size Image Compression

Auto Size Detect

Reduce / Enlarge Mixed Sized Orig.

100%

Scan Resolution Original Orientation

1/2

E-mail Address Basic Scanning

Sharpness Contrast

Normal

Auto Exposure

Normal

More Scan Features

2/2

Note

• The above screen is the [More Scan Features] screen on the DocuScan C4250 when [Scan to E-mail] is

selected. The content of the screen, however, is the same even when [Scan to PC] or [Scan to Media] is selected. [Mixed Sized Orig.] is not available on the DocuScan C3200 A.

• If old settings are still present on the [More Scan Features] screen, pressing the <Clear All> button on

the control panel resets them to the defaults. The defaults can be changed under [Systems Settings]. For more information about [System Settings], refer to "6 System Settings (P. 129)".

From the [More Scan Features] screen, access the setting screen for each available feature.

Scan Size

Auto Size Detect

Standard Size

Variable Size

Cancel Save

1/2

On each setting screen, configure the required settings and select [Save] when you are done.

When you want to delete or cancel the settings you entered, select [Cancel].

2.8 Setting Other Scan Features 69

Scan Size (Specifying the Scan Size)

The Scan Size feature allows you to specify the scan size. Specify the scan size when scanning a non-standard size document, or when scanning a

document in a size different from the original. If you specify the scan size, the original will be scanned in the size you specified regardless

of its actual size.

Original

Question

Answer

Scan Size

Question

[Variable Size]

Selecting [Scan Size] displays the [Scan Size] screen.

[Scan Size] Screen

Auto Size Detect

Automatically detects the size of the original. The following documents sizes can be detected automatically:

Document Glass Document Feeder

C4250

B5 , B5 , A5 , A5 , A4 ,

A4 , 8.5 x 11” , B4 ,

A3 , 11 x 17” , A6 , B6 ,

16K , 16K , 8K

B5 , B5 , A5 , A5 , A4 ,

A4 , B4 , A3

70 2 Scan

C3200 A

Note

• When the size of a document cannot be detected, a screen that allows you to enter the size appears.

• The chart shows the standard paper sizes for A/B series (8K/16K). For the standard paper sizes for A/B

Series and Inch Series, and for information on how to set the scanner to detect other paper size series, refer to "Paper Size Settings (P. 148)".

B5 , A5 , A5 , A4 , A6 ,

B6 , 8.5 x 11” , 16K

B5 , A5 , A5 , A4

Standard Size

Select this when selecting the scan size from the preset options.

The preset options displayed on the screen can be changed.

Note

• The DocuScan C4250 displays 12 preset options

while the DocuScan C3200 A displays 6. The screen on the right is that of the DocuScan C4250.

Scan Size

Auto Size Detect

Standard Size

Variable Size

Cancel Save

1/2

Refer to

• For information on how to change the preset options,

refer to "Original Size Button (P. 141)".

Variable Size

Select this when the original is non-standard size, or when scanning in a size different from its actual size. Specify the size using [ ]/[ ]/[ ]/ [ ] in increments of 1 mm. The scale on the document glass can help you specify the size.

Refer to

• For information about supported document sizes, refer

to "Supported Documents (P. 23)".

1. On the [More Scan Features] screen, select [Scan Size].

Scan Size

Auto Size Detect

Standard Size

Variable Size

Scan Size

Cancel Save

(15 - 432)

100 mm

Cancel Save

(15 - 297)

100 mm

2. On the [Scan Size] screen, set the scan size.

3. Select [Save].

Reduce/Enlarge (Specifying the Scan Ratio)

The Reduce/Enlarge feature allows you to specify the desired scan ratio.

Original

Reduce / Enlarge

Enlarged from A4 to A3

Auto Size Detect

Standard Size

Variable Size

[Preset %]

[Auto %]

Reduced to fit on B5

Selecting [Reduce/Enlarge] displays the [Reduce/Enlarge] screen.

2.8 Setting Other Scan Features 71

[Reduce/Enlarge] Screen

Preset %

Select this when selecting the scan ratio from the preset options.

When selected, the preset options appear on the right side of the screen.

Note

• When the scan ratio is selected from [Preset %], the

output size may not exactly match the selected preset %. Use the paper sizes on the screen as a reference when selecting a preset %.

Auto %

Automatically reduces/enlarges the original to fit on the paper size selected.

When selected, the paper size options appear on the right side of the screen.

Note

• When [Auto %] is selected, the scanner recognizes

margins as white data.

Reduce/Enlarge

Preset %

Auto %

Reduce/Enlarge

Preset %

Auto %

Cancel Save

100%

50%

A3´A5

70%

A3´A4/B4´B5

81%

B4´A4/B5´A5

86%

A3´B4/A4´B5

B4´A3/B5´A4

115 %

Cancel Save

1/2

1/3

1. On the [More Scan Features] screen, select [Reduce/Enlarge].

2. On the [Reduce/Enlarge] screen, specify the scan ratio.

3. Select [Save].

Reduce/Enlarge

Preset %

Auto %

Cancel Save

100%

50%

A3´A5

70%

A3´A4/B4´B5

81%

B4´A4/B5´A5

86%

A3´B4/A4´B5

115 %

B4´A3/B5´A4

1/2

72 2 Scan

Scan Resolution (Specifying the Scan Resolution)

The Scan Resolution feature allows you to specify the desired scan resolution. Higher resolution yields better image quality but increases the size of data. As data size

increases, the time required for scanning or transferring data also increases. Selecting [Scan Resolution] displays the [Scan Resolution] screen.

[Scan Resolution] Screen

200 - 600 dpi

Select the scan resolution from the options of 200 dpi, 300 dpi, 400 dpi, and 600 dpi.

1. On the [More Scan Features] screen, select [Scan Resolution].

Scan Resolution

Cancel Save

2. On the [Scan Resolution] screen, select the desired scan resolution.

3. Select [Save].

200 dpi

300 dpi

400 dpi

600 dpi

Image Compression (Specifying the Compression Rate of the Output)

The Image Compression feature allows you to specify the desired data compression rate when scanning with [Output Color] set to [Full Color] or [Grayscale].

Selecting [Image Compression] displays the [Image Compression] screen.

[Image Compression] Screen

Higher

Saves the scanned data at a high compression rate. The image quality is not high, but the data size is small.

Normal

Saves the scanned data at a standard compression rate. Both the image quality and data size is standard.

Lower

Saves the scanned data at a low compression rate. The image quality is high, but the data size is large.

1. On the [More Scan Features] screen, select [Image Compression].

2. On the [Image Compression] screen, select the desired compression rate.

3. Select [Save].

Image Compression

Higher

Normal

Lower

2.8 Setting Other Scan Features 73

Cancel Save

Higher

File Size: Small

Lower

Resolution: High

This feature does not work when Black is selected as Output Color.

Mixed Sized Originals (Scanning Mixed-size Originals Simultaneously) (DocuScan C4250 Only)

Use the Mixed Sized Originals feature to feed documents of different sizes into the document feeder. This feature allows you to scan documents of different sizes simultaneously and scans them on paper appropriate for each document.

This feature also allows you to scan all documents on the same size paper. When scanning documents on the same size paper, set [Mixed Sized Originals] to [Enable]

and configure the following settings:

• Set [Reduce/Enlarge] to [Auto %] and select the output paper size.

Refer to

• For information about scan ratios, refer to "Reduce/Enlarge (Specifying the Scan Ratio) (P. 71)".

Mixed-size Originals

Report

Important

• Always load A5 documents in LEF orientation.

Note

• If the sizes of documents cannot be detected, a screen that allows you to enter the sizes appears.

Scanned in Same Sizes as Originals

Report

Scanned on Same Size Paper

Report

Selecting [Mixed Sized Orig.] displays the [Mixed Sized Originals] screen.

[Mixed Sized Originals] Screen

Off

Select this when scanning documents of the same size.

74 2 Scan

Select this when scanning documents of different sizes. The scanner will automatically detect the size of each document.

1. On the [More Scan Features] screen, select [Mixed Sized Orig.].

2. On the [Mixed Sized Originals] screen, select [On] or [Off].

3. Select [Save].

Mixed Sized Originals

Off Select On when there are

Cancel Save

different sizes of originals.

Original Orientation (Specifying the Orientation of the Original)

The Original Orientation feature allows you to specify the orientation of the original to identify which side is the top.

Selecting [Original Orientation] displays the [Original Orientation] screen.

[Original Orientation] Screen

Head to Top

Select this when placing the original on the document glass or into the document feeder with its top towards the back of the scanner.

To p

Left Right

Bottom

Original placed on document glass

Original loaded into document feeder

Head to Left

Select this when placing the original on the document glass or into the document feeder with its top towards the left of the scanner. Make sure to select [Head to Left] when loading the original in head-left orientation (texts are in sideways).

To p

Left Right

Bottom

To p

inal placed on document glass

Ori

Note

• The scanner will not correctly recognize the top of the original if the [Original Orientation] setting does

not match the actual orientation of the original.

• This feature does not work when [File Format] is set to [TIFF] or [JPEG].

Original loaded into document feeder

1. On the [More Scan Features] screen, select [Original Orientation].

2. On the [Original Orientation] screen, select

Original Orientation

Head to Top

the orientation of the original.

3. Select [Save].

Head to Left

2.8 Setting Other Scan Features 75

Cancel Save

Select the orientation your originals are loaded.

The selected Original Orientation becomes invalid if TIFF or JPEG is selected as File Format.

Sharpness (Adjusting the Sharpness of the Output)

The Sharpness feature allows you to adjust the sharpness of the output.

Original

[Softer]

Sharpness

[Sharper]

Selecting [Sharpness] displays the [Sharpness] screen.

[Sharpness] Screen

Sharper - Softer

The sharpness can be adjusted in five levels from [Sharper] to [Softer]. The closer the level is to [Sharper], the sharper the contour of the image. The closer the

level is to [Softer], the softer the contour of the image.

1. On the [More Scan Features] screen, select [Sharpness].

2. On the [Sharpness] screen, set the sharpness of the image using [ ] or [ ].

3. Select [Save].

Sharpness

Cancel Save

Sharper

Normal

Softer

76 2 Scan

Auto Exposure (Removing the Background of the Original)

The Auto Exposure feature allows you to remove unwanted marks on the original's background when scanning with [Output Color] set to [Black]. A newspaper is one example of this type of original.

Also when scanned with [Output Color] set to [Full Color], a white background sometimes appears in a faint color depending on the type of paper used and how old the paper is. In such case, this feature can make the background of the output white.

Original

Auto Exposure

Report Report

Note

• The Auto Exposure feature does not work when [Photo] is selected for [Original Type].

• When [Output Color] is [Full Color], this feature removes less of the background.

Selecting [Auto Exposure] displays the [Auto Exposure] screen.

[Auto Exposure] Screen

Off

Scans the background as it appears on the original.

Removes the background on the output.

1. On the [More Scan Features] screen, select [Auto Exposure].

2. On the [Auto Exposure] screen, select [On] or [Off].

3. Select [Save].

Auto Exposure

Off

Cancel Save

This feature does not work when Photo is selected as the Original Type.

2.8 Setting Other Scan Features 77

Contrast (Adjusting the Contrast of the Output)

The Contrast feature allows you to adjust the contrast of the output.

Original

[Lower]

Contrast

[Higher]

Selecting [Contrast] displays the [Contrast] screen.

[Contrast] Screen

Higher - Lower

The contrast can be adjusted in five levels from [Higher] to [Lower]. The closer the level is to [Higher], the higher the degree of contrast (The bright area is made

more brighter while the dark area is made more darker.) The closer the level is to [Lower], the lower the degree of contrast.

1. On the [More Scan Features] screen, select [Contrast].

Contrast

Cancel Save

2. On the [Contrast] screen, set the contrast of the image using [ ] or [ ].

3. Select [Save].

Higher

Normal

Lower

78 2 Scan

3 Copy

3.1 Copying Procedure

By connecting the scanner to a printer using the USB cable, you can scan documents on the scanner and output their copies from the printer.

This section outlines the basic copying procedure. For details, refer to the description provided for each operation.

Step 1 Get ready to copy

Get ready to

STEP

Before making copies, connect the scanner with a printer using the USB cable.

Refer to

• For information on how to connect the scanner with a printer, refer to "1 Installing the Scanner" in the

Setup and Quick Reference Guide.

• For information on how to get your printer ready to copy, refer to the user guide provided for the printer.

copy

43 5 6 7

Step 2 Load a document

STEP

Place a document onto the document glass or into the document feeder.

Refer to

• For instructions on how to load documents, refer to "1.5 Loading Documents (P. 23)".

Load a document

43 5 6 7

3.1 Copying Procedure 79

Step 3 Select [Copy]

STEP

Display the [All Services] screen, and select [Copy].

1. Press the <Copy> button on the control panel, or select [Copy] on the [All Services] screen.

Note

• The features assigned to the custom buttons can be

changed. For more information, refer to "Custom Buttons 1 - 3 (P. 141)".

• When a password is set for [Copy], a screen

prompting you to enter the password appears. If prompted, enter the password using the numeric keypad and press [Confirm]. For information on how to set passwords, refer to "Service Availability (P. 143)".

Select [Copy]

42 5 6 7

All Services

Copy

Scan to E-mail

Job Status

Step 4 Set the copy features

STEP

Set the required copy features such as paper type and copy ratio. The copy features can be set on the following three types of screens.

Important

• The features and defaults displayed on the screens vary depending on the features provided by the

printer. The interface screens in this manual are of when the printer supports all copy features of the scanner.

Basic Copying

Used when setting features such as paper type, copy ratio, and copy density.

Image Quality

2 5 6 7

Scan to PC Scan to Media

Set the copy

features

80 3 Copy

Used when setting features such as image sharpness and document type.

More Copy Features

Used when setting features such as scan size and document orientation.

1. Select [Basic Copying] tab, [Image Quality] tab, or [More Copy Features] tab, and set the required copy features.

Note

• If old settings are still present, pressing the <Clear All>

button on the control panel resets them to the defaults.

Step 5 Enter the quantity

STEP

The scanner makes up to 999 copies.

1. Using the numeric keypad, enter the number of copies. The number entered is displayed in the top right corner of the touch panel.

Basic Copying Image Quality

Paper Supply

Auto Paper 100%

Tray 1 A4

Tray 2 A3

More... More...

Enter the

32 4 6 7

quantity

Reduce / Enlarge

Auto %

70% A3´A4

More Copy Features

Output Color

2 Sided

Lighten/Darken

Note

• To cancel an incorrect entry, press the <Clear All>

button and enter the correct quantity.

Step 6 Start the copy job

STEP

1. Press the <Start> button on the control panel. The copying starts. The document is scanned on the scanner and its copies are output from the printer.

Important

• When the document is loaded into the document

feeder, do not hold it while it is being fed.

4 5

Start the copy job

3.1 Copying Procedure 81

Note

• If a problem occurs, the touch panel displays a

message. Follow the instructions in the message to remedy the problem. If an error code is displayed, refer to "8.7 Error Codes (P. 208)" for suggested solutions.

When you have more documents to copy

When you have more documents to copy, select [Next Original] on the touch panel while the first document is being scanned. The scanner recognizes that there are more documents to be copied and copies them as a single job.

Up to 500 pages can be scanned per a single job.

Note

• When the number of scanned pages reaches 500, a message appears, and the scanner will not scan

the rest of the pages. If you want to scan documents that exceeds 500 pages, scan the first 500 pages, and then scan rest of the pages as a new job.

1. While the first document is being scanned, select [Next Original].

Scanning Documents...

Black 100% Uncollated

Pages

Scanned

70%

Pages

Transferred

710

When the scanning of the first document completes, the message on the touch panel changes.

Note

• If no operation is performed for a specific amount of

time, the scanner automatically assumes that there are no more documents to be copied and presumes the copy job.

2. Load the next document.

Refer to

• For document loading instructions, refer to"1.5

Loading Documents (P. 23)"

3. Select the <Start> button on the control panel. If you have more documents to copy, repeat the process of loading a document and pressing the <Start> button.

Next OriginalLast Original

Press Start to scan. Press Last Original to complete scanning.

Black 100% Uncollated

Pages

Scanned

70%

Next OriginalLast Original

Pages

Transferred

710

82 3 Copy

4. When all documents are scanned, select [Last Original].

Step 7 Check the job status

STEP

As necessary, check whether the job has been processed successfully. Selecting [Job Status] on the [All Services] screen displays the [Completed Jobs] screen.

Refer to

• For information about checking job status, refer to"5 Job Status (P. 127)"

32 4 5 6

3.2 Stopping a Copy Job

1. Press the <Stop> button on the control panel.

A message appears confirming the cancellation of the job.

Check the job

status

2. Select [Yes]. A message appears informing you that the

cancellation is complete.

3. Select [Close].

Note

• Only pages that have not been transferred to the

printer can be cancelled.

Important

• Depending on the printer, you may need to cancel jobs

on the printer instead of on the scanner. In such event, a message informing you of this appears on the touch screen. When using the printer on a network, make sure not to cancel other jobs by mistake.

• When starting a new copy job after cancelling a job,

make sure that the printer is in the ready-to-copy state.

Cancel Job

Do you want to cancel the job?

Job Cancelled

The job has been cancelled.

NoYe s

3.2 Stopping a Copy Job 83

3.3 Copy Feature Setting Items

The copy features offer the following setting items:

Screen Setting Items Reference

Basic Copying Paper Supply "Paper Supply (Selecting a Paper Tray)

(P. 86)"

Reduce/Enlarge "Reduce/Enlarge (Making a Reduced/

Enlarged Copy) (P. 89)"

Output Color*1 "Output Color (Selecting the Output

Color) (P. 91)"

2 Sided "2 Sided Copying (Making a 1-Sided/2-

Sided Copy) (P. 92)"

Lighten/Darken "Lighten/Darken (Adjusting the Copy

Density) (P. 95)"

Image Quality Presets*1 "Image Quality Presets (Specifying the

Image Quality) (P. 96)"

Original Type*2 "Original Type (Selecting the Original

Type) (P. 98)"

Auto Exposure "Auto Exposure (Removing the Back-

ground of the Original) (P. 99)"

Color Balance*1 "Color Balance (Adjusting the Color Bal-

ance of the Output) (P. 100)"

Sharpness "Sharpness (Adjusting the Sharpness of

the Output) (P. 102)"

Color Saturation*1 "Color Saturation (Adjusting the Color

Saturation of the Output) (P. 103)"

More Copy Features Copy Output*3 "Copy Output (Collating or Uncollating

the Output) (P. 105)"

2 Up "2 Up (Copying Two Originals on One

Page) (P. 106)"

Original Orientation "Original Orientation (Specifying the Ori-

entation of the Original) (P. 107)"

Mixed Sized Orig.*4 "Mixed Sized Originals (Scanning Mixed-

size Originals Simultaneously) (DocuScan C4250 Only) (P. 109)"

Edge Erase "Edge Erase (Erasing Unwanted Marks

from the Center/Edges of the Original) (P. 110)"

Original Size "Original Size (Specifying the Scan Size)

(P. 111)"

*1 This item is not available if the scanner is connected to a monochrome printer. *2 This item is available on the [Basic Copying] screen if the scanner is connected to a

monochrome printer. *3 This item is available only if the printer has a collating feature and add-on hard disk. *4 This item is not available on the DocuScan C3200 A.

84 3 Copy

3.4 Setting the Basic Copy Features

This section describes how to set the basic copy features. This corresponds to " Step 4 Set the copy features (P. 80)" in “3.1 Copying Procedure”.

STEP

2 5 6 7

Set the copy

features

The basic copy features can be set on the [Basic Copying] screen.

[Basic Copying] screen

Basic Copying Image Quality

Paper Supply

Auto Paper 100%

Tray 1 A4

Tray 2 A3

More... More...

Note

• If old settings are still present on the [Basic Copying] screen, pressing the <Clear All> button on the control panel resets them to the defaults. The defaults can be changed under [System Settings]. For information about [System Settings], refer to "6 System Settings (P. 129)".

• Depending on the features provided by the printer, the features and defaults displayed on the scanner vary. The interface screens in this manual are of when the printer supports all copy features of the scanner.

Reduce / Enlarge

Auto %

70% A3´A4

More Copy Features

Output Color

2 Sided

Lighten/Darken

3.4 Setting the Basic Copy Features 85

Paper Supply (Selecting a Paper Tray)

The Paper Size feature allows you to select the paper tray that contains the paper you want to copy onto.

Auto Paper

Automatically selects an appropriate paper tray based on the size of the original and the specified copy ratio.

Note

• When [Auto Paper] is selected, select an option other than [Auto %] for [Reduce/Enlarge].

Tray 1, Tray 2

Displays the paper trays available on the printer.

Note

• The paper trays displayed on the screen are those set under [System Settings] > [Basic Copying] > [Paper Supply-2]/[Paper Supply-3]. The following screen uses the default settings of [Tray 1] and [Tray2]. For information on how to change the paper supply options on the [Basic Copying] screen, refer to "Basic Copying (P. 158)".

More...

Displays the [Paper Supply] screen. On this screen, you can select paper trays that are not displayed on the [Basic Copying] screen.

Selecting [Bypass] on the [Paper Supply] screen displays the [Bypass] screen. This screen allows you to select the type and size of paper to be loaded on the bypass tray.

1. On the [Basic Copying] screen, select the

desired paper tray under [Paper Supply]. If the paper tray you want to use is not displayed, select [More...]. On the [Paper Supply] screen, select the desired paper tray.

Basic Copying Image Quality

Paper Supply

Auto Paper 100%

Tray 1 A4

Tray 2 A3

More... More...

Reduce / Enlarge

Auto %

70% A3´A4

More Copy Features

Output Color

2 Sided

Lighten/Darken

[Paper Supply] screen

Selecting [More...] on the [Basic Copying] screen displays the [Paper Supply] screen. This screen displays all paper trays that are available on the printer and allows you to select

paper trays that are not displayed on the [Basic Copying] screen. Selecting the bypass tray displays the [Bypass] screen.

Important

• When the printer accommodates non-standard size paper or standard size paper that is not supported by the scanner, the paper trays that contain such paper cannot be selected.

• The paper types available on the printer but not supported by the scanner cannot be used on the scanner.

86 3 Copy

1. When [More...] is selected, select the

desired paper tray on the [Paper Supply] screen, and select [Save].

Paper Supply

Auto Paper

Tray 1 A4

Tray 2 B4

Tray 3 A3

Tray 4 A5

Bypass A5

Cancel Save

Plain

Recycled

Plain

Recycled

1/2

[Bypass] Screen

Selecting [Bypass] on the [Paper Supply] screen displays the [Bypass] screen. On this screen, you can select the type and size of paper to be loaded on the bypass tray.

Important

• Depending on the printer, additional settings may be required on the printer when making copies on nonstandard size paper from the bypass tray. For more information, refer to the user guide provided for the printer.

Note

• The paper types and sizes displayed on the screen are not those of paper loaded on the printer.

Standard Size

Displays the [Standard Size] screen. On this screen, you can select the size of paper to be loaded on the bypass tray.

Non-standard Size

Displays the [Non-standard Size] screen. On this screen, you can specify the width (X direction) and height (Y direction) of paper in

increments of 1 mm.

Note

• The range of paper size that can be specified depends on the printer. Refer to the user guide provided for the printer.

Paper Type

Allows you to select the desired paper type from the list.

1. When [Bypass] is selected on the [Paper

Supply] screen, select [Standard Size] or [Non-standard Size].

Bypass

Standard Size

Non-standard Size

Cancel Save

Paper TypePaper Size

Plain

Bond

Recycled

Transparency

Heavyweight 1

1/2

3.4 Setting the Basic Copy Features 87

2. When [Standard Size] is selected, select

the desired paper size on the [Standard Size] screen.

When [Non-standard Size] is selected, specify the paper size using [ ]/[ ]/[ ]/ [].

3. Select [Save].

Standard Size

Non-standard Size

X is the edge perpendicular to the feeder.

Cancel Save

Paper Size

Cancel Save

(140 - 355)

200X:

(90 - 215)

200Y:

1/1

4. Select the desired paper type from [Paper

Type].

5. Select [Save] repeatedly until you return to

the [Basic Copying] screen.

Bypass

Standard Size

Non-standard Size

Cancel Save

Paper TypePaper Size

Plain

Bond

Recycled

Transparency

Heavyweight 1

1/2

88 3 Copy

Reduce/Enlarge (Making a Reduced/Enlarged Copy)

The Reduce/Enlarge feature allows you to make a reduced/enlarged copy by selecting the desired copy ratio.

Original

Reduce / Enlarge

[100%]

[Auto %]

Reduced to fit on B5

100%

Copies in the same size as the original (size-for-size copying).

[Preset %]

Enlarged from A4 to A3

[Variable %]

Enlarged by 120%

Auto %

Automatically reduces/enlarges the original to fit on the paper size selected. The original will be reduced/enlarged in the same proportions for X and Y directions.

Note

• When [Auto %] is selected, select an option other than [Auto] for [Paper Supply].

N %

Used when reducing/enlarging the original by this preset ratio.

More...

Displays the [Reduce/Enlarge] screen which allows you to select other copy ratios.

1. From [Reduce/Enlarge] on the [Basic

Copying] screen, select the desired copy ratio. When specifying a copy ratio not displayed on the [Basic Copying] screen, select [More...], and set the ratio on the [Reduce/ Enlarge] screen.

Basic Copying Image Quality

Paper Supply

Auto Paper 100%

Tray 1 A4

Tray 2 A3

More... More...

Reduce / Enlarge

Auto %

70% A3´A4

More Copy Features

Output Color

2 Sided

Lighten/Darken

3.4 Setting the Basic Copy Features 89

[Reduce/Enlarge] Screen

Selecting [More...] on the [Basic Copying] screen displays the [Reduce/Enlarge] screen.

Preset %

Select this to select a copy ratio from the preset options.

Variable %

Select this to enter the desired copy ratio. The copy ratio can be specified from 50 to 200% in increments of 1%. The original will be reduced/enlarged in the same proportions for X and Y directions.

1. On the [Reduce/Enlarge] screen, select

[Preset %]. From the list of preset options on the right side of the screen, select the desired copy ratio, and select [Save].

Note

• When the copy ratio is selected from [Present %], the output size may not exactly match the selected preset %. Use the paper sizes displayed on the screen as a reference when selecting a preset %.

Reduce / Enlarge

Preset %

Variable %

Cancel Save

100%

Auto %

50%

A3´A5

70%

A3´A4/B4´B5

81%

B4´A4/B5´A5

86%

A3´B4/A4´B5

1/2

2. Select [Variable %] on the [Reduce/

Enlarge] screen, and specify the copy ratio using the numeric keypad or [ ]/[ ] in increments of 1%.

Note

• To clear an incorrect entry, press the <C> button.

3. Select [Save].

Reduce / Enlarge

Preset %

Variable %

Cancel Save

(50 - 200)

100 %

123

456

789

90 3 Copy

Output Color (Selecting the Output Color)

The Output Color feature allows you to select the desired output color.

Color Original

[Full Color]

Output Color

[Black]

B&W Original

[Full Color]

[Black]

Selecting [Output Color] displays the [Output Color] screen.

Important

• This feature is not available if the scanner is connected to a monochrome printer.

[Output Color] Screen

Black

Select this when the desired output is a black and white copy.

Full Color

Select this when making copies of color documents.

1. On the [Basic Copying] screen, select

[Output Color].

Basic Copying Image Quality

Paper Supply

Auto Paper 100%

Tray 1 A4

Tray 2 A3

More... More...

Reduce / Enlarge

Auto %

70% A3´A4

More Copy Features

Output Color

2 Sided

Lighten/Darken

3.4 Setting the Basic Copy Features 91

2. On the [Output Color] screen, select the

desired output color.

Output Color

3. Select [Save].

Black

Full Color

2 Sided Copying (Making a 1-Sided/2-Sided Copy)

The 2 Sided Copying feature allows you to copy 1 sided/2 sided documents onto both sides or one side of paper.

Cancel Save

1-Sided Original

Report

Page 1 Page 2

1-Sided Original

Report

Page 1 Page 2

2-Sided Original

Report

2-Sided Original

Report

1-Sided Copy

Report

Page 1 Page 2

2-Sided Copy

Report

Selecting [2 Sided Copying] displays the [2 Sided Copying] screen.

Important

• You cannot make 2-sided copies if the printer does not have a 2-sided copying feature.

• If you make an enlarged copy of a large 2-sided head-to-toe document, part of its image may get lost.

• Depending on the printer, an additional memory is required when making 2-sided copies ([1 or [2

J2 Sided]) of A3 documents. For more information, refer to the user guide provided for the printer.

J2 Sided]

92 3 Copy

[2 Sided Copying] Screen

1J1 Sided

Makes 1-sided copies from 1-sided originals.

1J2 Sided

Makes 2-sided copies form 1-sided originals.

Important

• This feature is not available if the printer does not have a 2-sided copying feature.

2J2 Sided

Makes 2-sided copies from 2-sided originals.

Important

• This feature is not available if the printer does not have a 2-sided copying feature.

2J1 Sided

Makes 1-sided copies from 2-sided originals.

Copies

Note

• This feature is displayed when [1

J2 Sided] is selected.

• H to H

Select this when making head-to-head copies (The top of the page remains at the top when the page is flipped over).

• H to T

Select this when making head-to-toe copies (The top of the page comes at the bottom when the page is flipped over).

Original/Copies

Note

• This feature is displayed when [2

J2 Sided] is selected.

• H to H

Select this when making head-to-head copies from the head-to-head original.

• H to T

Select this when making head-to-toe copies from the head-to-toe original.

Originals

Note

• This feature is displayed when [2

J1 Sided] is selected.

• H to H

Select this when the original is head-to-head.

• H to T

Select this when the original is head-to-toe.

Original Orientation

Note

• This feature is not displayed when [1

Specify the orientation of the original to identify which side is the top.

J1 Sided] is selected.

3.4 Setting the Basic Copy Features 93

• Head-Top

Select this when placing the original on the document glass or into the document feeder with its top towards the back of the scanner.

To p

Left Right

Bottom

Original placed on document glass

Original loaded into document feeder

• Head-Left

To p

Left Right

Bottom

To p

inal placed on document glass

Ori

Original loaded into document feeder

Important

• The scanner will not correctly recognize the top of the original if the [Original Orientation] setting does not match the actual orientation of the original.

1. On the [Basic Copying] tab, select [2

Sided].

Basic Copying Image Quality

Paper Supply

Auto Paper 100%

Tray 1 A4

Tray 2 A3

More... More...

Reduce / Enlarge

Auto %

70% A3´A4

More Copy Features

Output Color

2 Sided

Lighten/Darken

2. On the [2 Sided Copying] screen, select the

desired option.

2 Sided Copying

1´1 Sided

1´2 Sided

Cancel Save

94 3 Copy

2´2 Sided

2´1 Sided

3. When an option other than [1J1 Sided] is

selected, select the desired options from the right side of the scanner.

4. Select [Save].

Lighten/Darken (Adjusting the Copy Density)

The Lighten/Darken feature allows you to adjust the overall lightness and darkness (copy density) of the output in seven levels. The output becomes darker as you move T to the left and lighter as you move T to the right.

2 Sided Copying

1´1 Sided

1´2 Sided

2´2 Sided

2´1 Sided

Cancel Save

Originals Original

Orientation

H to H Head-Top

H to T Head-Left

Original

Lighten / Darken

[Lighten]

1. Adjust the copy density using [ ] and [ ].

[Darken]

Basic Copying Image Quality

Paper Supply

Auto Paper 100%

Tray 1 A4

Tray 2 A3

More... More...

Reduce / Enlarge

Auto %

70% A3´A4

More Copy Features

Output Color

2 Sided

Lighten/Darken

3.4 Setting the Basic Copy Features 95

3.5 Setting the Image Quality Features

The following explains how to set the image quality features. This corresponds to " Step 4 Set the copy features (P. 80)" in “3.1 Copying Procedure”.

STEP

2 5 6 7

Set the copy

features

The image quality features can be set on the [Image Quality] screen.

[Image Quality] screen

Basic Copying Image Quality

Presets Color Balance

Normal Y 0 0 0/M 0 0 0

Original Type Sharpness

Text & Photo (Halftone)

Auto Exposure Color Saturation

Note

• If old settings are still present on the [Image Quality] screen, pressing the <Clear All> button resets them to the defaults. The defaults can be changed under [System Settings]. For information about [System Settings], refer to "6 System Settings (P. 129)".

More Copy Features

C 0 0 0/K 0 0 0

Sharper

NormalOn

Image Quality Presets (Specifying the Image Quality)

The Image Quality Presets feature automatically adjusts the [Color Balance] settings to produce image tones appropriate for the image.

Important

• This feature is available only when the scanner is connected to a color printer.

• This feature is available only when [Output Color] is set to [Full Color].

Note

• If you change the settings on [Color Balance] screen after configuring them on the [Image Quality Presets] screen, the settings configured on the [Image Quality Presets] screen will become invalid.

Selecting [Presets] displays the [Image Quality Presets] screen.

[Image Quality Presets] Screen

Normal

Copies the originals with the default Color Balance settings.

Color Adjustment...

Displays the [Color Adjustment] screen which allows you to adjust the tone of red/blue/ green.

96 3 Copy

1. On the [Image Quality] screen, select

[Presets].

2. On the [Image Quality Presets] screen,

select [Normal] or [Color Adjustment...].

Basic Copying Image Quality

Presets Color Balance

Normal Y 0 0 0/M 0 0 0

Original Type Sharpness

Text & Photo (Halftone)

Auto Exposure Color Saturation

Image Quality Presets

C 0 0 0/K 0 0 0

Sharper

NormalOn

Cancel Save

More Copy Features

Normal

Color Adjustment...

Image Quality Presets automatically adjusts Color Balance.

The feature will be cancelled if Color Balance is changed.

[Color Adjustment] Screen

Selecting [Color Adjustment...] on the [Image Quality Presets] screen displays the [Color Adjustment] screen.

On this screen, you can adjust the tone of colors.

Original Red + Original Blue +

Original Green +

Red +/Red -

Emphasizes or de-emphasizes the tone of red.

Blue +/Blue -

Emphasizes or de-emphasizes the tone of blue.

Green +/Green -

Emphasizes or de-emphasizes the tone of green.

3.5 Setting the Image Quality Features 97

1. On the [Color Adjustment] screen, select

the desired color tone, and select [Save].

Color Adjustment

Cancel Save

2. On the [Image Quality Presets] screen,

select [Save].

Original Type (Selecting the Original Type)

The Original Type feature allows you to define the type of document you want to copy. Selecting [Original Type] displays the [Original Type] screen.

Note

• This feature is available on the [Basic Copying] screen if the scanner is connected to a monochrome printer.

[Original Type] Screen

Text

Select this to produce sharp text images.

Red +

Blue +

Green +

Red -

Blue -

Green -

Text & Photo

Select this for copying documents that contain both texts and photos. It automatically identifies text and photo areas and copies both areas in the optimal image quality.

Selecting [Text & Photo] displays [Photo Type] on the right side of the screen.

Photo

Select this for copying photos. Selecting [Photo] displays [Photo Type] on the right side of the screen.

Map

Select this for copying maps.

[Photo Type]

Halftone

Select this for copying printer-printed photos or printing materials such as books and brochures.

Photograph

Select this for copying photos printed on photographic paper.

98 3 Copy

1. On the [Image Quality] screen, select

[Original Type].

2. On the [Original Type] screen, select the

type of the document.

Basic Copying Image Quality

Presets Color Balance

Normal Y 0 0 0/M 0 0 0

Original Type Sharpness

Text & Photo (Halftone)

Auto Exposure Color Saturation

Original Type

C 0 0 0/K 0 0 0

Sharper

NormalOn

Cancel Save

More Copy Features

3. Select [Save].

Text

Text & Photo

Photo

Map

Photo Type

Auto Exposure (Removing the Background of the Original)

The Auto Exposure feature allows you to remove unwanted marks on the original's background when copying with [Output Color] set to [Black]. A newspaper is one example of this type of original.

Also when copied with [Output Color] set to [Full Color], a white background sometimes appears in a faint color depending of the type of paper used and how old the paper is. In such case, this feature can make the background of the output white.

Original

Report Report

Auto Exposure

Halftone

Photograph

Note

• The Auto Exposure feature does not work when [Original Type] in [Photo].

• When [Output] Color is [Full Color], this feature removes less of the background.

Selecting [Auto Exposure] displays the [Auto Exposure] screen.

[Auto Exposure] Screen

Off

Copies the background as it appears on the original.

Removes the background of the original on the output copy.

3.5 Setting the Image Quality Features 99

1. On the [Image Quality] screen, select [Auto

Exposure].

2. On the [Auto Exposure] screen, select [On]

or [Off].

Basic Copying Image Quality

Presets Color Balance

Normal Y 0 0 0/M 0 0 0

Original Type Sharpness

Text & Photo (Halftone)

Auto Exposure Color Saturation

Auto Exposure

C 0 0 0/K 0 0 0

Sharper

NormalOn

Cancel Save

More Copy Features

3. Select [Save].

Off

This feature does not work when Photo is selected as the Original Type.

Color Balance (Adjusting the Color Balance of the Output)

The Color Balance feature allows you to adjust the level of four process colors (yellow, magenta, cyan, and black). The color balance can be adjusted in seven levels for areas of low, medium, and high density.

Original

Color Balance

100 3 Copy

Enhanced cyan Enhanced magenta Enhanced yellow Enhanced black

Important

• This feature is not available if the scanner is connected to a monochrome printer.

• When [Output Color] is set to [Black], this setting only applies to black.

Note

Selecting [Color Balance] displays the [Color Balance] screen. On this screen, you can select a color and adjust its intensity.

Xerox DocuScan C3200 A, DocuScan C4250 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Preface

Related Information Sources

Manuals Included with the Scanner

Manual Included with the Optional Accessory

Using This Manual

Contents

Contents of Setup and Quick Reference Guide (Reference)

Illegal Copies and Printouts

1 Basic Operation

1.1 Main Components

Front View

Right/Rear View

Duplex Automatic Document Feeder

Control Panel

1.2 Entering Characters

Using the Numeric Keypad

Confirming an Entry

Moving the Cursor

Deleting a Character

Modifying a Character

Character Entry Procedure

1.3 Switching On/Off the Power

Switching On the Power

Switching Off the Power

1.4 Setting/Exiting the Power Saver Mode

1.5 Loading Documents

Supported Documents

Detectable Document Sizes

Document Loading Precautions

Tips on Loading Documents

Loading Documents

2 Scan

2.1 Scanning Procedure

Step 1 Get ready to scan

Step 2 Load a document and insert media

Step 3 Select the scan type

Step 4 Set the scan features

Step 5 Start the scan job

Step 6 Check the job status

Step 7 Use the scanned data

2.2 Stopping a Scan Job

2.3 Scan Feature Setting Items

2.4 Using Scan to E-mail

Operating Tips

Configuring Settings for Scan to E-mail

2.5 Using Scan to PC

Operating Tips

Configuring Settings for Scan to PC

2.6 Using Scan to Media

Configuring Settings for Scan to Media

2.7 Setting the Basic Scan Features

Output Color (Selecting the Output Color)

File Format (Selecting the File Format of the Scanned Data)

2 Sided Originals (Scanning a 2-Sided Original)

Original Type (Selecting the Original Type)

Lighten/Darken (Adjusting the Scan Density)

2.8 Setting Other Scan Features

Scan Size (Specifying the Scan Size)

Reduce/Enlarge (Specifying the Scan Ratio)

Scan Resolution (Specifying the Scan Resolution)

Image Compression (Specifying the Compression Rate of the Output)

Mixed Sized Originals (Scanning Mixed-size Originals Simultaneously) (DocuScan C4250 Only)

Original Orientation (Specifying the Orientation of the Original)

Sharpness (Adjusting the Sharpness of the Output)

Auto Exposure (Removing the Background of the Original)

Contrast (Adjusting the Contrast of the Output)

3 Copy

3.1 Copying Procedure

Step 1 Get ready to copy

Step 2 Load a document

Step 3 Select [Copy]

Step 4 Set the copy features

Step 5 Enter the quantity

Step 6 Start the copy job

Step 7 Check the job status

3.2 Stopping a Copy Job