Xerox 332 User Manual

Xerox Document Centre

220/230/332/340

Setup Guide

About This Guide

July 1999

602p35412

Xerox Corporation 800 Phillips Road Webster New York 14580

Prepared by: Xerox Europe Technical Centre Multinational Professional Services Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND

copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation material generated from the software programmesprograms that are displayed on the screen such as icons, scr een displ ay look s, etc.

Xerox® and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged.

Changes are periodically made to this document. Changes, technical inaccuracies,and typographical errors will be corrected in subsequent editions.

This document was created on a PC using Adobe Framemaker software.

Table of Contents

ABOUT THIS GUIDE .............................................................................1-1

Related Documentation ............................................................1-1

Introduction ........................................................................................1-2

Xerox Welcome Center Telephone Number .............................1-3

Conventions ......................................................................................1-4

Orientation ................................................................................1-4

Italic typeface ............................................................................1-5

Quick Pathway ..........................................................................1-5

Notes ........................................................................................1-5

Hints ..........................................................................................1-6

Cautions ....................................................................................1-6

Warnings ...................................................................................1-6

ABOUT SETUPS ...................................................................................2-1

Setup Procedures ..............................................................................2-2

Key Operator Tools ..............................................................2-2

System Administrator Tools .................................................2-3

Auditron Administrator Tools ................................................2-3

Owner Tools .........................................................................2-4

Changing the Settings .......................................................................2-5

Switch On .................................................................................2-5

Access the Setup Tools ............................................................2-5

Table of Contents

MACHINE SETUPS ...............................................................................3-1

Access the Machine Setups .....................................................3-1

Paper Tray Setups ....................................................................3-3

Date/Time Setup .......................... ..... ..... .... ...............................3-4

Date ......................................................................................3-4

Time .....................................................................................3-5

Xerox Document Centre 220/230/332/340 Setup Guide Page-i

Walkup Screen .........................................................................3-5

Timers ......................................................................................3-6

Auto Clear ............................................................................3-6

Low Power ................ ..... .... ..... .............................................3-7

Power Save (or Auto Off) .....................................................3-8

Contention ................................................................................ 3-8

Interrupt Button ....................................................................3-9

Priority or Print Queue Priority .............................................3-9

Localization ........................................................................ 3-10

Additional Setups ...................................................................3-11

Report Languages ..............................................................3-11

Touch Screen Contrast ......................................................3-12

Customer Support Number ................................................3-12

Paper Sizes ........................................................................3-13

Machine Serial Number ......................................................3-13

Xerox Supplies Number / Supplies Tel. Number ................3-14

Fault Override .................................................................................3-15

Accessing Fault Override ...................................................... .3-16

Unavailable Features .............................................................3-17

COPY SETUPS ....................................................................................4-1

Access the Copy Setups ..........................................................4-2

Reduce/Enlarge ........................................................................4-3

Defaults ................................................................................ 4-3

Normal ..................................................................................4-4

Custom .................................................................................4-4

Image Quality ...........................................................................4-5

Output ....................................................................................... 4-6

Sides Imaged ...........................................................................4-7

Expert Image Quality ................................................................4-8

Margin Shift (DC332/340) ........................................ ..... .... ..... ...4-9

Erase (DC332/340) ..................................................................4-9

Border Erase (DC332/340) ................................................4-10

Edge Erase (DC332/340) ............................................. ......4-11

Page-ii Table of Contents

FAX SETUPS .......................................................................................5-1

Access the Fax Setups .............................................................5-2

Fax Terminal Setups .........................................................................5-3

Access Fax Terminal Setups ....................................................5-3

Fax Terminal Options ...............................................................5-4

Local ID ................................................................................5-4

Local Name ..........................................................................5-5

Company Logo .....................................................................5-6

Delayed Start Time ...............................................................5-7

Long Document (DC332/340) ..............................................5-8

Dialing Digits Reporting (DC332/340) ..................................5-8

Fax Printing Options .................................................................5-9

Receive Reduction ................................................... ............5-9

Page Margin .......................................................................5-10

Duplex Printing ........................ ..... ..... .... ..... ........................5-11

Paper Attributes ..................................................................5-11

Output Selection .................................... ..... ........................5-12

A3 ‡ 11" x 17" .....................................................................5-13

Fax Report Options .................................................................5-14

Activity Report ....................................................................5-14

Broadcast and Multi-Poll Reports .......................................5-14

Transmission Report ..........................................................5-15

Mailbox Report ...................................................................5-16

Fax Panel Defaults .................................................................5-16

Resolution ..........................................................................5-16

Lighter/Darker .....................................................................5-17

Original Type ......................................................................5-17

Forced 4800 (Document Centre 220/230) ..........................5-18

Communication Mode (DC332/340) ...................................5-18

Fax Mailboxes .........................................................................5-19

To Delete a Mailbox ...........................................................5-20

To Add or Edit a Mailbox ....................................................5-20

Fax File Management .............................................................5-21

Mailbox Files / Failed Fax Files ..........................................5-22

Table of Contents

Xerox Document Centre 220/230/332/340 Setup Guide Page-iii

Files for Polling / Files Stored for Polling ...........................5-22

Fax Communication Setups ............................................................5-24

Access Fax Communication Setups .......................................5-24

Outgoing Fax Options ............................................................5-25

Dialing Type .......................................................................5-25

Pause Time .......... ..... ..... .......................................... .... ......5-26

Redial Management ...........................................................5-26

Line Monitor .......................................................................5-27

Batch Send .........................................................................5 -28

Resend Count .............................. .... ..... .............................5-28

Incoming Fax Options .................................... .... ..... ..... .... ......5-29

Auto Answer Delay .............................................................5-29

Ring Volume ...................................................................... .5-30

Junk Fax Prevention ..........................................................5-30

Receive Header Print (DC332/340) ...................................5-31

Secure Fax Receive (DC332/340) .....................................5-31

Line Use Restriction (DC332/340) ..........................................5 -31

AUDITRON SETUPS .............................................................................6-1

Access Auditron Setups ....................................................................6-2

Internal Auditron - DC332/340 .................................... ..... ..... ............6-3

Auditron Enable Setups - DC332/340 ......................................6-3

Account Setups - DC332/340 ...................................................6-4

Add/Modify Accounts ...........................................................6-5

Delete Account .....................................................................6-6

Reset All Counters ...............................................................6-7

Reset All Limits ....................................................................6-7

Delete All Accounts ..............................................................6-7

Job Limit Policy - DC332/340 ...................................................6-8

Account Summary - DC332/340 ...............................................6-8

Internal Auditron - DC220/230 .................................... ..... ..... .... ......6-10

Service Access Setup - DC220/230 .......................................6-10

Account Setup - DC220/230 ...................................................6-11

Add Accounts .....................................................................6-12

Job Completion Setup - DC220/230 ............................. .... ......6-13

Page-iv Table of Contents

Foreign Interface Device .................................................................6-15

CCESS RIGHTS .................................................................................7-1

Assign Privileges ......................... ..... ..... ...................................7-4

Add Pin .....................................................................................7-5

Set User Privileges .............................................. .... ..... ............7-5

Delete PIN ................................................................................7-6

NDEX .................................................................................................8-1

Table of Contents

Xerox Document Centre 220/230/332/340 Setup Guide Page-v

Page-vi Table of Contents

1 About This Guide

This document is a Setup Guide for the Owner, Key Operator and System Administrator of the machine. It

contains step by step instructions for customizing the various product defaults.

This chapter contains an introduction to the machine and an orientation to the conventions used in this Guide.

NOTE: The graphic representations of the user interface screens are based on a fully configured Docum ent Cent re 332/340 and the appearance of these interface screens may differ slightly on other models or configurations. However, feature descriptions and functionality remain the same as described.

Related Documentation

In addition to this Setup Guide, the following documentation is available for the Document Centre 220/230/332/340.

About This Guide

- Document Centre 220/230/332/340 User Guide provides an in-depth understanding of each feature.

- Document Centre 220/230/332/340 On-Line Help provides context-sensitive help about the settings being modified or the features being used.

- Document Centre 220/230/332/340 System Administration Guide - provides information and instructions for network installation.

Xerox Document Centre 220/230/332/340 Setup Guide Page 1-1

About This Guide About This Guide

Introduction

Welcome to the Xerox family of Document Centre products. As the Owner or Key Operator, the first step is to locate and record the product serial number. The serial number is located inside the Left Front Cover, under the Copy/Print Cartridge. Record the serial number in the space below and in the front of the User Guide.

Serial number:

If difficulty is experienced when operating the Document

Centre 220/230/332/340, check the suggestions in Chapter 11, Problem Solving, in the Document Centre 220/230/332/340 User Guide to see if the problem can be resolved quickly. If the difficulty persists, contact the Xerox Welcome C enter.

Page 1-2 About This Guide

Xerox Welcome Center Telephone Number

The telephone number of the Xerox Welcome Center is provided at the time of product installation. For future reference, record the telephone number in the space below:

Welcome Center Telephone Number:

Canada..............................................800-939-3769

United States.....................................800-821-2797

When telephoning the Xerox Welcome Center, please have the serial number of the Document Centre 220/230/332/340 readily available and a note of any error messages. This information can help to resolve the problem quickly.

About This Guide

Xerox Document Centre 220/230/332/340 Setup Guide Page 1-3

About This Guide About This Guide

Conventions

Orientation

Throughout this Setup Guide, some terms are used interchangeably:

- Paper is synonymous with media.

- Document is synonymous with original.

- Page is synonymous with sheet.

- Document Centre 220/230/332/340 is synonymous with the machine.

- DC is synonymous with Document Centre.

Orientation is used to mean the direction of images on the page. When the image is upright, the paper (or other media) can be one of two ways:

Long Edge Feed (LEF) /

Portrait

Short Edge Feed (SEF) /

Landscape

Page 1-4 About This Guide

When paper is loaded LEF into the Document Feeder or a paper tray, place the paper with one of the long edges on the left side and one of the short edges toward the front of the tray.

When paper is loaded SEF into the Document Feeder or a paper tray, place the paper with one of the short edges on the left side and one of the long edges toward the front of the tray.

LEF Orientation / Portrait

Paper feed direction

SEF Orientation / Landscape

Paper feed direction

Italic typeface

Quick Pathway

Press the Access button on the Control Panel

Enter Owner PIN

Touch Enter in the pop-up window

Touch Auditron Setups

The Italic typeface is used to emphasize a word or phrase. In addition, references to other chapters and publications are displayed in Italic typeface. For example:

- Always follow safety procedures when operating equipment.

- Refer to Chapter 10, Maintenance, for information about cleaning the Document Glass.

This book contains step by step instructions for programming setups. In addition, a summary of the steps is contained in the Quick Pathway at the beginning of a chapter or section. After becoming familiar with the setup procedures for a particular feature, the Quick Pathway is a useful reminder of the steps required to access the setup required.

About This Guide

Notes

Notes are statements that provide additional information. An example of a note is shown below:

NOTE: Use caution when deleting a remote job. It may not be possible to re-create or resubmit the job.

Xerox Document Centre 220/230/332/340 Setup Guide Page 1-5

About This Guide About This Guide

Hints

Cautions

Hints help to perform a task. An example of a hint is shown below:

HINT : The Machine serial number is located inside the Left Front Cover of the machine under the Copy/Print Cartridge.

Cautions are statements that suggest mechanical damage as a result of an action. An example of a caution is shown below:

Warnings

CAUTION

WARNING

When cleaning the Document Centre 220/230/332/340, do not use organic solvents or aerosol cleaners. Do not pour fluids directly onto any area. Avoid supplies that are not specifically listed as approved in this documentation.

Warnings are statements that provide an alert to the possibility of personal damage. An example of a warning is shown below:

When the machine is in use, the cover should be properly closed. In cases where the cover cannot be closed, avoid eye contact with the light from the machine. The brightness might cause discomfort.

Page 1-6 About This Guide

2 About Setups

The Document Centre 220/230/332/340 is designed to enable machine and feature default settings to be customized to meet local requirements. This chapter contains an explanation of Setups and general information regarding the Setup procedures.

NOTE: The graphic representations of the user interface screens in this chapter may differ slightly dependent on model or configuration. However, feature descriptions and functionality remain the same as described.

Xerox Document Centre 220/230/332/340 Setup Guide Page 2-1

About Setups

Setup Procedures

Machine Setups enable machine specific default settings to be changed or

During manufacture, certain settings for features and functions of the Document Centre 220/230/332/340 are programmed into the machine. Once the machine is installed, the Setup Tools can be used to change these settings to the most suitable settings for the users’ environment.

To change the settings, a user enters a PIN (Personal Identification Number). Depending on the access rights assigned to the PIN any or all of the following tools can be accessed to allow the various settings to be changed.

For further information about assigning PINs, refer to “Access Rights” on Page 7-1.

Key Operator Tools

If a PIN is entered that has been assigned ‘Key Operator’ access rights, the user can set up or change the machine and feature settings. These include some or all of the following, dependent on machine configuration.

set up, including paper tray defaults, machine date and time settings, the touch screen display, machine timers and reports.

For further information refer to “Machine Setups” on Page 3-1.

Fault Override used to disable a faulty component so that other

components and features may still be use d.

For further information refer to “Fault Override” on Page 3-15.

Page 2-2 About Setups

Copy Setups enables the Copy specific default settings to be changed or

set up, including Reduce/Enlarge, Image Quality, Output, Sides Imaged, Expert Image Quality, Margin Shift and Erase.

Refer to “Copy Setups” on Page 4-1 for further information.

Fax Setups enable the Fax specific default settings to be changed or set

up, including Fax Terminal Options, Fax Printing Options, Fax Report Options, Fax Panel Defaults, Fax Mailboxes and Fax File Management.

Refer to “Fax Setups” on Page 5-1 for further information.

System Administrator Tools

If a PIN is entered that has been assigned ‘System Administrator’ access rights, the user can set up or change the settings for the Scan to File and Print features.

Refer to the System Administration Guide for further information.

Auditron Administrator Tools

If a PIN is entered that has been assigned ‘Auditron Administrator’ access rights on the DC332/340, or ‘Owner’ access rights on the DC220/230, the user can set up or change the Auditron settings.

The Internal Auditron is a feature which records machine usage by account and

restricts usage and/or access.

Refer to “Internal Auditron - DC332/340” on Page 6-3 or “Internal Auditron - DC220/230” on Page 6-10 for further

information.

About Setups

Foreign Interface Device external control devices such as a coin-operated device, a

bill acceptor, a card reader, or a network controlled tracking system installed on the system are also covered in this chapter.

Refer to “Foreign Interface D ev ice” on Page 6-15 for further info rma t ion.

Xerox Document Centre 220/230/332/340 Setup Guide Page 2-3

About Setups

Owner Tools

If a PIN is entered that has been assigned ‘Owner’ access rights, the user can set up or change:

Access Rights the allocation of Key Operator, System Administrator,

Auditron Administrator (DC332/340) and Owner Access Rights.

Refer to “Access Rights” on Page 7-1 for further information.

Page 2-4 About Setups

Changing the Settings

Switch On

To switch ON the power to the Document Centre 220/230/332/340 press the Power ON/OFF button which is

located on the upper-right side, near the front of the machine. It takes approximately 3 minutes for the machine to warm up and perform a self-test.

CAUTION

T o avoid damage to the machine after switching OFF, allow at least 10 seconds before switching the power ON again.

The first time the machine is switched ON, a message is displayed. Follow the instructions in the pop-up window to enable the machine to synchronize its components. This message will not be dis pl ay ed aga in.

Access the Setup Tools

When the Document Centre 220/230/332/340 is delivered, it contains a default password (#22222) which can be used to provide access to the Setup Tools prior to PINs and Access Rights being assigned.

To change the default password refer to “Access Rights” on Page 7-1.

About Setups

Xerox Document Centre 220/230/332/340 Setup Guide Page 2-5

About Setups

Press the Access button on the Control Panel.

A pop-up window will be displayed on the Touch Screen.

Press the # button on the Control Panel and use the number keypad to enter the default password - 22222.

Touch Enter in the pop-up window.

Select the button for the setups to be changed.

The following Screen is displayed and contains buttons for the types of setups available.

Refer to the appropriate chapter for further instructions.

For Scan to File and Print Setup instructions and information, please refer to the Document Centre 220/230/332/340 System Administrator Guide.

Page 2-6 About Setups

3 Machine Setups

This chapter contains the procedures for changing the

Quick Pathway

Press the Access button on the Control Panel

Enter Key Operator PIN

- see NOTE

Touch Machine Setups

Access the Machine Setups

default settings for the Paper Trays, Date/Time, Walkup Screen, Timers, Contention, Localisation, Report

Languages, Touch Screen Contrast, Customer Support Number, Document Feeder, Machine Serial Number, and Xerox Supplies Number.

Fault Override instructions are also included.

NOTE: These changes can only be made when a PIN (Personal Identification Number) which has been assigned Key Operator access rights is entered. The default password is #22222 which may be used if PINs have not yet been assigned.

Press the Access button on the Control Panel.

A pop-up window will be displayed on the Touch Screen.

Press the # button on the Control Panel and use the number keypad to enter a

Key Operator PIN - see NOTE.

Touch Enter in the pop-up window.

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-1

NOTE: The default password - #22222 - may be used if PINs have not been assigned.

Machine Setups Machine Setups

Touch the Machine Setups button.

The Machine Setups screen is displayed.

HINT : The Additional Setups button accesses more Machine Setup features. Touch this button if the feature you require is not displayed on the initial Machine Setups screen.

NOTE: The graphic representations of the user interface screens in this chapter are based on a fully configured Document Centre 332/340. The appearance of these interface screens may differ slightly on other models or configurations. However, feature descriptions and functionality remain the same as described.

Page 3-2 Machine Setup

Paper Tray Setups

Touch any button to change the setting - a description of each follows.

Make changes as required.

Touch Save to continue.

Default Tray Touch the scroll buttons to select the paper supply default

Access Machine Setups as described on Page 3-1.

Touch the Paper Trays button.

setting - the list contains only the paper trays available with the machine configuration. The chosen setting will be displayed prior to other selections made by the user.

If Auto is selected as the default setting, the paper tray is selected automatically to match the size a nd orientation of the originals.

Tray Priority Select the order in which the machine searches the trays for

available media. To change the settings, assign a priority to each tray.

Number 1 is the highest priority and, depending on how many trays are available, 4, 5, or 6 will represent the lowest priority, Each number can only be assigned once.

Auto Tray Switching Use the scroll buttons to select or de-select this feature. On

sets the machine to automatically switch to another paper tray when the selected tray is out of paper. Another tray must contain paper of the same size, type and orientation for automatic switching to occur. To de-select this feature, select Off.

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-3

Machine Setups Machine Setups

Date/Time Setup

Touch the Date Setup button.

Touch the scroll buttons to select the preferred display format, for example, the mm-dd-yy format would display 06-10-01 for a current date of 10th June 2001.

Access Machine Setups as described on Page 3-1.

Touch the Date/Time button.

Date

Use the scroll buttons to select the current month (mm), day (dd) and year (yy).

Touch Save to continue.

NOTE: The current date is displayed on fax documents, confirmation pages, and activity reports. It is also displayed when users select Annotation and Date for their copies.

Page 3-4 Machine Setup

T ouch the Time Setup button.

Select the preferred display format, 12 or 24 Hour - for example eleven o’clock at night would either be displayed as 11 or 23 hours.

Use the scroll buttons to select the current time in hours and minutes.

Touch Save and Close to continue.

Time

NOTE: The current time is displayed on fax documents,

confirmation pages, and activity reports. It is also displayed when users select Annotation and Time for their copies.

Walkup Screen

Access Machine Setups as described on Page 3-1.

Touch the Walkup Screen button.

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-5

Machine Setups Machine Setups

To change the default display for the Touch Screen:

Select the preferred default screen

Touch Save to continue

The screen selected will be displayed when the machine is switched ON, when programming or job time-out occurs, or when AC is pressed.

Timers

NOTE: The buttons available will depend on the machine

configuration.

Access Machine Setups as described on Page 3-1.

Touch the Timers button.

Touch any button to change the setting - a description of each follows.

Make changes as required.

Touch Save to continue.

Auto Clear

With the Auto Clear feature enabled, the machine returns to the default settings after the specified time.

Page 3-6 Machine Setup

Touch the Auto Clear button.

Select On or Off.

If On is selected, use the scroll buttons to set the timeout period.

Touch the Low Power button.

Low Power programs the machine to default to Low Power Mode after a specified time.

Low Power

Low Power Mode becomes active after the specified time of machine non-use. When activated, the Touch Screen is blank and the Power Saver light is on. When the Control Panel or Touc h Screen is touch ed, or the Plate n cover lifted , the machine responds within 1 second. All features are available within 30 seconds.

Use the scroll buttons to set the timeout period.

NOTE: If the Low Power timeout is set higher than the timeout for Power Save or Auto Off (d epe ndi ng on syste m configuration), the machine displays a message that Low

Power cannot exceed Power Save (or Auto Off).

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-7

Machine Setups Machine Setups

Power Save (or Auto Off)

The Power Save or Auto Off feature function is dependent on machine configuration.

Auto Off Mode/Sleep Mode

(Power Save)

Touch the Auto Off or Power Save button.

Touch the scroll buttons to select the desired timeout period.

Touch Save to continue.

Contention

60 minutes after the last copy/print out the machine will automatically switch into Auto Off/Sleep (Power Save) Mode.

The copier version of the Document Centre 220/230 switches the Power ON/OFF switch to the off position. Any stored jobs remain in the memory and the Document Centre 220/230 returns to an operational condition when powered on.

NOTE: If Low Power is set higher than Power Save/Auto Off, the machine displays a message that Low Power cannot exceed Power Save/Auto Off.

Access Machine Setups as described on Page 3-1.

Touch the Contention button.

Touch any button to change the setting - a description of each follows.

Make changes as required.

Touch Save to continue.

Page 3-8 Machine Setup

Touch Interrupt Button.

Select Enabled or Disabled.

Interrupt Button

The Interrupt feature enables the current job to be stopped and held in memory while another job is executed. When the Interrupt job is complete, programming for the first job is retrieved by pressing the Interrupt button again.

Priority or Print Queue Priority

Program the machine to complete Print or Fax jobs in a specified order. Number 3 is the highest priority, and number 5 is the lowest priority. Copy jobs are always priority 3 - they have job priority over all other jobs. When print or fax is set as priority 4, the machine automaticall y se ts the othe r feature as priority 5. Priority can only be changed for print and fax jobs.

Touch the Priority or Print Queue Priority button.

Select a priority for either the Print or Fax Queue.

Touch Save to continue.

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-9

Machine Setups Machine Setups

Touch the Localization button

Select the preferred measurement display format

- Inches or Millimeters.

Touch Save to continue.

Localization

Page 3-10 Machine Setup

+ 86 hidden pages