Xerox 7132 User Manual

Xerox WorkCentre® 7132

Quick Scan Features

701P45042

Setup Guide

This guide includes instructions for:

 Scan to Email on page 1  Scan to Mailbox Setup (O ptional) on page 5  Network Scanning Setup (Optio nal) on page 7  Scan to FTP/SMB (Optional) on page 9

Scan to Email

Hard copies can be scanned at the dev ice and sent to remote clients as email attachments in Single TIFF, Multi TIFF, PDF, and JPEG format. SMTP and POP3 mail servers are used to send and receive email respectively .

Install the Scan to Email Option on the WorkCentre

1. Power on the device.

2. Press Login/Logout, then type the UserID 1111 1 and press Confirm.

3. From the System Administrator menu, select System Settings.

4. Select System Settings.

5. Select Common Settings.

6. Select Maintenance/Diagnostics.

7. Select Software Options.

8. Press Keyboard. Type the Email license key code.

9. Select Reboot.

10. Proceed with the Prerequisites for Scan to Email Setup on page 2.

Scan to Email

Prerequisites for Scan to Email Setup

Confirm that:

1. An existing operational ne twork using TCP/IP is available.

2. The device must be setup wit h D NS and the Domain Name settings for the network.

have been correctly setup for the multifunction device.

Data to Setup Email Install Requirement Comments

SMTP mail server Host Name or IP address

SMTP login/password Required* WorkCentre Email address Required This email address will fill in

Local email addresses Optional A Local Address Book can

LDAP server address can be enabled

Required If using an external mail

LDAP Host Name Displays only email

server, your Internet Service Provider will provide you with the mail server name or IP address.

the "From " field on the emails sent from the device.

be created to store email addresses.

addresses on the corporate (LDAP) internal address book.

* Only if the SMTP server requires log in and password for authentication.

Procedure for Scan to Email Setup

1. Enable the Scan to Email option using the instructions in Install the Scan to Email

Option on the WorkCentre on page 1.

2. Press Login/Logout, then type the UserID 1111 1 and press Confirm.

3. From the System Administrator menu, select System Settings.

4. Select System Settings.

5. Select Network Settings.

6. Select Port Settings.

7. Enable the Receive Email po r t and Send Email port by highlighting each port and

selecting Change Settings.

8. Select Close several tim es then Exit. The device will reboot.

9. From a workstation, open up a web bro wser (such as Internet Explorer), and then ent er

the IP address in the format http://xxx.xxx.xxx.xxx (the xxx's rep resent the device IP address). If connected prope rly, you should see a CentreWare Internet Services web page for your device.

Scan to Email

10. Set up the SMTP server configu ration via CentreWare Internet Services: a. Click the Properties tab. b. Click the Protocols Settings folder. c. Click SMTP. d. Enter the SMTP mail server host name or IP address and port number (the default

is port 25).

e. Select an authentication type, if required by the SMTP server. f. Enter a User name and Password to be used for authentication, if required. g. Click on Apply New Settings. h. Enter the user name of 11111 and the password of x-admin if prompted for a User

name and Password.

i. Ignore the screen to reboot the machine.

11. Set up the Machine Email address via CentreWare Internet Services: a. Click the Properties tab. b. Click on Machine Details. c. Enter the information for the Machine Email Address. d. Click on Apply New Settings. e. Click on Reboot Machine.

12. From the device, load a sam p l e document that you want t o email into the document

feeder.

13. Press the All Services button.

14. Press the Email button.

15. Press the Keyboard button to type an email address using the keypad.

16. Press the Start button.

17. Verify that the recipient(s) received t h e email with the document attached .

+ 7 hidden pages