Xerox ConnectKey Share to Cloud Administrator's Guide

Software Version 1.0 ConnectKeyTMShare to Cloud April 2013

Xerox ConnectKey™ Share to Cloud

User / Administrator’s Guide

Printed in the United States of America.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.

Document Version: 1.1 (April 2013).

Xerox ConnectKey Share to Cloud User Guide

Table of Contents

Before you start .................................................................................................1-1

What is Xerox ConnectKey™ Share to Cloud? .......................................................................1-1

How do I install Xerox ConnectKey™ Share to Cloud?.......................................................1-1

Licenses.................................................................................................................................................. 1-1

Supported devices............................................................................................................................. 1-2

Supported languages ......................................................................................................................1-2

Bandwidth recommendation.......................................................................................................1-2

Login service support....................................................................................................................... 1-3

1 Device Configuration Requirements................................................1-4

2 Downloading the Installer....................................................................2-2

3 Installation.................................................................................................3-2

First-time installation....................................................................................................................... 3-2

Uninstalling Xerox ConnectKeyTMShare to Cloud...............................................................3-4

Upgrading a licence .........................................................................................................................3-4

4 Configuring a device...............................................................................4-5

Software version................................................................................................................................4-5

Extensible Services............................................................................................................................ 4-5

Ports ........................................................................................................................................................ 4-2

Proxy server.......................................................................................................................................... 4-2

DNS.......................................................................................................................................................... 4-2

Secure HTTP.........................................................................................................................................4-3

Verify SSL Certificates.........................................................................................................4-3

Scanning Web Services................................................................................................................... 4-3

5 Troubleshooting .......................................................................................5-2

Identification ......................................................................................................................................5-2

Working with Support...................................................................................................................... 5-2

6 Online Resources......................................................................................6-3

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ConnectKey Share to Cloud

Xerox ConnectKey Share to Cloud User Guide

Before you start

What is Xerox ConnectKey™ Share to Cloud?

Xerox ConnectKey™ Share to Cloud is a “server-less” multifunctional device (MFP) scanning application. No on-premise server software is required. Documents are scanned by the MFP and transmitted to the Xerox ConnectKey™ Share to Cloud server. This server, in turn, may communicate with other cloud services for document conversion or email notifications. The final document is then sent from the cloud to its target destination, which can be:

 Google Docs & Google Drive  Evernote  SalesForce.com  Office 365  SharePoint Online  Email (via SMTP)  Dropbox

How do I install Xerox ConnectKey™ Share to Cloud?

The Xerox ConnectKey™ Share to Cloud is available for download with a Microsoft Windows installer. Running the installer from your PC allows you to install the Xerox ConnectKey™ Share to Cloud application on a compatible MFP. Before installing the application on the MFP, the installer validates that your device supports the minimum firmware revision and EIP version.

To use the installer, you will need the licenses you received when you purchased the product. Setup time depends on your specific MFP, but is typically less than 3 minutes.

Licenses

Licenses are sold for different scan quantities per MFP. The license is not transferable, and is bound by both time limits and scan quantity constraints. You can purchase licenses in the following variations:

 1 Year or 4,000 scans  1 Year or 8,000 scans

ConnectKey Share to Cloud

Before you start ConnectKey Share to Cloud

 1 Year or 12,000 scans  1 Year or 24,000 scans

When a license is within 60 days of expiration or is within 10% of exhausting its scan quota, an email is sent to a designated administrator, who can then take appropriate action.

Evaluation licenses are available for 15 days, with a capacity of 100 scans. Not for Resale (NFR) licenses are similar to evaluation licenses, with the time limit extended to 1 year.

NOTE

In either of the above scenarios, the administrator has to purchase a new license, uninstall the expired license, and reinstall the application using the newly purchased license.

Supported devices

The following table provides a list of the supported devices as per the time of Xerox ConnectKeyTMShare to Cloud launch. Refer to http://www.xerox.com/sharetocloud for the most up-to-date information.

Work Centre 7220 Work Centre 5745 Work Centre 5890 ColorQube 8700X

Work Centre 7225 Work Centre 5755 Work Centre 7830 ColorQube 8700XF

Work Centre 7525 Work Centre 5765 Work Centre 7835 ColorQube 8900X

Work Centre 7530 Work Centre 5775 Work Centre 7845 ColorQube 8900S

Work Centre 7535 Work Centre 5790 Work Centre 7855

Work Centre 7545 Work Centre 5845 ColorQube 9301

Work Centre 7556 Work Centre 5855 ColorQube 9302

Work Centre 5735 Work Centre 5865 ColorQube 9303

Work Centre 5740 Work Centre 5875 ColorQube 8700S

Supported languages

Xerox ConnectKey™ Share to Cloud supports English, French, Italian, German, Portuguese, Spanish, and Russian.

Bandwidth recommendation

Xerox ConnectKey™ Share to Cloud works best at or above 1.5 Mbps. A slower connection results in scanned page transmission speed to drop (even if MFP users do not experience delayed responsiveness of the Touch Screen).

Xerox ConnectKey Share to Cloud User Guide

ConnectKey Share to Cloud Before you start

Xerox ConnectKey™ Share to Cloud works with most device authentication services, including Xerox Secure Access, supported via:

 Card readers connected directly through USB  Card readers connected through Xerox Secure Access’ Unified ID System (network

box)

Once Xerox ConnectKey™ Share to Cloud is invoked from the device’s UI, it requires an username/password combination to log in. The login credentials are sent to the cloud via SSL, and the cloud application attempts to log in using the supplied credentials. If the job succeeds, the user info is kept until the document is sent, after which the user information is purged. If the job fails, a failure message is generated at the MFP and the credential info is purged immediately.

NOTES

Checking the Remember Me function saves the user credentials on the cloud server. If you want to remove them, you can overwrite the password, then save the overwritten version.

There is a separate authentication association for each connector: a user logging in with a swipe card on the MFP will have separate logins for each connector. This association remains as long as the credentials are still valid for each connector. If the credentials change or expire, the user has to login again.

Xerox ConnectKey Share to Cloud User Guide

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