Xerox ApeosPort-IV C5580, ApeosPort-IV C6680, ApeosPort-IV C7780, DocuCentre-IV C5580, DocuCentre-IV C6680 Administrator Guide

ApeosPort-IV C7780
ApeosPort-IV C6680
ApeosPort-IV C5580
DocuCentre-IV C7780
DocuCentre-IV C6680
DocuCentre-IV C5580

Administrator Guide

Microsoft, Windows, Windows NT, Windows Server, Windows Vista, Internet Explorer, and Microsoft
Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other
countries.

Novell, NetWare, and NDS are a registered trademark of Novell, Inc. in the United States and other
countries.

Adobe, Acrobat, Adobe Reader, PostScript, and Adobe PostScript 3 are trademarks of Adobe
Systems Incorporated.

AppleTalk, EtherTalk, Macintosh, and Mac OS are registered trademarks of Apple Inc.

PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.

ThinPrint is a registered trademark of ThinPrint GmbH in Germany and other countries.

Unicode is a registered trademark of Unicode, Inc.

All product/brand names are trademarks or registered trademarks of the respective holders.

Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.

For information on license, refer to About License in the User Guide.

In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk.
Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data
loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or
computer hacking.

Important

1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not
be copied or modified in whole or part, without the written consent of the publisher.

2. Parts of this manual are subject to change without prior notice.

3. We welcome any comments on ambiguities, errors, omissions, or missing pages.

4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

XEROX, the sphere of connectivity design, PDF Bridge, ContentsBridge, ApeosWare, CentreWare,
and DocuShare are trademarks or registered trademarks of Xerox Corporation in the U.S. or Fuji
Xerox Co., Ltd.

DocuWorks is a trademark of Fuji Xerox Co., Ltd.

Table of Contents

Table of Contents ........................................................................................................ 3

1 Before Using the Machine ...................................................................................... 15

Preface ...................................................................................................................... 16

Types of Manuals ...................................................................................................... 17

Using This Guide ....................................................................................................... 18

Organization of This Guide ................................................................................... 18

Conventions .......................................................................................................... 19

Interface Cables ........................................................................................................ 21

Using the USB Interface ....................................................................................... 21

Using the Ethernet Interface ................................................................................. 21

Energy Saver Mode ................................................................................................... 23

Changing the Interval for Entering Energy Saver Mode ....................................... 24

Customizing the Control Panel .................................................................................. 26

Changing the Screen Default ................................................................................ 26

Setting the Screen After Auto Clear...................................................................... 27

Customizing the Button Layout ............................................................................. 28

Assigning Services to the <Custom> Buttons ....................................................... 32

Adjusting Screen Brightness ................................................................................. 33

Table of Contents

Entering Text ............................................................................................................. 34

2 Paper and Other Media ........................................................................................... 35

Paper Types .............................................................................................................. 36

Loadable Quantity and Weight for Supported Paper ............................................ 37

Supported Paper Type .......................................................................................... 43

Loading Paper ........................................................................................................... 46

Loading Paper in Trays 1 to 2............................................................................... 46

Loading Paper in Tray 3........................................................................................ 47

Loading Paper in Tray 4........................................................................................ 48

Loading Paper in Tray 5 (Bypass) ........................................................................ 49

Loading Tab Paper in Tray 5 (Bypass) ................................................................. 49

Loading Paper in Tray 6 (HCF2 (2000 sheets)) .................................................... 50

Loading Paper in Tray 6 (HCF B1-S) .................................................................... 51

Loading Tab Paper in Tray 6 (HCF B1-S)............................................................. 52

Loading Postcards in Tray 6 (HCF B1-S) ............................................................. 53

Facilitating Feeding of Heavyweight Paper Loaded in Tray 6 (HCF B1-S) ........... 54

Improving the Paper Feeding Performance in Tray 6 (HCF B1-S) ....................... 55

Loading Paper in Tray 8 (Inserter) ........................................................................ 56

Loading Tab Paper in Tray 8 (Inserter)................................................................. 57

Changing the Paper Size........................................................................................... 58

Changing the Paper Size for Trays 1 to 2............................................................. 58

Changing the Paper Size for Tray 3...................................................................... 59

3

Changing the Paper Size for Tray 4 ......................................................................60

Changing the Paper Size for Tray 6 (HCF2 (2000 sheets))...................................61

Changing the Paper Size for Tray 6 (HCF B1-S)...................................................63

Changing the Paper Settings .....................................................................................65

3 Maintenance..............................................................................................................69

Replacing Consumables ............................................................................................70

Replacing the Toner Cartridges.............................................................................72

Replacing the Waste Toner Bottle .........................................................................74

Replacing Drum Cartridge R1

(for customers having a spot maintenance contract).............................................76

Replacing Drum Cartridge R2/R3/R4

(for customers having a spot maintenance contract).............................................79

Replacing the Staple Cartridge for Finisher C2 or Finisher C2 with Booklet Maker

...............................................................................................................................84

Replacing the Booklet Staple Cartridge

(Finisher C2 with Booklet Maker or Finisher D2-P with Booklet Maker) ................85

Replacing the Staple Cartridge for Finisher D2-P with Booklet Maker ..................87

Emptying the Punch Scrap Container for Finisher C2 or Finisher C2

with Booklet Maker ................................................................................................88

Emptying the Punch Scrap Container for Finisher D2-P with Booklet Maker ........89

Replacing the Staple Scrap Container for Finisher D2-P with Booklet Maker .......90

Cleaning the Machine.................................................................................................93

Cleaning the Exterior .............................................................................................93

Cleaning the Touch Panel .....................................................................................94

Cleaning the Document Cover and Document Glass ............................................94

Cleaning the Constant Velocity Transport Glass and Document Presser .............95

Cleaning the Document Feeder Roller ..................................................................95

Executing Calibration .................................................................................................97

Executing 2 Sided Color Scanning Calibration.........................................................101

Printing a Report/List ................................................................................................103

Deleting a Private Charge Print Job with an Invalid User ID ....................................104

Setting Restore Tool.................................................................................................105

4 Machine Status .......................................................................................................107

Overview of Machine Status.....................................................................................108

Machine Information .................................................................................................109

General Information .............................................................................................109

Paper Tray Status................................................................................................111

Print Reports........................................................................................................111

Automatically Printed Reports/Lists .....................................................................119

Overwrite Hard Disk.............................................................................................120

Print Mode ...........................................................................................................120

Fax Receiving Mode ............................................................................................123

Faults........................................................................................................................124

4

Table of Contents

Supplies................................................................................................................... 125

Billing Information .................................................................................................... 126

Billing Information ............................................................................................... 126

User Account Billing Information......................................................................... 127

5 Tools ....................................................................................................................... 129

System Settings Procedure ..................................................................................... 130

Step 1 Entering System Administration Mode .................................................... 130

Step 2 Entering the System Administrator User ID and Passcode ..................... 130

Step 3 Selecting [Tools] ...................................................................................... 131

Step 4 Selecting a Setting Item on the [Tools] Screen ....................................... 131

Step 5 Setting a Feature ..................................................................................... 133

Step 6 Exiting System Administration Mode ....................................................... 133

Tools Menu List ....................................................................................................... 134

Common Service Settings ....................................................................................... 149

Machine Clock/Timers ........................................................................................ 149

Audio Tones........................................................................................................ 152

Screen/Button Settings ....................................................................................... 153

Paper Tray Settings ............................................................................................ 155

Image Quality Adjustment ................................................................................... 159

Reports ............................................................................................................... 161

Maintenance ....................................................................................................... 162

Watermark .......................................................................................................... 165

Secure Watermark .............................................................................................. 166

Force Annotation................................................................................................. 168

Print Universal Unique ID (ApeosPort Series Models Only) ............................... 170

Image Log Control (ApeosPort Series Models Only) .......................................... 170

Notify Job Completion by E-mail......................................................................... 173

Other Settings ..................................................................................................... 173

Copy Service Settings ............................................................................................. 182

Copy Tab - Features Allocation .......................................................................... 182

Preset Buttons .................................................................................................... 183

Copy Defaults ..................................................................................................... 183

Copy Control ....................................................................................................... 188

Original Size Defaults ......................................................................................... 190

Reduce/Enlarge Presets ..................................................................................... 191

Custom Colors .................................................................................................... 191

Annotations - Create Comments......................................................................... 191

Connectivity & Network Setup ................................................................................. 192

Port Settings ....................................................................................................... 192

Protocol Settings................................................................................................. 196

Machine’s E-mail Address/Host Name ............................................................... 199

Proxy Server Settings (ApeosPort Series Models Only) .................................... 200

EP Proxy Server Setup ....................................................................................... 201

SIP Settings ........................................................................................................ 202

5

T.38 Settings........................................................................................................204

Outgoing/Incoming E-mail Settings .....................................................................205

Remote Authentication/Directory Service ............................................................206

Security Settings..................................................................................................210

Other Settings......................................................................................................214

Print Service Settings ...............................................................................................215

Allocate Memory ..................................................................................................215

Delete Form .........................................................................................................217

Other Settings......................................................................................................217

Scan Service Settings ..............................................................................................222

First Tab...............................................................................................................222

Scan Defaults ......................................................................................................223

Scan to PC Defaults ............................................................................................225

Original Size Defaults ..........................................................................................225

Output Size Defaults ............................................................................................226

Reduce/Enlarge Presets ......................................................................................226

Other Settings......................................................................................................226

Fax Service Settings ................................................................................................229

Screen Defaults ...................................................................................................229

Fax Defaults.........................................................................................................230

Fax Control ..........................................................................................................231

Fax Received Options .........................................................................................235

Reduce/Enlarge Presets ......................................................................................236

Original Size Defaults ..........................................................................................237

Local Terminal Information ..................................................................................237

Internet Fax Control .............................................................................................238

E-mail/Internet Fax Service Settings ........................................................................241

E-mail Control ......................................................................................................241

Folder Service Settings ............................................................................................244

Job Flow Service Settings ........................................................................................245

Media Print Service Settings ....................................................................................246

Stored File Settings ..................................................................................................247

Web Applications Service Setup ..............................................................................249

Server Certificate Verification Settings ................................................................249

Server Setup........................................................................................................250

Other Settings......................................................................................................252

Web Browser Setup .................................................................................................253

Setup ........................................................................................................................255

Create Folder.......................................................................................................255

Stored Programming............................................................................................257

Create Job Flow Sheet ........................................................................................257

Create Job Flow Sheet Keyword .........................................................................265

Add Address Book Entry......................................................................................265

Create Fax Group Recipients ..............................................................................272

6

Table of Contents

Add Fax Comment .............................................................................................. 273

Paper Tray Attributes .......................................................................................... 273

Accounting............................................................................................................... 274

Create/View User Accounts ................................................................................ 274

View Accounts .................................................................................................... 277

Reset User Accounts .......................................................................................... 277

System Administrator's Meter (Copy Jobs)......................................................... 278

Accounting Type ................................................................................................. 278

Accounting Login Screen Settings ...................................................................... 279

Fax Billing Data................................................................................................... 280

Accounting/Billing Device Settings...................................................................... 280

Authentication/Security Settings.............................................................................. 283

System Administrator Settings ............................................................................ 283

Authentication ..................................................................................................... 284

Allow User to Disable Active Settings ................................................................. 290

Job Status Default............................................................................................... 291

Overwrite Hard Disk ............................................................................................ 291

6 CentreWare Internet Services Settings ............................................................... 293

Installation of CentreWare Internet Services ........................................................... 294

Preparations........................................................................................................ 294

Configuration on the Machine ............................................................................. 294

Starting CentreWare Internet Services.................................................................... 296

Configuring Machine Settings Using CentreWare Internet Services ....................... 297

7 Printer Environment Settings ............................................................................... 299

Print Overview ......................................................................................................... 300

Installation When Using USB Port........................................................................... 303

Step 1 Preparations ............................................................................................ 303

Step 2 Configuration on the Machine.................................................................. 303

Step 3 Configuration on the Computer ............................................................... 304

CentreWare Internet Services Setting Items....................................................... 304

Installation When Using TCP/IP (LPD/Port 9100) ................................................... 305

Step 1 Preparations ............................................................................................ 305

Step 2 Configuration on the Machine.................................................................. 305

Step 3 Configuration on the Computer ............................................................... 306

CentreWare Internet Services Setting Items....................................................... 307

Installation When Using NetWare............................................................................ 308

Step 1 Preparations ............................................................................................ 308

Step 2 Configuration on the Machine.................................................................. 308

Step 3 Configuration on the Computer ............................................................... 310

CentreWare Internet Services Setting Items....................................................... 310

Installation When Using Microsoft Network (SMB) .................................................. 311

Step 1 Preparations ............................................................................................ 311

Step 2 Configuration on the Machine.................................................................. 311

7

Step 3 Configuration on the Computer ................................................................312

CentreWare Internet Services Setting Items .......................................................312

Installation When Using Internet Printing Protocol (IPP) ..........................................313

Step 1 Preparations .............................................................................................313

Step 2 Configuration on the Machine ..................................................................313

Step 3 Configuration on the Computer ................................................................314

CentreWare Internet Services Setting Items .......................................................314

Installation When Using EtherTalk ...........................................................................315

Step 1 Preparations .............................................................................................315

Step 2 Configuration on the Machine ..................................................................315

Step 3 Configuration on the Computer ................................................................316

CentreWare Internet Services Setting Items .......................................................316

8 E-mail Environment Settings ................................................................................317

E-mail Overview .......................................................................................................318

Preparations .............................................................................................................320

Installation Procedures .............................................................................................322

Step 1 Enabling Port and Setting up TCP/IP .......................................................322

Step 2 Configuring E-mail Environment...............................................................323

CentreWare Internet Services Setting Items .......................................................324

9 Scanner Environment Settings .............................................................................325

Scan Service Overview ............................................................................................326

Configuration of Store to Folder ...............................................................................328

Step 1 Enabling Port and Setting up TCP/IP .......................................................328

Step 2 Registering a Folder .................................................................................329

Step 3 Configuring a Computer ...........................................................................329

Configuration of Scan to PC .....................................................................................330

Step 1 Preparations .............................................................................................330

Step 2 Enabling Port and Setting up TCP/IP .......................................................331

Step 3 Configuration on the Computer ................................................................332

Configuration of Store to USB ..................................................................................333

Step 1 Available USB Memory Devices...............................................................333

CentreWare Internet Services Setting Items .......................................................333

Configuration of Network Scanning (Job Template Scanning).................................334

Step 1 Preparations .............................................................................................334

Step 2 Enabling Ports and Setting up TCP/IP .....................................................334

Step 3 Configuring the SNMP Port ......................................................................335

Step 4 Configuration on the Computer ................................................................336

Configuration of Scan to Home (ApeosPort Series Models Only)............................337

Step 1 Preparations .............................................................................................337

Step 2 Enabling SMB Port and Setting up TCP/IP ..............................................337

Step 3 Configuring Remote Authentication..........................................................338

Step 4 Configuring Scan to Home .......................................................................339

8

Table of Contents

Step 5 Configuration on the Computer ............................................................... 341

Configuration of Job Flow Sheets............................................................................ 342

Step 1 Enabling Ports and Setting up TCP/IP .................................................... 342

Step 2 Configuring the SNMP Port ..................................................................... 343

Step 3 Configuration on the Computer ............................................................... 343

Configuration of Store & Send Link ......................................................................... 344

Step 1 Configuring E-mail ................................................................................... 344

Step 2 Enabling Authentication........................................................................... 344

Step 3 Other Settings.......................................................................................... 344

CentreWare Internet Services Setting Items....................................................... 344

10 Using IP Fax (SIP) .................................................................................................. 347

IP Fax (SIP) Overview ............................................................................................. 348

Preparations ............................................................................................................ 348

System Requirements for the Machine............................................................... 348

Settings by System Configuration....................................................................... 348

Installation Procedures ............................................................................................ 349

Step 1 Enabling Port and Setting up TCP/IP ...................................................... 349

Step 2 Configuring the SIP User Name .............................................................. 350

Step 3 Configuring Fax Environment .................................................................. 350

Step 4 Configuring the SIP Server...................................................................... 351

Step 5 Registering the VoIP Gateway ................................................................ 352

11 Using the Internet Fax Service ............................................................................. 355

Internet Fax Overview ............................................................................................. 356

Preparations ............................................................................................................ 356

System Requirements for the Machine............................................................... 356

E-Mail Environment............................................................................................. 356

Installation Procedures ............................................................................................ 358

Step 1 Enabling Port and Setting up TCP/IP ...................................................... 358

Step 2 Configuring E-mail Environment.............................................................. 359

Step 3 Testing the Internet Fax........................................................................... 360

12 Using the Server Fax Service ............................................................................... 361

Server Fax Overview ............................................................................................... 362

Preparations ............................................................................................................ 362

System Requirements for the Machine............................................................... 362

Installation Procedure .............................................................................................. 363

Installation Overview ........................................................................................... 363

Step 1 Fax Settings............................................................................................. 363

Step 2 Setting the Server Fax Feature ............................................................... 364

13 Encryption and Digital Signature Settings.......................................................... 367

Encryption and Digital Signature Overview ............................................................. 368

Types of Certificate ............................................................................................. 368

9

Encryption Features for Communication .............................................................368

Encryption and Digital-Signature Features for Scan Files ...................................369

Configuration of HTTP Communications Encryption ................................................370

Installation Overview............................................................................................370

Step1 Configuration on the Machine ...................................................................370

Step2 Configuration on the Computer .................................................................371

Configuration of Encryption using IPSec ..................................................................372

Installation Overview............................................................................................372

Step1 Import and Configuration of a Certificate...................................................372

Step2 Configuration on the Machine (Configuration of IPSec) ............................373

Step3 Configuration on the Computer .................................................................374

Configuration of E-mail Encryption/Digital Signature ...............................................375

Installation Overview............................................................................................375

Step1 Configuration on the Machine ...................................................................375

Step2 Configuration on Sender and Recipient ....................................................377

Configuration of PDF/DocuWorks/XPS Signature (ApeosPort Series Models Only)

Installation Overview............................................................................................379

Step1 Configuration on the Machine ...................................................................379

Step2 Configuration on the Computer .................................................................381

14 Authentication and Accounting Features ............................................................383

Overview of Authentication and Accounting Feature ...............................................384

Overview of Authentication Feature.....................................................................384

Overview of Accounting Feature..........................................................................385

Authentication...........................................................................................................386

User Types Managed by Authentication Feature ................................................386

User Roles and Authorization Groups .................................................................386

Types of Authentication .......................................................................................388

Types of Account Administration .........................................................................389

Authentication and Accounting Relationship .......................................................390

Services Controlled by Authentication......................................................................391

Overview..............................................................................................................391

Services Restricted by User ID Authentication ....................................................391

Services Restricted by the Combined Use of Smart Card Authentication and User

ID Authentication .................................................................................................393

...379

10

Authentication for Job Flow Sheets and Folders ......................................................396

Overview..............................................................................................................396

When the Authentication Feature is Disabled......................................................398

When the Authentication Feature is Enabled ......................................................401

Jobs Manageable by Account Administration ..........................................................404

Configuration for Authentication ...............................................................................407

Installation Overview............................................................................................407

Enabling Authentication .......................................................................................407

Changing the Default Authorization Group Settings ............................................410

Table of Contents

Creating an Authorization Group ........................................................................ 410

Configuration for IC Card Reader (Optional) ........................................................... 412

Step 1 Preparations ............................................................................................ 412

Step 2 Logout Method Using the Smart Card ..................................................... 412

Step 3 Registering Smart Card Information ........................................................ 413

Configuration for Account Administration ................................................................ 414

Step 1 Selecting an Accounting Type ................................................................. 414

Step 2 Registering User Information................................................................... 414

User Authentication Operations.............................................................................. 416

Authenticating Login Users ................................................................................. 416

Changing Passcode ............................................................................................ 417

15 Problem Solving ................................................................................................... 419

Troubleshooting ....................................................................................................... 420

Machine Trouble ...................................................................................................... 421

Image Quality Trouble ............................................................................................. 426

Trouble during Copying ........................................................................................... 432

Unable to Copy ................................................................................................... 432

The Copy Result is Not What was Expected ...................................................... 433

Trouble during Printing ............................................................................................ 436

Unable to Print .................................................................................................... 436

The Print Result is Not What was Expected ....................................................... 437

Trouble during Faxing.............................................................................................. 439

Sending Problems............................................................................................... 439

Receiving Problems ............................................................................................ 444

Trouble during Scanning ......................................................................................... 448

Unable to Scan with the Machine ....................................................................... 448

Unable to Import Scanned Documents to the Computer .................................... 449

Unable to Send a Scanned Document over the Network (FTP/SMB) ................ 450

Unable to Send E-mail ........................................................................................ 451

The Image is not What was Expected ................................................................ 451

Network-related Problems ....................................................................................... 453

When using SMB ................................................................................................ 453

When using NetWare .......................................................................................... 455

When using TCP/IP ............................................................................................ 459

When using EtherTalk......................................................................................... 460

CentreWare Internet Services Problems ............................................................ 461

E-mail Features Problems .................................................................................. 462

Internet/Intranet Connection Problems ............................................................... 463

IPv4 and IPv6 Connection Problems .................................................................. 464

Media Print - Text Trouble ....................................................................................... 467

Media Print - Photos Trouble................................................................................... 468

Error Code ............................................................................................................... 469

11

Other Errors .........................................................................................................550

Paper Jams ..............................................................................................................551

Paper Jams in Trays 1 to 2 ..................................................................................552

Paper Jams in Tray 3...........................................................................................552

Paper Jams in Tray 4...........................................................................................553

Paper Jams in Tray 5 (Bypass) ...........................................................................553

Paper Jams in Tray 5 (Bypass) with HCF B1-S...................................................554

Paper Jams in Tray 6 (HCF2 (2000 sheets)).......................................................555

Paper Jams in Tray 6 (HCF B1-S) .......................................................................557

Paper Jams in the Transfer Module.....................................................................560

Paper Jams in the Bottom Left Cover..................................................................562

Paper jams in the Bottom Right Cover ................................................................563

Paper Jams in the Output Tray ............................................................................564

Paper Jams in the Finisher C2 and the Finisher C2 with Booklet Maker.............564

Paper jams in the Finisher D2-P with Booklet Maker ..........................................575

Document Jams .......................................................................................................586

Stapler Faults ...........................................................................................................589

Staple Jams in the Staple Cartridge for Finisher C2 or Finisher C2

with Booklet Maker ..............................................................................................590

Staple Jams in the Booklet Staple Cartridge for the Finisher C2

with Booklet Maker or Finisher D2-P with Booklet Maker ....................................591

Staple Jams in the Staple Cartridge for the Finisher D2-P with Booklet Maker...593

Staple Cartridge Taken Off from Unit for the Finisher D2-P with Booklet Maker .....595

Solving Curled Output for the Finisher D2-P with Booklet Maker.............................597

16 Appendix .................................................................................................................599

Specifications ...........................................................................................................600

Printable Area...........................................................................................................612

Standard Printable Area ......................................................................................612

Extended Printable Area ......................................................................................612

Internal Fonts ...........................................................................................................613

Optional Components...............................................................................................615

Alignment Adjustment Settings ................................................................................618

Alignment Adjustment ..........................................................................................618

Alignment Adjustment Settings............................................................................619

Perpendicularity Adjustment ................................................................................622

Skew Adjustment .................................................................................................623

Scale Adjustment .................................................................................................624

Print Position Adjustment.....................................................................................625

Fold Position Adjustment..........................................................................................627

Fold Position Adjustment .....................................................................................627

Single Fold Position Adjustment ..........................................................................630

Booklet Position Adjustment ................................................................................631

C Fold Position Adjustment .................................................................................632

12

Table of Contents

Z Fold Position Adjustment ................................................................................. 634

Z Fold Half Sheet Position Adjustment ............................................................... 635

Adjust Image Transfer ............................................................................................. 636

Image Transfer Adjustment................................................................................. 636

ESC/P-K Emulation ................................................................................................. 640

Emulation ............................................................................................................ 640

Fonts ................................................................................................................... 641

Output Feature.................................................................................................... 641

ESC/P-K Emulation Print Features ..................................................................... 641

ESC/P-K Emulation Settings............................................................................... 642

Magnification Table ............................................................................................. 649

Paper Size and Number of Printable Characters ................................................ 653

PDF Direct Print....................................................................................................... 655

PDF Direct Print Settings .................................................................................... 655

DocuWorks Direct Print .......................................................................................... 657

DocuWorks Direct Print Settings......................................................................... 657

PCL Emulation......................................................................................................... 659

Emulation ............................................................................................................ 659

Fonts ................................................................................................................... 659

Output Feature.................................................................................................... 661

PCL Emulation Settings ...................................................................................... 661

HP-GL/2 Emulation.................................................................................................. 667

Emulation ............................................................................................................ 667

Fonts ................................................................................................................... 667

Output Feature.................................................................................................... 668

Factory Default Settings...................................................................................... 668

HP-GL/2 Emulation Settings ............................................................................... 669

Hard Clip Area .................................................................................................... 675

Printable Area ..................................................................................................... 676

Auto Layout......................................................................................................... 678

Notes and Restrictions ............................................................................................ 685

Notes and Restrictions on the Use of the Machine ............................................. 685

Notes and Restrictions on the Use of the Copy Feature..................................... 689

Notes and Restrictions on the Use of the Print Feature...................................... 690

Notes and Restrictions on the Use of the Scan Features ................................... 692

Notes and Restrictions on the Use of the Fax Feature ....................................... 697

Notes and Restrictions on the Use of the E-mail/Internet Fax Feature............... 698

Notes and Restrictions for IP Fax (SIP) .............................................................. 703

Notes and Restrictions when Connecting with Internet Service Provider ........... 704

Notes and Restrictions on the Interrupt Mode .................................................... 706

Notes and Restrictions on Folders...................................................................... 708

Notes and Restrictions when Connecting to Internet or Intranet ........................ 708

Notes and Restrictions when Operating from Computers................................... 708

Notes and Restrictions on Job Flows.................................................................. 709

13

Notes and Restrictions on the Security Features ................................................711

Notes and Restrictions on the Authentication and Accounting Features .............711

Notes and Restrictions for Using SMB ................................................................712

Notes and Restrictions for Using TCP/IP.............................................................714

Notes and Restrictions for Using EtherTalk.........................................................715

Notes and Restrictions for Using Bonjour ............................................................716

Notes and Restrictions for IPv6 Connection ........................................................716

Notes and Restrictions for Print E-mail................................................................718

Using the Telephone ................................................................................................719

Placing a Call.......................................................................................................719

Activity Report ..........................................................................................................721

EP System................................................................................................................724

Glossary ...................................................................................................................725

Index...............................................................................................................................727

14

1 Before Using the Machine

This chapter describes the organization of this guide and conventions used in
this guide.

z

Preface .......................................................................................................16

z

Types of Manuals .......................................................................................17

z

Using This Guide ........................................................................................18

z

Interface Cables.......................................................................................... 21

z

Energy Saver Mode .................................................................................... 23

z

Customizing the Control Panel ...................................................................26

z

Entering Text .............................................................................................. 34

1 Before Using the Machine

Preface

Before Using the Machine

1

Thank you for selecting ApeosPort-IV C7780/C6680/C5580, DocuCentre-IV C7780/
C6680/C5580 (hereafter referred to as “the machine”).

This guide is intended for system administrators, and provides maintenance
information such as how to replace consumables, how to configure network, and
troubleshooting procedures.

The guide assumes that you are familiar with a personal computer and that you are
knowledgeable of computer networks. When you need additional information, refer to
the manuals provided with the personal computer, operating system, and network
products.

After reading this guide, be sure to keep it handy for quick reference. It will be useful in
case you forget how to perform operations or if a problem occurs with the machine.

For more information on how to copy, print, scan, and fax, refer to the User Guide. For
information about optional components for the Print feature, refer to the guide provided
with each optional component.

16

Warning:

This equipment will be inoperable when mains power fails.

Types of Manuals

Types of Manuals

The following guides are provided with the machine.

Accompanying Manuals

User Guide (Document CD-ROM)

The guide describes all the necessary steps for copy, print, scan, and fax.

Administrator Guide (this guide) (Document CD-ROM)

The guide is intended for system administrators, and describes how to configure
network and how to solve problems that may occur with the machine. This guide also
describes daily maintenance and the system settings procedures.

Quick Reference Guide (Booklet)

The guide describes the basic operations of the machine, as well as daily management
and maintenance.

Manual (HTML)

The manual describes installation and configuration procedures for print drivers and
the printer environment. This manual is included in the Driver CD Kit.

Print Driver Help

The help describes the Print features and operations.

Before Using the Machine

1

CentreWare Internet Services Help

The help describes how to change various settings of the machine using a Web
browser, and how to import scanned data to a computer from the machine.

Guides for Optional Components

Optional components are available for the machine. Some of them come with user
guides. The guides for optional components describe all the necessary steps for using
the optional components and for installing the software.

17

1 Before Using the Machine

Using This Guide

Before Using the Machine

This guide is intended for system administrators, and provides maintenance
information such as how to replace consumables, how to configure network, and
troubleshooting procedures.

Organization of This Guide

This guide consists of the following chapters.

1 Before Using the Machine

Describes the organization of this guide and conventions.

1

2 Paper and Other Media

Describes the types of paper and other media that you can use on the machine and
how to load media in a tray.

3 Maintenance

Describes how to replace consumables and to clean the machine.

4 Machine Status

Describes how to check the faults that occurred on the machine and to print various
reports/lists.

5 Tools

Describes the procedures to set up the system.

6 CentreWare Internet Services Settings

Describes how to use CentreWare Internet Services.

7 Printer Environment Settings

Describes the settings to use the Print feature on the machine.

8 E-mail Environment Settings

Describes the settings to use various services via e-mail on the machine.

9 Scanner Environment Settings

Describes the settings to use the Scan services on the machine.

10 Using IP Fax (SIP)

Describes the settings to use IP fax (SIP) on the machine.

11 Using the Internet Fax Service

Describes the settings to use the services via the Internet Fax service on the machine.

12 Using the Server Fax Service

Describes how to use the Server Fax service on the machine.

18

13 Encryption and Digital Signature Settings

Describes how to configure the machine to use the Encryption and the Digital Signature
features with your communications and documents.

14 Authentication and Accounting Features

The machine has the Authentication feature to restrict the availability of services for
each feature and the Accounting feature to manage the use of each feature based on
the Login Type selected.

15 Problem Solving

Describes troubleshooting procedures to solve the problems with the machine.

16 Appendix

Describes the specifications of the machine, optional accessories, and cautions/
restrictions.

Conventions

Using This Guide

Before Using the Machine

z

The screen shots and illustrations used in this guide vary depending on the machine
configuration and optional components installed. Some of the items in the screen
shots may not be displayed or available depending on your machine configuration.

z

The procedures in this guide may vary depending on the driver and utility software
being used due to the upgrades.

z

In this document, "Computer" refers to a personal computer or workstation.

z

The following terms are used in this guide:

Important : Important information that you should read.

Note : Additional information on operations or features.

z

The following symbols are used in this guide:

" " : • A cross-reference included in this guide.

• Names of CD-ROM, features, and touch screen messages
and input text.

[ ] : • Folders, files, applications, button or menu names displayed

on the touch screen.

• Names of menus, commands, windows, or dialog boxes
displayed on the computer screen and their buttons and
menu names.

< > button : Hardware buttons on the control panel.

1

< > key : Keys on the keyboard of the computer.

> : • Path to a certain item within a procedure on the control panel.

For example: When you see the procedure "select [Tools] >
[Setup] > [Create Folder]", this means that you need to select
[Tools], select [Setup], and then select [Create Folder].

• Path to a certain item within a procedure on a computer.
For example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]",
this means that you need to click [Start], click [Search], and
then click [For Files or Folders] to search for files and folders.

• Cross-reference
For example: "Refer to "5 Tools" > "Common Service
Settings" > "Audio Tone" in the Administrator Guide."
The sentence above means that you need to refer to the
section "Audio Tone", which can be found under "Common

19

1 Before Using the Machine

Before Using the Machine

Service Settings" in chapter 5 Tools of the Administrator
Guide.

z

Orientation of documents or paper is described in this guide as follows:

, ,Long Edge Feed (LEF): Loading the document or paper in portrait orientation

when viewed from the front of the machine.

, ,Short Edge Feed (SEF): Loading the document or paper in landscape

orientation when viewed from the front of the machine.

1

LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction

20

Interface Cables

Interface Cables

When connecting the machine directly to a computer, use the USB interface. When
connecting the machine to a network, use the Ethernet interface.

Using the USB Interface

The USB interface of the machine supports USB 2.0.
This section describes the installation procedures for the USB interface.

1 Press the power switch to the [ ] position to switch off the power.

2 Make sure that the touch screen is blank and the <Energy Saver> button does not

light up.

3 Open the front cover.

4 Press the main power switch to the [ ] position to switch off the main power.

5 Connect the USB cable to the USB 2.0

interface connector.

Before Using the Machine

1

6 Connect the other end of the USB interface cable to a computer.

7 Press the main power switch to the [ | ] position to switch on the main power.

8 Close the front cover.

9 Press the power switch to the [ | ] position to switch on the power.

10 Restart the computer.

For details of setting items, refer to "Printer Environment Settings" (P.299).

Using the Ethernet Interface

The Ethernet interface supports the following three types.

z

1000BASE-T

z

100BASE-TX

z

10BASE-T

Note • 1000BASE-T is not supported for some models. An optional component is required.

This section describes the installation procedure for the Ethernet interface.

1 Press the power switch to the [ ] position to switch off the power.

2 Make sure that the touch screen is blank and the <Energy Saver> button does not

light up.

21

1 Before Using the Machine

3 Open the front cover.

4 Press the main power switch to the [ ] position to switch off the main power.

Before Using the Machine

1

5 Connect the network cable to the Ethernet interface connector.

z

When the Gigabit Ethernet Board
(optional) is installed.

z

When the Gigabit Ethernet Board
(optional) is NOT installed.

Note • Prepare a network cable suitable for your network connection. When changing the network

cable, consult our customer engineers.

6 Press the main power switch to the [ | ] position to switch on the main power.

7 Close the front cover.

8 Press the power switch to the [ | ] position to switch on the power.

For more information on the setting items, refer to "Printer Environment Settings" (P.299).

22

Energy Saver Mode

Energy Saver Mode

The machine is equipped with the Energy Saver mode that reduces the power
consumption by saving the electricity to the machine when no copy or print data is
received for a specified time.

The Energy Saver has two modes: the Low Power mode and the Sleep mode.
When you do not use the machine for a specified period of time, the machine enters

the Low Power mode.
When time exceeds the time specified in the Low Power mode, the machine then
enters the Sleep mode.

Press the <Energy Saver> button on the control panel to enter the Energy Saver mode.

Low Power Mode

The Low Power mode reduces the power to the control panel and the fusing unit.
It extinguishes the touch screen and lights up the <Energy Saver> button on the control

panel. To activate the machine, press the <Energy Saver> button. Pressing the
<Energy Saver> button extinguishes the light and deactivates the Energy Saver mode.

Sleep Mode

The Sleep mode reduces the power to the machine even more than the Low Power
mode.

It extinguishes the touch screen and lights up the <Energy Saver> button on the control
panel. To activate the machine, press the <Energy Saver> button. Pressing the
<Energy Saver> button extinguishes the light and deactivates the Energy Saver mode.

It takes longer time than the Low Power mode to deactivate the Sleep mode and be
enable to use the machine.

Note • When you press the <Energy Saver> button during the Energy Saver mode, the touch

screen lights up. At this point, the scanner and the output devices remain in the Energy
Saver mode. Afterwards, by operations such as using the touch screen and opening or
closing of the document cover, you can make the devices necessary to activate the machine
exit the Energy Saver mode and make the machine ready to start exiting the Energy Saver
mode.

• When you make the machine exit Energy Saver mode by pressing the <Energy Saver>
button, the machine does not immediately identify the movements such as opening or
closing of the front cover. To make the machine identify these operations, operate the
control panel before opening the front cover.

• If you replace toner cartridges or supply paper during the Energy Saver mode, the machine
does not identify these changes. Before performing these operations, exit the Energy Saver
mode by first pressing the <Energy Saver> button on the control panel and then pressing the
<Machine Status> button on the control panel.

• The Energy Saver mode is not exited by the following operations:

• Secure print

• Faxes stored in folders

• Direct fax

• Accessing a folder of the machine using CentreWare Internet Services

• When the following device is connected to the machine and a user performs the following

operation, the Low Power mode can be deactivated without pressing the <Energy Saver>
button. If the machine is in the Sleep mode, however, the Sleep mode will not be deactivated
by the operation. By setting longer time to elapse until the machine enters the Sleep mode,
you can make the machine exit the Energy Saver mode without pressing the <Energy
Saver> button. For more information on how to change the time to elapse until the machine
enters the Sleep mode, refer to "Changing the Interval for Entering Energy Saver Mode"
(P.24).

• Touch the card to Embedded IC Card Reader (optional)

• When the machine enters the Low Power mode during a user is authenticated, the machine

exits the authentication mode.

Before Using the Machine

1

23

1 Before Using the Machine

Changing the Interval for Entering Energy Saver Mode

This section describes the procedures for setting the Energy Saver mode.

Before Using the Machine

To activate the Energy Saver, set the time to elapse until the machine enters the Low
Power mode as well as the time to elapse until the machine enters the Sleep mode.

Note • You can set the time to elapse until the machine enters the Low Power mode and the Sleep

mode from 1 to 240 minutes in 1 minute increments.

1 Press the <Log In/Out> button.

1

2 Enter the system administrator’s user ID with

the numeric keypad or the keyboard
displayed on the screen, and select [Enter].

<Log In/Out> button

When a passcode is required, select [Next]
and enter the system administrator’s
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the
<Services Home> button.

4 Select [System Settings] > [Common

Service Settings] > [Machine Clock/Timers].

5 Select [Energy Saver Timers], and then

select [Change Settings].

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

24

Energy Saver Mode

6 Using [] and [], set the time to elapse until

the machine enters the Energy Saver mode,
in 1 minute increments.

From Last Operation to Low Power Mode

Set the time to elapse from the last operation until the machine enters the Low Power
mode.

Note • The default value for [From Last Operation to Low Power Mode] is [1] minutes. You cannot

disable the Low Power mode.

Before Using the Machine

From Last Operation to Sleep Mode

Set the time to elapse from the last operation until the machine enters the Sleep mode.

Note • The default value for [From Last Operation to Sleep Mode] is [50] minutes. You must set a

longer period of time for [From Last Operation to Sleep Mode] than for [From Last Operation
to Low Power Mode].

7 Select [Save].

8 Select [Close] repeatedly until the [Tools] screen is displayed.

9 Select [Close].

1

25

1 Before Using the Machine

Customizing the Control Panel

Before Using the Machine

You can change the services displayed on the touch screen or the features assigned
to the buttons to make best use of the machine.

This section describes how to change the screen default, the services displayed after
Auto Clear, the services displayed on the [Services Home] screen, and the services
assigned to the <Custom> buttons, and how to adjust the screen brightness.

For information on how to change the other settings of the control panel, refer to "Screen/Button
Settings" (P.153).

Changing the Screen Default

You can change the screen displayed when the machine is turned on or the Energy

1

Saver mode is deactivated.
The [Services Home] screen is displayed by factory default.

1 Press the <Log In/Out> button.

2 Enter the system administrator’s user ID with

the numeric keypad or the keyboard
displayed on the screen, and select [Enter].

When a passcode is required, select [Next]
and enter the system administrator’s
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the
<Services Home> button.

4 Select [System Settings] > [Common

Service Settings] > [Screen/Button Settings].

<Log In/Out> button

26

5 Select [Screen Default], and then select

[Change Settings].

6 Select a service you want to display.

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

Customizing the Control Panel

Before Using the Machine

7 Select [Save].

Setting the Screen After Auto Clear

You can select the screen to be displayed after Auto Clear from [Last Selection Screen]
or [Services Home].

For information on Auto Clear, refer to "Auto Clear" (P.150).

1 Press the <Log In/Out> button.

2 Enter the system administrator’s user ID with

the numeric keypad or the keyboard
displayed on the screen, and select [Enter].

When a passcode is required, select [Next]
and enter the system administrator’s
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

1

<Log In/Out> button

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the
<Services Home> button.

27

1 Before Using the Machine

4 Select [System Settings] > [Common

Before Using the Machine

5 Select [Screen After Auto Clear], and then

1

6 Select [Last Selection Screen] or [Services

Service Settings] > [Screen/Button Settings].

select [Change Settings].

Home].

7 Select [Save].

Customizing the Button Layout

You can customize the services and the button layout displayed on the [Services
Home] screen when you press the <Services Home> button on the control panel.

Note • Services not supported by the machine will not be displayed on the screen. Grayed out

buttons cannot be used as a result of malfunctioning.

Service buttons

Additional feature

28

z

Copy

z

Fax/Internet Fax

Customizing the Control Panel

z

E-mail

z

Simple Copy

z

Simple Fax

z

Scan to PC

z

Store to Folder

z

Send from Folder

z

Stored Programming

z

Network Scanning (ApeosPort series models only)

z

Store & Send Link

Note • This service is displayed when the User Authentication feature is used.

z

Store to USB

z

Media Print - Text

z

Media Print - Photos

z

Job Flow Sheets (ApeosPort series models only)

z

Web Applications (ApeosPort series models only)

z

Custom Services

Note • This service is for service representative use. For more information, contact our Customer

Support Center.

z

Language

z

Screen Brightness

z

Setup

z

Calibration

z

Activity Report

z

Fax Receiving Mode

z

Print Mode

z

Lockout Printer/Release Printer

Note • [Lockout Printer]/[Release Printer] is not displayed by default. To display this feature, select

[Allow User to Lock Out] in [Printer Lockout] under [Tools] > [System Settings] > [Common
Service Settings] > [Machine Clock/Timers], and then assign the feature to a button on the
[Services Home - Additional Features] screen.

Before Using the Machine

1

Services Home

You can select service buttons, which are displayed on the [Services Home] screen.
If you select [(Not Assigned)], the position of the selected button becomes blank.

1 Press the <Log In/Out> button.

<Log In/Out> button

29

1 Before Using the Machine

2 Enter the system administrator’s user ID with

Before Using the Machine

3 Select [Tools] on the [Services Home]

1

4 Select [System Settings] > [Common

the numeric keypad or the keyboard
displayed on the screen, and select [Enter].

When a passcode is required, select [Next]
and enter the system administrator’s
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the
<Services Home> button.

Service Settings] > [Screen/Button Settings].

5 Select [Services Home], and then select

[Change Settings].

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

6 Select the position where you want to assign

a service.

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

• The layout of the buttons in this screen
corresponds to the layout of those on the
[Services Home] screen.

7 Select a service you want to display on the

[Services Home] screen.

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

• You cannot assign the same feature to
more than one button.

30

8 Select [Save].

9 Select [Save].

Services Home - Additional Features

You can select additional feature buttons, which are displayed on the [Services Home]
screen.

If you select [(Not Assigned)], the position of the selected button becomes blank.
You cannot assign [Setup] to [(Not Assigned)]. If you do not want to display the

[Setup] button, select the [Show this in Admin mode] check box.

1 Press the <Log In/Out> button.

2 Enter the system administrator’s user ID with

the numeric keypad or the keyboard
displayed on the screen, and select [Enter].

Customizing the Control Panel

Before Using the Machine

1

<Log In/Out> button

When a passcode is required, select [Next]
and enter the system administrator’s
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the
<Services Home> button.

4 Select [System Settings] > [Common

Service Settings] > [Screen/Button Settings].

5 Select [Services Home - Additional

Features], and then select [Change
Settings].

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

31

1 Before Using the Machine

6 Select the position where you want to assign

Before Using the Machine

7 Select a service you want to display on the

an additional feature.

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

• The layout of the buttons in this screen
corresponds to the layout of those on the
[Services Home] screen.

[Services Home] screen.

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

• You cannot assign the same feature to
more than one button.

1

8 Select [Save].

9 Select [Save].

Assigning Services to the <Custom> Buttons

You can assign services to the <Custom 1> to <Custom 3> buttons on the control
panel.

Assigning a service to a <Custom> button allows you to switch to this service without
having to return to the [Services Home] screen. If you do not need to assign any service
to a <Custom> button, select [(Not Set)].

[Copy] is assigned to the <Custom 1> button and [Review] is assigned to the <Custom
3> button at factory, while the <Custom 2> button has no assignment.

This section describes how to assign [Send from Folder] to the <Custom 2> button, as
an example.

Note • After you change the assignment, apply the labels provided with the machine. When you

assign a service for which no label is provided, use a blank label and write down the service
name with a permanent marker. The labels include the services that are not supported by
the machine.

1 Press the <Log In/Out> button.

32

<Log In/Out> button

2 Enter the system administrator’s user ID with

the numeric keypad or the keyboard
displayed on the screen, and select [Enter].

When a passcode is required, select [Next]
and enter the system administrator’s
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the
<Services Home> button.

4 Select [System Settings] > [Common

Service Settings] > [Screen/Button Settings].

5 Select [Custom Button 2], and then select

[Change Settings].

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

Customizing the Control Panel

Before Using the Machine

1

6 Select [Send from Folder].

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

7 Select [Save].

Adjusting Screen Brightness

You can adjust the screen brightness of the screen on the [Services Home] screen.

1 Select [Screen Brightness] on the [Services Home] screen.

2 Press [+] or [-] to adjust the screen brightness.

3 Select [Save].

To adjust the screen brightness from the [Tools] screen, refer to "Screen Brightness" (P.155).

33

1 Before Using the Machine

Entering Text

Before Using the Machine

1

During operations, a screen for entering text sometimes appears. The following
describes how to enter text.

You can enter the following characters: numerals, alphabets, and symbols.

Item Description

Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the

lowercase letters, select [Shift] again.

Entering symbols Select [More Characters].

Note • Depending on the keyboard, you can select a symbol

from the pull-up options displayed on the bottom left of
the screen.

Entering a space Select [Space].

Deleting characters Select [Backspace] to delete one character at a time.

34

2 Paper and Other Media

This chapter describes the paper that can be used with the machine,
precautions when handling paper, and how to load paper in trays.

z

Paper Types ............................................................................................... 36

z

Loading Paper ............................................................................................46

z

Changing the Paper Size ............................................................................ 58

z

Changing the Paper Settings ......................................................................65

2 Paper and Other Media

Paper Types

Paper and Other Media

2

This section describes the kinds of paper available for this machine.
Use of inappropriate paper may result in paper jams, cause reduced print quality,

malfunctions and other trouble. To make full and effective use of the machine's
performance, we recommend using only paper recommended by Fuji Xerox.

If you want to use paper not recommended by Fuji Xerox, contact our Customer
Support Center.

WARNING

Do not use conductive paper such as origami paper, carbon paper or conductively­coated paper. When paper jam occurs, it may cause short-circuit and eventually a
fire accident.

Important • The printed image may fade due to moisture such as water, rain or vapor. For more

information, contact our Customer Support Center.

36

Loadable Quantity and Weight for Supported Paper

Paper Types

Paper Trays

Trays 1 to 2 64 to 220 gsm

Basis Weight/

Ream Weight

Ream Weight: 55 ­189 kg

Loadable

Quantity*

500 sheets Plain (64 - 79 gsm)

1

Plain (80 - 90 gsm)
Plain (91 - 105 gsm)
Recycled (64 - 79 gsm)
Recycled (80 - 90 gsm)
Recycled (91 - 105 gsm)
Plain Reload (64 - 79 gsm)
Plain Reload (80 - 90 gsm)
Plain Reload (91 - 105 gsm)
Punched (64 - 79 gsm)
Punched (80 - 90 gsm)
Punched (91 - 105 gsm)
Letterhead
Transparency
Heavyweight (106 - 128 gsm)
Heavyweight (129 - 150 gsm)
Heavyweight (151 - 176 gsm)
HW Reload (106 - 128 gsm)
HW Reload (129 - 150 gsm)
HW Reload (151 - 176 gsm)
Extra-HW (177 - 220 gsm)
X-HW Reload (177 - 220 gsm)
Hole Punched HW 1 (106 - 128 gsm)
Hole Punched HW 1 (129 - 150 gsm)
Hole Punched HW 1 (151 - 176 gsm)
Hole Punched HW 2 (177 - 220 gsm)
Labels (106 - 128 gsm)
Labels (129 - 150 gsm)
Labels (151 - 176 gsm)
Heavyweight Labels (177 - 220 gsm)
Tab Stock (106 - 128 gsm)
Tab Stock (129 - 150 gsm)
Tab Stock (151 - 176 gsm)
X-HW Tab Stock (177 - 220 gsm)
Pre-Printed
Custom Paper 1 (64 - 79 gsm) ­Custom Paper 5 (64 - 79 gsm)
Custom Paper 1 (80 - 90 gsm) ­Custom Paper 5 (80 - 90 gsm)
Custom Paper 1 (91 - 105 gsm) ­Custom Paper 5 (91 - 105 gsm)
Other

Paper Type*

2

Paper and Other Media

2

37

2 Paper and Other Media

Paper and Other Media

2

Paper Trays

Tray 3 64 to 220 gsm

Tray 4 1,140 sheets

Basis Weight/

Ream Weight

Ream Weight: 55 ­189 kg

Loadable

Quantity*

870 sheets Plain (64 - 79 gsm)

1

Plain (80 - 90 gsm)
Plain (91 - 105 gsm)
Recycled (64 - 79 gsm)
Recycled (80 - 90 gsm)
Recycled (91 - 105 gsm)
Plain Reload (64 - 79 gsm)
Plain Reload (80 - 90 gsm)
Plain Reload (91 - 105 gsm)
Punched (64 - 79 gsm)
Punched (80 - 90 gsm)
Punched (91 - 105 gsm)
Letterhead
Transparency
Heavyweight (106 - 128 gsm)
Heavyweight (129 - 150 gsm)
Heavyweight (151 - 176 gsm)
HW Reload (106 - 128 gsm)
HW Reload (129 - 150 gsm)
HW Reload (151 - 176 gsm)
Extra-HW (177 - 220 gsm)
X-HW Reload (177 - 220 gsm)
Hole Punched HW 1 (106 - 128 gsm)
Hole Punched HW 1 (129 - 150 gsm)
Hole Punched HW 1 (151 - 176 gsm)
Hole Punched HW 2 (177 - 220 gsm)
Labels (106 - 128 gsm)
Labels (129 - 150 gsm)
Labels (151 - 176 gsm)
Heavyweight Labels (177 - 220 gsm)
Pre-Printed
Custom Paper 1 (64 - 79 gsm) ­Custom Paper 5 (64 - 79 gsm)
Custom Paper 1 (80 - 90 gsm) ­Custom Paper 5 (80 - 90 gsm)
Custom Paper 1 (91 - 105 gsm) ­Custom Paper 5 (91 - 105 gsm)
Other

Paper Type*

2

38

Paper Types

Paper Trays

Tray 5 (Bypass) 64 to 300 gsm

Basis Weight/

Ream Weight

Ream Weight: 55 ­258 kg

Loadable

Quantity*

Up to 27mm
250 sheets

1

Plain (64 - 79 gsm)
Plain (80 - 90 gsm)
Plain (91 - 105 gsm)
Recycled (64 - 79 gsm)
Recycled (80 - 90 gsm)
Recycled (91 - 105 gsm)
Plain Reload (64 - 79 gsm)
Plain Reload (80 - 90 gsm)
Plain Reload (91 - 105 gsm)
Punched (64 - 79 gsm)
Punched (80 - 90 gsm)
Punched (91 - 105 gsm)
Letterhead
Transparency
Heavyweight (106 - 128 gsm)
Heavyweight (129 - 150 gsm)
Heavyweight (151 - 176 gsm)
HW Reload (106 - 128 gsm)
HW Reload (129 - 150 gsm)
HW Reload (151 - 176 gsm)
Extra-HW (177 - 220 gsm)
X-HW Reload (177 - 220 gsm)
X-HW Plus (221 - 256 gsm)
X-HW Plus Reload (221 - 256 gsm)
X-HW Plus 2 (257 - 300 gsm)
X-HW Plus 2 Reload (257 - 300 gsm)
Hole Punched HW 1 (106 - 128 gsm)
Hole Punched HW 1 (129 - 150 gsm)
Hole Punched HW 1 (151 - 176 gsm)
Hole Punched HW 2 (177 - 220 gsm)
Hole Punched HW 3 (221 - 256 gsm)
Hole Punched HW 4 (257 - 300 gsm)
Gloss (106 - 128 gsm)
Gloss (129 - 150 gsm)
Gloss Reload (106 - 128 gsm)
Gloss Reload (129 - 150 gsm)
Heavyweight Gloss (151 - 176 gsm)
Heavyweight Gloss (177 - 220 gsm)
HW Gloss Reload (151 - 176 gsm)
HW Gloss Reload (177 - 220 gsm)
X-HW Gloss (221 - 256 gsm)
X-HW Gloss (257 - 300 gsm)
X-HW Gloss Reload (221 - 256 gsm)
X-HW Gloss Reload (257 - 300 gsm)
Labels (106 - 128 gsm)
Labels (129 - 150 gsm)
Labels (151 - 176 gsm)
Heavyweight Labels (177 - 220 gsm)
X-HW Labels (221 - 256 gsm)
Tab Stock (106 - 128 gsm)
Tab Stock (129 - 150 gsm)
Tab Stock (151 - 176 gsm)
HW Tab Stock (177 - 220 gsm)
X-HW Tab Stock (221 - 256 gsm)
X-HW Tab Stock (257 - 300 gsm)
Pre-Printed
Custom Paper 1 (64 - 79 gsm) ­Custom Paper 5 (64 - 79 gsm)

Custom Paper 1 (80 - 90 gsm) ­Custom Paper 5 (80 - 90 gsm)
Custom Paper 1 (91 - 105 gsm) ­Custom Paper 5 (91 - 105 gsm)
Other

Paper Type*

2

Paper and Other Media

2

39

2 Paper and Other Media

Paper and Other Media

2

Paper Trays

Tray 6 (HCF2
(2000 sheets))
(optional)

Basis Weight/

Ream Weight

64 to 220 gsm
Ream Weight: 55 ­189 kg

Loadable

Quantity*

2,000 sheets Plain (64 - 79 gsm)

1

Plain (80 - 90 gsm)
Plain (91 - 105 gsm)
Recycled (64 - 79 gsm)
Recycled (80 - 90 gsm)
Recycled (91 - 105 gsm)
Plain Reload (64 - 79 gsm)
Plain Reload (80 - 90 gsm)
Plain Reload (91 - 105 gsm)
Punched (64 - 79 gsm)
Punched (80 - 90 gsm)
Punched (91 - 105 gsm)
Letterhead
Heavyweight (106 - 128 gsm)
Heavyweight (129 - 150 gsm)
Heavyweight (151 - 176 gsm)
HW Reload (106 - 128 gsm)
HW Reload (129 - 150 gsm)
HW Reload (151 - 176 gsm)
Extra-HW (177 - 220 gsm)
X-HW Reload (177 - 220 gsm)
Hole Punched HW 1 (106 - 128 gsm)
Hole Punched HW 1 (129 - 150 gsm)
Hole Punched HW 1 (151 - 176 gsm)
Hole Punched HW 2 (177 - 220 gsm)
Gloss (106 - 128 gsm)
Gloss (129 - 150 gsm)
Gloss Reload (106 - 128 gsm)
Gloss Reload (129 - 150 gsm)
Heavyweight Gloss (151 - 176 gsm)
Heavyweight Gloss (177 - 220 gsm)
HW Gloss Reload (151 - 176 gsm)
HW Gloss Reload (177 - 220 gsm)
Labels (106 - 128 gsm)
Labels (129 - 150 gsm)
Labels (151 - 176 gsm)
Heavyweight Labels (177 - 220 gsm)
Pre-Printed
Custom Paper 1 (64 - 79 gsm) ­Custom Paper 5 (64 - 79 gsm)
Custom Paper 1 (80 - 90 gsm) ­Custom Paper 5 (80 - 90 gsm)
Custom Paper 1 (91 - 105 gsm) ­Custom Paper 5 (91 - 105 gsm)
Other

Paper Type*

2

40

Paper Types

Paper Trays

Tray 6 (HCF B1­S) (optional)

Basis Weight/

Ream Weight

64 to 300 gsm
Ream Weight: 55 ­258 kg

Loadable

Quantity*

2,000 sheets Plain (64 - 79 gsm)

1

Plain (80 - 90 gsm)
Plain (91 - 105 gsm)
Recycled (64 - 79 gsm)
Recycled (80 - 90 gsm)
Recycled (91 - 105 gsm)
Plain Reload (64 - 79 gsm)
Plain Reload (80 - 90 gsm)
Plain Reload (91 - 105 gsm)
Punched (64 - 79 gsm)
Punched (80 - 90 gsm)
Punched (91 - 105 gsm)
Letterhead
Transparency
Heavyweight (106 - 128 gsm)
Heavyweight (129 - 150 gsm)
Heavyweight (151 - 176 gsm)
HW Reload (106 - 128 gsm)
HW Reload (129 - 150 gsm)
HW Reload (151 - 176 gsm)
Extra HW (177 - 220 gsm)
X-HW Reload (177 - 220 gsm)
X-HW Plus (221 - 256 gsm)
X-HW Plus Reload (221 - 256 gsm)
X-HW Plus 2 (257 - 300 gsm)
X-HW Plus 2 Reload (257 - 300 gsm)
Hole Punched HW 1 (106 - 128 gsm)
Hole Punched HW 1 (129 - 150 gsm)
Hole Punched HW 1 (151 - 176 gsm)
Hole Punched HW 2 (177 - 220 gsm)
Hole Punched HW 3 (221 - 256 gsm)
Hole Punched HW 4 (257 - 300 gsm)
Gloss (106 - 128 gsm)
Gloss (129 - 150 gsm)
Gloss Reload (106 - 128 gsm)
Gloss Reload (129 - 150 gsm)
Heavyweight Gloss (151 - 176 gsm)
Heavyweight Gloss (177 - 220 gsm)
HW Gloss Reload (151 - 176 gsm)
HW Gloss Reload (177 - 220 gsm)
X-HW Gloss (221 - 256 gsm)
X-HW Gloss (257 - 300 gsm)
X-HW Gloss Reload (221 - 256 gsm)
X-HW Gloss Reload (257 - 300 gsm)
Labels (106 - 128 gsm)
Labels (129 - 150 gsm)
Labels (151 - 176 gsm)
Heavyweight Labels (177 - 220 gsm)
X-HW Labels (221 - 256 gsm)
Tab Stock (106 - 128 gsm)
Tab Stock (129 - 150 gsm)
Tab Stock (151 - 176 gsm)
HW Tab Stock (129 - 150 gsm)
X-HW Tab Stock (151 - 176 gsm)
X-HW Tab Stock (177 - 220 gsm)
Pre-Printed
Custom Paper 1 (64 - 79 gsm) ­Custom Paper 5 (64 - 79 gsm)
Custom Paper 1 (80 - 90 gsm) ­Custom Paper 5 (80 - 90 gsm)
Custom Paper 1 (91 - 105 gsm) ­Custom Paper 5 (91 - 105 gsm)
Other

Paper Type*

2

Paper and Other Media

2

41

2 Paper and Other Media

Paper and Other Media

2

Paper Trays

Tray 8 (Inserter)
(optional)

Basis Weight/

Ream Weight

64 to 220 gsm
Ream Weight: 55 ­189 kg

Loadable

Quantity*

200 sheets Plain (64 - 79 gsm)

1

Plain (80 - 90 gsm)
Plain (91 - 105 gsm)
Recycled (64 - 79 gsm)
Recycled (80 - 90 gsm)
Recycled (91 - 105 gsm)
Plain Reload (64 - 79 gsm)
Plain Reload (80 - 90 gsm)
Plain Reload (91 - 105 gsm)
Punched (64 - 79 gsm)
Punched (80 - 90 gsm)
Punched (91 - 105 gsm)
Letterhead
Heavyweight (106 - 128 gsm)
Heavyweight (129 - 150 gsm)
Heavyweight (151 - 176 gsm)
HW Reload (106 - 128 gsm)
HW Reload (129 - 150 gsm)
HW Reload (151 - 176 gsm)
Extra-HW (177 - 220 gsm)
X-HW Reload (177 - 220 gsm)
Hole Punched HW 1 (106 - 128 gsm)
Hole Punched HW 1 (129 - 150 gsm)
Hole Punched HW 1 (151 - 176 gsm)
Hole Punched HW 2 (177 - 220 gsm)
Tab Stock (106 - 128 gsm)
Tab Stock (129 - 150 gsm)
Tab Stock (151 - 176 gsm)
HW Tab Stock (177 - 220 gsm)
Pre-Printed
Custom Paper 1 (64 - 79 gsm) ­Custom Paper 5 (64 - 79 gsm)
Custom Paper 1 (80 - 90 gsm) ­Custom Paper 5 (80 - 90 gsm)
Custom Paper 1 (91 - 105 gsm) ­Custom Paper 5 (91 - 105 gsm)
Other

Paper Type*

2

42

*1 When using 80 gsm paper
*2 The weight displayed varies depending on the setting for [Image Quality]. For information on the set-

ting, refer to "Image Quality" (P.157).

Important • Printing on paper that differs from the paper type and size selected in the print driver, or

printing from a tray that does not support the loaded paper may result in a paper jam. To
ensure correct printing, select the correct paper size, paper type, and paper tray.

Note • Basis weight is the weight of 1 m

• Ream weight is the weight of 1,000 sheets of duodecimo size (788 x 1,091 mm) paper.

• When copying on non-standard size paper from Tray 5, you must enter the paper size.

Furthermore, if you frequently copy on non-standard size paper, you can preset the size on
the machine. That size then appears under [Standard Sizes] on the [Tray 5] screen. For
more information on the settings, refer to "Tray 5 - Paper Size Defaults" (P.157).

• Most ideal image quality with the paper can be obtained by setting the image quality for each
type of paper. For more information on the settings, refer to "Image Quality" (P.157).

2

of a paper sheet.

Supported Paper Type

Standard Paper

When printing or copying on commonly used paper (plain paper), use paper meeting
the standards described below. To copy or print as clear as possible, we recommend
the following standard paper.

Paper Name

Professional 64 Plain (64-79 gsm) Plain A -

Colotech Plus 90 Plain (80-90 gsm) Plain B Before copying or printing,

FX-J 82 Plain (80-90 gsm) Plain B -

Basis

Weight

(gsm)

Paper Type

*1

Image

Quality

Paper Types

Notes / Countermeasure

*2

fan the paper well and reload
it in the tray.

Paper and Other Media

98 Plain (91-105 gsm) Plain C -

FX-JD 98 Plain (91-105 gsm) Plain C -

FXK-H 80 Plain (80-90 gsm) Plain B Before copying or printing,

fan the paper well and reload
it in the tray.

NO.1 (Xerox

Brand)

Premier

(3R91720)

Premier A4 80 Plain (80-90 gsm) Plain B -

Business

(3R91820)

Business (Blue) 80 Plain (80-90 gsm) Plain B -

PurpleWrap

(212A00297)

*1:Select the paper type setting for the paper loaded in a tray. For more information, refer to "Changing

the Paper Settings" (P.65).

*2:Most ideal image quality with the paper can be obtained by setting the image quality for each type of

paper. For more information on the settings, refer to "Image Quality" (P.157).

80 Plain (80-90 gsm) Plain B -

80 Plain (80-90 gsm) Plain B -

80 Plain (80-90 gsm) Plain B -

80 Plain (80-90 gsm) Plain B -

2

43

2 Paper and Other Media

Semi Standard Paper

In addition to the standard paper, the following paper also can be used.

Paper and Other Media

2

Unusable Paper

Paper Name

Basis

Weight

(gsm)

Paper Type*

1

Image

Quality*

Notes / Countermeasure

2

Indagit 75 Plain (64-79 gsm) Plain A -

No. GA

80 Plain (80-90 gsm) Plain B -

(Package:

Green)

No. ZA

70 Plain (64-79 gsm) Plain A -

(Package:

Orange)

White & Red

70 Plain (64-79 gsm) Plain A -

Label

Performer

80 Plain (80-90 gsm) Plain C -

(3R90649)

Gold Flag Ship 80 Plain (80-90 gsm) Plain B -

*1:Select the paper type setting for the paper loaded in a tray. For more information, refer to "Changing

the Paper Settings" (P.65).

*2:Most ideal image quality with the paper can be obtained by setting the image quality for each type of

paper. For more information on the settings, refer to "Image Quality" (P.157).

Using paper that cannot be used for this machine may cause paper jams or machine
malfunctions. The following types of paper cannot be used for this machine.

z

Color transparency sheets (bordered with a white frame)

z

Paper with one face already printed using another printer

z

Already printed face using this printer

z

Inkjet paper

z

Tracing paper

z

Folded, creased, or curled paper

z

Label sheets whose face sheet surface does not cover the entire backing sheet

z

Envelopes with sticky adhesive

z

Multi-color printed postcard

z

Inkjet postcard

z

Curled postcard

Storing and Handling Paper

Please keep the following points in mind when storing paper

z

Store paper inside a cabinet or other dry place. Paper that has absorbed moisture
can cause paper jams and image quality defects.

z

After opening a package of paper, wrap up the remaining paper to store it. It is
recommended that you include moisture prevention packets.

44

Paper Types

Please adhere to the following when setting paper into the tray

z

Align the stack of paper neatly before setting it in the tray.

z

Do not use paper that is folded, creased, or heavily warped.

z

Do not use waved or curled paper.

z

Do not load paper of mixed size together into the tray.

z

Carefully fan transparencies and labels before use. Otherwise, the paper may stick
together, resulting in paper jams, or multiple sheets being fed to the machine
simultaneously.

z

When continuously outputting onto transparencies, transparency sheets may
sometimes stick to each other. After printing 20 or more sheets, remove them from
the output tray and fan them to cool them down.

Paper and Other Media

2

45

2 Paper and Other Media

Loading Paper

This section describes how to load paper.

Types of paper loaded in trays

Paper and Other Media

2

The machine automatically detects the size and orientation of loaded paper in trays.
You need to set a paper type, however. Normally, each of the trays is set to plain paper.
When loading paper other than plain paper in trays, change the paper type settings.
Paper can also be named and set as user-defined paper. Up to five paper types can be
set as user-defined paper.

For information on changing the paper type in trays, refer to "Changing the Paper Settings" (P.65).

Automatic Tray Selection

If you set paper source on the [Paper/Output] tab to [Automatically Select] in the PCL
print driver's properties screen when making prints, the machine automatically selects
the corresponding paper tray according to the size and orientation of the document to
print. This is called [Automatic Tray Selection].

When making copies, automatic tray selection is active if [Auto Select] is selected for
[Paper Supply]. If the machine detects two or more corresponding trays in the
automatic tray selection, the machine gives higher priority to the tray having the highest
[Paper Type Priority] set at [Paper Tray Settings]. During automatic tray selection, trays
whose [Paper Type Priority] setting is set to [Auto Paper Off] are not targeted in the
automatic tray selection. Also, if the [Paper Type Priority] setting is exactly the same,
the tray priority is determined by [Paper Tray Priority].

Note • Tray 5 (Bypass) cannot be selected in the automatic tray selection.

• When the machine runs out of paper during copying or printing, select the tray containing the

paper of the same size and orientation that was being used for copying or printing, and
continue copying or printing (Auto Tray Switch feature). During this operation, a tray
containing paper of type whose [Paper Type Priority] setting is set to [Auto Paper Off] cannot
be switched to.

For information about setting [Paper Type], [Paper Type Priority], and [Paper Tray Priority], and about
setting the paper substitute feature, refer to "Paper Tray Settings" (P.155). The same settings can also be
made from CentreWare Internet Services.

Adding paper

When the machine runs out of paper during copying or printing, a message is displayed
on the touch screen. Add paper according to the displayed instructions. Copying or
Printing is automatically resumed when paper is added.

Note • Fan the paper well before loading paper in a tray. It prevents paper from sticking to each

other and reduces paper jams.

Loading Paper in Trays 1 to 2

The following describes the procedure for loading paper in Trays 1 to 2.
When the machine runs out of paper during copying or printing, a message is displayed

on the touch screen. Add paper according to the displayed instructions. Copying or
printing is automatically resumed when paper is added.

Note • Before loading paper in a tray, fan the paper well. It reduces paper jams.

For information on changing the paper size and orientation, refer to "Changing the Paper Size for Trays
1 to 2" (P.58).

46

1 Pull out the tray towards you until it stops.

CAUTION

Make sure to pull out the tray
slowly. When the tray is being
pulled out with force, the tray
may possibly hit your knees or
other parts of your body causing
injuries.

Important • While the machine is processing a job, do not pull the tray out that the job uses.

• Do not add a new stack of paper on top of the remaining paper in the tray to prevent paper

jams or any other troubles. First, remove the remaining paper in the tray, then load the new
stack of paper.

2 Load and align the edge of the paper against

the left edge of the tray with the side to be
copied or printed on facing down.

Important • Do not load paper exceeding the

maximum fill line. It might cause paper
jams or machine malfunctions.

• Do not place any paper or objects in the
empty space on the right side of Tray 1 or

2. It may cause paper jams or machine
malfunctions.

Loading Paper

Paper and Other Media

2

3 Push the tray in gently until it comes to a stop.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

Loading Paper in Tray 3

The following describes the procedure for loading paper in Tray 3.
When the machine runs out of paper during copying or printing, a message is displayed

on the touch screen. Add paper according to the displayed instructions. Copying or
printing is automatically resumed when paper is added.

Note • Before loading paper in a tray, fan the paper well. It reduces paper jams.

For information on changing the paper size and orientation, refer to "Changing the Paper Size for Tray
3" (P.59).

1 Pull out the tray towards you until it stops.

CAUTION

Make sure to pull out the tray
slowly. When the tray is being
pulled out with force, the tray
may possibly hit your knees or
other parts of your body causing
injuries.

Important • While the machine is processing a job, do not pull the tray out that the job uses.

• Do not add a new stack of paper on top of the remaining paper in the tray to prevent paper

jams or any other troubles. First, remove the remaining paper in the tray, and then load the
new stack of paper.

47

2 Paper and Other Media

2 Load and align the edge of the paper against

the left edge of the tray with the side to be
copied or printed on facing down.

Important • Do not load paper exceeding the

Paper and Other Media

3 Push the tray in gently until it comes to a stop.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

Loading Paper in Tray 4

maximum fill line. It might cause paper
jams or machine malfunctions.

might cause machine malfunctions.

2

The following describes the procedure for loading paper in Tray 4.
When the machine runs out of paper during copying or printing, a message is displayed

on the touch screen. Add paper according to the displayed instructions. Copying or
printing is automatically resumed when paper is added.

Note • Before loading paper in a tray, fan the paper well. It reduces paper jams.

For information on changing the paper size and orientation, refer to "Changing the Paper Size for Tray
4" (P.60).

1 Pull out the tray towards you until it stops.

CAUTION

Make sure to pull out the tray
slowly. When the tray is being
pulled out with force, the tray
may possibly hit your knees or
other parts of your body causing
injuries.

Important • While the machine is processing a job, do not pull the tray out that the job uses.

• Do not add a new stack of paper on top of the remaining paper in the tray to prevent paper

jams or any other troubles. First, remove the remaining paper in the tray, and then load the
new stack of paper.

48

2 Load and align the edge of the paper against

the left edge of the tray with the side to be
copied or printed on facing down.

Important • Do not load paper exceeding the

maximum fill line. It might cause paper
jams or machine malfunctions.

3 Push the tray in gently until it comes to a stop.

Loading Paper in Tray 5 (Bypass)

When printing or copying with paper sizes or types that cannot be set in Trays 1 to 4
and 6, use Tray 5 (Bypass).
The following describes how to load paper into Tray 5 (Bypass).
To make detailed instructions for printings, specify the instructions using the [Paper/
Output] tab in the print driver. When doing this, also specify the type of paper to load.

Important • Do not supply new paper until the tray runs out of paper to prevent paper jams or making

mistakes of paper loading.

Note • Before loading paper in a tray, fan the paper well. It prevents paper from sticking to each

other and reduces paper jams.

1 Open Tray 5 (Bypass) as necessary.

Note • If necessary, extend the extension flap.

The extension flap can be extended in
two stages. When pulling out the
extension flap, do it gently.

Loading Paper

Paper and Other Media

2

2 Hold the center of the paper guides and slide

them to the desired paper size.

3 Load paper with the side to be copied or

printed on facing up, and insert the paper
lightly along the paper guide until it comes to
a stop.

Important • Do not load mixed paper types into the

tray.

• Do not load paper exceeding the
maximum fill line. It might cause paper
jams or machine malfunctions.

4 When loading a non-standard paper size on Tray 5 (Bypass), move the paper guides

to accommodate the paper.

Loading Tab Paper in Tray 5 (Bypass)

The following describes the procedure for loading tab paper in Tray 5.

Important • Tab paper can be used only for [Tab Margin Shift], Covers, and Separators.

Note • Before loading paper in a tray, fan the paper well. It prevents paper from sticking to each

other and reduces paper jams.

49

2 Paper and Other Media

Paper and Other Media

2

1 Open Tray 5 (Bypass).

Note • If necessary, extend the extension flap.

The extension flap can be extended in
two stages. When pulling out the
extension flap, do it gently.

2 Hold the center of the paper guides and slide

them to the desired paper size.

3 Load paper with the side to be copied or

printed on facing up and the top edge
frontward, and insert the paper lightly along
the paper guide until it comes to a stop.

Important • Do not load mixed paper types into the

tray.

• Do not load paper exceeding the
maximum fill line. It may cause paper
jams or machine malfunctions.

Note • When loading tab paper, place the paper with its tab side to the left.

Loading Paper in Tray 6 (HCF2 (2000 sheets))

The following describes the procedure for loading paper in Tray 6 (HCF2 (2000
sheets)) (optional).

When the machine runs out of paper during copying or printing, a message is displayed
on the touch screen. Add paper according to the displayed instructions. Copying or
printing is automatically resumed when paper is added.

Note • Before loading paper in a tray, fan the paper well. It reduces paper jams.

For information about changing the paper size and orientation, refer to "Changing the Paper Size for
Tray 6 (HCF2 (2000 sheets))" (P.61).

1 Pull out Tray 6 towards you until it stops.

CAUTION

Make sure to pull out the tray
slowly. When the tray is being
pulled out with force, the tray
may possibly hit your knees or
other parts of your body causing
injuries.

Important • While the machine is processing a job, do not pull out the tray.

50

• Do not add a new stack of paper on top of the remaining paper in the tray to prevent paper

jams or any other troubles. First, remove the remaining paper in the tray, and then load the
new stack of paper.

2 Load and align the edge of the paper against

the right edge of the tray with the side to be
copied or printed on facing up.

Important • Do not load paper exceeding the

maximum fill line. It might cause paper
jams or machine malfunctions.

3 Push the tray in gently until it comes to a stop.

Loading Paper

Paper and Other Media

Loading Paper in Tray 6 (HCF B1-S)

The following describes the procedure for loading paper in Tray 6 (HCF B1-S).
When the machine runs out of paper during copying or printing, a message is displayed

on the touch screen. Add paper according to the displayed instructions. Copying or
printing is automatically resumed when paper is loaded and the tray is closed.

Note • Before loading paper in a tray, fan the paper well. It reduces paper jams.

For information about changing the paper size and orientation, refer to "Changing the Paper Size for
Tray 6 (HCF B1-S)" (P.63).

1 Pull out the tray towards you until it stops.

CAUTION

Make sure to pull out the tray
slowly. When the tray is being
pulled out with force, the tray
may possibly hit your knees or
other parts of your body causing
injuries.

Important • While the machine is processing a job, do not pull the tray out that the job uses.

• To prevent paper jams or misloading, do not load new paper into the tray until the tray is

empty. Remove any paper remaining in the tray and then load the paper on newly loaded
paper.

2

2 Remove any paper loaded in the tray.

3 With the side to be copied or printed on

facing up, load approximately 50 to 100
sheets of paper in the tray and align the
edges of the paper in the arrow direction (1).
Hold the long-side paper guide and slide it to
the desired paper size (2).

51

2 Paper and Other Media

4 With the side to be copied or printed on

facing up, load the remaining paper and
align the edges of the paper in the arrow
direction (1). Hold the short-side paper guide
on the left side and slide it to the desired
paper size (2).

Paper and Other Media

Important • Do not load paper exceeding the

maximum fill line. It may cause paper
jams or machine malfunctions.

• If the paper stack loaded in the tray is 100 sheets or less, the guides apply more pressure to
the paper stack. It may cause distortion of paper stack, and may cause paper jams.

• Position the guides correctly to match the paper size. Otherwise, paper may not be fed
properly and cause paper jams.

5 Push the tray in gently until it comes to a stop.

Loading Tab Paper in Tray 6 (HCF B1-S)

2

The following describes the procedure for loading tab paper in Trays 6 (HCF B1-S).

Important • Tab paper can be used only for [Tab Margin Shift] and [Covers/Separators].

Note • Be sure to fan the paper well. Otherwise, paper may cause paper jams, and multiple sheets

may be fed to the machine at once.

For information about changing the paper size and orientation, refer to "Changing the Paper Size for
Tray 6 (HCF B1-S)" (P.63).

When heavyweight paper is loaded in the tray, be sure to adjust the position of the weight switch
buttons. For more information, refer to "Facilitating Feeding of Heavyweight Paper Loaded in Tray 6
(HCF B1-S)" (P.54).

1 Pull out the tray towards you until it stops.

CAUTION

Make sure to pull out the tray
slowly. When the tray is being
pulled out with force, the tray
may possibly hit your knees or
other parts of your body causing
injuries.

Important • While the machine is processing a job, do not pull the tray out that the job uses.

Note • To prevent paper jams or misloading, do not load new paper into the tray until the tray is

empty. Remove any paper remaining in the tray and then load the paper on newly loaded
paper.

2 Remove any paper loaded in the tray.

3 With the side to be copied or printed on

facing up, load approximately 50 to 100
sheets of paper in the tray and align the
edges of the paper in the arrow direction (1).
Hold the long-side paper guide and slide it to
the desired paper size (2).

Important • When loading tab paper, position the side

with the tab facing the left short-side
paper guide.

52

4 With the side to be copied or printed on

facing up, load the remaining paper and
align the edges of the paper in the arrow
direction (1). Hold the short-side paper guide
on the left side and slide it to the desired
paper size (2).

Important • Do not load paper exceeding the

maximum fill line. It may cause paper
jams or machine malfunctions.

• If the paper stack loaded in the tray is 100 sheets or less, the guides apply more pressure to
the paper stack. It may cause distortion of paper stack, and may cause paper jams.

• Position the guides correctly to match the paper size. Otherwise, the paper may not be fed
properly and cause paper jams.

5 Push the tray in gently until it comes to a stop.

Loading Postcards in Tray 6 (HCF B1-S)

The following describes the procedure for loading postcards in the optional Tray 6 (HCF
B1-S). When using postcards in Tray 6, be sure to attach the Postcards Guide in the
tray before loading the paper.

For information about changing the paper size and orientation, refer to "Changing the Paper Size for
Tray 6 (HCF B1-S)" (P.63).

When heavyweight paper is loaded in the tray, be sure to adjust the position of the weight switch
buttons. For more information, refer to "Facilitating Feeding of Heavyweight Paper Loaded in Tray 6
(HCF B1-S)" (P.54).

Loading Paper

Paper and Other Media

2

1 Pull out the tray towards you until it stops.

CAUTION

When pulling out the paper tray, do it
slowly. If pulled out with too much force,
the tray can hit and injure your knees.

Important • While the machine is processing a job, do

not pull the tray out that the job uses.

• To prevent paper jams or misloading, do not load new paper into the tray until the tray is
empty. Remove any paper remaining in the tray and then load the paper on newly loaded
paper.

• When you have pulled out the tray with the Postcards Guide attached, remove any paper
remaining in the tray and then load the paper again.

2 Remove any paper loaded in the tray.

3 Remove the protrusions of the Postcards

Guide from the left side of the tray.

53

2 Paper and Other Media

Paper and Other Media

2

4 Insert the small protrusions of the guide into

the notch to the right side at the bottom of
the tray (1). Align the hole of the guide with
the front tray hole and rotate the screw
clockwise (2).

5 Load a stack of paper (approximately 100 to

500 sheets) and align the edge of the paper
against the right edge of the tray with the
side to be copied or printed on facing up (1).
Move the long-side paper guide while hold­ing the grip so that they lightly contact the
edges of the paper (2).

6 Load the remaining paper and align the edge

of the paper against the right edge of the tray
with the side to be copied or printed on
facing up (1). Move the left short-side paper
guide while holding the grip so that they
lightly contact the edges of the paper (2).

Important • Do not load paper exceeding the

maximum fill line. It may cause paper
jams or machine malfunctions.

• If the paper stack loaded in the tray is 100 sheets or less, the guides apply more pressure to
the paper stack. It may cause distortion of paper stack, and may cause paper jams.

• Position the guides correctly to match the paper size. Otherwise, the paper may not be fed
properly and cause paper jams.

7 Push the tray in gently until it comes to a stop.

Note • When removing the Post Card Kit from

the tray, completely loosen the screw
before removing the kit. Place the
removed Post Card Kit back to its original
location (1). Then, tighten the screw (2).

Facilitating Feeding of Heavyweight Paper Loaded in Tray 6 (HCF B1-S)

The following describes how to make it easier to feed heavyweight paper loaded in Tray
6 (HCF B1-S).

Use the weight switches to adjust the air assist level. This helps the paper to be fed
smoothly. For the paper heavier than 256 gsm, slide the weight switches to the heavier
weight group.

Important • If 256 gsm or heavier paper is loaded in the tray, be sure to switch the button to the heavier

weight group. Otherwise, paper jams or malfunctions may occur.

54

1 Pull out the tray towards you until it stops.

CAUTION

Make sure to pull out the tray slowly.
When the tray is being pulled out with
force, the tray may possibly hit your
knees or other parts of your body causing
injuries.

Important • While the machine is processing a job, do

not pull the tray out that the job uses.

2 Slide the switches to the appropriate weight

setting.

Loading Paper

Paper and Other Media

2

Weight
switches

3 Push the tray in gently until it comes to a stop.

Improving the Paper Feeding Performance in Tray 6 (HCF B1-S)

This section describes how to improve the paper feeding performance.
If images are skewed even when paper is loaded correctly, use the following procedure

to feed paper more accurately.

Important • If any of the following types of paper is loaded in the tray, performing the procedure in this

section may cause the paper to be fed improperly, resulting in paper jams.

- Heavyweight
(221 gsm or more)

- Gloss (106 gsm or more) - Gloss Reload

- Labels (106 gsm or more) - Transparency - Adhesive

- HW Reload
(221 gsm or more)

(106 gsm or more)

- Hole Punched Heavyweight
(221 gsm or more)

- Tab Stock

(221 gsm or more)

1 Pull out the tray towards you until it stops.

CAUTION

Make sure to pull out the tray
slowly. When the tray is being
pulled out with force, the tray
may possibly hit your knees or
other parts of your body causing
injuries.

Important • While the machine is processing a job, do

not pull out the tray.

55

2 Paper and Other Media

Paper and Other Media

2

2 Slide the switch on top of the long-side paper

guide to the right until it stops.

3 To return the switch to its original position,

slide it to the left until it stops.

4 If the paper feeding performance is not

improved after step 2, slide the switch on the
right front side towards the back of the
machine until it stops.

Important • To return the switch to its original

position, slide it towards you until it stops.

5 Push the tray in gently until it comes to a stop.

Loading Paper in Tray 8 (Inserter)

The following describes the procedure for loading paper in Tray 8 (Inserter) (optional).

1 Hold the center of the paper guides and slide

them to the desired paper size.

2 Load the paper, neatly aligning all edges.

Important • Do not load paper exceeding the

maximum fill line. It might cause paper
jams or machine malfunctions.

56

Loading Tab Paper in Tray 8 (Inserter)

The following describes the procedure for loading tab stock paper in Tray 8 (Inserter)
(optional).

1 Hold the center of the paper guides and slide

them to the desired paper size.

2 If the paper is already printed on, load the

paper with the printed side facing up and
with the tab side to be fed first.

Important • Do not load paper exceeding the

maximum fill line. It might cause paper
jams or machine malfunctions.

Loading Paper

Paper and Other Media

A

2

A

57

2 Paper and Other Media

Changing the Paper Size

The following describes how to change the paper size for Trays 1 to 4 and 6.

Note • The paper types for Trays 1 to 4 and 6 are preset. Normally, plain paper is set. When

replacing the loaded paper with other types of paper, change the paper type settings to

Paper and Other Media

For information about paper size, refer to "Paper Size Settings" (P.174).

For information on how to copy on non-standard size paper, refer to "3 Copy" > "Copy" > "Paper
Supply (Selecting the Paper for Copying)" in the User Guide. For information on how to print on non­standard size paper, refer to the print driver's online help.

Important • Do not load paper of mixed sizes together into a tray.

match the type of paper to be loaded to maintain print quality. For information about
changing the paper types, refer to "Changing the Paper Settings" (P.65).

• For Trays 1 and 2, you can set a non-standard paper size. When setting a non-standard
paper size, you must register the paper size. For information about registering paper sizes,
refer to "Paper Tray Attributes" (P.155).

2

Changing the Paper Size for Trays 1 to 2

The following describes how to change the paper size for Trays 1 to 2.

1 Pull out the tray towards you until it stops.

CAUTION

Make sure to pull out the tray
slowly. When the tray is being
pulled out with force, the tray
may possibly hit your knees or
other parts of your body causing
injuries.

Important • While the machine is processing a job, do not pull the tray out that the job uses.

• Do not add a new stack of paper on top of the remaining paper in the tray to prevent paper

jams or any other troubles. First, remove the remaining paper in the tray, and then load the
new stack of paper.

2 Remove any paper loaded in the tray.

3 Hold the long-side paper guide and slide it to

the desired paper size (1). Hold the short­side paper guide on the right side and slide it
to the desired paper size (2).

2

1

58

Changing the Paper Size

4 Load and align the edge of the paper against

the left edge of the tray with the side to be
copied or printed on facing down.

Important • Do not load paper exceeding the

maximum fill line. It might cause paper
jams or machine malfunctions.

• Do not place any paper or objects in the
empty space on the right side of Tray 1 or

2. It may cause paper jams or machine
malfunctions.

5 Push the tray in gently until it comes to a stop.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

Note • Affix the paper size label to the front of the paper tray.

6 Specify the type of the paper loaded when you have changed the paper type.

Paper and Other Media

For information on how to set the paper types, refer to "Changing the Paper Settings" (P.65).

Changing the Paper Size for Tray 3

The following describes how to change the paper size for Tray 3.

1 Pull out Tray 3 towards you until it stops.

CAUTION

Make sure to pull out the tray
slowly. When the tray is being
pulled out with force, the tray
may possibly hit your knees or
other parts of your body causing
injuries.

Important • While the machine is processing a job, do not pull the tray out that the job uses.

• Do not add a new stack of paper on top of the remaining paper in the tray to prevent paper

jams or any other troubles. First, remove the remaining paper in the tray, and then load the
new stack of paper.

2 Remove any paper loaded in the tray.

2

3 Hold the paper guide and slide it to the

desired paper size.

Note • When loading tab paper, slide the paper

guide to the edge of the tray and load the
paper, and then move the paper guide to
gently touch the edge of the paper.

59

2 Paper and Other Media

4 Load and align the edge of the paper against

the left edge of the tray with the side to be
copied or printed on facing down.

Important • Do not load paper exceeding the

maximum fill line. It might cause paper
jams or machine malfunctions.

Paper and Other Media

5 Push the tray in gently until it comes to a stop.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

Note • Affix the paper size label to the front of the paper tray.

6 Specify the type of the paper loaded when you have changed the paper type.

For information on how to set the paper types, refer to "Changing the Paper Settings" (P.65).

2

Changing the Paper Size for Tray 4

The following describes how to change the paper size for Tray 4.

1 Pull out Tray 4 towards you until it stops.

CAUTION

Make sure to pull out the tray
slowly. When the tray is being
pulled out with force, the tray
may possibly hit your knees or
other parts of your body causing
injuries.

Important • While the machine is processing a job, do not pull the tray out that the job uses.

• Do not add a new stack of paper on top of the remaining paper in the tray to prevent paper

jams or any other troubles. First, remove the remaining paper in the tray, and then load the
new stack of paper.

2 Remove any paper loaded in the tray.

3 Hold the paper guide and slide it to the

desired paper size.

60

Changing the Paper Size

4 Load and align the edge of the paper against

the left edge of the tray with the side to be
copied or printed on facing down.

Important • Do not load paper exceeding the

maximum fill line. It might cause paper
jams or machine malfunctions.

5 Push the tray in gently until it comes to a stop.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

6 Specify the type of the paper loaded when you have changed the paper type.

For information on how to set the paper types, refer to "Changing the Paper Settings" (P.65).

Paper and Other Media

Changing the Paper Size for Tray 6 (HCF2 (2000 sheets))

The following describes how to change the paper size for Tray 6 (HCF2 (2000 sheets)).

1 Pull out Tray 6 towards you until it stops.

CAUTION

Make sure to pull out the tray
slowly. When the tray is being
pulled out with force, the tray
may possibly hit your knees or
other parts of your body causing
injuries.

Important • While the machine is processing a job, do not pull the tray out that the job uses.

• Do not add a new stack of paper on top of the remaining paper in the tray to prevent paper

jams or any other troubles. First, remove the remaining paper in the tray, and then load the
new stack of paper.

2 Remove any paper loaded in the tray.

3 Open the end guide (1) and unscrew the

screw (2). Then remove the guide from the
tray.

2

61

2 Paper and Other Media

Paper and Other Media

2

4 Insert the small protrusions at the bottom of the guide into holes corresponding to the

paper size (1). Insert the screw into a hole corresponding to the paper size on the top
of the guide and screw up (2).

5 Unscrew the screw of the front guide and

remove the guide from the Tray.

6 Insert the small protrusions at the bottom of the guide into holes corresponding to the

paper size (1). Insert the screw into a hole corresponding to the paper size on the top
of the guide and screw up (2).

7 Pull the lever up of the end guide and move

it along the slot (1). Set the lever at the
position corresponding to the paper size (2)
and press the lever down (3).

Important • Adjust the end guide accordingly with the

size of paper. If the end guide is not
adjusted correctly, the machine cannot
feed the paper properly, resulting in a
paper jam.

Note • The slot on the left of 8.5” is not used.

8.5

62

8 Open the end guide (1) and load and align

the edge of the paper against the right edge
of the tray with the side to be copied or
printed on facing up (2).

Important • Do not load paper exceeding the

maximum fill line. It might cause paper
jams or machine malfunctions.

9 Close the end guide tightly.

10 Push the tray in gently until it comes to a stop.

Changing the Paper Size

Paper and Other Media

2

Changing the Paper Size for Tray 6 (HCF B1-S)

The following describes how to change the paper size for Tray 6 (HCF B1-S).

1 Pull out the tray towards you until it stops.

CAUTION

Make sure to pull out the tray
slowly. When the tray is being
pulled out with force, the tray
may possibly hit your knees or
other parts of your body causing
injuries.

Important • While the machine is processing a job, do not pull the tray out that the job uses.

• To prevent paper jams or misloading, do not load new paper into the tray until the tray is

empty. Remove any paper remaining in the tray and then load the paper on newly loaded
paper.

2 Remove any paper loaded in the tray.

3 Load a stack of paper (approximately 100 to

500 sheets) and align the edge of the paper
against the right edge of the tray with the
side to be copied or printed on facing up (1).
Move the long-side paper guide while
holding the grip so that they lightly contact
the edges of the paper (2).

63

2 Paper and Other Media

Paper and Other Media

2

4 Load the remaining paper and align the edge

of the paper against the right edge of the tray
with the side to be copied or printed on
facing up (1). Move the left short-side paper
guide while holding the grip so that they
lightly contact the edges of the paper (2).

Important • Do not load paper exceeding the

maximum fill line. It may cause paper
jams or machine malfunctions.

• If the paper stack loaded in the tray is 100 sheets or less, the guides apply more pressure to
the paper stack. It may cause distortion of paper stack, and may cause paper jams.

• Position the guides correctly to match the paper size. Otherwise, the paper may not be fed
properly and cause paper jams.

5 Push the tray in gently until it comes to a stop.

64

Changing the Paper Settings

This section describes how to change the paper type for Trays and how to set image
quality processing by the individual paper type.

After loading paper in a tray, specify the type of paper loaded and select image quality
for the paper type. Setting Image quality for each paper type enables you to print with
the most suitable image quality for the paper type.

For information on image quality processing for each paper type, refer to "Image Quality" (P.157).

Note • Users can name Custom 1 to Custom 5 displayed in the paper type settings. For information

on how to set names to Custom 1 to Custom 5, refer to "Custom Paper Name/Color"
(P.155).

• You can change the paper type setting without entering to the System Administration mode
on the [Setup] screen, which is displayed by selecting [Setup] in the [Services Home] screen
if you configure the settings in advance. For more information, refer to "Paper Tray Attributes
on Setup Screen" (P.156).

Changing the Paper Settings

Paper and Other Media

1 Press the <Log In/Out> button.

2 Enter the system administrator’s user ID with

the numeric keypad or the keyboard
displayed on the screen, and select [Enter].

When a passcode is required, select [Next]
and enter the system administrator’s
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the
<Services Home> button.

2

<Log In/Out> button

4 Select [System Settings] > [Common

Service Settings] > [Paper Tray Settings].

65

2 Paper and Other Media

Paper and Other Media

5 Select [Paper Tray Attributes].

6 Select a paper tray for changing the paper

type setting under [Items].

2

7 Select [Change Settings].

8 Set [Paper Type], [Paper Size], [Paper

Color], and [Auto Paper Select] respectively.

Note • The paper weight displayed in [Paper

Type] varies depending on the settings in
[Image Quality]. For more information,
refer to "Image Quality" (P.157).

• Select the paper weight in step 12. Select
only the paper type in step 8.

9 Select [Cancel], [Save], [Close] or [Confirm] repeatedly until the [Paper Tray Settings]

screen is displayed.

10 Select [Image Quality].

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

66

11 Select the paper type for changing the image

quality settings under [Items], and then
select [Change Settings].

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

Changing the Paper Settings

12 Select the image quality, and then select

[Save].

13 Make sure that the paper type you selected is displayed under [Current Settings] of

[Items], and then select [Close].

14 Select [Close] repeatedly until the [Tools] screen is displayed.

15 Select [Close].

Paper and Other Media

2

67

2 Paper and Other Media

Paper and Other Media

2

68

3 Maintenance

This chapter describes how to replace consumables, clean the machine,
calibrate colors, print a report/list, and delete a print job with an invalid User ID.

z

Replacing Consumables ............................................................................. 70

z

Cleaning the Machine ................................................................................. 93

z

Executing Calibration .................................................................................. 97

z

Executing 2 Sided Color Scanning Calibration .........................................101

z

Printing a Report/List ................................................................................103

z

Deleting a Private Charge Print Job with an Invalid User ID ....................104

z

Setting Restore Tool .................................................................................105

3 Maintenance

Replacing Consumables

The machine is provided with the following consumables and periodic replacement
parts. We recommend the use of the following consumables as they are manufactured
to meet the specifications of the machine.

Maintenance

3

Type of Consumables/

Periodical Replacement Parts

Toner cartridge Y CT201589 1 unit/box

Toner cartridge M CT201588 1 unit/box

Toner cartridge C CT201587 1 unit/box

Toner cartridge K CT201586 1 unit/box

Drum Cartridge (K) [R1] (Black) CT350867 1 unit/box

Drum Cartridge (YMC) [R2/R3/R4] (Color)

Waste Toner Bottle CWAA0663 1 unit/box

Staple Cartridge

Booklet Staple Cartridge

Staple Cartridge

*1 For Finisher C2
*2 For Finisher C2 with Booklet Maker or Finisher D2-P with Booklet Maker
*3 For Finisher D2-P with Booklet Maker

Note • We recommend that you always have spare consumables/periodical replacement parts

*1

*2

*3

available.

Product

Code

CT350868 1 unit/box

CWAA0540 5,000 staples × 3 sets/box

CWAA0749 5,000 staples × 4 sets/box

CWAA0677 5,000 staples × 4 sets/box,

Quantity/Box

Staple Scrap Container × 1

unit/box

WARNING

z

Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner
for the spills. It may catch fire by electric sparks inside the vacuum cleaner and
cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox
representative.

z

Never throw a toner cartridge into an open flame. Remaining toner in the cartridge
may catch fire and cause burn injuries or explosion.
If you have a used toner cartridge no longer needed, contact your local Fuji Xerox
representative for its disposal.

z

Never throw a waste toner bottle into an open flame. Toner may catch fire and
cause burn injuries or explosion. If you have a used waste toner bottle no longer
needed, contact your local Fuji Xerox representative for its disposal.

70

Replacing Consumables

CAUTION

z

Keep the drum and toner cartridges out of the reach of children. If a child
accidentally swallows toner, spit it out, rinse mouth with water, drink water and
consult a physician immediately.

z

When replacing the drum and toner cartridges, be careful not to spill the toner. In
case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well
as inhalation.

z

If toner spills onto your skin or clothing, wash it off with soap and water.
If you get toner particles in your eyes, wash it out with plenty of water for at least
15 minutes until irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your mouth with
water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water
and consult a physician immediately.

Handling consumables/periodical replacement parts

z

Do not store boxes for consumables/periodical replacement parts upright.

z

Do not unpack consumables/periodical replacement parts before use. Avoid storing
consumables/periodical replacement parts in the following locations:

- In extreme temperature and humidity

- Near heat-generating devices

- In direct sunlight

- In dusty locations

z

When using consumables/periodic replacement parts, carefully read precautions for
use. Precautions for use are instructed on their bodies or packages, or a precaution
sheet is included in their packages.

z

We recommend always having spare consumables/periodical replacement parts
available.

z

When calling our Customer Support Center to order consumables/periodical
replacement parts, have the product codes ready.

z

Use of consumables/periodical replacement parts not recommended by Fuji Xerox
can impair machine quality and performance. Use only consumables/periodical
replacement parts recommended by Fuji Xerox.

Maintenance

3

Checking the status of consumables

The status of consumables can be checked on the [Supplies] screen.

For information about consumables, refer to "Supplies" (P.125).

The following shows the reference section for each item.

Replacing the Toner Cartridges..................................................................................................72

Replacing the Waste Toner Bottle ............................................................................................. 74

Replacing Drum Cartridge R1 (for customers having a spot maintenance contract)................. 76

Replacing Drum Cartridge R2/R3/R4 (for customers having a spot maintenance contract) ..... 79

Replacing the Staple Cartridge for Finisher C2 or Finisher C2 with Booklet Maker................ 84

Replacing the Booklet Staple Cartridge (Finisher C2 with Booklet Maker

or Finisher D2-P with Booklet Maker) ...................................................................................... 85

Replacing the Staple Cartridge for Finisher D2-P with Booklet Maker .................................... 87

Emptying the Punch Scrap Container for Finisher C2 or Finisher C2 with Booklet Maker...... 88

Emptying the Punch Scrap Container for Finisher D2-P with Booklet Maker.......................... 89

Replacing the Staple Scrap Container for Finisher D2-P with Booklet Maker ......................... 90

71

3 Maintenance

Replacing the Toner Cartridges

The machine comes with toner cartridges. The machine will display the following
messages when a toner cartridge is empty. Follow the messages and replace the toner
cartridge as necessary.

Maintenance

3

Message

Yellow Toner [Y] Cartridge
needs to be replaced soon.

Yellow Toner [Y] Cartridge
needs to be replaced.

*1 The above messages are the indications for yellow toner replacement. The part name "yellow toner

[Y]" in the messages varies depending on the colors or number of toner cartridges.

*2 The remaining page yield for copy/print jobs is applicable when A4 paper LEF ( ) is used. The

value is an estimate and varies depending on the conditions such as the content printed, dot
coverage (area coverage), paper size, paper type, copy/print density, output image type, and the
machine operating environment

*1

Page yield after the

message is displayed

Black: Approx. 1,800 pages
Other than black:
Approx. 1,200 pages

- Replace the toner cartridge

*2

Replace the toner cartridge
with a new one.

with a new one.

Solution

WARNING

z

Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner
for the spills. It may catch fire by electric sparks inside the vacuum cleaner and
cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox
representative.

z

Never throw a toner cartridge into an open flame. Remaining toner in the cartridge
may catch fire and cause burn injuries or explosion.
If you have a used toner cartridge no longer needed, contact your local Fuji Xerox
representative for its disposal.

Important • When you replace a toner cartridge, toner may spill and soil the floor. We recommend laying

paper on the floor beforehand.

• The use of toner cartridges not recommended by Fuji Xerox may impair quality and
performance. Use only toner cartridges recommended by Fuji Xerox.

• When the remaining amount of toner becomes small, the machine may stop during printing
and displays a message. If this happens, replace the toner cartridge to continue copying or
printing.

• Replace toner cartridges while the machine is on.

• When the machine is in the Energy Saver mode, exit the Energy Saver mode by pressing

the <Energy Saver> button and the <Machine Status> button on the control panel before
you replace the toner cartridge.

• When replacing the toner cartridge, press the <Machine Status> button and check the
current status for the toner cartridge even when the control panel is lit.

• Copy or print density may be reduced slightly after the message appears on the screen.

• If a partially used toner cartridge is used, a message appears and the number of pages that

you can copy or print displayed on the screen may differ considerably.

Note • Monochrome copying and printing is available even when color toners are run out. In this

case, only plain paper can be used.

72

1 Open the front cover.

2 Hold the lower part of the toner cartridge of

the color indicated in the message and
gently pull out it.

Note • “Y” is for yellow, “M” is for magenta, “C” is

for cyan, and “K1” and “K2” is for black.

Replacing Consumables

Maintenance

3 Remove the toner cartridge by holding the

handle on the top of the cartridge while
gently pulling out it.

WARNING

Never throw a toner cartridge into
an open flame. Remaining toner
in the cartridge may catch fire
and cause burn injuries or
explosion.
If you have a used toner cartridge
no longer needed, contact your
local Fuji Xerox representative
for its disposal.

Important • Pull out the toner cartridge gently. Otherwise, toner may fly out of the cartridge.

• If you have a used toner cartridge no longer needed, contact your local Fuji Xerox

representative for its disposal.

4 Take out the new toner cartridge of the same

color as the old one from its box, and gently
tilt the cartridge up and down, and then left
and right several times.

3

73

3 Maintenance

5 Insert the toner cartridge in gently until it

comes to a stop.

Note • Be sure to insert the toner cartridge until it

clicks into place.

6 Close the toner cover.

Maintenance

Replacing the Waste Toner Bottle

The waste toner container holds used toner. The following messages are displayed on
the touch screen according to the status of the waste toner container. Follow the
messages.

Message Solution

3

Please order a Waste Toner Container. Order the waste toner container.

The Waste Toner Container needs to be
replaced.

Note • Approximately 3,000* pages can be

copied or printed after the message
is displayed.

The machine will stop. Replace the waste
toner container with a new one.

* The remaining page yield for copy/print jobs is applicable when A4 paper LEF ( ) is used. The

value is an estimate and varies depending on the conditions such as the content printed, paper size,
paper type, and machine operating environment.

WARNING

z

Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner
for the spills. It may catch fire by electric sparks inside the vacuum cleaner and
cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox
representative.

z

Never throw a waste toner bottle into an open flame. Toner may catch fire and
cause burn injuries or explosion. If you have a used waste toner bottle no longer
needed, contact your local Fuji Xerox representative for its disposal.

Important • When you replace the waste toner bottle, toner may spill and soil the floor. We recommend

laying paper on the floor beforehand.

• The use of waste toner bottles not recommended by Fuji Xerox may impair quality and
performance. Use only waste toner bottles recommended by Fuji Xerox for the machine.

• Replace the waste toner bottle while the machine is on.

74

1 Make sure that the machine is not in

operation, and open the front cover.

2 Open the waste toner bottle cover.

Replacing Consumables

Maintenance

3 Grip the handle of the waste toner bottle and

pull out about half of it.

4 Hold the center part on the top of the

container, and then remove it.

5 Hold the used waste toner bottle firmly with

both hands and put it into the provided
plastic bag.

Important • If you have a used waste toner bottle no

longer needed, contact your local Fuji
Xerox representative for its proposal.

• Be sure to put the used waste toner bottle
in the dedicated plastic bag provided with
the new waste toner bottle.

3

75

3 Maintenance

6 Hold the center part on the top of a new

container and insert it until it comes to a stop
as the illustration.

7 Close the waste toner bottle cover.

8 Close the front cover.

Note • A message will be displayed and the machine will not operate if the front cover of the finisher

Maintenance

is even slightly open.

Replacing Drum Cartridge R1 (for customers having a spot maintenance contract)

When a message “Please order a Drum Cartridge R1” appears on the touch screen,

3

contact our Customer Support Center.
If you have concluded a spot maintenance contract, refer to this section, then confirm

the indicated drum cartridge position (R1) and replace the corresponding drum
cartridge.

If you continue to copy or print without replacing the drum cartridge after the message
is displayed on the touch screen, the machine will stop after copying or printing the
number of pages shown in the following. We recommend that you order a new drum
cartridge in advance. The approximate remaining page yield for copy/print jobs is as
follows.

z

ApeosPort-IV C7780, DocuCentre-IV C7780

- Approx. 9,000 pages

z

ApeosPort-IV C6680, DocuCentre-IV C6680

- Approx. 7,000 pages

z

ApeosPort-IV C5580, DocuCentre-IV C5580

- Approx. 6,000 pages

76

CAUTION

z

When replacing drum cartridges and toner cartridges, be careful not to spill the
toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth
as well as inhalation.

z

If toner spill s onto your skin o r clothing, wa sh it off with soa p and water.
If you get toner particles in your eyes, wash it out with plenty of water for at least
15 minutes until irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your mouth with
water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water
and consult a physician immediately.

z

Keep drum cartridges and toner cartridges out of the reach of children. If a child
accidentally swallows toner, spit it out, rinse mouth with water, drink water and
consult a physician immediately.

Important • Place a black sheet supplied with a new drum cartridge onto the whole unit within 2 minutes

after pulling out a unit in which drum cartridges are placed. Image quality may deteriorate
when the drum cartridges are exposed to light.

Replacing Consumables

• The use of drum cartridges not recommended by Fuji Xerox may impair quality and
performance. Use only drum cartridges recommended by Fuji Xerox for the machine.

Note • Do not expose drum cartridges to direct sunlight or strong light from indoor fluorescent

lighting. Do not touch or scratch the surface of the drum. Doing so may result in
unsatisfactory printing.

• The remaining page yield is applicable when A4 paper LEF ( ) is used. The value is an
estimate and varies depending on the conditions such as the paper size, the paper
orientation, the number of continuous print pages, and the machine operating environment.

• Replace drum cartridges while the machine is on. When the power is turned off, all
information stored to the machine's memory will be erased.

• After the massage “Replace the drum cartridge R1” appears on the touch screen, image
quality of printed documents or copies may deteriorate.

• When the machine is in the Energy Saver mode, exit the Energy Saver mode by pressing
the <Energy Saver> button and the <Machine Status> button on the control panel before
you replace the drum cartridge.

• When replacing the drum cartridge, press the <Machine Status> button and check the
current status for the drum cartridge even when the control panel is lit.

1 Take out a new drum cartridge and a black

sheet from its container.

Important • Put the drum cartridge on a flat place.

• Do not place the new drum cartridge in an

upright position.

Maintenance

3

2 Make sure that the machine has stopped

before opening the front cover.

3 Pull down the R1-R4 lever.

4 Grip the handle of the unit and pull out it.

Important • Make sure to pull out the unit slowly.

When the unit is being pulled out with
force, the unit may possibly hit your knees
or other parts of your body causing
injuries.

77

Maintenance

3

3 Maintenance

5 Place a black sheet supplied with the new

drum cartridge onto the unit other than the
drum cartridge R1.

Important • Make sure to place the black sheet.

Otherwise, it may affect image quality.

6 Remove the drum cartridge upward while

holding rings provided at the both ends of
the drum cartridge.

CAUTION

Be sure to insert your
fingers into the rings
when lifting the drum
cartridge up.

7 Place the replaced drum cartridge into the empty container.

8 Open a bag including the new drum cartridge

and take it out.

Important • Do not touch or scratch the surface of the

drum when you take it out from the bag.

9 Unwrap a sheet covering the drum cartridge

and place it under the cartridge.

10 Grip rings provided at the both ends of the

drum cartridge to uplift.

CAUTION

78

Be sure to insert your
fingers into the rings
when lifting the drum
cartridge up.

Important • Do not touch the surface of the drum

cartridge.

11 Place the drum cartridge along with the

guide with the side marked with ( )
frontward.

12 Press the both ends of the drum cartridge to

place it in a horizontal position.

Note • Make sure that the marks ( ) and ( )

face each other.

13 Remove the black sheet from the unit.

Replacing Consumables

Maintenance

14 Insert the unit completely and return the

handle to the original position.

2

1

15 Return the lever R1-R4 to the original

position.

16 Close the front cover.

Note • A message will be displayed and the machine will not operate if the front cover is even

slightly open.

3

Replacing Drum Cartridge R2/R3/R4 (for customers having a spot maintenance contract)

When a message “Please order a Drum Cartridge RX” appears on the touch screen,
contact our Customer Support Center.

If you have concluded a spot maintenance contract, refer to this section, then confirm
the indicated drum cartridge position (R2, R3, or R4) and replace the corresponding
drum cartridge.

If you continue to copy or print without replacing the drum cartridge after the message
is displayed on the touch screen, the machine will stop after copying or printing the
number of pages shown in the following. We recommend that you order a new drum

79

Maintenance

3

3 Maintenance

cartridge in advance. The approximate remaining page yield for copy/print jobs is as
follows.

z

ApeosPort-IV C7780, DocuCentre-IV C7780

- Approx. 5,000 pages

z

ApeosPort-IV C6680, DocuCentre-IV C6680

- Approx. 4,000 pages

z

ApeosPort-IV C5580, DocuCentre-IV C5580

-Approx. 4,000 pages

CAUTION

z

When replacing drum cartridges and toner cartridges, be careful not to spill the
toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth
as well as inhalation.

z

If toner spill s onto your skin o r clothing, wa sh it off with soa p and water.
If you get toner particles in your eyes, wash it out with plenty of water for at least
15 minutes until irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your mouth with
water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water
and consult a physician immediately.

z

Keep drum cartridges and toner cartridges out of the reach of children. If a child
accidentally swallows toner, spit it out, rinse mouth with water, drink water and
consult a physician immediately.

Important • Place a black sheet supplied with a new drum cartridge onto the whole unit within 2 minutes

after pulling out a unit in which drum cartridges are placed. Image quality may deteriorate
when the drum cartridges are exposed to light.

• The use of drum cartridges not recommended by Fuji Xerox may impair quality and
performance. Use only drum cartridges recommended by Fuji Xerox for the machine.

Note • Do not expose drum cartridges to direct sunlight or strong light from indoor fluorescent

lighting. Do not touch or scratch the surface of the drum. Doing so may result in
unsatisfactory printing.

• The remaining page yield is applicable when A4 paper LEF ( ) is used. The value is an
estimate and varies depending on the conditions such as the paper size, the paper
orientation, the number of continuous print pages, and the machine operating environment.

• Replace drum cartridges while the machine is on. When the power is turned off, all
information stored to the machine's memory will be erased.

• After the massage “Replace the drum cartridge RX” appears on the touch screen, image
quality of printed documents or copies may deteriorate.

• When the machine is in the Energy Saver mode, exit the Energy Saver mode by pressing
the <Energy Saver> button and the <Machine Status> button on the control panel before
you replace the drum cartridge.

• When replacing the drum cartridge, press the <Machine Status> button and check the
current status for the drum cartridge even when the control panel is lit.

1 Take out a new drum cartridge and a black

sheet from its container.

Important • Put the drum cartridge on a flat place.

• Do not place the new drum cartridge in an

upright position.

80

2 Make sure that the machine has stopped

before opening the front cover.

3 Pull down the R1-R4 lever.

Replacing Consumables

Maintenance

4 Grip the handle of the unit and pull it out.

Important • Make sure to pull out the unit slowly.

When the unit is being pulled out with
force, the unit may possibly hit your knees
or other parts of your body causing
injuries.

5 Remove the drum cartridge upward while

holding rings provided at the both ends of
the drum cartridge.

Note • The following example shows how to

replace drum R2.

CAUTION

Be sure to insert your
fingers into the rings
when lifting the drum
cartridge up.

6 Place the replaced drum cartridge into the empty container.

3

7 Place a black sheet supplied with the new

drum cartridge onto the unit.

Important • Make sure to place the black sheet.

Otherwise, it may affect image quality.

81

Maintenance

3

3 Maintenance

8 Open a bag including the new drum cartridge

and take it out.

Important • Do not touch or scratch the surface of the

drum when you take it out from the bag.

9 Unwrap a sheet covering the drum cartridge

and place it under the cartridge.

10 Remove the black sheet from the unit.

11 Grip rings provided at the both ends of the

drum cartridge to uplift.

CAUTION

Be sure to insert your
fingers into the rings
when lifting the drum
cartridge up.

Important • Do not touch the surface of the drum

cartridge.

12 Place the drum cartridge along with the

guide with the side marked with ( )
frontward.

13 Press the both ends of the drum cartridge to

place it in a horizontal position.

Note • Make sure that the marks ( ) and ( )

face each other.

82

14 Remove the film on the drum cartridge.

15 Insert the unit completely and return the

handle to the original position.

Replacing Consumables

2

Maintenance

1

16 Return the lever R1-R4 to the original

position.

17 Close the front cover.

Note • A message will be displayed and the machine will not operate if the front cover is even

slightly open.

3

83

3 Maintenance

Replacing the Staple Cartridge for Finisher C2 or Finisher C2 with Booklet Maker

When the Finisher C2 (optional) or the Finisher C2 with Booklet Maker (optional) is
installed and it is time to replace the staple cartridge, a message appears on the touch
screen. When this message appears, replace the staple cartridge with a new one.

This section explains how to replace the staple cartridge in the Finisher C2 with Booklet
Maker. Use the same procedures for the Finisher C2.

Important • The use of staple cartridges not recommended by Fuji Xerox may impair quality and

performance. Use only staple cartridges recommended by Fuji Xerox for the machine.

Note • If the staple cartridge was not replaced properly, the message remains on the touch screen.

Follow the procedure and replace the staple cartridge again.

Maintenance

• To order a staple cartridge, contact our Customer Support Center.

1 Make sure that the machine has stopped,

and open the front cover of the finisher.

3

2 Grip the lever R1 of the staple cartridge

holder, and pull out the holder to the right
towards you.

3 Remove the staple cartridge holder by

gripping the orange lever.

Note • The staple cartridge is firmly held. When

remove the staple cartridge, strongly pull
the cartridge.

4 Pick the empty staple case with your fingers

(1), and then remove the case from the
cartridge (2) as shown in the figure.

2

1

84

1

Replacing Consumables

5 Prepare a new staple case. Insert the front of

the staple case into the staple cartridge (1),
and push the rear of the case to set (2).

2

1

6 Hold the orange lever to push the staple

cartridge into the machine until it clicks into
place.

7 Close the front cover of the finisher.

Note • A message will be displayed and the machine will not operate if the front cover of the finisher

is even slightly open.

Maintenance

3

Replacing the Booklet Staple Cartridge (Finisher C2 with Booklet Maker or Finisher D2-P with Booklet Maker)

When the Finisher C2 with Booklet Maker (optional) or the Finisher D2-P with Booklet
Maker (optional) is installed and it is time to replace the booklet staple cartridge, a
message appears on the touch screen. When this message appears, replace the
staple cartridge with a new one.

This section explains how to replace the staple cartridge in the Finisher C2 with Booklet
Maker. Use the same procedures for the Finisher D2-P with Booklet Maker.

Important • The use of staple cartridges not recommended by Fuji Xerox may impair quality and

performance. Use only staple cartridges recommended by Fuji Xerox for the machine.

Note • If the staple cartridge was not replaced properly, the message remains on the touch screen.

Follow the procedure and replace the staple cartridge again.

• To order a staple cartridge, contact our Customer Support Center.

1 Make sure that the machine has stopped,

and open the front cover of the finisher.

85

3 Maintenance

Maintenance

2 While pressing the levers R2 and R3 to the

right (1), pull out the unit (2).

3 Hold the left and right tabs on the staple

cartridge to pull the cartridge out.

R3

R2

3

4 Hold the left and right tabs on the new staple

cartridge to return the cartridge to its original
position, and gently push the cartridge until it
clicks into place.

5 Return the unit to its original position.

6 Close the front cover of the finisher.

Note • A message will be displayed and the machine will not operate if the front cover of the finisher

is even slightly open.

86

Replacing Consumables

Replacing the Staple Cartridge for Finisher D2-P with Booklet Maker

When the Finisher D2-P with Booklet Maker (optional) is installed and the staple
cartridge needs to be replaced, a message appears on the touch screen. When this
message appears, replace the staple cartridge with a new one.

Important • The use of staple cartridges not recommended by Fuji Xerox may impair quality and

performance. Use only staple cartridges recommended by Fuji Xerox for the machine.

Note • If the staple cartridge was not replaced properly, the message remains on the touch screen.

Follow the procedure and replace the staple cartridge again.

• To order a staple cartridge, contact our Customer Support Center.

1 Make sure that the machine has stopped,

and open the right cover of the finisher.

2 Hold the R1 at the position as shown in the

figure.

Maintenance

3

3 Pull out the unit.

4 Hold the positions indicated by an arrow to

remove the staple cartridge from the unit.

87

Maintenance

3

3 Maintenance

5 Push a new staple cartridge into the unit.

6 Push the removed unit back to the original

position.

7 Close the right cover of the finisher.

Note • A message will be displayed and the machine will not operate if the right cover of the finisher

is even slightly open.

Emptying the Punch Scrap Container for Finisher C2 or Finisher C2 with Booklet Maker

When the Finisher C2 (optional) or Finisher C2 with Booklet Maker (optional) is
installed and the punch scrap container becomes full, a message appears on the touch
screen. Discard the scraps according to the message.

If you take the punch scrap container out of the machine, make sure to empty it
completely. If it is reinstalled with some scraps remaining, it may become full before the
message appears again, and this can cause machine breakdown.

Important • When emptying the punch scrap container, make sure that the machine is switched on. If not

switched on, the machine will not recognize that the punch scrap container has been
emptied.

• When the machine is in the Energy Saver mode, exit the Energy Saver mode by pressing
the <Energy Saver> button and the <Machine Status> button on the control panel before
you empty the punch scrap container.

• Before emptying the punch scrap container, press the <Machine Status> button and check
the current status for the punch scrap container even when the control panel is lit.

1 Make sure that the machine has stopped,

and open the front cover of the finisher.

88

2 Pull out the punch scrap container R4

towards you.

3 Discard all the scraps.

Replacing Consumables

Maintenance

4 Insert the empty punch scrap container into

its original position until it comes to a stop.

5 Close the front cover of the finisher.

Note • A message will be displayed and the machine will not operate if the front cover of the finisher

is even slightly open.

Emptying the Punch Scrap Container for Finisher D2-P with Booklet Maker

When the Finisher D2-P with Booklet Maker (optional) is installed and the punch scrap
container becomes full, a message appears on the touch screen. Discard the scraps
according to the message.

If you take the punch scrap container out of the machine, make sure to empty it
completely. If it is reinstalled with some scraps remaining, it may become full before the
message appears again, and this can cause machine breakdown.

Important • When emptying the punch scrap container, make sure that the machine is switched on. If not

switched on, the machine will not recognize that the punch scrap container has been
emptied.

• When the machine is in the Energy Saver mode, exit the Energy Saver mode by pressing
the <Energy Saver> button and the <Machine Status> button on the control panel before
you empty the punch scrap container.

• Before emptying the punch scrap container, press the <Machine Status> button and check
the current status for the punch scrap container even when the control panel is lit.

3

89

3 Maintenance

Maintenance

1 Make sure that the machine has stopped,

and open the right cover of the finisher.

2 Pull out the punch scrap container R4

towards you.

3

3 Discard all the scraps.

4 Insert the empty punch scrap container into

its original position until it comes to a stop.

5 Close the right cover of the finisher.

Note • A message will be displayed and the machine will not operate if the right cover of the finisher

is even slightly open.

Replacing the Staple Scrap Container for Finisher D2-P with Booklet Maker

When the Finisher D2-P with Booklet Maker is installed and the staple scrap container
becomes full, a message appears on the touch screen. Replace the staple scrap
container according to the message.

CAUTION

Be careful not to get injured by waste staples when detaching a staple dust box.

Important • Replace the staple scrap container while the power is on.

90

• When the machine is in the Energy Saver mode, exit the Energy Saver mode by pressing

the <Energy Saver> button and the <Machine Status> button on the control panel before
you replace the staple scrap container.

• Before replacing the staple scrap container, press the <Machine Status> button and check
the current status for the staple scrap container even when the control panel is lit.

Note • A staple scrap container is included in a Staple Cartridge for 100 sheets XF.

1 Make sure that the machine has stopped,

and open the right cover of the finisher.

2 Move the lock lever, shown in the figure,

leftward to the position.

Replacing Consumables

Maintenance

3

3 Securely hold the staple scrap container by

its R5 section, and take the container out of
the machine.

4 Put the old container into the plastic bag

supplied.

Important • Do not disassemble the container and

return it to our Customer Support Center.

5 Hold a new staple scrap container by its R5

section, and insert the container, bottom
first, into the machine.

Important • To prevent injury, do not put your fingers

on top of the container.

91

Maintenance

3

3 Maintenance

6 Push the R5 section of the container until the

lock lever moves to the position.

7 Close the right cover of the finisher.

Note • A message will be displayed and the machine will not operate if the right cover of the finisher

is even slightly open.

92

Cleaning the Machine

The following describes how to clean the machine such as the machine exterior,
document cover, document feeder, and document glass.

WARNING

When cleaning this product, use the designated cleaning materials exclusive to it.
Other cleaning materials may result in poor performance of the product. Never use
aerosol cleaners, or it may catch fire and cause explosion.

Cleaning the Machine

CAUTION

When cleaning this product, always switch off the power and then the main power
inside the body front cover, and unplug the product. Access to a live machine interior
may cause electric shock.

Cleaning the Exterior

The following describes how to clean the exterior of the machine.

Important • Do not use benzene, paint thinner, or other volatile liquids or spray insect repellent on the

machine as they might discolor, deform, or crack covers.

• Cleaning the machine with an excessive amount of water may cause the machine to
malfunction or damage documents during copying.

1 Wipe the exterior with a firmly wrung soft

cloth moistened with water.

Important • Do not use cleaning agents other than

water or neutral detergent.

Note • If dirt does not come off easily, gently

wipe it with a soft cloth moistened with a
small amount of neutral detergent.

Maintenance

3

2 Wipe off any excess water with a soft cloth.

93

3 Maintenance

Cleaning the Touch Panel

The following describes how to clean the touch panel.

1 Wipe only the LCD area with a soft cloth

moistened with neutral detergent or alcohol.

Important • When you moisten the cloth with neutral

detergent or alcohol, do not allow the
excess liquid to drip down from the cloth.
If the cloth is moistened with the excess
liquid, wring the cloth gently before wiping
the LCD area.

• Do not use any volatile liquids on the

Maintenance

Cleaning the Document Cover and Document Glass

3

If the document cover and document glass are dirty, streaks or smears may appear on
copies, faxes, or scanned documents and the machine may not properly detect
document sizes.

To ensure clean copies at all times, clean the document cover and the document roller
about once a month.

Important • Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint

machine such as benzene and paint
thinner, or insect repellent as these may
discolor, deform, or crack the machine exterior.

• Cleaning the touch screen with an excessive force may cause the screen to be damaged.
Wipe the screen gently.

or coating on plastic parts.

• Cleaning the machine with an excessive amount of water may cause the machine to
malfunction or damage documents during copying, faxing, or scanning.

1 Wipe the document cover with a

soft cloth moistened with water to
remove any dirt and then wipe it
with a soft, dry cloth.

Important • Do not use cleaning agents

other than water or neutral
detergent.

Note • If dirt does not come off easily,

gently wipe it with a soft cloth
moistened with a small
amount of neutral detergent.

Document cover

Document glass

2 Wipe the document glass with a soft cloth moistened with water to remove any dirt,

and then wipe it with a soft, dry cloth.

Important • Do not use cleaning agents other than water or neutral detergent.

Note • If dirt does not come off easily, gently wipe it with a soft cloth moistened with a small amount

of neutral detergent.

94

Cleaning the Machine

Cleaning the Constant Velocity Transport Glass and Document Presser

If the constant velocity transport glass and document presser are dirty, streaks or
smears may appear on copies and the machine may not properly detect document
sizes.

To ensure clean copies at all times, clean the constant velocity transport glass and
document presser about once a month.

Important • Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint

or coating on plastic parts.

• Cleaning the machine with an excessive amount of water may cause the machine to
malfunction or damage documents during copying.

1 Wipe the constant velocity

transport glass, and document
presser, and the guide with a soft
cloth moistened with water to
remove any dirt, and then wipe
them with a soft, dry cloth.

Important • Do not use cleaning agents

other than water or neutral
detergent.

Note • If dirt does not come off easily, gently wipe it with a soft cloth moistened with a small amount

of neutral detergent.

Document
presser

Constant
velocity
transport glass

Guide

2 Holds the lever to open the chute.

Wipe the constant velocity
transport glass with a soft cloth
moistened with water to remove
any dirt on the optical glass, and
then wipe it with a soft, dry cloth.

Important • Do not push the constant

velocity transport glass
strongly since it is easy to
damage the film around the
optical glass surface.

• Do not use cleaning agents other than water or neutral detergent.

Note • If dirt does not come off easily, gently wipe it with a soft cloth moistened with a small amount

of neutral detergent.

Chute

Constant
velocity
transport glass

3 Push the center-left side of the document cover to close the belt area until it clicks into

place.

Maintenance

3

Cleaning the Document Feeder Roller

If the document feeder roller is dirty, streaks or smears may appear on copies, faxes,
or scanned documents and paper jams may occur.

To ensure clean copies at all times, clean the document feeder roller about once a
month.

Important • Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint

or coating on plastic parts.

• Cleaning the machine with an excessive amount of water may cause the machine to
malfunction or damage documents during copying or printing.

95

Maintenance

3

3 Maintenance

1 Lift the latch of the document feeder top

cover until it is completely open.

Note • When you fully open the cover, it enters a

fixed position. Open the cover gently.

2 While turning the roller, gently clean it with a

soft cloth moistened with water.

Important • Do not use cleaning agents other than

water or neutral detergent.

• Use a cloth firmly wrung to prevent water
drops from falling into the machine. If
water gets into the machine, it may cause
machine malfunction.

Note • If dirt does not come off easily, gently

wipe it with a soft cloth moistened with a
small amount of neutral detergent.

3 Close the top cover of the document feeder until it clicks into place.

4 Close the left cover of the document feeder until it clicks into place.

96

Executing Calibration

The machine can automatically calibrate colors when the reproducibility of density or
color in copies and prints deteriorates. The machine can adjust the gradation for each
screen type.

The following four types of screen are available.

z

Copy Job 1

Calibrates the screen for [Text] or [Map] of [Original Type].

z

Copy Job 2

Executing Calibration

This is the original screen for copying.

Calibrates the screen for [Photo & Text] or [Photo] of [Original Type].

z

Print Job 1

This is the original screen for printing.

For PCL print drivers

- Calibrates the screen for the following combinations specified on the [Printing
Preferences] screen of the print driver.

Tab

Item

Combination

of Setting

Advanced Color Options

Screen Image

(1)

(2)

Auto
Screening

Auto
Screening

Quality

Standard/
High Quality

Standard/
High Quality

Adjustment Mode

Recommended Standard/Photos/

ICM Adjustment
(System)/CMS
Adjustment
(Application)/
Complementary
Color Conversion

Image

Image Types

Design/POP/
Presentation (Only
photo contents)

Any option

Maintenance

3

Standard Standard/

(3)

High Quality

Any option Any option

For PostScript print drivers

- Calibrates the screen for the following combinations specified on the [Printing
Preferences] screen of the print driver.

Tab

Item

Combination

of Setting

z

Print Job 2

Screen Image

Quality

Auto

(1)

Screening

Auto

(2)

Screening

Standard High Quality Any option Any option

(3)

High Quality Basic Features Standard/Photos/

High Quality Advanced

Color Options

Basic Features/

Advanced Features

Features

Image Types

Design/POP

Any option

For PCL print drivers

97

3 Maintenance

- Calibrates the screen for the following combinations specified on the [Printing
Preferences] screen of the print driver.

Maintenance

3

Tab

Item

Combination

of Setting

Advanced Color Options

Screen Image

Quality

Auto

(1)

Screening

Gradation High Quality Any option Any option

(2)

High Quality Recommended Presentation (Only

Image

Adjustment Mode

Image Types

graphic contents)

For PostScript print drivers

- Calibrates the screen for the following combinations specified on the [Printing
Preferences] screen of the print driver.

Tab

Item

(1)

Combination

of Setting

(2)

Note • We recommend executing auto calibration for all four screen types. When the adjustment for

one screen type is complete, specify the next screen type and repeat the procedure.

• If color is not calibrated despite the periodic execution of auto calibration, contact our
Customer Support Center.

• Confirm the settings of the following items under [Tools] > [System Settings] > [Copy Service
Settings] > [Copy Defaults] in the System Administration mode before executing auto
calibration:

-Lighten/Darken: Normal

-Contrast: Normal

-Sharpness: Normal

-Saturation: Normal

-Color Balance: 0, 0, 0

-Color Shift: Normal

Screen Image

Quality

Auto
Screening

Gradation High Quality Any option Any option

High Quality Basic Features Presentation

Color Options

Basic Features/

Advanced Features

Image Types

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• After finishing the auto calibration, change the settings of [Copy Defaults] if necessary. For

information on [Copy Defaults], refer to "Copy Defaults" (P.183).

The following describes how to perform calibration.

1 Select [Calibration] on the [Services Home]

screen.

If [Calibration] is not displayed, follow the
procedure below.

1) Press the <Log In/Out> button.

2) Enter the system administrator’s user ID
with the numeric keypad or the keyboard
displayed on the screen, and select
[Enter].

When a passcode is required, select [Next]
and enter the system administrator’s
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3) Select [Tools] on the [Services Home]
screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the
<Services Home> button.

Executing Calibration

<Log In/Out> button

Maintenance

3

4) Select [System Settings] > [Common
Service Settings] > [Image Quality
Adjustment].

2 Select [Calibration].

3 Set [Screen Type] and [Paper Supply].

Note • The following describes calibration

procedures using Copy Job 2, as an
example.

• For [Paper Supply], select the paper tray in which A4 , A3 , 8.5 x 11" , or 11 x 17"
white paper is loaded.

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3 Maintenance

4 Select [Start].

• Make sure that [Target] is set to [Copy & Print Jobs].

• If [Copy & Print] is not selected for [Target], calibration is not valid for the mode not listed in

[Target].

Note • The message "Outputting the Calibration

Chart... - Copy Job 2" appears and the
document for calibration (Calibration
Chart) is printed.

Maintenance

3

5 Align the magenta patch (squares printed at

the top and bottom of the Calibration Chart)
of the printed Calibration Chart against the
left side of the document glass, and load the
chart facing down on the document glass.

Note • Place the Calibration Chart on the

document glass.

Magenta

6 Place at least five sheets of white paper on

the Calibration Chart to cover the Chart and
close the document cover.

7 Select [Start].

The message “Calibration in progress. - Copy Job 2” appears and the machine
automatically calibrates the colors. It takes about 30 seconds to complete calibration.

A screen showing the result appears.

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8 Select [Confirm].

9 To continue calibration for other screen types, repeat steps 3 to 8.

10 Select [Close].

11 Copy or print to confirm the image quality.

Note • During auto calibration, the machine cannot receive print jobs and faxes.