7120
WorkCentre
7120
Tabloid-size
Color
Multifunction Printer
®
Xerox® WorkCentre® 7120
Multifunction Printer
Evaluator Guide
About this Guide
This Evaluator Guide introduces you to the WorkCentre 7120 color
multifunction printer, explains its key features and performance advantages, and
provides guidance throughout your evaluation process.
Section 1: Evaluating Color
Multifunction Printers
3 Evaluation Overview
4 Cost Control
5 Productivity
6 Installation and Deployment
7 Ease of Use and Management
9 Versatility
12 Security
14 Environmental Impact
15 Reliability
Section 2: Introducing the
WorkCentre 7120 Color
Multifunction Printer
16 Product Overview
Section 3: Configuration
Summary, Specifications,
Supplies and Support Resources
18 Configuration Summary
19 Specifications
20 Supplies
21 Support Resources
2 Xerox WorkCentre 7120 Evaluator Guide
Section 1: Evaluating Color
Multifunction Printers
Overview
Based on continuous study of our customers’ productivity requirements,
Xerox recommends that the following criteria be used when evaluating which color
multifunction printer to purchase for your office.
Cost Control
Can you monitor and control your
organization’s printing costs?
Productivity
Can the multifunction printer keep up
with the demands of your business or
workgroup?
Installation and Deployment
How does the multifunction printer ease
the demands of the deployment process?
Ease of Use and Management
Does the multifunction printer include
tools and features to lighten the load for
your technology administrators?
Versatility
Can the multifunction printer be
customized to meet your specific needs?
Security
Does the device help keep your
confidential information private?
Environmental Impact
Does the multifunction printer conserve
natural resources with no loss of
performance, reliability or output quality?
Reliability
Is the multifunction printer robust enough
to meet your needs and backed by quality
service?
This section examines each of the
above evaluation criteria in greater
detail, covering the specific features
and performance attributes you
should look for in a color workgroup
multifunction printer. When the
same criteria are used to evaluate
every device under consideration,
you’ll see how the WorkCentre 7120
multifunction printer excels against
other manufacturers’ products.
Xerox WorkCentre 7120 Evaluator Guide 3
Section 1: Evaluating Color
Multifunction Printers
Cost Control
One of the most critical considerations when evaluating a color multifunction
printer is its cost of operation. Does the vendor provide the tools you need to
control access and use of the system’s color features? Are the accounting tools
available to help track and assign printing costs? Does the vendor offer tools and
services to help you right-size your deployment?
How the WorkCentre 7120
multifunction printer exceeds
the cost control requirement
Driver solutions to reduce cost
Driver Defaults allow users to customize
print settings for each application for
economy and efficiency. Set duplex
printing or N-Up as "default” and adjust
settings for specific applications, such as
always printing emails in black-and-white.
Accounting capabilities
Xerox provides multiple levels of
accounting capabilities to give your
organization the control it needs for
tracking and assigning costs. These tools
include:
• Auditron — controls and tracks and
enables quota setting for output for
copy activity by user or workgroup for
analysis and billing purposes.
• Network Accounting Enablement Kit
(optional) — enables Xerox MFPs to
integrate with third-party accounting
and billing solutions from Xerox Business
Partners.
Assessment options
Xerox can help you decrease your overall
document costs by optimizing and rightsizing your technology deployment. Three
levels of assessment tools and services are
available to help you deploy the right mix
of equipment to best serve the needs of
your environment:
• LEVEL 1: Xerox Office Efficiency
Calculator — A five-minute, web-based
“instant analysis” offers suggestions on
your technology needs by comparing
information you enter on your
environment against key industry
metrics.
• LEVEL 2: Xerox Office Productivity
Advisor (XOPA) — More in-depth,
web-based tool assesses your specific
document environment. XOPA results
suggest better ways to manage page
volume between printing, copying
and faxing — they deliver end user
satisfaction and cost efficiency. XOPA is
a free service performed by your local
Xerox sales representative.
• LEVEL 3: Xerox Office Document
Assessment (ODA) — An analytical
model that measures and analyzes
your current document production
infrastructure, the ODA provides indepth improvement plans for significant
cost savings and increased efficiency.
The ODA is a six-sigma, fee-based tool
and consultative service oriented more
at enterprise-level organizations.
• Xerox Standard Accounting (XSA) —
builds on Auditron by adding web-based
remote management for copy, print,
scan and fax activity.
4 Xerox WorkCentre 7120 Evaluator Guide
Section 1: Evaluating Color
Multifunction Printers
Productivity
In addition to actual print engine speed, consider the factors that affect overall
throughput. Are the device’s scanning and faxing features powerful enough to support
the demands of your busiest departments? Is the device appropriately sized for the entire
workgroup? Can important features be used simultaneously, or are employees forced to
wait for the device to become “free”? Is the system designed to minimize network traffic?
Can device functions be monitored from users’ desktops and/or at the device?
How the WorkCentre 7120
multifunction printer exceeds
the productivity requirement:
Speed
The WorkCentre 7120 delivers color and
black-and-white output speeds up to 20
ppm — even on two-sided letter/A4-size
media. Document handling speed is
notable as well, with a 110-sheet duplex
automatic document feeder (DADF) that
scans color and black-and-white documents
at 55 images per minute. With color firstcopy-out times as fast as 8.1 seconds and
black-and-white first-copy-out times as fast
as 6.5 seconds, users won’t have to wait
long for their jobs to get started, either.
Network performance
Performance isn’t limited to raw document
feeds and speeds. The WorkCentre
7120 multifunction printer features a
high-performance processor plus 2 GB
of memory and an 80 GB hard drive,
delivering the necessary horsepower
to process your large, complex jobs.
In addition, 10/100Base-TX Ethernet
connectivity comes standard for shared
network printing, and optional adapters for
802.11b wireless Ethernet ensure you can
connect the WorkCentre 7120 according to
your company’s specific needs.
Image quality
With 600 x 600 dpi copy resolution and
up to 600 x 600 x 4 dpi print resolution,
the WorkCentre 7120 multifunction printer
generates high-quality copies and prints
with crisp text and images. To ensure
that printed output meets users’ high
expectations, Xerox also delivers multiple
page description languages (PDLs)
including PDF, XPS®, PCL® 6 emulation
and optional Adobe® PostScript® 3™.
Concurrency
The controller’s advanced design also
helps avoid bottlenecks at the front
panel. Concurrent operation means you
won’t have to wait until a long print job is
complete to program a fax, scan or copy
job. By keeping the front panel available
for programming while the print engine is
busy, users stay productive and avoid idle
time waiting for the multifunction printer.
Scan and fax jobs can be programmed
and executed without waiting for the print
engine to become available, while newly
programmed copy jobs will join the job
queue and be executed when earlier jobs
are completed.
Print Around
The advanced Print Around feature holds a
job in need of resources (such as a special
paper size) and prints the next job in the
queue, which means no more waiting for
a critical print job.
Streamlined processes
Easily share files or introduce electronic
archiving with powerful scan capabilities.
Create text-searchable files at the device
for easy retrieval. Compression technology
reduces network load to enable fast
transmission. Plus, you can create job flow
sheets to automatically route documents
to predefined locations, including
combinations of email addresses, fax
destinations and FTP/SMB sites.
Monitoring system status
The WorkCentre 7120 multifunction
printer delivers up-to-date information on
every job — print, copy, scan, email or fax,
plus in-depth device information. Whether
at the device or from the desktop, users
can easily manage documents and jobs
through an integrated job queue. And for
easy remote management, CentreWare®
IS Embedded Web Server automates
installation, troubleshooting, feature
set-up and upgrading.
Xerox WorkCentre 7120 Evaluator Guide 5
Section 1: Evaluating Color
Multifunction Printers
Installation and Deployment
Installing and deploying a fleet of copier/printers and multifunction printers
throughout your organization is a potentially time-consuming, complicated
process. The process isn’t limited to physically placing the units in their new
environments, but also includes integrating the devices with the existing network
infrastructure. Also consider the process required to deploy printing and scanning
services to your users, and how automated that process can be.
How the WorkCentre 7120
multifunction printer exceeds
the installation and deployment
requirements:
Installation
The WorkCentre 7120 multifunction printer
offers a small and compact footprint at
23 x 25.2 x 44.6 inches (w x d x h), which
means the device fits even in offices where
space is at a premium. The compact design
was achieved with an inner catch tray and
by reducing the size of sub-modules such
as the scanner unit. You can even add
basic finishing capabilities with the spacesaving Integrated Office Finisher without
increasing the overall footprint.
When you choose Xerox, you can
rest assured that your equipment
will be delivered and installed to your
specifications and expectations. The
WorkCentre 7120 multifunction printer
comes standard with 10/100Base-TX
Ethernet connection, with features
including automatic IP addressing, device
naming, and Ethernet speed sensing to
provide simple and automatic network
installation. Management and system
setup can be accomplished through a
variety of means, including easy wizardbased processes found within Xerox
CentreWare Web. Features such as
cloning enable multiple-device installation
onto networks with identical settings,
eliminating the need to set up each
system individually.
Deployment
With the WorkCentre 7120 multifunction
printer, print and scan drivers can be
deployed centrally, thereby eliminating the
need for desk-to-desk manual installation
of the driver software. CentreWare
Web wizards are provided to aid in the
processes of installing, troubleshooting
and upgrading users’ print and scan
drivers. Driver support is delivered for
Windows (Server 2003, 2008 / XP SP1
and higher/ Vista / 7), including most
operating systems with 32- and 64-bit
drivers; Macintosh OS 10.4 and above; and
multiple UNIX and Linux platforms.
Plus, the WorkCentre 7120 device will
support* two innovative new print drivers
that can greatly simplify installing,
managing and supporting printers and
multifunction printers on the network, and
increase end-user productivity:
• XeroxMobileExpressDriver(X-MED)
makes it easy for mobile users to find,
use and manage Xerox and non-Xerox
devices in every new location. Plug into a
new network, and X-MED automatically
discovers available printers and provides
status and capability information. Save a
list of “favorite” printers for each location,
store application print settings for use on
any printer in any network, and greatly
reduce mobile support calls to IT.
• XeroxGlobalPrintDriver(X-GPD)isa
truly universal print driver that lets IT
administrators install, upgrade and
manage Xerox and non-Xerox devices
from a single driver. It provides a
consistent, easy-to-use interface for
end-users, reducing the number of
support calls, and simplifying print
services management.
In addition, these drivers provide users
with a consistent single interface for all
printers, with real-time, dynamic reports of
printer status. As a result, users can easily
identify the best printer for their needs,
quickly choose the correct options and see
updated consumables status without the
need for IT resources.
To learn more, and for free X-GPD and
X-MED downloads, visit xerox.com/global
and xerox.com/mobile.
* Post launch.
6 Xerox WorkCentre 7120 Evaluator Guide
Section 1: Evaluating Color
Multifunction Printers
Ease of Use and Management
Look for fully integrated functions that work together to create more value
than the sum of their parts. Are the functions easy to learn? Is the user interface
consistent from function to function? Do the network features give users full access
to the power of your network? Does the device include additional software to take full
advantage of digital documents? Is the device easy for your organization to manage as
part of its infrastructure?
How the WorkCentre 7120
multifunction printer exceeds
the ease of use requirement
Touch screen user interface
The touch screen user interface (UI) on
the WorkCentre 7120 multifunction printer
is easy to learn and offers quick, intuitive
job programming, even allowing users to
preview scan jobs and documents stored
on the device. It features touch-screen
functionality with bright, colorful, logically
organized icons, with the most commonly
accessed features on the default screen. A
selection of buttons accompanies the touchpanel UI for manual command and numbers
inputs, management features access, and
job execution (with the familiar green Start
button). Third-party applications can be
integrated with the front panel UI as well.
Bidirectional print drivers
The WorkCentre 7120 multifunction printer
utilizes CentreWare print drivers to provide
an easy, intuitive method of programming
jobs and receiving updated system status
information. Like the front-panel touch-screen
UI, the print drivers are logically organized by
tabs. The most commonly used features are
located on the default tab, with advanced
features easily accessible when programming
more complex jobs. The print drivers also
provide bidirectional information like system
status, job status, currently loaded paper sizes,
installed options and more.
How the WorkCentre 7120
multifunction printer exceeds
the ease of management
requirement
Network management
It couldn’t be easier for a network
administrator: The WorkCentre 7120
multifunction printer integrates into
virtually any network environment.
Network configuration is made simple
with CentreWare Web configuration
wizards, which eliminate the need for
administrators to perform tasks at the
front panel of each networked device. The
WorkCentre 7120 device includes support
for multiple native network environments,
including TCP/IP, IPv6, SNMP, SMB, Novel
IPX, AppleTalk and IPP.
Xerox CentreWare software
Xerox CentreWare Web (CWW) software is
a powerful device management solution.
CWW is free software that eases the chore
of installing, configuration, managing,
monitoring and pulling reports from the
networked printers and multifunction
printers throughout your enterprise —
regardless of vendor. Xerox also addresses
enterprise asset management through
compatibility with network management
tools for Sun, Novell, Microsoft and other
environments.
The easy-to-use touch screen interface
includes a USB port option for convenient
memory device connection.
Xerox WorkCentre 7120 Evaluator Guide 7
The WorkCentre 7120 multifunction
printer also includes CentreWare Internet
Services (CWIS), an embedded web server
that allows employees and administrators
to perform detailed status checks on the
system and consumables, administer
system settings, and manage access
and accounting controls via any standard
web browser.
Automated supplies replenishment
Xerox offers SMart eSolutions*, an
application for automating and simplifying
device management and ownership.
The two SMart eSolutions applications,
®
MeterAssistant
and SuppliesAssistant®,
automate the process of reporting MFP
usage data to Xerox and automatically
ordering replacement supplies when toner
levels run low.
• MeterAssistant — automatically collects
and securely submits your device meter
reads to Xerox using a built-in audit
process to increase billing accuracy.
• SuppliesAssistant — proactively
manages toner supplies and monitors
usage to ensure you have the right
supplies at the right time.
Xerox office services
Lastly, Xerox offers a set of services
for managing document output and
asset infrastructure in offices. These
services deliver measurable business
results by leveraging a powerful set of
office technologies, business processes,
methodologies and software tools to
reduce costs and improve productivity.
* SMart eSolutions is available in the U.S. only.
8 Xerox WorkCentre 7120 Evaluator Guide
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