Sharp UX-D1200SE Operation Manual

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Page 1

FACSIMILE

OPERATION MANUAL

MODEL

UX-D1200SE

Page 2

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

IMPORTANT NOTICE

FCC Radiation Exposure Statement: Fax machine: This equipment complies with FCC radiation exposure limits set forth for at uncontrolled

environment. This equipment should be installed and operated with minimum distance at least 20 cm between the radiator and persons body (excluding extremities: hands, wrists, feet and legs) and must not be co-located or operated with any other antenna or transmitter.

Cordless handset: For hand held operation, this phone (Cordless Handset) has been tested and meets the FCC RF exposure guidelines. Use of other accessories may not ensure compliance with FCC RF exposure guidelines.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission. (2) Identification of either the business, business entity or individual sending the message. (3) Telephone number of either the sending machine, business, business entity or individual. In order to program this information into your facsimile machine, please refer to the appropriate

instructions in the operation manual."

Declaration of Conformity

SHARP FACSIMILE, UX-D1200SE

This device complies with Part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

Responsible Party: SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163 TEL: 800-237-4277

Trademark information

All other company names and product names appearing in this manual are the trademarks of their respective owners.

This product contains a CR Coin Lithium Battery which contains Perchlorate Material

- special handling may apply, California residents, See www.dtsc.ca.gov/hazardouswaste/perchlorate/

Page 3

Introduction 2

A Look at the Operation Panel 7

1. Installation 11

Unpacking Checklist. . . . . . . . . . . . . 11

Setup . . . . . . . . . . . . . . . . . . . . . . . . 11

Loading Paper . . . . . . . . . . . . . . . . . 12

Connecting the Power Cord . . . . . . . 13

Installing the Print Cartridge. . . . . . . 13

Connecting the Phone Line . . . . . . . 15

Name and Fax Number . . . . . . . . . . 15

Setting the Date and Time . . . . . . . . 16

Setting the Reception Mode. . . . . . . 17

Volume Settings (Machine) . . . . . . . 17

Cordless Handset Setup . . . . . . . . . 18

2. Using the Cordless Handset 20

Making Phone Calls . . . . . . . . . . . . . 20

During a Phone Call. . . . . . . . . . . . . 20

Using the Intercom Feature . . . . . . . 22

Using the Phonebook. . . . . . . . . . . . 23

Call Log . . . . . . . . . . . . . . . . . . . . . . 25

Accessories . . . . . . . . . . . . . . . . . . . 26

Ringer Types . . . . . . . . . . . . . . . . . . 30

Settings . . . . . . . . . . . . . . . . . . . . . . 31

3. Fax to E-mail 39

Connecting the Machine . . . . . . . . . 39

E-mail Settings . . . . . . . . . . . . . . . . . 42

Storing E-mail Addresses. . . . . . . . . 44

Fax to E-mail Transmission . . . . . . . 45

Network Settings . . . . . . . . . . . . . . . 48

4. Sending Faxes 49

Transmittable Documents . . . . . . . . 49

Loading the Document . . . . . . . . . . . 49

Resolution and Contrast. . . . . . . . . . 50

Sending a Fax: Normal Dialing . . . . 51

Sending a Fax: Auto Dialing. . . . . . . 52

Batch Page Numbering. . . . . . . . . . . 56

Sending a Fax From Memory . . . . . . 56

5. Receiving Faxes 57

Using AUTO Mode . . . . . . . . . . . . . . 57

Using MANUAL Mode. . . . . . . . . . . . 57

TEL/FAX Mode . . . . . . . . . . . . . . . . . 58

Reception to Memory . . . . . . . . . . . . 58

6. Making Copies 59

7. Special Functions 60

Broadcasting . . . . . . . . . . . . . . . . . . . 60

Caller ID (Requires Service) . . . . . . 62

Blocking Unwanted Faxes . . . . . . . . 64

Duplex Scanning. . . . . . . . . . . . . . . . 64

Receiving Faxes to E-mail . . . . . . . . 65

Secure Receive. . . . . . . . . . . . . . . . . 67

8. Option Settings and Print Settings 69

9. Printing Lists 74

Transaction Report . . . . . . . . . . . . . . 75

10. Maintenance 76

Cleaning the Machine . . . . . . . . . . . . 76

Improving Print Quality . . . . . . . . . . . 77

11. Troubleshooting 80

Problems and Solutions . . . . . . . . . . 80

Messages and Signals . . . . . . . . . . . 85

Clearing Paper Jams . . . . . . . . . . . . 88

Ordering Parts. . . . . . . . . . . . . . . . . . 89

Quick Reference Guide 94

Guía de referencia rápida 96

Index 98

Table of Contents

Page 4

Machine specifications

Ink Save mode is initially turned off. To turn on Ink Save mode, see pages 69 and 73.

Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).

Print cartridge yield

1, 2

Replacement cartridge: SHARP UX-C80B

Ink Save mode ON: Approx. 800 letter pages

Ink Save mode OFF: Approx. 480 letter pages (The initial cartridge has the same yield as the above replacement cartridge.)

Paper tray capacity Letter: Approx. 200 sheets (20-lb. copier paper at room

temperature; maximum stack height should not be higher than the line on the tray) Legal: 100 sheets Recommended paper weight: 20-lb. Copy Bond

Recording system Thermal inkjet

Print resolution

600

× 600 dpi

Effective printing width 8.0" (203 mm) max.

Fax to E-mail Yes; requires an Internet connection and a router,

switch, or hub to connect the machine. LAN cable (10Base-T/100Base-TX straight- through cable) must be purchased separately.

File formats Tiff (G4), PDF (G4)

Memory capacity

Approximately 100 average pages

Modem speed 14,400 bps with auto fallback to lower speeds.

Transmission time

Approx. 6 seconds

Compatibility ITU-T (CCITT) G3 mode

Compression scheme MR, MH, MMR

Storable transmission destinations

Rapid Keys: 36 A, B, C keys: 3 (e-mail only) Speed Dial numbers: 63

Telephone function Yes (cannot be used if power fails)

Effective scanning width 8.2" (208 mm) max.

Introduction

Page 5

Applicable telephone line Public switched telephone network

Reception modes AUTO, MANUAL, TEL/FAX

Automatic document feeder

Letter/A4: 20 sheets max. (20-lb. paper; temperature: 64

- 82°F (18 - 28°C); humidity: 45 - 65% RH) Legal: 5 sheets max.

Input document size Automatic feeding:

Width: 5.8" to 8.5" (148 to 216 mm)

Length (20 sheets): 5.5" to 11" (140 to 279 mm)

Length (5 sheets): 5.5" to 14" (140 to 356 mm)

Manual feeding:

Width: 2.75" to 8.5" (70 to 216 mm)

Length: 5.5" to 14" (140 to 356 mm)

Scanning Resolution Standard: 203 x 98 dpi

Fine: 203 x 196 dpi Super fine: 203 x 391 dpi Halftone: 203 x 196 dpi

Halftone (grayscale) 64 levels

Contrast control Automatic/Dark selectable

Copy function Single/Multi/Sort (99 copies/page)

Display LCD display, 20 digits x 2 lines

Power requirements 120 V AC, 60 Hz

Power consumption Standby: 6.5 W, Maximum: 40 W

Operating temperature 60 - 90°F (15 - 32°C)

Humidity 25 - 80% RH

Dimensions

(without attachments)

Width: 15.0" (380 mm) Depth: 11.0" (280 mm) Height: 6.1" (156 mm)

Weight

(without attachments)

Approx. 9.7 lbs. (4.4 kg)

Page 6

Cordless handset specifications

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important: This machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company (errors may occur during transmission and reception of faxes). This machine is not compatible with digital telephone systems.

Standard DECT (Digital Enhanced Cordless

Telecommunications) GAP (Generic Access Profile)

Frequency 1.92 to 1.93 GHz

Duplex operation TDMA (Time Division Multiple Access)

Dimensions Width: 2.0" (51 mm)

Depth: 1.2" (30 mm) Height: 5.5" (140 mm)

Weight (with battery) Approx.

0.32 lbs. (143 g)

Battery Rechargeable 1.2 V Ni-MH battery; capacity:

550 mAh x 3 pcs

Power consumption

Initial charging

Talk time Battery use time in standby mode

Approx. 2.0 W (in standby mode) Approx. 12 hours for initial charge (24 hours for full charge) (at room temp.) Max. 15 hours with one full charge (at room temp.) Max. 120 hours with one full charge (at room temp.)

Talk time (and use time in standby mode) may vary depending on usage, range from base machine, and environmental conditions such as temperature.

Accessory cordless handset

UX-K12 (up to 4 handsets can be added)

Page 7

Important safety information

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Do not spill any liquids on the machine.

Unplug the machine from the power outlet and telephone jack and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible.

Page 8

Batteries

Use only the batteries specified in this manual. Use only the provided charger to charge the batteries.

Do not use new and old batteries together. Do not use different types of batteries together.

When replacing batteries, make sure that the "+" and "-" sides are placed correctly.

Do not mutilate the batteries. Corrosive fluid may leak out and cause injury or burns to the eyes and skin. The fluid may be toxic if swallowed. In case of contact with eyes, flush with clean water (do not rub), and seek medical attention immediately.

Do not store or carry a battery with other metal objects such as keys or pins. These may short the battery and cause it to overheat.

Do not allow a battery to become wet.

Do not dispose of a battery in a fire or heat a battery. The battery may explode.

Do not let children replace the batteries.

Do not attempt to recharge a non-rechargeable battery.

Health care facilities and equipment

Radio frequency energy emitted from the cordless handset equipment may cause medical equipment to malfunction. Verify that any personal medical equipment you are using is adequately shielded from external radio frequency energy before using the cordless handset equipment. Do not use the cordless handset equipment in health care facilities where such use is prohibited.

System PIN number

Please fill in your system PIN in the space provided below. For information on the System PIN number, see page 35.

The RBRCTM Battery Recycling Seal on the Nickel-Metal Hydride (Ni-MH) batteries / battery packs indicates SHARP is voluntarily participating in an industry program to collect and recycle these batteries /battery packs at the end of their useful life, when

taken out of service in the United States or Canada. The RBRC

program provides a convenient alternative to placing Ni-MH batteries into the trash or municipal waste stream, which is illegal in some areas. Please call 1-800-822-8837 for information on NiMH battery recycling in your area. SHARP’s involvement in this program is part our commitment to preserving our environment and conserving our natural resources.

(RBRC

is a trademark of the Rechargeable Battery Recycling Corporation.)

Page 9

Number keys: Use to dial numbers.

SCAN TO E-MAIL key: Press to

send a document to an e-mail recipient.

Display: This displays messages to help you operate the machine.

A, B, C keys: An e-mail address can be stored in each key for onetouch selection (p. 44).

RESOLUTION/RECEPTION MODE key: When a document is in the

feeder, press to adjust the scanning resolution (p. 50). At any other time, press to select the reception mode (p. 17).

MENU key: Press this key followed by the arrow keys to select special functions and settings.

COPY/HELP key: When a document is in the feeder, press to make a copy (p. 59). At any other time, press to print the Help List.

A Look at the Operation Panel

STOP key: Press to cancel an operation before it is completed.

Group Keys: Multiple fax or e-mail destinations can be stored in each key for one-touch selection (p. 61).

Rapid Keys / letter keys: A fax number or e-mail address can be stored in each of these keys for onetouch selection (attach the Rapid Key labels). When entering text, the keys are used as letter keys.

BROADCAST key: Press to send to multiple fax or e-mail destinations (p. 60).

SECURE key: Press to use the fax secure receive function (p. 67).

DUPLEX key: Use to scan twosided documents for transmission and copying (p. 64).

SPEED DIAL key: Press to select a fax or e-mail destination stored in a 2-digit Speed Dial number (pp. 44,

52).

COPY/HELP STOP

DOWN

SPEED DIAL

INTERCOM/

HOLD

SPEAKER

REDIAL

RESOLUTION/

RECEPTION MODE

01 02 03 04 05 06 07 08 09 10 11

12 13 14 15 16 17 18 19 20 21

22 23 24 25 26 27 28 29 30 31

32 35 36

DEFABC

JKLGHI

PQRS

TUV

MNO

WXYZ

33/G1

34/G2

DEL

B'CAST

SECURE

DUPLEX

1311

Note: Affix the Rapid Key labels as shown above.

Page 10

INTERCOM/HOLD key: Press to

page the cordless handset or to put a phone call on hold (p. 58).

SPEAKER key: Press to listen to the line and fax tones through the speaker when faxing (p. 51). Note: This is not a speakerphone. It cannot be used for speaking.

START/MEMORY key: Press after dialing to send a fax (p. 51). Press before dialing to send a fax through memory (p. 56). Press in the date and time display to show the percentage of memory currently used.

Arrow keys: Use to scroll through and select settings, and to search for stored destinations (pp. 46, 54).

Letter keys

Use these keys when the display prompts you to enter a name, e-mail address, or other text.

DEL

B'CAST

SECURE

DUPLE X

162 3 54

SYMBOL key: Press to enter a symbol (the character appearing on the right side of each letter key). Press again to return to normal letter entry mode.

Caps Lock key: Press to enter upper case letters. Press again to return to lower case letter entry.

SHIFT key: Hold down to temporarily change case.

Letter keys: Use to enter letters.

@key, .com key: Press to

conveniently enter “@” and “.com” when entering an e-mail address.

DEL key: Press to delete the character marked by the cursor. When the cursor is to the right of a line of text, press to backspace and clear characters. (The cursor can be

moved by pressing or .) To delete all entered characters, hold

down until all characters are cleared.

Page 11

Cordless handset

Speaker: The other party’s voice is heard through the speaker.

Display: This displays messages to help you operate the handset.

Program keys: Press one of these keys to select the function that appears above it in the bottom (left or right) corner of the display.

Power on / Talk key: Press to turn on the handset power. Press to make or answer a phone call. During a call, press to activate hands-free talking.

C (cancel) key

Press to cancel, delete, or return to the previous menu.

Phonebook key: Press to dial a number stored in the handset’s phonebook (p. 23). Hold down to dial a number stored in the machine. During a call, press to start fax reception.

Voice box key: You can store the number of your voice mail service in this key. To dial the number, simply hold down the key (p. 32).

Number keys: Use to dial numbers.

Lock key: Press to lock the keys on

the cordless handset (p. 33).

F (flash) key: Use to access special services from your phone company that require subscription (contact your phone company for details).

Arrow keys: Use to navigate through settings.

Off key: Press to end a call. Hold down to turn off the power.

OK key: Use to enter a setting or access a sub-menu.

Redial key: Press to view or dial a number from the call log (p. 25).

INT (Intercom) key: Press to transfer a call (p. 21) or use the intercom function (p. 22).

Microphone: Speak into this.

Page 12

Cordless handset display

Battery icon: This indicates the amount of charge in the batteries.

Date and time: This shows the date and time.

Left program key function: This shows which function is selected

when is pressed (“Alarm” is shown above as an example).

Cordless handset number: This shows the number that is assigned to the cordless handset (“1” is assigned to the cordless handset that comes with the machine).

Right program key function: This shows which function is selected

when is pressed (“Mute” is shown above as an example).

Page 13

Unpacking Checklist

1. Installation

Selecting a location

♦ To maximize the talking range of the

cordless handset, install the machine in a high and central location away from obstructions such as walls.

♦ Keep the machine away from other

electrical appliances such as TVs, microwave ovens, computers, and other cordless phones.

♦ Do not place the machine in direct

sunlight, or near heaters or air conditioners.

♦ Keep dust away from the machine.

About condensation

If the machine is moved from a cold to a warm place, condensation may form on the scanning glass, preventing proper document scanning. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

1. Installation

Unpacking Checklist

Remove the packing tape

1 Open the cover (➊) and remove the

tape (➋). (Do not install the print cartridge yet.)

Setup

Connect the handset

Attach the trays

Attach the received document tray

2 Close the cover.

Paper tray

Document exit tray

Handset cord

Received document tray

Manual

Print cartridge

Rapid Key labels

Setup guide

Phone line cord

Cordless handset charger

Battery cover

Rechargeable batteries (3)

Cordless handset

Handset

Page 14

Loading Paper

Letter or legal size paper can be loaded.

Maximum number of sheets (20-Ib. copy bond paper at room temperature)

Letter:

Approx. 200 sheets

(maximum stack height should not be higher than the line on the tray)

Legal size: 100 sheets

1 Fan the paper, and then tap the

edges against a flat surface to even the stack.

2 Pull the paper plate forward and

insert the stack of paper into the tray, print side up.

Pull the received document tray extension all the way out

Attach the document exit tray and flip out the extension

Attach the paper tray

The stack must not be higher than this line

• If paper remains in the tray, take it

out and combine it into a single stack with the new paper.

• Printing on the reverse side of the

paper may result in poor print quality.

• Do not use paper that has already

been printed on or is curled.

• Remove received faxes and other

printed output before about 50 sheets (10 legal-size sheets) accumulate in the received document tray (otherwise the sheets may scatter).

If you loaded legal size paper...

You must change the “PAPER SIZE” setting to “LEGAL” (pp. 69 and 73). (Before changing the setting, plug in the power cord and install a print cartridge as explained in the following sections.)

Page 15

Connecting the Power Cord

1. Installation

Plug the power cord into a 120 V, 60 Hz, grounded AC (3-prong) outlet.

Caution! Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty.

Caution! Remove all packing tape before plugging in the power cord

(see page 11), or damage to the machine may result.

The display will show [CHECK CARTRIDGE] until you install the print cartridge.

Connecting the Power Cord

♦

It is recommended that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Print cartridge yield

SHARP UX-C80B replacement cartridge

Ink Save mode OFF:

Approx. 480 letter pages

Ink Save mode ON:

Approx. 800 letter pages

(The initial cartridge has the same yield as the replacement cartridge.)

♦ Ink Save mode is initially turned off.

To turn on Ink Save mode, see pages 69 and 73.

Installing the Print Cartridge

Caution! Do not open the cover while

the machine is printing.

Note: Keep print cartridges sealed in their packages until you are ready to install them. It is recommended that you do not use a cartridge that has been left unused for a long time after opening, as the print quality may be considerably degraded.

♦ Make sure the machine’s power cord

is plugged in and paper is loaded in the paper tray.

1 Open the cover (grasp the finger

grip).

If at any time the display shows [ADD

PAP ER &] / [PRESS START KEY

], check the paper tray. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.

When finished, press .

Page 16

Installing the Print Cartridge

2 Remove only the

tape from the new cartridge.

• Make sure all

tape is removed.

• CAUTION!

DO NOT touch the gold contact area on the cartridge.

3 Make sure the cartridge holder is in

the position shown. Place your fingers on top of the holder and open the holder release.

If the display shows [PRINTER ERROR] or [PRINTER ERROR/CHECK PAPER], open the cover and check for jammed paper. Remove any jammed paper (see page 88) and close the cover.

4 Insert the new print cartridge (➊).

Close the holder (➋), making sure it clicks into place.

• CAUTION! DO NOT touch the gold

contact area or pull on the cable.

• If you are replacing the cartridge,

remove the old cartridge. If you are going to use the old cartridge again, place it in an air-tight container (containers for this purpose can be purchased at most office supply stores).

5 Close the cover, pressing firmly on

both front corners.

Display: [CHANGE CARTRIDGE]/

[1=NEW, 2=OLD]

Press (NEW) if the cartridge you installed is new.

Display:

[NEW CARTRIDGE?] /

[OK:PRESS START]

Press (OLD) if the cartridge you installed is old.

Press . If you selected "OLD" in the

previous step, this completes the installation procedure. (Note: If you find that print quality is not satisfactory, see p. 77 to align the print cartridge.)

Page 17

Connecting the Phone Line

1. Installation

In this example, “15” is closest to a straight line.

The machine is initially set to print high quality images, which require more ink. If you prefer to use less ink and speed up drying time, change the “INK SAVE MODE” setting to “ON” (pp. 69 and 73).

Connecting the Phone Line

Standard (RJ-11C) wall jack

The machine is initially set for tone dialing. If you are on a pulse dial line, change the “DIAL MODE” setting (pp. 69 and 70).

If you selected "NEW", the machine will print an alignment page. Continue with the steps below.

In the alignment page, locate the line that is closest to a straight line.

Enter the number of the straightest line with the number keys.

• To clear a mistake, press .

Press .

Name and Fax Number

Enter your name and fax number.

♦ Your entered name and fax number

will be printed automatically at the top of all fax pages you send. (This is required by FCC regulations.)

1 Press , then until [ENTRY

MODE] appears

2 Press .

Display: [OWN NUMBER SET]

3 Press . [ENTER FAX #]

4 Enter your fax number with the

number keys (max. 20 digits)

• To insert a space, press .

• To clear a mistake, press .

When the resolution is set to HALF TONE, the machine is initially set to print at a slower printing speed to enable higher quality images. When using HALF TONE, if you prefer faster printing at the expense of slightly reduced image quality, change the “QUALITY MODE” setting to “NO” (pp. 69 and 73).

TEL. LINE jack

Page 18

Setting the Date and Time

5 Press .

6 Enter your name using the letter

keys (max. 24 characters). Example: SHARP

• To clear a mistake, press .

• For information on using the text

entry keys, see page 8.

7 Press . [DATE&TIME SET]

8 Press to exit.

STOP

Setting the Date and Time

Set the date and time.

♦ The date and time will be printed

automatically at the top of all fax pages you send (this is required by FCC regulations). The date and time also appear in the display.

1 Press , then until [ENTRY

MODE] appears

2 Press , then until

[

DATE&TIME SET] appears.

3 Press .

• The currently set date appears

(example):

[DATE 08-15-2006]

4 Enter a two-digit number for the

month ("01" for January, "02" for February, "12" for December, etc.).

Example: January [

DATE 01-15-2006]

• To correct a mistake, press to

move the cursor back to the mistake and enter the correct number.

5 Enter a two-digit number for the day

("01" to "31").

Example: the 5th [

DATE 01-05-2006]

6 Enter the year (4 digits).

Example:

• The currently set time appears

(example): [

TIME 12:19 PM]

7 Enter a two-digit number for the

hour ("01" to "12") and a two-digit number for the minute ("00" to "59").

Example 9:25: [

TIME 09:25 PM]

8 Press to select A.M. or

to select P.M.

9 Press . [ANTI JUNK #]

10 Press to exit.

STOP

Page 19

Setting the Reception Mode

1. Installation

Setting the Reception Mode

The machine has three modes for receiving incoming faxes:

AUTO mode: The machine automatically answers all calls on 4 rings and begins fax reception.

MANUAL mode: All calls, including faxes, must be answered by picking up the machine's handset or an extension

phone connected to the same line.

TEL/FAX mode: The machine automatically answers all calls on 2 rings. If the machine detects that a call is a voice call (including a manually dialed fax), it makes a special ringing sound to alert you to answer. If the machine detects that the call is an automatically dialed fax, it begins reception automatically.

To set the reception mode, make sure a document is not loaded in the document feeder, and then press

until the desired mode

appears in the display.

For more information on receiving faxes, see Chapter 5.

RESOLUTION/

RECEPTION MODE

Volume Settings (Machine)

Speaker volume

1 Press .

2 Press or to select HIGH,

MIDDLE, or LOW.

• Press again to turn off the

speaker.

SPEAKER

Handset receiver volume

1 When talking through the handset,

press or to select

HIGH,

MIDDLE, or LOW.

• The volume reverts to MIDDLE each

time you replace the handset.

• During an intercom call, to optimize

the volume of the machine handset and cordless handset, the volume setting indicated in the display may correspond to a different volume level than for a regular call.

Ringer volume

1 Press or to select HIGH,

MIDDLE, LOW, or OFF. (Make sure

has not been pressed, the

handset is not lifted, and a document is not loaded in the feeder.)

• The ringer will ring once at the

selected level.

2 If you selected “OFF OK ?” to turn

off the ringer, press .

SPEAKER

Page 20

Cordless Handset Setup

Cordless handset charger

Plug the AC adapter into a standard 120 V AC outlet.

Important: Never cover the charger and AC adapter with a blanket, cloth, or other material. Excessive heating may result and cause fire.

Installing the batteries and charging the cordless handset

♦ Be sure to read the battery

precautions on page 6.

1 Insert the batteries into the cordless

handset, making sure that the "+" and "-" sides are placed correctly. Place the battery cover on the cordless handset.

2 Remove the protective film from the

display, and place the cordless handset in the charger.

• Important! The dial pad must face

forward, or the batteries will not charge.

• Let the batteries charge at least 12

hours the first time.

• The cordless handset and charger

may feel warm while charging. This is normal.

• The batteries charge automatically

while the cordless handset is in the charger. The battery icon shows the charging status. When charging is finished, the battery icon appears full.

• The batteries cannot be

overcharged. When not using the cordless handset, keep it in the charger to ensure that it is always charged.

• When the batteries need charging,

the battery indicator will blink in the display and you will hear beeps during a phone conversation.

Talking range

Large metal objects, metal structures, thick walls, and other conditions reduce the talking range. If you hear noise or interference while talking on the cordless handset, move closer to the machine.

Page 21

Cordless Handset Setup

1. Installation

Replacing the batteries

Hold down on the cordless

handset until “POWER OFF” appears in the display. Press on the indentation on the back of the handset to remove the battery cover.

Install the new batteries as explained in the previous section.

Important!

Use only the following batteries: Certified rechargeable AAA batteries, NiMH 1.2 V, 550 mAh

♦ Using any other type of battery may

damage the cordless handset. Never use non-rechargeable batteries.

Please purchase the above batteries at any store that carries rechargeable batteries.

Caution:

Danger of explosion if batteries are incorrectly replaced. Replace only with the above batteries. Dispose of used batteries according to the instructions below.

Battery disposal

The batteries are Nickel Metal Hydride batteries. The batteries must be disposed of properly. Contact local agencies for information on recycling and disposal plans in your area.

Wiping the charger contacts

To ensure that the batteries charge properly, wipe the charger contacts once a month with a cotton swab.

Additional cordless handsets

You can use up to 4 additional UXK12 cordless handsets with the

machine. Additional UX-K12 cordless handsets can be purchased at your dealer or retailer. For information on setting up an additional cordless handset for use with the machine, see the manual that accompanies the UX- K12 cordless handset.

Charger contacts

Page 22

Making Phone Calls

2. Using the Cordless Handset

Making Phone Calls

Making a call

1 Enter the phone number with the

number keys.

• If you make a mistake, press C to

clear the mistake.

• If a pause is required between any of

the digits to access a special service

or an outside line, hold down

until a slash (/) appears.

2 Press to dial the number.

3 When you are ready to end the call,

press .

Note: You can also make a call by

pressing to access the line. After

you hear the dial tone, press the number keys to dial the number.

Receiving a call

1 When the cordless handset rings,

press to answer.

2 When you are ready to end the call,

press .

Note: If you subscribe to a Caller ID service from your phone company and have activated the Caller ID function (see page 62), the name and/or number of the caller will appear in the display when you receive a call.

Adjusting the handset volume

To adjust the handset volume during a phone call, press or .

Turning the cordless handset on and off

To turn off the cordless handset when you are not using it (this will save

battery power), hold down until

“POWER OFF” appears in the display. To turn on the cordless handset,

press .

During a Phone Call

During a phone call, the following convenient functions can be used:

Hands-free mode

To talk without having to hold the

handset, press during a call and

set the handset down. (You can also activate hands-free mode by pressing

(MENU), or until

“HANDSFREE” appears, and then (Activ.).)

♦ To adjust the speaker volume, press

or .

♦ To turn off hands-free mode, press

again.

Note that this function cannot be used when the batteries are low.

Page 23

During a Phone Call

2. Cordless

Handset

Receiving a fax

If you hear a fax tone after answering a call on the cordless handset, or if the other party tells you that they would like

to send a fax, press . This signals the machine to begin fax reception.

Note: If the machine detects a fax signal after you answer a call on the cordless handset, it will begin reception automatically.

Placing a call on hold

To place a call on hold, hold down C until “SECRET MODE” (mute) appears. When this is done, the microphone is muted so that the other party cannot hear you. When you are ready to resume the call, press C again.

Note: You can also place a call on hold

by pressing (MENU), or until

“SECRET” appears, and then (Activ.). “SECRET MODE” will appear.

To resume the call, press (Exit) or

Transferring a call

To transfer a call to the machine or another cordless handset (the cordless handset must be registered in the machine), follow these steps:

1 Press . (You can also press

(MENU), or until “CALL

TRANSFER” appears, and then (Valid.).)

2 Press or to select the device

(select “HANDSET 0” for the

machine), and press (Call).

3 When someone answers on a

cordless handset or the machine’s

corded handset, press to

transfer the call.

• If nobody answers, you can return

to the initial caller by pressing (MENU), or until “HANGING

UP” appears, and then (Valid.).

• If you pressed without waiting

for someone to answer and nobody answers the transfer call for 30 seconds, the cordless handset will

ring to alert you. Press to

return to the initial caller.

Transferring a call from the machine’s corded handset

To transfer a call from the machine’s corded handset to a cordless handset (the cordless handset must be registered in the machine), follow these steps:

1 Press on the machine

(“HOLD” will appear in the display), and then press the number of the cordless handset to which you wish to transfer the call. (To page all

cordless handsets, press .) (Note that you will not be able to

hear the cordless handset ringing through the machine handset.)

2 When the other person answers on

the cordless handset, replace the machine’s corded handset.

INTERCOM/

HOLD

Page 24

Using the Intercom Feature

The machine and cordless handsets can be used as an intercom system.

♦ To page another cordless handset, it

must be registered in the machine and be within range of the machine.

♦ It may not be possible to page another

cordless handset or the machine when the system is already in use.

Using the Intercom Feature

•

If nobody answers, press . You can now press the number of a

different cordless handset, or press

a second time to return to the

initial caller.

Checking the phonebook or call log

You can check a phone number in the phonebook (page 23) or call log (page

25) during a call.

1 Press (MENU), or until

“PHONEBOOK” or “CALLS”

appears, and then (Vali d.).

2 Press or to scroll through the

entries in the phonebook or calls in the call log.

3 When you have finished, press .

INTERCOM/

HOLD

INTERCOM/

HOLD

Paging the machine or another cordless handset

1 Press the number of the cordless

handset, or press for the

machine, and press .

• You can also press , press or

to select the device that you wish to page (select “HANDSET 0” for the

machine), and then press (Call).

2 The other person answers by

pressing on the paged

cordless phone, or by picking up the handset on the machine.

3 When you are ready to end the call,

press .

Paging a cordless handset from the machine (cordless handset locator)

1 Lift the machine handset.

2 Press (“HS No.=” appears in

the display) and then press the number of the cordless handset. (To page all cordless handsets, press

3 The selected cordless handset

rings. (This allows you to locate the cordless handset if you have misplaced it.)

4 The other person answers by

pressing on the paged

cordless phone.

INTERCOM/

HOLD

Page 25

Using the Phonebook

2. Cordless

Handset

Using the Phonebook

You can store your most frequently dialed numbers for automatic dialing. Numbers can be stored in the phonebook in the cordless handset, or in the machine. To store a number in the cordless handset, follow the steps below.

♦ Up to 100 numbers can be stored in

the phonebook in the cordless handset. Numbers stored in the cordless handset can only used by the cordless handset.

♦ To store a number in the machine, see

page 52. The cordless handset can also use numbers that are stored in the machine.

Storing phone numbers in the cordless handset phonebook

1 Press to open the phonebook.

(You can also press or until “PHONEBOOK” appears and press OK.)

2 Press or to display “<NEW>”.

(The first time you store a number in the phonebook, only “<NEW>”

appears.) Press (Valid.).

3 Enter the name of the party.

• To enter a letter, repeatedly press the

number key shown for the letter below until the letter appears.

• To clear a mistake, press C.

• To enter a special character, press

, press or until the desired

character is selected, and press OK.

4 When you have finished entering

the name, press (Valid.).

5 Press the number keys to enter the

phone number. When finished,

press (Valid.).

• If a pause is required between any of

the digits to access a special service

or an outside line, hold down until a slash (/) appears.

6 Press or to select an icon for

the number.

= A, B, C, a, b, c, 2

= 1

= D, E, F, d, e, f, 3

= G, H, I, g, h, i, 4

= /, space, +, @, -, $, &, %, 0

= J, K, L, j, k, l, 5

= M, N, O, m, n, o, 6

= # , " . : ; ! ? ' ( ) _

= P, Q, R, S, p, q, r, s, 7

= W, X, Y, Z, w, x, y, z, 9

= special characters

= T, U, V, t, u, v, 8

5 When you are ready to end the call,

replace the handset.

Page 26

Using the Phonebook

Using the phonebook to dial a number

1 Press to open the phonebook.

• To open the phonebook in the

machine, hold down until the book opens (or you can select

“<Base Phbk>” in the cordless

handset phonebook and press (Valid.)).

2 Press or until the name of the

party that you want to call appears.

• To go directly to names that begin

with a certain letter, repeatedly press the number key for that letter until the letter appears, wait briefly until the first name that starts with that letter appears, and then press or

until the desired name appears. Press OK. Note: If a name in the machine’s phonebook contains one of the following symbols, the symbol will appear as a space: $ | \ { } [ ] ^ ˜ ' @_

3 Press . The number is dialed

automatically.

4 When you are ready to end the call,

press .

Editing an entry in the phonebook

1 Press to open the phonebook.

2 Press or until the entry that you

wish to change appears.

3 Press (Option).

4 Press or until “EDIT ENTRY”

appears and press (Valid.).

5 The name appears. To edit the

name, press C to backspace and clear characters, and then enter the new characters with the number keys (see Step 3 on page 23). When the correct name appears,

press (Valid.).

6 The number appears. To edit the

number, press C to backspace and clear digits, and then enter the new digits with the number keys. When the correct number appears, press

(Valid.).

7 To select a different icon, press or

. When the desired icon is

selected, press (Valid.).

8 To exit the menu, press .

7 Press (Valid.).

• The entry is stored.

Page 27

Call Log

2. Cordless

Handset

Call Log

Phonebook options menu

After you have selected an entry in the phonebook, any of the actions below can be performed.

♦ With the exception of “VIEW”,

"SEARCH ENTRY" and “CALL”, the actions below can only be performed in the cordless handset’s phonebook (not the machine’s phonebook).

1 Select an entry in the phonebook

(press to open the phonebook, and press or until the desired

entry appears).

2 Press (Option).

3 Press or until the desired option

below appears.

VIEW: View the information stored in the selected entry.

CALL: Call the number of the selected entry.

EDIT ENTRY: Edit the entry (see the editing procedure on page 24).

SEARCH ENTRY: Search for another entry.

RINGER TYPE: Select a particular ring tone that will ring on the cordless handset whenever the party of the selected entry calls you. (Caller ID is required; see page 62.)

ADD NUMBER: Add another number to the entry.

NEW ENTRY: Create a new entry in the phonebook.

DELETE ENTRY: Delete the currently selected entry.

4 Press (Valid.) to select the

option.

5 After you have performed the

action, press to exit the

phonebook.

The cordless handset keeps a log of the most recent calls that you have made on the cordless handset (outgoing call log). You can view this log and automatically dial a number from the log.

♦ If you subscribe to a Caller ID service

and have activated the Caller ID function from the menu settings of the machine (see page 62), you can also view the incoming call log, which is the Caller ID list that is kept in the machine. (This list shows the most recent 30 calls received by the machine; see page 63).

1 To open the outgoing call log, press

To open the incoming call log (Caller ID list in the machine), hold down

(You can also press or until “CALLS” appears, press OK, press

or to select “INCOMING” or

“OUTGOING”, and press (Valid.).)

Page 28

Accessories

2 Your most recent incoming or

outgoing call appears.

• To view your other incoming or

outgoing calls, press or .

• To automatically dial the number of

the call that appears, press .

3 To perform one of the following

actions while a call appears, press

(Option) and then press or

to select the action.

VIEW: View information on the call (for incoming calls, the information that appears depends on your Caller ID service).

CALL: Automatically dial the number of the call.

DELETE: Delete the call that appears (this is only possible for an outgoing call).

STORE NUMBER: Store the name and number of the call in the phonebook.

DELETE ALL: Delete all calls from the log (this is only possible for outgoing calls).

4 Press (Valid.) to perform the

action.

5 To return to the call log, press

(Return).

To exit, press .

Accessories

The “Accessories” are special-purpose functions. Each function is described below.

♦ When using the alarm, timer, or

birthday alarm function, an incoming call will interrupt the ringing sound made when the alarm activates.

Alarm clock

This function can be used to have the cordless handset ring at a set time every day. When the set time arrives, the selected ring tone sounds for 60 seconds and an alert screen appears. You can press any key on the cordless handset to turn off the alarm.

Follow the steps below to set a time, activate/deactivate the alarm, and select a ring tone.

1 Press or until

“ACCESSORIES” appears and press OK.

2 Press or to select “ALARM”,

and press (Valid.).

3 The screen will show the current

time setting and status (activated or deactivated) of the alarm. To set or

change the settings, press (Edit). To keep the settings, press

(Valid.) and go to Step 5.

4 Press or to select the setting

below that you would like to set or change.

• SET TIME: Select this to set or

change the time at which the alarm

Page 29

Accessories

2. Cordless

Handset

will sound. Press (Valid.), enter

the desired time, and press (Valid.). The activation screen will appear.

Press (Yes) to activate the alarm.

• RINGER TYPE: Select this to

change the ring tone used for the

alarm. Press (Valid.) and or to select the desired ring tone.

Press (Vo lu me ) and or to adjust the volume.

When finished, press (Valid.).

• ACTIVATE: Select this to activate

the alarm using the current time

setting. Press (Valid.). An information screen will appear.

Press (Valid.) again.

• DEACTIVATE: Select this to

deactivate the alarm. Press (Valid.). An information screen will

appear. Press (Valid.) again.

5 To exit the menu, press .

Follow the steps below to select timer settings and activate the timer.

1 Press or until

“ACCESSORIES” appears and press OK.

2 Press or to select “TIMER” and

press (Valid.).

3 To activate the timer without

changing settings, press (Start). To change the settings,

press (Edit).

4 Press or to select the setting

below that you would like to change.

• SET DURATION: Select this to set

the duration of time after which the

timer will sound. Press (Valid.), enter the desired duration, and

press (Valid.).

Press (Return) to display the timer activation screen, and press

(Start) to activate the timer.

• VIEW: Select this to specify whether

or not the timer count-down time is

shown in the display. Press (Valid.). A screen will appear asking you if you want to show the time.

Press (Yes) to show the time,

and then press (Return) to display the timer activation screen.

Press (Start) to activate the timer.

• RINGER TYPE: Select this to

change the ring tone used for the

Timer

The timer function is used to have the cordless handset ring after a selected duration of time elapses.

♦ When the set time elapses, the

cordless handset rings for 60 seconds. To stop timer ringing, press

(Stop).

Page 30

Accessories

4 Enter the name of the person with

the number keys (see Step 3 on page 23). To clear a mistake, press C.

When finished, press (Valid.).

5 Enter the desired date with the

number keys and press (Valid.).

6 Enter the desired time with the

number keys and press (Valid.).

Birthday alarm options

Use the birthday alarm options to select a ring tone for an alarm, or edit or delete an alarm.

1 Press or until

“ACCESSORIES” appears and press OK.

2 Press or to select “BIRTHDAY”,

and press (Valid.).

3 Press or to select the desired

birthday alarm.

• To show the name, date, and time of

the birthday alarm, press OK.

4 To perform one of the following

actions, press (Option), press

or to select the action, and

then press (Valid.).

• VIEW: Select this to view the name,

date, and time of the selected alarm.

• EDIT ENTRY: Select this to edit the

name, date, and time of the selected alarm.

• DELETE ENTRY: Select this to

delete the selected alarm.

timer. Press (Valid.) and or to select the desired ring tone.

Press (Vol ume) and or to adjust the volume.

When finished, press (Valid.).

Press (Return) to display the timer activation screen, and press

(Start) to activate the timer.

To exit the timer menu, press .

Birthday alarms

You can program up to 10 “birthday alarms” in the cordless handset. These can be used to remind you when an important date, such as a birthday, arrives.

When the specified date and time of a birthday alarm arrives, the cordless handset will ring for 60 seconds and an alarm screen will appear. The alarm screen will continue to appear until you press one of the keys on the cordless handset.

Adding a new birthday alarm

1 Press or until

“ACCESSORIES” appears and press OK.

2 Press or to select “BIRTHDAY”

and press (Valid.).

3 Press or to select “<NEW>”

and press (Valid.).

Page 31

Accessories

2. Cordless

Handset

• RINGER TYPE: Select this to

change the ring tone used for the alarm.

• NEW ENTRY: Select this to add a

new alarm.

5 To exit the menu, press .

Monitoring a room

If you have two cordless handsets (both cordless handsets must be registered in the machine), you can use the cordless handsets to monitor a room, such as a baby’s room.

One cordless handset will be placed in the room to be monitored, and will be in “sender” mode. The other cordless handset will be kept with you, and will be in “receiver” mode.

On the “receiver” handset:

1 Press or until “ACCESSORIES”

appears and press OK.

2 Press or to select “ROOM

MONITOR” and press (Valid.).

3 Press or to select the sender

handset and press (Call).

On the “sender” handset:

4 The sender handset will ring. Press

on the sender handset to

“answer”.

5 The sender handset display will

prompt you to activate monitor

mode. Press (Yes ).

6 Both handsets are now in monitor

mode. Place the sender handset in the room to be monitored.

♦ The sender handset will not ring to

notify you when a call comes in. Therefore it can be placed in a room where someone is sleeping.

♦ Keep the receiver handset with you.

To answer an incoming call on the

receiver handset, press (ACCEPT). At the end of the call, the handset will automatically return to monitor mode.

♦ To make a call on the receiver

handset when it is in monitor mode,

press (Call) and dial the number.

To stop monitoring from the sender handset

1 Press (Stop) on the sender

handset.

2 On the receiver handset, press

to return to the standby

display.

To stop monitoring from the receiver handset

1 Press (Stop) and then (Yes)

on the receiver handset.

2 On the sender handset, press

(Stop) to return to the standby display.

Page 32

Ringer Types

This menu lets you select the ring tones that signal calls, and activate/deactivate the beeps that sound on the cordless handset.

Changing the ring tone (ringer type)

You can select the ring tones that signal incoming calls and intercom calls.

1 Press or until “RINGER TYPE”

appears and press OK.

2 Press or to select “EXTERNAL

CALL” or “INTERNAL CALL” (intercom calls), and press

(Valid.).

3 Press or to select the desired

ring tone, and press (Volume ).

4 Press or to select the desired

ringer volume, and press (Valid.).

5 To exit the menu, press .

Activating/deactivating beeps

1 Press or until “RINGER TYPE”

appears and press OK.

2 Press or to select “BEEPS” and

press (Valid.).

3 Press or to select one of the

following beep types and press (Valid).

• KEYTONE: The beeps that sound

when keys are pressed.

• BATTERY LOW: The beeps that

sound when the battery is low.

• CHARGER: The beep that sounds

when you place the cordless handset in the charger.

4 An information screen indicates the

current status of the selected beep type (“ON” or “OFF”).

• To change the status, press

(Edit). The status changes on the

screen. Press (Valid.).

• To keep the status, press

(Valid.).

5 To exit the menu, press .

Activating/deactivating silent mode

Use this setting to turn off all sounds made by the cordless handset, including the ringer, beeps, and alarms.

♦ Important: This setting turns off the

alarms of any alarm or timer functions that you have activated.

1 Press or until “RINGER TYPE”

appears and press OK.

2 Press or to select “SILENT

MODE” and press (Valid.).

3 Press (Yes) to activate silent

mode.

4 To exit the menu, press .

Page 33

Settings

2. Cordless

Handset

Settings

The “SETTINGS” menu allows you to customize certain features of the cordless handset, use security functions, and register a cordless handset in a base.

Selecting the program key functions

This setting allows you to specify which

functions are selected when the and

keys are pressed in the standby

screen.

1 Press or until “SETTINGS”

appears and press OK.

2 Press or to select “PROGRAM

KEYS” and press (Valid.).

3 The screen indicates the function

that is currently assigned to the key.

• To keep the function, press

(Valid.).

• To change the function, press

(Edit). Press or to select one of the following functions: SILENCE ALARM TIMER KEY LOCK NUMBER REDIAL

After selecting a function, press (Valid.). (Note: “NUMBER” is used to store a

number in the key, allowing you

to automatically dial the number by

pressing in the standby screen.)

4 Repeat Step 3 to select a function

for the key.

5 To exit the menu, press .

Date and time setting

Note: This setting is normally not

necessary, as the date and time that appear in the cordless handset display are received automatically from the machine.

1 Press or until “SETTINGS”

appears and press OK.

2 Press or to select “DATE/TIME”

and press (Valid.).

3 The screen indicates the currently

set date. Enter the date in MM/DD/ YY format (two digits for the month, two digits for the day, and two digits

for the year) and press (Valid.).

4 The screen indicates the currently

set time. Enter the date in HH/MM format (two digits for the hour and two digits for the minute), press or

to select A.M. or P.M., and press

(Valid.).

5 To exit the menu, press .

Page 34

Settings

Auto pickup / auto hang up

The “AUTO PICKUP” function allows you to answer a call by simply lifting the cordless handset from the charger

(without the need to press ).

The “AUTO HANG UP” function allows you to end a call by simply replacing the cordless handset in the charger (without

the need to press ).

1 Press or until “SETTINGS”

appears and press OK.

2 Press or to select “AUTO

PICKUP” or “AUTO HANG UP”, and press (Valid.).

3 The screen indicates the current

status of the function (on or off).

• To keep the current status, press

(Valid.).

• To change the status, press

(Edit). When the desired status

appears, press (Valid.).

4 To exit the menu, press .

Display language

Use this setting to select the language that is used in the display.

1 Press or until “SETTINGS”

appears and press OK.

2 Press or to select

“LANGUAGE”, and press (Valid.).

3 The screen indicates the currently

selected language.

• To keep the current language, press

(Valid.).

• To change the language, press

(Edit). Press or to select the

desired language, and press (Valid.). The newly selected language will appear.

4 To exit the menu, press .

Voice box number

If you subscribe to a voice mail service from your phone company, you can use this setting to store the phone number of your voice mail service.

♦ Once you have stored the number of

your voice mail service, you can automatically dial the number by

simply holding down .

1 Press or until “SETTINGS”

appears and press OK.

2 Press or to select “VOICE BOX

No”, and press (Valid.).

3 If a number is already stored, the

number will appear.

• To keep the current number, press

(Valid.).

• To set or change the number, press

(Edit). Enter the number (press

C if needed to delete digits) and then

press (Valid.).

4 To exit the menu, press .

Page 35

Settings

2. Cordless

Handset

Locking/unlocking the keypad

To lock or unlock the keypad, hold down

until the screen indicates that the

keypad is locked or unlocked.

You can also lock the keypad using the “SECURITY” settings.

1 Press or until “SETTINGS”

appears and press OK.

2 Press or to select “SECURITY”,

and press (Valid.).

3 Press or to select “KEYPAD

LOCK” and press (Valid.).

4 To lock the keypad, press (Yes).

Programming an emergency number

You can program an “emergency” number. When the number is activated, it will be automatically dialled when

is pressed.

Note: To dial regular calls using the keypad after the emergency number has been programmed and activated, you must first enter the number with the

number keys and then press

( cannot be pressed before

entering a number).

1 Press or until “SETTINGS”

appears and press OK.

2 Press or to select “SECURITY”

and press (Valid.).

3 Press or to select

“EMERGENCY” and press (Valid.).

4 The screen indicates the currently

programmed emergency number and its status (activated or deactivated).

• To keep the current number and

status, press (Valid.).

• To change the number or status,

press (Edit). Press or to select one of the following actions: ACTIVATE: Select this to activate

the number. Press (Valid.). DEACTIVATE: Select this to

deactivate the number. Press (Valid.). CHANGE NO: Select this to change

the number. Press (Valid.), enter the desired number with the number

keys (or press and select a number in the phonebook),

and then press (Valid.) again. Note that when you change the number, it is automatically activated.

5 To exit the menu, press .

• When the emergency number is

activated, “EMERGENCY” appears in the message area of the display.

Page 36

In order to be used, a cordless handset must first be registered in the machine (the base). The cordless handset that came with the machine is already registered. To register an additional cordless handset, follow the steps below.

♦ If the system PIN number has been

changed to a number other than “0000” in the machine (see page 35), or if you are registering the cordless handset in more than one base, you must use the personal registration procedure on page 35 to register the cordless handset.

♦ A cordless handset can be registered

in up to four bases. To register the cordless handset in multiple bases, repeat the personal registration procedure on page 35 using each base. To select which base the cordless handset will normally be used with, see page 37.

Registering a cordless handset (regular procedure)

On the cordless handset

1 Press or until “SETTINGS”

appears and press OK.

2 Press or to select “ADVANCED

SET.” and press (Valid.).

3 Press or to select “SET

HANDSET” and press (Valid.).

4 Select “REGISTRATION” and press

(Valid.).

5 Press (Yes). The handset enters

registration mode.

On the machine (the base)

1 Press , then until

[REGISTER HS SETTING] appears

2 Press twice.

3 Press .

• The display will show [WAITING HS

ENTRY

] while the machine communicates with the cordless handset. When registration is finished, [

HSX REGISTERED] will

appear, where “

X” is the number of

the newly registered handset.

• If registration fails, [ABORT HS

ENTRY

] will appear.

Page 37

2. Cordless

Handset

Programming a system PIN

The system PIN is a 4-digit ID number that is used to prevent unauthorized registration of a cordless handset in the machine. When the system PIN is set to a number other than 0000 (the initial factory setting), a cordless handset must be registered using the personal registration procedure and the correct system PIN must be entered on the cordless handset during registration.

Follow these steps to program a system PIN in the machine.

1 Press , then until

[REGISTER HS SETTING] appears

2 Press , then until [SYSTEM

PIN] appears.

3 Press .

4 Enter the current system PIN (4

digits).

• The system PIN is initially set to

0000 at the factory.

5 Press .

6 Enter the new system PIN that you

wish to use (4 digits).

7 Press .

8 Enter the new system PIN once

again for confirmation.

9 Press .

10 Press to exit.

STOP

Registering a cordless handset (personal registration)

Use this procedure to register a cordless handset in the following cases:

♦ The system PIN has been changed to

a number other than “0000”.

♦ You are registering the handset in

multiple bases.

♦ You want to choose the number that is

assigned to the cordless handset.

♦ You want to assign a name to the

base (the machine). This name appears when you press the OK key in the standby screen.

On the cordless handset

1 Press or until “SETTINGS”

appears and press OK.

2 Press or to select “ADVANCED

SET.” and press (Valid.).

3 Press or to select “SET

HANDSET” and press (Valid.).

4 Select “PERSON. REGISTR” and

press (Valid.).

5 Enter the number (1 to 4) that you

would like to assign to the machine

and press (Valid.).

• This number is used to identify the

machine when the cordless handset is registered in multiple bases.

Page 38

6 The current base name appears. If

desired, you can press C to delete the old base name and then enter a new name (see Step 3 on page 23). When the desired name appears,

press (Valid.).

7 Enter the system PIN (4 digits) of

the machine (see page 35). Press

(Valid.).

• The handset enters registration

mode.

On the machine (the base)

1 Press , then until

[REGISTER HS SETTING] appears

2 Press twice.

3 Press .

• Registration begins.

On the cordless handset

1 When the cordless handset display

indicates that registration is finished, enter the number from 1 to 5 that you would like to assign to the handset.

• A number that is already assigned to

another cordless handset cannot be used.

Deleting a cordless handset

To delete the registration of a cordless handset from the machine, follow the steps below. This procedure can be used if you need to disable a cordless handset.

♦ Perform the following steps on the

machine.

1 Press , then until

[REGISTER HS SETTING] appears

2 Press , then until

[HS DELETE] appears.

3 Press .

4 Enter the number of the handset (1

to 5) that you wish to delete.

5 Press .

6 Enter the system PIN (4 digits) of

the machine (see page 35; if the system PIN has not been changed from the intial factory-set PIN, enter “0000”).

7 Press to delete the handset.

8 Press to exit.

STOP

Page 39

2. Cordless

Handset

Disabling fax reception from the cordless handset

If you prefer that the cordless handset not be used to start fax reception, follow the steps below to change the remote fax reception setting to NO.

♦ Perform the following steps on the

machine.

1 Press , then until

[REGISTER HS SETTING] appears

2 Press , then until

[REMOTE FAX RX] appears.

3 To allow remote fax reception, press

(“YES”). To prohibit remote fax

reception, press (“NO”).

4 Press to exit.

STOP

Giving priority to a base

If you have used the personal registration procedure to register the cordless handset in more than one base, the following procedure can be used to select which base the cordless handset normally uses.

♦ The initial setting is auto. When auto

is selected (or when the selected base is not powered on), the cordless handset uses the first base that is powered on.

1 Press or until “SETTINGS”

appears and press OK.

2 Press or to select “ADVANCED

SET.” and press (Valid.).

3 Press or to select “SET

HANDSET” and press (Valid.).

4 Press or to select “BASE

PRIORITY” and press (Valid.).

5 The screen indicates the current

base priority setting.

• To keep the current setting, press

(Valid.).

• To change the setting, press

(Edit). Press or to select “AUTO” or the desired base (each base is identified by the number assigned in Step 5 of the personal registration procedure), and press

(Valid.).

6 To exit the menu, press .

Page 40

Resetting the handset

This procedure can be used to reset the settings on the cordless handset to the intial (factory default) settings.

♦ All settings are reset except for

phonebook entries.

1 Press or until “SETTINGS”

appears and press OK.

2 Press or to select “ADVANCED

SET.” and press (Valid.).

3 Press or to select “SET

HANDSET” and press (Valid.).

4 Press or to select “RESET

HANDSET” and press (Valid.).

5 Press (Yes) to reset the settings.

6 To exit the menu, press .

Renaming the base

To change the name of the base that appears when you press the OK key in the standby screen, follow the steps below.

1 Press or until “SETTINGS”

appears and press OK.

2 Press or to select “ADVANCED

SET.” and press (Valid.).

3 Press or to select “SET BASE”,

and press (Valid.).

4 Press or to select “RENAME

BASE” and press (Valid.).

5 Press or to select the base that

you wish to rename and press (Valid.).

6 Enter the new name using the

numeric keys (see Step 3 on page

23). When finished, press (Valid.).

7 To exit the menu, press .

Page 41

Connecting the Machine

3. Fax to

E-mail

3. Fax to E-mail

The Fax to E-mail feature lets you scan a document and directly send the image to an e-mail recipient.

♦ This saves you the trouble of scanning

the document into a computer and sending the scanned file using an email program.

♦ The scanned document is sent as an

attachment to an e-mail message. The attached file can be in TIFF or PDF format.

Requirements

To use Fax to E-mail, you must

♦ Have a broadband (cable or DSL)

Internet connection.

♦ Have a broadband router or LAN

switch/hub through which you can connect the machine to the Internet (the router is usually connected to a cable modem or DSL modem).

A typical setup is shown below.

The machine is connected using an Ethernet cable (not included). Please purchase a 10Base-T/100Base-TX straight-through (regular) cable.

Connect one end of the cable to the LAN port on the machine.

Connect the other end to a LAN port on your router, switch, or hub.

♦ If you are uncertain which port to

connect the cable to, see the manual for the router, switch or hub.

♦ The connections can be made with all

devices powered on.

♦ For other questions about how the

machine should be connected, consult your Internet service provider.

Cable/DSL

modem

Router

LAN ports (Hub/Switch)

LAN cable

WAN port

Internet

Connecting the Machine

Page 42

Connecting the Machine

IP address

The machine requires an IP address to communicate on the Internet.

If your network is set up to automatically assign IP addresses, you do not need to do anything; the machine will automatically receive an IP address when it is connected.

Automatic assignment of IP addresses is normally performed by a DHCP server, which may be a computer, router, or other device on the network. (Most routers used on home networks contain a DHCP server.)

If your network requires that a static (permanent) IP address be assigned to the machine, see Network Settings on page 48 to enter the IP address and related information.

Checking your IP address and the connection

To check the machine’s IP address and verify that the machine is able to communicate on the network, follow these steps.

1 Press , then until

[NETWORK SETTING] appears.

2 Press , then to show

[NETWORK INFORMATION]

3 Press .

• If the machine has automatically

received an IP address and is able to communicate, [IP ADDRESS/ DHCP: ON] will appear on the top line of the display, followed by the IP address on the bottom line. To show the machine’s host name, press

• If a static IP address has been

entered in the machine and the machine is able to communicate, [IP ADDRESS/DHCP: OFF] will appear on the top line of the display, followed by the IP address on the bottom line. To show the machine’s

host name, press .

• If the machine was unable to

receive an IP address automatically, or if the router locked up after the machine received an IP address, [IP ADDRESS/DHCP: FAIL] / [192.168. 1 .201] will appear. “192.168. 1 .201“ is an IP address that is assigned to the machine for diagnostic purposes when connection fails (it cannot be used for regular communication).

• If a cable has not been connected,

[CHECK CABLE] will appear.

• If [NOW CONNECTING / CHECK

LATER] appears, press to exit,

wait briefly, and then repeat the procedure again.

STOP

Page 43

Connecting the Machine

3. Fax to

E-mail

If the machine is unable to communicate...

♦ Check the Ethernet cable. Are the

connections secure? Are you using straight-through (not crossover) cable for 10Base-T/100Base-TX?

♦ There may be a problem in the router

or other device to which the machine is connected. Try removing and then restoring the power to the router (see the manual for the router).

♦ If [IP ADDRESS/DHCP: FAIL]

appears, remove and then reinsert the Ethernet cable plug, and repeat Steps 1 to 3 above. If the same message appears, check the device that acts as the DHCP server on your network (try removing and restoring the power). If your router is your DHCP server, make sure that DHCP is enabled in the router settings. If your network does not have a DHCP server, set a static IP address as explained on page 48.

♦ If a static IP address has been set,

make sure that the network settings (page 48) are correct .

Page 44

E-mail Settings

Before the Fax to E-mail function can be used, you must configure the e-mail settings.

The e-mail settings specify your outgoing mail server, as well as your sender name, sender address, and other items that appear in the e-mail message to which scanned image files are attached.

♦ It is easiest to configure the e-mail

settings in the machine’s Web page. The machine’s Web page can be accessed from any computer on the same network as the machine.

♦ The e-mail settings can also be

configured using the machine’s operation panel.

Note: If you need to configure “POP before SMTP” settings, you must use the Web page.

If you do not know your SMTP server name or whether or not you need to configure “POP before SMTP” settings, ask your Internet service provider.

Accessing the machine’s Web page

To access the Web page, you will need to know the machine’s host name or IP address (usually it is most convenient to use the host name).

To check the machine’s host name or IP address, follow the procedure in

Checking your IP address and the connection (page 40), or print the

Network Settings List (page 74).

E-mail Settings

Type in the host name or IP address of the machine in the Address bar of the Web browser on your computer.

The Web page menu will appear. Select E-mail Setup and configure the settings. For explanations of the settings, click Help in the Web page menu.

Note: If the Web page is used while the machine is in operation (except for voice calls using the handset), machine operation may become unstable.

Using the machine’s operation panel to configure the settings

Follow the steps below to display the email settings, and then configure each setting as explained in the table on the next page.

1 Press , then until

[E-MAIL SETTING] appears.

2 Press , then repeatedly until

the setting that you wish to configure appears.

3 Press . (Note: This step is not

necessary for the “FILE FORMAT” setting.)

4 Enter the required information for

the setting as explained in the table on the next page.

5 After configuring the setting, the

next e-mail setting will appear in the display. You can configure the next

setting, or press to exit.

STOP

Page 45

E-mail Settings

3. Fax to

E-mail

E-mail settings

Enter the required information for each setting as explained below. This is done in step 4 of the procedure on the previous page.

♦ The sender address and SMTP server settings are required. The other settings are

optional.

♦ Use the letter keys to enter text. For information on using the letter keys, see page 8.

♦ The e-mail subject, e-mail message, and file format that you enter below are default

settings. They will be used if you do not specify these items at the time of transmission.

Setting Description

SENDER NAME

Enter the sender name that will appear in the e-mail message

(max. of 50 characters). When finished, press .

SENDER ADDRESS

Enter your sender e-mail address (max. of 128 characters). When

finished, press . (Note: Be sure to enter your actual e-mail

address. Return e-mail and undelivered mail reports will be sent to this address. In addition, some SMTP servers reject outgoing email if a valid sender e-mail address is not entered.)

E-MAIL SUBJECT

Enter a default subject (max. of 128 characters). When finished,

press .

E-MAIL MESSAGE

Enter a default message (max. of 256 characters). When finished,

press .

FILE FORMAT This sets the default format of the file that is created when you

scan a document. Press for TIFF or for PDF.

Initial setting: TIFF

SMTP SERVER Enter the host name or IP address of your outgoing (SMTP) mail

server (max. of 60 characters). When finished, press .

Page 46

Storing E-mail Addresses

You can store e-mail addresses in the A, B, and C keys, in Rapid Keys, and in Speed Dial numbers.

♦ An e-mail address stored in a Rapid

Key or the A, B, or C key is selected by simply pressing that key. A total of 36 Rapid Keys are available. (Note: Attach the Rapid Key labels as shown on page 7.)

♦ An e-mail address stored in a Speed

Dial number is selected by pressing

and entering the 2-digit Speed

Dial number. A total of 63 Speed Dial numbers are available.

Note: Rapid Keys and Speed Dial numbers are also used for fax (p. 52).

Storing an e-mail address

Follow the steps below to store an email address using the machine’s operation panel.

♦ E-mail addresses can also be stored

using the machine’s Web page. To access the Web page, see page 42.

1 Press , , then .

2 To store an e-mail address in the A,

B, or C key, press the desired key and go directly to Step 4. To store an e-mail address in a Rapid Key, press the desired Rapid Key. To store an e-mail address in a

Speed Dial number, press

SPEED DIAL

and enter the desired 2-digit number (01 to 63).

• If you prefer to have the machine

suggest an available Rapid Key / Speed Dial number at the end of the

procedure, press .

3 Press to select E-MAIL.

Display: [E-MAIL # MODE]

4 Enter the e-mail address with the

letter and number keys (max. of 128 characters).

• For information on using the letter

keys, see page 8.

• To clear a mistake, press .

5 Press .

6 Enter the name of the recipient

(max. 20 characters).

7 Press .

• If you selected a Rapid Key or

Speed Dial number in Step 2, the display will briefly show [STORED], and then [NEW NUMBER]. Go to Step 8.

• If you did not select a Rapid Key or

Speed Dial number in Step 2, the display will show the next available Rapid Key or Speed Dial number. If that number is acceptable, press

and go to Step 8. If not, press

the desired Rapid Key, or press the

A, B, or C key, or press and

enter the desired 2-digit Speed Dial number, and go to Step 8.

SPEED DIAL

Page 47

Fax to E-mail Transmission

3. Fax to

E-mail

8 Return to Step 2 to store another e-

mail address, or press to exit.

Editing and clearing stored email addresses

To make changes to a previously stored e-mail address, or to clear an address, follow these steps:

1 Press , , then .

2 Press the key in which the address

is stored (Rapid Key or A, B, or C

key), or press and enter the

2-digit Speed Dial number in which the address is stored.

(You can also press or until the name or address appears and

press .) Display: [1=EDIT, 2=CLEAR]

3 Press for EDIT or for

CLEAR.

• If you selected CLEAR, go to Step 8.

4 If you selected EDIT, make the

desired changes to the address.

• Press or to move the cursor

to the character(s) you wish to change, and then press the appropriate letter or number key. The new character will replace the old character.

• If you do not wish to change the

address, go directly to Step 5.

5 Press .

STOP

SPEED DIAL

6 Make the desired changes to the

name.

• If you do not wish to change the

name, go directly to Step 7.

7 Press .

8 Return to Step 2 to edit or clear

another address, or press to exit.

STOP

Fax to E-mail Transmission

Follow the steps below to send a document to an e-mail recipient.

♦ The document will be sent as an

attachment to an e-mail message.

♦ You can specify the recipient by

directly entering an e-mail address, or by selecting an address that has been stored as explained in the previous section.

1 Flip up the feeder cover (➊) and

adjust the document guides to the width of your document (➋).

Page 48

Fax to E-mail Transmission

2 Insert the

document face down with the top edge going in first.

• Up to 20 letter-size sheets (5 legal-

size sheets) can be placed in the feeder at once.

• For more information on loading the

document, see page 49.

• If desired, press to set the

resolution and contrast (see p. 50).

3 Enter the destination e-mail address

using one of the following methods:

• Press , press ,

and enter the address with the letter and number keys (p. 8). When

finished, press .

• If the address has been stored in the

A, B, or C key, press the key.

• If the address has been stored in a

Rapid Key, press the Rapid Key.

• If the address has been stored in a

Speed Dial number, press

and enter the Speed Dial number.

• To search for a stored address, press

(this eliminates

stored fax numbers from the search),

press or until the name or

address appears, and press .

Note: If [CHECK E-MAIL SETTING]

RESOLUTION/

RECEPTION MODE

SPEED DIAL

appears, your SMTP server or sender address has not been entered in the e-mail settings (p. 42).

4 If you need to select or change any

of the e-mail options, press

and follow Steps

5 and 6 below. (Note that settings selected here are temporary. To make permanent changes, see p.

42.) If you do not wish to change the email options, go directly to Step 7.

• To exit the e-mail options, press

and go to Step 7.

5 Press or until the desired

option appears, and press ( is not necessary for the FILE

FORMAT setting). Change the option as explained below (use the

letter keys to enter text and to delete text; p. 8).

• E-MAIL SUBJECT: Enter a subject

(max. 128 characters). When

finished, press .

• E-MAIL MESSAGE: Enter a

message (max. 256 characters).

When finished, press .

• FILE FORMAT: Press for TIFF

or for PDF. (Make sure the recipient has an image viewer that

can show images in the selected format.)

• FILE NAME: Enter a name for the

scanned file (max. 40 characters).

Page 49

Fax to E-mail Transmission

3. Fax to

E-mail

When finished, press .

(If a file name is not entered, the name “UXB800-yymmddhhmmss”, where “yymmddhhmmss” is the year, month, day, hour, minute, and second the file was created, is automatically assigned.)

6 When you have finished configuring

the e-mail options, press

. (If the display

shows [PRESS START TO SCAN], it is not necessary to press

7 Press to begin transmission.

Note: The recipient may have security settings in their e-mail program or virus protection software that prevent the file attachment from being received or opened. In this case, ask the recipient to try changing the settings.

Sending a message only

You can also send a short e-mail message without including a document. Perform Steps 3 through 7 of the above procedure (enter the message in Step 5). After Step 7, [SEND W/O DOCUMENT?] / [1=YES,2=NO,W/T DOC.]

will appear. Press to select “YES”. The message will be sent.

[CONNECTION ERROR] This appears when communication does not take place correctly on your local network, usually due to a problem with the cable connections. Make sure that the cable ends are securely inserted in the LAN ports. Make sure that the correct cable is being used and that the cable is good. Make sure that your router or hub is powered on.

[SERVER ERROR] This appears when the machine cannot connect to your mail server or there is no response from the mail server. Make sure the SMTP server setting is correct (p. 43). If you have configured “POP before SMTP” settings in the Web pages, make sure these settings are correct.

[SERVER NOT FOUND] / [SMTP] This appears when an incorrect host name is entered for your SMTP server. Check the SMTP server setting (p. 43).

[SERVER NOT FOUND] / [DHCP] This appears when the machine is unable to automatically obtain an IP address. Restart your router or other device that acts as your DHCP server.

[CABLE DISCONNECTED] This may appear below any of the above messages. Check the same items as in [CONNECTION ERROR] above.

If an undelivered mail report is sent to inform you that your e-mail message was not successfully delivered, the report will be sent to the sender address entered in the email settings (page 42).

Error messages

If transmission is not successful because the machine is unable to connect to your mail server, one of the following error messages will appear.

Page 50

Network Settings

segments are separated by periods). If a segment does not have 3 digits, enter zeros as needed. Example: IP address = 192.168.1.2 You must enter: 192.168.001.002

• If you make a mistake, press to

move the cursor to the mistake and enter the correct number.

6 When finished entering the number,

press .

7 The next setting will appear in the

display. Repeat Steps 4 through 6 to configure the next setting, or

press to exit.

STOP

Initializing the network settings

If you need to return the network settings to their initial state, follow the steps below.

• Initializing the settings enables

DHCP and clears the IP address and related settings.

1 Press , then until

[

NETWORK SETTING] appears.

2 Press twice, then to show

[

INITIALIZE SETTINGS].

3 Press twice.

If your network requires that you assign a static (permanent) IP address to the machine, follow the steps below to disable DHCP (automatic IP address assigment) and configure the network settings.

• Consult your network administrator

for the information that must be entered. After DHCP is disabled, the settings that must be configured appear in the following order (these settings only appear when DHCP is set to NO): IP ADDRESS SUBNET MASK DEFAULT GATEWAY DNS (PRIMARY) DNS (SECONDARY)

1 Press , then until

[NETWORK SETTING] appears.

2 Press twice.

[DHCP] will appear.

3 Press for NO (the machine will

not obtain an IP address automatically).

• [IP ADDRESS] will appear.

(If you wish to configure a different

setting, press or .)

4 Press .

5 Press the number keys to enter the

required number.

• Three digits must be entered in each

segment of the number (the

Network Settings

Page 51

Transmittable Documents

4. Sending

Faxes

4. Sending Faxes

Transmittable Documents

Loading the Document

♦

Documents which are taped, torn, smaller than the minimum size, carbon backed, easily smudged, or have a slick, coated surface should be photocopied, and the copy loaded in the feeder.

♦ Documents that are curled or have a

wave-like pattern must be flattened.

Minimum document size/weight

Loading up to 20 sheets at once:

5.8” x 5.5” (148 x 140 mm) 14 lbs. (52 g/m

)

Loading 1 sheet at a time:

2.8” x 5.5” (70 x 140 mm) 14 lbs. (52 g/m

)

Maximum document size/weight

Loading up to 20 sheets at once:

Letter (8.5” x 11”, 216 x 279 mm) 20 lbs. (75 g/m

)

Loading up to 5 sheets at once:

Legal (8.5” x 14”, 216 x 356 mm) 20 lbs. (75 g/m

)

Loading 1 sheet at a time:

Legal (8.5” x 14”, 216 x 356 mm) 42 lbs. (157 g/m

)

The maximum scanning width is 8.2” (208 mm), and the top and bottom

0.16” (4 mm) of a document cannot be scanned.

Up to 20 letter-size sheets (5 legal-size sheets) can be placed in the feeder at once. (If the sheets do not feed or double feeds occur, reduce the number of sheets.) The sheets will feed automatically starting from the bottom sheet.

♦ To send or copy more than the

maximum number of sheets, place the additional sheets gently in the feeder just before the last sheet is scanned. Do not force the sheets in, as this may cause double-feeding or jamming.

♦ For large or thick sheets that must be

loaded one at a time, insert each sheet into the feeder as the previous sheet is being scanned. Insert gently to avoid double-feeding.

1 Flip up the feeder cover (➊) and

adjust the document guides to the width of your document (➋).

Other restrictions

♦ The scanner cannot recognize yellow,

greenish yellow, or light blue ink.

♦ Remove all clips, staples, and pins

before loading documents in the feeder (these will damage the machine).

♦ Ink, glue, or correcting fluid on a

document must be dry before scanning.

Page 52

Resolution and Contrast

Place the document face down with the top edge going in first, and insert it all the way into the feeder. Make sure that the roller draws the document in.

• Display: [READY TO SEND] .

3 Adjust the resolution and/or contrast

settings (p. 50), and then dial the receiving machine (p. 51).

Removing a document from the feeder

1 Open the cover (➊) and remove the

document (➋).

• Caution: Attempting to remove a

document without opening the cover may damage the feeder mechanism.

You can adjust the resolution and contrast before sending a document.

♦ The default resolution setting is

STANDARD. The default contrast setting is AUTO.

♦ Adjust the settings each time you

don't want to use the default settings.

Note: The resolution and contrast settings are only effective for sending; not for receiving.

Resolution settings

Contrast settings

STANDARD Use STANDARD for

ordinary documents. This provides the fastest transmission.

FINE Use FINE for documents

containing small letters or fine drawings.

SUPER FINE Use SUPER FINE for

documents containing very small letters or very fine drawings.

HALF TONE Use HALF TONE for

photographs and illustrations. The original will be reproduced in 64 shades of gray.

AUTO Use AUTO for normal

documents.

DARK Use DARK for faint

documents.

2 Close the cover, pressing down

firmly on both front corners.

Page 53

Sending a Fax: Normal Dialing

4. Sending

Faxes

1 Load the document(s).

• The resolution/contrast cannot be

adjusted unless the document is loaded.

2 Press one or more times

until the desired resolution and contrast settings appear in the display.

• The first time you move through the

list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

Note: In order to transmit in SUPER FINE resolution, the receiving machine must also have that resolution. If not, your machine will automatically step down to FINE.

RESOLUTION/

RECEPTION MODE

If you prefer to use FINE for the default resolution setting, change the “FINE PRIORITY” setting (p. 69).

Sending a Fax: Normal Dialing

With Normal Dialing, you pick up the

handset (or press ) and dial by pressing the number keys.

♦ If a person answers, you can talk with

them through the handset before sending the fax.

SPEAKER

♦ Normal Dialing allows you to listen to

the line and make sure the other fax machine is responding.

1 Load the document(s).

• If desired, press to set the

resolution and/or contrast.

2 Pick up the handset or press .

Listen for the dial tone.

3 Dial the fax number of the receiving

machine (press the number keys).

4 Wait for the connection. You will

either hear a fax tone or the other person will answer.

• If the other person answers, ask

them to press their Start key (if you

pressed , pick up the handset

to speak with them). The receiving machine will issue a fax tone.

5 When you hear the fax tone, press

. Replace the handset.

• If the transmission is completed

successfully, the machine will beep once.

• If an error occurs, the machine will

beep three times and print a Transaction Report to inform you of the problem (p. 75).

Note: If the transmission is unsuccessful and the display shows [DOCUMENT JAMMED], remove the document as explained on page 88.

RESOLUTION/

RECEPTION MODE

SPEAKER

Page 54

Sending a Fax: Auto Dialing

You can store your most frequently dialed fax and phone numbers in Rapid Keys and Speed Dial numbers.

♦ A number stored in a Rapid Key is

dialed by simply pressing the Rapid Key. A total of 36 Rapid Keys are available. (Note: Attach the Rapid Key labels as shown on page 7.)

♦ A number stored in a Speed Dial

number is dialed by pressing ,

the 2-digit Speed Dial number, and

then . A total of 63 Speed Dial

numbers are available.

Note: E-mail addresses can also be stored in Rapid Keys and Speed Dial numbers (see page 44).

Storing fax and phone numbers

Follow the steps below to store a fax or phone number using the machine’s operation panel.

♦ Fax/phone numbers can also be

stored using the machine’s Web page. To access the Web page, see page

42.

1 Press , , then .

2 To store a number in a Rapid Key,

press the desired Rapid Key. To store a number in a Speed Dial

number, press and enter the

desired 2-digit number (01 to 63). Display: [SELECT DEST. TYPE]

SPEED DIAL

• If you prefer to have the machine

suggest an available Rapid Key / Speed Dial number at the end of the

procedure, press .

3 Press to select “FAX”.

Display: [FAX # MOD E]

4 Enter the fax or phone number with

the number keys (max. of 32 digits). (Note: A space cannot be entered.)

• To clear a mistake, press .

• If a pause is required between any of

the digits to access a special service

or an outside line, press . The

pause appears as a hyphen (two seconds per pause). Several pauses can be entered in a row.

5 Press .

6 Enter the name of the destination

(max. 20 characters).

• For information on using the letter

keys, see page 8

7 Press .

• If you selected a Rapid Key or

Speed Dial number in Step 2, the display will briefly show [STORED], and then [NEW NUMBER]. Go to Step 8.

• If you did not select a Rapid Key or

Speed Dial number in Step 2, the display will show the next available Rapid Key or Speed Dial number. If that number is acceptable, press

and go to Step 8. If not, press

Page 55

Sending a Fax: Auto Dialing

4. Sending

Faxes

the desired Rapid Key, or press

and enter the desired 2-digit

Speed Dial number, and go to Step

8 Return to Step 2 to store another

number, or press to exit.

Editing and clearing auto-dial numbers

To make changes to a previously stored auto-dial number, or clear a number, follow these steps:

1 Press , , then .

2 Press the Rapid Key (or press

and enter the 2-digit Speed

Dial number) of the number that you want to edit or clear. (You can also

press or until the number

appears and press .)

Display: [1=EDIT, 2=CLEAR]

3 Press for “EDIT” or for

“CLEAR”.

• If you selected “CLEAR”, go to Step

4 If you selected “EDIT”, make the

desired changes to the number.

• Press or to move the cursor

to the digit or digits you wish to change, and then enter the new digit. The new digit will replace the old digit.

SPEED DIAL

STOP

SPEED DIAL

• If you do not wish to change the

number, go directly to Step 5.

5 Press .

6 Make the desired changes to the

name.

• Press or to move the cursor

to the letter or letters you wish to change, and then press the appropriate letter key. The new letter will replace the old letter.

• If you do not wish to change the

name, go directly to Step 7.

7 Press .

8 Return to Step 2 to edit or clear

another number, or press to

exit.

Using an auto-dial number to send a fax

1 Load the document(s).

If desired, press to set the

resolution and/or contrast.

2 Select the fax number using one of

the methods below:

STOP

RESOLUTION/

RECEPTION MODE

Page 56

Sending a Fax: Auto Dialing

• Rapid Key Dialing: If the number is

stored in a Rapid Key, press the Rapid Key.

• Speed Dialing: If the number is

stored in a Speed Dial number, press

and enter the Speed Dial

number with the number keys. Make sure the correct destination appears

in the display (if not, press ), and

then press .

• Search Dialing: Press or

until the name or number of the other party appears in the display, and

press .

3 Dialing and transmission will take

place automatically.

• To cancel transmission, press .

• If the transmission is completed

successfully, the machine will beep once.

• If an error occurs, the machine will

beep three times and print a Transaction Report to inform you of the problem (p. 75).

Making a voice call with an auto-dial number

Rapid Key Dialing: Lift the handset

and press the Rapid Key.

SPEED DIAL

STOP

Speed Dialing: Lift the handset, press

, and enter the 2-digit Speed Dial

number with the number keys.

Search Dialing: Press or until the name or number of the other party

appears, and lift the handset. (You can also lift the handset first, search for the number, and then press

Sending a fax by Direct Keypad Dialing

Use this method to dial a full fax number without using the handset .

1 Load the document(s).

• If desired, press to set the

resolution and/or contrast.

2 Enter the number of the receiving

machine with the number keys.

• If a pause is required between any of

the digits to access a special service

or an outside line, press . The

pause will appear as a hyphen (two seconds per pause). Several pauses can be entered in a row.

3 Check the display. If the number

shown is correct, press .

• If the number is not correct, press

to clear the incorrect digits, and

then re-enter the correct digit(s).

SPEED DIAL

RESOLUTION/

RECEPTION MODE

STOP

Page 57

Sending a Fax: Auto Dialing

4. Sending

Faxes

Redial

You can automatically redial the last number dialed on the machine.

1 Load the document(s).

• If desired, press to set the

resolution and/or contrast.

2 Press once. Make sure the

display shows the number you wish to dial.

3 If you are sending a fax, press .

Dialing begins. If you are making a phone call, lift the handset. Dialing begins.

Note: If the transmission is unsuccessful and [DOCUMENT JAMMED] appears in the display, remove the document as explained on page 88.

RESOLUTION/

RECEPTION MODE

Automatic redialing

If you use auto dialing (including Direct Keypad Dialing) to send a fax and the line is busy, the machine will automatically make three redial attempts at intervals of five minutes.

During this time, [RECALLING] will appear in the display, followed by the attempt number. You will not be able to dial any other locations while the message appears.

♦ To clear the message and stop

automatic redialing, press .

Under certain conditions, automatic redialing may stop before three redialing attempts are made.

STOP

Page 58

Batch Page Numbering

Use this feature to add a slash and the total number of pages to each page number on transmitted fax pages (for example, "P. 1/5", "P.2/5", etc.). This allows the recipient to check for missing pages.

1 Load the document(s).

2 Press , then until [PAGE

COUNTER] appears.

3 Press .

Display: [

ENTER # (01 - 99)]

4 Enter the total number of pages

(“01” to “99”) with the numeric keys.

Example: 5 pages .

5 If desired, press to set the

resolution and/or contrast.

6 Dial the receiving machine and

send the fax.

• To cancel a batch number entry,

remove the document from the

feeder or press .

• If the number of pages actually

transmitted is not the same as the batch number entered, an alarm will sound and [PAGE COUNT ERROR] will appear in the display. “PAGE E.” will also appear in the NOTE column of the Transaction Report if printed.

RESOLUTION/

RECEPTION MODE

STOP

Batch Page Numbering

Sending a Fax From Memory

To increase transmission speed, you can send a fax through the machine’s memory. After transmission, the fax is automatically cleared from memory.

Note: If a power failure occurs while sending a fax from memory, you must repeat the operation.

To send a fax through memory, load the

document, press , and dial using

one of the methods below. (Note that an e-mail destination cannot be selected.)

♦ Press a Rapid Key.

♦ Press , enter a 2-digit Speed

Dial number, and press .

♦ Enter the fax number with the number

keys and press .

♦ Press repeatedly to select an

auto-dial number and press .

♦ Press once to select the last

number dialed and press .

If [MEMORY FULL] appears, see If the memory becomes full on page 61.

SPEED DIAL

Page 59

Using AUTO Mode

5. Receiving

Faxes

5. Receiving Faxes

Using AUTO Mode

Using MANUAL Mode

To select AUTO mode, press

(with no document in the

feeder) until [AUTO] appears in the display.

In AUTO mode, the machine automatically answers all calls on 4 rings and receives incoming faxes.

♦ If you pick up the handset before the

machine answers, you can talk to the other party and receive a fax as explained in Using MANUAL Mode below.

RESOLUTION/

RECEPTION MODE

To change the number of rings on which the machine answers calls, change the “NUMBER OF RINGS” setting (p. 69).

Answering with the machine’s handset

Important: If a document is loaded in

the machine’s feeder, remove it before performing the steps below.

1 When the machine rings, pick up

the handset.

2 If you hear a fax tone, wait until the

display shows [RECEIVING] and then replace the handset.

• If [RECEIVING] does not appear (or

if you have set the Fax Signal Receive setting to NO (pp. 69, 71)),

press to begin reception.

3 If the other party first speaks with

you and then wants to send a fax,

press after speaking. (Press before the sender presses their

Start key.)

• When [RECEIVING] appears in the

display, hang up.

The machine automatically reduces received faxes as needed to fit the paper. If you prefer to have all faxes printed at full size, change the “RECEIVE RATIO” setting (pp. 69 and 72).

To select MANUAL mode, press

(with no document in the

feeder) until [MANUAL] appears in the display.

In MANUAL mode, you must answer all calls (even faxes) by picking up the machine’s handset or an extension phone connected to the same line.

RESOLUTION/

RECEPTION MODE

Answering a call on an extension phone connected to the same line

1 Answer the extension phone when

it rings.

2 If you hear a soft fax tone, wait until

you hear pronounced, high-pitched fax tones, then hang up.

3 If the machine doesn't respond, or if

the other party first talks to you and then wants to send a fax, set the phone down (do not hang up), walk

Page 60

TEL/FAX Mode

over to the machine, lift the

machine’s handset, and press .

• The above step is necessary if you

have set the “FAX SIGNAL RX” setting to NO (pp. 69 and 71).

Putting a call on hold

To put the other party on hold during a

phone call, press . When this is

done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with the other party again, pick up the handset. If you did not put the handset back in the

cradle, press again to resume

conversation.

INTERCOM/

HOLD

INTERCOM/

HOLD

TEL/FAX Mode

To select TEL/FAX mode, press

(with no document in the

feeder) until [TEL/FAX] appears in the display.

When the reception mode is set to TEL/ FAX, the machine automatically answers all calls on 2 rings. After answering, the machine monitors the line for about five seconds to see if a fax tone is being sent.

♦ If the machine detects a fax tone (this

means that the call is an automatically dialed fax), it will automatically receive the fax.

RESOLUTION/

RECEPTION MODE

♦ If your machine doesn't detect a fax

tone (this means that the call is a voice call or manually dialed fax), it will make a special ringing sound for 15 seconds to alert you to pick up the machine’s handset (to change the number of seconds, see p. 69 and “PSEUDO RING DURATION” on p.

70). If you don't answer within this time, the machine will send a fax tone to the other machine to allow the calling party to send a fax manually.

Note: Only the machine will make the special ringing sound. An extension phone will not ring after the machine initially answers the call.

Incoming faxes will be received to memory when printing is not possible, such as when the machine runs out of paper, the print cartridge needs replacement, or the paper jams.

When you have received a fax in memory, [FAX RX IN MEMORY] will appear in the display, alternating with a message that indicates the problem.

When you resolve the problem, the stored faxes will automatically print out.

♦ If you received faxes to memory

because the machine ran out of paper, be sure to add paper that is the same size as the paper previously used, or the fax print-out size will not match the size of the printing paper.

Reception to Memory

Page 61

6. Making

Copies

6. Making Copies

1 Load the document(s). (Maximum

of 20 letter sheets or 5 legal sheets.)

• If desired, press to set the

resolution and/or contrast.

2 Select the following copy settings as

needed:

• Enlarge/reduce: Press or

to select 100%, 125%, 135%, 200%, 70%, 88% or 94%. Default setting: 100%.

• Number of copies per original:

Enter a number from 1 to 99. Default setting: 1

Example: Press for two copies

3 When you are ready to begin

copying, press .

RESOLUTION/

RECEPTION MODE

COPY/HELP

If [MEMORY FULL] appears...

If you place many originals in the feeder, the memory may become full before all pages can be scanned (the display will show [MEMORY FULL]). If this happens, only the pages that were scanned will be copied and the remaining pages will automatically feed out. Repeat the copy procedure for the remaining pages, including the page that was being scanned when the memory became full.

Note: It may not be possible to make a copy of an original if a high resolution setting is used and/or the original contains so much detailed content that the memory becomes full before scanning finishes.

Originals

Sorted

(SORT COPY)

Not sorted (MULTI COPY)

Example: Two copies each of three originals

Sorting copies

The machine is initially set to not sort copies. If you wish to have copies sorted as shown below, change the “SORT COPY” setting to YES (pp. 69 and 73).

The machine can be used as a convenience copier. Follow the steps below to make copies.

Page 62

Broadcasting

7. Special Functions

Broadcasting

You can send the same document to as many as 20 fax or e-mail destinations in just one operation.

♦ The destinations must be all fax or all

e-mail. It is not possible to mix fax and e-mail destinations.

♦ Only destinations stored in Rapid

Keys and Speed Dial numbers can be selected. (It is not possible to enter a full fax number or e-mail address.)

1 Load the document(s).

• If desired, press to set the

resolution and/or contrast.

2 Press .

3 Press to broadcast to FAX

destinations, or to broadcast to E-MAIL destinations.

4 Select a destination using one of

the following methods:

• Press a Rapid Key.

• Press and enter a 2-digit

Speed Dial number.

• Press or until the desired

destination appears in the display.

• Press , , or

(only for an e-mail

destination).

RESOLUTION/

RECEPTION MODE

B'CAST

SPEED DIAL

5 Press to enter the destination.

6 Repeat Steps 4 and 5 for each of

the other desired destinations (maximum of 20).

• You can press to scroll through

and check your entered destinations. To delete a

destination, press when it appears.

7 When you have finished selecting

destinations, press .

• If you are broadcasting to fax

destinations, transmission will begin.

• If you are broadcasting to e-mail

destinations, you can press

to select e-mail

options (see Steps 4 to 6 on page

46). When you are ready to begin

transmission, press .

• For fax, a Transaction Report is

automatically printed out after Broadcasting is completed. If any destinations in the "Note" column of the report are marked "Busy" or have a communication error code, you will need to send the document to those destinations again.

Page 63

Broadcasting

7. Special

Functions

Broadcasting using a Group Key

If the destinations to which you want to broadcast have all been stored in one Group Key (see Storing numbers in Group Keys which follows), you can perform the broadcast operation using the following simplified procedure:

1 Load the document(s).

• If desired, press to set the

resolution and/or contrast.

2 Press the appropriate Group Key

( or ).

• If the group is a fax group,

transmission will begin.

RESOLUTION/

RECEPTION MODE

33/G1 34/G2

• If the group is an e-mail group, you

can press to select e-mail options (see Steps 4 to

6 on page 46). When you are ready

to begin transmission, press .

Storing destinations in Group Keys

Follow the steps below to store a group of destinations in a Group Key.

♦ Rapid Keys 33/G1 and 34/G2 can be

used as Group Keys. A key cannot be simultaneously programmed as both a Group Key and a Rapid Key.

♦ Up to 20 fax or e-mail destinations

can be stored in one Group Key.

♦ The destinations must be all fax or all

e-mail. It is not possible to mix fax and e-mail destinations.

♦ Only Rapid Key and Speed Dial

numbers can be stored in a Group Key. Full numbers cannot be stored.

1 Press , then until [ENTRY

MODE]

appears.

2 Press , then until [GROUP

ENTRY]

appears.

3 Press (SET) to store a group.

(Press (CLEAR) to clear a group.)

• If [GROUP SPACE FULL] appears,

both keys have already been programmed. Clear one of the keys and then store a group.

If the memory becomes full...

If the memory becomes full during scanning, [MEMORY FULL] will appear in the display.

♦ Press to send the pages which

have been stored up to that point in memory (the remaining pages will automatically feed out). After transmission, the memory will be cleared and you can send the remaining pages. You will also need to send the page which was being scanned when the memory filled up.

♦ To cancel the entire transmission,

press .

STOP

Page 64

Caller ID (Requires Service)

4 Press the Group Key that you want

to use ( or ). (If you are clearing a Group Key, press the

Group key that you want to clear and go to Step 8.)

• If [ALREADY STORED] or [RAPID #

STORED] appears, the key has

already been programmed. Clear the key or try the other Group Key.

5 Select a destination using one of the

following methods:

• Press a Rapid Key.

• Press and enter a 2-digit

Speed Dial number.

• Press or until the desired

destination appears in the display.

• Press , , or

(only for an e-mail

destination).

6 Press to enter the destination.

7 Repeat Steps 5 and 6 for each of

the other desired destinations (maximum of 20).

• You can press to scroll through

and check your entered destinations.

To delete a destination, press when it appears.

8 When you have finished entering the

destinations, press .

9 Press to exit.

33/G1 34/G2

SPEED DIAL

STOP

Important: To use this function, you

must subscribe to a Caller ID service from your phone company. The machine may not be compatible with some Caller ID services.

Caller ID (Requires Service)

If you subscribe to a Caller ID service, you can have the machine and cordless handset show the name and number of the caller when you receive a call.

1 Press , then until [OPTION

SETTING] appears

2 Press , then until [CALLER-

ID] appears.

3 Press (YES) to turn on Caller

ID. (To turn off Caller ID, press and go to Step 7.)

4 If the area code must not be

included when you dial a local phone number (within your area

code), press to select SET and enter your area code in Step 5.

(This will remove the area code from local numbers stored in the Caller ID list, allowing you to automatically dial those numbers from the list (see Caller ID list on page 63).) If you do not need to have the area code removed from local numbers

in the Caller ID list, press and go to Step 7.

Page 65

Caller ID (Requires Service)

7. Special

Functions

5 Enter the 3 digits of your area code.

6 Press .

7 Press to exit.

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear when you receive a call.

Display messages

One of the following messages will appear while the machine rings if caller information is not available.

NO SERVICE

No caller information was received. Make sure that your service has been activated.

CALLER-ID ERROR

Noise on the telephone line prevented reception of caller information.

OUT OF AREA

The call was made from an area which does not have Caller ID service, or the service is not compatible with your service.

PRIVATE CALL

Caller information was not provided at the caller’s request.

STOP

Caller ID list

The machine keeps a log of the most recent 30 calls and faxes you have received (the Caller ID list). You can view the list and automatically dial a number from the list.

♦ The list is only available if you have

Caller ID service and have turned on the Caller ID function.

♦ After you have received 30 calls, each

new call will delete the oldest call.

♦ The Caller ID list can also be printed.

See page 74.

1 Press until [<REVIEW CALLS>]

appears

2 Press or to scroll through

the list

• To exit the list, press .

3 To dial a number, display the

number and:

• Fax: Load the document and press

. Transmission will begin.

• Voice call: Pick up the handset.

Dialing will begin automatically.

Deleting calls from the list

To delete a single call from the list,

display the call and press .

To delete all calls from the list, hold

down for 3 seconds while viewing

any number in the list.

STOP

Page 66

Blocking Unwanted Faxes

The Anti Junk Fax function blocks reception of faxes from a fax number that you specify.

♦ If you are using the Caller ID function,

the Anti Junk Fax function will block voice calls as well as faxes from your specified Anti Junk Number.

To use this function, enter the fax number that you want to block. Only one number can be entered.

1 Press , then until [ENTRY

MODE] appears

2 Press , then until [ANTI

JUNK #] appears.

3 Press (SET) to store an Anti

Junk number. (To clear a previously stored

number, press (CLEAR) and go to Step 5.)

4 Enter the number with the number

keys (max. 20 digits).

5 Press .

6 Press to exit.

♦ When a fax is blocked (or when a

voice call is blocked if you are using the Caller ID function), a transaction report (page 75) will print to inform you (unless “TRANSACTION LIST” on page 70 is set to “NEVER PRINT”).

STOP

Duplex Scanning is convenient for transmitting or copying two-sided documents. When this function is selected, you simply feed all pages of the document through the machine once, turn the stack of pages over, and feed the stack through again. The machine will automatically sort the pages into the correct order (front of 1st page, back of 1st page, front of 2nd page, back of 2nd page, etc.).

♦ Note that any blank sides must be

included when scanning the pages (if the number of pages is not equal each time the machine scans the stack, an error will result).

1 Load the documents. Make sure the

pages are placed front-side down, with the first page on the bottom.

• If desired, press to set the

resolution and/or contrast.

2 Press and then .

3 Perform all steps of the desired copy

or transmission operation.

4 When all pages of the document

have been scanned, turn the stack over (do not change the page order) and load the stack again.

5 Press .

RESOLUTION/

RECEPTION MODE

DUPLEX

Blocking Unwanted Faxes

Duplex Scanning

Page 67

Receiving Faxes to E-mail

7. Special

Functions

Receiving Faxes to E-mail

You can have incoming faxes from specified fax numbers (or all fax numbers) automatically converted to email and forwarded to designated e-mail recipients.

♦ This provides a convenient means of

forwarding received faxes to someone who is out of the office.

♦ This function can also be used to

send copies of all received faxes to an administrator for centralized document storage.

Storing (or clearing) groups of originating fax numbers and forwarding e-mail addresses

To use the Receive Fax to E-mail function, you must first store one or more groups of originating fax numbers and forwarding e-mail addresses.

♦ One originating fax number and one

forwarding e-mail address can be stored in each group. When a fax is received, the machine will check each stored group, and if the originating number of the received fax matches a fax number in one of the groups, the machine will forward the fax to the email address in that group.

♦ You can also omit entry of an

originating fax number in a group and have faxes from all originating fax numbers forwarded to the e-mail address.

♦ Up to 10 groups can be stored.

1 Press , then until

[RCV FAX TO E-M AIL ]

appears.

2 Press , then to show

[FORWARDING ADDRESS] / [1=SET, 2=CLEAR]

3 Press to select “SET”.

• To clear a previously stored group,

press .

4 Enter a 2-digit number from “01” to

“10” (this number is used to identify the group you will store).

• If you are clearing a group, enter the

2-digit number of the group you wish to clear and go to Step 8.

5 Enter the originating fax number.

• If you wish to have faxes from all

originating fax numbers forwarded, go directly to Step 6 without entering a fax number.

6 Press .

7 Enter the e-mail address to which

you wish to have the faxes forwarded.

• For information on using the letter

keys, see page 8.

8 Press .

9 Return to Step 4 to store (or clear)

another group, or press to exit.

STOP

Page 68

Receiving Faxes to E-mail

Activating (and deactivating) Receive Fax to E-mail

After you have stored one or more Receive Fax to E-mail groups, follow the steps below to activate the Receive Fax to E-mail function.

1 Press , then until

[RCV FAX TO E-MAIL]

appears.

2 Press .

3 Press to select “ON”.

• To turn off Receive Fax to E-mail,

press .

4 Press to exit.

Printing forwarded faxes

The machine is initially set to not print received faxes that are forwarded. If you want the machine to print forwarded faxes, follow the steps below.

1 Press , then until

[RCV FAX TO E-MAIL]

appears.

2 Press , then until [PRINT

RECEIVED FAX] appears.

3 Press to select YES (print

forwarded faxes) or to select NO.

4 Press to exit.

STOP

Printing a report

The machine is initially set to print a fax forwarding report only when a fowarding error occurs. If you would like the machine to print a report each time it forwards a received fax, follow the steps below.

1 Press , then until

[RCV FAX TO E-M AIL ]

appears.

2 Press , then until [REPORT

SETTING] appears.

3 Press (PRINT ERROR ONLY)

to print a report only when an error

occurs, or (ALWAYS PRINT) to print each time a fax is forwarded.

4 Press to exit.

STOP

Page 69

Secure Receive

7. Special

Functions

Secure Receive

To prevent others from viewing or taking your received faxes, use the Secure Receive function. When this function is activated, received faxes are held in memory without being printed. To print the faxes, a 4-digit “secure code” must be entered.

Setting a secure code

The secure code is used to print received faxes. Follow the steps below to set a secure code.

• The secure code can be any 4-digit

number.

1 Press , then until

[SECURE # SET]

appears.

2 Press .

3 Enter a 4-digit secure code.

4 Press .

• The machine will print the secure

code for your records.

• Take care not lose the print-out or

forget the code. In the event that you forget the code and have kept no record, contact Sharp’s Customer Assistance Center at 1-877-794-

8675.

SECURE

Activating Secure Receive

Follow the steps below to activate Secure Receive.

• Secure Receive cannot be activated

unless a secure code has been set.

1 Press , then until

[ACTIVATE SECURE RCV.]

appears.

2 Press .

3 Press to select “YES”.

4 Press to exit.

Printing received faxes

When the memory is holding one or more received faxes, [RECEIVED SECURE FAX] will appear in the display. Follow the steps below to print the faxes.

1 Press until [SECURE DATA

PRINT] appears.

2 Press .

3 Enter the 4-digit secure code.

4 Press .

• Printing will begin.

• If the wrong code is entered,

[WRONG SECURE #] will appear. Go back to Step 3.

SECURE

STOP

SECURE

Page 70

Secure Receive

Deactivating Secure Receive

If you need to deactivate Secure Receive (faxes will be automatically printed when received), follow the steps below.

1 Press , then until

[ACTIVATE SECURE RCV.]

appears.

2 Press .

3 Press to select “NO”.

4 Enter the 4-digit secure code.

5 Press .

• The display will briefly show [NO

SELECTED] and then the date and time.

• If the wrong code is entered,

[WRONG SECURE #] will appear. Go back to Step 4.

SECURE

Clearing the secure code

To clear the secure code, follow the steps below.

• Secure Receive must be deactivated

before you can clear the secure code.

1 Press , then until

[SECURE # CLEAR]

appears.

2 Press .

3 Enter the 4-digit secure code.

4 Press .

• The display will briefly show

[CLEARED] and then the date and time.

• If the wrong code is entered,

[WRONG SECURE #] will appear. Go back to Step 3.

SECURE

Page 71

Option Settings

8. Option/Print

Settings

8. Option Settings and Print Settings

The option settings and print settings allow you to customize the operation of the machine to better suit your needs.

The option settings are related to general operation. The print settings are related to printing.

The option settings and print settings have been initially configured at the factory. To change a setting, follow the steps below to display the desired setting, and then change the setting as explained in the tables that follow.

1 Press , then until [OPTION

SETTING] or [PRINT SET-UP]

appears.

2 Press , then repeatedly until

the desired setting appears.

• The option settings and print settings

are described in the tables below and on the following pages

3 Enter a selection for the setting by

pressing the number keys as explained in the table.

4 After entering a selection, the

subsequent option/print setting will appear in the display. To exit the

settings, press .

STOP

Option Settings

Make a selection for the displayed setting as explained below. This is done in step 3 of the above procedure.

Setting Description

FINE PRIORITY This is used to change the default resolution for faxing from

STANDARD to FINE. Press (YES) to select FINE, or (NO) to select STANDARD.

Initial setting: NO (STANDARD)

NUMBER OF RINGS

This is used to set the number of rings on which the machine answers calls when the reception mode is set to AUTO. Enter any number from 2 to 5. Initial setting: 4 rings.

Page 72

Option Settings

TRANSACTION LIST

This sets the condition for printing transaction reports (see page

75). Press a number key as follows:

(ALWAYS PRINT): Print after every fax transmission, reception and error.

(ERROR/MEMORY): Print only after an error or memory operation.

(SEND ONLY): Print after every fax transmission.

(ERROR ONLY): Print only when an error occurs.

(NEVER PRINT): Never print.

Initial setting: ERROR ONLY

DIAL MODE

This sets the dial mode. Press (TONE) if you are on a tone

dial line, or (PULSE) if you are on a pulse dial line.

Initial setting: TONE

PSEUDO RING DURATION

This sets the duration of the special ringing sound that alerts you to voice calls and manually dialed faxes in TEL/FAX reception mode. Press a number key as follows:

15 seconds

30 seconds

60 seconds

120 seconds

Initial setting: 15 seconds

Page 73

Option Settings

8. Option/Print

Settings

FAX SIGNAL RX

The machine will automatically begin reception if you hear a soft fax tone after answering a call on the machine’s handset or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent the machine from mistakenly attempting to

receive documents from the computer fax modem. Press

(YES) to turn on the the automatic reception function, or (NO) to turn off the function. If you select NO, you must start

reception manually by pressing on the machine each time

you hear a soft fax tone after answering a call.

Initial setting: YES

CALLER-ID If you subscribe to a Caller ID service from your phone company,

use this setting to have the ID of the caller appear in the display each time you receive a call. For more information, see page 62.

Initial setting: NO

AUTO PRINT OUT

Press (YES) to have the machine automatically print an Activity Report once every 30 send/receive operations. (The

report can still be printed manually at any time.) Press (NO) to turn off Auto Print Out.

Initial setting: NO

ECM MODE

Press (YES) to have any distortions in a transmission due to noise on the telephone line automatically corrected before print-

out at the receiving end. This is only effective when the other

machine has ECM as well. Press (NO) to turn off ECM mode. (When there is considerable noise on the line, you may find

that ECM slows transmission. Turning off ECM mode may increase transmission speed.) Initial setting: YES

Page 74

Print Settings

DIAL TONE DETECTION

Press (YES) to have the machine verify the presence of a

dial tone on the line before automatic dialing. Press (NO) to turn this function off.

Note: If you select YES and find that the machine is unable to dial, change the setting to NO.

Initial setting: NO

KEY TONE

Press (ON) to have the machine sound a beep each time a key is pressed on the operation panel (this confirms that the key

has been correctly pressed). Press (OFF) to turn off the beep sound.

Initial setting: ON

Print Settings

Make a selection for the displayed setting as explained below. This is done in step 3 of the procedure on page 69.

Setting Description

RECEIVE RATIO

Press (AUTO) to have the machine automatically reduce the size of received faxes to fit the size of the printing paper. This

ensures that the edges of a fax are not cut off. (Note: AUTO may not operate if the received fax is too long, contains many fine graphics or images, or is sent at high resolution. In this case, the remainder of the fax will be printed on a second page.) Press

(100%) to have all faxes printed at full size (if a fax is too

long to fit on the paper, the remainder will be printed on a second sheet; note that the cut-off point may occur in the middle of a line). Initial setting: AUTO

Page 75

Print Settings

8. Option/Print

Settings

PAPER SIZE This sets the size to which the machine scales received faxes.

Press (LETTER) if you loaded letter size paper, or (LEGAL) if you loaded legal size paper.

Initial setting: LETTER

SORT COPY This setting determines whether or not copies are collated (sorted

into sets) when multiple copies of each original page are made.

Press (YES) to have copies automatically sorted, or (NO) to have copies grouped by page.

Initial setting: NO

INK SAVE MODE

To use less ink and speed up ink drying time when printing faxes

and copies, press (ON) to turn on Ink Save Mode. If you

prefer a higher quality image, press (OFF) to turn off Ink Save Mode.

Initial setting: OFF

QUALITY MODE

To have the machine print higher quality images by printing slowly

when the resolution is set to HALF TONE, press (YES) to turn on Quality Mode. If you prefer faster printing at the expense of

slightly reduced image quality when using HALF TONE, press

(NO) to turn off Quality Mode.

(Note: This setting does not affect the amount of ink used.)

Initial setting: YES

ALIGN CARTRIDGE

This is used to align the print cartridge to improve print quality. See page 77.

CLEAN NOZZLES

This is used to clean the print cartridge nozzles if print quality is not satisfactory after aligning the print cartridge. See page 77.

Page 76

9. Printing Lists

You can print lists showing settings and information entered in the machine.

1 Press , then until [LISTING

MODE] appears

2 Press .

3 Press or until the desired

list (see below) appears.

• ACTIVITY LIST: This report shows

information on your most recent transmissions and receptions (combined maximum of 30). The headings are the same as in the Transaction Report (see the next section). The logged transactions are erased after the report is printed. To have the report print automatically whenever the number of logged transactions reaches 30, see page 69 and “AUTO PRINT OUT” on page

71.

• DESTINATION LIST: This shows

the fax and e-mail destinations that have been stored in Rapid Key and Speed Dial numbers (pp. 44 and 52).

• GROUP LIST: This shows the

destinations that are stored in the Group Keys (p. 61).

• SETUP LIST: This shows your

currently entered sender’s name, sender’s number, and anti-junk fax number, your current selections for the option settings, print setup, and receive faxes to e-mail, and a sample of the header printed at the top of every fax page you transmit (HEADER PRINT).

• CALLER-ID LIST: This shows

information on your 30 most recently received calls and faxes (p. 63). (This list is only available if you are using the Caller ID function.)

• RECEIVE FAX TO E-MAIL LIST:

This shows the Receive Fax to Email settings that have been stored (page 65).

• NETWORK SETTING LIST: This

shows the machine’s current IP address and other network/Internet settings (page 48).

4 Press to print the list.

Page 77

Transaction Report

9. Printing

Lists

NOTE One of the following notes

will appear under NOTE to indicate whether the fax was successful, and if not, why it failed. OK - Transmission/reception was successful. P. FA IL - A power failure prevented the transaction. JAM - The printing paper or document jammed. BUSY - The fax was not sent because the line was busy. COM.E-X - (Where “X” is a number.) A communication error occurred. See page 80. CANCEL - The fax was canceled because the STOP key was pressed, no document was in the feeder, or the other machine requested a function that your machine does not have.

This report is printed out automatically after a fax is sent or received to allow you to check the result. The machine is initially set to print out the report only when an error occurs.

♦ The Transaction Report cannot be

printed manually. To change the condition for automatically printing out Transaction Reports, see page 69 and “TRANSACTION LIST” on page

70.

Headings in the Transaction Report

SENDER/ RECEIVER

The name or fax number of the other machine.

START Starting time.

TX/RX TIME

Total time taken for transmission/reception.

PAG ES Number of pages.

Transaction Report

Page 78

Cleaning the Machine

10. Maintenance

Cleaning the scanning glass and rollers

Any dirt on the scanning glass and rollers will degrade the quality of transmitted documents and copies. Clean these frequently as explained below.

♦ If the document does not feed or

double-feeds occur, use a cloth moistened with water to wipe the rollers.

1 Open the

cover.

2 Rotate the lever so that it points

straight up (➊) and pull it up (➋)

3 Pull the white roller out to the right.

Wipe the scanning glass, rollers, and rubber sheet with a clean cloth or swab.

• Do not wipe off the grease on the

ends of the white roller.

• Make sure that all dirt and stains

(such as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies.

• If the scanning glass is difficult to

clean, try moistening the cloth with isopropyl alcohol or denatured alcohol. Take care that no alcohol gets on the rollers.

• Do not press down on the two front

rollers.

• Use a cloth moistened with alcohol

to wipe off any splattered ink on the inside of the compartment or the underside of the cover. (Do not wipe the rollers or rubber sheet with the alcohol-moistened cloth.)

4 Replace the white roller, inserting

the left end first. Push the lever down and rotate it back down.

Cleaning the Machine

Rubber sheet

Rollers

White roller

Scanning glass

Page 79

Improving Print Quality

10. Main-

tenance

Improving Print Quality

Aligning the print cartridge

If print quality is not satisfactory, first try aligning the print cartridge.

Note: Make sure that paper is loaded before beginning this procedure.

1 Press , then until [PRINT

SET-UP] appears.

2 Press , then until [ALIGN

CARTRIDGE]

appears.

3 Press to print an alignment

page. (To enter an alignment value without printing a page, press

In this example, “15” is closest to a straight line.

5 Enter the number of the straightest

line with the number keys.

• To clear a mistake, press .

6 Press . [CLEAN NOZZLES]

7 Press to exit.

STOP

Cleaning the print cartridge nozzles

If print quality is still not satisfactory after aligning the print cartridge, clean the print cartridge nozzles.

1 Press , then until [PRINT

SET-UP] appears.

2 Press , then until [CLEAN

NOZZLES]

appears.

3 Press .

• The machine prints a test pattern

similar to the one shown in the following step.

Cleaning the housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution: Do not use benzene or thinner. These solvents may damage or discolor the machine.

5 Close the cover, pressing down

firmly to make sure it clicks into place.

4 In the page that the machine prints,

locate the line that is closest to a completely straight line.

Page 80

Improving Print Quality

5 If the bottom diagonal lines still

have breaks, repeat Steps 1 through 4 to clean the nozzles again. Repeat several more times if necessary.

• If the print quality is still not

satisfactory after cleaning the nozzles several times, continue with Step 6.

6 Open the cover and remove and

then reinstall the print cartridge (see the procedure beginning on page 13).

7 Repeat the nozzle cleaning

procedure. If the lines are still broken, wipe the nozzles as explained in the following section.

Breaks in the diagonal lines at the top of the page indicate clogged nozzles.

Unbroken lines at the bottom of the page indicate the nozzles were cleaned.

Wiping the print nozzles and contacts

If you have cleaned the print nozzles as explained in the previous section at least three times and print quality is still not satisfactory, try wiping the print nozzles and contacts.

1 Open the cover and remove the

print cartridge (see the procedure beginning on page 13).

• CAUTION! DO NOT touch the gold

contact area of the cartridge or the contact area of the cartridge holder with your fingers.

2 Place two or three sheets of paper

on a table or other flat surface. Moisten a clean, lint-free cloth with warm water and place the cloth on the paper.

3 Gently press the nozzles against

the cloth for about three seconds, and then move the cartridge slowly in the direction shown to wipe the nozzles.

4 Using another clean section of the

cloth, repeat the above step.

4 Compare the diagonal lines above

the printed bars to the diagonal lines below the printed bars.

• Look for breaks in the diagonal lines

above the bars. Breaks indicate clogged nozzles.

Page 81

Improving Print Quality

10. Main-

tenance

Cleaning the cartridge holder

A dirty print cartridge holder may cause smudges on your printed pages. To clean the print cartridge holder, open the cover and remove the print cartridge (see the procedure beginning on page

13). Wipe the part indicated below with a damp cloth.

About the lithium battery:

The machine uses a lithium battery to retain settings and information programmed in the machine when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

5 Moisten another clean cloth with

warm water. Gently hold the cloth against the contacts for about 3 seconds, and then wipe in the direction shown.

6 Using another clean section of the

cloth, repeat the above step.

7 Allow the nozzles and contacts to

dry completely.

8 Reinstall the print cartridge and

repeat the nozzle cleaning procedure as explained in the previous section.

• If print quality is still not satisfactory

after the nozzles are cleaned, replace the print cartridge (see page

13).

Page 82

Problems and Solutions

Line error

Problem Solution

LINE ERROR appears in the display.

A line error occurs when your machine cannot communicate correctly with another fax machine. The error is usually due to a problem on the phone line. Try faxing again. If unsuccessful, check the following:

• Check the connection. The cord from the TEL. LINE jack to the wall jack should be no longer than six feet.

• Make sure there are no modem devices sharing the same telephone line.

• Check with the other party to make sure their fax machine is functioning properly.

• Have your telephone line checked for line noise.

• Try connecting the machine to a different phone line.

• If the error persists, the machine may need service.

11. Troubleshooting

Problems and Solutions

If you have any problems with the machine, first refer to the following troubleshooting guide. If you cannot solve the problem, call Sharp's Customer Assistance Center at 1-877-794-8675.

♦ For network connection problems (Fax to E-mail), see page 41.

Dialing and transmission problems

Problem Solution

No dial tone when you pick up the handset or press the SPEAKER key.

• Make sure the handset cord is connected to the correct jack. See Connect the handset on page 11.

• Make sure that the telephone line is properly connected to both the TEL. LINE jack and the wall jack (see page 15).

• Make sure that the telephone line is good.

Page 83

Problems and Solutions

11. Trouble-

shooting

Dialing is not possible. • Make sure the power cord is properly plugged into a

power outlet.

• Make sure that the telephone line is properly connected to both the TEL. LINE jack and the wall jack (see page 15).

• Make sure that the machine is set to the correct dialing mode for your telephone line. See the procedure on page 69 and “DIAL MODE” on page 70.

The power is on, but no transmission takes place.

• Make sure that the receiving machine has paper.

• If the receiving machine is in manual mode with no attendant, reception will not be possible.

• Check the display for error messages.

• Pick up the handset and check for a dial tone. Dial the receiving machine manually and make sure that it is responding (you should hear a fax tone).

Nothing is printed at the receiving end.

• Make sure that the document for transmission is placed face down in the feeder.

A distorted image is received at the other end.

• Noise on the telephone line may cause distortion. Try sending the document again.

• Make a copy of the document on your machine. If the copy is also distorted, your machine may need service.

Reception and copying problems

Problem Solution

The machine doesn't receive documents automatically.

• Make sure that the reception mode is set to AUTO.

Page 84

Problems and Solutions

The printing paper comes out blank when you try to receive a document.

• Make sure that the document is loaded properly in the feeder of the transmitting machine. Make a copy or print a report to confirm the printing ability of your machine.

Print quality is poor. • The print cartridge may need alignment or cleaning.

See page 77.

The received document is faint.

• Ask the other party to send higher contrast documents.

• The print cartridge may need replacement. Make a copy or print a report to check your machine’s printing ability.

Received images are distorted.

• Noise on the telephone line may cause distortion. Have the other party try sending the document again.

• Make a copy or print a report on your machine. If the copy or report is also distorted, your machine may need service.

The quality of copies is poor and/or dark vertical lines appear.

• Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes. Clean the scanning glass as explained on page 76.

General problems

Problem Solution

Nothing appears in the display.

• Make sure the power cord is properly plugged into a power outlet.

• Connect another electrical appliance to the outlet to see if it has power.

The machine does not respond when you press any of its keys.

• If a beep sound is not made when you press the keys, unplug the power cord and then plug it in again several seconds later.

Automatic document feeding does not work for transmission or copying.

• Check the size and weight of the document (see Transmittable Documents on page 49).

Page 85

Problems and Solutions

11. Trouble-

shooting

Cordless handset problems

Problem Solution

The cordless handset does not operate and nothing appears in the display.

• Make sure the batteries are correctly inserted in the cordless handset (see page 18).

• The batteries may be low. Place the cordless handset in the charger and let it charge.

Calls cannot be made or received on the cordless handset.

• Make sure the machine is plugged into a power outlet and has power.

• Make sure the telephone line is properly connected to both the TEL. LINE jack on the machine and the wall jack (see page 15). (If the telephone line is connected correctly, you should hear a dial tone when you pick up the machine handset.)

• The batteries may be low. Place the cordless handset in the charger and let it charge.

• Calls cannot be made or received while the machine is being used. Wait until the machine is no longer being used.

• Calls cannot be made or received during a power failure.

• You may be outside of the talking range. Move closer to the machine.

You hear noise or interference during a call.

• Other electrical appliances may cause interference. Move away from any electrical appliances.

• Move closer to the machine. Note that large metal objects, metal structures, and thick walls between the machine and cordless handset will reduce the talking range. If needed, try moving the machine to a different location.

Page 86

Problems and Solutions

The batteries do not charge.

• Make sure the cordless handset is placed in the charger with the dial pad facing forward.

• Make sure the charger is connected correctly to the power outlet (see page 18).

• Wipe the charger contacts with a cotton swab.

• Make sure the batteries are correctly inserted in the cordless handset (see page 18).

• The batteries may need replacement (see page 19).

You hear beeps during a call.

• You will hear beeps during a call and the battery indicator will blink in the display if the batteries are low. Place the cordless handset in the charger and let it recharge. If you hear beeps during a call and need to continue the call, transfer the call to the machine (see page 21).

Page 87

Messages and Signals

11. Trouble-

shooting

Display messages

Note: If you have turned on the Caller ID function, see page 63 for display

messages related to Caller ID.

ADD PAPER & / PRESS START KEY (alternating messages)

Check the printing paper. If the tray is empty, add paper

and then press . If there is paper in the tray, make sure it is inserted correctly (take out the stack, align the

edges evenly, and then reinsert it in the tray) and then

press .

CHANGE CARTRIDGE This message appears after you install or replace the

print cartridge (see page 14).

CHECK CARTRIDGE The print cartridge is missing and must be installed, or

is not installed correctly.

CONNECTION ERROR A Fax to E-mail transmission was not successful

because of a communication problem on your local network. This is usually due to a problem with the cable connections. Make sure that the cable ends are securely inserted in the LAN ports. Make sure that the correct cable is being used and that the cable is good. Make sure that your router or hub is powered on.

CHECK E-MAIL SETTING Fax to E-mail transmission is not possible because the

SMTP server or the sender address has not been specified in the e-mail settings (see page 42).

DOCUMENT JAMMED The original document is jammed. See the following

section, Clearing Paper Jams. Document jams will occur if you load more than 20 pages at once or load documents that are too thick (see page 49). The document may also jam if the receiving machine doesn’t respond properly when you attempt to send a fax.

FAX RX IN MEMORY A fax has been received in memory because the print

cartridge needs replacement, you have run out of printing paper, or the paper is jammed. The fax will print out automatically when the problem is fixed.

Messages and Signals

Page 88

Messages and Signals

INK NEAR EMPTY The cartridge is nearly empty (approximately one eighth

of the ink remains).

LINE ERROR Transmission or reception was not successful. Press

to clear the message and then try again. If the error

persists, see Line error on page 80.

LOW INK The cartridge is low on ink (approximately one quarter

of the ink remains).

MEMORY FULL If faxes have been received to memory because printing

is not possible, resolve the problem so that printing can continue (see Reception to Memory on page 58). If faxes are being held in memory because the Secure Receive function has been activated, print the faxes as explained on page 67. If you are attempting to broadcast or transmit from memory, see If the memory becomes full on page 61. If you are copying, see If MEMORY FULL appears on page 59.

OUT OF INK The cartridge is out of ink and must be replaced. Faxes

will be received to memory.

PAPER JAMMED The printing paper is jammed. See page 88.

PRINTER ERROR A printer error has occurred. Open the cover, make sure

the print cartridge is installed correctly, and then close the cover.

PRINTER ERROR/ CHECK PAPER

A paper jam may have occurred. Follow the procedure on page 88 to clear the jam.

RECALLING This appears if you attempt to send a fax by auto dialing

and the line is busy or the receiving fax machine does not answer. Your machine will automatically reattempt the call. (See Automatic redialing on page 55.)

RECEIVED SECURE FAX A received fax is being held in memory because the

Secure Receive function has been activated. Enter your secure code to print the fax (see page 67).

STOP

Page 89

Messages and Signals

11. Trouble-

shooting

SERVER ERROR A Fax to E-mail transmission was not successful

because the machine could not connect to your mail server or there was no response from the mail server. Make sure the SMTP server setting is correct (p. 43). If you have configured “POP before SMTP” settings in the Web pages, make sure these settings are correct. If [CABLE DISCONNECTED] appears on the bottom line, see “CONNECTION ERROR” on page 85.

SERVER NOT FOUND/ CABLE DISCONNECTED

See “CONNECTION ERROR” on page 85.

SERVER NOT FOUND/ DHCP

A Fax to E-mail transmission was not successful because the machine was unable to automatically obtain an IP address. Restart your router or other device that acts as your DHCP server.

SERVER NOT FOUND/ SMTP

A Fax to E-mail transmission was not successful because an incorrect host name is entered for your SMTP server. Check the SMTP server setting (p. 43).

Audible signals

Continuous tone 3 seconds Indicates the end of transmission,

reception, or copying.

Intermittent tone (3 beeps)

5 seconds (1 second on, 1 second off)

Indicates incomplete transmission, reception, or copying.

Page 90

Clearing Paper Jams

Clearing a jammed document

If the original document doesn’t feed properly during transmission or copying, or [DOCUMENT JAMMED] appears in

the display, first try pressing . If the

document doesn't feed out, remove it as explained below.

Important: Do not try to remove a jammed document without releasing it as explained below. This may damage the feeder mechanism.

1 Open the cover (➊). Rotate the lever

so that points straight up (➋), and pull it up (➌). Pull the roller out to the right, and remove the document (➍).

Clearing Paper Jams

Clearing jammed printing paper

1 Open the cover (➊). Pull the

jammed paper forward or backward out of the machine as appropriate (➋), taking care not to tear it.

2 Replace the white roller, inserting

the left end first. Push the lever down and rotate it back down (➊).Close the cover, pressing firmly on both front corners (➋).

2 Close the cover, pressing down

firmly on both front corners.

Page 91

Ordering Parts

To order parts, contact the parts distribution center located nearest you. When ordering a part, use the part order number shown below.

Operation manual TINSE4529XHTZ Setup Guide TCADH3899XHZZ Handset cord QCNWG202DXHFW Telephone line cord QCNWG370BXHZZ Handset DUNTK245DXHPW Paper tray LPLTP3435XHSA Document exit tray LPLTP3434XHSA Received document tray LPLTP3442XHSA Rapid Key labels TLABH415KXHSC

Part distribution centers

Tritronics, Inc. 1306 Continental Drive Abingdon, MD 21009

Tel: 1-800-638-3328 Fax: 1-800-888-FAXD

Tritronics, Inc. 1015 NW 52nd Street Ft. Lauderdale, FL 33309

Tel:1-800-365-8030 Fax: 1-800-999-FAXD

Fox International, Ltd. 23600 Aurora Road Bedford Heights, OH 44146

Tel: 1-800-321-6993 Fax: 1-800-445-7991

Andrews Electronics 25158 Avenue Stanford Santa Clarita, CA 91355

Tel: 1-800-274-4666 Fax: 1-805-295-5126

Sharp Accessories and Supply Center 2130 Townline Road Peoria, IL 61615

Tel: 1-800-642-2122

Ordering Parts

Page 92

FCC Regulatory Information

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details. This equipment connects to the telephone network through a standard USOC RJ-11C network interface jack.

The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.

If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this equipment, or for repair or warranty information, please contact Sharp’s Customer Assistance Center. The number is 1-877-794-8675. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

This equipment may not be used on coin service provided by the telephone company. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment ID does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.

This equipment is hearing-aid compatible.

When programming and/or making test calls to emergency numbers:

♦ Remain on the line and briefly explain to the dispatcher the reason for the call.

♦ Perform such activities in the off-peak hours, such as early morning or late evening.

Page 93

S H A R P

Date Revised: .

Date Issued: Apr . 25. 2006

MATERIAL SAFETY DATA SHEET (1/3)

MSDS No. B-1029

Section 1. Product and Company Identification

Product Name : Ink cartridge of UX-C80B Supplier Identification : Sharp Corporation

22-22 Nagaike-cho, Abeno-ku, Osaka, Jap an

Local suppliers are listed below. Please contact the nearest supplier for additional information.

Section 2. Ingredients

# : Supplier's confidential information

Section 3. Hazardous Identification

The following information from our supplier is based on t esting of the p roduct as a whole a nd/or ch aracteristics of components.

Hazard Information : Primary Routes of Exposure: Ingestion, skin contact. Inhalation :

If ink mist is inhaled, respiratory tract irritation may occur. Exposure not probable with intended use. No adverse chronic effects known at intended level of use.

Skin Contact : Not an irritant. Exposure not probable with intended use. Not a dermal sensitizer. Eye Contact : Not an irritant. Exposure not probable with intended use. Ingestion : Low acute oral toxicity. Exposure not probable with intended use.

Section 4. First-Aid Measures

Inhalation: I f symptoms, such as sh ortness of b reath or pe rsistent coughi ng are e xperience d, remo ve source

of contamination and move individual to fresh air. If symptoms persist, seek medical attention.

Skin Contact: Wash with soap and water. Should irritation occur, seek medical attention. Eye Contact: Flush immediately with plenty of water. Remove contact lenses and continue flushing for at

least 15 minutes. If irritation develops and persists, seek medical attention.

Ingestion:

Immediately wash mouth out with plenty of water. Do not induce vomiting. Slowly dilute with 1-2 glasses of water or milk and seek medical attention. Never give anything by mouth to an unconscious person.

Aggravated Conditions : None known Notes to Physician : No specific antidote.

Section 5. Fire-Fighting Measures

Flash Point/Range (°C) : Not applicable Autoignition Temperature (

C) : Not determined Flammable Limits in Air UEL : Not determined Flammable Limits in Air LEL : Not determined Extinguishing Media : Carbon dioxide, water spray or fog, dry chemical or foam Hazardous Combustion Products : Carbon monoxide, carbon dioxide, unidentified organics Special Exposure Hazards : None known Special Protective Equipment : NIOSH approved self contained breathing apparatus may be required

if a large number of cartridges are involved.

NFPA Rating : Health: 1 Flammability: 0 Reactivity: 0 HMIS Classification : Health: 1 Flammability: 0 Reactivity: 0

(Area) (Country) (Name and Telephone Number) North America

U.S.A. Sharp Electronics Corporation

Telephone number for information: 1-800-237-4277 Emergency telephone number : 1-800-255-3924

Canada Sharp Electronics of Canada Ltd.

Telephone number for information : 905-890-2100 Emergency telephone number : 1-800-255-3924

Ingredients Cas No. Proportion OSHA PEL ACGIH TLV

Carbon Black 1333-86-4 1-5 3.5 mg/m

TWA 3.5 mg/m3 TWA

Acrylic Terpolymer

Trade

Secret(#)

0.1-2 None None

Water Soluble Organi c Solvents

Trade

Secret(#)

10-20 None None

Hydroxylated Alkane NJTSRN 80100451-5004

Trade

Secret(#)

1-10 None None

Water

7732-18-5 60-78 None None

Page 94

S H A R P

Date Revised: .

Date Issued: :Apr. 25. 2006

MATERIAL SAFETY DATA SHEET (2/3)

MSDS No. B-1029

Section 6. Accidental Release Measures

Personal Precautionary Measures : None required for intended use in printer. Environmental Precautionary :

Unless specifically permitted for disposal, keep waste out of sewers, watersheds, and waterways.

Procedure for Cleaning/ Absorption : Absorb small spills with cloth or paper towels or other suitable

material. Place in container for disposal. For large spills, dike around spill with absorbent material. Wash spill site with soap and water after material pickup is complete. Disposal is subject to federal, state, local, or provinci al regulations.

Section 7. Handling and Storage

Handling : To avoid damage to cartridge and accidental contact with ink

KEEP OUT OF REACH OF CHILDREN.

Storage : Store in a cool, dry place.

Section 8. Exposure Control/Personal Protection

Engineering Controls : None required. Respiratory Pro t ec t i o n : None required for intended use in printer. Gloves : None required for intended use in printer. Skin Protection : None required for intended use in printer. Eyes : None required for intended use in printer.

Section 9. Physical and Chemical Properties

Physical State: Cartridge contains liquid ink Pressurized: No Color : Black pH: 7.0-8.5 Odor: Faint Specific Gravity: Approx. 1.0 Solubility in Water: Fully Miscible Specific Gravity: Approx. 1.0

Section 10. Stability and Reactivity

Chemical Stability : Stable Hazardous Polymerization : Will not occur Conditions to Avoid : None known Materials to Avoid : None known Hazardous Decomposition Products : Carbon monoxide, carb on dioxide, unidentified organics Additional Guidelines : None

Section 11. Toxicological Information

Primary Routes of Exposure : Ingestion, skin contact. Ingestion : Low acute oral toxicity. Exposure not probable with intended use. Based on component

characteristics, gastrointestinal, liver, kidney, and CNS ef fects are possib le if large quantities of ink are ingested.

Acute To xicity Oral Rat LD50(mg/kg) : >2000 Inhalation : Low acute inhalation toxicity. Pure carbon black, a minor component of this product, has been

listed by IARC as a group 2B (possible carcinogen). This classification is based on rat "lung particulate overload" studies performed with airborne particulate carbon black. Toner is not listed by IARC, NTP, or OSHA.

Aggravated Conditions : None known Carcinogenicity Comment : Neither this product nor any of its components present above 0.1% are listed

by IARC, NTP, or OSHA as known carcinogens.

Section 12. Ecological Information

Mobility : Not determined Persistence : Not determined Bioaccumulative : Not determined Other Information : None

Page 95

S H A R P

Date Revised: .

Date Issued: :Apr. 25. 2006

MATERIAL SAFETY DATA SHEET (3/3)

MSDS No. B-1029

Section 13. Disposal Consideration

Waste Disposal:

This product is not a listed hazardous waste in accord ance with Federal Regulation 40 CFR Part 261. If discarded in its purchased form, this product would not be a hazardous waste either by listing or by characteristic. However, under RCRA, it is the responsibility of the product user to determine at the time of disposal whether a material has been contaminated and should be classified as a hazar dous waste. Disposal is subject to local, state and federal regulations.

Section 14. Transport Information

DOT Status : Not classified as a hazardou s material or substance under US DOT. DOT Shipping Name : Not applicable DOT Reportable Quantity : Not applicable Hazard Class : Not applicable DOT Packing Group : Not applicable

Section 15. Regulatory Information

TSCA (USA) All ingredients are listed on the Toxic Substances Control Act (TSCA) inventory, have be en

registered, or are exempt. SARA / EPCRA (USA) :

None of the ingredients in this product has a final reportable quantity (RQ) under Emergency Planning and Community Right-to Know Act (EPCRA)- Section 302 : Extremely Hazardous Substances (EHS) or notification requirements for EHS under Section 304.

California Proposition 65 : This product cont ains no known materials at levels which the State of California

has found to cause cancer, birth defects or other reproductive harm - Calif ornia Proposition 65.

DSL (Canada) : All ingredients are listed on the Canadian Domestic Substances List (DSL), have been

registered on the Non-Domestic Substances List (NDSL), or are exempt.

EINECS (Europe) : All ingred ients are listed on the European Inventory of Exi sting Commercial Substance s

(EINECS) list, have been registered on the Europea n List of New Chemical Substances (ELINCS), or are exempt.

ENCS (Japan) : All ingredients are listed on the Japanese Existing and New Chemical Substances

(ENCS) list,have been registered, or are exempt.

AICS (Australia) : All ingredients are listed in Australian Inventory of Commercial Substances (AICS), or

are registered in Australia.

ECL (Korea) : All ingredients are listed on the Korean Existing Chemicals List (ECL), have been

registered, or are exempt.

WHMIS Hazard Class (Canada) : Not a WHMIS controlled product.

Section 16. Other Information

Reference : IARC(1996): IARC monographs on the Evaluation of the Carcinogenic Risk of Chemicals to

Humans, V o l. 65, Printing Process and Printing Inks, Carbon Black and Some Nitro Compounds, Lyon, pp.149-261 H.Muhle, B.Bellmann, O.Creutzenberg, C.Dasenbrock, H.Ernst, R.Kilpper, J.C.MacKenzie, P.Morrow, U.Mohr, S.Takenaka, and R.Mermelstein(1991) Pulmonary Response to Toner upon Chronic Inhalation Exposure in Rats. Fundamental and Applied Toxicology 17, pp.280-299.

Restrictions : This information relates only to the specific material designated as supplied by the manufacturer.

This information is supplied to us by the manufacturer and Sharp off e rs no warranties as to its accuracy and accepts no responsibilities for any typographical errors which may appear on these sheets. The information on thi s dat a sheet rep resents best opinion as to the proper use in handling of this product under normal conditions. However, all materials may present unknown hazards and should be used with caution. Although certain hazards are described herein, we do not guarantee that these are the only hazards which exist. It is the responsibility of the user to determine the suitability of this product for each particular use.

Revision Information :

2006/Apr./25 Not applicable in this time due to new issue.

Page 96

Fax / Fax to E-mail Transmission

Place your document (up to 20 pages) face down in the document feeder.

Sending a Fax by Normal Dialing

1 Lift the handset or press .

2 Dial the fax number.

3 Wait for the reception tone (if a

person answers, ask them to press their Start key).

4 Press .

Using a Rapid Key (fax/e-mail)

Press the Rapid Key for the destination.

Using a Speed Dial number (fax/e-mail)

1 Press

2 Enter the appropriate 2-digit Speed

Dial number and press .

Searching for a destination (fax/e-mail)

1 Press or until the desired

destination appears.

2 Press .

SPEAKER

SPEED DIAL

Receiving Faxes

Press until the desired

reception mode appears in the display.

AUTO mode: The machine automatically answers and receives faxes.

MANUAL mode: Answer all calls (even faxes) by picking up the handset. To

begin fax reception, press .

TEL/FAX mode: The machine automatically answers and receives faxes. Voice calls are signalled by a special ringing sound.

Storing Destinations

1 Press , , then .

2 Press an unused Rapid Key, or

press and enter an unused

2-digit Speed Dial number (01 to

63). (For an e-mail destination, you can also press the A, B or C key and go to Step 4.)

3 Press for fax or for e-

mail.

4 Enter the fax number or the e-mail

address.

5 Press .

6 Enter a name with the letter keys.

7 Press and then .

RESOLUTION/

RECEPTION MODE

SPEED DIAL

STOP

Quick Reference Guide

Page 97

Using the Cordless Phone

Making a call

1 Pick up the cordless handset and

press .

2 When you hear the dial tone, dial

the number.

3 When you are ready to end the call,

press .

Making a call using the phonebook

1 Press .

(To open the machine’s phonebook

hold down .)

2 Press or until the name of the

party that you want to call appears.

3 Press .

Receiving a phone call

1 When the cordless handset rings,

pick it up and press to answer.

2 When you are ready to end the call,

press .

Transferring a call

1 Press , press or to select the

transfer destination (select “HANDSET 0” for the machine), and

press (Call).

2 When someone answers, press

to transfer the call.

Receiving a fax using the cordless handset

To signal the machine to begin fax

reception, press .

Storing auto dial numbers

1 Press .

2 Press or to display “<NEW>”

and press (Valid.).

3 Enter the name of the party (enter

each letter by repeatedly pressing the number key shown for the letter below).

To clear a mistake, press C.

4 Press (Valid.).

5 Press the number keys to enter the

phone number (to insert a pause,

hold down until a slash (/)

appears). When finished, press (Valid.).

6 Press or to select an icon for

the number and press (Valid.).

= A, B, C, a, b, c, 2

= 1

= D, E, F, d, e, f, 3

= G, H, I, g, h, i, 4

= /, space, +, @, -, $, &, %, 0

= J, K, L, j, k, l, 5

= M, N, O, m, n, o, 6

= # , " . : ; ! ? ' ( ) _

= P, Q, R, S, p, q, r, s, 7

= W, X, Y, Z, w, x, y, z, 9

= special characters

= T, U, V, t, u, v, 8

Page 98

Transmisión de Fax / de Fax a correo electrónico

Coloque el documento (hasta 20 páginas) mirando hacia abajo en el alimentador.

Cómo enviar un fax por marcación normal

1 Levante el auricular u oprima .

2 Marque el número de fax. 3 Espere a escuchar el tono de

recepción (si alguien contesta el teléfono, pídale que oprima la tecla Start).

4 Oprima .

Cómo utilizar la Tecla rápida (fax/ correo electrónico)

Oprima la Tecla rápida para el número deseado.

Cómo utilizar un número de Marcación abreviada (fax/correo electrónico)

1 Oprima .

2 Introduzca el número de 2 dígitos de

marcación abreviada apropiado y

oprima .

Cómo buscar un número (fax/correo electrónico)

1 Oprima o hasta que

aparezca el número deseado.

2 Oprima .

SPEAKER

SPEED DIAL

Cómo recibir faxes

Oprima hasta que aparezca el

modo de recepción deseado en el display.

Modo AUTO: El contestador automáticamente contesta las llamadas y recibe faxes.

Modo MANUAL: Contesta todas las llamadas (incluso las de telefax) levantando el auricular. Para que comience la recepción del documento,

oprima .

Modo TEL/FAX: El contestador automáticamente contesta las llamadas y recibe faxes. Las llamadas de voz se indican con un sonido de timbre especial.

Cómo programar números

1 Oprima , , y a continuación

2 Oprima una tecla rápida no utilizada,

u oprima e introduzca un número de marcación abreviada de 2

dígitos no utilizado (01a 63). (Para programar una dirección de correo electrónico, también puede oprimir las teclas A, B o C y continuar en el Paso

4.)

3 Oprima para fax o para

correo electrónico.

4 Introduzca el número de fax o la

dirección de correo electrónico.

5 Oprima .

6 Introduzca un nombre con las teclas

de letras.

7 Oprima y a continuación .

RESOLUTION/

RECEPTION MODE

SPEED DIAL

STOP

Guía de referencia rápida

Page 99

Utilización del teléfono inalámbrico

Para hacer una llamada

1 Levante el auricular inalámbrico y

oprima .

2 Marque el número al escuchar el

tono de marcar.

3 Si está listo para terminar la

llamada, oprima .

Para hacer una llamada usando el directorio telefónico

Oprima . (Para abrir el directorio telefónico del

aparato, mantenga oprimido .)

Oprima o hasta que aparezca el número de la persona que busca.

3 Oprima .

Para recibir una llamada

Cuando suene el timbre del auricular

inalámbrico, levántelo y oprima para contestar la llamada.

2 Si está listo para terminar la

llamada, oprima .

Para transferir una llamada

1 Oprima , oprima o para

seleccionar el destino al cual desea transferir la llamada (seleccione “HANDSET 0” del aparato), y

oprima (Call).

2 Cuando alguien conteste, oprima

para transferir la llamada.

Para recibir un fax mediante el auricular inalámbrico

Para indicar al aparato que comience a recibir el documento, oprima .

Cómo almacenar números de marcación automática

1 Oprima .

2 Oprima o para mostrar

“<NEW>” y oprima (Valid.).

3 Ingrese el nombre de la persona

(ingrese cada letra oprimiendo repetidamente la tecla del número mostrado para la misma).

Para borrar un número equivocado, oprima C.

4 Oprima (Valid.). 5

Oprima las teclas de número para ingresar el número de teléfono (para ingresar un espacio, mantenga la

tecla oprimida hasta que aparezca una diagonal [/]). Cuando

haya terminado, oprima (

Valid.

6 Oprima o para seleccionar un

icono para el número y a continuación oprima (Valid.).

= A, B, C, a, b, c, 2

= 1

= D, E, F, d, e, f, 3

= G, H, I, g, h, i, 4

= /, espacio, +, @, -, $, &, %, 0

= J, K, L, j, k, l, 5

= M, N, O, m, n, o, 6

= # , " . : ; ! ? ' ( ) _

= P, Q, R, S, p, q, r, s, 7

= W, X, Y, Z, w, x, y, z, 9

= caracters especiales

= T, U, V, t, u, v, 8

Page 100

Index

Anti Junk Fax, 64 Audible signals, 87 Auto Print Out (of Activity Report), 71 AUTO reception mode, 17, 57 Auto-dial numbers

Storing, 52 Using, 53

Batch page numbering, 56 Batteries

Disposal, 19 Installing, 18 Replacing, 19

Broadcasting, 60

Caller ID, 62 Caller ID list, 63, 74 Contrast, 50 Copies, 59 Cordless handset

Alarm clock, 26 Auto pickup / auto hang up, 32 Base priority, 37 Beeps, 30 Birthday alarm, 28 Call log, 25 Date and time setting, 31 Deleting, 36 Disabling fax reception, 37 Emergency number, 33 Faxes, receiving, 21 Hands-free mode, 20 Hold, 21 Language, 32 Locking the keypad, 33 Making a call, 20 Monitoring a room, 29 Phonebook, 23 Power, 20

Program key functions, 31 Receiver volume, 20 Receiving a call, 20 Registering (personal), 35 Registering (regular), 34 Renaming base, 38 Resetting, 38 Ring tones, 30 Silent mode, 30 System PIN, 35 Talking range, 18 Timer, 27 Transferring a call, 21 Voice box number, 32

Cordless handset charger, 18

Date, setting, 16 Destination List, 74 Dial Mode, 70 Dial tone detection, 72 Dialing

Automatic redialing, 55 Direct Keypad, 54 Normal, 51 Rapid Key, 54 Redialing, 55 Search, 54

Speed, 54 Direct Keypad Dialing, 54 Display messages, 63, 85 Document feeder, 49 Document restrictions, 49 Document sizes, 49 Duplex Scan, 64

ECM mode (Error Correction Mode), 71 E-mail addresses, storing, 44 E-mail message, 43, 46 E-mail options, 46 E-mail settings, 42, 43 E-mail subject, 43, 46

Index