Xerox 7228 User Manual

WorkCentre®7228 / 7235 / 7245

Evaluator Guide

print copy scan fax email

CONTENTS

Section 1 – Product Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Product Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

WorkCentre 7228/7235/7245 series configurations . . . . . . . . . . . . . . . . . 1

Section 2 – Evaluating Multifunction devices . . . . . . . . . . . . . . . . . . . . 2

Suggests specific areas to evaluate in a product of this class, how to evaluate these areas, and how the WorkCentre 7228/7235/7245 series of multifunction systems measure up.

Productivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Deployment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Ease of Use and Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Reliability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Versatility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Cost Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Section 3 – Configurations, Specifications, Options and Supplies. . . . . 16

Configuration Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Competitive Comparisons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Service & Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Additional Information Sources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

ABOUT THIS GUIDE

This guide will introduce you to the WorkCentre®7228, WorkCentre®7235, and WorkCentre

7245 series of multifunction systems, and aid you in your evaluation process.

Contents

WORKCENTRE 7228 / 7235 / 7245 EVALUATOR GUIDE

The Xerox WorkCentre®7228/7235/7245 series of multifunction products (MFPs) deliver amazing versatility and a powerful range of office features. The latest generation of color-enabled multifunction systems is also designed to be easily deployed and integrated into your network environment, easily managed at the device or enterprise level, and to deliver the security to keep your data safe.

The WorkCentre 7227/7235/7245 series were built from the ground up to be multifunction systems. Three standard configurations offer you the performance choice that best meets your needs. These options include:

WorkCentre 7228 – copy and print up to 28 ppm black-and-white, 26 ppm color WorkCentre 7235 – copy and print up to 35 ppm black-and-white, 31 ppm color WorkCentre 7245 – copy and print up to 45 ppm black-and-white, 35 ppm color

The WorkCentre 7228/7235/7245 series is modular and upgradeable allowing you to customfit the device to meet your needs today, and grow with your business in the future. Standard functionality includes all the traditional features you’d expect from an office copier with the option to add a wide assortment of advanced MFP features like network printing, network scanning, network fax, accounting, and others.

Flexible media handling options build on the ability of the WorkCentre 7228/7235/7245 series to support your environment. Input options include a standard platen cover or up to 75-sheet Duplex Automatic Document Feeder. Media input includes a standard 520-sheet paper tray and 100sheet bypass tray, with the option for a three-tray module (adding three additional 520-sheet adjustable trays – 2,180 sheets of total capacity) or a high capacity feeder (adding an additional 520-sheet adjustable tray, and two trays holding 2,000 sheets – 3,140 sheets of total capacity).

Paper output capabilities include the standard 400-sheet offsetting center catch tray (reduced to 200 sheets with a finisher option), and three optional finisher options:

Office Finisher – 1,000-sheet stacker, 50-sheet multi-position stapling

Advanced Office Finisher – 3,000-sheet stacker and 500-sheet top tray, 50-sheet multi-position

stapling and hole punch

Professional Finisher – 1,500-sheet stacker and 500-sheet top tray, 50-sheet multi-position

stapling and hole punch, saddle-stitch booklet maker, V-fold brochure maker

The benefits of the WorkCentre 7228/7235/7245 series won’t just be felt by your users – your IT staff will like these products as well. These MFPs are easy to integrate into your network infrastructure, simple to setup and deploy, and offer robust tools for managing one or an entire fleet of systems. The integrated network controller in these MFPs is designed to optimize the productivity of your users and minimize the associated network traffic it produces.

SECTION 1

Product Overview

Advanced Office Finisher

Professional Finisher

Office Finisher

Three Tray Option

Base Unit with One 520-sheet Paper Tray and Offsetting Catch Tray

Duplex Automatic Document Feeder Option

High Capacity Feeder Option

Platen Cover Option

Evaluation Criteria

As the company that invented laser printing, Ethernet networking, and the first digital Multifunction Product (MFP), Xerox has invested years of research and development in designing the most productive office devices in the industry. This experience has positioned Xerox as the recognized leader in office MFP design and performance. Based on our in-depth understanding of customer needs in the office, Xerox recommends the following criteria be considered in the evaluation process of a shared MFP:

Productivity

Can it keep up with the demands of a multiple user environment?

Deployment

How does the MFP ease the demands of the deployment process?

Ease of Use and Management

Are all the capabilities integrated and intuitive?

Reliability

Is it designed and build for demanding use and backed by a quality organization?

Versatility

Can the MFP grow with changing demands?

Finishing

Can the MFP provide the distribution ready documents that you require?

Security

Is the MFP able to keep your confidential information safe?

Cost Control

Can you monitor and control your organizations cost of printing?

MFPs often look the same from the outside. And from a quick look at specifications on speeds, feeds, and print resolution, you might incorrectly conclude that most MFPs are basically equal. This section of the Evaluator Guide will suggest ways you can thoroughly evaluate them, and show how the Xerox WorkCentre®7228/7235/7245 series can best meet your needs.

WORKCENTRE 7228 / 7235 / 7245 EVALUATOR GUIDE

SECTION 2

Evaluating Multifunction Systems

1979: Ethernet

1stLAN

New! WorkCentre 7245

1995: Document Centre

Family

1959: The Xerox 914

1stPlain Paper Copier

1977: 9700 Production Printer

1stXerographic Laser Printer (120 ppm)

1990: Docutech

1stDigital Publishing System

1996:

DocuColor

2005: Industry’s

Broadest Portfolio

1973: Telecopier®200

1stLaser Plain Paper Fax

Then

Now

Xerox: A History of Innovation

2006: The Innovation

Continues

SECTION 2

Evaluating Multifunction Systems

HOW XEROX WORKCENTRE®7228/7235/7245 SERIES EXCEEDS THE PRODUCTIVITY REQUIREMENT

PRODUCTIVITY

EVALUATE

ADVAN-

TAG E

In addition to actual print engine speed, consider the things that effect overall throughput. Are the scanning and faxing features powerful enough for your busy workgroup? What is the warm-up wait time? Is the device sized for the entire workgroup? Does the system minimize network traffic created by the scan and print functions? Can you monitor the device functions from your desktop and at the device?

Overall Productivity

With up to 45 ppm black-and-white and 35 ppm color output speeds, up to 45 ppm scanning speed, concurrent scanning and printing, and warm-up time of less than 45 seconds from low power – documents can be produced and processed quickly, with less time spent waiting for the system. All network-print enabled configurations come with the powerful Xerox controller, which features a 600 MHz PowerPC®processor and 768 MB of memory.

Copy Features

The powerful and easy-to-use front panel allows simple access to commonly used features such as one or two sided copying, collation and stapling, and more. Users can also gain access to programming features like ID card copy, sample set, mixed-size originals, annotation, book copy, and page numbering of copy output with flexibility in numbering and placement options. Fast first copy out times as fast as 4.8 seconds for black-and-white and 7.2 seconds for color keep your employees from waiting for their output.

Optional Print Features

Powerful print features are accessed primarily through the bi-directional print driver – which allows users to easily build their jobs by selecting paper types, finishing options, security settings, and more in-depth features like page-level programming for jobs including covers, tabs/inserts, special colored pages, and more. The print driver supports both PCL and Adobe®PostScript®printing with a consistent interface, and users can view job status, supplies and system settings, and troubleshooting information as well.

WORKCENTRE 7228 / 7235 / 7245 EVALUATOR GUIDE

SECTION 2

Evaluating Multifunction Systems

HOW XEROX WORKCENTRE®7228/7235/7245 SERIES EXCEEDS THE PRODUCTIVITY REQUIREMENT (cont’d)

ADVAN-

TAG E

Optional Scan Features

Give your hard copy documents new life. Make the best use of both hard copy and digital files by using your WorkCentre 7228/7235/7245 to move, manage, manipulate, capture, repurpose and distribute your documents electronically. Scan in color or black-and-white using the file format (PDF, JPEG, TIFF, XPS) and optional compression that works best for you with Xerox optional document distribution services. Scan options available with this series include:

• Scan to Mailbox – Scan documents to private or public mailboxes on the hard drive of the

WorkCentre 7228/7235/7245 MFP for future reprint or to transfer back to your desktop. Images can be viewed with the optional Thumbnail Preview Accessory on the device.

• Scan to Email – Enter email address on front panel, download a Local Address Book, or connect

via LDAP to your Global Address Book in Microsoft®Exchange or IBM®Lotus®Domino®; Network Authentication can be enabled to prevent unauthorized access, send files as TIFF, JPG, XPS, PDF, or password protected PDF.

• Network Scanning – Destination routing workflow templates are highly useful in offices with

established, repetitive processes. These templates define the scanned document’s format (XPS, PDF, TIFF, JPG) and distribution details (network location, email address, remote printer, document management system, desktop, etc).

• Thumbnail Preview – Preview images stored in the mailbox from the local

user interface of the WorkCentre 7228/7235/7245 MFP.

• FreeFlow™Scan to PC Desktop®– Sends scanned image directly to a PC

desktop for fast, easy use with word processing or spreadsheet applications for editing, distribution and storage.

• FreeFlow™SMARTsend™– Powerful

routing tool for sending scanned images to multiple locations including network folders, email, PC desktop, remote printer, and document management/ workflow applications

WORKCENTRE 7228 / 7235 / 7245 EVALUATOR GUIDE

SECTION 2

Evaluating Multifunction Systems

HOW XEROX WORKCENTRE®7228/7235/7245 SERIES EXCEEDS THE PRODUCTIVITY REQUIREMENT (cont’d)

ADVAN-

TAG E

Optional Fax Features

Optional fax functionality brings full featured, high performance faxing to your WorkCentre 7228/7235/7245 series. Transmission speeds as fast as two seconds per page, and support for duplex fax up to 11 x 17 in. enable this system to meet all of your fax needs. A variety of fax options are at your disposal with the WorkCentre 7228/7235/7245 series, including:

• PSTN Fax – Single or new three line options using G3 33.6 Kbps, with JBIG compression.

• Internet Fax – Send faxes over the Internet and reduce/eliminate long distance dialing costs.

• Fax from Print Driver – Increase productivity by allowing users to send faxes from their desks,

eliminating the need to print the document to be faxed.

• Fax Server Integration – Allows consolidation of phone lines to reduce fax costs.

• Fax Forwarding – Allows all faxes received to be forwarded to another fax number, email

address, or FTP or SMB location.

Automatic Features

Automatic features like auto image quality, auto registration, auto rotation, auto paper select, auto tray switching and auto job recovery ensure crisp and clear images and the fastest, best-in-class quality output every time.

Network Traffic

Files are sent over the network just once no matter how many sets are being printed – a job consisting of five sets of a 10-page document is sent over the network as 10 pages, minimizing network traffic. Files are processed at the device, off the network, freeing up users’ workstations and avoiding unnecessary network traffic.

Managing Jobs

There are no unknowns. Up-to-date information on every job; print, copy, scan, email, or fax, plus in-depth device information at your fingertips. Both at the device via the front panel, or from your desktop via the network, you can manage documents and jobs through an integrated job queue, display job progress and status, and manage jobs all with a few mouse clicks or button pushes.

WORKCENTRE 7228 / 7235 / 7245 EVALUATOR GUIDE

SECTION 2

Evaluating Multifunction Systems

HOW XEROX WORKCENTRE®7228/7235/7245 SERIES EXCEEDS THE DEPLOYMENT REQUIREMENT

DEPLOYMENT

EVALUATE

ADVAN-

TAG E

Installing and deploying a fleet of multifunction systems throughout your organization is a potentially time

consuming and complicated process. This process is not limited to physically placing the units in your environment, it is about how these systems will integrate into your existing network infrastructure. You also need to consider the process required to deploy printing and scanning services to your users, and how automated that process can be.

Easy to Install

When you choose Xerox, you can rest assured that your equipment will be delivered and installed to your specifications and expectations. All network enabled configurations include an embedded 10/100 BaseT Ethernet connection with innovative features like auto IP addressing, device naming and Ethernet speed sensing to provide a simple and automatic installation onto your networks. Management and system setup can be accomplished through a variety of means, including the easy and wizard-based process found within Xerox CentreWare

Web. Additionally, the WorkCentre 7228/7235/7245 series can ingrate with third party management applications like Unicenter®TNG, Tivoli®NetView®, Microsoft®Management Console, and HP OpenView.

Easy to Deploy

Another critical area to evaluate is the process by which you can deploy drivers for the print and scan services to your user population. Print and scan drivers can be deployed centrally – keeping your IT staff from having to walk from desk to desk manually installing new drivers. In many cases, existing Xerox drivers on your network will be able to work with your new hardware, potentially saving the step of updating your users’ driver software altogether. Again, wizards are provided within CentreWare Web to aid in the process of installing, troubleshooting, and upgrading your users’ driver software, freeing up your IT staff for more pressing projects.

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