Xerox DOCUCOLOR 40 CP Printing Guide

P r i n t i n g G u i d e

DOCUCOLOR 40 CP

This publication is protected by copyright, and all rights are reserved. No part of it may be reproduced or transmitted in any form or by any means for any purpose without express prior written consent from Electronics for Imaging, Inc., except as expressly permitted herein. Information in this document is subject to change without notice and does not represent a commitment on the part of Electronics for Imaging, Inc.

The software described in this publication is furnished under license and may only be used or copied in accordance with the terms of such license.

Patents: 5,666,436; 5,553,200; 5,543,940; 5,537,516; 5,517,334; 5,506,946; 5,424,754; 5,343,311; 5,212,546; 4,941,038; 4,837,722; 4,500,919

Trademarks

EFI, the EFI logo, Fiery, the Fiery logo, EFICOLOR, and Rip-While-Print are trademarks registered in the U.S. Patent and Trademark Ofﬁce. Fiery ZX, Fiery X2, Command WorkStation, AutoCal, Starr Compression, Memory Multiplier, ColorWise, NetWise, and VisualCal are trademarks of Electronics for Imaging, Inc.

DocuColor and all Xerox product names mentioned in this publication are trademarks of the XEROX CORPORATION.

Adobe, the Adobe logo, Adobe Illustrator, PostScript, Adobe Photoshop, Adobe Separator, and Adobe PageMaker are trademarks of Adobe Systems Incorporated, registered in certain jurisdictions. EPS (Encapsulated PostScript) is a trademark of Altsys Corporation. Apple, the Apple logo, AppleShare, AppleTalk, EtherTalk, LaserWriter, and Macintosh are registered trademarks, and MultiFinder is a trademark of Apple Computer, Inc. Microsoft, MS, MS-DOS, and Windows are registered trademarks of Microsoft in the US and other countries. QuarkXPress is a registered trademark of Quark, Inc. Times, Helvetica, and Palatino are trademarks of Linotype AG and/or its subsidiaries. ITC Avant Garde, ITC Bookman, ITC Zapf Chancery, and ITC Zapf Dingbats are registered trademarks of International Typeface Corporation. Ethernet is a registered trademark of Xerox Corporation. Farallon, PhoneNET PC, and PhoneNET Talk are trademarks of Farallon Computing, Inc. COPS and COPSTalk are trademarks of CoOperative Printing Solutions, Inc. NetWare and Novell are registered trademarks and Internetwork Packet Exchange (IPX) is a trademark of Novell, Inc. SyQuest is a registered trademark, in the United States and certain other countries, of SyQuest Technology, Inc. UNIX is a registered trademark of UNIX System Laboratories, a wholly owned subsidiary of Novell, Inc. PANTONE is a registered trademark of Pantone, Inc.

All other terms and product names may be trademarks or registered trademarks of their respective owners, and are hereby acknowledged.

Legal Notices

APPLE COMPUTER, INC. (“APPLE”) MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE APPLE SOFTWARE. APPLE DOES NOT WARRANT, GUARANTEE, OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE APPLE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS, OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE APPLE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL APPLE, ITS DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE APPLE SOFTWARE EVEN IF APPLE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU.

Apple’s liability to you for actual damages from any cause whatsoever, and regardless of the form of the action (whether in contract, tort [including negligence], product liability or otherwise), will be limited to $50.

Restricted Rights Legends

For defense agencies: Restricted Rights Legend. Use, reproduction, or disclosure is subject to restrictions set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at 252.227.7013.

For civilian agencies: Restricted Rights Legend. Use, reproduction, or disclosure is subject to restrictions set forth in subparagraph (a) through (d) of the commercial Computer Software Restricted Rights clause at 52.227-19 and the limitations set forth in Electronics for Imaging, Inc.’s standard commercial agreement for this software. Unpublished rights reserved under the copyright laws of the United States.

Printed in the United States of America on recycled paper.

Part Number: n/a

CE Mark

The CE marking applied to this product symbolises Rank Xerox’s declaration of conformity with the following applicable directives of the European Union as of the dates indicated.

January 1, 1996—Council Directive 70/80/CCO amended by Council Directive 93/68/EEO. Approximation of the laws of the member states related to low voltage equipment.

January 1, 1996—Council Directive 59/336/EEC. Approximation of the laws of the member states related to electromagnetic compatibility.

A full declaration deﬁning the relevant directives and referenced standards can be obtained from your Rank Xerox representative.

WARNING: In order to allow this equipment to operate in proximity to industrial, scientiﬁc, and Medical (ISM) equipment, the external radiation from ISM equipment may have to be limited or special migration measures taken.

FCC Information

WARNING: FCC Regulations state that any unauthorized changes or modiﬁcations to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Class B Declaration of Conformity

This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reorient or relocate the receiving antenna.

Increase the separation between the equipment and receiver.

Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

Consult the dealer or an experienced radio/TV technician for help.

In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modiﬁcations made to the equipment without the approval of manufacturer could void the user’s authority to operate this equipment.

Industry Canada Class B Notice

This Class B digital apparatus meets all the requirements of the Canadian Interference-Causing Equipment Regulations.

Avis de Conformation Classe B de l’Industrie Canada

Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada.

Certiﬁcate by Manufacturer/Importer

This is to certify that the FC07 is shielded against radio interference in accordance with the provisions of VFG 243/1991. The German Postal Services have been advised that this device is being put on the market and that they have been given the right to inspect the series for compliance with the regulations.

Electronics for Imaging, Inc.

Bescheinigung des Herstellers/Importeurs

Heirmit wird bescheinigt, dass der FC07 im Uebereinstimmung mit den Bestimmungen der VFG 243/1991 Funk-Entstort ist. Der Deutschen Bundespost wurde das Inverkehrbringen dieses Geraetes angezeigt und die Berechtigung zur Ueberpruefung der Serie auf Einhaltung der Bestimmungen eingeraumt.

Electronics for Imaging, Inc.

RFI Compliance Notice

This equipment has been tested concerning compliance with the relevant RFI protection requirements both individually and on system level (to simulate normal operation conditions). However, it is possible that these RFI Requirements are not met under certain unfavorable conditions in other installations. It is the user who is responsible for compliance of his particular installation.

Dieses Geraet wurde einzeln sowohl als auch in einer Anlage, die einen normalen Anwendungsfall nachbildet, auf die Einhaltung der Funk-entstoerbestimmungen geprueft. Es ist jedoch moeglich, dass die Funk-enstoerbestimmungen unter unguenstigen Umstaenden bei anderen Geraetekombinationen nicht eingehalten werden. Fuer die Einhaltung der Funk-entstoerbestimmungen seigner gesamten Anlage, in der dieses Geraet betrieben wird, ist der Betreiber verantwortlich.

Compliance with applicable regulations depends on the use of shielded cables. It is the user who is responsible for procuring the appropriate cables.

Einhaltung mit betreffenden Bestimmungen kommt darauf an, dass geschirmte Ausfuhrungen gebraucht werden. Fuer die beschaffung richtiger Ausfuhrungen ist der Betreiber verantwortlich.

Software License Agreement

Before using the Software, please carefully read the following terms and conditions. BY USING THIS SOFTWARE, YOU SIGNIFY THAT YOU HAVE ACCEPTED THE TERMS OF THIS AGREEMENT. If you cannot or do not accept these terms, you may return the entire package within ten (10) days to the Distributor or Dealer from which you obtained them for a full refund.

Electronics for Imaging, Inc. grants to you a non-exclusive, non-transferable license to use the software and accompanying documentation (“Software”) included with the DocuColor 40 CP you have purchased, including without limitation the PostScript® software provided by Adobe Systems Incorporated.

You may:

a.use the Software solely for your own customary business purposes and solely with DocuColor 40 CP;

b.use the digitally-encoded machine-readable outline and bitmap programs (“Font Programs”) provided with DocuColor 40 CP in a special encrypted format (“Coded Font Programs”) to reproduce and display designs, styles, weights, and versions of letters, numerals, characters and symbols (“Typefaces”) solely for your own customary business purposes on the display window of the DocuColor 40 CP or monitor used with DocuColor 40 CP;

c.use the trademarks used by Electronics for Imaging to identify the Coded Font Programs and Typefaces reproduced therefrom (“Trademarks”); and

d.assign your rights under this Agreement to a transferee of all of your right, title and interest in and to DocuColor 40 CP provided the transferee agrees to be bound by all of the terms and conditions of this Agreement.

You may not:

a.make use of the Software, directly or indirectly, to print bitmap images with print resolutions of 600720 dots per inch or greater, or to generate fonts or typefaces for use other than with DocuColor 40 CP;

b.make or have made, or permit to be made, any copies of the Software, Coded Font Programs, accompanying documentation or portions thereof, except as necessary for use with the DocuColor 40 CP unit purchased by you; provided, however, that under no circumstances may you make or have made, or permit to be made, any copies of that certain portion of the Software which has been included on the DocuColor 40 CP hard disk drive. You may not copy the documentation;

c.attempt to alter, disassemble, decrypt or reverse engineer the Software, Coded Font Programs or accompanying documentation.

d.rent or lease the Software.

Proprietary Rights

You acknowledge that the Software, Coded Font Programs, Typefaces, Trademarks and accompanying documentation are proprietary to Electronics for Imaging and its suppliers and that title and other intellectual property rights therein remain with Electronics for Imaging and its suppliers. Except as stated above, this Agreement does not grant you any right to patents, copyrights, trade secrets, trademarks (whether registered or unregistered), or any other rights, franchises or licenses in respect of the Software, Coded Font Programs, Typefaces, Trademarks or accompanying documentation. You may not adapt or use any trademark or trade name which is likely to be similar to or confusing with that of Electronics for Imaging or any of its suppliers or take any other action which impairs or reduces the trademark rights of Electronics for Imaging or its suppliers. The trademarks may only be used to identify printed output produced by the Coded Font Programs. At the reasonable request of Electronics for Imaging, you must supply samples of any Typeface identiﬁed with a trademark.

Conﬁdentiality

You agree to hold the Software and Coded Font Programs in conﬁdence, disclosing the Software and Coded Font Programs only to authorized users having a need to use the Software and Coded Font Programs as permitted by this Agreement and to take all reasonable precautions to prevent disclosure to other parties.

Remedies

Unauthorized use, copying or disclosure of the Software, Coded Font Programs, Typefaces, Trademarks or accompanying documentation will result in automatic termination of this license and will make available to Electronics for Imaging other legal remedies.

Limited Warranty And Disclaimer

Electronics for Imaging warrants that, for a period of ninety (90) days from the date of delivery to you, the Software under normal use will perform without signiﬁcant errors that make it unusable. Electronics for Imaging’s entire liability and your exclusive remedy under this warranty (which is subject to you returning DocuColor 40 CP to Electronics for Imaging or an authorized dealer) will be, at Electronics for Imaging’s option, to use reasonable commercial efforts to attempt to correct or work around errors, to replace the Software with functionally equivalent software, or to refund the purchase price and terminate this Agreement. Some states do not allow limitations on duration of implied warranty, so the above limitation may not apply to you.

Except for the above express limited warranty, Electronics for Imaging makes and you receive no warranties or conditions on the Products, express, implied, or statutory, and Electronics for Imaging speciﬁcally disclaims any implied warranty or condition of merchantability or ﬁtness for a particular purpose.

For warranty service, please contact your authorized service/support center.

EXCEPT FOR THE ABOVE EXPRESS LIMITED WARRANTY, ELECTRONICS FOR IMAGING MAKES AND YOU RECEIVE NO WARRANTIES OR CONDITIONS ON THE SOFTWARE OR CODED FONT PROGRAMS, EXPRESS, IMPLIED, STATUTORY, OR IN ANY OTHER PROVISION OF THIS AGREEMENT OR COMMUNICATION WITH YOU, AND ELECTRONICS FOR IMAGING SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Electronics for Imaging does not warrant that the operation of the software will be uninterrupted or error free or that the Software will meet your speciﬁc requirements.

Limitation Of Liability

IN NO EVENT WILL ELECTRONICS FOR IMAGING OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES, INCLUDING LOSS OF DATA, LOST PROFITS, COST OF COVER OR OTHER SPECIAL, INCIDENTAL, CONSEQUENTIAL OR INDIRECT DAMAGES ARISING FROM THE USE OF THE SOFTWARE, CODED FONT PROGRAMS OR ACCOMPANYING DOCUMENTATION, HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY. THIS LIMITATION WILL APPLY EVEN IF ELECTRONICS FOR IMAGING OR ANY AUTHORIZED DEALER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. YOU ACKNOWLEDGE THAT THE PRICE OF THE UNIT REFLECTS THIS ALLOCATION OF RISK. BECAUSE SOME STATES/JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU.

Export Controls

You agree that you will not export or re-export the Software or Coded Font Programs in any form without the appropriate United States and foreign government licenses. Your failure to comply with this provision is a material breach of this Agreement.

Government Use

Use, duplication or disclosure of the Software by the United States Government is subject to restrictions as set forth in subdivision (c) (1) (ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 or in subparagraphs (c) (1) and (2) of the Commercial Computer Software—Restricted Right Clause at 48 CFR 52.227-19, as applicable.

Third Party Beneﬁciary

You are hereby notiﬁed that Adobe Systems Incorporated, a California corporation located at 345 Park Avenue, San Jose, CA 95110-2704 (“Adobe”) is a thirdparty beneﬁciary to this Agreement to the extent that this Agreement contains provisions which relate to your use of the Fonts, the Coded Font Programs, the Typefaces and the Trademarks licensed hereby. Such provisions are made expressly for the beneﬁt of Adobe and are enforceable by Adobe in addition to Electronics for Imaging.

General

This Agreement will be governed by the laws of the State of California.

This Agreement is the entire agreement held between us and supersedes any other communications or advertising with respect to the Software, Coded Font Programs and accompanying documentation.

If any provision of this Agreement is held invalid, the remainder of this Agreement shall continue in full force and effect.

If you have any questions concerning this Agreement, please write to Electronics for Imaging, Inc., Attn: Licensing Dept. or see Electronics for Imaging’s web site at www.eﬁ.com.

Electronics for Imaging, Inc. 2855 Campus Drive

San Mateo, CA 94403

Contents

Preface

About this manual	xi

About the documentation	xii

How the DocuColor 40 CP works	xii
About PostScript printer drivers and PPDs	xiii
Supported paper sizes and resolutions	xiii

Before you begin	xiii

Chapter 1: Printing from Windows Computers

Printing from applications	1-1
Setting options and printing with Windows 95	1-1
Setting options and printing from Windows 3.1x	1-6
Setting options and printing from Windows NT 4.0	1-10
Printing to the parallel port	1-12
Saving ﬁles to print at a remote location	1-12

Using Downloader to print	1-13

Chapter 2: Printing from Mac OS Computers

Printing from applications	2-1
Selecting the DocuColor 40 CP in the Chooser	2-1
Setting print options and printing from Mac OS computers	2-4

Using Downloader to print	2-9

Chapter 3: Printing from UNIX Workstations

Printing to the DocuColor 40 CP

3-1

viii Contents

Chapter 4: Downloading Files and Fonts

Using Downloader	4-1
Printing with Downloader	4-3
Downloading and managing printer fonts	4-6

Chapter 5: Monitoring Print Jobs

WebTools	5-1
Checking DocuColor 40 CP status with the Status WebTool	5-2
Accessing information with the WebLink WebTool	5-2

Appendix A: Print Options

Where to set print options	A-1
Print options and override hierarchy	A-2
More information about print options	A-5

Appendix B: Font List

Printer fonts	B-1
Adobe Type 1 fonts	B-1
TrueType fonts	B-5

Appendix C: Troubleshooting

Maintaining optimal system performance	C-1
Troubleshooting	C-1
General printing problems	C-2
Problems with print quality	C-4
Problems with Downloader	C-5
Problems with WebTools	C-6

Index

Preface

xi About this manual

The DocuColor 40 CP Color Server enables you to use your color copier as a networked printer. You can use the DocuColor 40 CP to print ﬁnal documents or to proof jobs you will later print on an offset press. You send a print job to the DocuColor 40 CP as you would to any other printer—you select it from the Microsoft Windows Printers dialog box or Apple Mac OS Chooser, and then print from within any application.

About this manual

This manual is intended for those remote users who send jobs via the network or via a direct parallel port connection between the DocuColor 40 CP and a Windows computer. It covers the following topics:

•Printing from a Windows computer

•Printing from a Mac OS computer

•Printing from UNIX

•Downloading ﬁles and fonts using Downloader

•Monitoring jobs and accessing information using WebTools

•Specifying and overriding job settings, examples of the printer fonts installed on the DocuColor 40 CP, and troubleshooting information.

xii Preface

About the documentation

This manual is part of a set of DocuColor 40 CP documentation that includes the following manuals for users and system administrators:

•The Conﬁguration Guide explains basic conﬁguration and administration of the DocuColor 40 CP for the supported platforms and network environments. It also includes guidelines for setting up UNIX, Windows NT, and Novell NetWare servers to provide Adobe PostScript printing services to clients.

•Getting Started describes how to install software to enable users to print to the DocuColor 40 CP. Speciﬁcally, it describes installation of PostScript™ printer drivers, printer description ﬁles, and other user software provided on the DocuColor 40 CP User Software CD. It also explains how to connect each user to the network.

•The Printing Guide describes the printing features of the DocuColor 40 CP for users who send jobs via remote workstations on the network or via a direct parallel port connection.

•The Color Guide provides an introduction to the basics of color theory and printing to a DocuColor 40 CP Color Server. It also includes practical color printing tips and application notes that explain how to print to the DocuColor 40 CP from popular Windows and Mac OS applications.

•The Job Management Guide explains the functions of the DocuColor 40 CP utilities, and how they are used to manage jobs and maintain color quality. This book is intended for an operator or administrator, or a user with the necessary access privileges, who needs to monitor and manage job ﬂow, perform color calibration, and troubleshoot problems that may arise.

•Release Notes provide last-minute product information and workarounds for some of the problems you may encounter.

How the DocuColor 40 CP works

The DocuColor 40 CP receives ﬁles from computers on the network, processes (RIPs) those ﬁles, and then sends them to the copier’s print engine for printing. Even with the DocuColor 40 CP installed, you can still use the copier to make copies.

When printing from an application, your Windows or Mac OS computer communicates with the DocuColor 40 CP by means of a PostScript printer driver and a PostScript printer description ﬁle (PPD).

xiii Before you begin

About PostScript printer drivers and PPDs

A PostScript printer driver is an application that manages printing communication between your application software and the printer. It interprets the instructions generated by the application software, merges those instructions with printer-speciﬁc PPD options you specify (see below), and translates all that information into PostScript, a language the printer understands. In other words, the printer driver writes a PostScript ﬁle based on your original ﬁle and the options you set from the Print dialog box.

A PPD ﬁle contains information about a particular device’s features and capabilities (for example, what paper sizes and media types are supported). The PostScript printer driver reads the information in the PPD ﬁle and presents that information to you in the form of options you can choose from the Print dialog box. The PPD for the DocuColor 40 CP includes information about the features of both the copier and the DocuColor 40 CP Color Server.

For information on the PPD options for your DocuColor 40 CP, see Appendix A, "Print Options."

Supported paper sizes and resolutions

You can print all page sizes supported by the DocuColor 40 in Contone mode at 400 dpi in Full Color or Grayscale. Note that you can print on thick paper and transparencies only from the bypass tray. See the Xerox Materials Usage Guide for complete information about the page sizes supported.

Before you begin

Before using the DocuColor 40 CP, follow these steps:

1.Conﬁrm that the system administrator has completed Setup as described in the

Conﬁguration Guide.

2.Find out what printer defaults the administrator speciﬁed in Setup.

These default settings can affect the results of your print jobs. Check with your administrator or operator for information on these default settings.

3.Conﬁrm that the user software is installed correctly on your workstation, as described in Getting Started.

xivPreface

4.Consult the Color Guide for information on print options and application features that affect color output.

5.Find out how your workstation is conﬁgured for printing on the network.

If your site has an operator who controls all printing, you may have access to the Hold queue only. In this case, all jobs you send are spooled to the DocuColor 40 CP and held until the operator sends them to their next stage of processing.

You may also have access to the Print queue. If you send jobs to this queue, jobs spool to the DocuColor 40 CP and proceed to RIP and print according to your job settings—unless someone (you, or an operator, for example) intervenes.

Lastly, you may have access to the Direct connection, which sends jobs straight to the server without spooling.

6.Find out whether the DocuColor 40 CP is set up to use WebTools and what your access privileges are.

The administrator may or may not have enabled access to the server via the Internet (or an intranet).

11-1

Chapter 1:

Printing from

Windows

Computers

Printing from applications

This chapter describes how to print to the DocuColor 40 CP from Windows 95, Windows 3.1x, and Windows NT 4.0 computers.

You can print from a networked Windows computer, from a Windows computer using Windows (WINS) printing, or from a Windows computer connected to the parallel port on the DocuColor 40 CP. If you plan to print ﬁles at another location, follow the procedures described in “Saving ﬁles to print at a remote location” on page 1-12.

Another way to print from a Windows 95 or Windows NT 4.0 computer is to download PostScript, Encapsulated PostScript (EPS), or Portable Document Format (PDF) ﬁles using Downloader. Basic instructions are provided at the end of this chapter; for details on using Downloader, see Chapter 4.

NOTE: For information on setting up the Windows environment for printing with Windows servers connected to the DocuColor 40 CP, see the Conﬁguration Guide. For information on how to connect to the DocuColor 40 CP over the network, install printer drivers, and install Downloader, see Getting Started.

Printing from applications

Once you have installed the printer driver and set it to the proper port as described in Getting Started, you can print directly from most Windows applications. Simply choose the Print command from within your application.

To achieve the best printing results from speciﬁc applications, see the Color Guide.

Setting options and printing with Windows 95

To print from Windows 95, use the Adobe PostScript Printer Driver for Windows version 4.2.x included with the DocuColor 40 CP user software.

Once you have installed the Adobe PostScript printer driver and DocuColor 40 CP PostScript Printer Description ﬁle (PPD), you can specify print settings. You can also change some of these settings for a particular job from within your application when you send it to the DocuColor 40 CP. Before printing, make sure the correct print options are set.

11-2 Printing from Windows Computers

TO SET PRINT OPTIONS AND PRINT FROM WINDOWS 95 WITH THE ADOBE

PS PRINTER DRIVER:

1.Click the Start button, point to Settings, and click Printers.

2.Select the icon for the DocuColor 40 CP and choose Properties from the File menu.

3.Click the Paper tab.

4.Specify the appropriate settings for your print job.

In the Paper size area, specify the page size for your job.

From the Paper Source pop-up menu, choose the paper tray for the job.

To specify a Media Type, click More Options. Choose from the Paper type pop-up menu and then click OK.

NOTE: If paper loaded in the selected tray is a different size, orientation, and/or media type than that of the job you are sending, the DocuColor 40 CP displays an error message and the job will not print. You should then load the correct paper in the selected tray or cancel the job.

See Appendix A for information on these print options.

11-3 Printing from applications

5.To use a standard paper size, make your selection and skip to step 10.

To deﬁne a custom paper size, scroll the Paper size bar to the right and select one of the three Custom p+ paper sizes.

6.Click Custom to specify the dimensions of the custom paper size.

The minimum and maximum dimensions allowed by the printer driver are indicated inside brackets. You are notiﬁed if you enter an invalid dimension.

You can also give the custom paper size a name.

7.Set custom paper size dimensions and click OK.

8.Click Unprintable Area and enter margin values for the custom paper size.

The minimum and maximum values allowed by the printer driver are indicated inside brackets. You are notiﬁed if you enter an invalid entry.

9.Click OK.

11-4 Printing from Windows Computers

10.Click the Options tab.

11.Click through Job, Color1, Color2, and so on, and specify the appropriate settings for your print job.

These print options are speciﬁc to the DocuColor 40 CP and the DocuColor 40. They override settings in DocuColor 40 CP Printer Setup; the settings can also be changed in the Override Print Settings dialog box with WebSpooler. For information about these options and overrides, see Appendix A, “Print Options.”

If you choose Printer’s default, the job prints according to the setting entered during Setup.

Some PPD options are ones that could also be set from an application (for example, Reverse Order printing or Collation). In these cases, use the PPD option to perform the function, rather than setting it from the application. The application may not set up the ﬁle properly for printing and may also take longer to process.

11-5 Printing from applications

12.If you want to make the new settings your default settings, click Apply.

13.Click OK.

14.Choose Print in your application.

15.Click OK.

16.Enter text messages in the Notes 1 and Notes 2 areas.

Enter user and job identiﬁcation information for accounting purposes, or whatever information is required at your site.

The notes you enter in these areas can be viewed from the WebSpooler, and also appear in the Job Log. They cannot be edited or erased by the operator.

17.Enter instructions to the operator about the job in the Instructions area.

These instructions can be viewed from the WebSpooler, but do not appear in the Job Log. They can be edited by the operator.

18.Click OK.

11-6 Printing from Windows Computers

Saving and loading print option settings

Print option settings can be saved to a settings ﬁle on your hard disk. Saving a settings ﬁle enables you to easily load speciﬁcally conﬁgured settings for a particular job.

TO SAVE PRINT OPTION SETTINGS:

1.After specifying settings for print options in the Options tab, click Save Settings.

2.Name the settings ﬁle and browse to a location on your hard disk where you want to save the ﬁle.

3.Click OK.

The settings ﬁle is saved to the location you speciﬁed.

TO LOAD PRINT OPTION SETTINGS:

1.From the Options tab, click Load Settings.

2.Browse to the settings ﬁle.

3.Select the settings ﬁle from the list and click OK.

The print option settings in the Options tab are automatically conﬁgured with the saved settings.

Setting options and printing from Windows 3.1x

To print from Windows 3.1x, use the Adobe PostScript Printer Driver included with the DocuColor 40 CP user software.

11-7 Printing from applications

TO SET PRINT OPTIONS AND PRINT FROM WINDOWS 3.1X WITH THE

ADOBE PS PRINTER DRIVER:

1.In the Main window, double-click the Control Panel icon.

2.Double-click the Printers icon.

3.In the Printers window, select the DocuColor 40 CP in the Installed Printers box and click the Setup button.

4.Click the Paper tab.

5.Specify the appropriate settings for your print job.

From the Paper Source pop-up menu, choose the paper tray for the job. The Paper Source selection is valid for the current job only.

In the Paper Size pop-up menu, specify the page size for the job.

11-8 Printing from Windows Computers

6.Click the Features tab.

7.Specify the appropriate settings for your job and click OK.

These print options are speciﬁc to the DocuColor 40 CP and the DocuColor 40 (you must scroll to see all the pop-up menus).

The settings you choose here override settings in DocuColor 40 CP Printer Setup; the settings can also be changed in the Override Print Settings dialog box with WebSpooler. For information about these options and overrides, see Appendix A, “Print Options.”

If you choose Printer’s default, the job prints according to the setting entered during Setup.

11-9 Printing from applications

8.Choose Print in your application.

9.If necessary, enter your name in the User area.

Once you enter your name in the User area, it appears automatically in this dialog box when you print subsequent jobs.

NOTE: This entry cannot be changed without deleting and reinstalling the printer.

10.Enter text messages in the Notes 1 and Notes 2 areas.

You can enter user and job identiﬁcation information for accounting purposes, or whatever information is required at your site.

The notes you enter in these areas can be viewed from the WebSpooler, and also appear in the Job Log. They cannot be edited or erased by the operator.

The notes you enter in the Notes 1 and Notes 2 areas are kept in memory and appear automatically in this dialog box when you print subsequent jobs. You can edit these notes if necessary for subsequent jobs.

11.Enter instructions to the operator about the job in the Instructions area.

These instructions can be viewed from the WebSpooler, but do not appear in the Job Log. They can be edited by the operator.

The instructions you enter in the Instructions area are kept in memory and appear automatically in this dialog box when you print subsequent jobs. You can edit these instructions if necessary for subsequent jobs.

12.Click OK.

11-10 Printing from Windows Computers

Setting options and printing from Windows NT 4.0

To print from Windows NT 4.0, use the Adobe PostScript Printer Driver for Windows version 5.0 included with the DocuColor 40 CP user software.

Once you have installed the Adobe PostScript Printer Driver and the

DocuColor 40 CP PostScript Printer Description (PPD) ﬁle, you can specify print settings. You can also change some of these settings for a particular job from within your application when you send it to the DocuColor 40 CP. Before printing, make sure the correct print options are set.

TO SET PRINT OPTIONS AND PRINT FROM WINDOWS NT 4.0 WITH THE

ADOBE PS PRINTER DRIVER:

1.Click the Start button and choose Settings>Printers.

2.Right-click to select the DocuColor 40 CP and choose Document Defaults.

3.Click the Page Setup tab.

4.Specify the appropriate settings for your print job.

11-11 Printing from applications

From the Paper Source pop-up menu, choose the paper tray for the job. The Paper Source selection is valid for the current job only.

In the Paper Size pop-up menu, specify the page size for the job.

5.Click the Advanced tab.

6.Under Document Options, expand the Printer Features list and then specify print option settings in the list.

The print options in the Printer Features list are speciﬁc to the DocuColor 40 CP and the DocuColor 40. They override settings in DocuColor 40 CP Printer Setup; the settings can also be changed in the Override Print Settings dialog box with WebSpooler. For information about these options and overrides, see Appendix A, “Print Options.”

If you choose Printer’s default, the job prints according to the setting entered during Setup.

11-12 Printing from Windows Computers

7.Click OK.

8.Choose Print in your application.

Printing to the parallel port

The DocuColor 40 CP has a parallel port that enables you to print most ﬁles directly from a Windows computer if your network administrator has connected the Windows computer’s parallel port to the DocuColor 40 CP parallel port.

NOTE: You cannot use Downloader through the parallel port.

TO PRINT FILES TO THE PARALLEL PORT:

1.Make sure the parallel port is enabled on your DocuColor 40 CP.

Check with your site administrator or operator to see whether printing to the parallel port is enabled. See Getting Started for information on setting up parallel port printing on your Windows computer.

2.Select the printer port that is connected to the DocuColor 40 CP parallel port.

Select one of the local ports: LPT1, LPT2, or LPT3. For instructions, see your Windows documentation.

3.Print from within your application.

If you are printing a PostScript ﬁle in binary format (not ASCII), verify that the Network Setup option Ignore EOF Character is set to Yes. Check with your site administrator for this information.

Saving ﬁles to print at a remote location

If you do not have a DocuColor 40 CP and are preparing files to take to a service bureau or other location, print your final files to the File port (as opposed to one of the local ports). You can also print to the File port to create a ﬁle to be downloaded using Downloader. For instructions, see your Windows documentation.

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