Xerox ApeosPort-IV 6080, ApeosPort-IV 7080, DocuCentre-IV 6080, DocuCentre-IV 7080 User Guide

ApeosPort-IV 7080
ApeosPort-IV 6080
DocuCentre-IV 7080
DocuCentre-IV 6080

Microsoft, Windows, Windows NT, Windows Server, Windows Vista, Internet Explorer, and Microsoft
Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other
countries.

Novell, NetWare, and NDS are trademarks of Novell, Inc. in the United States and other countries.

Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.

AppleTalk, EtherTalk, Macintosh, and Mac OS are trademarks of Apple Inc.

PCL, HP-GL, and HP-GL/2 are trademarks of Hewlett-Packard Corporation.

ThinPrint is a registered trademark of ThinPrint GmbH in Germany and other countries.

Unicode is a registered trademark of Unicode, Inc.

All product/brand names are trademarks or registered trademarks of the respective holders.

Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.

For information on license, refer to About License in the User Guide.

In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk.
Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data
loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or
computer hacking.

Important

1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not
be copied or modified in whole or part, without the written consent of the publisher.

2. Parts of this manual are subject to change without prior notice.

3. We welcome any comments on ambiguities, errors, omissions, or missing pages.

4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

XEROX, the sphere of connectivity design, PDF Bridge, ContentsBridge, ApeosWare, CentreWare,
and DocuShare are trademarks or registered trademarks of Xerox Corporation in the U.S. or Fuji
Xerox Co., Ltd.

DocuWorks is a trademark of Fuji Xerox Co., Ltd.

Table of Contents

Table of Contents ........................................................................................................ 3

1 Before Using the Machine ...................................................................................... 15

Preface ...................................................................................................................... 16

Types of Manuals ...................................................................................................... 17

Using This Guide ....................................................................................................... 18

Organization of This Guide ................................................................................... 18

Conventions .......................................................................................................... 19

Interface Cables ........................................................................................................ 21

Using the USB Interface ....................................................................................... 21

Using the Ethernet Interface ................................................................................. 21

Energy Saver Mode ................................................................................................... 23

Changing the Interval for Entering Energy Saver Mode ....................................... 24

Customizing the Control Panel .................................................................................. 26

Changing the Screen Default ................................................................................ 26

Setting the Screen After Auto Clear...................................................................... 27

Customizing the Button Layout ............................................................................. 28

Assigning Services to the Custom Buttons ........................................................... 32

Adjusting Screen Brightness ................................................................................. 33

Table of Contents

Entering Text ............................................................................................................. 34

2 Paper and Other Media ........................................................................................... 35

Paper Types .............................................................................................................. 36

Loadable Quantity and Weight for Supported Paper ............................................ 36

Supported Paper Type .......................................................................................... 38

Loading Paper ........................................................................................................... 42

Loading Paper in Trays 1 and 2............................................................................ 43

Loading Tab Paper in Trays 1 and 2..................................................................... 43

Loading Paper in Tray 3........................................................................................ 44

Loading Paper in Tray 4........................................................................................ 45

Loading Paper in Tray 5 (Bypass) ........................................................................ 46

Loading Tab Paper in Tray 5 (Bypass) ................................................................. 47

Loading Paper in Tray 6 (HCF (A4 1 Tray)) (Optional) ......................................... 48

Loading Paper in Trays 6 and 7 (HCF (A4 2 Tray)) (Optional) ............................. 48

Loading Paper in Tray 8 (Inserter) (Optional) ....................................................... 49

Loading Tab Paper in Tray 8 (Inserter) (Optional) ................................................ 50

Changing the Paper Size........................................................................................... 51

Changing the Paper Size for Trays 1 and 2.......................................................... 51

Changing the Paper Size for Tray 6 (HCF (A4 1 Tray)) (Optional) ....................... 52

Changing the Paper Size for Trays 6 and 7 (HCF (A4 2 Tray)) (Optional) ........... 54

Changing the Paper Settings..................................................................................... 55

3

3 Maintenance..............................................................................................................57

Replacing Consumables ............................................................................................58

Replacing Toner Cartridge.....................................................................................60

Replacing Waste Toner Bottle ...............................................................................62

Replacing Staple Cartridge (for Finisher-C1 or Finisher-C1 with

Booklet Maker).......................................................................................................64

Replacing Staple Cartridge (for D2-Staple-Finisher or D2-Staple-Finisher with

Booklet Maker).......................................................................................................65

Replacing Booklet Staple Cartridge (for Finisher-C1 with Booklet Maker or D2-

Staple-Finisher with Booklet Maker) ......................................................................67

Emptying the Hole Punch Waste Container (for Finisher-C1 or Finisher-C1 with

Booklet Maker).......................................................................................................69

Emptying the Hole Punch Waste Container (for D2-Staple-Finisher or D2-Staple-

Finisher with Booklet Maker) .................................................................................70

Replacing the Staple Waste Container (for D2-Staple-Finisher or D2-Staple-

Finisher with Booklet Maker) .................................................................................71

Cleaning the Machine.................................................................................................73

Cleaning the Exterior .............................................................................................73

Cleaning the Touch Screen ...................................................................................73

Cleaning the Document Cover and Document Glass ............................................74

Cleaning the Narrow Glass Strip and Document Presser......................................74

Cleaning the Document Feeder Rollers.................................................................75

Printing a Report/List ..................................................................................................76

Deleting a Private Charge Print Job with an Invalid User ID ......................................77

Setting Restore Tool...................................................................................................78

4 Machine Status .........................................................................................................79

Overview of Machine Status.......................................................................................80

Machine Information ...................................................................................................81

General Information ...............................................................................................81

Paper Tray Status..................................................................................................83

Print Reports..........................................................................................................83

Automatically Printed Reports/Lists .......................................................................92

Overwrite Hard Disk...............................................................................................93

Print Mode .............................................................................................................93

Fax Receiving Mode ..............................................................................................96

Faults..........................................................................................................................97

Supplies......................................................................................................................98

Billing Information .......................................................................................................99

Billing Information ..................................................................................................99

User Account Billing Information..........................................................................100

5 Tools........................................................................................................................103

System Settings Procedure......................................................................................104

Step 1 Entering System Administration Mode .....................................................104

Step 2 Entering the System Administrator User ID and Passcode ......................104

4

Table of Contents

Step 3 Selecting [Tools] ...................................................................................... 105

Step 4 Selecting a Setting Item on the [Tools] Screen ....................................... 105

Step 5 Setting a Feature ..................................................................................... 107

Step 6 Exiting System Administration Mode ....................................................... 107

Tools Menu List ....................................................................................................... 108

Common Service Settings ....................................................................................... 122

Machine Clock/Timers ........................................................................................ 122

Energy Saver Settings ........................................................................................ 125

Audio Tones........................................................................................................ 125

Screen/Button Settings ....................................................................................... 127

Paper Tray Settings ............................................................................................ 129

Image Quality...................................................................................................... 132

Reports ............................................................................................................... 132

Maintenance ....................................................................................................... 134

Watermark .......................................................................................................... 136

Secure Watermark .............................................................................................. 138

Force Annotation................................................................................................. 140

Print Universal Unique ID (ApeosPort Series Models Only) ............................... 141

Image Log Control (ApeosPort Series Models Only) .......................................... 142

Notify Job Completion by E-mail......................................................................... 144

Other Settings ..................................................................................................... 144

Copy Service Settings ............................................................................................. 153

Copy Tab - Features Allocation .......................................................................... 153

Preset Buttons .................................................................................................... 154

Copy Defaults ..................................................................................................... 154

Copy Control ....................................................................................................... 158

Original Size Defaults ......................................................................................... 160

Reduce/Enlarge Presets ..................................................................................... 160

Annotations - Create Comments......................................................................... 160

Connectivity & Network Setup ................................................................................. 161

Port Settings ....................................................................................................... 161

Protocol Settings................................................................................................. 166

Machine's E-mail Address/Host Name................................................................ 169

Proxy Server Settings (ApeosPort Series Models Only) ..................................... 169

EP Proxy Server Setup ....................................................................................... 170

SIP Settings ........................................................................................................ 171

T.38 Settings....................................................................................................... 174

Outgoing/Incoming E-mail Settings..................................................................... 174

Remote Authentication/Directory Service ........................................................... 176

Security Settings ................................................................................................. 180

Other Settings ..................................................................................................... 184

Print Service Settings .............................................................................................. 185

Allocate Memory ................................................................................................. 185

Delete Form ........................................................................................................ 187

Other Settings ..................................................................................................... 187

5

Scan Service Settings ..............................................................................................192

Screen Defaults ...................................................................................................192

Scan Defaults ......................................................................................................193

Scan to PC Defaults ............................................................................................196

Original Size Defaults ..........................................................................................196

Output Size Defaults ............................................................................................197

Reduce/Enlarge Presets ......................................................................................197

Other Settings......................................................................................................197

Fax Service Settings ................................................................................................200

Screen Defaults ...................................................................................................200

Fax Defaults.........................................................................................................201

Fax Control ..........................................................................................................202

Fax Received Options .........................................................................................207

Reduce/Enlarge Presets ......................................................................................208

Original Size Defaults ..........................................................................................208

Local Terminal Information ..................................................................................208

Internet Fax Control .............................................................................................210

E-mail/Internet Fax Service Settings ........................................................................212

E-mail Control ......................................................................................................212

Address Book Settings .............................................................................................215

Folder Service Settings ............................................................................................216

Job Flow Service Settings (ApeosPort Series Models Only)....................................217

Media Print Service Settings ....................................................................................218

Stored File Settings ..................................................................................................219

Web Applications Service Setup (ApeosPort Series Models Only) ..........................221

Server Certificate Verification Settings ................................................................221

Server Setup........................................................................................................223

Other Settings......................................................................................................224

Web Browser Setup .................................................................................................225

Setup ........................................................................................................................227

Create Folder.......................................................................................................227

Stored Programming............................................................................................229

Create Job Flow Sheet ........................................................................................229

Create Job Flow Sheet Keyword .........................................................................237

Add Address Book Entry......................................................................................237

Create Fax Group Recipients ..............................................................................244

Add Fax Comment...............................................................................................245

Paper Tray Attributes ...........................................................................................245

Accounting................................................................................................................246

Create/View User Accounts .................................................................................246

View Accounts .....................................................................................................249

Reset User Accounts ...........................................................................................249

System Administrator's Meter (Copy Jobs)..........................................................250

Accounting Type ..................................................................................................250

6

Table of Contents

Accounting Login Screen Settings ...................................................................... 251

Fax Billing Data................................................................................................... 252

Accounting/Billing Device Settings...................................................................... 253

Authentication/Security Settings.............................................................................. 255

System Administrator Settings ............................................................................ 255

Authentication ..................................................................................................... 256

Allow User to Disable Active Settings ................................................................. 263

Job Status Default............................................................................................... 264

Overwrite Hard Disk ............................................................................................ 264

6 CentreWare Internet Services Settings ............................................................... 267

Installation of CentreWare Internet Services ........................................................... 268

Preparations........................................................................................................ 268

Configuration on the Machine ............................................................................. 268

Starting CentreWare Internet Services.................................................................... 270

Configuring Machine Settings Using CentreWare Internet Services ....................... 271

7 Printer Environment Settings ............................................................................... 275

Print Overview ......................................................................................................... 276

Installation When Using USB Port........................................................................... 279

Step 1 Preparations ............................................................................................ 279

Step 2 Configuration on the Machine.................................................................. 279

Step 3 Configuration on the Computer ............................................................... 280

CentreWare Internet Services Setting Items....................................................... 280

Installation When Using TCP/IP (LPD/Port 9100) ................................................... 281

Step 1 Preparations ............................................................................................ 281

Step 2 Configuration on the Machine.................................................................. 281

Step 3 Configuration on the Computer ............................................................... 282

CentreWare Internet Services Setting Items....................................................... 283

Installation When Using NetWare............................................................................ 284

Step 1 Preparations ............................................................................................ 284

Step 2 Configuration on the Machine.................................................................. 284

Step 3 Configuration on the Computer ............................................................... 286

CentreWare Internet Services Setting Items....................................................... 286

Installation When Using Microsoft Network (SMB) .................................................. 287

Step 1 Preparations ............................................................................................ 287

Step 2 Configuration on the Machine.................................................................. 287

Step 3 Configuration on the Computer ............................................................... 288

CentreWare Internet Services Setting Items....................................................... 288

Installation When Using Internet Printing Protocol (IPP) ......................................... 290

Step 1 Preparations ............................................................................................ 290

Step 2 Configuration on the Machine.................................................................. 290

Step 3 Configuration on the Computer ............................................................... 291

CentreWare Internet Services Setting Items....................................................... 291

7

Installation When Using EtherTalk ...........................................................................292

Step 1 Preparations .............................................................................................292

Step 2 Configuration on the Machine ..................................................................292

Step 3 Configuration on the Computer ................................................................293

CentreWare Internet Services Setting Items .......................................................293

8 E-mail Environment Settings ................................................................................295

E-mail Overview .......................................................................................................296

Preparations .............................................................................................................298

Installation Procedures .............................................................................................300

Step 1 Enabling Port and Setting up TCP/IP .......................................................300

Step 2 Configuring E-mail Environment...............................................................301

CentreWare Internet Services Setting Items .......................................................302

9 Scanner Environment Settings .............................................................................303

Scan Service Overview ............................................................................................304

Configuration of Store to Folder ...............................................................................306

Step 1 Enabling Port and Setting up TCP/IP .......................................................306

Step 2 Registering a Folder .................................................................................307

Step 3 Configuring a Computer ...........................................................................307

Configuration of Scan to PC .....................................................................................308

Step 1 Preparations .............................................................................................308

Step 2 Enabling Port and Setting up TCP/IP .......................................................309

Step 3 Configuration on the Computer ................................................................310

Configuration of Store to USB ..................................................................................311

Step 1 Available USB Memory Devices...............................................................311

CentreWare Internet Services Setting Items .......................................................311

Configuration of Network Scanning (Job Template Scanning).................................312

Step 1 Preparations .............................................................................................312

Step 2 Enabling Ports and Setting up TCP/IP .....................................................312

Step 3 Configuring the SNMP Port ......................................................................313

Step 4 Configuration on the Computer ................................................................314

Configuration of Scan to Home (ApeosPort Series Models Only)............................315

Step 1 Preparations .............................................................................................315

Step 2 Enabling SMB Port and Setting up TCP/IP ..............................................315

Step 3 Configuring Remote Authentication..........................................................316

Step 4 Configuring Scan to Home .......................................................................317

Step 5 Configuration on the Computer ................................................................319

Configuration of Job Flow Sheets ............................................................................320

Step 1 Enabling Ports and Setting up TCP/IP .....................................................320

Step 2 Configuring the SNMP Port ......................................................................321

Step 3 Configuration on the Computer ................................................................321

Configuration of Store & Send Link ..........................................................................322

Step 1 Configuring E-mail ....................................................................................322

8

Table of Contents

Step 2 Enabling Authentication........................................................................... 322

Step 3 Other Settings.......................................................................................... 322

CentreWare Internet Services Setting Items....................................................... 323

Configuration of Store to WSD ................................................................................ 324

Step 1 Preparations ............................................................................................ 324

Step 2 Enabling Port ........................................................................................... 324

Step 3 Confirmation on the Computer ................................................................ 325

10 Using IP Fax (SIP) .................................................................................................. 327

IP Fax (SIP) Overview ............................................................................................. 328

Preparations ............................................................................................................ 328

System Requirements for the Machine............................................................... 328

Settings by System Configuration....................................................................... 328

Installation Procedures ............................................................................................ 329

Step 1 Enabling Port and Setting up TCP/IP ...................................................... 329

Step 2 Configuring the SIP User Name .............................................................. 330

Step 3 Configuring Fax Environment .................................................................. 331

Step 4 Configuring the SIP Server...................................................................... 332

Step 5 Registering the VoIP Gateway ................................................................ 333

11 Using the Internet Fax Service ............................................................................. 335

Internet Fax Overview ............................................................................................. 336

Preparations ............................................................................................................ 336

System Requirements for the Machine............................................................... 336

E-Mail Environment............................................................................................. 336

Installation Procedures ............................................................................................ 338

Step 1 Enabling Port and Setting up TCP/IP ...................................................... 338

Step 2 Configuring E-mail Environment.............................................................. 339

Step 3 Testing the Internet Fax........................................................................... 340

12 Using the Server Fax Service ............................................................................... 341

Server Fax Overview ............................................................................................... 342

Preparations ............................................................................................................ 342

System Requirements for the Machine............................................................... 342

Installation Procedure .............................................................................................. 343

Installation Overview ........................................................................................... 343

Step 1 Fax Settings............................................................................................. 343

Step 2 Setting the Server Fax Feature ............................................................... 344

13 Encryption and Digital Signature Settings.......................................................... 347

Encryption and Digital Signature Overview ............................................................. 348

Types of Certificate ............................................................................................. 348

Encryption Features for Communication............................................................. 349

Encryption and Digital-Signature Features for Scan Files .................................. 350

Configuration of HTTP Communications Encryption ............................................... 351

9

Installation Overview............................................................................................351

Step1 Configuration on the Machine ...................................................................351

Step2 Configuration on the Computer .................................................................352

Configuration of Encryption using IPSec ..................................................................353

Installation Overview............................................................................................353

Step1 Import and Configuration of a Certificate...................................................353

Step2 Configuration on the Machine (Configuration of IPSec) ............................354

Step3 Configuration on the Computer .................................................................355

Configuration of E-mail Encryption/Digital Signature ...............................................356

Installation Overview............................................................................................356

Step1 Configuration on the Machine ...................................................................356

Step2 Configuration on Sender and Recipient ....................................................358

Configuration of PDF/DocuWorks/XPS Signature

(ApeosPort Series Models Only) ..............................................................................361

Installation Overview............................................................................................361

Step1 Configuration on the Machine ...................................................................361

Step2 Configuration on the Computer .................................................................363

14 Authentication and Accounting Features ............................................................365

Overview of Authentication and Accounting Feature ...............................................366

Overview of Authentication Feature.....................................................................366

Overview of Accounting Feature..........................................................................367

Authentication...........................................................................................................368

User Types Managed by Authentication Feature ................................................368

User Roles and Authorization Groups .................................................................369

Types of Authentication .......................................................................................370

Types of Account Administration .........................................................................371

Authentication and Accounting Relationship .......................................................372

Services Controlled by Authentication......................................................................373

Overview..............................................................................................................373

Services Restricted by User ID Authentication ....................................................373

Services Restricted by the Combined Use of Smart Card Authentication and

User ID Authentication.........................................................................................376

Authentication for Job Flow Sheets and Folders ......................................................379

Overview..............................................................................................................379

When the Authentication Feature is Disabled......................................................381

When the Authentication Feature is Enabled ......................................................384

10

Jobs Manageable by Account Administration ..........................................................387

Configuration for Authentication ...............................................................................390

Installation Overview............................................................................................390

Enabling Authentication .......................................................................................390

Changing the Default Authorization Group Settings ............................................393

Creating an Authorization Group .........................................................................394

Configuration for IC Card Reader (Optional)............................................................395

Step 1 Preparations .............................................................................................395

Table of Contents

Step 2 Logout Method Using the Smart Card ..................................................... 395

Step 3 Registering Smart Card Information ........................................................ 396

Configuration for Account Administration ................................................................ 397

Step 1 Selecting an Accounting Type ................................................................. 397

Step 2 Registering User Information................................................................... 397

User Authentication Operations.............................................................................. 399

Authenticating Login Users ................................................................................. 399

Changing Passcode ............................................................................................ 400

15 Problem Solving ................................................................................................... 403

Troubleshooting ....................................................................................................... 404

Machine Trouble ...................................................................................................... 405

Image Quality Trouble ............................................................................................. 410

Trouble during Copying ........................................................................................... 415

Unable to Copy ................................................................................................... 415

The Copy Result is Not What was Expected ...................................................... 416

Trouble during Printing ............................................................................................ 418

Unable to Print .................................................................................................... 418

The Print Result is Not What was Expected ....................................................... 419

Trouble during Faxing.............................................................................................. 420

Sending Problems............................................................................................... 420

Receiving Problems ............................................................................................ 425

Trouble during Scanning ......................................................................................... 429

Unable to Scan with the Machine ....................................................................... 429

Unable to Import Scanned Documents to the Computer .................................... 430

Unable to Send a Scanned Document over the Network (FTP/SMB) ................ 431

Unable to Send E-mail ........................................................................................ 432

The Image is not What was Expected ................................................................ 432

Network-related Problems ....................................................................................... 434

When using SMB ................................................................................................ 434

When using NetWare .......................................................................................... 436

When using TCP/IP ............................................................................................ 440

When using EtherTalk......................................................................................... 441

CentreWare Internet Services Problems ............................................................ 442

E-mail Features Problems .................................................................................. 443

Internet/Intranet Connection Problems ............................................................... 444

IPv4 and IPv6 Connection Problems .................................................................. 445

Media Print - Text Trouble ....................................................................................... 448

Error Code ............................................................................................................... 449

Other Errors ........................................................................................................ 532

Paper Jams ............................................................................................................. 533

Paper Jams in Trays 1 and 2 .............................................................................. 534

Paper Jams in Trays 3 and 4 .............................................................................. 534

Paper Jams in Tray 5 (Bypass)........................................................................... 535

11

Paper Jams in Tray 6 (HCF (A4 1 Tray)) (Optional) ............................................537

Paper Jams in Trays 6 and 7 (HCF (A4 2 Tray)) (Optional) ................................539

Paper Jams at the Trays 6 and 7 (HCF (A4 2 Tray)) (Optional) ..........................539

Paper Jams in the Transfer Module.....................................................................542

Paper Jams in the Lower Left Door .....................................................................547

Paper Jams in the Output Tray ............................................................................547

Paper Jams in the Finisher-C1 / Finisher-C1 with Booklet Maker .......................548

Paper jams in the D2-Staple-Finisher and the D2-Staple-Finisher with Booklet

Maker...................................................................................................................556

Document Jams .......................................................................................................567

Stapler Faults ...........................................................................................................570

Staple Jams in Staple Cartridge

(for Finisher-C1 or Finisher-C1 with Booklet Maker) ...........................................571

Staple Jams in Staple Cartridge

(for D2-Staple-Finisher or D2-Staple-Finisher with Booklet Maker).....................572

Staple Jams in Booklet Staple Cartridge
(for Finisher-C1 with Booklet Maker or D2-Staple-Finisher with

Booklet Maker).....................................................................................................574

Staple Cartridge Taken Off from the Unit (for D2-Staple-Finisher or

D2-Staple-Finisher with Booklet Maker) ..............................................................576

Solving Curled Output (for D2-Staple-Finisher or D2-Staple-Finisher with Booklet

Maker) ......................................................................................................................578

16 Appendix .................................................................................................................581

Specifications ...........................................................................................................582

Printable Area...........................................................................................................597

Standard Printable Area ......................................................................................597

Extended Printable Area ......................................................................................597

Internal Fonts ...........................................................................................................598

Optional Components...............................................................................................600

ESC/P-K Emulation ..................................................................................................603

Emulation.............................................................................................................603

Fonts....................................................................................................................604

Output Feature.....................................................................................................604

ESC/P-K Emulation Print Features ......................................................................605

ESC/P-K Emulation Settings ...............................................................................606

Magnification Table..............................................................................................613

Paper Size and Number of Printable Characters.................................................617

PDF Direct Print .......................................................................................................619

PDF Direct Print Settings.....................................................................................619

12

DocuWorks Direct Print ............................................................................................621

DocuWorks Direct Print Settings .........................................................................621

PCL Emulation .........................................................................................................623

Emulation.............................................................................................................623

Fonts....................................................................................................................624

Table of Contents

Output Feature.................................................................................................... 625

PCL Emulation Settings ...................................................................................... 626

HP-GL/2 Emulation.................................................................................................. 631

Emulation ............................................................................................................ 631

Fonts ................................................................................................................... 631

Output Feature.................................................................................................... 632

Factory Default Settings...................................................................................... 632

HP-GL/2 Emulation Settings ............................................................................... 633

Hard Clip Area .................................................................................................... 640

Printable Area ..................................................................................................... 641

Auto Layout......................................................................................................... 642

Notes and Restrictions ............................................................................................ 649

Notes and Restrictions on the Use of the Machine ............................................. 649

Notes and Restrictions on the Use of the Copy Feature..................................... 653

Notes and Restrictions on the Use of the Print Feature...................................... 653

Notes and Restrictions on the Use of the Scan Features ................................... 656

Notes and Restrictions on the Use of the Fax Feature ....................................... 662

Notes and Restrictions on the Use of the E-mail/Internet Fax Feature............... 664

Notes and Restrictions for IP Fax (SIP) .............................................................. 669

Notes and Restrictions when Connecting with Internet Service Provider ........... 670

Notes and Restrictions on the Interrupt Mode .................................................... 673

Notes and Restrictions on Folders...................................................................... 674

Notes and Restrictions when Connecting to Internet or Intranet ........................ 675

Notes and Restrictions when Operating from Computers................................... 675

Notes and Restrictions on Job Flows.................................................................. 677

Notes and Restrictions on the Security Features................................................ 678

Notes and Restrictions on the Authentication and Accounting Features ............ 678

Notes and Restrictions for Using SMB................................................................ 679

Notes and Restrictions for Using TCP/IP............................................................ 681

Notes and Restrictions for Using EtherTalk ........................................................ 682

Notes and Restrictions for Using Bonjour ........................................................... 683

Notes and Restrictions for IPv6 Connection ....................................................... 683

Notes and Restrictions for Print E-mail ............................................................... 685

Notes and Restrictions for Custom Paper........................................................... 685

Notes and Restrictions for USB Cable Distribution ............................................. 686

Using the Telephone ............................................................................................... 687

Placing a Call ...................................................................................................... 687

Activity Report ......................................................................................................... 689

EP System............................................................................................................... 692

Glossary .................................................................................................................. 693

Index.............................................................................................................................. 695

13

14

1 Before Using the Machine

This chapter describes the organization of this guide and conventions used in
this guide.

z

Preface .......................................................................................................16

z

Types of Manuals .......................................................................................17

z

Using This Guide ........................................................................................18

z

Interface Cables.......................................................................................... 21

z

Energy Saver Mode .................................................................................... 23

z

Customizing the Control Panel ...................................................................26

z

Entering Text .............................................................................................. 34

1 Before Using the Machine

Preface

Before Using the Machine

1

Thank you for selecting ApeosPort-IV 7080/6080, DocuCentre-IV 7080/6080 (hereafter
referred to as "the machine").

This guide is intended for system administrators, and provides maintenance
information such as how to replace consumables, how to configure network, and
troubleshooting procedures.

The guide assumes that you are familiar with a personal computer and knowledgeable
of computer networks. When you need additional information, refer to the manuals
provided with the personal computer, operating system, and network products.

After reading this guide, be sure to keep it handy for quick reference. It will be useful in
case you forget how to perform operations or if a problem occurs with the machine.

For more information on how to copy, print, scan, and fax, refer to the User Guide. For
information about optional components for the Print feature, refer to the guide provided
with each optional component.

16

Warning:

This equipment will be inoperable when mains power fails.

Types of Manuals

Types of Manuals

The following guides are provided with the machine.

Accompanying Manuals

User Guide (Document CD-ROM)

The guide describes all the necessary steps for copy, print, scan, and fax.

Administrator Guide (this guide) (Document CD-ROM)

The guide is intended for system administrators, and describes how to configure
network and how to solve problems that may occur with the machine. This guide also
describes daily maintenance and the system settings procedures.

Quick Reference Guide (Booklet)

The guide describes the basic operations of the machine, as well as daily management
and maintenance.

Manual (HTML)

The manual describes installation and configuration procedures for print drivers and
the printer environment. This manual is included in the Driver CD Kit.

Print Driver Help

The help describes the Print features and operations.

Before Using the Machine

1

CentreWare Internet Services Help

The help describes how to change various settings of the machine using a Web
browser, and how to import scanned data to a computer from the machine.

Important • To display the online help for CentreWare Internet Services, users need to have the

environment to connect to the internet. The communication fee shall be borne by you.

Guides for Optional Components

Optional components are available for the machine. Some of them come with user
guides. The guides for optional components describe all the necessary steps for using
the optional components and for installing the software.

17

1 Before Using the Machine

Using This Guide

Before Using the Machine

This guide is intended for system administrators, and provides maintenance
information such as how to replace consumables, how to configure network, and
troubleshooting procedures.

Organization of This Guide

This guide consists of the following chapters.

1 Before Using the Machine

Describes the organization of this guide and conventions.

1

2 Paper and Other Media

Describes the types of paper and other media that you can use on the machine and
how to load media in a tray.

3 Maintenance

Describes how to replace consumables and to clean the machine.

4 Machine Status

Describes how to check the faults that occurred on the machine and to print various
reports/lists.

5 Tools

Describes the procedures to set up the system.

6 CentreWare Internet Services Settings

Describes how to use CentreWare Internet Services.

7 Printer Environment Settings

Describes the settings to use the Print feature on the machine.

8 E-mail Environment Settings

Describes the settings to use various services via e-mail on the machine.

9 Scanner Environment Settings

Describes the settings to use the Scan services on the machine.

10 Using IP Fax (SIP)

Describes the settings to use the IP fax (SIP) feature on the machine.

11 Using the Internet Fax Service

Describes the settings to use the services via the Internet Fax service on the machine.

12 Using the Server Fax Service

Describes how to use the Server Fax service on the machine.

18

13 Encryption and Digital Signature Settings

Describes how to configure the machine to use the Encryption and the Digital Signature
features with your communications and documents.

14 Authentication and Accounting Features

The machine has the Authentication feature to restrict the availability of services for
each feature and the Accounting feature to manage the use of each feature based on
the Login Type selected.

15 Problem Solving

Describes troubleshooting procedures to solve the problems with the machine.

16 Appendix

Describes the specifications of the machine, optional accessories, and cautions/
restrictions.

Conventions

Using This Guide

Before Using the Machine

z

The screen shots and illustrations used in this guide vary depending on the machine
configuration and optional components installed. Some of the items in the screen
shots may not be displayed or available depending on your machine configuration.

z

The procedures in this guide may vary depending on the driver and utility software
being used due to the upgrades.

z

In this document, "Computer" refers to a personal computer or workstation.

z

The following terms are used in this guide:

Important : Important information that you should read.

Note : Additional information on operations or features.

z

The following symbols are used in this guide:

" " : • A cross-reference included in this guide.

• Names of CD-ROM, features, and touch screen messages
and input text.

[ ] : • Folders, files, applications, button or menu names displayed

on the touch screen.

• Names of menus, commands, windows, or dialog boxes
displayed on the computer screen and their buttons and
menu names.

< > button : Hardware buttons on the control panel.

1

< > key : Keys on the keyboard of the computer.

> : • Path to a certain item within a procedure on the control panel.

For example: When you see the procedure "select [Tools] >
[Setup] > [Create Folder]", this means that you need to select
[Tools], select [Setup], and then select [Create Folder].

• Path to a certain item within a procedure on a computer.
For example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]",
this means that you need to click [Start], click [Search], and
then click [For Files or Folders] to search for files and folders.

19

1 Before Using the Machine

Before Using the Machine

• Cross-reference
For example: "Refer to "5 Tools" > "Common Service
Settings" > "Audio Tones" in the Administrator Guide.
The sentence above means that you need to refer to the
section "Audio Tone", which can be found under "Common
Service Settings" in chapter 5 Tools of the Administrator
Guide.

z

Orientation of documents or paper is described in this guide as follows:

, ,Long Edge Feed (LEF): Loading the document or paper in portrait orientation

when viewed from the front of the machine.

, ,Short Edge Feed (SEF): Loading the document or paper in landscape

orientation when viewed from the front of the machine.

1

LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction

20

Interface Cables

Interface Cables

When connecting the machine directly to a computer, use the USB interface. When
connecting the machine to a network, use the Ethernet interface.

Using the USB Interface

The USB interface of the machine supports USB 2.0.
This section describes the installation procedures for the USB interface.

1 Press the power switch to the [ ] position to switch off the power.

2 Make sure that the touch screen is blank and the <Energy Saver> button does not

light up.

3 Open the front cover.

4 Press the main power switch to the [ ] position to switch off the main power.

5 Connect a USB cable to the USB 2.0

interface connector.

Before Using the Machine

1

6 Connect the other end of the USB cable to the computer.

7 Press the main power switch to the [ | ] position to switch on the main power.

8 Close the front cover.

9 Press the power switch to the [ | ] position to switch on the power.

10 Restart the computer.

For more information on setting items, refer to "Printer Environment Settings" (P.275).

Using the Ethernet Interface

The Ethernet interface of the machine supports the following three types.

z

1000BASE-T (optional)

z

100BASE-TX

z

10BASE-T

21

1 Before Using the Machine

This section describes the installation procedures for the Ethernet interface.

1 Press the power switch to the [ ] position to switch off the power.

Before Using the Machine

1

2 Make sure that the touch screen is blank and the <Energy Saver> button does not

light up.

3 Open the front cover.

4 Press the main power switch to the [ ] position to switch off the main power.

5 Connect a network cable to the Ethernet interface connector.

z

When the Gigabit Ethernet Board
(optional) is installed.

z

When the Gigabit Ethernet Board
(optional) is NOT installed.

Note • Prepare a network cable suitable for your

network connection. When you replace
the network cable, contact our Customer
Support Center.

6 Press the main power switch to the [ | ] position to switch on the main power.

7 Close the front cover.

8 Press the power switch to the [ | ] position to switch on the power.

For more information on setting items, refer to "Printer Environment Settings" (P.275).

22

Energy Saver Mode

Energy Saver Mode

The machine is equipped with Energy Saver mode that reduces the power
consumption by saving the electricity of the machine when no copy or print data is
received for a specified time.

The Energy Saver has two modes: Low Power mode and Sleep mode.
When you do not use the machine for a specified period of time, the machine enters

Low Power mode.
When time exceeds the time specified in Low Power mode, the machine then enters
Sleep mode.

Press the <Energy Saver> button on the control panel to enter Energy Saver mode.

Low Power Mode

Low Power mode reduces the power to the control panel and the fusing unit.
It extinguishes the touch screen and lights up the <Energy Saver> button on the control

panel. To activate the machine, press the <Energy Saver> button. Pressing the
<Energy Saver> button extinguishes the light and deactivates Energy Saver mode.

Sleep Mode

Sleep mode reduces the power to the machine even more than Low Power mode.
It extinguishes the touch screen and lights up the <Energy Saver> button on the control

panel. To activate the machine, press the <Energy Saver> button. Pressing the
<Energy Saver> button extinguishes the light and deactivates Energy Saver mode.

It takes longer time than Low Power mode to deactivate Sleep mode and be enable to
use the machine.

Note • When you press the <Energy Saver> button during Energy Saver mode, the touch screen

lights up. At this point, the scanner and the output devices remain Energy Saver mode.
Afterwards, by operations such as using the touch screen and opening or closing of the
document cover, you can make the devices necessary to activate the machine exit Energy
Saver mode and make the machine ready to start exiting Energy Saver mode.

• When you make the machine exit Energy Saver mode by pressing the <Energy Saver>
button, the machine does not immediately identify the movements such as opening or
closing of the front cover. To make the machine identify these operations, exit all Energy
Saver mode by operating the control panel (for example, pressing the <Machine Status>
button) before opening the front cover.

• If you replace a toner cartridge or supply paper during Energy Saver mode, the machine
does not identify these changes. Before performing these operations, exit Energy Saver
mode by pressing the <Energy Saver> button and the <Machine Status> button on the
control panel.

• Energy Saver mode is not exited by the following operations:

• Charge print

• Secure print

• Delayed print

• Private charge print

• Faxes stored in folders

• Direct fax

• Accessing a folder of the machine using CentreWare Internet Services

• The control panel remains lit off and only the output devices exit the Energy Saver mode by

the following operations:

• Print

• Sample print

• Print fax

Before Using the Machine

1

23

1 Before Using the Machine

• When the following device is connected to the machine and a user performs the following
operation, Energy Saver mode can be deactivated without pressing the <Energy Saver>
button. If the machine is in Sleep mode, however, Sleep mode will not be deactivated by the
operation. By setting longer time to elapse until the machine enters Sleep mode, you can

Before Using the Machine

make the machine to exit Energy Saver mode without pressing the <Energy Saver> button.
For more information on how to change the time to elapse until the machine enters Sleep
mode, refer to "Changing the Interval for Entering Energy Saver Mode" (P.24).

• Touch the card to IC Card Reader (optional).

• When the machine enters Low Power mode during a user is authenticated, the machine

exits authentication mode.

Changing the Interval for Entering Energy Saver Mode

This section describes the procedures for setting Energy Saver mode.
To activate the Energy Saver, set the time to elapse until the machine enters Low

1

Power mode as well as the time to elapse until the machine enters Sleep mode.

Note • You can set the time to elapse until the machine enters Low Power mode and Sleep mode

from 1 to 240 minutes in 1 minute increments.

• If the preset time period is the same for the Low Power mode and the Sleep mode, the
machine directly enters the Sleep mode without entering the Low Power mode first.

1 Press the <Log In/Out> button.

2 Enter the system administrator's user ID with

the numeric keypad or the keyboard
displayed on the screen, and select [Enter].

When a passcode is required, select [Next]
and enter the system administrator's
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the
<Services Home> button.

123

4

56

789

0#

C

<Log In/Out> button

24

4 Select [System Settings] > [Common

Service Settings] > [Energy Saver Settings].

5 Select [Energy Saver Timers], and then

select [Change Settings].

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

6 Using [] and [], set the time to elapse until

the machine enters Energy Saver mode, in 1
minute increments.

Energy Saver Mode

Before Using the Machine

1

From Last Operation to Low Power Mode

Set the time to elapse from the last operation until the machine enters Low Power
mode.

Note • The default value for [From Last Operation to Low Power Mode] is [1] minutes. You cannot

disable Low Power mode.

From Last Operation to Sleep Mode

Set the time to elapse from the last operation until the machine enters Sleep mode.

Note • The default value for [From Last Operation to Sleep Mode] is [1] minutes. You must set a

longer period of time for [From Last Operation to Sleep Mode] than for [From Last Operation
to Low Power Mode].

• The default value for [From Last Operation to Sleep Mode] is [1] minutes. To enable the
machine to enter the Low Power mode before the Sleep mode, you must set a longer period
of time for [From Last Operation to Sleep Mode] than for [From Last Operation to Low Power
Mode].

7 Select [Save].

8 Select [Close] repeatedly until the [Tools] screen is displayed.

9 Select [Close].

25

1 Before Using the Machine

Customizing the Control Panel

Before Using the Machine

You can change the services displayed on the touch screen or the features assigned
to the buttons to make best use of the machine.

This section describes how to change the screen default, the services displayed after
Auto Clear, the services displayed on the [Services Home] screen, and the services
assigned to the custom buttons, and how to adjust the screen brightness.

For information on how to change the other settings of the control panel, refer to "Screen/Button
Settings" (P.127).

Changing the Screen Default

You can change the screen displayed when the machine is turned on or Energy Saver

1

mode is deactivated.
The [Services Home] screen is displayed by factory default.

1 Press the <Log In/Out> button.

123

4

56

789

0#

C

2 Enter the system administrator's user ID with

the numeric keypad or the keyboard
displayed on the screen, and select [Enter].

When a passcode is required, select [Next]
and enter the system administrator's
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the
<Services Home> button.

4 Select [System Settings] > [Common

Service Settings] > [Screen/Button Settings].

<Log In/Out> button

26

5 Select [Screen Default], and then select

[Change Settings].

6 Select a service you want to display.

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

7 Select [Save].

Setting the Screen After Auto Clear

Customizing the Control Panel

Before Using the Machine

1

You can select the screen to be displayed after Auto Clear from [Last Selection Screen]
or [Services Home].

For information on Auto Clear, refer to "Auto Clear" (P.123).

1 Press the <Log In/Out> button.

123

4

56

789

0#

C

<Log In/Out> button

2 Enter the system administrator's user ID with

the numeric keypad or the keyboard
displayed on the screen, and select [Enter].

When a passcode is required, select [Next]
and enter the system administrator's
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the
<Services Home> button.

27

1 Before Using the Machine

4 Select [System Settings] > [Common

Before Using the Machine

5 Select [Screen After Auto Clear], and then

1

6 Select [Last Selection Screen] or [Services

Service Settings] > [Screen/Button Settings].

select [Change Settings].

Home].

7 Select [Save].

Customizing the Button Layout

You can customize the services and the button layout displayed on the [Services
Home] screen when you press the <Services Home> button on the control panel.

Note • Services not supported by the machine will not be displayed on the screen. Grayed out

buttons cannot be used as a result of malfunctioning.

z

Copy

z

Fax/Internet Fax

z

E-mail

z

Simple Copy

z

Simple Fax

z

Scan to PC

z

Store to Folder

z

Send from Folder

z

Stored Programming

z

Network Scanning (ApeosPort series
models only)

z

Store & Send Link

Note • This service is not displayed as default.

z

Store to USB

z

Media Print - Text

Service buttons

Additional feature

28

Customizing the Control Panel

z

Secure Print

z

Sample Set

z

Delayed Print

z

Charge Print

z

Private Charge Print

z

Job Flow Sheets (ApeosPort series models only)

z

Store to WSD

z

Web Applications (ApeosPort series models only)

z

Custom Services

Note • This service is for service representative use. For more information, contact our Customer

Support Center.

z

Language

z

Screen Brightness

z

Setup

z

Activity Report

z

Fax Receiving Mode

z

Print Mode

Before Using the Machine

1

Services Home

You can select service buttons, which are displayed on the [Services Home] screen.
If you select [(Not Assigned)], the position of the selected button becomes blank.

1 Press the <Log In/Out> button.

2 Enter the system administrator's user ID with

the numeric keypad or the keyboard
displayed on the screen, and select [Enter].

When a passcode is required, select [Next]
and enter the system administrator's
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

123

4

56

789

0#

C

<Log In/Out> button

29

1 Before Using the Machine

3 Select [Tools] on the [Services Home]

Before Using the Machine

4 Select [System Settings] > [Common

1

5 Select [Services Home], and then select

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the
<Services Home> button.

Service Settings] > [Screen/Button Settings].

[Change Settings].

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

6 Select the position where you want to assign

a service.

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

• The layout of the buttons in this screen
corresponds to the layout of those on the
[Services Home] screen.

7 Select a service you want to display on the

[Services Home] screen.

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

• You cannot assign the same feature to
more than one button.

8 Select [Save].

9 Select [Save].

Services Home - Additional Features

You can select additional feature buttons, which are displayed on the [Services Home]
screen.

If you select [(Not Assigned)], the position of the selected button becomes blank.
You cannot assign [Setup] to [(Not Assigned)]. If you do not want to display the

[Setup] button, select the [Show this in Admin mode] check box.

30