Xerox 3315V-DN User Guide

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Version 1.1 December 2013

Xerox® WorkCentre™ 3315DN/3325DN/3325DNI

User Guide

Document Version 1.1: December 2013

1 Getting Started

Machine Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Powering on the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Media Output Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Machine Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

General Care and Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Further Assistance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

2Copy

Copy Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Using the Layout Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Media Output Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

3Scan

Scanning Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Scan Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Scan Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Scan Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Scan Using TWAIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Scan Using WIA Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Macintosh Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Linux Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

4E-mail

E-mail Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

E-mail Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Smart Key Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

5Fax

Fax Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Using Fax Send Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Using Fax Forward. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Using Secure Receive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Fax from PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

6Print

Printing using Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Xerox Easy Printer Manager (EPM). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Wireless Setting Program

(WorkCentre 3325DNI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

SetIP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Printing using Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Printing using Linux. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Printing using Unix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

7USB Port

Inserting the USB Memory Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Scanning to USB Memory Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Printing from USB Memory Device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Managing USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

8 CentreWare Internet Services

Using CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

9 Paper and Media

Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Setting Paper Size and Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Media Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

10 Machine Status and Setups

Machine Status Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Machine Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Toner Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Feature Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Print Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Fax Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

System Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

Local Drive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

11 General Care and Troubleshooting

General Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Further Assistance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

12 Specifications

Machine Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

Feature Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

13 Safety

Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232

Safety Labels and Symbols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233

Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234

Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238

Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Material Safety Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248

Product Recycling and Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

Energy Program Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

Environment, Health and Safety (EH&S) Contact Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252

Index

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Getting Started

This chapter includes:

• Machine Overview on page 8

• Powering on the Machine on page 11

• Control Panel Overview on page 12

• Software on page 16

• Loading Paper on page 18

• Loading Documents on page 22

• Media Output Locations on page 23

• Machine Status on page 25

• General Care and Consumables on page 29

• Further Assistance on page 30

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Machine Overview

1 2

1112123

13414

16717818919

Machine Overview

Before you use your machine, take some time to familiarize yourself with the various features and options.

Front View

Automatic Document Feeder Cover Bypass Tray

Automatic Document Feeder Width Guides Output Tray

Automatic Document Feeder Input Tray Control Panel

Automatic Document Feeder Output Tray Bypass Tray Extension

Front Cover Bypass Tray Width Guides

Control Board Cover Output Tray Support

Handle Document Glass Cover

Paper Level Indicator Document Glass

Paper Tray 2 (Optional) USB Memory Device Port

Paper Tray 1

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Rear View

7 8

5 6

1627384

Machine Overview

Network Port Rear Door

IEEE 1284 Parallel Connector (Optional) Paper Tray Rear Cover

Power Switch Telephone Line Socket

Power Receptacle Extension Telephone Socket

Duplex Unit

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Machine Overview

Product Configurations

Component

Duplex Automatic Document Feeder (50 sheets)

Automatic Document Feeder (50 sheets) Not Applicable Not Applicable Standard

Paper Tray 1 (250 sheets) Standard Standard Standard

Bypass Tray (50 sheets) Standard Standard Standard

Paper Tray 2 (520 sheets) Optional Optional Optional

Copy Standard Standard Standard

Scan to SMB and FTP Standard Standard Not Applicable

Network Printing Standard Standard Standard

E-mail Standard Standard Standard

Scan Standard Standard Standard

Scan To and Print From USB Standard Standard Standard

Embedded Fax Standard Standard Standard

USB Memory Device Port Standard Standard Standard

WorkCentre

3325DNI

Standard Standard Not Applicable

WorkCentre

3325DN

WorkCentre

3315DN

Memory Expansion (Option) 512MB 512MB 256MB

Mass Storage Device (HDD) 2GB 2GB Not applicable

Wireless Enabled Standard Not Applicable Not Applicable

Note: The internal Mass Storage Device (HDD) is used on the WorkCentre 3325DN / 3325DNI

models to support Secure Print, Delayed Print, Proof Print, Spooling of Scan to FTP/SMB jobs and Stored Jobs, and to provide an increased capacity for downloaded fonts.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Powering on the Machine

The On/Off switch and the power cable socket are at the rear of the machine.

1. Connect the power outlet. The power cord must be plugged into a grounded power socket.

2. Press the

Power Save

This machine contains advanced energy conservation technology that reduces power consumption when it is not in active use.

• When the printer does not receive data for an extended period of time, the Power Save mode becomes active and power consumption is automatically lowered.

•Press the Power Save button to select the Power Save mode immediately.

AC Power Cord to the machine and a

ON/OFF switch to the ON (I) position.

To restore the machine to a normal state, press any button.

Note: When in Power Save mode, the machine will not recognize when a USB Memory Device is

inserted into the USB port. Press any button to restore the machine to a normal state and reinsert the USB Memory Device into the port.

Powering off the Machine

There are two ways to switch the machine off:

•Press the ON/OFF switch to the (O) position.

•Press the Power Save button and select Power Down and then OK.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Control Panel Overview

.com

17 18

123

45678

101112

Control Panel Overview

Copy: Activates Copy mode.

Scan: Activates Scan mode.

E-mail: Activates E-mail mode.

Fax : Activates Fax mode.

Display Screen: Displays all the available programming features, plus general machine

information.

Status / Wireless LED: The color of the LEDs indicates the machine’s current status. For more information refer to Status / Wireless LED on page 188. (3325DNI only)

Paper Supply: Used to select a paper tray for the Copy job.

2 Sided: Used to select whether your originals are 1 sided or 2 sided, or to produce 1 or 2

sided output.

Job Status: Displays job options for active and saved jobs. You can print or delete active jobs or saved jobs.

Machine Status: Accesses machine information, status information, the machine serial number and various reports to print.

Menu: Enters Menu Mode and enables you to access options and settings.

Arrows: The up/down and left/right arrows are used to scroll through the options available

in the selected menu, and to increase or decrease values.

OK: Confirms the selection on the screen.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Control Panel Overview

141516

212223

.com

Back: Used to go back one level in the menu.

Address Book: Used to search for stored fax numbers or e-mail addresses.

Manual Dial + .com: In Fax mode, opens the fax line. In E-mail mode provides access to

commonly used e-mail address text, for example .com or .org. The text available can be customized using CentreWare Internet Services.

Keypad: Used to enter alphanumeric characters.

Pause / Redial: In standby mode redials the last number. In edit mode inserts a pause into

a fax number.

‘C’ Cancel Entry: Cancels the previous entry made on the keypad.

Interrupt Printing: Interrupts the current job to run a more urgent job.

(Not applicable to the 3315DN)

Clear All: Clears the last selections made.

Power Save: Sends the machine into Power Save mode or Power Down. Press the button

again to restart a powered off machine.

Stop: Pressing the Stop button stops the job in progress. Pressing Stop also exits the Menu Mode. If you have logged in to use the machine, pressing Stop will bring up the Log Out option.

Start: Activates a job.

Using the Keypad

As you perform various tasks, you may need to enter names and numbers. For example, when you set up your machine, you enter your name or your company’s name, and the fax number. When you store fax numbers or e-mail addresses in memory, you may also enter the corresponding names.

1. When you are prompted to enter a letter, locate the button labeled with the character you want. Press the button until the correct letter appears on the display.

• For example, to enter the letter O, press 6,

labeled with MNO.

• Each time you press 6, the display shows a

different letter, M, N, O, m, n, o and finally 6.

2. You can enter special characters, such as @ / . & +

. Refer to Keypad Characters on page 14.

3. To enter additional letters, repeat step 1. If the next letter is printed on the same button wait 2 seconds between presses, or move the cursor by pressing the right arrow and then press the button again. The cursor will move to the right and the next letter will appear on the display.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Control Panel Overview

If you make a mistake while entering a number or name, press the left arrow to delete the last digit or character. Then enter the correct number or character.

4. When you have finished entering all characters, press OK.

Keypad Characters

Key Assigned Numbers, Letters or Characters

1 @ / . ‘ 1

2 A B C a b c 2

3 D E F d e f 3

4 G H I g h i 4

5 J K L j k l 5

6 M N O m n o 6

7 P Q R S p q r s 7

8 T U V t u v 8

9 W X Y Z w x y z 9

0 & + - , 0 _

* *

# #

Inserting a Pause

With some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number. You can insert a pause while you are setting up speed dial numbers.

To insert a pause, press Pause / Redial at the appropriate place while entering the telephone number. A dash [ - ] appears on the display at the corresponding location.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Control Panel Overview

Menu Overview

The control panel provides access to various menus. These menus can be accessed by pressing the appropriate service button e.g. Copy, Scan, E-mail or Fax and the Menu button or by inserting a USB device. The menu options available are as follows:

Copy Menu

•Original Size

•Reduce/Enlarge

• Lighten/Darken

•Contrast

• Original Type

•Layout

•Background Suppression

• Margin Shift

•Edge Erase

Insert USB

Device

USB Options:

•Print From USB

•Scan To USB

•Manage Files

• Available Space

Scan

Scan To:

•USB

• Local PC

• Network PC

•SMB

•FTP

•WSD

Scan Feature s:

•USB Fea tur e

•FTP Fea tur e

•SMB Fea tur e

E-mail

•Original Size

•Original Ty pe

•Resolution

•Output Color

• Lighten / Darken

•Contrast

Fax Me nu

• Lighten / Darken

•Contrast

•Resolution

•Original Size

•Multi Send

• Delay Send

• Priority Send

• Forward

•Secure Receive

Machine

Status Menu

• Machine Information

• Toner Level

• Information Pages

•Feature Defaults

•Print Setup

•Fax Setup

•System Setup

• Network Settings

• Local Drive

Note: Some menu options may be unavailable depending on your machine configuration and

whether the machine is in the Ready state. Also, for some services such as E-mail and Fax, additional selections or setups may be required before the Menu options can be accessed.

Job

Status

•Active Jobs

•Saved Jobs

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Software

After you have set up your machine and connected it to your computer, you must install the printer and scanner software. The software required for Windows or Macintosh is supplied on the CD delivered with your machine, additional software can be downloaded from www.xerox.com. The following software is available:

CD OS Contents

Printer Software

Windows • Printer Driver: Use the printer driver to take full advantage of your

printer’s features. PCL6, Postscript and XPS drivers are provided.

• MFP PC Fax: Use to fax directly from your PC.

• Scanner Driver: TWAIN and Windows Image Acquisition (WIA) drivers

are available for scanning documents on your machine.

• Xerox Scan Assistant: Used to adjust scan settings and start the

scanning process directly from your computer. The preview window allows you to view the scan and make adjustments as necessary and preferred settings can be preserved as ‘favorites’ and added to a pre-defined list.

• Xerox Easy Print Manager (EPM): Conveniently combines access to

device settings, printing/scanning environments, settings/actions, Scan to PC, Fax to PC, and launching applications such as Xerox Scan Assistant and CentreWare Internet Services in one location.

Note: Login is required to change Printer Settings.

• Wireless Setting Program: When installing the WorkCentre 3325DNI you can use the Wireless Setting program that was automatically installed with the printer driver to configure the wireless settings.

• SetIP program: A utility program allowing you to select a network interface and manually configure the addresses for use with the TCP/IP protocol.

Linux • Printer Driver: Use this driver to take full advantage of your printer’s

features.

• Scanner Driver: A SANE driver is available for scanning documents on your machine.

Note: Linux software is available on xerox.com only.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

CD OS Contents

Software

Printer Software

Printer Software CD

Unix • Printer Driver: Use this driver to take full advantage of your printer’s

features.

Note: Unix software is available on xerox.com only.

Macintosh • Printer Driver: Use this driver to take full advantage of your printer’s

features.

• Scanner Driver: A TWAIN driver is available for scanning documents on

your machine.

• SetIP program: A utility program allowing you to select a network

interface and manually configure the addresses for use with the TCP/IP protocol.

• Smart Panel: This utility enables remote management, displaying toner

levels, printer status, and problem alerts.

• Scan and Fax Manager: This utility allows you to configure MFP PC Fax

and Scan settings.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Loading Paper

1 2

Loading Paper

Paper Tray 1 and Paper Tray 2 (optional)

The paper level indicator on the front of trays 1 and 2 shows the amount of paper currently left in the tray. When the tray is empty, the indicator is completely lowered as shown in the illustration: shows full, shows empty. Paper tray 1 can hold up to 250 sheets and paper tray 2 (optional) can hold up to 520 sheets of 20 lb (80 g/m media specifications, refer to Media Specifications on page 225.

) paper. For more

To load the paper:

1. Pull out the paper tray and load paper into the tray, print side down. Do not fill above the Maximum Fill line indicated by the symbol .



2. Slide the paper length guide until it lightly touches the end of the paper stack.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

3. Position the side guide by squeezing the lever and sliding

it towards the stack of paper, until it gently touches the side of the stack.

4. Insert the paper tray into the machine.

5. After loading paper in the paper tray, set the paper size

and type using the control panel. Press OK to confirm the settings or Stop to change the settings. These settings will apply to Copy and Fax modes.

6. When printing from your computer, ensure you press the

Select Paper button to specify the correct paper size, color and type. Not confirming the paper details may result in printing delays. For information about setting the paper type and size on the control panel, refer to

Setting Paper Size and Type on page 148.

Note: The settings made from the printer driver on your computer override the settings on the

control panel.

For more information on loading paper, refer to Paper and Media on page 143.

Loading Paper

Bypass Tray

The bypass tray is located on the front of your machine. It can be closed when not in use, making the product more compact. Use the bypass tray to print transparencies, labels, envelopes or postcards in addition to making quick runs of paper types or sizes that are not currently loaded in the main paper tray.

The bypass tray can hold a maximum of 50 sheets of 20 lb (80 g/m²) bond paper, 5 transparency sheets or 5 envelopes.

1. Lower the bypass tray and unfold the paper support

extension .

2. Prepare a stack of paper for loading by flexing or fanning it back and forth. Straighten the edges on a level surface. Remove any curl on postcards, envelopes and labels before loading them into the bypass tray.

When using the bypass tray for special media it may be necessary to use the rear door for the output. For further information refer to Media Output Locations on page 23.

3. Load the print material between the width guides with the print side facing up.

Note: Hold transparencies by the edges and avoid

touching the print side.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Loading Paper

4. Adjust the paper guide to the width of the stack of print material. Ensure you have not loaded too much print media. The stack should be below the Maximum Fill line indicated by the symbol .



5. When printing from your computer, ensure you press the Select Paper button to specify the correct paper size, color and type. Not confirming the paper details may result in printing delays. For information about setting the paper type and size on the control panel, refer to

Setting Paper Size and Type on page 148.

Note: The settings made from the printer driver on your

computer override the settings on the control panel.

6. After printing, remove any unfed paper and close the bypass tray.

Duplex Unit

The duplex unit is preset to either Letter size or A4 depending on your country. To change the size of the duplex unit, follow the instructions below.

1. Pull the duplex unit out of the machine.

2. Adjust the guides to match the size of paper you will be using.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

3. Insert the duplex unit back into the machine, aligning

the edges of the unit with the feed grooves on the inside of the machine. Make sure the duplex unit is fully pushed in.

Loading Paper

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Loading Documents

Documents can be loaded either into the automatic document feeder or onto the document glass.

Automatic Document Feeder

The automatic document feeder can hold a maximum of 50 originals of 20 lb (80 g/m²) thickness.

1. Load documents to be scanned face up in the input tray of the automatic document feeder with the top of the document to the left of the tray.

2. Move the document guide to just touch both sides of the document.

Document Glass

The document glass can be used for oversized, torn or damaged originals and for books and magazines.

1. Open the automatic document feeder and place single documents face down on the document glass aligned with the rear left corner.

2. The default document size is 8.5 x 11” or A4. For other sized documents, change the Original Size option. Refer to Copy Options on page 36 for further information.

Note: Documents are only scanned once even when

several copies are selected.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Media Output Locations

The machine has two output locations:

• Output tray (face down) up to a maximum of 150

sheets of 20 lb (80 g/m²) paper.

Media Output Locations

• Rear door (face up) one sheet at a time.

The machine sends output to the output tray by default. If special media such as envelopes print out with wrinkles, curl, creases or black bold lines, the rear door should be used for the output. Open the rear door and keep it open while printing one sheet at a time.

Note: The rear door output can only be used for simplex jobs. Duplex printing with the rear door

open will cause paper jams.

Using the Output Tray

The output tray collects printed paper face down, in the order in which the sheets were printed. The

output tray should be used for most jobs. When the output tray is full, a message displays on the control panel.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Media Output Locations

To u s e t h e output tray, make sure that the rear door is closed.

Notes:

• If paper coming out of the output tray has problems, such as excessive curl, try printing

to the rear door.

• To reduce paper jams, do not open or close the rear door while the printer is printing.

Using the Rear Door

When using the rear door, paper comes out of the machine face up. Printing from the bypass tray to the rear door provides a straight paper path and might improve the output quality when printing on special media. Whenever the rear door is open, the output is delivered there.

Note: The rear door output can only be used for simplex

jobs. Duplex printing with the rear door open will cause paper jams.

CAUTION: The fuser area inside the rear door of your

machine becomes very hot when in use. Take care when you access this area.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Machine Status

The Machine Status button provides information about the machine and access to the machine setups. After your machine is installed, it is recommended that the settings and options are customized by the System Administrator to fully meet the requirements of the Users. Access to these options is usually password protected. Please discuss your requirements with your System or Machine Administrator to ensure you get optimum performance from your machine.

The Machine Status options include machine information, toner level, information pages, feature defaults, system setups and network settings. These options are described below.

Note: Some options may be unavailable depending on your machine configuration.

Machine Information

Use this option to access the following information:

•Model

• Printer Name

•DNS Name

•IP Address

• IPv6 Address

• Serial Number

• Activation Date

•Billing Counters

Toner Level

Use this option to check the level of toner in the print cartridge. The toner level is indicated on the status bar.

Information Pages

This option allows the user to print the following reports:

Report Description

Menu Map Prints the menu map which shows the layout and current settings of this

machine.

All Reports This option enables you to print all the reports and information pages.

Configuration This report provides information about your machine setup, including

the serial number, IP Address, installed options and the software version.

Demo Page The demo page is printed to check the quality of the print.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Machine Status

Report Description

Supplies Info Prints the supplies information page.

Address Book This list shows all of the Fax and E-mail addresses currently stored in the

machine’s memory.

Fax S end This report shows the fax number, the number of pages, the elapsed

time of the job, the communication mode, and the communication results for a particular Fax job.

Note: You can set up your machine to automatically print a Send Report

after each Fax job. (See Fax Set up on page 166.)

Fax S ent This report shows information on the faxes you have recently sent.

Note: You can set the machine to automatically print this report every

50 communications. (See Auto Report on page 169.)

E-mail Sent This report shows information on the e-mails you have recently sent.

Fax Rece ived This report shows information on the faxes you have recently received.

Scheduled Job This list shows the documents currently stored for delayed faxing along

with the start time and type of each operation.

Junk Fax This list shows the fax numbers specified as junk fax numbers. To add or

delete numbers, access the Junk Fax Setup menu. (See Fax Setup on page 166.)

Network Configuration This list shows information about your machine’s network connection

and configuration.

User Auth. This list shows users who are authorized to use the e-mail function.

PCL Font Prints the PCL font list.

PS Font Prints the PS font list.

EPSON Font Prints the EPSON font list.

Stored Jobs Prints jobs currently stored on the optional memory or HDD within the

machine.

Completed Jobs Prints a list of completed jobs.

Net User Auth.

Usage Counter This list shows the number of impressions made on the machine. The list

Prints users and their IDs who logged into the Domain.

includes:

• Total Impressions

• Black Impressions

• Maint. Impressions

• Sheets

• 2 Sided Sheets

Fax O ption s Prints fax setup information.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Machine Status

Feature Defaults

Your machine provides default settings for Copy, Scan, E-mail and Fa x so that you can quickly and easily make selections for your job. The default selections can be changed by selecting the Machine Status button on the control panel and the down arrow to select Feature Defaults . A password may be required to access and change the System Setup settings.

Note: Some options may be unavailable depending on your machine configuration.

Copy Defaults

The default selections for the Copy options including Original size, Quantity, Collation, Reduce/Enlarge, Lighten/Darken, Contrast and Original Type can be set to those most frequently used. When you copy a

document, the default settings are used unless they have been changed for the current job. Once the current job is complete the settings return to the default settings. A password may be required to access and change the default settings.

Scan Defaults

The default selections for the Scan options including Original Size, Original Type, Resolution, Output Color, File Format, Lighten/Darken and Contrast, can be set to those most frequently used for the Scan to USB, Scan to FTP and Scan to SMB options. When you scan a document, the default settings are

used unless they have been changed for the current job. A password may be required to access and change the default settings.

E-mail Defaults

The default selections for the E-mail options, including Original Size, Original Type, Resolution, Output Color, File Format, Lighten/Darken and Contrast can be set to those most frequently used. When you

e-mail a document, the default settings are used unless they have been changed for the current job. Once the current job is complete the settings return to the default settings. A password may be required to access and change the default settings.

Fax Setup

Your machine provides you with various user-selectable options for setting up the fax system. You can change the default settings for your preferences and needs. Receiving and Sending settings can be customized. A password may be required to access and change the Fax Setup settings.

Print Setup

You can change the default settings for various options within the print environment to meet your preferences and needs. A password may be required to access and change the Print Setup settings.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Machine Status

System Setup

System Setup options enable you to customize settings which are specific to the machine, such as Date & Time and Power Save. A password may be required to access and change the System Setup settings.

Network Settings

You may set up the network using the machine's display screen. Before doing that, you must have the relevant information concerning the type of network protocols and computer system you use. If you are not sure which setting to use, contact your System Administrator to configure this machine on the network. A password may be required to access and change the Network Settings.

Local Drive (WorkCentre 3325DN / 3325DNI only)

Enables a location on the machine’s hard drive to be set up for stored scan, print and fax jobs.

Note: For full instructions on accessing and customizing the machine settings, refer to Machine Status and Setups on page 153.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

General Care and Consumables

There is only one customer replaceable consumable in the machine, the print cartridge.To place an order for Xerox consumables, please contact your local Xerox Representative giving your Company Name, product number and the machine serial number. Supplies can also be ordered from

www.xerox.com, refer to Support on page 142 for further information.

The machine serial number can be displayed by pressing the Machine Status button, then highlighting Machine Information and pressing OK. For further information about locating the serial number, please refer to Locating the Serial Number on page 221.

Print Cartridge

To avoid print quality problems resulting from worn parts and to maintain your machine in top working condition, the print cartridge will need to be replaced after printing the specified number of pages or when the life span of the cartridge has expired.

The machine will display a message when the print cartridge needs to be replaced. Only replace the cartridge when a message instructs you to do so or when instructed by a Xerox representative. To replace the print cartridge, follow the instructions provided within this guide or with the consumable.

To re pla c e t h e print cartridge, refer to General Care and

Troubleshooting on page 181. To purchase a new print

cartridge, contact your local Xerox representative or authorized dealer. Supplies can also be ordered from www.xerox.com, refer to Support on page 142 for further information.

Cleaning Tasks

Performing regular cleaning activities ensures the machine is kept free of dust and debris. The machine covers, control panel and automatic document feeder should all be cleaned using a soft lint-free cloth, lightly dampened with water. Xerox Cleaning Fluid or Anti-Static Cleaner can be used to clean the document glass, but must be applied using a cloth and not poured directly on the document glass. Remove any residue with a clean cloth or paper towel.

For further information on maintenance tasks, refer to General Care and Troubleshooting on page 181.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Further Assistance

For any additional help visit our customer web site at www.xerox.com or contact the Xerox Support Center quoting the machine serial number.

Xerox Support Center

If a fault cannot be resolved by following the display instructions, check Error Messages on page 198. If the difficulty persists, contact the Xerox Support Center. The Xerox Support Center will want to know the nature of the problem, the machine serial number, the fault code (if any) plus the name and location of your company.

For information about locating the serial number, please refer to Locating the Serial Number on page 221.

Documentation

Most answers to your questions will be provided by the documentation that is supplied on CD with the Xerox WorkCentre 3315DN/3325DN/3325DNI. Alternatively you can access the documents from

www.xerox.com/support.

• Install Guide - contains information about installing the machine.

• Quick Use Guide - provides basic information on how to use the machine.

• User Guide (this document) - contains instructions and information about all the features on the

machine.

• System Administration Guide - provides detailed instructions and information about connecting

your machine to the network and installing optional features.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Copy

This chapter includes:

• Copy Procedure on page 32

• Copy Options on page 36

• Using the Layout Options on page 39

• Media Output Locations on page 43

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Copy Procedure

This section describes the basic procedure for making copies:

• Loading Documents on page 32

• Select the Features on page 33

• Enter the Quantity on page 34

• Start the Job on page 34

• Check the Job Status on page 35

• Stop the Copy Job on page 35

If an authentication feature is enabled, you may need an account before using the machine. To get an account, or for more information, contact your System Administrator.

Note: Some options may be unavailable depending on your machine configuration.

Loading Documents

Documents can be loaded either into the automatic document feeder or onto the document glass.

Automatic Document Feeder

The automatic document feeder can hold a maximum of 50 originals of 20 lb (80 g/m²) thickness.

1. Load documents to be scanned face up in the input tray

of the automatic document feeder with the top of the document to the left of the tray.

2. Move the document guide to just touch both sides of the

document.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Copy Procedure

Document Glass

The document glass can be used for oversized, torn or damaged originals and for books and magazines.

1. Open the automatic document feeder and place single documents face down on the document glass aligned with the rear left corner.

2. The default document size is 8.5 x 11” or A4. For other sized documents, change the Original Size option. Refer to Copy Options on page 36 for further information.

Note: Documents are only scanned once even when

several copies are selected.

Select the Features

Various features can be selected for your Copy job. The paper and 2 sided options are selected from buttons on the control panel. Additional Copy options are available through the Menu button. Once you have made a selection, press Back to return to the Ready screen.

Note: Some options may be unavailable depending on your machine configuration.

1. Press the Copy button on the control panel.

2. Press the Paper Supply button on the control panel:

• Auto Select: With this option selected, the

machine chooses the correct paper for the Copy job based on the size of the originals being scanned.

• Tray 1: Use this option to select the paper

loaded in Tray 1.

• Tray 2: Use this option to select the paper loaded in Tray 2.

Note: Tray 1 can hold 250 sheets of 20 lb (80 g/m²) paper and the optional tray 2 can hold 520

sheets of 20 lb (80 g/m²) paper. Weight ranges from 16 - 43 lbs bond (60 - 163 g/m²). Sizes range from 105 x 148 mm to 216 x 356 mm (A6 to Legal).

• Bypass Tray: Use this option when feeding individual types of stock, for example letterhead

or labels for one-off jobs.

Note: The bypass tray holds up to 50 sheets of 20 lb (80 g/m²) paper or up to 5 transparency

sheets or up to 5 envelopes. Weight ranges from 16 - 58 lbs bond (60 - 220 g/m²). Sizes range from 76 x 127 mm (custom) to 216 x 356 mm (Legal).

Select the Paper Supply option required using the up/down arrows and press OK.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Copy Procedure

For more information, refer to Paper and Media on page 143.

3. Press the 2 Sided button on the control panel. Two-sided copies can be made automatically from

one or two-sided originals:

• 1 1 Sided: Use this option for 1 sided originals when 1 sided copies are required.

• 1 2 Sided: Use this option for 1 sided originals when 2 sided copies are required.

• 1 2 Sided, Rotate Side 2: This option produces 2 sided copies from 1 sided originals and

rotates 180 degrees every second side image. Use this option to create documents which can be read in a “head to toe” manner, for example a calendar.

• 2 2 Sided: Use this option for 2 sided originals when 2 sided copies are required.

• 2 1 Sided: Use this option for 2 sided originals when 1 sided copies are required.

• 2 1 Sided, Rotate Side 2: This option produces 1 sided copies from 2 sided originals and

rotates 180 degrees every second side image. The “read” orientation for this option varies depending on the input originals. For example, if “head to head” orientation originals are scanned, the output will be “head to toe”. If “head to toe” orientation originals are scanned, the output produced will be “head to head”.

Select the 2 Sided option required using the up/down arrows and press OK.

Note: Not all the 2 sided options are available on the WorkCentre 3315DN.

4. Additional Copy options are available through the Menu button. For information about

programming additional options, refer to Copy Options on page 36.

Enter the Quantity

• The maximum copy quantity is 999.

• Use the keypad on the control panel to enter the number of copies required. The number entered

is displayed in the upper right-hand corner of the display.

Note: To cancel an incorrect entry, press the C button and enter the correct quantity.

Start the Job

1. Press the Start button. Each document is scanned only once.

2. If using the document glass to scan 2 sided originals, the machine displays a message when ready

to scan side 2. Continue scanning until all sides have been scanned.

The images are scanned and the Copy job is printed.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Copy Procedure

Check the Job Status

1. Press the Job Status button on the control panel to display job status information.

2. A list of Active Jobs or Saved Jobs is displayed. Select your job using the up/down arrows and press OK.

3. The following Job Options are available:

For active jobs:

• Release

•Cancel

For save d jobs:

•Print

• Delete

Interrupt the Copy Job

To interrupt the active Copy job so that a more urgent job can take priority:

1. Press the Job Interrupt button on the control panel.

2. Remove the active job originals from the automatic document feeder or from the document glass.

3. Program the priority job.

4. Place the originals for the priority job on the document glass or in the automatic document feeder.

5. Press Start.

6. When the priority job is complete, press the Job Interrupt button again.

7. Replace the originals from the first job and press start. The interrupted job will resume copying.

Stop the Copy Job

Follow the steps below to cancel an active Copy job.

1. Press the Stop button on the control panel.

Follow the steps below to cancel a queued Copy job.

1. Press the Job Status button on the control panel to display the active jobs.

2. Use the up/down arrows and select the job required, press OK.

3. Select Delete and OK.

4. Select Yes to delete the job or No to return to previous screen.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Copy Options

Your machine provides the following options to customize your Copy jobs. Use the Menu button to access the options. For information about changing the default Copy settings, refer to Feature Defaults on page 159.

Notes:

• Some options may be unavailable depending on your machine configuration.

• If you press Stop while setting the Copy options, all of the options you have set for the

current Copy job will be canceled and return to their default status after the machine completes the Copy job in progress.

Feature Description Options

Original Size Allows you to specify the

size of the image to be scanned.

Reduce/Enlarge Originals can be reduced

or enlarged between 25% and 400% when using the document glass, or from 25% to 100% when using the automatic document feeder.

Lighten/Darken Adjusts the lightness or

darkness of the output.

• A4

• A5

• B5

• Letter

• Legal

• Executive

• Folio

• Oficio

• 100 %: Produces an image on the copies the same size

as the image on the original.

• Variable %: Use the keypad or the up/down arrows to

enter the percentage required.

• Auto Fit: Reduces or enlarges the image on the copies

based on the size of the original and the size of the selected output paper.

• Presets: The most commonly used reduce/enlarge

percentages have been provided as preset options. These preset options can be customized by your System or Machine Administrator to meet individual needs.

• Lighten +1 to +5: Lightens the image in increments to

the lightest setting of Lighten +5; works well with dark print.

• Normal: Works well with standard typed or printed

originals.

• Darken +1 to +5: Darkens the original in increments

to the darkest setting of Darken +5; works well with light print.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Feature Description Options

Copy Options

Contrast Increases or decreases the

contrast between light and dark areas of the image.

Original Type The Original Type setting is

used to improve the image quality by selecting the document type for the originals.

Layout This option is used to copy

multiple documents onto one sheet of paper, copy from book originals, create booklet output and produce documents which can be pasted together to make a poster.

• Less +1 to +5: Decreases the contrast in increments to

the lowest contrast setting of Less +5.

• Normal: No contrast adjustment is made.

• More +1 to +5: Increases the contrast in increments

up to the highest contrast setting of More +5.

• Te xt : Use for originals containing mostly text.

• Text and Photo: Use for originals with mixed text and

photographs.

• Photo: Use when the originals are photographs.

• Normal: Select this option to match the layout of the

originals.

• 2 Up: This feature is used to copy two documents, in a

reduced size, onto one sheet of paper.

• 4 Up: This feature is used to copy four documents, in a

reduced size, onto one sheet of paper.

• ID Card Copy: The machine prints one side of the

original on the upper half of the paper and the other side on the lower half without reducing the size of the original.

• Poster Copy: Your original will be divided into 9

portions. You can paste the printed pages together to make one poster-sized document.

• Clone Copy: The machine prints multiple original

images onto a single page. The number of images is automatically determined by the machine based on the original size and the paper size.

• Book Copy: Use when copying bound documents and

books.

• Booklet Creation: This allows you to print your

document on both sides of the paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet.

Refer to Using the Layout Options on page 39 for instructions.

Background Suppression

Use to automatically reduce or eliminate the dark background resulting from scanning colored paper or newspaper originals.

• Off: Select if Background Suppression is not required.

• Auto: Select to automatically eliminate background.

• Enhance: Levels 1 to 4: Suppresses the background

color in increments, level 4 representing the greatest amount of background elimination.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Copy Options

Feature Description Options

Margin Shift Allows you to shift the

image on the page by a specified amount.

Edge Erase Allows you to erase spots,

drill holes, fold creases and staple marks along any of the four edges of a document.

• Off: Select if Margin Shift is not required.

• Auto Center: Automatically copies the image in the

center of the page. This feature is only available when you place originals on the document glass.

• Custom Margin: Use the numeric keypad to enter the

left, right, top or bottom margin amount from 0 to 20 mm.

• Off: Select if Edge Erase is not required.

• Small Original: erases the edge of the original if it is

small. This feature is only available when you place originals on the document glass.

• Hole Punch: Erases the marks from book binding

holes.

• Book Center: Erases the middle part of the page to

eliminate the dark horizontal marks reproduced when you copy a book. This feature is only available when you place originals on the document glass.

• Border Erase: Use the numeric keypad to enter the

left, right, top or bottom amount of margin to erase.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Using the Layout Options

1 2

3 4

Using the Layout Options

This option is used to copy multiple documents onto one sheet of paper, copy from book originals, create booklet output and produce documents which can be pasted together to make a poster.

Note: Some options may be unavailable depending on your machine configuration.

2 Up or 4 Up Copying

This feature is used to copy two or more documents, in a reduced size, onto one sheet of paper. It is ideal for creating handouts, storyboards or documents used for archival purposes.

Note: Originals must be loaded in the automatic

document feeder when using this feature.

1. Press Copy on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Layout and press OK.

4. Select the option required:

• Normal: Copies an original onto one sheet of paper.

• 2 Up: Copies two separate originals onto one sheet of paper.

• 4 Up: Copies four separate originals onto one sheet of paper.

Note: For landscape originals, place the top of the document at the back of the feeder. For portrait

originals, place the top of the document to the left.

5. Select OK to save your selections and press Menu to return to the top level menu.

6. Load originals and press Start.

ID Card Copy

The machine prints one side of the original on the upper half of the paper and the other side on the lower half without reducing the size of the original. This feature is helpful for copying a small-sized item, such as a business card.

Note: This Copy feature is available only when you place

originals on the document glass. If the original is larger than the printable area, some portions may not be printed.

Your machine can print 2 sided originals on one sheet of A4, Letter, Legal, Folio, Executive, B5, A5, or A6 paper.

1. Press Copy on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Layout and press OK.

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User Guide

Using the Layout Options

4. Press the up/down arrows to highlight ID Card Copy and press OK.

5. Press Menu to return to the top level menu.

6. Place the front side of the original face down on the

document glass, aligned with the tip of the registration arrow and close the automatic document feeder.

7. Press Start.

Place Front Side Press OK appears on the display. Press OK on the control panel.

Your machine begins scanning the front side and shows Place Rear Side Press Start.

8. Turn the original over and place the rear side of the

original face down on the document glass and close the automatic document feeder.

9. Press Start on the control panel to begin copying.

Book Copy

This feature enables you to specify which page or pages of a book are to be scanned. The book original is placed face down on the document glass with the spine of the book lined up with the book marker.

1. Press Copy on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Layout and press OK.

4. Press the up/down arrows to highlight Book Copy and press OK.

5. Press the up/down arrows to highlight the option required:

• Off: Use to deactivate the feature.

• Left Page Only: Use to scan and copy the left page of a bound document.

• Right Page Only: Use to scan and copy the right page of a bound document.

• Both Pages: Use to scan and copy both pages of a bound document. The left page of the

book will be scanned first.

6. Select OK to save your selections and press Menu to return to the top level menu.

7. Place the book original face down on the document glass with the spine of the book lined up with the book marker at the center of the rear edge of the document glass.

8. Press Start.

B A

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Using the Layout Options

9. If another page requires scanning, select Yes to add another page. Place the book with the new page to be scanned on the document glass, select the Copy option required and press OK.

When you have finished scanning all the pages required, select No at the Another Page? prompt.

Booklet Creation

This allows you to print your document on both sides of the paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet.

1. Insert the documents neatly into the automatic document feeder, face up. The first page should be on top with the headings towards the left of the machine.

Note: The originals must be loaded in the automatic

document feeder to enable the Booklet Creation feature to be selected.

2. Press Copy on the control panel.

3. Press Menu on the control panel.

4. Press the up/down arrows to highlight Layout and press OK.

5. Press the up/down arrows to highlight Booklet Creation and press OK.

6. Press the up/down arrows to highlight 1 Sided Originals or 2 Sided Originals and press OK.

7. Select OK to save your selections and press Menu to return to the top level menu.

8. Load originals and press Start.

Poster Copy

Your original will be divided into 9 portions. You can paste the printed pages together to make one poster-sized document.

Note: This Copy feature is available only when you place

originals on the document glass.

1. Press Copy on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Layout and press OK.

4. Press the up/down arrows to highlight Poster Copy and press OK.

5. Select OK to save your selections and press Menu to return to the top level menu.

6. Load originals and press Start.

Each portion is scanned and printed one by one.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Using the Layout Options

Clone Copy

The machine prints multiple original images on a single page. The number of images is automatically determined by the original image and the paper size.

Note: This Copy feature is available only when you place

originals on the document glass.

1. Press Copy on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Layout and press OK.

4. Press the up/down arrows to highlight Clone Copy and press OK.

5. Select OK to save your selections and press Menu to return to the top level menu.

6. Load originals and press Start.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Media Output Locations

The machine has two output locations:

• Output tray (face down) up to a maximum of 150

sheets of 20 lb (80 g/m²) paper.

Media Output Locations

• Rear door (face up) one sheet at a time.

Note: The rear door output can only be used for simplex jobs. Duplex printing with the rear door

open will cause paper jams.

Using the Output Tray

The output tray collects printed paper face down, in the order in which the sheets were printed. The

output tray should be used for most jobs. When the output tray is full, a message displays on the control panel.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Media Output Locations

To u s e t h e output tray, make sure that the rear door is closed.

Notes:

• If paper coming out of the output tray has problems, such as excessive curl, try printing

to the rear door.

• To reduce paper jams, do not open or close the rear door while the printer is printing.

Using the Rear Door

When using the rear door, paper comes out of the machine face up. Printing from the bypass tray to the rear door provides a straight paper path and might improve the output quality when printing on envelopes or special media. Whenever the rear door is open, the output is delivered there.

Note: The rear door output can only be used for simplex

jobs. Duplex printing with the rear door open will cause paper jams.

CAUTION: The fuser area inside the rear door of your

machine becomes very hot when in use. Take care when you access this area.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Scan

This chapter includes:

• Scanning Overview on page 46

• Scan Procedure on page 47

• Scan Options on page 53

• Scan Assistant on page 55

• Scan Using TWAIN on page 56

• Scan Using WIA Driver on page 57

• Macintosh Scanning on page 58

• Linux Scanning on page 60

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Scanning Overview

Scanning with your machine lets you turn pictures and text into digital files that can be stored on your computer or sent to a repository. Your machine can scan via USB or network to a PC or server, as well as directly to a USB memory device. The following filing options are available for Scan:

• USB: Using this option, you can scan an image to a USB Memory Device inserted into the USB

Memory Device port.

• Local PC: This option can be used if the machine is connected to a PC via a USB cable. For

Windows scanning, the Easy Printer Manager must be installed on your PC prior to use. For Macintosh scanning, the Scan and Fax Manager must be installed.

• Network PC: Using this option the scanned data will be stored to a networked PC. For Windows,

the Easy Printer Manager must be installed on your PC prior to use. For Macintosh scanning, the Scan and Fax Manager must be installed.

• SMB: Using this option, you can scan an image and upload it to a shared folder on an SMB server.

• FTP: Using this option, you can scan an image and upload it to an FTP server.

• WSD: Using this option you can scan to applications or computers that support Microsoft's Web

Services for Devices.

Note: Some options may be unavailable depending on your machine configuration.

For instructions on setting up and configuring the Scan function, refer to the System Administrator

Guide.

Scanning Methods

Your machine offers the following ways to scan an image using a local connection:

• TWAIN: TWAIN drivers handle the communication between computer software and the scanning

device. This feature can be used via a local connection or a network connection.

Refer to Scan Using TWAIN on page 56.

• WIA (Windows Image Acquisition): To use this feature your computer must be connected to the

machine via a USB cable.

Refer to Scan Using WIA Driver on page 57.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Scan Procedure

Using Scan, an electronic file can be created from a hard copy original. The electronic file can be scanned in color or black and white depending on the Color option selected. The file can then be sent to a specified destination.

This section describes the basic procedure for scanning:

• Loading Documents on page 47

• Select the Scan Destination on page 48

• Select the Features on page 50

• Start the Job on page 51

• Check the Job Status on page 51

• Stop the Job on page 52

If an authentication feature is enabled, you may need an account before using the machine. To get an account, or for more information, contact the System Administrator.

Note: Some options may be unavailable depending on your machine configuration and the Scan

features and destination selected.

Loading Documents

Documents can be loaded either into the automatic document feeder or onto the document glass.

Automatic Document Feeder

The automatic document feeder can hold a maximum of 50 originals of 20 lb (80 g/m²) thickness.

1. Load documents to be scanned face up in the input tray

of the automatic document feeder with the top of the document to the left of the tray.

2. Move the document guide to just touch both sides of the

document.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Scan Procedure

Document Glass

The document glass can be used for oversized, torn or damaged originals and for books and magazines.

1. Open the automatic document feeder and place single documents face down on the document glass aligned with the rear left corner.

2. The default document size is 8.5 x 11” or A4. For other sized documents, change the Original Size option. Refer to Scan Options on page 53 for further information.

Note: Documents are only scanned once even when

several copies are selected.

Select the Scan Destination

Note: Some options may be unavailable depending on your machine configuration.

Scan to USB

1. Load the documents to be scanned either face down on the document glass or face up into the automatic document feeder.

2. Insert a USB Memory Device into the USB memory port on your machine. The USB menu automatically displays.

Note: When in Power Save mode, the machine will not recognize when a USB Memory Device is

inserted into the USB port. Press any button to restore the machine to a normal state and reinsert the USB Memory Device into the port.

3. Press the up/down arrows to highlight Scan to USB and press OK.

Scan to Local PC

To u s e Scan to Local PC, the machine must be connected to your PC or workstation via a USB cable. The scan driver must be installed on your PC prior to use. For instructions, refer to the System Administrator

Guide.

1. Press Scan on the control panel.

2. Press the up/down arrows to highlight Local PC.

3. Press OK. If you see the Not Available message, check the port connection and/or setup.

4. Press the up/down arrows until the scan destination you want highlights and press OK.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Scan Procedure

Scan to Network PC from Control Panel

Make sure that your machine is connected to a network. Make sure the machine has been configured using the Xerox Scan Assistant utility and the scan driver has been installed. For instructions, refer to the System Administrator guide.

1. Press Scan on the control panel.

2. Press the up/down arrows to highlight Network PC.

3. Press OK. If you see the Not Available message, check the connection and/or setup.

4. Press the up/down arrows to highlight the Login ID you want and press OK.

5. If necessary, enter the password using the keypad and press OK.

6. Press the up/down arrows to highlight the Scan Destination you want and press OK.

7. Press the up/down arrows to highlight the Resolution you want and press OK.

8. Press the up/down arrows to highlight the Color option you want and press OK.

9. Press the up/down arrows to highlight the File Format you want and press OK.

Note: You can also use the Xerox Scan Assistant to scan documents directly from your PC. Refer to Scan Assistant on page 55.

Scan to SMB

Make sure that your machine is connected to a network. Make sure the machine has been configured using CentreWare Internet Services. Refer to the System Administrator guide for instructions.

1. Press Scan on the control panel.

2. Press the up/down arrows to highlight SMB and press OK.

3. If required, press the 2 Sided button and Menu button to select the Scan settings. Refer to Select

the Features on page 50.

4. Press OK.

5. If Authentication is enabled, enter your Login ID and, if required, your password.

6. Press the up/down arrows until the server you want highlights and press OK.

7. Press the up/down arrows to highlight the File Format you want and press OK.

Scan to FTP

Make sure that your machine is connected to a network. Make sure the machine has been configured using CentreWare Internet Services. Refer to the System Administrator guide for instructions.

1. Press Scan on the control panel.

2. Press the up/down arrows to highlight FTP and press OK.

3. If required press the 2 Sided button and Menu button to select the Scan settings. Refer to Select

the Features on page 50.

4. Press OK.

5. If Authentication is enabled, enter your Login ID and, if required, your password.

6. Press the up/down arrows until the server you want highlights and press OK.

7. Press the up/down arrows to highlight the File Format you want and press OK.

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User Guide

Scan Procedure

Scan to WSD

Using this option you can scan to applications or computers that support Microsoft's Web Services for Devices.

1. Press Scan on the control panel.

2. Press the up/down arrows to highlight WSD and press OK.

3. If required press the 2 Sided button and Menu button to select the Scan settings. Refer to Select

the Features on page 50.

4. Press OK.

5. Press the up/down arrows until the destination you want highlights and press OK.

6. Press the up/down arrows to highlight the File Format you want and press OK.

Scan to Local Drive

Using this option you can scan documents to the machine’s hard drive, and print scanned documents from the machine hard drive. Folders within the Local Drive are created within CentreWare Internet Services by the System Administrator. Refer to the System Administrator Guide for more information.

To scan a document to the Local Drive:

1. Press Scan on the control panel.

2. Press the up/down arrows to highlight Scan to Local Drive and press OK. The Search ID screen will appear.

3. Select your required folder on the Local Drive. The Default Public folder appears and any other folders that were created within the Internet Services Jobs > Local Drive page.

4. Select the features from the Scan to Local Drive menu.

Select the Features

Various features can be selected for your Scan job when the machine is in Ready mode.

Note: Some of the following options may be unavailable depending on your machine

configuration and the scan method selected.

Once you have made a selection, press Back to return to the Ready screen.

1. Press the 2 Sided button on the control panel. The following 2 Sided options are available:

• 1 1 Sided: Use this option for 1 sided originals.

• 2 1 Sided: Use this option for 2 sided originals.

• 2 1 Sided, Rotated: Use this option for 2 sided originals which have the second side

rotated. This option will rotate the second side image 180 degrees.

Select the 2 Sided option required using the up/down arrows and press OK.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Scan Procedure

2. The following features are available through the Menu button for Scan to USB, Scan to FTP and

Scan to SMB.

Original Size Use to set the size of the image being scanned.

Original Type Used to improve the image quality by selecting the document type for

the originals.

Resolution Sets the image resolution. A higher resolution increases the file size.

Output Color Sets the color mode of the scanned image.

File Format Sets the file format of the saved image.

Lighten/Darken Provides manual control to adjust the lightness or darkness of the

scanned images.

Contrast Use to increase or decrease the contrast between black and white

images.

Press the up/down arrows until the feature you want highlights and press OK. Select the setting required and press OK.

For information about each of the options refer to Scan Options on page 53.

Start the Job

1. Press the Start button.

2. If using the document glass to scan 2 sided originals, the machine displays a message when ready

to scan side 2. Continue scanning until all sides have been scanned.

3. Your machine begins scanning the original, and then asks if you want to scan another page.

4. To scan another page, press the left/right arrows to highlight Yes and press OK. Load an original and press Start. Otherwise, press the left/right arrows to highlight No and press OK.

The images are scanned and sent to the destination selected.

Check the Job Status

1. Press the Job Status button on the control panel to display job status information.

2. A list of Active Jobs or Saved Jobs is displayed. Select your job using the up/down arrows and press OK.

3. The following Job Options are available:

For active jobs:

• Release

•Cancel

For save d jobs:

•Print

• Delete

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Scan Procedure

Stop the Job

Follow the steps below to cancel an active Scan job.

1. Press the Stop button on the control panel.

Follow the steps below to cancel a queued Scan job.

1. Press the Job Status button on the control panel to display the active jobs.

2. Use the up/down arrows to select the job required, press OK.

3. Select Delete and OK.

4. Select Yes to delete the job or No to return to previous screen.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Scan Options

Your machine provides the following options to customize your Scan jobs. Use the Menu button to access the options. For information about changing the default Scan settings, refer to Scan Defaults on page 161.

Note: Some of the following options may be unavailable depending on your machine

configuration and the scan method selected.

Feature Description Options

Original Size Allows you to specify the

size of the image to be scanned.

Original Type The Original Type setting is

used to improve the image quality by selecting the document type for the originals.

Resolution Resolution affects the

appearance of the scanned image. A higher resolution produces a better quality image. A lower resolution reduces communication time when sending the file over the network.

•A4

•A5

•B5

•Letter

•Legal

•Executive

•Folio

•Oficio

• Te xt : Use for originals containing mostly text.

• Text and Photo: Use for originals with mixed text and

photographs.

• Photo: Use when the originals are photographs.

• 300 dpi: Recommended for high quality text

documents that are to pass through OCR applications. Also recommended for high quality line art or medium quality photos and graphics. This is the default resolution and the best choice in most cases.

• 200 dpi: Recommended for average quality text

documents and line art. Does not produce the best image quality for photos and graphics.

• 100 dpi: Recommended for lower quality text

documents or if a smaller file size is required.

Output Color Select Output Color to

produce black and white, grayscale or color output.

• Color: Use to select color output from your original.

• Grayscale: Use if output is to be in shades of gray.

• Black and White: Use to select black and white

output regardless of the color of your original.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Scan Options

Feature Description Options

File Format File Format determines the

type of file created and can be temporarily changed for the current job. Select the file format you wish to use for your scanned image.

Lighten/Darken Adjusts the lightness or

darkness of the output.

• PDF (Portable Document Format): Allows recipients

with the right software to view, print or edit the electronic file, no matter what their computer platform.

• Single-TIFF (Tagged Image File Format): Produces a

graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms. A separate file is produced for each image scanned.

• Multi Page TIFF: Produces a single TIFF file

containing several pages of scanned images. More specialized software is required to open this type of file format.

• JPEG (Joint Photographic Experts Group): Produces

a compressed graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms. A separate file is produced for each image scanned.

• BMP: A simple bitmapped graphics format. (Scan to

USB option only.)

• Lighten +1 to +5: Lightens the image in increments to

the lightest setting of Lighten +5; works well with dark print.

• Normal: Works well with standard typed or printed

originals.

• Darken +1 to +5: Darkens the original in increments

to the darkest setting of Darken +5; works well with light print.

Contrast Increases or decreases the

contrast between light and dark areas of the image.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

• Less +1 to +5: Decreases the contrast in increments to

the lowest contrast setting of Less +5.

• Normal: No contrast adjustment is made.

• More +1 to +5: Increases the contrast in increments

up to the highest contrast setting of More +5.

Scan Assistant

The Scan Assistant is a Xerox utility that is automatically installed with the your Xerox Printer Driver. It provides an interface to select a scanner and to adjust Scan settings and start the scanning process directly from your computer. Using the preview window allows you to view the scan and make adjustments as necessary using the easy access buttons on the left of the preview window. Preferred settings can be preserved as ‘favorites’ and added to a pre-defined list.

For information about using the Scan Assistant, refer to the Xerox WorkCentre

3315DN/3325DN/3325DNI Utilities Guide available on Xerox.com.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Scan Using TWAIN

If you want to scan documents using other software, you will need to use TWAIN compliant software, such as Adobe Photoshop. Follow the steps below to scan with TWAIN compliant software.

1. Make sure that the machine is connected to your computer and powered on.

2. Install the TWAIN driver. Follow the install instructions provided with your driver.

3. Load originals face up into the automatic document feeder, or place a single original face down on the document glass.

4. Open an application, such as Adobe Photoshop.

5. Open the TWAIN window and set the scan options.

6. Scan and save your scanned image.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Scan Using WIA Driver

Your machine also supports the Windows Image Acquisition (WIA) driver for scanning images. WIA is one of the standard components provided by Microsoft Windows and works with digital cameras and scanners.

Note: The WIA driver works only on Windows XP/Vista/7.0 with a USB port.

1. Make sure that the machine is connected to your computer and powered on.

2. Install the WIA driver. Follow the install instructions provided with your driver.

3. Load originals face up into the automatic document feeder, or place a single original face down on the document glass.

4. Scan the originals using the following instructions:

Windows XP

a. From the Start menu, select Control Panel > Scanners and Cameras.

b. Double click your scanner driver icon. The Scanner and Camera Wizard appears. Select Next.

c. Set the options in the Choose scanning preferences window. Select Next.

d. Enter a picture name, and select a file format and destination to save the picture.

e. Select Next to scan your originals.

f. Select Next and Finish to view the images.

Windows Vista

a. From the Start menu select Control Panel > Scanners and Cameras.

b. Double click Scan a document or picture. The Windows Fax and Scan application appears.

You ca n s elec t View scanners and cameras to view the scanners.

c. If there is no Scan a document or picture instruction visible, open the MS Paint program and

from the File menu click From Scanner or Camera... .

d. Select New Scan. The scan driver displays. Choose your scanning preferences.

e. Select Scan.

Windows 7

a. From the Start menu select Control Panel > Devices and Printers.

b. Click the right mouse button on the device driver icon in Printers and Faxes > Start Scan.

New Scan application appears.

c. Choose your scanning preferences.

d. Select Scan.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Macintosh Scanning

You can scan documents using Image Capture on Macintosh systems.

Scanning with USB Connection

Make sure that the machine is connected to your computer via the USB cable and powered on. Install the scan driver. Follow the install instructions provided with your driver.

1. Load originals face up into the automatic document feeder, or place a single original face down on the document glass.

2. Start Applications and click Image Capture.

If the No Image Capture device connected message appears, disconnect the USB cable and reconnect it. If the problem continues, refer to the Image Capture help option to resolve the problem.

3. Select the device required.

4. Set the scan options on this program.

5. Scan and save your scanned image.

For more information about using Image Capture, use the Image Capture help option.

Use TWAIN-compliant software to apply more scan options. You can also scan using TWAIN-compliant software, such as Adobe Photoshop. Scan processes differ according to the TWAIN-compliant software being used. Please refer to the User Guide supplied with the software for instructions.

If scanning does not operate in Image Capture, update Mac OS to the latest version. Image Capture operates correctly in Mac OS X 10.3.9 or higher, and Mac OS X 10.4.7 or higher.

Scanning from a Network Connected Machine

Make sure that the machine and your workstation are powered on and connected to the network. Install the scan driver. Follow the install instructions provided with your driver.

1. Load originals face up into the automatic document feeder, or place a single original face down on the document glass.

2. Start Applications and click Image Capture.

3. Depending on the Mac OS version, follow the steps below.

• For 10.4-10.5:

•Click Devices then Browse Devices from the Menu bar.

• Select your machine in the Twain devices option. Make sure that the Use TWAIN software checkbox is checked.

•Click Connect.

If a warning message appears, click Change Port... to select the port, or if TWAIN UI appears, click Change Port... from the Preference tab and select a new port.

• For 10.6, select your device below SHARED.

4. Set the scan options on this program.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Macintosh Scanning

5. Scan and save your scanned image.

If scanning does not operate in Image Capture, update Mac OS to the latest version. Image Capture operates correctly in Mac OS X 10.4.7 or higher.

For more information about using Image Capture, use the Image Capture help option.

You can also scan using TWAIN-compliant software, such as Adobe Photoshop. Scan processes differ according to the TWAIN-compliant software being used. Please refer to the User Guide supplied with the software for instructions.

Using Scan and Fax Manager

Use the Scan and Fax Manager program to check the installed scan driver’s condition, to change scan settings and to add or delete document folders for storing scanned documents. To use the Scan and Fax Manager program:

1. Select /Applications/Xerox and run Scan and Fax Manager.

2. Select the appropriate device in Scan and Fax Manager.

3. Select Properties.

4. Use the Set Scan button to change the file destination or scan settings, to add or delete application programs and to format files. You can change the scanning device by using Change Port (Local or Network).

5. Select OK.

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User Guide

Linux Scanning

You can scan a document using the Unified Driver Configurator window. Make sure that the machine is powered on and connected to your computer via USB cable, or connected to the network. Install the scan driver. Follow the install instructions provided with your driver.

Scanning

1. Double-click the Unified Driver Configurator on your desktop.

2. Click the button to switch to Scanners Configuration.

3. Select the scanner in the list.

• If you use only one machine device and it is connected to the computer and turned on, your scanner appears in the list and is automatically selected.

• If you have two or more scanners connected to your computer, you can select any scanner to work at any time. For example, while acquisition is in progress on the first scanner, you may select the second scanner, set the device options and start the image acquisition simultaneously.

4. Click Properties.

5. Load originals face up into the automatic document feeder, or place a single original face down on the document glass.

6. From the Scanner Properties window, click Preview.

The document is scanned and the image preview appears in the Preview Pane.

7. Drag the pointer to set the image area to be scanned in the Preview Pane.

8. Change the scan options in the Image Quality and Scan Area sections.

• Image Quality: This option allows you to select the color composition and the scan

resolution for the image.

• Scan Area: This option allows you to select the page size. The Advanced button enables you

to set the page size manually.

If you want to use one of the preset scan option settings, select the option from the Job Type drop-down list. (See Job Type Settings on page 60.)

9. Click Default to restore the default setting for the scan options.

10. When you have finished, click Scan to start scanning.

The status bar appears on the bottom left of the window to show you the progress of the scan. To cancel scanning, click Cancel.

The scanned image appears.

11. When you are finished, click Save on the toolbar.

12. Select the file directory where you want to save the image and enter the file name.

13. Click Save.

Job Type Settings

You can save your scan option settings for later use.

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Linux Scanning

Saving a New Job Type Setting

1. Change the options from the Scanner Properties window.

2. Click Save As.

3. Enter the name for your setting.

4. Click OK.

Your setting is added to the Job Type drop-down list.

Deleting a Job Type Setting

1. Select the setting you want to delete from the Job Type drop-down list.

2. Click Delete.

The setting is deleted from the list.

Using the Image Manager

The Image Manager application provides you with menu commands and tools to edit your scanned image. Use the following tools to edit the image:

To ol s Name Function

Save Saves the image.

Undo Cancels your last action.

Redo Restores the action you canceled.

Scroll Allows you to scroll through the image.

Crop Crops the selected image area.

Zoom Out Zooms the image out.

Zoom In Zooms the image in.

Scale Allows you to scale the image size; you can enter the size manually, or

set the rate to scale proportionally, vertically, or horizontally.

Rotate Allows you to rotate the image; you can select the number of degrees

from the drop-down list.

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User Guide

Linux Scanning

To ol s Name Function

Flip Allows you to flip the image vertically or horizontally.

Effect Allows you to adjust the brightness or contrast of the image, or to invert

the image.

Properties Shows the properties of the image.

For further details about the Image Manager application, refer to the on screen help.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

E-mail

E-mailing with your machine lets you turn pictures and text into digital files that can be sent to an e-mail address. You can scan the originals and e-mail the scanned image to several destinations from the machine by e-mail.

This chapter includes:

• E-mail Procedure on page 64

• E-mail Options on page 68

• Address Book on page 70

• Smart Key Addresses on page 71

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User Guide

E-mail Procedure

If E-mail has been enabled, an electronic file can be created from a hard copy original. The electronic file can be e-mailed to a specified address.

Note: Refer to the System Administrator Guide for instructions on enabling E-mail.

This section describes the basic procedure for e-mailing. Follow the steps below.

• Loading Documents on page 64

• Enter the E-mail Address on page 65

• Select the Features on page 66

• Start the Job on page 66

• Check the Job Status on page 67

• Stop the E-mail Job on page 67

Note: Some options may be unavailable depending on your machine configuration.

If an authentication feature is enabled, you may need an account before using the machine. To get an account, or for more information, contact the System Administrator.

Loading Documents

Documents can be loaded either into the automatic document feeder or onto the document glass.

Automatic Document Feeder

The automatic document feeder can hold a maximum of 50 originals of 20 lb (80 g/m²) thickness.

1. Load documents to be scanned face up in the input tray of the automatic document feeder with the top of the document to the left of the tray.

2. Move the document guide to just touch both sides of the document.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

E-mail Procedure

.com

Document Glass

The document glass can be used for oversized, torn or damaged originals and for books and magazines.

1. Open the automatic document feeder and place single documents face down on the document glass aligned with the rear left corner.

2. The default document size is 8.5 x 11” or A4. For other sized documents, change the Original Size option. Refer to E-mail Options on page 68 for further information.

Note: Documents are only scanned once even when

several copies are selected.

Enter the E-mail Address

1. Press the E-mail button on the control panel. If Authentication is enabled, enter your Login ID

and Password (if required).

2. When Enter From Address: appears, enter the sender’s e-mail address and press OK.

If Send to Myself? appears, press the left/right arrows to highlight Yes or No and press OK.

3. When Enter Destination Addresses: appears, enter the recipient’s e-mail address and press OK.

•Use the .com button to add commonly used

address text to the e-mail address, for example .com or @yourdomainname.com. Press the .com key repeatedly until the text required is displayed and press OK. The text is added to the address. The Smart Key text can be customized using CentreWare Internet Services, refer to Smart Key

Addresses on page 71 for instructions.

• E-mail addresses can also be added using

the Address Book, refer to Address Book on page 70 for instructions.

• Press the down arrow and enter additional e-mail addresses if required and press OK.

4. If File Format appears, highlight the file format required and press OK.

5. Enter an e-mail subject and press OK.

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User Guide

E-mail Procedure

6. When Ready to E-mail appears you can add or edit the recipient list, press Menu to select additional features or press Start to scan your originals.

• To add additional recipients, highlight Add Another Address and enter the address required.

• To edit or delete recipients, use the up/down arrows to highlight the address requiring editing

or deleting and press OK. Use the left arrow key to delete characters and then edit the address. To delete the address, press the down arrow key to highlight Delete and select OK.

Select the Features

Various features can be selected for your e-mail job. The most common features are selected from the control panel. Once you have made a selection, press Back to return to the Ready screen.

1. The following features are available through the Menu button:

Note: Some of the following options may be unavailable depending on your machine

configuration.

Original Size Use to set the size of the image being scanned.

Original Type Used to improve the image quality by selecting the document type for

the originals.

Resolution Sets the image resolution. A higher resolution increases the file size.

Output Color Sets the color mode of the scanned image.

Lighten/Darken Provides manual control to adjust the lightness or darkness of the

scanned images.

Contrast Use to increase or decrease the contrast between black and white

images.

2. Press the up/down arrows until the feature you want highlights and press OK. Select the setting required and press OK.

For information about each of the options refer to E-mail Options on page 68.

Start the Job

1. Press the Start button.

The images are scanned and sent to the e-mail address or addresses entered.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Check the Job Status

1. Press the Job Status button on the control panel

to display job status information.

2. A list of Active Jobs or Saved Jobs is displayed.

Select your job using the up/down arrows and press OK.

3. The following Job Options are available:

For active jobs:

• Release

•Cancel

For save d jobs:

•Print

• Delete

Stop the E-mail Job

Follow the steps below to cancel an active e-mail job.

1. Press the Stop button on the control panel.

E-mail Procedure

Follow the steps below to cancel a queued e-mail job.

1. Press the Job Status button on the control panel to display the active jobs.

2. Use the up/down arrows to select the job required, press OK.

3. Select Delete and OK.

4. Select Yes to delete the job or No to return to previous screen.

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User Guide

E-mail Options

Your machine provides the following options to customize your E-mail jobs. Use the Menu button to access the options. For information about changing the default E-mail settings, refer to E-mail Defaults on page 163.

Note: Some options may be unavailable depending on your machine configuration.

Feature Description Options

Original Size Allows you to specify the

size of the image to be scanned.

Original Type The Original Type setting is

used to improve the image quality by selecting the document type for the originals.

Resolution Resolution affects the

appearance of the scanned image. A higher resolution produces a better quality image. A lower resolution reduces communication time when sending the file over the network.

•A4

•A5

•B5

•Letter

•Legal

•Executive

•Folio

•Oficio

• Te xt : Use for originals containing mostly text.

• Text and Photo: Use for originals with mixed text and

photographs.

• Photo: Use when the originals are photographs.

• 300 dpi: Recommended for high quality text

• 200 dpi: Recommended for average quality text

documents and line art. Does not produce the best image quality for photos and graphics.

• 100 dpi: Recommended for lower quality text

documents or if a smaller file size is required.

Output Color Select Output Color to

produce black and white, grayscale or color output.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

• Color: Use to select color output from your original.

• Grayscale: Use if output is to be in shades of gray.

• Black and White: Use to select black and white

output regardless of the color of your original.

Feature Description Options

E-mail Options

File Format File Format determines the

type of file created and can be temporarily changed for the current job. Select the file format you wish to use for your scanned image.

Lighten/Darken Adjusts the lightness or

darkness of the output.

• Single-TIFF (Tagged Image File Format): Produces a

graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms. A separate file is produced for each image scanned.

• Multi-TIFF: Produces a single TIFF file containing

several pages of scanned images. A more specialized software is required to open this type of file format.

• PDF (Portable Document Format): Allows recipients

with the right software to view, print or edit the electronic file, no matter what their computer platform.

• JPEG (Joint Photographic Experts Group): Produces

a compressed graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms. A separate file is produced for each image scanned.

• Lighten +1 to +5: Lightens the image in increments to

the lightest setting of Lighten +5; works well with dark print.

• Normal: Works well with standard typed or printed

originals.

• Darken +1 to +5: Darkens the original in increments

to the darkest setting of Darken +5; works well with light print.

Contrast Increases or decreases the

contrast between light and dark areas of the image.

• Less +1 to +5: Decreases the contrast in increments to

the lowest contrast setting of Less +5.

• Normal: No contrast adjustment is made.

• More +1 to +5: Increases the contrast in increments

up to the highest contrast setting of More +5.

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User Guide

Address Book

You ca n u se CentreWare Internet Services to set up an Address Book with the e-mail addresses you use frequently and then easily and quickly enter e-mail addresses by selecting them from the Address Book. Refer to the System Administrator Guide for detailed instructions on setting up an Address Book.

Searching the Address Book

There are two ways to search for an address in memory. You can either preview the entries sequentially or search by entering the first letters of the name associated with the address.

1. Press E-mail on the control panel.

2. Enter the Sender Address (From Address) and press OK. The Enter To Addresses field appears.

3. Press the Address Book button on the control panel.

4. Enter a few letters of the name you are searching for. The machine will return matching names.

5. Press the up/down arrows until the name and address you want highlights and press OK.

Printing the Local Address Book

1. Press the Machine Status button on the control panel.

2. Press the up/down arrows to highlight Information Pages and press OK.

3. Press the up/down arrows to highlight Address Book and press OK.

Yo ur Address Book information prints out.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Smart Key Addresses

.com

Smart Key Addresses

The Smart Key addresses enable you to quickly access and select commonly used e-mail address text from the .com button on the control panel. For example .com or @yourdomainname.com. Up to six Smart Key addresses can be set up using CentreWare Internet Services. Refer to the System

Administrator Guide for setup instructions.

Using Smart Key Addresses

The Smart Key addresses are selected by pressing the .com key on the control panel.

When entering the e-mail address, press the .com key repeatedly until the address text required is displayed and press OK.

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User Guide

Smart Key Addresses

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Fax

This chapter includes:

• Fax Procedur e on page 74

• Fax Op tions on page 78

• Using Fax Send Options on page 80

• Using Fax Forward on page 83

• Using Secure Receive on page 85

• Address Book on page 86

• Fax from PC on page 90

• Receiving Faxes on page 91

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User Guide

Fax Proc edure

Fax Procedure

This section describes the basic procedure for sending faxes. Follow the steps below.

• Loading Documents on page 74

• Select the Features on page 75

• Enter the Fax Number on page 76

• Start the Job on page 76

• Check the Job Status on page 77

• Stop the Fax Job on page 77

• Fax Confirmation on page 77

If an authentication feature is enabled, you may need an account before using the machine. To get an account, or for more information, contact the System Administrator.

Note: Refer to the System Administrator Guide for information on setting up the Fax feature.

Loading Documents

Documents can be loaded either into the automatic document feeder or onto the document glass.

Automatic Document Feeder

The automatic document feeder can hold a maximum of 50 originals of 20 lb (80 g/m²) thickness.

1. Load documents to be scanned face up in the input tray of the automatic document feeder with the top of the document to the left of the tray.

2. Move the document guide to just touch both sides of the document.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Fax Proc edure

Document Glass

The document glass can be used for oversized, torn or damaged originals and for books and magazines.

1. Open the automatic document feeder and place single documents face down on the document glass aligned with the rear left corner.

2. The default document size is 8.5 x 11” or A4. For other sized documents, change the Original Size option. Refer to Fax Options on page 78 for further information.

Note: Documents are only scanned once even when

several copies are selected.

Select the Features

Various features can be selected for your fax job. Once you have made a selection, press Back to return to the Ready screen.

1. The following features are available through the Menu button.

Lighten/Darken This provides manual control to adjust the lightness or darkness of the

scanned images.

Contrast Increases or decreases the contrast between light and dark areas of the

image.

Resolution A higher resolution produces better quality for photos. A lower resolution

reduces communication time.

Original Size This option allows you to specify the size of the image to be scanned.

Multi Send You can use this feature to send a fax to multiple locations.

Delay Send Use to set your machine to send a fax at a later time.

Priority Send Use when a high priority fax need to be sent ahead of reserved

operations.

For ward You can set the machine to forward a received or sent fax to another fax,

e-mail or server destination.

Secure Receive Use to restrict printing of received faxes when the machine is

unattended.

Add Page Use to add additional documents to a delayed fax job which is saved in

memory.

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User Guide

Fax Proc edure

2. Press the up/down arrows until the feature you want highlights and press OK. Select the setting required and press OK.

For more information about each of the options refer to Fax Options on page 78.

Enter the Fax Number

1. Press the Fax button on the control panel.

2. Enter the recipient’s fax number by:

• Keypad Dial: Use this option to enter the

number using the keypad. For instructions refer to Using the Keypad on page 13.

• Manual Dial: Allows you to get the dial tone

before entering the fax number.

• Pause / Redial: Allows you to send to the

last number or list of numbers dialed. For information about entering a Pause within the number, refer to Inserting a Pause on page 14.

• Speed Dial: For a one-digit (0-9) speed dial number, press and hold the corresponding digit

button on the keypad. For a two or three-digit speed dial number, press the first digit button(s) and then hold down the last digit button.

• Address Book: Select the Address Book button to access the address book and select a

Speed Dial or Group Dial entry to add to the recipient list. Refer to Address Book on page 86 for instructions.

Start the Job

1. Press the Start button.

2. If using the document glass to scan 2 sided originals, the machine displays a message when ready to scan side 2. Continue scanning until all sides have been scanned.

The machine scans the originals, dials the entered number and attempts to connect with the remote fax machine. Once connected, the machine sends the fax job.

If the number you have dialed is busy or there is no answer when you send a fax, the machine automatically redials the number every three minutes, up to seven times according to the factory default settings.

3. If the display shows Retry Redial? press OK to redial the number without waiting. To cancel the automatic redialing, press Stop.

Note: To change the time interval between redials and the number of redial attempts, refer to Fax Setup on page 166.

To print a confirmation or error report, refer to Information Pages on page 25.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Check the Job Status

1. Press the Job Status button on the control panel

to display job status information.

2. A list of Active Jobs or Saved Jobs is displayed.

Select your job using the up/down arrows and press OK.

3. The following Job Options are available:

For active jobs:

• Release

•Cancel

For save d jobs:

•Print

• Delete

Stop the Fax Job

Follow the steps below to cancel an active fax job.

1. Press the Stop button on the control panel.

Fax Proc edure

Follow the steps below to cancel a queued fax job.

1. Press the Job Status button on the control panel to display the active jobs.

2. Use the up/down arrows and select the job required, press OK.

3. Select Delete and OK.

4. Select Yes to delete the job or No to return to previous screen.

Fax Confirmation

• When the last page of your original has been sent successfully, the machine beeps and returns to

Ready mode.

• If something goes wrong while sending your fax, an error message appears on the display. For a list of error messages and their meanings, refer to Fax Proble ms on page 219. If you receive an error message, press Stop to clear the message and try to send the fax again.

• You can set your machine to print a confirmation report automatically each time sending a fax is completed. For further details, refer to Fax Setup on page 166.

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User Guide

Fax O ption s

Fax Options

Your machine provides the following options to customize your fax jobs. Use the Menu button to access the options. For information about changing the default Fax settings, refer to Fax S e tup on page 166.

Notes:

• Some options may be unavailable depending on your machine configuration.

• If you press Stop while setting the fax options, all of the options you have set for the

current fax job will be canceled and return to their default status after the machine completes the job in progress.

Feature Description Options

Lighten/Darken Adjusts the lightness or

darkness of the output.

Contrast Increases or decreases the

contrast between light and dark areas of the image.

Resolution Resolution affects the

appearance of the fax at the receiving fax terminal. A higher resolution produces a better quality image. A lower resolution reduces communication time.

• Lighten +1 to +5: Lightens the image in increments to

the lightest setting of Lighten +5; works well with dark print.

• Normal: Works well with standard typed or printed

originals.

• Darken +1 to +5: Darkens the original in increments

to the darkest setting of Darken +5; works well with light print.

• Less +1 to +5: Decreases the contrast in increments to

the lowest contrast setting of Less +5.

• Normal: No contrast adjustment is made.

• More +1 to +5: Increases the contrast in increments

up to the highest contrast setting of More +5.

• Standard: Recommended for text documents. It

requires less communication time, but does not produce the best image quality for graphics and photos.

• Fine: Recommended for line art and photos. This is

the default resolution and the best choice in most cases.

• SuperFine: Recommended for use with high quality

photos and graphics.

• Photo Fax: Recommended for originals containing

shades of gray or photographs.

• Color Fax: Recommended for originals with colors.

Sending a color fax is enabled only if the remote fax machine supports color fax reception and you send the fax manually. In this mode, memory transmission is not available.

Note: When your machine is set to Super Fine resolution

and the remote fax machine does not support Super Fine resolution, the machine transmits using the highest resolution mode supported.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Feature Description Options

Fax Options

Original Size Allows you to specify the

size of the image to be scanned.

Multi Send You can use the Multi Send

feature to send a fax to multiple locations.

Delay Send You can set your machine

to send a fax at a later time when you will not be present.

Priority Send This function is used when

a high priority fax needs to be sent ahead of reserved operations.

• A4

• A5

• B5

• Letter

•Executive

• Fax 1: Use this option to enter the first fax number.

• Fax 2: Use this option to enter the second fax number.

• Another Number?: Use this option to enter additional

fax numb ers.

Refer to Multi Send on page 80 for instructions.

• Fax 1: Use this option to enter the first fax number.

• Another Number?: Use this option to enter additional

fax numb ers.

• Job Name: Enter a name for the job using the keypad.

• Start Time: Enter a time for the fax to be transmitted

using the keypad.

Refer to Delay Send on page 80 for instructions.

• Fax : Use this option to enter the fax number.

• Job Name: Enter a name for the job using the keypad. Refer to Priority Send on page 82 for instructions.

Forward You can set the machine to

forward a received or sent fax to an othe r fax, e-mail or server destination.

Secure Receive You may need to prevent

your received faxes from being accessed by unauthorized people. In Secure Receive mode, all incoming faxes go into memory and can be printed by entering a 4-digit password.

Add Page Use to add additional

documents to a Delayed Fax job which is saved in memory.

Cancel Job You can cancel a Delayed

Fax job which is saved in memory.

• Fax : Use this option to forward a fax to another fax

number.

• E-mail: Use this option to forward faxes to an e-mail

address.

• Server: Use this option to forward faxes to a specified

server location.

Refer to Using Fax Forward on page 83 for instructions.

• On: Use this option to activate Secure Receive.

• Off: Use this option to deactivate Secure Receive.

• Print: Use this option to print the faxes received into

memory. If a 4-digit password was set when activating Secure Receive, this password will be required to print the faxes.

Refer to Using Secure Receive on page 85 for instructions.

Refer to Adding Documents to a Delayed Fax on page 81 for instructions.

Refer to Canceling a Delayed Fax on page 81 for instructions.

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User Guide

Using Fax Send Options

Note: Some options may be unavailable depending on your machine configuration.

Multi Send

You can use the Multi Send feature to send a fax to multiple locations. The fax is automatically stored in memory and then transmitted from memory to the fax destinations entered. After transmission, the job is automatically erased from memory. You cannot send a color fax using this feature.

1. Press Fax on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Multi Send and press OK.

4. Enter the number of the first receiving fax machine and press OK.

You ca n s elec t speed dial numbers or a group dial number using the Address book button. For details, see Address Book on page 86.

Note: Once you have entered a group dial number, you cannot enter any more group dial

numbers.

5. Enter the second fax number and press OK. The display asks you to enter another fax number. To enter more fax numbers, press OK when Yes

is highlighted and repeat the steps. You can add up to 10 destinations.

When you have finished entering fax numbers, press the left/right arrows to select No at the Another No.? prompt and press OK.

6. Load originals and press Start to start storing the scanned original data into memory.

If using the document glass to scan more than one original, select Ye s to add another page. Load another original and press OK.

When you have finished, select No at the Another Page? prompt.

The machine sends the fax to the numbers you entered in the order in which you entered them.

Delay Send

You can set your machine to send a fax at a later time when you will not be present. Use this feature to transmit faxes during off-peak hours or when sending to another country or time zone. You cannot send a color fax using this feature.

1. Press Fax on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Delay Send and press OK.

4. Enter the number of the receiving fax machine and press OK.

You ca n s elec t speed dial numbers or a group dial number by pressing the Address book button. For details, see Address Book on page 86.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Using Fax Send Options

The display asks you to enter another fax number. To enter more fax numbers, press OK when Yes highlights and repeat the steps. You can add up to 10 destinations.

Note: Once you have entered a group dial number, you cannot enter any more group dial

numbers.

When you have finished entering fax numbers, press the left/right arrows to select No at the Another No.? prompt and press OK.

5. Enter the Job Name you want and press OK. If you do not want to assign a name, skip this step.

For details on how to enter alphanumeric characters, refer to Using the Keypad on page 13.

6. Enter the time using the number keypad and press OK.

If you set a time earlier than the current time, the fax will be sent at that time on the following day.

7. Load originals and press Start to start storing the scanned original data into memory.

If using the document glass to scan more than one original, select Ye s to add another page. Load another original and press OK.

When you have finished, select No at the Another Page? prompt.

The machine returns to Ready mode. The display reminds you that you are in Ready mode and that a delayed fax is set.

Adding Documents to a Delayed Fax

You can add additional documents to the Delayed Fax job which is saved in memory.

1. Load the originals to be added and select the fax settings required.

2. Press Fax on the control panel.

3. Press Menu on the control panel.

4. Press the up/down arrows to highlight Add Page and press OK.

5. Press the up/down arrows until the fax job you want appears and press OK.

6. Press Start.

If adding more than one original, select Yes at the Another Page? prompt. Load another original and press OK.

When you have finished, select No at the Another Page? prompt.

Canceling a Delayed Fax

You can cancel a Delayed Fax job which is saved in memory.

1. Press Fax on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Cancel Job and press OK.

4. Press the up/down arrows until the fax job you want appears and press OK. Press OK when Yes highlights to confirm and cancel the job.

The selected fax is deleted from memory.

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User Guide

Using Fax Send Options

Priority Send

This function is used when a high priority fax needs to be sent ahead of other fax jobs in memory. The original is scanned into memory and immediately transmitted when the current operation is finished. In addition, a Priority Send fax will interrupt a Multi Send fax being sent. The fax is interrupted between destinations, for example after the transmission to destination A ends and before the transmission to destination B begins, or between redial attempts.

1. Press Fax on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Priority Send and press OK.

4. Enter the number of the receiving fax machine and press OK. You ca n s elec t speed dial numbers or a group dial number using the Address book button. For

details, see Address Book on page 86.

5. Enter the job name you want and press OK. If you do not want to assign a name, skip this step.

For details on how to enter alphanumeric characters, refer to Using the Keypad on page 13.

6. Load originals and press Start.

If an original is placed on the document glass, select Yes at the Another Page? prompt. Load another original and press OK.

When you have finished, select No at the Another Page? prompt.

The machine scans and sends the fax to the destinations entered.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Using Fax Forward

You can set the machine to forward a received or sent fax to another fax, e-mail or server destination. If you are out of the office but have to receive the fax, this feature may be useful.

When you forward a fax to an e-mail address or an FTP or SMB server, you must use CentreWare Internet Services to set up the destination details. You can forward a fax to a total of five destinations. Refer to the System Administrator Guide for instructions.

Note: Some options may be unavailable depending on your machine configuration.

Forwarding Sent Faxes

You can set the machine to forward a copy of every fax sent to another fax number, an e-mail address or a server location. A copy of all sent faxes will continue to be forwarded to the destination set until the option is deactivated. To deactivate Fax Forward, refer to Deactivating Fax Forward on page 84.

1. Press Fax on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Forward and press OK.

4. Select the option required:

Fax

a. Press the up/down arrows to highlight Fax and press OK. b. Press the up/down arrows to highlight Send Forward and press OK.

c. Press the up/down arrows to highlight On and press OK.

d. Enter the fax number to which faxes are to be sent and press OK.

E-mail

a. Press the up/down arrows to highlight E-mail and press OK.

b. Press the up/down arrows to highlight Send Forward and press OK. c. Press the up/down arrows to highlight On and press OK.

d. Enter your e-mail address and press OK.

e. Enter the e-mail address to which faxes are to be sent and press OK.

Server

a. Press the up/down arrows to highlight Server and press OK.

b. Press the up/down arrows to highlight Send Forward and press OK.

c. Press the up/down arrows to highlight On and press OK.

Forwarding Received Faxes

You can forward faxes received from remote fax machines to another fax number, an e-mail address or a server location. When the machine receives a fax, it is stored in memory and then sent to the destination you have set. All received faxes will continue to be forwarded to the destination set until the option is deactivated. To deactivate Fax Forward, refer to Deactivating Fax Forward on page 84.

1. Press Fax on the control panel.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Usi ng Fax Fo rward

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Forward and press OK.

4. Select the option required:

Fax

a. Press the up/down arrows to highlight Fax and press OK.

b. Press the up/down arrows to highlight Receive Forward and press OK.

c. Press the up/down arrows to highlight On and press OK. d. Enter the fax number to which faxes are to be sent and press OK.

E-mail

a. Press the up/down arrows to highlight E-mail and press OK. b. Press the up/down arrows to highlight Receive Forward and press OK.

c. Press the up/down arrows to highlight On and press OK.

d. Enter your e-mail address and press OK. e. Enter the e-mail address to which faxes are to be sent and press OK.

Server

a. Press the up/down arrows to highlight Server and press OK. b. Press the up/down arrows to highlight Receive Forward and press OK.

c. Press the up/down arrows to highlight On and press OK.

Deactivating Fax Forward

Follow the steps below to deactivate the Fax Forward option.

1. Press Fax on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Fax Feature and press OK.

4. Press the up/down arrows to highlight Forward and press OK.

5. Press the up/down arrows to highlight Fax, E-mail or Server and press OK.

6. Press the up/down arrows to highlight Send Forward or Receive Forward and press OK.

7. Press the up/down arrows to highlight Off and press OK.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Using Secure Receive

You may need to prevent your received faxes from being accessed by unauthorized people. In secure receive mode, all incoming faxes go into memory until they are accessed and released for printing. A

4-digit password can be set to prevent faxes being printed by unauthorized users. If Secure Receive mode is deactivated, any faxes stored in memory are automatically printed.

Note: Some options may be unavailable depending on your machine configuration.

Activating Secure Receive

1. Press Fax on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Secure Receive and press OK.

4. Press the up/down arrows to highlight On and press OK.

5. Enter the four-digit password you want to use and press OK.

You ca n a ctiva t e secure receive mode without setting a password, but this will not protect your fax es.

Re-enter the password to confirm it and press OK.

When a fax is received in secure receive mode, your machine stores it in memory and shows Secure

Receive to let you know that a fax has been received.

Deactivating Secure Receive Mode

1. Press Fax on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Secure Receive and press OK.

4. Press the up/down arrows to highlight Off and press OK.

5. If required, enter the four-digit password and press OK.

The mode is deactivated and the machine prints all faxes stored in memory.

Printing Secure Faxes

1. Press Fax on the control panel.

2. Press Menu on the control panel.

3. Press the up/down arrows to highlight Secure Receive and press OK.

4. Press the up/down arrows to highlight Print and press OK.

5. If required, enter the four-digit password and press OK.

The machine prints all of the faxes stored in memory.

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Address Book

You can use CentreWare Internet Services to set up an Address Book with the fax numbers you use frequently and then easily and quickly enter fax numbers by selecting them from the Address Book. Refer to the System Administrator Guide for detailed instructions on setting up an Address Book.

You can also set up an Address Book at the machine. The address book can store up to 500 entries on the WorkCentre 3325DN / 3325DNI and up to 200 entries on the WorkCentre 3315DN. You can include Speed Dial numbers and Group numbers and also print out a list of all the address book entries. Before beginning to store fax numbers, make sure that your machine is in Fax mode.

Speed Dial Numbers

You can store up to 200 frequently-used fax numbers as speed dial numbers.

Registering a Speed Dial Number

1. Press Fax on the control panel.

2. Press Address Book on the control panel.

3. Press the up/down arrows to highlight New & Edit and press OK.

4. Press the up/down arrows to highlight Speed Dial and press OK.

5. Enter a speed dial number between 1 and 200 and press OK.

If an entry is already stored in the number you choose, a message is displayed. To start over with another speed dial number, press Back.

6. Enter the name you want and press OK.

For details on how to enter alphanumeric characters, refer to Using the Keypad on page 13.

7. Enter the fax number you want and press OK.

8. Press Stop to return to Ready mode.

Editing Speed Dial Numbers

1. Press Fax on the control panel.

2. Press Address Book on the control panel.

3. Press the up/down arrows to highlight New & Edit and press OK.

4. Press the up/down arrows to highlight Speed Dial and press OK.

5. Enter the speed dial number you want to edit and press OK.

6. Edit the details required:

• Change the name and press OK.

• Change the fax number and press OK.

7. Press Stop to return to Ready mode.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Address Book

Using Speed Dial Numbers

When you are prompted to enter a destination number while sending a fax, enter the speed dial number representing the stored number you want.

•For a one-digit (0-9) speed dial number, press and hold the corresponding digit button on the

number keypad.

• For a two or three-digit speed dial number, press the first digit button(s) and then hold down the

last digit button.

You can also search through memory for an entry by pressing Address Book. (See Address Book on page 86.)

Group Dial Numbers

If you frequently send the same document to several destinations, you can group these destinations and set them under a group dial number. You can then use a group dial number to send a document to all of the destinations within the group. You can set up to 200 group dial numbers using the destination’s existing speed dial numbers.

Registering a Group Dial Number

1. Press Fax on the control panel.

2. Press Address Book on the control panel.

3. Press the up/down arrows to highlight New & Edit and press OK.

4. Press the up/down arrows to highlight Group Dial and press OK.

5. Enter a group dial number between 1 and 200 and press OK.

If an entry is already stored in the number you choose, the display shows a message to allow you to change it.

6. Enter the name you want and press OK.

For details on how to enter alphanumeric characters, refer to Using the Keypad on page 13.

7. Enter the first few letters of the speed dial’s name you want.

8. Press the up/down arrows until the name and number you want highlights and press OK.

9. Press OK when Yes highlights at the Add Another? prompt.

Repeat the steps to add other speed dial numbers into the group. When you have finished, press the left/right arrows to select No at the Add Another? prompt and

press OK.

10. Press Stop to return to Ready mode.

Editing a Group Dial Number

1. Press Fax on the control panel.

2. Press Address Book on the control panel.

3. Press the up/down arrows to highlight New & Edit and press OK.

4. Press the up/down arrows to highlight Group Dial and press OK.

5. Enter the group dial number you want to edit and press OK.

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User Guide

Address Book

6. Enter the name you want to edit and press OK.

7. Enter the first few letters of the speed dial name you want to add or delete.

8. Press the up/down arrows until the name and number you want highlights and press OK.

If you entered a new speed dial number, Add? appears. If you enter a speed dial number stored in the group, Delete? appears.

Press OK to add or delete the number.

9. Press OK when Yes highlights to add or delete more numbers and repeat the steps. When you have finished, press the left/right arrows to select No at the Another Number? and

press OK.

10. Press Stop to return to Ready mode.

Using Group Dial Numbers

To u s e a group dial entry, you need to search for and select it from memory.

When you are prompted to enter a fax number while sending a fax, press Address Book. There are two ways to search for a number in memory. You can either scan from A to Z sequentially, or you can search by entering the first letters of the name associated with the number.

Searching Sequentially

1. Press Fax on the control panel.

2. Press Address Book on the control panel.

3. Press the up/down arrows to highlight Search & Dial and press OK.

4. Press the up/down arrows to highlight Group Dial and press OK.

5. Press the up/down arrows to highlight All and press OK.

6. Press the up/down arrows until the name and number you want highlights. You can search upwards or downwards through the entire memory in alphabetical order.

Searching using the Name

1. Press Fax on the control panel.

2. Press Address Book on the control panel.

3. Press the up/down arrows to highlight Search & Dial and press OK.

4. Press the up/down arrows to highlight Group Dial and press OK.

5. Press the up/down arrows to highlight Search ID and press OK.

Enter the first few letters of the name you want.

6. Press the up/down arrows until the group dial’s name and number you want highlights.

Deleting an Address Book Entry

1. Press Fax on the control panel.

2. Press Address Book on the control panel.

3. Press the up/down arrows to highlight Delete and press OK.

4. Press the up/down arrows to highlight Speed Dial or Group Dial and press OK.

5. Press the up/down arrows until the searching method you want highlights and press OK.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Address Book

• Select Search All to search for an entry by scanning through all entries in Address Book.

• Select Search ID to search for an entry by entering the first few letters of the name.

6. Press the up/down arrows until the name you want highlights and press OK.

Or, enter the first letters. Press the up/down arrows until the name you want highlights and press OK.

7. Press OK when Yes highlights to confirm the deletion.

8. Press Stop to return to Ready mode.

Printing the Address Book

You can check your Address Book settings by printing a list.

1. Press Fax on the control panel.

2. Press Address Book on the control panel.

3. Press the up/down arrows to highlight Print and press OK.

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User Guide

Fax fro m PC

Fax from PC

You can send a fax from your PC without going to the machine. To send a fax from your PC you will need to install the PC-Fax software and customize the software settings. Refer to the System

Administrator Guide for setup instructions.

To send a fax from the PC:

1. Open the document you want to send.

2. Select Print from the File menu.

The Print window is displayed. It may look slightly different depending on your application.

3. Select Xerox MFP PC Fax from the Name drop-down list box.

4. Select OK. The Fax Options screen displays.

5. Select the Add button to add new recipients, either by directly typing names and fax numbers or by adding names from the relevant address book.

6. Select the quality required for the fax - either Standard or Fine.

7. If you want to add a cover page to your fax, check the Use Cover Page checkbox and complete the cover page information fields. Select the Advanced button to access more options for the cover page.

8. To see a preview of the fax before it is sent, select the Preview button.

9. To be notified of the time of the fax delivery, check the Notify me on delivery checkbox.

10. When all selections have been made, select the Send button to send the fax to all listed recipients.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Receiving Faxes

Manual Receive

There are two methods for receiving a fax manually:

• On Hook Dial: You can receive a fax call by pressing On Hook Dial and then pressing Start when

you hear a fax tone from the remote machine. The machine begins receiving a fax. If a handset is available you can answer calls using the handset.

To change the number of rings, see Fax Setup on page 166.

• Using an Extension Telephone: This feature works best when you are using an extension

telephone connected to the EXT socket on the back of your machine. You can receive a fax from someone you are talking to on the extension telephone, without going to the fax machine. When you receive a call on the extension phone and hear fax tones, press the keys *9* on the extension phone. The machine receives the fax.

*9* is the remote receive code preset at the factory. The first and the last asterisks are fixed, but you can change the middle number to whatever you wish. For details about changing the

Start Code

, see Receiving on page 167.

RCV

Using an Answering Machine

To use this mode, you must attach an answering machine to the EXT socket on the back of your machine. If the caller leaves a message, the answering machine stores the message as it would normally. If your machine detects a fax tone on the line, it automatically starts to receive the fax.

Notes:

• If you have set your machine to this mode and your answering machine is switched off,

or no answering machine is connected to EXT socket, your machine automatically goes into Fax mode after a predefined number of rings.

• If your answering machine has a user-selectable ring counter, set the machine to answer

incoming calls within 1 ring.

• If you are in Tel mode when the answering machine is connected to your machine, you

must switch off the answering machine. otherwise, the outgoing message from the answering machine will interrupt your phone conversation.

Using DRPD Mode

Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. The particular number someone uses to call you is identified by different ringing patterns, which consist of various combinations of long and short ringing sounds. This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phone.

Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax machine can learn the ring pattern you designate to be answered by the fax machine. Unless you change it, this ringing pattern will continue to be recognized and answered as a fax call, and all other ringing patterns will be

Xerox WorkCentre 3315DN/3325DN/3325DNI

User Guide

Receiving Faxes

forwarded to the extension telephone or answering machine plugged into the EXT socket. You can easily suspend or change DRPD at any time.

Before using the DRPD option, Distinctive Ring service must be installed on your telephone line by the telephone company. To set up DRPD, you will need another telephone line at your location, or someone available to dial your fax number from outside.

For information about setting up DRPD, refer to Setting up DRPD Mode on page 168.

Receiving Faxes in Memory

Since your machine is a multi-tasking device, it can receive faxes while you are making copies or printing. If you receive a fax while you are copying or printing, your machine stores incoming faxes in its memory. Then, as soon as you finish copying or printing, the machine automatically prints the fax.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Print

The Xerox WorkCentre 3315DN/3325DN/3325DNI produces high quality prints from electronic documents. You can access the printer from your computer by installing the appropriate printer driver. To access the many printer drivers which can be used with your machine, refer to the Drivers CD or download the latest versions from the Xerox website at www.xerox.com.

This chapter includes:

• Printing using Windows on page 94

• Xerox Easy Printer Manager (EPM) on page 113

• Wireless Setting Program (WorkCentre 3325DNI) on page 114

• SetIP on page 116

• Printing using Macintosh on page 117

• Printing using Linux on page 120

• Printing using Unix on page 122

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User Guide

Printing using Windows

The following provides an overview of the print procedure and features available when printing using Windows.

Install Printer Software

You can install the printer software for local printing and network printing. To install the printer software on the computer, perform the appropriate installation procedure depending on the printer in use. The printer software also provides the Fax from PC function if selected during the installation process.

A printer driver is software that lets your computer communicate with your printer. The procedure to install drivers may differ depending on the operating system you are using. All applications should be closed on your PC before beginning installation.

You can install the printer software for a local, networked or wireless printer using the typical or custom method. For further information refer to the System Administrator Guide.

Local Printer

A local printer is a printer directly attached to your computer using a printer cable, such as a USB cable. If your printer is attached to a network, refer to Networked Printer on page 96.

Note: If the “New Hardware Wizard” window appears during the installation procedure, select

Close or Cancel.

1. Make sure that the printer is connected to your computer and powered on.

2. Insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run, and an installation window appear.

• If the installation window

does not appear, select the Start button and then Run. Ty pe X:\Setup.exe, replacing “X” with the letter which represents your drive and select OK.

• If you use Windows Vista,

select Start > All programs > Accessories > Run, and type X:\Setup.exe. If the AutoPlay window appears in Windows Vista, select Run Setup.exe in the Install or run program field, and select Continue in the User Account Control window.

3. Select Install Software.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

Printing using Windows

4. Select Typical installation for a local printer and follow the wizard instructions to install the local printer.

If your printer is not already connected to the computer, the Connect Device screen will appear. After connecting the printer, select Next.

Note: If you don’t want to

connect the printer at this time, select Next and then No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.

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Printing using Windows

5. After the installation is finished,

select Finish.

If your printer is connected to the computer, a Tes t Pr i nt page will be printed. If the Te s t Pr i nt operation is successful, continue on to Print

Procedure on page 102 in this

document. If the print operation failed, refer to Troubleshooting on page 188.

Networked Printer

When you connect your printer to a network, you must first configure the TCP/IP settings for the printer. After you have assigned and verified the TCP/IP settings, you are ready to install the software on each computer on the network.

1. Make sure that the printer is connected to your network and powered on. For details about connecting to the network, refer to the System Administrator Guide.

2. Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears.

• If the installation window

does not appear, select the Start button and then Run. Ty pe X:\Setup.exe, replacing “X” with the letter which represents your drive and select OK.

• If you use Windows Vista,

select Start > All programs > Accessories > Run, and type X:\Setup.exe. If the AutoPlay window appears in Windows Vista, select Run Setup.exe in Install or run program field, and select Continue in the User Account Control window.

3. Select Install Software.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

4. Select Typical installation for a network printer and follow the wizard instruction to select and install the printer.

Note: For custom install

instructions, refer to the System

Administrator Guide.

5. After the installation is finished, select Finish.

Printing using Windows

If your printer is connected to the network, a Tes t Pri n t page will be printed. If the Te s t Pr i nt operation is successful, continue on to Print

Procedure on page 102 in this

document. If the print operation failed, refer to Troubleshooting on page 188.

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User Guide

Printing using Windows

Custom Installation

With the custom installation, you can choose individual components to install.

1. Make sure that the printer is connected to your computer and powered on.

2. Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears. If the installation window does not appear, select Start and then Run. Type X:\Setup.exe, replacing "X" with the letter which represents your drive and select OK.

If you use Windows Vista, select Start > All programs > Accessories > Run, and type X:\Setup.exe.

Note: If the AutoPlay window appears in Windows Vista, select Run Setup.exe in Install or run

program field, and select Continue in the User Account Control window.

3. Select Install Software.

4. Select Custom installation.

5. Select Next.

Xerox WorkCentre 3315DN/3325DN/3325DNI User Guide

6. Select your printer and select

Next.

Note: If your printer is not

already connected to the computer, the following window will appear.

7. Connect the printer and select

Next.

If you don't want to connect the printer at this time, select Next, and then No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.

Printing using Windows

Note: The installation window

that appears in this User Guide may differ depending on the printer and interface in use.

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User Guide

Printing using Windows

8. Select the components to be installed and select Next. You can change the desired installation folder by selecting Browse.

9. After the installation is finished, a window asking you to print a test page appears. If you choose to print a test page, select the checkbox and select Next. Otherwise, just select Next and skip to step10.

10. If the test page prints out correctly, select Yes. If not, select No to reprint it.

11. Select Finish.

Wireless Printer (WorkCentre 3325DNI)

1. Make sure that the printer is connected to your computer with a usb cable and powered on. For details about connecting to the network, refer to the System Administrator Guide.

100

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Xerox 3315V-DN User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Getting Started

Machine Overview

Front View

Rear View

Product Configurations

Powering on the Machine

Power Save

Powering off the Machine

Control Panel Overview

Using the Keypad

Menu Overview

Software

Loading Paper

Paper Tray 1 and Paper Tray 2 (optional)

Bypass Tray

Duplex Unit

Loading Documents

Automatic Document Feeder

Document Glass

Media Output Locations

Using the Output Tray

Using the Rear Door

Machine Status

Machine Information

Toner Level

Information Pages

Feature Defaults

Fax Setup

Print Setup

System Setup

Network Settings

Local Drive (WorkCentre 3325DN / 3325DNI only)

General Care and Consumables

Print Cartridge

Cleaning Tasks

Further Assistance

Xerox Support Center

Documentation

Copy

Copy Procedure

Loading Documents

Select the Features

Enter the Quantity

Start the Job

Check the Job Status

Interrupt the Copy Job

Stop the Copy Job

Copy Options

Using the Layout Options

2 Up or 4 Up Copying

ID Card Copy

Book Copy

Booklet Creation

Poster Copy

Clone Copy

Media Output Locations

Using the Output Tray

Using the Rear Door

Scan

Scanning Overview

Scanning Methods

Scan Procedure

Loading Documents

Select the Scan Destination

Select the Features

Start the Job

Check the Job Status

Stop the Job

Scan Options

Scan Assistant

Scan Using TWAIN

Scan Using WIA Driver

Macintosh Scanning

Scanning with USB Connection

Scanning from a Network Connected Machine