Xerox 7042 User Manual

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Xerox 7042 Laser Facsimile

Reference Manual

XEROX

Xerox Corporation Customer and Service Documentation Development

R380-159

P.O. 80x660512

Dallas, TX 75266-0512

copyrightable material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as icons, screen displays looks, etc.

Xerox® and all Xerox products mentioned in this publication are trademarks of Xerox Corporation.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.

Notes

Quick Reference Guide

This guide is for users familiar with the 7042. It is in the front of the manual for your convenience.

TRANSMIT

1. Load the document.

Dial the telephone number using one of the methods below.

Keypad Dialing

3. Dial the number to call.

Press the START key.

One-Touch Dialing

3. Press the one-touch key.

Speed Dialing

3. Press the SPEED DIAL key.

4. Enter the two-digit code.

Group Dialing

3. Press the group key.

Alphabetical Dialing

3. Press the ALPHA DIAL key.

4. Press the keypad number for the first letter of the name.

5. Press the REDIAL/1 key to scroll through the entries.

6. Press the START key.

Redialing

3. Press the REDIAL/t key.

RECEIVE

Manual Receive

1. When you receive a call, lift the handset.

2. If you hear a facsimile tone. press the START key and place the handset on the cradle.

CLEAR JOBS

Print the Pending Jobs Report to

determine the job number.

1. Press the CLEAR key.

2. Press the REDIAL/t key to scroll through the jobs.

3. Press the START key.

4. Enter the job number.

5. Press the START key.

PRINT REPORTS

1. Press the REPORT key.

2. Press the REDIAL/1 key to scroll through the reports.

3. Press the START key.

MEMORY FILES

Delete Files in a Mailbox

Press the MEMORY PRINT / DELETE key.

Press the REDIAL/1 key. Press the START key.

3. Enter the file number.

Press the START key.

5. Enter the mailbox number.

6. Press the START key.

Print Documents in Memory

1. Press the MEMORY PRINT /

DELETE key.

2. Press the START key twice.

3. Enter the file number.

4. Press the START key.

5. Enter the mailbox number.

6. Press the START key.

Store Documents in Memory

1. Load the document.

2. Press the LOAD MAILBOX key.

3. Press the START key.

4. Enter the mailbox number.

5. Press the START key.

CLEARING JAMS

MANUAL BROADCAST

1. Load the document.

2. Press the MANUAL

BROADCAST key.

3. Press the one-touch key. OR press the SPEED DIAL key and enter the two-digit code, OR use the control panel keypad to dial the number.

4. Press the START key.

5. Repeat steps 3 and 4 for each number to call.

6. Press the START.

COPY

Single Copies

1. Load the document.

2. Press the COPY key.

Multiple Copies

1. Load the document.

2. Press the MULTI-COPY key.

3. Enter the number of copies.

4. Press the START key.

Document Jam

1. Open the scanner cover.

2. Remove the document.

3. Close the scanner cover.

Paper Jam

1. Open the printer cover.

2. Remove the developer assembly.

3. Pull up on the paper feed release lever and remove the paper.

4. Install the developer assembly.

5. Close the printer cover.

Quick Reference Guide

PROGRAMMING

User Option List

No. Option 00 Activity report 02 Transmission report 03 Listen to ring 04 Auto answer 05 Auto rev in man mode 06 Man mode rev delay

07 Resolution default 08 Copy resolution 10 Header print 11 Number of redials 15 Secure transmission 16 Junk mail eliminator 19 Delete rev documents 20 Resend on error 21 Dial method 22 Document length

23 Print reduction 24 Calendar format 25 Month indication 26 Receive interval 27 ECM mode 28 Language 29 Clock display 31 Auto reduce copies

Programming User Options

1. Press the PROGRAM key.

2. Press the REDIAL/1 key.

3. Press the START key.

4. Enter the option number from the User Option List.

5. Use the # (-♦) key to change the value of the option.

6. Press the START key.

7. Press the STOP key.

Calendar (Date and Time)

1. Press the PROGRAM key.

2. Press the PAUSE/ i key five times.

3. Press the START key.

4. Enter the date and time.

5. Press the START key.

One-touch keys

1. Press the PROGRAM key.

2. Press the START key.

3. Press a one-touch key.

4. Enter the number to call.

5. Press the START key.

6. Press the PAUSE/ + key.

7. Enter the name.

8. Press the START key.

9. Press the STOP key.

Speed dial codes

1. Press the PROGRAM key.

2. Press the PAUSE/ i key.

3. Press the START key.

4. Press the SPEED DIAL key.

5. Enter the two-digit code.

6. Enter the number to call.

7. Press the START key.

8. Enter the name.

9. Press the START key.

10. Press the STOP key.

Group keys

1. Press the PROGRAM key.

2. Press the PAUSE/ i key twice.

3. Press the START key.

4. Press the group key.

5. Press a one-touch key, or press the SPEED DIAL key and enter the two-digit code.

6. Press the START key.

7. Repeat steps 5 and 6 for each number to call.

8. Press the START key.

9. Enter the name.

10. Press the START key.

11. Press the STOP key.

Terminal ID

1. Press the PROGRAM key.

2. Press the PAUSE/ + key three times.

3. Press the START key.

4. Enter the ID number.

5. Press the START key.

Logo (ID Name)

1. Press the PROGRAM key.

2. Press the PAUSE/ i key four times.

3. Press the START key.

4. Enter the logo.

5. Press the START key.

POLL

Poll

1. Remove all documents.

2. Press the POLL/STORE FOR POLLING key.

3. Dial the number to call.

Store for Polling

1. Load the document.

2. Press the POLL/STORE FOR POLLING key.

3. Press the START key.

DELAYED START

1. Load the document.

2. Press the DELAYED START

key.

3. Press the START key.

4. Enter the transmit time.

5. Press the START key.

6. Dial the number to call.

VII

Notes

Table of Contents

Quick Reference Guide ............................................................................................................... v

1-2-3 . . . GO ............................................................................................................................. xiii

How to Use This Manual ................................................................................................... xiii

Organization ................................................................................................................... xiv

Terminology ..................................................................................................................... xv

Text Displays ................................................................................................................... xv

Notes, Cautions, and Warnings ....................................................................................... xvi

Features ................................................................................................................................... i-i

System Overview ........................................................................................................... 1-1

Hardware Features ......................................................................................................... 1-2

Tones ............................................................................................................................ 1-3

Control Panel.................................................................................................................. 1-4

Control Panel Function Keys ............................................................................................ 1-5

JOB STATUS ....................................................................................................... 1-7

RESOLUTION ..................................................................................................... 1-7

HALFTONE ......................................................................................................... 1-8

DIRECT SEND .................................................................................................... 1-8

ALPHA DIAL ........................................................................................................ 1-8

CLEAR ................................................................................................................ 1-9

REDIAL/1 ............................................................................................................ 1-9

PAUSE/4- ............................................................................................................ 1-9

Keypad ................................................................................................................ 1-9

SPEED DIAL....................................................................................................... 1-10

STOP ................................................................................................................ 1-10

START .............................................................................................................. 1-10

COPY ................................................................................................................ 1-10

Access Panel Function Keys ......................................................................................... 1-11

Liquid Crystal Display (LCD) .......................................................................................... 1-13

Standby mode .................................................................................................... 1-13

Communication mode.......................................................................................... 1-13

Program mode ................................................................................................... 1-15

Copy mode ........................................................................................................ 1-15

Control Panel LEDs ...................................................................................................... 1-16

Dual Access ............................................................................................................... 1-16

Copying .................................................................................................................................. 2-1

Load a Document .......................................................................................................... 2-1

Reduction ............................................................................................................ 2-2

Page size ............................................................................................................. 2-2

Resolution ........................................................................................................... 2-2

Halftone

Copy a Document .......................................................................................................... 2-3

Print single copies ................................................................................................. 2-3

Print multiple copies .............................................................................................. 2-4

Programming the Machine ........................................................................................................ 3-i

Calendar (Date and Time) ............................................................................................... 3-1

....

........................................................................................................ 2-3

Table of Contents

Logo (ID Name) .............................................................................................................. 3-2

Terminal ID ..................................................................................................................... 3-4

Reduction Rates ............................................................................................................. 3-5

Paper Size...................................................................................................................... 3-5

User Options .................................................................................................................. 3-6

User option descriptions ......................................................................................... 3-7

User option conditions ......................................................................................... 3-10

Set the user options ............................................................................................. 3-12

Programming the Dial Directory .................................................................................................. 4-i

Dial Directory.................................................................................................................. 4-1

One-Touch Keys (01-18) ................................................................................................. 4-3

Full program mode ................................................................................................ 4-3

Program the one-touch keys .................................................................................. 4-4

Clear the one-touch keys ....................................................................................... 4-7

Speed Dial Codes (00-99) ............................................................................................... 4-8

Program a speed dial code .................................................................................... 4-8

Clear a speed dial code ....................................................................................... 4-10

Group Keys (l-VI) .......................................................................................................... 4-11

Program the group keys (l-VI) .............................................................................. 4-11

Add numbers to a group key................................................................................. 4-13

Delete an entry in a group key .............................................................................. 4-15

Delete all entries in a group key ............................................................................ 4-16

Transmitting ............................................................................................................................. 5-1

Load a Document .......................................................................................................... 5-1

Transmission Features .................................................................................................... 5-2

Resolution and halftone.......................................................................................... 5-2

Page headers ...................................................................................................... 5-3

Page count .......................................................................................................... 5-3

ECM mode .......................................................................................................... 5-4

Automatic redialing ................................................................................................ 5-4

Transmissions ................................................................................................................ 5-5

On-hook and off-hook dialing.................................................................................. 5-6

Keypad dialing ..................................................................................................... 5-6

One-touch dialing .................................................................................................. 5-7

Speed dialing ....................................................................................................... 5-7

Alphabetical dialing................................................................................................ 5-8

Group dialing ........................................................................................................ 5-9

Manual broadcast dialing ..................................................................................... 5-10

Cancelling a transmission

Redialing the previous number ............................................................................ 5-11

Direct Send .................................................................................................................. 5-12

Delayed Transmission .................................................................................................. 5-13

Program a delayed transmission .......................................................................... 5-13

Cancel a delayed transmission ............................................................................. 5-14

Security Features ......................................................................................................... 5-14

Password ......................................................................................................... 5-15

Secure mode ..................................................................................................... 5-16

Transmitting to a remote mailbox .......................................................................... 5-17

Secure access mode .......................................................................................... 5-18

...................................................................................

5-11

Table of Contents

DTMF ....................................................................................................................... 5-19

DTMF mailbox transmissions

DTMF relay send ............................................................................................. 5-20

Receiving .............................................................................................................................. 6-1

Automatic Reception ..................................................................................................... 6-1

Manual Reception ........................................................................................................ 6-2

Cancelling an incoming Call ........................................................................................... 6-3

Substitute Receive to Memory ....................................................................................... 6-3

Reduction Rates on Documents Received ...................................................................... 6-3

Secure Receive (Junk Mail Eliminator) ............................................................................ 6-4

Power Save Mode ....................................................................................................... 6-4

Polling - Retrieving Remote Documents....................................................................................... 7-i

Polling Capabilities ......................................................................................................... 7-1

Features ............................................................................................................ 7-2

Prepare to be Polled (Polling Standby Mode) Polling

Send/Poil ..................................................................................................................... 7-4

Mailbox Polling ............................................................................................................... 7-5

Delayed Polling .............................................................................................................. 7-6

Delayed Send/Poll .......................................................................................................... 7-7

Delayed Mailbox Polling................................................................................................... 7-8

DTMF Mailbox Polling .................................................................................................. 7-9

Cancel a Polling Request .............................................................................................. 7-10

...............................................................

............................ ...............................................

..................................................................

■........................................................ 7-3

5-19

7-2

Memory ................................................................................................................................. 8-1

Store a Document in a Memory File.................................................................................. 8-1

Mailboxes ............................................................................................................ 8-1

Store a document in a mailbox ............................................................................... 8-2

Append a document to a mailbox file ....................................................................... 8-3

Transmit a Document from the Memory ............................................................................ 8-4

Receive a Document into the Memory .............................................................................. 8-4

Poll for a Document in a Remote Mailbox ......................................................................... 8-5

Print a Document in the Memory ...................................................................................... 8-5

Print all documents in a mailbox ............................................................................. 8-6

Print a document in a memory file

Delete a Document from a Mailbox

Reports.................................................................................................................................. 9-1

Printing the Reports ........................................................................................................ 9-2

Report Descriptions ........................................................................................................ 9-4

Activity Report ...................................................................................................... 9-4

One Touch Dial Directory .................................................................................... - 9-5

Speed Dial Directory.............................................................................................. 9-6

Directory.............................................................................................................. 9-6

Group Dial Directory .............................................................................................. 9-7

Transmission Report ............................................................................................. 9-8

Pending Jobs List ................................................................................................. 9-9

Memory List ....................................................................................................... 9-10

Options Report .................................................................................................. 9-11

...........................................................................

..................................................................................

8-7 8-8

Table of Contents

Broadcast Report ................................................................................................. 9-12

Manual Broadcast List .......................................................................................... 9-13

Manual Broadcast Report ...................................................................................... 9-13

Poll Report ........................................................................................................... 9-14

Mailbox Receipt ................................................................................................... 9-15

Power Failure Report ............................................................................................ 9-16

Maintenance Procedures........................................................................................................... io-i

Error Codes................................................................................................................... 10-3

Support Center .................................................................................................... 10-3

System errors....................................................................................................... 10-4

Error conditions ................................................................................................. 10-5

Printer errors ..................................................................................................... 10-6

Error codes ....................................................................................................... 10-8

Problem Solving Procedures ........................................................................................ 10-11

Clear a recording paper jam................................................................................. 10-11

Clear a document jam ......................................................................................... 10-15

Cleaning Procedures ................................................................................................... 10-16

Clean the developer assembly and the surrounding parts

Clean the charge wire and the laser beam window .............................................. 10-23

Clean other components as needed .................................................................. 10-28

.......................................

10-17

Supplies and Accessories ......................................................................................................... ii-i

Ordering Supplies and Accessories................................................................................. 11-1

Supplies ....................................................................................................................... 11-1

Accessories .................................................................................................................. 11-2

Replacing Supplies ........................................................................................................ 11-3

Load the recording paper in the main paper tray....................................................... 11-3

Load the recording paper in the auxiliary tray ........................................................... 11-5

Replace the toner cartridge ................................................................................... 11-7

Replace the drum unit.......................................................................................... 11-14

Reference ............................................................................................................................. 12-1

Scanner Specifications .................................................................................................. 12-1

Printer Specifications...................................................................................................... 12-1

Network Requirements ................................................................................................ 12-2

Memory ....................................................................................................................... 12-2

Telephone Line ............................................................................................................. 12-2

Power Consumption....................................................................................................... 12-2

Power Supply ............................................................................................................... 12-3

Acoustic Noise .............................................................................................................. 12-3

Space Requirements ..................................................................................................... 12-3

Send Header Requirements............................................................................................ 12-3

Data Coupler Information ............................................................................................... 12-4

Canadian Certification .................................................................................................... 12-6

index................................................................................................................................. Index-1

XII

1-2-3 ... GO

The user documentation for the 7042 laser facsimile is designed for the user to best understand and get the most out of the machine. Setting up and understanding the machine is as easy as 1-2-3.

Install the Machine

The XEROX 7042 Laser Facsimile Installation Guide provides

information on the site requirements and instructs how to unpack and how to install the machine.

Get Started on the Machine

The XEROX 7042 Laser Facsimile Getting Started manual is a

guide to get the user started with the machine. This manual instructs how to operate the commonly-used features of the machine. For detailed information about the features and for information about additional features, refer to the Reference Manual.

UNDERSTAND THE FEATURES OF THE MACHINE

This document, the XEROX 7042 Laser Facsimile Reference

Manued, provides detailed information on and procedures to use

the 7042 features. Use the reference manual to supplement the Getting Started manual.

How to Use This Manual

This manual provides information about the XEROX 7042 laser facsimile. The manual instructs how to program the unit; how to copy, to transmit, and to receive a document; and how to maintain the machine. To ensure proper operation, please become familiar with the contents of this manual before you use the machine.

XIII

1-2-3... CO

Organization

This reference manual contains the following sections:

• Quick Reference Guide — Briefly Instructs how to operate the commonly-used features of the machine.

• Features — Describes the hardware features of the machine and provides an overview of how the machine operates. Also describes the control panel function keys.

• Copying — Instructs how to copy documents.

• Programming the Machine — Includes procedures to program the calendar, the logo, the terminal ID, and the user options.

• Programming the Dial Directory — instructs how to program the one-touch keys, the speed dial codes, and the group keys.

• Transmitting — Describes the transmission features and instructs how to transmit a document. The methods to

transmit include the following:

— Control panel keypad dialing — One-touch, speed dial, alphabetical, group, and

manual broadcast dialing — Direct send — Delayed transmission — Redialing — Security and mailbox communication

• Receiving — Describes how the machine receives a document from a remote machine.

• Polling -■ Retrieving Remote Documents — instructs how

to retrieve a document from a remote machine.

• Memory — Describes how to work with the memory files and includes the following:

— Store documents in the memory — Transmit a document from the memory — Receive a document into the memory — Poll a document in a remote mailbox — Print a document from the memory — Delete a file from the memory

XIV

Terminology

1-2-3... GO

• Reports — Describes the fields of and instructs how to

print each report.

• Maintenance Procedures — Guides the user through problem solving and provides a list of error codes. Also includes procedures to clear a document jam or a paper

jam and to clean the machine.

• Supplies and Accessories — Provides information on and

part numbers for the supplies and optional accessories,

instructs how to replace the supplies.

• Reference — Provides the machine specifications, and

data coupler and Canadian certification information.

When procedures in this manual Instruct you to enter data, press the keys on the control panel keypad to enter the characters. When a procedure instructs you to press a specific key, that key is called out in bold, capital letters. For example, a procedure step may instruct you to “Press the START key.”

Text displays

Some programming steps instruct you to use the REDIAL/'[ key

or the PAUSE/key to scroll through entries. In most cases, you can use either key to scroll through the items.

The Liquid Crystal Display (LCD) displays information for the

user. This manual presents information that the LCD displays in capital letters or a graphic display is provided. The following is an example of an LCD display:

MAY-05 12:OOP MIOOX

LOAD ORIGINALS

1-2-3... CO

The LCD displays several common symbols. The following table

lists the symbols as they are represented in this document and

their meanings. Refer to the Features chapter for more

information on the LCD.

Table 1: Symbols

Symbol

—

These arrows are shown on the REDIAL/1 key and the PAUSE/ i key. Use these keys to scroll through the items.

These arrows are shown on the # key and the ★ key. Use these keys to move across the display.

This symbol represents the START key. The display shows this symbol with a vertical line in the center.

This symbol represents the column at which the user enters the data.

Notes, Cautions, and Warnings

This manual uses notes, cautions, and warnings to emphasize

any information the reader needs. Notes contain information that

supplements the text. Notes are emphasized with italics. The

following is an example of a note:

NOTE: Notes contain information that supplements the text.

Meaning

The following are examples of a caution and a warning.

CAUTION

Do not touch the green drum surface. Touching the drum could lower the print quality.

WARNING

Do not touch the heater unit inside the machine.

The heater unit is extremely hot while the

machine is operating.

XVI

Features

System Overview

This chapter provides an overview of how the machine operates and describes the hardware features of the machine. It also describes the control panel and defines each of the function keys on the control panel. The chapter finishes with a description of what information the LCD provides for each operating mode.

The machine allows the user to send, to receive, and to copy

documents. When you switch on the power and the system has

warmed up, the machine is in the standby, or idle mode and the

machine is ready to use. When an action completes successfully, the machine returns to the standby mode and displays the following on the LCD:

AUG-20 12:OOP M100%

LOAD ORIGINALS

The machine has standard settings and optional features which

allow you to customize the machine. Refer to the Programming

the Machine chapter for information on the items you can

program to customize the machine. The machine can be left powered on 24 hours a day. While the

machine is powered on, it recharges the internal battery. The battery retains the options you set if the machine loses

power. However, any documents in the memory are deleted when the power switch is set to the OFF position or if the machine loses power.

1-1

Features

Hardware Features

The following figure shows the hardware features of the machine.

Refer to the Mauntenance Procedures chapter for information on

the internal hardware of the machine.

Telephone connection

AC power connection

Power switch

Control Panel

LCD

Scanner cover Document

release Guides button

Paper cassette

Input tray

Printer cover release button

1-2

The following lists the hardware features of the machine:

• Output tray — Accumulates the document after the machine copies or transmits it Includes a tray extender

which turns out to support larger documents.

Control panel — Contains keys to operate the features. LCD — Displays the current status of the machine.

Scanner cover release button — Releases the scanner cover.

Document guides — Guide the pages so they do not skew in the scanner.

Input tray — Provides an area to load documents. Printer cover release button — Releases the top cover

to access the printer.

Features

Tones

Paper cassette — Supplies cut sheet paper to the machine.

Power switch — Controls AC power to the machine. AC power connection — Accepts a grounded AC cord. Telephone connection — Provides a standard RJ-11C

modular jack for a telephone line from a wall jack.

The machine generates tones to indicate the operational status of the machine.

Single short tone — A confirmation tone. A short tone sounds when a key is pressed or when an action completes.

Extended tone — An unsuccessful alarm. An extended tone (four to five seconds) occurs when a transaction does not complete normally. The user must perform an action to continue a process. Refer to the LCD messages for actions to take.

1-3

Features

Control Panel

The control panel contains function keys, an alphanumeric keypad, and an access panel. The control panel function keys are divided into an upper section and a lower section. The access panel, when closed, enables 18 one-touch keys (01-18) and six group dial keys (l-VI). When the access panel is open, the function keys are enabled. Use the control panel to program the machine settings and to communicate with a remote

machine. The following figure illustrates the control panel:

Control panel upper

section

Control panel

ower

section

7-4

Control Panel Function Keys

The following illustrations and tables display and describe the function keys on the control panel. Refer to the following sections for more information on the keys.

The following figure shows the keys of the upper section;

Features

Table 1-1: Control Panel

Upper Section

1 1

Direct Send

_______

Error Resolution Busy

0^3

Job Status

aSuper Fine

Efme

aStandard

1 1 1 1

Halftone

Q 1

_______

|03

f04

f05

|06

1,09

l|.o

J["

mm mm^

11«

vd.

The following table briefly describes the keys on the control panel upper section:

Key

Job Status

Displays the status of a communication occurring as a background job.

11« 11«

IP 11'' 11«

II"'

1 p

!□ L

.........

mi rii

1 j VI

¿Hr --i

Function

______

Resolution

Halftone

Direct Send

18 one-touch keys (01-18)

6 group keys (1VI)

Selects the scanning resolution. Selects the scanning contrast. Improves

the scanned image of a picture or photograph.

Used to transmit a document without scanning the document into a memory file.

Transmits to a number assigned to the one touch key.

Transmits to a group of numbers assigned to a group key.

1-5

Features

The following figure shows the keys of the control panel lower section:

The following table briefly describes the keys on the lower section of the control panel:

Table 1-2: Control Panel

Lower Section

Key

Alpha Dial

Clear Cancels a broadcast operation or

Redial/1

Pause/

Keypad

Speed Dial

Stop

Start

Copy

Enables you to select an alphabetical entry in the dial directory.

deletes programmed data. Dials the last number dialed. Also

scrolls through menu items. Scrolls through menu items. Also

used to add a pause when you dial. Used to dial a number. Also used to

enter alphanumeric characters. Transmits to a number you assigned

to a two-digit speed dial code. Stops an operation or cancels

programming. Starts a communication or completes

programming.

Begins a single copy operation.

Function

7-6

«- f) and ^ (#)

Moves the cursor to the left or right.

Also scrolls through the option values.

JOB STATUS

RESOLUTION

Features

The JOB STATUS key causes the machine to display the status of a communication that is occurring as a background job. The message indicates if the machine is dialing, connecting or communicating with the remote machine. The LCD also displays

the ID of the remote machine, the communication mode, and the

number of pages transmitted or received.

The display appears for a set interval then returns to the standby display. If you press the JOB STATUS key while the machine is not executing a background communication, the LCD displays the message NO JOB IN PROGRESS.

The RESOLUTION key selects the scan mode for copying, for transmitting, or for storing a document in the memory. For a

normal document set the resolution to STANDARD; for a document with fine details, set the resolution to FINE or SUPER FINE. Three LEDs on the control panel indicate the resolution.

The resolution can be changed per page during a transaction.

To select the resolution of the first page, press the RESOLUTION key before you scan the document. To change the mode for subsequent pages, press the key while a page is scanning.

If you are copying a document and the Copy Resolution user option (No. 08) is set to a value, you can not use the RESOLUTION key to override that value. Refer to the

Programming the Machine chapter for more information on the

user option.

NOTE: If you select the halftone mode, the machine automatically sets the resolution to FINE.

1-7

Features

HALFTONE

The HALFTONE key sets the contrast for copying, for transmitting, or for storing a document in the memory. When you select the halftone mode, the machine automatically changes the resolution setting to FINE. When the machine is in the halftone mode, the LED above the HALFTONE key is lit.

The halftone mode, like the resolution, can be changed per page. To select the mode of the first page, press the HALFTONE key before you scan the document. To change the mode, you can press the key to switch modes while a page is scanning; the machine prints the next page with the contrast you select.

The machine reverts to its default halftone mode, OFF, at the end of each transaction; this value can not be changed.

DIRECT SEND

ALPHA DIAL

Use the DIRECT SEND key to transmit a document without scanning the document into the memory. The machine dials the telephone number, scans the document, then transmits the

image. The machine does not retransmit the document if the call does not complete successfully.

Use the ALPHA DIAL key to search through the dial directory. The entries are listed by alphabetical name. You can select a

number to dial based on the name associated with the number.

1-8

CLEAR

REDIAL/ t

Features

Use the CLEAR key to delete any operations that are programmed but have not occurred. You can use this key to cancel a delayed communication, a broadcast operation, or a polling operation. This key also allows you to cancel a

transmission that is stored in the memory for a background job. When you cancel an operation, the machine erases the pending

job. Using the CLEAR key cancels a single transaction; repeat the procedure to cancel multiple transactions. Use the STOP

key to cancel a direct send communication.

When you program the machine, use the CLEAR key to erase data or to delete a character you entered.

PAUSE/ ir

Keypad

Use the REDIAL/'[ key to dial the previous number dialed. You

can also use this key to scroll through the menu items, for example, when you program items or when you set the user parameters. This key also enters a space when you enter a telephone number. Refer to the appropriate section for information on how to use the REDIAL/ I key in each procedure.

Use the PAUSE/ 4- key to scroll through the menu items when you program items or when you set the user options. This key also enters a pause when you program the terminal ID number or when you dial a number. The pause displays as a “ + ” symbol in the terminal ID number and it displays as a symbol in a telephone number.

Use the keypad to enter a number when you dial a telephone number or program the machine. The keypad also enters text when you program the machine ID name. Refer to the

Programming the Dial Directory chapter and the Transmitting

chapter for more information.

1-9

Features

SPEED DIAL

STOP

Use the SPEED DIAL key to assign a two-digit speed dial code to a telephone number. Press the key and enter a code to dial the number or to program the code into a group number or a delayed communication.

The STOP key cancels an operation that is currently executing.

Use the CLEAR key to delete background jobs or pending jobs. Use the STOP key to stop the following operations:

Transmit a document using the direct send feature Receive a document Copy a document Store a document into the memory Print a report Program the machine

START

COPY

Once you press the STOP key, you can not resume the operation.

The START key is used to complete each process. Other functions of the START key vary based on the operation and the telephone line conditions.

The COPY key is used to begin copying a document you loaded

in the ADF. Use this key to create single copies of a document.

Refer to the Copying chapter for information on how to create a

single copy or multiple copies of a document.

1-10

Access Panel Function Keys

The machine has an access panel with 18 one-touch dial keys and six group dial keys for transmissions using one-touch

dialing. When you lift the access panel, you disable the onetouch keys and enable the access panel function keys. The following figure shows how to enable the access panel function

keys:

________I _________1 --------------

Features

The following figure shows the function keys under the access panel;

rT7

Multi Copy Store for Polling

I ~-i I

Load Mailbox Delayed Start

Poll!

--------------

I I I I

Memory Security I

Print I Delete Mailbox No.

I ' ~i J

Manual Broadcast Page Count

- - - - - -

~i I ■■ J

Paper Size

Prooram Report

I 1

Une Monitor Service

Power Save

L_:._j

1-11

Features

The following table lists the keys under the access panel. The

functions for these keys apply only when the access panel is

open. For information on the functions, refer to the appropriate procedures.

Table 1-3: Access Panel

Function Keys

Key

Paper size Used to select the recording paper size. Line Monitor Allows you to audibly monitor the

telephone line during a communication. The monitor remains on while you press the key.

Multi Copy

Load Mailbox Stores a document into a memory

Memory Print/Delete

Manual Broadcast

Program Service Poll/Store for

Polling

Allows you to print several copies of one document.

mailbox. Prints or deletes a document in the

memory. Used to transmit to several machines.

Used to begin programming. Used by service personnel only. Used to select a polling method.

Function

Delayed Start Security/

Mailbox No. Page Count

Report Power Save

Used to program a delayed transaction.

Used to program the security or mailbox

transactions.

Defines the total number of pages in a

document. This number prints in the

header of the document as you transmit it. Used to select reports. Reduces power consumption when the

machine is in the standby mode.

1-12

Liquid Crystal Display (LCD)

The LCD displays the machine status and instructions. The LCD

provides information based on the current operation mode. The machine has the following operation modes: standby mode,

communication mode, program mode, and copy mode.

Standby mode

When the machine is in the standby mode, the LCD displays the

machine status, a prompt for the next operation, or an error

message. The following information is displayed:

Features

Date and time — The month, day, and time (hour and minute) are displayed. Set the date display sequence and the time format with the user options.

Memory capacity — The remaining memory available for storing documents displays as a percent. If no memory is used. Ml 00% is displayed.

Communication mode

If a document is stored in each memory file — the maximum number of files is 96 — the display shows the message F-FULL.

R — An indicator for reception in memory. When the machine receives a document into the memory, the LCD flashes an R in its upper right corner.

Paper size — If no recording paper is loaded, the LCD displays a prompt to add paper. If the machine has an optional auxiliary paper tray installed, the LCD displays a message indicating which tray is empty.

The LCD displays the communication mode status when the

machine is dialing, connecting with, transmitting to, or receiving from a remote machine. When the machine is in this mode, the following information is displayed. Press the JOB STATUS key to display the information for a background communication.

• Communication ready — When you load a document in the automatic document feeder, the LCD displays information similar to the standby mode; however, DIAL OR COPY displays on the lower line of the LCD.

1-13

Features

• Job number — The machine assigns a job number to each document to transmit.

• Dialing — Before the machine dials, the LCD displays PREPARING TO DIAL. When the machine is dialing a

telephone number, the LCD displays DIALING.

• Connecting — When the machine is connecting with a

remote machine, the LCD displays CONNECTING.

• Transmission or reception — After the machine connects

with a remote machine, the LCD displays whether the machine is transmitting or receiving a document.

• Communication mode — Based on the line quality and

the capabilities of the remote machine, the machine selects the most efficient mode to transmit data:

ECM modes

ECM EMMR

CCITT Group 3 machines with ECM CCITT Group 3 machines with ECM and MMR capabilities

Non-ECM modes

Page count — The number of confirmed pages the machine transmitted or received during the current communication. The LCD displays Pnn in the upper right corner of the display, where nn is the page number.

ID name or number of the remote machine — if a user at a remote machine programmed an ID name or number for that machine, the LCD displays that information.

Communication error code — The result of an error in a

communication. Refer to the Maintenance chapter for a

list of the codes.

CCITT Group 3 machines without ECM

1-14

Program mode

Features

The LCD displays prompts for programming when the machine is in the program mode. The following information is displayed:

Programming — The LCD displays PROGRAMMING on

the first line.

Item being programmed — The option name, the dial

directory entry, or the settings you are programming. Operation instructions — The LCD prompts you with

instructions to program an operation. The following table shows the symbols that the machine uses to prompt you to enter information:

Table 1-4: Programming

Symbols

Copy mode

Symbol Meaning

These arrows are shown on the REDIAL/1 key

Ir Î

<l>

—

When the machine is in the copy mode, the LCD displays information about the machine status as the machine prints single or multiple copies of the document. When in the copy mode, the following information is displayed:

and the PAUSE/ i key. Use these keys to scroll through the menu items.

These arrows are shown on the # key and the * key. Use these keys to move across the display.

This symbol represents the START key. Use

this key to enter information or select menu

items.

This symbol represents the column at which the

user enters the data.

Single copies information:

— The LCD displays COPY.

— The page count. The number of pages the machine

copied.

The LCD displays the following

1-15

Features

Control Panel LEDs

Multiple copies — The LCD displays the following information:

— The LCD displays STORING as the machine scans

and stores each page into the memory.

— The copy count. The number of copies the machine

prints.

The control panel has LEDs which indicate the status of the machine. The control panel has the following LEDs:

• Busy — Blinks when the machine is online.

• Error — Indicates that the machine has a hardware error. For example, the LED is lit when a cover is open.

• Halftone — Indicates that the halftone mode is enabled.

Dual Access

• Resolution — Three LEDs indicate the resolution.

You can scan documents to the memory during the following operations: receiving a document to the printer, receiving a document to the memory, or transmitting a document from the memory.

These communications are performed as background jobs. When a background job is in progress, the Busy LED blinks.

Press the Job Status key to access information for a background communication.

The machine reserves up to 10 transmissions as background communications. If you enter an 11th transmission, the machine

begins automatic sending.

1-16

Copying

Load a Document

This chapter describes how to copy a document. The sections

describe the machine features for copying a document and instruct how to make single and multiple copies of a document.

Load the documents face-down in the automatic document feeder (ADF). Adjust the paper guides to the width of the document so the pages do not skew as they feed through the scanner. The LCD displays that the machine is ready for you to dial a number or to copy the document.

The following features are available when you copy a

document:

Reduction Page size Resolution Halftone

2-1

Copying

Reduction

Page size

The machine allows you to select whether to copy documents to the original size or to automatically reduce the document.

Set the Auto Reduce Copy user option (No. 31) to ON to reduce all copies. The machine determines the reduction based on the size of the original and the size of the recording paper. If the image does not fit on one page, the machine divides the image onto several pages.

If you set the option to OFF, the machine copies all documents

to their original size.

You can load a document that is up to 279 mm (11 in) wide and up to 1 m (39.37 in) long. If the document length exceeds this default limit, the machine displays a document jam. Set the Document Length user option (No. 22) to increase the allowable length.

Resolution

Documents can be copied with the standard or fine resolution selected. For a normal document, set the resolution to STANDARD; for a document with fine details, set the resolution to FINE.

NOTE: If you select the super fine resolution, the machine prints the document with a fine resolution.

If the Copy Resolution user option (No. 08) is set, all documents copy with the same resolution: you can not override the option for a single transaction. Also, if the option is set to STANDARD, the machine does not copy in the halftone mode. If the option is not selected, you can set the resolution for each item you copy.

2-2

Halftone

Copy a Document

Copying

Documents can be copied in the halftone mode. When you copy a normal document, leave the halftone off. To copy photographs and figures with shading, select the halftone mode. When you use the halftone mode, the machine automatically selects FINE

for the resolution and applies 64 levels of halftone as it scans the

document.

NOTE: If the Copy Resolution user option (No. 08) is set to

STANDARD, the machine does not copy in the halftone mode.

If the option is set to FINE or NOT SELECTED, you can set the halftone and the resolution for each document you copy.

The machine can be used to print single or multiple copies of a document.

Print single copies

To print multiple copies, the machine first stores the document in the memory then prints the copies. If the memory becomes full and the machine can not store the document, use the procedure for printing single copies or delete any unnecessary files from

the memory and begin again.

Use the following procedure to make single copies.

1. Load the document face-down in the ADF.

2. If desired, set the resolution and the halftone.

NOTE: If you set the Copy Resolution user option

(No. 08), you can not override the option. If the option is set to STANDARD, you also can not set the halftone.

3. Press the COPY key.

2-3

Copying

Print multiple copies

When you make multiple copies, the machine automatically sorts the copies into collated sets. The LCD displays the number of copies started and the number you requested.

Use the following procedure to print multiple copies:

1. Load the document face-down in the ADF. If desired, select the resolution and the halftone.

Open the access panel.

4. Press the MULTI COPY key and close the access panel. The LCD prompts you to enter the number of copies to print.

5. Enter the two-digit number of copies to print. If you want less than 10 copies, press 0 as the first digit. The LCD prompts you to verily the number you entered.

6. Verify the number of copies. To change the number of copies, press the CLEAR key and reenter the number.

7. Press the START key.

2-4

Programming the Machine

This chapter describes the information to program prior to operating the machine. The sections include procedures to program the initial settings and the user options.

Calendar (Date and Time)

The machine allows you to set the calendar, which includes the date and time, with a menu item. The time can display with a 12-hour or a 24-hour format. You can also select how the date displays.

The time displays with either a 12-hour or 24-hour format. The Clock Display user option (No. 29) sets how the clock appears on the LCD. Whether you display in the 12-hour or in the 24hour format, you must enter the hours in the 24-hour format.

The date displays the month as a numeric value or as an alphabetic value. Set the Month Indication user option (No. 25) and the Calendar Format user option (No. 24) to determine how the clock displays. Enter the month as a numeric value and enter the month, day, and year in the order you set with the user option.

Use the following procedure to set the date and time:

1. Open the access panel.

2. Press the PROGRAM key and close the access panel.

3. Press the REDIAL/1 key three times to display CALENDAR.

4. Press the START key. The LCD prompts you to enter the date and the time.

3-1

Programming the Machine

Logo (ID Name)

5. Enter the date and the time (24-hour format) using the keypad. Use the *(«-) key and the # (-►) key to move the cursor after each digit.

NOTE: Whether you display in the 12-hour or the 24-hour format, enter the hours in the 24-hour format. Enter the month, day, and year in the order you set with the user options. Enter the numeric value for the month.

6. Press the START key.

The logo, or ID name, identifies your machine to the remote

machine when they communicate. The logo must identify the person or company that sends the documents. The logo

contains up to 25 alphanumeric characters.

Table 3-1: Character Codes

Each key on the control panel keypad corresponds to numeric and alphabetic characters. The following table lists the dial keys and the characters that correspond to each key:

Keypad

Characters Sequentially Accessed With Keys

Number

1 2 3 D 4 5 J 6 M 7 8 9 0

A B

P R

z 1

E F

H I

X Y +

3 4 5

8 9

0 /

A A

h i

k I

0 m

r t

★

b c a a ae ^

n o

& ! ( ) " @ i

When you program the logo, refer to the Character Code Table for the list of the keys and their corresponding characters. The

logo is not a user programmable option in some countries.

3-2

Programming the Machine

Use the following procedure to program the logo;

1. Open the access panel.

2. Press the PROGRAM key and close the access panel.

3. Press the PAUSE/i key four times to display LOGO.

4. Press the START key. The LCD prompts you to enter the logo:

LOGO

NAME/O

Complete the following steps to enter the text using the control panel keypad.

Refer to the Character Code table for the keypad and character assignments.

a. Press the keypad number that corresponds to the

character you desire. The first character displays.

b. Press the keypad number repeatedly until the correct

character displays. c. To move to the next position, press the # key. d. Perform steps a through c for each character in the

name. You can enter up to 25 characters in the

name. e. Verify the name you entered. To change a

character, use the * («-) key and the # (^) key to

move the cursor to that character. Reenter the

character.

6. Press the START key.

3-3

Programming the Machine

Terminal ID

The terminal ID number must identify the telephone number of

the machine or company. The ID prints on each transmitted

page. If you modify the terminal ID, you must enter the whole number:

you can not change a single digit. Use the following procedure to program the terminal ID:

1. Open the access panel.

2. Press the PROGRAM key and close the access panel.

3. Press the PAUSE/4^ key three times to display TERMINAL ID.

4. Press the START key. The LCD prompts you to enter the ID number;

TERMINAL ID

NO./O

NOTE: The LCD on the German models prompts you to enter a four-digit code.

5. Enter the ID number using the control panel keypad. The cursor automatically moves to the next position. To enter the + character, press the PAUSE/ 4- key: to enter a space, press the REDIAL/1' key. You can enter up to 20 digits.

NOTE: When you enter the first digit, the LCD clears the previous number.

6. Verify the number you entered. To change the ID number, repeatedly press the CLEAR key to back up over and delete the numbers, then reenter the digits.

7. Press the START key to accept the ID number.

3-4

Reduction Rates

Paper Size

Programming the Machine

The machine provides the option of reducing an image it receives. The size of the recording paper and the size of the image also factor into the reduction rate for a document.

The machine can be set to automatically reduce an image on a

single page. To reduce the documents the machine receives, set the Print Reduction user option (No. 23) to ON. If the option is set to OFF, the documents print at their original size.

If the user option is set to ON and the image does not fit on one

page, the machine divides the image into several pages. The

machine determines the reduction rate based on the recording paper size and the image size. Refer to the User Options section of this chapter for information on setting the option.

The machine allows you to program the paper size and use

letter or legal size recording paper in the paper cassette.

An optional auxiliary paper tray can be added to the machine to

provide an additional supply of paper or a second choice of paper size. The auxiliary paper tray comes standard with a letter size cassette which is not adjustable to legal size. You may elect to purchase the optional legal size cassette.

Program the paper size to correspond with the size of the recording paper in each cassette. If your machine has an auxiliary paper tray, the machine uses the upper cassette as the

first cassette and the auxiliary paper tray as the second

cassette. Since the auxiliary paper tray comes standard with a letter

cassette, you may elect to load legal size paper in the upper cassette and letter size paper in the lower cassette.

3-5

Programming the Machine

Use the following procedure to program the paper size:

1. Open the access panel.

2. Press the PAPER SIZE key and close the access panel.

3. If your machine has an auxiliary paper tray, complete the following steps:

a. Use the REDIAL/1 key to toggle between the

cassettes.

NOTE: The first paper cassette is the upper tray. The second cassette is the lower tray.

b. Press the START key to select the paper cassette.

4. Use the REDIAL/1 key to toggle between the paper sizes.

5. Press the START key to select the paper size.

User Options

The machine allows you to program optional settings, or

parameters, which determine how the machine copies,

transmits, and receives. Two types of parameters are available:

service parameters and user options. Service parameters are those that only the service personnel

can set. User options are those the operator can set. The following

sections describe the options, the conditions, and the default

values: the final section instructs how to set the parameters.

3-6

User option descriptions

Programming the Machine

The following list briefly describes each user option;

• Activity report (No. 00) — Determines whether the machine automatically prints an Activity Report after every 32 transactions. If this option is set to OFF, the machine does not automatically print the report; however, the report can be printed manually. This option is not available in some countries.

• Transmission report (No. 02) — Determines whether the machine automatically prints a Transmission Report after a transmission. If this option Is set to ON, the machine prints the report after each transmission. If this option is set to OFF, the report does not print. If this option is set

to ON ERROR, the report prints only when an error occurs during a transmission.

• Listen to ring (No. 03) — Determines if the machine

sounds a ring for an incoming call.

• Auto Answer (No. 04) — Determines if the machine automatically answers incoming calls.

• Auto rev In man mode (No. 05) — Selects whether the machine automatically answers a call when the machine is in manual answer mode. This option is not available or is a service parameter in some countries.

• Man mode rev delay (No. 06) — Determines the number of rings (2-12) before the machine answers a call when

the machine is in the manual answer mode. This option

is not available in some countries.

• Resolution default (No. 07) — Sets the default resolution

for transmissions.

• Copy resolution (No. 08) — Sets the resolution for

copying.

• Header print (No. 10) — Sets the header location. If the header is turned OFF or if the logo or terminal ID are not programmed, you must transmit a cover letter with the document to identify your machine to the remote user.

This option is not available In some countries.

3-7

Programming the Machine

Number of redials (No. 11) — Selects the number of

times the machine tries to redial a number if the line is

busy or if a communication error occurs. Automatic redialing is subject to regulatory restrictions.

Secure transmission (No. 15) — Determines whether to transmit all documents in the secure mode. This option is a service parameter in some countries.

Junk mail eliminator (No. 16) — Determines whether to receive all documents in the secure mode. This option is a service parameter in some countries.

Delete rev documents (No. 19) — Determines how to delete a file after the machine receives a document with a private mailbox number. The options are to delete the file after the document is printed or to delete the document

with the file delete feature.

Resend on errors (No. 20) — Determines whether to retransmit a document from memory if a communication error occurred when the machine tried to send the document. The number of times the machine tries to redial the number is set with the Number of Redials user option.

Dial method (No. 21) — Selects whether the machine uses a telephone pulse or a tone when it dials a number.

Document length (No. 22) — Selects the maximum document page length, 1 m (39.37 in) or 10 m (393.7 in). If the document exceeds the limit, the machine displays a document jam.

Print reduction (No. 23) — Determines whether to reduce all documents that the machine receives.

Calendar format (No. 24) — Selects how the date displays and prints. The order of the day, month, and year can be set.

3-8

Programming the Machine

• Month indication (No. 25) — Selects how the month

displays. The month can display alphabetically or numerically.

• Receive interval (No. 26) — Sets the time to wait after the machine dials four remote machines when you use group or manual broadcast dialing. This is a service parameter in some countries.

• ECM mode (No. 27) — Selects whether the machine transmits a document or receives a facsimile in the Error

Correct Mode (ECM) communication mode.

• Language (No. 28) — Selects the language used in the

LCD and on the reports. All systems are equipped with a primary language; some countries have secondary languages.

• Clock display (No. 29) — Selects whether the LCD displays the time in the 12-hour or the 24-hour format. The clock must always be set using the 24-hour format.

• Auto reduce copies (No. 31) — Determines if the machine copies all documents at their original size or if

the machine automatically reduces all documents you

copy.

3-9

Programming the Machine

User option conditions

The following table lists the user options In their numeric order. This Is the order in which they display on the LCD. The table indicates the conditions and the default value for the options:

Table 3-2: User Options-

Conditions and Default

Values

Number

002

02 Transmission report

062

LCD Message

Activity report

Listen to rings

Auto answer

Auto rev in man mode

Man mode rev delay

07 Resolution default

Copy resolution

Conditions

On (default) Off

On (default) On error Off

On (default) Off

2-12 times

(6 times = default)

Standard (default)

Fine

Fine (default) Standard Not selected

3-70

102

112

Header print

Number of redials

Within data (default) Above data

Off

0-10 times

(5 = default)

152

162

The table does not include numbers that are not used.

This option is not available or may be a service parameter in some countries. This value does not display unless the option is valid for the country. The default value can vary based on the country for the location.

Secure transmission

Junk mail eliminator

Off (delFault) On

Off (default) On

Programming the Machine

Table 3-2: User OptionsConditions and Default Values

Number

LCD Message

Delete rev documents

Resend on errors

Dial method

Document length

Print reduction

Calendar format

Month indication

Conditions

After print (default) By file delete

On (default) Off

Tone (default) Pulse 10PPS Pulse 20PPS3 Pulse 16PPS3

1m (default) 10m

On (default) Off

MM-DD-YY (default)-* YY-MM-DD DD-MM-YY

Name (default) Numeric

262

The table does not include numbers that are not used. This option is not available or may be a service parameter in some countries. This value does not display unless the option is valid for the country. The default value can vary based on the country for the location.

Receive interval

ECM mode

Language

Clock display

Auto reduce copies

0-5 minutes

(5 minutes = default)

On (default) Off

Primary (default)

Secondary (optional)

12 hour (default)^

24 hour Off (default)

3-11

Programming the Machine

Set tile user options

Use the following procedure to set the user options before using

the machine. Refer to the User Option Conditions and Default

Values table.

1. Open the access panel.

2. Press the PROGRAM key.

3. Press the REDIAL/ key once to display OPTIONS.

4. Press the START key. The LCD prompts you to enter a option number.

OPTIONS

OPTION NO.—?

5. Enter the two-digit option number. Refer to the User Option Conditions and Default Values table for a list of the option numbers.

NOTE: Instead of entering the two-digit number, you can

press the REDIAL/1 key or the PAUSE/ 4- key to scroll

through the options.

6. To change the option value that the LCD displays, press the * («-) key or the # (^) key.

7. Press the START key to store the value of the option.

8. To change another option, perform steps 5 th rough 7.

9. Press the REPORT key to print the Options Report.

10. Verify the options you set.

11. Press the STOP key and close the access panel.

3-12

Programming the Dial Directory

This chapter instructs how to program the dial directory numbers and names. The procedures include programming the onetouch keys, the speed dial codes, and the group keys.

Dial Directory

The machine can maintain a dial directory of telephone numbers you frequently dial. The dial directory is a list of telephone

numbers you program for automatic dialing. The dial directory includes numbers programmed as the one-touch keys and the speed dial numbers.

The dial directory contains 18 one-touch key locations and 100

(00-99) speed dial locations you can program. Each telephone number can contain up to 32 digits, spaces, or pauses.

Use the dial directory to save time and reduce the possibility of

dialing a wrong number. Once a telephone number is

programmed in the dial directory, you can easily dial that

number or add that number to a group. Also, if a name is programmed for a number, you can dial that number by selecting the name in the directory.

You can enter, modify, and clear a number in the dial directory at any time. To plan the directory, first identify the locations and the telephone numbers to program. Print the One-Touch Directory and the Speed Dial Directory reports to review and to select a directory location. The Directory provides all the dial directory entries by name. Once you select a directory location, enter the changes you desire and print a revised report. Use the report to verify the names and telephone numbers. Refer to

the Reports chapter for information about the reports.

4-1

Programming the Dial Directory

The machine allows you to enter an ID name for any telephone number you store in the dial directory or as a group key. Each name must be unique. A name in the dial directory can contain up to 15 characters. The following table lists the dial keys and

the characters that correspond to each key:

Table 4-1: Character Codes

Keypad

Characters Sequentially Accessed With Keys

Number

2 A 3 D E 4 5 J K 6

7 8 9

G H

M N

P T

w X Y 9

R s

c 2 A A

3 1 4 L 5

0 6 N O m

p u

c a a se q

/ I

& ! ( ) " @ i ¿

When you are in a procedure that requires you to enter a name,

refer to the Character Code table for the keypad and character assignments. Use the * («-) key and the # (-») key to move the cursor.

4-2

One-Touch Keys (01-18)

One-touch dialing allows you to select a preset key, rather than enter the telephone number each time. Set up one-touch dialing

for numbers you dial frequently. The machine allows you to

program up to 18 one-touch keys (01-18).

Programming the Dial Directory

Full program mode

* •

As you program the one-touch keys, use the full-program mode to program the following items for each of the one-touch numbers. These functions are normally programmed for each transaction. If you leave the values as NOT FIXED, the machine

uses the options settings or the settings on the control panel.

• Resolution — Selects the resolution for a transmission.

• Security mode — Selects whether to transmit with a password.

• Mailbox number — Selects whether to transmit a document to a mailbox.

• International call — Improves the communication quality for international calls that have frequent communication errors. Select ON to choose international or long distance; select OFF for domestic calls or short distance.

• ECM mode — Selects whether to transmit a document in the ECM mode.

4-3

Programming the Dial Directory

Program the one-touch keys

If you use the full-program mode to program a one-touch key,

the following restrictions apply:

• In a group broadcast, the machine uses the resolution you set for the group. It does not change to the resolution you programmed with the one-touch key.

• The machine ignores the secure mode if you poll the number using a one-touch key to dial.

If you are modifying the entry for a one-touch key and press the STOP key before you press the START key to save the entry, the

machine deletes the new data and retains the current data. If you are changing the telephone number, you must enter the complete number, rather than changing a single digit.

Use the following procedure to program the one-touch keys.

1. Open the access panel.

2. Press the PROGRAM key. The LCD displays the message ONE TOUCH DIAL.

3. Close the access panel and press the START key. The

LCD prompts you to enter or to clear a one-touch key:

ONE TOUCH DIAL

ENTER OT/CLEAR

Press the one-touch key you want to program. The LCD

prompts you to enter the telephone number.

4-4

Programming the Dial Directory

5. Enter the telephone number using the control panel keypad. As you enter the digits, the cursor automatically moves to the next position. Press the PAUSE/ i key to enter a pause (displayed as a hyphen).

6. Verify the number you entered. To change a digit, press

the CLEAR key to back up over and delete the numbers, then reenter the digits.

7. Press the START key. The LCD prompts you to select or

to skip the full-program mode:

FULL PROGRAM t=SET += CLEAR

To bypass the full-program mode or to delete the settings

for a key you are modifying, press the PAUSE/ 4- key and

continue with step 9. If you are modifying a one-touch key, the settings return to their default values.

To program the full-program items, complete the

following:

a. Press the REDIAL/1 key to select the full-program

mode. The LCD displays the first full program item.

b. Press the REDIAL/ f key to scroll through the

function codes for the item.

c. To select a code, press the START key.

d. Perform steps b and c for each of the five items in

the full program mode.

NOTE: If you select ON for the mailbox number, the LCD prompts you to enter a four-digit number. Once you enter the digits, the LCD prompts you to verify the mailbox number. Press the START key to continue.

When you complete all the items, the LCD prompts you to enter the dial directory name for the one-touch key.

4-5

Programming the Dial Directory

9. Complete the following steps to enter a name. Refer to

the Character Codes table for the character assignments.

NOTE: Each speed dial and one-touch key must have a unique name.

a. Press the control panel keypad number that

corresponds to the character you desire. The first

character displays.

b. Press the keypad number repeatedly until the correct

character displays. c. To move to the next position, press the # (-») key. d. Perform steps a through c for each character in the

name. You can enter up to 15 characters. e. Verify the directory name you entered. To change a

character, move the cursor to that character, press

the CLEAR key, and reenter the character.

10. Press the START key to save the entry.

11. Perform steps 4 through 10 for each one-touch key you want to program.

12. Open the access panel.

13. Press the REPORT key to print the One Touch Dial

Directory.

14. Close the access panel.

15. Verify the one-touch information you entered.

16. Press the STOP key. The machine goes to the standby

mode.

4-6

Clear the one-touch keys

Use the following procedure to clear the one-touch keys:

1. Open the access panel.

2. Press the PROGRAM key. The LCD displays the message ONE TOUCH DIAL

3. Close the access panel and press the START key. The LCD prompts you to enter or to clear a one-touch key:

ONE TOUCH DIAL

ENTER OT/CLEAR

4. Press the CLEAR key. The LCD prompts you to press the

one-touch key.

5. Press the one-touch key you want to clear. The LCD

displays:

CLEAR OK?

OTOliID name

6. To verify the cancellation, press the START key. To

return to step 4 without canceling a key, press the CLEAR key.

7. Perform steps 4 through 6 for each one-touch key to

clear.

8. Press the STOP key. The machine goes to the standby

mode.

4-7

Programming the Dial Directory

Speed Dial Codes (00-99)

Speed dialing associates two-digit codes with telephone numbers. To transmit to a speed dial number, you enter a twodigit speed dial code, rather than the telephone number. You can program up to 100 speed dial codes.

To print the Speed Dial Directory, press the REPORT key after you select to program a speed dial code. The report contains data that is current in the dial directory and does not include data you are entering with the procedure.

Program a speed dial code

The machine allows you to program up to 100 speed dial codes (00 to 99 in the dial directory). If you change the telephone number, you must enter the complete number. However, if you modify a name, you can change single characters in the name.

Use the following procedure to program a speed dial code.

1. Open the access panel. Press the PROGRAM key.

Press the PAUSE/ 4^ key once to display SPEED DIAL.

Close the access panel and press the START key. The LCD prompts you to enter or to clear a speed dial code:

SPEED DIAL

ENTER SO/CLEAR

5. Press the SPEED DIAL key. The LCD prompts you to enter the speed dial code:

ENTER SD No.

SD;

4-8

Programming the Dial Directory

6. Enter a two-digit speed dial code using the control panel keypad. For speed dial codes 00 through 09 you must

enter 0 as the first digit. The LCD prompts you to enter the telephone number for the directory location.

7. Enter the telephone number using the control panel keypad.

8. Press the START key. The LCD prompts you to enter a

name.

9. Complete the following steps to enter a name. Refer to

the Character Codes table for the keypad and character

assignments.

NOTE: Each speed dial and one-touch key must have a unique name.

a. Press the control panel keypad number that

corresponds to the character you desire. The first character displays.

b. Press the keypad number repeatedly until the correct

character displays. c. To move to the next position, press the # (i) key. d. Perform steps a through c for each character in the

name. You can enter up to 15 characters. e. Verify the name you entered. To change a

character, move the cursor to that character, press

the CLEAR key, and reenter the character.

10. Press the START key to save the entry.

11. Perform steps 5 through 10 for each speed dial code you want to program.

12. Open the access panel.

13. Press the REPORT key to print the Speed Dial Directory.

14. Close the access panel.

15. Verify the speed dial codes you entered.

16. Press the STOP key. The machine goes to the standby mode.

4-9

Programming the Dial Directory

Clear a speed dial code

Use the following procedure to clear a speed dial code:

1. Open the access panel.

2. Press the PROGRAM key.

3. Press the PAUSE/ 4- key once to display SPEED DIAL.

4. Close the access panel and press the START key. The LCD prompts you to enter or to clear a speed dial code;

SPEED DIAL

ENTER SO/CLEAR

5. Press the CLEAR key. The LCD prompts you to enter the speed dial code.

6. Enter the two-digit speed dial code you want to clear. The LCD displays:

CLEAR OK?

SDOliID name

7. To verify the cancellation, press the START key. To return to step 5 without clearing the speed dial code, press the CLEAR key.

8. Perform steps 5 through 7 for each speed dial code you want to clear.

9. Press the STOP key. The machine goes to the standby mode.

4-10

Group Keys (I-VI)

Program the group keys (l-VI)

Programming the Dial Directory

Group dialing allows you to program one-touch and speed dial numbers into a group. You can enter up to 50 numbers into a single group and you can create up to six groups (l-VI). Once

you select a group key to program, you can press the REPORT

key to print the Group Directory for that group.

Use the following procedure to program the group keys.

1. Open the access panel.

2. Press the PROGRAM key.

3. Press the PAUSE/4. key twice to display GROUP DIAL.

4. Close the access panel and press the START key. The LCD prompts you to enter or to clear a group key:

GROUP DIAL

ENTER GR/CLEAR

5. Press the group key to program. The LCD prompts you

to enter the one-touch or speed dial number you want to add to the group:

GRn

OT/SD/t TO

6. Press the one-touch key to add to the group.

Press the SPEED DIAL key and enter the speed dial

code. The LCD prompts you to verify the number you entered.

4-11

Programming the Dial Directory

7. Verify the number you entered. To change the number,

press the CLEAR key and reenter the one-touch or speed dial number.

8. Press the START key.

9. Perform steps 6 through 8 for each number to add. Use the REDIAL/t key and the PAUSE/4- key to scroll through the group entries. Verify that the group contains all the one-touch and speed dial numbers you desire.

10. Press the START key. The LCD prompts you to enter a name for the group.

11. Complete the following steps to enter a name for the group. Refer to the Character Codes table for the keypad and character assignments.

a. Press the control panel keypad number that

corresponds to the character you desire. The first character displays.

b. Press the keypad number repeatedly until the correct

character displays. c. To move to the next position, press the # (->) key. d. Perform steps a through c for each character in the

name. You can enter up to 15 characters. e. Verify the name you entered. To change a

character, move the cursor to that character, press

the CLEAR key, and reenter the character.

12. Press the START key to save the entry.

13. Perform steps 5 through 11 for each group you want to program.

14. Open the access panel.

15. Press the REPORT key to print the Group Directory.

16. Close the access panel.

17. Verify the number you entered in the group.

4-12

18. Press the STOP key. The machine goes to the standby mode.

Add numbers to a group key

Programming the Dial Directory

Use the following procedure to add a one-touch number or a speed dial code to a group key:

1. Open the access panel.

2. Press the PROGRAM key.

3. Press the PAUSE/i key twice to display GROUP DIAL. Close the access panel and press the START key. The

LCD prompts you to enter or to clear a group:

GROUP DIAL

ENTER GR/CLEAR

5. Press the group key you want to modify. The LCD displays the first entry in the broadcast group.

6. Press the REDIAL/T key and the PAUSE/4. key to scroll

through the entries in the group. Select the position to

enter the new number.

NOTE: The machine positions the new number before

the entry that the LCD displays. If the group has 50 entries, the machine ignores the new entry.

7. Press the one-touch key to add to the group.

CR Press the SPEED DIAL key and enter the speed dial code

you want to add to the group. The LCD prompts you to verify the number you entered.

8. Verify the number you entered. To change the number, press the CLEAR key and reenter the one-touch or speed dial number.

4-13

Programming the Dial Directory

9. Press the START key.

10. Perform steps 6 through 9 for each number you want to add to the group.

11. Press the START key. The LCD displays the group name.

12. Complete the following steps to change the group name using the dial keys. Refer to the Character Codes table

for the keypad and character assignments.

NOTE: Each speed dial and one-touch key must have a unique name.

a. Press the control panel keypad number that

corresponds to the character you desire. The first character displays.

b. Press the keypad number repeatedly until the correct

character displays.

c. To move to the next position, press the # (-^) key.

d. Perform steps a through c for each character in the

name. You can enter up to 15 characters.

e. Verify the group name you entered. To change a

character, move the cursor to that character, press the CLEAR key, and reenter the character.

13. Press the START key to save the changes to the group.

14. Press the STOP key. The machine goes to the standby mode.

4-14

Delete an entry in a group key

Programming the Dial Directory

Use the following procedure to delete an entry in a group:

1. Open the access panel.

2. Press the PROGRAM key.

3. Press the PAUSE/ ^ key twice to display GROUP DIAL.

4. Close the access panel and press the START key. The

LCD prompts you to enter or to clear a group number:

GROUP DIAL

ENTER GR/CLEAR

5. Press the group key you want to modify. The LCD displays the first entry in the group.

6. Select the entry to delete from the group. Press the REDIAL/1 key and the PAUSE/ i key to scroll through the

entries.

7. Press the CLEAR key. The LCD displays:

CLEAR OK?

OTOlrlD name

8. To verify the cancellation, press the START key. To return to step 6 without clearing the group entry, press the

CLEAR key.

9. Perform steps 6 through 8 for each number to delete from the group.

10 Press the START key. The LCD displays the group

name.

11. To change the group name, enter the name using the control panel keypad.

12. Press the START key to save the changes to the group.

13. Press the STOP key. The machine goes to the standby mode.

4-75

Programming the Dial Directory

Delete all entries in a group key

Use the following procedure to delete all entries in a group:

1. Open the access panel.

2. Press the PROGRAM key.

3. Press the PAUSE/1 key twice to display GROUP DIAL.

4. Close the access panel and press the START key. The LCD prompts you to enter or to clear a group number:

GROUP DIAL

ENTER GR/CLEAR

5. Press the CLEAR key. The LCD prompts you to enter the

group to cancel:

CLEAR GROUP

ENTER GROUP BUTTON

6. Press the group key you want to clear. The LCD

displays:

CLEAR OK? <>

GRn:ID name

7. To verify the cancellation, press the START key. To

return to step 5 without clearing the group entry, press the CLEAR key.

8. Perform steps 5 through 7 for each group to clear.

9. Press the STOP key. The machine goes to the standby mode.

4-16

Transmitting

Load a Document

This chapter describes how to transmit a document using the various dialing techniques.

The document input tray holds up to 30 originals. Create a copy on a copier using bond paper if a document can not feed

through the scanner. Use the copied image to transmit.

Reproduce on bond paper the following types of originals:

Undersized, lightweight, or heavy card stock Irregularly shaped or damaged pages Pages that are stapled, pasted up, or bound Carbon-backed copies

You can load a document that is up to 279 mm (11 in) wide and

1 m (39.37 in) long. If the document length exceeds this default limit, the LCD displays a document jam. Increase the allowable length by setting the Document Length user option (No. 22).

Load all documents face-down in the Automatic Document

Feeder (ADF). Adjust the paper guides to the width of the document so the pages do not skew as they feed through the scanner. The following figure shows how to load a document:

5-1

Transmitting

Transmission Features

Resolution and halftone

The machine provides optional communication features that can

be programmed for each transmission. The following features

may be used during an individual transmission;

Resolution and halftone Page headers Page count ECM mode

Automatic redial

The resolution and halftone can be controlled by keys on the control panel; the ECM mode and the page header are set with

user options; the page count can be programmed with a key under the access panel.

Documents can be transmitted with the standard, fine, or super

fine resolution selected. For a normal document, set the

resolution to STANDARD; for a document with fine details, set

the resolution to FINE or SUPER FINE. The machine reverts to

its default resolution at the end of each transaction. Set the

Resolution Default user option (No. 07) to change the default

value. When you transmit a normal document, leave the halftone off.

To transmit photographs or figures with shading, select the halftone mode. When you select the halftone mode, the machine automatically selects FINE for the resolution and applies 64 levels of halftone as it scans the document.

NOTE: The machine automatically adjusts the contrast to

compensate for light or dark originals.

5-2

Page headers

Page count

Transmitting

When the machine transmits a document, it can include a header with the document. The header information includes the

ID name or number of the machine, the time of the transmission,

the page number, and the page count, if programmed. To

comply with Federal Communications Commission (FCC) rules, the header must clearly identify the company or person sending the message including the local name and the telephone

number.

Use the Header Print user option (No.10) to select whether the

header prints above the scanned image or within the scanned

image, or whether the header does not print. This option is not available in some countries.

The page count feature allows you to print in the header the total number of pages you are transmitting. The header prints the page number and the total page count you entered. For example, the header for the first page of a ten page document displays 1/10; the second page displays 2/10.

The page count setting is effective for a single transaction; you must set this value with each transmission. Also, the communication can complete successfully even if you enter an incorrect number of pages.

Use the following procedure to set the page count:

1. Open the access panel. Press the PAGE COUNT key and close the access panel.

Enter a two-digit number for the total number of pages. If

3. you have less than 10 pages, press 0 as the first digit. The LCD prompts you to verify the number you entered.

Verify the number that you entered. To change the

number, press the CLEAR key and reenter the number.

5. Press the START key.

5-3

Transmitting

ECM mode

Automatic redialing

The machine can transmit documents using the ECM mode.

Use the ECM Mode user option (No. 27) to determine whether

the machine transmits a document in the ECM mode.

During an ECM communication, the machine stores and transmits a document by section, and monitors the transmit signals on the telephone line. If the machine detects an error, it

can resend the section of the document that was transmitting

during the error.

The machine redials a number if a communication does not complete successfully for one of the following reasons:

• The machine detects a busy signal at the remote machine. The machine enters a redial wait mode then redials.

• A communication error occurs during a transmission. The machine transmits the document beginning with the first page that did not transmit successfully.

The Number of Redials user option (No. 11) determines the

number of times the machine tries to redial a number. This user option is subject to regulatory restrictions.

5-4

Transmissions

Transmitting

Documents can be sent using several dialing methods. You can use these methods to send a document at a programmed time or to add security features to the transmission.

A basic transmission includes loading the document, dialing a number, and transmitting the document image. The dialing methods include the following:

Control panel keypad dialing One-touch dialing Speed dialing Alphabetical dialing Group dialing

Manual broadcast dialing Redialing

Once you enter a number, the machine scans the document and assigns a job number to the transmission. If the memory becomes full before the machine completes scanning, the LCD prompts you to select whether to transmit the scanned pages or

to cancel the operation.

All documents are transmitted as background jobs unless you use the direct send feature. If no other jobs are pending, the machine begins dialing. When the line connects, the

transmission begins. You can set the machine to redial up to ten times if it detects a busy signal.

If a communication error occurs during the transmission and the document is stored in the memory, the machine resends beginning with the first page that did not transmit successfully.

When the transmission completes successfully, the machine

disconnects and goes to the standby mode. If the communica

tion does not complete successfully, the LCD displays an error code until the user presses the STOP key. Refer to the

Maintenemce chapter for a list of the error codes.

If you use the direct send feature, the machine transmits the

document without storing the image in a memory file. If the call

does not complete successfully, the machine does not retransmit the document.

If the Transmission Report user option (No. 02) is set to ON, the machine prints a Transmission Report after each transmission except group and manual broadcast transmissions. To discontinue printing the report, set the user option to OFF.

5-5

Transmitting

On-hook and off-hook dialing

Keypad dialing

The machine allows two modes for dialing: on-hook dialing and off-hook dialing.

During the standby mode, the machine is in an on-hook mode if

the handset is placed on the cradle. In this mode, you can

select any of the dialing methods: however, in some countries,

one-touch dialing is allowed only with off-hook dialing. To initiate off-hook dialing, lift the handset from the cradle. If you

lift the handset, dial the number and listen for a facsimile tone, then press the START key to initiate the transmission. You can perform all the dialing methods in this mode.

NOTE: The handset is not available in some countries.

Use the following procedure to transmit a document using the control panel keypad to dial the number:

1. Load the document face-down in the ADF.

2. If desired, select the resolution and the halftone.

3. If desired, set the page count and press the START key.

4. Use the control panel keypad to dial the number.

5. Press the START key. The machine transmits the document.

5-6

One>touch dialing

Transmitting

Use the following procedure to transmit a document using a one-

touch key. To use this function, the one-touch key must be

programmed in the dial directory. Refer to the Programming the

Dial Directory chapter for information on how to program the

one-touch keys.

1. Load the document face-down in the ADF.

2. If desired, select the resolution and the halftone.

NOTE: The resolution may be programmed for the onetouch key.

3. If desired, set the page count and press the START key.

4. Press the one-touch key associated with the number you want to dial.

Speed dialing

Use the following procedure to transmit documents using a twodigit speed dial code. To use this function, the speed dial code must be programmed in the dial directory. Refer to

Programming the Died Directory for information on how to

program the codes.

1. Load the document face-down in the ADF.

2. If desired, select the resolution and the halftone.

3. If desired, set the page count and press the START key.

4. Press the SPEED DIAL key. Enter the two-digit speed dial code associated with the

number you want to dial.

5-7

Transmitting

Alphabetical dialing

Alphabetical dialing is similar to using a phone book. Use alphabetical dialing to locate a number in the dial directory if you do not know which one-touch key or speed dial code to use.

The alphabetic dialing feature allows you to select a number to dial based on the dial directory name associated with the

number. To use this function, the name of the remote machine

must be programmed in the dial directory for a one-touch key or

a speed dial code. Refer to the Programming the Dial Directory

chapter for information on how to program a name.

Use the following procedure to transmit a document using

alphabetical dialing:

1. Load the document face-down in the ADF.

2. If desired, select the resolution and the halftone.

3. If desired, set page count and press the START key.

4. Press the ALPHA DIAL key. The LCD prompts you to enter the Initial letter of the name.

5. Press the keypad number that corresponds to the first

letter of the name you desire (e.g., press the 4 key for names that begin with G, H, or I). Press the key repeatedly until the LCD displays an entry with the same first

character as the name.

6. Press the REDIAL/t key to scroll through the entries that

have the same first character.

7. To select an entry that displays, press the START key. The machine dials the entry you selected.

5-8

Group dialing

Transmitting

The machine can send a document from the memory to a group of numbers. Group dialing transmits a document to several locations without scanning the document for each location. To use this function, the numbers must be programmed into a

group. Refer to the Programming the Dial Directory chapter for

information on programming a group. When the machine begins transmitting the document to a

number in the group, the LCD displays a standby message. If you display the job status, the LCD displays the dialing code and

the name for the remote machine. If a number is busy, the

machine continues dialing the rest of the numbers before returning to the busy number.

If the group contains more than four numbers, the machine pauses after every fourth successful number to receive any incoming calls. The Receive Interval user option (No. 26) determines the interval to wait before the machine dials the additional numbers.

Use the following procedure to transmit a document to a group;

1. Load the document face-down in the ADF.

2. If desired, select the resolution and the halftone.

3. If desired, set the page count and press the START key.

4. Press the group key for the group you want to dial. When the transaction completes, the machine prints a

Broadcast Report.

5-9

Transmitting

Manual broadcast dialing

The machine can send a document to up to 50 numbers you dial

manually. You do not have to have the numbers programmed as a group for this procedure. Use the control panel keypad, the one-touch keys, or the speed dial codes to enter the numbers.

When the machine begins transmitting the document, the LCD

displays a standby message. If you display the job status, the LCD then displays the dialing code and the name for each machine as it dials that number.

Use the following procedure to transmit a document to several numbers. Only one manual broadcast can be programmed at a time.

1. Load the document face-down in the ADF.

2. Open the access panel.

3. If desired, select the resolution and the halftone.

4. If desired, set the page count and press the START key.

5. Press the MANUAL BROADCAST key and close the access panel. The LCD prompts you to enter a one-touch key, a speed dial code, or the telephone number using the control panel keypad.

6. Dial a number you want to call.

7. Verify the number you entered. To change the number, press the CLEAR key and reenter the number.

8. Press the START key.

9. Perform steps 6 through 8 for each number to add to the manual broadcast group.

10. Press the REPORT key to print the Manual Broadcast List.

11. Verify the numbers you entered.

12. Press the START key. When the transaction completes, the machine prints a Manual Broadcast Report.

5-10

Cancelling a transmission

Transmitting

The machine allows you to cancel a pending transmission or a

transmission in progress. You must know the job number of a

pending transmission to cancel that transmission. Print a

Memory List to identify the job number.

Use the CLEAR key to cancel a transmission from the memory. If you use the direct send feature, you must use the STOP key to end the transmission in progress.

Using the CLEAR key cancels a single transaction; repeat the procedure to cancel multiple transmissions.

Use the following procedure to cancel a group or manual broadcast transmission. To quit the cancel operation, press the

STOP key.

1. Press the CLEAR key. The LCD displays the first programmed transaction.

Redialing the previous number

2. Press the REDIAL/1 key to display TRANSMISSION.

3. Press the START key. The LCD prompts you to enter the

job number.

4. Enter the three-digit job number.

5. Press the START key.

The machine stores in the memory the last number that was

dialed. Use the following procedure to transmit a document to

the last number dialed;

1. Load the document face-down in the ADF.

2. If desired, select the resolution and the halftone.

3. If desired, set the page count and press the START key.

4. Press the REDIAL/1“ key.

5-7 7

Transmitting

Direct Send

The direct send feature provides a method to transmit a document without prescanning that document into the memory.

During a normal transmission, the machine stores the document in the memory before dialing. When you use the direct send feature, the machine dials the number, scans the document, then transmits the document. If the communication does not complete successfully, the machine can not resend the information.

Use the following procedure to transmit a document using the direct send feature:

1. Load the document face-down in the ADF.

2. If desired, select the resolution and the halftone.

3. If desired, set the page count and press the START key. Press the DIRECT SEND key. The LCD prompts you to

enter the telephone number.

5. Dial the number you want to call. You can use one touch

dialing, speed dialing, or keypad dialing.

6. Press the START key.

5-12

Delayed Transmission

Program a delayed transmission

Transmitting

Transmitting a document at a programmed time is known as a

delayed transmission.

You can program up to eight jobs to transmit on a delayed basis.

A job can be a transmission to a single destination, a broadcast

transmission, or a polling operation.

Use delayed transmissions to send documents during hours with

the lowest telephone rates, such as evenings and weekends.

Use the following procedure to program delayed transmission:

1. Load the document face-down in the ADF.

2. If desired, select the resolution and the halftone.

3. Open the access panel.

4. If desired, set the page count and press the START key.

5. Press the DELAYED START key. The LCD displays DELAYED START MODE.

6. Close the access panel and press the START key. The LCD prompts you to enter the delayed send time.

7. Enter the time (24-hour format) to transmit. The LCD

prompts you to verify the time to transmit.

8. Press the START key. The LCD prompts you to dial the telephone number.

9. Dial the number you want to call.

5-13

Transmitting

Cancel a delayed transmission

The machine allows you to cancel a delayed transmission. You must know the job number of the transmission. Print a Memory List to identify the job number. Use the following procedure to cancel a delayed transmission:

1. Press the CLEAR key. The LCD displays the first transaction type.

2. Press the REDIAL/1 key to page through the transaction types.

3. Press the START key. The LCD prompts you to enter the

job number.

4. Enter the three-digit job number. The LCD prompts you to verify the number you entered.

Security Features

5. Press the START key.

The machine has several security features for transmitting. These features include the following:

• Secure transmission — Transmit to a 7041/7042 remote machine with the same password, or identification code, as on your machine.

• Mailbox communication — Transmits documents on a confidential basis to a mailbox at a remote machine. Only a user with the mailbox number can access the document. The mailbox can be used for a single

transmission or for all transmissions.

• Security access mode — Allows you to control the use of

the machine. Only users with the correct access code

can transmit from the machine.

* •

5-14

Password

Transmitting

A password is a four-digit code used in the secure mode. The machine uses the password when it transmits or receives a document using the secure mode.

When the secure mode is selected, the machine compares the password with the password of the remote machine. If the passwords match, the machine proceeds with the transaction. If the passwords do not match, the machine cancels the operation and generates an error code.

NOTE: You can not combine the * or if symbols with other digits in a password. If you enter **** as the password, the system automatically matches the password of the remote machine.

Use the following procedure to program a password:

1. Open the access panel. Press the PROGRAM key and close the access panel.

Press the REDIAL/key twice to display PASSWORD.

3. Press the START key. The LCD prompts you to enter the

4. password.

5. Enter the four-digit password. When you enter the first character, the LCD clears the previous password. The cursor moves automatically to the next position. The LCD prompts you to verify the password you entered:

PRESS <>

PASSW0RD=1234

NOTE: Press the CLEAR key to back over digits you enter. If you do not enter any digits, the machine does not respond to this key.

6. Verify the password you entered. To change the password, press the CLEAR key then reenter the four-digit number.

7. Press the START key.

5-15

Transmitting

Secure mode

To transmit a document using the secure mode, the remote unit

must be a 7041/7042 machine. This feature is valid for all the transmission types (e.g., delayed send, broadcast transmissions, and direct dial). The secure mode, however, is not available for polling operations.

When you select a secure transmission, the machine compares the password you programmed to the password of the remote unit. If the passwords match, your machine transmits the document. If the passwords conflict, the communication is unsuccessful and your machine generates an error code.

To transmit only one document in the secure mode, use the SECURITY/MAILBOX NO. key to transmit the document. To transmit all documents in the security mode, set the Secure Transmission user option (No. 15) to ON. Refer to the

Programming the Machine chapter for information on how to set

the user option.

NOTE: The one-touch keys may be programmed to transmit in the secure mode. The secure transmission mode does not affect how the machine receives a document.

Use the following procedure to transmit using the security mode:

1. Load the document face-down in the ADF.

2. Open the access panel.

3. If desired, select the resolution and the halftone.

4. If desired, set the page count and press the START key.

5. Press the SECURITY/MAILBOX NO. key.

6. Press the START key.

7. Press the REDIAL/t key to display SECURITY ON.

8. Close the access panel and press the START key. The machine goes to the standby mode for you to dial.

9. Dial the number you want to call.

5-16

Transmitting to a remote mailbox

Transmitting

To send a document to a remote mailbox, the receiving machine must be a 7041/7042 machine.

NOTE: The one-touch keys may be programmed to transmit to a

remote mailbox.

Use the following procedure to transmit a document to a remote

mailbox:

1. Select a four-digit mailbox number and communicate the number to the remote user.

2. Load the document face-down in the ADF.

3. Open the access panel.

4. If desired, select the resolution and the halftone.

5. If desired, set the page count and press the START key.

6. Press the SECURITY/MAILBOX NO. key.

7. Close the access panel and press the PAUSE/4- key to

display MAILBOX No.

8. Press the START key.

9. Press the PAUSE/4- key to display MAILBOX No. ON.

10. Press the START key. The LCD prompts you to enter the mailbox number.

11. Enter the selected four-digit mailbox number.

12. Verify the mailbox number you entered. To change the number, press the CLEAR key and reenter the four-digit number.

13. Press the START key. The machine goes to the standby mode.

14. Dial the number you want to call.

5-77

Transmitting

Secure access mode

The secure access mode, also known as the Telephone Call Barrier (TCB) is a service parameter that allows you to disable dialing from the machine. Only users who know the secure access number can use the machine features that require the use of the telephone. However, any user can copy a document, print a report, or program the machine while it is in the secure access mode.

A service representative must enable or disable the secure access mode. If the secure access mode is enabled, you must enter the four-digit secure access number to place the machine

in the standby mode. Once the machine is in the standby mode, you must begin a process in two minutes or the machine turns on the barrier. You can use any form of dialing once you enter the access number. The machine turns on the barrier once you complete a process.

NOTE: The machine performs any delayed start communication you programmed before the secure access mode is enabled. Receive operations and polling operations are not affected by the secure access mode.

When the machine is in secure access mode, the LCD displays

the following:

OCT-15-92 10:35 MIOOX ENTER ACCESS NUMBER

Use the following procedure to dial a number when the machine is in the secure access mode:

1. Enter the four-digit secure access number.

2. Press the START key. The machine goes to the standby mode.

3. Continue with the procedure you desire.

5-18

DTMF

DTMF mailbox transmissions

Transmitting

The DTMF (Dual Tone Multi Frequency) feature provides mailbox transmissions, and relay send operations with a Xerox 7032/7033 facsimile.

To use the DTMF feature to transmit a document to a mailbox at

a remote 7032/7033 machine, you must know the mailbox

number on that machine.

Use the following procedure to transmit to a mailbox at a Xerox

7032/7033 machine:

1. Load the document to transmit.

2. Perform off-hook dialing to a remote 7032/7033 machine. You will hear a facsimile tone sequence.

3. After the initial facsimile tone sequence completes, press the * key. You will hear three confirmation tones.

4. After the confirmation tones complete, enter the three-digit

mailbox number.

5. Press the # key twice.

6. Press the START key.

7. Place the handset on the cradle. The machine transmits the document.

5-19

Transmitting

DTMF relay send

You can use the DTMF feature to relay documents through a Xerox 7032/7033 machine. The 7032/7033 acts as a hub to remote machines that are listed in the dial directory of the machine.

One use of this feature is to transmit a document long distance to a 7032/7033 machine, which can then transmit the document to other machines that are not long distance to that machine.

To use the DTMF feature to relay a document to remote

machines, each machine must be listed in the dial directory of the 7032/7033 machine. You must know each dial directory

location, and you must know an account number, or password, on the 7032/7033.

Use the following procedure to relay a document through a Xerox 7032/7033 machine:

1. Load the document to transmit.

2. Perform off-hook dialing to a remote 7032/7033 machine. You will hear a facsimile tone sequence.

3. After the initial facsimile tone sequence completes, press the * key. You will hear three confirmation tones.

4. After the confirmation tones complete, press the # key and enter the four-digit account number.

5. Press the # key and enter the three-digit dial directory entry for the remote machine. Repeat this step for each remote machine you want to add to the transmission.

6. Press the # key twice. You will hear three confirmation

tones.

7. Press the START key.

8. Place the handset on the cradle. The machine transmits

the document to the 7032/7033.

5-20

Receiving

Automatic Reception

The machine can receive documents automatically or manually. This chapter describes the features that affect how the machine receives documents.

The machine automatically answers the telephone when the machine is in the automatic answer mode. Use the automatic answer mode if you use a dedicated phone line for the machine. If you use the phone line for facsimile and voice communications, you can use the automatic answer mode for periods such as nights, weekends, and holidays.

Set the Auto Answer user option (No. 04) to ON to select the automatic answer mode. Set the option to OFF to select the

manual answer mode.

6-1

Receiving

Manual Reception

Use the manual receive mode if you have a single line for

facsimile and voice communications during normal business

hours. The manual receive feature enables you to answer all

incoming calls manually. When you answer an incoming call, if the call Is from a facsimile machine you can transfer the call to your machine by pressing the START key and placing the

handset on the cradle. The Auto Rev in Man Mode user option (No. 05) allows you to

determine whether the unit should not answer incoming calls or if the machine should answer the telephone after a set number of rings if you do not answer manually. If the Auto Rev in Man

Mode user option (No. 05) is set to OFF and the manual receive mode is enabled, the machine does not answer any incoming calls. If you set the option to ON, the machine answers the call after a predetermined number of rings.

You can set the Man Mode Rev Delay user option (No. 06) to change the number of rings the machine allows before it answers a call. You can answer the call at any time before the

machine answers. Refer to the Programming the Machine

chapter for information on the options.

NOTE: The Auto Rev in Man Mode option is not available in some countries.

Use the following procedure to receive a document manually;

1. When you receive an incoming call, lift the handset.

2. If you hear a facsimile tone, press the START key and place the handset on the cradle.

NOTE: If you place the handset on the cradle before you

press the START key, the line disconnects.

6-2

Cancelling an Incoming Call

To cancel an incoming call, you must know the job number. Print a Memory List to identify the job number. Use the following procedure to cancel an incoming call:

1. When you receive an incoming call, press the CLEAR key.

2. Press the REDIAL/1 key to select INCOMING CALL.

3. Press the START key. The LCD prompts you to verify the cancellation.

4. Press the START key.

Substitute Receive to Memory

Receiving

If the machine receives a document while the printer is not available, the machine automatically performs a substitute receive to memory operation. The machine receives a document into the memory if the paper cassette is empty, the paper jammed, or the toner is empty. The machine prints the document automatically when the printer becomes available.

If the memory becomes full while the machine receives a document, the machine terminates the operation but retains the pages it received successfully. Once the memory is full, the machine does not accept additional documents.

Reduction Rates on Documents Received

The machine can be set to automatically reduce an image onto

a single page. Set the Print Reduction user option (No. 23) to reduce all documents the machine receives. If the option is set

to OFF, the documents print at their original size. If the option is

set to ON and the image does not fit on one page, the machine

divides the image into several pages. Refer to the Programming

the Machine chapter for more information on the user option.

6-3

Receiving

Secure Receive (Junk Mail Eliminator)

To receive a document using the secure receive mode, the remote machine must be a 7041/7042 machine.

When you receive a document in the secure mode, the machine

compares the password you programmed with the password of the remote machine. If the passwords match, the machine accepts the document from the remote machine. If the passwords conflict, the operation is cancelled and the machine generates an error code.

To receive all documents in the secure mode, set the Junk Mail Eliminator user option (No. 16) to ON. This option prevents users from sending junk mail to your machine. Refer to the

Programming the Machine chapter for information on how to set

the user option.

Power Save Mode

The power save mode is a feature which disables the printer and

reduces power consumption. When you use the power save mode, the machine stores in memory any document it receives.

After the communication completes, the machine enters the warmup mode, prints the document, then disables the printer.

If the memory is almost full, you can not enter the power save mode. If the memory becomes full while the machine is receiving, the machine prints only the pages it received

successfully.

Use the following procedure to enter or to exit from the power

save mode:

1. Open the access panel.

2. Press the POWER SAVE key and close the access panel.

3. Press the REDIAL/ T key to toggle between the power save on mode and the power save off mode.

4. Press the START key to select the mode.

6-4

Polling - Retrieving Remote Documents

This chapter instructs how to retrieve documents from remote machines. It also instructs how to prepare your machine for a remote machine to retrieve a document.

Polling Capabilities

The machine allows you to retrieve a document from a remote machine when you contact that machine. This process is known as polling. You can also transmit a document to a remote machine when the machine contacts you. This process is known as being polled.

The machine has several polling capabilities All polling operations except the send/poll operation occur as background

jobs. The following table lists the capabilities:

Table 7-1: Polling Capabilities

Polling

Capabilities

Be polled

Polling Retrieve a document from a remote

Send/Poll

Mailbox Polling Retrieve a document from a mailbox in a

Delayed Polling

Delayed Send/ Poll

Delayed Mailbox Polling

DTMF Mailbox

Polling

A remote machine retrieves a document from your machine.

machine.

Send a document and retrieve a document

in one call.

remote machine. Retrieve a document at a preset time.

Send a document and retrieve a document

in one call at a programmed time. Retrieve a document at a programmed

time from a mailbox in a remote machine.

Retrieve a document from a mailbox in a remote Xerox 7032/7033 machine.

Description

7-7

Polling - Retrieving Remote Documents

Features

Each polling method prompts you to enter selected features. If you are storing a document to be polled, you can choose to transmit in the secure mode. If you are polling, you can poll a

mailbox in the remote machine. The following procedures instruct you to enter only the options

that their introductions describe. For example, the polling

procedure does not provide a step to enter a mailbox number

since the mailbox polling procedure describes that feature.

Prepare to be Polled (Polling Standby Mode)

Before a remote machine can poll your machine, you must

prepare your machine to be polled. You can program the

machine to delete the document or retain the document after it is

polled. Retain the document to allow several remote users to

poll for the document. Once you store a document, the machine

is in the polling standby mode.

The machine can store one document in the polling standby

mode. For multiple documents, place the documents in

mailboxes and request that the remote user retrieve the

documents from the mailboxes. The remote user must know the

mailbox number to retrieve a document. Contents in a private

mailbox are deleted once the mailbox is polled; documents in a

public mailbox are retained.

Use the following procedure to store a document to be polled:

1. Load the document face-down in the ADF.

2. If desired, select the resolution and the halftone.

3. Open the access panel.

4. If desired, set the page count and the secure mode and press the START key.

5. Press the POLL/STORE FOR POLLING key.

6. Press the REDIAL/1 key or the PAUSE/ ^ key and close

the access panel.

7-2

Polling

Polling- Retrieving Remote Documents

Polling occurs when you request a remote machine to send a document to your machine. The remote machine you dial must be ready to be polled and the ADF tray of your machine must be empty for polling to occur.

Use the following procedure to retrieve a document from a remote machine or a group of machines. Refer to the Mailbox Polling procedure if you desire to select the mailbox communication mode.

1. Check that no documents are loaded in the ADF.

2. Open the access panel.

3. Press the POLL/STORE FOR POLLING key. The LCD prompts you to select additional features or to dial the number.

4. Close the access panel and dial the number for the remote machine.

7-3

Polling - Retrieving Remote Documents

Send/Poli

The send/poll feature performs two operations, transmit and poll, in a single operation. The operation allows you to transmit a document to a remote machine then poll that machine for a document. This operation is the only polling operation that does not occur as a background job.

You can use the send/poll function with only one machine at a time; you can not use group or broadcast dialing. Also, you can not use a mailbox number with this method of polling.

Use the following procedure to initiate send/poll with a remote machine that is in the polling standby mode;

1. Load the document face-down in the ADF.

2. Select the resolution and the halftone.

3. Open the access panel.

4. Press the POLL/STORE FOR POLLING key.

5. Press the REDIAL/1 key once to display SEND/POLL.

NOTE: If a document is stored to be polled, the LCD

prompts you to select features or to dial.

6. Press the START key. The LCD prompts you to select additional features or to dial the number.

7. If desired, set the page count and the secure mode.

8. Close the access panel and dial the number for the remote machine. Your machine transmits the document

then retrieves and prints the remote document

automatically.

7-4

Mailbox Polling

Polling- Retrieving Remote Documents

Mailbox polling is available only between 7041/7042 machines. To perform mailbox polling, the remote user must store a document in a mailbox and inform you of the mailbox number.

When you use mailbox polling, the machine polls the remote

mailbox and prints the document. Refer to the Memory chapter

for information on how to retrieve the document from the mailbox.

Use the following procedure to initiate mailbox polling:

1. Obtain the mailbox number from the remote user.

2. Check that no documents are loaded In the ADF.

3. Open the access panel.

4. Press the POLL/STORE FOR POLUNG key. The LCD prompts you to select additional features or to dial the number.

5. Press the SECURITY/MAILBOX NO. key.

6. Press the REDIAL/1 key to display MAILBOX No.

7. Press the START key.

8. Press the REDIAL/1 key to display MAILBOX No ON.

9. Close the access panel and press the START key. The LCD prompts you to enter the mailbox number.

10. Enter the four-digit mailbox number. The LCD prompts you to verify the mailbox number.

11. Verify the number. To change the mailbox number, press the CLEAR key and reenter the number.

12. Press the START key.

13. Dial the number for the remote machine. The machine retrieves and prints the document.

7-5

Polling - Retrieving Remote Documents

Delayed Polling

Delayed polling allows you to program the machine to request a document at a later time. When you use delayed polling to retrieve a document, the remote machine must be ready to be polled.

Use the following procedure to program a delayed polling

transaction;

1. Open the access panel.

2. Press the DELAYED START key and close the access

3. Press the PAUSE/4> key to display POLL.

4. Press the START key. The LCD prompts you for the time

panel.

to poll the remote machine.

5. Enter the time (24-hour format) to retrieve the document. The LCD prompts you to verify the time to poll.

6. Verify the time to retrieve the document. To change the time, press the CLEAR key and reenter the time.

7. Press the START key. The LCD prompts you to dial the telephone number.

8. Dial the number for the remote machine.

9. Verify the telephone number. To change the number,

press the CLEAR key and reenter the number or code.

10. Press the START key.

7-6

Delayed Send/Poli

Polling - Retrieving Remote Documents

The machine can transmit a document at a programmed time then receive a document from the same machine. This transaction is called delayed send/poll.

You can contact only one remote machine using the delayed

send/poll feature; you can not use group or broadcast dialing.

The machine you dial must be ready to be polled.

Use the following procedure to program a delayed send/poll

transaction:

1. Load the document face-down in the ADF.

2. Open the access panel.

3. Press the DELAYED START key and close the access panel.

4. Press the REDIAL/t to display SEND/POLL.

5. Press the START key. The LCD prompts you for the time to poll.

6. Enter the time to contact the remote machine. The LCD prompts you to verify the time.

7. Verify the time to poll. To change the time, press the CLEAR key and reenter the time.

8. Press the START key. The LCD prompts you to dial the number.

9. Dial the number for the remote machine.

10. Verify the telephone number. To change the number, press the CLEAR key and reenter the number or code.

11. Press the START key.

7-7

Polling-Retrieving Remote Documents

Delayed Mailbox Polling

Delayed mailbox polling is available only between 7041/7042 machines. This method of polling occurs when the machine retrieves a remote document at a programmed time. The mailbox number you enter must match the remote mailbox number that is ready to be polled.

Use the following procedure to program a delayed mailbox

polling transaction:

1. Obtain the mailbox number from the remote user.

2. Check that no document is loaded in the ADF.

3. Open the access panel.

4. Press the DELAYED START key.

5. Press the PAUSE/ 4- key once to display POLL.

6. Press the START key. The LCD prompts you for the time to retrieve the document.

7. Enter the time to retrieve the facsimile. The LCD prompts

you to verify the time.

8. Verify the time to retrieve the document. To change the time, press the CLEAR key and reenter the time.

9. Press the START key. The LCD prompts you to dial the

number.

10. Press the SECURITY/MAILBOX No. key and close the access panel.

11. Press the PAUSE/ ^ key to display MAILBOX No.

12. Press the START key.

7-8

DTMF Mailbox Polling

Polling - Retrieving Remote Documents

13. Press the PAUSE/ i key to display MAILBOX No. ON.

14. Press the START key. The LCD prompts you to enter the mailbox number.

15. Enter the four-digit mailbox number. The LCD prompts

you to verify the number.

16. Verify the mailbox number. To change the number, press

the CLEAR key and reenter the four-digit number.

17. Press the START key. The LCD prompts you to dial the number.

18. Dial the number for the remote machine.

To use the DTMF feature to poll a mailbox on a 7032/7033 machine, you must know the account number, or password, for the mailbox.

Use the following procedure to poll a mailbox at a Xerox

7032/7033 machine:

1. Perform off-hook dialing to a remote 7032/7033 machine. You will hear a facsimile tone sequence.

2. After the initial facsimile tone sequence completes, press

the ★ key. You will hear three confirmation tones.

3. After the confirmation tones complete, press the # key.

4. Enter the four-digit account number.

5. Press the ★ key twice.

6. Press the START key.

7. Place the handset on the cradle. The machine retrieves the document from the remote mailbox.

7-9

Polling - Retrieving Remote Documents

Cancel a Polling Request

The polling methods can be cancelled in one of two ways: use the STOP key or use the CLEAR key. To cancel send/poll requests, press the STOP key during the communication. Press

the CLEAR key to cancel the programmed polling jobs that are

pending. Use the following procedure to cancel a polling transaction:

1. Press the CLEAR key. The LCD displays the first

2. Press the REDIAL/^ key to scroll through the transaction

3. Press the START key. The LCD prompts you to enter the

4. Enter the three-digit job number.

transaction type.

types

Job number.

5. Press the START key.

7-10

Memory

This chapter instructs how to store a document in the memory, to print a document from the memory, and to delete a file in the memory.

Store a Document in a Memory File

The machine stores documents in a memory file for the following operations:

• Transmissions except direct send transmissions, including group and manual broadcast transmissions, and delayed send operations

• Documents the machine received to a mailbox

• Documents you store in a mailbox to be polled

When a document is stored in the memory, the machine assigns a job number to that document. The machine can store documents in up to 96 files with up to 99 pages per file. When

the memory contains 96 files, the LCD displays F-FULL.

Mailboxes

The machine cancels a receive operation when the memory is

full. You must delete documents in the memory files before you

can add any new files.

Documents in mailboxes can be received from or polled from only a remote 7041/7042 machine. Memory files are used when documents are received to a mailbox or when documents are scanned locally to a mailbox. Mailboxes can be either private or public.

A document in a public mailbox remains in the mailbox until it is

deleted by an operator using the file delete feature. A document in a private mailbox is deleted after the file is accessed with the correct mailbox number and printed or by using the file delete

feature.

8-1

Memory

Store a document in a mailbox

For a mailbox to be polled by a remote 7041/7042 machine, you must first scan a document into the mailbox. Several documents can be scanned into the same mailbox; the machine transmits all documents from the same mailbox in the same telephone call.

If the document jams in the scanner or if the memory becomes

full while the machine scans the document, the machine deletes

all pages of the document being scanned. Print and delete any unnecessary files.

Use the following procedure to store a document in the mailbox;

1. Load the document face-down in the ADF. Open the access panel.

Press the LOAD MAILBOX key and close the access

3. panel.

Press the REDIAL/'[ key to toggle between the options for

4. private and public mailboxes.

Press the START key to select the mailbox. The LCD

5. prompts you to enter the mailbox number.

Enter the four-digit mailbox number. The LCD prompts you

to verify the number. Verify the mailbox number. To change the number, press

7. the CLEAR key and reenter the four-digit number.

Press the START key. The machine stores the document

and prints a Mailbox Receipt.

9. Verify the file number on the Mailbox Receipt.

8-2

Append a document to a mailbox file

You can append a document to an existing mailbox file. If the

document jams while the machine adds the document to the file,

the new information is deleted and you must begin again.

Use the following procedure to add a document to a mailbox file:

1. Load the document face-down in the ADF.

2. Open the access panel.

3. Press the LOAD MAILBOX key and close the access

4. Press the REDIAL/'[ key to select APPEND FILE.

5. Press the START key. The LCD prompts you to enter the

6. Enter the two-digit file number. The LCD displays:

panel.

file number to which you want to append the document.

APPEND FILE

FILE No.=XX

7. Verify the file number. To change the number, press the CLEAR key and reenter the two-digit file number.

8. Press the START key. The LCD prompts you to enter the mailbox number for the file.

9. Enter the four-digit mailbox number. The LCD displays:

APPEND FILE

MAILBOX No.=XXXX

10. Verify the mailbox number. To change the number, press the CLEAR key and reenter the four-digit number.

11. Press the START key. The machine stores the document and prints a Mailbox Receipt.

12. Verify the file number on the Mailbox Receipt.

8-3

Memory

Transmit a Document from the Memory

The machine scans and stores a document in the memory before sending the document unless you select the direct send feature. The machine automatically transmits all group and

manual broadcast transmissions through the memory. The machine also stores in the memory any document for a delayed transmission, or for a transmission in the security mode or into a mailbox.

Refer to the Transmission chapter for more information.

Receive a Document into the Memory

When a remote machine contacts your machine, your machine can print the document immediately or it can store the information. The machine receives a document in the memory if any of the following three conditions exist;

• The printer is not available - The machine performs

substitute receive to memory. Refer to the Receiving

chapter for more information.

• The machine is in the power save mode - Refer to the

Receiving chapter for more information.

• The machine receives a document to a mailbox - Once the machine receives a document into the memory, the

LCD flashes the letter R in the upper right corner. To retrieve the document, you must know the mailbox number.

8-4

Xerox 7042 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Quick Reference Guide

TRANSMIT

Speed Dialing

Group Dialing

Redialing

RECEIVE

CLEAR JOBS

PRINT REPORTS

Print Documents in Memory

Store Documents in Memory

CLEARING JAMS

MANUAL BROADCAST

COPY

Single Copies

Multiple Copies

Document Jam

Paper Jam

Quick Reference Guide

PROGRAMMING

User Option List

Programming User Options

Calendar (Date and Time)

One-touch keys

Speed dial codes

Group keys

Terminal ID

Logo (ID Name)

POLL

Poll

Store for Polling

DELAYED START

How to Use This Manual

Organization

Terminology

Text displays

Notes, Cautions, and Warnings

Features

System Overview

Hardware Features

Control Panel

Control Panel Function Keys

Access Panel Function Keys

Liquid Crystal Display (LCD)

Copying

Load a Document

Reduction

Resolution

Halftone

Copy a Document

Print single copies

Print multiple copies

Programming the Machine

Calendar (Date and Time)

Logo (ID Name)

Terminal ID

Paper Size

User Options

Programming the Dial Directory

Dial Directory

One-Touch Keys (01-18)

Speed Dial Codes (00-99)

Group Keys (I-VI)

Transmission Features

Transmissions

Cancelling a transmission

Direct Send

Delayed Transmission

Program a delayed transmission

DTMF

Receiving

Automatic Reception

Manual Reception

Cancelling an Incoming Call

Substitute Receive to Memory

Reduction Rates on Documents Received

Secure Receive (Junk Mail Eliminator)