Xerox 332 User Manual

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Xerox Document Centre

220/230/332/340

Setup Guide

About This Guide

July 1999

602p35412

Xerox Corporation 800 Phillips Road Webster New York 14580

Prepared by: Xerox Europe Technical Centre Multinational Professional Services Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND

copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation material generated from the software programmesprograms that are displayed on the screen such as icons, scr een displ ay look s, etc.

Xerox® and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged.

Changes are periodically made to this document. Changes, technical inaccuracies,and typographical errors will be corrected in subsequent editions.

This document was created on a PC using Adobe Framemaker software.

Table of Contents

ABOUT THIS GUIDE .............................................................................1-1

Related Documentation ............................................................1-1

Introduction ........................................................................................1-2

Xerox Welcome Center Telephone Number .............................1-3

Conventions ......................................................................................1-4

Orientation ................................................................................1-4

Italic typeface ............................................................................1-5

Quick Pathway ..........................................................................1-5

Notes ........................................................................................1-5

Hints ..........................................................................................1-6

Cautions ....................................................................................1-6

Warnings ...................................................................................1-6

ABOUT SETUPS ...................................................................................2-1

Setup Procedures ..............................................................................2-2

Key Operator Tools ..............................................................2-2

System Administrator Tools .................................................2-3

Auditron Administrator Tools ................................................2-3

Owner Tools .........................................................................2-4

Changing the Settings .......................................................................2-5

Switch On .................................................................................2-5

Access the Setup Tools ............................................................2-5

Table of Contents

MACHINE SETUPS ...............................................................................3-1

Access the Machine Setups .....................................................3-1

Paper Tray Setups ....................................................................3-3

Date/Time Setup .......................... ..... ..... .... ...............................3-4

Date ......................................................................................3-4

Time .....................................................................................3-5

Xerox Document Centre 220/230/332/340 Setup Guide Page-i

Walkup Screen .........................................................................3-5

Timers ......................................................................................3-6

Auto Clear ............................................................................3-6

Low Power ................ ..... .... ..... .............................................3-7

Power Save (or Auto Off) .....................................................3-8

Contention ................................................................................ 3-8

Interrupt Button ....................................................................3-9

Priority or Print Queue Priority .............................................3-9

Localization ........................................................................ 3-10

Additional Setups ...................................................................3-11

Report Languages ..............................................................3-11

Touch Screen Contrast ......................................................3-12

Customer Support Number ................................................3-12

Paper Sizes ........................................................................3-13

Machine Serial Number ......................................................3-13

Xerox Supplies Number / Supplies Tel. Number ................3-14

Fault Override .................................................................................3-15

Accessing Fault Override ...................................................... .3-16

Unavailable Features .............................................................3-17

COPY SETUPS ....................................................................................4-1

Access the Copy Setups ..........................................................4-2

Reduce/Enlarge ........................................................................4-3

Defaults ................................................................................ 4-3

Normal ..................................................................................4-4

Custom .................................................................................4-4

Image Quality ...........................................................................4-5

Output ....................................................................................... 4-6

Sides Imaged ...........................................................................4-7

Expert Image Quality ................................................................4-8

Margin Shift (DC332/340) ........................................ ..... .... ..... ...4-9

Erase (DC332/340) ..................................................................4-9

Border Erase (DC332/340) ................................................4-10

Edge Erase (DC332/340) ............................................. ......4-11

Page-ii Table of Contents

FAX SETUPS .......................................................................................5-1

Access the Fax Setups .............................................................5-2

Fax Terminal Setups .........................................................................5-3

Access Fax Terminal Setups ....................................................5-3

Fax Terminal Options ...............................................................5-4

Local ID ................................................................................5-4

Local Name ..........................................................................5-5

Company Logo .....................................................................5-6

Delayed Start Time ...............................................................5-7

Long Document (DC332/340) ..............................................5-8

Dialing Digits Reporting (DC332/340) ..................................5-8

Fax Printing Options .................................................................5-9

Receive Reduction ................................................... ............5-9

Page Margin .......................................................................5-10

Duplex Printing ........................ ..... ..... .... ..... ........................5-11

Paper Attributes ..................................................................5-11

Output Selection .................................... ..... ........................5-12

A3 ‡ 11" x 17" .....................................................................5-13

Fax Report Options .................................................................5-14

Activity Report ....................................................................5-14

Broadcast and Multi-Poll Reports .......................................5-14

Transmission Report ..........................................................5-15

Mailbox Report ...................................................................5-16

Fax Panel Defaults .................................................................5-16

Resolution ..........................................................................5-16

Lighter/Darker .....................................................................5-17

Original Type ......................................................................5-17

Forced 4800 (Document Centre 220/230) ..........................5-18

Communication Mode (DC332/340) ...................................5-18

Fax Mailboxes .........................................................................5-19

To Delete a Mailbox ...........................................................5-20

To Add or Edit a Mailbox ....................................................5-20

Fax File Management .............................................................5-21

Mailbox Files / Failed Fax Files ..........................................5-22

Table of Contents

Xerox Document Centre 220/230/332/340 Setup Guide Page-iii

Files for Polling / Files Stored for Polling ...........................5-22

Fax Communication Setups ............................................................5-24

Access Fax Communication Setups .......................................5-24

Outgoing Fax Options ............................................................5-25

Dialing Type .......................................................................5-25

Pause Time .......... ..... ..... .......................................... .... ......5-26

Redial Management ...........................................................5-26

Line Monitor .......................................................................5-27

Batch Send .........................................................................5 -28

Resend Count .............................. .... ..... .............................5-28

Incoming Fax Options .................................... .... ..... ..... .... ......5-29

Auto Answer Delay .............................................................5-29

Ring Volume ...................................................................... .5-30

Junk Fax Prevention ..........................................................5-30

Receive Header Print (DC332/340) ...................................5-31

Secure Fax Receive (DC332/340) .....................................5-31

Line Use Restriction (DC332/340) ..........................................5 -31

AUDITRON SETUPS .............................................................................6-1

Access Auditron Setups ....................................................................6-2

Internal Auditron - DC332/340 .................................... ..... ..... ............6-3

Auditron Enable Setups - DC332/340 ......................................6-3

Account Setups - DC332/340 ...................................................6-4

Add/Modify Accounts ...........................................................6-5

Delete Account .....................................................................6-6

Reset All Counters ...............................................................6-7

Reset All Limits ....................................................................6-7

Delete All Accounts ..............................................................6-7

Job Limit Policy - DC332/340 ...................................................6-8

Account Summary - DC332/340 ...............................................6-8

Internal Auditron - DC220/230 .................................... ..... ..... .... ......6-10

Service Access Setup - DC220/230 .......................................6-10

Account Setup - DC220/230 ...................................................6-11

Add Accounts .....................................................................6-12

Job Completion Setup - DC220/230 ............................. .... ......6-13

Page-iv Table of Contents

Foreign Interface Device .................................................................6-15

CCESS RIGHTS .................................................................................7-1

Assign Privileges ......................... ..... ..... ...................................7-4

Add Pin .....................................................................................7-5

Set User Privileges .............................................. .... ..... ............7-5

Delete PIN ................................................................................7-6

NDEX .................................................................................................8-1

Table of Contents

Xerox Document Centre 220/230/332/340 Setup Guide Page-v

Page-vi Table of Contents

1 About This Guide

This document is a Setup Guide for the Owner, Key Operator and System Administrator of the machine. It

contains step by step instructions for customizing the various product defaults.

This chapter contains an introduction to the machine and an orientation to the conventions used in this Guide.

NOTE: The graphic representations of the user interface screens are based on a fully configured Docum ent Cent re 332/340 and the appearance of these interface screens may differ slightly on other models or configurations. However, feature descriptions and functionality remain the same as described.

Related Documentation

In addition to this Setup Guide, the following documentation is available for the Document Centre 220/230/332/340.

About This Guide

- Document Centre 220/230/332/340 User Guide provides an in-depth understanding of each feature.

- Document Centre 220/230/332/340 On-Line Help provides context-sensitive help about the settings being modified or the features being used.

- Document Centre 220/230/332/340 System Administration Guide - provides information and instructions for network installation.

Xerox Document Centre 220/230/332/340 Setup Guide Page 1-1

About This Guide About This Guide

Introduction

Welcome to the Xerox family of Document Centre products. As the Owner or Key Operator, the first step is to locate and record the product serial number. The serial number is located inside the Left Front Cover, under the Copy/Print Cartridge. Record the serial number in the space below and in the front of the User Guide.

Serial number:

If difficulty is experienced when operating the Document

Centre 220/230/332/340, check the suggestions in Chapter 11, Problem Solving, in the Document Centre 220/230/332/340 User Guide to see if the problem can be resolved quickly. If the difficulty persists, contact the Xerox Welcome C enter.

Page 1-2 About This Guide

Xerox Welcome Center Telephone Number

The telephone number of the Xerox Welcome Center is provided at the time of product installation. For future reference, record the telephone number in the space below:

Welcome Center Telephone Number:

Canada..............................................800-939-3769

United States.....................................800-821-2797

When telephoning the Xerox Welcome Center, please have the serial number of the Document Centre 220/230/332/340 readily available and a note of any error messages. This information can help to resolve the problem quickly.

About This Guide

Xerox Document Centre 220/230/332/340 Setup Guide Page 1-3

About This Guide About This Guide

Conventions

Orientation

Throughout this Setup Guide, some terms are used interchangeably:

- Paper is synonymous with media.

- Document is synonymous with original.

- Page is synonymous with sheet.

- Document Centre 220/230/332/340 is synonymous with the machine.

- DC is synonymous with Document Centre.

Orientation is used to mean the direction of images on the page. When the image is upright, the paper (or other media) can be one of two ways:

Long Edge Feed (LEF) /

Portrait

Short Edge Feed (SEF) /

Landscape

Page 1-4 About This Guide

When paper is loaded LEF into the Document Feeder or a paper tray, place the paper with one of the long edges on the left side and one of the short edges toward the front of the tray.

When paper is loaded SEF into the Document Feeder or a paper tray, place the paper with one of the short edges on the left side and one of the long edges toward the front of the tray.

LEF Orientation / Portrait

Paper feed direction

SEF Orientation / Landscape

Paper feed direction

Italic typeface

Quick Pathway

Press the Access button on the Control Panel

Enter Owner PIN

Touch Enter in the pop-up window

Touch Auditron Setups

The Italic typeface is used to emphasize a word or phrase. In addition, references to other chapters and publications are displayed in Italic typeface. For example:

- Always follow safety procedures when operating equipment.

- Refer to Chapter 10, Maintenance, for information about cleaning the Document Glass.

This book contains step by step instructions for programming setups. In addition, a summary of the steps is contained in the Quick Pathway at the beginning of a chapter or section. After becoming familiar with the setup procedures for a particular feature, the Quick Pathway is a useful reminder of the steps required to access the setup required.

About This Guide

Notes

Notes are statements that provide additional information. An example of a note is shown below:

NOTE: Use caution when deleting a remote job. It may not be possible to re-create or resubmit the job.

Xerox Document Centre 220/230/332/340 Setup Guide Page 1-5

About This Guide About This Guide

Hints

Cautions

Hints help to perform a task. An example of a hint is shown below:

HINT : The Machine serial number is located inside the Left Front Cover of the machine under the Copy/Print Cartridge.

Cautions are statements that suggest mechanical damage as a result of an action. An example of a caution is shown below:

Warnings

CAUTION

WARNING

When cleaning the Document Centre 220/230/332/340, do not use organic solvents or aerosol cleaners. Do not pour fluids directly onto any area. Avoid supplies that are not specifically listed as approved in this documentation.

Warnings are statements that provide an alert to the possibility of personal damage. An example of a warning is shown below:

When the machine is in use, the cover should be properly closed. In cases where the cover cannot be closed, avoid eye contact with the light from the machine. The brightness might cause discomfort.

Page 1-6 About This Guide

2 About Setups

The Document Centre 220/230/332/340 is designed to enable machine and feature default settings to be customized to meet local requirements. This chapter contains an explanation of Setups and general information regarding the Setup procedures.

NOTE: The graphic representations of the user interface screens in this chapter may differ slightly dependent on model or configuration. However, feature descriptions and functionality remain the same as described.

Xerox Document Centre 220/230/332/340 Setup Guide Page 2-1

About Setups

Setup Procedures

Machine Setups enable machine specific default settings to be changed or

During manufacture, certain settings for features and functions of the Document Centre 220/230/332/340 are programmed into the machine. Once the machine is installed, the Setup Tools can be used to change these settings to the most suitable settings for the users’ environment.

To change the settings, a user enters a PIN (Personal Identification Number). Depending on the access rights assigned to the PIN any or all of the following tools can be accessed to allow the various settings to be changed.

For further information about assigning PINs, refer to “Access Rights” on Page 7-1.

Key Operator Tools

If a PIN is entered that has been assigned ‘Key Operator’ access rights, the user can set up or change the machine and feature settings. These include some or all of the following, dependent on machine configuration.

set up, including paper tray defaults, machine date and time settings, the touch screen display, machine timers and reports.

For further information refer to “Machine Setups” on Page 3-1.

Fault Override used to disable a faulty component so that other

components and features may still be use d.

For further information refer to “Fault Override” on Page 3-15.

Page 2-2 About Setups

Copy Setups enables the Copy specific default settings to be changed or

set up, including Reduce/Enlarge, Image Quality, Output, Sides Imaged, Expert Image Quality, Margin Shift and Erase.

Refer to “Copy Setups” on Page 4-1 for further information.

Fax Setups enable the Fax specific default settings to be changed or set

up, including Fax Terminal Options, Fax Printing Options, Fax Report Options, Fax Panel Defaults, Fax Mailboxes and Fax File Management.

Refer to “Fax Setups” on Page 5-1 for further information.

System Administrator Tools

If a PIN is entered that has been assigned ‘System Administrator’ access rights, the user can set up or change the settings for the Scan to File and Print features.

Refer to the System Administration Guide for further information.

Auditron Administrator Tools

If a PIN is entered that has been assigned ‘Auditron Administrator’ access rights on the DC332/340, or ‘Owner’ access rights on the DC220/230, the user can set up or change the Auditron settings.

The Internal Auditron is a feature which records machine usage by account and

restricts usage and/or access.

Refer to “Internal Auditron - DC332/340” on Page 6-3 or “Internal Auditron - DC220/230” on Page 6-10 for further

information.

About Setups

Foreign Interface Device external control devices such as a coin-operated device, a

bill acceptor, a card reader, or a network controlled tracking system installed on the system are also covered in this chapter.

Refer to “Foreign Interface D ev ice” on Page 6-15 for further info rma t ion.

Xerox Document Centre 220/230/332/340 Setup Guide Page 2-3

About Setups

Owner Tools

If a PIN is entered that has been assigned ‘Owner’ access rights, the user can set up or change:

Access Rights the allocation of Key Operator, System Administrator,

Auditron Administrator (DC332/340) and Owner Access Rights.

Refer to “Access Rights” on Page 7-1 for further information.

Page 2-4 About Setups

Changing the Settings

Switch On

To switch ON the power to the Document Centre 220/230/332/340 press the Power ON/OFF button which is

located on the upper-right side, near the front of the machine. It takes approximately 3 minutes for the machine to warm up and perform a self-test.

CAUTION

T o avoid damage to the machine after switching OFF, allow at least 10 seconds before switching the power ON again.

The first time the machine is switched ON, a message is displayed. Follow the instructions in the pop-up window to enable the machine to synchronize its components. This message will not be dis pl ay ed aga in.

Access the Setup Tools

When the Document Centre 220/230/332/340 is delivered, it contains a default password (#22222) which can be used to provide access to the Setup Tools prior to PINs and Access Rights being assigned.

To change the default password refer to “Access Rights” on Page 7-1.

About Setups

Xerox Document Centre 220/230/332/340 Setup Guide Page 2-5

About Setups

Press the Access button on the Control Panel.

A pop-up window will be displayed on the Touch Screen.

Press the # button on the Control Panel and use the number keypad to enter the default password - 22222.

Touch Enter in the pop-up window.

Select the button for the setups to be changed.

The following Screen is displayed and contains buttons for the types of setups available.

Refer to the appropriate chapter for further instructions.

For Scan to File and Print Setup instructions and information, please refer to the Document Centre 220/230/332/340 System Administrator Guide.

Page 2-6 About Setups

3 Machine Setups

This chapter contains the procedures for changing the

Quick Pathway

Press the Access button on the Control Panel

Enter Key Operator PIN

- see NOTE

Touch Machine Setups

Access the Machine Setups

default settings for the Paper Trays, Date/Time, Walkup Screen, Timers, Contention, Localisation, Report

Languages, Touch Screen Contrast, Customer Support Number, Document Feeder, Machine Serial Number, and Xerox Supplies Number.

Fault Override instructions are also included.

NOTE: These changes can only be made when a PIN (Personal Identification Number) which has been assigned Key Operator access rights is entered. The default password is #22222 which may be used if PINs have not yet been assigned.

Press the Access button on the Control Panel.

A pop-up window will be displayed on the Touch Screen.

Press the # button on the Control Panel and use the number keypad to enter a

Key Operator PIN - see NOTE.

Touch Enter in the pop-up window.

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-1

NOTE: The default password - #22222 - may be used if PINs have not been assigned.

Machine Setups Machine Setups

Touch the Machine Setups button.

The Machine Setups screen is displayed.

HINT : The Additional Setups button accesses more Machine Setup features. Touch this button if the feature you require is not displayed on the initial Machine Setups screen.

NOTE: The graphic representations of the user interface screens in this chapter are based on a fully configured Document Centre 332/340. The appearance of these interface screens may differ slightly on other models or configurations. However, feature descriptions and functionality remain the same as described.

Page 3-2 Machine Setup

Paper Tray Setups

Touch any button to change the setting - a description of each follows.

Make changes as required.

Touch Save to continue.

Default Tray Touch the scroll buttons to select the paper supply default

Access Machine Setups as described on Page 3-1.

Touch the Paper Trays button.

setting - the list contains only the paper trays available with the machine configuration. The chosen setting will be displayed prior to other selections made by the user.

If Auto is selected as the default setting, the paper tray is selected automatically to match the size a nd orientation of the originals.

Tray Priority Select the order in which the machine searches the trays for

available media. To change the settings, assign a priority to each tray.

Number 1 is the highest priority and, depending on how many trays are available, 4, 5, or 6 will represent the lowest priority, Each number can only be assigned once.

Auto Tray Switching Use the scroll buttons to select or de-select this feature. On

sets the machine to automatically switch to another paper tray when the selected tray is out of paper. Another tray must contain paper of the same size, type and orientation for automatic switching to occur. To de-select this feature, select Off.

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-3

Machine Setups Machine Setups

Date/Time Setup

Touch the Date Setup button.

Touch the scroll buttons to select the preferred display format, for example, the mm-dd-yy format would display 06-10-01 for a current date of 10th June 2001.

Access Machine Setups as described on Page 3-1.

Touch the Date/Time button.

Date

Use the scroll buttons to select the current month (mm), day (dd) and year (yy).

Touch Save to continue.

NOTE: The current date is displayed on fax documents, confirmation pages, and activity reports. It is also displayed when users select Annotation and Date for their copies.

Page 3-4 Machine Setup

T ouch the Time Setup button.

Select the preferred display format, 12 or 24 Hour - for example eleven o’clock at night would either be displayed as 11 or 23 hours.

Use the scroll buttons to select the current time in hours and minutes.

Touch Save and Close to continue.

Time

NOTE: The current time is displayed on fax documents,

confirmation pages, and activity reports. It is also displayed when users select Annotation and Time for their copies.

Walkup Screen

Access Machine Setups as described on Page 3-1.

Touch the Walkup Screen button.

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-5

Machine Setups Machine Setups

To change the default display for the Touch Screen:

Select the preferred default screen

Touch Save to continue

The screen selected will be displayed when the machine is switched ON, when programming or job time-out occurs, or when AC is pressed.

Timers

NOTE: The buttons available will depend on the machine

configuration.

Access Machine Setups as described on Page 3-1.

Touch the Timers button.

Touch any button to change the setting - a description of each follows.

Make changes as required.

Touch Save to continue.

Auto Clear

With the Auto Clear feature enabled, the machine returns to the default settings after the specified time.

Page 3-6 Machine Setup

Touch the Auto Clear button.

Select On or Off.

If On is selected, use the scroll buttons to set the timeout period.

Touch the Low Power button.

Low Power programs the machine to default to Low Power Mode after a specified time.

Low Power

Low Power Mode becomes active after the specified time of machine non-use. When activated, the Touch Screen is blank and the Power Saver light is on. When the Control Panel or Touc h Screen is touch ed, or the Plate n cover lifted , the machine responds within 1 second. All features are available within 30 seconds.

Use the scroll buttons to set the timeout period.

NOTE: If the Low Power timeout is set higher than the timeout for Power Save or Auto Off (d epe ndi ng on syste m configuration), the machine displays a message that Low

Power cannot exceed Power Save (or Auto Off).

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-7

Machine Setups Machine Setups

Power Save (or Auto Off)

The Power Save or Auto Off feature function is dependent on machine configuration.

Auto Off Mode/Sleep Mode

(Power Save)

Touch the Auto Off or Power Save button.

Touch the scroll buttons to select the desired timeout period.

Touch Save to continue.

Contention

60 minutes after the last copy/print out the machine will automatically switch into Auto Off/Sleep (Power Save) Mode.

The copier version of the Document Centre 220/230 switches the Power ON/OFF switch to the off position. Any stored jobs remain in the memory and the Document Centre 220/230 returns to an operational condition when powered on.

NOTE: If Low Power is set higher than Power Save/Auto Off, the machine displays a message that Low Power cannot exceed Power Save/Auto Off.

Access Machine Setups as described on Page 3-1.

Touch the Contention button.

Touch any button to change the setting - a description of each follows.

Make changes as required.

Touch Save to continue.

Page 3-8 Machine Setup

Touch Interrupt Button.

Select Enabled or Disabled.

Interrupt Button

The Interrupt feature enables the current job to be stopped and held in memory while another job is executed. When the Interrupt job is complete, programming for the first job is retrieved by pressing the Interrupt button again.

Priority or Print Queue Priority

Program the machine to complete Print or Fax jobs in a specified order. Number 3 is the highest priority, and number 5 is the lowest priority. Copy jobs are always priority 3 - they have job priority over all other jobs. When print or fax is set as priority 4, the machine automaticall y se ts the othe r feature as priority 5. Priority can only be changed for print and fax jobs.

Touch the Priority or Print Queue Priority button.

Select a priority for either the Print or Fax Queue.

Touch Save to continue.

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-9

Machine Setups Machine Setups

Touch the Localization button

Select the preferred measurement display format

- Inches or Millimeters.

Touch Save to continue.

Localization

Page 3-10 Machine Setup

Additional Setups

Access Machine Setups as described on Page 3-1.

If necessary, touch the Additional Setups button.

Touch any button to change the setting - a description of each follows.

Make changes as required.

Touch Save to continue.

HINT: This screen may have a different appearance depending on machine configuration.

Report Languages

Various language options can be made available for printed reports. Please contact your Xerox representative for further information.

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-11

Machine Setups Machine Setups

Touch the Report Languages button.

Select the language to use for printed reports.

Touch Close to continue.

Touch the Touch Screen Contrast button.

Use the up/down arrows to select a contrast level between 1 and 254. Alternatively, touch the display window to change the setting using the pop-up keypad. The f actory de fault is

127.

Touch Screen Contrast

Touch Save to continue.

Customer Support Number

The machine displays the Xerox customer support telephone number when the Machine Status button is pressed. T ypically, the correct numbe r is entered b y a Xerox represent ative wh en the machine is first instal led. I f it is not on the screen, or if it is incorrect, follow the instructions below to enter the correct number.

Page 3-12 Machine Setup

Touch the Customer Support Number button.

Use the numeric keypad on the screen to enter the Xerox

Customer Support telepho ne number.

Touch Save to continue.

Touch the Paper Sizes button.

Select the preferred selection of paper sizes.

Touch Save to continue.

Paper Sizes

Machine Serial Number

The machine displays this machine serial number when the Machine Status button is pressed. This number is required when calling for customer support.

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-13

Machine Setups Machine Setups

Touch the Machine Serial Number button.

Use the keypad on the screen to enter the Machine Serial number - if necessary touch the More Characters button on the screen to display an alternative keypad.

Touch Save to continue.

Touch the Xerox Supplies Number or Supplies Tel. Number button.

HINT: The Machine serial number is located inside the Left Front Cover of the machine under the Copy/Print Cartridge.

Xerox Supplies Number / Supplies Tel. Number

The machine displays the Xerox supplies telephone number when the Machine Status button is pressed.

Use the numeric keypad on the screen to enter the Xerox Supplies telephone number.

Touch Save and Close.

Select another Setup or touch Exit to exit the setup screens.

Page 3-14 Machine Setup

Fault Override

When a fault occurs on the Document Center 220/230/332/340, the Touch Screen displays step-by-step

instructions for the walkup user to clear the fault. The instructions include contacting the Key Operator if the fault cannot be cleared.

The Key Operator can then enter their PIN to access the Fault Override screen to disable the faulty component. After the component is disabled, all features will be available except those that require the disabled component. This then enables other machine features to be used until the disabled component is enabled.

Use Fault Override only if all other attempts to clear the fault have failed. Entering Fault Override Mode might require action to disable the faulted component, delete the faulted job, or both, depending on the type of job and fault.

The Key Operator can call the Xerox Welcome Centre if the fault cannot be cleared.

NOTE: Use caution when deleting a remote job - it may not be possible to re-create or resubmit the job.

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-15

Machine Setups Machine Setups

Accessing Fault Override

To access Fault Override Mode, a fault screen must currently be displayed on the Touch Screen.

NOTE: The default password - #22222 - may be used if PINs have not been assigned. Refer to “Access Rights” on

Page 7-1 for more information.

Press the Access button on the Control Panel. Touch the # and enter a PIN (Personal identification

Number) with Key Operator access rights - see NOTE below.

Select confirm to delete the current job and or disable the faulty component.

Page 3-16 Machine Setup

Unavailable Features

Some types of jobs will not print if the disabled component is required for a default setup. In this case, the machine displays a prompt to check the set ups.

The following table contains details about specific features that are unavailable when a component is disabled.

Disabled

Component

Document Feeder Copy 2 Up, Booklet

Document Feeder Fax Sides Scanned Document Feeder Scan to File Sides Imaged Duplex Module Copy Booklet

Service/

Feature

Disabled

Feature/Result

Creation, Sides Imaged 2 2

È 2, or Mixed

Size Originals in

the DADF.

Creation, Sides Imaged 1 2

È2

È1 or

È2 or

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-17

Machine Setups Machine Setups

Disabled

Component

Service/

Feature

Disabled

Feature/Result

Duplex Module Copy Setups,

Sides Imaged, 1

È2

Sided or 2

È2

Sided

Duplex Module In Fax

Setups, Fax Terminal Setups, Fax Printing Options, Duplex Printing: All 2 Sided and 1,2,2...

Duplex Module In Print

Setups, Printer Setups, Job Settings, Sides Printed, Duplex

The machine will not print copy jobs if Duplex is disabled and

Sides Imaged 1

È2 or 2È2 are

the default settings. The Sides Imaged button will not be displayed on the Touch Screen.

The machine will not print fax jobs if the Duplex Module is disabled and if the default settings are

Duplex Printing: All 2 Sided or 1,2,2...

The machine will not print jobs if the Duplex Module is disabled and the default is Sides Printed, Duplex.

Duplex Module Network Double-sided

printing.

Page 3-18 Machine Setup

Disabled

Component

Editing Kit Copy Editing.

Service/

Feature

Disabled

Feature/Result

Finisher In Fax

Setups, Fax Terminal Setups, Fax Printing Options, Output Selection, Left, Stapled

Finisher In Fax

Setups, Fax Terminal Setups, Fax Printing Options, Output Selection, Left Tray

Finisher In Fax

Setups, Printer Setups, Tray Settings, Destination Tray, Left Tray

The machine will not print Fax jobs if the Finisher is disabled and the default is

Stapled.

The machine will not print Fax jobs if the Finisher is disabled and the default is the Left

Tray.

The machine will not print Print jobs if the Finisher is disabled and the default is the Left

Tray.

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-19

Machine Setups Machine Setups

Disabled

Component

Service/

Feature

Disabled

Feature/Result

Finisher In Copy

Setups, Output, Stapled

Finisher In Fax

Setups, Fax Terminal Setups, Fax Printing Options, Output Selection, Left Tray

Finisher In Print

Setups, Printer Setups, Tray Settings, Destination Tray, Left Tray

The machine will not print Copy jobs if the Stapler is disabled and also is the default. The Output button will not be displayed on the Copy screen.

The machine will not print Fax jobs if the Finisher is disabled and the default output is the Left Tray.

The machine will not print Print jobs if the Finisher is disabled and the default is the Left

Tray.

Page 3-20 Machine Setup

Disabled

Component

Service/

Feature

Disabled

Feature/Result

Finisher In Copy

Setups, Output, Collated Left Tray and Copy Setups, Output, Uncollated Left Tray

Finisher and Stapler

Foreign Interface Device

In Copy

Setups, Output, Stapled

In the Copy feature with

Foreign Interface Device

The machine will not print Copy jobs if the Finisher is disabled and the default output is the Left Tray. The Output button will not be displayed on the Copy screen.

The machine will not print Copy jobs if Stapled is disabled and also is the default output. The Output button will not be displayed on the Copy screen.

The Copy feature is disabled.

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-21

Machine Setups Machine Setups

Disabled

Component

Service/

Feature

Disabled

Feature/Result

Foreign Interface Device

In the Copy feature with

Foreign Interface Device and Internal Auditron Control

In Setups, Auditron Setups, External Control Device, Per-Page Control, or Monitor with or without limits

The Copy feature is enabled only for

Internal Auditron Control.

For Copy with a Foreign Interface Device,

the machine will not copy if

Foreign Interface Device

is disabled and

External Control Device is

selected. For Copy with

Foreign Interface Device and Internal Auditron Control, Copy is enabled

only for Internal Auditron Control.

Foreign Interface Device

In the Copy feature with

Foreign

The Copy feature is disabled.

Interface Device

Page 3-22 Machine Setup

Disabled

Component

Service/

Feature

Disabled

Feature/Result

High Capacity Feeder

Print Engine In Scan

Copy High Capacity

The High Capacity Feeder

Setups, Filing Setups, Proof Before Send

Tray The machine will

not print Copy or Fax jobs if the disabled tray is the default tray. The Paper Supply button will not be displayed on the

Copy screen. Proof Before

Sending might

be enabled in some Scan to File templates. The Proof Before Send job will be pending in the Print Queue until the print engine fault is cleared and printing is resumed.

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-23

Machine Setups Machine Setups

Disabled

Component

Service/

Feature

Disabled

Feature/Result

Print Queue Print Network/Print

Controller jobs are temporarily removed from the Print Queue. When the fault is cleared, the machine attempts to recover the jobs.

Tower Mailbox In Print

Setups, Printer Setups, Tray Settings, Destination Tray, Tower Mailbox, Bins 1–10

Paper Tray 1 In Machine

setups, Paper Trays, Default Tray

The machine will not print Print jobs if the Tower Mailbox is disabled and the default is any Bin

1–10.

The machine will not print Copy or Fax jobs if the disabled tray is the default tray. The Paper Supply button will not be displayed on the

Copy screen.

Page 3-24 Machine Setup

Disabled

Component

Service/

Feature

Disabled

Feature/Result

Paper Tray 2 In Machine

Setups, Paper Trays, Default Tray

Paper Tray 3 In Machine

Setups, Paper Trays, Default Tray

Paper Tray 4 In Machine

Setups, Paper Trays, Default Tray

The machine will not print Copy or Fax jobs if the disabled tray is the default tray. The Paper Supply button will not be displayed on the Copy screen.

The machine will not print Copy or Fax jobs if the disabled tray is the default tray. The Paper Supply button will not be displayed on the

Copy screen.

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-25

Machine Setups Machine Setups

Page 3-26 Machine Setup

4 Copy Setups

This section contains the procedures for Copy Setups, which

Quick Pathway

Press the Access button on the Control Panel

Enter Key Operator PIN

- see NOTE

Touch Copy Setups

includes programming the default settings for the following features:

- Reduce/Enlarge

- Image Quality

-Output

- Sides Imaged

- Expert Image Quality

- Margin Shift (DC332/340)

- Erase (DC332/340)

Copy Setups

Xerox Document Centre 220/230/332/340 Setup Guide Page 4-1

Copy Setups Copy Setups

Access the Copy Setups

Press the Access button on the Control Panel.

A pop-up window will be displayed on the Touch Screen.

Press the # button on the Control Panel and use the number keypad to enter a

Key Operator PIN - see NOTE.

Touch Enter in the pop-up window.

Touch the Copy Setups button.

NOTE: The default password - #22222 - may be used if PINs have not yet been assigned.

Page 4-2 Copy Setups

Reduce/Enlarge

Touch the Reduce/Enlarge button.

Touch the Defaults button.

Use the arrow buttons to select the default magnification setting.

The default magnification will be selected when the machine is switched ON, when programming or job timeout occurs, or when AC is pressed.

Copy Setups

Defaults

Xerox Document Centre 220/230/332/340 Setup Guide Page 4-3

Copy Setups Copy Setups

Touch the Normal button.

Use the arrow buttons to select a value for each magnification preset.

Normal

When users touch Normal in the Reduce/Enlarge column on the Touch Screen, a selection of preset sizes is displayed. The default value of these presets can be customized to meet local requirements. The factory default presets are:

1. 100%

2. 8 1/2” x 5 1/2” through 8 1/2” x 14”

3. 8 1/2” x 11” through 11” x 17”

4. 8 1/2” x 14” through 8 1/2” x 11”

5. 11” x 17” through 8 1/2” x 11” inches

Custom

The Custom settings are used to reduce or enlarge non-standard document sizes onto standard paper. X and Y values are selected from a range of 25% through 400%.

Touch the Custom button.

Use the scroll buttons to select a value f or X and Y.

Touch Save to continue.

Page 4-4 Copy Setups

Image Quality

Use the scroll buttons to select the Original Type according to the document type used most frequently. See below for an explanation

of each.

Set the default level of darkness or lightness required for each original type.

Touch Save to continue.

Access Copy Setups as described on Page 4-2.

Touch the Image Quality button.

Text for documents that contain line art and low-quality halftones.

Colored ba ckgr ou nds are aut omat ic ally sup pres se d. Th is i s the factory default.

Copy Setups

Auto for documents that contain text, photo, and graphic

combinations. Colored backgrounds are automatically suppressed and line edges and text sharpened.

Photo for documents that contain photographs. This setting

identifies the use of black, white, and halftones to focus on the photo image and make a clear copy.

Xerox Document Centre 220/230/332/340 Setup Guide Page 4-5

Copy Setups Copy Setups

Output

Use the scroll buttons to select the default output option required - Stapled,

Uncollated Left Tray , Collated Left Tray, Uncollated Center T ray or Collated Center Tray.

The factory default is Collated Center Tray.

Touch Save to continue.

Access Copy Setups as described on Page 4-2.

Touch the Output button.

NOTE: Only those selections relevant to the machine configuration will be available.

HINT : T ypically , the Center T ray is used for copy output, and the Left Tray is used for fax output.

Page 4-6 Copy Setups

Sides Imaged

Select the preferred default options - see below for an

explanation.

Touch Save to continue.

NOTE: The screen display ma y differ slightly dependent on machine configuration.

1 1 Sided single-sided copies from single-sided originals.

2 1 Sided single-sided copies from double-sided originals.

1 2 Sided double-sided copies from single-sided originals. 2 2 Sided double-sided copies from double-sided originals.

Access Copy Setups as described on Page 4-2.

Touch the Sides Imaged button.

Copy Setups

For double-sided options, also select the orientation:

Head to Head the top of the document on each side is at the top of the

page. This is the factory default setting.

Head to Toe the image on the second side of each page is rotated 180°;

therefore, the top of the document on the second side is at the bottom of the page.

Portrait or Landscape If available, select either Portrait or Landscape.

The following illustration depicts the results for Head to Head or Head to Toe selections for Portrait and Landscape images.

Xerox Document Centre 220/230/332/340 Setup Guide Page 4-7

Copy Setups Copy Setups

Portrait Images Landscape Images.

Expert Image Quality

Head to Head

for binding on the short edge

Head to Head

for binding on the short edge

Head to Toe Head to Toe

for binding on the short edge

Access Copy Setups as described at the beginning of this

for binding on the long edge

chapter.

Touch the Expert Image Quality button.

Select the default required - a description of each follows.

Touch Save to continue.

Sharpness adj us ts the sh arpne ss of the image - selec t the preferred

setting.

Grayscale Copying

(DC220/230)

Page 4-8 Copy Setups

provides improved reproduction of gray levels - select On or

Off.

Auto ExposureÀselect a default setting of On to enhance documents with

Margin Shift (DC332/340)

Programs the default amount of Margin Shift to move the image up/down or side to side on one or both sides of a page. Margin Shift can be applied to side one and side two of a page.

Select the Side 1 or Side 2 button to change the setting or Off to disable this feature.

If Side 2 shift is selected, select Independent and the settings or Mirror to mirror side 1 settings.

Touch Save to continue.

colored backgrounds or Off to disable this feature.

Copy Setups

Access Copy Setups as described at the beginning of this chapter.

Touch the Margin Shift button.

Erase (DC332/340)

Programs the default settings for the Edge Erase and Border Erase features. The factory default is set for all the erase features switched off and the erase values set to 0 inches.

Access Copy Setups as described at the beginning of this chapter.

If necessary, touch the Additional Setups button

Xerox Document Centre 220/230/332/340 Setup Guide Page 4-9

Copy Setups Copy Setups

Touch the Erase button.

Touch Border or Edge Erase to change the settings - a description of each follows, or touch Off to turn this feature off.

Make changes as required.

Touch Save to continue.

Touch the Border Erase button.

Use the scroll buttons to set the default measurement for Border Erase between 0 and 2 inches.

Touch Save to continue.

Border Erase (DC332/340)

Select another Setup or touch Exit to exit the setup screens.

Page 4-10 Copy Setups

Use the scroll buttons to set the default Edge Erase settings.

Touch Save.

Touch Close to exit Copy Setups.

Edge Erase (DC332/340)

Copy Setups

Xerox Document Centre 220/230/332/340 Setup Guide Page 4-11

Copy Setups Copy Setups

Page 4-12 Copy Setups

5 Fax Setups

Fax Setups are divided into two areas:

Quick Pathway

Press the Access button on the Control Panel

Enter Key Operator PIN

- see NOTE

Touch Fax Setups

- Fax Terminal Setups: to set and change the defaults for the available fax options such as paper size and type, resolution, and mailbox options.

- Fax Communication Setups: to set options that affect incoming and outgoing fax documents such as redialing and preventing the receipt of junk fax documents.

Fax Setups

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-1

Fax Setups Fax Setups

Access the Fax Setups

Press the Access button on the Control Panel.

A pop-up window will be displayed on the Touch Screen.

Press the # button on the Control Panel and use the number keypad to enter a Key Operator PIN - see

NOTE.

Touch Enter in the pop-up window.

T o uch the Fax Setups button.

NOTE: The default password - #22222 - may be used if PINs have not been assigned.

Page 5-2 Fax Setups

Fax Terminal Setups

This section contains the procedures for the following Fax

Quick Pathway

Press the Access button on the Control Panel

Enter Key Operator PIN

- see NOTE

Touch Fax Setups

Touch Fax Terminal Setups.

Access Fax Terminal Setups

Access Fax Setups as described on Page 5-2.

Terminal Setups:

- Fax Terminal Options

- Fax Printing Options

- Fax Report Options

- Fax Panel Defaults

- Fax Mailboxes

- Fax File Management

NOTE: The default password is #22222 which may be used if PINs have not yet been assigned.

Fax Setups

Touch the Fax Terminal Setups button.

NOTE: Only those selections relevant to the machine configuration will be available.

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-3

Fax Setups Fax Setups

Fax Terminal Options

Touch any button to change the setting - a description of each follows.

Make changes as required.

Touch Save to continue.

Access Fax Terminal Setups as described on Page 5-3.

Touch the Fax Terminal Options button.

Local ID

According to the Federal Law, the Document Centre 220/230/332/340 must be programmed with an identification number. The identification number, or Local ID, is the telephone number for the Document Centre 220/230/332/340.

If the identification number has not been programmed, the Document Centre 220/230/332/340 displays a pop-up message instructing users to enter the ID number before completing their jobs. To ensure that this law is adhered to, the Document Centre 220/230/332/340 will not continue until the number is entered. Entering the Local ID number is required only the first time the machine is used.

Page 5-4 Fax Setups

Touch the Local ID button on the right of the screen.

If more than 1 line is connected, touch the line number button.

Enter the telephone number of the Document Centre 220/230/332/340 using the keypad on the screen (up to 20 characters including spaces).

Touch Save to continue.

Fax Setups

Local Name

The Local Name is the name allocated to this particular machine. For example, it could indicate the location of the machine - for example, ‘Copier West’, or be the Company name.

Touch the Local Name button.

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-5

Fax Setups Fax Setups

Touch the second Local Name button on the right of

the screen.

Use the keypad on the screen to enter the Local Name of the Document Centre 220/230/332/340 (up to 20 characters including spaces).

Touch Save to continue.

Company Logo

Company Logo is used in the header of the trans mis sio n report and in the cover letter for fax documents to identify the organization sending the fax.

Touch the Company Logo button.

Page 5-6 Fax Setups

Touch the second Company Logo button on the right of

the screen.

Use the keypad on the screen to enter the Company Logo (up to 30 characters including spaces).

Touch Save to continue.

HINT : Touch Change Keyboard to display additional characters.

T ouc h the Delayed Start Time button.

Delayed Start Time

Users can scan a document and delay its transmission start time. If they do not specify the delayed start time, the machine uses the default delayed start time that is entered here.

Fax Setups

Fax Setups Fax Setups

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-7

Touch the second Delayed Start Time button on the right

of the screen.

Use the scroll buttons on the screen to select the default transmission start time.

Touch Save to continue.

Touch the Long Document button.

Long Document (DC332/340)

Select 600 mm or 3600 mm to enable scanning of long documents up to these lengths.

Touch Save.

Dialing Digits Reporting (DC332/340)

This default selects whether the first or last 20 digits of a telephone number are displayed on reports and headers.

Page 5-8 Fax Setups

Touch the Dialing Digits Reporting button.

Select the preferred option.

Touch Save.

Fax Printing Options

Access Fax Terminal Setups as described on Page 5-3.

Fax Setups

Touch the Fax Printing Options button.

Receive Reduction

With this feature enabled, the Document Centre 220/230/332/340 automatically determines the required reduce/enlarge ratio for printing on the selected paper.

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-9

Fax Setups Fax Setups

T ouch the Receive Reduction button.

Select Auto or Off as required.

Touch the Page Margin button.

Use the scroll buttons to select the required margin.

Page Margin

This feature defines the maximum amount of space between the length of an incoming fax and the length of the paper on which the fax is to be printed. The Page Margin setting affects the bottom of the page. It avoids image loss if users are printing onto a smaller size paper.

Page 5-10 Fax Setups

Touch the Duplex Printing button.

Make selecti ons as re quired - see below. All 1 Sided is the factory default.

For DC220/230 duplex options, also select either Portrait or Landscape output and whether printing should be Head to Head or Head to Toe.

All 1 Sided: prints fax documents and reports single-sided. All 2 Sided: prints fax documents and reports double-sided.

1, 2, 2... prints fax documents with the first page single-sided and the

Duplex Printing

This feature sets the default duplex printing setting for incoming fax documents and reports.

Fax Setups

rest of the pages double-sided. Reports are printed all double-sided.

Paper Attributes

Programs the default types, colors and sizes of paper on which fax documents and reports can be printed.

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-11

Fax Setups Fax Setups

Touch the Paper Attributes button.

T ouch the buttons on the right of the screen to select the types, colors and sizes of paper on which incoming fax documents and reports will be printed - more than one type can be selected.

Touch Save to continue.

Touch the Output Selection button.

Select the default output option required - the available options are dependent on machine configuration.

Output Selection

Programs t he output tray for incoming fax documents.

HINT : Typically, the Left Tray is the default fax tray; the Center Tray is the default copy tray . If a Finisher is installed, the options will include Finisher/Stapled.

Page 5-12 Fax Setups

Touch the A3 È 11" x 17" button.

Select the default option required. Trim A3 is the factory default.

Touch Save to continue.

A3 È 11" x 17"

Programs incoming fax documents to be printed on a different size paper. For example, an incoming A3 size (European standard) fax can be trimmed to print on 11" x 17" paper. Alternatively, choose to have the machine reduce the image to fit.

Fax Setups

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-13

Fax Setups Fax Setups

Fax Report Options

Touch the Activity Report button.

Select the default option required - see description below. Auto Print is the factory default.

Auto Print prints an Activity Report when the number of outgoing and

Access Fax Terminal Setups as described on Page 5-3.

Touch the Fax Report Options button.

Activity Report

Programs the machine to automatically print a report of phone line activity.

incoming calls reaches 50 and includes only calls that were not printed on the last report.

On Demand prints an Activity Report only when it is manually selected

and includes only calls that were not printed on the last report.

Broadcast and Multi-Poll Reports

Programs the machine to print a report of each broadcast send and multi-polling operation to multiple remote machines. When a fax is sent to one fax number, the machine prints a Transmission Report. When a fax is sent to or polled from a group of numbers, the machine prints one Broadcast and Multi-Poll Report, which lists all of the numbers in the group.

Page 5-14 Fax Setups

Touch the Broadcast and Multi-Poll Reports button.

Select Aut o Pr in t to have this report print automatically or

Off to turn the feature off. Auto Print is the factory

default.

Transmission Report

Touch the Transmission Report button.

Select the option required -

- Always Print automatically prints a report for each outgoing fax.

- Print on Error Only prints a report only when a transmission error occurs.

- Off turns this feature off.

Programs the machine to print the status of each transmission and displays a reduced image of the first page of the original document after each transmission is completed.

Fax Setups

Fax Setups Fax Setups

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-15

Touch the Mailbox Report button.

Select the default option required.

Touch Save to continue.

Fax Panel Defaults

Mailbox Report

Programs the machine to automatically print a report informing the mailbox owner each time a fax is received to his or her mailbox.

Access Fax Terminal Setups as described on Page 5-3.

Touch the Fax Panel Defaults button.

Resolution

Sets one of three resolutions as the default setting for outgoing fax documents. The default selected depends on the types of documents users send most often.

Touch the Resolution button.

Select the default option required - see description below.

Page 5-16 Fax Setups

Standard (200 x 100) reduces communication time - use for text documents.

Fine (200 x 200) combines features of standard and super fine resolution -

Super Fine (400 x 400) improves image quality and rendition - use for photos,

Touch the Lighter/Darker button.

Use the scroll buttons to select the default option required.

use for most fax documents and for black and white graphics

halftones and images with grey tones.

Lighter/Darker

Original Type

Fax Setups

Touch the Original Type button.

Select the default option required - see below for a description.

Auto separates images into text and photo areas automatically,

and implements image processing for each area.

Text optimizes image processing for text, lines, and solid areas.

Photo optimizes image processing for photographs.

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-17

Fax Setups Fax Setups

Touch the Forced 4800 button.

Select On or Off as the default.

Touch Save.

Touch the Communications Mode button.

Forced 4800 (Document Centre 220/230)

Used when fax communications are susceptible to errors.This mode is slower, but it is less susceptible to errors.

Communication Mode (DC332/340)

This feature sets the default communication mode used for transmission to a remote fax machine.

Select the default option required - see below for a description.

Touch Save to continue.

Super G3 automatically determines the communication mode to be

used based on the maximum capabilities of the remote fax machine. This mode minimizes the data transmission errors by using Error Correction Mode (ECM). Initial communication speed is 33,600 Bits Per Second (bps).

Page 5-18 Fax Setups

Forced 4800 bps used when fax communications are susceptible to errors.

Fax Mailboxes

The speed can also be selected manually. The lower the speed, the less chance errors will occur during transmission. The Kilo Bits Per Second (Kbps) speeds available are 33.6,

31.2, 28.8, 24.0, 21.6, 19.2 and 16.8.

G3 like Super G3, this setting automatically determines the

communication mode to be used based on the maximum capabilities of the remote fax machine but initial communication speed is 14,400 bps. ECM is also used with this option.

The speed can also be selected manually. The lower the speed, the less chance errors will occur during transmission.The speeds available are 14.4Kbps, 12.0Kbps, 9600 bps and 7200 bps.

This mode is slower, but it is less susceptible to errors.

Fax Setups

NOTE: In some regional areas, the use of the

Communication Mode feature is restricted.

Fax Mailboxes are used to electronically store confidential incoming fax documents for users to retrieve and print at a convenient time. Use this option to create, assign, modify, and delete electronic fax mailboxes. A maximum of 200 mailboxes are available on the DC332/340 and 30 on the DC220/230.

Access Fax Terminal Setups as described on Page 5-3.

Touch the Fax Mailboxes button.

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-19

Fax Setups Fax Setups

Touch a mailbox in the list to select it. Touch the scroll buttons to move up and down the list.

Follow the instructions be low to delete, edit or add a mailbox.

Touch the Delete Mailbox button.

Touch Confirm to delete the selected mailbox and its contents.

To Delete a Mailbox

To Add or Edit a Mailbox

In the Mail box List, touch a mailbox to select it. To add a new mailbox, touch an empty mailbox.

Touch the Edit Mailbox button.

Page 5-20 Fax Setups

Touch the Mailbox Password button.

Use the keypad on the Control Panel to enter a four-digit password (0000-9999).

Touch Save to continue.

Touch the Mailbox Name button.

Use the keypad on the Touch Screen to enter a name of up to 10 characters.

Touch Save.

Touch Next Mailbox to program another mailbox. Touch Previous Mailbox to return to a previous mailbox.

Touch Save and then Close.

Fax Setups

HINT : Touch Change Keyboard for access to additiona l characters.

Fax File Management

Access Fax Terminal Setups as described on Page 5-3.

Touch the Fax File Management button.

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-21

Fax Setups Fax Setups

Touch any button to change the setting - a description of each follows.

Make changes as required.

Touch Save to continue.

Touc h the Mailbox Files or Failed Fax Files button.

Select the required default setting - a description of each follows.

Mailbox Files / Failed Fax Files

Displays a list of fax jobs that were unsu ccessful after attempting to send the job a specified number of times depending on the current settings.

Auto Delete automatically deletes all failed fax documents.

Delete in 24 hours (DC220/230) automatically deletes all failed fax documents after 24 hours.

Keep keeps all failed fax documents until they are manually

deleted.

Files for Polling / Files Stored for Polling

Contains data for documents scanned and stored in memory in order to send them to a remote terminal when polled.

Page 5-22 Fax Setups

Touch the Files Stored for Polling button.

Select the required default setting - a description of each follows.

Touch Save. Touch Close.

Auto Delete automatically deletes stored fax files after they have been

transmitted.

Keep keeps stored fax files after they have been transmitted until

they are manually deleted.

Fax Setups

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-23

Fax Setups Fax Setups

Fax Communication Setups

Quick Pathway

Press the Access button on the Control Panel

Enter Key Operator PIN

- see NOTE

Touch Fax Setups

Touch Fax Communication

This section contains the procedures to set the following:

- Outgoing Fax Options

- Incoming Fax Options

- Line Use Restriction

NOTE: The default password is #22222 which may be used if PINs have not yet been assigned.

Setups.

Access Fax Communication Setups

Access Fax Setups as described on Page 5-2.

Touch the Fax Communication Setups

button.

NOTE: Only those selections relevant to the machine configuration will be available.

Page 5-24 Fax Setups

Outgoing Fax Options

Touch any button to change the setting - a description of each follows.

Make changes as required.

Touch Save to continue.

Access Fax Communication Setups as described on Page 5-24.

Touch the Outgoing Fax Op tio ns button.

Touch the Dialing Type button.

If necessa ry, touc h the Line 1 or Line 2 button.

Select the desired option.

Touch Save to continue.

Dialing Type

Fax Setups

This setting programs a tone or pulse dialing.

NOTE: This feature might be restricted in some areas.

-Tone

- 10 PPS (pulse per second): for a rotary dial.

- 20 PPS (pulse per second): for a rotary dial.

Fax Setups Fax Setups

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-25

Touch the Pause Time button.

Touch the scroll buttons to select a pause time in seconds.

Redial Count sets the number of times the machine will automatically

Redial Interval sets the time intervals in minutes between redials.

Pause Time

This feature sets the amount of time for dial pauses.

Redial Management

attempt a redial if a connection cannot be made.

NOTE: This feature might be restricted in some areas.

Touch the Redial Management button.

Page 5-26 Fax Setups

Touch the Redial Count button.

Touch the scroll buttons to select the number of redial attempts.

Touch Save to continue.

Touch the Redial Interval button.

Touch the scroll buttons to select the elapsed time in minutes.

Touch Save to continue.

Line Monitor audibly monitors a transmission through the internal speaker

Fax Setups

Line Monitor

until a connection is made. After connection, the line monitor is removed.

Touch the Line Monitor button.

Select On to enable this feature or Off to switch this feature off.

Touch Save to continue.

Line Monitor Volume sets a default volume for line monitoring as High, Normal, or

Low.

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-27

Fax Setups Fax Setups

If the Line Monitor feature is set to On, touch the Line Monitor Volume button.

Select the volume setting required.

Touch Save to continue.

Touch the Batch Send button.

Select On to enable this feature or Off to switch this feature off.

Batch Send

Transmits several pending documents to one destination during a single phone call.

Resend Count

Automatically re-transmits a failed page if a page error occurs.

Touch the Resend Count button.

Select the number of attempts the machine should make to send a failed page.

Touch Save to continue.

Page 5-28 Fax Setups

Incoming Fax Options

Touch any button to change the setting - a description of each follows.

Make changes as required.

Touch Save to continue.

Access Fax Communication Setups as described on Page 5-24.

Touch the Incoming Fax Options button.

T ouc h the Auto Answer Delay button.

Touch the scroll buttons to set the time delay before calls are answered.

Auto Answer Delay

Fax Setups

Sets the delay in seconds before incoming calls are automatically answered.

NOTE: This feature might be restricted in some areas.

Fax Setups Fax Setups

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-29

Touch the Ring Volume button.

Select High, Normal or Low as the default ring volume.

Touch the Junk Fax Prevention button.

Ring Volume

Junk Fax Prevention

This feature programs the machine to only accept incoming fax documents from remote machines whose Local ID numbers are programmed into the Dial Directory. All other fax documents are rejected thereby ensuring junk fax documents such as advertisements and circulars are not received.

Select On to enable this feature and Off to switch this feature off.

Touch Save to continue.

Page 5-30 Fax Setups

Touch the Receive Header Print button.

Select On or Off.

Touch the Secure Fax Receive button.

Select On or Off.

Receive Header Print (DC332/340)

Secure Fax Receive (DC332/340)

Fax Setups

Line Use Restriction (DC332/340)

Where more than one line is connected to the Document Centre 332/340, this feature enables one line to be reserved

for incoming fax documents.

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-31

Fax Setups Fax Setups

Touch the Line Use Restriction button.

Touch the Line 1 or Line 2 button.

Select Receive only to reserve this line for incoming fax documents.

Alternatively, select Transmit and Receive to enable the

chosen line t o accept incoming and outgoing fax documents.

Touch Save. Touch Close.

Page 5-32 Fax Setups

6 Auditron Setups

The Auditron feature enables machine usage to be tracked

Quick Pathway

Touch the Access button on the Control Panel

Press the # button on the control panel.

Enter Auditron Administrator PIN - see NOTE

Touch Enter in the pop-up window

Touch Auditron Setups

and / or controlled, preventing unauthorized access to the machine and enabling recharges for prints to be applied.The options available are described below - the chosen option must initially be enabled by your Xerox Service representative.

The Internal Auditron is a built-in electronic accounting system that enables system usage to be tracked in machine memory by account number. When enabled, the user enters an account number prior to using the machine. The numbers of prints made using the Account are tracked by internal counters which can be viewed on the User Interface screen by a user with Auditron Administrator privileges.

The Foreign Interface feature enables an external control device such as a coin-operated device, a bill acceptor, a card reader, or a network controlled tracking system.

The Auditro n Setup s are used initially to set up the Auditron accounts, feature, and job limits, job completion procedures and periodically to gain access to account usage information.

Access to the Auditron Setups is controlled by a Personal Identification Number (PIN), and it is limited on the DC332/340 to users who have Auditron Administrator privileges and on the DC220/230 to users who have Owner privileges.

For further information about privileges, please refer to “Access Rights” on Page 7-1.

Xerox Document Centre 220/230/332/340 Setup Guide Page 6-1

Auditron Setups

Access Auditron Setups

Press the Access button on the Control Panel.

A pop-up window will be displayed on the Touch Screen.

Press the # button on the Control Panel and use the number keypad to enter an

Auditron Administrator PIN see NOTE.

Touch Enter in the pop-up window.

Touch the Auditron Setups button.

Proceed according to machine model:

- For DC332/340 refer to

“Internal Auditron DC332/340” on Page 6-3.

NOTE: The default password is #22222 which may be used if PINs have not yet been assigned.

- For DC220/230 refer to

“Internal Auditron DC220/230” on Page 6-10.

Page 6-2 Auditron Setups

Internal Auditron - DC332/340

Internal Auditron setu ps on the DC332/34 0 model s co ve rs

Quick Pathway

Press the Access button on the Control Panel

Press the # button on the Control Panel

Enter Auditron Administrator PIN - see NOTE

Touch Auditron Setups

Touch Internal Auditron.

Auditron Enable Setups - DC332/340

the following topics:

1. Auditron Enable Setups—to set up the Auditron for one or more services.

2. Account Setups—to set up the Auditron accounts, delete accounts and to set counter limits for each account.

3. Job Limit Policy—to set up how the machine should behave when an account reaches its account limit.

4. Account Summary—reviews all the auditron accounts.

NOTE: The default password is #22222 which may be used if PINs have not yet been assigned.

This setup enables the Auditron services to be enabled or disabled as required. One or more services can be selected.

Access Auditron Setups as described on Page 6-2.

NOTE: The screen may show more options dependent on configuration.

Touch the Internal Auditron button.

Xerox Document Centre 220/230/332/340 Setup Guide Page 6-3

Auditron Setups

Touch the Auditron Enable Setups button.

Select the services to be enabled or disabled for the Auditron - see below.

Touch Save to continue.

Copy enables/disables Auditron for Copy jobs.

Fax enables/disables Auditron for Fax jobs.

Scan enables/disables Auditron for Scan jobs.

Print enables/disables Auditron for Network print jobs

Reports enables/disables Auditron for printing reports.

NOTE: The choice available will depend on what the

machine configuration is - for example if the machine does not have Fax capability, then the Fax option will not be displayed.

Account Setups - DC332/340

This setup is used to create, delete or modify the accounts. Depending on local requirements for tracking usage, one account number can be assigned to each department or one account number assigned to each individual. A maximum of 2000 accounts can be programmed into the machine. Account numbers can contain between 4 and 16 digits.

Access Auditron Setups as described on Page 6-2.

Touch the Internal Auditron button.

Page 6-4 Auditron Setups

Touch the Account Setups button.

Make selections as required see below for a description of each.

Touch Save to continue.

To add an account:

Touch the Add Account button

Enter the account number (between 4 and 16 digits long) using the screen keypad.

To modify an account:

Select the account number and touch the Modify Account button.

Add/Modify Accounts

Select the services and copy limits for the selected account

- see below.

Touch Save to continue.

Xerox Document Centre 220/230/332/340 Setup Guide Page 6-5

Auditron Setups

All Limits the same use the popup keypad to enter a limit in units of 100 to

Change Limit use the popup keypad to enter a limit in units of 100 to

No Limit select this button to assign no restriction on the number of

Not Allowed a value of 0 will be displayed. No prints can be allocated to

Select the account number to be deleted.

restrict the number of prints which can be assigned to this account for all the services selected.

restrict the number of prints which can be assigned to this account for each service selected.

prints for this account for each service selected.

this account for the service selected.

HINT: Users can check the status of their accounts by pressing the Machine Status button on the Control Panel. Auditron is on the Reports & Counters tab.

Delete Account

Touch the Delete Account button.

Touch Confirm.

Touch Close to continue.

Page 6-6 Auditron Setups

To reset the counters for ALL ACCOUNTS to zero, touch the Reset All Counters button at the top of the screen.

Touch Confirm.

Touch Close to continue.

To reset the limits for ALL ACCOUNTS to zero, touch the Reset All Limits button at the top of the screen.

Touch Confirm.

Touch Close to continue.

Reset All Counters

Reset All Limits

Delete All Accounts

To delete ALL ACCOUNTS touch the Delete All Accounts button at the top of the screen.

Touch Confirm.

Touch Close to continue.

Xerox Document Centre 220/230/332/340 Setup Guide Page 6-7

Auditron Setups

Job Limit Policy - DC332/340

This feature sets machine behavior when the user’s account limit has been reached. When the limit is reached, the machine will either stop the current job immediately or let the job finish and go over the limit.

Access Auditron Setups as described on Page 6-2.

Touch the Internal Auditron button.

Touch the Job Limit Policy button.

Select the preferred option see below for a description of each.

Touch Save to continue.

Terminate Immediately the machine will stop the job as soon as the account limit has

been reached. For the Copy feature, any pages committed to print will be allowed to print. Therefore the account limit may be exceeded. The maximum number of pages allowed after the limit has been reached is three pages. For Scan and Fax jobs, no extra pages are allowed beyond the account limit.

Terminate on Job Boundary the machine allows the current job to be completed. No

further jobs are allowed until the limit is increased or the counter reset.

Account Summary - DC332/340

This feature provides access to all of the Auditron accounts and their associated counters. It also enables an individual counter or all account counters to be cleared.

Page 6-8 Auditron Setups

Access Auditron Setups as described on Page 6-2.

Touch the Internal Auditron button.

Touch the Account Summary button.

Select a feature button and make changes as required a description of each follows.

Scroll List use the scroll buttons to access each account to review the

counters associated with that account. The scroll list displays all accounts in numerical order with the lowest account number appearing at the top of the list.

Search to access a particular account, touch the Search button,

enter the account number and touch Save.

Counters and Limits Display this display provides the current value and limit of the

counters for each service associated with the selected account.

Clear Counters Button touch this tool bar button to reset the counters for the

selected account to zero. Touc h Confirm in the pop-up window and Close to continue.

Clear All Counters Button touch this button to reset all the counters for ALL OF THE

ACCOUNTS to zero. Select Confirm in the pop-up window and Close to continue.

Xerox Document Centre 220/230/332/340 Setup Guide Page 6-9

Auditron Setups

Internal Auditron - DC220/230

Internal Auditron setups on the DC220/230 models cover the

Quick Pathway

Press the Access button on the Control Panel

Enter Owner PIN - see NOTE

Touch Auditron Setups

Touch Internal Auditron.

Touch a button

Make changes as required

Service Access Setup - DC220/230

Access Auditron Setups as described on Page 6-2.

following topics:

1. Service Access Setup—to set up the Auditron for

one or more services.

2. Account Setup—to set up the Auditron accounts,

delete accounts and to set counter limits for each account.

3. Job Completion Setup—to set up how the machine

should behave when an account reaches its account limit.

NOTE: The default password is #22222 which may be used if PINs have not yet been assigned.

This setup enables the Auditron services to be enabled or disabled as required. One or more services can be selected.

Touch the Internal Auditron button.

Page 6-10 Auditron Setups

Xerox 332 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual