Sharp UX-CD600 User Manual

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MODEL

UX-CD600

OPERATION MANUAL

COMMUNICATION CENTER

1. Installation

2. Using the Cordless Handset

3. Using the Answering System

4. Sending Faxes

5. Receiving Faxes

6. Making Copies

7. Special Functions

8. Printing Lists

9. Maintenance

10. Troubleshooting

To ensure Sharp quality, look for the Sharp Genuine Supplies Logo on Your business products. We provide a full line of supplies that are designed and tested to maximize the life and performance of all Sharp products.

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2002 Sharp Electronics Corporation Design and specifications are subject to change without notice.

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WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

IMPORTANT NOTICE

Fax machine

FCC Radiation Exposure Statement: This equipment complies with FCC radiation exposure limits set forth for at uncontrolled

equipment. This equipment should be installed and operated with minimum distance at least 20 cm

between the radiator and persons body (excluding extremities: hands, wrists, feet and legs) and must not be co-located or operated with any other antenna or transmitter.

Cordless handset

This phone (Cordless Handset) has been tested and shown to comply with the FCC RF Exposure guidelines.

For body worn operation, this phone has been tested and meets the FCC RF exposure guidelines for use with accessories that contains no metal and that positions the handset a minimum of 1.5 cm from the body. Use of other accessories may not ensure compliance with FCC RF exposure guidelines.

The maximum SAR levels tested for this phone (Cordless Handset) has been shown to be 1.220 W/kg at head and 0.446 W/Kg at body.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission. (2) Identification of either the business, business entity or individual sending the message. (3) Telephone number of either the sending machine, business, business entity or individual. In order to program this information into your facsimile machine, please refer to the

appropriate instructions in the operation manual."

As an ENERGY STA R® partner, SHARP has determined that this product meets the ENERGY

STA R

guidelines for energy efficiency.

Introduction

Welcome, and thank you for choosing a SHARP UX-CD600 Communication Center and cordless handset!

In addition to the cordless handset that comes with the communication center, you can purchase up to seven accessory cordless handsets. The cordless handsets can be used for intercom communication, and each cordless handset has its own personal box in the answering system.

Fax machine and general specifications.

Imaging film Initial starter roll (included with machine):

32 ft. (10 m) (approx. 30 letter-size pages)

Replacement roll (not included):

UX-5CR 164 ft. (50 m) (one roll yields

approx. 150 letter-size pages)

Paper tray capacity Letter: Approx. 50 sheets (20-lb. copier paper

at room temperature; maximum stack height should not be higher than the line on the tray) Legal: 5 sheets Recommended paper weight: 20-lb. Copy Bond

Recording system Thermal transfer recording

Effective printing width 8.3" (210 mm) max.

Memory size* 448 KB (approx. 24 average pages with no

voice messages recorded, or 20 minutes of voice messages (including OGMs) with no faxes in memory)

Modem speed 14,400 bps with auto fallback to lower speeds.

Transmission time* Approx. 6 seconds (only when ECM is on)

Compression scheme MR, MH, MMR

Compatibility ITU-T (CCITT) G3 mode

*Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).

Automatic dialing Common book: 99 numbers

Private book: 50 numbers (each cordless

handset has 1 private book)

Applicable telephone line Public switched telephone network

Number of connectable lines Tw o

Telephone function Yes (cannot be used if power fails)

Reception modes AUTO ATTENDANT / TEL / TAD

Automatic document feeder 10 pages max. (letter/A4, 20 lb paper)

Input document size Automatic feeding:

Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 11" (140 to 279 mm)

Manual feeding:

Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 23.6" (140 to 600 mm)

Effective scanning width 8.3" (210 mm) max.

Resolution Horizontal: 203 pels/inch (8 pels/mm)

Vertical:

Standard: 98 lines/inch (3.85 lines/mm) Fine /Halftone: 196 lines/inch (7.7 lines/mm) Super fine: 391 lines/inch (15.4 lines/mm)

Halftone (grayscale) 64 levels

Contrast control Automatic/Dark selectable

Copy function Single / Multi (99 copies/page)

Display 16-digit LCD display, 2 lines, 2 colors

Power requirements 120 V AC, 60 Hz

Power consumption Standby: 4.0 W

Maximum: 100 W

Operating temperature 41 - 95°F (5 - 35°C)

Humidity 25 - 85% RH

Dimensions (without

attachments)

Width: 13.9" (353 mm) Depth: 7.6" (193 mm) Height: 6.9" (174 mm)

Weight (without

Approx. 6.2 lbs. (2.8 kg)

attachments)

Cordless handset specifications

Frequency 2.4 GHz (2.405 to 2.475 GHz)

Dimensions Width: 1.8" (46 mm)

Depth: 1.7" (42 mm) Height: 7.1" (180 mm) (not including antenna)

Weight Approx. 0.3 lbs. (115 g) (without battery)

Battery 3.6 V Ni-MH battery; capacity: 850 mAh

Power consumption

Initial charging Battery life Battery life in standby mode

Accessory cordless handset UX-K02 (up to 7 handsets can be added)

Approx. 1.3 W (in standby mode) Approx. 12 hours for initial charge Approx. 8 hours (480 minutes) (at room temp.) Approx. 36 hours with one full charge (at room temperature)

Battery life (both normal and in standby mode) may vary depending on usage, range from base machine, and environmental conditions such as temperature

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

Unplug the machine from the power outlet and telephone jack and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible.

Battery

Use only the battery specified in this manual. Use only the provided charger to charge the battery.

Do not open or mutilate the battery pack. Corrosive fluid may leak out and cause injury or burns to the eyes and skin. The fluid may be toxic if swallowed. In case of contact with eyes, flush with clean water (do not rub), and seek medical attention immediately.

Do not store or carry the battery with other metal objects such as keys or pins. These may short the battery and cause it to overheat.

Do not allow the battery to become wet.

Do not dispose of the battery in a fire or heat the battery. The battery may explode.

Health care facilities and equipment

Radio frequency energy emitted from the cordless handset equipment may cause medical equipment to malfunction. Verify that any personal medical equipment you are using is adequately shielded from external radio frequency energy before using the cordless handset equipment. Do not use the cordless handset equipment in health care facilities where such use is prohibited.

Table of Contents

A Look at the Operation Panel 8

1. Installation 14

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Setting Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 30

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Line Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Volume Adjustment - Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Volume Adjustment - Cordless Handset. . . . . . . . . . . . . . . . . . . . . . 40

2. Using the Cordless Handset 42

Making a Phone Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Receiving a Phone Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Receiving a Fax Using the Cordless Handset . . . . . . . . . . . . . . . . . 44

Using Auto Attendant Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Storing and Using Auto-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . 48

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Using the Intercom Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Transferring Calls and Making Conference Calls. . . . . . . . . . . . . . . 56

Making Phone Calls at the Machine . . . . . . . . . . . . . . . . . . . . . . . . . 59

3. Using the Answering System 61

Recording an Outgoing Message. . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Setting a Passcode for a Personal Box . . . . . . . . . . . . . . . . . . . . . . 63

Operating the Answering System . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Optional Answering System Settings . . . . . . . . . . . . . . . . . . . . . . . . 70

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

4. Sending Faxes 82

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Table of Contents

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 84

Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Sending a Fax by Automatic Dialing. . . . . . . . . . . . . . . . . . . . . . . . . 88

Sending a Fax From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

5. Receiving Faxes 98

Receiving Faxes Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Receiving Faxes Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Optional Reception Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . 104

6. Making Copies 105

7. Special Functions 107

Caller ID and Call Waiting ID (Requires Subscription to Service). . 107

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . 114

8. Printing Lists 115

9. Maintenance 119

Replacing the Cordless Handset Battery . . . . . . . . . . . . . . . . . . . .122

10. Troubleshooting 124

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Ordering Parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Quick Reference Guide 143

Guía de referencia rápida 145

Index 147

A Look at the Operation Panel

Fax machine

SPEAKER key

1 2 3 4 5 1096 7 11

SPEAKER

STOP

COPY/HELP/POLL

START/MEMORY

RESOLUTION/

RECEPTION MODE

FLASH

REC/

MEMO

CONFERENCE

14 2112 13

Line1 Line2

PLAY/ HOLD

INTERCOM/

REDIAL SPEED

TEL

FUNCTION

DELETEREPEAT

SKIP

18 19 20

Press this key to talk with the other party through the speakerphone during a call (speak toward “MIC” on the operation panel; page 59). This key can also be used to listen to the line and fax tones through the speaker when faxing a document (page 86).

RESOLUTION / RECEPTION MODE key

When a document is in the feeder, press this key to adjust the resolution for faxing or copying (page 84). At any other time, press this key to select the reception mode (the icon of the currently selected reception mode will appear in the display; page 34).

FLASH key

This key is used for Call Waiting and other special services that require subscription from your phone company. Your phone company will provide you with details on how to use the key.

REC/MEMO key

Press this key to record an outgoing message, phone conversation, or memo (pages 45, 62, 67 and 68).

PLAY/HOLD key

Press this key to play recorded messages (page 66). During a phone conversation, press this key to put the other party on hold (page 59).

Display

This displays messages and prompts to help you operate the machine.

MIC

The microphone is located here. Speak toward MIC when using the speakerphone or when recording an outgoing message or memo.

UP and DOWN arrow keys

Enlarge/reduce setting: When making a copy of a document, press these keys to select an enlarge/reduce setting (page 105). Volume setting: When a document is not in the feeder, press these keys to change the handset volume when the handset is lifted, the speaker volume when the SPEAKER key has been pressed, or the ringer volume at any other time (page 39). FUNCTION key settings: Press these keys after pressing the FUNCTION key to scroll through the FUNCTION MODE settings.

Line 1 key

Press this key to select line 1 when making a call from the machine or sending a fax (pages 59 and 86).

Line 2 key

Press this key to select line 2 when making a call from the machine or sending a fax (if you have connected a second line to the machine) (pages 59 and 86).

Panel release

Press this release to open the operation panel.

STOP key

Press this key to cancel an operation before it is completed.

COPY/HELP/POLL key

When a document is in the feeder, press this key to make a copy of a document (page 105). When a document is not in the feeder, press this key to print out the Help List, a quick reference guide to the operation of your fax machine. This key is also used after dialling to poll (request fax transmission from) another machine (page 114).

START/MEMORY key

Press this key after dialing to begin fax transmission (page 86). Press this key before dialing to send a fax through memory (page 95). The key can also be pressed in the date and time display to show the percentage of memory currently used.

INTERCOM/CONFERENCE key

Press this key to page or locate a cordless handset (page 55). During a phone call, press the key to transfer the call to a cordless handset or begin a conference call (page 57).

Left and right arrow keys

Auto-dial numbers: When sending a fax or making a phone call, press these keys to scroll through your auto-dial numbers (page 91), the “REVIEW CALLS” list (only available if you have Caller ID) (page 111), and the last number dialed (redial; page 93). FUNCTION key settings: Press the right arrow key after scrolling with the up and down arrow keys to select a FUNCTION key setting.

FUNCTION key

Press this key followed by the arrow keys to select special functions and settings.

REPEAT key

Press this key while listening to a message to play it again (page 66).

SKIP key

Press this key while listening to a message to skip to the next message (page

66).

DELETE key

Press this key to erase recorded messages (page 67).

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

Machine display

This appears when the machine is using line 1.

Note: The Line 1 or Line 2 icon does not appear when a cordless handset is using Line 1 or Line 2.

This appears when the machine is using line 2.

Line1 Line2

This appears when the reception mode is set to Auto Attendant.

TEL

This appears when the reception mode is set to TEL.

This appears when the reception mode is set to TAD (the answering system is turned on).

Cordless handset

FUNCTION

REMOTE

/PAUSE

/FLASH

REVIEW

START

TALK

DOWN

ABC DEF

JKLGHI MNO

456

RECEPTION

TUVPQRS WXYZ

789

PLAY NEW

PLAY

REPEAT

SKIP DELETE

REDIAL

INTER

COM

CONFERENCE

OFF

STOP

HOLD

ERASE

Antenna

Display

This displays messages and prompts to help you use the cordless handset.

UP and DOWN arrow keys

Receiver volume: When talking on the cordless handset, press these keys to adjust the receiver volume (page 41). This also adjusts the volume when using a headset (purchased separately) connected to the cordless handset. Ringer volume: When not talking on the cordless handset, press these keys to adjust the cordless handset ringer volume (page 41). Scroll through numbers: Press these keys to scroll when searching for an auto-dial number (page 50) or reviewing received calls (only available when you have Caller ID; page 112).

FUNCTION/PAUSE key

This key is used during the procedures for storing and editing auto dial numbers (pages 48 and 51). When entering a number for automatic dialing, press this key to insert a pause between digits.

TALK k e y

Press this key to make or answer a call (pages 42).

REVIEW (left) arrow key

Press the REVIEW arrow key and then the UP or DOWN arrow key to scroll through your 30 most recent calls (only available if you have Caller ID) (page

112).

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

PLAY NEW key

REMOTE

Press this key after pressing to listen to new messages recorded in the

personal box of the cordless handset (page 68).

PLAY key

Press this key after pressing to listen to all messages recorded in the

personal box of the cordless handset (page 68).

REPEAT key

Press this key while listening to a message to play it again (page 68).

/FLASH

REMOTE

/FLASH

INTERCOM/CONFERENCE key

Press this key to page the machine or another cordless handset (page 53), or to transfer a call or begin a conference call (page 56).

START key

Press this key to start fax reception from the cordless handset (page 44), or to complete entries when storing, editing, or deleting auto-dial numbers.

REMOTE/FLASH key

Press this key to change the reception mode on the machine (page 58), or to listen to messages recorded in the general box or the cordless handset’s personal box (page 68). The key is also used to access special services from your phone company that require subscription (contact your phone company for details).

OFF key

Press this key to end a call.

SEARCH (right) arrow key

Use this key to search for an auto dial number (page 50). This key can also be used to move the cursor right when entering or editing an auto-dial number or name.

RECEPTION key

Press this key after pressing to change the reception mode on the

machine (page 58).

STOP key

Press this key to stop playback of messages (page 69).

DELETE

Press this key while listening to a message to delete it (page 68). To delete all your messages, press this key after playback ends (while the display shows

REMOTE MODE), followed by (page 69).

HOLD/ERASE key

Hold: Press this key during a call to put the other party on hold (page 44). Erase: Press this key to delete a phone number when searching through your

recently received calls (only when you have Caller ID) (page 112), or when searching through your auto-dial numbers (page 51). Press the key to delete a digit or character when storing or editing an auto-dial number.

REMOTE

/FLASH

START

SKIP key

Press this key while listening to your messages to skip to the next message (page 68).

REDIAL key

Press this key to redial the last number dialed using the cordless handset (page 52).

Headset jack

This jack lets you connect a headset (purchased separately) to the cordless handset.

Battery cover

Remove this cover to install or replace the handset battery.

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

If any are missing, contact your dealer or retailer.

Paper tray Paper tray

Handset Handset

Cordless handset

extension

cord

Battery cover

Battery pack

Operation manual

Two-line telephone cord

AC adapter

Gears (2)

Imaging film (initial starter roll)

Cordless handset charger

Setting Up

Selecting a location for the machine

To maximize the talking range of the cordless handset, we recommend installing the machine in a high and central location away from obstructions such as walls.

High and central location with no obstructions

Keep the machine away from other electrical appliances such as TVs, microwave ovens, computers, other cordless phones, and notebook computers and access points that communicate on a wireless LAN.

1. Installation

Do not place the machine in direct sunlight.

Do not place the machine near heaters or air conditioners.

Keep dust away from the machine.

Keep the area around the machine clear.

Setting Up

Connecting the machine’s handset

Connect the machine’s handset as shown and place it on the handset rest.

♦ The ends of the handset cord are identical, so they will go into either jack.

Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.

Connecting the power cord

Plug the power cord into a 120 V, 60 Hz, grounded AC (3-prong) outlet.

Caution!

Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

Connecting the phone lines

LINE 2

LINE 1/2

LINE 2

LINE 1/2

LINE 2

LINE 1/2

If you have two phone lines, both lines can be connected to the machine. The phone lines can be used simultaneously. For example, you can make a phone call using the machine’s handset on line 1 while sending a fax on line 2, or make simultaneous phone calls using one cordless handset on line 1 and another cordless handset on line 2.

♦ Line 1 is primarily for phone calls. Line 2 is primarily for fax.

If you are connecting two lines:

Two-line jack: If you have a two-line phone jack (RJ-14C), insert one end of

the provided telephone line cord into the two-line jack and the other end into the jack on the machine marked LINE 1/2.

Setting Up

1. Installation

Single-line jacks: If you have two single-line jacks (RJ-11C), connect one end of the provided line cord to the LINE 1/2 jack on the machine and the other end to the single-line jack that you wish to use as line 1 (line 1 is primarily for phone calls). Connect one end of an additional line cord (not included) to the LINE 2 jack on the machine and the other end to the singleline jack that you wish to use as line 2 (line 2 is primarily for fax).

Setting Up

LINE 2

LINE 1/2

If you are connecting only one line:

Insert one end of the provided telephone line cord into your phone jack and the other end into the jack on the machine marked LINE 1/2.

♦

Do not connect the line cord to the LINE 2 jack!

♦ Be sure to disable line 2 as explained on page 37.

About the Dial Mode: The machine is initially set for touch-tone dialing. If you are on a pulse dial (rotary) line, you will need to change the dial mode setting as explained on page 35.

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Setting Up

Attach the paper tray and paper tray extension

Attach the paper tray.

Attach the paper tray extension.

Click!

Insert horizontally and rotate up

1. Installation

Note: The paper tray extension has a top side and a bottom side. If the tabs do not go into the holes, turn the support over.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Setting Up

Raising the base antenna

Raise the base antenna to ensure clear communication with the cordless handset.

If you hear noise when using the cordless handset or the machine’s handset, change the angle of the antenna until the noise is minimized.

Connecting the cordless handset charger

Connect the AC adapter to the cordless handset charger.

Fit the cord into the holders.

Plug the AC adapter into a standard 120 V AC outlet.

Important: Never cover the charger and AC adapter with a blanket, cloth, or

other material. Excessive heating may result and cause fire.

Setting Up

Installing the battery and charging the cordless handset

Connect the battery connector ➊

Connect the battery connector ➊, and then place the battery pack in the cordless handset.

• Place the wires as shown.

Black

Red

Place the battery cover on the cordless handset, making sure it snaps firmly

into place.

• Make sure the wires are not caught or

pinched by the cover.

Red

Black

1. Installation

Place the cordless handset in the charger with the dial pad facing

forward.

• Important! The dial pad must face

forward, or the battery will not charge.

• The battery charges automatically while

the cordless handset is in the charger. While charging, the display shows CHARGING. When charging is completed, the display shows IN CHARGER.

• The cordless handset and charger may

feel warm while charging. This is normal.

The battery cannot be overcharged. When not using the cordless handset, keep it in the charger to ensure that it is always charged.

Charge the battery at least the first time!

12 hours

Setting Up

When the battery needs charging, LOW BATTERY will appear in the display and you will hear beeps during a phone conversation. If you need to continue the conversation, transfer the call to the machine or another cordless handset (see page 56). Place the cordless handset in the charger and let it charge.

Note: If the battery is extremely low, nothing may appear in the display during the first several minutes that the cordless handset is in the charger. The battery will begin to charge normally after several minutes.

To ensure that the battery charges properly, wipe the charger contacts once a month with a cotton swab.

Important:

Place the cordless handset away from the machine. If placed too close to the machine, the cordless handset may not ring correctly and phone calls may be cut off.

Talking range

The talking range of the cordless handset may decrease depending on transmission conditions. If you hear noise or interference while talking on the cordless handset, move closer to the machine.

♦ When outside the talking range, HANDSET? will appear in the display. If

you move out of the talking range while talking on the cordless handset, your call will be disconnected. Move closer to the machine and then press

to restore communication with the machine (“HANDSET?” will be

TALK

cleared and the normal standby display will appear).

Reinforced concreteMetalAluminum sash

Large metal objects, metal structures, and thick walls reduce the

talking range.

Entering a name for the cordless handset

You can enter a name for the cordless handset in the machine.

♦ The machine will transmit the name that you enter to your cordless

handset. The name will appear in the cordless handset’s display.

Setting Up

1. Installation

FUNCTION

Press once and twice on

Machine display:

ENTRY MODE

the machine.

Press once and once.

Press once.

Press to select SET.

HS NAME SET

HS NAME SET 1=SET, 2=CLEAR

SELECT HS NO. ENTER (1 - 8)

(To clear a name, press .)

Press . (“1” is the handset number

ENTER HS NAME HS1 SELECTED

of the cordless handset that came with the machine.)

Enter the name by pressing number keys for each letter as shown in the chart below. Up to 10 characters can be entered.

(If you are clearing a name, skip this step and go directly to Step 7.)

Example: BILL = 22 444 555 555

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

Setting Up

♦ To clear a mistake, press .

SPEAKER

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears.

♦ To enter one of the following symbols, press or repeatedly:

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | }

Press to store the name.

Press to exit.

START/MEMORY

STOP

The handset number and name appear in the standby display of the cordless handset

) (

Display:

OWN NUMBER SET

HANDSET1 BILL

♦ In the event that you need to change the name, clear it (press “2” in Step 4

on the previous page and then follow Steps 5, 7, and 8), and then repeat the name entry procedure to enter the new name.

♦ If you purchase an additional cordless handset and enter it’s name after

registering it in the machine, the name is also transmitted to all other cordless handsets that you have for the machine. For this reason, make sure that all cordless handsets are within the talking range of the machine, their batteries are sufficiently charged, and that none are in use before entering the name of the new cordless handset. To check whether the name of the new cordless handset was successfully transmitted to the

other cordless handsets, press on each of the other cordless handsets

INTER

COM

followed by or until the number of the new cordless handset

appears in the display. The name will appear next to the number if it was transmitted successfully. If the name does not appear, repeat the name entry procedure.

Connecting a headset

You can connect a headset (purchased separately) to the headset jack. Remove the cap and insert the connector as shown.

Accessory cordless handsets

Setting Up

1. Installation

You can use up to 7 additional UX-K02 cordless handsets with the UX-CD600.

For information on setting up an accessory cordless handset for use with the UX-CD600, see the manual that accompanies the accessory handset.

Please purchase accessory UX-K02 handsets at your dealer or retailer.

Loading the Imaging Film

The fax machine uses a roll of imaging film to create printed text and images. The print head in the machine applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with the UX-CD600 can print about 30 letter-size pages.

Remove the paper from the paper tray and open the operation panel (press

➊).

If you are loading the imaging film for the first time, go to Step 4.

Remove the used film and empty spool.

When replacing the film, use a roll of Sharp UX- 5CR imaging film. One roll can print about 150 letter-size pages.

Use only Sharp Genuine Supplies with this logo:

Remove the two green gears from the spools.

DO NOT DISCARD THE TWO GREEN GEARS!

Loading the Imaging Film

Remove the new roll of imaging film from its packaging.

• Cut the band that holds the rolls

together.

Insert the green gears.

Make sure the gears fit into the slots in the ends of the rolls.

Insert the film into the print compartment.

Thick roll to rear

1. Installation

1 slot

2 slots

Fit ends of rolls onto hubs

Rotate the front gear as shown until the film is taut.

Close the operation panel (press down on both sides to make sure it clicks

into place).

Loading Printing Paper

You can load letter or legal size paper in the paper tray. Recommended paper weight is 20-lb. Copy Bond. The maximum number of sheets is as follows:

Letter size:

Legal size: 5 sheets

Fan the paper, and then tap the edge against a flat surface to even the stack.

Make sure the stack edges are even.

Insert the stack of paper into the tray,

Approx. 50 sheets (20-Ib. copier paper at room temperature;

maximum stack height should not be higher than the line on the tray)

PRINT SIDE DOWN

• If paper remains in the tray, take it out and combine it into a single stack

with the new paper.

• Be sure to load the paper so that printing takes place on the print side of

the paper. Printing on the reverse side may result in poor print quality.

•

GENTLY LOAD PAPER INTO THE PAPER TRAY

•

DO NOT FORCE IT DOWN INTO THE FEED SLOT

The stack should not be higher than this line

Note: Do not use paper that has already been printed on, or paper that is curled.

Note: If at any time the display shows the

message at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it. When you are

finished, press

START/MEMORY

ADD PAPER & PRESS START KEY

Loading Printing Paper

Setting the paper size

The machine has been set at the factory to scale received faxes to letter size paper. If you loaded legal paper, you must change the paper size setting to LEGAL.

1. Installation

FUNCTION

Press once and once.

Press once and 4 times.

Press once.

Select the paper size:

LETTER: LEGAL:

Press to return to the date and time display.

STOP

Display:

OPTION SETTING

PAPER SIZE SET

PAPER SIZE SET 1=LETTER,2=LEGAL

The display briefly shows your selection, then:

COPY CUT-OFF

Print contrast setting

The machine has been set at the factory to print at normal contrast. If desired, you can change the print contrast setting to LIGHT.

FUNCTION

Press once and once.

Press once and 5 times.

Display:

OPTION SETTING

PRINT CONTRAST

Press once.

Select the print contrast:

NORMAL: LIGHT:

Press to return to the date and time display.

STOP

PRINT CONTRAST 1:NORMAL

The display briefly shows your selection, then:

PAPER SIZE SET

Entering Your Name and Fax Number

Before you can begin sending faxes, you must enter your name and fax (telephone) number. You also need to set the date and time.

Important!

FCC regulations require that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages.

STOP

Note: Only one fax number can be entered. If you have connected two lines to the machine, it is recommended that you enter the number of line 2, as line 2 is normally used as a fax line.

Once you enter this information, it will automatically appear at the top of each fax page you send.

FUNCTION

Press once and twice on

the machine.

Press once.

START/MEMORY

FUNCTION

Display:

ENTRY MODE

OWN NUMBER SET

ENTER FAX #

Entering Your Name and Fax Number

Enter your fax number by pressing the number keys (max. 20 digits).

• To insert a space between digits, press .

1. Installation

• To clear a mistake, press .

Press to enter the fax number in memory.

Enter your name by pressing number keys for each letter as shown in

START/MEMORY

SPEAKER

the chart below. Up to 24 characters can be entered.

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ To clear a mistake, press .

SPEAKER

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears. To enter one of the following symbols, press

or repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { |

) (

}

Press .

Press to return to the date and time display.

START/MEMORY

STOP

Display:

DATE&TIME SET

Setting the Date and Time

The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below.

STOP

START/MEMORY

FUNCTION

Press once and twice.

Press once and once.

Press once.

Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.).

Example: January

The currently set date appears (example):

FUNCTION

Display:

ENTRY MODE

DATE&TIME SET

DATE&TIME SET DATE 08-15-2004

DATE&TIME SET DATE 01-15-2004

• To correct a mistake, press to move the cursor back to the mistake and

then enter the correct number.

Enter a two-digit number for the day (“01” to “31”).

DATE&TIME SET DATE 01-05-2004

Example: the 5

Setting the Date and Time

The currently set time

Enter the year (four digits).

Example: 2004

Enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”).

Example: 9:25

Press to select A.M. or to select P.M.

appears (example):

DATE&TIME SET TIME 12:19 PM

DATE&TIME SET TIME 09:25 PM

1. Installation

Press to start the clock.

Press to return to the date and time display.

START/MEMORY

STOP

HS NAME SET

Daylight Saving Time

If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time. Follow these steps:

FUNCTION

Press once and once.

Press once and 7 times.

Press once.

Press to select YES, or to select NO.

Display:

OPTION SETTING

DAY LIGHT SAVE

DAY LIGHT SAVE 1=YES, 2=NO

RECEIVE RATIO

Press to return to the date and time display.

STOP

Setting the Reception Mode

The machine has three modes for receiving calls and faxes:

AUTO ATTENDANT ( ) mode: Select this mode when you wish to route callers to specific cordless handsets.

The machine will automatically answer all incoming calls without ringing and your recorded greeting will play. After listening to the instructions in your greeting, the caller will press the number of the desired person and only the cordless handset of that person will ring. The caller can also press their Start key to send a fax. For more information on this mode, see page 44.

TEL mode: Select this mode when you want to receive phone calls and faxes without routing callers. The machine and all cordless handsets will ring normally when a call comes in.

be answered on the machine’s handset or on one of the cordless handsets

after which the machine will answer automatically and receive faxes. For more information on this mode, see page 100.

TAD ( )mode: Select this mode when you go out and want the answering system to answer

all calls. Voice messages will be recorded, and faxes will be received automatically (“TAD” stands for “Telephone Answering Device”.) For more information on this mode, see page 61.

All calls, including faxes, that are received on line 1 must

. For calls received on line 2, you can set a certain number of rings

Setting the reception mode

Make sure a document

RESOLUTION/

RECEPTION MODE

press until the icon of the desired mode appears in the display.

RESOLUTION/

RECEPTION MODE

Note: TAD mode cannot be selected unless a general outgoing message has been recorded as explained on page 62.

is not loaded in the document feeder

JAN-02 10:30

RESOLUTION/

RECEPTION MODE

JAN-02 10:30

, and then

TEL

Line Settings

Setting the dial mode

The machine is set for tone dialing. If you are on a pulse dial line, you must set the machine for pulse dialing. Press the panel keys as explained below.

♦ If you have connected two lines, the dial mode must be set separately for

line1 and line 2.

Press once and once.

Press once.

To set the dial mode for line 1, press

2, press 3 times.

Press once.

FUNCTION

twice. To set the dial mode for line

Example: DIAL MODE (L1)

Display:

OPTION SETTING

DIAL MODE (L1)

DIAL MODE (L2)

DIAL MODE (LINE1) 1=TONE, 2=PULSE

1. Installation

Select the dial mode:

TONE: PULSE:

The display briefly shows your selection and then the next option

setting. Press to exit the option settings.

Entering tone signals during a call on a pulse dial line

If you are on a pulse dial line and need to enter tone signals during a call,

press . After this, pressing the number keys will send tone signals. When

you hang up, the machine will return to pulse dialing.

STOP

Line Settings

Specifying how the line is selected (dialing line setting)

If you have connected two lines to the machine, use this setting to specify how the line is selected when you make a phone call or send a fax by manual dialing. The settings are MANUAL and AUTO. When MANUAL is selected, you must manually select the line each time you make a phone call. When AUTO is selected, the machine will automatically select an open line.

The machine is initially set to MANUAL. If you wish to change the setting to AUTO, follow the steps below.

Note: The dialing line setting does not apply to faxes sent by automatic dialing (see page 88). When you send a fax by automatic dialing, the machine will normally use line 2. The machine will only use line 1 if line 2 is busy.

FUNCTION

Press once and once on

the machine.

Press once and twice.

Press once.

Press to select AUTO (the

machine will automatically select the

line), or to select MANUAL (you

must select the line each time you dial).

Press to return to the date and time display.

STOP

Display:

OPTION SETTING

DIALING LINE

DIALING LINE 1=AUTO, 2=MANUAL

The display briefly shows your selection, then:

LINE 2 INVALID

Line Settings

Disabling line 2 (line 2 invalid setting)

If you have only connected one line to the machine, follow the steps below to disable line 2. This will make it impossible to select line 2 when making a call or sending a fax, thereby preventing accidental selection of the line.

FUNCTION

Press once and once on

the machine.

Press once and once.

Press once.

Press to select YES (disable line

2), or press to select NO (enable

line 2).

Press to return to the date and time display.

STOP

Display:

OPTION SETTING

LINE 2 INVALID

LINE 2 INVALID 1=YES, 2=NO

The display briefly shows your selection, then:

NUMBER OF RING

1. Installation

Line Settings

Voice mail message alert (requires subscription to service)

If you subscribe to a voice mail service from your phone company and your service includes a visual alert feature that tells you when you have new messages, you can have “VOICE MAIL” appear in the display of both the machine and the cordless handset when you have new messages (“VOICE MAIL 2” will appear when you have new messages on line 2).

To enable this feature, follow the steps below. Note that the feature must be enabled separately for each line that has voice mail service.

FUNCTION

Press once and once.

Press once.

To enable the voice mail message

indicator for line 1, press 9 times.

To enable the voice mail message

indicator for line 2, press 8 times.

Press once.

Press to select YES (enable the message indicator), or press

to select NO (disable the message indicator).

The display briefly shows your selection and then the next option

setting. Press to exit the option settings.

STOP

Example: VOICE MAIL (L1)

Display:

OPTION SETTING

VOICE MAIL (L1)

VOICE MAIL (L2)

VOICE MAIL (L1) 1=YES, 2=NO

Volume Adjustment - Machine

SPEAKER

You can adjust the volume of the speaker, handset, and ringer using the up and down arrow keys.

Speaker

While using the speaker to make a phone call or send a fax, press

or to adjust the volume.

(To use the speaker to make a phone call, press , press or

to select the line if “WHICH LINE?’ appears in the display, and then

press the number keys to dial.)

SPEAKER

1. Installation

Machine handset

When talking through the handset,

press or to select the desired

volume level.

• Note: The volume reverts to MIDDLE

each time you replace the handset.

Display:

RECEIVER: HIGH

RECEIVER: MIDDLE

RECEIVER: LOW

Volume Adjustment - Cordless Handset

Machine ringer

Press or to select the desired

volume level.

(Make sure has not been

pressed, the handset is not lifted, and a document is not loaded in the feeder.)

SPEAKER

Display:

• The ringer rings once at the selected

level, and then the date and time reappear in the display.

If you selected “RINGER: OFF OK ?” to turn off the ringer, press

START/MEMORY

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK ?

• Note that even when the ringer is turned off, the machine will ring when

paged by a cordless handset.

Volume Adjustment - Cordless Handset

You can adjust the volume of the ringer and handset, receiver using the up and down arrow keys.

Volume Adjustment - Cordless Handset

Cordless handset receiver volume

When talking on the cordless handset,

press or to select the desired

volume level.

• Note: The volume reverts to MIDDLE

each time you hang up (press ).

OFF

Cordless handset ringer

1. Installation

Cordless handset display:

RECEIVER: HIGH

RECEIVER: MIDDLE

RECEIVER: LOW

When you are not talking on the

cordless handset, press or to

select the desired ringer volume level.

• The ringer will ring once at the selected

level.

• If you selected “RINGER: OFF OK ?” to

turn off the ringer, press . Note that

even when the ringer is turned off, the cordless handset will ring when paged by the machine or another cordless handset.

START

Cordless handset display:

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK ? OK: PRESS START

2. Using the Cordless Handset

Making a Phone Call

OFF

TALK

Pick up the cordless handset and press .

OFF

TALK

If the display at right appears, press

to select line 1 or to select

line 2. (If the display at right does not appear, go directly to Step 3.)

When you hear the dial tone, dial the number.

When you are ready to end the call, press .

ABC

Cordless handset display:

WHICH LINE? PRESS 1 OR 2

The above display will appear if the dialing line setting is set to MANUAL (page 36) and the line 2 invalid setting is set to NO (page 37).

OFF

• You can also end the call by simply placing the cordless handset in the

charger.

If the display shows LINE BUSY, the selected line is busy. Select the other line or wait until the busy line is free. If the display shows BUSY, the system is busy. Wait until the system is free.

Receiving a Phone Call

You can also dial by entering the phone number first and

then pressing .

♦ Check the number in the display before pressing . If there is a

mistake, press to clear the mistake and then enter the correct digits.

HOLD

ERASE

TALK

♦ If “WHICH LINE?” appears in the display while entering the number, press

to select line 1 or to select line 2 and then continue entering

the number.

Note: If a pause is needed between any of the digits to access an outside

line or a special service, press . The pause will appear as a hyphen (-).

ABC

FUNCTION

/PAUSE

Receiving a Phone Call

When the cordless handset rings, pick it up and press any key (except

) to answer. Talk to the other party.

OFF

Handset

2. Cordless

• If the cordless handset is in the charger, simply pick it up to answer (you do

not need to press a key).

When you are ready to end the call, press .

OFF

• You can also end the call by simply placing the cordless handset in the

charger.

Note: If BUSY appears in the display when a call comes in, it will not be possible to take the call. First stop using part of the system (for example, stop an intercom conversation or stop accessing the machine from a cordless handset) so that BUSY no longer appears, and then answer.

Receiving a Fax Using the Cordless Handset

If calls come in on both lines simultaneously

If calls come in on both lines simultaneously, the display will alternately show

<<< RINGING >>> to indicate that there is a call on line 1, and <<<RINGING 2>>> to indicate that there is a call on line 2.

<<< RINGING >>>

To take the call on line 1, press any key (other than ) while

“

<<< RINGING >>>” appears. To take the call on line 2, press any key (other

than ) while “

OFF

<<<RINGING 2>>>” appears.

<<<RINGING 2>>>

OFF

Putting a Call on Hold

To put the other party on hold during a call, press . The cordless handset

will beep while the call is on hold. When you are ready to resume the call,

HOLD

press once again. Note that placing the cordless handset in the charger

will not break the connection while a call is on hold, and thus phone charges may continue to apply.

HOLD

Receiving a Fax Using the Cordless Handset

If you hear a fax tone after answering a call on the cordless handset, or if the

other party speaks to you and then wants to send a fax, press . This

signals the machine to begin fax reception.

START

Using Auto Attendant Mode

Press to begin

START

fax reception

Using Auto Attendant Mode

Auto Attendant mode is used to route callers to specific handsets. The machine will automatically answer all incoming calls without ringing and your recorded greeting will play. After listening to the instructions in your greeting, the caller will press the number of the desired person and only the cordless handset of that person will ring. The caller can also press their Start key to send a fax.

Note: Auto Attendant mode can only respond to one call at a time. If calls are received on both lines at the same time, Auto Attendant mode will only answer the call that comes in first.

Recording a greeting for Auto Attendant mode

Follow the steps below to record a greeting for Auto Attendant mode on the machine. The following is an example:

“Hello. You've reached ______ . Press 1 for Susan, 2 for Bob, 3 for George, 4 for Ann, 5 for Ed, 6 for Mary, 7 for Betty, or 8 for Jim now. To page all phones, press your ‘star’ key. To send a fax, please press your facsimile Start key now. To repeat this message, press 9. Thank you for calling.”

♦ The number that is pressed for a person is the number of that person’s

cordless handset (the number that is assigned to the cordless handset when it is registered). The machine’s handset is 0, and the cordless handset that came with the machine is 1. The caller can page all phones by pressing the star (*) key, and can repeat the greeting by pressing 9.

♦ If nobody answers after a device is paged, or if Auto Attendant mode is

used without recording a greeting, the answering system will answer (TAD mode; see Chapter 3). However, if an outgoing message has not been recorded for TAD mode, the caller will be disconnected.

Handset

2. Cordless

Press once and once on

the machine.

Press once.

REC/

MEMO

Display:

FEB-20 10:30 AUTO ATTENDANT

FEB-20 10:30 START: RECORD

Using Auto Attendant Mode

Press and speak facing “MIC” on the operation panel to

record the message.

START/MEMORY

• The greeting can be up to 60 seconds long. While recording, the display will

show the time left to record.

When finished, press .

STOP

Selecting Auto Attendant mode

To select Auto Attendant mode,

RESOLUTION/

RECEPTION MODE

press until

appears in the display.

RESOLUTION/

RECEPTION MODE

JAN-02 10:30

Note: When a call comes in on an open line, Auto Attendant mode will not operate in the situations below. Instead, all cordless handsets (and the machine if not being used for a phone call or fax) will ring normally.

♦ The machine’s handset or speakerphone is in use, or a fax is being sent or

received.

♦ An intercom call is taking place, or a cordless handset is accessing the

machine to listen to messages or use the common auto-dial book.

♦ A copy is being made or a list is being printed.

Using Auto Attendant Mode

Setting the ring duration

In Auto Attendant mode, after the caller listens to your greeting and presses a key to call a particular person, the cordless handset of that person (or the machine handset) will make a special ringing sound (called pseudo ringing) for 15 seconds.

If the call is not answered during this time, the answering system will activate and the OGM (greeting) recorded for the personal box corresponding to the cordless handset will play (if an OGM for the personal box has not been recorded, the general OGM will play). This allows the caller to leave a message. (See Chapter 3.)

If desired, you can change the amount of time the cordless handset will ring before the answering system activates. Selections for the duration are 15 seconds (this is the initial setting), 30 seconds, 60 seconds, and 120 seconds. Use the operation panel of the machine to change the setting.

Handset

2. Cordless

FUNCTION

Press once and once on

the machine.

Press once and 4 times.

Press once.

Press a number from 1 to 4 to select the desired pseudo ring time.

: 15 seconds : 30 seconds

: 60 seconds : 120 seconds

The display briefly shows your selection, then:

Press to return to the date and time display.

STOP

Machine display:

OPTION SETTING

PSEUDO RING

PSEUDO RING 1=15 SECONDS

FAX SIGNAL RX

Storing and Using Auto-Dial Numbers

You can store your most frequently dialed numbers for automatic dialing. Numbers can be stored in the Common book or the Private book.

♦ Up to 99 numbers can be stored in the Common book. These numbers are

shared with the machine and other cordless handsets, and can be stored using a cordless handset as explained below, or the machine as explained on page 88.

♦ Up to 50 numbers can be stored in the Private book. Each cordless

handset has its own Private book, and the numbers are stored using the cordless handset as explained below.

Press .

Press to select the Common book,

or to select the Private book.

Press .

Enter the number by pressing the number keys. (Note: A space cannot be entered.)

• To clear a mistake, press .

FUNCTION

/PAUSE

HOLD

ERASE

Cordless handset display:

SELECT SEARCH

▲: COMMON ▼: PRIVATE

Example: Common book selected

COMMON DIAL

▲▼: SEARCH

FUNCTION: ENTRY

ENTER TEL # _

• If a pause is required between any of the digits to access a special service

FUNCTION

or an outside line, press . The pause appears as a hyphen (two

seconds per pause). Several pauses can be entered in a row.

/PAUSE

Storing and Using Auto-Dial Numbers

Press .

Enter a name by pressing number keys for each letter as shown in the

START

chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 7.)

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

ABC

ABC2ABC

ABC2ABC2ABC

DEF

DEF3DEF

DEF3DEF3DEF

G =

H =

I =

J =

K =

L =

M =

GHI

GHI4GHI

GHI4GHI4GHI

JKL

JKL5JKL

JKL5JKL5JKL

MNO

N =

O =

P =

Q =

R =

S =

T =

MNO

MNO6MNO

MNO

PQRS

PQRS7PQRS

PQRS7PQRS7PQRS

PQRS7PQRS7PQRS7PQRS

TUV

TUV8TUV

U =

V =

W =

X =

Y =

Z =

TUV

TUV8TUV

WXYZ

WXYZ9WXYZ

WXYZ9WXYZ9WXYZ

WXYZ9WXYZ9WXYZ9WXYZ

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears.

♦ To clear a mistake, press .

HOLD

ERASE

Handset

2. Cordless

♦ To enter one of the following symbols, press or repeatedly:

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | }

Press .

Return to Step 2 to store another number, or press to exit.

START

) (

SELECT SEARCH

▲: COMMON ▼: PRIVATE

OFF

Storing and Using Auto-Dial Numbers

Dialing an auto-dial number

Press once.

Press to select the Common book,

or to select the Private book.

Press or until the number you wish to dial appears in the

display.

Press .

TALK

• If “WHICH LINE?” appears in the display, press to select line 1 or

ABC

to select line 2.

Cordless handset display:

SELECT SEARCH

▲: COMMON ▼: PRIVATE

Example: Common book selected

COMMON DIAL

▲▼: SEARCH

FUNCTION: ENTRY

• The number is automatically dialed.

Editing an auto-dial number

If you need to make changes to a previously stored auto-dial number, follow these steps:

Press once.

Press to select the Common book,

or to select the Private book.

Press or until the number you wish to edit appears in the

display.

Cordless handset display:

SELECT SEARCH

▲: COMMON ▼: PRIVATE

Example: Common book selected

COMMON DIAL

▲▼: SEARCH

FUNCTION: ENTRY

Storing and Using Auto-Dial Numbers

FUNCTION

Press .

Press the number keys to enter the new number.

/PAUSE

• To clear a mistake, press . If a pause is required between any of the

digits to access a special service or an outside line, press .

HOLD

ERASE

• If you do not wish to change the number, go directly to Step 6.

Press .

Press the number keys to enter the new name (see Step 6 on page 49).

START

• If you do not wish to change the name, go directly to Step 8.

Press .

Press to exit.

START

OFF

SELECT SEARCH

▲: COMMON ▼: PRIVATE

Clearing an auto-dial number

FUNCTION

/PAUSE

Handset

2. Cordless

If you need to clear an auto-dial number, follow these steps:

Press once.

Press to select the Common book,

or to select the Private book.

Example: Common book selected

Cordless handset display:

SELECT SEARCH

▲: COMMON ▼: PRIVATE

COMMON DIAL

▲▼: SEARCH

FUNCTION: ENTRY

Redial

Press or until the number you wish to clear appears in the

display.

Press .

Press to exit.

HOLD

ERASE

START

OFF

ERASE? PRESS START KEY

SELECT SEARCH

▲: COMMON ▼: PRIVATE

Redial

You can automatically redial the last number dialed on the cordless handset.

Note: The machine and cordless handsets each retain their own separate redial numbers.

Press .

• Check the display to make sure the number that appears is the number you

REDIAL

wish to dial. (If the wrong number appears, press to clear it.)

Press .

TALK

• If “WHICH LINE?” appears in the display, press to select line 1 or

ABC

to select line 2.

OFF

• The number is automatically dialed.

Using the Intercom Feature

You can use the machine and cordless handsets as an intercom system.

♦ When using the Intercom feature, you will not hear your voice through the

handset receiver when you speak.

♦ It may not be possible to page another cordless handset or the machine

when other cordless handsets or the machine are already in use.

♦ When two cordless handsets are used for Intercom conversation, the

cordless handsets must be within the talking range of the machine and the machine must be powered on.

Note: If a call comes in on line 2 while a cordless handset is paging the machine, neither the machine nor the cordless handsets will ring.

Paging the machine from a cordless handset

Handset

2. Cordless

Press on the cordless handset.

Press on the cordless handset to

select the machine.

The machine rings.

The other person picks up the machine handset to answer.

Talk with the other person. When you are ready to end the conversation,

press .

INTER

COM

The numbers and names of the other cordless handsets appear (even the numbers of cordless handsets that are not registered)

Number and name of calling handset

OFF

Cordless handset display example:

INTERCOM:▲▼ 2: BILL 3: SUE

Cordless handset display:

INTERCOM 0: BASE STATION

Machine display:

INTERCOM 1: BOB

Using the Intercom Feature

Paging a cordless handset from another cordless handset

Press on the cordless handset.

Enter the number of the cordless

INTER

COM

The numbers and names of the other cordless handsets appear (even the numbers of cordless handsets that are not registered)

handset that you wish to page.

Example:

The selected cordless handset rings.

The other person presses any key (except ) on the cordless

ABC

Number and name of calling handset

Cordless handset display example:

INTERCOM:▲▼ 2: BILL 3: SUE

INTERCOM 2: BILL

Display of paged handset:

INTERCOM 1: BOB

OFF

handset to answer.

Talk with the other person. When you are ready to end the conversation,

press .

OFF

Note: If the other person breaks the connection or the machine is powered off during an intercom conversation, you will hear a busy tone from the

cordless handset. Press to stop the busy tone.

OFF

Using the Intercom Feature

Paging a cordless handset from the machine (cordless handset locator)

You can use this procedure to page a cordless handset, or locate a handset in the event that you misplace it.

Pick up the machine handset.

• If you wish to use the speakerphone, skip this step (the speaker will

activate automatically in Step 2 below).

INTERCOM/

CONFERENCE

Press on the machine, and

enter the number of the cordless handset that you wish to page.

Example:

The selected cordless handset rings.

• This allows you to locate the cordless

handset if you have misplaced it.

The other person presses any key (except ) on the cordless

handset to answer.

Talk with the other person (if you use the speakerphone, speak toward “MIC” on the operation panel). When you are ready to end the

conversation, replace the handset or press as appropriate.

Machine display:

INTERCOM 3: SUE

Display of selected cordless handset:

INTERCOM 0: BASE STATION

OFF

SPEAKER

Handset

2. Cordless

If a call comes in while the Intercom feature is being used

If an outside call comes in while you are using the Intercom feature, the person who wishes to take the call should first stop the Intercom call (press

on the cordless handset or replace the machine handset), and then

OFF

answer the outside call (press any key except on the cordless handset

or pick up the machine handset).

OFF

Transferring Calls and Making Conference Calls

You can transfer a call to the machine or to a cordless handset.

You can make a 3-person conference call with one outside person and two people using cordless handsets (or the machine handset).

♦ To make a conference call, first call the outside person (or have the outside

person call you), then transfer the call to the third person, and then press the INTERCOM/CONFERENCE key (see the appropriate transfer procedure below depending on whether you are using a cordless handset or the machine handset).

Transferring a call from a cordless handset to the machine or to another cordless handset (conference call)

During the call, press on the

cordless handset.

To transfer the call to the machine, press .

To transfer the call to a cordless handset, enter the number of the handset.

The selected cordless handset (or the machine) rings.

The other person answers on the cordless handset or machine. Tell the other person that you are transferring the call, or that you are starting a

conference call.

• If nobody answers, press to return to the initial caller.

If you are transferring the call, press to hang up.

If you are making a conference call, press and begin the call.

INTER

COM

The numbers and names of the other cordless handsets appear

TALK

OFF

Cordless handset display example:

TRANSFER:▲▼ 2: BILL 3: SUE

INTER

COM

Transferring Calls and Making Conference Calls

Transferring a call from the machine to a cordless handset (conference call)

INTERCOM/

During the call, press on the

machine.

Enter the number of the cordless handset to which you wish to transfer the call.

Example: .

The selected cordless handset rings.

The other person answers on the cordless handset. Tell the other person that you are transferring the call, or that you are starting a

conference call.

• If nobody answers, press to return to the initial caller.

If you are transferring the call, replace the handset.

If you are making a conference call, press and begin the call.

CONFERENCE

INTERCOM/

CONFERENCE

The numbers and names of the cordless handsets alternately appear

CONFERENCE

Machine display:

CALL TRANSFER 1: JOHN

INTERCOM/

Handset

2. Cordless

Transferring Calls and Making Conference Calls

Changing the reception mode on the machine

Note: If a call comes in on line 2 while a cordless handset is being used to

change the reception mode, neither the machine nor the cordless handsets will ring.

REMOTE

Press .

Press until the desired reception

/FLASH

JKL

RECEPTION

mode appears in the display.

REMOTE

Press or to exit REMOTE MODE.

/FLASH

OFF

Cordless handset display:

REMOTE MODE

Example: TEL mode

RECEPTION TEL

Locking the cordless handset

You can lock the cordless handset to prevent accidental operation. Hold down

START

on the cordless handset until “LOCK” appears in the display next to the

cordless handset name. When this is done, pressing the keys on the cordless

handset will have no effect. To unlock the cordless handset, hold down

again until “LOCK” no longer appears.

START

♦ If a call comes in while the cordless handset is locked, the cordless handset

will ring normally. Hold down until the cordless handset unlocks and

then speak with the other party. (It is not necessary to press another key to answer after unlocking the cordless handset.)

START

Making Phone Calls at the Machine

You can make and receive calls using the machine’s handset or the speakerphone.

♦ If calls come in on both lines simultaneously and you answer with the

machine’s handset, the call that came in first will be answered.

Making a phone call

Handset

2. Cordless

Pick up the handset or press .

If the display at right appears, press

to select line 1 or to select

line 2. (If the display at right does not appear, go directly to Step 3.)

Wait until you hear the dial tone and then dial the number.

• If you pressed , speak toward “MIC” on the operation panel to talk

with the other party.

When you are ready to end the call, replace the handset. If you used the

speakerphone, press to hang up.

SPEAKER

WHICH LINE? PRESS 1 OR 2

The above display will appear if the dialing line setting is set to MANUAL (page 36) and the line 2 invalid setting is set to NO (page 37).

Putting a call on hold

To put the other party on hold during a phone conversation, press . When this is done, they cannot hear you. You can put the handset back in the

cradle without breaking the connection. When you are ready to speak with the other party again, pick up the handset. If you did not put the handset back in

the cradle, press again to resume conversation.

PLAY/ HOLD

Making Phone Calls at the Machine

Using an auto-dial number

If the number that you wish to dial has been stored in the Common book in the machine (see page 88), you can dial it automatically.

Press (or ) until the name of the other party appears in the

display (if no name was stored, the number will appear).

Lift the handset or press .

SPEAKER

• If “WHICH LINE?” appears in the display, press to select line 1 or

to select line 2.

• The number is automatically dialed.

Redial

You can automatically redial the last number dialed on the machine.

Note: The machine and the cordless handsets each retain their own separate redial numbers.

Press once. <REDIAL> appears in the display, followed by the last

number dialed. Make sure the number that appears is the number you wish to dial.

Lift the handset or press .

• If “WHICH LINE?” appears in the display, press to select line 1 or

to select line 2.

SPEAKER

• The number is automatically dialed.

3. Using the Answering System

The answering system allows you to receive both voice messages and faxes while you are out.

The answering system has one general box and eight personal boxes for callers to leave messages.

General

Message

Personal Message

To use the answering system, you must record a greeting for the general box, and a greeting for each personal box you wish to use.

Press

Personal Box

12 8

System

3. Answering

General

Box

Each cordless handset can be used to listen to the messages in its corresponding personal box (the personal box with the same number as the cordless handset). (A personal box can still be used even if you do not have the corresponding accessory cordless handset.)

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the system plays after answering a call to inform callers that they can leave a message or send a fax. Follow the steps below to record an outgoing message for the general box, and an outgoing message for each personal box that you wish to use.

Example of general outgoing message:

“Hello. You've reached ______ . No one is available to take your call right now. If you would like to leave a message, please speak after the beep. If you would like to leave a personal message, press 1 for Susan, 2 for Bob, 3 for George, 4 for Ann, 5 for Ed, 6 for Mary, 7 for Betty, or 8 for Jim now. To send a fax, please press your facsimile Start key now. Thank you for calling.”

Example of personal outgoing message: “This is Susan’s personal box. Please leave a message after the beep.”

Press .

Press until the message that you

wish to record appears in the display (“OGM (GENERAL)” for the general box, “OGM (BOX 1)” for personal box 1, “OGM (BOX 2) for personal box 2, etc.).

Note: MEMO RECORDING is for recording a memo (page 67), OGM (TRANSFER) is for the Transfer function (page 73), and AUTO ATTENDANT Is for Auto Attendant mode (page 44).

REC/

MEMO

Display:

FEB-20 10:30 MEMO RECORDING

FEB-20 10:30 OGM (GENERAL)

FEB-20 10:30 OGM (BOX1)

FEB-20 10:30 OGM (BOX8)

FEB-20 10:30 OGM (TRANSFER)

FEB-20 10:30 AUTO ATTEN DANT

Setting a Passcode for a Personal Box

Press once.

Press and speak facing “MIC” on the operation panel to record the message.

START/MEMORY

FEB-20 10:30 START: RECORD

• While recording, the display will show the time left to record.

When finished, press .

STOP

To delete or check an outgoing message

To delete or check an outgoing message, follow Steps 1 through 3 of the

above procedure to select the message, and then press to delete or

PLAY/

to check. Note that the general outgoing message cannot be deleted.

HOLD

If you need to change it, simply repeat the recording procedure.

Note: If a passcode has been set for a personal box as explained below, deleting the OGM of the personal box will also clear its passcode.

DELETE

Setting a Passcode for a Personal Box

System

3. Answering

You can set a 3-digit passcode for each personal box. When this is done, the passcode must be entered to listen to messages in a personal box at the machine. (Note: When listening to the messages in a personal box from its corresponding cordless handset, it is not necessary to enter the passcode. )

♦ An outgoing message must be recorded for a personal box before a

passcode can be set.

FUNCTION

Press once and once.

Display:

T.A.D. SETTING

BOX PASSCODE

Setting a Passcode for a Personal Box

Press once.

Press to set a passcode.

(To clear a previously set passcode,

press .)

Enter the number of the personal box for which you wish to set a passcode.

Example: for Box 1

(If you are clearing a passcode, enter the number of the box and go to Step

7.)

Enter a 3-digit number for the passcode. The first digit of the number must be 0 or 9.

Press .

Return to Step 5 to set another passcode, or press to return to the date and time display.

START/MEMORY

BOX PASSCODE 1=SET, 2=CLEAR

ENTER BOX # (1-8) 1=BOX-1

ENTER PASSCODE 1DIGIT: 0,9

ENTER BOX # (1-8) 1=BOX-1

STOP

Note: If you wish to change a passcode, clear the passcode and then enter a new passcode. If you forget a passcode, clear it and enter a new passcode.

Operating the Answering System

Activating the answering system

To turn on the answering system so that callers can leave messages, press

RESOLUTION/

RECEPTION MODE

until appears in the display (this selects TAD mode).

RESOLUTION/

RECEPTION MODE

JAN-02 10:30

♦ It will not be possible to set the reception mode to TAD mode ( ) if a

general outgoing message has not been recorded.

Note: In TAD mode, the machine will automatically switch to fax reception if it detects 6 seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off.

Number of rings in TAD mode

When the machine is set to TAD mode, it will answer incoming calls after two rings if it has received at least one message (in any of the boxes), or after four rings if it has not received any messages. (See

Tol l Sa ve r

applies to both lines.

Note: The number of rings setting (page 99) does not apply to TAD mode.

Toll Saver

No received messages

NOTHING

Received messages

Hello!

Hi!

on page 77.) This

System

3. Answering

4 Rings

Ring

2 Rings

Ring

Operating the Answering System

Listening to received messages (at the machine)

When you return, the machine display will show the number of messages recorded in each box. Follow the steps below to listen to your messages.

PLAY/

Press .

HOLD

• If you only want to listen to new messages (messages not previously

listened to), continue to hold down for at least three seconds.

If you wish to listen to the messages in a personal box, press the number of the box.

Example: for Box 1

If the personal box has a passcode, enter the passcode.

Example:

The messages will play.

PLAY/ HOLD

• As each message plays, the date and time of recording will appear briefly in

the display. If no messages were received, NO MESSAGES will appear.

• Repeat: To listen to a message a second time, press before

playback of that message ends. To move back to the previous message,

press within 3 seconds of the beginning of the current message.

REPEAT

• Skip: To skip forward to the next message, press .

Note: Playback will stop if you receive a call, lift the handset, or press .

SKIP

♦ You can print out a list of your received messages that shows the date and

time that each was received. See page 115.

STOP

Operating the Answering System

Erasing received messages

It is important to erase received messages after you listen to them to ensure that the memory does not become full.

♦ Erasing all messages in the general box: To erase all messages in the

general box, press , , and then .

FUNCTION

DELETE

START/MEMORY

♦ Erasing all messages in a personal box: To erase all messages in a

personal box, press , , enter the number of the box, and then

enter the passcode if needed.

FUNCTION

DELETE

♦ Erasing a single message: To erase a single message, press

while the message is being played.

Recording memos

System

3. Answering

DELETE

You can record memos for yourself and other users of the machine. These are recorded in the general box, and will be played back together with

incoming messages when the key is pressed.

Press once and once.

Press and speak facing “MIC” on the operation panel.

When you have finished speaking, press .

REC/

MEMO

START/MEMORY

PLAY/ HOLD

STOP

Operating the Answering System

Recording phone conversations (2-way recording)

To record a phone conversation, hold down the key during the

REC/

MEMO

conversation that you wish to record. When you are finished, release the key. The conversation is recorded in the general box and will be played back when

PLAY/

the key is pressed.

HOLD

Listening to messages from a cordless handset

You can use your cordless handset to listen to messages received in your personal box (the personal box with the same number as your cordless handset), or messages received in the general box.

♦ When you have received new messages in your personal box, NEW

MESSAGES appears in your cordless handset display.

Note: If a call comes in on line 2 while a cordless handset is being used to listen to messages, neither the machine nor the cordless handsets will ring.

REMOTE

Press .

If you wish to listen to messages in the general box, press .

/FLASH

(Otherwise, go directly to Step 3.)

Cordless handset display:

REMOTE MODE

PQRS

Press to listen to all messages in the box, or to listen to only

PLAY

TUV

PLAY NEW

new messages.

While listening to your messages, you can do any of the following:

• Repeat: To repeat a message, press .

• Skip: To skip forward, press .

SKIP

REPEAT

• Delete: To delete the message you are currently listening to, press .

DELETE

Operating the Answering System

WXYZ

• Stop: To stop playback and exit remote mode, press .

To return to the STAND-BY display, press or .

OFF

STOP

REMOTE

/FLASH

• If you take no action for 60 seconds in REMOTE MODE, the cordless

handset will automatically return to the standby display.

Deleting all messages from a cordless handset

You can use your cordless handset to delete all messages in your personal box, or all messages in the general box.

System

3. Answering

REMOTE

/FLASH

Press .

Cordless handset display:

REMOTE MODE

(Note: This step is not necessary if you are already in REMOTE MODE.)

If you wish to delete all messages in the general box, press . (Otherwise, go directly to Step 3.)

Personal box:

Press .

DELETE

Press to delete the messages.

• To cancel, press , , or .

START

STOP

BOX DELETE ALL? PRESS START KEY

WXYZ

OFF

REMOTE

/FLASH

General box:

GENERAL DELETE ALL? PRESS START KEY

Optional Answering System Settings

Setting ICM time

Incoming messages (ICMs) are the messages which callers leave for you in the answering system. The answering system is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.

FUNCTION

Press once and once.

Press once.

Press a number from 1 to 4 to select the desired ICM recording time.

: 15 seconds : 30 seconds

: 60 seconds : 4 minutes

The display briefly shows your selection, then:

Press to return to the date and time display.

STOP

Display:

T.A.D. SETTING

RECORDING TIME

RECORDING TIME 1=15 SECONDS

REMOTE CODE

Fax reception on TAD failure

If the memory for recording incoming messages becomes full while you are out, the answering system will no longer be able to record messages. The ON TAD FAILURE setting is used to select whether or not the machine will switch to automatic fax reception when this happens:

♦ Automatic fax reception YES: The machine will receive faxes automatically.

With this setting, you can still use the remote commands to listen to your messages and then erase them (see

Remote Operations

on page 76).

Optional Answering System Settings

♦ Automatic fax reception NO: The machine will answer after 20 rings, after

which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see

The initial setting is NO . If you want to change the setting to YES, press the panel keys as follows:

Remote Operations

on page 76).

FUNCTION

Press once and once.

Press once and 4 times.

Press once.

Press to select YES (turn on

automatic fax reception), or to select NO.

Press to return to the date and time display.

STOP

Display:

T.A.D. SETTING

ON TAD FAILURE

ON TAD FAILURE 1=YES, 2=NO

The display briefly shows your selection, then:

OGM ONLY MODE

OGM only mode

If needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message (this applies to all boxes). The machine will receive faxes sent by auto dialing. (Note: If the machine initially answers a call in Auto Attendant mode and then switches to OGM only mode (TAD mode) because nobody answers the paged device, fax reception will not be possible.)

System

3. Answering

Press once and once.

Press once and 3 times.

FUNCTION

Display:

T.A.D. SETTING

OGM ONLY MODE

Optional Answering System Settings

Press once.

Press to turn on OGM only mode,

or to turn it off.

Press to return to the date and time display.

STOP

OGM ONLY MODE 1=YES, 2=NO

The display briefly shows your selection, then:

CPC DETECTION

CPC Detection

When a caller hangs up, the central telephone exchange issues a CPC (Calling Party Control) signal. When the answering system detects this signal, it stops recording so that periods of silence are not recorded.

However, if you subscribe to special services such as Call Waiting or Call Forwarding, signals used by these services may be mistaken for a CPC signal, causing the answering system or cordless handset to hang up during a call. If you experience this problem, follow these steps to turn off CPC Detection.

Press once and once.

FUNCTION

Display:

T.A.D. SETTING

Press once and twice.

Press once.

Press to turn on CPC Detection,

or to turn it off.

Press to return to the date and time display.

STOP

CPC DETECTION

CPC DETECTION 1=YES, 2=NO

The display briefly shows your selection, then:

BOX PASSCODE

Transfer Function

The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message in a specified box. This lets you hear your messages immediately after they come in, even when you are at a remote location.

To use the Transfer function, you must first program the number that you wish the machine to call (the transfer number), and record the transfer message that plays when you answer the phone at the remote location.

When you go out and wish to use the transfer function, turn it on. When you return and no longer wish to use the transfer function, turn it off.

♦ The Transfer function can be used when the machine is in either TAD mode

or Auto Attendant mode.

Hint: Use the Transfer function in Auto Attendant mode when you will be going out but other people in your office or home will be in and will answer calls routed to their cordless handsets.

Note: The machine will normally use line 2 to call you. Line 1 will only be used if line 2 is busy.

Programming the transfer number

To use the Transfer function, you must first give the machine the number to call (the transfer number).

Press once and once.

Press once and twice.

Press once.

Press the number keys to enter the transfer number.

FUNCTION

Display:

T.A.D. SETTING

TRANSFER TEL #

ENTER TEL #

System

3. Answering

• To insert a pause between any two digits of the number, press .

Press .

START/MEMORY

TRANSFER FUNC

FUNCTION

Transfer Function

Press to return to the date and time display.

STOP

Recording the transfer message

The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. The following is an example:

“Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now.”

Press once and twice.

Press once.

Press and speak facing “MIC” on the operation panel to

record the message.

REC/

MEMO

START/MEMORY

• The transfer message can be up to 15 seconds long. While recording, the

display will show the time left to record.

Display:

FEB-20 10:30 OGM (TRANSFER)

FEB-20 10:30 START: RECORD

When finished, press .

STOP

Checking or erasing the transfer message

To check or erase the transfer message, follow Steps 1 and 2 of the above

procedure, and then press to check the message, or to erase

the message.

PLAY/ HOLD

Turning the Transfer function on and off

When you go out and wish to use the Transfer function, turn it on as follows:

DELETE

Transfer Function

FUNCTION

Press once and once.

Press once and 3 times.

Press once.

Press to turn on the Transfer function. (To turn off, press .)

Press the number of the box for which you want the Transfer function to

operate (for the general box, press

Press to return to the date and time display.

Each time the answering system receives a message in the selected box, it will call your programmed transfer number. When you answer, you will

hear your recorded message telling you that the call is a transfer call. On

the dial pad of your phone, enter , your remote code number (see

page 76) if the general box or a personal box without a passcode was selected in Step 5, or the box passcode number if a personal box with a

passcode was selected, and then . Your messages will play.

STOP

Display:

T.A.D. SETTING

TRANSFER FUNC

TRANSFER FUNC 1=YES, 2=NO

The display briefly shows your selection, then:

ON TAD FAILURE

System

3. Answering

• You can also perform any of the remote operations described in

Operations

Note: When you hang up after a transfer call, the machine will not immediately resume normal operation. If you want the machine to accept calls

immediately after a transfer call, enter twice before hanging up (if

hanging up during message playback, first enter and to stop

playback, then enter twice).

later in this chapter (see page 76).

Remote

Remote Operations

When you are out, you can call the machine from any touch-tone telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings.

Remote code number

After calling the machine, you must enter your remote code number to listen to messages in the general box, or to messages in a personal box that does not have a passcode (page 77).

The remote code number has been set to "001" at the factory. To change the number, follow the steps below.

FUNCTION

Press once and once.

Press once.

Press the number keys to enter a 3-digit remote code number.

Press to store the remote number.

Press to return to the date and time display.

START/MEMORY

STOP

Display:

T.A.D. SETTING

REMOTE CODE

REMOTE CODE= SELECT 3 DIGITS

TRANSFER TEL #

Remote Operations

Toll Saver

When you call the machine to listen to your messages, it will answer after two rings if it has received at least one message in any of the boxes, or after four rings if it has not received any messages.

This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call.

Retrieving your messages

Note: You can only access one box per call. If you wish to access more than

one box, you must make a separate call for each box.

Call the machine from a touch-tone telephone. When the general

outgoing message begins, press on the telephone.

• You will hear a short beep, and the outgoing message will stop.

System

3. Answering

If you wish to listen to the messages in a personal box, enter the number of that box (otherwise, go directly to Step 3).

Example: for Box 1

If you are accessing the general box, enter your remote code. If you are accessing a personal box, enter the passcode of the box (if the

box does not have a passcode, enter your remote code).

When finished, press .

• You will hear a series of beeps equal to the number of messages recorded

in the box, or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep.

• If no messages have been received, you will hear a short beep. You can

either hang up, or perform any of the operations described in the following section,

Other remote operations

Remote Operations

While the messages are playing, you can do any of the following:

• Repeat: To listen to a message a second time, press and on the

telephone before that message ends. To move back to the previous

message, press and during the first 3 seconds of the current

message.

• Skip forward: To skip forward to the next message, press and

on the telephone.

• Stop: To stop playback, press and on the telephone. After this,

you can enter any of the commands described in the following section,

Other remote operations

• Play new messages: To listen to only your new messages, first stop

playback by pressing and , and then press and .

• Erase a message: To erase the message you are currently listening to,

press and before it ends.

When you have finished listening to your messages, you can do any of the following:

• Erase all messages: Press , , and .

3 3

• Repeat playback: Press and .

• Perform other operations: You can enter any of the commands described

in the following section,

Other remote operations

• Hang up: If you do not erase your messages first, they will be saved and

any new messages will be recorded after them. If you want the machine to

resume normal operation immediately, press twice before hanging up

(in some cases, particularly when the Transfer function is used, the machine may not accept new calls for one or two minutes after you hang up

unless you press twice).

Remote Operations

Note: You can also call the machine and perform remote operations when the reception mode is set to Auto Attendant, or TEL mode if you call your line 2 number (unless the number of rings is set to 0). In this case, when you call the

machine, press immediately after it answers (press before you hear

the fax tone in TEL mode on line 2), and then continue from Step 2 above.

Comments:

♦ When a remote command is accepted by the machine, you will hear one

beep. If an incorrect command is entered, you will hear four beeps. In the latter case, re-enter the correct command.

♦ When entering a command, do not pause longer than 10 seconds between

each digit. If you do, you will hear a 4-beep error signal and the digits entered up to that point will be cleared. In this case, re-enter the command from the beginning.

♦ If you pause for longer than 10 seconds before entering a command, or

make two errors while entering your remote code number, the line will be disconnected. (This prevents unauthorized people from attempting to guess your remote code number.)

Other remote operations

After listening to your messages, you can perform any of the following operations by pressing the appropriate keys on the telephone.

Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a

command, first stop playback by pressing and , and then enter the

command.

Changing the reception mode

Select a new reception mode by pressing the keys as follows:

♦ TA D m od e : , , and .

♦ Auto Attendant mode: , , and .

♦ TEL mode: , , and .

8 1

8 3

Note: If TEL mode is

selected, you will only be able to access the machine for remote operation if you call your line 2 number and the number of rings is not set to 0.

System

3. Answering

Remote Operations

Recording a new outgoing message

Note: You can only record a new outgoing message for the box you accessed

at the beginning of the call.

Press and on the telephone.

When you hear a short beep, speak into the telephone to record the new message.

• The message can be up to 15 seconds long. After 15 seconds (or earlier if

the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

Turning the Transfer function on or off

To turn Transfer on: Press , , and on the telephone, followed

by the number of the box for which you want the Transfer function to operate

(press for the general box) and .

To turn Transfer off: Press , , and on the telephone.

9 1

Changing the transfer telephone number

Press , , and on the telephone.

After you hear a short beep, enter the new telephone number. When

finished, press .

• To insert a pause between any two digits of the number, press .

Remote Operations

Recording a new transfer message

Press , , and on the telephone.

When you hear a short beep, speak into the telephone to record the new message.

9 3

• The time for the transfer message is fixed at 15 seconds. After 15 seconds

(or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

Recording a memo

You can record a memo for yourself or other users of the machine. The memo will be recorded in the general box.

Press and on the telephone.

System

3. Answering

When you hear a short beep, speak into the telephone to record the memo.

When you are finished, press and on the telephone.

• If the machine detects silence, it will stop recording automatically.

OGM only mode

To turn on OGM only mode: Press , , and on the telephone.

(Outgoing messages will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received)

To turn off OGM only mode: Press , , and on the telephone.

1 1

4. Sending Faxes

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Minimum size

5.8" (148 mm)

5.5" (140 mm)

Maximum size

8.5"

(216 mm)

23.6" (600 mm)

Minimum weight Maximum weight

14 lbs. (52 g/m² )

42 lbs. (157 g/m²)

Loading up to 10 pages at once:

Minimum size Maximum size

5.8" (148 mm)

5.5" (140 mm)

Minimum weight Maximum weight

14 lbs. (52 g/m² )

21.5 lbs. (80 g/m²)

Note: Letters or graphics on the edges of a document will not be scanned.

0.2"(5 mm)

Letters in the shaded area will not be scanned.

8.5" (216 mm)

11" (279 mm)

8.3"(210 mm)

0.2"(5 mm)

The illustration shows the scanning margins for lettersize documents. The scanning width is 8.3” (210 mm). The horizontal margins decrease for smaller-width documents.

Loading the Document

Other restrictions

♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before loading

in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, easily smudged, or have a slick coated surface should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦ If you need to send or copy more than 10 pages, place the additional pages

gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which must be

loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width of your document.

Insert the document face down in the document feeder. The top edge of the

document should enter the feeder first.

• READY TO SEND will appear in the

display.

Faxes

4. Sending

Adjusting the Resolution and Contrast

Adjust the resolution and/or contrast settings as explained in

Resolution and Contrast

explained on page 86.

below, then dial the receiving machine as

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the default contrast setting is AUTO.

Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.

You must adjust the settings each time you don’t want to use the default settings.

Resolution settings

STANDARD Use STANDARD for ordinary documents. This

setting gives you the fastest and most economical transmission.

FINE Use FINE for documents containing small letters

or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

HALF TONE Use HALF TONE for photographs and

illustrations. The original will be reproduced in 64 shades of gray.

Adjusting the Resolution and Contrast

Contrast settings

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

Load the document(s).

• The document must be loaded before

the resolution and contrast can be adjusted.

RESOLUTION/

RECEPTION MODE

Press one or more times until

the desired resolution and contrast settings appear in the display.

• The first time you move through the list

of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

HALF TONE :DARK

Faxes

4. Sending

Sending a Fax by Normal Dialing

With Normal Dialing, you pick up the handset (or press ) and dial by

pressing the number keys.

SPEAKER

♦ If a person answers, you can talk with them before sending the fax.

♦ Normal Dialing allows you to listen to the line and make sure the other fax

machine is responding.

Load the document(s).

• READY TO SEND will appear in the

display.

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

Pick up the handset or press .

If the display at right appears, press

to select line 1 or to select

line 2. (If the display at right does not appear, go directly to Step 4.)

RECEPTION MODE

SPEAKER

WHICH LINE? PRESS 1 OR 2

The above display will appear if the dialing line setting is set to MANUAL (page 36) and the line 2 invalid setting is set to NO (page 37).

SPEAKER

Listen for the dial tone and then press the number keys to dial the number of

the receiving machine.

DELETEREPEAT

SKIP

Sending a Fax by Normal Dialing

Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or a person will answer.

• If the other party answers, ask them to press their Start key (if you pressed

SPEAKER

, speak toward “MIC” on the operation panel). This causes the

receiving machine to issue a fax tone.

When you hear the fax tone, press . Replace the handset if

you used it.

START/MEMORY

• If the transmission is completed successfully, the fax will beep once.

• If an error occurs, the fax will beep three times and print a Transaction

Report to inform you of the problem (see page 117).

Note: If the transmission is unsuccessful and DOCUMENT JAMMED appears in the display, remove the document as explained on page 137. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.)

Faxes

4. Sending

Sending a Fax by Automatic Dialing

You can store your most frequently dialed fax or phone numbers in the machine for automatic dialing.

♦ Auto-dial numbers can be stored using either the machine or the cordless

handset (to store a number using the cordless handset, see page 48).

♦ Numbers stored using the fax machine are stored in the Common book. A

total of 99 numbers can be stored.

♦ When you send a fax by automatic dialing (including Direct Keypad Dialing,

redial, and automatic redialing), the machine will normally use line 2. The machine will only use line 1 if line 2 is busy (or if line 2 is not connected or disabled).

Storing fax and phone numbers for automatic dialing

FUNCTION

Press once and once.

Press once.

Enter the fax or voice number by pressing the number keys. (Note: A space cannot be entered.)

• To clear a mistake, press .

SPEAKER

Display:

ENTER FAX #

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause appears as a hyphen (two seconds per pause). Several pauses can be entered in a row.

Press .

START/MEMORY

FUNCTION

Sending a Fax by Automatic Dialing

Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to

enter a name, go directly to Step 6.)

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears.

♦ To enter one of the following symbols, press or repeatedly:

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | }

Press .

Return to Step 2 to store another number, or press to return to

START/MEMORY

the date and time display.

) (

Display:

STOP

Faxes

4. Sending

Note: The fax machine uses a lithium battery to keep automatic dialing numbers and other programmed information in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

Sending a Fax by Automatic Dialing

Editing and clearing auto-dial numbers

If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps:

FUNCTION

Press once and once.

Press or until the number you wish to edit or clear appears in

the display.

Press once.

Press for EDIT or for CLEAR.

Example

Display:

1234567890 1=EDIT, 2=CLEAR

• If you selected CLEAR, go to Step 8.

If you selected EDIT, make the desired changes to the number.

• Press or to move the cursor to the digit or digits you wish to

change, and then enter the new digit. The new digit will replace the old digit.

• If you do not wish to change the number, go directly to Step 6.

Press .

Make the desired changes to the name.

START/MEMORY

• Press or to move the cursor to the letter or letters you wish to

change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 89). The new letter will replace the old letter.

• If you do not wish to change the name, go directly to Step 8.

Sending a Fax by Automatic Dialing

Press .

Return to Step 2 to edit or clear another number, or press to

return to the date and time display.

START/MEMORY

Using an auto-dial number

Once you have stored a fax number, you can use it to send a fax.

Load the document(s).

• READY TO SEND will appear in the

display.

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

Press (or ) until the name of the other party appears in the

display (if no name was stored, the number will appear).

RECEPTION MODE

STOP

Faxes

4. Sending

Press . Dialing and transmission begins.

START/MEMORY

• If the transmission is completed successfully, the fax will beep once.

• If an error occurs, the fax will beep three times and print a Transaction

Report to inform you of the problem (see page 117).

Sending a Fax by Automatic Dialing

Sending a fax by Direct Keypad Dialing

You can also enter a full number with the number keys and then press the

START/MEMORY

number when you don't need to speak to the other party before faxing.

Load the document(s).

• READY TO SEND will appear in the

display.

• If desired, press to set the

resolution and/or contrast.

Enter the number of the receiving machine by pressing the number keys.

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause will appear as a hyphen (two seconds per pause). Several pauses can be entered in a row.

key to begin dialing. You can use this method to dial a full

RESOLUTION/

RECEPTION MODE

FUNCTION

Check the display. If the number of the receiving machine shown is

correct, press .

• If the number is not correct, press to backspace and clear one digit

at a time, and then re-enter the correct digit(s).

START/MEMORY

STOP

Sending a Fax by Automatic Dialing

Redial

You can automatically redial the last number dialed on the fax machine.

Note: The fax machine and the cordless handset each retain their own separate redial numbers.

Load the document(s).

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

Press once. <REDIAL> appears in the display, followed by the last

number dialed. Make sure the number that appears is the number you wish to dial.

RECEPTION MODE

Faxes

4. Sending

Press . Dialing begins.

START/MEMORY

Note: If a fax transmission is unsuccessful and DOCUMENT JAMMED appears in the display, remove the document as explained on page 137. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.)

Automatic redialing

If you use automatic dialing (including Direct Keypad Dialing) to send a fax and the line is busy, the fax machine will automatically redial the number. The fax machine will make three redial attempts at intervals of five minutes. During this time, RECALLING will appear in the display, followed by a two-digit number assigned to the fax job. You will not be able to dial any other locations while the message appears.

Sending a Fax by Automatic Dialing

♦ You can press to clear the message and stop automatic redialing.

STOP

♦ Under certain conditions (for example if a person answers the call on a

telephone), automatic redialing may stop before three redialing attempts are made.

Error Correction Mode

The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine has ECM as well.

When there is considerable noise on the line, you may find that transmission with ECM turned on takes longer than normal. If you prefer a faster transmission time, you can try turning ECM off.

FUNCTION

Press once and once.

Press once and 9 times.

Display:

OPTION SETTING

ECM MODE

Press once.

Press to select YES, or to

select NO.

Press to return to the date and

time display.

STOP

ECM MODE 1=YES, 2=NO

The display briefly shows your selection, then:

VOICE MAIL (L1)

Sending a Fax From Memory

You can scan a document into the machine’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory.

♦ When you send a fax from memory, the machine will normally use line 2.

The machine will only use line 1 if line 2 is busy (or if line 2 is not connected or disabled).

Note: If a power failure occurs while sending a fax from memory, you will need to repeat the operation.

Broadcasting (sending a fax to multiple destinations)

This function allows you to send the same fax to as many as 20 different destinations in just one operation.

♦ When sending to multiple destinations, only auto-dial numbers can be used

to dial the numbers of the receiving machines.

Load the document(s).

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

Press .

Press (or ) until the name of the destination appears in the display (if no name was stored, the number will appear).

Press to select the destination.

START/MEMORY

RECEPTION MODE

Faxes

4. Sending

Sending a Fax From Memory

Repeat Steps 3 and 4 for each of the other destinations to which you wish to send the fax (maximum of 20).

• To check your selected destinations, press to scroll through them. To

delete a destination, scroll to the destination and then press .

When you are ready to begin transmission, press .

START/MEMORY

• A Transaction Report is automatically printed out after Broadcasting is

completed. Check the "Note" column of the report to see if any of the destinations are marked "Busy" or have a communication error code. If so, send the document to those destinations again.

Memory transmission

You can also send a fax through memory when sending to a single destination. This is convenient when sending to destinations where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.

To send a fax through memory, load the document, press , and

then dial using one of the following methods:

♦ Press the number keys to enter the fax number and then press

START/MEMORY

STOP

♦ Press repeatedly to select an auto-dial number and press

START/MEMORY

♦ Press once to select the last number dialed and press .

START/MEMORY

Sending a Fax From Memory

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL and SEE MANUAL will alternately appear in the display.

♦ Press if you want to transmit the pages which have been

♦ Press if you want to cancel the entire transmission.

START/MEMORY

stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

STOP

Faxes

4. Sending

5. Receiving Faxes

Receiving Faxes Automatically

Automatic reception in Auto Attendant and TAD modes

When the reception mode is set to Auto Attendant or TAD, the machine will automatically receive faxes.

To select Auto Attendant or

RESOLUTION/

TAD mode, press

until or appears in the display.

RECEPTION MODE

RESOLUTION/

RECEPTION MODE

JAN-02 10:30

Automatic reception in TEL mode on line 2

When the reception mode is set to TEL, the machine will automatically answer calls that come in on line 2 on four rings. If the call is a fax, the fax will be received automatically.

4 rings Fax reception

♦ The number of rings on which the machine answers calls in TEL mode on

line 2 can be changed. See

♦ Automatic reception of faxes is not possible on line 1. To receive a fax

manually on line 1, see page 100.

Changing the number of rings

on page 99.

Sharp UX-CD600 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual