Xerox DocuCentre-IV C2260 User Guide
DocuCentre-IV C2260
User Guide
Microsoft, Windows, Windows NT, Windows Server, Windows Vista, and Microsoft Network are
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Memory Stick is a registered trademark of Sony Corporation.
SmartMedia is a registered trademark of Toshiba Corporation.
RSA and BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the United
States and/or other countries.
RSA Security Inc. All right reserved.
All product/brand names are trademarks or registered trademarks of the respective holders.
Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.
For information on license, refer to About License.
In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk.
Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data
loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or
computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not
be copied or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.
XEROX, the sphere of connectivity design, PDF Bridge, ContentsBridge, and CentreWare are
trademarks or registered trademarks of Xerox Corporation in the U.S. or Fuji Xerox Co., Ltd.
DocuWorks is a trademark of Fuji Xerox Co., Ltd.
Table of Contents
Table of Contents ........................................................................................................ 1
1 Before Using the Machine ...................................................................................... 11
Preface ...................................................................................................................... 12
Types of Manuals ...................................................................................................... 13
Using This Guide ....................................................................................................... 14
Organization of This Guide ................................................................................... 14
Conventions .......................................................................................................... 15
Safety Notes .............................................................................................................. 17
Electrical Safety .................................................................................................... 18
Machine Installation .............................................................................................. 19
Operational Safety ................................................................................................ 22
Consumable.......................................................................................................... 25
Location of Warning and Caution Labels .............................................................. 27
Table of Contents
Regulation ................................................................................................................. 28
Radio Frequency Emissions (Class B) ................................................................. 28
Product Safety Certification (CB) .......................................................................... 28
Environment .............................................................................................................. 29
About License ............................................................................................................ 30
RSA BSAFE.......................................................................................................... 30
Heimdal................................................................................................................. 30
JPEG Code ........................................................................................................... 30
Libcurl ................................................................................................................... 30
FreeBSD ............................................................................................................... 31
OpenLDAP............................................................................................................ 32
DES....................................................................................................................... 34
AES....................................................................................................................... 34
TIFF (libtiff)............................................................................................................ 34
ICC Profile (Little cms) .......................................................................................... 34
XPS (XML Paper Specification) ............................................................................ 34
EDICT and COMPDIC .......................................................................................... 34
Cyrus SASL .......................................................................................................... 35
Legal Notice............................................................................................................... 36
2 Product Overview .................................................................................................... 37
Machine Components................................................................................................ 38
Power Source ............................................................................................................ 46
Switching the Main Power On ............................................................................... 46
Switching the Power On........................................................................................ 46
Switching the Power Off........................................................................................ 47
Switching the Main Power Off ............................................................................... 48
Ground Fault Interrupter ............................................................................................ 50
1
Energy Saver Mode....................................................................................................52
Entering the Energy Saver Mode...........................................................................52
Exiting the Energy Saver Mode .............................................................................53
Control Panel..............................................................................................................54
Screens and Buttons Displayed.............................................................................57
About the [Services Home] Screen ............................................................................58
Entering Text ..............................................................................................................62
Installing the Tray Attachment on the Finisher-B1 .....................................................63
3 Copy ..........................................................................................................................65
Copying Procedure.....................................................................................................66
Step 1 Loading Documents ...................................................................................66
Step 2 Selecting Features .....................................................................................68
Step 3 Entering a Quantity.....................................................................................69
Step 4 Starting the Copy Job .................................................................................70
Step 5 Confirming the Copy Job in Job Status ......................................................71
Operations during Copying.........................................................................................72
Stopping the Copy Job ..........................................................................................72
Changing the Number of Copies ...........................................................................73
Interrupting the Copy Job ......................................................................................74
Simple Copy ...............................................................................................................75
Paper Tray (Selecting the Paper Tray for Copying)...............................................75
Reduce/Enlarge (Making Enlarged/Reduced Copies) ...........................................76
2 Sided Copying (Making 2 Sided Copies) ............................................................77
Black & White/Color (Selecting the Color for Copying)..........................................77
Lighten/Darken (Adjusting the Copy Density) ........................................................78
2 Pages Up (Copying Two Pages onto One Sheet) ..............................................78
1 Staple..................................................................................................................79
Copy ...........................................................................................................................80
Reduce/Enlarge (Making Enlarged/Reduced Copies) ...........................................80
Paper Supply (Selecting the Paper for Copying) ...................................................84
Output Color (Selecting the Color for Copying) .....................................................87
2 Sided Copying (Making 2 Sided Copies) ............................................................91
Copy Output (Specifying Finishing Options) ..........................................................91
Pages per Side (Copying Multiple Pages onto One Sheet)...................................91
Lighten/Darken (Adjusting the Copy Density) ........................................................91
Image Quality .............................................................................................................93
Original Type (Selecting the Document Type).......................................................93
Image Options (Adjusting Copy Density/Sharpness/Saturation of Images) ..........94
Image Enhancement (Erasing the Background Color of Documents/Adjusting
Contrast) ................................................................................................................95
Color Effects (Selecting an Image Quality) ............................................................96
Color Balance (Adjusting Color Balance) ..............................................................97
Color Shift (Adjusting the Color Tone) ...................................................................99
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Table of Contents
Layout Adjustment ................................................................................................... 100
2 Sided Copying (Making 2 Sided Copies) ......................................................... 100
Book Copying (Copying Facing Pages onto Separate Sheets) .......................... 102
2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) ..................... 103
Original Size (Specifying the Scan Size for the Document)................................ 105
Mixed Sized Originals (Scanning Different Size Documents Simultaneously).... 106
Edge Erase (Erasing Edges and Margin Shadows of the Document) ................ 107
Image Shift (Adjusting the Image Position) ......................................................... 108
Invert Image (Making Reversed Copies of Images)............................................ 111
Original Orientation (Specifying the Orientation of Loaded Documents) ............ 111
Image Rotation (Changing the Orientation of Images) ....................................... 112
Output Format ......................................................................................................... 114
2 Sided Copying (Making 2 Sided Copies) ......................................................... 114
Booklet Creation (Creating a Booklet) ................................................................ 115
Covers (Attaching Covers to Copies).................................................................. 118
Pages per Side (Copying Multiple Pages onto One Sheet) ................................ 119
Poster (Making Enlarged Copies Spread over Multiple Sheets)......................... 120
Repeat Image (Making Multiple Copies on One Sheet)...................................... 122
Annotations (Adding a Comment/a Date/Page Numbers to Copies) .................. 123
Watermark (Printing Control Numbers on the Background of Copies) ............... 129
Folding (Outputting Bi-Folded)............................................................................ 132
Preset Repeat Image (Making Multiple Copies on a Single Sheet) .................... 132
Copy Output (Specifying Finishing Options) ....................................................... 133
ID Card Copy (Copying Both Sides of an ID Card)............................................. 136
Job Assembly .......................................................................................................... 138
Build Job (Processing Documents Scanned with Different Settings
as One Job) ........................................................................................................ 138
Sample Job (Checking the Finished Output of the Copy)................................... 142
Combine Original Sets (Adding Originals) .......................................................... 143
Delete Outside/Delete Inside (Deleting Outside or Inside of
the Selected Area) .............................................................................................. 145
Stored Programming (Calling a Stored Program for Build Job) .......................... 147
4 Fax .......................................................................................................................... 149
Fax Procedure ......................................................................................................... 150
Step 1 Loading Documents................................................................................. 150
Step 2 Selecting Features................................................................................... 152
Step 3 Specifying Destinations ........................................................................... 153
Step 4 Starting the Fax Job ................................................................................ 155
Step 5 Confirming the Fax Job in Job Status...................................................... 156
Operations during Faxing ........................................................................................ 157
Stopping the Fax Job .......................................................................................... 157
Changing the Scan Settings ............................................................................... 158
About Internet Fax ................................................................................................... 160
Internet Fax Features.......................................................................................... 160
Sending Internet Fax........................................................................................... 162
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Receiving Internet Fax .........................................................................................163
Useful Features ...................................................................................................164
About Server Fax .....................................................................................................167
Sending Server Fax .............................................................................................167
Simple Fax ...............................................................................................................169
Specifying a Destination Using the Numeric Keypad ..........................................169
Speed Dialing (Specifying a Destination Using an Address Number) .................170
Specifying a Destination Using a One Touch Button...........................................171
Resolution (Specifying the Scanning Resolution)................................................171
Original Type (Selecting the Document Type).....................................................172
2 Sided Scanning (Transmitting 2-sided Originals) .............................................173
Fax/Internet Fax .......................................................................................................174
Internet Fax/Fax (Selecting Internet Fax/Fax) .....................................................174
+ Add (Sending Faxes to Multiple Recipients).....................................................175
Specifying a Destination Using the Address Book...............................................176
Speed Dialing (Specifying a Destination Using an Address Number) .................177
Specifying a Destination Using a One Touch Button...........................................178
Specifying a Destination Using the Keyboard Screen .........................................179
Specifying a Destination Using the Redial Feature .............................................180
Specifying a Line (Port) .......................................................................................180
Entering Specific Symbols ...................................................................................181
Removing/Confirming a Recipient .......................................................................182
Lighten/Darken (Adjusting Fax Density) ..............................................................182
2 Sided Scanning (Transmitting 2-sided Originals) .............................................183
Original Type (Selecting the Document Type).....................................................184
Resolution (Specifying the Scanning Resolution)................................................184
Layout Adjustment....................................................................................................186
2 Sided Scanning (Transmitting 2-sided Originals) .............................................186
Original Size (Specifying the Scan Size for the Original).....................................186
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ....187
Book Faxing (Scanning Facing Pages onto Separate Sheets)............................188
Reduce/Enlarge (Specifying a Scan Ratio) .........................................................189
Stamp (Adding a Stamp when Scanning a Document) .......................................190
Fax/Internet Fax Options ..........................................................................................192
Acknowledgement Report (Confirming Transmission Results) ...........................192
Starting Rate (Selecting a Communication Mode)...............................................194
Priority Send/Delay Start (Specifying Send Priority/Send Time) .........................195
Transmission Header Text (Adding Sender Name and Phone Number
to Faxes)..............................................................................................................197
Cover Page (Transmitting Documents With a Cover Page) ................................198
Internet Fax Subject (Specifying the Internet Fax Subject) .................................199
Internet Fax Message (Editing the Internet Fax Mail Contents) ..........................200
Recipient Print Sets (Printing Multiple Sets at the Remote Machine) ..................201
Pages per Side (Combining Multiple Pages into One Sheet) ..............................202
Remote Folder (Using Remote Folder)................................................................202
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Table of Contents
F Code (Using F Code Transmission) ................................................................ 205
Internet Fax Profile (Specifying Internet Fax Profiles) ........................................ 208
Encryption (Sending Internet Fax Encrypted by S/MIME) .................................. 210
Digital Signature (Sending Internet Fax with a Digital Signature by S/MIME) .... 210
More Options ........................................................................................................... 211
Remote Polling (Retrieving Files from Remote Machines) ................................. 211
Store for Polling (Storing Files on the Machine that a Remote Machine
can Retrieve)....................................................................................................... 213
On-hook (Confirming Remote Machine Response Prior to Transmission) ......... 215
Broadcast ................................................................................................................ 217
Broadcast Send (Transmitting to Multiple Recipients) ........................................ 217
Relay Broadcast (Transmitting Documents Through a Relay Station) ............... 217
Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations).. 221
Receiving Faxes ...................................................................................................... 225
Switching between Auto Receive and Manual Receive ...................................... 225
Using Auto Receive ............................................................................................ 226
Using Manual Receive ........................................................................................ 226
Using Folder Receive.......................................................................................... 226
Facsimile Information Services................................................................................ 228
Using the Receiver.............................................................................................. 228
When Not Using a Receiver................................................................................ 228
5 Scan ........................................................................................................................ 231
Scanning Procedure ................................................................................................ 232
Step 1 Loading Documents................................................................................. 232
Step 2 Selecting the Features............................................................................. 234
Step 3 Starting the Scan Job .............................................................................. 237
Step 4 Confirming the Scan Job in Job Status ................................................... 238
Step 5 Saving the Scanned Data........................................................................ 238
Operations during Scanning .................................................................................... 239
Stopping the Scan Job ........................................................................................ 239
Previewing the Scanned Images during a Scan Job .......................................... 240
Changing Scan Settings ..................................................................................... 241
E-mail ...................................................................................................................... 242
Address Book (Specifying an E-mail Address) ................................................... 242
New Recipient (Entering an Address) ................................................................. 245
Add Me (Adding the Sender’s Address).............................................................. 246
Recipient(s) (Editing a Recipient) ....................................................................... 246
From (Setting the Sender’s Address).................................................................. 247
Subject (Setting the Subject) .............................................................................. 248
Message (Entering the E-mail Body) .................................................................. 248
Preview (Previewing the Scanned Images during a Scan Job) .......................... 249
Color Scanning (Selecting an Output Color) ....................................................... 249
2 Sided Scanning (Scanning Both Sides of a Document)................................... 249
Original Type (Selecting the Document Type) .................................................... 251
5
File Format (Selecting a File Format for Output Data).........................................252
Network Scanning ....................................................................................................260
Preview (Previewing the Scanned Images during a Scan Job) ...........................261
Color Scanning (Selecting an Output Color)........................................................261
2 Sided Scanning (Scanning Both Sides of a Document) ...................................261
Original Type (Selecting the Document Type).....................................................261
File Format (Selecting a File Format for Output Data).........................................261
Scan to PC ...............................................................................................................262
Transfer Protocol (Selecting a Transfer Protocol) ...............................................262
Address Book (Specifying a Destination PC Using the Address Book) ...............263
Browse (Specifying a Destination PC by Browsing Your Network) .....................264
Specifying a Destination (Specifying a Destination PC Using the
Screen Keyboard)................................................................................................265
Preview (Previewing the Scanned Images during a Scan Job) ...........................266
Color Scanning (Selecting an Output Color)........................................................267
2 Sided Scanning (Scanning Both Sides of a Document) ...................................267
Original Type (Selecting the Document Type).....................................................267
File Format (Selecting a File Format for Output Data).........................................267
Store to Folder..........................................................................................................268
Color Scanning (Selecting an Output Color)........................................................268
2 Sided Scanning (Scanning Both Sides of a Document) ...................................269
Original Type (Selecting the Document Type).....................................................269
Preview (Previewing the Scanned Images during a Scan Job) ...........................269
Store & Send Link ....................................................................................................270
Scan To (Displaying the E-mail Address of the Authenticated User) ..................270
From (Displaying the E-mail Address of the Authenticated User) .......................271
Subject (Setting the Subject) ...............................................................................271
Message (Entering the E-mail Body) ...................................................................271
Color Scanning (Selecting an Output Color)........................................................271
2 Sided Scanning (Scanning Both Sides of a Document) ...................................271
Original Type (Selecting the Document Type).....................................................271
Preview (Previewing the Scanned Images during a Scan Job) ...........................271
File Format (Selecting a File Format for Output Data).........................................272
Store to USB ............................................................................................................273
Save in (Specifying a Storage Location in the USB Memory Device) .................274
Details (Displaying the Details of a Storage Location in the USB
Memory Device)...................................................................................................275
Preview (Previewing the Scanned Images during a Scan Job) ...........................275
Color Scanning (Selecting an Output Color)........................................................275
2 Sided Scanning (Scanning Both Sides of a Document) ...................................275
Original Type (Selecting the Document Type).....................................................276
File Format (Selecting a File Format for Output Data).........................................276
Advanced Settings ...................................................................................................277
Photographs (Scanning a Color Photograph) ......................................................277
Image Options (Adjusting Scan Density and Image Sharpness) .........................278
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Table of Contents
Image Enhancement (Erasing the Background Color of Documents/Adjusting
Contrast) ............................................................................................................. 278
Shadow Suppression (Suppressing the Document Background) ....................... 279
Color Space (Specifying the Color Space) ......................................................... 280
Layout Adjustment ................................................................................................... 281
Resolution (Specifying a Scanning Resolution) .................................................. 281
2 Sided Scanning (Scanning Both Sides of a Document)................................... 282
Book Scanning (Scanning Facing Pages on Separate Sheets).......................... 282
Original Size (Specifying a Scan Size) ............................................................... 283
Mixed Sized Originals (Scanning Different Size Documents Simultaneously).... 284
Edge Erase (Erasing Edges and Margin Shadows in the Document) ................ 285
Reduce/Enlarge (Specifying a Scanning Ratio).................................................. 287
Original Orientation (Specifying the Orientation of the Loaded Documents) ...... 288
E-mail Options/Filing Options .................................................................................. 289
Quality/File Size (Specifying an Image Compression Ratio When Scanning) .... 289
Read Receipts (Specifying Read Receipts) ........................................................ 290
Split Send (Sending in Sections) ........................................................................ 291
File Name (Specifying a Name for the File to be Sent)....................................... 291
Reply To (Specifying a Reply Address) .............................................................. 292
File Name Conflict (Setting the Action to be Taken for File Name Conflict) ....... 293
File Name (Specifying a Name for the File to be Saved) .................................... 293
Encryption (Sending E-mail Encrypted by S/MIME) ........................................... 293
Digital Signature (Sending E-mail with a Digital Signature by S/MIME) ............. 294
Login Name......................................................................................................... 294
Password ............................................................................................................ 294
Meta Data ........................................................................................................... 294
6 Send from Folder................................................................................................... 295
Folder Operating Procedure .................................................................................... 296
Step 1 Opening the [Send from Folder] Screen .................................................. 296
Step 2 Selecting a Folder.................................................................................... 296
Step 3 Checking/Selecting Files in a Folder ....................................................... 297
Step 4 Operating Files in a Folder ...................................................................... 297
Selecting a Folder.................................................................................................... 298
Checking/Operating Files in a Folder ...................................................................... 299
Checking File Details ............................................................................................... 301
Printing Files in a Folder.......................................................................................... 302
Configuring/Starting Job Flow ................................................................................. 305
[Link Job Flow Sheet to Folder] Screen .............................................................. 306
Job Flow Restrictions .......................................................................................... 309
7 Job Flow Sheets .................................................................................................... 311
Job Flow Procedure................................................................................................. 312
Step 1 Opening the [Job Flow Sheets] Screen ................................................... 312
Step 2 Selecting a Job Flow Sheet ..................................................................... 313
7
Step 3 Confirming/Changing the Job Flow Sheet ................................................313
Step 4 Starting the Job Flow Sheet .....................................................................313
Selecting/Changing a Job Flow Sheet .....................................................................314
8 Stored Programming..............................................................................................317
Stored Programming Overview ................................................................................318
Registering/Deleting/Renaming Stored Programs ...................................................319
Registering Stored Programs ..............................................................................320
Notes and Restrictions on Registering Stored Programs ....................................321
Registering Stored Programs for Build Job .........................................................322
Deleting Stored Programs ...................................................................................323
Entering/Changing a Stored Program Name .......................................................323
Assigning/Changing Icons for Stored Programs ..................................................324
Calling a Stored Program .........................................................................................325
Calling a Stored Program for Build Job ...............................................................326
9 Media Print (Text and Photos)...............................................................................327
Overview of Media Print ...........................................................................................328
Supported Media and File Formats .....................................................................328
Notes and Restrictions on Media Print ................................................................329
Using the Memory Card Reader...............................................................................331
Components and their Functions.........................................................................331
Inserting the Medium ...........................................................................................331
Ejecting the Medium ............................................................................................332
Media Print - Text .....................................................................................................333
Selecting Files .....................................................................................................333
[Select From List] Screen ....................................................................................334
Media Print - Photos .................................................................................................336
Selecting Files .....................................................................................................336
[Select From List] Screen ....................................................................................337
Selecting the Printing Options ..................................................................................338
Media Print - Photos ............................................................................................338
Media Print - Text ................................................................................................339
Index Print............................................................................................................340
10 Job Status ...............................................................................................................341
Job Status Overview ................................................................................................342
Checking Current/Pending Jobs...............................................................................343
Checking Completed Jobs .......................................................................................345
Printing and Deleting Stored Jobs............................................................................346
Secure Print .........................................................................................................346
Sample Set ..........................................................................................................348
Delayed Print .......................................................................................................350
Charge Print.........................................................................................................351
8
Table of Contents
Private Charge Print............................................................................................ 353
Public Folder ....................................................................................................... 356
Undelivered Faxes .............................................................................................. 357
Printing Pending Jobs.............................................................................................. 359
Handling Error Terminations.................................................................................... 360
11 Computer Operations............................................................................................ 361
Features Overview .................................................................................................. 362
Print ......................................................................................................................... 363
Print Features ..................................................................................................... 363
Setup................................................................................................................... 364
Printing................................................................................................................ 365
E-mail Printing ......................................................................................................... 366
Setup................................................................................................................... 366
Sending E-Mail.................................................................................................... 366
Sending Fax ............................................................................................................ 368
Registering Destinations ..................................................................................... 368
Importing Scanned Data .......................................................................................... 370
Importing to a TWAIN Compatible Application.................................................... 370
Importing Using Stored File Manager 3 .............................................................. 372
Importing Using CentreWare Internet Services .................................................. 374
Importing Using EasyOperator............................................................................ 376
CentreWare Internet Services ................................................................................. 378
12 Appendix ................................................................................................................ 383
Glossary .................................................................................................................. 384
Index.............................................................................................................................. 391
9
1 Before Using the Machine
This chapter describes how to use this guide, as well as safety notes and legal
notice you should read before using the machine.
z
Preface .......................................................................................................12
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Types of Manuals .......................................................................................13
z
Using This Guide ........................................................................................14
z
Safety Notes ...............................................................................................17
z
Regulation...................................................................................................28
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Environment................................................................................................29
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About License ............................................................................................. 30
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Legal Notice................................................................................................ 36
1 Before Using the Machine
Preface
Before Using the Machine
1
Thank you for selecting the DocuCentre-IV C2260 (hereafter referred to as "the
machine").
This guide describes how to operate the machine and the precautions you should
follow during operation. To get the most out of the machine and to use it effectively, be
sure to read this guide before use.
The guide assumes that you are familiar with a personal computer and that you are
knowledgeable of computer networks. When you need additional information, refer to
the manuals provided with the personal computer, operating system, and network
products.
For information on how to configure your network environment, refer to the
Administrator Guide. For information on optional components for the print feature, also
refer to the guide provided with each optional component.
After reading this guide, be sure to keep it handy for quick reference. It will be useful in
case you forget how to perform operations or if a problem occurs with the machine.
12
Warning:
This equipment will be inoperable when mains power fails.
Types of Manuals
Types of Manuals
The following guides are provided with the machine.
Accompanying Manuals
User Guide (this guide) (Document CD-ROM)
The guide describes all the necessary steps for copy, print, scan, and fax.
Administrator Guide (Document CD-ROM)
The guide is intended for system administrators, and describes how to configure
network and how to solve problems that may occur with the machine. This guide also
describes daily maintenance and the System Settings procedures.
Quick Reference Guide (Booklet)
The guide describes the basic operations of the machine, as well as daily management
and maintenance.
Manual (HTML)
The manual describes installation and configuration procedures for print drivers and
the printer environment. This manual is included in the Driver CD Kit.
Print Driver Help
The help describes print features and operations.
Before Using the Machine
1
CentreWare Internet Services Help
The help describes how to change various settings of the machine using a web
browser, and how to import scanned data to a computer from the machine.
Guides for Optional Components
Optional components are available for this machine. Some of them come with user
guides. The guides for optional components describe all the necessary steps for using
the optional components and installing the software.
13
1 Before Using the Machine
Using This Guide
Before Using the Machine
This guide is intended for first time users of the machine. It describes the basic
operations for the Copy, Print, Scan, and Fax services.
Organization of This Guide
This guide consists of the following chapters:
1 Before Using the Machine
Describes how to use this guide, as well as safety notes, legal notices, and other
important information you should read before using the machine.
1
2 Product Overview
Describes the basic information of the machine, such as the names of components,
how to use the touch screen, how to switch the machine on and off, and how to exit the
Energy Saver mode.
3 Copy
Describes the basic operations and features for the Copy service.
4 Fax
Describes the basic operations and features for the Fax services.
5 Scan
Describes the basic operations and features for the Scan services.
6 Send from Folder
Describes the basic operations and features to use folders.
7 Job Flow Sheets
Describes the operations to use a job flow created on a remote system.
8 Stored Programming
Describes the Stored Programming service that enables you to store customized job
settings.
9 Media Print (Text and Photos)
Describes the basic operations and features of Media Print that allows you to print
image data and document files.
10 Job Status
Describes how to check job status and how to delete jobs.
11 Computer Operations
Describes operations performed from a computer, such as printing documents,
importing scanned files, using Direct Fax, and operating CentreWare Internet Services.
14
12 Appendix
Contains a glossary of terms used in this guide.
Conventions
z
z
z
z
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Using This Guide
The screen shots and illustrations used in this guide vary depending on the machine
configuration and optional components installed. Some of the items in the screen
shots may not be displayed or available depending on your machine configuration.
The procedures in this guide may vary depending on the driver and utility software
being used due to the upgrades.
In this document, "Computer" refers to a personal computer or workstation.
The following terms are used in this guide:
Important : Important information that you should read.
Note : Additional information on operations or features.
The following symbols are used in this guide:
Before Using the Machine
" " : • A cross-reference included in this guide.
• Names of CD-ROM, features, and touch screen messages
and input text.
[ ] : • Folders, files, applications, button or menu names displayed
on the touch screen.
• Names of menus, commands, windows, or dialog boxes
displayed on the computer screen and their buttons and
menu names.
< > button : Hardware buttons on the control panel.
< > key : Keys on the keyboard of the computer.
> : • Path to a certain item within a procedure on the control panel.
For example: When you see the procedure "select [Tools] >
[Setup] > [Create Folder]", this means that you need to select
[Tools], select [Setup], and then select [Create Folder].
• Path to a certain item within a procedure on a computer.
For example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]",
this means that you need to click [Start], click [Search], and
then click [For Files or Folders] to search for files and folders.
• Cross-reference
For example: "Refer to "5 Tools" > "Common Service
Settings" > "Audio Tones" in the Administrator Guide."
The sentence above means that you need to refer to the
section "Audio Tones", which can be found under "Common
Service Settings" in chapter 5 Tools of the Administrator
Guide.
1
15
1 Before Using the Machine
Before Using the Machine
z
Orientation of documents or paper is described in this guide as follows:
, ,Long Edge Feed (LEF): Loading documents or paper in portrait orientation
when you view the machine from the front.
, ,Short Edge Feed (SEF): Loading documents or paper in landscape orientation
when you view the machine from the front.
1
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction
16
Safety Notes
j
Safety Notes
Before using this product, read "Safety Notes" carefully for safety use.
This product and recommended supplies have been tested and found to comply with
strict safety requirements including safety agency approvals and compliance with
environmental standards. Follow the following instructions for safety use.
WARNING
Any unauthorized alteration including an addition of new functions or connection to
external devices may not be covered by the product warranty. Contact your local Fuji
Xerox representative for more information.
Follow all warning instructions marked on this product. The warning marks stand for the
followings:
Used for item that if not followed strictly, can lead death or severe or
fatal injuries and the possibility to do it is comparatively high.
Used for items that if not followed strictly, can lead to severe or fatal
injuries.
Used for items that if not followed strictly, can cause injuries to user or
damages to machine.
: A symbol for items to pay attention to when handling machine.
Follow instructions carefully to use machine safely.
Before Using the Machine
1
Caution Flammable Explodable Electric
shock
Heated
surface
Moving
ob
ect
Pinched
fingers
: A symbol for prohibited items. Follow instructions carefully to avoid
any dangerous acts.
Prohibited No fire Do not
touch
Do not use
in bathroom
Do not
tear down
Keep away
from wet
Never touch
with wet hand
: A symbol for items that must be performed. Follow instructions
carefully to carry out these essential tasks.
Instructions Unplug Ground/
Earth
17
1 Before Using the Machine
Electrical Safety
Before Using the Machine
1
This product shall be operated by the power source as indicated on the product's data
plate. Consult your local power company to check if your power source meets the
requirements.
WARNING: Connect this product to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. The plug
fits only into an earthed electrical outlet. This is a safety feature. If the plug
doesn't fit to the outlet, contact an electrician to replace the outlet to avoid risk
of electric shock. Never use an earthed adapter plug to connect the product to
the electrical outlet that has no earth connection terminal.
Improper connection of a grounding conductor may cause electric shock.
Plug the power cord directly into a grounded electrical outlet. To prevent
overheat and a fire accident, do not use an extension cord, a multi-plug
adaptor or a multiple connector. Consult your local Fuji Xerox representative
to check if an outlet is grounded.
Connect this product to a branch circuit or an outlet that has larger capacity
than the rated ampere and voltage of this product. See the data plate on the
rear panel of this product for its rated ampere and voltage.
Never touch the power cord with wet hands. It may cause electric shock.
Do not place an object on the power cord.
Always keep the plug connection free of dust. The dusty and damp
environment may bring about minute electric current in a connector. It may
generate heat and eventually cause a fire accident.
To avoid the risk of electric shock and a fire accident, only use the power cord
supplied with this product or the ones designated by Fuji Xerox.
The power cord is exclusive use for this product. Do not use it for any other
product.
Do not damage or alter the power cord. Damage and alteration may generate
heat and eventually cause electric shock or a fire accident.
If the power cord is damaged or insulated wires are exposed, contact your local
Fuji Xerox representative for its replacement. Do not use a damaged or
uninsulated cord to avoid the risk of electric shock and a fire accident.
When cleaning this product, always switch off the power and then the main
power inside the body front cover, and unplug the product. Access to a live
machine interior may cause electric shock.
Do not unplug or re-plug this product with the main power switch and the power
switch on. Plugging and unplugging a live connector may deform the plug and
generate heat, and eventually cause a fire accident.
Hold the plug not the cord when unplugging this product, or it may damage the
cord and cause electric shock or a fire accident.
18
Safety Notes
Switch off the power and then the main power inside the body front cover, and
unplug the product when it (i.e., fax function) is not used over weekends or long
holidays.
Please note that it cannot receive fax message during switch-off.
Once a month, switch off this product and check if
z
the power cord is plugged firmly into an electrical outlet;
z
the plug is not excessively heated, rusted or bent;
z
the plug and electrical outlet are free of dust; and
z
the power cord is not cracked or worn down.
Once you notice any unusual condition, switch off the power and then the main
power inside the body front cover, and unplug the power cord. Contact your
local Fuji Xerox representative.
Before Using the Machine
Machine Installation
Do not locate this product where people might step on or trip over the power
cord. Friction or excessive pressure may generate heat and eventually cause
electric shock or a fire accident.
Never locate this product in the following places:
z
Near radiators or any other heat sources
z
Near volatile flammable materials such as curtains
z
In the hot, humid, dusty or poorly ventilated environment
z
In the place receiving direct sunlight
z
Near cookers or humidifiers
Locate this product on a level and sturdy surface that can withstand a weight
of 160 Kg (maximum weight when DADF, Finisher-B1, Booklet Maker Unit for
Finisher-B1, 2/4 Hole Punch Kit for Finisher-B1, and Fax Kit 2 are installed).
Otherwise, if tilted, the product may fall over and cause injuries.
Locate this product in a well-ventilated area. Do not obstruct ventilation
openings of the product.
Keep the minimum clearance as follows for ventilation and an access to the
power plug. Unplug the product if an abnormal condition is noted.
1
19
1 Before Using the Machine
With the document cover
Before Using the Machine
1
1548
70
919
941
1089
With the duplex automatic document feeder
1548
100
640
408
100 400
(Unit: mm)
100
640
408
1548
70
With Finisher-A1 (optional)
70
1089
1039
115 9
919
964
100 400
(Unit: mm)
100
640
408
50 400
(Unit: mm)
20
1548
Safety Notes
With Finisher-B1 (optional)
100
Before Using the Machine
640
408
70
With Booklet Maker Unit for Finisher-B1 (optional)
1548
408
70
1576
1696
1576
1696
50
100
50
400
(Unit: mm)
1
651
397
400
(Unit: mm)
10
Front
°
Do not incline the product at more than 10 degree angle. Otherwise, it may fall
over and cause injuries.
Front
Back
Back
10
Left
°
°
10
Right
Left
Right
10
21
°
1 Before Using the Machine
Before Using the Machine
1
Always lock the wheels of this product and turn down the adjustable foot to the
floor after installation. Otherwise, it may fall over or slide and cause injuries.
To keep this product in a good performance and condition, always use it in the
following environment:
z
Temperature: 10 - 32°C
z
Humidity: 15 - 85%
When the product is left in a chilly room and the room is rapidly warmed up by
heater, dew condensation may form inside the product and cause a partial
deletion on printing.
Operational Safety
The operator's product maintenance procedures are described in the customer
documentation supplied with this product. Do not carry out any other
maintenance procedures not described in the documentation.
This product features safety design not to allow operators access to hazard
areas. The hazard areas are isolated from operators by covers or protectors
which require a tool to remove. To prevent electric shock and injuries, never
remove those covers and protectors.
To avoid the risk of electric shock and a fire accident, switch off the power and
then the main power inside the body front cover. Unplug the product promptly
in the following conditions, then contact your local Fuji Xerox representative.
z
z
z
z
z
z
z
Do not insert any object into slots or openings of this product.
Do not place any of the followings on the product:
z
z
z
The product emits smoke or its surface is unusually hot.
The product emits unusual noise or odor.
The power cord is cracked or worn down.
A circuit breaker, fuse or any other safety device is activated.
Any liquid is spilled into the product.
The product is soaked in water.
Any part of the product is damaged.
Liquid container such as flower vases or coffee cups
Metal parts such as staples or clips
Heavy objects
22
If liquid is spilled over or metal parts are slipped into the product, it may cause
electric shock or a fire accident.
Safety Notes
Do not use conductive paper such as origami paper, carbonic paper or
conductively-coated paper. When paper jam occurs, it may cause short-circuit
and eventually a fire accident.
When cleaning this product, use the designated cleaning materials exclusive
to it. Other cleaning materials may result in poor performance of the product.
Never use aerosol cleaners, or it may catch fire and cause explosion.
If you need to pull out a tray to remove paper jam, contact your local Fuji Xerox
representative. Do not pull out a tray, otherwise it may cause injuries.
Never play the CD-ROM supplied with the product on an audio player. Always
use a CD-ROM player. Otherwise, large sound may damage audio players or
your ears.
Laser Safety
CAUTION: Any operations or adjustments not stated in the operation manual
may cause hazardous light exposure and eventually burn injuries or loss of
eyesight.
This product has been tested and found to comply with the Class 1 Laser
Equipment requirements defined by the international standard IEC60825 and
has no light exposure hazard. The product has no hazardous light emission as
it features light protection components and covers to shut in all light beam
during operation and maintenance.
Be careful with your fingers, clothes, accessories, hair, etc. not to be caught by
rotating parts during operation.
Before Using the Machine
1
Keep electrical and mechanical safety interlocks active. Keep the safety
interlocks away from magnetic materials. Magnetic materials may accidentally
activate the product and cause injuries or electric shock.
A ground fault interrupter is embedded in this product. If current leakage
occurs, the ground fault interrupter automatically cuts off power circuit to
prevent electric shock and a fire accident. The ground fault interrupter is
normally ON ("|"). Check once a month if the ground fault interrupter works
properly in accordance with the following procedures:
1) Press the power switch to the [ ] position
to switch the power off.
2) Make sure that the touch screen is blank
and the <Energy Saver> button does not
light up.
23
1 Before Using the Machine
Before Using the Machine
1
3) Open the front cover.
4) Press the main power switch to the [ ]
position to switch the main power off.
5) Press the <RESET> button. The button
will be depressed even after the pushing
force is released.
<RESET> button
6) Press the <TEST> button lightly with a
sharp edge such as a pen tip. The
depressed <RESET> button will stick out
again. This is the end of the check
procedure.
7) Press the <RESET> button back to the depressed position.
If the circuit does not work properly, contact your local Fuji Xerox
representative.
Do not attempt to remove a paper jammed deeply inside the product,
particularly a paper wrapped around a fuser or a heat roller. Otherwise, it may
cause injuries or burns. Switch off the power and then the main power inside
the body front cover promptly and contact your local Fuji Xerox representative.
Never touch the paper output area of the finisher during operation. It may
cause injuries.
<TEST> button
24
Be careful in removing jammed staples.
Safety Notes
Waste staples may come out with output paper. Be careful not to get injured
by the staples.
Consumable
Never touch safety interlocks. When a front cover is open, safety interlocks
become activated to stop the machinery. Do not apply pressure on safety
interlocks with a coin or screwdriver. Otherwise, the machinery may become
activated and cause injuries.
Do not staple punched holes of paper. Sharp points of a staple may cause
injuries.
Do not apply excessive force to hold thick document on the document glass. It
may break the glass and cause injuries.
To move this product to another location, contact your local Fuji Xerox
representative.
Ventilate well during extended operation or mass copying. It may affect the
office air environment due to odor such as ozone in a poorly ventilated room.
Provide proper ventilation to ensure the comfortable and safe environment.
Store all consumables in accordance with the instructions given on its package
or container.
Before Using the Machine
1
Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum
cleaner for the spills. It may catch fire by electric sparks inside the vacuum
cleaner and cause explosion. If you spill a large volume of toner, contact your
local Fuji Xerox representative.
Never throw a toner cartridge into an open flame. Remaining toner in the
cartridge may catch fire and cause burn injuries or explosion.
If you have a used toner cartridge no longer needed, contact your local Fuji
Xerox representative for its disposal.
Never throw a waste toner container into an open flame. Toner may catch fire
and cause burn injuries or explosion.
If you have a used waste toner container no longer needed, contact your local
Fuji Xerox representative for its disposal.
Keep drum cartridges and toner cartridges out of the reach of children. If a child
accidentally swallows toner, spit it out, rinse mouth with water, drink water and
consult a physician immediately.
When replacing drum cartridges and toner cartridges, be careful not to spill the
toner. In case of any toner spills, avoid contact with clothes, skin, eyes and
mouth as well as inhalation.
25
1 Before Using the Machine
Before Using the Machine
1
If toner spills onto your skin or clothing, wash it off with soap and water.
If you get toner particles in your eyes, wash it out with plenty of water for at
least 15 minutes until irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your mouth
with water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of
water and consult a physician immediately.
Fuser Safety
When removing the fuser unit, always switch off first and wait for 40 minutes
until it cools off.
26
Location of Warning and Caution Labels
Always follow all warning instructions marked on or supplied with this product.
To avoid the risk of burn injuries and electric shock, never touch the area with
the "High Temperature" or "High Voltage" marks on.
Safety Notes
Before Using the Machine
1
27
1 Before Using the Machine
Regulation
Before Using the Machine
Radio Frequency Emissions (Class B)
This product has been tested and found to comply with the limits for a Class B
digital device, pursuant to the International Standard for Electromagnetic
Interference (CISPR Publ. 22) and Radiocommunications Act 1992 in
Australia/New Zealand. These limits are designed to provide reasonable
protection against harmful interference in a residential installation. This
product generates, uses and can radiate radio frequency energy and, if not
installed and used in accordance with the instructions, may cause harmful
interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this product does cause
harmful interference to radio or television reception, which can be determined
1
by turning this product off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
z
Reorient or relocate the receiving antenna.
z
Increase the separation between this product and the receiver.
z
Connect this product into an outlet on a circuit different from that to which the
receiver is connected.
z
Consult the dealer or an experienced radio/TV technician for help.
Changes and modifications to this product not specifically approved by Fuji
Xerox may void the user’s authority to operate this product.
Product Safety Certification (CB)
This product is certified by the following agency using the safety standards listed.
Agency
NEMKO IEC60950-1:ed. 2
Standard
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