Xerox DocuColor 1632 User Manual

T

ABLE OF CONTENTS

Table of Contents

Overview 1

System Settings 2

Setting and Changing the Administrator Password 3

Entering and Exiting the System Settings Mode 5

Entering the System Settings Mode 5

Exiting System Settings Mode 6

Changing Settings in System Settings Mode 6

Setting the Common Settings 7

Machine Clock/Timers Setting 8 Audio Tone Settings 10

Setting Screen Defaults 12

Paper Tray Attributes 13 Setting Printing Priority Defaults 17

Image Quality Adjustment 18

Image Quality Setting 18 Auto Gradation Adjustment 21

Reports Settings 22

Other Machine Settings 23

TABLE OF CONTENTS

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ABLE OF CONTENTS

Copy Mode Settings 23

Basic Copying Presets 24

Copy Defaults 25

Copy Control 36 Original Size Defaults 37

Setting Reduce/Enlarge Presets 38

Setting Custom Colors 39

Network Settings 39

Print Mode Settings 40

Allocate Memory 41

Others (Print Mode Settings) 44

Scan Mode Settings 45

Basic Scanning Presets 45

Setting Scan Defaults 46 Setting the Scan Size Defaults 50

Setting the Output Size Defaults 51

Setting Reduce/Enlarge Presets 52 Other Settings (Scanner) 53

Setting/Deleting Mailboxes 55

Auditron 56

Create/Check Accounts 57

Deleting/Resetting Data by Account 58 Enabling Auditron Mode 59

System Administrator Data 59

Delete/Reset All Account Data 60

Printing Meter Reports 61

Internet Services 62

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Overview

4. User Guide (Machine Administrator)

This chapter describes the features found in the System Settings Mode.

The System Settings Mode allows you to change the machine default settings, and the image quality settings.

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System Settings

Common Settings : Change the default settings for:

Copy Mode Settings: Change the default settings for:

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System Settings allows you to change the default of the following features:

• Date/Timers

• Audio Tones

• Screen Defaults

• Paper Trays

• Printing Priority

• Image Quality/Auto Gradation Adjustment

• Reports

•Sleep Mode

• Copy Defaults

• Control of Copy Operation

• Original Size

• Reduce/Enlarge

•Custom Colors

Network Settings: Set the default settings for:

• Port Settings

• Protocol Settings

Print Mode Settings: Set the default settings for:

• Memory Settings

• Other Settings (Printer Settings)

Scan Mode Settings: Change the default settings for:

• Scanner Settings

• Other Settings (Scanner Settings)

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Setting and Changing the Administrator Password

This section explains how to set and change the System Settings Mode password. The default password is set to "11111" . You cannot enter System Settings Mode unless the password is entered. Setting a password also allows you to output total reports and a list of registered mailboxes.

Press the Access button. The Password Entry screen is

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displayed.

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Enter the password using the numeric keypad on the Control

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Panel, and select Confirm. The System Administrator Menu screen is displayed.

NOTE: Your password will be displayed by an asterisk (*). If you

make a mistake, press Clear (C) and re-enter the password.

To cancel the operation, select Cancel.

Select System Settings. The System Settings screen is

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displayed.

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Select System Administrator Password. The System Administrator Password screen is displayed.

Select Off to disable entering a password.

Select On, and enter the new password using the numeric keypad on the Control Panel.

Select Enter.

Re-enter the password, exactly as you did in Step 5, and select

Enter.

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NOTE: Enter the exact same number in Step 5 and Step 7. If you

make a mistake, select Reset and return to Step 5.

Select Close. You will be returned to the System Settings screen.

Select Exit to exit the System Settings Mode.

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Entering and Exiting the System Settings Mode

This section explains how to enter and exit System Settings Mode.

Entering the System Settings Mode

This section explains how to enter the System Settings Mode.

NOTE: The machine will not enter the System Settings Mode

when an error message is displayed.

Press the Access button. The Enter Password screen is

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displayed. The default password is 11111.

Enter the password and select Confirm. The machine enters

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System Settings Mode, and the System Administrator Menu screen is displayed.

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NOTE: Your password will be displayed by an asterisk (*). If you

make a mistake, press the Clear button and re-enter the password.

If you want to cancel the operation, select Cancel.

Select either User Mode or System Settings.

3

• User Mode

Settings Mode. If you select Machine Status or Job Status while in the System Settings Mode, printer and copier total reports can be printed.

• System Settings

- make copies and scan documents in the System

- you can change the settings of features.

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Exiting System Settings Mode

This section outlines the procedure for exiting the System Settings Mode.

When you finish performing the desired operations, select Close

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until the System Settings screen is displayed.

Select Exit.

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Changing Settings in System Settings Mode

This section provides an example of the basic procedures required to change settings in System Settings Mode using the System Clock Setting feature. Please follow these procedures for all the features in System Settings Mode.

Press the Access button.

1

Enter the password, and select Confirm. The System

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Administrator Menu screen is displayed.

Select System Settings. The System Settings screen is

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displayed. Select System Settings.

Select Common Settings. The Common Settings screen is

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displayed.

NOTE: If you are setting a feature in Copy Mode Settings,

Network Settings, Print Mode Settings, or Scan Mode Settings, press the desired button.

Select Machine Clock / Timers. The Machine Clock / Timers

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screen is displayed.

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Select Date, then select Change Settings. The Date screen is

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displayed.

Select the desired Date format.

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Use the up and down arrow buttons to enter the year, month, and

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date.

NOTE: If Cancel is selected, the machine will return to the

previous screen without saving any changes.

Select Save. You are returned to the Machine Clock / Timers

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screen.

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To make changes to other settings, repeat the procedure.

When you are finished making changes, select Close until the System Settings screen is displayed.

Select Exit. System Settings Mode closes.

Setting the Common Settings

This section describes the Common Setting items, which relate to the main features on the machine.

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Machine Clock/Timers Setting

This setting allows you to set the time and date. You can also determine the duration of time until the Power Saver Mode or reset functions engage.

Machine Clock/Timers allows you to set the following items.

Date Sets the Date (Month/Day/Year) of the machine's system clock to:

• Date Format - Y/M/D, M/D/Y, or D/M/Y

• Month - 1 to 12

• Day - 1 to 31

• Year - 2000 to 2099

The date set here is printed on lists and reports. The default is 2001, January 1.

Time Sets the system clock time (H / M) by 12-hour clock display or 24-

hour clock display.

• Hours - 0~23 (24-hour clock) OR 1~12 (12-hour clock)

• Minutes - 0~59.

• Set AM or PM if it is a 12-hour clock display.

The time set here will be printed on lists and reports. The default is 12-hour clock display, 0:00 AM.

Time Zone Sets the time zone that you are in. Use the up and down arrow

buttons to set the time difference from Greenich Mean Time.

Daylight Savings Sets whether or not to apply daylight savings to the system clock

time.

•Adjust Off

•Adjust On

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Auto Clear Sets the time to wait before returning the Control Panel to the

default screen. The amount of time until reset can be set to:

•0

OR

• 60 ~ 240 seconds, in 60-second increments.

Enter the value using the numeric keypad on the Control Panel. The default is 60 seconds.

Auto Job Release Tells the machine to release the current job to enable the

execution of the next job when a fault occurs during copying or scanning. The job can be executed only in parts of the machine that are functioning normally. Set the time to:

• 0 - do not automatically release the job.

• 240 ~ 5940 seconds (4 ~ 99 minutes) in 60-second

increments.

Enter the value using the numeric keypad on the Control Panel. The default is 600 seconds.

Auto Print Allows the machine to automatically start print jobs when there

has been no activity for a set amount of time. Set the time to:

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• 1 ~ 240 seconds in 1-second increments.

Enter the value using the number keys on the Control Panel. The default setting is 10 seconds.

Auto Power Saver Low Power Mode and Sleep Mode are part of the energy-saving

mode. As time lapses, the machine lowers power consumption: Last Operation -> Low Power Mode -> Sleep Mode.

• Set the time to Low Power Mode from 6 ~ 240 minutes and

• Set the time to Sleep Mode from 0 ~ 234 minutes

Both are set in 1 minute increments.

NOTE: Low Power Mode cannot be disabled. The total set time of

both Low Power Mode and Sleep Mode must be between 15 - 240 minutes.

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Audio Tone Settings

This determines the conditions under which Audio Tones are used.

Audio Tone Settings allows you to set the following items.

Control Panel Select Tone Sets the tone when a button is selected on the display. It can be

set to:

•Off

•Soft

•Normal

• Loud

The default is Normal.

Control Panel Alert Tone Sets the tone when an incorrect button was selected, or an

operation was attempted during an error. It can be set to:

•Off

•Soft

•Normal

• Loud

The default is Normal.

Machine Ready Tone Sets the tone when the machine is ready for copying or printing. It

can be set to:

•Off

•Soft

•Normal

• Loud

The default is Normal.

Copy Job Complete Tone Sets the tone when copying has been completed successfully. It

can be set to:

•Off

•Soft

•Normal

• Loud

The default is Normal.

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Non-Copy Job Complete

Tone

Fault Tone Sets the tone when a fault occurs and the job is held in a faulted

Alert Tone Sets the tone when a job finishes abnormally. It can be set to:

Sets the tone when a job other than copying has been completed successfully. It can be set to:

•Off

•Soft

•Normal

• Loud

The default is Normal.

state. It can be set to:

•Off

•Soft

•Normal

• Loud

The default is Normal.

•Off

•Soft

•Normal

• Loud

The default is Off.

Low Toner Alert Tone Sets the tone when the Drum Cartridge or Toner Cartridge has to

be replaced. It can be set to:

•Off

•Soft

•Normal

• Loud

The default is Normal.

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Setting Screen Defaults

This allows you to chose the default screen that is displayed when the machine is turned on.

Screen Defaults allows you to set the following items.

Screen Default at Power On Select one of the following screens to display as the default

screen when the machine is turned on:

• Features

• Job Status

• Machine Status

The default is the Features screen.

Features Screen Default Select one of the following screens to display as the default

screen when Features is selected:

• Menu - gives you the option to select copy or scan.

• Copy - displays the copy feature tabs.

• Scan - displays the scan feature tabs.

The default is the Copy Screen.

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Paper Tray Attributes

This enables you to set the type and priority of paper loaded in trays, image quality processing settings by paper type, and other paper tray related settings.

Paper Tray Attributes allows you to set the following items.

Custom Paper Name Allows you to set up to 5 custom paper types. The paper must be

plain, bond, or recycled. Set a name up to 12 characters long for custom paper 1 to 5 using letters and symbols.

Paper Type Sets up the type of paper loaded in Trays 1, 2, 3, 4, and 5

(Bypass).

• Plain paper, recycled paper, bond paper and Custom Paper 1

~ 5 can be loaded in Trays 1 - 4.

Enter the setting on the Numeric Keypad using the numbers listed in the following table.

The default is 14, or Bond Paper.

For more information on recommended paper types, refer to the Recommended Materials List.

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Setting Description Comments

14

0

3

161

162

Bond Paper

Plain Paper

Recycled Paper

Custom Paper 1

Custom Paper 2

Color-exclusive or laser print paper, usually 24 or 28 lb., such as Xerox Digital Color Expressions+ 24 and 28 lb. In general, use for 81 - 105 gsm paper.

Office environment or multipurpose paper usually 18 or 20 lb., such as Xerox Business Multipurpose 4200 and Premium Multipurpose 4024 20 lb. In general, use for 64 - 80 gsm paper.

Environmentally responsible paper usually 18 or 20 lb. In general, use for 64 - 80 gsm paper.

User defined paper name for paper loaded in Tray. Responds equivalent to Plain Paper as printer default. If using Bond or Recycled paper, change the Image Quality value. Refer to Image Quality in Paper Tray Attributes.

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Setting Description Comments

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163

164

165

16

5

1

8

Custom Paper 3

Custom Paper 4

Custom Paper 5

Lightweight *

Transparency *

Heavyweight 1 *

Heavyweight 2 *

User defined paper name for paper loaded in Tray. Responds equivalent to Plain Paper as printer default. If using Bond or Recycled paper, change the Image Quality value. Refer to Image Quality in Paper Tray Attributes.

Office environment paper usually 16 lb. In general, use for 55 - 63 gsm paper.

For use with transparencies.

Color-exclusive or office environment paper. In general, use for 106 - 169 gsm paper.

Color-exclusive or office environment paper. In general, use for 170 - 220 gsm paper.

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Heavyweight 1 (Side 2) *

Heavyweight 2 (Side 2) *

Color-exclusive or office environment paper for use on Side 2 while duplexing. In general, use for 106 - 169 gsm paper.

Color-exclusive or office environment paper for use on Side 2 while duplexing. In general, use for 170 - 220 gsm paper.

Labels * Label special application media.

* indicates paper type for Tray 5 (Bypass) only.

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Paper Tray Priority Select the order that Trays 1 - 4 are selected for Auto Tray

Switching. You can select the priority of each tray: First, Second, Third, and Fourth.

The same tray cannot be selected twice. The default is Tray 1 -> Tray 2 -> Tray 3 -> Tray 4.

Paper Type Priority Set the priority of each of the paper types for Auto Tray Switching.

Set the priority for:

• Bond Paper

• Plain Paper

• Recycled Paper

• Custom Paper 1 - 5

Enter the setting on the Numeric Keypad using the numbers listed in the following table.

Setting Description

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255

1

2

3

4

5

6

7

8

Auto Tray Switching Off

Highest priority

2nd priority

3rd priority

4th priority

5th priority

6th priority

7th priority

8th priority

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Image Quality Different image quality settings can be selected for Bond Paper,

Plain Paper, Recycled Paper, and Custom Paper 1 to 5.

Enter the setting on the Numeric Keypad using the numbers listed in the following table.

Setting Description

1

2

4

8

16

32

64

128

Best suited for color-exclusive bond paper

Best suited for paper used in office environments

Best suited for recycled paper

Select if small white spots or streaks appear when printing on Plain paper only

Your Xerox Customer Support Center will set this if you are printing on paper that does not fall under any of the above categories. Use this setting to improve gloss on 28 lb. Bond paper.

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NOTE: 16 and 64 are valid numerical values when printing from

the printer. When making copies using these settings, the result will be the same as 8 and 32 respectively.

NOTE: Poor-texture paper refers to paper whose surface is

uneven when viewed against a strong light.