Xerox 7042 User Manual

Xerox 7042 Laser Facsimile

Reference Manual

XEROX

Xerox Corporation Customer and Service Documentation Development

R380-159

P.O. 80x660512

Dallas, TX 75266-0512

copyrightable material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as icons, screen displays looks, etc.

Xerox® and all Xerox products mentioned in this publication are trademarks of Xerox Corporation.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.

Notes

Quick Reference Guide

This guide is for users familiar with the 7042. It is in the front of the manual for your convenience.

TRANSMIT

1. Load the document.

Dial the telephone number using one of the methods below.

Keypad Dialing

3. Dial the number to call.

Press the START key.

One-Touch Dialing

3. Press the one-touch key.

Speed Dialing

3. Press the SPEED DIAL key.

4. Enter the two-digit code.

Group Dialing

3. Press the group key.

Alphabetical Dialing

3. Press the ALPHA DIAL key.

4. Press the keypad number for the first letter of the name.

5. Press the REDIAL/1 key to scroll through the entries.

6. Press the START key.

Redialing

3. Press the REDIAL/t key.

RECEIVE

Manual Receive

1. When you receive a call, lift the handset.

2. If you hear a facsimile tone. press the START key and place the handset on the cradle.

CLEAR JOBS

Print the Pending Jobs Report to

determine the job number.

1. Press the CLEAR key.

2. Press the REDIAL/t key to scroll through the jobs.

3. Press the START key.

4. Enter the job number.

5. Press the START key.

PRINT REPORTS

1. Press the REPORT key.

2. Press the REDIAL/1 key to scroll through the reports.

3. Press the START key.

MEMORY FILES

Delete Files in a Mailbox

Press the MEMORY PRINT / DELETE key.

Press the REDIAL/1 key. Press the START key.

3. Enter the file number.

Press the START key.

5. Enter the mailbox number.

6. Press the START key.

Print Documents in Memory

1. Press the MEMORY PRINT /

DELETE key.

2. Press the START key twice.

3. Enter the file number.

4. Press the START key.

5. Enter the mailbox number.

6. Press the START key.

Store Documents in Memory

1. Load the document.

2. Press the LOAD MAILBOX key.

3. Press the START key.

4. Enter the mailbox number.

5. Press the START key.

CLEARING JAMS

MANUAL BROADCAST

1. Load the document.

2. Press the MANUAL

BROADCAST key.

3. Press the one-touch key. OR press the SPEED DIAL key and enter the two-digit code, OR use the control panel keypad to dial the number.

4. Press the START key.

5. Repeat steps 3 and 4 for each number to call.

6. Press the START.

COPY

Single Copies

1. Load the document.

2. Press the COPY key.

Multiple Copies

1. Load the document.

2. Press the MULTI-COPY key.

3. Enter the number of copies.

4. Press the START key.

Document Jam

1. Open the scanner cover.

2. Remove the document.

3. Close the scanner cover.

Paper Jam

1. Open the printer cover.

2. Remove the developer assembly.

3. Pull up on the paper feed release lever and remove the paper.

4. Install the developer assembly.

5. Close the printer cover.

Quick Reference Guide

PROGRAMMING

User Option List

No. Option 00 Activity report 02 Transmission report 03 Listen to ring 04 Auto answer 05 Auto rev in man mode 06 Man mode rev delay

07 Resolution default 08 Copy resolution 10 Header print 11 Number of redials 15 Secure transmission 16 Junk mail eliminator 19 Delete rev documents 20 Resend on error 21 Dial method 22 Document length

23 Print reduction 24 Calendar format 25 Month indication 26 Receive interval 27 ECM mode 28 Language 29 Clock display 31 Auto reduce copies

Programming User Options

1. Press the PROGRAM key.

2. Press the REDIAL/1 key.

3. Press the START key.

4. Enter the option number from the User Option List.

5. Use the # (-♦) key to change the value of the option.

6. Press the START key.

7. Press the STOP key.

Calendar (Date and Time)

1. Press the PROGRAM key.

2. Press the PAUSE/ i key five times.

3. Press the START key.

4. Enter the date and time.

5. Press the START key.

One-touch keys

1. Press the PROGRAM key.

2. Press the START key.

3. Press a one-touch key.

4. Enter the number to call.

5. Press the START key.

6. Press the PAUSE/ + key.

7. Enter the name.

8. Press the START key.

9. Press the STOP key.

Speed dial codes

1. Press the PROGRAM key.

2. Press the PAUSE/ i key.

3. Press the START key.

4. Press the SPEED DIAL key.

5. Enter the two-digit code.

6. Enter the number to call.

7. Press the START key.

8. Enter the name.

9. Press the START key.

10. Press the STOP key.

Group keys

1. Press the PROGRAM key.

2. Press the PAUSE/ i key twice.

3. Press the START key.

4. Press the group key.

5. Press a one-touch key, or press the SPEED DIAL key and enter the two-digit code.

6. Press the START key.

7. Repeat steps 5 and 6 for each number to call.

8. Press the START key.

9. Enter the name.

10. Press the START key.

11. Press the STOP key.

Terminal ID

1. Press the PROGRAM key.

2. Press the PAUSE/ + key three times.

3. Press the START key.

4. Enter the ID number.

5. Press the START key.

Logo (ID Name)

1. Press the PROGRAM key.

2. Press the PAUSE/ i key four times.

3. Press the START key.

4. Enter the logo.

5. Press the START key.

POLL

Poll

1. Remove all documents.

2. Press the POLL/STORE FOR POLLING key.

3. Dial the number to call.

Store for Polling

1. Load the document.

2. Press the POLL/STORE FOR POLLING key.

3. Press the START key.

DELAYED START

1. Load the document.

2. Press the DELAYED START

key.

3. Press the START key.

4. Enter the transmit time.

5. Press the START key.

6. Dial the number to call.

VII

Notes

Table of Contents

Quick Reference Guide ............................................................................................................... v

1-2-3 . . . GO ............................................................................................................................. xiii

How to Use This Manual ................................................................................................... xiii

Organization ................................................................................................................... xiv

Terminology ..................................................................................................................... xv

Text Displays ................................................................................................................... xv

Notes, Cautions, and Warnings ....................................................................................... xvi

Features ................................................................................................................................... i-i

System Overview ........................................................................................................... 1-1

Hardware Features ......................................................................................................... 1-2

Tones ............................................................................................................................ 1-3

Control Panel.................................................................................................................. 1-4

Control Panel Function Keys ............................................................................................ 1-5

JOB STATUS ....................................................................................................... 1-7

RESOLUTION ..................................................................................................... 1-7

HALFTONE ......................................................................................................... 1-8

DIRECT SEND .................................................................................................... 1-8

ALPHA DIAL ........................................................................................................ 1-8

CLEAR ................................................................................................................ 1-9

REDIAL/1 ............................................................................................................ 1-9

PAUSE/4- ............................................................................................................ 1-9

Keypad ................................................................................................................ 1-9

SPEED DIAL....................................................................................................... 1-10

STOP ................................................................................................................ 1-10

START .............................................................................................................. 1-10

COPY ................................................................................................................ 1-10

Access Panel Function Keys ......................................................................................... 1-11

Liquid Crystal Display (LCD) .......................................................................................... 1-13

Standby mode .................................................................................................... 1-13

Communication mode.......................................................................................... 1-13

Program mode ................................................................................................... 1-15

Copy mode ........................................................................................................ 1-15

Control Panel LEDs ...................................................................................................... 1-16

Dual Access ............................................................................................................... 1-16

Copying .................................................................................................................................. 2-1

Load a Document .......................................................................................................... 2-1

Reduction ............................................................................................................ 2-2

Page size ............................................................................................................. 2-2

Resolution ........................................................................................................... 2-2

Halftone

Copy a Document .......................................................................................................... 2-3

Print single copies ................................................................................................. 2-3

Print multiple copies .............................................................................................. 2-4

Programming the Machine ........................................................................................................ 3-i

Calendar (Date and Time) ............................................................................................... 3-1

....

........................................................................................................ 2-3

Table of Contents

Logo (ID Name) .............................................................................................................. 3-2

Terminal ID ..................................................................................................................... 3-4

Reduction Rates ............................................................................................................. 3-5

Paper Size...................................................................................................................... 3-5

User Options .................................................................................................................. 3-6

User option descriptions ......................................................................................... 3-7

User option conditions ......................................................................................... 3-10

Set the user options ............................................................................................. 3-12

Programming the Dial Directory .................................................................................................. 4-i

Dial Directory.................................................................................................................. 4-1

One-Touch Keys (01-18) ................................................................................................. 4-3

Full program mode ................................................................................................ 4-3

Program the one-touch keys .................................................................................. 4-4

Clear the one-touch keys ....................................................................................... 4-7

Speed Dial Codes (00-99) ............................................................................................... 4-8

Program a speed dial code .................................................................................... 4-8

Clear a speed dial code ....................................................................................... 4-10

Group Keys (l-VI) .......................................................................................................... 4-11

Program the group keys (l-VI) .............................................................................. 4-11

Add numbers to a group key................................................................................. 4-13

Delete an entry in a group key .............................................................................. 4-15

Delete all entries in a group key ............................................................................ 4-16

Transmitting ............................................................................................................................. 5-1

Load a Document .......................................................................................................... 5-1

Transmission Features .................................................................................................... 5-2

Resolution and halftone.......................................................................................... 5-2

Page headers ...................................................................................................... 5-3

Page count .......................................................................................................... 5-3

ECM mode .......................................................................................................... 5-4

Automatic redialing ................................................................................................ 5-4

Transmissions ................................................................................................................ 5-5

On-hook and off-hook dialing.................................................................................. 5-6

Keypad dialing ..................................................................................................... 5-6

One-touch dialing .................................................................................................. 5-7

Speed dialing ....................................................................................................... 5-7

Alphabetical dialing................................................................................................ 5-8

Group dialing ........................................................................................................ 5-9

Manual broadcast dialing ..................................................................................... 5-10

Cancelling a transmission

Redialing the previous number ............................................................................ 5-11

Direct Send .................................................................................................................. 5-12

Delayed Transmission .................................................................................................. 5-13

Program a delayed transmission .......................................................................... 5-13

Cancel a delayed transmission ............................................................................. 5-14

Security Features ......................................................................................................... 5-14

Password ......................................................................................................... 5-15

Secure mode ..................................................................................................... 5-16

Transmitting to a remote mailbox .......................................................................... 5-17

Secure access mode .......................................................................................... 5-18

...................................................................................

5-11

Table of Contents

DTMF ....................................................................................................................... 5-19

DTMF mailbox transmissions

DTMF relay send ............................................................................................. 5-20

Receiving .............................................................................................................................. 6-1

Automatic Reception ..................................................................................................... 6-1

Manual Reception ........................................................................................................ 6-2

Cancelling an incoming Call ........................................................................................... 6-3

Substitute Receive to Memory ....................................................................................... 6-3

Reduction Rates on Documents Received ...................................................................... 6-3

Secure Receive (Junk Mail Eliminator) ............................................................................ 6-4

Power Save Mode ....................................................................................................... 6-4

Polling - Retrieving Remote Documents....................................................................................... 7-i

Polling Capabilities ......................................................................................................... 7-1

Features ............................................................................................................ 7-2

Prepare to be Polled (Polling Standby Mode) Polling

Send/Poil ..................................................................................................................... 7-4

Mailbox Polling ............................................................................................................... 7-5

Delayed Polling .............................................................................................................. 7-6

Delayed Send/Poll .......................................................................................................... 7-7

Delayed Mailbox Polling................................................................................................... 7-8

DTMF Mailbox Polling .................................................................................................. 7-9

Cancel a Polling Request .............................................................................................. 7-10

...............................................................

............................ ...............................................

..................................................................

■........................................................ 7-3

5-19

7-2

Memory ................................................................................................................................. 8-1

Store a Document in a Memory File.................................................................................. 8-1

Mailboxes ............................................................................................................ 8-1

Store a document in a mailbox ............................................................................... 8-2

Append a document to a mailbox file ....................................................................... 8-3

Transmit a Document from the Memory ............................................................................ 8-4

Receive a Document into the Memory .............................................................................. 8-4

Poll for a Document in a Remote Mailbox ......................................................................... 8-5

Print a Document in the Memory ...................................................................................... 8-5

Print all documents in a mailbox ............................................................................. 8-6

Print a document in a memory file

Delete a Document from a Mailbox

Reports.................................................................................................................................. 9-1

Printing the Reports ........................................................................................................ 9-2

Report Descriptions ........................................................................................................ 9-4

Activity Report ...................................................................................................... 9-4

One Touch Dial Directory .................................................................................... - 9-5

Speed Dial Directory.............................................................................................. 9-6

Directory.............................................................................................................. 9-6

Group Dial Directory .............................................................................................. 9-7

Transmission Report ............................................................................................. 9-8

Pending Jobs List ................................................................................................. 9-9

Memory List ....................................................................................................... 9-10

Options Report .................................................................................................. 9-11

...........................................................................

..................................................................................

8-7 8-8

Table of Contents

Broadcast Report ................................................................................................. 9-12

Manual Broadcast List .......................................................................................... 9-13

Manual Broadcast Report ...................................................................................... 9-13

Poll Report ........................................................................................................... 9-14

Mailbox Receipt ................................................................................................... 9-15

Power Failure Report ............................................................................................ 9-16

Maintenance Procedures........................................................................................................... io-i

Error Codes................................................................................................................... 10-3

Support Center .................................................................................................... 10-3

System errors....................................................................................................... 10-4

Error conditions ................................................................................................. 10-5

Printer errors ..................................................................................................... 10-6

Error codes ....................................................................................................... 10-8

Problem Solving Procedures ........................................................................................ 10-11

Clear a recording paper jam................................................................................. 10-11

Clear a document jam ......................................................................................... 10-15

Cleaning Procedures ................................................................................................... 10-16

Clean the developer assembly and the surrounding parts

Clean the charge wire and the laser beam window .............................................. 10-23

Clean other components as needed .................................................................. 10-28

.......................................

10-17

Supplies and Accessories ......................................................................................................... ii-i

Ordering Supplies and Accessories................................................................................. 11-1

Supplies ....................................................................................................................... 11-1

Accessories .................................................................................................................. 11-2

Replacing Supplies ........................................................................................................ 11-3

Load the recording paper in the main paper tray....................................................... 11-3

Load the recording paper in the auxiliary tray ........................................................... 11-5

Replace the toner cartridge ................................................................................... 11-7

Replace the drum unit.......................................................................................... 11-14

Reference ............................................................................................................................. 12-1

Scanner Specifications .................................................................................................. 12-1

Printer Specifications...................................................................................................... 12-1

Network Requirements ................................................................................................ 12-2

Memory ....................................................................................................................... 12-2

Telephone Line ............................................................................................................. 12-2

Power Consumption....................................................................................................... 12-2

Power Supply ............................................................................................................... 12-3

Acoustic Noise .............................................................................................................. 12-3

Space Requirements ..................................................................................................... 12-3

Send Header Requirements............................................................................................ 12-3

Data Coupler Information ............................................................................................... 12-4

Canadian Certification .................................................................................................... 12-6

index................................................................................................................................. Index-1

XII

1-2-3 ... GO

The user documentation for the 7042 laser facsimile is designed for the user to best understand and get the most out of the machine. Setting up and understanding the machine is as easy as 1-2-3.

Install the Machine

The XEROX 7042 Laser Facsimile Installation Guide provides

information on the site requirements and instructs how to unpack and how to install the machine.

Get Started on the Machine

The XEROX 7042 Laser Facsimile Getting Started manual is a

guide to get the user started with the machine. This manual instructs how to operate the commonly-used features of the machine. For detailed information about the features and for information about additional features, refer to the Reference Manual.

UNDERSTAND THE FEATURES OF THE MACHINE

This document, the XEROX 7042 Laser Facsimile Reference

Manued, provides detailed information on and procedures to use

the 7042 features. Use the reference manual to supplement the Getting Started manual.

How to Use This Manual

This manual provides information about the XEROX 7042 laser facsimile. The manual instructs how to program the unit; how to copy, to transmit, and to receive a document; and how to maintain the machine. To ensure proper operation, please become familiar with the contents of this manual before you use the machine.

XIII

1-2-3... CO

Organization

This reference manual contains the following sections:

• Quick Reference Guide — Briefly Instructs how to operate the commonly-used features of the machine.

• Features — Describes the hardware features of the machine and provides an overview of how the machine operates. Also describes the control panel function keys.

• Copying — Instructs how to copy documents.

• Programming the Machine — Includes procedures to program the calendar, the logo, the terminal ID, and the user options.

• Programming the Dial Directory — instructs how to program the one-touch keys, the speed dial codes, and the group keys.

• Transmitting — Describes the transmission features and instructs how to transmit a document. The methods to

transmit include the following:

— Control panel keypad dialing — One-touch, speed dial, alphabetical, group, and

manual broadcast dialing — Direct send — Delayed transmission — Redialing — Security and mailbox communication

• Receiving — Describes how the machine receives a document from a remote machine.

• Polling -■ Retrieving Remote Documents — instructs how

to retrieve a document from a remote machine.

• Memory — Describes how to work with the memory files and includes the following:

— Store documents in the memory — Transmit a document from the memory — Receive a document into the memory — Poll a document in a remote mailbox — Print a document from the memory — Delete a file from the memory

XIV

Terminology

1-2-3... GO

• Reports — Describes the fields of and instructs how to

print each report.

• Maintenance Procedures — Guides the user through problem solving and provides a list of error codes. Also includes procedures to clear a document jam or a paper

jam and to clean the machine.

• Supplies and Accessories — Provides information on and

part numbers for the supplies and optional accessories,

instructs how to replace the supplies.

• Reference — Provides the machine specifications, and

data coupler and Canadian certification information.

When procedures in this manual Instruct you to enter data, press the keys on the control panel keypad to enter the characters. When a procedure instructs you to press a specific key, that key is called out in bold, capital letters. For example, a procedure step may instruct you to “Press the START key.”

Text displays

Some programming steps instruct you to use the REDIAL/'[ key

or the PAUSE/key to scroll through entries. In most cases, you can use either key to scroll through the items.

The Liquid Crystal Display (LCD) displays information for the

user. This manual presents information that the LCD displays in capital letters or a graphic display is provided. The following is an example of an LCD display:

MAY-05 12:OOP MIOOX

LOAD ORIGINALS

1-2-3... CO

The LCD displays several common symbols. The following table

lists the symbols as they are represented in this document and

their meanings. Refer to the Features chapter for more

information on the LCD.

Table 1: Symbols

Symbol

—

These arrows are shown on the REDIAL/1 key and the PAUSE/ i key. Use these keys to scroll through the items.

These arrows are shown on the # key and the ★ key. Use these keys to move across the display.

This symbol represents the START key. The display shows this symbol with a vertical line in the center.

This symbol represents the column at which the user enters the data.

Notes, Cautions, and Warnings

This manual uses notes, cautions, and warnings to emphasize

any information the reader needs. Notes contain information that

supplements the text. Notes are emphasized with italics. The

following is an example of a note:

NOTE: Notes contain information that supplements the text.

Meaning

The following are examples of a caution and a warning.

CAUTION

Do not touch the green drum surface. Touching the drum could lower the print quality.

WARNING

Do not touch the heater unit inside the machine.

The heater unit is extremely hot while the

machine is operating.

XVI

Features

System Overview

This chapter provides an overview of how the machine operates and describes the hardware features of the machine. It also describes the control panel and defines each of the function keys on the control panel. The chapter finishes with a description of what information the LCD provides for each operating mode.

The machine allows the user to send, to receive, and to copy

documents. When you switch on the power and the system has

warmed up, the machine is in the standby, or idle mode and the

machine is ready to use. When an action completes successfully, the machine returns to the standby mode and displays the following on the LCD:

AUG-20 12:OOP M100%

LOAD ORIGINALS

The machine has standard settings and optional features which

allow you to customize the machine. Refer to the Programming

the Machine chapter for information on the items you can

program to customize the machine. The machine can be left powered on 24 hours a day. While the

machine is powered on, it recharges the internal battery. The battery retains the options you set if the machine loses

power. However, any documents in the memory are deleted when the power switch is set to the OFF position or if the machine loses power.

1-1

Features

Hardware Features

The following figure shows the hardware features of the machine.

Refer to the Mauntenance Procedures chapter for information on

the internal hardware of the machine.

Telephone connection

AC power connection

Power switch

Control Panel

LCD

Scanner cover Document

release Guides button

Paper cassette

Input tray

Printer cover release button

1-2

The following lists the hardware features of the machine:

• Output tray — Accumulates the document after the machine copies or transmits it Includes a tray extender

which turns out to support larger documents.

Control panel — Contains keys to operate the features. LCD — Displays the current status of the machine.

Scanner cover release button — Releases the scanner cover.

Document guides — Guide the pages so they do not skew in the scanner.

Input tray — Provides an area to load documents. Printer cover release button — Releases the top cover

to access the printer.

Features

Tones

Paper cassette — Supplies cut sheet paper to the machine.

Power switch — Controls AC power to the machine. AC power connection — Accepts a grounded AC cord. Telephone connection — Provides a standard RJ-11C

modular jack for a telephone line from a wall jack.

The machine generates tones to indicate the operational status of the machine.

Single short tone — A confirmation tone. A short tone sounds when a key is pressed or when an action completes.

Extended tone — An unsuccessful alarm. An extended tone (four to five seconds) occurs when a transaction does not complete normally. The user must perform an action to continue a process. Refer to the LCD messages for actions to take.

1-3

Features

Control Panel

The control panel contains function keys, an alphanumeric keypad, and an access panel. The control panel function keys are divided into an upper section and a lower section. The access panel, when closed, enables 18 one-touch keys (01-18) and six group dial keys (l-VI). When the access panel is open, the function keys are enabled. Use the control panel to program the machine settings and to communicate with a remote

machine. The following figure illustrates the control panel:

Control panel upper

section

Control panel

ower

section

7-4

Control Panel Function Keys

The following illustrations and tables display and describe the function keys on the control panel. Refer to the following sections for more information on the keys.

The following figure shows the keys of the upper section;

Features

Table 1-1: Control Panel

Upper Section

1 1

Direct Send

_______

Error Resolution Busy

0^3

Job Status

aSuper Fine

Efme

aStandard

1 1 1 1

Halftone

Q 1

_______

|03

f04

f05

|06

1,09

l|.o

J["

mm mm^

11«

vd.

The following table briefly describes the keys on the control panel upper section:

Key

Job Status

Displays the status of a communication occurring as a background job.

11« 11«

IP 11'' 11«

II"'

1 p

!□ L

.........

mi rii

1 j VI

¿Hr --i

Function

______

Resolution

Halftone

Direct Send

18 one-touch keys (01-18)

6 group keys (1VI)

Selects the scanning resolution. Selects the scanning contrast. Improves

the scanned image of a picture or photograph.

Used to transmit a document without scanning the document into a memory file.

Transmits to a number assigned to the one touch key.

Transmits to a group of numbers assigned to a group key.

1-5

Features

The following figure shows the keys of the control panel lower section:

The following table briefly describes the keys on the lower section of the control panel:

Table 1-2: Control Panel

Lower Section

Key

Alpha Dial

Clear Cancels a broadcast operation or

Redial/1

Pause/

Keypad

Speed Dial

Stop

Start

Copy

Enables you to select an alphabetical entry in the dial directory.

deletes programmed data. Dials the last number dialed. Also

scrolls through menu items. Scrolls through menu items. Also

used to add a pause when you dial. Used to dial a number. Also used to

enter alphanumeric characters. Transmits to a number you assigned

to a two-digit speed dial code. Stops an operation or cancels

programming. Starts a communication or completes

programming.

Begins a single copy operation.

Function

7-6

«- f) and ^ (#)

Moves the cursor to the left or right.

Also scrolls through the option values.

JOB STATUS

RESOLUTION

Features

The JOB STATUS key causes the machine to display the status of a communication that is occurring as a background job. The message indicates if the machine is dialing, connecting or communicating with the remote machine. The LCD also displays

the ID of the remote machine, the communication mode, and the

number of pages transmitted or received.

The display appears for a set interval then returns to the standby display. If you press the JOB STATUS key while the machine is not executing a background communication, the LCD displays the message NO JOB IN PROGRESS.

The RESOLUTION key selects the scan mode for copying, for transmitting, or for storing a document in the memory. For a

normal document set the resolution to STANDARD; for a document with fine details, set the resolution to FINE or SUPER FINE. Three LEDs on the control panel indicate the resolution.

The resolution can be changed per page during a transaction.

To select the resolution of the first page, press the RESOLUTION key before you scan the document. To change the mode for subsequent pages, press the key while a page is scanning.

If you are copying a document and the Copy Resolution user option (No. 08) is set to a value, you can not use the RESOLUTION key to override that value. Refer to the

Programming the Machine chapter for more information on the

user option.

NOTE: If you select the halftone mode, the machine automatically sets the resolution to FINE.

1-7

Features

HALFTONE

The HALFTONE key sets the contrast for copying, for transmitting, or for storing a document in the memory. When you select the halftone mode, the machine automatically changes the resolution setting to FINE. When the machine is in the halftone mode, the LED above the HALFTONE key is lit.

The halftone mode, like the resolution, can be changed per page. To select the mode of the first page, press the HALFTONE key before you scan the document. To change the mode, you can press the key to switch modes while a page is scanning; the machine prints the next page with the contrast you select.

The machine reverts to its default halftone mode, OFF, at the end of each transaction; this value can not be changed.

DIRECT SEND

ALPHA DIAL

Use the DIRECT SEND key to transmit a document without scanning the document into the memory. The machine dials the telephone number, scans the document, then transmits the

image. The machine does not retransmit the document if the call does not complete successfully.

Use the ALPHA DIAL key to search through the dial directory. The entries are listed by alphabetical name. You can select a

number to dial based on the name associated with the number.

1-8

CLEAR

REDIAL/ t

Features

Use the CLEAR key to delete any operations that are programmed but have not occurred. You can use this key to cancel a delayed communication, a broadcast operation, or a polling operation. This key also allows you to cancel a

transmission that is stored in the memory for a background job. When you cancel an operation, the machine erases the pending

job. Using the CLEAR key cancels a single transaction; repeat the procedure to cancel multiple transactions. Use the STOP

key to cancel a direct send communication.

When you program the machine, use the CLEAR key to erase data or to delete a character you entered.

PAUSE/ ir

Keypad

Use the REDIAL/'[ key to dial the previous number dialed. You

can also use this key to scroll through the menu items, for example, when you program items or when you set the user parameters. This key also enters a space when you enter a telephone number. Refer to the appropriate section for information on how to use the REDIAL/ I key in each procedure.

Use the PAUSE/ 4- key to scroll through the menu items when you program items or when you set the user options. This key also enters a pause when you program the terminal ID number or when you dial a number. The pause displays as a “ + ” symbol in the terminal ID number and it displays as a symbol in a telephone number.

Use the keypad to enter a number when you dial a telephone number or program the machine. The keypad also enters text when you program the machine ID name. Refer to the

Programming the Dial Directory chapter and the Transmitting

chapter for more information.

1-9

Features

SPEED DIAL

STOP

Use the SPEED DIAL key to assign a two-digit speed dial code to a telephone number. Press the key and enter a code to dial the number or to program the code into a group number or a delayed communication.

The STOP key cancels an operation that is currently executing.

Use the CLEAR key to delete background jobs or pending jobs. Use the STOP key to stop the following operations:

Transmit a document using the direct send feature Receive a document Copy a document Store a document into the memory Print a report Program the machine

START

COPY

Once you press the STOP key, you can not resume the operation.

The START key is used to complete each process. Other functions of the START key vary based on the operation and the telephone line conditions.

The COPY key is used to begin copying a document you loaded

in the ADF. Use this key to create single copies of a document.

Refer to the Copying chapter for information on how to create a

single copy or multiple copies of a document.

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Access Panel Function Keys

The machine has an access panel with 18 one-touch dial keys and six group dial keys for transmissions using one-touch

dialing. When you lift the access panel, you disable the onetouch keys and enable the access panel function keys. The following figure shows how to enable the access panel function

keys:

________I _________1 --------------

Features

The following figure shows the function keys under the access panel;

rT7

Multi Copy Store for Polling

I ~-i I

Load Mailbox Delayed Start

Poll!

--------------

I I I I

Memory Security I

Print I Delete Mailbox No.

I ' ~i J

Manual Broadcast Page Count

- - - - - -

~i I ■■ J

Paper Size

Prooram Report

I 1

Une Monitor Service

Power Save

L_:._j

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Features

The following table lists the keys under the access panel. The

functions for these keys apply only when the access panel is

open. For information on the functions, refer to the appropriate procedures.

Table 1-3: Access Panel

Function Keys

Key

Paper size Used to select the recording paper size. Line Monitor Allows you to audibly monitor the

telephone line during a communication. The monitor remains on while you press the key.

Multi Copy

Load Mailbox Stores a document into a memory

Memory Print/Delete

Manual Broadcast

Program Service Poll/Store for

Polling

Allows you to print several copies of one document.

mailbox. Prints or deletes a document in the

memory. Used to transmit to several machines.

Used to begin programming. Used by service personnel only. Used to select a polling method.

Function

Delayed Start Security/

Mailbox No. Page Count

Report Power Save

Used to program a delayed transaction.

Used to program the security or mailbox

transactions.

Defines the total number of pages in a

document. This number prints in the

header of the document as you transmit it. Used to select reports. Reduces power consumption when the

machine is in the standby mode.

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Liquid Crystal Display (LCD)

The LCD displays the machine status and instructions. The LCD

provides information based on the current operation mode. The machine has the following operation modes: standby mode,

communication mode, program mode, and copy mode.

Standby mode

When the machine is in the standby mode, the LCD displays the

machine status, a prompt for the next operation, or an error

message. The following information is displayed:

Features

Date and time — The month, day, and time (hour and minute) are displayed. Set the date display sequence and the time format with the user options.

Memory capacity — The remaining memory available for storing documents displays as a percent. If no memory is used. Ml 00% is displayed.

Communication mode

If a document is stored in each memory file — the maximum number of files is 96 — the display shows the message F-FULL.

R — An indicator for reception in memory. When the machine receives a document into the memory, the LCD flashes an R in its upper right corner.

Paper size — If no recording paper is loaded, the LCD displays a prompt to add paper. If the machine has an optional auxiliary paper tray installed, the LCD displays a message indicating which tray is empty.

The LCD displays the communication mode status when the

machine is dialing, connecting with, transmitting to, or receiving from a remote machine. When the machine is in this mode, the following information is displayed. Press the JOB STATUS key to display the information for a background communication.

• Communication ready — When you load a document in the automatic document feeder, the LCD displays information similar to the standby mode; however, DIAL OR COPY displays on the lower line of the LCD.

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Features

• Job number — The machine assigns a job number to each document to transmit.

• Dialing — Before the machine dials, the LCD displays PREPARING TO DIAL. When the machine is dialing a

telephone number, the LCD displays DIALING.

• Connecting — When the machine is connecting with a

remote machine, the LCD displays CONNECTING.

• Transmission or reception — After the machine connects

with a remote machine, the LCD displays whether the machine is transmitting or receiving a document.

• Communication mode — Based on the line quality and

the capabilities of the remote machine, the machine selects the most efficient mode to transmit data:

ECM modes

ECM EMMR

CCITT Group 3 machines with ECM CCITT Group 3 machines with ECM and MMR capabilities

Non-ECM modes

Page count — The number of confirmed pages the machine transmitted or received during the current communication. The LCD displays Pnn in the upper right corner of the display, where nn is the page number.

ID name or number of the remote machine — if a user at a remote machine programmed an ID name or number for that machine, the LCD displays that information.

Communication error code — The result of an error in a

communication. Refer to the Maintenance chapter for a

list of the codes.

CCITT Group 3 machines without ECM

1-14

Program mode

Features

The LCD displays prompts for programming when the machine is in the program mode. The following information is displayed:

Programming — The LCD displays PROGRAMMING on

the first line.

Item being programmed — The option name, the dial

directory entry, or the settings you are programming. Operation instructions — The LCD prompts you with

instructions to program an operation. The following table shows the symbols that the machine uses to prompt you to enter information:

Table 1-4: Programming

Symbols

Copy mode

Symbol Meaning

These arrows are shown on the REDIAL/1 key

Ir Î

<l>

—

When the machine is in the copy mode, the LCD displays information about the machine status as the machine prints single or multiple copies of the document. When in the copy mode, the following information is displayed:

and the PAUSE/ i key. Use these keys to scroll through the menu items.

These arrows are shown on the # key and the * key. Use these keys to move across the display.

This symbol represents the START key. Use

this key to enter information or select menu

items.

This symbol represents the column at which the

user enters the data.

Single copies information:

— The LCD displays COPY.

— The page count. The number of pages the machine

copied.

The LCD displays the following

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Features

Control Panel LEDs

Multiple copies — The LCD displays the following information:

— The LCD displays STORING as the machine scans

and stores each page into the memory.

— The copy count. The number of copies the machine

prints.

The control panel has LEDs which indicate the status of the machine. The control panel has the following LEDs:

• Busy — Blinks when the machine is online.

• Error — Indicates that the machine has a hardware error. For example, the LED is lit when a cover is open.

• Halftone — Indicates that the halftone mode is enabled.

Dual Access

• Resolution — Three LEDs indicate the resolution.

You can scan documents to the memory during the following operations: receiving a document to the printer, receiving a document to the memory, or transmitting a document from the memory.

These communications are performed as background jobs. When a background job is in progress, the Busy LED blinks.

Press the Job Status key to access information for a background communication.

The machine reserves up to 10 transmissions as background communications. If you enter an 11th transmission, the machine

begins automatic sending.

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