Siemens HIPATH 1200 User Manual

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Page 1

HiPath 1200

optiPoint 500 economy optiPoint 500 basic optiPoint 500 standard optiPoint 500 advance

User Guide

Page 2

Before You Begin

These operating instructions describe the optiPoint 500 economy, optiPoint 500 basic, optiPoint 500 standard, and optiPoint 500 advance telephones running on your HiPath 1200. They describe all functions you can use from your telephone. If you find that some functions you wish to use are not available on your telephone, they have not been configured for you and your telephone. In this case, please consult service personnel.

Important Notes

Do not operate the telephone in environments where there is a danger of explosions.

For best performance, use original Siemens accessories!Æ page 93

Never open the telephone or a key module. If you encounter any problems, contact your service personnel.

Never allow the telephone to come into contact with staining or aggressive liquids such as coffee, tea, juice, or soft drinks. For information on telephone maintenance Æ page 94.

The information provided in this document contains merely general descriptions or characteristics of performance which in case of actual use do not always apply as described or which may change as a result of further development of the products. An obligation to provide the respective characteristics shall only exist if expressly agreed in the terms of contract. The trademarks used are owned by Siemens AG or their respective owners.

Mark

The device conforms to the EU guideline 1999/5/EG, as attested by the CE mark.

This device has been manufactured in accordance with our certified environmental management system (ISO 14001). This process ensures that energy consumption and the use of primary raw materials are kept to a minimum, thus reducing waste production.

Page 3

Before You Begin

All electrical and electronic products should be disposed of separately from the municipal waste stream via designated collection facilities appointed by the government or the local authorities. The correct disposal and separate collection of your old appliance will help prevent potential negative consequences for the environment and human health. It is a precondition for reuse and recycling of used electrical and electronic equipment. For more detailed information about disposal of your old appliance, please contact your city office, waste disposal service, the shop where you purchased the product or your sales representative. The statements quoted above are only fully valid for equipment which is installed and sold in the countries of the European Union and is covered by the directive 2002/96/EC. Countries outside the European Union may have other regulations regarding the disposal of electrical and electronic equipment.

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Contents

Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Important Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Mark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Basic Operating Instructions. . . . . . . . . . . . . . . . . . . .8

Characteristics and Ways to Connect Your optiPoint 500. . . . . . . . . . . . 8

Control Panel optiPoint 500 economy/basic/standard . . . . . . . . . . . . . . . 9

Control Panel optiPoint 500 advance with optiPoint key module . . . . . 10

How to Use these Operating Instructions. . . . . . . . . . . . . . . . . . . . . . . 11

Screen Displays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Service personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Accessing Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

... Interactively . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

... Via the Program/Service menu . . . . . . . . . . . . . . . . . . . . . . . . . . 13

... With Function Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Making Calls – Basic Functions . . . . . . . . . . . . . . . .15

Answering Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Answering a Call With the Handset. . . . . . . . . . . . . . . . . . . . . . . . . 15

Answering a Call with the Speaker (Speakerphone Mode) . . . . . . . 16

Dialing/Making Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Off-Hook Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

On-Hook Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Switching to Speakerphone Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Switching to the Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Open Listening . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Ending a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Redialing a Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Turning the Microphone On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Calling a Second Party (Consultation Hold) . . . . . . . . . . . . . . . . . . . . . . 22

Switching to the Party on Hold (Toggle) . . . . . . . . . . . . . . . . . . . . . 22

Combining the Calling Parties into a Three-Party Conference . . . . . 22

Transferring a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Call Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Using Variable Call Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Call Forwarding in the Carrier Network

and Forwarding Multiple Subscriber Numbers (MSN). . . . . . . . . . . 25

Using Call Forwarding - No Answer (CFNA) . . . . . . . . . . . . . . . . . . 26

Using Callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Storing a Callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Answering a Callback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Checking and Canceling a Saved Callback. . . . . . . . . . . . . . . . . . . . 28

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Contents

Saving Repertory Dialing Numbers on a Key. . . . . . . . . . . . . . . . . . . . . 29

Using Repertory Dialing Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Telephone Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Adjusting the Ring Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Adjusting the Ring Tone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Adjusting the Speakerphone to the Room Acoustics . . . . . . . . . . . 31

Adjusting the Receiving Volume During a Call. . . . . . . . . . . . . . . . . 32

Adjusting the Display to a Comfortable Reading Angle . . . . . . . . . . 32

Display Backlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Adjusting the Display Contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Making Calls – Convenience Functions . . . . . . . . . 33

Answering Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Accepting a Specific Call for Your Colleague . . . . . . . . . . . . . . . . . . 33

Rejecting Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Using the Speakerphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Answering a Call with a Headset . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Answering Calls from the Entrance Telephone and Opening the Door 35

Accepting a Call From an Answering Machine . . . . . . . . . . . . . . . . 36

Dialing/Making Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Using a Caller List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Using Speed-Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Select from Directory (Alphanumeric Search) . . . . . . . . . . . . . . . . . 42

Talking to Your Colleague With a Speaker Call . . . . . . . . . . . . . . . . 43

Automatic Connection Setup/Immediate Connection/Hotline . . . . . 44

Reserve Trunk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Assigning a Station Number/MSN . . . . . . . . . . . . . . . . . . . . . . . . . . 45

During a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Using Call Waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Preventing and Allowing Call Waiting (Automatic Camp-On)

(Data Transmission Protection/Camp-On Protection) . . . . . . . . . . . 47

Turning the Call Waiting Tone On and Off. . . . . . . . . . . . . . . . . . . . 48

Parking a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Conducting a Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Activating Tone Dialing/DTMF Suffix Dialing . . . . . . . . . . . . . . . . . . 51

Transferring a Call after Announcement . . . . . . . . . . . . . . . . . . . . . 51

If You Cannot Reach a Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Call Waiting (Camp-On) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Busy Override - Joining a Call in Progress . . . . . . . . . . . . . . . . . . . . 52

Using Night Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Entry Voice Mail (EVM) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Configuring the Personal Voice Mailbox . . . . . . . . . . . . . . . . . . . . . 55

Activating the Personal Voice Mailbox. . . . . . . . . . . . . . . . . . . . . . . 55

Checking the Personal Voice Mailbox . . . . . . . . . . . . . . . . . . . . . . . 55

Activating AutoAttendants. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

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Contents

Operating/Setting the Voice Mailbox and

AutoAttendants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Saving Functions and Procedures . . . . . . . . . . . . . .59

Assigning Functions to Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Assigning a Procedure (Operating Steps) to a Key . . . . . . . . . . . . . . . . 62

Checking the Key Assignments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using Other Team Functions . . . . . . . . . . . . . . . . . . .64

Turning Group Call On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Accepting a Call for Another Member of Your Team . . . . . . . . . . . . . . 67

Privacy/Security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Turning Do Not Disturb On and Off. . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Caller ID Suppression . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Monitoring a Room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Trace Call: Identifying Anonymous Callers . . . . . . . . . . . . . . . . . . . . . . 70

Locking the Telephone to Prevent Unauthorized Use . . . . . . . . . . . . . . 70

Saving Your PIN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Checking and Assigning Call Charges. . . . . . . . . . .73

Displaying Call Charges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Dialing with Call Charge Assignment . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Using Other Functions/Services . . . . . . . . . . . . . . . .75

Appointments Function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Saving Appointments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Using Timed Reminders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Music on Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Resetting Services and Functions

(System-Wide Cancellation for a Telephone). . . . . . . . . . . . . . . . . . . . . 77

Using System Functions from Outside

(DISA: Direct Inward System Access) . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Using Functions in ISDN via Code Dialing (Keypad Dialing) . . . . . . . . . 79

Operating a Switch (Relay) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Check Switch/Relay Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Confirming/Deactivating an Alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Turning off an Alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Reject on Busy,

Switching Telephone to Busy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Fax Details and Message on Answering Machine . . . . . . . . . . . . . . . . 82

Page 7

Contents

System Administration/

Software Update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Enable Remote Administration

and Software Update. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Service Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Software Update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Resetting the System Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Setting the Language/Country. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Setting Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Configuring System Speed-Dial Numbers. . . . . . . . . . . . . . . . . . . . . . . 87

Terminal Mode - optiPoint application module. . .89

Labeling, Documentation and Accessories . . . . . . 91

Labeling Key Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Attaching a Station Number Label. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Using PC-based Telephony Applications . . . . . . . . . . . . . . . . . . . . . . . . 92

Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Fixing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Telephone Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Responding to Error Messages on the Screen . . . . . . . . . . . . . . . . . . . 95

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Overview of Functions and Codes . . . . . . . . . . . . . 101

Page 8

Basic Operating Instructions

Characteristics and Ways to Connect Your optiPoint 500

optiPoint 500

function keys 12 12 12 19

Full-duplex speakerphone feature

Display backlight - - - ;

Headset Æ page 93 connected with

• built-in interface - - - ;

• adapter - ;;;

• handset interface ;;;; USB interface - ;;;

Interface for add-on equipment

Option bays 0112

The name and model of your telephone are printed on the base of your optiPoint 500.

economy basic standard advance

--;;

- ;;;

Page 9

Basic Operating Instructions

Control Panel optiPoint 500 economy/basic/standard

Speaker for open listening and ring tones

Handset

Display, 2 lines with 24 chars

Key field Program/Service Redial Mute or Internal Speaker

Keypad

- fixed function keys:

LEDs

Key field – freely programmable keys

Keys for telephone settings

Keys for scrolling to functions

Fixed function key: Release

Key for confirming a function

Microphone for speakerphone mode (optiPoint 500 standard only)

Page 10

Basic Operating Instructions

Control Panel optiPoint 500 advance with optiPoint key module

Speaker for open listening and ring tones

Handset

Illuminated Display, 2 lines with 24 chars

Key field Program/Service Redial Mute or Internal Speaker

Keypad

- fixed function keys:

LEDs

Key field – freely programmable keys

Keys for telephone settings

Keys for scrolling to functions

Fixed function key: Release

Key for confirming a function

optiPoint key module

with additional programmable keys

Microphone for speakerphone mode

Page 11

Step by Step

Program/Service

Speaker

Consult?

Ring tone?

Basic Operating Instructions

How to Use these Operating Instructions

This symbol indicates special notices and additional information.

You will find a graphic representation of the steps in logical sequence in the left column. Below is an explanation of the symbols:

n Lift the handset. t Replace the handset. s Conduct a call.

o Enter a telephone number or code.

dd Enter the code.

u or v Press volume controls on the telephone.

Press the key.

Press the illuminated key.

Press the flashing key.

: Currently available option appears on the screen.

If you want to use the displayed option, confirm with

: key.

the

Search for options.

Press the until the option appears on the screen. Then press the

< >

keys,

: key to confirm your selection.

Please dial Return to held call?

Screen Displays

Line 1 displays prompts, error messages or acknowl-

edgment messages, depending on the situation.

Line 2 displays functions that you can confirm by pressing :. If the symbol ">" appears on the right, you can press < > to access further options.

Page 12

Basic Operating Instructions

Step by Step

Service personnel

References to service personnel usually mean the person responsible for programming your HiPath 1200. Service personnel have access to appropriate PC tools.

Page 13

Step by Step

Forwarding on?

Callback?

Directory?

Program/Service

#0=Reset services?

Basic Operating Instructions

Accessing Functions

... Interactively

You can select some functions while the telephone is idle, for example:

Use < > to scroll to a function and press : to ex-

ecute it.

You can select other functions directly depending on the situation. Example: you call a number, but the line is busy:

: Press : to confirm.

Use < > to scroll to a function and press : to ex-

ecute it.

... Via the Program/Service menu

First press the "Program/Service" key. You then see a list of selection options, such as: “#0=Reset services?“ Æ page 77.

Press the key. Use < > to scroll to a function and press : to ex-

ecute it.

Program/Service

More features?

*97=Do not disturb on?

rd Enter the code directly.

The ”Overview of Functions and Codes” Æ page 101 contain a list of codes. However, they are also displayed on screen along with the corresponding function.

You can find further options such as "*82=Do not disturb on?" in Program/Service under “More features“. These options are available when the telephone is idle or during a call, but without code.

Press the key. Use < > to scroll to a function and press : to ex-

ecute it. Use < > to scroll to a function and press : to ex-

ecute it.

Page 14

Basic Operating Instructions

Step by Step

... With Function Keys

If you saved a function on a key Æ page 59, you can access it directly as follows:

Press the Mute key to execute the function.

Page 15

Step by Step

Making Calls – Basic Functions

Answering Calls

Special default ring signaling is set for your telephone:

• When you receive an internal call or callback, your telephone rings once every four seconds (singletone sequence).

• When you receive an external call, your telephone rings twice in rapid succession every four seconds (dual-tone sequence).

• When you receive a call from the entrance telephone, your telephone rings three times in rapid succession every four seconds (triple-tone sequence).

• If a call is waiting, you hear a short tone (beep) every six seconds.

• When you receive a timed reminder, your telephone rings twice (double-tone sequence, i.e. long ring followed by short ring).

The number and/or name of the caller appears on the display unless suppressed by the caller. If a name is saved in your HiPath 1200 for the caller’s station number, it is displayed (if configured by the service personnel). The service personnel can also program the system to display the multi-station number (MSN) dialed in the case of external calls or the name assigned to the MSN.

Answering a Call With the Handset

The telephone rings. The caller is displayed.

n Lift the handset.

u or v To raise or lower the volume, keep pressing the keys un-

til the desired call volume is set.

Page 16

Making Calls – Basic Functions

Step by Step

Speaker

u or v To raise or lower the volume, keep pressing the keys un-

Answering a Call with the Speaker (Speakerphone Mode)

This function is not available with optiPoint 500 economy and optiPoint 500 basic.

The telephone rings. The caller is displayed.

Press the key. The LED lights up. Speakerphone mode.

til the desired call volume is set.

• Tell the other party that you are using speakerphone mode.

• The speakerphone works bests at a low receiving volume.

• The ideal distance between the user and the telephone set in speakerphone mode is about 50 cm (approx. 20 inches).

Page 17

Step by Step

Making Calls – Basic Functions

Dialing/Making Calls

You can make free internal calls to all users who are connected to the HiPath 1200. If authorized, you can also make external calls to users in the public telephone network.

You can get the internal station numbers and external trunk access codes from the service personnel.

If this function has been configured (consult service personnel), your HiPath 1200 automatically dials the least expensive connection for external calls (Least Cost Routing LCR). If the least expensive connection is not available, the name of the default carrier or the advisory text "Expensive connection" appears on the display and you will hear an alerting tone.

Off-Hook Dialing

n Lift the handset.

Speaker

o • For internal calls, enter the internal station number.

• For external destinations, enter the external trunk access code and the external station number.

The called party does not answer or is busy:

t Replace the handset.

Press the key. The LED goes out.

On-Hook Dialing

o • For internal calls, enter the internal station number.

• For external destinations, enter the external trunk access code and the external station number.

Page 18

Making Calls – Basic Functions

Step by Step

Speaker

Release

The other party answers with speaker:

n Lift the handset.

or On-hook dialing: use speakerphone mode (not available

with optiPoint 500 economy and optiPoint 500 basic).

The called party does not answer or is busy:

Press the key. The LED goes out.

Press the key.

Your HiPath 1200 may also be programmed so that you have to either press the Internal key or enter the internal code before you dial an internal number. To call an external party, you have to enter an external code before dialing the party’s telephone number (automatic trunk seizure/prime line is not active; consult service personnel). When automatic trunk seizure is active, you will hear a continuous tone when you lift the handset.

Speaker

Switching to Speakerphone Mode

This function is not available with optiPoint 500 economy and optiPoint 500 basic.

Precondition: You are conducting a call with the handset.

t Hold down the key and replace the handset. Then re-

and

lease the key and continue the call.

Switching to the Handset

This function is not available with optiPoint 500 economy and optiPoint 500 basic.

Precondition: You are engaged in a call in speakerphone mode.

n and s Lift the handset. Continue the call.

Page 19

Step by Step

Speaker

Release

Making Calls – Basic Functions

Open Listening

You can let other people in the room join in on the call. Let the other party know that you have turned on the speaker.

Precondition: You are conducting a call with the handset.

Activating this function:

Press the key. The LED lights up.

Deactivating this function:

Press the key. The LED goes out.

Ending a Call

t Replace the handset.

Press the key. The LED goes out.

Press the key.

Page 20

Making Calls – Basic Functions

Step by Step

Redial

Redialing a Number

The last ten telephone numbers dialed are stored automatically. You can redial them simply by pressing a key. The station number appears on your screen for two seconds and is then dialed.

Press the key once to dial the number last dialed.

Press the key twice to dial the next-to-last number dialed.

Press the key three times to dial the third-to-last number dialed.

etc.

Displaying, dialing or deleting saved station numbers or switching to other lists

You can display, dial, and delete specific saved station numbers (external and internal). You can also change to other lists, such as, the caller list Æ page 37.

Press the key repeatedly, but at least twice. The automatically stored number is displayed.

Next?

Time/date sent?

Call?

Other Lists?

Delete?

Exit?

: The next stored number is displayed. Press the "OK" di-

alog key to confirm four selection.

Select and confirm.

If this feature is configured (consult service personnel), account codes entered are also saved Æ page 74.

Page 21

Step by Step

Mute

Mute on?

Mute off?

Making Calls – Basic Functions

Turning the Microphone On and Off

To prevent the other party from listening in while you consult with someone in your office, you can temporarily switch off the handset microphone or the handsfree microphone. You can also switch on the handsfree microphone to answer an announcement via the tele¦phone speaker (speaker call, Æ page 34).

Speakerphone mode is not available with optiPoint 500 economy and optiPoint 500 basic.

Precondition: You are conducting a call. The microphone is switched on.

Press the key. The LED lights up.

Press the illuminated key. The LED goes out.

Select and confirm.

If your HiPath 1200 is configured for automatic line seizure (consult service personnel), there is no mute key. The Internal function is assigned to the key Æ page 18.

Page 22

Making Calls – Basic Functions

Step by Step

Consult?

Return to held call?

Quit and return?

Program/Service

Toggle/Connect?

Program/Service

qd Press the key. The LED lights up. Enter the code. The

qf Press the key. The LED lights up. Enter the code. The

Calling a Second Party (Consultation Hold)

You can call a second party while engaged in a call. The first party is placed on hold.

: Confirm.

o Call the second party.

Return to the first party:

: Confirm.

LED goes out.

Switching to the Party on Hold (Toggle)

Select and confirm.

LED goes out.

Conference?

Program/Service

Transfer?

Combining the Calling Parties into a ThreeParty Conference

Select and confirm.

qg Press the key. The LED lights up. Enter the code. The

LED goes out.

Connecting the other parties to each other

Select and confirm.

Page 23

Step by Step

Consult?

Start transfer?

Transfer?

Making Calls – Basic Functions

Transferring a Call

If the person you are speaking to wants to talk to another colleague of yours, you can transfer the call that colleague.

: Confirm.

Enter the number of the party to which you want to

transfer the call.

If this function has been configured (contact the service personnel), you can also transfer a call to busy stations. The busy station is called as soon as the ongoing call is over.

s Announce the call, if necessary.

t Replace the handset.

Select and confirm.

If this function is enabled (consult the responsible service personnel), you can also set up a connection between two external parties using the transfer function.

If the function has not been enabled, a connection can only be set up between two external parties if you first confirm the prompt "Externalexternal transfer, Confirm transfer". Otherwise you receive a callback from the waiting connection.

Please note that the costs for the external-external call will be billed to the transferring party.

The duration of connections between two external parties can be set by the service personnel.

Page 24

Making Calls – Basic Functions

Step by Step

Forwarding on?

qee Enter the code.

Save?

Forwarding off?

ree Enter the code.

Call Forwarding

Using Variable Call Forwarding

You can forward calls immediately to different internal or external telephones (destinations).

Select and confirm.

o Enter the destination number.

• For internal destinations, enter the internal station number.

• For external destinations, enter the external code and the external station number.

: Confirm.

Deactivating call forwarding:

Select and confirm.

When call forwarding is active, a special dial tone sounds when you lift the handset and "to:..." appears in the display.

Page 25

Step by Step

Trunk FWD on?

Call Forwarding in the Carrier Network and Forwarding Multiple Subscriber Numbers (MSN)

If this function has been configured (consult service personnel), you can forward calls to your HiPath 1200 multiple subscriber numbers (MSN) (DID number) directly within the carrier network. For example, you can forward your phone line to your home phone after business hours.

Select and confirm.

qjh Enter the code.

Making Calls – Basic Functions

1=immediate?

2=on no reply?

3=on busy?

Save?

Trunk FWD off?

: Select and confirm the line type you wish to use.

Forward after delay (can be set by service personnel

using "MSN/Delay").

e or f or g Enter the code.

o Enter the number of the external destination (without the

external code).

: Confirm.

o Enter the desired MSN.

: Confirm.

Deactivating call forwarding:

Select and confirm.

rjh Enter the code.

: Confirm the displayed call forwarding type.

e or f or g Enter the activated call forwarding type.

o Enter the forwarded MSN.

Page 26

Making Calls – Basic Functions

Step by Step

Save?

Program/Service

More features?

Forw. No Reply on?

Save?

: Confirm.

When call forwarding is active, a special dial tone sounds when you lift the handset and "MSN to:..." appears in the display.

Using Call Forwarding - No Answer (CFNA)

Calls that you do not answer after six rings (=default, can be set by service personnel) or that arrive while you are busy can be forwarded to a telephone of your choice.

Press the key. The LED lights up.

Select and confirm.

qeh Enter the code.

o Enter the destination number.

• For internal destinations, enter the internal station number.

• For external destinations, enter the external code and the external station number.

: Confirm.

Forw. No Reply off?

Deactivating call forwarding - no answer:

Select and confirm.

reh Enter the code.

When call forwarding - no answer is activated, "CF-NR to:..." appears briefly on the display after you replace the handset.

Page 27

Step by Step

Callback?

Callback set

Making Calls – Basic Functions

Using Callback

If a user is busy or is not answering, you can store an automatic callback. This feature saves you from having to make repeated attempts to reach the user. You receive a callback,

• When the other party is no longer busy

• When the user who did not answer has conducted another call.

Storing a Callback

Precondition: You have reached a busy line or no one answers.

: Confirm.

qil Enter the code.

or Your HiPath 1200 can also be programmed so that a

callback request is automatically saved ("Activation via Timeout" is set to "Callback"; consult service personnel).

Wait (approx. 3 seconds) until "Callback set" appears on the display and there is a brief interruption in the busy tone or ring tone.

Speaker

Answering a Callback

Precondition: A callback was saved. Your telephone rings: "Callback: ..." appears on the display.

n Lift the handset.

Press the key. The LED lights up.

You hear a ring tone.

Page 28

Making Calls – Basic Functions

Step by Step

View callbacks?

ril Enter the code.

Delete?

Exit?

Program/Service

Speaker

Checking and Canceling a Saved Callback

Select and confirm.

Deleting a displayed entry:

: Confirm.

Ending callback display:

Select and confirm.

Press the key. The LED goes out.

Page 29

Step by Step

Program/Service

*91=Prog. feature key?

Change key?

Saving Repertory Dialing Numbers on a Key

You can save a frequently dialed number on any free key of your phone or accompanying equipment.

Press the key. The LED lights up.

Select and confirm.

qme Enter the code.

Press the key. If the key is already in use, its assignment appears on the display.

: Confirm.

Making Calls – Basic Functions

Repdial key?

Save?

Previous?

Exit?

Another key?

: Confirm.

o Enter the station number.

In the case of external station numbers, please always enter the external code (for example, 0). You can insert dial pauses and switch to tone dialing for checking the answering machine. Use the key to program a dial pause between two digits. Pressing the key switches to tone dialing for the following digits.

Redial

: Confirm.

or If you make a mistake:

Select and confirm. This deletes all entered digits.

: Confirm.

Select and confirm.

Page 30

Making Calls – Basic Functions

Step by Step

Simply press the key to dial a stored telephone number Æ page 30. If you have saved an internal station number, the corresponding LED signals various states Æ page 60

You can do this while a call is in progress.

Using Repertory Dialing Keys

Precondition: You have saved a station number on a repertory dialing key Æ page 29.

Press the key on which the number is saved.

You can also press the repertory dial key during a call. This automatically sets up a consultation Æ page 22.

Page 31

Step by Step

Ring volume?

Ring tone?

Making Calls – Basic Functions

Telephone Settings

Adjusting the Ring Volume

u or v Press one of these keys while the phone is idle.

: Confirm.

u or v To raise or lower the volume, keep pressing the keys un-

u or v Press one of these keys while the phone is idle.

u or v To adjust the ring tone, keep pressing the keys until the

til the desired volume is set.

: Save.

Adjusting the Ring Tone

Select and confirm.

desired ring tone is set.

: Save.

Speakerphone mode?

Adjusting the Speakerphone to the Room Acoustics

This function is not available with optiPoint 500 economy and optiPoint 500 basic.

To help the other party understand you clearly while you are talking into the microphone, you can adjust the telephone to the acoustics in your environment: "Quiet room", "Normal room" and "Noisy room".

u or v Press one of these keys while the phone is idle.

Select and confirm.

u or v To set the room type: Keep pressing these keys until

the setting you want appears on the screen.

: Save.

Page 32

Making Calls – Basic Functions

Step by Step

u or v To raise or lower the volume, keep pressing the keys un-

u v simultaneously Save.

Adjusting the Receiving Volume During a Call

Precondition: You are conducting a call.

til the desired volume is set.

Adjusting the Display to a Comfortable Reading Angle

You can swivel the display unit. Adjust the display unit so that you can clearly read the screen.

Display Backlight

This function is only available with optiPoint 500 advance.

A display backlight switches on automatically when operating optiPoint 500 advance, for example, when dialing a call number . The backlight switches off automatically a few seconds after the last action is completed.

Display contrast?

Adjusting the Display Contrast

The display has four contrast levels that you can set according to your lighting conditions.

u or v Press one of these keys while the phone is idle.

Select and confirm.

u or v Change the display contrast. Press the keys repeatedly

until the desired level is reached.

: Save.

Page 33

Step by Step

Program/Service

*59=Pickup - directed?

Making Calls – Convenience Functions

Answering Calls

Accepting a Specific Call for Your Colleague

You hear another telephone ring.

Press the key. The LED lights up.

Select and confirm.

qim Enter the code.

o Enter the number of the telephone that is ringing.

Accepting calls in a team Æ page 67.

Making Calls – Convenience Functions

Release

Rejecting Calls

You can reject calls which you do not wish to take.

The telephone rings. The caller is displayed.

Press the key. The caller hears a busy tone.

If a call cannot be rejected, your telephone will continue to ring. The message "Currently not possible" is displayed.

Page 34

Making Calls – Convenience Functions

Step by Step

n Lift the handset and answer the call.

Mute off?

Mute

: Press the "OK" key to confirm your selection and answer

Using the Speakerphone

A colleague addresses you directly over the speaker with a speaker call. You hear a tone before the announcement. The other party’s name or station number appears on the screen.

You can conduct the call with the handset or in speakerphone mode.

Speakerphone mode is not available with optiPoint 500 economy and optiPoint 500 basic.

the call.

Press the key and answer the call.

If authorized (consult service personnel), you can activate handsfree answerback (see below). Then you don’t need to turn on the microphone when answering an announcement. You can answer immediately in speakerphone mode. If handsfree answerback is disabled (default setting), follow the procedure described above.

Placing a speaker call to a colleague Æ page 43.

Enabling and disabling handsfree answerback

HF answerback on?

HF answerback off?

Select and confirm.

qmj or rmj Enter the code for "on" or "off".

Page 35

Step by Step

Making Calls – Convenience Functions

Answering a Call with a Headset

Answer?

Release

: Your telephone rings. Confirm.

Ending the call:

Press the key. The LED goes out.

Answering Calls from the Entrance Telephone and Opening the Door

If an entrance telephone has been programmed, you can use your telephone to speak to someone at the entrance telephone and to activate a door opener.

The following procedures require that the entrance telephone be connected via a Siemens TFE adapter. If you use other adapters, consult their manufacturer’s documentation. Ask the responsible service personnel.

Speaking to visitors via the entrance telephone:

Precondition: Your telephone rings.

n Lift the handset within thirty seconds. You are connec-

ted to the entrance telephone immediately.

n Lift the handset after more than thirty seconds.

Open door?

*61=Open door?

Program/Service

qje Enter the code.

o Dial the entrance telephone number.

Opening the door from your telephone during a call from the entrance telephone:

: Confirm.

Press the key. The LED lights up.

Select and confirm.

If this feature is activated, you can call the entrance telephone and open the door.

Page 36

Making Calls – Convenience Functions

Step by Step

Accepting a Call From an Answering Machine

You can accept a call from any answering machine if the machine is connected to your system (consult service personnel) and you have programmed the answering machine number on a key Æ page 59.

The LED lights up. Press the key.

Page 37

Step by Step

Caller list?

Making Calls – Convenience Functions

Dialing/Making Calls

Using a Caller List

If this feature is activated, the following calls will be stored in three caller lists:

• 1=Not answered calls

• 2=Answered calls

• 3=Originated calls

The service personnel can specify if only external or external and internal calls are saved.

For each caller list, up to ten calls are stored in chronological order. Each call receives a time stamp. The display begins with the most current unretrieved entry. For calls from the same caller, no new entries are added to the caller list; the caller’s

Retrieving the caller list

rlf Enter the code.

1=Not answered calls ?

2=Answered calls ?

3=Originated calls ?

e or f or g Enter the code.

Next?

: Select and confirm the caller list you wish to use.

: To view other calls, confirm each subsequent display.

Page 38

Making Calls – Convenience Functions

Step by Step

Exit?

Time/date sent?

View station no.?

View name?

Name?

Call?

Program/Service

Speaker

Ending retrieval

Select and confirm.

Press the key. The LED goes out.

Displaying the call time and additional call information

Precondition: You have retrieved the caller list and the

selected call is displayed.

Select and confirm.

Dialing a station number from the caller list

Precondition: You have retrieved the caller list and the

selected call is displayed.

Select and confirm.

Delete?

The caller is automatically deleted from the caller list when a connection is finally set up.

Removing an entry from the caller list

Precondition: You have retrieved the caller list and the

selected call is displayed.

Confirm.

Page 39

Step by Step

Program/Service

*7=Use speed dialing?

Making Calls – Convenience Functions

Using Speed-Dial

You can assign station or system speed-dial numbers to frequently called destinations.

• You can set up your own station speed-dialing numbers (max. 10) which are available only from your telephone.

• System speed-dial numbers (max. 500) are set up by service personnel (Æ page 87) and can be used from any telephone (if authorized, consult your service personnel).

Using station and system speed-dial numbers

Precondition: You have stored station speed-dial num-

bers (see below) or the service personnel has stored system speed-dial numbers.

Press the key. The LED lights up.

: Confirm.

qk Enter the code.

o Enter a speed-dial number.

"*0" to " "000" to "499" = system speed-dialing (consult service personnel).

9" = station speed-dialing.

Page 40

Making Calls – Convenience Functions

Step by Step

Program/Service

*92=Change Speed Dial?

qmf Enter the code.

Saving/changing/deleting station speed-dial numbers and associated names

You can store the ten numbers which you use the most and dial them using your own station speed-dial numbers:

0 through *9 (see above).

Press the key. The LED lights up.

Confirm.

If an optiPoint application module is connected to your telephone, "Terminal Mode" activates when your initiate the function Æ page 89. The user prompts then appear on the optiPoint application module’s display. You can use the optiPoint application module keys.

Next?

Change?

o Enter the speed-dial number you wish to use (

9).

0 to

: Confirm. : Confirm until the desired speed-dial number is display-

ed.

If a telephone number is already stored, the name (if entered) or the number will be displayed with the speeddial number.

Confirm.

o First enter the external code and then the external sta-

tion number.

You can insert dial pauses and switch to tone dialing for checking the answering machine. Use the key to program a dial pause between two digits. Pressing the key switches to tone dialing for the following digits.

Redial

Page 41

Step by Step

Making Calls – Convenience Functions

Enter name?

Save?

Previous?

View station no.?

View name?

Delete?

Exit?

If applicable You can enter a name for the number you have entered.

This will be displayed when you dial the speed-dial number, and added to the internal directory Æ page 42.

Confirm.

o Use the keypad to enter the desired name.

You can use the keypad with the digits as an alphanumeric keypad in this case and enter the names by pressing the appropriate keys one or more times as needed. For example, you can enter the letter "R" by pressing the "7" three times or the letter "E" by pressing the "3" twice. Enter the following letters by using the same method.

• "1" and "#" = the last character entered will be deleted.

• "0" = space

• "*" = the next character entered will be capitalized.

: Confirm.

or If you make a mistake:

Select and confirm. This deletes all entries.

or If a name is displayed, you can display the stored tele-

phone number. Select and confirm.

or If a telephone number is displayed, you can display the

stored name. Select and confirm.

or Delete all entries for the speed-dial number.

Select and confirm.

Page 42

Making Calls – Convenience Functions

Step by Step

n Lift the handset.

Speaker

Select from Directory (Alphanumeric Search)

The internal directory contains all station numbers, and the station and system speed-dial numbers assigned to a name (consult service personnel).

Precondition: Names have been assigned to the station/speed-dial numbers stored.

Press the key. The LED lights up.

Directory?

Scroll Next?

Scroll Previous?

: Confirm.

The first entry is displayed on the screen.

To view further entries, confirm each subsequent dis-

play.

To view further entries, confirm each subsequent dis-

play.

o Enter the name you want to find, or just the first few let-

ters, using the alphanumeric keypad.

You can use the keypad with the digits as an alphanumeric keypad in this case and enter the names by pressing the appropriate keys one or more times as needed. For example, you can enter the letter "R" by pressing the "7" three times or the letter "E" by pressing the "3" twice. The first name with the entered letters is displayed. Enter the following letters by using the same method.

If no entry exists for the entered letters or if entering letters is not permitted at this time, you will hear a short beep.

Page 43

Step by Step

Delete Character?

Delete Line?

View station no.?

View name?

Call?

Program/Service

*80=Speaker call?

To enter a space, press "0". Pressing "1" automatically displays the first entry in the internal directory.

If applicable

The "*" and "#" keys have no function here.

Select and confirm each letter to be deleted. The last

letter entered is deleted. The first entry in the directory is displayed when you have deleted all letters.

Select and confirm. All entered letters are deleted, and

the first entry in the internal directory is displayed again.

Select and confirm.

The entry you wish to dial appears on the screen.

Select and confirm.

Talking to Your Colleague With a Speaker Call

If the feature has been configured, you can make a loudspeaker announcement to an internal user with a system telephone without any action on their part.

Press the key. The LED lights up.

Select and confirm.

qld Enter the code.

Making Calls – Convenience Functions

o Enter the station number.

Responding to a speaker call Æ page 34.

Page 44

Making Calls – Convenience Functions

Step by Step

n Lift the handset.

Reserve trunk?

: Confirm.

qil Enter the code.

Automatic Connection Setup/Immediate Connection/Hotline

If this feature is activated (consult service personnel), a connection to a specified internal or external destination will be set up when you lift the handset.

Depending on the setting, the connection is either set up immediately or only after a preset period of time.

Reserve Trunk

You can reserve a busy trunk. When the trunk is free, you receive a call and a message appears on the display.

Precondition: The message "Reserve trunk?" appears on your screen .

"Trunk reserved" appears on the screen .

When the reserved trunk becomes free:

Your telephone rings. The display shows "Trunk is free".

n Lift the handset. You hear the CO dial tone.

o Enter the number of the external station.

If "Activation via Timeout" is set to "Callback" in your HiPath 1200 (consult service personnel), then the "Reserve trunk" function is not available.

Page 45

Step by Step

Program/Service

More features?

*41=Temporary MSN?

Assigning a Station Number/MSN

You can selectively assign a specific multiple subscriber number MSN (DID number) to your telephone before making an external call. The assigned MSN then appears instead of the default MSN on the called party’s display.

Press the key. The LED lights up.

Select and confirm.

qhe Enter the code.

o Enter the desired MSN or MSN index.

(Consult the responsible service personnel; in Manager/ System Settings/Temporary MSN, you can specify whether the entire MSN or only its abbreviated form should be entered as the MSN index.)

o Dial the external number.

Making Calls – Convenience Functions

Hint: You can save the various operating steps, including the MSN, to a single keyÆ page 62.

Page 46

Making Calls – Convenience Functions

Step by Step

t Replace the handset. Your telephone rings. n Answer the second call. Lift the handset.

Call waiting?

Program/Service

qii

During a Call

Using Call Waiting

Callers can still reach you while you are engaged in another call. A signal alerts you to the waiting call. You can either ignore or accept the waiting call. When you accept the waiting call, you can either end the first call or place it on hold and resume the call later on. You can also bar call waiting or the call waiting tone Æ page 47, Æ page 48.

Answering a waiting call (call waiting, camp-on)

Precondition: You are engaged in a phone call and hear

a tone (every six seconds).

Ending the first call and answering the waiting call:

Placing the first call on hold and answering the second call:

Select and confirm.

Press the key. The LED lights up. Enter the code.

Quit and return?

Program/Service

Toggle/Connect?

You are connected to the call waiting party immediately. The first party is placed on hold.

Ending the second call and resuming the first one:

: Confirm.

qd Press the key. The LED lights up. Enter the code.

t n Replace the handset. Your telephone rings. "Call:." ap-

pears on the screen. Lift the handset.

Switching to the party on hold (toggle)

Select and confirm.

Page 47

Step by Step

Program/Service

Conference?

Program/Service

*490=Campon prot. on?

#490=Campon prot. off?

or rhmd

Making Calls – Convenience Functions

qf Press the key. The LED lights up. Enter the code. The

LED goes out.

Combining the calling parties into a three-party conference

Select and confirm.

qg Press the key. The LED lights up. Enter the code. The

LED goes out.

Preventing and Allowing Call Waiting (Automatic Camp-On) (Data Transmission Protection/Camp-On Protection)

You can prevent or allow a second call Æ page 46 from being signaled by automatic camp-on during an ongoing call.

Press the key. The LED lights up.

and

Select and confirm.

qhmd

Enter the code to prevent or allow call waiting.

If data terminals, such as, fax, PC with modem or answering machine are connected, you should activate data transmission protection/camp-on protection for this port.

Page 48

Making Calls – Convenience Functions

Step by Step

Turning the Call Waiting Tone On and Off

You can suppress the call waiting tone (emitted approximately every six seconds) for second calls. Waiting calls are then only indicated on the display (Call waiting?) or, if configured, by the flashing "Ringer cutoff" key.Æ page 61

Program/Service

More features?

#87=Call waiting tone on?

*87=Call waiting tone

rlk oder qlk Enter code for "tone on" or "tone off".

Press the key. The LED lights up.

Select and confirm.

Page 49

Step by Step

Program/Service

*56=Park?

Program/Service

Retrieve call?

Making Calls – Convenience Functions

Parking a Call

You can park up to ten calls, either internal, external, or both. Parked calls can be displayed on and picked up from another telephone. This feature is useful if you want to continue a call at another phone.

Precondition: You are conducting a call.

Press the key. The LED lights up.

Select and confirm.

d ... m Enter the number of the park slot (0 - 9) and make a note

of it. If the park slot number you entered is not displayed, it is already in use; enter another one.

Retrieving a parked call

Precondition: One or more calls have been parked. The

telephone is idle.

Press the key. The LED lights up.

Select and confirm.

rij Enter the code.

d ... m Enter the park slot number you noted earlier.

If the park slot number you enter is not in use, you cannot retrieve the call.

If a parked call is not picked up, after a specific period of time the call is returned to the telephone from where it was parked (recall).

Page 50

Making Calls – Convenience Functions

Step by Step

o Call the first party.

Start conference?

o Call the second station. Announce the conference.

Conference?

Program/Service

Return to held call?

qg Press the key. The LED lights up. Enter the code. The

: Confirm.

qd Enter the code.

Conducting a Conference

In a conference call, you can talk to as many as two other parties at the same time. These may be internal or external users.

Select and confirm.

LED goes out.

A tone sounds every 20 seconds to indicate that a conference is in progress.

If the second party does not answer:

View conf parties?

Next?

Exit list?

End conference?

Checking which parties are in the conference

Select and confirm. The first station appears on the

screen.

: Confirm to display the next party.

To exit the list: Select and confirm.

Leaving a conference

t Replace the handset.

Select and confirm.

Page 51

Step by Step

Consult?

Making Calls – Convenience Functions

Activating Tone Dialing/DTMF Suffix Dialing

You can transmit dual-tone multifrequency (DTMF) signals to control devices such as an answering machine or automatic information system.

o You can use the keys "0" through "9", "*", and "#" to trans-

mit DTMF signals.

Transferring a Call after Announcement

If this function has been configured (consult service personnel), you can use a speaker call (announcement, Æ page 43) to announce a call in progress to a group of users Æ page 64. After a member of the group has accepted the call request, you can transfer the waiting party.

Precondition: You are conducting a call.

: Confirm. The other party is placed on hold.

*80=Speaker call?

Transfer?

Program/Service

qld Enter the code.

Press the key. The LED lights up.

Select and confirm.

o Enter the group’s station number.

s Announce the call.

When a member of the group accepts the call Æ page 34, you are connected to this party.

t Replace the handset.

Select and confirm.

Page 52

Making Calls – Convenience Functions

Step by Step

Camp-on

or Your HiPath 1200 can also be programmed so that a call

Callback?

: Confirm.

qil Enter the code.

If You Cannot Reach a Destination

Call Waiting (Camp-On)

Precondition: You have dialed an internal number and hear a busy signal. It is important that you reach the called party.

Wait (approx. 6 seconds) until "Camp-on" appears on the display and the busy tone is followed by the ring tone.

is not automatically camped on ("Activation via Timeout" is set to "Callback"; consult your service personnel).

"Camp-on" appears on the display and the busy tone changes to the ring tone.

The called party can then respond Æ page 46.

The called party can prevent automatic call waiting Æ page 47.

Override?

Busy Override - Joining a Call in Progress

This function is only available if it has been configured by the service technician (consult service personnel).

Precondition: You have dialed an internal number and hear a busy signal. It is important that you reach the called party.

Select and confirm.

qjf Enter the code.

The called party and person to whom this party is talking hear an alerting tone every two seconds. If the called party has a system telephone with display, the following appears on the screen: "Override: (station no. or name)" and "Release?" .

You can now start talking.

Page 53

Step by Step

Night answer on?

Night answer off?

Using Night Answer

When night answer mode is active, for example during a lunch break or after office hours, all external calls are immediately forwarded to a specific internal telephone (night station). The night station and the password for activating/deactivating it can be set by the service personnel. In addition, the service personnel can specify times for automatic activation/deactivation of the night answer feature. Automatic night answer will not work if you manually activate/deactivate night answer.

Activating this function:

Select and confirm.

qhh Enter the code.

o Enter the code (consult service personnel)

Deactivating this function:

Select and confirm.

rhh Enter the code.

Making Calls – Convenience Functions

o Enter the code (consult service personnel)

When night answer mode is active, a special dial tone sounds when you lift the handset. Hint: If you save the function, including the code, to a key, you can enable/disable Night answer simply by pressing the key once Æ page 59.

Page 54

Making Calls – Convenience Functions

Step by Step

Entry Voice Mail (EVM)

Your HiPath 1200 features an integrated voice memory system called "Entry Voice Mail".

Your service personnel can configure up to 24 voice mailboxes and four AutoAttendants for you. If the voice mailbox auto-configuration feature was enabled by the service personnel, you can also configure your voice mailbox yourself.

Yo ur pe rs on al voice mailbox answers your calls, greets the caller with your personal greeting or a standard announcement and lets the caller leave a message.

AutoAttendants not only issue announcements/greetings, they also let your callers reach you or your coworker directly. Your service personnel can configure the following types of AutoAttendant:

• Automatic call acceptance without attendant functionality The caller only hears a greeting.

• Greeting with attendant option – The caller hears an announcement/music and is

then connected to the attendant, for example. Example: "Hello. You have reached the offices of XY. All our lines are busy now. Please wait a moment to be connected."

– The caller can reach an internal subscriber by dia-

ling an internal station number after the greeting. Example: "Hello. The person you have called is unavailable right now. Dial 14 after the tone to speak to someone else."

– The caller can reach an internal or external party

by entering a speed-dial number (0-9) after the greeting. Example: "Hello. For information on our product, press "1" . To reach our hotline, press "2" ."

Page 55

Step by Step

Making Calls – Convenience Functions

Configuring the Personal Voice Mailbox

If your service personnel has not configured a personal voice mailbox for you, you can easily do it yourself.

Precondition: Service personnel enabled auto-configuration for voice mailboxes.

kmd Enter the code for "Entry Voice Mail" (default = 790).

o Enter the personal voice mailbox code number (default

= 1234). Take note of the announcement.

Please change the code number the first time you access your voice mailbox. Only numerals are permitted (0-9). Please do not use "1234" or "0000". If you have forgotten your code number, service personnel can reset it to the default.

Activating the Personal Voice Mailbox

To ensure that calls reach the Entry Voice Mail, you must activate call forwarding Æ page 24 or call forwarding - no answer Æ page 26 to the destination 790 (=Entry Voice Mail). Using DISA Æ page 77, you can activate call forwarding or call forwarding - no answer to the Entry Voice Mail for your telephone from an external location.

Checking the Personal Voice Mailbox

Your telephone emits a signal when there are messages for you in your voice mailbox:

• If programmed, the "Mailbox" key flashes Æ page 59.

• An appropriate advisory appears on the display with the number of existing messages, for example "3 new messages" .

• You hear a special dial tone when you lift the handset.

Page 56

Making Calls – Convenience Functions

Step by Step

kmd Enter the code for "Entry Voice Mail" (default = 790).

Call Voice Mail?

o Enter the personal voice mailbox code number.

kmd Enter the code for "Entry Voice Mail" (default = 790).

o Enter the personal voice mailbox code number. o Enter the personal voice mailbox number (= own inter-

Press the flashing "Mailbox" key.

Select and confirm.

Follow the acoustic user prompts.

Checking the personal voice mailbox from another internal telephone

nal station number).

Follow the acoustic user prompts.

Checking the personal voice mailbox from an external telephone

o Set up a connection to your HiPath 1200.

Enter the MSN assigned by the EVM service personnel (consult your service personnel).

or Call forwarding to the Entry Voice Mail is activated on

your telephone:

o q Enter your external station number (MSN) and press the

star key while the announcement is playing.

o Enter the personal voice mailbox code number. o Enter the personal voice mailbox number (= own inter-

nal station number).

Follow the acoustic user prompts.

Page 57

Step by Step

Making Calls – Convenience Functions

Activating AutoAttendants

If configured (consult your service personnel), you can forward calls to AutoAttendants. Configure call forwarding Æ page 24 or call forwarding no answer Æ page 26 on your telephone to the destinatio n 741, 742, 743 or 744 (=defa u l t d e sti na t io ns fo r A utoAttendants, consult service personnel).

Operating/Setting the Voice Mailbox and AutoAttendants

The Entry Voice Mail is operated by entering digits (tone dialing).

1 = back, 2 = redo, 3 = next 8 and 0 for settings, recordings, and changes.

EVM provides context-specific announcements to help you perform your operating tasks.

You cannot operate your voice mailbox or the AutoAttendant unless they are open.

Opening the voice mailbox/AutoAttendant

kmd Enter the code for "Entry Voice Mail" (default = 790).

o Enter the personal voice mailbox code number or the

code number for the AutoAttendant (default = 0000).

o Enter the personal voice mailbox number (= own inter-

nal station number, not necessary for own telephone) or the station number of the AutoAttendant (default = 741, 742, 74 3 or 744).

Follow the acoustic user prompts.

You can now operate/set your voice mailbox or your AutoAttendants with the following status announcements/ functions:

• Play back messages (only for your personal voice mailbox) There are no messages, new messages or old messages.

• Greeting 1 or greeting 2/ You can record up to two greetings. If you do not record a greeting, the caller hears the default system greeting. The last greeting listened to/recorded activates.

Page 58

Making Calls – Convenience Functions

Step by Step

• Greeting control, "manual" or "automatic day/night program". Use "manual" to specify that the last greeting listened to/recorded under Greeting 1/2 is active. With "automatic day/night program", greeting 1 (=day) or 2 (=night) is active depending on the day and night answer feature in your HiPath 1200.

• Message recording activated/deactivated (only for your personal voice mailbox) You can set whether or not callers are permitted to leave messages for you. The announced status is active.

• Change code number Your personal voice mailbox and the AutoAttendants are protected against unauthorized access by a fourdigit code number. The current code number is announced. Please change the code number the first time you use it. Only numerals are permitted (0-9). Please do not use "1234" or "0000". If you have forgotten your code number, service personnel can reset it to the default.

If your HiPath 1200 is configured for automatic line seizure (consult service personnel), you must press the Internal key before you dial your voice mailbox or an AutoAttendant Æ page 18.

Page 59

Step by Step

Saving Functions and Procedures

You can save a frequently-dialed number Æ page 29, or frequently-used functions/procedures (comprising several operating steps) to any free key on your telephone or add-on device.

Assigning Functions to Keys

Program/Service

*91=Prog. feature key?

Change key?

Save incomplete?

Exit?

Another key?

Press the key. The LED lights up.

Select and confirm.

qme Enter the code.

Press the key. If the key is already in use, its assignment appears on the display.

: Confirm.

Select and confirm the function, such as, "Do not dis-

turb". All programmable functions appear on the

If applicable

screen."Overview of Functions and Codes" Æ page 101

Select and confirm.

Some functions (such as "Call forwarding or Night answer") accept incomplete entries. This means you have to add more digits later on when you activate the function by pressing a key.

: Confirm.

Select and confirm.

Now press the key to access the function directly. If the function can be turned on and off, such as "Do not disturb", pressing the key multiple times turns the function on and off.

Page 60

Saving Functions and Procedures

Step by Step

Meaning of LED Signals for Saved Functions:

Call forwarding, Forwarding - trunk, Call Fwd No Reply, Night answer, Do not disturb, Changeover, HF answerback on/off, Campon prot. on, Caller ID suppression, Busy by Busy:

Saved function is not active.

Saved function is active.

Callback:

You have not set a callback.

You have set a callback.

Mute on/off:

The microphone is switched on.

The microphone is switched off.

Caller list:

No calls saved.

Call request saved.

Join/leave group:

You have left all groups.

You are active in at least one group.

Call pickup - group:

No call for the group.

One call for the group.

Repdial key (internal), Direct station select:

The other party is not engaged in a call.

The other party is engaged in a call .

Flashing rapidly – This party is calling me. Flashing normally – A caller is trying to reach this party. Flashing slowly – Party is waiting.

Trunk key

No call on assigned trunk.

Active call on assigned trunk.

Flashing rapidly – A call has arrived for me on this line; press the key to pick up the call. Flashing normally – A call has arrived on this line; press the key to pick up the call. Flashing slowly – A call on this line was placed on hold.

Temporary MSN

No call on assigned multiple subscriber number MSN.

Page 61

Step by Step

Saving Functions and Procedures

Active call on assigned multiple subscriber number MSN.

Flashing rapidly – A call has arrived for me on this MSN; press the key to pick up the call. Flashing normally – A call has arrived on this MSN; press the key to pick up the call.

Error message:

No error messages present.

Error messages present. Press the key. The system error is displayed. The LED goes out when you confirm "Acknowledge ?".

Fax details/answering machine

No fax received or no message on answering machine.

Fax received or message on answering machine.

Mailbox:

No messages present.

Message(s) present.

CO Message Waiting

No message on your network provider’s answering machine (for example, T-NetBox).

Message on your network provider’s answering machine. Press the key. You are connected to your network provider’s answering machine, if configured.

Ringer cutoff

Call waiting tone on is active.

Call waiting tone off is active.

Flashes – waiting call.

The following functions are assigned to keys which have no LED:

Repdial key (external), Trunk group key, Procedure key, Trace call, Speed-dial, Release call, Directory, Call waiting, Connect/Toggle, Conference, Speaker call, Override, Park, Pickup - directed, Account code, View call charges, Timed reminder, Open door,Room monitor,Consultation,

Page 62

Saving Functions and Procedures

Step by Step

Program/Service

*91=Prog. feature key?

qme Enter the code.

Change key?

Procedure key?

: Confirm. :

Assigning a Procedure (Operating Steps) to a Key

Station numbers and functions which require additional inputs, i.e. comprise several operating steps, can be saved to a single key on your telephone.

Using the "Account code" Æ page 74 function, for example, you can save all the remaining required inputs (station number of the calling party + the station number to be dialed) to a single key. Station numbers which require additional inputs can also be stored.

Press the key. The LED lights up.

Select and confirm.

Press the key. If the key is already in use, its assignment appears on the display.

Confirm.

Save?

Previous?

Exit?

Another key?

o Enter the procedure, for example, "*60 231#

089123456".

*60= code for Account code 231#=account code 089123456 = number to be dialed.

: Confirm.

or If you make a mistake:

Select and confirm. This deletes all entered digits.

: Confirm.

Select and confirm.

Page 63

Step by Step

Program/Service

*91=Prog. feature key?

Select the stored procedure by pressing a key. Procedures containing functions which can be switched on/off can be activated by pressing the key, and deactivated by pressing the same key again.

You can also press a procedure key during a call. The stored digits are automatically sent as DTMF signals Æ page 51.

Checking the Key Assignments

You can check the assignment of keys on your telephone to see which functions are programmed on which keys.

Press the key. The LED lights up.

Select and confirm.

qme Enter the code.

Saving Functions and Procedures

Exit?

Another key?

Press the key. The key assignment appears on the screen.

: Confirm.

Select and confirm.

Page 64

Using Other Team Functions

Step by Step

Using Other Team Functions

Turning Group Call On and Off

If this function has been configured (consult service personnel), you belong to one or more groups of users who can each be reached under a hunt group or group call number. Incoming calls are signaled on all group member telephones in the order in which they are received (= hunt group) or simultaneously (= group call) until one member of the group accepts the call.

Each member of the group remains available under his or her own station number.

You can activate and deactivate the audible signal for a hunt group or group call. If the LED on a programmed "Join/leave group" key Æ page 59 is illuminated, this means that the audible tone was activated for at least one group.

If a group call member initiates external call forwarding, group calls are only signaled at external phones. If you want the call to be signaled at all phones (internal and external), the service personnel must configure this specially. If a hunt group member initiates external call forwarding, the call is routed to the external call forwarding destination (if configured by the service personnel). If the service personnel configures call forwarding - no answer to the Entry Voice Mail for unanswered group calls, any messages left are signaled at all group members. Signaling stops as soon as one group member accepts the message. "Operating/Setting the Voice Mailbox and AutoAttendants" Æ page 57.

Page 65

Step by Step

You belong to a hunt group or a group call:

Leave group?

Join group?

Select and confirm.

rli or qli Enter the code for "leave" or "join".

Press the "Hunt group join/leave" key.

You belong to several groups:

Leave group?

Join group?

Select and confirm.

rli or qli Enter the code for "leave" or "join".

Using Other Team Functions

Next?

Leave group?

Join group?

770 X (Name)

770 (Name)

Press the "Hunt group join/leave" key.

If an "X" appears after the group number (for example,

770) then group call is activated for this group. If a name is saved for the group, it is displayed if configured by the service personnel.

No "X" means group call is deactivated.

: Confirm your selection to display the next group num-

ber.

Select and confirm.

This turns off the audible tone for the displayed group.

Select and confirm.

This turns off the audible tone for the displayed group.

Page 66

Using Other Team Functions

Step by Step

#=Leave all groups?

*=Rejoin all groups?

Select and confirm.

This turns off the audible tone for all groups.

r Enter the code for "Leave all groups".

Select and confirm.

This turns off the audible tone for all groups.

q Enter the code for "Join all groups".

Page 67

Step by Step

Pickup - group?

Program/Service

Using Other Team Functions

Accepting a Call for Another Member of Your Team

You can accept calls for other telephones in your team from your telephone. To do this, consult your service personnel to find out if a pickup group has been configured.

Precondition: Your telephone rings briefly. The following message appears on the display: "Call for Pickup Group".

: Confirm.

Press the key. The LED lights up.

qik Enter the code.

Page 68

Privacy/Security

Step by Step

Privacy/Security

Turning Do Not Disturb On and Off

To avoid any interruptions, you can activate the Do Not Disturb feature. Callers then hear the busy tone.

DND on?

DND off?

qmk or rmk Enter the code for "on" or "off".

Select and confirm.

When you lift the handset, a special dial tone (continuous buzzing tone) reminds you that do not disturb is active If your telephone is configured as an intercept position, you cannot activate the Do Not Disturb feature (consult service personnel).

Caller ID Suppression

You can prevent your station number or name from appearing on the displays of external parties you call. The feature remains active until you deactivate it.

Suppress call ID?

Restore caller ID?

qlj or rlj Enter code for "suppress" or "restore".

Select and confirm.

Page 69

Step by Step

Program/Service

*88=Room monitor?

Program/Service

Monitoring a Room

A telephone can be used to monitor a room. The function must be activated on the telephone that you want to monitor. Calling this telephone from outside lets you hear what is going on in the room.

Activating the telephone to be monitored:

Press the key. The LED lights up.

Select and confirm.

qll Enter the code.

You can either leave the telephone in speakerphone modeoptiPoint 500 economy (not available with optiPoint 500 basic) or lift the handset and leave it directed towards the noise source.

Deactivating the telephone to be monitored:

Press the illuminated key. The LED goes out.

t Replace the handset.

Privacy/Security

Monitoring the room:

n Lift the handset.

From the inside:

o Enter the internal number of the telephone to be moni-

tored.

or From the outside:

Precondition: You have a telephone that uses tone di-

aling (DTMF dialing) or you can switch your telephone to tone dialing. The telephone is not connected to the system.

o Set up a call to the HiPath 1200. Enter the station num-

ber (DISA MSN; consult service personnel).

o Wait for a continuous tone (if necessary switch the tele-

phone to tone dialing), then enter the internal number that has been assigned to you and the associated PIN Æ page 72.

o Enter the internal number of the telephone to be moni-

tored.

Page 70

Privacy/Security

Step by Step

Program/Service

*84=Trace call?

Trace Call: Identifying Anonymous Callers

You can have the carrier identify malicious external callers. You can save the caller’s station number during the call or for 30 seconds after the call ends. However, it is essential that you do not replace your handset during this time.

Precondition: You are conducting an external call.

Press the key. The LED lights up.

and

Select and confirm.

qlh Enter the code.

After you have finished tracing the call, the data is stored on the carrier’s system. Now contact your service personnel.

Locking the Telephone to Prevent Unauthorized Use

You can prevent unauthorized persons from using your telephone and its electronic notebook during your absence.

Precondition: You must have configured a personal identification number (PIN) for your telephone Æ page 72.

To lock and unlock the telephone:

Changeover on?

Changeover off?

qjj or rjj Enter the code for "lock" or "unlock".

Select and confirm.

o Enter the telephone lock PIN Æ page 72.

Page 71

Step by Step

Privacy/Security

While the telephone is locked, a special dial tone sounds when you lift the handset. You can continue to dial internal numbers as usual.

Page 72

Privacy/Security

Step by Step

Program/Service

*93=Change PIN?

Saving Your PIN

To prevent unauthorized persons from using your telephone, you need to enter a personal identification number, which you can save yourself.

Press the key. The LED lights up.

Confirm.

qmg Enter the code.

o Enter the current five-digit PIN.

If you have not yet assigned a PIN, use the PIN "00000" the first time you enter it.

o Enter the new PIN.

o Repeat the new PIN.

If you forget your PIN, contact the service personnel who can reset it to "00000".

Page 73

Step by Step

Program/Service

*65=Show call charges?

Checking and Assigning Call Charges

Displaying Call Charges

For the current call:

The display usually shows call charges at the end of a call (default setting). If you wish to display charges continuously during a call in progress, the service personnel must request the AOCD feature (Advice of Charge, During the Call) from your carrier. Some carriers also let you display toll-free external calls. The message "Free of Charge" appears on the screen either before or during the call.

If a call is transferred, the charges are assigned to the telephone to which the call was transferred.

For all past calls with remaining balance:

First the accrued call charges (sum) are displayed. After about 5 seconds, the remaining available amount is displayed if the service personnel have specified a call charge limit.

Press the key. The LED lights up.

Select and confirm.

qji Enter the code.

Page 74

Checking and Assigning Call Charges

Step by Step

Program/Service

*60=Account code?

o Enter the account code.

r Press this key.

Save?

: Confirm.

o Enter the number of the external station.

Dialing with Call Charge Assignment

You can assign external calls to certain projects.

Precondition: The service personnel has set up account codes for you.

Press the key. The LED lights up.

Select and confirm.

You can also enter the account code during an external call provided you pressed the "Account code" key first. Programming the "Account code" key.Æ page 59

Page 75

Step by Step

Using Other Functions/Services

Appointments Function

You can tell your telephone to give you a call when you want to be reminded of an appointment Æ page 76 .To do this, you need to save the time when you want to be called. You can do this

• for appointments that recur daily,

• for appointments that recur daily except weekends,

• for an appointment after a certain amount of time and

• for a certain day.

Saving Appointments

Program/Service

*46=Timed reminder on?

Press the key. The LED lights up.

Confirm.

qhj Enter the code.

1=Daily?

2=Daily exc. weekends?

3=after Timeout?

4=Specific day?

: Select type of timed reminder and confirm.

e or f or gor h Enter the code.

only for 4th type

Save?

Previous?

o Enter day and month as 4-digit number, e. g. 2109 11th

of September

: Confirm.

or If you make a mistake:

Select and confirm. This deletes all entered digits.

o Enter a 4-digit time, such as 0905 for 9:05 (= 9.05 a.m.)

or 1430 for 14.30 (= 2.30 p.m.).

Page 76

Using Other Functions/Services

Step by Step

Save?

Previous?

Program/Service

#46=Timed reminder off?

Delete?

Exit?

Reminder?

Speaker

: Confirm.

or If you make a mistake:

Select and confirm. This deletes all entered digits.

Deleting and checking a saved appointment:

Press the key. The LED lights up.

Confirm.

rhj Enter the code.

: Confirm.

Select and confirm.

Using Timed Reminders

Precondition: You must have saved a timed reminder

Æ page 75. The current time is the time stored.

The telephone rings. The timed reminder appears on the screen.

Press the key.

n t Lift the handset and replace it again.

Page 77

Step by Step

Music on hold on ?

Music on hold off ?

qmhed

rmhed

Using Other Functions/Services

Music on Hold

If Music on Hold has been set up for your HiPath 1200, waiting callers will hear the selected music. You can listen to this music (as background music, for example) using the speaker in your telephone.

Select and confirm.

Enter the code for "on" or "off".

If Music on Hold is not set up, you will hear the busy tone.

When transferring music from external audio sources for Music on Hold, observe the copyright regulations!

Program/Service

#0=Reset services?

Resetting Services and Functions (System-Wide Cancellation for a Telephone)

There is a general reset procedure for activated functions. The following functions are canceled, if they were activated:

•Call forwarding

• Timed reminder

• Campon protection

• Do not disturb

• Callback

Press the key. The LED lights up.

Select and confirm.

rd Enter the code.

Using System Functions from Outside (DISA: Direct Inward System Access)

Page 78

Using Other Functions/Services

Step by Step

If this function has been configured (consult service personnel), you can set up external outgoing calls from outside the system, just like an internal user. You can also activate and deactivate the following functions in your system:

• Reset services, code: #0 Æ page 77

• Call forwarding, code: *11/#11 Æ page 24

• Forwarding - trunk, code: *64/#64 Æ page 25

• Call forwarding - no answer, code: *14/#14 Æ page 26

• Changeover on/Changeover off code: *66/#66 Æ page 70

• Change PIN, code: *93 Æ page 72

• Open door, code: *61 Æ page 35

• Do not disturb, code: *97/#97 Æ page 68

• Speed-dial, code: *7 Æ page 39

•Room monitor, Æ page 69

• Night answer, code: *44/#44 Æ page 53

• Control Relay, code: *90/#90 Æ page 80

Precondition: You have a telephone that uses tone dialing (DTMF dialing) or you can switch your telephone to tone dialing. The telephone is not connected to the system.

o Set up a connection to HiPath 1200. Enter the station

number (DISA-MSN, consult service personnel) and wait for the continuous tone (if necessary, switch the telephone to tone dialing).

o Enter your internal station number. o Enter your personal PIN and wait for the dial tone.

o Enter the code, such as,

Make other inputs as necessary; (refer to the operating instructions for pulse and DTMF telephones).

97 for Do not disturb on.

o Dial the external number.

You can only execute one function at a time, or set up only one outgoing connection. The connection is immediately released after successful activation of a function. In the case of an external-external call, the connection is released as soon as either of the parties ends the call.

Page 79

Step by Step

Program/Service

More features?

*503=Keypad dialing

Keypad dialing?

Using Functions in ISDN via Code Dialing (Keypad Dialing)

You can set the ISDN functions of your network provider via code dialing in some countries (contact the service personnel).

Press the key. The LED lights up.

Select and confirm.

qidg Enter the code.

or You are engaged in an external call:

Select and confirm.

o Enter the external code.

Not necessary if you are conducting an external call or the responsible service personnel have activated the "Automatic Keypad" function.

Using Other Functions/Services

o Enter the code for the required ISDN function.

Example (valid for Netherlands):

• Call forwarding - trunk on: *210* Destination number #.

• Call forwarding - trunk off: #21#

Contact your network provider to find out which ISDN functions can be code-controlled in your country (contact the service personnel).

Siemens AG shall not be liable for damages/ costs which may be incurred by fraudulent activities or remote operation (e. g. toll fraud).

Hint: You can save the various operating steps to a single keyÆ page 62.

Page 80

Using Other Functions/Services

Step by Step

Operating a Switch (Relay)

If this feature is configured (consult service personnel), you can activate/deactivate certain devices (e.g. door opener) via switches (relays, max. 2 ).Depending on their programming, the switches can be activated/deactivated manually or automatically (according to time).

*90=Control Relay On?

#90=Control Relay Off?

qmd or rmd Enter the code for "on" or "off".

e ... f Specify a switch.

Program/Service

More features?

*9414= Relay status?

qmheh Enter the code.

Select and confirm.

Check Switch/Relay Status

If authorized, you can check the status (on or off) of the activated switches.

Press the key. The LED lights up.

Select and confirm.

e ... f Specify a switch.

Page 81

Step by Step

Speaker

Using Other Functions/Services

Confirming/Deactivating an Alarm

If the service personnel have activated the alarm feature on your telephone, you will receive an alarm call when your HiPath 1200 recognizes an alarm situation .To acknowledge the alarm call, you must answer it. If you do not answer the alarm call, it will be repeated (depending on how it is programmed).

Precondition: "Call: Sensor..." appears on the display and your telephone rings three times in rapid succession every four seconds.

Press the key.

n Lift the handset

r Enter the code (only necessary if programmed by ser-

vice personnel; "Acknowledge Code" is active).

Speaker

Press the key. The LED goes out.

t Replace the handset.

Turning off an Alarm

If an additional alarm was activated for the alarm call, this can be specifically deactivated.

rmheh Enter the code.

o Enter the code ("password for manager access", consult

your service personnel).

The alarm is deactivated.

Page 82

Using Other Functions/Services

Step by Step

Program/Service

*9411=Busy by Busy on ?

Busy by Busy off ?

qmhee

or rmhee

Reject on Busy, Switching Telephone to Busy

All telephones in a specified group are automatically set to busy when a member is engaged in a call. External calls cause no ring tone (caller hears busy signal) and are rejected. For example, this can be useful if only member of the group is present and does not wish to be disturbed during a call by additional external calls. Then the caller believes the called party is busy and he tries again later.

Precondition: You belong to a "Reject on busy" group (consult service personnel).

Press the key. The LED lights up.

Select and confirm.

Enter the code for "on" or "off".

Fax Details and Message on Answering Machine

If a fax or answering machine is connected to your HiPath 1200 and you have programmed a key with the function "Fax details" Æ page 59, the key lights up when a fax or a message has been received.

Deactivating indication:

Press the illuminated "Fax details" key. The LED goes out.

Page 83

Step by Step

System Administration/ Software Update

The following sections describe features for system administration that you can use from your telephone.

Enable Remote Administration and Software Update

Your HiPath 1200 can be configured remotely. To allow that, you must enable remote administration for your HiPath 1200. If you are authorized, you can enable your HiPath 1200 for remote administration.

qmmf Enter the code.

Now the service personnel can perform administration tasks or software updates within a specified time interval.

More features?

Service call ?

#=Save?

Service Call

If authorized, you can call a service desk and allow remote administration over that connection.

Program/Service

qmmh Enter the code.

Press the key. The LED lights up.

Select and confirm.

o Enter the MSN of the service center (consult service

personnel).

: Confirm.

r Press this key.

Page 84

System Administration/ Software Update

Step by Step

Software Update

If you are authorized, you can start a software update.

More features?

Remote update ?

Program/Service

Press the key. The LED lights up.

Select and confirm.

qmhei Enter the code.

The software is transferred from the service center.

Resetting the System Password

The service personnel can configure your HiPath 1200 with a PC tool. To do this, they need a password ("password for manager access") . If the service personnel changed the password but forgot it, you can, if authorized, reset the password to the default value.

Program/Service

More features?

Reset system passw. ?

rmi Enter the code.

Press the key. The LED lights up.

Select and confirm.

o Enter the eight-character password (consult service

personnel).

Page 85

Step by Step

Program/Service

More features?

*9412=Set country code ?

qmhef Enter the code.

System Administration/ Software Update

Setting the Language/Country

Enter the corresponding country code to make the country-specific settings for your HiPath 1200. The corresponding language and currency unit will also be set for your telephone display.

Precondition: You must have authorization to use this function on your telephone.

Press the key. The LED lights up.

Select and confirm.

o Enter the eight-character country code.

The code is stored, your HiPath 1200 is first reset and then rebooted.

Country Code

Australia 99168546 Belgium 25279542 Denmark 98457559 Germany 45109382 Estonia 43100032 Finland 69442143 France 68141859 Greece 52632505 Great Britain 54721445 Ireland 98213498 Italy 70129594 Croatia 26848528 Latvia 23730903 Lithuania 54369901 Middle East 63725664 Netherlands 49545821 Norway 53911312 Austria 48376691 Poland 51978559 Portugal 37496521 Romania 15067892 Sweden 53891305 Switzerland 63172653 Slovakia 97534344 Slovenia 27983202 Spain 96149549

Page 86

System Administration/ Software Update

Step by Step

Czech Republic 98385917

Setting Date and Time

If authorized, you can set the date and time for your HiPath 1200. The date and time are always shown on your telephone’s display.

Program/Service

More features?

Set system clock ?

Save?

Previous?

Press the key. The LED lights up.

Select and confirm.

o Enter date (day, month, and year) in six-digit format,

for example, 110903 for Sept. 11, 2003.

: Confirm.

or If you make a mistake:

Select and confirm. This deletes all entered digits.

Save?

Previous?

o Enter a four-digit time (hour and minute), such as, 0905

for 9:05 (= 9.05 a.m.) or 1430 for 14.30 (=2.30 p.m.).

: Confirm.

or If you make a mistake:

Select and confirm. This deletes all entered digits.

Page 87

Step by Step

System Administration/ Software Update

Configuring System Speed-Dial Numbers

If appropriately authorized, you can administer your HiPath 1200’s system speed-dial numbers (000-499) from your telephone.

Saving/changing/deleting system speed-dial numbers and associated names

More features?

*95=System admin?

Speed Dial List?

Next?

Program/Service

qmi Enter the code.

Press the key. The LED lights up.

Select and confirm.

o Enter the code (for the password for basic configurati-

on, consult service personnel)

: Confirm.

o Enter the speed-dial number you wish to use (000 to

499).

Confirm until the desired speed-dial number is display-

ed.

If a telephone number is already stored, the name (if entered) or the number will be displayed with the speeddial number.

Change?

Confirm.

Page 88

System Administration/ Software Update

Step by Step

o First enter the external code and then the external sta-

tion number.

Redial

Enter name?

Save?

Previous?

View station no.?

View name?

Delete?

Exit?

If applicable You can enter a name for the number you have entered.

This will be displayed when you dial the speed-dial number, and added to the internal directory Æ page 42.

Confirm.

o Use the keypad to enter the desired name.

• "1" and "#" = the last character entered will be deleted.

• "0" = space

• "*" = the next character entered will be capitalized.

: Confirm.

or If you make a mistake:

Select and confirm. This deletes all entries.

or If a name is displayed, you can display the stored tele-

phone number. Select and confirm.

or If a telephone number is displayed, you can display the

stored name. Select and confirm.

or Delete all entries for the speed-dial number.

Select and confirm.

Page 89

Step by Step

Terminal Mode - optiPoint application module

Terminal Mode optiPoint application module

The optiPoint application module cannot be operated in conjunction with optiPoint 500 economy.

If your optiPoint 500 features an optiPoint application module, “Terminal Mode” is automatically activated when you initiate the following function.

• "Saving/changing/deleting station speed-dial numbers and associated names" Æ page 40

• "Select from Directory (Alphanumeric Search)" Æ page 42

• "Saving/changing/deleting system speed-dial numbers and associated names" Æ page 87.

In “Terminal Mode”, display-based user prompts no longer appear on the optiPoint 500 but on the optiPoint application module’s display.

For operation, simply use the optiPoint application module’s keyboard. You can use the keyboard to enter alphanumeric text.

optiPoint application module keyboard

The optiPoint application module’s keyboard is a useful tool for entering letters, characters, and special characters.

keyboard

A B C Keys for lower-case letters or, in combination with the

b key, for upper-case letters.

1 2 3 Keys for digits or, in combination with the b key, for

special characters.

b SHIFT key for changing case or entering numbers and

special characters.

Page 90

Terminal Mode - optiPoint application module

Step by Step

Delete and Cancel key

c Deletes the character on the left or, in combination with

the b key, enters the "*" character.

n Deletes the character on the right. i Cancels the current input or action.

Hotkeys

a Jumps to the next element, for example, on the system

and application bar.

d Opens the display keypad. k Opens the context menu. l Displays details on an entry in a list. g Modifies an existing entry. m Starts dialing.

Navi key

p Moves the cursor left. q Moves the cursor right. r Moves the cursor or scrolls up. s Moves the cursor or scrolls down. t Saves an entry or confirms a function.

Page 91

Labeling, Documentation and Accessories

Labeling Key Fields

You can chose from the following options to label the keys with the functions/call numbers saved (Æ page 9, Æ page 10, Æ page 59):

Labeling

• by hand: Labeling strips are delivered with your optiPoint. Write the function or a name on the matching strips within the white field and attach them to your optiPoint.

• with a computer: If you have access to the HiPath 1200 system CD-ROM (consult service personnel) with the documentation for your HiPath 1200 Æ page 92, you can make labels for your key fields on a PC. In addition, your service personnel can use the “Manager” PC tool belonging to HiPath 1200 to label the keys on your telephone.

• with a computer via the Internet: You will find the “Online Key Labelling Tool“ along with the user interface under http://www.siemens.com/hipath

Put the labeled strips in the relevant key pad on your optiPoint and place the transparent cover over them (mat page above).

(Downloads/Software) .

Page 92

Labeling, Documentation and Accessories

Attaching a Station Number Label

Self-adhesive call-number labels are also delivered with your optiPoint.

Write on the call-number label (fire brigade, police, own telephone numbers), then remove and stick it in the recess on the telephone when the handset is lifted.

Documentation

You can find these operating instructions in the Internet in PDF format at

http://www.siemens.com/hipath

and under Documentation on the HiPath 1200 system CD-ROM (consult service personnel) in HTML and PDF format.

In order to look at and print the operating instructions in PDF format, you need a computer on which the free Acrobat Reader software package (by Adobe) is installed.

To view the operating instructions in HTML format, you need a computer with a Web browser, e. g. Microsoft Internet Explorer.

Using PC-based Telephony Applications

A PC can be connected using the optiPoint 500 system telephone’s (not optiPoint 500 economy) built-in USB interface and a USB cable. The TAPI driver on the HiPath 1200 system CD lets you run many of the telephone applications currently available on the market on your PC. You can use a PC tool to administer HiPath 1200 while the telephone applications are running.

(Downloads/User guides)

Page 93

Labeling, Documentation and Accessories

Accessories

Use the following products to adapt your telephone to your specific needs.

optiPoint key modules: Key modules make using your telephone more convenient, efficient, and secure. The individual key modules are the optiPoint application module and the optiPoint key module.

optiPoint adapter: Use the various adapters to enhance your telephone’s functionality; you can add system, analog or ISDN telephones, headsets, a speaker, or an external recorder. The adapters: optiPoint acoustic adapter, optiPoint500 analog adapter, optiPoint500 ISDN adapter, optiPoint500 phone adapter, optiPoint500 recorder adapter.

Headset: Use a headset for handsfree calling. With the cordless DECT version, you can take calls without lifting the handset.

Desk microphone: For speakerphone mode under poor acoustic conditions and for greater freedom of movement while making calls. You can turn off the microphone with the mute key. The microphone is connected using the optiPoint acoustic adapter.

External speaker: Improves the sound quality of open listening; ideal for conference calls. It is connected using the optiPoint acoustic adapter.

Second handset: Allows you to hear better in noisy environments. It is connected using the optiPoint recorder adapter.

For detailed information about these and other products and their availability for your telephone, see the data sheets for your optiPoint 500 telephone and accessories in the Internet at

http://www.siemens.com/hipath

For a summary describing ways to connect them to your telephone, see Æ page 8.

(Downloads/Data sheets).

Page 94

Fixing Problems

Telephone Maintenance

• Always use a damp or antistatic cloth to clean the telephone. Never use a dry cloth.

• If the telephone is very dirty, clean it with a diluted neutral cleaner containing surfactants, such as a dish detergent. Afterwards remove all traces of the cleaner with a damp cloth (using water only).

• Never use cleaners containing alcohol, cleaners that corrode plastic, or abrasive powders.

Troubleshooting

Pressed key does not respond:

Check whether the key is stuck.

Telephone does not ring:

Check whether the do not disturb function was activated on your telephone ("Do not disturb" appears on the screen). If so, deactivate it Æ page 68.

You cannot dial an external number:

Check whether you telephone is locked ("Telephone lock active" appears on the screen). If so, unlock the telephone Æ page 70.

To correct any other problem:

First contact your service personnel. If the service personnel is unable to correct the problem, contact Customer Service.

Page 95

Step by Step

Fixing Problems

Responding to Error Messages on the Screen

Invalid entry

Not authorized

Not possible

Cannot be reached

Invalid station number

Key memory is full

Memory is full

Currently not possible

Incomplete

Possible cause:

Wrong number/code.

Possible response:

Enter the correct number/code.

Possible cause:

You tried to use a disabled function.

Possible response:

Ask the service personnel to enable the function.

Possible cause:

Wrong number/code.

Possible response:

Enter the correct number/code.

Possible cause:

The station number you dialed does not exist. The telephone you are trying to call is unplugged.

Possible response:

Enter a correct station number. Try calling the telephone again later on.

Possible cause:

The number you dialed, for example on call pick-up or group number

Possible response:

Enter the correct number.

Possible cause:

All memory locations for external station numbers are currently in use.

Possible response:

Try again later on.

Possible cause:

The function is temporarily unavailable (for example, after pressing the mute key while the telephone is idle).

Possible response:

Press the mute key during the call.

Possible cause:

You took too long to enter data.

Possible response:

Try again later on.

Page 96

Fixing Problems

Step by Step

Vacant

No names entered

Currently busy

Park slot is empty

All park slots busy

Incorrect PIN

Re-entered PIN invalid

Telephone lock active

Credit is over

Caller replaced handset

Possible cause:

No number or function is assigned to a key.

Possible response:

Program the key for the number or functionÆ page 29 Æ page 59.

Possible cause:

The internal phone book has no entries.

Possible response:

Store the name with station and speed-dial number Æ page 42.

Possible cause:

The external trunk is busy; you hear a busy signal tone.

Possible response:

Try again later on.

Possible response:

Enter a different park slot.

Possible response:

Try again later on.

Possible cause:

You entered the wrong code when locking/unlocking the telephone Æ page 70.

Possible response:

Enter the correct code.

Possible cause:

You entered the wrong code when changing the PIN.

Possible response:

Enter the correct code Æ page 72.

Possible cause:

Your telephone is locked and you have tried to dial an external number.

Possible response:

Unlock the telephone Æ page 70

Possible cause:

You have dialed an external number, but have exceeded your call charge limit.

Possible response:

Ask the service personnel to change your call charge limit.

Call pick-up is no longer possible.

Page 97

Index

accessories .................................................93

account code ..............................................74

adapter .........................................................93

administration .............................................83

alarm

confirming ................................................ 81

deactivating .............................................81

alphanumeric search ................................. 42

announcement ........................................... 43

examples ................................................. 54

answering a timed reminder .................... 76

answering machine ................................... 82

call pickup ................................................ 36

in CO ........................................................ 61

appointment ................................................75

attendant console ...................................... 54

AutoAttendants ..........................................54

activating ..................................................57

operating ..................................................57

automatic callback .....................................27

automatic connection setup ..................... 44

automatic line seizure ............................... 18

automatic trunk seizure ............................ 18

busy by busy ...............................................82

call

accepting from answering machine .... 36

accepting, group .....................................67

answering ................................................15

ending ...................................................... 19

entrance telephone ................................ 35

forwarding ............................................... 24

forwarding - no answer ......................... 26

forwarding MSN in CO .......................... 25

parking ...................................................... 49

pickup, directed ...................................... 33

rejecting ................................................... 33

retrieving from park ............................... 49

transfer after announcement ............... 51

call charge assignment ............................. 74

call charge limit ........................................... 73

call charges for another telephone .......... 73

call charges for your telephone ............... 73

call forwarding ............................................24

MSN in CO ..............................................25

call forwarding - no answer ......................26

call signal ..................................................... 15

call transfer .................................................. 23

call volume ......................................15, 16, 32

call waiting

accepting ................................................. 46

allowing ....................................................47

preventing ................................................47

call waiting (camp-on) ................................ 52

tone off ..................................................... 48

call waiting on/off .......................................48

call waiting tone on/off ..............................48

callback ........................................................27

caller ID

restoring display of ................................. 68

suppressing display of ...........................68

calling a second party ................................ 22

camp-on protection .................................... 47

cancel key .................................................... 90

CE mark ......................................................... 2

charges for another telephone ................ 73

charges for your telephone ......................73

checking the key assignments ................ 63

cleaning the telephone ..............................94

code dialing in ISDN ..................................79

codes ............................................................13

conducting calls with a headset .............. 35

conference ............................................ 22, 47

connection setup, automatic .................... 44

consultation ................................................. 22

control panel

optiPoint 500 basic,

optiPoint 500 standard

......................9, 10

Page 98

Index

data transmission protection ................... 47

date .............................................................. 86

delete key .................................................... 90

desk microphone ....................................... 93

details, fax ................................................... 82

dial pause .................................................... 29

dialing

internal/external calls ............................. 17

on-hook dialing ........................................ 17

stored destinations ................................ 37

using redial .............................................. 20

dialing a number

from the caller list .................................. 38

with repertory dialing keys ................... 30

dialing internal calls .................................... 26

dialing numbers

using speed-dialing ................................ 39

DID number

assigning .................................................. 45

direct inward system access (DISA) ....... 77

direct station select ................................... 60

directory ....................................................... 42

DISA ............................................................. 77

display ...................................................... 9, 10

display angle ............................................... 32

display backlight ......................................... 32

display contrast .......................................... 32

do not disturb .............................................68

DTMF suffix dialing (tone dialing) ..... 40, 88

fax details .................................................... 82

forwarding ................................................... 24

multiple subscriber number MSN ....... 25

forwarding multiple subscriber number MSN

............................................................. 25

function keys .............................................. 14

functions

programming on keys ............................ 59

resetting ...................................................77

group call ..................................................... 64

handsfree answerback .............................. 34

off .............................................................. 34

on .............................................................. 34

headset .................................................. 35, 93

hotkeys ........................................................ 90

hotline .......................................................... 44

HTML format .............................................. 92

hunt group ................................................... 64

immediate connection .............................. 44

incoming busy ............................................82

entrance telephone .................................... 35

Entry Voice Mail EVM ...............................54

announcement ........................................ 54

AutoAttendant ........................................54

changing the code number ..................58

greeting .............................................. 54, 57

greeting control ...................................... 58

recording a message ............................. 58

voice mailbox .......................................... 54

error messages .......................................... 95

EVM .............................................................. 54

explanation of symbols ............................. 11

external code ........................................ 17, 26

external-external transfer ......................... 23

key fields, labeling ...........................9, 10, 91

keypad dialing ............................................. 79

keys

fixed ...................................................... 9, 10

incomplete save ..................................... 59

labeling ..................................................... 91

programmable ..................................... 9, 10

Page 99

Index

labeling key fields ............................ 9, 10, 91

LCR Least Cost Routing ........................... 17

Least Cost Routing ....................................17

LED (light-emitting diode) ..................... 9, 10

LED indications, meaning of .................... 60

locking/unlocking the telephone .............. 70

loudspeaker ................................................. 16

mailbox ........................................................ 61

mailbox in CO ............................................. 61

making external calls ...........................17, 26

making trunk calls ................................ 17, 26

malfunctions ............................................... 94

meaning of LED indications ..................... 60

microphone for speakerphone mode .9, 10 MSN

assigning ..................................................45

busy ..........................................................82

displaying ................................................. 15

forwarding in CO .................................... 25

music on hold .............................................77

navi key ........................................................ 90

night answer ............................................... 53

notes .............................................................. 2

open listening ............................................. 19

operating instructions

HTML format .......................................... 92

ordering .................................................... 92

PDF format .............................................. 92

operating principle ..................................... 13

operating steps ........................................... 11

assigning to a key ................................... 62

optiPoint application module ....................89

override ........................................................ 52

parking a call ............................................... 49

password

reset system password ........................ 84

PDF format ..................................................92

personal identification number ................ 72

pickup (call) ............................................ 33, 67

PIN ................................................................ 72

for a telephone ........................................70

preventing and allowing automatic camp-

..................................................................47

prime line on ...............................................18

procedure

assigning to a key ................................... 62

program/service .......................................... 13

programming your telephone ..................31

project calls .................................................74

recall ............................................................. 49

receiving volume ............................15, 16, 32

redialing a number ..................................... 20

from the caller list ..................................38

reject on busy .............................................82

relays ............................................................80

remote administration ...............................83

reserving a trunk ........................................44

reset system password ............................84

resetting functions ..................................... 77

resetting services ....................................... 77

ring tone ....................................................... 31

ring volume .................................................31

ringer cutoff .................................................61

room monitor ..............................................69

Page 100

Index

saving a PIN ................................................72

service call ...................................................83

service personnel ....................................... 12

set country

country code ........................................... 85

set language ............................................... 85

setting your telephone .............................. 31

software update ......................................... 83

speaker call ................................................. 43

speakerphone mode .....................16, 18, 31

special dial tone .......................................... 68

speed-dial

system, saving ........................................ 87

speed-dialing

dialing numbers ...................................... 39

saving station speed-dialing ................. 40

system ..................................................... 39

station number

assigning .................................................. 45

saving ....................................................... 29

station speed-dialing ........................... 39, 40

suffix dialing .......................................... 40, 88

suffix-dialing ................................................ 51

switches ...................................................... 80

system administration ............................... 83

system speed dialing ................................ 87

system speed-dialing ................................ 39

system-wide cancellation ......................... 77

telephone

cleaning .................................................... 94

locking ...................................................... 70

locking/unlocking .................................... 70

maintaining ..............................................94

operating .................................................. 13

settings ....................................................31

telephone busy ........................................... 82

telephone maintenance ............................ 94

terminal mode ............................................89

three-party conference ........................ 22, 47

time .............................................................. 86

toggle ..................................................... 22, 46

tone dialing ...................................... 40, 51, 88

tone dialing (DTMF dialing) ....................... 51

transfer (call)

after announcement .............................. 51

transfer call .................................................. 23

transfer external-external .......................... 23

trunk access code ...................................... 17

trunk seizure

automatic ................................................. 18

trunk, reserving .......................................... 44

using a caller list .........................................37

using functions from the outside ............ 77

100

variable call forwarding ............................. 24

voice mailbox .............................................. 54

activating .................................................. 55

checking .............................................55, 56

configuring ...............................................55

operating .................................................. 57

personal ................................................... 54

Siemens HIPATH 1200 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Before You Begin

Important Notes

Mark

Basic Operating Instructions

Characteristics and Ways to Connect Your optiPoint 500

Screen Displays

Service personnel

Accessing Functions

... Interactively

... Via the Program/Service menu

... With Function Keys

Making Calls – Basic Functions

Answering Calls

Answering a Call With the Handset

Dialing/Making Calls

Off-Hook Dialing

On-Hook Dialing

Switching to Speakerphone Mode

Switching to the Handset

Open Listening

Ending a Call

Redialing a Number

Turning the Microphone On and Off

Calling a Second Party (Consultation Hold)

Switching to the Party on Hold (Toggle)

Transferring a Call

Call Forwarding

Using Variable Call Forwarding

Using Call Forwarding - No Answer (CFNA)

Using Callback

Storing a Callback

Answering a Callback

Checking and Canceling a Saved Callback

Saving Repertory Dialing Numbers on a Key

Using Repertory Dialing Keys

Telephone Settings

Adjusting the Ring Volume

Adjusting the Ring Tone

Adjusting the Speakerphone to the Room Acoustics

Adjusting the Receiving Volume During a Call

Display Backlight

Adjusting the Display Contrast

Making Calls – Convenience Functions

Answering Calls

Accepting a Specific Call for Your Colleague

Rejecting Calls

Using the Speakerphone

Answering a Call with a Headset

Dialing/Making Calls

Using a Caller List

Using Speed-Dial

Select from Directory (Alphanumeric Search)

Talking to Your Colleague With a Speaker Call

Reserve Trunk

Assigning a Station Number/MSN

During a Call

Using Call Waiting

Turning the Call Waiting Tone On and Off

Parking a Call

Conducting a Conference

Activating Tone Dialing/DTMF Suffix Dialing

Transferring a Call after Announcement

If You Cannot Reach a Destination

Call Waiting (Camp-On)

Busy Override - Joining a Call in Progress

Using Night Answer

Entry Voice Mail (EVM)

Configuring the Personal Voice Mailbox

Activating the Personal Voice Mailbox

Checking the Personal Voice Mailbox

Activating AutoAttendants

Operating/Setting the Voice Mailbox and AutoAttendants

Saving Functions and Procedures

Assigning Functions to Keys

Assigning a Procedure (Operating Steps) to a Key

Checking the Key Assignments